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HomeMy WebLinkAbout2/10/2015 - RegularRoanoke County Board of Supervisors February 10, 2015 INVOCATION: Reverend Kathryn F. Budzik Gogginsville United Methodist Church PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: "Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board." Page 1 of 5 Roanoke County Board of Supervisors Agenda February 10, 2015 Good afternoon and welcome to our meeting for February 10, 2015. Regular meetings are held on the second and fourth Tuesday at 3-00 p.m. Public hearings are held at 7-00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7-00 p.m. and on Saturday at 4-00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County's website at www.RoanokeCountyVA.gov. Our meetings are closed -ca ptio ned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES (3-00 p.m.) 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1 Recognition of the Sheriff's Office for receiving their re -accreditation status with Virginia Law Enforcement Professional Standards Commission (VLEPSC) accreditation (Charles 1. Poff, Jr., Sheriff) 2. Recognition of the Roanoke County Police Department for traffic safety awards (Howard B. Hall, Chief of Police) D. BRIEFINGS E. NEW BUSINESS 1. Resolution authorizing the execution of certain documents in connection with certain General Obligation School Bonds previously purchased by the Virginia Public School Authority(Rebecca Owens, Director of Finance) Page 2 of 5 2. Resolution approving a Sublease/License at NTELOS Communication Facility at the Hollins Fire Station (Anne Marie Green, Director of General Services) F. FIRST READING OF ORDINANCES 1. Ordinance accepting and appropriating $37,500 from the Virginia Department of Education to Roanoke County Public Schools for the 2014-2015 National Board Certification Bonus Award (Rebecca Owens, Director of Finance) 2. Ordinance accepting and appropriating a Stormwater Management (SWM) Program fee in the amount of $95,386 from the Department of Environmental Quality to the Department of Community Development's minor capital National Pollutant Discharge Elimination System (NPDES) account for stormwater permit fees collected from local projects prior to July 1, 2014 (Tarek Moneir, Deputy Director of Development Services) 3. Ordinance approving the sale of the 419 Library property to Kissito Pace of Roanoke, Inc. and authorizing the execution of a contract of sale (Jill Loope, Director of Economic Development; Paul M. Mahoney, County Attorney) G. PUBLIC HEARING 1. Public hearing to receive citizen comments regarding proposed amendments to the fiscal year 2014-2015 budget in accordance with Section 15.2-2507, Code of Virginia (W. Brent Robertson, Director of Management and Budget) H. SECOND READING OF ORDINANCES Ordinance accepting and appropriating grant funds in the amount of $2,990,760 from the Federal Regional Surface Transportation Program to the Department of Parks, Recreation and Tourism for fiscal years 2014 and 2015 for the West Roanoke River Greenway (Doug Blount, Director of Parks, Recreation and Tourism-, Lindsay Blankenship, Greenway Planner) 2. Ordinance accepting and appropriating grant funds in the amount of $5,857,840 from the Federal Regional Surface Transportation Program for fiscal years 2014, 2016, and 2017 to the Department of Parks, Recreation and Tourism (Doug Blount, Director of Parks, Recreation and Tourism-, Lindsay Blankenship, Greenway Planner) 3. Ordinance accepting and appropriating grant funds in the amount of $200,000 from the Virginia Department of Transportation for fiscal year 2013-2014 MAP -21 Transportation Alternatives Program for fiscal year 2014 and $50,000 of local matching funds to the Department of Parks, Recreation and Tourism for the East Roanoke River Greenway (Doug Blount, Director of Page 3 of 5 Parks, Recreation and Tourism-, Lindsay Blankenship, Greenway Planner) APPOINTMENTS 1. Capital Improvement Program (CIP) Review Committee (appointed by District) 2. Economic Development Authority (appointed by District) 3. Parks, Recreation and Tourism Advisory Commission (appointed by District) J. CONSENTAGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes — December 9, 2014 2. Request to accept and allocate funds in the amount of $1,150 to the Roanoke County Police Department for the Project Lifesaver Program 3. Request to accept and allocate grant funds in the amount of $6,753.50 from the Virginia Office of Emergency Medical Services to the Fire and Rescue Department and authorize $6,753.50 of local matching funds for the purchase of a Physio Lucas 2 Mechanical CPR Device for use on cardiac arrest patients 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Patrick C. Buchanan, J r., Senior Assistant Commonwealth's Attorney, upon his retirement after more than eighteen (18) years of service 5. Confirmation of appointments to the Capital Improvement Program (CIP)(appointed by District) Community Policy and Management Team, Roanoke Broadband Authority, Roanoke Valley Alleghany Regional Commission, Roanoke Valley Convention and Visitors Bureau Board of Directors, South Peak Community Development Authority and the Western Virginia Regional Industrial Facility Authority K. CITIZENS'COMMENTS AND COMMUNICATIONS Page 4 of 5 L. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Outstanding Debt M. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Joseph B. "Butch" Church 2. Joseph P. McNamara 3. Charlotte A. Moore 4. Al Bedrosian 5. P. Jason Peters N. WORK SESSIONS 1. Work session to discuss budget development for fiscal year 2015/2016 to review year-to-date revenue projections and discuss fees and fee structure (W. Brent Robertson, Director of Management and Budget) 0. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2.3711.A.1 namely discussion, consideration or interviews of prospective candidates for appointment to the Roanoke Regional Airport Commission 2. Section 2.2.371 1.A.5 namely discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business's or industry's interest in locating or expanding its facilities in the County P. CERTIFICATION RESOLUTION Q. ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO. C-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 10, 2014 AGENDA ITEM: Recognition of the Sheriff's Office for receiving their re- accreditation status with Virginia Law Enforcement Professional Standards Commission (VLEPSC) accreditation SUBMITTED BY: APPROVED BY: Charles 1. Poff, Jr. Sheriff Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Auditors from the Virginia Law Enforcement and Professional Standards Commission conducted an on-site assessment of the Sheriff's Office on December 1-3, 2014. During the assessment, the audit team inspected equipment, examined records, reviewed policy and procedures, observed court activities, court security and the service of civil process. The audit team found the Sheriff's Office in compliance with all one hundred and ninety-two (192) standards that pertained to its operation. On December 18, 2014, the Sheriff's Office appeared before the VLEPSC Board consisting of nine (9) Virginia Chiefs and Sheriffs and was awarded accreditation. This was the second (2nd) accreditation by the Sheriff's Office. The Sheriff's Office joins ninety-two (92) other law enforcement agencies in Virginia that have been awarded VLEPSC accreditation. VLEPS Commission Members Chief Gary Roche and City of Salem Sheriff Ric Atkins are here to present the award to the Sheriff's Office. Page 1 of 1 ACTION NO. ITEM NO. C-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 10, 2015 AGENDA ITEM: Recognition of the Roanoke County Police Department for traffic safety awards SUBMITTED BY: Howard B. Hall Chief of Police APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: During 2014, the Police Department received several state and national awards for its efforts towards promoting traffic safety. Each year, the Department participates in the National Law Enforcement Challenge and the Virginia Law Enforcement Challenge. These are sponsored by the International Association of Chiefs of Police and the Virginia Association of Chiefs of Police, respectively. The Challenge is designed to promote excellent and innovative traffic safety programs amongst law enforcement agencies and provides annual recognition to those judged to be the best. Applicants must providedetailed information regarding theiractivities and outcomes for speeding, impaired driving, occupant protection and a local issue chosen by the agency. The Roanoke County Police Department received the following awards: National Law Enforcement Challenge- First place in category Virginia Law Enforcement Challenge- First place in category Additionally, the Department received the Commonwealth Award from the Virginia Law Enforcement Challenge for the best overall traffic safety program in Virginia. Each year, the Virginia Highway Safety Office sponsors the "Click It orTicket" Program and awards agencies that excel in the effort to promote occupant protection. In 2014, the Roanoke County Police Department received "Click It or Ticket" awards for highest seat Page 1 of 2 belt use rate and most improved seat belt use rate. These awards are the result of the hard work and dedication of the entire Police Department as well as partners from around the Roanoke Valley. These efforts contribute significantly to keeping roadways safe for all citizens. Page 2 of 2 ACTION NO. ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 10, 2015 AGENDA ITEM: Resolution authorizing the execution of certain documents in connection with certain General Obligation School Bonds previously purchased by the Virginia Public School Authority SUBMITTED BY: APPROVED BY: Rebecca Owens Director of Finance Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Public School Authority (VPSA) was created by the General Assembly to issue revenue bonds and to use these proceeds to purchase or refinance bonds issued by local governments to finance capital projects for public schools. VPSA pledges to the payment of its bonds the school bonds it purchases from local governments. Local school bonds issued by counties and sold to the VPSA are not subject to the referendum requirement of the Virginia Constitution. The County of Roanoke has historically financed major School construction and renovation projects through the issuance of Virginia Public School Authority (VPSA) bonds, which are managed by the Virginia Department of the Treasury. Periodically, the Treasury has these bonds evaluated for the purpose of identifying the feasibility of refunding certain bond issues and reducing overall interest/financing costs based on current market conditions. The County and Schools were notified that the VPSA bonds issued in 2007 and 2009 were subject to refunding in a planned 2015 Refunding Bond and would be considered along with other school bonds issued by VPSA. Page 1 of 3 The 2007 Bonds were originally issued for the renovation of Northside High School for $14.9 million with annual installments of $745,000 through July 2027 and interest at 4.4% to 5.1 %. The 2009 Bonds were originally issued for the renovation of Cave Spring Elementary, Green Valley Elementary, Mt. Pleasant, William Byrd and a new Mason's Cove Elementary for $43.8 million with annual installments of approximately $2.2 million and interest at 4.0% to 5.0%. The 2015 VPSA Refunding Bonds were priced on February 3, 2015, and achieved savings of approximately $2.7 million. In order to receive the savings, the County is required to approve the attached resolution which authorizes the execution of certain documents in connection with the refunding of the bonds. The School Board is expected to approve the associated documents at their meeting on February 12, 2015. FISCAL IMPACT: The savings generated from the refunding for the 2007 and 2009 bonds are as follows - Date 2007 2009 Grand Total 8/1/2015 41,186.25 8/1/2016 54,612.50 8/1/2017 54,612.50 8/1/2018 84,612.50 8/1/2019 83,812.50 8/1/2020 84,562.50 8/1/2021 84,912.50 8/1/2022 86,662.50 8/1/2023 88,750.00 8/1/2024 85,250.00 8/1/2025 86,750.00 8/1/2026 88,000.00 8/1/2027 84,000.00 8/1/2028 - 8/1/2029 228,275.00 Total $ 1,007,723.75 62,281.81 103,468.06 57,212.50 111,825.00 57,212.50 111,825.00 57,212.50 141,825.00 57,212.50 141,025.00 137,212.50 221,775.00 142,112.50 227,025.00 141,612.50 228,275.00 140,862.50 229,612.50 139,862.50 225,112.50 138,612.50 225,362.50 139,012.50 227,012.50 138,262.50 222,262.50 138,687.50 138,687.50 138,187.50 138,187.50 $ 1,685,556.81 $ 2,693,280.56 Savings achieved as a result of the 2015 VPSA Refunding totals $2,693,280.56. The locality will continue to be responsible for making its debt service payments on the Local School Bond in accordance with the original amortization schedule and VPSA will cause the Refunding Credit to be returned (by wire) on or after August 1 each applicable year, provided the Locality's debt service payment has been received. The refund will be shared equally between the County and Schools and appropriated each year during the budget process based on the prioritized needs of the governing body. Page 2 of 3 STAFF RECOMMENDATION: Staff recommends authorizing the County Administrator or his designee to execute the necessary documents in connection with the 2015 Virginia Public School Authority bond refunding. Page 3 of 3 CERTIFICATE OF REFUNDING OF LOCAL SCHOOL BOND The undersigned representative of the School Board of the County of Roanoke, Virginia (the "School Board"), and the undersigned representative of the County of Roanoke, Virginia (the "Issuer"), each hereby certify on behalf of the School Board and the Issuer, respectively, the following to the Virginia Public School Authority ("VPSA"): I . The School Board and the Issuer acknowledge that each provided to VPSA a Use of Proceeds Certificate dated November 8, 2007 (the "Original Use of Proceeds Certificate") in connection with the issuance of certain local school general obligation bond of the Issuer described therein (the "Local Bond"). A copy of the Original Use of Proceeds Certificate is attached as Schedule 1. 2. As set forth in the Original Use of Proceeds Certificate, VPSA purchased the Local Bond with the proceeds of certain bonds of VPSA described therein (the "VPSA Bonds"). 3. VPSA informed the School Board and the Issuer that on February 17, 2015 VPSA will issue its School Financing Refunding Bonds (1997 Resolution) Series 2015A (the "VPSA Refunding Bonds") in part for the purpose of refunding a portion of the VPSA Bonds for debt service savings, and the School Board and the Issuer understand that as a condition of realizing the debt service savings allocable to the Local Bond, VPSA is requiring that the School Board and the Issuer provide this Certificate. 4. The schedule of refunding credits for the Local Bond, which has been prepared by VPSA, is attached as.Schedule 2. 5. The School Board and the Issuer acknowledge that the Local Bond was issued as tax-exempt bond and that the refunding of the VPSA Bonds causes a "reissuance" for federal income tax purposes of the Local Bond. The School Board and the Issuer further acknowledge that (i) VPSA is not requiring that the Local Bond continue to be treated as tax-exempt obligations for federal income tax purposes after February 17, 2015, (ii) VPSA is requiring that the Local Bond not be considered a "private activity bond" within the meaning of Section 141 of the Internal Revenue Code of 1986, as amended and (iii) in order for the Local Bond to satisfy VPSA's requirement in (ii), the School Board and the Issuer must continue to comply with the requirements of the Original Use of Proceeds Certificate, as modified by this Certificate. 6. The School Board and the Issuer hereby represent that except as set forth in this Certificate and except to the extent that they relate to an earlier date, the representations and warranties of the School Board and the Issuer contained in the Original Use of Proceeds Certificate are true and correct as of the date hereof. 7. The Local Bond financed the costs of the projects described on Schedule 3 (the "Project"). 8. The School Board and the Issuer expended all of the proceeds of the Bonds on costs associated with the Project or costs of issuance related to the Local Bond on or before 63596493.2 9. The Project is operational and used by the School Board and the Issuer for public school purposes and for no other purpose. 10. Neither the School Board nor the Issuer has any plans to close or lease, sell or otherwise dispose of the Project or any part thereof. 11. Neither the School Board nor the Issuer has entered into any arrangement regarding the ownership, use or operation of the Project, and no third party owns, uses (for example, under a lease), or operates (for example, through a management agreement) the Project or any part thereof. 12. The School Board and the Issuer acknowledge that the certifications, representations, warranties, and agreements contained in this Certificate will be relied upon by (i) the Treasurer and Secretary and the Assistant Treasurer and Secretary of VPSA in executing the tax certificate and Form 8038-G with respect to the VPSA Refunding Bonds and (ii) VPSA's Bond Counsel in rendering its opinion that interest on the bonds that refunded the VPSA Bonds is excludable from gross income for federal income tax purposes. Reliance for such purposes is authorized. 13 The School Board and the Issuer shall provide VPSA with any information within the School Board's or Issuer's possession or control, as the case may be, pertaining to the amount, expenditure, and investment of the proceeds of the Local Bond or the ownership, use and operation of the Project as may be requested in writing by VPSA, within 10 days of the date of mailing such request. [Signature page follows] -2- IN WITNESS WHEREOF, the School Board and the Issuer each has caused a duly authorized representative to sign this Certificate as of the date above first written. Dated: February _, 2015 SCHOOL BOARD OF THE COUNTY OF ROANOKE, VIRGINIA 0 Print Name: Title: COUNTY OF ROANOKE, VIRGINIA 0 Print Name: Title: [Signature page to Certificate of a Refunding of Local School Bond] SCHEDULEI Original Use of Proceeds Certificate SCHEDULE2 Schedule of Refunding Credits (To be provided by VPSA upon return of the signed Certificate and satisfaction of any requirements) SCHEDULE3 Description of the Project Renovation of Northside High School CERTIFICATE OF REFUNDING OF LOCAL SCHOOL BOND The undersigned representative of the School Board of the County of Roanoke, Virginia (the "School Board"), and the undersigned representative of the County of Roanoke, Virginia (the "Issuer"), each hereby certify on behalf of the School Board and the Issuer, respectively, the following to the Virginia Public School Authority ("VPSA"): I . The School Board and the Issuer acknowledge that each provided to VPSA a Use of Proceeds Certificate dated May 7, 2009 (the "Original Use of Proceeds Certificate") in connection with the issuance of certain local school general obligation bond of the Issuer described therein (the "Local Bond"). A copy of the Original Use of Proceeds Certificate is attached as Schedule 1. 2. As set forth in the Original Use of Proceeds Certificate, VPSA purchased the Local Bond with the proceeds of certain bonds of VPSA described therein (the "VPSA Bonds"). 3. VPSA informed the School Board and the Issuer that on February 17, 2015 VPSA will issue its School Financing Refunding Bonds (1997 Resolution) Series 2015A (the "VPSA Refunding Bonds") in part for the purpose of refunding a portion of the VPSA Bonds for debt service savings, and the School Board and the Issuer understand that as a condition of realizing the debt service savings allocable to the Local Bond, VPSA is requiring that the School Board and the Issuer provide this Certificate. 4. The schedule of refunding credits for the Local Bond, which has been prepared by VPSA, is attached as.Schedule 2. 5. The School Board and the Issuer acknowledge that the Local Bond was issued as tax-exempt bond and that the refunding of the VPSA Bonds causes a "reissuance" for federal income tax purposes of the Local Bond. The School Board and the Issuer further acknowledge that (i) VPSA is not requiring that the Local Bond continue to be treated as tax-exempt obligations for federal income tax purposes after February 17, 2015, (ii) VPSA is requiring that the Local Bond not be considered a "private activity bond" within the meaning of Section 141 of the Internal Revenue Code of 1986, as amended and (iii) in order for the Local Bond to satisfy VPSA's requirement in (ii), the School Board and the Issuer must continue to comply with the requirements of the Original Use of Proceeds Certificate, as modified by this Certificate. 6. The School Board and the Issuer hereby represent that except as set forth in this Certificate and except to the extent that they relate to an earlier date, the representations and warranties of the School Board and the Issuer contained in the Original Use of Proceeds Certificate are true and correct as of the date hereof. 7. The Local Bond financed the costs of the projects described on Schedule 3 (the "Project"). 8. The School Board and the Issuer expended all of the proceeds of the Bonds on costs associated with the Project or costs of issuance related to the Local Bond on or before 63596493.2 9. The Project is operational and used by the School Board and the Issuer for public school purposes and for no other purpose. 10. Neither the School Board nor the Issuer has any plans to close or lease, sell or otherwise dispose of the Project or any part thereof. 11. Neither the School Board nor the Issuer has entered into any arrangement regarding the ownership, use or operation of the Project, and no third party owns, uses (for example, under a lease), or operates (for example, through a management agreement) the Project or any part thereof. 12. The School Board and the Issuer acknowledge that the certifications, representations, warranties, and agreements contained in this Certificate will be relied upon by (i) the Treasurer and Secretary and the Assistant Treasurer and Secretary of VPSA in executing the tax certificate and Form 8038-G with respect to the VPSA Refunding Bonds and (ii) VPSA's Bond Counsel in rendering its opinion that interest on the bonds that refunded the VPSA Bonds is excludable from gross income for federal income tax purposes. Reliance for such purposes is authorized. 13 The School Board and the Issuer shall provide VPSA with any information within the School Board's or Issuer's possession or control, as the case may be, pertaining to the amount, expenditure, and investment of the proceeds of the Local Bond or the ownership, use and operation of the Project as may be requested in writing by VPSA, within 10 days of the date of mailing such request. [Signature page follows] -2- IN WITNESS WHEREOF, the School Board and the Issuer each has caused a duly authorized representative to sign this Certificate as of the date above first written. Dated: February _, 2015 SCHOOL BOARD OF THE COUNTY OF ROANOKE, VIRGINIA 0 Print Name: Title: COUNTY OF ROANOKE, VIRGINIA 0 Print Name: Title: [Signature page to Certificate of a Refunding of Local School Bond] SCHEDULEI Original Use of Proceeds Certificate SCHEDULE2 Schedule of Refunding Credits (To be provided by VPSA upon return of the signed Certificate and satisfaction of any requirements) SCHEDULE3 Description of the Project Renovation of Cave Spring Elementary, Green Valley Elementary, and Mount Pleasant Elementary, William Byrd High Construction of new Mason's Cove Elementary AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 2015 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA AUTHORIZING THE EXECUTION OF CERTAIN DOCUMENTS IN CONNECTION WITH CERTAIN GENERAL OBLIGATION SCHOOL BONDS PREVIOUSLY PURCHASED BY THE VIRGINIA PUBLIC SCHOOL AUTHORITY WHEREAS, the County of Roanoke, Virginia (the "County") previously issued its General Obligation School Bond, Series 2007 (the "2007 Local Bond") to finance certain capital projects for public school purposes, which was purchased by the Virginia Public School Authority ("VPSA") with a portion of the proceeds of VPSA's School Financing Bonds (1997 Resolution), Series 2007B (the "2007 VPSA Bonds"); and WHEREAS, the County previously issued its General Obligation School Bond, Series 2009 (the "2009 Local Bond" and, together with the 2007 Local Bond, the "Local Bonds") to finance certain capital projects for public school purposes, which was purchased by VPSA with a portion of the proceeds of VPSA's School Financing Bonds (1997 Resolution), Series 2009B (the "2009 VPSA Bonds"); and WHEREAS, VPSA has notified the County that (i) VPSA is issuing its School Financing Refunding Bonds (1997 Resolution), Series 2015A to refund a portion of the 2007 VPSA Bonds and the 2009 VPSA Bonds (the "Refunded VPSA Bonds") for debt service savings and (ii) VPSA will allocate the debt service savings achieved as a result of such refunding to the local school bonds purchased with the Refunded VPSA Bonds, including a portion of the Local Bonds (the "County's Refunded Local Bonds"); and WHEREAS, VPSA has notified the County that the County will receive its allocable share of the savings achieved over the remaining amortization period of the County's Refunded Local Bonds through an annual credit (the "Refunding Credit"), Page 1 of 2 which will be paid to the County on or after August 1 of each applicable year, provided the County's debt service payments on the Local Bonds have been received; and WHEREAS, in order to receive the Refunding Credit, VPSA requires that the County and the School Board of the County execute a Certificate of Refunding of Local School Bond (the "Refunding Certificate") in a form substantially similar to the Certificate of Refunding of Local School Bond on file with the County's Director of Finance-, and WHEREAS, the Board of Supervisors of the County (the "Board") desires to authorize the execution and delivery of the Refunding Certificate and the performance of such other actions required by VPSA in order to receive the Refunding Credit. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1 . The Board authorizes and directs the County Administrator and the Director of Finance, or either of them, and such officers and agents of the County as either of them may designate to execute and deliver the Refunding Certificate and to take such other actions and to sign such other documents as required by VPSA in order to receive the Refund Credit and all such actions previously taken are ratified and confirmed. 2. This Resolution shall take effect immediately. Page 2 of 2 ACTION NO. ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: February 10, 2015 Resolution approving a Sublease/License at NTELOS Communication Facility at the Hollins Fire Station Anne Marie Green Director of General Services Thomas G. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: NTELOS wireless has leased space at the Hollins Fire Station since November 2004 for a wireless cell site, which includes a tower, cabinets and related equipment. Lumos Networks, formerly a part of NTELOS, owns one (1) of the pieces of equipment at the site. NTELOS is subleasing a portion of the compound to Lumos for that equipment. Underthe terms of the lease, NTELOS needs permission from the County to sublease, and such permission shall not be unreasonably withheld. NTELOS is not charging Lumos Networks for the space, so there is no associated income from this transaction. By Ordinance #102604-7, the Board approved this lease agreement with NTELOS. Paragraph 3 of this ordinance provides as follows: "That subleases of tower and equipment space to third party entities by NTELOS, with 20% of the rental to be paid to the County, shall be subject to approval by the Board through resolution." The attached resolution is consistent with this ordinance. FISCAL IMPACT: There is no fiscal impact associated with this approval. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 PTeles January16,2015 The Board of Supervisors of Roanoke County, Virginia Attn: County Administrator P.O. Box 29800 Roanoke, VA 24018 1150 Shenandoah Village Drive Waynesboro, VA 22980 Phone (540) 946-3500 Fax (540) 943-5001 RE: Roanoke County Consent for Sublease/License at NTELOS Communication Facility (Lumos Networks) 7401 Barrens Road, Roanoke, VA — Hollins Fire Station Tower Dear Sir/Madam; In accordance with Section 14 Assignment; Sublease; License of the Option and Lease Agreement (the "Lease") dated November 11, 2004 between Virginia PCS Alliance, L.C. d/b/a NTELOS (-NTELOS-) and The Board of Supervisors of Roanoke County, Virginia ("Roanoke County"), NTELOS is requesting Roanoke County's consent for Lumos Networks Inc., its successor and assigns, ("Lumos") to use a portion of the Site (as defined in the Lease) to provide services including voice, video and data and other telecommunications, cable, and information services to NTELOS and/or other tenants at the Site, and others. Per Section 14 of the Option and Lease Agreement, NTELOS must receive consent from Roanoke County to sublease/License the Site, which shall not be unreasonably withheld, delayed or conditioned. In addition, Roanoke County hereby irrevocably waives NTELOS' obligation under the Lease to require Lumos to pay any rent relating to such license to NTELOS or NTELOS' successors and assigns. Please sign your consent at the bottom of this letter and return it to my attention at the above address. If you have any questions or concerns, please feel free to contact me at 540-241-5060 or by email at wilmerigntelos.com. Thank you for your cooperation in this matter. Page The Board nfSupervisors ofRoanoke County, Virginia January l6,2O1S Sincerely,� q'�� W, -,L JeAie Wilmer NTELOS Sr. Site Acquisition Specialist (54U)941-422Ux3O73Office (540)241-506OPCS CC: County of Roanoke, VA Attn: Director of General Services 121GKessler Mill Road Salem, VA 24153 County ofRoanoke, VA At n: County Attorney P.O.Box 28800 Roanoke, VA 24018 The Virginia PC3/U|iano,L1.d/6/aNTELOShaspennissionto proceed with the aforementioned sublease/license with Lumos Networks, Inc. Signature Printed Name and Title Ig fit a X9 gill LZJ Ix ou Ell ui I I �:. 1 1 1 I— , fi-, � 1 2 18 1 0 - z 13- PO C) "A i Id 1- .4 1 14 161AA e. C9 i4 9 4 X Ul �- i co 2z _N_ 01 z PIP x X.; :t x x Ar 5'D x 7 L'H -frame AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 2015 RESOLUTION APPROVING A SUBLEASE/LICENSE AT NTELOS COMMUNICATION FACILITY AT THE HOLLINS FIRE STATION WHEREAS, by Ordinance #102604-7 the Board approved a lease agreement with Virginia PCS Alliance, LC d/b/a NTELOS for a 3,400 square foot tower site at the Hollins Fire Station on Barrens Road; and WHEREAS, this ordinance authorized subleases of tower and equipment space to third -party entities by NTELOS, subject to approval by the Board of Supervisors through resolution; and WHEREAS, Lumos Networks, formerly a part of NTELOS, owns equipment at this tower site; and WHEREAS, NTELOS is sub -leasing a portion of the leased property to Lumos for its equipment; and WHEREAS, NTELOS is requesting approval from the County for this sub -lease. NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1 . That the sub -lease by NTELOS to Lumos Networks at the Hollins Fire Station tower site is hereby approved. 2. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 26, 2004 ORDINANCE 102604-7 AUTHORIZING AND APPROVING EXECUTION OF AN OPTION AND LEASE AGREEMENT WITH VIRGINIA PCS ALLIANCE, L.C., D/B/A NTELOS, FOR A 3,400 SQ. FT. TOWER SITE AT THE HOLLINS FIRE STATION ON BARRENS ROAD IN THE HOLLINS MAGISTERIAL DISTRICT, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the ownerof a parcel of land, containing 2.51 acres, located at 7401 Barrens Road in the County of Roanoke, Virginia, designated on the Roanoke County Land Records as Tax Map #27.13- 4-1, and commonly referred to as the Hollins Fire Station; and, WHEREAS, staff has been approached by and has negotiated with Ntelos for lease of a portion of the Hollins Fire Station Site to construct a new telecommunications tower, with space available for the County's equipment and facilities-, and, WHEREAS, by Ordinance #082404-9 adopted on August 24, 2004, the Board approved a Special Use Permit for this project at the County site-, and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on October 12, 2004; and the second reading and public hearing was held on October 26, 2004. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That lease of approximately 3,400 square feet of land, together with rights of access, ingress and egress, and utility easements, at the Hollins Fire Station, located at 7401 Barrens Road in the County of Roanoke, Virginia, to Virginia PCS Alliance, LC, d/b/a Ntelos, for an initial period of five (5) years at an annual rental of $6,000.00, payable annually in advance, plus installation and payment for its own utility services, and to include the option to Ntelos to renew said lease for four (4) additional successive periods of five (5) years at a twenty percent (20%) rental increase for each renewal period, is hereby authorized and approved. 2. That an Option to Ntelos to exercise the rights set forth in the Lease Agreement and authorized in paragraph 1 hereof, for a period of one (1) year during which Ntelos shall have the necessary rights of access for feasibility studies and tests, at an Option Fee of $500.00, to be applied to the rent in the event that the option is exercised, is hereby authorized and approved. 3. That subleases of tower and equipment space to third party entities by Ntelos, with 20% of the rental to be paid to the County, shall be subject to approval by the Board through resolution. 4. That the County Administrator or an Assistant County Administrator is hereby authorized to execute an Option and Lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 5. That the revenue generated by this lease agreement, including future subleases, shall be placed in the County Building Repair Account. 6. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: 2 AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: /s/ Diane S. Childers Diane S. Childers Clerk to the Board of Supervisors cc,. File Anne Marie Green, Director, General Service Paul Mahoney, County Attorney Richard Burch, Fire & Rescue Chief Arnold Covey, Director, Community Development Janet Scheid, Chief Planner ACTION NO. ITEM NO. F-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 10, 2015 AGENDA ITEM: Ordinance accepting and appropriating $37,500 from the Virginia Department of Education to Roanoke County Public Schools forthe 2014-2015 National Board Certification Bonus Award SUBMITTED BY: APPROVED BY: Rebecca Owens Director of Finance Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The General Assembly provides State funds to award incentives to teachers in Virginia's public schools who hold certification from the National Board for Professional Teaching Standards and meet the specified criteria. Nine (9) teachers will receive $2,500 for continuing award status. Three (3) teachers will receive $5,000 for initial award status. The National Board Certification Bonus award amount is $37,500 for the funding period of July 1, 2014 to June 30, 2015. FISCAL IMPACT: The Roanoke County Public School budget will increase $37,500. The incentive payment is taxable to the recipient and the school division assumes responsibility for ensuring all taxes are remitted. ALTERNATIVES: 1. To accept and appropriate $37,500 from the Virginia Department of Education to Roanoke County School Board for the National Board Certification awards. 2. Do not appropriate the awards. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends alternative 1, approval of the first reading of this ordinance, and scheduling of the second reading of this ordinance on February 24, 2015. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 2015 ORDINANCE ACCEPTING AND APPROPRIATING $37,500 FROM THE VIRGINIA DEPARTMENT OF EDUCATION TO ROANOKE COUNTY PUBLIC SCHOOLS FOR 2014-2015 NATIONAL BOARD CERTIFICATION BONUS AWARD WHEREAS, The Virginia General Assembly funds incentive awards to teachers in Virginia's public schools who hold special certification from the National Board for Professional Teaching Standards-, and WHEREAS, The Virginia Department of Education distributes these awards and has awarded a continuing incentive of $2,500 and an initial incentive of $5,000 to eligible recipients-, and WHEREAS, nine (9) Roanoke County teachers have been selected to receive the continuing award and three (3) teachers have been selected to receive the initial award in 2014-2015 school year; and WHEREAS, the incentive award is taxable and the school division assumes responsibility for ensuring all taxes are remitted-, and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance-, and WHEREAS, first reading of this ordinance was held on February 10, 2015, and the second reading was held on February 24, 2015. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. Page 1 of 2 That the sum of $37,500 is hereby accepted and appropriated from the Virginia Departmentof Education to Roanoke County School Boardforthe National Board Certification awards. 2. That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 ACTION NO. ITEM NO. F-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 10, 2015 AGENDA ITEM: Ordinance accepting and appropriating a Stormwater Management (SWM) Program fee in the amount of $95,386 from the Department of Environmental Quality to the Department of Community Development's minor capital National Pollutant Discharge Elimination System (NPDES) account for stormwater permit fees collected from local projects prior to July 1, 2014 SUBMITTED BY: Tarek Moneir Deputy Director of Development Services APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On July 1, 2014, Roanoke County became the Local Authority for the Virginia Stormwater Management Program (VSMP), which authorized the County to manage the State program. The State program is administered through the Virginia Department of Environmental Quality (DEQ). The VSMP program manages land -disturbing activities resulting from development activities within the County. As part of administering this program, the County collects permit fees associated with the type and size of a land disturbance/development activity. The permit fee is to provide coverage under the State General Permit for Discharge of Stormwater from Construction Activities. This permit fee is split with the Virginia Department of Environmental Quality receiving twenty eight percent (28%) of revenues and the County receiving seventy-two percent (72%). The purpose of the fees is to help the local authority and the DEQ pay for the costs associated with the administration and management of the program. Page 1 of 2 Prior to July 1, 2014, DEQ collected fees associated with providing coverage under the state General Permit. As a part of the program transition from State to Local administration, DEQ has forwarded the County's portion of the permitfees totaling $95,386 to Roanoke County. The appropriation from the State of $95,386 to the NPDES account (103109-6509) will provide funding for technology that will enhance and improve efficiency both in the Drainage Maintenance and MS4 (Municipal Separate Stormwater Sewer System) programs. FISCAL IMPACT: The fiscal impact is $95,386 in funding for Stormwater Management programs. ALTERNATIVES: 1. Adopt the ordinance accepting and appropriating the Stormwater Management Program Fee in the amount of $95,386 to the Department of Community Development's minor capital "National Pollutant Discharge Elimination System" (NPDES) account. 2. Do not adopt the ordinance STAFF RECOMMENDATION: Staff recommends alternative 1, approval of the first reading of this ordinance, and scheduling of the second reading on February 24, 2015. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON FEBRUARY 10, 2015 ORDINANCE ACCEPTING AND APPROPRIATING A STORMWATER MANAGEMENT (SWM) PROGRAM FEE IN THE AMOUNT OF $95,386 FROM THE DEPARTMENT OF ENVIRONMENTAL QUALITY TO THE DEPARTMENT OF COMMUNITY DEVELOPMENT'S MINOR CAPITAL NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) ACCOUNT FOR STORMWATER PERMIT FEES COLLECTED FROM LOCAL PROJECTS PRIOR TO JULY 1, 2014 WHEREAS, on July 1, 2014, Roanoke County became the Local Authority for the Virginia Stormwater Management Program (VMSP)-1 and WHEREAS, part of administering the program, the County collects permit fees associated with VMSP program activity. The permit fee is to help pay for costs associated with administration and management of the program and the County shares the collected fees with the Virginia Department of Environmental Quality (DEQ) twenty-eight to seventy-two percent (28% to 72%) respectively-, and WHEREAS, prior to July 1, 2014, DEQ collected fees associated with providing coverage under the state General Permit for Discharge of Stormwater from Construction Activities and as part of the program transition from State to Local administration, DEQ has now forwarded Roanoke County's portion of the program fees to the County in the amount of $95,386; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance-, and WHEREAS, the first reading of this ordinance was held on February 10, 2015, and the second reading was held on February 24, 2015. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as Page 1 of 2 follows.. 1. That the sum of $95,386 is hereby appropriated from the Virginia Department of Environmental Quality to the Department of Community Development-, and 2. The funds are to be allocated to the "National Pollutant Discharge Elimination System" (NPDES) account (103109-6509); and 3. That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 ACTION NO. ITEM NO. F-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 10, 2015 AGENDA ITEM: Ordinance approving the sale of the 419 Library property to Kissito Pace of Roanoke, Inc. and authorizing the execution of a contract of sale SUBMITTED BY: Jill Loope Director of Economic Development Paul M. Mahoney County Attorney APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This is the first reading of an ordinance authorizing the sale of the 419 Library property to Kissito Pace of Roanoke, Inc. The 419 Library was vacated by the County upon the completion of the new South County Library. The building and site were subsequently declared surplus and at Board of Supervisor's direction were made available for public acquisition. In July of 2014, Roanoke County advertised a Request for Proposals for either a sale or lease of the former 419 Library building. The County received and accepted a proposal from Kissito Pace of Roanoke, Inc. (a tax exempt 501 c3 organization) to purchase the facility and establish an adult day care operation for Senior Citizens. The proposed operation will provide comprehensive and coordinated care intervention for elderly populations while integrating all-inclusive medical and long term care services. A copy of the draft contract is attached to this Report. Page 1 of 2 FISCAL IMPACT: As outlined in the contract of sale, Kissito Pace proposes to acquire the property from Roanoke County in "as is" condition at a purchase price of $2.7 million. Following a detailed staff analysis, it was concluded that the sale of the property would net an immediate financial advantage to the County, while avoiding significant up -front capital investments that would be required to maintain and lease the property. ALTERNATIVES: 1) Adopt the attached ordinance authorizing the sale of the 419 Library property to Kissito Pace of Roanoke, Inc., and authorize the County Administrator, or any Assistant County Administrator, to execute a contract of sale, all upon form approved by the County Attorney. 2) Decline to adopt the attached Ordinance. STAFF RECOMMENDATION: Staff recommends adoption of Alternative #1, approval of the first reading of this ordinance, and scheduling of the second reading and public hearing on February 24, 2015. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 2015 ORDINANCE APPROVING THE SALE OF THE 419 LIBRARY PROPERTY TO KISSITO PACE OF ROANOKE, INC. AND AUTHORIZING THE EXECUTION OF A CONTRACT OF SALE WHEREAS, the Board of Supervisors owns property located at 3131 Electric Road consisting of two (2) parcels containing 2.526 acres and 0.93 acre previously used as the main headquarters for the County library system and known as the "419 Library"; and WHEREAS, upon completion of the new South County Library, the 419 Library was vacated and made available for public acquisition; and WHEREAS, in July of 2014 the County advertised a Request for Proposals for either the sale or lease of the former 419 Library building-, and WHEREAS, Kissito Pace of Roanoke, Inc. (a tax exempt 501c3 organization) submitted a proposal to purchase the property to establish an adult day care operation for senior citizens-, which proposal the County accepted" and WHEREAS, a draft contract of sale has been prepared between the County and Kissito Pace of Roanoke, Inc. providing for the purchase of the property in "as is" condition at a purchase price of $2.7 million; and WHEREAS, this ordinance authorizes the conveyance of the former 419 Library located at 3131 Electric Road to Kissito Pace of Roanoke, Inc. upon the terms and conditions set out in the above mentioned contract-, and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance-, the Page 1 of 2 first reading of this ordinance was held on February 10, 2015, and the second reading and public hearing was held on February 24, 2015. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1 . That the conveyance of a 2.526 acre parcel and 0.93 acre parcel of real estate known as the former 419 Library and located at 3131 Electric Road (Tax Map Nos. 076.16-02-07.00 and 076.16-02-08.00) to Kissito Pace of Roanoke, Inc., upon certain terms and conditions as set forth in a contract of sale, is hereby approved and authorized-, and 2. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. Page 2 of 2 CONTRACT OF SALE THIS CONTRACT of sale made and entered into this - day of 2015, by and between the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, party or parties of the first part, hereinafter referred to as Seller, and KISSITO PACE OF ROANOKE, INC., party of the second part, hereinafter referred to as Buyer. WITNESSETH: NOW, THEREFORE, in consideration of the premises and the mutual promises, covenants, and conditions set forth herein, the parties agree as follows: 1. PROPERTY: The Seller agrees to sell and the Buyer agrees to buy all that certain lot, tract or parcel of land, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the County of Roanoke, Virginia, and more particularly described as follows: All that certain tract or parcel of land, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the County of Roanoke, Virginia, and more particularly shown and designated as 2.526 acre parcel and 0.93 acre parcel located at 3131 Electric Road, Tax Map #s 76.16-2-7 and 76.16-2-8. THIS BEING all of the same real estate conveyed to the Board of Supervisors of Roanoke County by deeds from Radford & Radford, Inc. dated June 25, 1970 (Deed Book 898 Page 759); Donald J. Plybon and Teresa B. Plybon dated September 19, 1987 (Deed Book 1273, Page 405); and Eloise P. Clements and Charles Clements dated December 21, 1998 (Deed Book 1605, Page 384). Hereinafter collectively referred to as the "Property." 2. PURCHASE PRICE: The purchase price for the property is Two Million Seven Hundred Thousand Dollars ($2,700,000.00), which is payable to Seller as follows: (A) Thirteen Thousand Five Hundred Dollars ($13,500) Deposit (hereinafter referred to as the "Deposit") paid upon the execution of this Contract, the receipt of which is hereby acknowledged by the Seller; the deposit shall be applied at settlement to the purchase price. (B) The balance of the purchase price shall be paid to Seller at settlement, subject to the payment of closing costs and the credits and pro -rations set forth herein. Page 1 of 7 3. SETTLEMENT: Settlement shall be made at the office of an attorney or the offices of the Buyer, as may be designated by the Buyer, within sixty (60) days of all contingencies in the contract being fulfilled, including, without limitation, the examination of title, corrections by the Seller of any title defects or objections reported by the title examiner, and preparation of closing documents, but in any event, closing shall be no later than May 29, 2015. Possession of the Property shall be given to Buyer at Settlement. The Seller shall be responsible for preparation of the deed, payment of the tax imposed pursuant to the provisions of Section 58.1-802 of the Code of Virginia, 1950, as amended, payment of any other taxes properly payable by the Grantor/Seller, and payment of the Seller's attorney's fees, if applicable. Except as otherwise specifically provided herein, all other costs and recordation fees incurred in connection herewith shall be the responsibility of the Buyer. 4. TITLE TO PROPERTY: At Settlement the Seller shall deliver to Buyer a good and sufficient deed for the Property, conveying to Buyer title with SPECIAL WARRANTY and English covenants of title and free and clear of all liens, encumbrances, easements, conditions and restrictions, except as otherwise specifically provided herein or as Buyer may, at its option, waive in writing. Seller represents and warrants that Seller has no knowledge of any reason or circumstance that would prevent Seller from conveying such title. If a defect is found which can be remedied by legal action within a reasonable time, Seller shall, at Seller's expense not to exceed $1,000.00 promptly take such action as is necessary to cure the defect. If the Seller, acting in good faith, is unable to have such defect corrected within sixty (60) days after Notice of such defect is given, or is unable to have such defect corrected at a cost not to exceed $1,000.00 and Seller elects not to expend additional sums for such correction, then Buyer may, at its option, either (i) terminate this agreement, in which event the Buyer shall be entitled to the return of the Deposit, shall have no obligation to purchase the property, and this agreement shall be null and void, or (ii) waive the foregoing rights and enforce its rights to acquire the property as provided herein. The parties may extend the date for settlement by mutual agreement in order to comply with the requirements of this paragraph. Page 2 of 7 5. RISK OF LOSS: All risk of loss or damage to the property shall remain on the Seller until the date of settlement. In the event of substantial loss or damage to the real estate or its improvements prior to settlement, Buyer shall have the option of either (i) terminating this Contract and recovering the Deposit, or (ii) affirming this Contract, in which event Seller shall assign to Buyer all of Seller's right under any policy or policies of insurance applicable to the property and pay over to Buyer any sums received as a result of such loss or damage. 6. RIGHT OF ACCESS: Buyer or its agents, employees, or assigns, shall be entitled to enter upon the Property from the date of this contract, for the purpose of conducting any and all desired or required engineering and land surveys, and for other tests, studies, examinations, and inspections as it deems appropriate. However, Buyer shall not unreasonably interfere with Seller's use of the Property, and shall endeavour to provide Seller advance notice of intended entries onto and activities upon the Property. In the exercise of privileges granted by this Paragraph, Buyer shall substantially restore the property to its original condition upon completion of such test or engineering work and shall be responsible for all loss, damage or expense directly arising from or attributable to Buyer's use of the property or entry thereon prior to settlement. 7. ENVIRONMENTAL STUDY AND REPORT; ENGINEERING STUDY AND REPORT: Buyer may conduct its own environmental site assessment and engineering study of the Property and the improvements, and the Seller specifically agrees that Buyer's purchase of the Property shall be subject to and contingent upon receipt of satisfactory results from any environmental site assessments and audit reports and engineering studies which Buyer may, in its discretion and at its cost, deem appropriate, indicating to a reasonable degree of certainty that no Hazardous Wastes or Toxic Substances, as defined under federal, state and local environmental laws and regulations, are present upon the Property and determining that the improvements are free from material defect. In the event that an unsatisfactory report is received, Buyer may elect to terminate this contract by providing written notice to the Seller, in which event Seller shall return Page 3 of 7 the Deposit to the Buyer, this agreement shall become null and void, and neither party shall have any further rights or obligations in relation hereto. 8. FINANCING CONTINGENCY: The Buyer's obligation to purchase the Property is conditioned upon the Buyer obtaining satisfactory financing to purchase the Property, renovate and equip the improvements for use as a PACE center and generally place the Property and improvements into service. The Buyer covenants to use its best efforts to obtain financing promptly. 9. REAL ESTATE COMMISSION: Seller and Buyer acknowledge that no Real Estate Agent or Agency has been involved in this transaction, and each agrees to be responsible for any claim for a commission by reason of any action on their part. 10. DEFAULT: In the event Seller neglects or fails to comply with the provisions and covenants herein, Buyer shall be at liberty to seek remedy in specific performance. 11. APPROVAL: This Contract, and the terms contained herein, is subject to approval by the Board of Supervisors of Roanoke County, Virginia. In the event that this contract is not approved by the Board of Supervisors by February 24, 2015, Seller shall promptly provide notice of same to the Buyer, at which time Seller shall return the Deposit to the Buyer and this contract shall become null and void, and neither party shall have any further rights or obligations in relation thereto. 12. MISCELLANEOUS (A) No waiver of any breach of covenants or conditions herein shall be construed as a waiver of a covenant or condition itself or any subsequent breach thereof. The paragraph headings appearing in this Agreement are for purposes of each reference and shall not be considered a part of this Agreement or in any way to modif�; amend, or affect the provisions hereof. (B) This Contract represents the entire agreement between the parties and may not be modified or changed except by written instrument executed by the parties. This Contract shall be construed, interpreted, and applied according to the law of the Commonwealth Page 4 of 7 of Virginia, and shall be binding upon and shall inure to the benefit of the heirs, personal representatives, successors, and assigns of the parties. (C) Buyer accepts the Property in an "AS IS" condition acknowledges and agrees that Seller makes no representation or warranties with respect to the Property. Buyer agrees that Buyer is taking the Property, including the Building and Improvements, without any warranties or representations from the Seller and that Buyer has had sufficient opportunities to fully examine the Property, including the Building, and that Buyer shall comply with all environmental and other laws in renovating the Building, including the proper removal of any asbestos and lead paint on the Property, (D) This Contract is executed in duplicate, with each having the effect of an original, one of which shall be provided to each of the parties hereto. (E) The Seller shall remove all personal property from the Property before Closing. The Seller shall also remove the art work located in front of the Building or the Seller shall present a reasonable plan regarding the transfer of any artwork on the property to the appropriate owners to be agreed upon by the Buyer and the Seller prior to settlement. The Seller shall also develop a plan for the time capsule located on the property and present a separate agreement to the Buyer accordingly to be resolved prior to settlement. 13. The promises in this contract and obligations of the Buyer shall survive closing and be incorporated into the deed. 14. ASSIGNMENT: The Buyer may assign this Agreement to an affiliate, so long as such assignment does not change the intended use of the Property. Page 5 of 7 WITNESS the following signatures and seals: KISSITO PACE OF ROANOKE, INC. in Address: 5228 Valley Pointe Parkway Building B, Suite 1 Roanoke, VA 24019 Phone: 540-265-0322 Tax Identification Number: 27-2972573 Address Phone Cherie Hicks, Chief Financial Officer BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By- i�� P. 0. Box 29800 14 Roanoke, Virginia 24018 540.772.2004 -.k Approved as to Form: Roanoke County Attorney's Office State of of . to -wit: Thomas C. Gates, County Administrator The foregoing instrument was acknowledged before me this day of 1 2015, by , President of Kissito PACE of Roanoke, Inc. My commission expires: Notary Public Page 6 of 7 State of Virginia, County of Roanoke, to -wit: The foregoing instrument was acknowledged before me this day of , 2015, by Thomas Gates, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia, Seller. My commission expires: Notary Public Page 7 of 7 CIA ACTION NO. ITEM NO. G-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY. VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 10, 2015 AGENDA ITEM: Public hearing to receive citizen comments regarding proposed amendments to the fiscal year 2014-2015 budget in accordance with Section 15.2-2507, Code of Virginia SUBMITTED BY: W. Brent Robertson Director of Management and Budget APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This is a public hearing to secure citizen's comments concerning amending the fiscal year 2014-2015 budget by adjusting the aggregate amount to be appropriated during the fiscal year by $9,098,600. Section 15.2-2507 of the Code of Virginia, as amended, provides that whenever such amendment exceeds one (1) percent of the total expenditures shown in the adopted budget, or $1,981,745, the County must publish notice of a meeting and public hearing. The notice must state the County's intent to amend the budget and include a brief synopsis of the proposed budget amendment(s). This notice was published on February 3, 2015. Ordinance accepting and appropriating grant funds in the amount of $2,990,760 from the Federal Regional Surface Transportation Program to the Department of Parks, Recreation and Tourism for fiscal years 2014 and 2015 for the West Roanoke River Greenway 2. Ordinance accepting and appropriating grant funds in the amount of $5,857,840 from the Federal Regional Surface Transportation Program for fiscal years 2014, 2016, and 2017 to the Department of Parks, Recreation and Tourism Page 1 of 2 3. Ordinance accepting and appropriating grant funds in the amount of $200,000 from the Virginia Department of Transportation for fiscal year 2013-2014 MAP - 21 Transportation Alternatives Program for fiscal year 2014 and $50,000 of local matching funds to the Department of Parks, Recreation and Tourism for the East Roanoke River Greenway FISCAL IMPACT: There is no fiscal impact as a result of the public hearing. Requests for the appropriations will occur later on this agenda. STAFF RECOMMENDATION: It is recommended that the Board hold the required public hearing. Board action appropriating funds, as provided in this notice, will occur later during this meeting. Conducting the public hearing does not guarantee the requested appropriations will be approved. Each request will be reviewed individually by the Board of Supervisors. Page 2 of 2 ACTION NUMBER ITEM NUMBER H-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: February 10, 2015 Ordinance accepting and appropriating grant funds in the amount of $2,990,760 from the Federal Regional Surface Transportation Program to the Department of Parks, Recreation and Tourism for fiscal years 2014 and 2015 for the West Roanoke River Greenway Doug Blount Director of Parks, Recreation and Tourism Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke River Greenway will be a thirty-one (31) -mile bicycle/pedestrian trail through the Roanoke Valley, linking Roanoke County, the Cities of Roanoke and Salem, and the Town of Vinton. The greenway system has been strongly supported by citizens, businesses, civic organizations, and local governments. As such, the Roanoke Valley Greenway Commission made the Roanoke River Greenway its number one priority in the 2007 Update to the Roanoke Valley Conceptual Greenway Plan. Greenways were also strongly supported by Roanoke County citizens during development of the Department of Parks, Recreation and Tourism Comprehensive Parks Master Plan completed in 2007. The residents of Roanoke County have identified greenways as a high priority need for recreational facilities and amenities desired in our community. The scope of the project includes a 1.6 -mile section of the Roanoke River Greenway proposed along the north and south sides of the Roanoke River between Green Hill Park in Roanoke County and Riverside Park in the City of Salem. The cost estimate for completing the West Roanoke River Greenway project is Page 1 of 4 $7,241,031, including $1.25 million in contingency funds. Funding for the project is as follows.. Amount Source of funds Board Action $ 2,990,760 Regional Surface Transportation Program (RSTP) Request for appropriation this report 3,499,166 Federal Open Container funds Appropriated 3/23/2010 751,105 Unfunded at this time To be determined $ 7,241,031 Total On March 3, 2014, Roanoke County entered a professional engineering services agreement with Anderson & Associates of Virginia, Inc. (A&A) for Phases 11 and III of the West Roanoke River Greenway Project. The RSTP funding will be utilized for final engineering, environmental permitting, right-of-way acquisition, and construction of the greenway that includes two (2) bridge crossings of the Roanoke River. VDOT has recently conducted a Value Engineering (VE) Study with project recommendations, and the project team is currently working with A&A on preparation of final design and engineering documents. Over the next twelve to eighteen (12-18) months, Roanoke County anticipates completing final design and engineering, obtaining the environmental permits, completing right-of-way acquisition, and beginning construction. Fiscal year 2014-2019 Regional Surface Transportation Program On April 19, 2013, Roanoke County submitted a grant application to the Roanoke Valley Area Metropolitan Planning Organization for Regional Surface Transportation Program (RSTP) funding for the western section of the Roanoke River Greenway. The regional application was sponsored by the City of Roanoke, City of Salem, County of Roanoke and Town of Vinton in cooperation with the Roanoke Valley Greenway Commission. In its entirety, the regional application requested $12,775,000 for completion of the Roanoke River Greenway from Green Hill Park to the Blue Ridge Parkway for a 21.2 - mile continuous bicycle and pedestrian trail across the Roanoke Valley. As of the date of the RSTP application, 12.2 miles of this greenway were completed and open, 1.7 miles funded and 7.3 miles partially funded. As depicted on the map below, the four (4) sections of the greenway that needed additional funding, were- 1) Green Hill Park to Woodbridge and Mill Lane to Riverside Park, 2) Eddy Avenue and Apperson Drive bridges, 3) Roanoke/Salem line to Bridge Street, and 4) Water Pollution Control Plant (WPCP) to Blue Ridge Parkway. Page 2 of 4 I,;, r� q City of City of Roanoke Salem N reen Nil Town of Park 7i 1 �er Vinton 2 CreeK Park Wasena P8 rt 411) urroy 4 mill 1111� Mountain Roanoke County P3 NY RSTP Funding Received El Completed Funded For Construction El Future Planning On May 23, 2013, the Roanoke Valley Area Metropolitan Planning Organization endorsed the Regional Surface Transportation Program project priorities and six (6) - year financial plan, which included $2,990,760 in funds to Roanoke County for the West Roanoke River Greenway project proposed between Green Hill Park in Roanoke County and Riverside Park in the City of Salem. On June 19, 2013, the Commonwealth Transportation Board adopted the fiscal year 2014-2019 Six -Year Improvement Program, which allocated the Regional Surface Transportation Program funds. Regional Surface Transportation Program funds are apportioned by the Commonwealth of Virginia to Metropolitan Planning Areas that have been designated "Transportation Management Areas" by the U.S. Department of Transportation. The urbanized area in and around the Roanoke Valley was recently designated a Transportation Management Area, based on 2010 census data. FISCAL IMPACT: The grant amount of $2,990,760 from the Federal Regional Surface Transportation program includes a twenty percent (20%) match from the Commonwealth of Virginia-, therefore, no local match is required. The funds are scheduled for allocation as follows: Page 3 of 4 Funding Source/Year Funding Amount Obligation Deadline Expenditure Deadline RSTP FY 2014 $218,600 July 1, 2015 July 1, 2018 RSTP FY 2015 $2,772,160 July 1, 2016 July 1, 2019 TOTAL: $2,990,760 In accordance with Roanoke County's Grant Policies and Procedures, a budget appropriation must be established through Board of Supervisors action for expenditures to be processed against a grant. The first reading of this ordinance was held on January 27, 2015. ALTERNATIVES: 1. Adopt the ordinance accepting and appropriating grant funds in the amount of $2,990,760 from the Federal Regional Surface Transportation Program to the Department of Parks, Recreation and Tourism for fiscal years 2014 and 2015 for the West Roanoke River Greenway proposed between Green Hill Park in Roanoke County and Riverside Park in the City of Salem. 2. Take no action at this time. STAFF RECOMMENDATION - Staff recommends Alternative 1. Page 4 of 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON FEBRUARY 10, 2015 ORDINANCE ACCEPTING AND APPROPRIATING GRANT FUNDS IN THE AMOUNT OF $2,990,760 FROM THE FEDERAL REGIONAL SURFACE TRANSPORTATION PROGRAM TO THE DEPARTMENT OF PARKS, RECREATION AND TOURISM FOR FISCAL YEARS 2014 AND 2015 FOR THE WEST ROANOKE RIVER GREENWAY WHEREAS, on April 19, 2013, Roanoke County in collaboration with the Roanoke Valley Greenway Commission, City of Roanoke, City of Salem, and Town of Vinton submitted a request to the Roanoke Valley Area Metropolitan Planning Organization for Regional Surface Transportation Program funds for the Western Section of the Roanoke River Greenway Project proposed between Green Hill Park in the County of Roanoke and Riverside Park in the City of Salem; and WHEREAS, on May 23, 2013, the Roanoke Valley Area Metropolitan Planning Organization endorsed the Regional Surface Transportation Program project priorities and six (6) -year financial plan, which included $2,990,760 in funds to Roanoke County for the West Roanoke River Greenway Project; and WHEREAS, on June 19, 2013, the Commonwealth Transportation Board adopted the fiscal year 2014-2019 Six-year Improvement Program, which allocated the Regional Surface Transportation Program funds; and WHEREAS, these funds are scheduled to be allocated over fiscal years 2014 and 2015; and WHEREAS, the grant award does not require matching funds from Roanoke County; WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be Page 1 of 2 appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on January 27, 2015, and the second reading was held on February 10, 2015. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the sum of $2,990,760 is hereby appropriated from the Regional Surface Transportation Program to the Department of Parks, Recreation and Tourism for fiscal years 2014 and 2015; and 2. The funds are to be allocated to the West Roanoke River Greenway Project proposed between Green Hill Park in Roanoke County and Riverside Park in the City of Salem; and 3. That appropriations designated for the West Roanoke River Greenway Project will not lapse at the end of the fiscal year, but shall remain appropriated until the completion of the project. RSTP funds are subject to deallocation if not expended within four (4) years of allocation; and 4. That if Roanoke County subsequently elects to cancel this project the County agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation; and 5. That Roanoke County will be responsible for maintenance, upkeep and operating costs of any facility constructed with Regional Surface Transportation Program funds; and 6. That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 ACTION NUMBER ITEM NUMBER H-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: February 10, 2015 Ordinance accepting and appropriating grant funds in the amount of $5,857,840 from the Federal Regional Surface Transportation Program for fiscal years 2014, 2016 and 2017 to the Department of Parks, Recreation and Tourism for the East Roanoke River Greenway Doug Blount Director of Parks, Recreation and Tourism Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke River Greenway will be a thirty-one (31) -mile bicycle/pedestrian trail through the Roanoke Valley, linking Roanoke County, the Cities of Roanoke and Salem, and the Town of Vinton. The greenway system has been strongly supported by citizens, businesses, civic organizations and local governments. As such, the Roanoke Valley Greenway Commission made the Roanoke River Greenway its number one (1) priority in the 2007 Update to the Roanoke Valley Conceptual Greenway Plan. Greenways were also strongly supported by Roanoke County citizens during development of the Department of Parks, Recreation and Tourism Comprehensive Parks Master Plan completed in 2007. The residents of Roanoke County have identified greenways as a high priority need for recreational facilities and amenities desired in our community. The scope of the East Roanoke River Greenway project includes a 2.7 -mile section of the Roanoke River Greenway proposed along the south side of the Roanoke River from the waste water treatment plant in the City of Roanoke to the Blue Ridge Parkway. The cost estimate for completing the East Roanoke River Greenway project is $6,574,079. In addition to Regional Surface Transportation Program (RSTP) funding awarded for the Page 1 of 4 East Roanoke River Greenway project, Roanoke County has previously received $716,250 in Virginia Department of Transportation (VDOT) Transportation Enhancement funding. A portion of this funding has been used to complete Phase I of the project that included preliminary design and engineering that commenced in April 2012. The total funding allocated for the project to date is $6,824,090. On December 4, 2014, Roanoke County entered a professional engineering services contract with Anderson & Associates of Virginia, Inc. for Phase 11 of the East Roanoke River Greenway Project. The RSTP funding will be utilized for final engineering, environmental permitting, right-of-way acquisition, bidding and construction contract administration for the greenway. Fiscal year 2014-2019 Regional Surface Transportation Program On April 19, 2013, Roanoke County submitted a grant application to the Roanoke Valley Area Metropolitan Planning Organization for Regional Surface Transportation Program (RSTP) funding for the western section of the Roanoke River Greenway. The regional application was sponsored by the City of Roanoke, City of Salem, County of Roanoke, and Town of Vinton in cooperation with the Roanoke Valley Greenway Commission. In its entirety, the regional application requested $12,775,000 for completion of the Roanoke River Greenway from Green Hill Park to the Blue Ridge Parkway for a 21.2 - mile continuous bicycle and pedestrian trail across the Roanoke Valley. City of City of Roanoke Salem Town of Vinton Roanoke Co�mty Pa,k El RSTP Funding Received El Completed wow AIL E Funded For Cmistruction El Future Planning ROANOKE Wo 0 Page 2 of 4 As of the date of the RSTP application, 12.2 miles of this greenway were completed and open, 1.7 miles funded and 7.3 miles partially funded. As depicted on the map above, the four (4) sections of the greenway that needed additional funding, were- 1) Green Hill Park to Woodbridge and Mill Lane to Riverside Park, 2) Eddy Avenue and Apperson Drive bridges, 3) Roanoke/Salem line to Bridge Street, and 4) City of Roanoke to the Blue Ridge Parkway. On May 23, 2013, the Roanoke Valley Area Metropolitan Planning Organization endorsed the Regional Surface Transportation Program project priorities and Six (6) - Year financial plan, which included $5,857,840 in funds to Roanoke County for the East Roanoke River Greenway project proposed between the City of Roanoke and the Blue Ridge Parkway. On June 19, 2013, the Commonwealth Transportation Board adopted the fiscal year 2014-2019 Six-year Improvement Program, which allocated the RSTP funds. These funds are apportioned by the Commonwealth of Virginia to Metropolitan Planning Areas that have been designated "Transportation Management Areas" by the U.S. Department of Transportation. The urbanized area in and around the Roanoke Valley was recently designated a Transportation Management Area, based on 2010 census data. FISCAL IMPACT: The grant amount of $5,857,840 from the Federal Regional Surface Transportation program does not require matching funds from the County. These funds include a twenty percent (20%) match from the Commonwealth of Virginia. The RSTP funds are scheduled to be allocated over the following fiscal years: Funding Fiscal Year Federal Funding Local Match Obligation Expenditure Source Amount (20%) Deadline Deadline FY 2014 RSTP $1,085,650 $0 July 1, 2015 July 1, 2018 FY 2016 RSTP $3,164,400 $0 July 1, 2017 July 1, 2020 RSTP $1,607,790 $0 July 1, 2018 July 1, 2021 TOTAL: $5,857,840 $0 In accordance with Roanoke County's Grant Policies and Procedures, a budget appropriation must be established through Board of Supervisors action for expenditures to be processed against a grant. The first reading of this ordinance was held on January 27, 2015. Page 3 of 4 ALTERNATIVES: Adopt the ordinance accepting and appropriating grant funds ir $5,857,840 from the Federal Regional Surface Transportation Department of Parks, Recreation and Tourism for fiscal years 2014, for the East Roanoke River Greenway proposed between the City the Blue Ridge Parkway. 2. Take no action at this time. STAFF RECOMMENDATION: Staff recommends Alternative 1. Page 4 of 4 the amount of Program to the 2016, and 2017 of Roanoke and AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON FEBRUARY 10, 2015 ORDINANCE ACCEPTING AND APPROPRIATING GRANT FUNDS IN THE AMOUNT OF $5,857,840 FROM THE FEDERAL REGIONAL SURFACE TRANSPORTATION PROGRAM TO THE DEPARTMENT OF PARKS, RECREATION AND TOURISM FOR FISCAL YEARS 2014, 2016, AND 2017 FOR THE EAST ROANOKE RIVER GREENWAY WHEREAS, on April 19, 2013, Roanoke County, the City of Roanoke, the City of Salem, and the Town of Vinton in coordination with the Roanoke Valley Greenway Commission, submitted a request to the Roanoke Valley Area Metropolitan Planning Organization for Regional Surface Transportation Program (RSTP) funds for the Eastern Section of the Roanoke River Greenway Project proposed between the City of Roanoke and the Blue Ridge Parkway; and WHEREAS, on May 23, 2013, the Roanoke Valley Area Metropolitan Planning Organization endorsed the Regional Surface Transportation Program project priorities and six-year financial plan, which included $5,857,840 in funds to Roanoke County for the East Roanoke River Greenway Project; and WHEREAS, on June 19, 2013, the Commonwealth Transportation Board adopted the fiscal year 2014-2019 Six-year Improvement Program, which allocated the funds for the Regional Surface Transportation Program and the Transportation Alternatives Program; and WHEREAS, these funds are scheduled to be allocated over Fiscal Years 2014, 2016, and 2017; and WHEREAS, the grant award does not require matching funds from Roanoke County; and Page 1 of 3 WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance-, and WHEREAS, the first reading of this ordinance was held on January 27, 2015, and the second reading was held on February 10, 2015. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the sum of $5,857,840 is hereby appropriated from the Regional Surface Transportation Program to the Department of Parks, Recreation and Tourism for fiscal years 2014, 2016, and 2017; and 2. The funds are to be allocated to the East Roanoke River Greenway Project for final engineering, environmental permitting, right-of-way acquisition, and construction; and 3. That appropriations designated for the East Roanoke River Greenway Project will not lapse at the end of the fiscal year, but shall remain appropriated until the completion of the project. RSTP funds are subject to deallocation if not expended within four years of allocation; and 4. That if Roanoke County subsequently elects to cancel this project the County agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation; and 5. That Roanoke County will be responsible for maintenance, upkeep and operating costs of any facility constructed with Regional Surface Transportation Program funds; and Page 2 of 3 6. That this ordinance shall take effect from and after the date of adoption. Page 3 of 3 ACTION NUMBER ITEM NUMBER H-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 10, 2015 AGENDA ITEM: SUBMITTED BY Ordinance accepting and appropriating grant funds in the amount of $200,000 from the Virginia Department of Transportation for fiscal year 2013-2014, MAP -21 Transportation Alternatives Program for fiscal year 2014, and $50,000 of local matching funds to the Department of Parks, Recreation and Tourism for the East Roanoke River Greenway Doug Blount Director of Parks, Recreation and Tourism APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke River Greenway will be a thirty-one (31) -mile bicycle/pedestrian trail through the Roanoke Valley, linking Roanoke County, the Cities of Roanoke and Salem, and the Town of Vinton. The greenway system has been strongly supported by citizens, businesses, civic organizations, and local governments. As such, the Roanoke Valley Greenway Commission made the Roanoke River Greenway its number one priority in the 2007 Update to the Roanoke Valley Conceptual Greenway Plan. Greenways were also strongly supported by Roanoke County citizens during development of the Department of Parks, Recreation and Tourism Comprehensive Parks Master Plan completed in 2007. The residents of Roanoke County have identified greenways as a high priority need for recreational facilities and amenities desired in our community. The scope of the East Roanoke River Greenway project includes a 2.7 -mile section of the Roanoke River Greenway proposed along the south side of the Roanoke River from the waste water treatment plant in the City of Roanoke to the Blue Ridge Parkway. The cost estimate for completing the East Roanoke River Greenway project is $6,574,079. Page 1 of 3 Funding for the project includes $200,000 MAP21 /Transportation Alternatives, $50,000 in local match and $716,250 in Virginia Department of Transportation (VDOT) Transportation Enhancement funding. A portion of this funding has been used to complete Phase I of the project that included preliminary design and engineering that commenced in April 2012. The total funding allocated for the project to date is $6,824,090. On December 4, 2014, Roanoke County entered a professional engineering services contract with Anderson & Associates of Virginia, Inc. for Phase 11 of the East Roanoke River Greenway Project. The MAP -21 /Transportation Alternatives funding will be utilized for final engineering, environmental permitting, right-of-way acquisition, bidding, and construction contract administration for the greenway. Fiscal year 2013-2014 MAP -21/ Transportation Alternative Program Under the MAP -21 federal transportation bill, the Transportation Enhancement Program (EN) is now part of the Transportation Alternatives (TA) Program. MAP -21 includes many program changes- 1) a portion of TA Program funds shall be allocated based on population and 2) Metropolitan Planning Organizations (MPO's) in Transportation Management Areas (TMAs), which are urbanized areas with a population over 200,000, shall select projects to be carried out within the TMAs. Roanoke County has received previous funding for the Transportation Enhancement and Alternatives Programs as shown below: FISCAL IMPACT: The grant amount of $250,000 from the MAP -21 /Transportation Alternatives program does require twenty percent (20%) local matching funds from Roanoke County in the amount of $50,000. The local match will come from the Greenway Reserve Fund, Account 589130-8929. In accordance with Roanoke County's Grant Policies and Procedures, a budget appropriation must be established through Board of Supervisors action for expenditures to be processed against a grant. The first reading of this ordinance was held on January 27, 2015. ALTERNATIVES: 1. Adopt the ordinance accepting and appropriating grant funds in the amount of $200,000 from the Federal MAP -21 Transportation Alternatives Program to the Page 2 of 3 08-09 09-10 10-11 11-12 12-13 TOTALS Amount Requested $ 372,480 $ 276,800 $ 623,700 $ 472,435 $ 302,420 $2,047,835 Amount Received (80% of total project costs) $ 104,000 $ 80,000 $ - $ 237,000 $ 152,000 $ 573,000 ,County Match (20% of total projects costs) $ 26,000 , $ 20,000 $ 59,250 , $ 38,000 $ 143,250 The grant amount of $250,000 from the MAP -21 /Transportation Alternatives program does require twenty percent (20%) local matching funds from Roanoke County in the amount of $50,000. The local match will come from the Greenway Reserve Fund, Account 589130-8929. In accordance with Roanoke County's Grant Policies and Procedures, a budget appropriation must be established through Board of Supervisors action for expenditures to be processed against a grant. The first reading of this ordinance was held on January 27, 2015. ALTERNATIVES: 1. Adopt the ordinance accepting and appropriating grant funds in the amount of $200,000 from the Federal MAP -21 Transportation Alternatives Program to the Page 2 of 3 Department of Parks, Recreation and Tourism for fiscal years 2014 and a local match of $50,000 for the East Roanoke River Greenway proposed between the City of Roanoke and the Blue Ridge Parkway. 2. Take no action at this time. STAFF RECOMMENDATION: Staff recommends Alternative 1, Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON FEBRUARY 10, 2015 ORDINANCE ACCEPTING AND APPROPRIATING GRANT FUNDS IN THE AMOUNT OF $200,000 FROM THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR THE FISCAL YEAR 2013-2014, MAP -21 TRANSPORTATION ALTERNATIVES PROGRAM FOR FISCAL YEAR 2014, AND $50,000 OF LOCAL MATCHING FUNDS TO THE DEPARTMENT OF PARKS, RECREATION AND TOURISM FOR THE EAST ROANOKE RIVER GREENWAY WHEREAS, the federal Moving Ahead for Progress in the 21st Century Act (MAP - 21) provides for a statewide Transportation Alternatives Program, using federal transportation funds and state or local matching funds; and WHEREAS, the Commonwealth Transportation Board shall approve the selection of projects on an annual basis and in accordance with §33.1-12(5) of the Code of Virginia and MAP -21 from funds appropriated to the Transportation Alternatives Program; and WHEREAS, on January 22, 2013, the Roanoke County Board of Supervisors endorsed a resolution supporting the Transportation Alternatives Program application for the Eastern Section of the Roanoke River Greenway Project in order that the Virginia Department of Transportation establish a Transportation Alternatives project in Roanoke County; and WHEREAS, on January 31, 2013, the County of Roanoke in coordination with the Roanoke Valley Greenway Commission submitted an application to the Virginia Department of Transportation for fiscal year 2013-2014 Transportation Alternative Program funds for the Eastern Section of the Roanoke River Greenway; and WHEREAS, on June 19, 2013, the Commonwealth Transportation Board Page 1 of 3 adopted the fiscal year 2014-2019 Six (6) -year Improvement Program, which allocated the funds for the Transportation Alternatives Program; and WHEREAS, these funds were scheduled to be allocated in fiscal year 2014; and WHEREAS, a grant in the amount of $250,000 was awarded from the Virginia Department of Transportation to the Department of Parks, Recreation, and Tourism for the East Roanoke River Greenway; and WHEREAS, the grant requires twenty percent (20%) matching funds from Roanoke County in the amount of $50,000; WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on January 27, 2015, and the second reading was held on February 10, 2015. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the sum of $200,000 of federal funds from the Transportation Alternatives Program are appropriated to the Department of Parks, Recreation and Tourism for fiscal year 2014; and 2. That the sum of $50,000 for matching funds will be in the form of cash from Greenways Reserve Funds, Account 589130-8929; and the funds are to be allocated to the East Roanoke River Greenway Project proposed between the City of Roanoke and the Blue Ridge Parkway; and 3. That Roanoke County will be responsible for maintenance, upkeep and operating costs of any facility constructed with Transportation Alternatives Page 2 of 3 Program funds; and 4. That appropriations designated for the East Roanoke River Greenway Project will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project; and 5. That if Roanoke County subsequently elects to cancel this project the County agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation; and 6. That this ordinance shall take effect from and after the date of adoption. Page 3 of 3 ACTION NO. ITEM NO. 1.1-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: February 10, 2015 Appointments to Committees, Commissions and Boards Deborah C. Jacks Deputy Clerk to the Board Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (appointed by District): Charlotte Moore has recommended the appointment of Pete Tyree to represent the Cave Spring Magisterial District. This is a one-year appointment and will expire August 31, 2016. This appointment has been added to the Consent Agenda. The following one-year term expired on August 31, 2012: a) Becky Walter, representing the Hollins Magisterial District; Ms. Walter has served three consecutive terms and therefore cannot be reappointed. The following one-year terms expired on August 31, 2014: a) Jason B. Moretz, representing the Windsor Hills Magisterial District; Mr. Moretz is eligible for reappointment 2. Economic Development Authority (appointed by District) The following four-year term expired on September 26, 2014: b) Paul Henkel, representing the Hollins Magisterial District; Mr. Henkel is eligible for reappointment Page 1 of 2 3. Parks, Recreation and Tourism Advisory Commission (appointed by District) Troy Kincer, representing the Hollins Magisterial District has resigned his appointment effective August 27, 2014. His appointment was a three (3) -year term that expires on June 30, 2016. Atul Patel, representing the Windsor Hills Magisterial District has resigned his appointment effective August 27, 2014. His appointment was a three (3) -year term that expires on June 30, 2015. Page 2 of 2 i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 10, 2013 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows.. That the certain section of the agenda of the Board of Supervisors for February 10, 2015, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Approval of minutes — December 9, 2014 2. Request to accept and allocate funds in the amount of $1,150 to the Roanoke County Police Department for the Project Lifesaver Program 3. Request to accept and allocate grant funds in the amount of $6,753.50 from the Virginia Office of Emergency Medical Services to the Fire and Rescue Department and authorize $6,753.50 of local matching funds for the purchase of a Physio Lucas 2 Mechanical CPR Device for use on cardiac arrest patients 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Patrick C. Buchanan, Jr., Senior Assistant Commonwealth's Attorney, upon his retirement after more than eighteen (18) years of service 5. Confirmation of appointments to the Capital Improvement Program (CIP)(appointed by District) Community Policy and Management Team, Roanoke Broadband Authority, Roanoke Valley Alleghany Regional Commission, Roanoke Valley Convention and Visitors Bureau Board of Directors, South Peak Community Development Authority and the Western Virginia Regional Industrial Facility Authority Page 1 of 1 ACTION NO. ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 10, 2015 AGENDA ITEM: Request to accept and allocate funds in the amount of $1,150 to the Roanoke County Police Department for the Project Lifesaver Program SUBMITTED BY: APPROVED BY: Howard B. Hall Chief of Police Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The mission of Project Lifesaver is to provide timely response to save lives and reduce potential injury for adults and children who wander due to Alzheimer's, autism, and other related conditions ordisorders. Citizens enrolled in Project Lifesaverweara small personal transmitter around the wrist or ankle that emits an individualized tracking signal. If an enrolled client is missing, the caregiver notifies their local Project Lifesaver agency for assistance. During 2014, five (5) monetary donations were received by the Roanoke County Police Department to be used for the Project Lifesaver Program as follows: • Mr. Fred Lee donated $100 in the month of February. • Fellowship Community Church donated $600 in the month of June. • John M. Oakey donated $150 in the month of July. • Mr. Kenneth Stanley donated $25 in the month of October. • The Roanoke County Woman's Club donated $25 in the month of November. • The Adult Care Center of Roanoke Valley paid $250 to replace a transmitter damaged beyond repair in the month of July. FISCAL IMPACT: Ordinance #052714-4 appropriated various grants, donations and other miscellaneous Page 1 of 2 revenues for various functions and purposes for the 2014-2015 fiscal year. Funds in the amount of $1,150 will need to be allocated to the Project Lifesaver Program (474201- 0534). These funds will be used to purchase new transmitters and other supporting equipment. STAFF RECOMMENDATION: Staff recommends allocating $1,150 to the Police Department for the Project Lifesaver Program. Page 2 of 2 UTOTFEWNT93 ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 10, 2015 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $6,753.50 from the Virginia Office of Emergency Medical Services to the Fire and Rescue Department and authorize $6,753.50 of local matching funds for the purchase of a Physio Lucas 2 Mechanical CPR Device for use on cardiac arrest patients SUBMITTED BY: Richard E. Burch, Jr. Chief of Fire and Rescue APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Health, Office of Emergency Medical Services, has awarded the Fire and Rescue Department a fifty percent (50%) matching grant #M -0O3/12-14 totaling $13,507.00 for one Physio Lucas 2 Mechanical CPR Device for use on cardiac arrest patients. The purchase of this new equipment will not only provide consistent, constant CPR during patient transport but also reduces the risk to responders by allowing them to remain seated and restrained during the transport. FISCAL IMPACT: Ordinance #052714-4 appropriated grant funds for grants that are routine and usual in nature for the 2014-15 fiscal year. Funds in the amount of $6,753.50 will be allocated from the grant account to the Mechanical CPR Device Grant. The remaining $6,753.50 will be funded by Fire and Rescue's existing budget in 487600-8101. Page 1 of 2 ALTERNATIVES: 1. Accept grant funds in the amount of $6,753.50 from the Virginia Department of Emergency Services to the Fire and Rescue Department for the purchase of the mechanical CPR device and authorize matching funds of $6,753.50 from Fire and Rescue's budget account 487600-810 1. 2. Do not accept the grant. STAFF RECOMMENDATION: Staff recommends alternative 1. Page 2 of 2 Maiissa 1, Levine, ND WH, FAAFP State Health Comwissioner Gary R_ Bro-wa Director P. Scott Winston Assiaant Dirmtor William Duff Roanoke County Fire & Rescue 5925 Cove Road Roanoke, VA 24019 Dear Grant Administrator: COMMOMMALTH of VIRGINIA Depaftineiit of Health Office of Elnel-gelic. y Medical Services 1041 Teclutollogy Paik Diive Glen Allen, VA 23059-4500 January 01, 2015 1-800-523-6019 (VA Puly) 804-888-9100 (Main Office) 804-8W9120 (Fraining office) FAX: 804-371-3 108 The Office of Emergency Medical Services (OEMS) is pleased to announce that your agency has been awarded funding from the Financial Assistance for Emergency Medical Services Grant Program, known as the Rescue Squad Assistance Fund (RSAF). The attached Award Page itemizes the actual dollar value, quantity, funding level and item(s) your agency has been awarded under this program, The following documents can be completed and submitted via E -Gift: Memorandum of Agreement: Must be submitted by February 28, 2015. Instructionsfor Grant Reimbursement: All items must be submitted in order to process your reimbursement. Equipment Status/Final Report Form: This form must be submitted sixty (60) days after the grant cycle deadline. If your agency has had special conditions placed on your grant award, any and all conditions must be met in order to receive reimbursement. Items awarded may be available by state contract, www.eva.virginia.gov, OEMS recommends your agency purchase under state contract if applicable. Any funding your agency receives through Return to Localities funding cannot be used as the matching share of Rescue Squad Assistance Fund grants or any grants offered using Four -For -Life funds. "Any funds received from Section 16.2- 694 by a non -state agency cannot be used to match any other funds derived from Section 46.2-691 by that same non - state agency". All items awarded funding must be ordered from the vendor by February 28, 2015 invoices for all items awarded funding must be submitted to OEMS by July 31, 2015, You must contact OEMS prior to the February 28, 2015 deadline if your agency has encountered difficulties in meeting these deadlines. If you have any questions, please contact Amanda Davis, OEMS Grant Program Manager at (804) 888-9106, Amanda. Davis@vdh.virginia.gov or Linwood P. Pulling, Grant Specialist at (804) 888-9105, Linwood. Pulling@vdh.virgiriia.gov or 1-800-523-6019 for additional grant information. Congratulations, 4 �? AW4_,� Gary R. Brown, Director VO"VIRUNIA "DWAIMUNT N No"WIN Office of Emergency Medical Services Consolidated Grant Program AWARDPAGE January 1, 2015 - December 31, 2015 Grant Period Agency Name: Roanoke County Fire & Rescue Grant Number: VVV-0O3/12.14 Physic Lucas 2 FUNDED 1 50/50 $6,753.50 Conditions: 13 -Acknowledgment must be provided on any printed material, equipment or vehicle as follows: Funding was made possible by a grant from the Virginia Office of Emergency Medical Services, Virginia Department of Health. Total: $6,753.50 ACTION NO. ITEM NO. J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: February 10, 2015 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Patrick C. Buchanan, Jr., Senior Assistant Commonwealth's Attorney, upon his retirement after more than eighteen (18) years of service Deborah C. Jacks Deputy Clerk to the Board Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mr. Patrick C. Buchanan, Jr., Senior Assistant commonwealth's Attorney, retired on February 1, 2015, after eighteen (18) years and three (3) months of service with Roanoke County. Mr. Buchanan is unable to attend the Board meeting and his resolution and quilt will be mailed to his home. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 2015 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO PATRICK C. BUCHANAN, JR., SENIOR ASSISTANT COMMONWEALTH'S ATTORNEY, UPON HIS RETIREMENT AFTER MORE THAN EIGHTEEN (18) YEARS OF SERVICE WHEREAS, Patrick C. Buchanan, Jr. was employed by Roanoke County on October 15,1996; and WHEREAS, Mr. Buchanan retired on February 1, 2015, after eighteen (18) years and three (3) months of devoted, faithful and expert service to Roanoke County; and WHEREAS, Mr. Buchanan, through his employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, throughout Mr. Buchanan's tenure with Roanoke County, his enthusiasm, dedication and professionalism to his work, has earned the admiration and respect of his colleagues throughout the Commonwealth. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to PATRICK C. BUCHANAN, JR. for more than eighteen (18) years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 1 of 1 ACTION NO. ITEM NO. J-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 10, 2015 AGENDA ITEM: Confirmation of appointments to the Community Policy and Management Team, Roanoke Broadband Authority, Roanoke Valley Alleghany Regional Commission, Roanoke Valley Convention and Visitors Bureau Board of Directors, South Peak Community Development Authority and the Western Virginia Regional Industrial Facility Authority SUBMITTED BY: Deborah C. Jacks Deputy Clerk to the Board APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) (appointed by District) Charlotte Moore has recommended the appointment of Pete Tyree to represent the Cave Spring Magisterial District. This appointment will expire August 31, 2016. 2. Community Policy and Management Team (CPMT) Thomas C. Gates, County Administrator, has recommended the appointment of Daniel R. O'Donnell, Assistant County Administrator, to fill the Local Government Official Role on this committee and for Richard L. Caywood, Assistant county Administrator to be his alternate. 3. Roanoke Broadband Authority On July 22, 2015, Daniel O'Donnell, Interim County Administrator, was appointed to this Authority until a new County Administrator was hired. It is the recommendation of Thomas C. Gates, County Administrator, that Mr. Gates be appointed to this Authority Page 1 of 2 and Mr. O'Donnell returning as Alternate. This term will expire December 13, 2017. 4. Roanoke Valley Alleghany Regional Commission On July 22, 2015, Daniel O'Donnell, Interim County Administrator, was appointed to this Authority until a new County Administrator was hired. It is the recommendation of Thomas C. Gates, County Administrator, that Mr. Gates be appointed to this Commission. This term will expire June 30, 2017. 5. Roanoke Valley Convention and Visitors Bureau Board of Directors Thomas C. Gates, County Administrator, has recommended the appointment of Richard L. Caywood, Assistant County Administrator, to fill the Administration Role on this Board of Directors. This term will expire June 30, 2015. 6. South Peak Community Development Authority On July 22, 2015, Daniel O'Donnell, Interim County Administrator, was appointed to this Authority until a new County Administrator was hired. It is the recommendation of Thomas C. Gates, County Administrator, that Mr. Gates be appointed to this Authority. This term will expire October 25, 2016. 7. Western Virginia Regional Industrial Facility Authority On July 22, 2015, Daniel O'Donnell, Interim County Administrator, was appointed to this Authority until a new County Administrator was hired. It is the recommendation of Thomas C. Gates, County Administrator, that Mr. Gates be appointed to this Authority and Mr. O'Donnell returning as Alternate. This term will expire February 4, 2018. Page 2 of 2 L-1 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA % of General Amount Fund Revenue— Audited balance at June 30, 2014 $ 21,266,557 11.00% Addition of 2013-14 operations 532,638 Balance at February 10, 2015 $ 21,799,195 Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase the Genera Fund Unappropriated Balance incrementally over several years. 2013-14 - Goal of 11 % of General Fund Revenues 2013-14 General Fund Revenues 11 % of General Fund Revenues 2014-15 - Goal of 11 % of General Fund Revenues 2014-15 General Fund Revenues 11 % of General Fund Revenues $193,332,334 $21,266,557 $198,174,499 $21,799,195 The Unappropriated Fund Balance of the County is currently maintained at the goal of 11.00%. Submitted By Rebecca E. Owens Director of Finance Approved By Thomas C. Gates County Administrator 11.00% ** COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor Countv Capital Reserve (Projects not in the CIP, architecturallengineering services, and other one-time expenditures.) Audited balance at June 30, 2014 Addition of 2013-14 operations Fire Truck Loan Repayment for 2014-15 July 8, 2014 Appropriation for replacement of Financial System August 12, 2014 Appropriation for construction of Water Spheroid Water Tower Design Balance at February 10, 2015 L-2 Amount $3,407,630.00 $605,096.00 $300,000.00 ($1,500,000.00) (200,000.00) $2,612,726.00 Mamor County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Audited balance at June 30, 2014 $1,284,715.00 Addition of 2013-14 operations Balance at February 10, 2015 1,305,748.00 $2,590,463.00 Technology Capital Reserve (Projects identified and prioritized by the Technology Governance Committee and approved by the County Administrator) Audited balance at June 30, 2014 $121,137.00 Addition of 2013-14 operations $192,921.00 Balance at February 10, 2015 Submitted By Rebecca E. Owens Director of Finance Approved By Thomas C. Gates County Administrator $314,058.00 L-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2014-2015 Original Budget $100,000.00 Addition from 2013-14 operations 28,231.00 June 10, 2014 Transfer funds for Special Assistant for Legislative Relations (32,400.00) October 14, 2014 Transfer funds to Hidden Valley High School for repairs to track (28,231.00) Balance at February 10, 2015 $ 67,600.00 Submitted By Rebecca E. Owens Director of Finance Approved By Thomas C. Gates County Administrator COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: L-4 Outstanding February 10, 2015 $ 6,150,390 104,311,123 2,106,592 77,048,783 741,516 $ 181,094,653 $ 19,973,906 $ 10,710,155 - $ 190,358,404 Submitted By Rebecca E. Owens Director of Finance Approved By Thomas C. Gates County Administrator Outstanding June 30, 2014 Additions Deletions General Obligation Bonds $ 6,150,390 $ - $ - VPSA School Bonds 92,638,652 19,973,906 8,301,435 State Literary Loans 2,273,592 - 167,000 Lease Revenue Bonds 79,182,582 2,133,799 Capital Lease obligation 849,437 107,921 L-4 Outstanding February 10, 2015 $ 6,150,390 104,311,123 2,106,592 77,048,783 741,516 $ 181,094,653 $ 19,973,906 $ 10,710,155 - $ 190,358,404 Submitted By Rebecca E. Owens Director of Finance Approved By Thomas C. Gates County Administrator ACTION NO. ITEM NO. N-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 10, 2015 AGENDA ITEM: Work session to discuss budget development for fiscal year 2015/2016 to review year-to-date revenue projections and discuss fees and fee structure SUBMITTED BY: APPROVED BY: W. Brent Robertson Director of Management and Budget Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This work session will provide information on fiscal year 2014-2015 revenue projections and preliminary fiscal year 2016 revenue assumptions. The information presented will provide context for upcoming fiscal year 2015-2016 operating/capital budget revenue and expenditure considerations. 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U) m m 4-j 0 a) C/) 0 0 0 0 0 0 cn C: CL (D -1--j U) LO LO LO LO LO LO LO LO > ,;T C) 00 CN (D CN CN CN CN CN m m CY) LO LO 1� AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 2015 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act-, and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies-, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 1