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11/18/2014 - Regular
Roanoke County Board of Supervisors November 18, 2014 INVOCATION: Pastor Kyle Ferguson Westminister Presbyterian Church PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: "Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board." Page 1 of 6 Roanoke County Board of Supervisors Agenda November 18, 2014 Good afternoon and welcome to our meeting for November 18, 2014. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County's website at www.RoanokeCountyVA.gov. Our meetings are closed -captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Kurt P. Kipley, Sr., Firefighter/EMT, upon his retirement after more than sixteen (16) years of service (Richard E. Burch, Jr., Chief of Fire and Rescue) D. BRIEFINGS 1. Briefing on progress to date on the removal of surplus property from Old William Byrd High School (Daniel R. O'Donnell, Interim County Administrator) E. NEW BUSINESS 1. Resolution appointing the County Administrator and approval of an employment agreement (Paul M. Mahoney, County Attorney) Page 2 of 6 2. Request to accept audited financial results for the fiscal year ended June 30, 2014 (Rebecca Owens, Director of Finance) 3. Resolution supporting the display of the national motto, "In God We Trust" in the Roanoke County Board of Supervisors meeting room in a prominent location (Daniel R. O'Donnell, Interim County Administrator) 4. Resolution adopting a Legislative Program for the 2015 session of the Virginia General Assembly and petitioning the General Assembly to favorably consider the topics and issues addressed herein (Paul M. Mahoney, County Attorney) F. FIRST READING OF ORDINANCES 1. Ordinance authorizing the granting of a non-exclusive easement, which varies between twenty (20) and thirty (30) feet in width, to Verizon Virginia LLC on property owned by the Roanoke County Board of Supervisors (Tax Map No. 027.13-04-01.0000) for the purpose of an underground communication system (Anne Marie Green, Director of General Services) 2. Ordinance authorizing the vacation of an unimproved right-of-way shown as Nelms Lane on the Map of Airlee Court Annex in Plat Book 2, page 103, of the Roanoke County Circuit Court Clerk's Office, said right-of-way located in the Hollins Magisterial District (Paul M. Mahoney, County Attorney) G. PUBLIC HEARING AND SECOND READING OF ORDINANCES Ordinance authorizing the granting of an electric utility easement to Appalachian Power (AEP) on property owned by the Roanoke County Board of Supervisors (Tax Map No. 060.16-08-02.00-0000) for the purpose of an underground electric power line to the Vinton Library at 300 South Pollard Street, Vinton Magisterial District (Paul M. Mahoney, County Attorney) 2. Ordinance granting an easement across Roanoke County property (Tax Map No. 038.07-02-56.00-0000) to James E. Lewis, Hollins Magisterial District (Paul M. Mahoney, County Attorney) H. APPOINTMENTS 1. Capital Improvement Program (CIP) Review Committee (appointed by District) 2. Economic Development Authority (appointed by District) 3. Parks, Recreation and Tourism Advisory Commission (appointed by District) Page 3 of 6 CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of Minutes — September 23, 2014; October 7, 2014 2. Confirmation of appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals); Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board; Court Community Corrections Program Regional Community Criminal Justice Board; Parks, Recreation and Tourism Advisory Commission (appointed by District); Roanoke Valley Resource Authority (At -Large) 3. Resolution requesting acceptance of Hidden Falls Drive into the Virginia Department of Transportation (VDOT) Secondary System 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Michael G. Winston, Sheriff, upon his retirement after more than forty-four (44) years of service J. CITIZENS' COMMENTS AND COMMUNICATIONS K. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Outstanding Debt 5. Comparative Statement of Budgeted and Actual Revenues as of October 31, 2014 6. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of October 31, 2014 7. Accounts Paid — October 31, 2014 8. Treasurer's Statement of Accountability per Investment and Portfolio Policy as of October 31, 2014 Page 4 of 6 L. WORK SESSIONS 1. Work session requested by the Western Virginia Water Authority regarding a request from Botetourt County to join the water and sewer system (Daniel R. O'Donnell, Interim County Administrator) 2. Work session to discuss planning and preparation for fiscal year 2015-2016 budget development (W. Brent Robertson, Director of Management and Budget) M. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2.3711.A.1 namely discussion concerning appointments to the Western Virginia Regional Jail Authority 2. Section 2.2.3711.A.1 To discuss a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the County 3. Section 2.2.3711.A.3 Discussion or consideration of the acquisition of real property for a public purpose, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board of Supervisors EVENING SESSION N. CERTIFICATION RESOLUTION O. PUBLIC HEARING 1. Public hearing to receive citizen comments regarding proposed amendments to the fiscal year 2014-2015 budget in accordance with Section 15.2-2507, Code of Virginia (W. Brent Robertson, Director of Management and Budget) P. FIRST READING OF ORDINANCES Ordinance appropriating $2,042,611 from various sources for the Department of Social Services Building Renovation Project and authorizing an internal loan in the amount of $1.5 million from Major Capital to this project Due to time constraints, it is requested that, upon a four-fifths vote of the Board, the second reading be waived and the ordinance adopted as an emergency measure.) (Rebecca Owens, Director of Finance) Page 5 of 6 Q. SECOND READING OF ORDINANCES 1. Ordinance accepting and appropriating a contribution in the amount of $5,455 from the Town of Vinton to Fire and Rescue OCA 487700 for the Town of Vinton's four percent (4%) share of funding to complete agreed upon capital projects totaling $136,364 at the Roanoke Valley Regional Fire/EMS Training Center (Richard E. Burch, Jr., Chief of Fire and Rescue) R. PUBLIC HEARING AND SECOND READING OF ORDINANCES The petition of Bonsack Baptist Church Trustees and Union First Market Bank to rezone approximately 4.64 acres to remove proffered conditions from property zoned C-1CS, Low Intensity Commercial, District with conditions and special use permit and C -1C, Low intensity Commercial, District with conditions to construct additional parking for religious assembly use located near the 5000 block of Cloverdale Road, Hollins Magisterial District (Philip Thompson, Deputy Director of Planning) 2. The petition of IYS XXI I, LC to rezone approximately 8.46 acres from I-1 S, Low Intensity Industrial, District with special use permit to C -2S, High Intensity Commercial, District with special use permit for the operation of a halfway house, located at 5673 Airport Road, Hollins Magisterial District (Philip Thompson, Deputy Director of Planning) (THIS PETITION HAS BEEN WITHDRAWN AT THE REQUEST OF THE PETITIONER) S. CITIZEN COMMENTS AND COMUNICATIONS T. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. P. Jason Peters 2. Charlotte A. Moore 3. Al Bedrosian 4. Joseph B. "Butch" Church 5. Joseph P. McNamara U. ADJOURNMENT Page 6 of 6 ACTION NO. ITEM NO. C-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 2014 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Kurt P. Kipley, Sr., Firefighter/EMT, upon his retirement after more than sixteen (16) years of service SUBMITTED BY: Deborah C. Jacks Deputy Clerk to the Board APPROVED BY: Daniel R. O'DonnellJ. Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Kurt P. Kipley, Sr., Firefighter/EMT, retired on October 1, 2014, after sixteen (16) years and nine (9) months of service. Mr. Kipley is expected to attend the Board meeting to receive his resolution and quilt. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 2014 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO KURT KIPLEY SR., FIREFIGHTER/EMT UPON HIS RETIREMENT AFTER MORE THAN SIXTEEN (16) YEARS OF SERVICE WHEREAS, Kurt Kipley Sr. became a volunteer with the County's Cave Spring Volunteer Fire Department and served many years as a dedicated volunteer; and WHEREAS, Kurt Kipley Sr. was first employed as a part-time Firefighter/EMT on December 12, 1997, and then promoted to full time on November 1, 1998; and WHEREAS, Kurt Kipley Sr. retired on November 1, 2014, after more than sixteen (16) years of devoted, faithful and expert service with the County; and WHEREAS, Mr. Kipley being an experienced firefighter provided mentoring to new firefighters and competent service to the County; and WHEREAS, Mr. Kipley provided compassionate care to the sick and injured as an Emergency Medical Technician to all the patients he came in contact with; and WHEREAS, Mr. Kipley was a well-respected fire engine pump operator and provided knowledgeable training to countless career and volunteer personnel on the proper technique of pump operation especially in a rural water system of pumping from a creek/pond; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Kurt Kipley Sr. for over sixteen (16) years of capable, loyal and dedicated service to Roanoke County; and Page 1 of 2 FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. D-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 2014 AGENDA ITEM: Briefing on progress to date on the removal of surplus property from Old William Byrd High School SUBMITTED BY: Daniel R. O'Donnell ``� Interim County Administrator APPROVED BY: Daniel R. O'Donnell Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the work session held October 28, 2014 to discuss methods of removing the surplus classroom material at Old William Byrd High School, staff was instructed to come back to the Board to discuss progress made on preparing to remove the materials. Staff is working towards ensuring the materials are safe from any friable asbestos and the Sheriff has agreed to assist with inmate labor once the school and materials are certified as safe. We will report on the progress made and future plans to ensure the safety of the building before inmates enter and the materials are made available to the public. Page 1 of 1 ACTION NO. ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: November 18, 2014 Resolution appointing the County Administrator and approval of an employment contract Paul M. Mahoney County Attorney SUMMARY OF INFORMATION: Attached is a resolution for consideration by the Board of Supervisors to appoint a new County Administrator. This resolution also requests the Board's approval of the employment agreement for the County Administrator, and would authorize the Chairman of the Board to execute this agreement on its behalf. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of this resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 2014 RESOLUTION APPOINTING THE COUNTY ADMINISTRATOR AND APPROVAL OF AN EMPLOYMENT AGREEMENT WHEREAS, Section 4 of the Roanoke County Charter provides for the appointment of a County Administrator, his or her powers and duties, compensation and tenure of office; and WHEREAS, Section 15.2-1540 of the Code of Virginia provides for the appointment of a chief administrative officer by the governing body of that locality; and WHEREAS, Section 15.2-1541 of the Code of Virginia establishes the various duties and responsibilities of the administrative head of the local government; and WHEREAS, an employment agreement between the County Administrator and the Board of Supervisors has been negotiated. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Candidate #6 is hereby appointed County Administrator for Roanoke County, and that his/her tenure shall commence on or before December 28, 2014. 2. That Candidate #6 shall exercise all of the powers and fulfill all of the duties and obligations of County Administrator as provided in the Roanoke County Charter, the Code of Virginia, the position description, the policies and regulations adopted by the Board, and the legal directives of the Board. Page 1 of 2 3. That the employment agreement negotiated between the Board and Candidate #6 is hereby approved, and the Chairman of the Board is hereby authorized to execute this agreement of behalf the Board. Page 2 of 2 EMPLOYMENT AGREEMENT This Agreement is made and entered into this day of November, 2014, between the Board of Supervisors of Roanoke County, Virginia (the "Board") and Candidate #6 (the "County Administrator") and sets forth the terms and conditions of his employment by the Board as County Administrator for the County of Roanoke, Virginia ("Roanoke County"). WITNESSETH WHEREAS, the Board desires to employ the services of Candidate #6 as County Administrator of Roanoke County, Virginia ("Roanoke County"); and WHEREAS, it is the desire of the Board to (1) secure and retain the services of a County Administrator and to provide inducement for him to remain in such employment and (2) to provide a just means for termination of the County Administrator's services at such time as he may be unable fully to discharge his duties or when the Board may desire to otherwise terminate his employment; and WHEREAS, Candidate #6 desires to accept employment as the County Administrator for Roanoke County, Virginia; and 1%6AP I% WHEREAS, the parties wish to enter into an agreement setting forth the terms of such employment during such period; and NOW, THEREFORE, in consideration of the mutual covenants herein contained, the Board and the County Administrator agree to the following terms and conditions of employment: Section 1. Employment of and Duties of County Administrator. a. The Board hereby agrees to employ Candidate #6 as County Administrator of Roanoke County to serve as the chief administrative officer of Roanoke County. b. The County Administrator shall perform the functions and duties of County Administrator as prescribed by Chapter 4 of the Roanoke County Charter, Section 15.2-1541 of the Code of Virginia, and those set forth in the position description for the County Administrator approved by the Board and attached hereto as Appendix A and as amended from time to time, policies and regulations adopted by the Board, and the legal directives of the Board, and shall be identified as the County Administrator. The County Administrator shall devote all necessary time, skill, labor, and attention to such duties as the chief administrative officer of Roanoke County. C. The County Administrator shall have charge of the administration of the Roanoke County government under the direction of the Board. The County Administrator shall fully and completely inform the Board of Supervisors of any and all information that is relevant to the functioning of the Board. The County Administrator shall be the chief executive for the Board; shall select, organize and assign all personnel, as best serves Roanoke County government, subject to the policies of the Board and the laws of the Commonwealth; shall oversee the business affairs to Roanoke County; shall from time to time suggest regulations, rules and procedures deemed necessary for the well ordering of Roanoke County; and in general perform all duties incident to the office of the County Administrator as prescribed by law and Board policy. Page 1 of 7 d. The County Administrator shall perform any other legally permissible duties or functions which the Board may see fit to assign at any time during the term of this Agreement consistent with the office of the County Administrator. Section 2. Commencement of Employment; Term; County Administrator Serves at the Pleasure of Board. a. The County Administrator shall commence his services in that position on or before December 28, 2014 and for a term of three (3) years. b. The Board and County Administrator acknowledge that the County Administrator serves only at the pleasure of the Board. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Board of Supervisors to terminate the services of the County Administrator at any time, with or without reason, provided that it may not do so for any reason which would contravene the laws of the Commonwealth or the Constitution or laws of these United States, and subject only to the Termination and Compensation provisions set forth in Section 3 of this Agreement. C. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the County Administrator to resign at any time from his position with the County, subject only to the provisions of Section 4 of this Agreement. d. The Board shall provide the County Administrator with at least six (6) months' notice of its intent not to renew this Agreement. Section 3. Termination and Compensation Pad a. Termination by Board without cause; notice. The Board shall have the right to terminate this Agreement at any time by providing the County Administrator with written notice setting forth the effective date of termination and paying the County Administrator the remainder of the contract pay set forth in paragraph "c" of this Section. No compensation shall be paid in the event that employment is terminated for the reasons set forth in paragraphs "b" or "e" of this Section. b. Termination by Board for cause. The County Administrator may be terminated by the Board for sufficient cause which shall include material breach of this Agreement, willful non-compliance with laws and regulations or Board policies, conviction of any felony or any crime involving moral turpitude, or conviction of a crime involving his employment with Roanoke County or an act involving gross and willful negligence pertaining to the execution of responsibilities of the County Administrator. In the event of such termination for cause, all salary and benefits shall cease as of the effective date of such termination. The County Administrator shall be entitled to payment for accrued flexible leave, and holiday leave in accordance with Section 7 of this Agreement. C. Compensation Pay. In the event of termination as provided in paragraph "a" of this Section the County Administrator shall be entitled to the pay for the remainder of the term of this Agreement as well as twelve months of health and dental insurance for the County Administrator and his dependents, or through the remaining term of this Agreement, whichever is less (as provided in Section 10). This pay and payments for flexible leave and holiday leave in accordance with Section 7 of this Agreement shall be the total and complete amount due the County Administrator under this Agreement. Should the County Page 2 of 7 Administrator make application for and receive unemployment benefits following a termination of his employment by the Board, the sum due under this paragraph shall be reduced directly by the total sum of unemployment benefits paid to the County Administrator. d. Termination for Non -Compliance with Agreement or Resignation Requests. In the event the Board refuses, following written notice, to comply with any provisions of this Agreement benefiting the County Administrator, or if the County Administrator resigns (not for cause) following a request, either formal or informal, by a majority of the Board that the County Administrator resign, then in that event, the County Administrator may, at the County Administrator's option, be deemed to be terminated at the date of such refusal or suggestion, and the provisions of paragraph "c" above with regards to compensations shall apply. e. Termination for Disability. Sickness. If the County Administrator is disabled or is otherwise unable to perform his duties because of sickness, accident, injury, mental or physical incapacity or health, the Board shall have the option to terminate this Agreement effective on the date of written notice thereof without regard to any other notice provisions in this Agreement, and the County Administrator shall be entitled to leave and disability benefits applicable to full-time County employees. However, the Board shall have no obligation to provide the compensation pay pursuant to paragraph "c" of this Section. Section 4. Voluntary Resignation. lNe The County Administrator may terminate this Agreement by giving written notice at least three months prior to the effective date of said resignation. The County Administrator shall be entitled to receive all compensation payable under this Agreement up to and including the effective date of said resignation, and leave accruals, as listed in Section 7 of this Agreement. Upon voluntary resignation the County Administrator waives any claim to compensation for the remainder of the term of this Agreement. The Board may, in its sole discretion, waive any or this entire three months' notice requirement. Section S. Salary. The annual base salary of the County Administrator beginning December 28, 2014 shall be $177,007 to be paid in accordance with the standard policy of the Board governing payment of professional staff members in the Roanoke County government. The Board agrees to award the County Administrator in July of each fiscal year cost of living increases, or average compensation adjustment, if any, in the same amount as awarded to Roanoke County employees generally. The annual salary of the County Administrator may be adjusted or increased for any subsequent fiscal year during the term of this Agreement based on an annual performance review prior to the end of the fiscal year. In lieu of or in addition to a salary increase, the Board may provide a bonus to the County Administrator based on his annual performance review. Any adjustments for subsequent years during the term of this Agreement shall be in writing and shall be in the form of an amendment or addendum except for the above- mentioned cost of living increases. Section 6. Automobile Allowance. The County will furnish the County Administrator with an automobile allowance of $6,000 annually. Additionally, the County Administrator must present a valid Virginia driver's license prior to receiving such automobile allowance and he must consent to a check of his driving records with the State Division of Motor Vehicles. At all times that he operates his automobile for County purposes, he must Page 3 of 7 possess a valid Virginia driver's license and his driving privileges and/or license must not be suspended or revoked. The County will furnish the County Administrator with a PDA/cellular telephone and service for business use. Personal use of this PDA/cell phone shall be kept to a minimum. Section 7. Flexible Leave. The County Administrator shall receive flexible leave as provided to all other County employees, and he shall accumulate flexible leave hours based upon ten years of service (26 days annual accumulation, 8 hours bi-weekly accumulation). Section 8. Hours of Work. The County Administrator is expected to observe office hours similar to those of other administration employees. It is recognized that the County Administrator will frequently be required to work beyond normal office hours for night or weekend meetings and related duties. In recognition of the fact that the County Administrator is expected to devote a significant amount of time outside of normal office hours to the business of Roanoke County, the County Administrator may, to the extent that his duties permit, take reasonable discretion in varying observance of office hours; however, no accumulation of compensatory time or monetary compensation is granted. Section 9. Holidays and Other Miscellaneous Benefits. The County Administrator shall be entitled to the same holidays and funeral, military, court, workers' compensation, emergency condition, discretionary and volunteer leave as other fulltime Roanoke County employees. Section 10. Health Insurance. The County shall provide health, dental, and vision insurance coverage and short and long term disability insurance for the County Administrator and his dependents as it does for other full-time employees of the County. Section 11. Retirement and Life Insurance. The Board shall pay the employer share of the Virginia Retirement System (VRS) contribution and the total premium for VRS Group Term Life Insurance for the County Administrator. The County Administrator may also choose to enroll in the Deferred Compensation Plan available to other full-time employees of the County. If he chooses to enroll in the Deferred Compensation Plan then the County will pay on his behalf into such plan $653.31 per 26 pay periods for the term of this Agreement. The County shall also allow for the opportunity to participate in the Optional Life Insurance Program as provided by the Virginia Retirement System. The County does not contribute anything to the monthly premium of the Optional Life Insurance Program. Section 12. Dues, Subscriptions and Professional Development. a. Dues and Subscriptions. The Board agrees to pay a reasonable amount for the professional dues and subscriptions of the County Administrator necessary for his continuation and full participation in VLGMA and ICMA and other national, state, and local associations necessary and desirable for his Page 4 of 7 continued professional participation, growth, and advancement and for the good of Roanoke County following approval by the Board of Supervisors any estimated expenses the County Administrator proposes under this Section. b. Professional Development. The Board also agrees to pay the travel and related expenses of the County Administrator for his professional development, professional training and education, and to attend necessary official and other functions for the Board and meetings of such other national, regional, state, and local groups, or committees thereof, on which the County Administrator serves as a member, following approval by the Board of any estimate of expenses the County Administrator proposes under this Section, such expenses to include registration fees, travel and subsistence expenses in accordance with Roanoke County travel policies. Such meetings would include the VLGMA Winter and Summer Conferences, VACo annual conference, and the ICMA annual conference, provided that the expenses therefore are within the total amount budgeted as provided in paragraph "c" of this Section. C. The total available for the expenses set forth in this section shall be set annually by the Board in the operating budget based on and in consideration of the recommendation of the County Administrator and the expenses for dues and subscriptions and professional development in this Section are limited to such annual budgeted amount. Section 13. Residency. The County Administrator shall reside in and be a bona fide resident of Roanoke County during the term of this Agreement. The Board agrees that the County Administrator may take up to twelve months to relocate his residence to Roanoke County, which date will be December 28, 2015. Failure to relocate in the time provided in this Section shall be good and sufficient cause to terminate this Agreement and in that event, the Board shall have no obligation to pay the remainder of the compensation provided in paragraph "c" of Section 3 of this Agreement. Notwithstanding the foregoing, the Board may extend this period for good cause. Section 14. Outside Employment or Activities. The County Administrator may, with prior approval of the Board, undertake consultative work, speaking engagements, writing, lecturing, or other professional activities for compensation so long as such activities do not interfere with the duties required under this Agreement. Section 15. Evaluation. The Board shall review and evaluate the performance of the County Administrator at least once annually before July 1St. This review shall be in accordance with specific criteria developed by the Board and the County Administrator. This criteria can be amended from time to time based on changes to the expectations of the Board, after the County Administrator has been informed of the proposed changes. Further, the Board shall provide the County Administrator with a summary written statement of the evaluation and provide the opportunity for the County Administrator to discuss this evaluation with the Board. Page 5 of 7 Section 16. Relocation Allowance. The Board agrees to provide the County Administrator a one-time relocation allowance of $12,500. This allowance shall be paid to the County Administrator upon the execution of this agreement. If the County Administrator fails to commence his duties on December 28, 2014, or is terminated for cause under Section 3.b. or voluntarily resigns under Section 4. within the term of this Agreement, then he shall refund to the County this relocation allowance upon a pro -rata basis over the term of this Agreement. (For example, if he must refund this allowance after year one of the term of this Agreement, then he shall refund two-thirds of $12,500 to the County.) Section 17. General Provisions. a. The Board agrees to provide insurance or self-insurance coverage in matters relating to the County Administrator's official duties within the scope of employment, and legal counsel for the County Administrator as is provided to all Roanoke County employees generally in accordance with the Code of Virginia. b. This Agreement is expressly subject to the laws of the Commonwealth of Virginia and the regulations of Roanoke County. C. The obligations of the County under this Agreement shall be subject to and dependent upon appropriations being made from time to time by the Board of Supervisors of the County for such purpose. Any other provision to the contrary notwithstanding, this Agreement and the obligations herein shall not constitute a debt of the County within the meaning of any limitation on indebtedness of the County under any constitutional or statutory limitation and nothing in this Agreement shall constitute a pledge of the full faith and credit of the County under any provision of its Charter, as applicable, or the Constitution of Virginia. The failure of the governing body of the County to appropriate funds in any year for payment in full of the payments required by the Agreement during such year shall terminate this Agreement without any further liability on the part of the County off any kind, thirty (30) days after the Board of Supervisors of the County makes a final determination not to appropriate funds for this Agreement for the current fiscal year, unless the County provides appropriations for similar purposes or services. d. This Agreement constitutes the entire agreement between the Board and the County Administrator and may be amended only by written agreement executed by them. If any provision of this Agreement is held to be unconstitutional, invalid or unenforceable, the remainder of the Agreement shall be severable and shall remain in full force and effect. IN WITNESS WHEREOF, the Roanoke County Board of Supervisors has caused this Agreement to be executed on its behalf by its Chair in accordance with action authorizing such execution on November 18, 2014 and the County Administrator has executed this Agreement, both in duplicate this date. Executed this day of , 2014. BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By Page 6 of 7 Joseph McNamara Chairman Attest: Deputy Clerk Candidate #6 Approved as to form: Paul M. Mahoney County Attorney 1% Page 7 of 7 ACTION NO. ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 2014 AGENDA ITEM: SUBMITTED BY: APPROVED BY: Request to accept the audited financial results for the fiscal year ended June 30, 2014 Rebecca E. Owens Director of Finance Daniel R. O'Donnell 7�,W" Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Cherry Bekaert completed the audit of the financial operations of the County of Roanoke and the County of Roanoke Public Schools for the year ended June 30, 2014. The Audit Committee met on November 13, 2014, to review the results of the year's operations. Both the County and Schools received a clean and unmodified opinion. The Comprehensive Annual Financial Report will be distributed to the Board of Supervisors as soon as it is received from the printer. Below is information for both the County and Schools regarding the results of operations for fiscal year ended June 30, 2014. Most of this information was reviewed with the Board during a work session on September 23, 2014, and the only change from what was originally presented is the carryover of the Board Contingency in the amount of $28,231 for Hidden Valley, which was appropriated on October 14, 2014. Results of Operations of the County of Roanoke for the Year Ended June 30, 2094: Revenues We are pleased to report that fiscal year 2013-2014 General Fund Revenues exceeded the final amended budget by a variance of 1.17% or $2,017,363. Historically, the Board had expressed a desire to target surplus revenues at no more than two percent (2%). It is important to note this additional projected surplus was factored into fiscal year 2014-2015 projections; therefore, this surplus is not expected to recur. Page 1 of 3 A summary of the General Fund Revenues is outlined in Attachment I and reasons for these variances are as follows: • Real estate tax collections were $816,044 above budget as a result of assessment values being slightly above the projected amount. • Personal property tax collections were $755,567 above budget as a result of improved sales and stabilized used car values. • Local sales tax was $270,303 below budget as the result of a sluggish economy. • Communication sales and use tax was $193,640 above budget, which is the result of the County receiving more from the State than originally projected. • Business License tax was $482,149 above budget primarily as a result of a one- time "back" collection of Business License taxes of $430,000 due to a ruling from the Department of Taxation. • Meals tax was $160,017 below budget as a result of the uncertain economic conditions. • Rescues Fees were $178,977 above budget and were not negatively impacted by the Affordable Care Act as originally expected. • Intergovernmental Revenues were $295,761 above budget primarily as a result of mid -year state appropriations for reimbursements for Social Services programs. The policies for use of general fund revenues and expenditures in excess of budget at year end designates portions of the year-end balance for major and minor capital projects as well as to the general fund unappropriated balance. Based upon these policies, staff recommends the following: • $532,638 to be added to the general fund unappropriated balance. This will increase the General Fund Unappropriated Balance to $21,799,195 at June 30, 2014, which is eleven percent (11 %) of the 2014-2015 General Fund Revenues. • $1,305,748 be allocated to the Major Capital reserve. • The additional rescue fees of $178,977, which are solely dedicated for Fire and Rescue will be allocated to the Fire and Rescue Capital Reserve. These appropriations are covered in the budget ordinance 052714-4 and no action is required by the Board. Expenditures: Departmental expenditure savings amounted to $3,001,241 as shown on Attachment I. • Personnel savings totaled $1,065,137 as a result of the County's process to review all vacancies and fill only critical positions. • Operational and capital savings were approximately $1,971,770 as a result of: o Public Transportation -$273,960 remaining as a result of grants received during the year not originally anticipated. Page 2 of 3 o Sheriff Department -$206,732 -The majority of the expenditure savings were related to less prisoners population at the Western Virginia Regional Jail Authority (WVRJA) than originally projected o Social Services -$297,169 remaining at the end of the year is the result of reimbursements for programs being higher than originally anticipated o Overall frugal, under -spending of departmental budgets $87,711 with departments spending less than budgeted for the year o Department encumbrances -$1,072,026 -Funds that were obligated prior to the end of the fiscal year, but not paid Based upon the policy for use of unspent expenditure appropriations at year end, departments are able to request up to fifty-five percent (55%) of the savings within their own department for special purchases and programs approved by the County Administrator, ten percent (10%) is allocated to the Technology Capital Reserve and the remaining reverts to the Minor County Capital Reserve for future projects. These appropriations are covered in the budget ordinance 052714-4 and no action is required by the Board for the following: • $517,890.66 to be appropriated to departments for rollovers (Attachment II) $1,072,026.64 to be appropriated to departments for encumbrances (Attachment I II) • $320,696.09 to be appropriated for expenditures that will occur in the 2014-2015 fiscal year (Attachment IV) • $605,096 to be appropriated to the Minor County Capital Reserve • $192,921 to be appropriated to the Technology Capital Reserve Additionally, $292,611 from Social Services expenditure budgetwill be appropriated to the Social Services Building Renovation project in a separate agenda item later at this meeting. Results of Operations of the Roanoke County Public Schools for the Year Ended June 30, 2094: Attachment V is the report for the School Operations year end for June 30, 2014. The School Board will take action to approve this report at the November 13, 2014, meeting. The Schools ended the year with a surplus of approximately $2.9 million net of outstanding purchase orders of $34,719. No action is required by the County Board. STAFF RECOMMENDATION: Staff recommends the Board accept the audited financial results for the fiscal year ended June 30, 2014. Page 3 of 3 Attachment I County of Roanoke of Operating Fund Revenues and Recordation and Conveyance Tax Hotel/Motel Tax Meals Tax Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Use of Money and Property Charges for Services Rescue Fees Miscellaneous Revenue Recovered Costs Intergovernmental Revenue (State/Federal) Other Financing Sources Beginning Balance 1,300,000 Budget Actual Amount Revenues: (5,717) 4,050,000 3,889,983 Real Estate Taxes $ 85,000,000 $ 85,816,044 $ 816,044 Personal Property Taxes 28,845,000 29,600,567 755,567 Other Property Taxes 3,975,000 3,920,021 (54,979) Local Sales Tax 9,950,000 9,679,697 (270,303) Communication Sales and Use Tax 3,763,000 3,956,640 193,640 Consumer Utility Tax 3,665,000 3,761,168 96,168 Business License Tax 6,250,000 6,732,149 482,149 Bank Franchise Tax 525,000 432,088 (92,912) Motor Vehicle License Tax 2,215,000 2,190,956 (24,044) Recordation and Conveyance Tax Hotel/Motel Tax Meals Tax Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Use of Money and Property Charges for Services Rescue Fees Miscellaneous Revenue Recovered Costs Intergovernmental Revenue (State/Federal) Other Financing Sources Beginning Balance 1,300,000 1,222,716 (77,284) 1,055,000 1,049,283 (5,717) 4,050,000 3,889,983 (160,017) 666,000 624,798 (41,202) 514,833 698,221 183,388 810,400 567,686 (242,714) 169,540 142,696 (26,844) 963,852 847,144 (116,708) 2,792,233 2,971,210 178,977 996,088 1,144,276 148,188 280,565 260,770 (19,795) 13,546,709 13,842,470 295,761 971,860 971,860 - 25,716,754 25,716,754 - $ 198,021,834 $ 200,039,197 $ 2,017,363 Expenditures: Personnel Operating Transfers Unappropriated Balance $ 54,979,333 $ 53,914,196 $ 1,065,137 32,886,550 30,914,780 1,971,770 88,889,394 88,925,060 (35,666) 21,266,557 21,266,557 - $ 198,021,834 $ 195,020,593 $ 3,001,241 Page 1 of 11 - O -0 O Oso O O 0 000 O O0:00 '0 .O O .0 00 ,00.000', O- 0.0=O. 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C7 O � C• W CU UC O h o in C7 C] O O O V LO Cf) CO CO CO h CT) 0) Q 0) N h CU O O 00 O N 4 00 CO N F c00 M co V N h V O r N I '� LO CA M O M O CO O V N O O C N N C V 0 c! r w" V V h V N (T) Y CA C7 'd' Lo N r- Nr N N N T N (n 0 0) N N 6# C!T Hi Ef) 69 ffT ffl 69 Efl 6FT ffl ff3 d3 64 K3 (f3 4fl Ef} 69 %A E/i 4H 6F) EA ffl oi C i N i O 0 N 3 © U U N to U * E U!J ) i N E O N N o t o a m U t7 cuo a cn :,.i v l0 lD O O 4R to U C f6 .Q 3 U C II.I LL i d C 0 F- OI N X W U U- CD C: M A O E C) M CD E � c Q U) a) ca �I O C > O o � o c6 com O o0 co � � U E2 co Or N U N O O L U U) 2 c a� 2 O 7 L co U CD C) C6 N co OD O ter C) (0 o 0) o CD 0) Q rn Q 0 O CD co T- d O v � oo CQ O Nth a 6N4 {f} {f} 69- CD C: M A O E C) M CD E � c Q U) a) ca �I O C > O o � o c6 com O o0 co � � U E2 co Or N U N O O L U U) 2 c a� 2 O 7 L co U CD C) C6 N co OD O ter Attachment V MEETING DATE: November 13, 2014 AGENDA ITEM: Request for Appropriation of Final Year -End Balance from School Operations for Fiscal Year Ended June 30, 2014 BACKGROUND: The FY2013-14 budget, adopted in March 2013, was built with a decrease in state funding of $291,005, an increase in funding from the County of $561,294, and the use of health reserves of $1,865,116 to fund the general fund budget. This budget represented the fifth consecutive fiscally constrained budget with funding lower than the 2007-08 budget year. The financial records for the year ended June 30, 2014 have been audited by Cherry Bekaert, LLP_ A summary of the major variances between budget and actual revenues and expenditures was presented to the School Board at the October 30, 2014 meeting and is summarized in this report. Revenues — The School Board operations for the year ended June 30, 2014 resulted in general fund revenues of $1,017,592 (0.73%) over budget. A summary of general fund revenues is outlined in Attachment A and reasons for these variances are as follows: a) The school share of the state-wide sales tax collections was $58,137 over budget. This revenue line was budgeted level with the prior yearwhich highlights that consumer confidence continues to show limited recovery in personal spending. b) State revenue collected (excluding sales taxes) for FY2013-14 was $434,225 over budget. Although this is the sixth time in the past ten years that enrollment has declined in the School System, this was the smallest reduction. The March 31, 2014 ADM of 13,929 was 29 students lower than the ADM for the prior year and 94 students higher than budgeted. The enrollment declines continue to be based primarily on significantly smaller kindergarten enrollment compared to the number of graduating seniors. The FY2014-15 budget was built on a small reduction in ADM (34 less than the 2013-14 budget year) expecting further decline would occur but not expecting it to go below 13,801 students. With over 50% of the budget dependent upon state aid, it is critical that the enrollment projections are attainable and flexible enough to address state shortfalls like sales tax fluctuations and/or potential mid -year state revenue adjustments recently proposed by the Governor for several state agencies. See Attachment B for a historical comparison of student enrollment. c) Federal revenue collections for Medicaid reimbursements were $251,259 over budget. These revenues are reimbursements for Medicaid services provided and billed to the federal government. This funding source has been subject to significant change in recent years resulting in an uncertain source of funding. This revenue stream is being closely monitored and is generally earmarked for Medicaid required expenditures associated with licensing and training. d) Investment income for the year was $20,051 below budget mirroring the low investment rates available. Rental income of $39,275 was collected this year as a result of the change in board policy on facility rentals. This revenue source is shared 50150 with the individual schools rented. Online tuition payments exceeded budget by $32,540 reflecting the increasingly popular online class options available to students in addition to the regular school day courses. Likewise, tuition collection from summer school, adult education, gifted programs, and regular day school also exceeded budget. e) The school division maintains a parts inventory for school vehicles that required an audit adjustment this year to record the beginning inventory. That entry resulted in a one-time revenue increase of $117,363, f) The budget included a transfer from the health reserve fund to cover the employer and employee C:\Users\rowens\AppData\Ur-al\Temp\XPgrpwise\ii-i3-i4 YE x.dor age 7of11 share of the health premium increase in order to keep the employee cost the same and continue to fund the salary increases provided in the previous year. The amount transferred to the general fund for the year was $1,865,116. The 2014-15 budget was built without this continued reliance on the health reserves going forward. Expenditures -- The School Board continued a hiring restraint practice for the 5th consecutive year in response to slow signs of economic recovery and limited budget growth. Expenditure savings for the year were $1,875,015, net of the emergency fund and encumbrances, or 1.35% of the budget (Attachment A). Under -expenditures included the following: 1. Savings in the personnel budget while under a hiring freeze after allocating funds for capital items ($1,144,000) 2. Unspent Superintendent search expenses prior to year end ($50,000) 3. Bus fuel savings ($122,000) 4. Utility savings ($120,000) 5. Lower athletic and academic supplements paid out ($105,000) 6. Overall under -spending of departmental budgets ($334,000) with all departments spending less than budgeted (or covered with tuition revenue as was the case for summer school) for the year. The budget ordinance adopted by the Board of Supervisors on May 27, 2014 stated "that all school fund appropriations remaining at the end of the 2013-14 fiscal year not lapse but shall be appropriated to the School Capital Fund in fiscal year 2014-15 as follows: a) Two-thirds of the year end balance in the school operating fund will be allocated to the Major School Capital Reserve, b) One-third of the year end balance in the school operating fund will be allocated to the Minor School Capital Reserve". SUMMARY OF INFORMATION: The ending fund balance in the school operating fund is $4,892,607, less the $2,000,000 emergency contingency fund and $34,719 in outstanding encumbrances, for a net surplus of $2,857,888 available to be allocated to the capital reserves. A historical comparison of the year-end balance over the past ten years is included in Attachment C. During 2005, the School Board and Board of Supervisors adopted a joint funding policy to provide for a sustainable funding stream for school and county capital improvements in future years. The Year End Balance and School Capital Reserve policies designate portions of the year-end balance for major and minor capital projects as noted in the county budget ordinance. Based on the adopted policies, staff is recommending the following appropriations (Attachment A): Minor Capital Funds • Up to $952,629 allocated to Minor Capital Reserve (exact amount to be determined by School Board) for projects to be approved by the School Board at a later date based on evaluation of existing capital needs and priorities. Major Capital Funds • $1,905,259 allocated to Major Capital Reserve in the approved School Capital Improvement Plan. School Operating Fund Unappropriated Balance (Emergency Reserve) • The School Board allocated funds in 2005 and 2007 to establish a reserve for financial emergencies due to unexpected revenue shortfalls or unplanned significant expenditure increases. This reserve is intended to protect the school system from the need for a mid -year reduction in staff or service levels as the result of an unanticipated financial draw on school resources. The Board of Supervisors approved the creation and operation of this reserve. The balance in the Emergency Reserve remains at $2,000,000 as allowed by policy. STAFF RECOMMENDATION: Staff recommends appropriation of the 2013-14 year-end balance in accordance with policy as follows: Up to $952,629 to Minor Capital Reserve, $1,905,259 to Major Capital Reserve, $34,719 to outstanding encumbrances, • $2,000,000 Emergency Reserve. C:\Users\rowens\AppData\Local\Temp\XPgrprvise\1i-F3-i4 YE_i.doc Page 8 of 11 Roanoke County Schools Summary of Operating Fund Revenues and Expenditures For the Year Ended June 30, 2014 Revenues: Sales tax State aid for education Federal aid for education Tuition, rent & interest Inventory adjustment for prior year Transfers from County Transfers from CPMT Transfer from Health & Dental Reserve Beginning balance Use of excess revenue collections: Transfer to Capital Reserves p Expenditures: Personnel departments Operating departments Reserve for Emergencies Uses of unspent expenditure appropriations: Rollover for outstanding purchase orders Retain for emergency reserve Transfer to Capital Reserves per policv Allocation of YE balance net of PO's: Minor Capital Reserve (1/3 of balance) Major Capital Reserve (2/3 of balance) Total Contributions to Capital Reserves per policy: Attachment A Budget Actual Amount 13,886,793 13,944,930 58,137 52,401,251 52,835,476 434,225 256,611 507,870 251,259 595,781 752,389 156,608 - 117,363 117,363 65,045,318 65,045,318 - 899,000 899,000 - 1,865,116 1,865,116 - 3,655,551 3,655,551 - 138,605,421 139,623,013 1,017,592 0.73% 1,017,592 108,832,791 107,688,380 1,144,411 0.83% 27,772,630 27,042,026 730,604 0.53% 2,000,000 - 2,000,000 138,605,421 134,730,406 3,875,015 1.35% 34,719 2,000,000 1.840.296 YE balance net of PO's 2,857,888 Page 9 of 11 952,629 1,905,259 2,857,888 Attachment B Average Daily Membership History Year ADM Budget March 31 Over (Under) Budget Growth (Decline) from Prior Year Variance from Budget 2002-03 13,830 14,127 297 197 2.15% 2003-04 13,938 14,279 341 152 2.45% 2004-05 14,126 14,365 239 86 1,69% 2005-06 14,365 14,728 363 363 2.53% 2006-07 14,400 14,777 377 49 2.62% 2007-08 14,600 14,802 202 25 1.38% 2008-09 14,600 14,650 50 (152) 0.34% 2009-10 14,400 14,474 74 (176) 0.51% 2010-11 14,200 14,259 59 (215) 0.42% 2011-12 14,074 14,081 7 (178) 0.05% 2012-13 13,835 13,958 123 (123) 0.89/ 2013-14 13,835 13,929 94 (29) 0.68/ M14-15 1 Z qnl Tnn Page 10 of 11 Attachment C History of Year End Balance Components 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013.14 Reymueinexcess o€(below)budget 2,853,440 3,069,418 1,941,833 1,107,404 188,985 (2,148,882) 1,056,724 26,082 693,790 1,017,597. Mid year General Assembly action 1,500,000 - - - - - - - (a) A) (b) (b) (b) F-xpmdinue savings 2,532,W 3,213,560 3,551,000 4,ta0,659 4,462,057 9,098,020 8,827,119 3,288,164 961,761 1,840,296 YEba€ance(netofencumbrances) 5,385,687 6,282,978 6,992,833 5,288,063 4,651,042 6,999,138 9,893,843 3,314,246 1,655,SS1 2,857,888 FEW,onc—a%ofbxdget 4. r/. 5.3% 5.5%.. 3. WA 3.2% 5.0% 77% 2.5% 1.2% 2.1% Original budget (not incl beg balance) 112,448,453 118,007,240 127,332,873 135,091,375 143,223,216 137,909,128 128,821,750 131,373,270 132,912,485 133,799,052 Change in budgetfromprimyear 7.6% 4.9% 7.9% 6.1% 6.0°/. -3.7% -6.6% 2.W/. 1.2% 0.71/. (a) Inch der $2,2M YRSWiday npprmwd for lar+ qrr ofyear. (b) Net afMs PD's and $2M--gency contingency - M OM yrbalance Page 11 of 11 ACTION NO. ITEM NO. E-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 2014 AGENDA ITEM: Resolution supporting the display of the national motto, "In God We Trust" in the Roanoke County Board of Supervisors meeting room in a prominent location SUBMITTED BY: Daniel R. O'Donnell Interim County Administrator APPROVED BY: Daniel R. O'Donnell Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The consideration of this resolution has been brought forward at the request of Supervisor Church. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, NOVEMBER 18, 2014 RESOLUTION SUPPORTING THE DISPLAY OF THE NATIONAL MOTTO, "IN GOD WE TRUST" IN THE ROANOKE COUNTY BOARD OF SUPERVISORS MEETING ROOM IN A PROMINENT LOCATION WHEREAS, "In God We Trust" became the United States national motto on July 30, 1956, shortly after our nation led the world through the trauma of World War II; and WHEREAS, the words have been used on U.S. currency since 1864; and WHEREAS, the same inspiring slogan is engraved above the entrance to the Senate Chamber as well as above the Speaker's dais in the House of Representatives; and WHEREAS, in both war and peace, these words have been a profound source of strength and guidance to many generations of Americans; and WHEREAS, the County desires to display this patriotic motto in the Board of Supervisors Meeting Room as a way to solemnize public occasions and express confidence in our society. NOW, THEREFORE, BE IT RESOLVED the Roanoke County Board of Supervisors does hereby resolve as follows: 1. That the Roanoke County Board of Supervisors, does hereby determine that the historic and patriotic words of our national motto, "In God We Trust," shall be permanently and prominently displayed in the Board of Supervisors Meeting Room. Page 1 of 1 ACTION NO. ITEM NO. E4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 2014 AGENDA ITEM: Resolution adopting a Legislative Program for the 2015 session of the Virginia General Assembly and petitioning the General Assembly to favorably consider the topics and issues addressed herein SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This resolution will provide an opportunity for the Board of Supervisors to consider the County's Legislative Program for the 2015 session of the Virginia General Assembly, and to provide direction to County staff and its Legislative Liaisons, Eldon James and Sue Rowland. On October 28, 2014, the Board met in work session with Mr. James to discuss the County's legislative initiatives. This resolution was prepared as a result of the Board discussions. STAFF RECOMMENDATION: It is recommended that the Board consider the adoption of the attached resolution adopting a Legislative Program for the 2015 session of the Virginia General Assembly, after identifying any additional legislative initiatives and concerns. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, NOVEMBER 18, 2014 RESOLUTION ADOPTING A LEGISLATIVE PROGRAM FOR THE 2015 SESSION OF THE VIRGINIA GENERAL ASSEMBLY AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified major legislative issues of Statewide concern to be considered by the 2015 session of the Virginia General Assembly; and WHEREAS, the Board adopts this resolution as its Legislative Program for the 2015 session of the Virginia General Assembly. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the following legislative initiatives are submitted for its legislative program for the 2015 session of the Virginia General Assembly for its favorable consideration and adoption. (1) Oppose the elimination of the authority of local governments to adopt business, professional and occupation license taxes (BPOL) and Machinery & Tools taxes (M&T). These local taxes comprise approximately six percent (6%) of Roanoke County's local tax revenues or $8,000,000 annually. (2) Support various public highway issues, including: a. Restoring Secondary Road Funding (VDOT) from the Commonwealth to localities/counties, so that local governments have a source of funds to address local road projects (as they did previously). b. Supporting Commonwealth Transportation Board funding for specific highway projects: widening 1-81, improvements to S.R. 419, and improvements to S.R. 220 and/or funding for 1-73. c. Supporting legislative direction to VDOT to maintain primary roads and urbanized entry corridors in Metropolitan Planning Organizations to the same standard required by local ordinances for the cutting of grass Page 1 of 3 and weeds. This initiative would promote urban development areas for economic development and growth (3) Support legislation placing the State Executive Council (SEC) for Comprehensive Services for At -Risk Youth (CSA) under the Administrative Process Act (Sec. 2.2-4000, et seq.) of the Code of Virginia. SEC is not currently subject to the procedural due process protections found in the Administrative Process Act like other state agencies. This would provide the County with an opportunity to address changes in rules and regulations developed by VDSS. (4) Eliminate the requirement for publishing legal notices in newspapers. Roanoke County spent over $18,000 in legal notice publication costs last year. Paid circulation of newspapers is dropping. More citizens are getting their information from the internet. (5) Amend Sec. 15.2-901.0 and D of the Code of Virginia to increase the authority of local governments to impose civil penalties for violations of local ordinances requiring the removal of trash or cutting of grass and weeds or prohibiting littering. Currently the civil penalty is limited to $50 for the first violation and $200 for subsequent violations within a twelve (12) month period. (6) Workforce Training. State funding — in the form of performance incentives for the completion of industry recognized credentials — should be invested to lower the cost of training and instruction for students and enable community colleges to expand their capacity to meet this vital need of business, industry, and Virginia's economy. Using a performance-based funding model, community colleges should receive state funds for each student who successfully completes training at a community college through noncredit workforce training and then obtains — through a third - party validation process — an industry recognized -credential identified regionally as high demand by business and industry. (7) Board Member Salaries. Repeal all of the provisions in Article 1.1 of Chapter 15 of Title15.2 relating to salaries of members of local governing bodies, and require that any salary increase be approved at referendum. Page 2 of 3 That the Clerk to the Board of Supervisors is directed to send an attested copy of this resolution to Governor McAuliffe, Senator John S. Edwards, Senator Ralph Smith, Delegate Greg Habeeb, Delegate Sam Rasoul, Delegate Chris Head, Stephanie Moon, Roanoke City Clerk; Members of the Roanoke City Council; Kevin S. Boggess, Clerk for Salem City Council; Members of the Salem City Council; Clerk for the Town of Vinton; Members of the Vinton Town Council and the Roanoke Valley -Alleghany Regional Commission, and the Virginia Association of Counties. Page 3 of 3 ACTION NO. ITEM NO. F-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 2014 AGENDA ITEM: Ordinance authorizing the granting of a non-exclusive easement, which varies between twenty (20) and thirty (30) feet in width, to Verizon Virginia LLC on property owned by the Roanoke County Board of Supervisors (Tax Map No. 027.13- 04-01.0000) forthe purpose of an underground communication system SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: Daniel R. O'Donnell Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County leases space at the Hollins Fire Station to Ntelos Wireless for a telecommunications tower and assorted equipment. In the lease, the County has agreed to assist Ntelos whenever necessary in obtaining easements for utility services to the compound. Verizon Virginia LLC has requested an underground utility easement at Hollins Fire and Rescue Station to install fiber for a co -location on the Ntelos tower. The co -location will provide additional revenue to the County from this site and will not affect the operation of Roanoke County Communications equipment located on the tower. The first reading of this ordinance will be held on November 18, 2014, and the second reading and public hearing will be held on December 9, 2014. FISCAL IMPACT: There is no fiscal impact. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends approving first reading of the attached ordinance granting the non- exclusive easement to Verizon Virginia, LLC along the property line at 7401 Barrens Road and setting the second reading and public hearing for December 9, 2014. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 2014 ORDINANCE AUTHORIZING THE GRANTING OF A NON-EXCLUSIVE EASEMENT, WHICH VARIES BETWEEN TWENTY (20) AND THIRTY (30) FEET IN WIDTH, TO VERIZON VIRGINIA, LLC ON PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS (TAX MAP NO. 027.13-04-01.0000) FOR THE PURPOSE OF AN UNDERGROUND COMMUNICATIONS SYSTEM WHEREAS, Verizon Virginia LLC has requested an easement which varies between twenty (20) and thirty (30) feet in width, for the purpose of installing underground communications systems cables, wires and terminals across property owned by the Roanoke County Board of Supervisors (Tax Map Parcel No. 027.13-04- 01.0000) known as 7401 Barrens Road, Roanoke, Virginia; and WHEREAS, granting this non-exclusive, utility easement will serve the interests of the public by supporting the purposes of Ordinance No. 102604-7 by which Roanoke County authorized a lease agreement with Virginia PCS Alliance, L.C. d/b/a INTELOS for a 3,400 sq. ft. tower site and tower, which authorized sub -leases and co -location of antennas on said tower located at the Hollins Fire Station; and WHEREAS, pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition only by ordinance, and that the first reading of this ordinance was held on November 18, 2014, and that the second reading and public hearing was held on December 9, 2014; and WHEREAS, pursuant to the provision of Section 16.01 of the Roanoke County Charter this interest in real estate is declared to be surplus, and is hereby made available for other public uses by conveyance to Verizon Virginia, LLC for a non- exclusive utility easement. Page 1 of 3 BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That the conveyance of a variable width (between 20 to 30 feet) non-exclusive, utility easement to Verizon Virginia, LLC for the purpose of constructing, operating, maintaining, replacing and removing a communication system consisting of underground cables, wires and terminals as shown on a plan prepared for Verizon Virginia, LLC dated 5/1/12, titled "AT&T" by GEB is hereby authorized and approved. 2. That the County Administrator or his designee is hereby authorized to execute such documents and take such actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That this ordinance is effective from and after the date of its adoption. Page 2 of 3 7• . 7 " Page 3 of 3 --p —?", � � � O I SW C+ F :;Q CD p T5 X17 Z rl �mr�mx-_r - • x � x w m �- � mm cD CcrD x U� -o�� C-) LD 2 ='C7 rn r CD i ' -- Z n y y r CD c_an -- _ o rm r z ` — rn o ACTION NO. ITEM NO. F-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 2014 AGENDA ITEM: Ordinance authorizing the vacation of an unimproved right-of- way shown as Nelms Lane on the Map of Airlee Court Annex in Plat Book 2, page 103, of the Roanoke County Circuit Court Clerk's Office, said right-of-way located in the Hollins Magisterial District SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Wilbur L. Tucker III and Jennifer D. Tucker, Petitioners, have requested the vacation of right-of-way shown as Nelms Lane on the Map of Airlee Court Annex that was dedicated by the plat of record in Plat Book 2, Page 103 to the Board of Supervisors of Roanoke County. The right-of-way is located off Woodbury Street (Rte. 898) adjacent to the parcel owned by the said petitioners. The portion of Nelms Lane that is proposed to be vacated is a "paper street" and it has not been improved. The petitioners desire to use their portion of the aforementioned right -of -away for improvements to their property. Once this right-of-way is vacated, the property will vest in the abutting landowner, Donna C. Wills, as provided in Section 15.2-2274 of the 1950 Code of Virginia. The petitioners have indicated that Ms. Wills intends to execute a deed conveying the vacated property to them. This transaction is a private legal matter between Ms. Wills and the petitioners. There are no adjoining landowners or other persons that will be affected by this action. County Departments and local utility companies were contacted concerning the vacation. A variable width public utility easement is being retained for utilities present in the existing right-of-way. Other utility companies contacted had no objection to the paper street being vacated. Pertinent information shown on Exhibit "A" and attached hereto and titled "Exhibit showing Page 1 of 2 portion of Private Lane to be vacated by the Board of Supervisors of Roanoke County". FISCAL IMPACT: The cost and expenses associated with this action, including but not limited to publication, survey and recordation costs, shall be the responsibility of the petitioners. ALTERNATIVES: 1. Adopt the proposed ordinance authorizing the vacation of the right-of-way and retaining a public utility easement in its location. 2. Do not adopt the proposed ordinance authorizing the vacation of the right-of-way. STAFF RECOMMENDATION: Staff recommends Alternative 1 and schedule a second reading and public hearing for December 9, 2014. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 2014 ORDINANCE AUTHORIZING THE VACATION OF AN UNIMPROVED RIGHT-OF-WAY SHOWN AS NELMS LANE ON THE MAP OF AIRLEE COURT ANNEX IN PLAT BOOK 2, PAGE 103 OF THE ROANOKE COUNTY CIRCUIT COURT CLERK'S OFFICE, SAID RIGHT -OF WAY LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, the Map of Airlee Court Annex recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 2, page 103, established a street designated as Nelms Lane of variable width and located along the northern boundary of Airlee Court Annex adjacent to Lots 5, 10, 15, and 20 of said subdivision; and WHEREAS, the area designated and set aside for public use as Nelms Lane on Map of Airlee Court Annex has never been improved or accepted into the Virginia State Secondary Road System; and WHEREAS, the Petitioners, the property owners of Lot 1 and 2, Block 1 of Map of No 1 of Woodbury Gardens, adjoining the unimproved section of Nelms Lane, extending approximately one hundred ten (110) feet from the northern edge of Woodbury Street, have requested the vacation of this unimproved portion of the variable width right-of-way; and WHEREAS, the above described street or road is more clearly indicated as "Private Lane" on "Exhibit showing portion of private lane to be vacated by the Board of Supervisors of Roanoke County, Virginia" dated 11-11-2014, prepared by Roanoke County Department of Community Development and attached hereto as Exhibit "A"; and WHEREAS, no other property owner will be affected by the vacation of this undeveloped portion of said Nelms Lane and that its current existence imposes an Page 1 of 3 impediment to the adjoining property owners making improvements to their properties adjoining this previously dedicated but unimproved street; and WHEREAS, the Petitioners have requested that, pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate that portion of this right-of-way which adjoins their property and is designated as "Nelms Lane" on the plat of Airlee Court Annex, Plat Book 2, page 103; and WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and WHEREAS, notice has been given as required by Section 15.2-2204 of the Code of Virginia (1950, as amended); and THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on November 18, 2014, and a second reading and public hearing of this ordinance was held on December 9, 2014. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate (a portion of Nelms Lane, a variable width street and approximately one hundred and ten (110) feet in length) is hereby declared to be surplus and the nature of the interests in real estate renders it unavailable for other public use. 3. That a portion of this street known as Nelms Lane and being designated and shown as "Private Lane" on Exhibit "A" attached hereto, said street being located along the northern property line of Lot 15 Map of Airlee Court Annex in the Hollins Magisterial District Page 2 of 3 of the County of Roanoke, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended. 4. That a variable width public utility easement is accepted, reserved and maintained for public purposes in the area previously designated as "Nelms Lane" as shown on Exhibit "A" attached hereto. 5. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 6. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2272 of the Code of Virginia (1950, as amended). Page 3 of 3 METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS EXHIBIT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. 1 10.34 2-3 N 1 5 4 1 00 WW � 3-4 N Y O e v 91-vOA- TAX / 38.14-01-34.00 O C r 1 KISSITO VILLAGE OF ] a 0 O I m .o s LINE TABLE ROANOKE INC. m1 (, 5.0300 Ac. N54°30'170°E 1 50.04' W FOR NEW P.U.E. INSTR # 2013126170 Y O 0 13 C +' IaI CUN1 0 O U 0 1-2 N54 3000 EE 1 10.34 2-3 N 1 5 4 1 00 WW 13.49' 3-4 N 54 30 0O E 1 06.1 0 4-1 N34 0000 1 2.70' MARo''ED I O N 7 C7 �r Isa. 2[7' ) -ft2-- $. p _ , °d _ Z r:3 4i D�..O� "E Z 12.70' 73.93' 70.00 70.00` N7 o 12$ w TAX # 219032FED 0 0I �3, 13.49' DONNA C. WILLS 1 0 �0 "ft 2 LOT 15 LOT 14 m LOT 13 0.2483 Ac. Lfl X j 38.14-01-33.00 P8. 2 PG. 103 TA LOT 3 m WILBUR L. III & MAP OF JENNIFER D. TUCKER I 3 '.- -� AIRLEE COURT ANNEX LOT I_0 PB. PG. 103 0.360 Ac. 0 INSTR # 200715179 0 _ p a o ----•--..--- 0 � { ' ka I a m � I #5229 5309 #5303 w r # I o #5331 w 3 �m .r o 0 01 3 m jj F WOODHURYIGARDENS 1 4�... t71 1 131 { 0 ryry m 01 PB.3 114 1 Z T 'D dl N 4 Z 4 IO S34°00'00 "E N 60.00' 12.2.25` I N34°OO OO"W 70.00' 713.00 m 70.00 'PIMP IDP t 2.7o P.Pa ° RT. 898 ° WOODBURY STREET d S 0' 34°0OO"E: 934°0_00 '0"EPIP �•'''�''' 70.00' 70.00` , 70.00': 60.00 (TOTAL= 7 23.671 1 05.56' � 0O t8.t t �" S54°3'O'W IV 01 5.00 ILS I'D MAPOF MA NO. 1 0AIRLEE COURT ANNEX { WOODBU Y GARDENS PB.2 PG. 108 PP PB. 3 { PG. 114 { { c #5232 I #5228 { O #5310 { { #5304 TAX # 2190222 W W { ASHLEY L. WE o i O N { J i 4) LOT 20 01° TAX # 38.14-01-24.00 { 3 f c 0.2685 Ac. %I LOT 19 LOT 18 LOT 3 { {O m CHERYL D. NICELY { v m 0 (�� 113 z =w i ^ & KIMBERLEY J. PITTS Q W NEI -MS LANE 0 m W Z LOT 1 & PT LT 2 { ] VACATED 9Y ORDINANACE 1-0 1 0.473 Ac. R 0 #082807-15 RECORDED 0 { PB. 3 PG. 114 { T IN INST. # 200715832 ,p INSTR. #1201209538 I .+�' PLAT IN INST. # 200803123 Z U PLAT IN INST. # 201209538 1 11_ 50 TAX MAP NO. 38.14 EXHIBIT 11Ai1 SCALE: EXHIBIT SHOWING O LEGEND PORTION OF PRIVATE LANE - TO BE VACATED PORTION OF PRIVATE BYLANE TO BE VACATED O RESER ED ASA P.U.E. BOARD OF SUPERVISORS CONTAINING 0.0315 Ac. ROANOKE COUNTY, VIRGINIA PREPARED BY.' ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT DATE: 1 1 - 1 1-2014 ACTION NO. ITEM NO. G-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 2014 AGENDA ITEM: Ordinance authorizing the granting of an electric utility easement to Appalachian Power (AEP) on property owned by the Roanoke County Board of Supervisors (Tax Map No. 060.16-08-02.00-0000) for the purpose of an underground electric power line to the Vinton Library at 300 South Pollard Street, Vinton Magisterial District SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Appalachian Power is requesting that Roanoke County grant them an electric line easement from an existing overhead line for purposes of an underground electric service to the Vinton Library. A drawing entitled "Proposed Right of Way on Property of Roanoke County Board of Supervisors" plan prepared by AEP, dated 913012014, indicating the proposed location of an underground electric line is attached. The first reading of this ordinance was held on October 28, 2014; and the second reading and public hearing of this ordinance will be held on November 18, 2014. FISCAL IMPACT: No funding from Roanoke County will be required for this request. ALTERNATIVES: Authorize the granting of an electric easement to Appalachian Power for the purpose of an underground electric line to the Vinton Library. Page 1 of 2 Decline to authorize the requested easement. STAFF RECOMMENDATION: Staff recommends Alternative 1. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, NOVEMBER 18, 2014 ORDINANCE AUTHORIZING THE GRANTING OF AN ELECTRIC UTILITY EASEMENT TO APPALACHIAN POWER (AEP) ON PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS (TAX MAP NO. 060.16-08-02.00-0000) FOR THE PURPOSE OF AN UNDERGROUND ELECTRIC POWER LINE TO THE VINTON LIBRARY AT 300 SOUTH POLLARD STREET, VINTON MAGISTERIAL DISTRICT WHEREAS, Appalachian Power Company (AEP) requires a permanent utility easement for purpose of providing electrical service to the new Vinton Branch Library from an existing overhead electric line; and WHEREAS, the proposed utility easement will serve the interests of the public and is necessary for the public health, safety and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on October 28, 2014, and the second reading and public hearing of this ordinance was held on November 18, 2014. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is hereby made available for other public uses by conveyance to Appalachian Power Company for a utility easement. 3. That donation to Appalachian Power Company of a utility easement for purpose of an underground electric line to the new Vinton Branch Library located at 300 South Pollard Street, as shown on a plat titled "Proposed Right of Way on Property of Page 1 of 2 Roanoke County Board of Supervisors", prepared by Appalachian Power Company and dated 9/30/2014, is hereby authorized and approved. 4. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. Page 2 of 2 - I N 4 r 4 j / m 4 m4 44 4 r. 4 4 C i am �h OOOa� I Ag 4 ! Existln®g Pole f 378p0255933247 j jE. CIL. velarld Ave. I i, APPAIALHWV PQyVFp LC1dPANY PROPOSED RIGHT OF WAY ON THE PROPERTY OF { ROANOKE COUNTY BOARD OF SUPERVISORS Krw y 9190/2014 Vinton. Virginio T.D.66503D Asap Section 37800255$3 DRAWINCNO V_2358 i ACTION NO. ITEM NO. G-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 2014 AGENDA ITEM: Ordinance granting a right-of-way easement across Roanoke County property (Tax Map No. 038.07-02-56.00-0000) to James E. Lewis, Hollins Magisterial District SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: James E. Lewis and Roanoke County own adjacent parcels of real estate located off Oakland Boulevard in North Roanoke County; the Lewis property containing approximately two point nine (2.9) acres is identified as Tax Map No. 038.07-02-55.00-0000; the County property containing approximately two point six (2.6) acres is identified as Tax Map No. 038.07-02-56.00-0000. Mr. Lewis is requesting that Roanoke County grant him a fifty foot (50) right-of-way easement to access his property. Mr. Lewis has offered to pay to the County $800 for the use of this fifty foot (50) right-of-way easement. The Zoning Administrator has determined that only one (1) residential dwelling may be built on this property. Attached you will find a portion of a "Revised Map of Part of Section No. 3 Petty Acres" showing Lot 7 — 2.64 acres — Remaining Property of Miller E. Petty and Helen R. Petty". This map was prepared June 1, 1964. Lot 7 was conveyed to Roanoke County by Mr. and Mrs. Petty. Also attached is a drawing entitled "James E. Lewis" which was prepared by County staff using the County's GIS software. This is the second reading of this ordinance; the first reading was held on October 28, 2014. Page 1 of 2 FISCAL IMPACT: No funding from Roanoke County will be required for this request. If this ordinance proceeds to second reading, then Mr. Lewis will be required to pay forthe publication of the legal notice in the Roanoke Times, ALTERNATIVES: Authorize the granting of a fifty foot (50') right-of-way easement to James E. Lewis for the purpose of access to his property. 2. Decline to authorize the requested easement. STAFF RECOMMENDATION: Staff recommends alternative one (1). Page 2 of 2 A 2E, 01 fP- Ao. co cz as LLI Lq cn z Ld ca g E gj� ge .2 ilfflE F= Br. .4 15- i,t Aj 17A 1336.01E ;01(;,857 TAN.=3 � HAD.= 30.00 OU Lf---��- i8A 1 _^5.585 1236.178 ARC, =49.65 14 i 214.5 54 1441.985 CH.= N. C+a I't' W. 44.18 20 {316 49 .&a7 (1.025 I I'.C.6A 1315.IG-I 132!3.132 CU RVI_�r P.T.6A 1436. I i 1223. f i L A% RS,° 20` 19 I'' 20 Z1 - —I� d F., l4Gi.423 li4G.5i TAN. -27.;5 _ +-a 1 PAD. = 30.00 �At 1012.50 � ARC= `t4.ob - r � 10 j• Z' Y elf. `J - -� . a l � F.;•'r "LL. - iiS� +0G zs �os�o ORIC,IiJ i� ^CCKv1NAlz5 /iSSU' IE'v, 6 17!-UClC 'T -Mk? OF Si=GT1 v ACFlFSI P.L"G�'1 •. • LL ' �'l � Ci fl �v , ,`57.1 i• ' J ,. � •:7 rn rj. tJ civ •"' r�L i 13-e1 A.RL o 3 • 'dRCK i -ro �' 1 p,-1T1iI'� -1�•11 W /•� U 1 �-) Lo J r,: a !,�.��.l.Cii�:en ^I!en I u i- i A r v F !`l � v s1 �° Yi �FOT N 41� LLT ?r i i Y ACRES1E.45�MENT F1=_=�tiLE'J i�,SALE1'A• A3 �� � 14.:^�l•,� 1•i.ir.-3i'-?.ilaV,i'. �>' i-';t,,-:S.Z',,�,+. �, a• rte,. /�- 2' ' ,no ;J' 1 30 ADMIRING Y OF 10;;) LEIN1S ��-,1 cL0CK 8 Irl AP C 4T (� .5.1'0 -?G.451 u�i l SECT. N° 2 I , 2.G4+ ACRES SUN VA.LEY REMAIN %"IG ?R0?ERT'i C� � � X11 I REC-D. SALEM ` tvllL_c ....PETTY Ec HELEN $.?ETT'; i DTA: O P01i;T - PCINT 8EAikVNIC-1 D ►STart �'t✓, i tj � v ���� •�� ! a p. 1. a..- r.1':A" N6S°p;SC"c 50.1 I� N;G°44'50"w EC�.'LC SvyC3'`N 50•iP l�,?✓s o` 1 s 60 10 1V �_ RESERVATIONS AND RESTRICTIONS THE FOLLOWING RESERVATIGNS AND RESTRICTIONS ARE TO RUN WITP -ME- TITLE 10 THE LOTS SHOWN ;,ER TWENTY YEARS FRO -I THE. DATE OF RECORDATION OF THIS MAP. I. THE LOTS SHALL BE USED FOR RESIDENTIAL PURPOSES ONLY. 2. THE LOTS MAY NOT BE RESUBDIVIDED is CREATE ADDITIONAL $UILDNG LOT5; 1111DIVIDIJAL LINES NIA' AVERAGE LOT WIDTH OF 15 FT. IS MAINTAINED . B, NO DWELLING SHALL. BE ERE^TE4 OR PLACED ON ANY LOT OR PORTION OF LOTS WITH ITS MAIN BODY CLI OR STREETS THAN THE MINIMUM BUILDING LINE CB.L.) SHOWN HEREON. 4. NO DWELLING SHALL '8E ERECTED WHOSE AREA BY OUTSIDE -MEASURE IS LESS T-KAN IIGO SQ, FT, EXCEP ING HAS ATTACHED CARPORT, PORi.H, OR GARAGE WITH 200 OR MORE. SQ, FT. AREA, THE ENCLOSED HEATED FLOOR MEASURE MAY NOT BE LESS THAN 1000 S4. FT_- zz MA Ql'VII PTI IRP 1': %: G TC MDnv nvV PIC-T'iIoc cunu nr n rw �,, ... .+.•-�.-�-•+- + -•-- _.. _. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, NOVEMBER 18, 2014 ORDINANCE GRANTING A RIGHT-OF-WAY EASEMENT ACROSS ROANOKE COUNTY PROPERTY (TAX MAP NO. 038.07-02-56.00-0000) TO JAMES E. LEWIS, HOLLINS MAGISTERIAL DISTRICT WHEREAS, James E. Lewis and Roanoke County own adjacent parcels of real estate located off Oakland Boulevard in North Roanoke County; the Lewis property containing approximately two point nine (2.9) acres is identified as Tax Map No. 038.07-02- 55.00-0000; the County property containing approximately two point six (2.6) acres is identified as Tax Map No. 038.07-02-56.00-0000; and WHEREAS, Mr. Lewis has requested that the County grant a fifty foot (50') right-of- way easement to him across the County property to provide access to his property; and WHEREAS, pursuant to the County's policy regarding the granting of easements across County property, the value of this permanent easement is estimated to be in range of $600 to $1050; Mr. Lewis has offered to pay $800 for this easement; and WHEREAS, this right-of-way easement is declared to be surplus and is available for sale to the public; and THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on October 28, 2014, and the second reading and public hearing of this ordinance was held on November 18, 2014. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is Page 1 of 2 hereby made available for conveyance to James E. Lewis for a right-of-way easement. 3. That the sale of this fifty foot (50') right-of-way easement to James E. Lewis is hereby authorized and approved. 4. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. Page 2 of 2 ACTION NO. ITEM NO. H-1.2.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 2014 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Deborah C. Jacks Deputy Clerk to the Board APPROVED BY: Daniel R. O'Donnell p Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (appointed by District): The following one-year term expired on August 31, 2012: a) Becky Walter, representing the Hollins Magisterial District; Ms. Walter has served three consecutive terms and therefore cannot be reappointed. The following one-year terms expired on August 31, 2014: a) Jason B. Moretz, representing the Windsor Hills Magisterial District; Mr. Moretz is eligible for reappointment b) Barry Beckner, representing the Cave Spring Magisterial District; Mr. Becker has advised that he cannot serve an additional term 2. Economic Development Authority (appointed by District) The following four-year term expired on September 26, 2014: b) Paul Henkel, representing the Hollins Magisterial District; Mr. Henkel is eligible for reappointment Page 1 of 2 3. Parks, Recreation and Tourism Advisory Commission (appointed by District) Beth Doughty, representing the Cave Spring Magisterial District, has resigned her appointment effective October 21, 2014. Her three-year term was to expire June 30, 2017. Supervisor Moore has recommended the appointment of Jay Glenn to fill the unexpired term. Confirmation of this appointment has been added to the Consent Agenda for the Board's consideration. Troy Kincer, representing the Hollins Magisterial District has resigned his appointment effective August 27, 2014. His appointment was a three (3) -year term that expires on June 30, 2016. Atul Patel, representing the Windsor Hills Magisterial District has resigned his appointment effective August 27, 2014. His appointment was a three (3) -year term that expires on June 30, 2015. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 2014 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for November 18, 2014, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4 inclusive, as follows: 1. Approval of minutes — September 23, 2014; October 7, 2014 2. Confirmation of appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals); Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board; Court Community Corrections Program Regional Community Criminal Justice Board; Parks, Recreation and Tourism Advisory Commission (appointed by District); Roanoke Valley Resource Authority (At -Large) 3. Resolution requesting acceptance of Hidden Falls Drive into the Virginia Department of Transportation (VDOT) Secondary System 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Michael G. Winston, Sheriff, upon his retirement after more than forty- four (44) years of service Page 1 of 1 ACTION NO. ITEM NO. 1-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 2014 AGENDA ITEM: Confirmation of appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals); Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board; Court Community Corrections Program Regional Community Criminal Justice Board; Parks, Recreation and Tourism Advisory Commission (appointed by District); Roanoke Valley Resource Authority (At -Large) SUBMITTED BY: Deborah C. Jacks Deputy Clerk to the Board APPROVED BY: Daniel R. O'Donnell Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Building Code Board of Adiiustments and Appeals (Fire Code Board of Appeals): During the closed session held on October 28, 2014, it was the consensus of the Board to reappoint Mr. Wilmore T. Leffell to an additional four (4) year term to expire December 12, 2018. Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board: During the closed session held on October 28, 2014, it was the consensus of the Board to appoint Sheriff Charles Poff to fill the unexpired term of Michael Winston who retired on November 1, 2014, or until a new Sheriff is elected. This term will expire June 30, 2017. Court Community Corrections Program Regional Community Criminal Justice Board: During the closed session held on October 28, 2014, it was the consensus of the Board to Page 1 of 2 appoint Sheriff Charles Poff to fill the unexpired term of Michael Winston who retired on November 1, 2014, or until a new Sheriff is elected. This term will expire June 30, 2016. Parks, Recreation and Tourism Advisory Commission Supervisor Charlotte Moore has recommended the appointment of Jay Glenn to fill the unexpired term of Beth Doughty, who resigned on October 21, 2014. This appointment will expire on June 30, 2017. Roanoke Valley Resource Authority (At Large): During the closed session held on October 28, 2014, it was the consensus of the Board to reappoint Rebecca Owens to an additional four-year term, which will expire on December 31, 2018. Page 2 of 2 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 2014 AGENDA ITEM: Resolution requesting acceptance of Hidden Falls Drive into the Virginia Department of Transportation (VDOT) Secondary System SUBMITTED BY: Tarek Moneir Deputy Director of Development Services APPROVED BY: Daniel R. O'Donnell Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County of Roanoke requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation (VDOT) requesting that they accept 0.59 mile of Hidden Falls Drive from the intersection of State Route 649 (Dry Hollow Road) to the end of its cul-de-sac. Hidden Falls Drive is in the Catawba Magisterial District. See attached map for exact location. The staff has inspected these roads along with representatives of the Virginia Department of Transportation and finds the road is acceptable. FISCAL IMPACT: No County funding is required. STAFF RECOMMENDATION: The staff recommends that the Board approve a resolution to VDOT requesting that they accept Hidden Falls Drive into the Secondary Road System. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, NOVEMBER 18, 2014 RESOLUTION REQUESTING ACCEPTANCE OF HIDDEN FALLS DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention, which applies to this request for addition. NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form AM -4.3 to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be Page 1 of 2 forwarded to the Residency Administrator for the Virginia Department of Transportation. Page 2 of 2 In the County y of Roanoke ----------------------------------------- By resolution of the governing body adopted November 18, 2014 The following VDOTForm AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system of state highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways Project/Subdivision Spring Hollow Estates Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number ♦ Hidden Falls Drive, State Route Number 1357 Old Route Number: 0 --—————————————————————————————————————————- • From: Int Route 649 To: End Cul-de-sac, a distance of: 0.59 miles. Recordation Reference: Instr#2005-2112 Right of Way width (feet) = 50 VDOT Form AM -4.3 (4/20/2007) Maintenance Division Date of Resolution: November 18, 2014 Page 1 of 1 4 sw� LA LA ejrcervrrr Aaap NQS s NOR1 H PROPOSED ADDITION(S) SHOWN IN BLUE DESCRIPTION LENGTH ROW WIDTH SERVICES As listed in the AM 4.3 Miles Feet Feet Houses Hidden Falls Drive; From: Int. of Route 649 (Dry Hollow Road.), To: the end of its cul-de- sac 0.59 50 22 12 ROANOKE COUNTY ACCEPTANCE OF HIDDEN FALLS DRIVE INTO THE DEPARTMENT OF VIRGINIA DEPARTMENT OF TRANSPORTATION COMMUNITY DEVLOPMENT SCONDARY SYSTEM ACTION NO. ITEM NO. 1-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 2014 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Michael G. Winston, Sheriff, upon his retirement after more than forty-four (44) years of service SUBMITTED BY: Deborah C. Jacks Deputy Clerk to the Board APPROVED BY: Daniel R. O'Donnell Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Michael G. Winston, Sheriff, retired on October 1, 2014, after forty-four (44) years and one (1) month of service. Mr. Winston is unable to attend the Board meeting and his resolution and quilt will be mailed to his home. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 2014 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO MICHAEL G. WINSTON, SHERIFF, UPON HIS RETIREMENT AFTER MORE THAN FORTY-FOUR (44) YEARS OF SERVICE WHEREAS, Sheriff Winston retired on October 31, 2014, after forty-four (44) years and one (1) month of exemplary service to the Roanoke County; and and and WHEREAS, Sheriff Winston was employed by Roanoke County on October 1, 1970; WHEREAS, Sheriff Winston was assigned to the jail and later transferred to patrol; WHEREAS, Sheriff Winston quickly moved through the ranks to corporal and then to sergeant; and WHEREAS, Sheriff Winston attended special training in firearms instruction and built the first official firing range for Roanoke County; and WHEREAS, Sheriff Winston attended FBI SWAT training and established the first SWAT team for the Sheriff's Office and managed the team for 10 years; and WHEREAS, Sheriff Winston was promoted to the rank of lieutenant in 1984 and was assigned to the criminal investigations division; and and WHEREAS, Sheriff Winston was transferred to the patrol division in 1987; and WHEREAS, Sheriff Winston was promoted to first lieutenant and assigned to patrol; WHEREAS, Sheriff Winston joined the newly created Roanoke County Police Department in 1990, as a first lieutenant; and Page 1 of 2 WHEREAS, Sheriff Winston returned to the Sheriff's Office as the chief deputy sheriff; and WHEREAS, Sheriff Winston served in this position until he was appointed to serve the remainder of Sheriff Gerald Holt's term in 2010. WHEREAS, Sheriff Winston was elected in a special election; and WHEREAS, Sheriff Winston was elected to a full term in 2011; and WHEREAS, Sheriff Winston has helped build the very foundation that has made the Sheriff's Office successful. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MICHAEL G. WINSTON for more that forty-four (44) years of capable, loyal and exemplary service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 K-1 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA % of General Amount Fund Revenue Unaudited balance at June 30, 2014 $ 21,266,557 11.00% Balance at November 18, 2014 $ 21,266,557 10.73% ** Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase the General Fund Unappropriated Balance incrementally over several years. * 2013-14 - Goal of 11 % of General Fund Revenues 2013-14 General Fund Revenues 11 % of General Fund Revenues ** 2014-15 - Goal of 11 % of General Fund Revenues 2014-15 General Fund Revenues 11 % of General Fund Revenues $193,332,334 $21,266,557 $198,174,499 $21,799,195 The Unappropriated Fund Balance of the County is currently maintained at the goal of 11.00%. Submitted By Rebecca E. Owens Director of Finance N Approved By Daniel R. O'Donnell Interim County Administrator COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Unaudited balance at June 30, 2014 July 8, 2014 Appropriation for replacement of Financial System August 12, 2014 Appropriation for construction of Water Spheroid Water Tower Design Balance at November 18, 2014 W Amount $3,107,630.00 ($1,500,000.00) (200, 000.00) $1,407,630.00 Major County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited balance at June 30, 2014 $1,284,715.00 Balance at November 18, 2014 $1,284,715.00 Technolony Capital Reserve (Projects identified and prioritized by the Technology Governance Committee and approved by the County Administrator.) Unaudited balance at June 30, 2014 $121,137.00 Submitted By Approved By Balance at November 18, 2014 Rebecca E. Owens Director of Finance Daniel R. O'Donnell A-14 Interim County Administrator $121,137.00 K-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2014-2015 Original Budget $100,000.00 June 10, 2014 Transfer funds for Special Assistant for Legislative Relations (32,400.00) October 14, 2014 Transfer funds to Hidden Valley High School for repairs to track (28,231.00) Balance at November 18, 2014 $ 39,369.00 Submitted By Rebecca E. Owens Director of Finance Approved By Daniel R. O'Donnell Interim County Administrator COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Outstanding June 30, 2014 Additions Deletions General Obligation Bonds VPSA School Bonds State Literary Loans Lease Revenue Bonds Capital Lease obligation Submitted By Approved By K-4 Outstanding November 18, 2014 $ 6,150,390 $ - $ - $ 92,638,652 - 7,909,036 2,273,592 - 75,000 79,182,582 - 1,967,864 849,437 - 107,921 _ $ 181,094,653 $ - $ 10,059,821 - $ Rebecca E. Owens Director of Finance Daniel R. 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ITEM NO. K-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: November 18, 2014 Accounts Paid—October 2014 Rebecca E. Owens Director of Finance Daniel R. O'Donnell k_mb Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors Payroll 10/10/14 Payroll 10/24/14 Manual Checks Grand Total Direct Deposit 1,138,485.98 1,208,449.81 Checks 73,628.45 74,618.33 1,066.54 Total $ 6,671,425.75 1,212,114.43 1,283,068.14 1,066.54 $ 9,167,674.86 A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors. ACTION NO. ITEM NUMBER K-8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: November 18, 2014 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 31 -Oct -14 SUMMARY OF INFORMATION: CASHINVESTMENT: SUNTRUST CON 7,215,750.07 7,215,750.07 GOVERNMENT: SCOTT STRINGFELLOW CONTRA 23,173.00 SCOTT STRINGFELLOW 57,012,503.13 WELLS FARGO 16,428,571.42 WELLS FARGO CONTRA (32,307.15) 73,431,940.40 LOCAL GOVT INVESTMENT POOL: 2,504,898.14 GENERAL OPERATION 3,171,718.83 3,171,718.83 MONEY MARKET: BRANCH BANKING & TRUST 1,080,307.90 SCOTT STRINGFELLOW -JAIL 1,102,232.23 SCOTT STRINGFELLOW 16,771,936.97 UNION FIRST 3,067,054.59 VALLEY BANK 2,504,898.14 WELLS FARGO 3,013,295.54 27,539,725.37 TOTAL 111,359,134.67 11/18/2014 ACTION NO. ITEM NO. L-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 2014 AGENDA ITEM: Work session requested by the Western Virginia Water Authority regarding a request from Botetourt County to join the water and sewer system SUBMITTED BY: Daniel R. O'Donnell Interim County Administrator APPROVED BY: Daniel R. O'Donnell �"Pl Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Western Virginia Water Authority (WVWA) has been working with Botetourt County to determine if it is possible for Botetourt County to join the WVWA system. The original member jurisdictions, one of which is Roanoke County, must approve any additional members. The WVWA has requested this time to explain the process of accepting new members into the system and to answer any questions members of the Board of Supervisors may have. 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V) V) 0 ' -� �' o a) -� ry v) O In O V Q) Q) un N V) , E 5 -P " O C c >,Q. O �1. O ._ bA E +-'+-' o6ro N QE O O W • V O .�, ry • — Ln • — 4 U 0 r6 LO -� V) pp Q) C:N V ro � � -0 �•� AVO o O = Q) � O O Q �- Ln O O ._ a m Q O � p �- � ry C: Q) �. -1--J � mQ0- 0 OZi N m m Iq I.a ACTION NO. ITEM NO. L-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 2014 AGENDA ITEM: Work session to discuss planning and preparation for fiscal year 2015-2016 budget development SUBMITTED BY: W. Brent Robertson Director of Management and Budget APPROVED BY: Daniel R. O'Donnell " �_f4 Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to discuss planning for upcoming development of the fiscal year 2015-2016 budget. This discussion builds upon the Board's budget planning work session with staff on August 8, 2014, and will incorporate suggestions from Mr. Peters regarding the review of service costs and return on investment (results) related to those costs: • Major priorities of the Board for fiscal year 2015-2016 • Financial projections • Departmental operations and services o Strategic issues o Directions on business planning for service levels o Analysis of services • Budget development calendar As previously reviewed with the Board of Supervisors the following tentative calendar for fiscal year 2016 budget development is based on last year's time -line. The calendar is tentative and can be adjusted at the discretion of the Board of Supervisors and/or the County Administrator. Page 1 of 2 Roanoke County Proposed Budget Development Calendar Fiscal Year 2015-2016 2014 Action November Departmental operating targets distributed December Governor's budget released Multi-year financial forecast completed Departmental business plans completed 2015 Action January Work session: Capital Improvements Program General Assembly convenes 1/14/15 Mid -Year revenue/expenditure review Depart ental budget preparation and review Work sessions: BOS (TBD) February Departmental budget evaluations: County Administrator Work sessions: BOS TBD March Departmental budget evaluations: County Administrator Work session: BOS and School Board Work sessions: BOS TBD Public Hearing/Adopt Tax Rates: RE, PP and M&T Finalize revenue projections April County Administrator's Proposed Budget Public Hearing: Proposed Budget Work sessions: BOS TBD May 1st Reading: Appropriation Ordinance 2nd Reading: Appropriation ordinance Adoption of Budget Resolution Page 2 of 2 N AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 2014 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 1 ACTION NO. ITEM NO. 0-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 2014 AGENDA ITEM: Public hearing to receive citizen comments regarding proposed amendments to the fiscal year 2014-2015 budget in accordance with Section 15.2-2507, Code of Virginia SUBMITTED BY: W. Brent Robertson Director of Management and Budget APPROVED BY: Daniel R. O'Donnell I�A W Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This is a public hearing to secure citizen's comments concerning amending the fiscal year 2014-2015 budget by adjusting the aggregate amount to be appropriated during the fiscal year by $2,048,066. Section 15.2-2507 of the Code of Virginia, as amended, provides that whenever such amendment exceeds one (1) percent of the total expenditures shown in the adopted budget, or $1,981,745, the County must publish notice of a meeting and public hearing. The notice must state the County's intent to amend the budget and include a brief synopsis of the proposed budget amendment(s). This notice was published on November 11, 2014. 1. Ordinance appropriating $2,042,611 from various sources for the Department of Social Services Building Renovation Project and authorizing an internal loan in the amount of $1.5 million from Major Capital to this project 2. Ordinance accepting and appropriating a contribution in the amount of $5,455 from the Town of Vinton to Fire and Rescue OCA 487700 for the Town of Vinton's four percent (4%) share of funding to complete agreed upon capital projects totaling $136,364 at the Roanoke Valley Regional Fire/EMS Training Center Page 1 of 2 FISCAL IMPACT: There is no fiscal impact as a result of the public hearing. Requests for the appropriations will occur later on this agenda. STAFF RECOMMENDATION: It is recommended that the Board hold the required public hearing. Board action appropriating funds, as provided in this notice, will occur later during this meeting. Conducting the public hearing does not guarantee the requested appropriations will be approved. Each request will be reviewed individually by the Board of Supervisors. Page 2 of 2 ACTION NO. ITEM NO. P-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 2014 AGENDA ITEM: Ordinance appropriating $2,042,611 from various sources for the Department of Social Services Building Renovation Project and authorizing an internal loan in the amount of $1.5 million from Major Capital to this project SUBMITTED BY: APPROVED BY: Rebecca Owens Director of Finance Daniel R. O'Donnell Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: During a work session on October 28, 2014, staff provided an update on the Social Services Building project, the need to expand the scope of the project to include renovations to the entire building and recommendations for funding the expanded project. Renovations to the Social Services Building in Salem are underway and the construction phase of the project has begun. The current scope of the construction contract with Martin Brothers is to replace the roof, reconfigure the cell providers on the roof and fifth (5th) floor, replace the HVAC system, provide increased fire protection via a sprinkler system, rebuild the parking lot and renovate the fifth (5th) floor office spaces. To complete building renovations to the entire building in one phase, Roanoke County will need to modify existing contracts with Thompson and Litton for design and Martin Brothers for construction since the added work will increase these contracts by more than twenty- five percent (25%) of the amount of the existing contracts, all as required by Section 2.2- 4309 of the Code of Virginia. Advantages of changing the scope of the project include cost savings by eliminating a second bidding process, less disruption in the workplace by shortening the timeframe to complete the total project and by providing a decent workplace for all of the staff and clientele in a shortened timeframe. Page 1 of 2 In an effort to avoid delays in the project, which could lead to higher costs and longer disruption of the workplace for the Department of Social Services, staff recommends approval of the first reading of the ordinance and waiving the second reading upon an affirmative vote of four-fifths (4/5ths) of the members of the Board of Supervisors. FISCAL IMPACT: Funding previously appropriated to the project to date is $3,126,929. Remaining funds needed for the project are $2,042,611 and are as follows: • $292,611 appropriation from the Social Services Department June 30, 2014, year- end rollover $250,000 appropriation from the Social Service Building Fund Operating Account • $1,500,000 as a loan from the Major Capital with funds to be repaid from existing rents and leases over four years beginning in 2015-2016 and ending in 2018-2019 as outlined on attachment A. After the deposit from the June 30, 2014, year-end revenues and the loan to the Social Services building renovation project, the balance in the Major Capital will be $1,090,463. STAFF RECOMMENDATON Staff recommends approving the ordinance appropriating $2,042,611 from various sources for the Department of Social Services building project, authorizing an internal loan from Major Capital, authorizing the County Administrator or designee to execute any documents or take such action as may be necessary to execute modifications of existing contracts associated with the project and dispensing with the second (2"d) reading of the ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 2014 ORDINANCE APPROPRIATING $2,042,611 FROM VARIOUS SOURCES FOR THE DEPARTMENT OF SOCIAL SERVICES BUILDING RENOVATION PROJECT AND AUTHORIZING AN INTERNAL LOAN IN THE AMOUNT OF $1.5 MILLION FROM MAJOR CAPITAL TO THIS PROJECT WHEREAS, the renovations to portions of the Department of Social Services building in Salem is underway and the construction phase has begun under a contract with Martin Brothers; and WHEREAS, these renovations include roof replacement, HVAC system replacement, parking lot repairs, addition of a sprinkler system and renovations to the fifth (5t") floor of this building; and WHEREAS, funds are available from a variety of internal sources to complete the renovations of the entire building (the "Project"), and to reimburse the Major Capital Account over four (4) years from rents and leases paid into the building fund from the County of Roanoke, the City of Salem and cell providers; and WHEREAS, to complete the interior renovations to the remaining four floors of the Department of Social Services building, the County must modify the existing contracts with Thompson & Litton for design and Martin Brothers for construction since this work will increase these contracts by more than twenty-five percent (25%) of the amount of the existing contracts, all as required by Section 2.2-4309 of the Code of Virginia; and Page 1 of 3 WHEREAS, funds in the amount of $250,000 are available in the operating account of the Social Services building fund and recommended to be used towards the project; and WHEREAS, funds in the amount of $292,611 are available from the year-end expenditure savings from the Department of Social Services operating budget and recommended to be used towards the project; and WHEREAS, remaining funds in the amount of $1,500,000 needed for the project are available in the Major Capital Reserve; and WHEREAS, it is necessary and expedient to borrow an amount not to exceed $1,500,000 from the Major Capital Fund to finance renovations to the Social Services building; and WHEREAS, the Social Service Building account will repay the Major Capital Fund with four (4) annual payments. The building account will repay the Major Capital fund $300,000 beginning in July 2015 and continuing with annual installments of $400,000 through June 2019. The loan will be fully paid and satisfied in June 2019. The loan may be prepaid at any time without penalty; and WHEREAS, in an effort to facilitate the contract changes and avoid paying the contractor for delays caused by the County; and WHEREAS, expediting this project is in the best interest of the County; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on November 18, 2014, and the second reading was dispensed with pursuant to Section 18.04 of the Roanoke Page 2 of 3 County Charter upon an affirmative vote of four-fifths (4/5ths) of the members of the Board of Supervisors. BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia, as follows.. 1. That the sum of $1,500,000 is appropriated to this Project for the purpose of completing the renovations to the Department of Social Services Building from Major Capital as a loan to be repaid as described above. 2. That the sum of $292,611 is appropriated from the 2013-2014 annual budget rollover amounts to this Project for the purpose of completing the renovations to the Department of Social Services Building. 3. That the sum of $250,000 is appropriated from the Department of Social Services Building Account to this Project for the purpose of completing the renovations to the Department of Social Services Building. 4. That the County Administrator or Assistant County Administrator is authorized to execute such documents or to take such actions as may be necessary to accomplish the purposes of this ordinance. In addition the County Administrator or Assistant County Administrator is authorized to execute modifications of existing contracts with Thompson & Litton for design and Martin Brothers for construction in excess of twenty-five percent (25%) above the original contract award amount in order complete the renovations described in this ordinance contingent upon the architect and contractor providing competitive pricing for the additional work. 5. That this ordinance shall take effect upon its adoption. Page 3 of 3 rn 00 0 N 00 r -I n 0 N n r -I r -I O N r -I r -I O N r -I r -I O N 0 0 0 C 0 O O O O O O O O O O O O O O O M O O O O O 1. -V/ C N O N ca � U J O a) N M cr— L/) N N 4. O N cai E O O 04' C:N c Z3 a) LL O E � m:.a m Q_ 0 a) CO 0 0 0 0 0 0 C C 0 0 O -U/ O O O O O O O O O w _0 00 qt -0 -U/ L O O O O O O O O O O� O O rq 00 1. -U/ O O O O O O O O O O O O r -I r -I -U/ O O O O O O 1.4 1. 9 L ca a) O bA C C C:O w _0 a) C: -0 a) L O cE cE Cl. Cl. m m Q j 0 ACTION NO. ITEM NO. Q-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 2014 AGENDA ITEM: Ordinance accepting and appropriating a contribution in the amount of $5,455 from the Town of Vinton to Fire and Rescue OCA 487700 for the Town of Vinton's four percent (4%) share of funding to complete agreed upon capital projects totaling $136,364 at the Roanoke Valley Regional Fire/EMS Training Center SUBMITTED BY: APPROVED BY: Richard E. Burch, Jr. Chief of Fire and Rescue Daniel R. O'Donnell �)Av,�4 Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Fire and Rescue Department requests that the Board accept and appropriate the following contribution: The Roanoke Valley Regional Fire/EMS Training Center is a regional facility established in 2000 that operates on funding contributed annually by Roanoke County, Roanoke City, City of Salem and the Town of Vinton based on an agreed upon percentage split. The Town of Vinton's share is four percent (4%). 2. Due to age and daily use, this facility is in need of capital maintenance and replacement of some equipment. The regional training center partners have agreed to pay their percentage of funds totaling $136,364 towards these projects. The Town of Vinton's share is $5,455. This is the second reading of this ordinance; the first reading was held on October 28, 2014. Page 1 of 2 FISCAL IMPACT: Roanoke County has already made their contribution in the previous fiscal year. ALTERNATIVES: 1. Approve the ordinance accepting and appropriating the Town of Vinton's contribution in the amount of $5,455 to Fire and Rescue OCA 487700 and proceed with the completion of the capital projects. 2. Decline the contribution and the regional partners will not be able to complete the capital projects. STAFF RECOMMENDATION: Staff recommends alternative one (1). Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 2014 ORDINANCE ACCEPTING AND APPROPRIATING A CONTRIBUTION IN THE AMOUNT OF $5,455 FROM THE TOWN OF VINTON TO FIRE AND RESCUE OCA 487700 FOR THE TOWN OF VINTON'S FOUR PERCENT (4%) SHARE OF FUNDING TO COMPLETE AGREED UPON CAPITAL PROJECTS TOTALING $136,364 AT THE ROANOKE VALLEY REGIONAL FIRE/EMS TRAINING CENTER WHEREAS, the Roanoke Valley Regional Fire/EMS Training Center is jointly operated on funding contributed by Roanoke County, Roanoke City, City of Salem and the Town of Vinton on a percentage basis; and WHEREAS, the facility is in need of capital maintenance and equipment replacements totaling $136,364; and WHEREAS, the Town of Vinton's four percent (4%) share is $5,455; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on October 28, 2014, and the second reading was held on November 18, 2014. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. 1. That the sum of $5,455 is hereby accepted and appropriated from the Town of Vinton to the Fire and Rescue Department OCA 487700; and 2. That this ordinance shall take effect from and after the date of adoption. Page 1 of 1 R-1 PETITIONER: Bonsack Baptist Church & Union First Market Bank CASE NUMBER: 9-11/2014 Board of Supervisors Consent 1St Reading Date: October 28, 2014 Planning Commission Hearing Date: November 3, 2014 Board of Supervisors Hearing & 2nd Reading Date: November 18, 2014 A. REQUEST To rezone approximately 4.64 acres to remove proffered conditions from property zoned C-1CS, Low Intensity Commercial, District with conditions and special use permit and C -1C, Low intensity Commercial, District with conditions to construct additional parking for religious assembly use located near the 5000 block of Cloverdale Road, Hollins Magisterial District. B. CITIZEN COMMENTS No citizens spoke on the petition. C. SUMMARY OF COMMISSION DISCUSSION Philip Thompson presented the staff report. Mike Woolwine, Hughes Associates Architects & Engineers, was present to answer questions for the petitioner. Mr. Bower asked staff if the proposed project is consistent with the County's Comprehensive Plan. Mr. Thompson stated that the project was consistent with the Comprehensive Plan. Mr. Bower asked the petitioner if they understood that if they built an entrance on Route 220 that they would have to complete a Traffic Impact Analysis. The petitioner stated that they understood this requirement. D. EXISTING PROFFERED CONDITIONS — TO BE REMOVED 1. Substantial conformance with the "StellarOne Bank", Exhibit `A' Conceptual Masterplan, prepared by Balzer and Associates, Inc., dated 08/07/09, and amended 09/16/09, for Future Tract `A' and substantial conformance for access provided on Future Tract `B'. 2. The architecture of the building will be constructed on Tract `A' will be in substantial conformance with Exhibit `B', dated 08/06/09. 3. Any freestanding signage shall be restricted to monument signage for the future use on Future Tract `B'. This proffer, however, will not prohibit the incorporation of the electronic readerboard into a freestanding monument sign. E. COMMISSION ACTION Mr. Bower made a motion to approve the rezoning removing the proffered conditions from the properties. The motion carried 5-0. Page 1 of 2 R-1 DISSENTING PERSPECTIVE None. G. ATTACHMENTS: X Concept Plan X Vicinity Map X Staff Report X Other Philip Thompson, Secretary Roanoke County Planning Commission Page 2 of 2 Petitioner: Request: Location: Magisterial District: Existing Proffered Conditions (To Be Removed): EXECUTIVE SUMMARY: STAFF REPORT Bonsack Baptist Church 1 Union First Market Bank Rezoning to remove proffered conditions from four (4) parcels totaling 4.63 acres 4903 and 5007 Cloverdale Road Hollins 1. Substantial conformance with the "StellarOne Bank", Exhibit `A' Conceptual Masterplan, prepared by Balzer and Associates, Inc., dated 08107109, and amended 09116109, for Future Tract `A' and substantial conformance for access provided on Future Tract `B'. 2. The architecture of the building will be constructed on Tract `A' will be in substantial conformance with Exhibit `B', dated 08106109. 3. Any freestanding signage shall be restricted to monument signage for the future use on Future Tract `B'. This proffer, however, will not prohibit the incorporation of the electronic readerboard into a freestanding monument sign. Bonsack Baptist Church and First Union Market Bank are seeking to rezone four parcels, for a total of 4.63 acres to remove proffered conditions from property zoned C -1C, Low Intensity Commercial District with conditions and C- 1CS, Low Intensity Commercial District with conditions and a Special Use Permit to construct additional parking for religious assembly use within the Hollins Magisterial District. These parcels were rezoned and sold in 2009 for the purpose of constructing a StellarOne Bank. The bank was never constructed and the church would like to purchase the parcels back from what is now Union First Market Bank for the purpose of expanding its parking lot. The site is designated as Transition by the 2005 Roanoke County Community Plan. Transition policy encourages the orderly development of highway frontage parcels with a high degree of architectural and environmentally sensitive site design for office, institutional, higher density residential, park and small-scale coordinated retail uses while serving as a buffer between highways and adjacent lower intensity land uses. 1. APPLICABLE REGULATIONS Current zoning is regulated by C-1, Low Intensity Commercial District standards, the 2009 proffered conditions and masterplan (Ordinance #102709-6), as well as the Religious Assembly use and design standards. A Special Use Permit and masterplan from 2008 (Ordinance #102808-12) for Religious Assembly use was approved for a portion of this property. In 2013, the Zoning Ordinance was amended which makes the expansion of an existing Religious Assembly use a by -right use. Site development review and onsite stormwater management are required. Virginia Department of Transportation (VDOT) approval will be required for any changes to or impacts in the right-of-way of Cloverdale Road and Crumpacker Drive. No changes or impacts to the right-of-way are proposed at this time. 2. ANALYSIS OF EXISTING CONDITIONS Background — Union First Market Bank (formerly StellarOne Bank) purchased these four parcels from Bonsack Baptist Church in 2009 after a rezoning from R-1, Low Density Residential District to C-1, Low Intensity Office District with three proffered conditions. The bank was never constructed and Bonsack Baptist Church would like to use the parcels for a parking lot expansion, however the proffered conditions on the property would prevent this from happening. Topography/Vegetation — The property is generally flat and slopes gently upward from the road as well as from the north corner of the property. The property is generally at a similar elevation as other properties adjacent to Cloverdale Road. Surrounding Neighborhood — Surrounding properties are zoned R-1, Low Density Residential, to the north, east and south. Properties to the west across Route 220 and adjacent to Crumpacker Drive are zoned C-1, Low Intensity Commercial. Existing land uses include residential uses to the north and east, Bonsack Baptist Church as well as the intersection of Cloverdale Road and Route 460 is located to the south, and vacant properties across Route 220 on both sides of Crumpacker Drive are located to the west. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout — During a recent site plan review for the construction of an approximately 28,000 sq. ft. multipurpose building with gymnasium, the parking for the entire build -out of the church parcels was calculated to be 484 parking spaces. This determination was made based on the varied uses of the site, which made the standard Religious Assembly parking calculation far too low to meet the church's current needs. The proposed parking lot expansion will serve the 748 seat main worship building as well and the approximately 563 seat multi-purpose building, which is currently under construction. The concept plan included in this application is for illustrative purposes only of what the parking lot might look like on these parcels. The final configuration of the parking lot would be determined during the site plan review process. The proposed parking expansion does require a 30' landscaped buffer next to all adjacent residential properties. A 10 -foot street yard buffer is also required along Route 220. Access/Traffic Circulation — The parking area will be accessed through the existing entrance and parking lot off of Cloverdale Road. No additional entrance is proposed at this time. VDOT review of this request indicated that if an additional entrance is proposed in the future, a traffic impact analysis will be required. Fire & Rescue/Utilities — Fire and Rescue offered no comments on the petition. Economic Development — Economic Development offered no comments on the petition. 4. CONFORMANCE WITH ROANOKE COUNTY COMPREHENSIVE PLAN The site is designated as Transition by the 2005 Roanoke County Community Plan. Transition policy encourages the orderly development of highway frontage parcels with a high degree of architectural and environmentally sensitive site design for office, institutional, higher density residential, park and small-scale coordinated retail uses while serving as a buffer between highways and adjacent lower intensity land uses. The proposal conforms to the Transition future land use designation. STAFF CONCLUSIONS The proposed church parking lot expansion is generally consistent with policies and guidelines of the Comprehensive Plan. The removal of the proffered conditions would allow for additional parking for the church and its multi-purpose building. 2 CASE NUMBER: PREPARED BY: HEARING DATES: ATTACHMENTS: 9-1112014 Tara Pattisall PC: November 3, 2014 BOS: November 18, 2014 Application Aerial Map Zoning Map Future Land Use Map StellarOne Rezoning Exhibits C-1 District Regulations Religious Assembly Use & Design Standards County of Roanoke Community Development Planning & zoning 5204 Bernard Drive P O Boer 29800 Roanoke, VA 24018 (540) 772-2068 FAX (540) 775-7155 ALL APPLICANTS For Staff Use Onk 7<:ck - W-1 -Recci:yd by: Application fee: i y .. . 3<ac. 1 10 Placards issued: 1 BBS date: C15. ylinl0%r 1 Check type of application filed (check all that apply) XRezoning ❑ Special Use ❑ Variance ❑ Waiver LJAdministrative Appeal O Comp Plan (15,2-2232) Review Applicants name/address Wzip Phone: See attachment for Applicants Work' Cell #: Fax No.. Owners narne/address whip Phone tf: See attachment for Owners Work: Fax No. #: Property Location Located on the east side of Magisterial District: Hollins Cloverdale Rd (Rt. 604) near the Botetourt County Line, +/-0.6 mi_ north of Challenger Ave. (Rt. 460) Community Planning area: Bonsack Tax Map No._ 040.01-01-11.00-0000, 040.01-01-12.00-0000, 040.01-01-13.00-0000 & 040.01-01-21.00-0000 Existing Zoning: C1 CS b C1 Size of parcel(s): Acres:2.00 ac.,1.12 ac., 0 88 ac. & 0.53 ac. Existing Land Use: Residential REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (is 2-2232) REVIEW APPLICANTS (R/SIW/CP) Proposed Zoning: CIC Proposed Land Use: Religious Assembly - Parking Lot Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district:' Yes Do No ❑ IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minirn-umcriteria for the requested Use Type? Yes No U IF NO, A VARLANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ❑ No VARL4NCE, WAIYER AND ADMINISTRATIVE APPEAL APPLICANTS (VIWIAA) Variance/Waiver of Sectiou(s) of the Roanoke County Zoninganee in order to: Appeal of Zoning Administrator y decision to _ Appeal of Interpretation of Section(s), of the Roanoke County Zoning Ordinan fi1Utti� D8V2i�P��h� Appeal of Interpretation of Zoning Map to _ is the application complete? Please check if enclosed. APPLICATION WILL NOT HE A.CCEII�%ANY ITEMS ARE MISSING OR INCOMPLETE. W& WIC?WAA t{/SiMCP V.L4_A {{; ti: �4 r I, V t,ei )(_ t I Consultation1. $ t;'2" x i 1"concept plan Appiied.ion fee A ! Application Metes and bounds description —� Proffers- it applicable X JustificationN(p, Water and sewer application X J Adjoining property owners I hereby certify that t am either the owner of the prop rC or thu ov he s agent ur contract purchaser and an, aitiog with fhe knowledge and consent f .he =owner, f — - f_isvnef s Signature �,-K�ras-,� F`_/ Owners Signature 2 Rezoning For Tax Parcel 040.01-11.00-0000 Tax Parcel 040.01-12.00-0000 Tax Parcel 040.01-13.00-0000 Tax Parcel 040.01-21.00-0000 Applicants: Bonsack Baptist Church Trustees (Contact: David Hale) Work: 540-977-5701 4845 Cloverdale Road Cell: 540-580-3649 Roanoke, VA 24019 Fax: 540-977-0910 Union First Market Bank (Contact: Larry Patton) Work: 434-249-1385 105 Arbor Drive Christiansburg, VA 24073 Owners: Bonsack Baptist Church Trustees (Contact: David Hale) Work: 540-977-5701 4845 Cloverdale Road Cell: 540-580-3649 Roanoke, VA 24019 Fax: 540-977-0910 Union First Market Bank (Contact: Larry Patton) Work: 434-249-1385 105 Arbor Drive Christiansburg, VA 24073 Applicant Bonsack Baptist Church & Union First Market Bank The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible, Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the zoning Ordinance. Bonsack Baptist Church and Union First Market Bank are requesting a rezoning that will remove the current zoning conditions that were granted per Ordinance 102808-12 and Ordinance 102709-6. Ordinance 102709-6 was initiated when FNB Salem Bank & Trust had plans to construct a new branch bank on Tax Parcels 040.01-01-12.00-0000 & 040.01-01-13.00-0000. After several mergers FNB Salem is now Union First Market Bank. Union First no longer has plans for a branch bank and has agreed to sell their property to Bonsack Baptist Church. Ordinance 102808-12 was initiated for increased parking. The properties included in this rezoning are currently zoned C1 and will maintain that zoning classification. The church is experiencing growth and is currently running multiple services and is under construction of a new 28,000 sf facility that includes a fellowship hall, family life center and gymnasium. Parking has become increasingly difficult and given the future multiple uses with the new facility additional parking is a necessity. The new parking lot will be used to serve the needs of the community and is appropriate along the Route 604 corridor. The church is an established entity setting precedent as a buffer between Route 604 and residential uses. Site development standards including zoning and stormwater management regulations will be followed to ensure eompatibily with adjoining properties. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. The properties subject to rezoning lie within the Hollins Magisterial District and the Bonsack Community Planning Area. The Bonsack community has experienced generous residential and commercial growth over the past twenty years, both within Roanoke County and Botetourt County juridictions. Bonsack Baptist Church was established in 1880 and was constructed in its current location in 1971. It has been a cornerstone of the Bonsack Community and has experienced consistent sustainable growth for over four decades. The Route 604 corridor is a mixture of commercial and residential development making the church a suitable transitional use for that area. The church focuses on providing a variety of services for their community including but not limited to; men, women and children bible studies, Red Cross blood drives, various seminars, conferences and concerts open to the public and operation of a Virginia State Licensed Preschool. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. Bonsack Baptist Church owns all the property on the east side of Route 604, from the intersection of Route 460 to Crumpacker Drive, resulting in approximately 0.60 miles of road frontage. Beyond the church property lies one single family residence before the next commercial development, that being Oakey's Funeral Home.There is a pattern of commercial development on the eastern side of Route 604 within this area of Roanoke County. Any adverse impacts to the adjoining residential properties from the proposed parking lot will be mitigated with screening and landscape buffering. There will be no impact to public services and facilities including; water, sewer, fire & rescue and schools. Additional stormwater generated from the parking lots will be controlled for both water quality and quantity on-site, creating no impact to the public storm sewer system. No new entrances are proposed at this time, however, in the future, with VDOT's consent, an entrance may be added at the signalized intersection of Route 604 and Crumpacker Drive. CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall gaphically depict the land use change, development or variance that is to be cousidered. Further, the plan ,hall address jay potential land use or design issues arising from the request_ In such cases involving rezoning, the applicant may proffer 4onditions to limit the future use and development of the property and by so doing, correct any deficiencies -hat may not be martaaeable by County permitting regulations. The concept plan should noc be confused with the site plan or plot plan that is rcq fired prior to the issuance of a building permit, Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent perm ted by the zoning district acid other regulations. A concept pian is required with all rezoning, special use permit, waiver, commumt—y plan i 1.i.2-2232 ; review and variance applications. The plan should be prepared by a professional site planner. The level of detail traynary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the 5otlLw, my are considered minimum: ALL, APPLICANTS a. Applicant narae and name of development b. Date, scale and north arrow - c. Lot size in acres or square feet and dimensions d. Location, names of o niers and Roanoke County tax map numbers ofadjoining properties X e. Physical features such as ground cover, natural watercourses, floodplain, etc. X f. The zoning and land use of all adjacent properties g. All property lines and easements h. All buildings, existing and proposed, and dimensions, floor area and beigshts X i. Location, widths and names of all existing or platted streets or otter public ;nays within or adjacent to the development j. Dimensions and locations of all driveways, parking spaces and loading spices Additional information required for REZONPIG and SPECIAL OSEPE1RWTAPPLICANI'S N/A k. Existing utilities (water, sewer, storm drains) and connections at the site 1. Aqy driveways, entranceslexits, curb openings and crossovers €ti, Topography map in a suitable scale and contour intervals N/A n. Approximate street grades and site distances at intersections N/A o. Locations of all adjacent fire hydrants N/A p. Any proffered conditions at the site and how they are addressed N/A q. If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. r Stgnaturela app1, fit / DaLv { ��1'os",!'�'' ��_i�Y 5':�� ';gid f'�•'f... /.1'�_ �� r.; � .i 5igna�ira of applicant - r ti �� J l]�te in ���F1.111r R'y l° Community Development Planning & Zoning Division ai NOTICE TO APPLICA'VTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLAiNNING COMMISSION 11i,f()ti ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Traffic Engineer or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land rises and situations that would necessitate fiirther study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective date: April f9, 2005 Rezoninq Plan Bonsack Baptist Church /ffN e of Petition v,ai Petitioners Signature - - Date I TJ�10VdY�l�'7 x• � >, f o z" H� v 9HIr133T17� H11M z13d�6 .� i � � f m �jl_ �Ttt � $ i i R � � p if Ap � __---•—__i __ __.—_ - __—" Dp 1 < �A y iii mf A 0 i 1p5p Yi T \A� �ip F S P L.� m IN �4 Ilk R � All EF s VC14 lilt N't A ACr n r K=ONINO PLAN FOR x €g os- &i 7° r�„C g ti� Rg� 4 gig Z � x O 5 A UZiO 26 r 1 Z � t 8 z y 13 I� TRX MAP #040.01-11.00, 12.00, 13.00 d 21,00 im s I° Yp 0 p 3 [3f M ' i 1p5p Yi T \A� �ip F S P L.� m IN �4 Ilk R � All EF s VC14 lilt N't A ACr n r K=ONINO PLAN FOR x €g os- &i 7° r�„C g a x O 5 BONSACK BAPTIST CHURCH � 8 z y 13 I� TRX MAP #040.01-11.00, 12.00, 13.00 d 21,00 im ` I° Roanoke County, VAa 0 p 3 [3f M ' Metes & Bounds Description Tax Parcel 040.01-11.00-0000 Beginning at the southwestern most corner of Tax Parcel 040.01-11.00-0000 NO2deg.08'57"E, 286.09' to the northwest corner, S87deg.41'30"E, 321.61' to the northeast corner, S15deg.16'OOW, 37.03' to a property line angle break, S06deg.30'00"W, 250.67' to the southeast corner, N87deg.41'29"W, 294.19' to the place of beginning. Metes & Bounds Description Tax Parcel 040.01-12.00-0000, Tax Parcel 040.01-13.00-0000 Tax Parcel 040.01-21.00-0000 Beginning at the southwestern most corner of Tax Parcel 040.01-12.00-0000 NO2deg.08'30"E, 276.55' to the northwest corner of Tax Parcel 040.01-13.00-0000, S87deg. 41'30"E, 265.32' to the southwest corner of Tax Parcel 040.01-21.00-0000, N07deg.14'54"E, 106.05' to the northwest corner of Tax Parcel 040.01-21.00-0000, N73deg.01'30"E, 155.99, to the northeast corner of Tax Parcel 040.01-21.00-0000, S15deg.21'37"W, 161.34' to a point on line, S15deg.16'00"W, 283.78' to the southeast corner of Tax Parcel 040.01-12.00-0000, N87deg.41'300"W, 321.61' to the place of beginning. Adjoining Property Owners Rezoning for Tax Parcel 040.01-11.00-0000 Tax Parcel 040.01-12.00-0000 Tax Parcel 040.01-13.00-0000 Tax Parcel 040.01-21.00-0000 Tax Parcel 040.01-01-08.00-0000 Bonsack Baptist Church Trustees 4845 Cloverdale Road Roanoke, VA 24019 Tax Parcel 040.01-01-15.00-0000 Steven R. & Betty Anderson 4882 Kingsman Road Roanoke, VA 24019 Tax Parcel 040.01-01-14.00-0000 Ronald W. & Betty J. Lawrence 4894 Kingsman Road Roanoke, VA 24019 Tax Parcel 040.01-01-19.01-0000 David J. Ostrom, Jr. 4898 Kingsman Road Roanoke, VA 24019 ............... Tax Parcel 040.01-01-19.00-0000 Thomas T. & Linda Duncan 4906 Kingsman Road Roanoke, VA 24019 Tax Parcel 112-3E Roger D. & Cathy L. Kidd 5030 Kingsman Road Roanoke, VA 24019 Tax Parcel 112-3A Paul G. & Brenda D. Rechtman 5060 Kingsman Road Roanoke, VA 24019 Tax Parcel 040.01-01-20.00-0000 Samuel A. Crumpacker 5100 Cloverdale Road Roanoke, VA 24019 Tax Parcel 040.01-01-04.04-0000 F & W Community Development Corp. P. O. Box 100 Daleville, VA 24083 Tax Parcel 040.10-03-02.00-0000 F & W Community Development Corp. P. O. Box 100 Daleville, VA 24083 F • f x • - a R k 5 -::.. ,.-•. :.. ... -, d::'' a .."': '.+[S .. S' .. � . ''3 i ' ••' 4 __ r lA, 3 p Lr) 0000 / CU 0000 2 Z r L E t N o U rn 0000 Q > mU a� �i0000 o �in 0 _O ui 'E �0000 ami c? o �� �.. / N c p a) E N M U = v i c� U .E l ------- Z O N 3 N N lD 0 m Q C:) N -o -o Z ch N a o! c i u I u) u) mo000 � 11 11 2 s Um z Q Q 20000 W (U cL X2 2 NV V V V N A $�O Q W d d H 0000 Q U U � N U n, O Of 3 o 2 - f� o o p N p Q �, _� E �N LL �� _ Lo Q _ N N A U U_ o o z a a r E O N U =� 00000 O E >, o� L Q �k' t i m U U .. 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S5 SPA I OU WI I w U\ t¢I� Uw I1 wo �IIllyyy�y�y�--- 11 / I / 1= z{Q / i a / Rl {II�Ji�' , \ \ I I I {I 1 11 II t � II 1 ,I II A I �W \ I Oki t I Wn x m SJ 1 I i I T I 1 IC Q� W/ 79 LL, T r I I l i i iW i r My I ad 1 ' r �. Ic. 0 r = a r' vo�° Ifir yz PIlIIY / w e l li ,Bx F, ` e � vlru 3dOdd - �i � uilr� 3t< a ILL ',illi'1!1 i 1 C iI I 1 I I"?� ? % � vn •Isnai r >;xa rv31as ew j/x I I o /' 4 � �4 aon-lo romo dm \1 was M H Pd rNrSNo „80 X3300 030 4 VM I I f Sd / p a Pf i II _� J1 t 1 � \- ___— —_--� �! S5 SPA \1 was M H Pd rNrSNo „80 X3300 030 4 VM b b N N OA C-1 District Regulations SEC. 30-53. C-1 LOW INTENSITY COMMERCIAL DISTRICT. Sec. 30-53-1. Purpose. (A) The purpose of the C-1 low intensity commercial district is to provide for the development of attractive and efficient office and commercial uses in the urban service area which serve both community and county -wide needs. The C-1 district allows for varying intensities of office and commercial development as part of either a planned office complex or, to a limited degree, small scale office and commercial uses. The C-1 districts are most appropriately found along or near major arterial streets where existing commercial development has occurred and/or where commercial zoning has been established, or near existing residential development where it would serve as a logical buffer strip between conflicting land use types. Land uses permitted in the C-1 district are generally consistent with the recommendations set forth in the transition and core land use categories of the comprehensive plan. Site development standards are intended to ensure compatibility with adjacent land uses. (Ord. No. 042208-16, § 1, 4-22-08, Ord. No. 111213-15, § 1, 11-12-13) Sec. 30-53-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Residential Uses Accessory Apartment * Home Beauty/Barber Salon * Home Occupation, Type I * Multi -family Dwelling * Two-family Dwelling * 2. Civic Uses Administrative Services Clubs Cultural Services Day Care Center * Educational Facilities, College/University Educational Facilities, Primary/Secondary * Guidance Services Park and Ride Facility * Post Office Public Parks and Recreational Areas * Safety Services * Utility Services, Minor 3. Office Uses Financial Institutions General Office Medical Office 4. Commercial Uses Agricultural Services * Antique Shops Bed and Breakfast Business Support Services Business or Trade Schools Communications Services Consumer Repair Services Personal Improvement Services Personal Services 2 C-1 District Regulations C-1 District Regulations Studio, Fine Arts Veterinary Hospital/Clinic 5. Miscellaneous Uses Amateur Radio Tower Parking Facility * (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Civic Uses Religious Assembly Utility Services, Major 2. Office Uses Laboratories 3. Commercial Uses Automobile Rental/Leasing Commercial Indoor Sports and Recreation Restaurant, Drive-in or Fast Food Restaurant, General Retail Sales 4. Industrial Uses Landfill, Rubble Recycling Centers and Stations 5. Miscellaneous Uses Broadcasting Tower 3 C-1 District Regulations Outdoor Gatherings * (Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 042203-13, § 1, 4- 22-03; Ord. No. 042208-16, § 1, 4-22-08, Ord. No. 111213-15, § 1, 11-12-13) Sec. 30-53-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Minimum lot requirements. 1. Lots served by private well and sewage disposal system; a. Area: 1 acre (43,560 square feet). b. Frontage: 100 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water, or both: a. Area: 15,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. (B) Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet, or 20 feet when all parking is located behind the front building line. b. Accessory structures: Behind front building line. 2. Side yard: None. 3. Rear yard: a. Principal structures: 15 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one (1) street, front yard setbacks shall apply to all streets. (C) Maximum height of structures. El C-1 District Regulations Height limitations: a. Principal structures: When adjoining property zoned R-1 or R-2, forty-five (45) feet, including rooftop mechanical equipment. The maximum height may be increased, provided each required side and rear yard adjoining the R-1 or R-2 district is increased two (2) feet for each foot in height over forty-five (45) feet. In all other locations the height is unlimited unless otherwise restricted by this ordinance. b. Accessory structures: 15 feet. (D) Maximum coverage. Building coverage: 50 percent of the total lot area. 2. Lot coverage: 80 percent of the total lot area. (Ord. No. 62293-12, § 10, 6-22-93; Ord. No. 052411-9, § 1, 5-24-11) Use & Design Standards — Civic Uses Sec. 30-83-9. Religious Assembly. (A) General standards: Any outdoor activity area, swimming pool, or ball field or court which adjoins a residential use type shall be landscaped with one (1) row of small evergreen trees in accordance with Section 30-92 along the property line adjoining the residential use type. Where night-time lighting of such areas is proposed large evergreen trees shall be required. 2. When a place of religious assembly adjoins a residential use type, a Type C buffer yard in accordance with Section 30-92 shall be provided between the parking area(s) and the residential use type. Expansions of existing uses are permitted by right. (Ord. No. 42694-12, § 19, 4-26-94; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 052411-9, § 1, 5-24-11, Ord. No. 111213-15, § 1, 11-12-13) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, NOVEMBER 18, 2014 ORDINANCE TO REZONE APPROXIMATELY 4.64 ACRES TO REMOVE PROFFERED CONDITIONS FROM PROPERTY ZONED C-1CS, LOW INTENSITY COMMERCIAL, DISTRICT WITH CONDITIONS AND SPECIAL USE PERMIT AND C -1C, LOW INTENSITY COMMERCIAL, DISTRICT WITH CONDITIONS TO CONSTRUCT ADDITIONAL PARKING FOR RELIGIOUS ASSEMBLY USE LOCATED NEAR THE 5000 BLOCK OF CLOVERDALE ROAD, HOLLINS MAGISTERIAL DISTRICT, UPON APPLICATION OF BONSACK BAPTIST CHURCH AND UNION FIRST MARKET BANK WHEREAS, the first reading of this ordinance was held on October 28, 2014, and the second reading and public hearing were held November 18, 2014; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on November 3, 2014; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. 1. That the zoning classification of a certain tract of real estate containing approximately 4.64 acres located in the 5000 block of Cloverdale Road (Tax Map No. 040.01-01-11.0000, 12.0000, 13.0000, and 21.0000) in the Hollins Magisterial District, is hereby changed from the zoning classification of Low Intensity Commercial District with Conditions, C-1 CS, and Low Intensity Commercial District with Conditions, C-1 C, to the zoning classification of Low Intensity Commercial District, C-1. 2. That this action is taken upon the application of Bonsack Baptist Church and First Union Market Bank. 3. That by Ordinance 102709-6 the owner of the property voluntarily proffered in Page 1 of 2 writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, accepted and which are HEREBY REMOVED: a) Substantial conformance with the "StellarOne Bank", Exhibit `A' Conceptual Masterplan, prepared by Balzer and Associates, Inc., dated 08/07/09, and amended 09/16/09, for Future Tract `A' and substantial conformance for access provided on Future Tract `B'. b) The architecture of the building will be constructed on Tract `A' will be in substantial conformance with Exhibit `B', dated 08/06/09. c) Any freestanding signage shall be restricted to monument signage for the future use on Future Tract `B'. This proffer, however, will not prohibit the incorporation of the electronic readerboard into a freestanding monument sign. 4. That said real estate is more fully described as follows: 4.64 acres located in the 5000 block of Cloverdale Road (Tax Map No. 040.01-01-11.0000, 12.0000, 13.0000, and 21.0000) in the Hollins Magisterial District 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Page 2 of 2 PETITIONER: IYS XXII, LC — Intercept Youth Services CASE NUMBER: 10-1112014 Board of Supervisors Consent 1St Reading Date: October 28, 2014 Planning Commission Hearing Date: November 3, 2014 Board of Supervisors Hearing & 2nd Reading Date: November 18, 2014 A. REQUEST To obtain rezone approximately 8.46 acres from I -1S, Low Intensity Industrial, District with special use permit to C -2S, High Intensity Commercial, District with special use permit for the operation of a halfway house, located at 5673 Airport Road, Hollins Magisterial District. (APPLICATION WITHDRAWN BY PETITIONER) B. CITIZEN COMMENTS Three citizen spoke in favor of the petition. Ten citizens spoke against the petition citing. Majority of issues raised were security and location of proposed use. C. SUMMARY OF COMMISSION DISCUSSION Rebecca James presented the staff report and the representative for the petitioner, Ben Crew, presented a summary of the proposal. In addition, the President of Intercept Youth Services, Mark Bogert, and an employee, Natalie Elliot, spoke at length about the program and plans for the site. Howard Hall, Chief of Police, and Jill Loope, Director of Economic Development, were also present to address questions. Chief Hall addressed the security issues and how IYS was expected to address those concerns. Mrs. Loope described the economic impact the request would have on the area if approved, specifically the loss of an industrial zoned parcel in Roanoke County. Wayne Bower asked several questions of Mr. Bogert and Ms. Elliot, including specifics about the operation IYS owns on Hazelridge Road. Mr. Bogert described the difference in the two facilities and programs. Mr. Bower also inquired about where the youth would go after released from the facility. Mr. Bogert indicated they would return back to their families. The Commissioners also asked about the open house that IYS hosted to provide more information and answer questions of the citizens. Ms. Elliot and Mr. Bogert indicated only 7 people attended, even though the dates and times were heavily advertised. Rick James clarified the Zoning Verification Letter issue and that there was an option to appeal the determination. Mr. Bogert indicated he should have appealed. Jim Woltz asked many questions of the operations of the facility, licensing requirements and levels of service. Ms. Elliott described Page 1 of 2 R-2 the ratio of youth to staff, additional staff required to operate the facility, hours of operation and specifics on the classification of the youth (or patient). Mr. Bower asked what types of security measures will be installed or implemented, mainly to address Chief Hall's earlier concerns. Ms. Elliot described in detail the training required by staff, use of security cameras and lighting and required procedures of trained staff. D. PROFFERED CONDITIONS 1. Permitted uses on-site shall be limited to C2 — General Commercial District with a special use permit for a Halfway House, but NONE of the following uses are permitted on-site: Substance Abuse Rehab, Drug Rehab, Alcohol Rehab, and/or Youth Detention. 2. Six feet tall chain link fencing shall be provided along the entire length of the eastern property line and along the entire southern property line to Airport Road. A minimum eight feet tall chain link security fencing shall be provided for all exterior recreational areas adjacent to the building for the residents. 3. A 15' buffer yard shall be provided along the eastern property line and shall consist of large evergreen trees planted 15' on center. The trees shall be a minimum height of 6' at time of planting. 4. All portions of the facility used for residential purposes shall be locked and secured. E. COMMISSION ACTION Mr. Bower made a motion to deny the petition. The motion carried 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: X Concept Plan X Vicinity Map X Staff Report X Other Philip Thompson, Secretary Roanoke County Planning Commission Page 2 of 2 November 10, 2014 County of Roanoke Community Development Department 5204 Bernard Drive Roanoke, VA 24018-0798 Attention: Ms. Rebecca James RE: Intercept Youth Services Rezoning Request Tax Map No. — 038.14-01-04.00-0000 Dear Ms. James, As the owner and applicant of the subject rezoning request, I am requesting to withdraw the application to rezone the property located at 5673 Airport Road. Thank you. Sincerely, Mr . Mark Bogert