HomeMy WebLinkAbout10/14/2014 - Adopted Board RecordsACTION NO. A-101414-1
ITEM NO. E-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 14, 2014
AGENDA ITEM: Request to transfer funds in the amount of $28,231 from
Board Contingency (429000-9605) to the Hidden Valley High
School Minor Capital Account (153503-8904)
SUBMITTED BY: Daniel R. O'Donnell
Interim County Administrator
APPROVED BY: Daniel R. O'Donnell
Interim County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
This item is at the request of Chairman McNamara.
SUMMARY OF INFORMATION:
For over two years, Hidden Valley High School, the HVHS Booster Club and the
business community have been diligently working to raise the funds needed to repair
HVHS track so athletes have a safe place to practice and to hold track meets.
$182,765 of an approximately $260,000 project has been successfully raised to date.
The potential completion of this project will provide a safe track for all the students at
HVHS to use through their physical education classes, all of the HVHS indoor and
outdoor track athletes (185), and all the community members who walk and run our
track in the evenings.
Due to track conditions, no sanctioned meets are authorized for the track. In fact, the
track is not used for practice due to the unsafe condition for our student/athletes.
HVHS is reluctant to begin the project prior to obtaining the full funding necessary.
However, if the project is not begun within the next few weeks, another season will be
lost for the HVHS community and School.
FISCAL IMPACT
$28,231 will be deducted from the Board Contingency and transferred to the Hidden
Valley High School Minor Capital Account.
Page 1 of 2
This amount was the balance in Board Contingency at fiscal year-end 2013-2014 and
will be replaced with roll-over funds.
ALTERNATIVES:
1. Approve the staff recommendation to transfer $28,231 from Board Contingency
(429000-9605) to the Hidden Valley High School Minor Capital Account (153503-
8904).
2. Decline to approve this request to transfer funds.
STAFF RECOMMENDATION:
Staff recommends Alternative 1.
VOTE:
Supervisor McNamara moved to approve the staff recommendation.
Motion approved.
cc: W. Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
Yes
No
Absent
Ms. Moore
®
❑
❑
Mr. Bedrosian
❑
®
❑
Mr. Church
❑
®
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: W. Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, OCTOBER 14, 2014
RESOLUTION 101414-2 SUPPORTING AN APPLICATION FOR
$500,000 OF MATCHED TRANSPORTATION FUNDING THROUGH
THE VIRGINIA DEPARTMENT OF TRANSPORTATION FISCAL YEAR
2015-2016 REVENUE SHARING PROGRAM
WHEREAS, the Board of Supervisors reviewed the projects identified in the
Roanoke County Revenue Sharing Program for fiscal year 2015-2016; and
WHEREAS, the Board of Supervisors desires to submit an application for an
allocation of funds of up to $500,000 through the Virginia Department of Transportation
fiscal year 2015-2016 Revenue Sharing Program; and
WHEREAS, $500,000 of these funds are requested to fund the projects identified
in the Roanoke County Revenue Sharing Program for fiscal year 2015-2016.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board of Supervisors hereby supports this application for
allocation of $500,000 through the Virginia Department of Transportation
Fiscal Year 2015-2016 Revenue Sharing Program.
2. If such funds are approved by the Commonwealth, the Board of
Supervisors by separate action, will consider the required matching
funding appropriation.
Page 1 of 2
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A COPY TESTE:
Deborah C. Jacks A
Deputy Clerk to the Board of Supervisors
cc: David Holladay, Planning Administrator
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMNISTRATION CENTER
ON TUESDAY, OCTOBER 14, 2014
ORDINANCE 101414-3 APPROVING THE AMENDMENT OF FIVE (5)
OF THE SEVEN (7) AGREEMENTS WITH TELECOMMUNICATION
COMPANIES AT 220 EAST MAIN STREET, SALEM, VIRGINIA ("DSS
BUILDING")
WHEREAS, the Board of Supervisors of Roanoke County (the "County") has
entered into five (5) leases and two (2) licenses (the "Agreements") currently with
varying expiration dates and renewal options at a County owned building known as the
Department of Social Services (DSS) Building (the "Building"), formerly known as the
Salem Bank and Trust Building, located at 220 E. Main Street, Salem, Virginia 24153;
and
WHEREAS, three (3) of the long-term leases were assumed with Roanoke
County's purchase of the Building on May 15, 2001, authorized by this Board by
Ordinance 041001-10 and the other four (4) agreements have been entered into at
various other times throughout the life of the ownership of the Building; and
WHEREAS, all of the Agreements had varying terms which contractually must be
honored by the County; and
WHEREAS, the County approved a comprehensive building renovation (by
Ordinance 062513-11 authorizing an appropriation of funds to finance various public
facility projects) which will require replacement of the roof and displacement of the
tenants; and
WHEREAS, County staff has been working to relocate tenants and alter the
Agreements without material breach while retaining the income stream from the
contracts and minimizing costs to the project; and
Page 1 of 5
WHEREAS, Roanoke County and the tenants have agreed, subject to this
approval, to amend each of the Agreements to reflect new locations of the equipment
and other adjustments to each accordingly.
WHEREAS, the first reading of this ordinance was held on September 23, 2014,
and the second reading of this ordinance was held on October 14, 2014.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following Agreements are amended to read and provide as follows:
a) AT&T (Lease): Current Agreement: Original ten (10) -year term ended
June 2008, in second (2nd) five (5) -year option expiring 2018, have an
existing option expiring June 2023, currently paying $1,513 per month;
New Amendment: No changes to the economic terms, however the
location of the leased area changed from the roof to the interior fifth (5th)
floor, and costs associated with outfitting said space are included in the
overall capital renovation project. New "Rooftop Space" and new "Building
Space" exhibits required to designate the new Leased Premises.
b) CoxCom (License): Current Agreement: Original term July 2012 for five
(5) years expiring 2017, and automatic year-to-year renewals, either party
can terminate with thirty (30) days' notice, currently paying $75 per month;
No New Amendment Required: No changes since they are currently in
the basement not to be materially disturbed.
c) City of Salem (Lease): Current Agreement: Original term May 1, 2010,
expiring 2015, one (1) five (5) -year renewal term expiring 2020, no current
Page 2 of 5
rent payment but consideration is the City maintaining a fiber optic
connection between the DSS Building and the Roanoke County Court
Services Building; No New Agreement Required: Staff has determined
that the equipment is not on the roof at this time so no changes needed to
Agreement, although Agreement preserves fiber optic cable arrangement
with City of Salem not connected to this building renovation.
d) Lumos (License): Current Agreement: Original five (5) -year term October
1, 2013, expiring 2018, and automatic year-to-year renewals, either party
can terminate with thirty (30) days' notice, currently paying $75 per month;
New Amendment: Rent increases to $175 per month in exchange for
premium equipment position and reimbursement for Roanoke County
providing conduit; premises moved from rooftop to basement. Details to
be determined once contractor is awarded and has input.
e) Ntelos (Lease): Current Agreement: Original five (5) -year term ended
January 31, 2006, with three (3) five(5)-year options, in second (2nd) five
(5) -year option expiring January 31, 2016, with one (1) remaining five(5)-
year option ending January 31, 2021, currently paying $1,984 per month,
escalating fifteen percent (15%) at five(5)-year option renewal date; New
Amendment: Granted an additional five(5)-year term through January 31,
2026, no change in rent or escalation terms, with Landlord reimbursing
Tenant up to twenty thousand dollars ($20,000) in verifiable relocation
costs.
Page 3 of 5
f) U.S.Cellular (Lease): Current Agreement: Original twenty (20) -year term
ends October 2018, with two (2) five (5) -year options ending 2028, current
monthly rate is $2607.55 with annual escalations tied to the Consumer
Price Index; New Agreement: Grant two (2) additional five (5) -year
options through the year 2038, rent remaining the same, a fifteen percent
(15%) escalation of rent at the five (5) -year option renewal.
g) Verizon (Lease): Current Agreement: Original five(5)-year term ended
October 2007, with four (4), five (5)- year options, currently in second five
(5) -year option ending October 2017, currently paying $1,380 per month,
escalating by fifteen percent (15%) at each renewal option anniversary;
New Agreement: No term changes except exhibit changes to reflect new
rooftop location, and addition of one (1) parking space to the lease at
$1,000 per month for Tenant to place a generator, which shall run on a
year-to-year term. Rent total will become $2,380, combining the two (2)
revenue streams once the parking space is made available to Verizon.
2. That the annual rents derived from the above named Agreements are
hereby appropriated to the former Salem Bank and Trust Building account.
3. That the County Administrator or an Assistant County Administrator, or
any other person that either person designates is hereby authorized to execute a lease
agreement or amendment on behalf of the Board of Supervisors of Roanoke County
and to execute such other documents and take such further actions as are necessary to
accomplish this transaction, all of which shall be upon form and subject to the conditions
approved by the County Attorney.
Page 4 of 5
4. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Church to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A CORY TESTE:
Deborah C. Jacks
Deputy Clerk to the K6ard of Supervisors
cc: Ruth Ellen Kuhnel, Senior Assistant County Attorney
Paul M. Mahoney, County Attorney
Page 5 of 5
ACTION NO. 101414-4.a
ITEM NO. 1-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
October 14, 2014
Confirmation of appointments to the South Peak Community
Development Authority (at Large) and Total Action Against
Poverty Board of Directors (at Large)
Deborah C. Jacks
Deputy Clerk to the Board
Daniel R. O'Donnell
Interim County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. South Peak Community Development Authority (at Large):
During the closed session held on September 23, 2014, it was the consensus of the
Board to recommend the following reappointments:
Richard L. Caywood for an additional four-year term to expire on October 25, 2018
Rebecca Owens for an additional four-year term to expire October 25, 2018.
2. Total Action Against Poverty Board of Directors (at Large):
During the closed session held on September 23, 2014, it was the consensus of the
Board to reappoint Charlotte A. Moore to an additional two-yearterm, which will expire
October 9, 2016.
Page 1 of 2
VOTE:
Supervisor McNamara moved to approve the staff recommendation.
Motion approved.
Page 2 of 2
Yes
No
Absent
Ms. Moore
®
❑
❑
Mr. Bedrosian
®
❑
❑
Mr. Church
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
Page 2 of 2
ACTION NO. A -101414-4.b
ITEM NO. 1-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY. VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
October 14, 2014
Request for appointment of representative to the Roanoke
County Community Policy and Management Team (CPMT)
Deborah C. Jacks
Deputy Clerk to the Board
Daniel R. O'Donnell
Interim County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In accordance with the Bylaws of the CPMT, all designees shall be ratified by the Board of
Supervisors.
Mary G. Struzinsky, Executive Director of Braley and Thompson has requested that Tara
Tice, Regional Director be delegated as the primary representative on behalf of the Private
Community Provider to the Roanoke County Community Policy and Management Team.
There is no term limit on this appointment.
Bonnie Bonniwell, LCSW, Executive Director of Blue Ridge Behavioral Healthcare has
requested that Cheryl Wilkinson, LCSW be the Agency Director's Designee on behalf of
the Mental Health Services representative to the Roanoke County Community Policy and
Management Team. There is no term limit on this appointment.
STAFF RECOMMENDATION:
Staff recommends ratification of the above appointment.
Page 1 of 2
VOTE:
Supervisor McNamara moved to approve the staff recommendation.
Motion approved.
Cc: Jessica Webb, CSA Cooridnator
Page 2 of 2
Yes
No
Absent
Ms. Moore
®
❑
❑
Mr. Bedrosian
®
❑
❑
Mr. Church
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
Cc: Jessica Webb, CSA Cooridnator
Page 2 of 2
ACTION NO. A -101414-4.c
ITEM NO. 1-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 14, 2014
AGENDA ITEM: Request to accept and allocate grant funds in the amount of
$24,424.18 from the U.S. Department of Justice's Bulletproof
Vest Partnership to the Roanoke County Sheriff's Office forthe
2013 and 2014 award solicitation
SUBMITTED BY: Michael Winston
Sheriff
APPROVED BY: Daniel R. O'Donnell
Interim County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Bulletproof Vest Partnership (BVP) has awarded the Roanoke County Sheriff's Office
matching grants to assist in the purchase of protective vests from the fiscal year 2013 and
for the fiscal year 2014. The 2013 grant must be used before funds from the 2014 grant
can be accessed.
The 2013 award in total is $12,851 and is considered a matching grant. The U.S.
Department of Justice will match 37.1038% of the cost of each vest up to a total of
$4,768.21 of federal funds. The Sheriff's Office will fund the remaining amount of
$8,082.79. This grant expires on August 31, 2015.
The 2014 award in total is $11,573.18 and is considered a matching grant. The U.S.
Department of Justice will match 47.8672% of the cost of each vest up to a total of
$5,539.76 of federal funds. The Sheriff's Office will fund the remaining amount of
$6,033.42. This grant expires on August 31, 2016.
Page 1 of 2
FISCAL IMPACT:
The Sheriff's Office match for the 2013 award of $12,851 is $8,082.79 with the Department
of Justice providing the remaining $4,768.21. The Sheriff's Office match forthe 2014 award
of $11,573.18 is $6,033.42 with the Department of Justice providing the remaining
$5,539.46.
A total of $14,116.21, the 2013 and 2014 Sheriff's Office matches, will come from the
Sheriff's Office fiscal year 2014-2015 budget. The Department of Justice will provide funds
in the amount of $10,307.97 to be allocated to the Bulletproof Vest Grant.
Ordinance #052714-4 appropriated grant funds for grants that are routine and usual in
nature for the 2014-2015 fiscal year
ALTERNATIVES:
Accept and allocate funds in the amount of $24,424.18 from the U.S. Department of
Justice's Bulletproof Vest Partnership to the Roanoke County Sheriff's Office for the
2013 and 2014 award solicitation.
2. Do not accept the grants.
STAFF RECOMMENDATION:
Staff recommends alternative 1.
VOTE:
Supervisor McNamara moved to approve the staff recommendation.
Motion approved.
cc: Michael Winston, Sheriff
Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
Yes
No
Absent
Ms. Moore
®
❑
❑
Mr. Bedrosian
®
❑
❑
Mr. Church
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Michael Winston, Sheriff
Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 14, 2014
RESOLUTION 101414-4 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for October 14,
2014, designated as Item I - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 7
inclusive, as follows:
1. Approval of minutes — August 26, 2014
2. Confirmation of appointments to the South Peak Community Development
Authority and Total Action Against Poverty Board of Directors (at Large)
3. Request for appointment of representative to the Roanoke County Community
Policy and Management Team (CPMT)
4. Request to accept and allocate grant funds in the amount of $24,424.81 from
the U.S. Department of Justice's Bulletproof Vest Partnership to the Roanoke
County Sheriff's Office for the 2013 and 2014 award solicitation
5. Request to accept a donated K-9 ballistic vest valued at $950 from Vested
Interest in K9s, Inc. for use by a Police Department K-9
6. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to William M. Sowers, Parks Crew Leader, upon his retirement after
more than thirty-seven (37) years of service
7. Request to transfer funds in the amount of $70,000 from the Fire/Rescue Capital
Reserve account (102890-9670) to the Fire and Rescue EMS Data Reporting
System account (102857-6509)
Page 1 of 2
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A COPY TESTE:
Deborah C. Jacks jV
Deputy Clerk to the Board of Supervisors
Page 2 of 2
ACTION NO. A -101414-4.d
ITEM NO. 1-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 14, 2014
AGENDA ITEM: Request to accept a donated K-9 ballistic vest valued at $950
from Vested Interest in K9s, Inc. for use by a Police
Department K-9
SUBMITTED BY:
APPROVED BY:
Howard B. Hall
Chief of Police
Daniel R. O'Donnell
Interim County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
Vested Interest in K9s, Inc. is offering to donate a ballistic vest funded through their
GROUPON Campaign. The vest to be donated is an Armor Express Gemini 11, which is
both bullet resistant and stab resistant (Ballistic Level II / Spike 11). The vest is valued, at
their costs, at $950 (full retail is $2,500). This vest will be assigned to Police K-9 Cash,
who performs patrol, tracking and narcotics detection duties for his handler, Officer W. W.
Chesser. The vest will help protect K-9 Cash should he be attacked by a suspect. The
Police Department should receive the vest approximately fourteen (14) weeks after Vested
Interested in K9s, Inc. is notified of the acceptance of the donation. The Police
Department maybe eligible to receive additional K-9 ballistic vests from this organization in
the near future.
FISCAL IMPACT:
None
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends acceptance of this donation.
Page 1 of 2
VOTE:
Supervisor McNamara moved to approve the staff recommendation.
Motion approved.
cc: Howard B. Hall, Chief of Police
Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
Yes
No
Absent
Ms. Moore
®
❑
❑
Mr. Bedrosian
®
❑
❑
Mr. Church
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Howard B. Hall, Chief of Police
Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 14, 2014
RESOLUTION 101414-4.e EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO WILLIAM M.
SOWERS, PARKS MOTOR EQUIPMENT OPERATOR III, UPON HIS
RETIREMENT AFTER MORE THAN THIRTY-SEVEN (37) YEARS OF
SERVICE
WHEREAS, William M. Sowers was hired on August 17, 1977, and has worked for
Public Works and the Parks, Recreation, and Tourism Department during his tenure with
Roanoke County; and
WHEREAS, Mr. Sowers retired on September 1, 2014, after thirty seven (37) years
and one (1) month of devoted, faithful and expert service with the County; and
WHEREAS, during his time serving Roanoke County, Mr. Sowers served Public
Works to maintain the grounds and landscaping on Roanoke County properties, and where
he served Parks, Recreation, and Tourism as a Motor Equipment Operator I to maintain
parks and ballfields by operating large capacity mowers and specialty equipment, and
where as he served as a Motor Equipment Operator II by operating loaders, tractors, and
graders, and where as he last served as Motor Equipment Operator III to help facilitate our
agricultural program and work with heavy equipment to improve our park amenities and
enhance the quality of life for the citizens of Roanoke County and our visitors.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County, Virginia expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to William M. Sowers, for thirty-seven (37) years and one (1) month of
capable, loyal and dedicated service to Roanoke County; and
Page 1 of 2
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
►_1
Deborah C. Jack
Deputy Clerk tot Board of Supervisors
Page 2 of 2
ACTION NO. A -101414-4.f
ITEM NO. 1-7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 14, 2014
AGENDA ITEM: Request to transfer funds in the amount of $70,000 from the
Fire/Rescue Capital Reserve account (102890-9670) to the
Fire and Rescue EMS Data Reporting System account
(102857-6509)
SUBMITTED BY: Richard E. Burch, Jr.
Fire and Rescue Chief
APPROVED BY: Daniel R. O'Donnell
Interim County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Fire and Rescue utilizes an EMS Data Reporting system to facilitate the administration
and reporting for the ambulance transport system. A system replacement is now
required for the revenue collection, pre -hospital patient care reporting and to meet State
reporting mandates.
FISCAL IMPACT:
The Fire and Rescue Capital reserve has a balance at June 30, 2014, of $202,730. In
November 2014 the Board will appropriate another $178,977 to this account from the
2013-2014 year end process. This funding came about from Fee for Ambulance
Transport revenue that exceeded revenue projections in previous years and is for Fire
and Rescue needs only. The requested amount of $70,000 will be used to purchase a
replacement EMS Reporting System and no County General Fund money will be
required.
Page 1 of 2
ALTERNATIVES:
1. Approve the request to transfer funds in the amount of $70,000 from the Fire/Rescue
Capital Reserve account (102890-9670) to the Fire and Rescue EMS Data
Reporting System account (102857-6509) for the purchase of a replacement EMS
Data Reporting System.
2. Decline the request to transfer the funds and the department will not be able to
complete the purchase of the replacement EMS Reporting System or meet
mandated state reporting requirements.
STAFF RECOMMENDATION:
Staff recommends alternative 1, to approve the request to transfer funds in the amount
of $70,000 from the Fire/Rescue Capital Reserve account (102890-9670) to the Fire
and Rescue EMS Data Reporting System account (102857-6509) for the purchase of a
replacement EMS Data Reporting System.
VOTE:
Supervisor McNamara moved to approve the staff recommendation.
Motion approved.
cc: Richard E. Burch, Jr., Chief of Fire and Rescue
W. Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
Yes
No
Absent
Ms. Moore
®
❑
❑
Mr. Bedrosian
®
❑
❑
Mr. Church
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Richard E. Burch, Jr., Chief of Fire and Rescue
W. Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 14, 2014
RESOLUTION 101414-5 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
Page 1 of 2
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Peters, McNamara
NAYS: None
ABSENT: Supervisor Bedrosian
A COPY TESTE:
Deborah C. Jacks
Deputy Clerk to thebard of Supervisors
Page 2 of 2