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HomeMy WebLinkAbout9/9/2014 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 2014 RESOLUTION 090914-1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO BETTY B. GRAHAM, DEPUTY ASSISTANT GENERAL REGISTRAR, UPON HER RETIREMENT AFTER MORE THAN THIRTY-THREE (33) YEARS OF SERVICE WHEREAS, Betty B. Graham was hired on October 1, 1980, and during hertenure with Roanoke County has served in the Registrar's Office as Officer of Election, Clerk - Typist, Assistant Registrar and as Deputy Assistant General Registrar for the last eighteen (18) years; and WHEREAS, Ms. Graham retired on August 1, 2014, after thirty-three (33) years and ten (10) months of devoted, faithful and expert service with the County; and WHEREAS, Ms. Graham, throughout her employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, during her time serving Roanoke County, Ms. Graham was one of the foundations of Roanoke County Voter Registration and Elections. She served underthree (3) General Registrars and possessed an extraordinary friendly and helpful attitude to everyone she came in contact with during her service. Ms. Graham selflessly dedicated her professional life to voter registration and elections. She has been through many changes overthe years with the voting processes, including redistricting, adding new voting precincts as Roanoke County grew, institution of a new statewide voter registration system in 2007, touch screen voting equipment in 2003, and electronic pollbooks in 2010; and WHEREAS, during her time serving Roanoke County, Ms. Graham has assisted Page 1 of 2 many, many candidates running for public office; and has recruited and maintained hundreds of Officers of Election to staff the polling places; and WHEREAS, during her time serving Roanoke County, Ms. Graham completed courses through The Election Center, Houston, Texas, and the Voter Registrars Association of Virginia, and attained the certification of Virginia Registered Election Official. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to BETTY B. GRAHAM, for thirty-three (33) years and ten (10) months of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara NAYS: None A C TESTE: Deb rah C. Jacks Deputy Clerk to the Board of Supervisors Page 2 of 2 ACTION NO. A-090914-2 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 2014 AGENDA ITEM: Request to re -allocate funds in the amount of $150,000 from the Fire and Rescue Generator account to Vinton Station Renovations account and authorize the County Administrator to enter into an agreement with the Town of Vinton SUBMITTED BY: Richard E. Burch, Jr. Chief of Fire and Rescue APPROVED BY: Daniel R. O'Donnell Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On August 26, 2014 during a work session with the Board, staff reviewed the needed renovations at the Vinton station. Renovation costs are estimated to be $150,000. FISCAL IMPACT: Funding for this project is available in the Fire and Rescue generator account. Due to savings facilitated by the Purchasing Division of the Finance Department during the bid process and trade-in credits, there is a balance in the Fire and Rescue Generator account that can be re -allocated to provide the funding needed for the Vinton project. ALTERNATIVES: 1. Approve the request to re -allocate funds in the amount of $150,000 and proceed with the facilitation of the Vinton station renovations and authorize the County Administrator to enter into an agreement with the Town of Vinton. 2. Decline the request to re -reallocate the funds and the department will not be able to complete the project. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends alternative 1, to approve the request to re -allocate funds in the amount of $150,000 from the Fire and Rescue Generator account to a new capital account Vinton Station renovation and authorize the County Administrator to enter into an agreement with the Town of Vinton to execute the project. VOTE: Supervisor Peters moved to approve the staff recommendation. Motion approved. cc: Richard E. Burch, Jr., Chief of Fire and Rescue Brent Robertson, Director of Management and Budget Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: Richard E. Burch, Jr., Chief of Fire and Rescue Brent Robertson, Director of Management and Budget Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. A-090914-3 ITEM NO. E-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 2014 AGENDA ITEM: Request to re -allocate funds in the amount of $25,000 from the Fire and Rescue Generator account to Masons Cove Station Improvements account SUBMITTED BY: Richard E. Burch, Jr. Chief of Fire and Rescue APPROVED BY: Daniel R. O'Donnell Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On August 26, 2014 during a work session with the Board, staff reviewed the needed improvements at the Masons Cove station. While exact costs for the needed improvements at the Masons Cove station are unknown at this time, staff would like to hire an architectural and engineering (A & E) firm to design needed improvements at the Masons Cove station. The projected costs for this professional service is $25,000. FISCAL IMPACT: Funding for this project is available in the Fire and Rescue generator account. Due to savings facilitated by the Purchasing Division of the Finance Department during the bid process and trade-in credits, there is a balance in the Fire and Rescue Generator account that can be re -allocated to provide the funding needed for the Masons Cove project. Page 1 of 2 ALTERNATIVES: 1. Approve the request to re -allocate funds in the amount of $25,000 and proceed with the facilitation of the A & E work for the Masons Cove station. 2. Decline the request to re -reallocate the funds and the department will not be able to complete the projects. STAFF RECOMMENDATION: Staff recommends alternative 1, to approve the request to re -allocate funds in the amount of $25,000 from the Fire and Rescue Generator account to a new capital account Mason Cove Station Improvements. VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. cc: Richard E. Burch, Jr., Chief of Fire and Rescue Brent Robertson, Director of Management and Budget Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: Richard E. Burch, Jr., Chief of Fire and Rescue Brent Robertson, Director of Management and Budget Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. A-090914-4 ITEM NO. E-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 2014 AGENDA ITEM: Resolution authorizing the donation of surplus personal property from the former William Byrd Junior/Senior High School to the Breakfast Lions and the Dinner Lions Clubs of Vinton SUBMITTED BY: Daniel R. O'Donnell Interim County Administrator APPROVED BY: Daniel R. O'Donnell Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Information provided in Previous Meetings: The Roanoke County Board of Supervisors took possession of Old William Byrd High School (RCCC) from the School Board several months ago. Inside of the school there is a large quantity of educational materials that were transferred to the County from the schools along with the building. Materials include chairs, desks, old televisions and a large number of other items used by the schools in the past. In orderto make the building more attractive to potential purchasers staff believes that we should dispose of these items. Efforts have been made unsuccessfully to sell the items in bulk. Supervisor Peters who represents the Vinton District has been working with the Vinton Lions Clubs on one potential method of removing much of the materials which would also benefit the community. Mr. Peters proposes that we negotiate an agreement with the Vinton Lions Clubs and the Town of Vinton which would allow the Lion's Clubs to sell or auction as much of the material as possible and use the funds for the development of a "pocket park" in the Town of Vinton. The park would be owned and maintained by the Town of Vinton. This would be the first phase of the removal of the contents. Prior to negotiating this agreement it would be necessary for the Board to declare the items to be surplus property. The second phase of the removal of the contents would be to invite neighboring school Page 1 of 3 districts and private schools to take any of the remaining materials that they might be able to use. The third phase would be to allow the general public to come view the remaining material and take whatever material they desire. Finally, the remaining contents would be removed by General Services to the transfer station and disposed of at the Western Virginia Resource Authority landfill. New Information as of August 26, 2014: At a work session on August 26, 2014, Supervisor Church and Supervisor Bedrosian discussed delaying action and developing an alternative method to open up the disposition process to more non -profits from across the County or to allow the general public to purchase individual items. Afterthe Board discussion, staff has expressed some concerns including liability for opening up the building to the public due to possible safety issues, and parking concerns as there is limited parking available. Whatever the method chosen Administration is looking into any safety concerns that should be considered by asking the Building Code Official and Fire Marshal to look at the property. FISCAL IMPACT: There would be little fiscal impact of phase one, two or three of the original plan, otherthan staff time. Phase four of the plan would entail the payment of tipping fees to the Western Virginia Resources Authority, however the specific amount cannot be calculated until we know how much of the materials would remain after the first three phases. The fiscal impact of alternative plans would need to be researched depending on the methods and logistics of the chosen disposal method. ALTERNATIVES: Alternative one is to approve the attached resolution which authorizes the County Administrator and staff to proceed with the original plan. Alternative two is to delay action and continue to study alternative methods of disposing of the surplus property to additional non -profits and/or the general public. Page 2 of 3 VOTE: Supervisor Peters moved to allow any Board member to find a licensed auctioneer to sell the surplus property; then after forty-five (45) days from today have the remainder of the contents disposed of at the Western Virginia Resource Authority Landfill. Motion approved. cc: Daniel R. O'Donnell, Interim County Administrator Page 3 of 3 Yes No Absent Ms. Moore ® ❑ ❑ Mr. Bedrosian ❑ ® ❑ Mr. Church ❑ ® ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: Daniel R. O'Donnell, Interim County Administrator Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 2014 RESOLUTION 090914-5 DENYING EXPRESSING THE INTENT OF THE BOARD OF SUPERVISORS TO LEASE SPACE TO A MINIMUM OF FOUR (4) CELLULAR PROVIDERS ON THE WATER TOWER LOCATED AT GREEN RIDGE RECREATION CENTER WHEREAS, by Ordinance 081214-1 adopted on August 12, 2014, the Board of Supervisors of Roanoke County voted to appropriate up to Two Hundred Thousand Dollars ($200,000) to the Western Virginia Water Authority to construct a spheroid design water tower to be located at the Green Ridge Recreation Center; and WHEREAS, while the spherical design would cost significantly more than the cylindrical design one of the benefits of the spheroid design water tower is that it is a better platform for cellular communications antennas; and WHEREAS, the Board wishes to express its intent to lease space to at least four (4) cellular communication providers on this water tank to offset the additional cost of the spheroid design. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows - 1 . ollows: 1. That it is the intention of the Board to lease space to at least four (4) cellular communication providers on the water tower to be located at the Green Ridge Recreation Center. 2. That this intention is subject to successful negotiations of lease agreements with cellular communication providers. 3. That this intention is subject to the concurrence of the Western Virginia Water Authority. Page 1 of 2 4. That this intention is subject to the future adoption of an ordinance by the Board authorizing same. On motion of Supervisor Bedrosian to adopt the resolution, the motion was denied by the following roll call and recorded vote: AYES: Supervisors Bedrosian, Church NAYS: Supervisors Moore, Peters, McNamara Deputy Clerk to the Board of Supervisors Page 2of2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 2014 RESOLUTION 090914-6.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO SANDRA D. RYCROFT, MICRO COMPUTER TECHNICIAN — SOCIAL SERVICES, UPON HER RETIREMENT AFTER THIRTY (30) YEARS OF SERVICE WHEREAS, Sandra D. Rycroftwas hired as a Clerk II September 4, 1984, and with rigid dedication and motivation her career progressed and she was quickly promoted to Clerk III December 1, 1986, a position refinement of Account Clerk II, July 1, 1990, a promotion to Accounts Coordinator May 22, 1995, a promotion to Social Services Automation Coordinator December 22, 1995, a refinement of position to System Specialist on April 1, 1999 and title change in 2005 to Microcomputer Technician; and WHEREAS, Ms. Rycroft retired on September 1, 2014, after thirty (30) years of devoted, faithful and expert service with the County; and WHEREAS, Ms. Rycroft has consistently demonstrated vigilance and integrity of all automated State and County systems at DSS; and WHEREAS, with her caring nature and desire to help others she was respected by her colleagues and; WHEREAS, during her time serving Roanoke County, Ms. Rycroft as Micro Computer Technician always strived to provide outstanding customer service to State staff as well as internal Social Services staff; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Sandra D. Rycroft for thirty (30) years of capable, loyal and dedicated service to Roanoke County; and Page 1 of 2 FURTHER, the Board of Supervisors does express its deep appreciation and best wishes for a happy and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara NAYS: None A COPY TESTE: Deborah C. Jacks' / Deputy Clerk to the—Board of Supervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 2014 RESOLUTION 090914-6.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO CHARLES W. WILLIAMS, BUSINESS COORDINATOR, UPON HIS RETIREMENT AFTER MORE THAN THIRTY-ONE (31) YEARS OF SERVICE WHEREAS, Charles W. Williams was employed by Roanoke County on July 25, 1983; and WHEREAS, Mr. Williams retired on September 1, 2014, after more than thirty-one (31) years of devoted, faithful and expert service to Roanoke County; and WHEREAS, Mr. Williams, through his employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, throughout Mr. Williams' tenure with Roanoke County, he served as Account Clerk III in the Finance Department and promoted to Utility Billing Supervisor in 1999. In 2004, with the creation of the Western Virginia Water Authority (WVWA) and elimination of the Roanoke County Utility Billing division, Mr. Williams served a short time with the WVWA as Utility Billing Superintendent. In 2005, he returned to Roanoke County as a Budget and Compliance Specialist in the CommlT department. He completed his tenure in CommlT, being promoted to Business Coordinator in 2013. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CHARLES W. WILLIAMS for more than thirty-one (31) years of capable, loyal, and dedicated service to Roanoke County; and Page 1 of 2 FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara NAYS: None Deputy Clerk to the Board of Supervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 2014 RESOLUTION 090914-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for September 9, 2014, designated as Item H - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7 inclusive, as follows: 1. Approval of minutes — August 12, 2014 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Sandra D. Rycroft, Micro -Computer Technician -Social Services, upon her retirement after thirty (30) years of service 3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Charles W. Williams, Business Coordinator, upon his retirement after more than thirty-one (31) years of service 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Claire T. Caldwell, Legal Secretary, upon her retirement after more than twenty-seven (27) years of service ._ ■ M. ■_ .. Highway-ty Pregran; GraRtS (This item was removed for separate consideration.) 6. Request to approve amendment to the Roanoke Area Criminal Justice Information Network (RACJIN) Governance Agreement 7. Confirmation of appointment to the Capital Improvement Program Review Committee (CIP)(appointed by District) Page 1 of 2 On motion of Supervisor McNamara to adopt the resolution, with the exception of Item H-5 and carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara NAYS: None Deputy Clerk to the Board of Supervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 2014 RESOLUTION 090914-6.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO CHARLES W. WILLIAMS, BUSINESS COORDINATOR, UPON HIS RETIREMENT AFTER MORE THAN THIRTY-ONE (31) YEARS OF SERVICE WHEREAS, Charles W. Williams was employed by Roanoke County on July 25, 1983; and WHEREAS, Mr. Williams retired on September 1, 2014, after more than thirty-one (31) years of devoted, faithful and expert service to Roanoke County; and WHEREAS, Mr. Williams, through his employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, throughout Mr. Williams' tenure with Roanoke County, he served as Account Clerk III in the Finance Department and promoted to Utility Billing Supervisor in 1999. In 2004, with the creation of the Western Virginia Water Authority (WVWA) and elimination of the Roanoke County Utility Billing division, Mr. Williams served a short time with the WVWA as Utility Billing Superintendent. In 2005, he returned to Roanoke County as a Budget and Compliance Specialist in the CommlT department. He completed his tenure in CommlT, being promoted to Business Coordinator in 2013. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CHARLES W. WILLIAMS for more than thirty-one (31) years of capable, loyal, and dedicated service to Roanoke County; and Page 1 of 2 On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara NAYS: None A COPY TESTE: Deputy Clerk to the Board of Supervisors Page 2 of 2 ACTION NO. A -090914-6.d ITEM NO. H-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 2014 AGENDA ITEM: Request to approve amendment to Roanoke Area Criminal Justice Information Network (RACJIN) Governance Agreement SUBMITTED BY: Howard B. Hall Chief of Police APPROVED BY: Daniel R. O'Donnell Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke Area Criminal Justice Information Network (RACJIN) Governance Agreement became effective on May 10, 2010. The participating jurisdictions and charter members are the County of Roanoke, City of Roanoke, City of Sale and Town of Vinton. The purpose of this agreement is to establish and maintain an information sharing system for police and law enforcement data and records. The City of Roanoke has received a grant to include RACJIN in the Virginia Law Enforcement Information Exchange (VA LInX), which would expand the information sharing capacity of RACJIN to the entire state. The Roanoke County Department of Communications and Information Technology has agreed to host the computer servers necessary forthis expansion. Additionally, the Virginia Western Community College Police Department has requested membership in RACJIN. An amendment to the Governance Agreement is necessary to accomplish these items. The proposed amendment makes the following changes to the agreement: Defines the "host agency" as the entity that hosts and collects the electronic data and records (i.e. computer servers), which will be the County of Roanoke. Section 3.4 is amended to reflect that the fiscal agent (City of Roanoke) may apply for grants to support the project at the direction of the Executive Board. Section 5.2 is amended to reflect that contributions in support of RACJIN will be made to the fiscal agent. Page 1 of 2 • Section 5.4 is amended to add the Virginia Western Community College to the cost sharing agreement at the rate of one percent (11%). It also changes language to assign financial responsibilities to the fiscal agent. FISCAL IMPACT: No funds are required at this time. Roanoke County's contribution to RACJIN comes from the operating budget of the Police Department ALTERNATIVES: Alternative 1: Accept the amendment Alternative 2: Reject the amendment STAFF RECOMMENDATION: Staff recommends accepting the amendment. VOTE: Supervisor McNamara moved to approve the staff recommendation. Motion approved. cc: Howard B. Hall, Chief of Police Page 2 of 2 Yes No Absent Ms. Moore ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: Howard B. Hall, Chief of Police Page 2 of 2 ACTION NO. A -090914-6.e ITEM NO. H-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: September 9, 2014 Confirmation of appointment to the Capital Improvement Program Review Committee (CIP) (appointed by District) Deborah C. Jacks Deputy Clerk to the Board Daniel R. O'Donnell Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program Review Committee (CIP) (appointed by District) Supervisor P. Jason Peters has recommended the re -appointment of Paul St. Clair, representing the Vinton Magisterial District, for an additional one-year term to expire on August 31, 2015. Supervisor Joseph B. "Butch" Church has recommended the re -appointment of Christina Flippen, representing the Catawba Magisterial District, for an additional one- year term to expire on August 31, 2015. Page 1 of 2 VOTE: Supervisor McNamara moved to approve the staff recommendation. Motion approved. cc: Brent Robertson, Director of Management and Budget Page 2 of 2 Yes No Absent Ms. Moore ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: Brent Robertson, Director of Management and Budget Page 2 of 2 ACTION NO. A-090914-7 ITEM NO. H-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: September 9, 2014 Request to accept and allocate grant funds in the amount of $78,128 from Division of Motor Vehicles to the Roanoke County Police Department for three (3) Highway Safety Program Grants Howard B. Hall Chief of Police Daniel R. O'Donnell Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following three (3) grants, from the Division of Motor Vehicles, have been awarded to the Roanoke County Police Department. These grants will be used to support the Roanoke County Police Department's traffic enforcement and training. ♦ Selective Enforcement — Alcohol Grant in the amount of $36,120 to reduce alcohol related fatalities and serious injuries in traffic crashes. ♦ Selective Enforcement — Occupant Protection Grant in the amount of $12,008 to increase occupant protection. ♦ Selective Enforcement — Speed Grant in the amount of $30,000 to provide for additional speed enforcement in Roanoke County- $9,000 of which must be performed on Interstates 81 and 581. For fiscal year 2015 (October 1, 2014 thru September 30, 2015). There is no cost to Roanoke County. Page 1 of 2 FISCAL IMPACT: Ordinance #052714-4 appropriated grant funds for grants that are routine and usual in nature for the 2014-15 fiscal year. Funds in the amount of $78,128 will need to be allocated from the grant account to the Edward Byrne Memorial Justice Assistance Grant. ALTERNATIVES: 1. Accept and approve the allocation of grant funds in the amount of $78,128 from Division of Motor Vehicles to the Roanoke County Police Department for three Highway Safety Program Grants. 2. Do not accept the grants. STAFF RECOMMENDATION: Staff recommends alternative 1. VOTE: Supervisor McNamara moved to approve the staff recommendation. Motion approved. cc: Howard B. Hall, Chief of Police Brent Robertson, Director of Management and Budget Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore ® ❑ ❑ Mr. Bedrosian ❑ ® ❑ Mr. Church ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: Howard B. Hall, Chief of Police Brent Robertson, Director of Management and Budget Rebecca Owens, Director of Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 2014 RESOLUTION 090914-8 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Church, Peters, McNamara NAYS: Supervisor Bedrosian n Deborah C. Jacks` Deputy Clerk to th oard of Supervisors Page 1 of 1