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8/26/2014 - Regular
Roanoke County Board of Supervisors August 26, 2014 INVOCATION: Pastor Mark Vaughan Calvary Memorial Church PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of Page 1 of 5 Roanoke County Board of Supervisors Agenda August 26,2014 Good afternoon and welcome to our meeting for August 26, 2014.Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedulewill be announced.The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County’s website at www.RoanokeCountyVA.gov.Our meetings are closed-captioned, so it is important for everyone to speak directly into the microphones at the podium.Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A.OPENING CEREMONIES (3:00 p.m.) 1. Roll Call B.REQUESTS TO POSTPONE, ADD TOOR CHANGE THE ORDER OF AGENDA ITEMS C.PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1.Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Betty B. Graham, Deputy Assistant General Registrar, upon her retirement after more thanthirty-three (33) years of service(Judith Stokes, General Registrar) 2.Recognition of the 100 year Anniversary of the Virginia Department of th Forestry (VDOF) and Smokey Bear’s 70Birthday! (Richard E. Burch, Jr. Chief of Fire and Rescue) D.BRIEFINGS Page 2 of 5 E.NEW BUSINESS 1.Request for authorization to execute a performance agreement between the County of Roanoke, the Roanoke County Economic Development Authority and Allstate Insurance Company and affiliates, Catawba Magisterial District (Jill Loope, Director of Economic Development) F.REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCE-CONSENT AGENDA:Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held afterrecommendation by the Planning Commission 1.The petition of Ibnsina Karkenny to obtain a special use permit to expand the square footage of an existing convenience store by 10 percent or greater in a AV, Agricultural/Village Center, District, on approximately 1.15 acres, located at2938 Jae Valley Road, Vinton Magisterial District 2.The petition of Tracy Bryant to amend special use permit conditions to operate a garden center in a AVS, Agricultural/Village Center, District with a special use permit on a 0.763–acre portion of an approximately 1.94-acre parcel, located at 7796 Bent Mountain Road, Windsor Hills Magisterial District. The amended conditions would allow for the addition of a propane filling station to the existing garden center G.FIRST READING OF ORDINANCES H.PUBLIC HEARING AND SECOND READING OF ORDINANCES 1.Ordinance authorizing the vacation of an existing fifteen foot (15’) public utility easement located on the rear and side property line on property of David Kilbane, Lot 75, Section 3, The Highlands (Plat Book 24, Page 38;tax map number 044.03-09-12.00-0000) located in the Catawba Magisterial District (Tarek Moneir, Deputy Director of Development Services) I.APPOINTMENTS 1.Capital Improvement Program (CIP) Review Committee (appointed by District) 2.Roanoke County Economic Development Authority (EDA) (appointed by District) Page 3of 5 J.CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDAARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1.Approval of minutes –July 8, 2014; July 22, 2014 2.Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Vicki Walker, Legal Secretary, uponherretirement after more than thirteen (13) years of service 3.Confirmation of appointment –Roanoke County Economic Development Authority(EDA) 4.Request to approve holiday schedule for calendar years 2015 and 2016 5.Request for appointment of representative to the Roanoke County Community Policy and Management Team (CPMT) K.CITIZENS’ COMMENTS AND COMMUNICATIONS L.REPORTS 1.General Fund Unappropriated Balance 2.Capital Reserves 3.Reserve for Board Contingency 4.Comparative Statement of Budgeted and Actual Revenues as of July31, 2014 5.Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of July31, 2014 6.Accounts Paid –July31, 2014 M.WORK SESSIONS 1.Work session to discuss planning and preparation for fiscal year 2015-2016 budget development(W. Brent Robertson, Director of Management and Budget) Page 4of 5 2. Work session to provide a Fire and Rescue Department overview and discuss regional cooperation and capital project updates/needs (Richard E. Burch, Jr., Chief of Fire and Rescue) 3. Church, Supervisor) N. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711.A.1. To discuss and consider the employment and appointment of specific public officers, appointees, or employees 2. Section 2.2-3711.A.1. To discuss and consider the salary of a specific public officer EVENING SESSION O. CERTIFICATION RESOLUTION P. NEW BUSINESS 1. Resolution authorizing the donation of surplus personal property from the former William Byrd Junior/Senior High School to the Breakfast Lions and the Administrator) Q. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance reconsidering the petition of Corporate Properties Services, Inc. to obtain a special use permit for a restaurant, drive-in, or fast food in a C-1, Low Intensity Commercial District on approximately 1.3825 acres located at 3814 Challenger Avenue (Tax Map #050.05-01-19.00-0000), Hollins Magisterial District (Paul M. Mahoney, County Attorney) R. CITIZEN COMMENTS AND COMUNICATIONS S. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. 2. P. Jason Peters 3. Charlotte A. Moore 4. Al Bedrosian 5. Joseph P. McNamara T. ADJOURNMENT Page 5 of 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 26, 2014 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TOBETTY B. GRAHAM, DEPUTY ASSISTANT GENERAL REGISTRAR, UPON HER RETIREMENT AFTER MORE THAN THIRTY-THREE (33) YEARS OF SERVICE WHEREAS,Betty B. Graham was hired on October 1, 1980, and during her tenure with Roanoke County has served in the Registrar’s Office as Officer of Election, Clerk- Typist, Assistant Registrar and as Deputy Assistant General Registrar for the last eighteen (18) years; and WHEREAS, Ms. Grahamretired on August1, 2014, after thirty-three (33) years and ten (10) months of devoted, faithful and expert service with the County; and WHEREAS,Ms. Graham,throughout heremployment with Roanoke County, has been instrumental in improving the quality of life and providing services tothe citizens of Roanoke County; and WHEREAS, during hertime serving Roanoke County, Ms. Graham was one of the foundations of Roanoke County Voter Registration and Elections. She served under three (3)GeneralRegistrarsand possessed an extraordinary friendly and helpful attitude to everyone she came in contact with during her service. Ms. Graham selflessly dedicated her professional life to voter registration and elections. Shehas been through many changes over the years with the voting processes, including redistricting, adding new voting precincts as Roanoke County grew, institution of a new statewide voter registration system in 2007, touch screen voting equipment in 2003, and electronicpollbooks in 2010; and WHEREAS, during her time serving Roanoke County, Ms. Grahamhas assisted many, many candidates running for publicoffice;andhas recruited and maintained Page 1 of 2 hundreds of Officers of Election to staff the polling places; and WHEREAS, during her time serving Roanoke County, Ms. Graham completed courses through The Election Center, Houston, Texas, and the Voter Registrars Association of Virginia, and attained the certification of Virginia Registered Election Official. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginiaexpresses its deepest appreciation and the appreciation of the citizens of BETTY B. GRAHAM, Roanoke County to for thirty-three (33) years and ten (10) months of capable, loyaland dedicated service to Roanoke County; and FURTHER,the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 timber harvesting, and guiding the decision making of 374,000 non-industrial private landowners, whose natural resource contributes more than $17 billion each year to Virginia’s economy and another $6.5 billion in ecosystem services. The agency serves every county and several cities in Virginia with forestry professionals, such as foresters, forest technicians and formerly chief forest wardens. The agency reached its peak employment in the early 1990s with nearly 450 employees statewide. Today, the agency has less than 240 people working to protect and serve Virginia citizens, the forest industry and other natural resource cooperators. Smokey Bear has been an integral part of forest fire suppression since the mid-1940s, and his birthday is celebrated each year on August 9. Originally created as a forest fire prevention campaign character, he remains as guardian of our forests today, and is one of the most recognizable fictional characters in the world. The Virginia Department of Forestry (VDOF)still partners heavily with federal and local fire services towards preventing wildfires with Smokey Bear playing a large role in most all fire prevention efforts. This year, we recognize Smokey to be a healthy 70 years of age (born Aug. 9, 1944) who reminds us all to be ever vigilant. Page 2 of 2 PERFORMANCE AGREEMENT (the “Agreement”) is made as of this ___ THIS PERFORMANCE AGREEMENT day of August, 2014, by and between , a political ROANOKE COUNTY, VIRGINIA subdivision of the Commonwealth of Virginia, (hereafter, the “County”), the ECONOMIC DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, (hereafter, the “Authority”), and a Virginia corporation, ALLSTATE INSRANCE COMPANY and AFFILIATES, (hereafter, the “Company”). W I T N E S S E T H , the Roanoke County Board of Supervisors and the Economic WHEREAS Development Authority of Roanoke County, Virginia, desire to promote and encourage the economic development and vitality of Roanoke County and the Roanoke Valley through the construction of new business and the retention and expansion of existing business in order to provide for retained and increased employment and corporate investment in Roanoke County; and , the Company desires to construct a new office and call center (the WHEREAS “Project”) located at 1745 Loch Haven Drive in Roanoke County (Tax Map #036.10-01- 14.00 and Tax Map #036.10-01-14.04) (the “Property”), and , the County and the Authority expect that Allstate will maintain its WHEREAS high quality employment opportunities for the citizens of the Roanoke Valley with the 1 completion of this Project which will promote economic development and generate new local tax revenues for Roanoke County; and , this increased employment and investment constitutes a valid WHEREAS public purpose for the expenditure of public funds. , in consideration of the premises and the mutual covenants NOW, THEREFORE contained herein, the parties agree to the following: 1. Site Development by the Company. A. The Company will cause this new Project in Roanoke County to be made and developed, subject to obtaining ordinary and necessary governmental approvals from the County, and any other governmental agency. B. The Company shall construct an approximate 70,000 square foot new officeand call centerbuildingwith an estimatedconstruction cost of $15 Millionon the Property, and install new equipment therein with an estimated value of $2.7 Million by January 1, 2016. After this new construction the Company will employ approximately 515 people (being defined as employees scheduled for full time employment by the Company and eligible for Company benefits) at the Property. C.The Company agrees to provide the Countyandthe Authority any and all documentation that may be required to verify the investment and employment figures for the duration of this Agreement. 2. Procedures for the reimbursement of Authority funds to the Company. A.Beginning in calendar year 2017, the County shall appropriate to the Authority in two annual installments sums sufficient, for an Economic Development Incentive Grant for the benefit of the Company. These sums sufficient amounts will 2 equal a total of eighteen months of “New Local Tax Revenues.” The term, “New Local Tax Revenues,” means the total of local real estate taxes and Business Personal Property taxesgenerated annually by the Project. The total amount of the Economic Development Incentive Grant shall not exceed $300,000. If the Project generates less than the estimated New Local Tax Revenues, then the Grant shall be less than the estimated total of $300,000 for all eighteen months. Such payments will be made over a two-year period in accordance with this Agreement. The two-year period will commence on January 1, 2016. B. Upon the approval of the site plan for the improvements described in paragraph 1 and upon the issuance of a building permit for the construction of the office and call center building, the County will then pay for the construction of a new water line to the property line to benefit this Project in anamount not to exceed thirty thousand dollars ($30,000). This payment shall be made from the County’s Public- Private Partnership Fund. C. Within sixty (60) days of the end of each calendar year beginning January 1, 2016, the Company shall provide such financial and tax revenue data relating to the Project as may be reasonably required by the Authority so that the Authority may calculate the actual grant amounts. The Company hereby authorizes the Commissioner of the Revenue for Roanoke County and the Commonwealth of Virginia to release to the Authority and the County the Company’sconfidential tax information and data so that the Authority may calculate the actual reimbursement amounts. The Authority shall pay the annual reimbursement amount to the Company at an address designated by the Company within thirty days after receipt by the Authority of the data. 3 D. If the Company terminates this Project or fails to complete the construction of this development by December 31, 2015, then the Authority shall be relieved of any obligation to the Company for any Economic Development Incentive Grant. 3. The Company shall have the right to assign this Agreement to a separate entity provided that any such assignment shall not relieve the Company of its obligations herein. 4. If any party is unable to perform its commitments under this Agreement by reason of force majeure, then that party shall not be deemed to be in default of its obligations under this Agreement, and any deadlines for the performance of its obligations and, if applicable, the deadlines for the performance of the other party’s obligations shall be extended for a time equal to the time period of the force majeure event, plus ten days. The term a “force majeure” as used herein, shall include without limitation acts of God: hurricanes, floods, fire, tornadoes, earthquakes, storms; strikes or other industrial disturbances; acts of public enemies; orders of governmental authorities; insurrections; riots; epidemics. 5. This Agreement shall be governed by and all disputes related hereto shall be determined in accordance with the laws of the Commonwealth of Virginia. 6. This Agreement and any payments of public funds are subject to future appropriations by the Board of Supervisors to the Authority. 4 , the undersigned have executed this Agreement the IN WITNESS WHEREOF day and year first above written. Approved as to form: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By:_______________________________ By: Paul M. Mahoney, County Attorney Daniel O’Donnell Interim County Administrator STATE OF VIRGINIA ) )ss COUNTY OF ROANOKE ) The foregoing instrument was acknowledged before me this ____ day of _____________, 2014, by Daniel O’Donnell, Interim County Administrator, on behalf of the Board of Supervisors for Roanoke County, Virginia. Notary Public My Commission expires: ________________________ Approved as to form: ECONOMIC DEVELOPMENT AUTHORITY OF ROANOKE COUNTY By:___________________________________ By: Attorney for EDA Chairman STATE OF VIRGINIA ) )ss COUNTY OF ROANOKE ) The foregoing instrument was acknowledged before me this ____ day of ________________________2014, by ____________________, Chairman of the Economic Development Authority of Roanoke County, Virginia. Notary Public My Commission expires: ___/___/____ 5 ALLSTATE INSURANCE COMPANY And AFFILIATES By: Its: STATE OF ) )ss COUNTY OF ) The foregoing instrument was acknowledged before me this ____ day of _______________________2014, by ____________________, as ___________________ of Allstate Insurance Company. Notary Public My Commission expires: ____/____/____ 6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTERON TUESDAY,AUGUST 26, 2014 ORDINANCE AUTHORIZING THE VACATION OF AN EXISTING FIFTEEN (15’) FOOT PUBLIC UTILITY EASEMENT LOCATEDON THE REAR AND SIDE PROPERTY LINE ON PROPERTY OF DAVID KILBANE,LOT 75, SECTION 3, THE HIGHLANDS(PLAT BOOK 24, PAGE 38) TAX MAP #044.03-09-12.00-0000), CATAWBAMAGISTERIAL DISTRICT WHEREAS, a platentitled “Plat showing Section No. 3 of The Highlands property of Al M. Cooper Construction, Incorporated” dated February 20, 2001, andrecorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, (Plat Book 24, Page 38) dedicated a fifteen foot (15’) wide public utilityeasement across a parcel identified asLot 75(Tax Map #044.03-09-12.00-0000); and WHEREAS, the current owner of the property, David Kilbane, has requested that the fifteen foot (15’) wide public utility easementlocated along the rear and side property linesbe vacated in order to remove that encumbrance on his property for the purpose of building a garage in the north corner of the property; and WHEREAS, County staff has reviewed and approved the vacationthis fifteen foot (15’) public utility easementas shown on the exhibit (Exhibit “A”) attached hereto and entitled “Easement plat for David Kilbaneshowing hereon an existing 15’ public utility easement to be vacated (Tax Map#044.03-09-12.00-0000” prepared by Balzer and Associates, Inc.; and WHEREAS, no other property owner will be affected by the vacation of thispublic utility easements, andthis vacation will not involve any cost to the County, and the affected County departmentsand public utilities have raised no objection; and Page 1 of 3 WHEREAS, notice has been given as required by Section 15.2-2204 of the Code of Virginia (1950, as amended); and THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, theacquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on August 12, 2014, and a second readingand public hearingof this ordinance was held on August 26, 2014. 2.That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate, a fifteen foot (15’) wide public utilityeasement, which was dedicated by plat of The Highlands(Plat Book 24, Page 38) is hereby declared to be surplus and the nature ofthe interestsin real estate renders it unavailable for other public use. 3.That the subject real estate, a fifteen foot (15’) wide public utility easement, located along the rear and side property line, which was dedicated by plat of The Highlands (Plat Book 24, Page 38) be, and herebyis, vacated pursuant toSection 15.2-2270 of the Code of Virginia1950, as amended. 4.That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. 5.That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. Page 2 of 3 6.That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2270of the Code of Virginia (1950, as amended). Page 3 of 3 J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,AUGUST 26, 2014 RESOLUTION APPROVINGAND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for August 26, 2014, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1.Approval of minutes – July 8, 2014; July 22, 2014 2.Resolution expressing the appreciation of the Boardof Supervisors of Roanoke County to Vicki Walker, Legal Secretary, upon her retirement after more than thirteen (13) years of service 3.Confirmation of appointment – Roanoke County Economic Development Authority (EDA) 4.Request to approve holiday schedule for calendar years 2015 and 2016 5.Request for appointment of representative to the Roanoke County Community Policy and Management Team (CPMT) Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 26, 2014 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TOVICKI WALKER, LEGAL SECRETARY,UPON HERRETIREMENT AFTER MORE THAN THIRTEEN (13) YEARS OF SERVICE WHEREAS,Vicki Walkerwas hired on January 16,2001, and has served as a Legal Secretary during hertenure with Roanoke County; and WHEREAS, Ms. Walkerretired on August1, 2014, after thirteen (13) years and three (3)months of devoted, faithful and expert service with the County; and WHEREAS,Ms. Walker,through heremployment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, during hertime serving Roanoke County, Ms. Walkerworked closely with three(3)different assistant County attorneys;and WHEREAS, during her time serving Roanoke County, Ms. Walker was instrumental in the County Attorney’s office’sexpanded role in the collection of delinquent taxes and fees owed to the County with over $2.2 million collected over the past eight (8) years. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginiaexpresses its deepest appreciation and the appreciation of the citizens of VICKI WALKER, Roanoke County to for thirteen (13) years and three (3) months of capable, loyaland dedicated service to Roanoke County; and FURTHER,the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 1 of 1 Commonwealth of Virginia 2015 Pay and Holiday Calendar March January February State Holidays January 1 S M T W T F S S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 6 7 January 2 8 hours additional holiday time 4 5 6 7 8 9 10 8 9 10 11 12 13 14 8 9 10 11 12 13 14 January 16 11 12 13 14 15 16 17 15 16 17 18 19 20 21 15 16 17 18 19 20 21 Lee-Jackson Day January 19 18 19 20 21 22 23 24 22 23 24 25 26 27 28 22 23 24 25 26 27 28 Martin Luther King, Jr. Day February 16 25 26 27 28 29 30 31 29 30 31 George Washington Day May 25 Memorial Day July 3 April May June Independence Day September 7 S M T W T F S S M T W T F S S M T W T F S Labor Day October 12 1 2 3 4 5 6 1 2 1 2 3 4 Columbus Day 7 8 9 10 11 12 13 3 4 5 6 7 8 9 November 11 5 6 7 8 9 10 11 Veterans Day 14 15 16 17 18 19 20 1011 12 13 14 15 16 12 13 14 15 16 17 18 November 25 4 hours additional holiday time 21 22 23 24 25 26 27 17 18 19 20 21 22 23 19 20 21 22 23 24 25 November 26 28 29 30 24 25 26 27 28 29 30 26 27 28 29 30 Thanksgiving November 27 31 Day After Thanksgiving December 24 8 hours additional holiday time August September July December 25 Christmas S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 1 2 3 4 5 Please note: In some agencies, the holiday and payday schedule 5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12 may vary from what is shown here. If you have questions, see 12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19 your agency human resources officer. 19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26 Denotes Payday 26 27 28 29 30 31 23 24 25 26 27 28 29 27 28 29 30 Denotes Holiday 30 31 Denotes Additional Time Off October November December Published by the Virginia Department of Human Resource Management. An equal opportu- S M T W T F S S M T W T F S S M T W T F S nity employer. 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 ©2014 Commonwealth of Virginia 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 25 26 27 28 29 30 31 29 30 27 28 29 30 31 NDMCA "#$!)!! '!)("' ) " !)!!'#((!)%# !)!! ?MGH !)!! !)!! !)!!'#$)!# !)!! #")" !)!! !)!! !)!!'( )&$ !)!!' ) &'#!!)!! %()#!'#!#)$#'*&) ! "#$$#% $! $ !"#$"%&' *'+) &'() !"#$"%&', '$ #(# & !** " **( GJ:GGJ'"" #* #" & ('"&(NI:JHF'#&&'# ! 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B?C;CA3?-&%6%5CLA%;' Y;#LL<CL<3#'%@-D#5#;?% "#!+%K&)#$-M P;'%<FH;@-N<#;4F%<4-EH'P;'<#FH;@-N<#;4F%<4-EH' GC;'3;$%;?U-D#5#;?% O%FH4%-G<%@3'-X3;'C; GH5'H<#5-B;<3?IA%;' BAL5CU%%-D%;%F3'4 "5#;;3;$-=-VC;3;$ J&!@H I#")( !)#$ 234?%55#;%CH4 K"#!-> "-%L8) 3Q<#<U J( (,&6#; 3# -./* /0!12 ! + +*+ +0 3 +8+ +8+*+8+0+8+! . +(+ +(+*+(+0+(+,+(+ +(+8+(+( 4 +.+ +.+* : ACTION NO. _______________ ITEM NO. ________L-6_______ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26,2014 AGENDA ITEM: Accounts Paid–July2014 SUBMITTED BY: Rebecca E. Owens Director of Finance APPROVED BY: Daniel R. O’Donnell Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: SUMMARY OF INFORMATION: Direct DepositChecksTotal Payments to Vendors$-$-$7,132,072.49 Payroll07/03/141,268,540.5992,064.381,360,604.97 Payroll 07/18/141,183,119.4279,151.071,262,270.49 Manual Checks-1,902.301,902.30 Grand Total$9,756,850.25 A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors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B?C;CA3?-&%6%5CLA%;' Y;#LL<CL<3#'%@-D#5#;?% "#!+%K&)#$-M P;'%<FH;@-N<#;4F%<4-EH'P;'<#FH;@-N<#;4F%<4-EH' GC;'3;$%;?U-D#5#;?% O%FH4%-G<%@3'-X3;'C; GH5'H<#5-B;<3?IA%;' BAL5CU%%-D%;%F3'4 "5#;;3;$-=-VC;3;$ J&!@H I#")( !)#$ 234?%55#;%CH4 K"#!-> "-%L8) 3Q<#<U J( (,&6#; 3# -./* /0!12 ! + +*+ +0 3 +8+ +8+*+8+0+8+! . +(+ +(+*+(+0+(+,+(+ +(+8+(+( 4 +.+ +.+* : Roanoke County BOS Work Session August 26, 2014 Consideration of Significant Expenditure Issues Mandates Storm water management requirements o Capital Maintenance (CIP Committee recommendation) General Services o Parks, Recreation & Tourism o Staffing/Compensation/Benefits Phase II – Market Survey adjustments o Funded $795,000; remaining cost $340,000 Employee salary increases; 1% = $500,000 o Continuing VRS increases - FY17 $560,000; FY19 $600,000 o Health Insurance – past trends 3%-5%; $250,000 o Workers Compensation - $250,000 o Staffing Needs o Fire & Rescue Increasing call volume; decreasing volunteer ranks OT underfunded in the past Department of Social Services OT underfunded for current work load requirements Increased Medicaid applications due to federal policy changes Vinton Library; $210,000 (FY16 and FY17) Equipment Needs Automated refuse collection - $240,000/vehicle; currently need 4 o Fire & Rescue – Pumpers/Ladder Trucks per F&R replacement schedule o VDOT Revenue-Sharing; prior budget of $1 million eliminated Technology Server replacements for network infrastructure; $200,000 o Maintenance contract increases for public safety radio systems; $220,000 o Operational Budgets Flat/reduced departmental budgets over last 8 budget cycles o Increasing costs for utility rates, fuel, maintenance contracts, etc. Reduction of positions in select departments o Inflationary erosion; averaging 2%/year o Economic Development CRT/Vinton Business Park – Site preparation (CIP Committee recommendation) o Consideration of Significant Revenue Issues Real Estate Tax Rate $0.01 equals $820,000 o Continued slow/moderate housing market recovery is expected o Other Local Taxes Sales tax revenue continues to be unstable/underperform o PP growth expected to moderate as “pent-up demand” is satisfied o Intergovernmental Revenue State: Expectation of mid-year budget reductions due to FY14 revenue shortfall o Federal: Continuation of federal budget restructuring/reductions o TASKBuildingProject Cost UPGRADE BASPublic Safety$50,000 Replace Front Automatic GatePublic Safety$7,800 Window/Water Leak RepairsCourthouse$15,000 Replace Basement HVACFt Lewis Fire $25,000 REPLACE AC #4Hollins Library $25,000 Replace (6) Gas Unit HeatersFt Lewis Fire$15,000 Replace (4) Gas Unit HeatersHollins Fire$9,000 REPLACE ACBent Mtn Library $1,500 REPLACE FURNACE (2)Craig Rec.$10,000 REPLACE FURNACE & ACClearbrook Fire $7,500 Replace Safety Door EdgesVarious Fire/Rescue$20,000 REPLACE AC COMM ATTCourthouse $25,000 REPLACE AC SHERIFF J&DCourthouse $15,000 Replace (1) AC UnitCatawba Fire$1,000 Replace Door OperatorsVarious Fire/Rescue$15,000 New Tile In Basement (Asbestos)Catawba Rec.$10,000 TOTAL $251,800 Electrical System UpgradesRCAC$45,000 Building Foundation DrainsBrambleton Center$50,000 Concrete Repairs/ReplacementFt. Lewis Fire $20,000` Concrete Repairs/ReplacementHollins Fire Station $20,000 Exterior LightsCatawba Fire$3,000 Roof ReplacementKessler Mill $500,000 Misc. Concrete RepairsKessler Mill$15,000 Correct Drainage ProblemsKessler Mill$75,000 Lower Sprinkler HeadsKessler Mill$75,000 Renovate RestroomsKessler Mill $40,000 Replace HVAC Systems Kessler Mill $250,000 Parking Lot/Road RepairsKessler Mill$175,000 Window Replacement Craig Rec.$80,000 Parking Lot ReplacementRCAC $150,000 Replace Training Room AC UnitRCAC $20,000 Asphalt Patch/OverlayVarious Fire/Rescue$200,000 Replace 3 furnaces/air handlersBack Creek Fire$15,000 Replace Gas Hot Water heaterBack Creek Fire$1,500 BC office/Bunk Room HVAC unitCave Spring Fire$2,500 TOTAL $1,737,000 GRAND TOTAL $1,988,800 8/21/2014 Parks, Recreation and Tourism- 5 year CMP program CategoryProjectFY 15-16FY 16-17FY 17-18FY 18-19FY 19-20 COURTS Basketball backboard replacements at 10 park sites ($1200 each)$2,400$2,400$2,400$2,400$2,400 Walrond Tennis Court 1, 2, 3 resurfacing$50,000$30,000$30,000 Catawba Basketball Court resurfacing$25,000 Misc court repairs- cracks and sealing$10,000$10,000$10,000$10,000$10,000 Stonebridge Park Court resurfacing$30,000 PAVING: ROADS, TRAILS & PARKING LOTS Arnold Burton pave entry road apron $22,000 Arnold Burton pave parking lot $129,000 Gravel parking lots and trails repairs$12,000$12,000$12,000$12,000$12,000 Green Hill Park pave main parking lot$300,000 Hollins Park pave entry road apron $32,000 Vinyard Park pave main parking lot $276,000 Wolf Creek Greenway: pave portion that regularly floods$15,000 PLAYGROUNDS Catawba Center replace playground & installation Craig Center replace playground and installation$45,000 Bent Mountain Community Center Park: replace playground and install$45,000 Playground repairs- County wide$5,000$5,000$5,000$5,000$5,000 Engineered wood chips for playgrounds$10,000$10,000$10,000$10,000$10,000 SHELTERS Green Hill Park water service to shelter Mount Pleasant Park water service to shelter Green Hill Park new shelter$45,000 Roof replacement Whispering Pines, Clearbrook & Stonebridge$8,000$8,000$8,000 Starkey Park water service to shelter$6,000 Walrond Park new shelter$45,000 FIELDS Garst Mill backstop replacement and field renovation$25,000$35,000 Bonsack Elementary School: ballfield fence repair$8,000 Bleacher pads$10,000$10,000$10,000$10,000$10,000 Concrete aprons at ten softball fields$18,000$18,000$18,000$36,000$36,000 Fencing repairs - County wide$15,000$15,000$15,000$15,000$15,000 Hollins Park well install$15,000 Hollins Park soccer field 1 & 2 irrigation install$28,000$28,000 Green Hill Park Multi-purpose field I grading plan and field contruction$2,500$50,000 Vinyard Park I and II well installation$15,000$15,000 Upper Green Valley Elementary field renovation$23,000 Merriman Soccer field 1, 2, 3 renovation, switch to bermuda$25,000$25,000$25,000 Merriman Soccer field 1, 2, 3 irrigation install$28,000$28,000$28,000 Walrond Park well install$15,000 Walrond Park soccer field 1 & 2 irrigation install$28,000$28,000 Walrond Park football field irrigation install$28,000 Merriman Soccer/LAX field 4 renovation$19,000 Stonebridge Park ballfield drainage improvements$4,500 Vinyard Park ballfield sod$6,000 Vinyard Park soccer fields drainage improvements$8,900 Walrond Park ballfield sod$2,300 Vinyard Park II baseball field construction$85,000 Green Hill Park football field renovation$14,000 MISCELLANEOUS South County Boardwalk Trail: build parking lot$45,000 Bleacher replacements (Oak Grove, Clearbrook, Starkey, GHP, Walrond)$9,000$9,000$9,000$9,000$9,000 Vinyard Park II bridge$110,000 Camp Roanoke insulate bathhouse and restrooms$7,500 East District Shop building repairs$23,000 East District Shop ventalation improvements$12,000 Sports Fencing replacement Vinyard, Northside, Goode, Starkey$8,000$8,000$8,000$8,000$8,000 Green Hill Park drainage improvements at exit road$5,600 Green Hill Park vehicle bridge Eqst Center$120,000 Brookside Park bridge and ADA walkway$120,000 ADA paths improvements for various parks$15,000$15,000$15,000$15,000$15,000 Walrond concession building siding$18,000$- Picnic grill replacement$1,200$1,200$1,200$1,200$1,200 Picnic table repair and replacement$1,600$1,600$1,600$1,600$1,600 Read Mountain erosion/drainage concerns$1,500$6,000$6,000 Tree maintenance County wide$10,000$10,000$10,000$10,000$10,000 Vinyard Park storage building$55,000 GREENWAYS Wolf Creek drainage repairs$6,000$6,000 Cross walk resurfacing County wide$8,000$8,000$8,000$8,000 Vinyard Park ADA trail construction$12,000 Greenway paving repairs County wide$5,000$5,000$5,000$5,000$5,000 SPORTS LIGHTING Whispring Pines lighting$300,000 Vinyard Park II lighting (CIP)$400,000 Clearbrook Elementary School field lighting$300,000 Hollins Park Soccer Field 2 lighting (CIP)$180,000 Green Hill Park Soccer field 1 and 2 lighting (CIP)$180,000$180,000 Starkey 7 lighting$75,000 Merriman 4 lighting$200,000 RESTROOMS Vinyard II new restrooms, bleachers and parking lot repairs$12,000$16,000$25,000$85,000 Clearboork Park renovate restroom interior/exterior, restore water$15,000$25,000 Oak Grove building removal$30,000 Vinyard Park renovations$30,000 Stonebridge Park renovations$30,000 Green Hill Park renovations$55,000 EXPLORE PARKPaving- Road system and parking lots$100,000$100,000$100,000$100,000$100,000 Culvert and stormpond repairs$12,000$12,000$12,000 Visitor Center exterior staining, roof repairs, HVAC replacement$15,000$75,000 Taubman Center roof placement and exterior staining$75,000$40,000 Maintenance Cost Totals $1,122,100$1,241,700$1,142,200$1,058,800$1,380,800 T:\\Board Meetings\\2014\\08-26-2014\\Notes\\Copy of PRT FY 15-20 5-Year CMP Project Funding Plan Attachment A County of Roanoke FIRE AND RESCUE DEPARTMENT RICHARD E. BURCH, JR CHIEF November 26, 2013 Mr. Clay Goodman Mr. Chris Lawrence County Administrator Town Manager County of Roanoke Town of Vinton 5204 Bernard Drive 311 S. Pollard Street Roanoke, VA 24018 Vinton, VA 24179 Good Morning: Attached you will find a report that is the result of many hours of cooperative effort from Roanoke County, Town of Vinton, and volunteer personnel. Though the issue was difficult, the representatives from these groups worked together as a team toward a common goal, providing services to the citizens. Their professional attitude and dedication played a large part in the final recommendations you will see in Attachment A. In addition to the complexity of the issue, the time sensitive nature of the issue created the need for numerous meetings, some at night, on a frequent timetable. Throughout the process, everyone was accommodating and worked diligently until the recommendations were completed. On behalf of Roanoke County Fire and Rescue and the Town of Vinton, I am pleased to present the following Vinton Staffing Report. Regards, Richard E. Burch, Jr. Chief 5925 COVE ROAD NW, ROANOKE, VA 24019 (540) 777-8701 FAX: (540) 777-9773 EMAIL: rburch@roanokecountyva.gov Attachment A Vinton Staffing Report Introduction As with local governments across the nation, Roanoke County and the Town of Vinton have committed to provide fire and rescue services to its citizens and visitors. Public safety is a long established priority for the Roanoke County Board of Supervisors and Town Council. For this reason, statistics are monitored to look for response issues. In most cases, a decline in responses is associated with a trend that is occurring nationwide. Volunteerism is declining on a national level. Increased training requirements, more duties, squeezed family lives and less-flexible employers as well as the economy have all contributed to this. Volunteers leave because they have to work longer hours at their regular jobs as employers downsize; others have lost their jobs and are moving out of the cities/counties where they serve. This downward trend has been evident in our region as well. Roanoke County and Vinton are no exception. We have noticed a decline in responses from the Vinton station which is primarily the result of the lack of volunteers. To offset this decline we must sometimes entertain changes in our paid shift structure such as transitioning from 12-hour shifts to 24-hour shifts. The ambulance at the Vinton station began being staffed 24 hours a day, seven days a week in 2001to answer the increase in rescue calls and reduction in volunteers. Now fire responses (including vehicle accidents, extrications, hazmat, and advanced life support critical calls) are feeling the effects of a declining volunteer base. Recent fire incidents have raised concerns about the County and Town providing proper resources to the fire scene and its effect on our mutual aid relationship with Roanoke City. It is now crucial that we take a serious look at fire responses from the Vinton station. Roanoke County and the Town of Vinton have co-staffed the Vinton station since 2001 providing fire and ems services to citizens in the eastern portion of the County. The purpose of this report is to show the drastic increase in no responses, their effect on our system, and provide the County and Town with options to correct the existing problem. The three main considerations to address the issue are staffing, organizational structure, and station improvements. Background Over the recent years, the occurrence of no response to calls in the Vinton first due area has increased. In 2001, Vinton was identified in our quadrant system as one of our four core stations. This quadrant system is still in use today so this increase in no responses not only affects the Town but the eastern portion of Roanoke County as well. When Vinton is dispatched to a fire call, Read Mountain and Mt. Pleasant are simultaneously dispatched to assist. If there is no response from these stations, after 1 six minutes the call will roll to Roanoke City. If we look at fire calls only from January 1, 2013 to October 15, 2013 during volunteer hours the current no response statistics are: Read Mountain 58.8% Vinton 32.13% Mount Pleasant 30.97% These figures are in line with with the past couple of years so the trend definitely shows the effect of declining volunteer availability. This has not only impacted the Roanoke County system but our mutual aid partner, Roanoke City. In most cases, when the City arrives there are no County units on the scene or the County unit arrives late staffed with minimally trained personnel, often with little experience. This creates a non-functional fire attack and safety risks for citizens and responders on the scene. To temporarily address the risk, Roanoke City has increased their response to fire calls in the Town of Vinton: two engines, one ladder, and 1 Battalion Chief equating to 10 personnel. As you can see this consumes City resources that may be needed within their own jurisdiction. At the request of the City, the County, the Town, and Vinton volunteers looked into the problem and developed the solutions in Attachment A. Understandably, Roanoke City has notified us that they cannot continue to respond their units into the County/Town on a routine basis. They can only support this practice until July 2014 so it is critical that we correct our system inefficiencies before that date. In an effort to work with us, Roanoke -hour, 7 day a week fire truck with personnel that not only responded to County/Town calls but also stations that are fully staffed and closer in proximity than either the Read Mountain or Mt. Pleasant stations that are currently dispatched. For the above reasons, it crucial that we address this issue by the end of this calendar year. The decision to hire additional personnel needs to be made by December 31, 2013 in order to meet hiring deadlines. As indicated by Attachment A, if we miss this Procedures The Department reviews call statistics annually to ensure resources are assigned in the most efficient manner. The Operational Battalion Chiefs submit a daily report that includes the number of fire calls flagged as no response for the previous 24-hour period. Meetings on 24-hour, 7 day a week fire coverage started in June 2010 and have continued through the years. 2 On July 2, 2013 we met with Vinton to discuss applying for an Assistance to Firefighter SAFER Grant because of the increase in no responses. Town and County representatives decided to study and possibly apply for the 2014 SAFER grant feeling that there was not enough time to apply for the current year. On October 24, 2013 we had a meeting with Roanoke City and the Town of Vinton to discuss the lack of response issue. During this meeting Roanoke City advised of their intention to stop mutual aid responses into the Town in July 2014 if the situation remained unchanged. On November 13, 2013 the Town of Vinton and Roanoke County volunteer and career fire and ems representatives met and formed a transition team to develop a report and present recommendations for establishing a 24-hour, 7 day a week fire shift. November 20, 2013 the transition team agreed on two options to be presented as detailed in Attachment A. November 22, 2013 members of the transition team met to review a draft of the recommendations and approved to move forward. Also on November 22, 2013 members of the transition team met with a representative from Roanoke County General Services to define the scope of work and develop initial cost projections for station improvements. Recommendations See Attachment A 3 Attachment B August 13, 2014 Mr. Chris Lawrence, Town Manager Town of Vinton 311 South Pollard Street Vinton, VA 24179 Vinton Firehouse #2 Interior Alterations RE: Hill Studio #1336.02 Chris Attached to this letter is the Project Data for the Firehouse #2 developed to this date. Included is the Project Renovation Program, a Project Cost Estimate and Preliminary Drawings for the work. The cost estimate isattempting to provide as many costs for this work aswecan foresee. Ifthere are others we have not included please let me know. I look forward to continue working with you and Todd and Chris of the fire staff to provide the changes to the fire station that will accommodate the current needs. Please review this and call me ifyou have any questions. Sincerely, HILL STUDIO. Hunter B. Greene, RA, LEED AP Director of Architecture Cc: David Hill, code 5 Project Data Vinton Firehouse #2 Interior Alterations August 13, 2014 HS # 1336.02 The Town of Vinton is planning on having interior alterations to five areas inside Firehouse #2to repair items that need replacing and toaccommodate a bunkroom. These alterations occur in primarily five locations in the building. The general layout of the renovations is shown in the attached sketches. A description of the changes in each area is noted in the Renovation Program below. A Project Budget estimate isincluded after the programming notes. Renovation Program Second Floor Bunkroom Provide space for ten beds in the bunkroom. Six of them are to have moveable partitions, L shaped, for privacy. The remaining four spaces are for future expansion. Each bed location is to have a receptacle and side table. Provide 6 new bed frames and 4 new mattresses. 2 existing mattresses will be utilized Provide adequate HVAC and lighting for the Bunkroom. - Re-configure lighting switching in the Training Area. Relocate Audio Visual projector, screen, controls and dry erase boards to new wall in Training Area. Provide Cat 6 connections to all phones plus two in the Bunkroom, 10 total Provide Carpet tiles inside bunkroom Second Floor Toilets Provide ADAcompliant fixtures atexisting roughins. Include grab bars. Nowork will be done on the entrance doors since they are in a structural wall. Remove wall and floor ceramic tile and provide new wall and floor ceramic floor tile Replace ceiling and lighting. Paint other surfaces. Second Floor Kitchen and Dayroom Provide HVAC Provide connections and space for three refrigerators. Purchase one new one and utilize two existing ones. Enclose the opening from the Kitchen to the Dayroom. Remove the two ranges and provide three pantries. Pantries are cabinets sized to fit in the existing space noted Remove griddle and add a stove with a griddle and cook top in its place Provide gas to the new appliance Add a range hood vented to the exterior At countertop with shuttersto the Training Area provide a tch door with a counter on the bottom half. Enclose in the remainder of the opening Provide new doors on all of the cabinets Provide carpet tiles in the Dayroom Provide VCT in the Kitchen VintonFirehouse#2,InteriorAlterations Vinton Virginia Page 2 Volunteer Space Provide new residential dishwasher. Move black residential range from Dayroom Kitchento this space Provide new garbage disposal Provide new VCT tile flooring Provide a new 2 piece shower in existing opening Provide new shower/tub fixtures. Provide a GFI receptacle next to the hand soap dispenser Provide new toilet and set in lavatory with solid surface counter and towel bar Remove existing ceramic tile floor in toilet and provide new First Floor Locker/Toilet/Shower Room Reconfigure the showers to have two showers Provide new fixtures, countertop, toilet partitions, and bench Repair opening in floor of showers Replace floor and wall tile through out Provide 23 full height lockers and 10 half size lockers Replace ceiling and lighting with moisture resistant materials and fixtures. Provide HVAC Interior Painting Paint interior surfaces as noted by the Town/Fire Staff The Project Delivery Method will be Design/Bid/Build. Project Cost Estimate The Project Cost Estimate includes the costs related to the design and construction of the work. Project Costs Unit Cost Total Costs Construction Cost $196,662 Soft Costs$60,666 AE Design Fees ls $28,000 Contractor Overhead and Profit 10% $19,666 Performance Bond 1% $1,967 Equipment Mobilization ls $1,200 Change Order Budget 5% $9,833 Subtotal$257,328 Project Contingency$25,733 Contingency 10% $25,733 Total Project Cost $283,060 Project Cost Estimate Vinton Firehouse #2 Interior Alterations August 13, 2014, Hill No 1336.02 Project Costs Unit Cost Total Costs Construction Cost $196,662 Soft Costs $60,666 AE Design Fees ls $28,000 Contractor Overhead and Profit 10% $19,666 Performance Bond 1% $1,967 Equipment Mobilization ls $1,200 Change Order Budget 5% $9,833 Subtotal $257,328 Project Contingency $25,733 Contingency 10% $25,733 Total Project Cost $283,060 Construction Costs Architectural Construction Costs Bunk Room $9,855.00 prep/demo/ allowance 1 ls $200.00 $200.00 framing inter wall frmd.gwb/mud and base 616 sf $2.50 $1,540.00 paint walls pnt 2100 sf $0.50 $1,050.00 ceiling ACT grid system washable 800 sf $2.65 $2,120.00 insulation walls and ceilings r-38 1100 sf $1.65 $1,815.00 audio visual relocate (new mounting repair walls) 1 ls $50.00 $50.00 floor Carp. Tiles 20 oz cushion backed 88 sy $35.00 $3,080.00 note: FFE below incl.s 4000 for flooring Second Floor Toilets $4,488.70 TP holders, PT holders, soap dispensers, trash recepts, 24" grab bars, 42" grab bars, toilet acc.s 1 unit $1,200.00 $1,200.00 mirrors., floor prep incl demo tile flr walls 220 sf $0.65 $143.00 floornew install ceramic tiles 220 sf $6.00 $1,320.00 ceiling act grid system washable m 118 sf $2.65 $312.70 walls/partitions prep/patch add 10' lf partition 10 lf $124.00 $1,240.00 painting inter walls 300 sf $0.65 $195.00 special demo and replace damaged bkr brd 60 sf 1.3 78 Kitchen and Day Room $16,665.00 demo/prep Counter and base cut backs prep and repair 1 ls $350.00 $350.00 framing 2x4 inter framing to reconfig opening 1 ls $120.00 $120.00 solid Dutch Door W/Cpounter http://www.nicksbuilding.com/dutch_doors.p openings 1 ea $850.00 $850.00 hp door hardware hardware complete ADA 1 unit $200.00 $200.00 patching patching finishes post/ prep 1 ls $450.00 $450.00 shutters wd shutters finished installed 1 ls $500.00 $500.00 kitch case kitchen - Pantry 3 compartments vert. 1 ls $1,800.00 $1,800.00 kitch case kitchen replace with solid doors 26 lf $60.00 $1,560.00 counter tops - solid surface basis of finishedcounter tops 12 sf $60.00 $720.00 estimate sile stone ref 1 ref.s 1 ls $1,000.00 $1,000.00 dishwasher 1 x res. Dishwasher 1 ls $900.00 $900.00 http://www.appliancesconnection.com/fivest ar-ttn5107bw- Range/gridl./ovens (gas) 1 ls $5,000.00 $5,000.00 i83129.html?ref=froogle&gclid=CMvGlZHRv b8CFabm7AodMUcA4w floor, dayroom Carp. Tiles 20 oz cushion backed 69 sy $35.00 $2,415.00 floor, kitchen VCT 200 sf 4 $800.00 Lockerand Toilet Shower Rooms $19,483.00 case work base 10 lf $60.00 $600.00 counter tops - solid surface basis of 22 sf $60.00 $1,320.00 case work estimate sile stone owner provided pricing lockers both types tot ls 1 ls 7833 $7,833.00 bench approx 8' http://www.gilmorekramer.com/more_info/lo 1 unit $750.00 $750.00 cker_room_benches/locker_room_benches. furniture shtml TP holders, PT holdes, soap dispensers, 1 ls $1,200.00 $1,200.00 toilet accessories trash recepts, mirrors paint inter walls 900 sf $0.50 $450.00 ceiling ACT grid washable 480 sf $2.65 $1,272.00 tile tile walls and floor tot. 800 sf $5.00 $4,000.00 wall board water resistant cementious wall board 400 sf $2.77 $1,108.00 prep and patch includes demo - allowance 1 ls $650.00 $650.00 Framing reconfigure part.s/walls 120 sf $2.50 $300.00 Owner F.F.E. $15,850 Volunteer Apt not incl painting or hvac $10,211 Dishwasher residential 850 garbage disposal 300 stove relocate existing 0 floor Carp. Tiles 20 oz cushion backed 67 sy 35 2345 kitch vct 70 sf 3 210 counter tops - solid surface basis of finishedcounter tops 34 sf $60.00 $2,040.00 estimate sile stone rmovetub/tile 1 ls 500500 bath floor prep incl demo tile flr walls 40 sf $0.65 $26.00 floornew install ceramic tiles 40 sf $6.00 $240.00 lav, cntr, shwr incl acc,s 1 ls 37003700 Roof - Modifications per HVAC see MEPS$0 0ls 0 Painting not included above $9,152 str wells 9200 sf 9200 sf volunteer space 1400 sf hall 480 sf training/ fire rescue 3000 sf total 14080 0.65 Architectural Construction Costs Subtotal$85,705 MEP Construction Costs subtotal$110,957 Construction Costs TOTAL$196,662 Spectrum Design July 22, 2014 10 Church Ave SE, Plaza Suite 1 Roanoke, VA 24011 Vinton Firehouse Renovations Town of Vinton P,M,E,S CONCEPTUAL ANALYSIS - 2nd Floor Bunkroom Quantity CONSTRUCTION BUDGET Unit Cost REMARKS Div 2 Demolition 0 SF @ $6.00 $0 2 Asbestos 0 LS @ $0.00 $0 6 Cabinetry 0 LS @ $0 $0 6 Suspended Ceilings 0 SF @ $5.00 $0 8 Doors and Windows 0 LS @ $0 $0 9 Vinal covered wall 0 LF @ $90.00 $0 9 Partition Plywood backing 0 LF @ $20.00 $0 9 Rubber Base 0 LF @ $6.00 $0 9 Carpet 0 SF @ $7.50 $0 9 Interior Partitions 0 LF @ $120.00 $0 9 Paint 0 SF @ $4.00 $0 15 Plumbing 0 LS @ $0 $0 15 HVAC plus ventilation 0 LS @ $12,000 $12,000 (1) ductless split on roof 16 Elec Modifications in Existing Bldg 0 LS @ $1,400 $1,400 New sub-panel 16 UPS Circuits 0 LS @ $0 $0 16 Power 747 SF @ $12.00 $8,964 41.5, x 18' 16 Lights 1,144 SF @ $9.00 $10,296 52' x 22' 16 Data / Communication 1 LS @ $9,000 $9,000 Cat-6 (10 loc. In bldg) Sub-Total $41,660 15.00% Contractors Overhead & Profit$6,249 Construction Cost$47,909 A/E Design Fee$0 10.00% Project Contingency$4,791 2nd Floor Bunkroom Total Project Budget$52,700 P,M,E,S CONCEPTUAL ANALYSIS - 1st Floor Toilets Quantity CONSTRUCTION BUDGET Unit Cost REMARKS Div 2 Demolition 1 LS @ $1,200.00 $1,200 Remove old HVAC 2 Demolition Raised Floor 0 SF @ $2.00 $0 6 Cabinetry (shelving) 0 LS @ $0 $0 2 Suspended Ceilings 0 SF @ $5.00 $0 8 Doors and Windows 0 LS @ $0 $0 9 Partition Plywood backing 0 LF @ $20.00 $0 9 Vinal covered wall 0 LF @ $90.00 $0 9 Rubber Base 0 LF @ $6.00 $0 9 Carpet 0 SF @ $7.50 $0 9 Interior Partitions 0 LF @ $120.00 $0 9 Paint 0 SF @ $4.00 $0 15 Plumbing 192 LS @ $110 $21,120 Replace fixtures 15 HVAC 1 LS @ $9,500 $9,500 New HVAC, Ventilation 16 Elec Modifications in Existing Bldg 0 LS @ $0 $0 16 Power 192 SF @ $12.00 $2,304 to new lights, (2) recept. 16 Lights 272 SF @ $9.00 $2,448 New Lights 16 Data / Communication 0 LS @ $0 $0 Sub-Total $36,572 15.00% Contractors Overhead & Profit$5,486 Construction Cost$42,058 A/E Design Fee$0 10.00% Project Contingency$4,206 1st Floor Toilets Total Project Budget$46,264 P,M,E,S CONCEPTUAL ANALYSIS - 2nd Floor Toilets Quantity CONSTRUCTION BUDGET Unit Cost REMARKS Div 2 Demolition 0 SF @ $7.00 $0 2 Demolition Raised Floor 0 SF @ $2.00 $0 6 Cabinetry (shelving) 0 LS @ $0 $0 2 Suspended Ceilings 0 SF @ $5.00 $0 8 Doors and Windows 0 LS @ $0 $0 9 Partition Plywood backing 0 LF @ $20.00 $0 9 Vinal covered wall 0 LF @ $90.00 $0 9 Rubber Base 0 LF @ $6.00 $0 9 Carpet 0 SF @ $7.50 $0 9 Interior Partitions 0 LF @ $120.00 $0 9 Paint 0 SF @ $4.00 $0 15 Plumbing 100 SF @ $110 $11,000 New fixtures 15 HVAC 0 LS @ $0 $0 16 Elec Modifications in Existing Bldg 1 LS @ $0 $0 16 Power 100 SF @ $8.00 $800 to new lights 16 Lights 100 SF @ $9.00 $900 new lights 16 Data / Communication 0 LS @ $0 $0 Sub-Total $12,700 15.00% Contractors Overhead & Profit$1,905 Construction Cost$14,605 A/E Design Fee$0 10.00% Project Contingency$1,461 2nd Floor Toilets Total Project Budget$16,066 P,M,E,S CONCEPTUAL ANALYSIS - 2nd Floor Kitchen Quantity CONSTRUCTION BUDGET Unit Cost REMARKS Div 2 Demolition 0 SF @ $7.00 $0 2 Demolition Raised Floor 0 SF @ $2.00 $0 6 Cabinetry (shelving) 0 LS @ $0 $0 2 Suspended Ceilings 0 SF @ $5.00 $0 8 Doors and Windows 0 LS @ $0 $0 9 Partition Plywood backing 0 LF @ $20.00 $0 9 Vinal covered wall 0 LF @ $90.00 $0 9 Rubber Base 0 LF @ $6.00 $0 9 Carpet 0 SF @ $7.50 $0 9 Interior Partitions 0 LF @ $120.00 $0 9 Paint 0 SF @ $4.00 $0 15 Plumbing 1 LS @ $1,700 $1,700 Ice maker connects, gas line 15 HVAC 1 LS @ $14,000 $14,000 No fire suppres, (1) split 16 Elec Modifications in Existing Bldg 1 LS @ $750 $750 New circuits 16 Power 1 LS @ $1,250 $1,250 New receptacles 16 Lights 1 LS @ $0 $0 16 Data / Communication 1 LS @ $200 $200 Range saftey off controls Sub-Total$17,900 Contractors Overhead & Profit 15.00% $2,685 Construction Cost$20,585 A/E Design Fee$0 Project Contingency 10.00% $2,059 2nd Floor Kitchen Total Project Budget$22,644 P,M,E,S CONCEPTUAL ANALYSIS - Volunteer Bathroom Quantity CONSTRUCTION BUDGET Unit Cost REMARKS Div 2 Demolition 25 SF @ $7.00 $175 Remove toilet & lav 2 Demolition Raised Floor 0 SF @ $2.00 $0 6 Cabinetry (shelving) 0 LS @ $0 $0 2 Suspended Ceilings 0 SF @ $5.00 $0 8 Doors and Windows 0 LS @ $0 $0 9 Partition Plywood backing 0 LF @ $20.00 $0 9 Vinal covered wall 0 LF @ $90.00 $0 9 Rubber Base 0 LF @ $6.00 $0 9 Carpet 0 SF @ $7.50 $0 9 Interior Partitions 0 LF @ $120.00 $0 9 Paint 0 SF @ $4.00 $0 15 Plumbing 1 LS @ $900 $900 Toilet, Lav, Faucets 15 HVAC 0 LS @ $0 $0 16 Elec Modifications in Existing Bldg 1 LS @ $400 $400 Relocate outlet 16 Power 1 LS @ $400 $400 GFIC 16 Lights 1 LS @ $250 $250 Vanity 16 Data / Communication 0 LS @ $0 $0 Sub-Total$2,125 Contractors Overhead & Profit 15.00% $319 Construction Cost$2,444 A/E Design Fee$0 Project Contingency 10.00% $244 2nd Floor Kitchen Total Project Budget$2,688 Total Units Dispatched Total Units Dispatched Total Units Dispatched Total Units Dispatched Total Units Dispatched Total Units Dispatched Total Units Dispatched Total Units Dispatched Total Units Dispatched Total Units Dispatched Total Units Dispatched Total Units Dispatched Total Units Dispatched William Byrd Building Summary June 19, 2013 Staff Tour of RCCC to evaluate surplus property and begin discussions of marketing the building and its contents. July 31, 2013 Request for proposals for auction services and pre-bid meeting. Two firms participated, but declined to bid by the August 23 deadline due to the magnitude of the building contents. September 18, 2014 Economic Development Authority tour of the building to evaluate future development opportunities November 5, 2013 Staff invited Goodwill Industries to tour the RCCC building to evaluate the contents and determine if there was any interest in accepting the surplus property for their use. November 11, 2013 Staff met with Goodwill Industries for a second building tour with their Transportation Manager to determine the specific contents of interest and potential volume. Goodwill agreed to accept 6-7 tractor trailer containers of building contents for disbursement throughout the region. November 13, 2013 Letter received from Goodwill agreeing to accept and remove 6 tractor trailer loads of contents. Administration determined the material would need to be declared surplus and approved by the BOS before a donation could be made to Goodwill. This was suggested for the December 10, 2013 meeting December 4, 2013 Agenda item pulled from the December 10, 2013 BOS meeting agenda and suggestion that the contents should be offered for sale to the community before donating. O AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 26, 2014 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member’s knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies;and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 26, 2014 RESOLUTION AUTHORIZING THE DONATION OF SURPLUS PERSONALPROPERTYFROM THE FORMER WILLIAM BYRD JUNIOR/SENIOR HIGH SCHOOL TO THE BREAKFAST LIONS AND THE DINNER LIONS CLUBS OF VINTON WHEREAS, by Ordinance 061113-6 the Board of Supervisors accepted conveyance from the Roanoke County School Board of the Old William Byrd High School and the former Roland E. Cook Elementary School, along with all of the personal property located therein; and WHEREAS, Old William Byrd contains a significant amount of personal property in the form of desks, chairs, tables, bookcases, books, old televisionsand other related contents; and WHEREAS, County staff advertised and issued a Request for Proposals (RFP) to provide Building Content Auction Services for both former schools and no proposals were submitted; and WHEREAS, those items of personal property which could be recycled for internal use by the County and the County Schools hasbeen accomplished and a significant amount of items remain; and WHEREAS, the Breakfast Lions Club and the Dinner Lions Club (Vinton, VA) (the “Lions Clubs”) have submitted a request for the donation of allof the personal property remaining in the building as well as a request for some labor from the County to assist the Lions Clubs with the removal of those items;and Page 1 of 3 WHEREAS, the Lions Clubs have expressed their intention to use the proceeds of the sale of the items toward building a pocket park within the Town of Vinton, which park shall be maintained by the Town of Vinton; and WHEREAS, the County recognizes that not all the items are in a condition to realize a monetary gain. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the personal property currently stored in the Old William Byrd High School is declared surplus as provided in Sec. 16.01 of the County Charter. 2.That the request by theBreakfast Lions Club and the Dinner Lions Clubfor donation to the Lions Clubs of the personal property items currently located in the Old William Byrd High School be, and hereby is, accepted, authorized and approved, as authorized by Sec. 15.2-953 of the Code of Virginia. 3.That the then remaining items not successfully disposed of by the Lions Club will be offered and donated to other area schools. 4.That after the area schools have taken possession of any items they choose, the items will be offered to the general public. 5.That after the efforts in 2, 3and 4 above have beenexhausted, General Services, or their designee, shall takethe items to the transfer station and be disposed of at the Western Virginia Resources Authority. 6.That the Board hereby authorizes and directs the County Administrator and such officers and agents of the County as he may designate to take such further actions as he deems necessary regarding this plan of action, to Page 2 of 3 execute such documents, and that all actions taken by such officers and agents in connection with these transactionsare hereby ratified and confirmed. 7. That this resolution shall take effect immediately upon its adoption. Page 3 of 3 ACTION NO. _______________ ITEM NO. _______Q-1________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26, 2014 AGENDA ITEM: Ordinance reconsidering the petition of Corporate Properties Services, Inc. to obtain a special use permit for a restaurant, drive-in, or fast food in a C-1, Low Intensity Commercial District on approximately 1.3825 acres located at 3814 Challenger Avenue (Tax Map #050.05-01-19.00-0000), Hollins Magisterial District SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The ordinance granting a special use permit to Corporate Properties Services, Inc. is once again before the Board after a motion to reconsider its earlier denial on June 24, 2014. A public hearing on this ordinance was held on June 24, 2014. At that time, the Board denied this application for a special use permit. A motion to reconsider this denial was discussed by the Board of Supervisors on July 1, 2014, during its meeting with the Roanoke County School Board. Since, this meeting was not a regular meeting of the Board, it deferred consideration and a vote on the motion to reconsider until the next regular meeting on July 8, 2014. Under Section 2- this matter was scheduled for a public hearing after publication of the required legal notices at a subsequent meeting of the Board. These legal notices were published on August 12, 2014 and August 19, 2014, and the public hearing was scheduled for August 26, 2014. All of the agenda materials for this application from June 24, 2014 are included in this agenda. In addition, a letter dated August 6, 2014 from the Virginia Department of Transportation is included in this agenda. Finally, staff believes that the applicant wishes to inform the Board concerning measures it has taken to address the concerns of the citizens raised at the June 24, 2014, public hearing. Page 1 of 1 Page 1of 2 Debbie Jacks - Chick-fil-A Update From: Richard Caywood To: Al Bedrosian; Butch Church; Charlotte Moore; Jason Peters; Joe McNamara Date: 8/15/2014 5:15 PM Subject:l-A Update Chick-fi CC: Arnold Covey; Dan O'Donnell; Debbie Jacks; Philip Thompson; Tara Pat... Attachments: Ltr from VDOT re Chick-fil-A 8-6-14.pdf Board Members, Based on inquiries I have received from a Members of the Board, I am writing to provide an update of recent activity relating to the proposed Chick-fil-A development at Challenger Avenue and West Ruritan Road. I am attaching a letter that was received from VDOT regarding the speed limit on West Ruritan and the possibility of additional warning signs. In addition, several members of County staff and Ihave been contacted by representatives of the developer regarding the potential extension of the right turn lane from Challenger onto West Ruritan Road. The following is my understanding based on these discussions: 1) Theproposed extension will be presented by the developer at the Board Meeting on August 26. 2) The extension would be approximately 200 feet in length with a 100 foot taper for an overall length of approximately 300 feet. The existing turn lane has roughly 50-75 feet of full width storage with 75-100 feet of taper for an overall length of approximately 150 feet. I have not seen any details of this plan in writing or in plan form so the final proposal may be different. 3) This extension would beconstructed at developer expense. 4) No modification of this turn lane was required by the approved Traffic Impact Analysis so any work on this turn lane would be considered to be a voluntary improvement by VDOT. 5) A portion of the taper may slightly overlap the adjacent driveway entrance but no adverse impact to the property owner is anticipated. 6) The County's review of the turn lane is limited to sending the final plan to VDOT for its approval since the plan as previously submitted to the County meets our requirements. 7) While the turn lane will be required to conform to VDOT's standards for width, pavement thickness etc.,VDOT has verbally indicated that it is agreeable to the length of the proposed turn lane at 200' x 100'. I would be happy to answer any questions that you may have regarding this email. If I receive any additional information or documents prior to the meeting I will forward them to you. file:///C:/Users/dacks/AData/Local/Tem/XPrwise/53EE403DPO1DOMAIN-L...818201 jpppgp_A_P//4 DCD EPARTMENT OF OMMUNITY EVELOPMENT M EMORANDUM TO: Board of Supervisors FROM: Philip Thompson, AICP Deputy Director of Planning DATE: May 21, 2014 SUBJECT: Corporate Property Services - #3-4/2014 Corporate Property Services has submitted a Special Use Permit application for a drive- in or fast food restaurant (Chick-fil-A) located on Challenger Avenue (Rt. 460) and West Ruritan Road (Route 610). Most of the public comments and discussion at the Planning Commission meetings have focused on traffic issues. The applicant has submitted four separate Traffic Impact Analyses (TIAs) to the Virginia Department of Transportation (VDOT) for review and comment. The latest TIA was submitted to VDOT on May 16 th (TIA supplement attached without appendices). VDOT has reviewed this TIA and has issued a concurrence letter dated May 20 (attached). th In addition to the TIAs, the applicant has submitted a Design Waiver Request to VDOT for Intersection Sight Distance and Lane Tapers and an Access Management Exception Request for Corner Clearance. The Design Waiver Request was approved by VDOT on May 19 and the Access Management Exception Request was approved on May 21 thst (both documents attached). The site plan has been revised which shows a modified entrance which would prohibit left turns coming out of the site and a right turn lane on West Ruritan Road that would be constructed by the applicant. The revised site plan is attached to this memorandum along with a cross sectional drawing and a revised landscaping plan. If you have any questions, please contact me by phone at (540) 772-2068 ext. 365 or by email at pthompson@roanokecountyva.gov. Attachments TIA Supplement dated May 16, 2014 (without appendices) VDOT Concurrence Letter dated May 20, 2014 Design Waiver Request Access Management Exception Request Revised Site Plan Cross Sectional Drawing Revised Landscaping Plan M&C Comm. # 3413 Supplement to T.I.A. for Chick-fil-A For: GBC Design, Inc. 1.0Introduction & Supplement Purpose At the Roanoke County Planning Commission meeting held on April 1, 2014 a public hearing was held to receive comments regarding the proposed Chick-fil-A development. This supplement addresses the public comments. Specifically, this supplement will analyze traffic operations with two proposed option modifications to the development access. Option 1: Relocating the proposed entrance location along West Ruritan Road an additional 15 from Route 460. Providing a right turn lane at the southbound approach to the signalized intersection of West Ruritan Road and Route 460; the right turn lane will have 130 of storage and a 50 taper. A half-porkchop will be provided at the exit from the proposed Chick-fil-A to prohibit left turns from the site. Option 2: Eliminate the site entrance from West Ruritan Road. Provide access to the site via Trail Drive and through the Cleaner World property. This supplement shall accompany the TIA. Trip distribution logic from the TIA will apply to this supplement. Please refer to the TIA to compare the proposed options to the original study scenarios. 2.0Option Analysis The following sections will analyze the options versus the scenarios provided in the TIA. 2.1Option 1 The intent of Option 1 is to reduce the hazard to motorists of less than standard sight distances for vehicles entering and exiting the proposed site location by prohibiting lefts from the site. Additionally, Option 1 creates more storage for the southbound approach to the signalized intersection of West Ruritan Road and Route 460 by moving it 15 away from Route 460. This Appendix B relocation does not result in any significant change to available sight distance. (See for plan and profile of West Ruritan Road and the available intersection and stopping sight distances from the Option 1 entrance location and the required intersection and stopping sight distances for 35 mph.) The southern edge of pavement of the proposed development entrance is located approximately 203 from the north edge of pavement on the eastbound right turn lane of Route 460. The VDOT Road Design Manual, Appendix F, Figure 4-4, requires 225 of corner clearance to the nearest entrance or street. An Access Management Exception Request (VDOT Form AM-E) accompanies this supplement. Form AM-E requests that an exception be granted for the proposed 203 corner clearance distance. 1 M&C Comm. # 3413 Supplement to T.I.A. for Chick-fil-A For: GBC Design, Inc. Appendix A See for a proposed site plan of the Option 1 configuration. Figure 2.1 AM, Midday, and PM peak hour trip distributions are distributed as presented in , Figure 2.2Figure 2.3 , and , respectively. Trips previously intending to exit the site to the left have been distributed to Trail Drive where they will be able to use collector streets to access their intended destination. The site generated trip distributions for the AM, Midday, and PM after pass-by reduction are Figure 2.4Figure 2.5Figure 2.6 presented in , , and , respectively. The December 2014 Build-out projected traffic volumes for the AM, Midday, and PM are Figure 2.7Figure 2.8Figure 2.9 presented in , , and , respectively. Figure The 2020 Design projected traffic volumes for the AM, Midday, and PM are presented in 2.10Figure 2.11Figure 2.12 , , and , respectively. The Highway Capacity Manual Level of Service (LOS) for select intersections is provided for Table 2.1 the AM, Midday, and PM peak hours in . Appendix C See for detailed Synchro Highway Capacity Manual LOS Reports. As compared to the Modified West Ruritan Road scenario in the original TIA study, the modifications proposed with Option 1 provide better LOS for all peak hours at the signalized intersection of West Ruritan Road and Route 460. 2 3 4 5 6 7 8 9 10 11 12 13 14 Level of Service per Movement by Approach (Delay In sec/veh) Overall IntersectionScenario LOS EastboundWestboundNorthboundSouthbound LTTHRTLTTHRTLTTHRTLTTHRT AM Peak Hour E FBABEBEEE Dec. 2014 - E (65.8) Buildout (No (103.7)(17.2)(9.4)(17.3)(75.4)(16.0)(62.5)(58.1)(56.0) (58.9) Left Turns) C (34.8)E (72.5)E (64.4)E (56.6) E FBABFBEEE 2020 Design - F (No Left (66.1) (102.5)(18.1)(9.3)(13.0)(115.7)(16.2)(62.5)(58.4)(56.1) (82.7) Turns) C (34.8)F (112.6)E (64.6)E (56.8) MIDDAY Peak Hour D CDBBDCDDDD Dec. 2014 D (49.7) Buildout (No (23.2)(35.8)(13.9)(19.1)(52.1)(20.9)(40.4)(37.3)(35.5)(35.7) (40.8) Left Turns) C (33.5)D (48.5)D (45.0)D (36.1) D CDBCFCDDDD 2020 Design E (No Left (45.7) (27.0)(45.6)(13.6)(21.2)(83.9)(22.0)(39.5)(38.8)(36.8)(37.0) (56.6) Turns) D (42.3)E (77.2)D (42.6)D (37.5) PM Peak Hour E BDBCCBDEDD Dec. 2014 D (60.6) Buildout (No (18.1)(45.4)(10.4)(25.0)(26.7)(15.1)(54.6)(57.8)(48.6)(51.9) (38.9) Left Turns) D (43.4)C (26.4)E (56.9)D (53.5) E CEBECBEEDE 2020 Design D (No Left (63.9) (31.5)(59.9)(10.2)(55.2)(29.2)(15.6)(58.7)(72.4)(54.8)(60.5) (48.4) Turns) E (57.6)C (29.5)E (60.7)E (63.8) 15 Level of Service per Movement by Approach (Delay In sec/veh) Overall IntersectionScenario LOS EastboundWestboundNorthboundSouthbound LTTHRTLTTHRTLTTHRTLTTHRT AM Peak Hour E CAAABAEDD Dec. 2014 B (58.9) (24.8)(8.7)(5.9)(6.8)(15.3)(3.3)(56.6)(51.7)(48.2) Buildout (No (16.8) Left Turns) B (10.1)B (14.6)E (58.1)D (49.1) E CBAADADFD D 2020 Design (55.7) (28.0)(12.7)(8.3)(9.7)(35.2)(5.0)(53.6)(135.3)(42.6) (No Left Turns) (38.2) B (14.0)C (33.6)E (55.0)F (95.2) MIDDAY Peak Hour D CBBCCBDDD Dec. 2014 C (46.1) (29.1)(19.3)(11.8)(23.0)(23.0)(10.3)(41.4)(44.7)(38.1) Buildout (No (23.8) Left Turns) C (20.2)C (21.4)D (44.1)D (41.4) D CBABBADDD B 2020 Design (47.5) (25.1)(13.8)(8.4)(18.7)(18.6)(6.4)(45.1)(43.4)(39.6) (No Left Turns) (18.8) B (15.1)B (17.5)D (46.4)D (41.2) PM Peak Hour D BDACCADDC Dec. 2014 C (37.1) (17.9)(38.9)(9.2)(23.5)(28.9)(9.2)(35.1)(35.3)(31.9) Buildout (No (32.8) Left Turns) D (36.4)C (27.4)D (36.1)C (33.6) D BEACEBCDC E 2020 Design (37.3) (18.3)(73.9)(9.4)(29.4)(61.5)(17.5)(34.9)(35.4)(31.8) (No Left Turns) (61.6) E (67.5)E (57.9)D (36.1)C (33.6) 16 Level of Service per Movement by Approach (Delay In sec/veh) Overall IntersectionScenario LOS EastboundWestboundNorthboundSouthbound LTTHRTLTTHRTLTTHRTLTTHRT AM Peak Hour AADADD Dec. 2014 ------ A Buildout (No (7.5)(3.1)(48.3)(4.4)(53.4)(50.9) (7.9) Left Turns) A (7.0)A (6.3)D (53.3)- AADADD ------ A 2020 Design (6.5)(1.2)(48.0)(5.3)(50.3)(47.7) (No Left Turns) (8.1) A (6.0)A (7.1)D (50.2)- MIDDAY Peak Hour BACADD Dec. 2014 ------ B Buildout (No (13.5)(2.7)(34.0)(4.2)(43.0)(40.1) (12.1) Left Turns) B (11.3)A (8.5)D (42.7)- BADADD ------ B 2020 Design (15.0)(3.9)(37.9)(4.5)(43.0)(39.7) (No Left Turns) (13.0) B (12.9)A (8.6)D (42.7)- PM Peak Hour BADACC Dec. 2014 ------ B Buildout (No (12.5)(1.6)(51.2)(5.7)(32.6)(29.7) (12.5) Left Turns) B (10.7)B (10.4)C (32.0)- BAEACC ---- B 2020 Design A4 (18.1)(1.6)(58.9)(6.3)(32.4)(29.3) (No Left Turns) (19.5) B (15.3)B (11.7)C (31.8)- 17 Level of Service per Movement by Approach (Delay In sec/veh) Overall IntersectionScenario LOS EastboundWestboundNorthboundSouthbound LTTHRTLTTHRTLTTHRTLTTHRT AM Peak Hour A B Dec. 2014 (5.7) Buildout (No (10.1) Left Turns) B (10.1)A (5.7) A B 2020 Design (No Left (5.6) (10.2) Turns) B (10.2)A (5.6) MIDDAY Peak Hour A B Dec. 2014 (5.8) Buildout (No (10.6) Left Turns) B (10.6)A (5.8) A B 2020 Design (No Left (5.7) (10.7) Turns) B (10.7)A (5.7) PM Peak Hour A B Dec. 2014 (3.0) Buildout (No (10.2) Left Turns) B (10.2)A (3.0) A B 2020 Design (No Left (2.9) (10.3) Turns) B (10.3)A (2.9) 18 M&C Comm. # 3413 Supplement to T.I.A. for Chick-fil-A For: GBC Design, Inc. Queue lengths for critical locations are provided are provided for the AM, Midday, and PM peak Table 2.2Table 10.1 hours in . The critical locations are as presented in of the Traffic Impact Analysis. Appendix D See for detailed SimTraffic Queue Reports for all intersections and movements. Table 2.2 Critical Movement Queue Length Storage Peak Maximum Queue Scenario Intersection Movement Length Hour Length (ft) Available (ft) EBL 130 435 WBT 292 1,000+ W. Ruritan Rd & Rt. 460 WBR 122 75 AM SB LT 323 215 SB R 180 130 W. Ruritan Rd & Chick-fil-A NB TL 71 190 EBL 153 435 December 2014 WBT 272 1,000+ Buildout W. Ruritan Rd & Rt. 460 WBR 139 75 Mid- (Modified West Day SB LT 169 215 Ruritan Road SB R 110 130 No Left Turns) W. Ruritan Rd & Chick-fil-A NB TL 69 190 EBL 238 435 WBT 443 1,000+ W. Ruritan Rd & Rt. 460 WBR 140 75 PM SB LT 119 215 SB R 80 130 W. Ruritan Rd & Chick-fil-A NB TL 66 190 19 M&C Comm. # 3413 Supplement to T.I.A. for Chick-fil-A For: GBC Design, Inc. EBL 124 435 WBT 462 1,000+ W. Ruritan Rd & Rt. 460 WBR 140 75 AM SB LT 521 215 SB R 180 130 W. Ruritan Rd & Chick-fil-A NB TL 70 190 EBL 175 435 2020 Design WBT 298 1,000+ (Modified West W. Ruritan Rd & Rt. 460 WBR 140 75 Mid- Ruritan Road Day SB LT 153 215 No Left Turns) SB R 126 130 W. Ruritan Rd & Chick-fil-A NB TL 80 190 EBL 285 435 WBT 650 1,000+ W. Ruritan Rd & Rt. 460 WBR 140 75 PM SB LT 117 215 SB R 90 130 W. Ruritan Rd & Chick-fil-A NB TL 71 190 Much like the scenario in the original TIA with a right turn lane of 150 with a 25 taper, the Option 1 scenario decreases the overall queue length for southbound West Ruritan Road at the approach to the signalized intersection, as compared to the unmodified West Ruritan Road scenario. 2.2 Option 2 Primary Access at Trail Drive The intent of Option 2 is to eliminate access to the site from West Ruritan Road. The proposal would route all trips to the site via Trail Drive and through the Cleaner World property. Trail Drive will remain a right-in/right-out access for eastbound Route 460. Site trips in Option 2 will utilize U-turns along Route 460 at Blue Hills Village Drive and West Ruritan Road to gain access to and from the site and on to their intended destination. Existing turning movement counts are not available at Trail Drive or Blue Hills Village Drive. Based upon citizen comments at the Planning Commission Public Hearing held on April 1, 2014, the possibility of utilizing Trail Drive as primary access to the site was evaluated. The following findings were determined: 20 M&C Comm. # 3413 Supplement to T.I.A. for Chick-fil-A For: GBC Design, Inc. 1.The property to be developed does not front on Trail Drive. 2.Chick-fil-A requires the primary access to the site be from West Ruritan Road for a viable development. 3.Chick-fil-A does not own property fronting on Trail Drive. The property is owned by A Cleaner World. Access from Trail Drive utilizing a cross-access easement on property not owned by Chick-fil-A is not a viable and satisfactory single access. 4.A Cleaner World was required to construct and maintain access to West Ruritan Road with the development permit. 5.The VDOT Access Management Design Standards require a minimum of 1,050 spacing between a signalized intersection and a full access unsignalized intersection. Trail Drive is approximately 350 from the West Ruritan Road signal. 6.With no crossover allowed, eastbound traffic bound to and from the site will be required to access the site via U-turns at the signal and at the existing crossover to the west, likely at Blue Hills Village Drive. Safety and efficiency of operation are major concerns for U- turn maneuvers, particularly at unsignalized crossovers. With Trail Drive being the primary access some 25 to 70 U-turn movements would be required at the crossover and at the signal during the three peak hours evaluated. Figure 2.13 AM, Midday, and PM peak hour trip distributions are distributed as presented in , Figure 2.14Figure 2.15 , and , respectively. The site generated trip distributions for the AM, Midday, and PM after pass-by reduction are Figure 2.16Figure 2.17Figure 2.18 presented in , , and , respectively. The December 2014 Build-out projected traffic volumes for the AM, Midday, and PM are Figure 2.19Figure 2.20Figure 2.21 presented in , , and , respectively. Figure The 2020 Design projected traffic volumes for the AM, Midday, and PM are presented in 2.22Figure 2.23Figure 2.24 , , and , respectively. The Highway Capacity Manual Level of Service (LOS) for select intersections is provided for Table 2.3 the AM, Midday, and PM peak hours in . Appendix C See for detailed Synchro Highway Capacity Manual LOS Reports. 21 22 23 24 25 26 27 28 29 30 31 32 33 Level of Service per Movement by Approach (Delay In sec/veh) Overall IntersectionScenario LOS EastboundWestboundNorthboundSouthbound LTTHRTLTTHRTLTTHRTLTTHRT AM Peak Hour E FBABEBEEE Dec. 2014 - E Buildout (65.8) (103.7)(17.3)(9.4)(17.4)(73.7)(16.0)(62.5)(58.1)(56.0) (Trail Dr. (57.8) Access C (34.7)E (70.8)E (64.4)E (56.6) E FBABFBEEE 2020 Design F (66.1) (Trail Dr. (108.8)(18.3)(9.4)(18.5)(113.4)(16.5)(62.5)(58.4)(56.1) (80.9) Access) D (36.1)F (108.5)E (64.6)E (56.8) MIDDAY Peak Hour D CEBCFCDCCC Dec. 2014 F Buildout (43.2) (21.6)(74.4)(15.5)(20.5)(122.2)(23.1)(35.4)(33.0)(30.4)(31.2) (Trail Dr. (80.4) Access E (65.9)F (111.4)D (39.3)C (31.6) D CDBCECDDDD 2020 Design D (46.7) (Trail Dr. (27.6)(45.0)(13.5)(21.3)(67.7)(22.1)(39.5)(40.8)(36.9)(37.7) (50.5) Access) D (41.9)E (62.7)D (43.1)D (38.5) PM Peak Hour E CDADCBEFDE Dec. 2014 D Buildout (63.4) (24.7)(49.0)(9.7)(46.9)(26.8)(15.3)(57.8)(92.1)(53.8)(56.8) (Trail Dr. (42.6) Acess) D (47.1)C (27.1)E (60.0)E (67.0) E CEAECBEFDE 2020 Design E (64.5) (Trail Dr. (29.8)(75.9)(10.0)(55.4)(29.1)(15.4)(58.3)(115.4)(54.7)(73.7) (58.2) Access) E (72.4)C (29.4)E (60.7)F (85.5) 34 Level of Service per Movement by Approach (Delay In sec/veh) Overall IntersectionScenario LOS EastboundWestboundNorthboundSouthbound LTTHRTLTTHRTLTTHRTLTTHRT AM Peak Hour DD CAAABAD Dec. 2014 B (53.5)(46.4) (23.3)(9.1)(5.9)(6.6)(17.0)(7.9)(51.6) Buildout (Trail (17.0) Dr. Acess) B (10.5)B (16.8)D (52.9)D (46.4) DD CBAACAD 2020 Design C (50.4)(43.4) (24.7)(10.3)(6.4)(7.1)(26.8)(8.5)(48.6) (Trail Dr. (22.9) Access) B (11.6)C (26.4)D (49.8)D (43.4) MIDDAY Peak Hour EE BAAABAE Dec. 2014 B (63.2)(58.8) (10.2)(8.6)(5.1)(6.8)(11.3)(8.2)(59.9) Buildout (Trail (12.6) Dr. Access) A (8.8)B (11.2)E (61.8)E (58.8) EE BAAABAE 2020 Design B (68.7)(63.5) (11.9)(9.2)(5.3)(8.2)(13.0)(8.4)(64.8) (Trail Dr. (13.9) Access) A (9.4)B (12.9)E (67.0)E (63.5) PM Peak Hour DD CCACBBD Dec. 2014 C (42.6)(40.5) (28.0)(34.7)(7.8)(31.4)(19.2)(12.7)(40.0) Buildout (Trail (28.4) Dr. Access) C (33.6)B (19.1)D (41.3)D (40.5) DD BFACDBD 2020 Design E (37.2)(35.3) (18.3)(96.0)(8.7)(28.8)(45.6)(14.7)(35.0) (Trail Dr. (68.2) Access) F (87.3)D (43.9)D (36.1)D (35.3) 35 Level of Service per Movement by Approach (Delay In sec/veh) Overall IntersectionScenario LOS EastboundWestboundNorthboundSouthbound LTTHRTLTTHRTLTTHRTLTTHRT AM Peak Hour AADADD Dec. 2014 --- A A4 Buildout (Trail (5.8)(1.9)(48.1)(4.7)(48.3)(46.1) (7.4) Dr. Access) A (5.4)A (6.6)D (48.2) AADAD-D 2020 Design -- A A44 (Trail Dr. (6.3)(2.5)(46.3)(5.6)(45.2)(43.0) (8.0) Access) A (5.9)A (7.4)D (45.1)- MIDDAY Peak Hour BBCACC Dec. 2014 --- B A4 Buildout (Trail (11.6)(11.6)(32.6)(4.8)(27.5)(25.4) (11.1) Dr. Access) B (11.6)A (8.2)C (27.3) BBDAC-C 2020 Design -- B A44 (Trail Dr. (13.4)(15.0)(42.3)(5.6)(28.1)(26.1) (13.0) Access) B (13.7)B (10.1)C (27.9)- PM Peak Hour BAEADC Dec. 2014 ----- B Buildout (Trail (14.9)(2.1)(62.6)(5.5)(37.5)(33.9) (14.4) Dr. Access) B (12.8)B (11.4)D (36.8) BADACC 2020 Design ------ B (Trail Dr. (16.5)(1.8)(53.4)(6.3)(32.5)(29.3) (14.6) Access) B (14.0)B (11.2)C (31.8)- 36 M&C Comm. # 3413 Supplement to T.I.A. for Chick-fil-A For: GBC Design, Inc. Queue lengths for critical locations are provided are provided for the AM, Midday, and PM peak Table 2.5Table 2.4 hours in . The critical locations for this scenario are as presented in . Table 2.4 Critical Locations for Queue Analysis (Trail Drive as Site Access) Intersection Movement West Ruritan Road and Route 460 Eastbound left (EBL) Blue Hills Village Drive and Route 460 Westbound left (WBL) Trail Drive and Route 460 Southbound Right (SBR) Appendix D See for detailed SimTraffic Queue Reports for all intersections and movements. Table 2.5 Critical Movement Queue Length Storage Peak Maximum Queue Scenario Intersection Movement Length Hour Length (ft) Available (ft) W. Ruritan Rd & Rt. 460 EBL 121 435 Blue Hills Village Dr. & Rt. 460 WBL 56 110 AM Trail Dr. & Rt. 460 SBR 125 154 December 2014 W. Ruritan Rd & Rt. 460 EBL 270 435 Buildout Mid- Blue Hills Village Dr. & Rt. 460 WBL 82 110 (Modified West Day Ruritan Road Trail Dr. & Rt. 460 SBR 70 154 No Left Turns) W. Ruritan Rd & Rt. 460 EBL 142 435 PM Blue Hills Village Dr. & Rt. 460 WBL 79 110 Trail Dr. & Rt. 460 SBR 111 154 W. Ruritan Rd & Rt. 460 EBL 139 435 Blue Hills Village Dr. & Rt. 460 WBL 102 110 AM Trail Dr. & Rt. 460 SBR 136 154 2020 Design W. Ruritan Rd & Rt. 460 EBL 160 435 Mid- (Modified West Blue Hills Village Dr. & Rt. 460 WBL 92 110 Day Ruritan Road Trail Dr. & Rt. 460 SBR 109 154 No Left Turns) W. Ruritan Rd & Rt. 460 EBL 278 435 PM Blue Hills Village Dr. & Rt. 460 WBL 92 110 Trail Dr. & Rt. 460 SBR 91 154 37 M&C Comm. # 3413 Supplement to T.I.A. for Chick-fil-A For: GBC Design, Inc. The maximum queue lengths for the critical movements, as reported by SimTraffic, do not exceed their available storage lengths. Note: The queue lengths at Blue Hills Village Drive and Trail Drive are based on site trip volumes only. Based on the site trips only, a right turn lane is warranted at the westbound approach to the Trail Drive intersection. 3.0Conclusions and Recommendations The follow conclusions and recommendations supersede those presented in the TIA. The conclusions combine the findings of the TIA and this Supplement. This study analyzes existing traffic operations of the street network in the study area and impacts to these operations that might be expected upon completion of a proposed Chick-fil-A. The study evaluates the impacts to vehicle level of services and delays, queue lengths at the signalized intersection, and the design criteria justification and feasibility of geometric improvements that may be warranted by the proposed development. Traffic impacts were evaluated at the anticipated opening of the proposed Chick-fil-A in December 2014 and in the design year 2020. The development generates the most trips during the Midday peak hour. Due to the existing volume of traffic on Route 460, the impacts on the existing signalized intersection at West Ruritan Road are insignificant. However, the critical peak hour on West Ruritan Road is the AM peak hour due to the volume of southbound traffic approaching the signal. This study explores four scenarios for improvements to the street network in the vicinity of the proposed Chick-fil-A site: 1.No changes to West Ruritan Road or any other area of the study network. 2.Add right turn lane on West Ruritan Road at southbound approach to signalized intersection of West Ruritan Road and Route 460. Storage length: 150; Taper length: 25. Chick-fil-A entrance is full-service. 3.Relocate the proposed Chick-fil-A entrance 15 further north on West Ruritan Road. 4. Add right turn lane on West Ruritan Road at southbound approach to signalized intersection of West Ruritan Road and Route 460. Storage length: 130; Taper length: 50. Prohibit left turns onto West Ruritan Road for vehicles exiting the Chick-fil-A site. (Option 1) 38 M&C Comm. # 3413 Supplement to T.I.A. for Chick-fil-A For: GBC Design, Inc. 5.Eliminate access to site from West Ruritan Road. Access to site will be via Trail Drive and through Cleaner World property. (Option 2) To better accommodate the traffic on West Ruritan Road with minimal design waivers and access management exceptions, a southbound right turn lane with 130 storage length and a 50 taper length is proposed at the signalized intersection, per discussions with VDOT. The right turn lane will provide additional storage capacity for the southbound approach, particularly for the major westbound right turn movement. Additionally, this proposal recommends prohibiting left turns from the site in order to reduce the impacts of the available intersection sight distance. Appendix A The proposed layout of the site is provided in . This proposal will require modification to the existing signal. A design waiver request form accompanies this report for taper length of the proposed right turn lane. Analysis indicates that the addition of a left turn lane is not warranted, based upon the volume of vehicles making a left into the site and the opposing traffic volume. With the addition of the separate right turn lane for westbound trips, the SimTraffic analysis indicates that vehicles making a left turn into the site do not develop queues long enough to back into the Route 460 intersection during any of the peak hours. This was confirmed through analysis performed with the development entrance blocked. It may be noted that the layout of the drive-thru lanes on the site will accommodate up to 30 vehicles. There is minimal chance that on-site vehicles will back up to West Ruritan Road and block the entrance. In summary, in our engineering judgment, a left turn lane on West Ruritan Road is not required, nor recommended. A more practical alternative is to utilize other means to ensure the entrance is not blocked such as installing "Do Not Block Intersection" sign and marking out the lane in front of the entrance. The analysis indicates that the existing right turn lane on the westbound Route 460 approach should be lengthened to prevent being blocked by through traffic. However, this is an existing condition. Although the proposed development may increase the total length of the queue on westbound Route 460 the development does not initiate the problem. Further existing entrances along this section of roadway prohibit the extension of the right turn lane with a development project beyond the site. The VDOT Access Management Design Standards (See VDOT Road Design Manual, Appendix F, Figure 4-4) require 225' of distance (corner clearance) from the edge of the major street to the edge of the nearest minor street or entrance. The proposed entrance is 203' from Route 460. An Access Management Exception is required for construction of the entrance as proposed. The size of the site limits the distance from Route 460 an entrance can be constructed. The proposed location provides less than desirable intersection sight distance to the north for cars entering and exiting the site. However, the stopping sight distance requirement is met for the site entrance. The sight distance requirements are based upon a 35 mph speed limit on West Ruritan 39 M&C Comm. # 3413 Supplement to T.I.A. for Chick-fil-A For: GBC Design, Inc. Road. The speed study provided no justification for lowering the speed limit. A design waiver request form accompanies this report for a sight distance waiver. It is recommended that a Watch for Turning Vehicles (W11-V3) sign be installed approximately 400 in advance of the proposed entrance location along the southbound lane of West Ruritan Road. The coordinated signal network analysis provided in the original TIA leads to a recommendation to coordinate the signals at the three intersections of Blue Hills Drive, West Ruritan Road, and Valley Gateway Boulevard with Route 460 to accommodate the proposed developments traffic volumes and improve traffic operations throughout the section of Route 460 within the study area. 40 December 2013 ACCESS MANAGEMENTEXCEPTION REQUEST: AM-E ACCESS MANAGEMENT REGULATIONS 24 VAC 30-73 SECTION 120 Submitted by:Date: MichaelS.Agee5/16/2014 Email Address:Phone: msagee@matternandcraig.com5403459342 Address: 701FirstStreetRoanoke,VA24016 Project Name:Rte #Locality: Chick-fil-A460CountyofRoanoke Description of Project: ProposedChick-fil-AFast-FoodRestaurantproposedonWestRuritanRoadjustnorthofsignalizedintersectionof WestRuritanRoadandChallengerAvenue(Route460).PleaseseerevisedTrafficImpactAnalysis,Supplementto theTIA,andProposedSitePlanaccompanyingthisAM-Efrom. VDOT District:Area Land Use Engineer: Salem NOTES: (1). Submit this form and any attachments to one of the District’s Area Land Use Engineers. (2). See Section 120 of the Regulations for details on the requirements, exceptions, and exception request review process. (3). Attach additional information as necessary to justify the exception request(s). (4). If a traffic engineering study is required, the decision on the request will be based on VDOT engineering judgment. (5). Use the LD-440 Design Exception or the LD-448 Design Waiver forms for design and engineering standards, e.g. radius, grade, sight distance. Seeon VDOT web sitefor additional instructions. IIM-LD-227 Select the Exception(s) Being Requested Exception to the shared commercial entrancerequirement. (Access M. Regulations Section 120 C.2) Reason for exception: An agreement to share the entrance could not be reached with adjoining property owner A. . Attached: Written evidence that adjoining property owner will not share the entrance. Physical constraints: topography, adjacent hazardous land use, stream, wetland, other. B. Specify constraint: Attached: Documentation of constraint such as aerial photo or topographic map. Exception to the vehicularconnection to adjoining undeveloped property requirement. (Section 120 C.4) Reason for exception: Physical constraints: topography, adjacent hazardous land use, stream, wetland, other A. . Specify constraint: Attached: Documentation of constraint such as aerial photo or topographic map. Other reason B.: 1 December 2013 Exception to the commercial entrance shall not be located within the functional area of an intersection requirement. (See Regulation Section 120 C. 1; Appendix F, Rd Design Manual) Attached: A traffic engineering study documenting that the operation of the intersection and public safety will not be adversely impacted. EXCEPTION TO THE SPACING STANDARDS FOR: 4 Commercial entrances; intersections/median crossovers ; (Table 2-2) Commercial entrances/intersections near interchange ramps ; or (Tables 2-3, 2-4) Corner clearance . (Figure 4-4)Appendix F, Road Design Manual Information on the Exception Request ON A STATE HIGHWAY Functional classification: Principal Arterial: Minor Arterial: Collector: Local: Posted speed limit:mph (Submittal of a traffic engineering study required) NEAR AN INTERCHANGE RAMP (Submittal of a traffic engineering study required) CORNER CLEARANCE 4 Type of intersection/entrance: SignalizedUnsignalized Full Access Partial Access 4 225 Required spacing distanceft 203 Proposed spacing distanceft 22 Requested exception: Reduction in required spacing ft REASON FOR EXCEPTION: ATo be located on an older, established business corridor along a highway where existing spacing . did not meet the standards prior to 7/1/08 or 10/14/09. (Regulation Section 120 C.3.c) Attached: Dated aerial photo of corridor identifying proposed entrance/intersection location. BNot enough property frontage to meet spacing standard, but the applicant does not want a . 4 partial access right-in/right-out entrance. (Section 120 C.3.f) Attached: A traffic engineering study documenting that left turn movements at the entrance will not 4 have a negative impact on highway operation or safety. CTo be located within a new urbanism mixed use type development . . (Section 120 C.3.d) Attached: The design of the development and compliance with intersection sight distance. DThe proposed entrance meets the signal warrants but does not meet the signalized . intersection spacing standard. The applicant requests an exception to the spacing standard . Attached: A traffic engineering study that (i) evaluates the location’s suitability for a roundabout and (ii) provides documentation that the proposed signal will not impact safety and traffic flow. (Section 120 C.5) 2 December 2013 nd EThe development’s 2 (or additional) entrance does not meet the spacing standards but is . necessary for the streets to be accepted into the secondary system . (Section 120 C.3.e) Attached: Information on the development that identifies the location of entrances. FTo be located within the limits of a VDOT and locality approved access management corridor plan . . Attached: Aerial photo of corridor identifying proposed entrance/intersection location. (Sect 120 C.3.b) FOR VDOT USE ONLY Recommendation on Exception Request: Date: ApproveDeny Area Land Use Engineer or :Name Remarks: Exception Request Action: Date: ApprovedDenied District Administrator or Designee: Name (and position if Designee) Remarks: District Staff: Please email copy to Paul.Grasewicz@VDOT.Virginia.Gov 3 4 A (AeccNetwork100) (AeccNetwork100) AeccDbStructureAeccDbStructure . ..... .. .... .... .. .. ... .... .. . .. ... .... ... . .. .... ... .. .. .... ... .. . 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X X X 4A 4A X X 1 2 3 D R N A T I R U R T S E W Neighborhood View County View geodata.GEO_OWNER.Parcel_Data S = Special Use Permit on property Parcels (Geometry) selection C = Conditions on property Department of Community Development Roanoke, Virginia 24018 5204 Bernard Drive Roanoke County (540) 772-2065 D R N A T I R U R T S E W Neighborhood View County View geodata.GEO_OWNER.Parcel_Data S = Special Use Permit on property Parcels (Geometry) selection C = Conditions on property Department of Community Development Roanoke, Virginia 24018 5204 Bernard Drive Roanoke County (540) 772-2065 D R N A T I R U R T S E W Neighborhood View County View geodata.GEO_OWNER.Parcel_Data S = Special Use Permit on property Parcels (Geometry) selectionR-1 Low Density Residential C-2 General Commercial C = Conditions on property C-1 Office Department of Community Development Roanoke, Virginia 24018 5204 Bernard Drive Roanoke County (540) 772-2065 SEC. 30-53. C-1 LOW INTENSITY COMMERCIAL DISTRICT. Sec. 30-53-1. Purpose. (A) The purpose of the C-1 low intensity commercial district is to provide for the development of attractive and efficient office and commercial uses in the urban service area which serve both community and county-wide needs. The C-1 district allows for varying intensities of office and commercial development as part of either a planned office complex or, to a limited degree, small scale office and commercial uses. The C-1 districts are most appropriately found along or near major arterial streets where existing commercial development has occurred and/or where commercial zoning has been established, or near existing residential development where it would serve as a logical buffer strip between conflicting land use types. Land uses permitted in the C-1 district are generally consistent with the recommendations set forth in the transition and core land use categories of the comprehensive plan. Site development standards are intended to ensure compatibility with adjacent land uses. (Ord. No. 042208-16, § 1, 4-22-08,Ord. No. 111213-15, § 1, 11-12-13) Sec. 30-53-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Accessory Apartment * Home Beauty/Barber Salon * Home Occupation, Type I * Multi-family Dwelling * Two-family Dwelling * 2. Administrative Services Clubs Cultural Services 1 Day Care Center * Educational Facilities, College/University Educational Facilities, Primary/Secondary * Guidance Services Park and Ride Facility * Post Office Public Parks and Recreational Areas * Safety Services * Utility Services, Minor 3. Financial Institutions * General Office Medical Office 4. Agricultural Services * Antique Shops Bed and Breakfast * Business Support Services Business or Trade Schools Communications Services Consumer Repair Services Personal Improvement Services Personal Services 2 Studio, Fine Arts Veterinary Hospital/Clinic 5. Amateur Radio Tower * Parking Facility * (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Religious Assembly * Utility Services, Major * 2. Laboratories 3. Automobile Rental/Leasing Commercial Indoor Sports and Recreation Restaurant, Drive-in or Fast Food * Restaurant, General Retail Sales 4. Landfill, Rubble * Recycling Centers and Stations * 5. Broadcasting Tower * 3 Outdoor Gatherings * (Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 042203-13, § 1, 4- 22-03; Ord. No. 042208-16, § 1, 4-22-08,Ord. No. 111213-15, § 1, 11-12-13) Sec. 30-53-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Minimum lot requirements. 1. Lots served by private well and sewage disposal system; a. Area: 1 acre (43,560 square feet). b. Frontage: 100 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water, or both: a. Area: 15,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. (B) Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet, or 20 feet when all parking is located behind the front building line. b. Accessory structures: Behind front building line. 2. Side yard: None. 3. Rear yard: a. Principal structures: 15 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one (1) street, front yard setbacks shall apply to all streets. (C) Maximum height of structures. 4 1. Height limitations: a. Principal structures: When adjoining property zoned R-1 or R-2, forty-five (45) feet, including rooftop mechanical equipment. The maximum height may be increased, provided each required side and rear yard adjoining the R-1 or R-2 district is increased two (2) feet for each foot in height over forty-five (45) feet. In all other locations the height is unlimited unless otherwise restricted by this ordinance. b. Accessory structures: 15 feet. (D) Maximum coverage. 1. Building coverage: 50 percent of the total lot area. 2. Lot coverage: 80 percent of the total lot area. (Ord. No. 62293-12, § 10, 6-22-93; Ord. No. 052411-9, § 1, 5-24-11) 5 Sec. 30-85-24. Restaurant, Drive-in or Fast Food. (A) General standards: 1. All drive-through windows shall comply with the standards for drive-through facilities contained in Section 30-91-6. 2. A special use permit shall not be required for any fast food restaurant that is located within a shopping center. 3. Expansions of existing uses are permitted by right. (B) In the EP District: 1. A special use permit shall be required for any drive through facilities. (Ord. No. 122005-11, § 1, 12-20-05; Ord. No. 052411-9, § 1, 5-24-11,Ord. No. 111213-15, § 1, 11-12-13) 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 26, 2014 ORDINANCE RECONSIDERING THE PETITION OF CORPORATE PROPERTIES SERVICES, INC. TO OBTAIN A SPECIAL USE PERMIT FORARESTAURANT, DRIVE-IN, OR FAST FOOD IN A C-1, LOW INTENSITY COMMERCIAL DISTRICTONAPPROXIMATELY 1.3825 ACRES LOCATED AT3814 CHALLENGER AVENUE(TAX MAP NO. 050.05-01-19.00-0000),HOLLINSMAGISTERIAL DISTRICT WHEREAS,Corporate Property Services, Inc. filed a petition for a special use permit forrestaurant, drive-in, or fast food in a C-1 Low Intensity Commercial Districtto be located at3814 Challenger Avenue(Tax Map No.050.05-01-19.00-0000)in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 1, 2014,and acted on this matter on May 6, 2014;and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter onMarch 25, 2014;the secondreading and public hearing on this matter was held onMay 27, 2014. WHEREAS, this matter was continued until June 24, 2014; and WHEREAS, on June 24, 2014, the Board denied granting a special use permit to Corporate Property Services, Inc. for the operation of a restaurant, drive-in, or fast food establishment to be located at 3814 Challenger Avenue (Tax Map #050.05-01-19.00- 0000); and WHEREAS, at the Board’s meeting held on July 8, 2014, Supervisor Jason Petersmade a motion to reconsider the petition of Corporate Property Services, which motion was approved; and Page 1of 3 WHEREAS, the reconsideration of this matter was published in the Roanoke Times on August 12, 2014and August 19, 2014; and WHEREAS, this ordinance granting a special use permit was reconsidered by the Board after a public hearing on August 26, 2014; and NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the Board finds that the granting of a special use permit to Corporate Property Services, Inc.for a restaurant, drive-in or fast foodlocated at 3814 Challenger Avenuein the Hollins Magisterial District is substantially consistent with surrounding land uses along Challenger Avenue, but is not in conformance with the Transition area of the Future Land Use Map in the adopted 2005Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact on the surrounding neighborhood or community, and said special use permit is hereby approvedwith the following conditions: 1)The site shall be developed in substantial conformance to the site plan prepared by GBC Design, Inc. dated 02/04/14 subject to any revisions required during site plan review. 2)Thesite shall be developed in substantial conformance to the architectural renderings titled “Challenger Avenue FSU –Roanoke, VA Store #03375” subject to any revisions required during site plan review and building plan review. 3)The dumpster shall only be serviced during the hours of 7:00 a.m. and 7:00 p.m. Page 2of 3 2.That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The provisions of this special use permit are not severable. Invalidation of any word, phrase, clause, sentence or paragraph shall invalidate the remainder. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Page 3of 3