HomeMy WebLinkAbout11/18/2014 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, NOVEMBER 18, 2014
RESOLUTION 111814-1 APPOINTING THE COUNTY ADMINISTRATOR
AND APPROVAL OF AN EMPLOYMENT AGREEMENT
WHEREAS, Section 4 of the Roanoke County Charter provides for the
appointment of a County Administrator, his or her powers and duties, compensation and
tenure of office; and
WHEREAS, Section 15.2-1540 of the Code of Virginia provides for the
appointment of a chief administrative officer by the governing body of that locality; and
WHEREAS, Section 15.2-1541 of the Code of Virginia establishes the various
duties and responsibilities of the administrative head of the local government; and
WHEREAS, an employment agreement between the County Administrator and
the Board of Supervisors has been negotiated.
NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That Candidate #6 is hereby appointed County Administrator for Roanoke
County, and that his/her tenure shall commence on or before December 28, 2014.
2. That Candidate #6 shall exercise all of the powers and fulfill all of the
duties and obligations of County Administrator as provided in the Roanoke County
Charter, the Code of Virginia, the position description, the policies and regulations
adopted by the Board and the legal directives of the Board.
Page 1 of 2
3. That the employment agreement negotiated between the Board and
Candidate #6 is hereby approved, and the Chairman of the Board is hereby authorized
to execute this agreement of behalf the Board.
On motion of Supervisor McNamara to adopt the resolution, and carried
by the following recorded vote:
AYES: Supervisors Moore, Church, Peters, McNamara
NAYS: Supervisors Bedrosian
0
TESTE:
Deborah C. Jacks
Deputy Clerk to the
cc: Paul Mahoney, County Attorney
Page 2 of 2
of Supervisors
EMPLOYMENT AGREEMENT
This Agreement is made and entered into this day of November, 2014, between the
Board of Supervisors of Roanoke County, Virginia (the "Board") and Candidate #6 (the "County
Administrator") and sets forth the terms and conditions of his employment by the Board as County
Administrator for the County of Roanoke, Virginia ("Roanoke County").
WITNESSETH
WHEREAS, the Board desires to employ the services of Candidate #6 as County Administrator of
Roanoke County, Virginia ("Roanoke County"); and
WHEREAS, it is the desire of the Board to (1) secure and retain the services of a County
Administrator and to provide inducement for him to remain in such employment and (2) to provide a just
means for termination of the County Administrator's services at such time as he may be unable fully to
discharge his duties or when the Board may desire to otherwise terminate his employment; and
WHEREAS, Candidate #6 desires to accept employment as the County Administrator for Roanoke
County, Virginia; and
WHEREAS, the parties wish to enter into an agreement setting forth the terms of such
employment during such period; and
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the Board and the
County Administrator agree to the following terms and conditions of employment:
Section 1. Employment of and Duties of County Administrator.
a. The Board hereby agrees to employ Candidate #6 as County Administrator of Roanoke
County to serve as the chief administrative officer of Roanoke County.
b. The County Administrator shall perform the functions and duties of County Administrator
as prescribed by Chapter 4 of the Roanoke County Charter, Section 15.2-1541 of the Code of Virginia, and
those set forth in the position description for the County Administrator approved by the Board and
attached hereto as Appendix A and as amended from time to time, policies and regulations adopted by
the Board, and the legal directives of the Board, and shall be identified as the County Administrator. The
County Administrator shall devote all necessary time, skill, labor, and attention to such duties as the chief
administrative officer of Roanoke County.
C. The County Administrator shall have charge of the administration of the Roanoke County
government under the direction of the Board. The County Administrator shall fully and completely
inform the Board of Supervisors of any and all information that is relevant to the functioning of the
Board. The County Administrator shall be the chief executive for the Board; shall select, organize and
assign all personnel, as best serves Roanoke County government, subject to the policies of the Board and
the laws of the Commonwealth; shall oversee the business affairs to Roanoke County; shall from time to
time suggest regulations, rules and procedures deemed necessary for the well ordering of Roanoke
County; and in general perform all duties incident to the office of the County Administrator as prescribed
by law and Board policy.
Page 1 of 7
d. The County Administrator shall perform any other legally permissible duties or functions
which the Board may see fit to assign at any time during the term of this Agreement consistent with the
office of the County Administrator.
Section 2. Commencement of Employment; Term; County Administrator Serves at the Pleasure of
Board.
a. The County Administrator shall commence his services in that position on or before
December 28, 2014 and for a term of three (3) years.
b. The Board and County Administrator acknowledge that the County Administrator serves
only at the pleasure of the Board. Nothing in this Agreement shall prevent, limit or otherwise interfere
with the right of the Board of Supervisors to terminate the services of the County Administrator at any
time, with or without reason, provided that it may not do so for any reason which would contravene the
laws of the Commonwealth or the Constitution or laws of these United States, and subject only to the
Termination and Compensation provisions set forth in Section 3 of this Agreement.
C. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the
County Administrator to resign at any time from his position with the County, subject only to the
provisions of Section 4 of this Agreement.
d. The Board shall provide the County Administrator with at least six (6) months' notice of its
intent not to renew this Agreement.
Section 3. Termination and Compensation Pad
a. Termination by Board without cause; notice. The Board shall have the right to terminate
this Agreement at any time by providing the County Administrator with written notice setting forth the
effective date of termination and paying the County Administrator the remainder of the contract pay set
forth in paragraph "c" of this Section. No compensation shall be paid in the event that employment is
terminated for the reasons set forth in paragraphs "b" or "e" of this Section.
b. Termination by Board for cause. The County Administrator may be terminated by the
Board for sufficient cause which shall include material breach of this Agreement, willful non-compliance
with laws and regulations or Board policies, conviction of any felony or any crime involving moral
turpitude, or conviction of a crime involving his employment with Roanoke County or an act involving
gross and willful negligence pertaining to the execution of responsibilities of the County Administrator.
In the event of such termination for cause, all salary and benefits shall cease as of the effective date of
such termination. The County Administrator shall be entitled to payment for accrued flexible leave, and
holiday leave in accordance with Section 7 of this Agreement.
C. Compensation Pay. In the event of termination as provided in paragraph "a" of this Section
the County Administrator shall be entitled to the pay for the remainder of the term of this Agreement as
well as twelve months of health and dental insurance for the County Administrator and his dependents,
or through the remaining term of this Agreement, whichever is less (as provided in Section 10). This pay
and payments for flexible leave and holiday leave in accordance with Section 7 of this Agreement shall be
the total and complete amount due the County Administrator under this Agreement. Should the County
Page 2 of 7
Administrator make application for and receive unemployment benefits following a termination of his
employment by the Board, the sum due under this paragraph shall be reduced directly by the total sum of
unemployment benefits paid to the County Administrator.
d. Termination for Non -Compliance with Agreement or Resignation Requests. In the event
the Board refuses, following written notice, to comply with any provisions of this Agreement benefiting
the County Administrator, or if the County Administrator resigns (not for cause) following a request,
either formal or informal, by a majority of the Board that the County Administrator resign, then in that
event, the County Administrator may, at the County Administrator's option, be deemed to be terminated
at the date of such refusal or suggestion, and the provisions of paragraph "c" above with regards to
compensations shall apply.
e. Termination for Disability. Sickness. If the County Administrator is disabled or is otherwise
unable to perform his duties because of sickness, accident, injury, mental or physical incapacity or health,
the Board shall have the option to terminate this Agreement effective on the date of written notice
thereof without regard to any other notice provisions in this Agreement, and the County Administrator
shall be entitled to leave and disability benefits applicable to full-time County employees. However, the
Board shall have no obligation to provide the compensation pay pursuant to paragraph "c" of this Section.
Section 4. Voluntary Resignation.
The County Administrator may terminate this Agreement by giving written notice at least three
months prior to the effective date of said resignation. The County Administrator shall be entitled to
receive all compensation payable under this Agreement up to and including the effective date of said
resignation, and leave accruals, as listed in Section 7 of this Agreement. Upon voluntary resignation the
County Administrator waives any claim to compensation for the remainder of the term of this Agreement.
The Board may, in its sole discretion, waive any or this entire three months' notice requirement.
Section S. Salary.
The annual base salary of the County Administrator beginning December 28, 2014 shall be
$177,007 to be paid in accordance with the standard policy of the Board governing payment of
professional staff members in the Roanoke County government. The Board agrees to award the County
Administrator in July of each fiscal year cost of living increases, or average compensation adjustment, if
any, in the same amount as awarded to Roanoke County employees generally. The annual salary of the
County Administrator may be adjusted or increased for any subsequent fiscal year during the term of this
Agreement based on an annual performance review prior to the end of the fiscal year. In lieu of or in
addition to a salary increase, the Board may provide a bonus to the County Administrator based on his
annual performance review. Any adjustments for subsequent years during the term of this Agreement
shall be in writing and shall be in the form of an amendment or addendum except for the above-
mentioned cost of living increases.
Section 6. Automobile Allowance.
The County will furnish the County Administrator with an automobile allowance of $6,000
annually. Additionally, the County Administrator must present a valid Virginia driver's license prior to
receiving such automobile allowance and he must consent to a check of his driving records with the State
Division of Motor Vehicles. At all times that he operates his automobile for County purposes, he must
Page 3 of 7
possess a valid Virginia driver's license and his driving privileges and/or license must not be suspended
or revoked.
The County will furnish the County Administrator with a PDA/cellular telephone and service for
business use. Personal use of this PDA/cell phone shall be kept to a minimum.
Section 7. Flexible Leave. The County Administrator shall receive flexible leave as provided to all
other County employees, and he shall accumulate flexible leave hours based upon ten years of service (26
days annual accumulation, 8 hours bi-weekly accumulation).
Section 8. Hours of Work.
The County Administrator is expected to observe office hours similar to those of other
administration employees. It is recognized that the County Administrator will frequently be required to
work beyond normal office hours for night or weekend meetings and related duties. In recognition of the
fact that the County Administrator is expected to devote a significant amount of time outside of normal
office hours to the business of Roanoke County, the County Administrator may, to the extent that his
duties permit, take reasonable discretion in varying observance of office hours; however, no
accumulation of compensatory time or monetary compensation is granted.
Section 9. Holidays and Other Miscellaneous Benefits.
The County Administrator shall be entitled to the same holidays and funeral, military, court,
workers' compensation, emergency condition, discretionary and volunteer leave as other fulltime
Roanoke County employees.
Section 10. Health Insurance.
EL It
The County shall provide health, dental, and vision insurance coverage and short and long term
disability insurance for the County Administrator and his dependents as it does for other full-time
employees of the County.
Section 11. Retirement and Life Insurance.
The Board shall pay the employer share of the Virginia Retirement System (VRS) contribution and
the total premium for VRS Group Term Life Insurance for the County Administrator. The County
Administrator may also choose to enroll in the Deferred Compensation Plan available to other full-time
employees of the County. If he chooses to enroll in the Deferred Compensation Plan then the County will
pay on his behalf into such plan $653.31 per 26 pay periods for the term of this Agreement. The County
shall also allow for the opportunity to participate in the Optional Life Insurance Program as provided by
the Virginia Retirement System. The County does not contribute anything to the monthly premium of the
Optional Life Insurance Program.
Section 12. Dues, Subscriptions and Professional Development.
a. Dues and Subscriptions. The Board agrees to pay a reasonable amount for the professional
dues and subscriptions of the County Administrator necessary for his continuation and full participation
in VLGMA and ICMA and other national, state, and local associations necessary and desirable for his
Page 4 of 7
continued professional participation, growth, and advancement and for the good of Roanoke County
following approval by the Board of Supervisors any estimated expenses the County Administrator
proposes under this Section.
b. Professional Development. The Board also agrees to pay the travel and related expenses of
the County Administrator for his professional development, professional training and education, and to
attend necessary official and other functions for the Board and meetings of such other national, regional,
state, and local groups, or committees thereof, on which the County Administrator serves as a member,
following approval by the Board of any estimate of expenses the County Administrator proposes under
this Section, such expenses to include registration fees, travel and subsistence expenses in accordance
with Roanoke County travel policies. Such meetings would include the VLGMA Winter and Summer
Conferences, VACo annual conference, and the ICMA annual conference, provided that the expenses
therefore are within the total amount budgeted as provided in paragraph "c" of this Section.
C. The total available for the expenses set forth in this section shall be set annually by the
Board in the operating budget based on and in consideration of the recommendation of the County
Administrator and the expenses for dues and subscriptions and professional development in this Section
are limited to such annual budgeted amount.
Section 13. Residency.
The County Administrator shall reside in and be a bona fide resident of Roanoke County during
the term of this Agreement. The Board agrees that the County Administrator may take up to twelve
months to relocate his residence to Roanoke County, which date will be December 28, 2015. Failure to
relocate in the time provided in this Section shall be good and sufficient cause to terminate this
Agreement and in that event, the Board shall have no obligation to pay the remainder of the
compensation provided in paragraph "c" of Section 3 of this Agreement. Notwithstanding the foregoing,
the Board may extend this period for good cause.
Section 14. Outside Employment or Activities.
The County Administrator may, with prior approval of the Board, undertake consultative work,
speaking engagements, writing, lecturing, or other professional activities for compensation so long as
such activities do not interfere with the duties required under this Agreement.
Section 15. Evaluation.
The Board shall review and evaluate the performance of the County Administrator at least once
annually before July 1St. This review shall be in accordance with specific criteria developed by the Board
and the County Administrator. This criteria can be amended from time to time based on changes to the
expectations of the Board, after the County Administrator has been informed of the proposed changes.
Further, the Board shall provide the County Administrator with a summary written statement of the
evaluation and provide the opportunity for the County Administrator to discuss this evaluation with the
Board.
Page 5 of 7
Section 16. Relocation Allowance.
The Board agrees to provide the County Administrator a one-time relocation allowance of
$12,500. This allowance shall be paid to the County Administrator upon the execution of this agreement.
If the County Administrator fails to commence his duties on December 28, 2014, or is terminated for
cause under Section 3.b. or voluntarily resigns under Section 4. within the term of this Agreement, then
he shall refund to the County this relocation allowance upon a pro -rata basis over the term of this
Agreement. (For example, if he must refund this allowance after year one of the term of this Agreement,
then he shall refund two-thirds of $12,500 to the County.)
Section 17. General Provisions.
a. The Board agrees to provide insurance or self-insurance coverage in matters relating to the
County Administrator's official duties within the scope of employment, and legal counsel for the County
Administrator as is provided to all Roanoke County employees generally in accordance with the Code of
Virginia.
b. This Agreement is expressly subject to the laws of the Commonwealth of Virginia and the
regulations of Roanoke County.
C. The obligations of the County under this Agreement shall be subject to and dependent upon
appropriations being made from time to time by the Board of Supervisors of the County for such purpose.
Any other provision to the contrary notwithstanding, this Agreement and the obligations herein shall not
constitute a debt of the County within the meaning of any limitation on indebtedness of the County under
any constitutional or statutory limitation and nothing in this Agreement shall constitute a pledge of the
full faith and credit of the County under any provision of its Charter, as applicable, or the Constitution of
Virginia. The failure of the governing body of the County to appropriate funds in any year for payment in
full of the payments required by the Agreement during such year shall terminate this Agreement without
any further liability on the part of the County off any kind, thirty (30) days after the Board of Supervisors
of the County makes a final determination not to appropriate funds for this Agreement for the current
fiscal year, unless the County provides appropriations for similar purposes or services.
d. This Agreement constitutes the entire agreement between the Board and the County
Administrator and may be amended only by written agreement executed by them. If any provision of this
Agreement is held to be unconstitutional, invalid or unenforceable, the remainder of the Agreement shall
be severable and shall remain in full force and effect.
IN WITNESS WHEREOF, the Roanoke County Board of Supervisors has caused this Agreement to
be executed on its behalf by its Chair in accordance with action authorizing such execution on November
18, 2014 and the County Administrator has executed this Agreement, both in duplicate this date.
Executed this day of , 2014.
BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA
By
Page 6 of 7
Joseph McNamara
Chairman
Attest:
Deputy Clerk
Candidate #6
Approved as to form:
Paul M. Mahoney
County Attorney
V�
Page 7 of 7
ACTION NO. A-111814-2
ITEM NO. E-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
November 18, 2014
Request to accept the audited financial results for the fiscal
year ended June 30, 2014
Rebecca E. Owens
Director of Finance
Daniel R. O'Donnell
Interim County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Cherry Bekaert completed the audit of the financial operations of the County of Roanoke
and the County of Roanoke Public Schools for the year ended June 30, 2014. The Audit
Committee met on November 13, 2014, to review the results of the year's operations. Both
the County and Schools received a clean and unmodified opinion. The Comprehensive
Annual Financial Report will be distributed to the Board of Supervisors as soon as it is
received from the printer.
Below is information for both the County and Schools regarding the results of operations
for fiscal year ended June 30, 2014. Most of this information was reviewed with the Board
during a work session on September 23, 2014, and the only change from what was
originally presented is the carryover of the Board Contingency in the amount of $28,231 for
Hidden Valley, which was appropriated on October 14, 2014.
Results of Operations of the County of Roanoke for the Year Ended June 30, 2014:
Revenues
We are pleased to report that fiscal year 2013-2014 General Fund Revenues exceeded the
final amended budget by a variance of 1.17% or $2,017,363. Historically, the Board had
expressed a desire to target surplus revenues at no more than two percent (2%). It is
important to note this additional projected surplus was factored into fiscal year 2014-2015
projections; therefore, this surplus is not expected to recur.
Page 1 of 4
A summary of the General Fund Revenues is outlined in Attachment I and reasons for
these variances are as follows:
• Real estate tax collections were $816,044 above budget as a result of assessment
values being slightly above the projected amount.
• Personal property tax collections were $755,567 above budget as a result of
improved sales and stabilized used car values.
• Local sales tax was $270,303 below budget as the result of a sluggish economy.
• Communication sales and use tax was $193,640 above budget, which is the result
of the County receiving more from the State than originally projected.
• Business License tax was $482,149 above budget primarily as a result of a one-
time "back" collection of Business License taxes of $430,000 due to a ruling from
the Department of Taxation.
• Meals tax was $160,017 below budget as a result of the uncertain economic
conditions.
• Rescues Fees were $178,977 above budget and were not negatively impacted by
the Affordable Care Act as originally expected.
• Intergovernmental Revenues were $295,761 above budget primarily as a result of
mid -year state appropriations for reimbursements for Social Services programs.
The policies for use of general fund revenues and expenditures in excess of budget at year
end designates portions of the year-end balance for major and minor capital projects as
well as to the general fund unappropriated balance. Based upon these policies, staff
recommends the following:
• $532,638 to be added to the general fund unappropriated balance. This will
increase the General Fund Unappropriated Balance to $21,799,195 at June 30,
2014, which is eleven percent (11 %) of the 2014-2015 General Fund Revenues.
• $1,305,748 be allocated to the Major Capital reserve.
• The additional rescue fees of $178,977, which are solely dedicated for Fire and
Rescue will be allocated to the Fire and Rescue Capital Reserve.
These appropriations are covered in the budget ordinance 052714-4 and no action is
required by the Board.
Expenditures:
Departmental expenditure savings amounted to $3,001,241 as shown on Attachment I.
• Personnel savings totaled $1,065,137 as a result of the County's process to review
all vacancies and fill only critical positions.
• Operational and capital savings were approximately $1,971,770 as a result of:
o Public Transportation -$273,960 remaining as a result of grants received
during the year not originally anticipated.
Page 2 of 4
o Sheriff Department -$206,732 -The majority of the expenditure savings were
related to less prisoners population at the Western Virginia Regional Jail
Authority (WVRJA) than originally projected
o Social Services -$297,169 remaining at the end of the year is the result of
reimbursements for programs being higher than originally anticipated
o Overall frugal, under -spending of departmental budgets $87,711 with
departments spending less than budgeted for the year
o Department encumbrances -$1,072,026 -Funds that were obligated prior to
the end of the fiscal year, but not paid
Based upon the policy for use of unspent expenditure appropriations at year end,
departments are able to request up to fifty-five percent (55%) of the savings within their
own department for special purchases and programs approved by the County
Administrator, ten percent (10%) is allocated to the Technology Capital Reserve and the
remaining reverts to the Minor County Capital Reserve for future projects. These
appropriations are covered in the budget ordinance 052714-4 and no action is required by
the Board for the following:
• $517,890.66 to be appropriated to departments for rollovers (Attachment II)
• $1,072,026.64 to be appropriated to departments forencumbrances (Attachment III)
• $320,696.09 to be appropriated for expenditures that will occur in the 2014-2015
fiscal year (Attachment IV)
• $605,096 to be appropriated to the Minor County Capital Reserve
• $192,921 to be appropriated to the Technology Capital Reserve
Additionally, $292,611 from Social Services expenditure budget will be appropriated to the
Social Services Building Renovation project in a separate agenda item later at this
meeting.
Results of Operations of the Roanoke County Public Schools for the Year Ended
June 30, 2014:
Attachment V is the report for the School Operations year end for June 30, 2014. The
School Board will take action to approve this report at the November 13, 2014, meeting.
The Schools ended the year with a surplus of approximately $2.9 million net of outstanding
purchase orders of $34,719. No action is required by the County Board.
STAFF RECOMMENDATION:
Staff recommends the Board accept the audited financial results for the fiscal year ended
June 30, 2014.
Page 3 of 4
STAFF RECOMMENDATION:
Staff recommends alternative 1.
VOTE:
Supervisor McNamara moved to approve the staff recommendation.
Motion approved.
cc: Rebecca Owens, Director of Finance
W. Brent Robertson, Director of Management and Budget
Page 4 of 4
Yes
No
Absent
Ms. Moore
®
❑
❑
Mr. Bedrosian
®
❑
❑
Mr. Church
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Rebecca Owens, Director of Finance
W. Brent Robertson, Director of Management and Budget
Page 4 of 4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, NOVEMBER 18, 2014
RESOLUTION 111814-3 SUPPORTING THE DISPLAY OF THE
NATIONAL MOTTO, "IN GOD WE TRUST" IN THE ROANOKE
COUNTY BOARD OF SUPERVISORS MEETING ROOM IN A
PROMINENT LOCATION
WHEREAS, "In God We Trust" became the United States national motto on July
30, 1956, shortly after our nation led the world through the trauma of World War II; and
WHEREAS, the words have been used on U.S. currency since 1864; and
WHEREAS, the same inspiring slogan is engraved above the entrance to the
Senate Chamber as well as above the Speaker's dais in the House of Representatives;
and
WHEREAS, in both war and peace, these words have been a profound source of
strength and guidance to many generations of Americans; and
WHEREAS, the County desires to display this patriotic motto in the Board of
Supervisors Meeting Room as a way to solemnize public occasions and express
confidence in our society.
NOW, THEREFORE, BE IT RESOLVED the Roanoke County Board of
Supervisors does hereby resolve as follows:
1. That the Roanoke County Board of Supervisors, does hereby determine
that the historic and patriotic words of our national motto, "In God We
Trust," shall be permanently and prominently displayed in the Board of
Supervisors Meeting Room.
Page 1 of 2
On motion of Supervisor Church to adopt the resolution, and carried by
the following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A COPY TESTE:
Deborah C. Jack"s
Deputy Clerk to thVBoard of Supervisors
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, NOVEMBER 18, 2014
RESOLUTION 111814-4 ADOPTING A LEGISLATIVE PROGRAM FOR
THE 2015 SESSION OF THE VIRGINIA GENERAL ASSEMBLY AND
PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY
CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified
major legislative issues of Statewide concern to be considered by the 2015 session of
the Virginia General Assembly; and
WHEREAS, the Board adopts this resolution as its Legislative Program for the
2015 session of the Virginia General Assembly.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, that the following legislative initiatives are submitted for its legislative
program for the 2015 session of the Virginia General Assembly for its favorable
consideration and adoption.
(1) Oppose the elimination of the authority of local governments to adopt
business, professional and occupation license taxes (BPOL) and
Machinery & Tools taxes (M&T). These local taxes comprise
approximately six percent (6%) of Roanoke County's local tax revenues or
$8,000,000 annually.
(2) Support various public highway issues, including:
a. Restoring Secondary Road Funding (VDOT) from the Commonwealth
to localities/counties, so that local governments have a source of funds
to address local road projects (as they did previously).
b. Supporting Commonwealth Transportation Board funding for specific
highway projects: widening 1-81, improvements to S.R. 419, and
improvements to S.R. 220 and/or funding for 1-73.
c. Supporting legislative direction to VDOT to maintain primary roads and
urbanized entry corridors in Metropolitan Planning Organizations to the
same standard required by local ordinances for the cutting of grass
Page 1 of 3
and weeds. This initiative would promote urban development areas for
economic development and growth
(3) Support legislation placing the State Executive Council (SEC) for
Comprehensive Services for At -Risk Youth (CSA) under the
Administrative Process Act (Sec. 2.2-4000, et seq.) of the Code of
Virginia.
SEC is not currently subject to the procedural due process protections
found in the Administrative Process Act like other state agencies. This
would provide the County with an opportunity to address changes in rules
and regulations developed by VDSS.
(4) Eliminate the requirement for publishing legal notices in newspapers.
Roanoke County spent over $18,000 in legal notice publication costs last
year. Paid circulation of newspapers is dropping. More citizens are
getting their information from the internet.
(5) Amend Sec. 15.2-901.0 and D of the Code of Virginia to increase the
authority of local governments to impose civil penalties for violations of
local ordinances requiring the removal of trash or cutting of grass and
weeds or prohibiting littering. Currently the civil penalty is limited to $50
for the first violation and $200 for subsequent violations within a twelve
(12) month period.
(6) Workforce Training. State funding — in the form of performance incentives
for the completion of industry recognized credentials — should be invested
to lower the cost of training and instruction for students and enable
community colleges to expand their capacity to meet this vital need of
business, industry, and Virginia's economy. Using a performance-based
funding model, community colleges should receive state funds for each
student who successfully completes training at a community college
through noncredit workforce training and then obtains — through a third -
party validation process — an industry recognized -credential identified
regionally as high demand by business and industry.
That the Clerk to the Board of Supervisors is directed to send an attested copy of
this resolution to Governor McAuliffe, Senator John S. Edwards, Senator Ralph Smith,
Page 2 of 3
Delegate Greg Habeeb, Delegate Sam Rasoul, Delegate Chris Head, Stephanie Moon,
Roanoke City Clerk; Members of the Roanoke City Council; Kevin S. Boggess, Clerk for
Salem City Council; Members of the Salem City Council; Clerk for the Town of Vinton;
Members of the Vinton Town Council and the Roanoke Valley -Alleghany Regional
Commission, and the Virginia Association of Counties.
On motion of Supervisor McNamara to adopt the resolution, and carried
by the following recorded vote:
AYES: Supervisors Moore, Church, Peters, McNamara
NAYS: Supervisors Bedrosian
A PY TESTE:
Deborah C. Jacks
Deputy Clerk to the B and of Supervisors
cc: Paul Mahoney, County Attorney
Governor Terry McAuliffe
Senator John S. Edwards
Senator Ralph Smith
Delegate Greg Habeeb
Delegate Sam Rasoul
Delegate Chris Head
Stephanie Moon, Roanoke City Clerk
Roanoke City Council
Kevin S. Boggess, Clerk for Salem City Council
Salem City Council
Clerk for the Town of Vinton
Vinton Town Council
Roanoke Valley Alleghany Regional Commission
Virginia Association of Counties
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, NOVEMBER 18, 2014
ORDINANCE 111814-5 AUTHORIZING THE GRANTING OF AN ELECTRIC
UTILITY EASEMENT TO APPALACHIAN POWER (AEP) ON PROPERTY
OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS (TAX
MAP NO. 060.16-08-02.00-0000) FOR THE PURPOSE OF AN
UNDERGROUND ELECTRIC POWER LINE TO THE VINTON LIBRARYAT
300 SOUTH POLLARD STREET, VINTON MAGISTERIAL DISTRICT
WHEREAS, Appalachian Power Company (AEP) requires a permanent utility
easement for purpose of providing electrical service to the new Vinton Branch Library from
an existing overhead electric line; and
WHEREAS, the proposed utility easement will serve the interests of the public and
is necessary for the public health, safety and welfare of the citizens of Roanoke County.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by ordinance.
A first reading of this ordinance was held on October 28, 2014, and the second reading
and public hearing of this ordinance was held on November 18, 2014.
2. That pursuant to the provisions of Section 16.01 of the Roanoke County
Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is
hereby made available for other public uses by conveyance to Appalachian Power
Company for a utility easement.
3. That donation to Appalachian Power Company of a utility easement for
purpose of an underground electric line to the new Vinton Branch Library located at 300
South Pollard Street, as shown on a plat titled "Proposed Right of Way on Property of
Page 1 of 2
Roanoke County Board of Supervisors", prepared by Appalachian Power Company and
dated 9/30/2014, is hereby authorized and approved.
4. That the County Administrator, or any Assistant County Administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
5. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Peters to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A CORY TESTE:
Deborah C. Jacks`
Deputy Clerk to the roard of Supervisors
cc: Paul Mahoney, County Attorney
Page 2 of 2
/W;2014 Sue Bane - V-2358 Roanoke County Bd of Sup.pdf Page 1
A
N
�m
m
i
/
/
h �
� �ag
I p
1378002551313247
I
I
i
I
I
I
I
I
E• Cle
' vefandgve
APPALACHIAN POWER COMPANY
a+4aw. norn�e o¢nzr. �wm�.vWnu
PROPOSED RIGHT OF WAY
ON THE PROPERTY OF
ROANOKE COUNTY
BOARD OF SUPERVISORS
KJW
9130!2014
Vinton. Virainio
�e CPH
NONE
T.D. 665030
Map Section 3780025583 DRAWING NO.
V-2358¢
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, NOVEMBER 18, 2014
ORDINANCE 111814-6 GRANTING A RIGHT-OF-WAY EASEMENT
ACROSS ROANOKE COUNTY PROPERTY (TAX MAP NO. 038.07-02-
56.00-0000) TO JAMES E. LEWIS, HOLLINS MAGISTERIAL DISTRICT
WHEREAS, James E. Lewis and Roanoke County own adjacent parcels of real
estate located off Oakland Boulevard in North Roanoke County; the Lewis property
containing approximately two point nine (2.9) acres is identified as Tax Map No. 038.07-02-
55.00-0000; the County property containing approximately two point six (2.6) acres is
identified as Tax Map No. 038.07-02-56.00-0000; and
WHEREAS, Mr. Lewis has requested that the County grant a fifty foot (50') right-of-
way easement to him across the County property to provide access to his property; and
WHEREAS, pursuant to the County's policy regarding the granting of easements
across County property, the value of this permanent easement is estimated to be in range
of $600 to $1050; Mr. Lewis has offered to pay $800 for this easement; and
WHEREAS, this right-of-way easement is declared to be surplus and is available for
sale to the public; and
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by ordinance.
A first reading of this ordinance was held on October 28, 2014, and the second reading
and public hearing of this ordinance was held on November 18, 2014.
2. That pursuant to the provisions of Section 16.01 of the Roanoke County
Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is
Page 1 of 2
hereby made available for conveyance to James E. Lewis for a right-of-way easement.
3. That the sale of this fifty foot (50') right-of-way easement to James E. Lewis is
hereby authorized and approved.
4. That the County Administrator, or any Assistant County Administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
5. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Bedrosian to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A COPY TESTE:
Deborah C. Jacks' (
Deputy Clerk to the Board of Supervisors
cc: Paul Mahoney, County Attorney
Arnold Covey, Director of Community Development
Tarek Moneir, Deputy Director of Development
Philip Thompson, Deputy Director of Planning
Page 2 of 2
CO)
J
W
a)
ops w
-
m
z� v,
m, o
aa
S
e St
9oa ��E�ema.$ mea
e mom`m
�
O
m�'44�Ecesaoom��m
= m3o m�Sn�y,B a°aE
N
V N
;ggSL�c�B Eoa
r O
mevaiacgE€eg'9na
m
oSm EL'. �88F�esa�a
o0
17A 1336.01E ;036,85'7 TAN. =32.
HAD.= 30.00OU
18A 1 =75.585 ;236.17$ ARC =49.65
19 i214.554 1441.985 C`!.= N,-+a1^''JJ.,
20 1316.8 8 7 19-911 p z5 44.18
p.t.6A CII RV I-, l 1
61ia Z A=RS ° 2-0'
P.T.eA 143.�. 1223. {; i � d
TAN.= 2Z. 1^5
RAD. = 30.00
1092. 50ARC= t4. ob
S�L.YSg 111i.iis�
'?-0.66 OF SrCT.I 3 1
ORIC,I,v �:- �..CRv!',kFiTE� AS�J.'ILv. 17, 1,JC1C .. ACF1FSi
• y�T i +
— - ,A
P. w, t
�— -� •'�.� aJ
_5~� -"� � -1 i� �+��� i ;.•�D•= i :0,00 �a k '?.6.:'.
5• ,0:, �, ,� }' 3.01 Am- s
iiLrirK J�
ui
SEC IoN m 3 d-�v� .�.rlf 1'1.23"
LOT •; �-. _;�l" - - = `-� - 'S - -- - -
PET iY hCRFS r > }`��--'"•�L e<EL'cC. lE.4 S�MEt4T
`�= -.�%ED Iti'SALE;�1•t.ir.731'-3G"Uv'
k - 'X _ 21 rS'_� �j' •,(nr7 =20.23
I N'i
30'x; " •� � ADso;Nlr�G :, i
p , EaTY OF
D LE�N1S �-', CLOCK 8 I
LnT �I Tr;AP C
c-,s�ti•,EUT J`�.!`0-?G.45I ��li�l S>=Ci.N° 2
2..C.4- t- ACRES ;1 v ��''�j SUN VALLEY
-- - ao I
REC L=. SAL"cY1�
.�-
v I PL.3K.� -: a.oS
hilI��`R `. Pc3T Ec Hc_t,l �. i'ETT'_ _ r
TC':
1
O P011;T - °TINT BEMkll,;C-1 D ►STar�
♦ T y
' 0''� � �,►t� •� ?.1-A- F,1�D" NIG°r4'SC"Yv 50.20
�-C, Q F. 1.�-Y.1.'L 5Gg'0ari 50•�P
70
�F�Re `•\�� 10 I r
r0.
N
60
X0;2
r' EsF-wATIONS AND RESTRICTIONS
THE FOLLOWING RESERVATIONS AND RESTRICTIONS ARE TO RUN WITH THE- TITLE TO T}(E LOTS SHOWN ;i ER
TWENTY YEARS FRB -I THE DATE OF RECORDATION OF THIS MAP.
I, THE LOTS SHALL BE USED FOR RESIDENTIAL PURPOSES ONLY.
2.THE LOTS MAY NOT BE RESUBDIVIDED TD CREATE ADDITIONAL BUILDNG LOTS; 111IDIWDUAL LINES MA`
,AVERAGE LOT WIDTH OF '15 FT. IS MAINTAINED.
B. NO DWELLING SHALL. BE ERE^TED OR PLACED ON ANY LO'T OR PORT1014 OF LOTS WITH 1 T S MAIN BODY CL,
OR STREETS THAN THE MINIMUM BUILDING LINE CB.L.) SHOWN HEREON.
4 NO DWELLING SHALL BE ERECTED WHOSE AREA BY OUTSIDE MEASURE. i5 LESS T-KAt, 1100 SQ, >=T. EXCEP
ING HAS ATTACHED CARFORT, PORi.H, OR GARAGE WITH 2DO OR MORE SQ. FY AREA � THE ENCLOSED HEP.TED FLOOF;
MEASURE MAY WbT BE LESS THAN 1000 SQ.1✓T_.
tz kin QYol)r-r nr- nL a -i'>_mDnvnvv PIGZ'Nrr- cllni+ we n •rf. �,. .... '+...�.-�-•� -.^ •_. - -- -
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 18, 2014
RESOLUTION 111814-7.d EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO KURT KIPLEY
SR., FIREFIGHTER/EMT UPON HIS RETIREMENT AFTER MORE THAN
SIXTEEN (16) YEARS OF SERVICE
WHEREAS, Kurt Kipley Sr. became a volunteer with the County's Cave Spring
Volunteer Fire Department and served many years as a dedicated volunteer; and
WHEREAS, Kurt Kipley Sr. was first employed as a part-time Firefighter/EMT on
December 12, 1997, and then promoted to full time on November 1, 1998; and
WHEREAS, Kurt Kipley Sr. retired on November 1, 2014, after more than sixteen
(16) years of devoted, faithful and expert service with the County; and
WHEREAS, Mr. Kipley being an experienced firefighter provided mentoring to new
firefighters and competent service to the County; and
WHEREAS, Mr. Kipley provided compassionate care to the sick and injured as an
Emergency Medical Technician to all the patients he came in contact with; and
WHEREAS, Mr. Kipley was a well-respected fire engine pump operator and
provided knowledgeable training to countless career and volunteer personnel on the proper
technique of pump operation especially in a rural water system of pumping from a
creek/pond; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County, Virginia expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to Kurt Kipley Sr. for over sixteen (16) years of capable, loyal and
dedicated service to Roanoke County; and
Page 1 of 2
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Peters, McNamara
NAYS: None
A Y TESTE:
De rah C. Jacks
Deputy Clerk to the Board of Supervisors
Page 2 of 2
ACTION NO. A -111814-7.a
ITEM NO. 1-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
November 18, 2014
Confirmation of appointments to the Building Code Board of
Adjustments and Appeals (Fire Code Board of Appeals); Court
Community Corrections Alcohol Safety Action Program (ASAP)
Policy Board; Court Community Corrections Program Regional
Community Criminal Justice Board; Parks, Recreation and
Tourism Advisory Commission (appointed by District);
Roanoke Valley Resource Authority (At -Large)
Deborah C. Jacks
Deputy Clerk to the Board
Daniel R. O'Donnell
Interim County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals):
During the closed session held on October 28, 2014, it was the consensus of the Board to
reappoint Mr. Wilmore T. Leffell to an additional four (4) year term to expire December 12,
2018.
Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board:
During the closed session held on October 28, 2014, it was the consensus of the Board to
appoint Sheriff Charles Poff to fill the unexpired term of Michael Winston who retired on
November 1, 2014, or until a new Sheriff is elected. This term will expire June 30, 2017.
Court Community Corrections Program Regional Community Criminal Justice Board:
During the closed session held on October 28, 2014, it was the consensus of the Board to
Page 1 of 2
appoint Sheriff Charles Poff to fill the unexpired term of Michael Winston who retired on
November 1, 2014, or until a new Sheriff is elected. This term will expire June 30, 2016.
Parks, Recreation and Tourism Advisory Commission
Supervisor Charlotte Moore has recommended the appointment of Jay Glenn to fill the
unexpired term of Beth Doughty, who resigned on October 21, 2014. This appointment will
expire on June 30, 2017.
Roanoke Valley Resource Authority (At Large):
During the closed session held on October 28, 2014, it was the consensus of the Board to
reappoint Rebecca Owens to an additional four-year term, which will expire on December
31, 2018.
VOTE:
Supervisor McNamara moved to approve the staff recommendation.
Motion approved.
cc: Richard E. Burch, Jr., Chief of Fire and Rescue
Brian Simmons, Fire Marshall
Robert "Morgan" Yates, Interim Building Inspector
Charles Poff, Sheriff
Rebecca Owens, Director of Finance
Arlain Martin, Secretary, Parks Recreation and Tourism Advisory Commission
Page 2 of 2
Yes
No
Absent
Ms. Moore
®
❑
❑
Mr. Bedrosian
®
❑
❑
Mr. Church
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Richard E. Burch, Jr., Chief of Fire and Rescue
Brian Simmons, Fire Marshall
Robert "Morgan" Yates, Interim Building Inspector
Charles Poff, Sheriff
Rebecca Owens, Director of Finance
Arlain Martin, Secretary, Parks Recreation and Tourism Advisory Commission
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, NOVEMBER 18, 2014
RESOLUTION 111814-7.b REQUESTING ACCEPTANCE OF HIDDEN
FALLS DRIVE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION (VDOT) SECONDARY SYSTEM
WHEREAS, the streets described on the attached Addition Form AM -4.3, fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of
the Circuit Court of Roanoke County; and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation's Subdivision Street Requirements; and
WHEREAS, the County and the Virginia Department of Transportation have
entered into an agreement on March 9, 1999, for comprehensive stormwater detention,
which applies to this request for addition.
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form AM -4.3 to the secondary system of state highways, pursuant to §33.1-229, Code
of Virginia, and the Department's Subdivision Street Requirements, after receiving a
copy of this resolution and all outstanding fees and documents required of the
developer, whichever occurs last in time; and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right-of-way, as described, and any necessary easements for cuts, fills and drainage;
and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
Page 1 of 2
forwarded to the Residency Administrator for the Virginia Department of Transportation.
On motion of Supervisor McNamara to adopt the resolution, and carried
by the following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A CQPY TESTE:
Deborah C. Jacks
Deputy Clerk to th Board of Supervisors
cc: Arnold Covey, Director, Department of Community Development
Tarek Moneir, Deputy Director of Development Services
Virginia Department of Transportation
Page 2 of 2
-------------------------------------- In -the -County -of Roanoke ---------------------------------------
By resolution of the governing body adopted November 18, 2014
The following MOT Form AM -4.3 is hereby attached and incorpor�ft as part of the gov ing body's resolution for
changes in the secondary system ofstate highways.
A Copy Testee Signed (County
Report of Changes in the Secondary System of State*Iighways
Project/Subdivision Spring Hollow Estates
Type Change to the Secondary System of State Highways: Addition
The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions
cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as
required, is hereby guaranteed:
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
♦ Hidden Falls Drive, State Route Number 1357
Old Route Number: 0
--------------------------------------------
• From: Int Route 649
To: End Cul-de-sac, a distance of: 0.59 miles.
Recordation Reference: Instr #2005-2112
Right of Way width (feet) = 50
VDOT Form AM -4.3 (4./20/2007) Maintenance Division
Date of Resolution: November 18, 2014 Page 1 of 1
4 J11'�
.Wz---
NLYNI TY AW.4P
.v rs
NORTH
r !
4tiA►
r
• 17�yG
MOM
e
F
i
PROPOSED ADDITION(S) SHOWN IN BLUE
DESCRIPTION
LENGTH
ROW
WIDTH
SERVICES
As listed in the AM 4.3
Miles
Feet
Feet
Houses
Hidden Falls Drive; From: Int. of Route 649
(Dry Hollow Road.), To: the end of its cul-de-
sac
0.59
50
22
12
ROANOKE COUNTY ACCEPTANCE OF HIDDEN FALLS DRIVE INTO THE
DEPARTMENT OF VIRGINIA DEPARTMENT OF TRANSPORTATION
COMMUNITY DEVLOPMENT SCONDARY SYSTEM
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 18, 2014
RESOLUTION 111814-7 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for November 18,
2014, designated as Item I - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 4
inclusive, as follows:
1. Approval of minutes — September 23, 2014; October 7, 2014
2. Confirmation of appointments to the Building Code Board of Adjustments and
Appeals (Fire Code Board of Appeals); Court Community Corrections Alcohol
Safety Action Program (ASAP) Policy Board; Court Community Corrections
Program Regional Community Criminal Justice Board; Parks, Recreation and
Tourism Advisory Commission (appointed by District); Roanoke Valley Resource
Authority (At -Large)
3. Resolution requesting acceptance of Hidden Falls Drive into the Virginia
Department of Transportation (VDOT) Secondary System
4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Michael G. Winston, Sheriff, upon his retirement after more than forty-
four (44) years of service
5. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Kurt P. Kipley, Sr., Firefighter/EMT, upon his retirement after more
than sixteen (16) years of service.
Page 1 of 2
On motion of Supervisor McNamara to adopt the resolution, and carried by
the following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 18, 2014
RESOLUTION 111814-7.c EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO MICHAEL G.
WINSTON, SHERIFF, UPON HIS RETIREMENT AFTER MORE THAN
FORTY-FOUR (44) YEARS OF SERVICE
WHEREAS, Sheriff Winston retired on October 31, 2014, after forty-four (44) years
and one (1) month of exemplary service to the Roanoke County; and
and
and
WHEREAS, Sheriff Winston was employed by Roanoke County on October 1, 1970;
WHEREAS, Sheriff Winston was assigned to the jail and later transferred to patrol;
WHEREAS, Sheriff Winston quickly moved through the ranks to corporal and then
to sergeant; and
WHEREAS, Sheriff Winston attended special training in firearms instruction and
built the first official firing range for Roanoke County; and
WHEREAS, Sheriff Winston attended FBI SWAT training and established the first
SWAT team for the Sheriff's Office and managed the team for 10 years; and
WHEREAS, Sheriff Winston was promoted to the rank of lieutenant in 1984 and was
assigned to the criminal investigations division; and
and
WHEREAS, Sheriff Winston was transferred to the patrol division in 1987; and
WHEREAS, Sheriff Winston was promoted to first lieutenant and assigned to patrol;
WHEREAS, Sheriff Winston joined the newly created Roanoke County Police
Department in 1990, as a first lieutenant; and
Page 1 of 2
WHEREAS, Sheriff Winston returned to the Sheriff's Office as the chief deputy
sheriff; and
WHEREAS, Sheriff Winston served in this position until he was appointed to serve
the remainder of Sheriff Gerald Holt's term in 2010.
WHEREAS, Sheriff Winston was elected in a special election; and
WHEREAS, Sheriff Winston was elected to a full term in 2011; and
WHEREAS, Sheriff Winston has helped build the very foundation that has made the
Sheriff's Office successful.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to MICHAEL G. WINSTON for more that forty-four (44) years of capable, loyal and
exemplary service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Peters, McNamara
NAYS: None
A COPYiTESTE:
Deborah C. Jacks `V
Deputy Clerk to the Board of Supervisors
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 18, 2014
RESOLUTION 111814-8 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor McNamara to adopt the resolution, and carried by
the following recorded vote:
AYES: Supervisors Moore, Church, Peters, McNamara
NAYS: None
F-11
Deborah C. Jacks'
Deputy Clerk to theoard of Supervisors
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 18, 2014
ORDINANCE 111814-9 ACCEPTING AND APPROPRIATING A
CONTRIBUTION IN THE AMOUNT OF $5,455 FROM THE TOWN OF
VINTON TO FIRE AND RESCUE OCA 487700 FOR THE TOWN OF
VINTON'S FOUR PERCENT (4%) SHARE OF FUNDING TO
COMPLETE AGREED UPON CAPITAL PROJECTS TOTALING
$136,364 AT THE ROANOKE VALLEY REGIONAL FIRE/EMS
TRAINING CENTER
WHEREAS, the Roanoke Valley Regional Fire/EMS Training Center is jointly
operated on funding contributed by Roanoke County, Roanoke City, City of Salem and
the Town of Vinton on a percentage basis; and
WHEREAS, the facility is in need of capital maintenance and equipment
replacements totaling $136,364; and
WHEREAS, the Town of Vinton's four percent (4%) share is $5,455; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on October 28, 2014, and the
second reading was held on November 18, 2014.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
1. That the sum of $5,455 is hereby accepted and appropriated from the
Town of Vinton to the Fire and Rescue Department OCA 487700; and
2. That this ordinance shall take effect from and after the date of adoption.
Page 1 of 2
On motion of Supervisor Peters to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A COPY TESTE:
Deborah C. Jacks '
Deputy Clerk to the oard of Supervisors
cc: Richard E. Burch, Jr., Chief of Fire and Rescue
W. Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, NOVEMBER 18, 2014
ORDINANCE 111814-10 TO REZONE APPROXIMATELY 4.64 ACRES TO
REMOVE PROFFERED CONDITIONS FROM PROPERTY ZONED C-1 CS,
LOW INTENSITY COMMERCIAL, DISTRICT WITH CONDITIONS AND
SPECIAL USE PERMIT AND C -1C, LOW INTENSITY COMMERCIAL,
DISTRICT WITH CONDITIONS TO CONSTRUCT ADDITIONAL PARKING
FOR RELIGIOUS ASSEMBLY USE LOCATED NEAR THE 5000 BLOCK
OF CLOVERDALE ROAD, HOLLINS MAGISTERIAL DISTRICT, UPON
APPLICATION OF BONSACK BAPTIST CHURCH AND UNION FIRST
MARKET BANK
WHEREAS, the first reading of this ordinance was held on October 28, 2014, and
the second reading and public hearing were held November 18, 2014; and
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on November 3, 2014; and
WHEREAS, legal notice and advertisement has been provided as required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
1. That the zoning classification of a certain tract of real estate containing
approximately 4.64 acres located in the 5000 block of Cloverdale Road (Tax Map No.
040.01-01-11.0000, 12.0000, 13.0000, and 21.0000) in the Hollins Magisterial District, is
hereby changed from the zoning classification of Low Intensity Commercial District with
Conditions, C-1 CS, and Low Intensity Commercial District with Conditions, C-1 C, to the
zoning classification of Low Intensity Commercial District, C-1.
2. That this action is taken upon the application of Bonsack Baptist Church and
First Union Market Bank.
3. That by Ordinance 102709-6 the owner of the property voluntarily proffered in
Page 1 of 3
writing the following conditions which the Board of Supervisors of Roanoke County,
Virginia, accepted and which are HEREBY REMOVED:
a) Substantial conformance with the "StellarOne Bank", Exhibit `A'
Conceptual Masterplan, prepared by Balzer and Associates, Inc.,
dated 08/07/09, and amended 09/16/09, for Future Tract `A' and
substantial conformance for access provided on Future Tract `B'.
b) The architecture of the building will be constructed on Tract `A' will be
in substantial conformance with Exhibit `B', dated 08/06/09.
c) Any freestanding signage shall be restricted to monument signage for
the future use on Future Tract `B'. This proffer, however, will not
prohibit the incorporation of the electronic readerboard into a
freestanding monument sign.
4. That said real estate is more fully described as follows:
4.64 acres located in the 5000 block of Cloverdale Road (Tax Map No.
040.01-01-11.0000, 12.0000, 13.0000, and 21.0000) in the Hollins
Magisterial District
5. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to
amend the zoning district map to reflect the change in zoning classification authorized by
this ordinance.
On motion of Supervisor Bedrosian to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, McNamara
NAYS: None
ABSTAIN: Supervisor Peters
Page 2 of 3
A COPY TESTE:
Deborah C. Jacks'
Deputy Clerk to the and of Supervisors
cc: Arnold Covey, Director of Community Development
Philip Thompson, Deputy Director of Planning
Tarek Moneir, Deputy Director of Development
Billy Driver, Director of Real Estate Valuation
Paul Mahoney, County Attorney
John Murphy, Zoning Administrator
Page 3 of 3
o _ 11INI01i.LLN10o 3NONVOa el Q 8
� $ a n a L�Ialsfa SNI
E q 3�sg 9€ a g o b N71da31SHW 1d30N00 z g o Z=
NNd8 3NO »V-P31S o e p u o
X
1 \ I I I
15
1 s33ssnai x ani wras xrisaoe e/u I V I`�
lv4rr� "s�iai ! � ao
1
1
�X
1
e "d4 le¢ `` I �\ IIS I Y �W III II fi'3PJ I ILII
dl �II I' I I
I ,I
I �•,8 � �v � �.� �� � �� I � I I I II �� � � � i Qa � 1 � f i I
wo II 1 i
� I
tsg s� Nil � � II / � ':�� o�oH
I
Wnev >Fs m4� Lll;
I �
e I=
l m&rc/ i I/ i/% // IIfl iI 32 UW
I I r ' Irl l J�i i l r Ii 711 I��I8{ni i e0# Q
C
Jill. it
C -)
i
1
�
I
li � / / ' r T �' � I I i ` � ti' Ii,'I � � �� 1 � • I �� pl I�
>r15Gals oi��
/��
lljl
i y wll �IJill
/r .i /l � i i r / i r i r/ � � ui 1a8 11 wmooa o1 �� l � �Q Ilr i l(a(I�II� I{IddI.+ I (I � � ����� i•I.IIti 1'q.1Ii1Xi111-1 1 1I1 � ailry �� oIJ Y
I
�r/�. 11 1"ob �I„w,�"Illl�nA'Ijl kf) ��:I � III II✓ „�I JJ 11= w� I i��il
PIl l � on�ar it rc y (� 0
ELL
I
3vi7 --o `......i.^Illflli `Ji O
gg
aA'-'I•II{��� I�It9)� �II 1 �,_ r P6 III j I �II �ij A✓
jilII
�i - � - - ^i n' Z �i r2� �� vn •unai v amaiia�es ew a/x � I � � �� I I 1 i 1 II Ili I � i � II i
r / �w / I oou-to-loaw Jrvi � 1 I I I I I I
i
3 3� '� �7 a�
j\ l \
� /rbeu�.0 weer--�yp 11 I\
ed
\� �\�30�. •3o F/5599. �PIP11 1--`—_____ drcrc'a' �� _ u�w EJ¢��
moo
- W W =off �LL�o4
---------
zili
�6s66o
W9 go
--- -_-_--- -----
_- §YSoo 006
_ry
ve _A _ _
In w
----------------
r, xx
wo �
1
A
N -I