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Home My WebLink About3/10/2015 - RegularRoanoke County Board of Supervisors March 10, 2015 INVOCATION- Pastor Carroll C. Carter St. Paul United Methodist Church PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer. "Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board." Page 1 of 4 Roanoke County Board of Supervisors Agenda March 10, 2015 Good afternoon and welcome to our meeting for March 10, 2015. Regular meetings are held on the second and fourth Tuesday at 3-00 p.m. Public hearings are held at 7-00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7-00 p.m. and on Saturday at 4-00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County's website at www.RoanokeCountyVA.gov. Our meetings are closed -captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES (3-00 p.m.) 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS 1. Briefing to update the Board of Supervisors on the Roanoke Regional Airport Commission (Tim Bradshaw, Executive Director; W. William Gust, Roanoke County appointee) E. NEW BUSINESS 1. Resolution establishing an advisory citizen committee known as the Roanoke County "Pipeline Advisory Committee" (PAC) regarding the proposed Mountain Valley Pipeline (Richard L. Caywood, Assistant County Administrator; Philip Thompson, Deputy Director of Planning) Page 2 of 4 F. FIRST READING OF ORDINANCES 1. Ordinance appropriating $1,000,000 from the Minor Capital Account for the purchase of four (4) automated solid waste vehicles (Anne Marie Green, Director of General Services) G. SECOND READING OF ORDINANCES 1. Ordinance accepting and appropriating funds in the amount of $1,186,156 from the Commonwealth of Virginia to the Department of Social Services budget for fiscal year 2014-2015 for assistance programs (W. Brent Robertson, Director of Management and Budget; Joyce Earl, Director of Social Services) H. APPOINTMENTS 1. Capital Improvement Program (CIP) Review Committee (appointed by District) 2. Economic Development Authority (appointed by District) 3. Parks, Recreation and Tourism Advisory Commission (appointed by District) 4. Social Services Advisory Board (appointed by District) CONSENTAGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes — January 27, 2014; February 10, 2015 2. Confirmation of appointment to the Social Services Advisory Commission (appointed by District) J. CITIZENS'COMMENTS AND COMMUNICATIONS K. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves Page 3 of 4 3. Reserve for Board Contingency 4. Outstanding Debt L. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Charlotte A. Moore 2. Al Bedrosian 3. Joseph B. "Butch" Church 4. Joseph P. McNamara 5. P. Jason Peters M. WORK SESSIONS 1. Work session to discuss budget development for fiscal year 2015/2016 to review County fleet and heavy equipment status (W. Brent Robertson, Director of Management and Budget) 2. Work session to discuss budget development for fiscal year 2015/2016 regarding delivery of services for Internal Services and Human Services (W. Brent Robertson, Director of Management and Budget) N. ADJOURNMENT Page 4 of 4 ACTION NO. ITEM NO. D-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 2014 AGENDA ITEM: Briefing to update the Board of Supervisors on the Roanoke Regional Airport Commission SUBMITTED BY: Deborah C. Jacks Deputy Clerk to the Board APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for Tim Bradshaw, Executive Director of the Roanoke Regional Airport Commission and W. William Gust, Roanoke County appointee, to provide the Board with an update on the Roanoke Regional Airport Commission. Page 1 of 1 ACTION NO. ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 10, 2015 Resolution establishing an advisory committee known as the Roanoke County "Pipeline Advisory Committee" (PAC) regarding the proposed Mountain Valley Pipeline Richard Caywood Assistant County Administrator Philip Thompson Director of Planning Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In September 2014, Mountain Valley Pipeline, LLC, a joint venture partnership between affiliates of EQT Corporation and NextEra Energy, Inc. (MVP/EQT), contacted Roanoke County administration about consideration of a portion of Roanoke County for a possible corridor for a natural gas pipeline. Although the County has no regulatory role in the approval process as it is controlled by the federal government through the Federal Energy Regulatory Commission (FERC), citizens along the proposed route have received notifications that MVP/EQT would like access to their property to look at the feasibility of the route. On December 9, 2014, the County Board of Supervisors passed a resolution expressing its opposition to the construction of the Mountain Valley Pipeline within Roanoke County. On December 17, 2014, MVP/EQT hosted an open -house at the Salem Civic Center to receive citizen input regarding the pipeline project. This public hearing was very well attended and received wide coverage by local media outlets. Additional open -house meetings were conducted in other communities affected by the proposed corridor. Page 1 of 3 On February 4, 2015, the Board of Supervisors was notified by County staff that additional citizens had received requests for survey access that indicated that an alternate route was under consideration for the pipeline. On that date contact was made by County administration with MVP/EQT expressing concern that the new route under consideration had not been shared with either County Staff or with the Board. On February 17, 2015, a map showing several new alignment alternatives was received from MVP/EQT. On February 24, 2015, the Board was briefed on the FERC process and the alternative routes provided by MVP/EQT. In addition, staff recommended that the Board create a Pipeline Advisory Committee (PAC) to assist both the Board and the staff in its review of the potential benefits of the pipeline as well as potential impacts to citizens, business and natural resources within the County. During the February 24, 2015, briefing to the Board of Supervisors and in citizen comments that followed there was extensive discussion regarding the overall pipeline project as well as the Pipeline Advisory Committee. This input was utilized to modify the originally proposed makeup of the PAC. The objectives of the PAC would be as follows - 1 . Serve as an information conduit to from citizens and County staff for information regarding the pipeline project 2. Assist in the review of Draft Environmental Impact Statement (DEIS) materials and make recommendations for comments back to the FERC. 3. Advise the Board on specific actions that the County may wish to pursue relative to the project including its status as a potential "Intervener'. 4. Make recommendations for route modifications or other technical changes to the proposed project 5. If the project moves forward within Roanoke County; assist in ensuring permit compliance during the construction process. The PAC is an advisory committee. Committee recommendations may be accepted, rejected, or accepted with modifications by the Board of Supervisors. Membership - Membership is recommended to include 15 individuals representing the following - Representatives from each magisterial district (5) A representative of the Roanoke Valley Resource Authority Civic League/Comm unity representatives from affected areas (2) A representative of the local gas utility A member of the Roanoke County Planning Commission A Chamber of Commerce representative A Land Use/Development Professional An Environmental group representative A representative of the Western Virginia Water Authority Page 2 of 3 A representative of EQT/Mountain Valley Pipeline Staff of the County Administrator's Office, the County Attorney's Office and the Department of Community Development will provide support to the PAC. FISCAL IMPACT There is no anticipated fiscal impact that results from the formation of this committee. ALTERNATIVES: 1) Approve the creation of a Pipeline Advisory Committee as described above. 2) Do not create a Pipeline Advisory Committee. Page 3 of 3 March 11, 2015 Dear Property Owner(s): According to the preliminary maps provided by Mountain Valley Pipeline, your property is located along the proposed pipeline route or a proposed alternative route. Roanoke County wants to make you aware of several resources that may be useful to you. On March I 01h, the Roanoke County Board of Supervisors appointed a Pipeline Advisory Committee. The Committee will: • Serve as an information conduit to / from citizens and County staff for information regarding the pipeline project; • Assist in the review of Draft Environmental Impact Statement (DEIS) materials and make recommendations for comments back to FERC (Federal Energy Regulatory Commission); • Advise the Board on specific actions that the County may wish to pursue relative to the project including its status as a potential "Intervener",- • Make recommendations for route modifications or other technical changes to the proposed project; and • If the proposed project moves forward within Roanoke County, assist in ensuring permit compliance during the construction process. Meetings of this Committee would be open to the public and I would encourage you to attend these meetings. In addition to the Pipeline Advisory Committee, the County has placed relevant information regarding the Mountain Valley Pipeline on its website wwwxonaokecojj�a.o�r. To view this information, just click on the Mountain Valley Pipeline icon from the County's home page. If you should have questions or need information from County staff, please contact either of the following staff members: Richard Caywood, P.E. Assistant County Administrator rcaywoodgronaokecountyva.gov (540) 776-7190 Sincerely, Thomas C. Gates County Administrator Philip Thompson Deputy Director of Planning pthompsongroanokecounlyva.gov (540) 772-2068 x365 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 2015 RESOLUTION ESTABLISHING AN ADVISORY COMMITTEE KNOWN AS THE ROANOKE COUNTY "PIPELINE ADVISORY COMMITTEE" (PAC) REGARDING THE PROPOSED MOUNTAIN VALLEY PIPELINE WHEREAS, Roanoke County is committed to involving its citizens in the development of projects and processes that impact their quality of life; and WHEREAS, in September of 2014, Mountain Valley Pipeline, LLC, a joint venture partnership between affiliates of EQT Corporation and NextEra Energy, Inc., (MVP/EQT) contacted Roanoke County about consideration of a portion of Roanoke County for a possible corridor for a natural gas pipeline; and WHEREAS, citizens along the proposed route have received notifications that MVP/EQT would like access to their property to look at the feasibility of the route; and WHEREAS, on December 9, 2014, the County Board of Supervisors passed a resolution expressing its opposition to the construction of the Mountain Valley Pipeline within Roanoke County; and WHEREAS, on February 4, 2015, County was notified that an alternate route was under consideration for the proposed natural gas pipeline; and WHEREAS, the County has no regulatory role in the approval process as it is controlled by the federal government through the Federal Energy Regulatory Commission (FERC); and WHEREAS, Section 18.02 of the County Charter provides that the Board of Supervisors may establish such advisory boards and commissions as it deems necessary for the purposes of advising the board and the county administrator; and Page 1 of 3 WHEREAS, in order to evaluate the best response to this proposed natural gas pipeline, the Board of Supervisors will form the Pipeline Advisory Committee (PAC) to provide an opportunity for key stakeholders from the to assist both the Board in its review of the potential benefits of the pipeline as well as potential impacts to citizens, business, and natural resources within the County. NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows - 1 . That there is hereby established an advisory committee known as the "Pipeline Advisory Committee" (PAC). 2. That Roanoke County staff will work with the PAC to achieve the following objectives- • Serve as an information conduit to/from citizens and County staff for information regarding the pipeline project • Assist in the review of Draft Environmental Impact Statement (DEIS) materials and make recommendations for comments back to the FERC. • Advise the Board on specific actions that the County may wish to pursue relative to the project including its status as a potential "Intervener". • Make recommendations for route modifications or other technical changes to the proposed project • If the project moves forward within Roanoke County; assist in ensuring permit compliance during the construction process. 3. That the PAC is an advisory committee; committee recommendations may be accepted, rejected or accepted with modifications by the Board. 4. That the PAC will be appointed by the Board of Supervisors and composed of representatives of key stakeholders from across a broad spectrum of community interests. The Board hereby appoints the following individuals to the PAC - Page 2 of 3 5. That the roles and responsibilities of County staff are as follows- • Provide adequate background information to allow participation • Provide overviews/presentations on the key issues • Facilitate and act as a resource for the main discussion and breakout sessions • Identify ways in which stakeholder recommendations have influenced the study process 6. That the roles and responsibilities of the PAC members are as follows- • Review materials presented • Identify key concerns and issues • Provide and present input, advice and feedback on pertinent issues • Explore potential areas of agreement around key issues • Provide advice on the most effective of involving the general public at key points in the project • Participate in all meetings 7. That this Resolution shall be effective immediately. Page 3 of 3 ACTION NO. ITEM NO. F-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 2015 AGENDA ITEM: Ordinance appropriating $1,000,000 from the Minor Capital Account to General Services for the purchase of four (4) automated solid waste vehicles SUBMITTED BY: APPROVED BY: Anne Marie Green Director of General Services Thomas G. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County implemented automated solid waste collection in the late 1980's as a means to reduce personnel costs and increase efficiency. The program has been successful in both those areas, as the employees needed for solid waste pick up has been reduced by half and an automated truck can service one thousand (1,000) homes in a day. While automated collection has saved the County money, the vehicles themselves are more expensive than rear loaders, which are used for traditional garbage collection. Due to a variety of factors, including the cost of steel and the complicated hydraulic system used to raise the arm, the vehicles currently cost approximately $250,000. The useful life of a solid waste collection vehicle is approximately seven (7) years. The County has been able to keep existing vehicles operational for as long as ten (10) years through careful, daily cleaning and maintenance, rebuilding of parts at the Welding Shop and replacement of major components at the Fleet Service Center. While this has kept the vehicles in service, it is not a cost effective method and maintenance costs have increased dramatically. Due to the history of keeping vehicles in the fleet beyond the average time and the type of environment and topography in which the vehicles operate, the County has detailed purchasing specifications, especially related to height, engines, brake systems and Page 1 of 3 transmissions. This has resulted in a fleet that is standardized and appropriate for the work it performs. The need for solid waste vehicles is becoming critical and will begin to affect service to the citizens if replacement vehicles are not acquired in the near future. Beginning the purchasing process as soon as possible will help prevent delays in service delivery. Purchasing new vehicles allows the County to obtain trucks that meet specifications for the work that is performed. While the usual life of these trucks is seven (7) years, the County has been able to safely and efficiently use them for ten (10) or more years. The General Services Department evaluated the benefits of purchasing solid waste vehicles as compared to a lease purchase, leasing, renting, or buying used. After careful analysis, staff recommends that purchasing the vehicles is the best long-term solution for the County. The solid waste vehicles recommended for replacement are as follows - ID Year Baseline Cost Vehicle Hours as of 11/12/14 Vehicle Miles as of 11/12/14 Hours to Miles Conversion RC868 2004 $250,000 14,831 167,777 519,085 RC869 2004 $250,000 15,116 163,518 529,060 RC870 2004 $250,000 15,511 147,371 542,885 RC883 2001 $250,000 17,898 195,195 626,430 During the fiscal year 2014-2015 budget discussions, the Board acknowledged the need for four (4) new vehicles, but funding was removed due to fiscal constraint. Atthetime,the Board suggested these vehicles could be funded in the current budget year out of the minor capital account. FISCAL IMPACT: The cost of repairing the solid waste vehicles increases every year. Current year expenditures for repairs are projected to exceed budget by $200,000. The increase in the cost for repairs is attributed to the wear and tear on the vehicles, lack of replacement parts, and repairs to aging fleet becoming increasingly expensive. The estimated cost to replace four (4) solid waste vehicles is estimated at $1,000,000. Funds are available in the Minor Capital account. Additionally, staff is working on a Vehicle and Heavy Equipment Replacement Plan forthe Board's consideration to be discussed during work session later at this meeting. Page 2 of 3 STAFF RECOMMENDATION: Staff recommends approving the first reading of the ordinance authorizing the appropriation of $1,000,000 from minorcapital forthe purchase of four(4) newautomated solid waste vehicles and scheduling the second reading for March 24, 2015. Page 3 of 3 LL -�d u FS F- V) C: .0 0 o 4� V) C: 0 0 = U 76 C: C: bio bio V) m V) r14 0 4- 0 V) m V) 0 r14 r -I r -I r -I 4� (1) 0 u (1) C: V) m co 91 0 bio (1) 4� m u o o Ln Ln Ln Ln o o o Ln o o Ln o o o o o o Ln o Ln o r,j o -:i- rj -i m m Ln F, Ln o Co Rt rj Co r- Co Co Co oo Co oo ry) ll�, Lr� C� w w m r,4 Ln Ln w m w Ln Rt m w o m Ln o o w Rt Rt w r14 . Rt . Rt . r -I . r14 . ry) . CF) . rl . rl . �o . 0 . 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Ln3:3:3:3:3:3:uuuuuuu id ca ca T E E 0) u E E 0 u 0 u 0 0 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 2015 ORDINANCE APPROPRIATING $1,000,000 FROM THE MINOR COUNTY CAPITAL ACCOUNT TO GENERAL SERVICES FOR THE PURCHASE OF FOUR (4) AUTOMATED SOLID WASTE VEHICLES WHEREAS, Roanoke County implemented automated solid waste collection in the late 1980's; and WHEREAS, automated collection has saved the County money through reduced personnel costs and increased efficiency; and WHEREAS, the useful life of a solid waste collection vehicle is approximately seven (7) years; and WHEREAS, the County has been able to keep these vehicles running for ten (10) or more years through careful daily cleaning and maintenance; and WHEREAS, the cost of repairing the vehicles increases every year with costs exceeding the budget for repairs; and WHEREAS, the need for solid waste vehicles is becoming critical and may begin to affect service to citizens; and WHEREAS, funds in the amount of $1,000,000 are available in the minor capital account to be used for the purchase of four solid waste vehicles; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on March 10, 2015, and the second reading was held on March 24, 2015. BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia, as follows - Page 1 of 2 That the sum of $1,000,000 is appropriated to General Services from the Minor Capital Account for the purchase of four new automated solid waste vehicles. 2. That this ordinance shall take effect upon its adoption. Page 2 of 2 ACTION NO. ITEM NO. G-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 2015 AGENDA ITEM: Ordinance accepting and appropriating funds in the amount of $1,186,156 from the Commonwealth of Virginia to the Department of Social Services budget for fiscal year 2014- 2015 for assistance programs SUBMITTED BY: W. Brent Robertson Director of Management and Budget APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Department of Social Services receives, throughout the year, additional appropriations for public assistance and services delivery. For 2014-2015, the Department of Social Services will receive $1,186,156 in additional funding from the Virginia Department of Social Services; $886,156 will be provided for assistance programs and $300,000 for program related administrative costs. Public assistance dollars are used to Fund IV -E Foster Care and Adoption services for qualifying youth. Services include maintenance payments and special services payments for children with disabilities and other special needs. Roanoke County Social Services applies for federal funds in one hundred percent (100%) of the foster care cases as it eliminates any local dollar contribution forthose who qualify. Currently, fifty-five percent (55%) of youth in foster care are eligible for federal funding due to poverty and other circumstances at the time of removal from their homes. Social Services evaluates and negotiates the subsidies families receive when adopting youth previously in foster care. Last year the department finalized twenty-one (21) adoptions. In fiscal year 2015, seventeen (17) adoptions have been finalized to date with seven (7) more already negotiated. Public assistance for these families is one hundred percent (100%) state and federal funding. The department will also receive $300,000 for administrative costs. No additional local funds are required. Page 1 of 2 The first reading of this ordinance was held on February 24, 2015. FISCAL IMPACT: No additional local funds are needed. ALTERNATIVES: The assistance programs funded by this appropriation are mandated and fully funded by federal and state funds. Failure to accept the appropriation for the assistance programs would require the County to fund these services. Failure to accept the appropriation for administrative costs would require the County to provide additional local funds to the Social Services administrative budget. STAFF RECOMMENDATION: Staff recommends appropriation of $1,186,156 of revenue from the Commonwealth of Virginia forprogram and administrative reimbursements related toservices provided bythe Department of Social Services for fiscal year 2014-2015. In addition, $1,186,156of related expenditures is requested to be appropriated to the Department of Social Services to cover the State's portion of the total cost of services. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 2015 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $1,186,156 FROM THE COMMONWEALTH OF VIRGINIA TO THE DEPARTMENT OF SOCIAL SERVICES BUDGET FOR FISCAL YEAR 2014-2015 FOR ASSISTANCE PROGRAMS WHEREAS, The Department of Social Services receives, throughout the year, additional appropriations for public assistance and services delivery. For 2014-2015, the Department of Social Services will receive additional funding from the Virginia Department of Social Services in the amount of $886,156 for assistance programs. The department will also receive $300,000 for administrative costs; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on February 24, 2015, and the second reading was held on March 10, 2015. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows - 1 . That the sum of $1,186,156 is hereby appropriated from the Commonwealth of Virginia to the Department of Social Services budget for fiscal year 2014-2015 for assistance programs. 2. That this ordinance shall take effect from and after the date of adoption. Page 1 of 1 ACTION NO. ITEM NO. H. 1 -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 10, 2015 Appointments to Committees, Commissions and Boards Deborah C. Jacks Deputy Clerk to the Board Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (appointed by District): The following one-year term expired on August 31, 2012- a) Becky Walter, representing the Hollins Magisterial District- Ms. Walter has served three consecutive terms and therefore cannot be r�appointed. The following one-year terms expired on August 31, 2014- a) Jason B. Moretz, representing the Windsor Hills Magisterial District; Mr. Moretz is eligible for reappointment 2. Economic Development Authority (appointed by District) The following four-year term expired on September 26, 2014- b) Paul Henkel, representing the Hollins Magisterial District; Mr. Henkel is eligible for reappointment 3. Parks, Recreation and Tourism Advisory Commission (appointed by District) Troy Kincer, representing the Hollins Magisterial District has resigned his appointment Page 1 of 2 effective August 27, 2014. His appointment was a three (3) -year term that expires on June 30, 2016. Atul Patel, representing the Windsor Hills Magisterial District has resigned his appointment effective August 27, 2014. His appointment was a three (3) -year term that expires on June 30, 2015. 4. Social Services Advisory Board (appointed by District) Angela J. Beckner who represents the Cave Spring Magisterial District has resigned her position on February 23, 2015, due to moving out of the area. Supervisor Moore recommends the appointment of Barbara Long to complete this term thatwill expire on July 31, 2017. Confirmation has been placed on the Consent Agenda. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 2015 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM 11- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows - That the certain section of the agenda of the Board of Supervisors for March 10, 2015, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2 inclusive, as follows - 1. Approval of minutes — January 27, 2015; February 10, 2015 2. Confirmation of appointment to the Social Services Advisory Commission (appointed by District) Page 1 of 1 ACTION NO. ITEM NO. 1-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 10, 2015 Confirmation of appointment to the Social Services Advisory Board (appointed by District) Deborah C. Jacks Deputy Clerk to the Board Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Angela J. Beckner who represents the Cave Spring Magisterial District has resigned her position on February 23, 2015, due to moving out of the area. Supervisor Moore recommends the appointmentof Barbara Long to complete this term thatwill expire on July 31,2017. Page 1 of 1 K-1 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA % of General Amount Fund Revenue Audited balance at June 30, 2014 $ 21,266,557 11.00% Addition of 2013-14 operations 532,638 Balance at March 10, 2015 $ 21,799,195 11.00% Note- On December 21, 2004, the Board of Supervisors adopted a policy to increase the General Fund Unappropriated Balance incrementally over several years. 2013-14 - Goal of 11 % of General Fund Revenues 2013-14 General Fund Revenues 11 % of General Fund Revenues 2014-15 - Goal of 11 % of General Fund Revenues 2014-15 General Fund Revenues 11 % of General Fund Revenues $193,332,334 $21,266,557 $198,174,499 $21,799,195 The Unappropriated Fund Balance of the County is currently maintained at the goal of 11.00%. Submitted By Rebecca E. Owens Director of Finance Approved By Thomas C. Gates County Administrator COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architecturallengineering services, and other one-time expenditures.) Audited balance at June 30, 2014 Addition of 2013-14 operations Fire Truck Loan Repayment for 2014-15 July 8, 2014 Appropriation for replacement of Financial System August 12, 2014 Appropriation for construction of Water Spheroid Water Tower Design Balance at March 10, 2015 Major County Capital Reserve K-2 Amount $3,407,630.00 $605,096.00 $300,000.00 ($1,500,000.00) (200,000.00) $2,612,726.00 (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Audited balance at June 30, 2014 $1,284,715.00 Addition of 2013-14 operations 1,305,748.00 Balance at March 10, 2015 $2,590,463.00 Technology Capital Reserve (Projects identified and prioritized by the Technology Governance Committee and approved by the County Administrator.) Audited balance at June 30, 2014 $121,137.00 Addition of 2013-14 operations $192,921.00 Balance at March 10, 2015 $314,058.00 Submitted By Rebecca E. Owens Director of Finance Approved By Thomas C. Gates County Administrator K-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2014-2015 Original Budget $ 100,000.00 Addition from 2013-14 operations 28,231.00 June 10, 2014 Transfer funds for Special Assistant for Legislative Relations (32,400.00) October 14, 2014 Transfer funds to Hidden Valley High School for repairs to track (28,231.00) Submitted By Approved By Balance at March 10, 2015 $ 67,600.00 Rebecca E. Owens Director of Finance Thomas C. Gates County Administrator K-4 COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows Submitted By Rebecca E. Owens Director of Finance Approved By Thomas C. Gates County Administrator Outstanding Outstanding June 30, 2014 Additions Deletions March 10, 2015 General Obligation Bonds $ 6,150,390 $ - $ - $ 6,150,390 VPSA School Bonds 92,638,652 19,973,906 8,301,435 104,311,123 State Literary Loans 2,273,592 - 167,000 2,106,592 Lease Revenue Bonds 79,182,582 2,153,587 77,028,995 Capital Lease obligation 849,437 107,921 741,516 $ 181,094,653 $ 19,973,906 $ 10,729,943 - $ 190,338,616 Submitted By Rebecca E. Owens Director of Finance Approved By Thomas C. Gates County Administrator ACTION NO. ITEM NO. M-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 2015 AGENDA ITEM: Work session to discuss budget development for fiscal year 2015/2016 to review County fleet and heavy equipment status SUBMITTED BY: W. Brent Robertson Director of Management and Budget APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This work session will provide information on the status of the County's current fleet and heavy equipment and will examine operational and funding needs related to development of the fiscal year 2015-2016 budget. In addition, the discussion will serve as the basis for establishing a long-range strategy for revising replacement criteria and establishing funding plan that seeks to balance operational needs with resource availability. Items for presentation and discussion include the following- • Review of current fleet replacement criteria • Summary of fleet status and composition • Current (recurring) funding allocations • Replacement schedule and funding needs Page 1 of 1 cn cn 4-0 a) a) I—L >1 cu a) r 0 C/) CL a) EL C/) < :3 4-- a) a) :3 ry (.) 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M-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 2015 AGENDA ITEM: Work session to discuss budget development for fiscal year 2015/2016 regarding delivery of services for Internal Services and Human Services SUBMITTED BY: W. Brent Robertson Director of Management and Budget APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This work session is the first of two (2) work sessions to review service delivery issues and expectations related to development of the fiscal year 2016 operating budget. While operating budgets related to the delivery of specific services are currently developed at the individual department -level, operational budget issues will be presented at the program matic-level by four (4) functional budget teams as follows- • Internal Services 0 Community Services • Human Services 0 Public Safety The purpose of this work session will be to review the functional (programmatic) areas of Internal Services and Human Services and to discuss the significant issues driving budget development for fiscal year 2015-2016. Items for discussion include- • Overview of Functional/Programmatic Team Goals • Outline of prioritized strategic issues impacting delivery of services associated with the functional area. • Discussion of specific items/topics, related to the strategic issues, for possible consideration in developing the fiscal year 2015-2016 budget. 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