HomeMy WebLinkAbout9/23/2014 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY SEPTEMBER 23, 2014
RESOLUTION 092314-1 ACCEPTING FOR PUBLICATION AND
CONCEPTUAL PHASE CONSIDERATION THE UNSOLICITED
PROPOSAL FROM HHHUNT FOR THE DESIGN AND CONSTRUCTION
OF THE MURRAY RUN STREAM RESTORATION PROJECT UNDER
THE PUBLIC-PRIVATE EDUCATION FACILITIES AND
INFRASTRUCTURE ACT OF 2002
WHEREAS, the Public -Private Education Facilities and Infrastructure Act of 2002
(PPEA) allows the Roanoke County Board of Supervisors to create a public-private
partnership to develop projects for public use; and
WHEREAS, by Resolution 051303-4 the Board of Supervisors of Roanoke
County adopted procedures for the implementation of the PPEA by Roanoke County;
and
WHEREAS, HHHunt has submitted an unsolicited proposal under the provisions
of the PPEA for the Murray Run Stream Restoration Project; and
WHEREAS, the Interim County Administrator has reviewed this unsolicited
proposal and has recommended to the Board of Supervisors this unsolicited proposal
be formally accepted for review.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
That there is a public need for the restoration of Murray Run to address an
environmental problem and to improve the water quality of this stream.
2. That it chooses to accept the HHHunt unsolicited proposal for publication
and conceptual phase consideration.
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3. That it will proceed to use procedures developed that are consistent with
procurement of other than professional services through "competitive negotiation", since
doing so is likely to be advantageous to the County and the public based upon either (i)
the probable scope, complexity or urgency of need, or (ii) the risk sharing, added value,
increase in funding or economic benefit from the project would otherwise not be
available. The scope and complexity of the development of a stream restoration project
requires an innovative approach, such as competitive negotiation, to the design and
construction of a new facility.
4. That the County Administrator, or an Assistant County Administrator, is
directed to post and publish the required notice thus allowing an opportunity for
competing preliminary proposals to be submitted. Due to the complexity of the proposed
project and the County's desire to encourage competition, the notice shall state that
competing proposals must be submitted on or prior to November 14, 2014, to be
considered, rather than the minimum of forty-five (45) days allowed by the
Commonwealth of Virginia's Public Private Educational Facilities and Infrastructure Act.
The County Administrator is also authorized and directed to take such other actions as
may be necessary to implement this resolution.
Page 2 of 3
On motion of Supervisor Moore to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A GrQPY TESTE:
Deborah C. Jacks
Deputy Clerk to the Toard of Supervisors
cc: Richard L. Caywood, Assistant County Administrator
Paul M. Mahoney, County Attorney
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 23, 2014
ORDINANCE 092314-2 ACCEPTING AND APPROPRIATING
$39,078.43 TO THE ROANOKE COUNTY PUBLIC SCHOOLS FOR
VARIOUS GRANTS AND SUPPLEMENTS
WHEREAS, the Virginia Department of Education allocates funds for school
divisions for secondary Career and Technical Education equipment on an annual basis.
Staff estimated an initial budget appropriation of $8,096. The Virginia Department of
Education notified Roanoke County Public Schools that the actual appropriation for this
year is $21,250.68, which requires an additional supplemental appropriation of
$13,154.68; and
WHEREAS, the Virginia Department of Education notified Roanoke County
Public Schools that the actual Perkins Grant will be $136,560.43. The budget currently
contains $132,086, which requires an additional supplemental appropriation of
$4,474.43; and
WHEREAS, The Virginia Department of Education notified Roanoke County
Public Schools that they have been allocated $4,036.56 for Workplace Readiness Skills
testing and/or other industry certification assessments. This requires an appropriation
of $4,036.56; and
WHEREAS, the Virginia Department of Education notified Roanoke County
Public Schools that they have been allocated $17,412.76 for certain Career and
Technical Education (CTE) industry certification examinations, licensure tests and
occupational competency assessments for students enrolled in CTE classes that are
eligible for such examination. This requires an appropriation of $17,412.76; and
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WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on September 9, 2014, and
the second reading was held on September 23, 2014.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $39,078.43 is hereby appropriated to the Roanoke County
Public Schools; and
2. That this ordinance shall take effect from and after the date of adoption.
On motion of Supervisor McNamara to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
0
TESTE:
Deputy Clerk to the
of Supervisors
cc: Rebecca Owens, Director of Finance
B. Brent Robertson, Director of Management and Budget
Angela Roberson, Clerk to the Roanoke County School Board
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 23, 2014
ORDINANCE 092314-3 APPROVING AN AGREEMENT BETWEEN THE
COUNTY OF ROANOKE AND CRAIG BOTETOURT ELECTRIC
COOPERATIVE FOR USE OF SPACE ON TOWER SITES AND
APPROPRIATING $6,000 TO THE COUNTY RADIO REPLACEMENT
FUND
WHEREAS, Roanoke County staff recommends approval of an agreements with
Roanoke County and Craig Botetourt Electric Cooperative for installation of equipment
on the Fort Lewis Mountain Radio Site; and
WHEREAS, Craig Botetourt Electric Cooperative will reimburse Roanoke County
for use of the site; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on September 9, 2014, and
the second reading was held on September 23, 2014.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
1. That agreements between Roanoke County and Craig Botetourt Electric
Cooperative for the use of the Fort Lewis Mountain towers be entered into; and
2. That the sum of $6,000 is hereby appropriated to the County's Radio
Replacement Fund (463010) to offset costs incurred for maintaining the radio system;
and
3. That the Interim County Administrator, or an Assistant County
Administrator, is authorized to execute such documents and take such actions on behalf
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of the Board of Supervisors in this matter as are necessary to accomplish the lease of
this property, all of which shall be approved as to form by the County Attorney.
4. That this ordinance shall take effect from and after the date of adoption.
On motion of Supervisor McNamara to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
TESTE:
Deborah C. Jacks' V
Deputy Clerk to the Board of Supervisors
cc: Bill Hunter, Director of Communications and Information Technology
W. Brent Robertson, Director of Management and Budget
Page 2 of 2
K ,woke Comics
County of Roanoke INFORMATION
Com m I T TECHNOLOGY
5925 Cove Road
Roanoke, Virginia 24019
ANTENNA SITE USE AGREEMENT
This Antenna Site Use Agreement ("Agreement") for Ftlewis is entered into this day of 12014
between Roanoke, County, Virginia ("County") and Craig Botetourt Electric Cooperative ("Craig Botetourt Electric
COOP").
For good and valuable consideration, the parties hereto agree as follows:
Premises. County is the owner of a telecommunications tower (the "Tower") and an
equipment shelter ("The Shelter') located on a parcel of land ("Land") as described on Exhibit
A annexed hereto (the Tower, the Shelter and the Land are collectively the "Property"). Craig
Botetourt Electric desire to use space within the Shelter and space upon the Tower
(collectively, the "Premises") in such amounts and in such locations as described on Exhibit
B annexed hereto, subject to the terms and conditions of this Agreement.
2. USE. The premises shall be used by Craig Botetourt Electric for the transmission and
reception of radio communication signals on various frequencies and for the installation,
maintenance and operation of necessary facilities, including, but not limited to, transceivers
and antennas. County agrees to cooperate with Craig Botetourt in obtaining at Craig
Botetourt Electrics expense any licenses, permits and other approvals required for Craig
Botetourt use of the Premises.
Term. This Agreement shall be for an initial period of three (3) years ("Initial Term")
commencing on Sep 1, 2014 ("Commencement Date"). Craig Botetourt Electric shall have the
right to extend the Initial term for two (2) successive three (3) year periods (each a "Renewal
Term") on the terms and conditions set forth herein. This Agreement shall be automatically
renewed for each successive Renewal Term unless either County or Craig Botetourt Electric
sends written notice of non -renewal to the other no later than ninety (90) days prior to the
expiration of the Initial Term or any Renewal Term, such notice to be provided in accordance
with Paragraph 13 of this Agreement.
4. Reimbursement.
(a) For the Initial Term, Craig Botetourt Electric shall pay Roanoke County Five Hundred
Dollars ($500.00) per month as a reimbursement for utilities and maintenance costs
associated with upkeep of the premises and equipment. This Reimbursement shall
be payable on the first day of each month in advance at the address set forth in
Paragraph 13, or at the option of the Craig Botetourt Electric, as a lump sum due on
September 1 of each term or renewal term of this agreement.
(b) For any Renewal Term, Reimbursement will increase by no more that 10% percent
during any 3 year period. Increase will be based on the current Consumer Price
index during the three (3) year period.
(c) County grants Craig Botetourt the right to draw electricity from the existing electric
supply within the Premises and the Building.
(d) If this Agreement is terminated prior to its expiration, reimbursement shall be prorated
to the date of termination.
5. Interference.
(a) Craig Botetourt Electric shall operate the Craig Botetourt's Facilities as defined in
6(a) in a manner that will not cause interference to County and any Lessees of the
communications site; provided that their installation predates the Craig Botetourt's
Facilities. All operations by Craig Botetourt shall be lawful and in compliance with all
FCC requirements.
(b) Subsequent to the installation of the Craig Botetourt's Facilities, Roanoke County
shall not permit its Lessees or licensees to install new equipment on the property if
such is likely to cause interference with Craig Botetourt's operation. If any such
interference occurs Roanoke County Lessee shall immediately shut down any on site
equipment causing such interference. Roanoke County Lessee shall have 60 days to
rectify such problems causing interference and at no time shall Roanoke County
Lessee use such equipment until interference is corrected. If such use occurs other
than for testing it shall be deemed a material breach by Roanoke County. In the
event any such interference occurs, Craig Botetourt Electric will be notified by phone
or email at Craig Botetourt Administration Office. Craig Botetourt shall have the right,
in addition to any other rights that it may have at law or in equity, to terminate this
Agreement.
6. Improvements; Liability; Utilities; Access.
(a) Craig Botetourt Electric has the right to erect, maintain, and operate on the Premises
radio communications facilities, including, but not limited to, transmitters and
receivers and all related equipment, radio transmitting and receiving antennas and
supporting structures thereto ("Lessee Facilities"). In connection therewith, Craig
Botetourt Electric has the right to do all work necessary to prepare, maintain and alter
the Premises for Craig Botetourt Electric's business operations and to install
transmission lines, connecting the antennas to the transmitters and receivers. All of
Craig Botetourt's installation work shall be performed at Craig Botetourt Electric's
sole cost and expense and in a good and workmanlike manner in accordance with
Craig Botetourt's specifications. Title to the Craig Botetourt Electric's Facilities shall
be in Craig Botetourt's. Craig Botetourt Electric has the right to remove all Craig
Botetourt Electric Facilities at its sole expense on or before the expiration or earlier
termination of the term, provided Craig Botetourt Electric repairs any damage to the
Premises cause by such removal.
(b) Craig Botetourt has the right to improve the present utilities on the Premises and to
install new utilities (including, but not limited to, standby power generator for Craig
Botetourt's exclusive use at a location on the Property acceptable to both parties).
Craig Botetourt also has the right to bring utilities across the Property in order to
service the Premises. County shall, at Craig Botetourt's request, execute necessary
documents evidencing such utility easement rights.
(c) County shall provide to Craig Botetourt's employees, agents and subcontractors
access over the Property to the Premises 24 hours a day, 7 days a week, at no
charge to lessee.
Termination. This Agreement may be terminated without further liability on (30) days prior
notice as follows:
(a) by either party upon a default of any covenant or term hereof by the other party,
which default is not cured with sixty (60) days of receipt of written notice of default,
provided that the grace period for any monetary default is ten (10) days from receipt
of notice:
(b) by Craig Botetourt Electric if it does not obtain or maintain any license, permit or
other approval necessary to the installation and operation of the Craig Botetourt
Facilities: or
(c) by Craig Botetourt Electric if Craig Botetourt determines that the Premises are not
appropriate for is operations for economic or technological reasons, including signal
interference: or
(d) The County may terminate this Agreement for cause if the County determines that
the Craig Botetourt Electric's actions pose a risk in violation of any federal or state
law, regulation or ordinance applicable to public health, safety or welfare in written
notice, or if the Craig Botetourt Electric's actions result in the issuance of a legal
Notice of Violation of any public health, safety or welfare law, regulation or ordinance
and Craig Botetourt Electric is unable to cure the conditions specified in the County's
notice or the legal Notice of Violation within the time prescribed therein, then County
may immediately terminate this Agreement, by written notice to the Craig Botetourt
Electric Furthermore, this agreement must automatically terminate coincident
with Roanoke County, Virginia's lease of said property.
Taxes. If personal property taxes are assessed, Craig Botetourt Electric shall pay any
portion of the taxes directly attributable to the Property.
9. Insurance.
(a) Craig Botetourt Electric shall procure, maintain, and pay for a public liability policy,
naming County as an additional insured, with limits of $1,000,000 for bodily injury.
$1,000,000 for property damage, $2,000,000 aggregate, with a certificate of
insurance to be furnished to County within 30 days of written request. Such policy
shall provide that termination or cancellation will not occur without at least 15 days
prior written notice to County.
(b) Neither party shall be liable to the other (or to the other's successors or assigns) for
any loss or damage caused by fire or any of the risks enumerated in a standard fire
insurance policy with an extended coverage endorsement.
10. Destruction of Premises. If the Premises or Facilities are destroyed or damaged, Craig
Botetourt Electric may elect to terminate this Agreement as of the date of the damage or
destruction by notice given to County no more than forty-five (45) days following the date of
any such damage or destruction. In such event, all rights and obligations of the parties shall
cease as of the date of the damage or destruction.
11. Condemnation.
(a) If a condemning authority takes all of the Property, or a portion sufficient to render the
Premises unsuitable for Craig Botetourt Electric's use, this Agreement shall terminate
as of the date the title vests in the condemning authority. Sale of all or part of the
Property to a purchaser with the power of eminent domain in the face of the exercise
of power shall be deemed a taking by condemnation.
(b) Craig Botetourt Electric may claim and recover from the condemning authority an
award for Craig Botetourt Electric's moving expenses, business dislocation damages,
Craig Botetourt Electric's personal property and fixtures and the unamortized costs of
any improvements paid for by Craig Botetourt Electric.
12. Hold Harmless. Craig Botetourt Electric agrees to hold County harmless from any and all
claims arising from the installation, use, maintenance, repair or removal of the Craig Botetourt
Electrics Facilities, except for claims arising from the negligence of County, its Employees,
agents or independent contractors. This paragraph shall not be deeded a waiver of any
sovereign immunity or other immunity which either party to this agreement may be entitled to
claim.
13. Notices. All notices, requests, demands and other communications hereunder shall be in
writing and shall be deemed given if personally delivered, sent by facsimile or by and
overnight courier providing proof of service, or mailed, certified mail, return receipt requested,
to the following addresses:
If to County:
County of Roanoke, Virginia
P.O. BOX 29800
Roanoke, Virginia 24018-0798
Attention: Director of General Services
If to Shawn C. Hildebrand
Craig Botetourt Electric Cooperative
Address: P.O. Box 265
New Castle, VA. Zip Code
14. Title and Quiet Enjoyment: County warrants that it has full right, power, and Craig
Botetourt Electric to execute this Agreement and has good and marketable title to the
Property. County further warrants that Craig Botetourt shall, provided Craig Botetourt is not
in material default, have the quiet enjoyment of the Premises.
15. Assignment. Either party may, upon notice to the other party, assign or transfer its rights
and obligations arising under this Agreement to any of its governmental entities or affiliates,
or to a successor by consolidation or merger. In all other instances either party may assign or
transfer its rights and obligations only upon written consent of the other party, which consent
shall not be withheld or delayed unreasonably.
16. Successors and Assigns. This Agreement shall run with the Land, described on Exhibit A.
Craig Botetourt Electric shall have the right to submit this Agreement for recordation to the
appropriate governmental agency having jurisdiction over the Property. This Agreement shall
be binding upon and insure to the benefit of the parties, their respective successors and
assigns.
17. Waiver of County's Lien. County waives any lien rights it may have concerning the Craig
Botetourt Electric Facilities which are deemed Craig Botetourt's personal property; and Craig
Botetourt Electric has the right to remove the same at any time without County's consent.
18. Tower Marking and Lighting Requirements. County acknowledges that it, and not Craig
Botetourt Electric, shall be responsible for compliance with all tower or building marking and
lighting requirements of the Federal Aviation Administration ("FAA") or the Federal
Communications Commission ("FCC"). County shall indemnify and hold Craig Botetourt
Electric harmless from any fines or other liabilities caused by County's failure to comply with
such requirements. Should Craig Botetourt Electric be cited by either the FCC or FAA
because this site is not in compliance and should County fail to cure the conditions of
noncompliance within the time frame allowed by the citing agency, Craig Botetourt Electric
may either terminate this Agreement immediately on notice to County or proceed to cure the
conditions of noncompliance at County's expense.
19. Miscellaneous.
(a) This Agreement constitutes the entire agreement and understanding between the
parties, and supersedes all offers, negotiations and other agreements. There are no
representations or understanding of any kind not set forth herein. Any amendments
to this Agreement must be in writing and executed by both parties.
(b) If any provision of this Agreement is invalid or unenforceable with respect to any
party, the remainder of this Agreement or the application of such provision to persons
other than those as to whom it is held invalid or unenforceable, shall not be affected
and each provision of this Agreement shall be valid and enforceable to the fullest
extent permitted by law.
Dated as of the date first above written.
County of Roanoke, Virginia
ATTEST/WITNESS: By:
Its:
Craig Botetourt Electric, Virginia
ATTEST/WITNESS:
By:
Its:
STATE OF
CITY/COUNTY OF
On this _day of ,2013 before me, a Notary Public in and for the
Commonwealth of Virginia, personally appeared and acknowledged the
said Agreement to be for use and purpose therein mentioned, and on oath stated he/she
was authorized to execute said Agreement.
WITNESS my hand and the official seal affixed the day and year first above written.
Notary Public NRN
My Commission expires:
STATE OF )
CITY/COUNTY OF )
On this _day of ,2013 before me, a Notary Public in and for the
Commonwealth of Virginia, personally appeared and acknowledged the
said Agreement to be for use and purpose therein mentioned, and on oath stated he/she
was authorized to execute said Agreement.
WITNESS my hand and the official seal affixed the day and year first above written.
Notary Public NRN
My Commission expires:
Exhibit A
The Property location is a parcel of land lying atop of the geographical location known as Ft. Lewis Mtn.
Roanoke County, Virginia.
The Geodetic coordinates of the Property are as follows:
37 Degrees — 18'— 32.1" N. Latitude
80 Degrees — 09" — 35.2" W. Longitude
The telephone exchange of the Property is: 540-561-8055
Craig-Botetourt Antenna Requirement for Ft. Lewis Mtn.
The utility needs to have 2 antennas for the Ft. Lewis site.
The first antenna is VHF, and would need to be located at as high a point on the tower that is available for
maximizing the coverage from the site. At this point, it is anticipated that the antenna used would be a 9
dB directional dipole facing roughly 30° East of due North, side -mounted.
The 2nd antenna would be UHF and directional, at this point considering a 120° sector antenna, 6 dB gain,
at approximately 350° azimuth.
The transmitted signal in the VHF system would be the highest allowed by the FCC for a repeater at the
elevation of the antenna. The emission will be the true 6.25 bandwidth channel, 4KOOF1 E (and
associated data emissions), which is ultra -narrow band digital in NXDN digital format.
This frequency pair is not yet assigned, but the coordination would be tested for non-interference for the
site before acceptance.
The signal in the UHF system will be approximately 40W ERP for linking with a remote site. The UHF
emissions will be the same type as the VHF.
Again, this frequency pair is not yet assigned, but the coordination would be tested for non-interference
for the site before acceptance.
VHF Antenna Proposed:
RFS model 340
Length 22.5' Weight 40#
UHF Sector Antenna Proposed
Comtelco model BSAX450C6-120
Length (horizontal) 37" Weight 12#
EXHIBIT B
The premises shall consist of the following:
(a) Floor space in the Shelter which floor space shall be sufficient in size to accommodate Lessee's one
(1) equipment cabinet, having a foot print of 72"Height X 19" Width 28"Depth' together with clearance
of approximately two feet in front and 1' in rear of the cabinet to facilitate servicing the equipment.
(b) Space on the Tower at the approximate height of TBD feet for two (2) antenna mount for the
installation of radio transmitting and receiving antenna, and for one 1 5/8" or smaller cable run. The
exact location of the antenna mounts shall be determined jointly by the parties after a physical
inspection of the site by CO & Craig Botetourt Electric engineers.
ACTION NO. A -092314-4.a
ITEM NO. H-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 23, 2014
AGENDA ITEM: Request to accept and allocate grant funds in the amount of
$37,876 from the U. S. Department of Justice's Bulletproof
Vest Partnership to the Roanoke County Police Department for
the 2014 award solicitation
SUBMITTED BY: Howard B. Hall
Chief of Police
APPROVED BY: Daniel R. O'Donnell
Interim County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Bulletproof Vest Partnership (BVP) has awarded the Roanoke County Police
Department a matching grant to assist in the purchase of protective vests for law
enforcement and correctional officers. The U.S. Department of Justice will fund 47.87% of
the cost of each vest up to a total of $18,131.24 of federal funds. The period for this grant
funding is April 1, 2014 thru August 31, 2016.
FISCAL IMPACT:
This grant requires a 52.13% match. The funds, in the amount of $19,744.76, will come
from the Police Department's fiscal year 2014-2015 budget.
Ordinance #052714-4 appropriated grant funds for grants that are routine and usual in
nature for the 2014-2015 fiscal year. Funds in the amount of $18,131.24 will need to be
allocated from the grant account to the Bulletproof Vest Grant for 2014.
Page 1 of 2
ALTERNATIVES:
1. Accept and allocate funds in the amount of $37,876 from the U. S. Department of
Justice's Bulletproof Vest Partnership to the Roanoke County Police Department for the
2014 award solicitation.
2. Do not accept the grant.
STAFF RECOMMENDATION:
Staff recommends alternative 1.
VOTE:
Supervisor McNamara moved to approve the staff recommendation.
Motion approved.
cc: Howard B. Hall, Chief of Police
W. Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
Yes
No
Absent
Ms. Moore
®
❑
❑
Mr. Bedrosian
®
❑
❑
Mr. Church
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Howard B. Hall, Chief of Police
W. Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 23, 2014
RESOLUTION 092314-4.b EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO GLENNA O.
RATCLIFLFE, ECONOMIC DEVELOPMENT ADMINISTRATIVE
ASSISTANT, UPON HER RETIREMENT AFTER MORE THAN SEVEN (7)
YEARS OF SERVICE
WHEREAS, Glenna O. Ratcliffe was employed by Roanoke County on August 6,
2007 -land
WHEREAS, Ms. Ratcliffe retired on September 1, 2014, after seven (7) years and
one (1) month of devoted, faithful and professional service to Roanoke County; and
WHEREAS, Ms. Ratcliffe, through her employment with the Economic Development
Department of Roanoke County, has been instrumental in providing excellent staff support,
a spirit of cooperation and concern for improving the quality of life and providing services
to the citizens of Roanoke County; and
WHEREAS, throughout her tenure with Roanoke County, Ms. Ratcliffe served as
Recording Clerk to the ten (10) -member Economic Development Authority, where she
managed the meeting agendas, minutes and notices. She also maintained the financial
and legal records of the Authority, including bond confirmations and related
correspondence; and
WHEREAS, Ms. Ratcliffe performed departmental budget and financial oversight
functions including monitoring multiple departmental and capital accounts, processing
invoices, preparing payroll and budget reports; and
WHEREAS, Ms. Ratcliffe assisted the Director and staff in business development
related activities including proposal preparation, power point presentations, certificates of
Page 1 of 2
appreciation and the coordination of marketing materials for use with new and existing
businesses; and
WHEREAS, Ms. Ratcliffe served as the Office Manager, Technical Contact and
Records Manager for the Department, and
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to GLENNA O. RATCLIFFE for more than seven (7) years of capable, loyal, and
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
n motion of Supervisor Moore to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A COPY TESTE:
Deborah C. Jacks
Deputy Clerk to th oard of Supervisors
Page 2 of 2
ACTION NO. A -092314-4.c
ITEM NO. H-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
September 23, 2014
Confirmation of appointment to the Grievance Panel (at Large)
Deborah C. Jacks
Deputy Clerk to the Board
Daniel R. O'Donnell
Interim County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Grievance Panel (at Large)
During the closed session held on September 7, 2014, it was the consensus of the
Board to recommend the reappointment of King Harvey to an additional three-year
term to expire September September 24, 2017. Accordingly, confirmation has been
placed on the Consent Agenda.
VOTE:
Supervisor McNamara moved to approve the staff recommendation.
Motion approved.
cc: Joseph Sgroi, Director of Human Resources
Page 1 of 1
Yes
No
Absent
Ms. Moore
®
❑
❑
Mr. Bedrosian
®
❑
❑
Mr. Church
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Joseph Sgroi, Director of Human Resources
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 23, 2014
RESOLUTION 092314-4 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM H- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for September
23, 2014, designated as Item H - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 8 inclusive, as follows:
1. Request to accept and allocate grant funds in the amount of $37,876 from the U.
S. Department of Justice's Bulletproof Vest Partnership to the Roanoke County
Police Department for the 2014 award solicitation
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Glenna O. Ratcliffe, Economic Development Administrative Assistant,
upon her retirement after more than seven (7) years of service
3. Confirmation of appointment to the Grievance Panel (at Large)
4. Request for adoption of Drainage Maintenance Projects for fiscal year 2014-
2015
5. Resolution requested the Virginia Department of Transportation and
Commonwealth Transportation Board to fund projects for the fiscal year 2016-
2021 Six -Year Improvement Program
6. Resolution requesting the Roanoke Valley Area Metropolitan Planning
Organization fund a list of projects for the fiscal year 2016-2021 Regional
Surface Transportation Program
Page 1 of 2
7. Resolution requesting the Roanoke Valley Area Metropolitan Planning
Organization (RVAMPO) fund a Regional Surface Transportation Program
(RSTP) project for expansion and completion of the Tinker Creek Greenway in
Roanoke County, Virginia
8. Request to aGGept and alleGate a deRation in the amount of $341.67 #Gn;
SupeFviser Al 13edFosian to the Debt Fund (Item was removed for separate
consideration.)
On motion of Supervisor McNamara to adopt the resolution, with the exception of
Item H-8 and carried by the following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
TESTE:
Deborah C. Jacks N
Deputy Clerk to the B rd of Supervisors
Page 2 of 2
ACTION NO. A -092314-4.d
ITEM NO. H-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
September 23, 2014
Request for adoption of Drainage Maintenance Projects for
fiscal year 2014/2015
Arnold Covey
Director of Community Development
Daniel R. O'Donnell
Interim County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
During the September 9, 2014 work session, staff presented an overview of the history of
the drainage maintenance program, Drainage Complaint Procedures, how staff evaluates
and selects projects and maintenance responsibilities.
Staff is now submitting projects P- 333 through P- 346 for approval and inclusion to the
Drainage Maintenance Priority List for fiscal year 2014/2015. These projects are estimated
to cost $366,000, as shown in EXHIBIT "A" PROPOSED PROJECTS.
Funding is available for projects through the Department of Community Development's
operating budget.
FISCAL IMPACT:
No additional funding is being requested.
STAFF RECOMMENDATION:
Staff recommends approval of these additional drainage projects for inclusion into the
Drainage Maintenance Priority List.
Page 1 of 2
VOTE:
Supervisor McNamara moved to approve the staff recommendation.
Motion approved.
cc: Arnold Covey, Director of Community Development
Page 2 of 2
Yes
No
Absent
Ms. Moore
®
❑
❑
Mr. Bedrosian
®
❑
❑
Mr. Church
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Arnold Covey, Director of Community Development
Page 2 of 2
EXHIBIT A
PROJECT
P — 333
ADDRESS:
3565 Colony Ln.
DESCRIPTION:
Existing stormwater system to be replaced to meet current standards.
ESTIMATED COST:
$ 30,000
MAGISTERIAL DISTRICT:
CAVE SPRING
STATUS:
PENDING
PROJECT
P — 334
ADDRESS:
5316 Summer Dr.
DESCRIPTION:
Existing stormwater system to be replaced to meet current standards.
ESTIMATED COST:
$ 60,000
MAGISTERIAL DISTRICT:
Catawba
STATUS:
PENDING
PROJECT
ADDRESS:
DESCRIPTION:
ESTIMATED COST:
MAGISTERIAL DISTRICT
STATUS:
P-335
4921 North Spring Dr.
Existing stormwater system to be replaced to meet current standards.
$ 60,000
Catawba
PENDING
1
PROJECT P — 336
ADDRESS: 5576 Westbriar Ct.
DESCRIPTION: Stabilize drainage easement.
ESTIMATED COST: $ 15,000
MAGISTERIAL DISTRICT: Windsor Hills
STATUS: PENDING
PROJECT P — 337
ADDRESS: 4392 Daughtery Rd.
DESCRIPTION: Stabilize outfall channel.
ESTIMATED COST: $ 8,000
MAGISTERIAL DISTRICT: CATAWBA
STATUS: PENDING
PROJECT
P — 338
ADDRESS:
3475 Richards Blvd.
DESCRIPTION:
Existing stormwater system to be replaced to meet current standards.
ESTIMATED COST:
$ 40,000
MAGISTERIAL DISTRICT:
CAVE SPRING
STATUS:
PENDING
PROJECT
P — 339
ADDRESS:
5233 Cave Spring Ln.
DESCRIPTION:
Existing stormwater system to be replaced or slip lined to meet current standards.
ESTIMATED COST:
$ 30,000
MAGISTERIAL DISTRICT:
WINDSOR HILLS
STATUS:
PENDING
2
PROJECT
ADDRESS:
DESCRIPTION:
ESTIMATED COST:
MAGISTERIAL DISTRICT:
STATUS:
PROJECT
P-340
8246 Birkdale Dr.
Establish adequate channel.
$ 5,000
HOLLINS
PENDING
P-341
ADDRESS:
5040 Falcon Ridge Rd.
DESCRIPTION:
Existing stormwater system to be replaced to meet current standards.
ESTIMATED COST:
$ 40,000
MAGISTERIAL DISTRICT:
CAVE SPRING
STATUS:
PENDING
PROJECT
P — 342
ADDRESS:
3520 Cantor Cl.
DESCRIPTION:
Stabilize drainage easement.
ESTIMATED COST:
$ 10,000
MAGISTERIAL DISTRICT:
WINDSOR HILLS
STATUS:
PENDING
PROJECT P — 343
ADDRESS: 3351 Kingswood Dr.
DESCRIPTION: Erosion of natural watercourse, existing drainage easement above and below.
ESTIMATED COST: $ 30,000
MAGISTERIAL DISTRICT: CAVE SPRING
STATUS: PENDING
3
PROJECT
ADDRESS:
DESCRIPTION:
ESTIMATED COST:
MAGISTERIAL DISTRICT:
STATUS:
P-345
5117 Norseman Dr.
Stabilize drainage easement.
$ 15,000
CATAW BA
PENDING
PROJECT
P — 346
ADDRESS:
1396 Longview Rd.
DESCRIPTION:
Stabilize existing drainage easement at outfall of pipe.
ESTIMATED COST:
$ 15,000
MAGISTERIAL DISTRICT:
WINDSOR HILLS
STATUS:
PENDING
PROJECT P — 347
ADDRESS:
DESCRIPTION:
ESTIMATED COST:
MAGISTERIAL DISTRICT
STATUS:
920 Starmount Av.
Re-establish drainage easement.
$ 8,000
HOLLINS
PENDING
all
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, SEPTEMBER 23, 2014
RESOLUTION 092314-4.e REQUESTING THE VIRGINIA
DEPARTMENT OF TRANSPORTATION AND COMMONWEALTH
TRANSPORTATION BOARD TO FUND PROJECTS FOR THE FISCAL
YEAR 2016-2021 SIX- YEAR IMPROVEMENT PROGRAM
WHEREAS, the Six -Year Improvement Program is the Commonwealth
Transportation Board's plan for identifying funds anticipated to be available for highway
and other forms of transportation construction; and
WHEREAS, the Six -Year Improvement Program is updated annually to assist in
the allocation of federal and state funds for interstate and primary highways; and
WHEREAS, the Roanoke County Board of Supervisors reviewed a list of four (4)
projects for Six -Year Improvement Program funding at a work session on September 9,
2014; and
WHEREAS, the Roanoke County Board of Supervisors supports the list of four
(4) projects for Six -Year Improvement Program funding, as well as supports the ongoing
efforts for the Roanoke River Greenway and Plantation Road Project.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board of Supervisors requests the Virginia Department of
Transportation and Commonwealth Transportation Board to fund the following
list of projects for the fiscal year 2016-2021 Six -Year Improvement Program:
a. Interstate 81 Widening from Exit 118 to Exit 150
b. Interstate 73 Construction and Improvements to Existing Route 220
Page 1 of 2
c. Route 419 Widening / Access Management / Pedestrian
Accommodations from Route 220 to Route 221
d. Route 460 Widening and Improvements between 1-581 and Alternate
220
2. That the Board of Supervisors requests the Virginia Department of
Transportation and Commonwealth Transportation Board to continue funding
the Roanoke River Greenway and Plantation Road Project.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A QDPY TESTE:
Deborah C. Jacks'
Deputy Clerk to the l5oard of Supervisors
cc: David Holladay, Planning Administrator
Virginia Department of Transportation
Commonwealth Transportation Board
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, SEPTEMBER 23, 2014
RESOLUTION 092314-4.f REQUESTING THE ROANOKE VALLEY
AREA METROPOLITAN PLANNING ORGANIZATION FUND A LIST OF
PROJECTS FOR THE FISCAL YEAR 2016-2021 REGIONAL SURFACE
TRANSPORTATION PROGRAM
WHEREAS, the Roanoke Valley Area Metropolitan Planning Organization
reviews applications for funding through the Regional Surface Transportation Program
and makes recommendations for project funding to the Commonwealth Transportation
Board; and
WHEREAS, the Roanoke County Board of Supervisors reviewed a list of six (6)
projects for Regional Surface Transportation Program funding at a work session on
September 9, 2014; and
WHEREAS, the Roanoke County Board of Supervisors supports the list of six (6)
projects for Regional Surface Transportation Program funding.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia requests the Roanoke Valley Area Metropolitan Planning
Organization fund the following list of projects for the fiscal year 2016-2021 Regional
Surface Transportation Program:
1. Plantation Road Project — Lila Drive Intersection
2. Plantation Road Project — Friendship / Carvin's Creek Bridge Replacement
3. Plantation Road Project — Friendship Lane Reconstruction
4. Plantation Road Project — Phase 2
5. Exit 140 Park and Ride
Page 1 of 2
6. West Main Street Pedestrian Improvements — Phase 2
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A COPY TESTE:
Deborah C. Jacks t
Deputy Clerk to the Bo d of Supervisors
cc: David Holladay, Planning Administrator
Roanoke Valley Area Metropolitan Planning Organization
Page 2of2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, SEPTEMBER 23, 2014
RESOLUTION 092314-4.g REQUESTING THE ROANOKE VALLEY
AREA METROPOLITAN PLANNING ORGANIZATION (RVAMPO) FUND
A REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP)
PROJECT FOR EXPANSION AND COMPLETION OF THE TINKER
CREEK GREENWAY IN ROANOKE COUNTY, VIRGINIA
WHEREAS, the City of Roanoke, Roanoke County, Botetourt County, the Town
of Vinton and the Roanoke Valley Greenway Commission desire to exhibit unanimous
support for all RSTP applications involving the Tinker Creek Greenway submitted to
RVAMPO with the goal of expanding and completing the Tinker Creek Greenway in all
four (4) jurisdictions; and
WHEREAS, the Tinker Creek Greenway alignment is designated as a Priority
Two Greenway in the 2007 Update to the Roanoke Valley Conceptual Greenway Plan
and is planned to connect the Roanoke River Greenway to Carvins Cove Natural
Reserve; and
WHEREAS, the Tinker Creek Greenway Conceptual Master Plan was developed
by the Roanoke Valley Greenway Commission and Virginia Tech landscape
architecture students in the Landscape Architecture Department, in cooperation with the
City of Roanoke, Town of Vinton and Roanoke County in Spring 2000, to identify
potential routes for the Tinker Creek Greenway between Fallon Park and Carvins Cove
Natural Reserve; and
WHEREAS, the Tinker Creek Greenway has been completed between (1) the
Roanoke River Greenway and Fallon Park in the City of Roanoke, and (2) Carvins Cove
Page 1 of 3
Natural Reserve and the trailhead parking lot north of Interstate 81 in Botetourt County
and Roanoke County; and
WHEREAS, Botetourt County has developed a Comprehensive Trail Plan to
direct the expansion and enhancement of its trail inventory to include establishing trail
connections to the Tinker Creek Greenway for the benefit of residents in southern
Botetourt County, eastern Roanoke County and other trail users; and
WHEREAS, the focus of the RSTP applications is to expand and complete the
Tinker Creek Greenway between Fallon Park in the City of Roanoke and the trailhead
parking lot north of Interstate 81 in Roanoke County as well as into Botetourt County.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests
the RVAMPO fund projects for the expansion and completion of the multijurisdictional
Tinker Creek Greenway in the localities of the City of Roanoke, Roanoke County,
Botetourt County and the Town of Vinton.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A C( Y TESTE:
Deborah C. Jacks
Deputy Clerk to the Ward of Supervisors
Page 2 of 3
cc: Megan Cronise, Principal Planner
Roanoke Valley Area Metropolitan Planning Organization
Stephanie M. Moon, MMC, Roanoke City Clerk
Susan Johnson, Town of Vinton Clerk
Susan Fain, Deputy Clerk, Botetourt County
Page 3 of 3
ACTION NO. A-092314-5
ITEM NO. H-8
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 23, 2014
AGENDA ITEM:
Request to accept and allocate a donation in the amount of
$341.67 from Supervisor Al Bedrosian to the Debt Fund
SUBMITTED BY: Paul Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Supervisor Al Bedrosian returned to the County the pay increase of two percent (2%)
approved by the Board of Supervisors with check number 9446 in the amount of
$341.67. He requested this amount be applied towards the debt of Roanoke County.
This donation can be applied to the Energy Management Capital Lease which currently
has a principal balance owed of $749,276.25.
FISCAL IMPACT:
Ordinance #052714-4 appropriated grant funds, donations and other miscellaneous
revenues that are either minimal or routine and usual in nature for the 2014-15 fiscal
year, and that such amounts be acknowledged and allocated to the appropriate fund
upon approval by the Board on the Consent Agenda. Funds in the amount of $341.67
will need to be allocated from the grant and donations account to the Debt Fund for an
additional principal payment on the Energy Management Capital Lease.
ALTERNATIVES:
1. Accept and approve the allocation of the donation in the amount of $341.67 from
Supervisor Al Bedrosian to apply towards the Energy Management Capital Lease
Roanoke County.
2. Do not accept the donation.
STAFF RECOMMENDATION:
Staff recommends alternative 1.
Page 1 of 2
VOTE:
Supervisor Bedrosian moved to approve the staff recommendation.
Motion approved.
cc: Rebecca Owens, Director of Finance
W. Brent Robertson, Director of Management and Budget
Page 2 of 2
Yes
No
Absent
Ms. Moore
®
❑
❑
Mr. Bedrosian
®
❑
❑
Mr. Church
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Rebecca Owens, Director of Finance
W. Brent Robertson, Director of Management and Budget
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 23, 2014
RESOLUTION 092314-6 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
Page 1 of 2
Supervisors Bedrosian and Church both responded with their vote their non -
participation in the Closed Meeting, pursuant to Section 2.2.3711A.1 Discussion or
consideration of the employment of specific public officers, appointees or employees,
namely the County Administrator.
Deputy Clerk to the
Page 2 of 2
rd of Supervisors
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 23, 2014
ORDINANCE 092314-7 GRANTING A SPECIAL USE PERMIT TO
EXPAND THE SQUARE FOOTAGE OF AN EXISTING CONVENIENCE
STORE BY TEN PERCENT (10%) OR GREATER IN AN AV,
AGRICULTURAL/VILLAGE CENTER DISTRICT ON APPROXIAMTELY
1.15 ACRES LOCATED AT 2938 JAE VALLEY ROAD (TAX MAP NO.
079.01-04-24.00-0000) VINTON MAGISTERIAL DISTRICT, UPON THE
PETITION OF IBNSINA KARKENNY
WHEREAS, Ibnsina Karkenny has filed a petition for a special use permit to
expand the square footage of an existing convenience store by ten percent (10%) or
greater in an AV, Agricultural/Village Center District located at 2938 Jae Valley Road
(Tax Map No. 079.01-04-24.00-0000) in the Vinton Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this matter on
September 2, 2014; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first
reading on this matter on August 26, 2014; the second reading and public hearing on
this matter was held on September 23, 2014.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board finds that the granting of a special use permit to Ibnsina
Karkenny to expand the square footage of an existing convenience store by ten percent
(10%) or greater in an AV, Agricultural/Village Center District on approximately 1.15
acres located at 2938 Jae Valley Road in the Vinton Magisterial District is substantially
in accord with the adopted 2005 Community Plan, as amended, pursuant to the
provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and that it
Page 1 of 2
shall have a minimum adverse impact on the surrounding neighborhood or community,
and said special use permit is hereby approved.
2. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The provisions of this special use
permit are not severable. Invalidation of any word, phrase, clause, sentence or
paragraph shall invalidate the remainder. The Zoning Administrator is directed to
amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor Peters to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A COPY TESTE:
Deborah C. Jacks
Deputy Clerk to the Board of Supervisors
cc: Arnold Covey, Director of Community Development
Philip Thompson, Deputy Director of Planning
Tarek Moneir, Deputy Director of Development
William Driver, Director of Real Estate Valuation
Paul Mahoney, County Attorney
John Murphy, Zoning Administrator
Page 2 of 2
shall have a minimum adverse impact on the surrounding neighborhood or community,
and said special use permit is hereby approved.
2. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The provisions of this special use
permit are not severable. Invalidation of any word, phrase, clause, sentence or
paragraph shall invalidate the remainder. The Zoning Administrator is directed to
amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor Peters to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
/0
TESTE:
ueDoran u. jacKs
Deputy Clerk to the
cc: Arnold Covey, Director of Community Development
Philip Thompson, Deputy Director of Planning
Tarek Moneir, Deputy Director of Development
William Driver, Director of Real Estate Valuation
Paul Mahoney, County Attorney
John Murphy, Zoning Administrator
Page 2 of 2
rd of Supervisors
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 23, 2014
ORDINANCE 092314-8 AMENDING EXISTING SPECIAL USE PERMIT
CONDITIONS TO ALLOW FOR THE ADDITION OF A PROPANE
FILLING STATION FOR AN EXISTING GARDEN CENTER USE IN AN
AVS, AGRICULTURAL/ VILLAGE CENTER, DISTRICT WITH A
SPECIAL USE PERMIT ON A 0.763 ACRE PORTION OF AN
APPROXIMATELY 1.94 ACRE PARCEL LOCATED AT 7796 BENT
MOUNTAIN ROAD, WINDSOR HILLS MAGISTERIAL DISTRICT, UPON
THE PETITION OF TRACY A. BRYANT
WHEREAS, Ordinance 022701-12 adopted on February 27, 2001, rezoned a
1.94 acre parcel of real estate located in the 7700 block of Bent Mountain Road (portion
of Tax Map #095.01-01-45.00-0000) to AV, Agricultural/Village Center District and
granted a special use permit with conditions for the operation of a garden center upon
application by Tracy A. Bryant; and
WHEREAS, the applicant, Tracy A. Bryant, has filed a petition to amend the
existing special use permit conditions to allow the addition of a propane filing station at
the existing garden center; and
WHEREAS, the Planning Commission held a public hearing on this matter on
September 2, 2014; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first
reading on this matter on August 26, 2014; and a second reading and public hearing on
this matter on September 23, 2014.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board finds that amending the conditions of a special use permit
granted to Tracey A. Bryant for an existing garden center located at 7796 Bent
Page 1 of 3
Mountain Road (portion of Tax Map # 095.01-01-45.00-0000) (Windsor Hills Magisterial
District) to allow for the addition of a propane filing station is substantially in accord with
the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section
15.2-2232 of the 1950 Code of Virginia, as amended, that it shall have a minimum
adverse impact on the surrounding neighbourhood or community, and therefore said
special use permit conditions are hereby AMENDED and APPROVED to read and
provide as follow:
a) The ten -foot planting strip shall be provided adjacent to Bent Mountain Road
right-of-way. Within the planting strip, one small evergreen tree shall be
planted ever ten linear feet. The landscaping requirements shall comply with
the requirements contained in Section 30-92.
b) There shall be no sale or storage of fertilizers or pesticides on the site. The
sale or storage of petroleum products on site shall be limited to the propane
filling station.
c) As part of site plan review the limits of the Federal Emergency Management
Agency (FEMA) designated flood way shall be established by a Virginia
licensed surveyor or engineer and permanently marked on the ground.
d) No equipment or products shall be stored in the FEMA designated flood way.
e) As a part of site plan review a Virginia licensed engineer shall prepare a plan
designed to prevent bulk products stored from encroaching into the FEMA
flood way.
f) No temporary portable signs may be used on the property.
g) Only a monument sign shall be used as a freestanding sign. The sign shall
have a maximum height of seven feet and no greater than twenty-eight (28)
square feet of copy area.
h) There shall be no grinding, chipping or processing of mulch, raw wood or
other product on the site.
i) There shall be no wholesale distribution from the site.
2. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The provisions of this special use
permit are not severable. Invalidation of any word, phrase, clause, sentence or
Page 2 of 3
paragraph shall invalidate the remainder. The Zoning Administrator is directed to
amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor McNamara to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A COPY TESTE:
Deborah C. Jacks
Deputy Clerk to the and of Supervisors
cc: Arnold Covey, Director of Community Development
Philip Thompson, Deputy Director of Planning
Tarek Moneir, Deputy Director of Development
William Driver, Director of Real Estate Valuation
Paul Mahoney, County Attorney
John Murphy, Zoning Administrator
Page 3 of 3