HomeMy WebLinkAbout4/14/2015 - RegularRoanoke County
Board of Supervisors
April 14, 2015
INVOCATION: Reverend Dr. Delphoney Kargbo
Bethel African Methodist Episcopal Church
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
"Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board."
Page 1 of 5
Roanoke County
Board of Supervisors
Agenda
April 14, 2015
Good afternoon and welcome to our meeting for April 14, 2015. Regular meetings are
held on the second and fourth Tuesday at 3-00 p.m. Public hearings are held at 7-00
p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7-00 p.m. and on Saturday at 4-00 p.m. Board of
Supervisors meetings can also be viewed online through Roanoke County's website at
www.RoanokeCountyVA.gov. Our meetings are closed -ca ptio ned, so it is important for
everyone to speak directly into the microphones at the podium. Individuals who require
assistance or special arrangements to participate in or attend Board of Supervisors
meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in
advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES (3-00 p.m.)
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Recognition of Department of Social Services employee, Grace McCown,
recipient of the 2015 Golden Halo Award (Joyce Earl, Director of Social
Services)
2. Proclamation declaring April 12 through 18, 2015, as National Public Safety
Telecommunicators Week in the County of Roanoke (Bill Hunter, Director of
Communications and Information Technology)
3. Recognition of the Roanoke County Emergency Communications Center
Award Winners for 2014 (Bill Hunter, Director of Communications and
Information Technology)
Page 2 of 5
D. BRIEFINGS
E. NEW BUSINESS
1. Resolution approving the Regional Airport Commission budget for fiscal year
2015-2016 (Rebecca Owens, Director of Finance-, Tim Bradshaw, Executive
Director, Airport Commission)
2. Resolution approving the Roanoke Valley Resource Authority (RVRA) budget
for fiscal year 2015-2016 (Rebecca Owens, Director of Finance; Anne Marie
Green, Acting Director of Human Resources-, Dan Miles, CEO, Roanoke
Valley Resource Authority)
3. Resolution granting a waiver to Hollins University under Section 13-23 of the
Roanoke County Code to the provisions of the County's Noise Ordinance,
Article 11. Noise of Chapter 13. Offenses — Miscellaneous (Paul M. Mahoney,
County Attorney)
F. FIRST READING OF ORDINANCES
G. SECOND READING OF ORDINANCES
Ordinance authorizing the acquisition of proposed right-of-way, proposed
drainage easements, proposed utility easements, proposed water line
easements and proposed temporary construction easements from the owners
of nineteen (19) properties along Route 115, Plantation Road - Plantation
Road Bicycle, Pedestrian and Streetscape Improvement Project, Hollins
Magisterial District (David Holladay, Planning Administrator)
2. Ordinance approving the purchase of 1.0491 acres identified as "Lila Drive,"
(Tax Map No. 27.06-05-13.00-0000) a part of the Plantation Road, Bicycle,
Pedestrian and Streetscape Improvement Project, Hollins Magisterial District
(Paul M. Mahoney, County Attorney-, Richard L. Caywood, Assistant County
Administrator)
H. APPOINTMENTS
1. Capital Improvement Program (CIP) Review Committee (appointed by
District)
2. Economic Development Authority (appointed by District)
3. Parks, Recreation and Tourism Advisory Commission (appointed by District)
Page 3 of 5
CONSENTAGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY
1. Approval of minutes — March 10, 2015-1 March 11, 2015-1 March 18, 2015
2. Observance and proclamation of Friday, April 24, 2015, as National Arbor
Day in Roanoke County
3. Ratification of appointment of an alternate to the Community Policy and
Management Team (CPMT)
4. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Rebecca H. Carter, Treasurer Clerk 11, upon her
retirement after more than six (6) years of service
5. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Danny L. Waller, Motor Equipment Operator 11, upon his
retirement after more than sixteen (16) years of service
6. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to A. Duane Palmer, Jr., Police Officer/Criminal Investigator,
upon his retirement after more than twenty-eight (28) years of service
7. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Patrick B. Shumate, Chief Communications Officer, upon
his retirement after more than fourteen (14) years of service
J. CITIZENS'COMMENTS AND COMMUNICATIONS
K. REPORTS
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Outstanding Debt
Page 4 of 5
L. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Joseph B. "Butch" Church
2. Joseph P. McNamara
3. Charlotte A. Moore
4. Al Bedrosian
5. P. Jason Peters
M. ADJOURNMENT
Page 5 of 5
ACTION NO.
ITEM NO. C-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 2015
AGENDA ITEM: Recognition of Department of Social Services employee,
Grace McCown, recipient of the 2015 Golden Halo Award
SUBMITTED BY: Joyce Earl
Director of Social Services
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Grace McCown, Senior Family Services Specialist with the Department of Social Services
(DSS), has been selected as this year's recipient of the Golden Halo Award in the Child
Protective Services/Foster Care category. Mrs. McCown began her work with Roanoke
County in October of 2008 as a social worker on the foster care team. Since that time, she
has served as an investigator of abuse and neglect of children, and currently is a senior
worker for Foster Care. Her talents and commitment to serving children who have
experienced abuse and neglect is deserving of recognition.
This makes the sixth (6th) consecutive year that a Roanoke County DSS employee has
been awarded this honor. The Golden Halo awards were created in 2008 to recognize and
honor outstanding contributions to the cause of child abuse prevention, intervention and
advocacy in the Roanoke Valley by the Children's Trust. Annually they honor individuals in
the following categories:
0 Educator
• Legal/Judicial
• Child Protective Services/Foster Care
• Medical Professional
• Mental Health
• Law Enforcement
• Community Volunteer
Page 1 of 2
• Foster Parent
• Guardian Angel
Nominations are submitted and a selection committee chooses the award winners who are
recognized and honored at a reception. This yearthe benefit reception will be held on April
24, 2015, at the Jefferson Center.
The Department is very proud that Grace McCown is being recognized by the Children's
Trust for her commitment to child welfare in both Child Protective Services and Foster
Care.
Page 2 of 2
ACTION NO.
ITEM NO. C-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 2015
AGENDA ITEM: Proclamation declaring April 12 through 18, 2015, as National
Public Safety Telecommunicators Week in the County of
Roanoke
SUBMITTED BY: Bill Hunter
Director of Communications and Information Technology
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Emergency Communications Center has requested that the Board proclaim the week
of April 12 through 18, 2015, as National Public Safety Telecom m unicators Week in the
County of Roanoke.
Communications and Information Technology Director Bill Hunter, Assistant Director Susan
Slough, Chief of Emergency Communications, and several Communications Officers will
attend the meeting to accept the proclamation.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 14,2015
PROCLAMATION DECLARING APRIL 12 THROUGH 18, 2015, AS
NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK IN THE
COUNTY OF ROANOKE
WHEREAS, the week of April 12 through April 18, 2015, has been declared
"National Public Safety Telecom m unicators Week" by the Senate and House of
Representatives of the United States of America-, and
WHEREAS, the President of the United States issued a proclamation calling upon
the people of the United States to observe that week with appropriate ceremonies and
activities-, and
WHEREAS, problems of crime, fire and other disasters touch and affect all
segments of our society, and if unabated, can undermine and erode both moral and
economic strengths of our community-, and
WHEREAS, men and women are engaged in the operation of emergency
response systems for the County of Roanoke; and
WHEREAS, these professionals are responsible for responding to stressful
telephone calls from the general public for police, fire, and emergency medical
assistance, and for calmly and professionally dispatching appropriate assistance to help
save the lives and property of our citizens; and
WHEREAS, our Communications Officers daily serve the public in countless ways
without recognition by the beneficiaries of their services.
Page 1 of 2
NOW, THEREFORE, WE, the Roanoke County Board of Supervisors do hereby
proclaim the week of April 12 through April 18, 2015 as "NATIONAL PUBLIC SAFETY
TELECOMMUNICATORS WEEK" and call upon the citizens of the County of Roanoke
to observe this week with appropriate ceremonies and activities.
Page 2 of 2
ACTION NO.
ITEM NO. C-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 2015
AGENDA ITEM: Recognition of the Roanoke County Emergency
Communications Center Award Winners for 2014
SUBMITTED BY: Susan Slough
Assistant Director for Communications, CommIT
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke County Emergency Communications Center Annual Awards program
recognizes 911 Communications Officers who've provided outstanding service in several
categories. The winners are selected by an awards committee comprised of
representatives from each of the Emergency Communication Center's (ECC's) shifts. The
2014 winners are:
Supervisor of the Year — Chase Ferguson: Chase is our newest supervisor and has
done an outstanding job over this past year. His good attitude, coupled with his positive
influence and situational awareness has allowed his platoon to excel, and in doing so they
have been nominated several times for shift of the month. Chase continually seeks out
feedback from each member of his platoon in an effort to improve efficiency and accuracy.
Chase is a dedicated and committed leader.
Communications Officer of the Year— Carrie Eakin: Carrie was recognized by her peers
for being a team player. Carrie continually thinks "outside the box" and uses all the
resources available to her. She is very knowledgeable and enjoys being a
Communications Officer. Carrie was recognized in June for her professionalism during a
working structure fire. Carrie was commended on remaining calm, clear and concise on
the radio, during a very chaotic time. Carrie was again recognized in October when she
received a call about a kayaker that was found face down on some rocks. Carrie took
Page 1 of 2
control of the call and made sure it was handled correctly. Carrie is an extraordinary
communication officer and a true asset to our Center.
Rookie of the Year — Chris White: This award recognizes a new communi I cation officer
who has displayed extraordinary skill and professionalism during the ECCs training
program. Chris has demonstrated the qualities that we look for in our new communications
officers. He pays attention to detail and strives to think "outside the box". Chrishasproven
that he intends to be a great asset to our center.
Team of the Year — C Platoon: This platoon is recognized for being the true meaning of
the word teamwork. They are always pulling together and helping, not only their shift out in
times of need, but other shifts as well. C platoon was recognized in July for an active
shooter call that came into our center. This platoon pulled together to go above and
beyond our normal call of duty. C platoon as a whole did an excellent job of achieving
success in a deadly situation for many defenseless people.
Page 2 of 2
ACTION NO.
ITEM NO. E-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 2015
AGENDA ITEM: Resolution approving the Roanoke Regional Airport
Commission budget for fiscal year 2015-2016
SUBMITTED BY: Rebecca Owens
Director of Finance
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke Regional Airport Commission (the Commission) was established on July 1,
1987, by legislative act of the Commonwealth of Virginia to own and operate the Roanoke
Regional Airport (now the Roanoke -Blacksburg Regional Airport). The Commission is
composed of five (5) members. Two (2) members are appointed by the Roanoke County
Board of Supervisors and three (3) by Roanoke City Council. The County and the City are
each responsible for their pro -rata share, based on population, of any year-end operating
deficit or capital expenditures if any additional funding is required. The Commission is
responsible for paying all outstanding debt. No subsidy has been required since inception.
In accordance with the requirements of the Commission contract as amended, the
Roanoke Regional Airport Commission is required to submit its budget to the Roanoke
County Board of Supervisors and the Roanoke City Council for approval. At its meeting on
March 17, 2015, the Commission approved the attached budget for fiscal year 2015-2016
to be forwarded to the governing bodies of the two (2) localities.
The 2015-2016 budget for the Roanoke Regional Airport Commission shows revenues of
$9,130,761 and projected net income of $109,764. This reflects that airport operations are
self-supporting and do not require any additional supplement from either the County orthe
City. This is a 1.8% decrease from the 2014-2015 budget.
The Commission also adopted the attached proposed capital expenditure budget program.
Page 1 of 2
The capital expenditures total $6,752,065. These expenditures will be funded with Federal
and State grant funds and Commission capital funds.
Tim Bradshaw, Executive Director of the Roanoke Regional Airport Commission, will attend
the Board of Supervisors meeting to answer any questions that the Board may have.
FISCAL IMPACT:
The Roanoke Regional Airport Commission budget is self-supporting and no funds are
required from the County.
STAFF RECOMMENDATION:
Staff recommends adopting the attached resolution approving the Roanoke Regional
Airport Commission budget for the fiscal year 2015-2016.
Page 2 of 2
ROANOKE REGIONAL AIRPORT COMMISSION
5202 Aviahon Drive
Roanoke, VA 24012-1148
(540) 362-1999
FAX (540) 563-4838
www.roanokealrport.com
March 20, 2015
Honorable Chairman and Members
Roanoke County Board of Supervisors
P.O. Box 29800
Roanoke, Virginia 24018-0798
Re: Roanoke Regional Airport Commission Fiscal Year 2015-
2016 Budget and Proposed Capital Expenditures
Dear Chairman Peters and Members of the Board:
In accordance with the requirements of the Roanoke Regional Airport Commission
Contract dated January 28, 1987, as amended, the Roanoke Regional Airport Commission is
hereby submitting its Fiscal Year 2015-2016 Operating Budget (Attachment 1) for approval. This
Budget was adopted by the Commission at its meeting on March 17, 2015. We are also
providing a separate listing of Capital Expenditures which are expected to exceed $100,000 in
cost and are intended to benefit five or more future accounting periods (Attachment II).
You will note that no deficit is anticipated in either the Operating Budget or for the listed
Capital Expenditures; therefore, no additional appropriations are being requested or anticipated
from the City or the County of Roanoke. Formal approval of the Operating Budget and the
Capital Expenditure List by resolution of each of the participating political subdivisions would
be appreciated.
I would be pleased to respond to any questions or comments that you may have with
regard to this matter. On behalf of the Commission, thank you very much for your assistance and
cooperation.
Sincerely,
Tim Bradshaw, A.A.E.
Executive Director
Enclosures
cc: Chair and Members, Roanoke Regional Airport Commission
Mark Allan Williams, General Counsel
Paul M. Mahoney, Roanoke County Attorney
Debbie Jacks, Clerk to the Board, Roanoke County Board of Supervisors
Attachment I
Roanoke Regional Airport Commission
Budget Executive Summary
Proposed Budget FY 16 vs. Actual Budget FY 15
$ Change
Proposed
Annual Budget
$ 4,757,254
$4,737,496
OPERATING REVENUES
Budget FY 16
FY 2015
$ Change
% Change
A. Airfield
$ 1,191,044
$ 1,238,510
$ (47,466)
-3.8%
B . General Aviation
504,655
502,092
2,563
0.5%
C. Airline Terminal Related
1,209,752
1,190,989
18,763
1.6%
D. Lease & Concessions
1,809,624
1,767,206
42,419
2.4%
E. Other Revenues
349,957
352,371
(2,414)
-0.7%
F. Interest on Investments
203,558
246,700
(43,142)
-17.5%
G. Gain/(Loss) on sale of assets
5,000
5,000
-
0.0%
H. State Funds
305,809
454,589
(148,780)
-32.7%
1. Federal Reimbursable Funds
113,100
110,200
2,900
2.6%
J. Gross Public Parking Lot Revenue
3,438,263
3,432,463
5,800
0.2%
Total Operating Revenues
1$ 9,130,761 1
9,300,120
1 $ (169,358)T-
-1.8%
OPERATING EXPENSES
Proposed
Budget FY 16
Annual Budget
FY 2015
$ Change
% Change
A. Salaries, Wages and Benefits
$ 4,757,254
$4,737,496
19,758
0.4%
B. Operating Expenditures
4,217,843
4,395,675
(177,832)
-4.0%
C. Other Maintenance & Improvement Projects
45,900
49,500
(3,600)
-7.3%
D� Interest
0
101,359
(101,359)
-100.0%
E. Debt Service
0
26,779
(26,779)
-100.0%
Total Operations and Maintenance
2,030,515
I
(2,529,336)
-55.5%
I $ 9,020,997
1 $ 9,310,809
$ (289,812)1
-3.1%
I Operating Net Income (Loss) $ 109,764 1 $ (10'690)� $ 120.454 1127%1
Proposed
Annual Budget
CAPITAL BUDGET
Budget FY 16
FY 2015
$ Change
% Change
Capital Revenue
A. Federal AIP Projects
$ 3,194,541
$5,980,517
(2,785,976)
-46.6%
B. State AIP Projects
354,949
664,502
(309,553)
-46.6%
C. State Non-AIP Projects
1,172,060
2,061,265
(889,205)
-43.1%
D. Retained Earnings
2,030,515
4,559,851
(2,529,336)
-55.5%
6,752,065
13,266,135
(6,514,070)
-49.1%
Capital Projects
6,752,065
13,266,135
(6,514,070)
-49.1%
Net Capital
-
I$
$
ATTACHMENT 11
Proposed Capital Expenditures
(For projects expected to exceed $100,000 in cost and programmed for FY 2016)
PROJECrS:
A. New Passenger Loading Bridge at Gate 3
1. Description: This project is to add a new loading bridge at Gate 3 and include PC Air and 400
Hz Ground Power Unit. Also required is additional electrical service, modifications need to
existing gate door and addition of security equipment.
2. Funding: Estimated cost is $1,584,300.
3. Anticipated Funding Sources:
a. Federal AIP Grant Funds: $1,425,870
b. State Aviation Grant Funds: $158,340
B. Terminal Ramp Rehabilitation
1. Description: The proposed project is to rehabilitate the existing terminal apron pavement.
The project will consist of a mid-life rehabilitation of the PCC apron pavement, joints, and
drainage conveyances. All work will remain in the existing pavment footprint and no
expansion of the apron is proposed.
2. Funding: Estimated cost is $4,412,000
3. Anticipated Funding Sources:
a. Federal AIP Grant Funds: $3,970,800
b. State Aviation Grant Funds: $441,200
C. Purchase 1410 Coulter Drive
1. Description: Purchase of Former BB&T Operations Center located at 1410 Coulter Drive,
Roanoke, VA, with a total of 8.15 Acres
2. Funding: Estimated cost is $2,332,500
3. Anticipated Funding Sources:
a. Commission Funds: $2,332,500
D. Upgrade FIDS and PA System
1. Description: Replace current two servers since servers are past life cycle of five years and
support for version of Microsoft Windows ends in July 2015. Upgrade to FIDS and PA
systems, which were first installed in 2009, will require Windows Server 2012.
2. Funding: Estimated cost is $150,000
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $120,000
b. Commission Funds: $30,000
1
E. Sealcoat Airfield & Roads/Parking Lots -Phase 3
1. Description: Sealcoat pavement including crack sealing and remarking as needed for airfield
or parking lots and roadways.
2. Funding: Budgeted amount is $250,000
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $200,000
b. Commission Funds: $50,000
F. Cargo Ramp Rehabilitation & Joint Replacemen
1. Description: Project includes joint repairs, concrete panel replacement as needed, crack and
spall repairs, sealant, and re -striping apron.
2. Funding: Estimated cost is $1,600,000
3. Anticipated Funding Sources:
a. Federal AIP Grant Funds: $1,440,000
b. State Aviation Grant Funds: $160,000
G. Widen Cargo Apron
1. Description: Project includes widening cargo apron to permit an additional nose -in aircraft
parking position.
2. Funding: Estimated cost is $654,000
3. Anticipated Funding Sources:
a. Federal AIP Grant Funds: $588,600
b. State Aviation Grant Funds: $65,400
H. Landside Signage Improvements
1. Description: Existing roadway signs are faded and sign messages need to be updated -
2. Funding: Estimated cost is $100,000
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $50,000
b. Commission Funds: $50,000
1. Parking Lot Rehabilitation
1. Description: Project involves rehabilitating canopy and front of lot, replacing toll booths,
adding Manager's office, and adding Rental Car spaces.
2. Funding: Estimated cost is $1,700,000
3. Anticipated Funding Sources:
a. Commission Funds: $1,700,000
J. Preliminary Design Tunnel Rehabilitation
1. Description: Project includes doing the preliminary design for adding a ventilation system to
the south tunnel, replacing lighting, adding back-up electrical power, improving guard rails,
and any needed structural repairs.
2. Funding: Estimated cost is $100,000
3. Anticipated Funding Sources:
2
a. State Aviation Grant Funds: $80,000
b. Commission Funds: $20,000
K. Replace Roadway Lights
1. Description: Inspect and replace tall pole lights along roadway from Waypoint Dr. to Hangar
4 with new concrete bases, poles and LED lighting.
2. Funding: Estimated cost is $150,000
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $120,000
b. Commission Funds: $30,000
L. Pavement Maintenance Plan
1. Description: A pavement maintenance plan is needed to assist RRAC staff in programming
pavement maintenance or refurbishment projects. This was last completed in 2010 and
needs to be updated.
2. Funding: Estimated cost is $200,000
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $160,000
b. Commission Funds: $40,000
M. Improve RW 6-24 Safety Areas (Modified EMAS) nvironmental Assessment
1. Description: The FAA is requiring that any potential environmental impacts for the additions
of modified EMAS beds at each end of RW 6-24 be studied through an Environmental
Assessment process.
2. Funding: Estimated cost is $200,000
3. Anticipated Funding Sources:
a. Federal AIP Grant Funds: $180,000
b. State Aviation Grant Funds: $20,000
N. IT Master Plan
1. Description: Master Plan is needed to evaluate and make recommendations for technology
improvements for existing computer systems including hardware and software and program
future equipment acquisitions in the capital plan.
2. Funding: Estimated cost is $100,000
3. Anticipated Funding Sources:
a. Commission Funds: $100,000
0. Parking Lot Master Plan
1. Description: Master Plan is proposed to review parking lot pavement conditions, review
options for covered walkway, lighting, signage and landscaping, improvements to exit lanes
and booths, and potential rental car parking expansion.
2. Funding: Estimated cost is $100,000
3. Anticipated Funding Source:
a. Commission Funds: $100,000
3
P. Narrative Report and ALP Update
1. Description: In lieu of an Airport Master Plan Update, preparing a narrative report that
identifies alternative uses for areas on the airport where anticipated growth has not
occurred and then updating Airport Layout Plan as needed to reflect the changes.
2. Funding: Estimated cost is $500,000
3. Anticipated Funding Source:
a. Federal AIP Grant Funds: $450,000
b. State Aviation Grant Funds: $50,000
Q. Rehabilitate Terminal Front Fins, Trusses and Canopies
1. Description: The terminal front fins, trusses and canopies over the terminal roadway need
to be periodically stripped and painted to maintain the structures. Additionally, there is a
need to address ADA issues with the trusses where an extension to the structure is needed
to ensure an accessible path.
2. Funding: Estimated cost is $200,000
3. Anticipated Funding Source:
a. State Aviation Grant Funds: $160,000
b. Commission Funds: $40,000
4
RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION
Adopted this 17th day of March 2015
No. 07-031715
A RESOLUTION approving and adopting the Commission's Operating and
Capital Purchase Budget for fiscal year 2015-2016.
BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal
year 2015-2016 Operating and Capital Purchase Budget for the Commission as set
forth in the report and accompanying attachment by the Executive Director dated March
17, 2015, is hereby approved;
BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf
of the Commission to submit the fiscal year 2015-2016 Operating and Capital Purchase
Budget, as well as a list of Proposed Capital Expenditures, to the Roanoke City Council
and the Roanoke County Board of Supervisors for approval pursuant to the contract
between the Commission, Roanoke City and Roanoke County dated January 28, 1987,
as amended.
ATTEST:
Se c ne. tt na rr yv
VOTE: AYES: Dooley, Lawrence, Minnix, Porterfield, Gust
NAYS: None
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 14,2015
RESOLUTION APPROVING THE ROANOKE REGIONAL AIRPORT
COMMISSION BUDGET FOR FISCAL YEAR 2015-2016 UPON
CERTAIN TERMS AND CONDITIONS
WHEREAS, Section 24.13 of the Regional Airport Commission Act and Section
17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke
Regional Airport Commission provides that the Commission shall prepare and submit its
operating budget for the forthcoming year to the Board of Supervisors of the County and
City Council of the City; and
WHEREAS, by report dated March 20, 2015, a copy of which is on file in the
office of the Clerk of the Board, the Executive Director of the Roanoke Regional Airport
Commission has submitted a request that the County approve the fiscal year 2015-2016
budget of the Roanoke Regional Airport Commission.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia that the fiscal year 2015-2016 budget and proposed capital
expenditures for the Roanoke Regional Airport Commission as set forth in the March
20, 2015, report of the Commission Executive Director, a copy of which is incorporated
by reference herein, is hereby APPROVED, and the County Administrator and the Clerk
are authorized to execute and attest, respectively, on behalf of the County, any
documentation, in form approved by the County Attorney, necessary to evidence said
approval.
Page 1 of 1
ACTION NO.
ITEM NO. E-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 2015
AGENDA ITEM: Resolution approving the Roanoke Valley Resource Authority
(RVRA) budget for fiscal year 2015-2016
SUBMITTED BY: Rebecca Owens
Director of Finance
Anne Marie Green
Acting Director of Human Resources
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke Valley Resource Authority (RVRA) was established on October23,1991, as
a tax-exempt, political subdivision within the Commonwealth of Virginia to acquire and
construct a regional sanitary landfill and waste collection and transfer station with related
treatment facilities. The charter members are the City of Roanoke, County of Roanoke and
Town of Vinton.
As specified in the RVRA's Member Use Agreement, all charter members must approve
the budget for it to be approved. On March 25, 2015, the Roanoke Valley Resource
Authority (RVRA) Board adopted an operating budget for the fiscal year 2015-2016.
The attached approved budget totals $8,525,174 and represents an increase of $22,971 or
0.3% from the fiscal year 2014-2015 budget and utilizes $434,974 of the contingency
reserve fund to balance the budget. Below are highlights of the proposed 2015-2016
budget:
Revenues
Increase of $1 per ton in the Municipal and Commercial waste tipping fee rates
Tipping Fee revenue projected to increase $49,150. This is the result of an
increase in tipping fee offset by a decline in municipal tonnages. Without a tipping
fee increase, more reliance on the contingency balance would be required.
Page 1 of 3
0 Proposed budget uses $434,974 of contingency reserve to balance budget.
Expenses
Personnel:
Personnel budget is $2,183,227 which is an increase of approximately a $56,580
o Salary increase of an average 2% increase for performance and 2% market
adjustment for all pay classifications
Operating:
• Operating budget is $4,216,947.
• Overall operating budget decreased $43,609. This decrease is primarily due to
decreased costs in transportation costs associated with transporting leachate and
fuel costs coupled with projected minor increases in various line items.
Capital:
• Capital budget is $25,000
• Overall capital budget increased $10,000
• Capital budget for 2015-2016 includes the purchase of an industrial grade lawn
mower and new auto -crane at transfer station.
Reserves:
Reserves are budgeted at $2, 100,000 with no increase. The Authority has reserve
policies and this increase is in keeping with the policies and equipment replacement
schedule.
Dan Miles, Chief Executive Officer of the RVRA, will be at the meeting to present the
budget request.
FISCAL IMPACT:
The Roanoke Valley Resource Authority budget will impact the County in several ways:
1. Tipping fees for Charter Members will increase by $1 in the proposed budget.
2. The County will continue to receive a municipality fee of $300,000 annually from the
RVRA to compensate for the siting of the landfill within the County. The City of
Roanoke also continuesto receive a municipalityfee of $100,000 to compensate for
the siting of the transfer station.
3. The County will receive payment of $52,515 during the fiscal year 2015-2016 for
providing accounting services.
All of the above impacts are included in the fiscal year 2015-2016 proposed County
budget.
Page 2 of 3
ALTERNATIVES:
1. Approve the budget as presented reflecting an increase in the tipping fee of $1.
2. Do not approve the budget as presented and require the Roanoke Valley Resource
Authority to reconsider the tipping fee increase.
The Memorandum of Understanding approved by the governing bodies October 23, 1991,
page 15 Section 5.9 Annual Budget, states that the annual budget will not be effective and
no expenditures shall be made until such annual budget has been approved by the
governing bodies of County, City and Town, such approval not to be unreasonably
withheld.
STAFF RECOMMENDATION:
Staff recommends adopting the attached resolution approving the operating budget of the
Roanoke Valley Resource Authority for the fiscal year 2015-2016.
Page 3 of 3
ROANOKE VALLEY RESOURCE AUTHORITY
2knJ15-16
P"x-ESERVES
Vol
II OF I
awl �, -oil I -P)mc- —IMI -11
TRANSFER STATION
Roanoke Valley Resource Authority
RESERV
FUNDS�')l
4
Iry
Roanoke Valley Resource Authority
TABLIE� OF CONTENTS
RESERVE FUNDS
PAGE#
RVRA Financial & Reserve Policy
1-3
Annual Review
4
Consulting Engineer's Review
5-8
Summary of Reserve Funds
A. Ending 2014/2015
9
B. Ten-year Projections
10
Reserve Funds and Expenditure Plans
11-34
A. Landfill Closure Fund
11-12
B. Equipment Reserve Fund
13-16
C. Groundwater Protection Fund
17-18
D. Host Community Improvement Fund
19-20
E. Property Value Protection Fund
21-22
F. Further Site Development Fund
23-26
G. Capital Improvement Plan
27-29
H. Roanoke (Rutrough Rd) Regional Landfill
30-31
1. Contingency Fund
33-34
2015-2016 RESERVEFUNDS
Roanoke Valley Resource Authority 'DESERVE POLICY
Ix
FINANCIAL AND RESERVES
ORIGIN M(
1. Background
The Authority recognizes one of the keys to sound financial management is the development
of a systematic way to fund planned capital projects and on-going maintenance programs. The
Authority believes it is equally important to establish the planned expenditures of associated
funding for its capital projects and maintenance programs on a pay-as-you-go basis whenever
possible. The National Advisory Council on State and Local Budgeting (NACSLB) has issued
guidelines representing standards of excellence in governmental budgeting that include the
preparation of policies and plans for capital asset acquisition, maintenance, and replacement
(Principle 2; Element 5; Practice 5.2). This policy addresses this standard.
11. Purpose
This policy will provide for the establishment and the planned funding level of maintenance
and improvement reserve accounts for planned expenditures over a short-term planning period
of five (5) years and a long-term planning period of ten (10+) years or more. Each individual
account provides for a separate funding purpose to be designated as either "restricted" or
"unrestricted" accounts. Restricted accounts must be used solely for their intended purpose as
required by regulatory statute, contractual obligation, or operating permit conditions.
Unrestricted funds are intended for planned capital and maintenance purposes, but may be
periodically used by the Authority temporarily, for not more than six (6) months, to provide
emergency funding for the Authority's operations, if needed. Reserve Accounts may be utilized
to fund the same or separate projects as deemed necessary for supporting the mission of providing
quality programs and facilities necessary to serve the Authority's Member Communities of
Roanoke County, the City of Roanoke, the Town of Vinton and their residents and businesses of
the Roanoke Valley.
111. Policy Guidelines for Reserve Fund Accounts
A. The Authority will maintain reserve accounts and an initial beginning balance of funds
will be deposited into accounts as identified for the current fiscal year.
B. Annual funding transfers will occur in twelve (12) equal monthly transfers from
revenues received by the Authority and as budgeted for the current fiscal year.
C. Ongoing expenditures from the funds will occur as budgeted for the current fiscal year
as costs are accrued.
2015-2016 RESERVE FUNDS
Roanoke Valley Resource Authority
D. Planned deposits to the funds are calculated sufficient to maintain the desired fund
balances with a positive fund balance, at a mininium, for any given fiscal year during
the long-tenn planning period.
E. Planned expenditures of the funds are calculated sufficient to provide cash funding for
all planned capital projects and maintenance projects for any given fiscal year during
the long-term planning period.
F. Any end of year operating surplus and/or interest earnings may be allocated to one or
more account, as determined by the Authority's Board of Directors.
G. An internal review of the account allocations and funding levels by a professional
engineer familiar with best management practices of solid waste operations and
facilities will occur annually to ensure the priorities are consistent with the goals of the
Authority and to ensure the funding levels are adequate.
H. An external, third party review of the account allocations and funding levels by a
professional engineer, familiar with best management practices of solid waste
operations and facilities, will occur every five (5) years to ensure the funding levels are
adequate.
IV. Account Definitions
The Landfill Closure Fund (Unrestricted) provides a reserve for the costs of capping
completed areas of the landfill and at the end of the landfill's useful life, to completely close
any remaining area, install all monitoring and collection systems and perform all post -
closure care activities per regulatory requirements.
The Eguipment Replacement Fund (Unrestricted) provides funds for the future purchases,
regularly scheduled replacement of major operating equipment, and any uninsured risk, in an
orderly fashion as to minimize annual operating costs, maximize any trade-in or surplus value,
and to provide for the best overall purchasing value.
The ' Ground Water Protection Fund (Restricted) provides funds to address any environmental
effects the operation of the landfill may have on the surrounding area. The fund also serves to
assist in complying with post closure and corrective action requirements of state and federal
financial assurance regulations.
The Host Community Fund (Restricted) provides funds for the construction and maintenance
of public improvements to Authority property within the Host Community, as requested by the
Host Community, and as approved in a formal public improvement plan.
The Property Protection Fund (Restricted) provides funds for the one-time payments under the
Property Protection Policy to property owners within the Host Community for any actual,
realized decline in property values as a result of their relatively close proximity to the Smith Gap
Regional Landfill.
IIIII&IM4111."
2
RESERVE FUNDS
Roanoke Valley Resource Authority RESERVE POLICY
The Site Development Fund (Unrestricted) provides funds for the construction of subsequent
phases of the Smith Gap landfill, as necessary, to provide ongoing landfill disposal capacity.
The ' Capital Improvement Fund (Unrestricted) was established to be used for various capital
maintenance items and new capital projects anticipated for the ten-year planning period. Projects
may be amended as solid waste operations and the industry in general continues to evolve.
The Rutrough Road Landfill (RRLF) Post Closure Fund (Restricted) provides funding for
the Authority's contractual obligation to provide for the ongoing post closure care of the closed
Rutrough Road Landfill.
The Contingency Fund (Unrestricted) provides funding to stabilize year-to-year rate
adjustments and to provide a source of funding for any unforeseen increases in expenses or
decreases in revenue that would other -wise cause a negative balance for the Authority's operating
funds.
V. Reporting
The Treasurer will track reserve account deposits and expenditures on a monthly basis. A
monthly report will be sent to the Chief Executive Officer, the Authority's Secretary, which will
be included on the Board of Directors' agenda for review at all regularly scheduled meetings.
The Treasurer will also ensure that all expenditures have been through the appropriate approval
process. The Chief Executive Officer will provide an annual report to the Board of Directors as
to the adequacy of the funding levels of each respective reserve account.
2015-2016 RESERVE FUNDS
Roanoke Valley Resource Authority ANNUAL REVIEW
AND
RESERVE FUNDS
ANNUAL REVIEW
RVRA RESERVE FUNDS PLAN 8n REPORT
FY 2015 - 2016
The Roanoke Valley Resource Authority reviewed its replacement reserve requirements as outlined
per the Authority's "Financial and Reserves Policy" and has determined the adequacy of the funding plan
as submitted herein. The Authority, in its review, has defined adequacy to mean that sufficient funding,
if funded as scheduled, exists in amounts equivalent to or exceeding the anticipated expenditures during
a short-term period of the next five subsequent fiscal years, with the understanding that certain amounts
are to be borrowed, if needed, as indicated in the expenditure plan. According to staff s current review,
funds are adequate for the immediate five year planning period.
The Authority has established the funding and expenditure plan, as outlined in the "Summary of
Reserve Funds: 10 -Yr. Planning Period" (p.10.). All funds required for expenditures are currently
available or will be available from future annual deposits or future borrowing with the exceptions of. the
Capital Improvement, Equipment and the Site Development Reserve Funds. At some point within the next
five years, the Authority will need to increase the annual deposits to the reserve accounts to cover any
shortfalls. The plan is consistent with the needs and obligations of the Authority and has been approved
by the Authority's Board of Directors.
2015-2016
4
RESERVE FUNDS
Roanoke Valley Resource Authority CONSULTING ENGINEERS
REVIEW
CONSULTING ENGINEERS REVIEW
The retirement of all outstanding bond debt in FY 2011 subsequently relieved the Authority
of its foriner financial requirements as previously imposed by the Master Indenture of Trust,
including the establishment and funding of certain reserve funds as recorded and reported in the
annual report. While no longer obligated to the terms of the Master Indenture of Trust, several
previously established reserve funds remain as ongoing obligations to the Authority due to start-
up and operating restrictions imposed under the Authority's separate "Landfill, Rail, & Transfer
Station Permit Conditions & Operating Policies," including: The Groundwater Protection Fund
(formerly known as "The Environmental Fund"); The Host Communio� Fund; and The Property
Protection Fund
Additionally, the Authority is contractually obligated to maintain the post -
closure care of the closed Roanoke Landfill (a.k.a. the Rutrough Road Landfill) with funds
initially established and designated expressly for this purpose in The Rutroyg_h Road Landfil
Post -Closure Fund. Therefore, these four reserve funds are designated as "Restricted" reserve
accounts which must be maintained and adequately funded for their express, respective
purposes.
As part of its post -bond debt, fiscal responsibility, the Authority recognizes one of the keys
to sound financial management is the development of a systematic way to fund planned capital
projects and on-going maintenance programs beyond its operating permit and contractual
requirements. The Authority believes it is equally important to establish the planned expenditures
of associated funding for its capital projects and maintenance programs on a pay-as-you-go basis
whenever possible. The National Advisory Council on State and Local Budgeting (NACSLB)
has issued guidelines representing standards of excellence in governmental budgeting that include
the preparation of policies and plans for capital asset acquisition, maintenance, and replacement
(Principle 2; Element 5; Practice 5.2). Therefore, the Authority established additional reserve
41IM8111
5
RESERVE FUNDS
Roanoke Valley Resource Authority CONSULTING ENGINEERS
REVIEW
funds for these purposes which are designated as "Unrestricted" reserve accounts since there are
no external conditions, other than sound financial management as outlined and approved in the
RVRA RESERVES PLAN ("Plan"), requiring their existence and funding levels.
Unrestricted Funds include:.The Closure Fund; The fqu�pment Fund; The Site Development
Eund; The Capital Improvement Fund; and The Contingency Fund. The Closure, Equipment, and
L —
Site Development Funds were previously required under the former Master Indenture of Trust
and funding levels were maintained and managed accordingly. The Capital Improvement and
Contingency Funds, while not previously required per any outside obligation, were established
and recognized as being necessary for sound financial management of the Authority's operations
and its facilities. The Authority recognizes that periodically, it may need to add, delete, or amend
its unrestricted funds as deemed to be in the best interest of the Authority and its members.
All funds required for expenditures are currently available or will be available from future
annual deposits or future borrowing. The Plan is consistent with the needs and obligations of the
Authority and has been approved by the Authority's Board of Directors.
The Roanoke Valley Resource Authority must review, prior to the preparation of its
annual budget, the adequacy of the respective amounts of the reserve fund accounts under the
current operating conditions, and in comparison with industry standards. In conducting such
review, the Authority agrees to consult with and obtain the recommendations of a professional
engineer familiar with solid waste services, equipment, and facilities as utilized by the Authority.
In accordance with the "Roanoke Valley Resource Authority Financial Policy" (Reserves Policy,
Sec.111.1-1.) adopted by the Board on February 27, 2012, a professional consulting engineer,
external to the Authority, is to review the Plan every five years, That external review was last
conducted in FY 2012 in review of the FY 2013 Plan. The next external review is scheduled for
2015-2016 RESERVE FUNDS
Roanoke Valley Resource Authority CONSULTING ENGINEERS
REVIEW
FY 2017 for the FY 2018 Plan. If at any time, the Authority, in its sole judgment, determines
the amount of any reserve fund is inadequate, the Board will utilize best fiscal practices to
attempt to remedy any shortage(s).
The Authority annually makes deposits to its reserve funds for funding future planned
expenditures. These reserves allow the Authority to establish and project an orderly adjustment of
its tipping fee revenues as necessary to prepare for future capital expenditures to coincide with its
annual operating costs.
Initial projections made in 1992 during the start-up, 20 -year revenue bond issuance established
a basis of anticipated costs and revenues for operating the new solid waste disposal system through
the bond term. Almost two decades of actual operating experience of the Authority's systems has
allowed the Authority to delay anticipated increases in tipping fees and offer rates less than projected.
However, a prolonged downturned economy has significantly affected the Authority's revenues
primarily due to an overall reduction of waste flow and a significant reduction in investment earnings.
The Authority has been able to maintain rates below those originally projected due to improved
operational efficiencies resulting in reduced operating costs and expanded life expectancies of
landfill cells which allowed for a restructuring of deposits to some of the reserve funds, most notably
The Closure and Site Development Funds, while maintaining adequate funding levels for the short-
term planning periods.
Each reserve fund has been reviewed for its adequacy to meet the planned expenditures over a
short-term period of five years and for an extended, long-term, planning period of ten years. Only
one reserve fund (Capital Improvement) shows a slight negative balance during the short-terin
planning period, the cumulative unrestricted fund balance remains sufficient to cover anticipated
expenditures by transferring funds between Reserve Funds as needed and if needed. Therefore, all
2015-2016
7
RESERVE FUNDS
Roanoke Valley Resource Authority CONSULTING ENGINEERS
REVIEW
reserve funds have been deterinined to be adequate for the short-term planning period. The long-
term planning period is less than adequate, most notably for the Equipment and Capital Improvement
Funds, primarily due to staff s scheduling for the replacement of two gondolas per year starting in
2017-2018. Staff is exploring other options than using the gondolas that may require issuing new
debt. The Equipment Fund, Site Development Fund and Capital Fund are marginally funded over
the ten-year planning period and will need to be addressed within the next five years.
Respectfully Submitted,
Daniel D. Miles, P.E.
Chief Executive Officer
2015-2016 RESERVE FUNDS
Roanoke Valley Resource Authority
SUMMARY
SUMMARY OF RESERVE FUNDS
Expenditures for FY
2015
BALANCE AT
PLANNED/ACTUAL
DEPOSITS
BEGINNING
EXPENDITURES
BALANCE
07/01/14
2014/2015
1 -Jul -2015
(anticipated)
CLOSURE FUND'
$ 6,042,337
$
50,000
$
300,000
$
6,292,337
EQUIPMENT 2
$ 1,295,265
$
1,507,142
$
1,100,000
$
888,123
ENVIRONMENTAL FUND
$ 500,000
$
-
$
-
$
500,000
HOST COMMUNITy3
$ 160,000
$
-
$
10,000
$
170,000
PROPERTY VALUE PROTECTION
$ 443,193
$
43,150
$
-
$
400,043
SITE DEVELOPMENT
$ 2,150,118
$
-
$
500,000
$
2,650,118
CAPITAL IMPROVEMENT FUND 4
$ 993,165
$
1,090,223
$
190,000
$
92,942
TOTALS
$ 11,584,078
$
2,690,515
$
2,100,000
$
10,993,563
RUTROUGH ROAD LANDFILL
$ 2,173,066
$
390,500
$
5,000
$
1,787,566
CONTINGENCY
$ 1,755,199
$
456,323
$
-
$
1,298,876
NOTES:
I Again, as noted the last couple of years, we have submitted closure plans to DEQ a couple of times to close
several acres of the landfill; however, we still do not have approval. We anticipate that VDEQ will approve
this FY and work will begin next FY. We may advertise this FY; therefore, a nominal amount of Funds are
2. While we have known cost (Wheel Loaders (3 ea), Hydro Seeder & Excavator), we still need to purchase a
street sweeper and mowing tractor.
3.
The Host Community cap was raised from $150,000 to $250,000 last year.
4. Work was completed on the Tipper, Smith Gap Floor, HVAC Transfer Station (TS) and we have an estimate
to repair and paint the roof at the TS. The Residential Service Area should be bid and awarded later this Fy
with completion scheduled for early or late Fall. Estimated four months of construction.
2015-2016
9
RESERVEFUNDS
Roanoke Valley Resource Authority
SUMMARY
Summary ofReserve Funds: Ten Year Planning Period
Fiscal Year
2014-15
2015-16
2016-17
2017-18
2018-19
2019-20
2020-21
2021-22
2022-23
2023-24
2024-25
Deposits
Closure
300
200
200
300
300
300
300
300
300
300
300
Equipment
1100
1000
1000
1100
1100
1100
1100
1100
1100
1100
1100
Groundwater Protection
0
1 0
0
0 1
0
0
1 0
0
0
1 0
0
Host Community
10
10
10
10
10
10
10
10
10
10
10
Property Protection
0
0
0
0
0
0
0
0
0
0
0
Site Development
500
500
500
500
500
500
500
500
500
500
500 1
Capital Improvement
190
390
1 390
U
190
190 1
190
190
1 190
190
190
190
total
2100
1 2100
1 2100
�21900
2100
2100
1 2100
2100
1 2100
2100
2100
-Expenditures
Closure
50
2,200
477
0
0
0
100
3,500
1,192
0
0
Equipment
1,507
1,062
1,458
969
1,578
854
1,244
1,075
751
2,167
1,274
Groundwater Protection
0
0
0
0
0
0
0
0
0 1
0
0
Host Community
0
0
0
0
0
0
0
0
0
10
10
Property Protection
0
0
0
0
0
0
0
0
0
0
0
Site Development
0
50
3,450
200
0
0
0
0
300
2,900
2,000 1
Capital Improvement
1090
430
50
530
260
410
260
260
620
260
260
total
2647
3742
5435
1699
1838
1264
1604
4835
2863
5337
3544
Balances
5 year
10 year
Closure
6,292
4,292
4,015
4,315
4,615
4,915
5,115
1,915
1,023
1,323
1,623
Equipment
888
826
368
499
21
267
123
148
497
-570
-744
Groundwater Protection
500
500
500
500
500
500
500
500
500 1
500
500
Host Community
170
180
190
200
210
220
230
240
250
250
250
Property Protection
400
1 400
400
400
400
400
400
400
400
400
400
Site Development
2,650
3,100
150
450
950
1,450
1,950
2,450
2,650
250
-1,250
Capital Improvement
93
53
393
53
-17
-237
-307
-377
-807
-877
-947
total
10,993
9,351
1 6,016
1 6,417 1
6,679
7,515
1 8,011
5,276
1 4,513 1
1,276
-168
Summary of Other Reserve Funds: Ten Year Planning Period
Fiscal Year
2014-15
2015-16
2016-17
2017-18
2018-19
2019-20
2020-21
2021-22
2022-23
2023-24
2024-25
Deposits
Rutrough Road
6
4
1
0
0
0
0
0
0
0
0
Contingency
1755
0
0
0
0
0
0
0
0
0
0
Expenditures
Rutrough Road
390
1 1,686
156
161
161
163
165
1 167
168
172
174
Contingency
456
582
717
0
0
0
0
0
0
0
0
Balances
5 year
10 year
Rutrough Road
1,788
-49
-210
-371
-534
-699
-866
-1,034
-1,206
-1,380
Contingency
1,299
717
0
0
0
0
0-
0
0
0
Totals
5 year
10 year
All Funds
14,080
1 10,174
1 5,967
1 6,207
6,308
6,981
7,312
1 4,410
1 3,479
70
-1,548
Unrestricted Funds,
5 year
10 year
,All Funds 1
11,222
1 8,988
4,926
1 5,317 1
5,569
6,395
6,881 1
4,136
1 3,363 1
126
-1,318
2015-2016
10
RESERVEFUNDS
Roanoke Valley Resource Authority
11 - �1(0) � I �1160 I �1 M I
CLOSURE FUND
The Closure Fund provides a reserve for the costs of capping completed areas of the Smith
Gap Regional Landfill and to install all groundwater and gas monitoring and collection systems per
regulatory requirements.
For the current planning period, deposits will be made monthly providing a total annual
deposit of $200,000 (previously $300,000) based on the landfill's estimated future closure costs as
they correspond to the landfill's planned and phased useful life. As noted, deposits may be adjusted
based on revised cost estimates and an increase or decrease in the amount of waste received in
future years.
Portions of Smith Gap Landfill are close to final grade and in accordance with our permit
are in the process of being closed. We have entered into a contract with Smith Gardner &
Associates, Inc. to conduct the design and construction management necessary to complete current
closure requirements. Staff is continuing to work with our consultant to determine if a Research and
Development (RDD) project would be feasible at the Smith Gap Landfill in lieu of installing a
prescriptive, geosynthetic capping system as currently estimated. Again, if approved, the RDD
project may prove less costly, more environmentally sound, and a very effective way to close
remaining portions of the landfill. The expenditures shown on the attached spreadsheet have not
been adjusted pending final approval from VDEQ concerning the RDD project and completion of
any demonstration period (normally five years), if required by VDEQ. Staff has completed the
installation of landfill gas collection and flaring system to service the currently closed areas of the
landfill. Staff executed an agreement in FY 2014 for the beneficial use of the collected landfill gas
which ultimately, in several years, may result in additional revenues that will aid in the increased
operation and maintenance costs of the system. Funds are adequate for the ten-year planning period.
2015-2016
11
RESERVE FUNDS
Roanoke Valley Resource Authority
CLOSURE FUND
Landfill Closure Fund
FISCAL
YEAR
BEGINNING
BALANCE
ANNUAL
DEPOSIT
EXPENSES
ENDING
BALANCE
USES
1998-99
2,375,000
250,000
0
2,625,000
1999-20
2,625,000
250,000
0
2,875,000
2000-01
2,882,755
250,000
0
3,132,755
2001-02
3,132,755
250,000
0
3,382,755
2002-03
3,382,755
250,000
0
3,632,755
2003-04
3,632,755
250,000
0
3,882,755
2004-05
3,882,755
250,000
0
4,132,755
2005-06
4,132,755
250,000
0
4,382,755
2006-07
4,382,755
250,000
0
4,632,755
2007-08
4,632,755
1,050,000
10,291
5,672,464
Phase I Design
2008-09
5,672,464
600,000
29,817
6,242,647
Phase I Design & LFGCCS
2009-10
6,242,647
600,000
72,704
6,769,943
Phase I Design & LFGCCS
2010-11
6,769,943
400,000
1,589,591
5,580,352
Complete LFGCCS
2011-12
5,580,352
100,000
193,600
5,486,752
Misc. LFGCCS & LFGTE
2012-13
5,486,752
300,000
22,500
5,764,252
Closure & Misc LFGCCS
2013-14
5,764,252
300,000
21,915
6,042,337
Misc. LFGCCS
2014-15
6,042,337
300,000
50,000
6,292,337
Engineering & Ad. Closure
2015-16
6,292,337
200,000
2,200,000
4,292,337
Phase I Construction (7.0 Ac)
2016-17
4,292,337
200,000
477,297
4,015,040
Phase I Construction (7.0 Ac)
2017-18
4,015,040
300,000
0
4,315,040
2018-19
4,315,040
300,000
0
4,615,040
2019-20
4,615,040
300,000
0
4,915,040
2020-21
4,915,040
300,000
100,000
5,115,040
Phase 11 Design
2021-22
5,115,040
300,000
3,500,000
1,915,040
Phase 11 Construction (10 Ac)
1022-23
1,915,040
300,000
1,191,760
1,023,280
Phase I I Construction (10 Ac)
1023-24
1,023,280
300,000
0
1,323,280
1024-25
1,323,280
300,000
0
1,623,280
1025-26
1,623,280
300,000
0
1,923,280
1026-27
Note: Additional funding from Surplus ($550,000) was added from FY06/07 budget in FY 07/08
2015-2016
12
RESERVEFUNDS
Roanoke Valley Resource Authority EQUIPMENT RESERVE
FUND
EQUIPMENT FUND
The Equipment Fund is established to provide funds for the regularly scheduled replacement
purchases of major operating equipment.
For the current planning period, deposits will be made monthly providing a total annual deposit
$ 1,000,000 (previously $ 1,100,000). Cost estimates were adjusted significantly in 2011 based on new
emission guidelines and additional borrowing or alternate methods of purchasing to include leasing may
be required. The Equipment Fund remains marginally underfunded for the long-terin planning periods.
A recent State Contract has allowed the Authority to purchase certain equipment through the cooperative
procurement program at a much lower price than budgeted previously.
In addition, staff anticipates the Authority's current gondola -based transportation system will be
at the end of its life eyelebyFY 20t6 — 20t7 and inneed of replacement. The Authority may elect to
replace its equipment with an identical transportation system or it may convert to shipping containers.
In either case, the total capital costs are expected to be greater than any cash amount the Authority may
realistically be able to raise by that time. Any cash set aside for this need will offset any debt issuance
necessary to complete this future funding need. Since the Equipment Fund is already marginally funded,
staff has included the replacement of the Gondolas or shipping containers in the Capital Improvement
Fund pending a final decision by the Authority. If the Authority switches to shipping containers, other
major modifications to facilities will have to be made. Offsetting operational savings should ultimately
result in a pay -back, but the initial debt service payment and the resulting adverse impact on the tipping
fees may not be acceptable over the timeframe necessary to achieve the offsetting payback.
Currently all equipment expenditures are based on the purchase of new equipment with little
or no trade-in value for equipment to be replaced or deleted from service.
The Equipment Fund also serves to assist in complying with post -closure requirements of
state and federal financial assurance regulations.
2015-2016
13
RESERVE FUNDS
Roanoke Valley Resource Authority EQUIPMENT FUND
Equipment Reserve Fund
FISCAL
YEAR
BEGINNING
BALANCE
ANNUAL
DEPOSIT
EXPENSES
ENDING
BALANCE
Detailed Schedule
1998-99
2,704,000
375,000
260,000
3,127,939
See Attached
1999-20
3,127,939
375,000
288,289
3,214,650
See Attached
2000-01
3,214,650
375,000
555,535
3,034,115
See Attached
2001-02
3,034,115
375,000
987,595
2,421,520
See Attached
2002-03
2,421,520
375,000
680,098
2,116,422
See Attached
2003-04
2,116,422
400,000
459,327
2,057,095
See Attached
2004-05
2,057,095
400,000
561,464
1,895,631
See Attached
2005-06
1,895,631
400,000
323,589
1,972,042
See Attached
2006-07
1,972,042
400,000
492,652
1,879,390
See Attached
2007-08
1,879,390
674,231
1,280,731
1,272,890
See Attached & note below
2008-09
1,272,890
400,000
1,103,483
569,407
See Attached
2009-10
569,407
600,000
351,088
818,319
See Attached
2010-11
818,319
600,000
625,485
792,834
See Attached
2011-12
792,834
600,000
937,839
454,995
See Attached
2012-13
454,995
1,250,000
651,277
1,053,718
See Attached
2013-14
1,053,718
1,100,000
858,452
1,295,266
See Attached
2014-15
1,295,266
1,100,000
1,507,142
888,124
See Attached
2015-16
888,124
1,000,000
1,062,187
825,937
See Attached
2016-17
825,937
1,000,000
1,458,048
367,889
See Attached
2017-18
367,889
1,100,000
969,132
498,757
See Attached
2018-19
498,757
1,100,000
1,578,361
20,396
See Attached
2019-20
20,396
1,100,000
853,885
266,511
See Attached
2020-21
266,511
1,100,000
1,243,621
122,890
See Attached
2021-22
122,890
1,100,000
1,075,296
147,594
See Attached
2022-23
147,594
1,100,000
751,428
496,166
See Attached
2023-24
496,166
1,100,000
2,166,529
-570,363
See Attached
2024-25
-570,363
1,100,000
1,273,686
-744,049
See Attached
2025-26
-744,049
2026-27
Note: Additional Funds (insurance) from FY 2009/2010 Revenues ($97,605) was deposited
Additional Funds (Surplus) from FY 2012/2013 Revenues ($200,000) was deposited
2015-2016 A A RESERVEFUNDS
co
OD
co
ce)
CY)
04
C>
cq
603.
CY)
0
(Y)
oc�
G�
't
C-4
04
cli
U')
CY)
cq
69
v-:
69
U)
01)
00
m
LO
Lf)
C)
cq
64
w
CN
C)
C)
0
Cl)
04
rl-�
q
C=�
0
rl.�
U)
co
C)
CD
0
LO
C,
04
Lf)
Qzt
I -A
C�
0
C)
1�
C)
F --
it
C'4
C>
CA
OD
69
co
64
LO
V)
OD
00
C:)
C�
cy,
R
00
cc�
00
CA
64
cli
Cli
ce)
Ct
Cli
00
LO
0)
OD
C)
�4
1-
CD
C'l
60�1
w
t�m
>,
�4,
04
00
04
00
00
C"!
C%�
fig,
69
C)
C)
C�
Ct
10
ce)
P,
LO
ce)
OD
C)
r-
69
OD
Go
C4
;I
0
0
C)
10
C=�
C�
71
LO
0
LO
CD
LO
w
o
a
a)
0
CD
(D
0
(9
c)
(D
CD
o
'FA
U)
U)
U)
U)
U)
U)
U)
U)
U)
U)
U)
(1)
U)
U)
U)
cl)
(f)
(D
U)
U)
C)
r-
Ce)
V)
OC)
Cl)
�!
00
V
V
-�t
U)
v
co
co
LO
It
U)
Cl)
C11
0)
M
Cl)
(D
0
;:
0
CD'
R
��!
C,
C,
C)
C:)
C)
0)
0)
C)
C3
0)
R
C>
R
0
Ro
co
0)
o
0
03
0)
(3)
0
0
(21
Z;
0
8
C��
C)
0
>1
C04
04
04
C14
04
CIJ
CJ
04
cq
N
C-4
C14
Cq
04
C'J
04
cq
—
R
N
CC14,
cq
04
C -i
.0
(D
'a
4)
'a
a
L)
U)
2
w
0
-j
0
-i
2
<
a)
>
N
0
(D
CD
-J
CD
W
F-
M
'a
12
04)
0
2
:3
-J
�7
CL
a
CL
12
75
m
110
m
0
C,
U)
-0
C)
P
4--
C
CL
0
E
E
E
0
(a
0
c,
4
(a
0
W
4
0
-1
04
0
v
0.
w
C)
0
75
0
0
0
—j
0
M4044-jz
-t
-6
(1)
"tm.-2=E
C)
34
:1
3:
2
(.)
0
0
-6
D
E(n
C)
LO
ccv)
N
0
0
t--
t-
(j)
-1
0
X.
8
C,
-0
2
C)
U)
C:)
Cl)
12
0
>
-6
co
-?
(2
e
=
3:
CD
:50
U)
CN
—)
C',
U-
C)
C)
c
W
(D
(D
(9
0
CD
F-
C)
>
o
(.)
0)
Z5
m
CD
C,
A
75
C,
LO
C)
U)
(.5
C-4
0
0
cj
w
C-4
co
Cj
C')
r-
0
C)
It
C:
EO
co
C)
cj
a
E
Cl)
c
m
16
CO
(D
0)
Lo
CD
0)
Z
2
0
>
co
a
00
C)
w
0)
0
G)
S)
2
'o
-2
0)
0)
E
I_-
0
-
q
m
ol
0
0
0
co
0
x
0
0
0
Y
0
0
loe
-
0
0
0 1
0
0
C)
�t
-�t
-5
-5
0
C)
a
w
LL
LL
z
LL
LL
0
0
LL
LL
0
C)
C)
10
00
In
00
O�0-
'o -O
C)
C�
ll:�
�
�l
I
e
0
C>
CD
Cl)
N
Cq
m
00
.
't
C)
C�
CD
cq
C�
C:)
LO
co
Z
kn
kf�
1
kFt
0�
Ol
C�
ol�
C\i
t-�
C)
�o
C)
10
0
100
cn
Cli
clr
�.o
00
\()
Lr)
C:)
M
co
C)
co
Lo
00
N
LO
Cl)
0�
C)
U,
U�l
b�O
Cl
C:)
F2
Cl)
�o
U)
"
C)
LO
LO
cz
00
C)
L'i
C)
LIZ
f46)
p
Cl)
N
R
c)
C)
N
M
Ul
Cl)
co
Iq
C)
CD
CD
CD
LO
00
Lf)
00
C�
C�
'o
m
t4
CYN
1-
Lf)
Lf)
m
06
cf�
Lf)
00
00
fj)
C)
C)
C)
00
LO
Cl)
Lr)
co
00
CD
U!l
kf�
U)
LO
ul
Lq
C)
LO
00
C)
C)
(=�
C�
LO
00
cl
00
C14
c?)
Lo
cr�
Lrl
2:1)
C�
00
10
10
t��
0�
00
C)
00
LO
C:)
00
C)
C)
N
C)
L,
C)
C)
::i
(�::,
C:)
00
C�'
C)
00
in
C)
CC)
LO
C?)
CD
C4
e
LO
clt
�o
C)
0�
Lq
kf�
C)
V)
U)
U)
m
(1)
U')
L,
�t
N
'o
�t
'zi,
CD
CD
r4
po
C)
C)
Lo
L"
m
N
LO
10
�o
C�
m
00
>,
C
C)
C)
r.
C)
C)
C)
r,
CD
"
C)
CD
C)
CD
CD
"
C)
MCI
"
C)
(�;,
r,
C)
C�
C:�
C)
C)
C�
C�
(3,
0�
"
C)
C:,
"
C�'
C)
C:,
CA
N
N
N
N
N
N
N
N
CA
N
N
N
N
N
C14
r14
'0
16.4
cc
0
-j
a.
Cl)
CL
<
Cj
C?
Cc)
CD
C)
LO
:�
(a
>
co
>
0
w
>
c
0
')
Co
0
LO
-2
M
0
co
Q
N
8
M
Q
0
m
(1)
(D
2
CD
Lo
C4
9
izz
2
0)
:a
w
-I-
w
co
L)
>z
0
3)
(D
C:
0
0)
w
c.
-2
ca
0
D.
x
E
w
m
0
m
m
00
IL
a)
U)
75
2
W
0)
C:
=00-�:�eo
w
U)
>
S
-2
0
20.,
0
Z�
0
[2
(5
0
0
o
o
ca
o
�
0
8,
m
m
0
C)
-, I
F-
C�
0
0
:?
2 1
0 1
C)
W,
2
LL
LE
LL
of
U)
LL I
�-
0
C)
Roanoke Valley Resource Authority
GROUNDWATER
GROUNDWATFR PROTECTION FUND
The Groundwater Protection Fund (formerly the Environmental Fund) is established to
provide funds, if needed, to address any adverse envirom-nental effects on the surrounding area
within the Host Community area that may result from the operation of the Smith Gap Regional
Landfill. The fund also serves to assist in complying with post closure and corrective action
requirements of state and federal financial assurance regulations.
The existing fund balance is $500,000 and is adequate for the immediate five-year
planning period as shown. No additional deposits are planned at this time.
2015-2016
17
RESERVE FUNDS
Roanoke Valley Resource Authority
GROUNDWATER
RESERVE FUND
Groundwater Reserve Fund
FISCAL
YEAR
BEGINNING
BALANCE
ANNUAL
DEPOSIT
EXPENSES
ENDING
BALANCE
USES
1998-99
500,000
0
0
500,000
No Activity
1999-20
500,000
0
0
500,000
No Activity
2000-01
500,000
0
0
500,000
No Activity
2001-02
500,000
0
0
500,000
No Activity
2002-03
500,000
0
0
500,000
No Activity
2003-04
500,000
0
0
500,000
No Activity
2004-05
500,000
0
0
500,000
No Activity
2005-06
500,000
0
0
500,000
No Activity
2006-07
500,000
0
0
500,000
No Activity
2007-08
500,000
0
0
500,000
No Activity
2008-09
500,000
0
0
500,000
No Activity
2009-10
500,000
0
0
500,000
No Activity
2010-11
500,000
0
0
500,000
No Activity
2011-12
500,000
0
0
500,000
No Activity
2012-13
500,000
0
0
500,000
No Planned Uses
2013-14
500,000
0
0
500,000
No Planned Uses
2014-15
500,000
0
0
500,000
No Planned Uses
2015-16
500,000
0
0
500,000
No Planned Uses
2016-17
500,000
0
0
500,000
No Planned Uses
2017-18
500,000
0
0
500,000
No Planned Uses
2018-19
500,000
0
0
500,000
No Planned Uses
2019-20
500,000
0
0
500,000
No Planned Uses
2020-21
500,000
0
0
500,000
No Planned Uses
2021-22
500,000
0
0
500,000
No Planned Uses
2022-23
500,000
0
0
500,000
No Planned Uses
2023-24
500,000
0
0
500,000
No Planned Uses
2024-25
500,000
0
500,000
No Planned Uses
2025-26
500,000
-0
2026-27
2014-2015
18
RESERVEFUNDS
Roanoke Valley Resource Authority HOST COMMUNITY
HOST COMMUNITY FUND
The Host Community Fund is established to fund the construction and/or maintenance of
public improvements to Authority property for the benefit of the Host Community which is
defined as the area within a 5,000 ft. radius of the Smith Gap Regional Landfill property lines.
Funded improvements will be established with input from the Host Community and set out in a
public improvement plan.
Originally Annual deposits were made in the amount of $10,000 on a monthly basis
with the balance not to exceed $150,000. However, the Host Community with assistance from
the Authority's staff, increased the limit from $150,000 to $250,000 in FY 2014. The Host
Community is exploring its options for the use of the Host Community Fund, including the
possibility of constructing a Community Building to hold their annual meetings. Existing and
proposed funds are adequate for the immediate five-year planning period as shown.
2015-2016
19
RESERVE FUNDS
Roanoke Valley Resource Authority HOST COMMUNITY
Host Community Reserve Fund
FISCAL
YEAR
BEGINNING
BALANCE
ANNUAL
DEPOSIT
EXPENSES
ENDING
BALANCE
USES
1992-93
0
0
0
0
1993-94
0
8,000
0
8,000
1994-95
8,000
10,000
0
18,000
1995-96
18,000
10,000
0
28,000
1996-97
28,000
10,000
29,385
8,615
Computers ($25,385), F&R ($4,000)
1997-98
8,615
10,000
615
18,000
Playground Equipment
1998-99
18,000
10,000
0
28,000
1999-20
28,000
10,000
0
38,000
2000-01
38,000
10,000
0
48,000
2001-02
48,000
10,000
0
58,000
2002-03
58,000
10,000
0
68,000
2003-04
68,000
10,000
0
78,000
2004-05
78,000
10,000
0
88,000
2005-06
88,000
10,000
0
98,000
2006-07
98,000
10,000
0
108,000
2007-08
108,000
10,000
0
118,000
2008-09
118,000
10,000
0
128,000
2009-10
128,000
10,000
0
138,000
2010-11
138,000
10,000
0
148,000
No Planned Uses
2011-12
148,000
10,000
3,681
154,319
Intranet/property
2012-13
154,319
0
4,319
150,000
Intranet/capped
2013-14
150,000
10,000
0
160,000
No Planned Uses
2014-15
160,000
10,000
0
170,000
No Known Uses
2015-16
170,000
10,000
0
180,000
No Known Uses
2016-17
180,000
10,000
0
190,000
No Known Uses
2017-18
190,000
10,000
0
200,000
No Known Uses
2018-19
200,000
10,000
0
210,000
No Known Uses
2019-20
210,000
10,000
0
220,000
No Known Uses
2020-21
220,000
10,000
0
230,000
No Known Uses
2021-22
230,000
10,000
0
240,000
No Known Uses
2022-23
240,000
10,000
0
250,000
No Known Uses
2023-24
1 250,000
10,000
10,000
250,000
Misc. Expenses
2024-25
250,000
10,000
10,000
250,000
Misc. Expenses
2025-26
1
2015-2016 20 RESERVEFUNDS
Roanoke Valley Resource Authority PROPERTY PROTECTION
PROPERTY PROTECTION FUND
The Property Protection Fund provides funds for payments under the Property Value
Protection Policy to property owners within 5,000 feet of the landfill for any actual decline in property
values that may be directly attributed to their proximity to the Smith Gap Regional Landfill, as
determined and outlined under the Policy.
The Board of Directors authorized the use of $43,150 to settle a piece of property meeting the
property protection guidelines in FY 2014. The Property Protection Fund balance of $400,043 is deemed
to be sufficient for its intended purpose. Deposits to this fund may also be made from the proceeds of
any property purchased and then resold under the terms of the Policy.
Existing funds are adequate for the immediate five-year planning period as shown.
2015-2016
21
RESERVE FUNDS
Roanoke Valley Resource Authority
PROPERTY
Property Protection Reserve Fund
FISCAL
YEAR
BEGINNING
BALANCE
ANNUAL
DEPOSIT
EXPENSES
ENDING
BALANCE
USES
1998-99
504,061
0
1,962
502,099
Crawford , Johnson
1999-20
502,099
0
150
501,949
Appraisal - Brunk
2000-01
501,949
0
0
501,949
None
2001-02
501,949
0
125,317
376,632
Crawford , Johnson
2002-03
376,632
0
697
375,935
Miscellaneous
2003-04
375,935
92,258
25,000
443,193
Sale of Crawford, Markle
2004-05
443,193
0
0
443,193
None
2005-06
443,193
0
0
443,193
None
2006-07
443,193
0
0
443,193
None
2007-08
443,193
0
0
443,193
None
2008-09
443,193
0
0
443,193
None
2009-10
443,193
0
0
443,193
None
2010-11
443,193
0
0
443,193
None
2011-12
443,193
0
0
443,193
None
2012-13
443,193
0
0
443,193
None Projected
2013-14
443,193
0
0
443,193
None Projected
2014-15
443,193
0
43,150
400,043
Sale of 8385 Bradshaw Rd
2015-16
400,043
0
0
400,043
None Projected
2016-17
400,043
0
0
400,043
None Projected
2017-18
400,043
0
0
400,043
None Projected
2018-19
400,043
0
0
400,043
None Projected
2019-20
400,043
0
0
400,043
None Projected
2020-21
400,043
0
0
400,043
None Projected
2021-22
400,043
0
0
400,043
None Projected
2022-23
400,043
0
0
400,043
None Projected
2023-24
400,043
0
0
400,043
None Projected
2024-25
400,043
0
1 0
1 400,043
None Projected
2025-26
400,043
1
1
1 1
2ni5-2om
W,
RESERVE FUNDS
Roanoke Valley Resource Authority SITE DEVELOPMENT
FUND
SITE DEVELOPMENT FUND
The Site Development Fund provides funds for the construction of subsequent phases of
the Smith Gap Regional Landfill cells.
For the current planning period, deposits will be made monthly providing a total annual
deposit $500,000. Existing funds are adequate for the immediate five-year planning period as
shown. Staff has delayed the construction of Phase VI for another year due to operational
improvements and some reductions in the quantity of solid waste being accepted and disposed of.
The Fund is inadequate for the ten-year planning period and additional deposits to the reserve
account or borrowing may be required in the future.
The Site Development Fund also serves to assist in complying with post -closure
requirements of state and federal financial assurance regulations.
2015-2016
23
RESERVE FUNDS
Roanoke Valley Resource Authority SITE DEVELOPMENT
Site Development Reserve Fund
FISCAL
YEAR
BEGINNING
BALANCE
ANNUAL
DEPOSIT
EXPENSES
ENDING
BALANCE
USES
1998-99
3,019,000
500,000
314,000
3,205,000
See Attached
1999-20
3,205,000
500,000
914,591
2,790,409
See Attached
2000-01
2,790,409
500,000
660,033
2,630,376
See Attached
2001-02
2,630,376
500,000
104,491
3,025,885
See Attached
2002-03
3,025,885
500,000
105,973
3,419,912
See Attached
2003-04
3,419,912
500,000
167,375
3,752,537
See Attached
2004-05
3,752,537
500,000
47,057
4,205,480
See Attached
2005-06
4,205,480
500,000
41,582
4,663,898
See Attached
2006-07
4,663,898
500,000
904,313
4,259,585
See Attached
2007-08
4,259,585
1,500,000
4,414,187
1,345,398
See Attached & note below
2008-09
1,345,398
500,000
1,096,295
749,103
See Attached
2009-10
749,103
300,000
98,985
950,118
See Attached
2010-11
950,118
100,000
0
1,050,118
See Attached
2011-12
1,050,118
100,000
0
1,150,118
See Attached
2012-13
1,150,118
500,000
0
1,650,118
See Attached
2013-14
1,650,118
500,000
0
2,150,118
See Attached
2014-15
2,150,118
500,000
0
2,650,118
See Attached
2015-16
2,650,118
500,000
50,000
3,100,118
See Attached
2016-17
3,100,118
500,000
3,450,000
150,118
See Attached
2017-18
150,118
500,000
200,000
450,118
See Attached
2018-19
450,118
500,000
0
950,118
See Attached
2019-20
950,118
500,000
0
1,450,118
See Attached
2020-21
1,450,118
500,000
0
1,950,118
See Attached
2021-22
1,950,118
500,000
0
2,450,118
See Attached
2022-23
2,450,118
500,000
300,000
2,650,118
See Attached
2023-24
2,650,118
500,000
2,900,000
250,118
See Attached
2024-25
250,118
500,000
2,000,000
-1,249,882
See Attached
2025-2026
1
1
Notes: 1. An additional deposit of $1,000,000 was added in FY 2007/2008 to this account from
FY 06/07 surplus funds.
2015-2ni 6
24
RESERVE FUNDS
Roanoke Valley Resource Authority
SMITH GAP LANDFILL
SITE DEVELOPMENT
COSTS
FISCAL
YEAR
ACTIVITY
EXPENSES
2014-15
no activity
engineering phase 6 liner (7.64ac)
$
50,000
$
50,000
2015-16
construction phase 6 liner (7.64ac)
$
-
contruction management
$
-
engineering phase 6 liner (7.64ac)
$
250,000
2016-17
construction phase 6 liner (7.64ac)
$
2,700,000
$
3,450,000
contruction management
$
500,000
2017-18
construction phase 6 liner (7.64ac)
$
100,000
$
200,000
contruction management
$
100,000
2018-19
no activity
$
-
$
-
2019-20
no activity
$
$
-
2020-21
no activity
$
$
-
2021-22
no activity
$
-
$
-
engineering phase 7 liner (10.07 ac)
$
300,000
$
300,000
2022-23
construction phase 7 liner (10.07 ac)
$
-
contruction management
$
2015-2016
25
Reserve Funds
Roanoke Valley Resource Authority
SITE DEVELOPMENT
COSTS
CONTINUED
FISCAL
YEAR
ACTIVITY
EXPENSES
engineering phase 7 liner (10.07 ac)
$ -
2023-24
construction phase 7 liner (10.07ac)
$ 2,450,000
$
2,900,000
contruction management
$ 450,000
construction phase 7 liner (10.07ac)
$ 1,550,000
$
2,000,000
2024-25
contruction management
$ 450,000
2025-26
no activity
$
-
2026-27
no activity
$
-
2015-2025
TOTAL
$
8,900,000
estimated costs 2015-2025
$
8,900,000
available funds 7/1/2015
$
2,650,118
additional funds required
$
6,249,882
deposit years
10
annual deposits required
$
624,988
deposit amount
(no borrowing
required)
$ 400,000
$
(2,249,882)
$ 500,000
$
(1,249,882)
$ 600,000
$
(249,882)
NOTES
Projections based on actual and estimated costs.
2015-2016
26
Reserve Funds
Roanoke Valley Resource Authority CAPITAL IMPROVEMENT
FUND
CAPITAL IMPROVEMENT FUND
In FY 2008 - 2009, The Capital Improvement Fund was established by the Authority,
outside the Master Indenture of Trust, to be used for various capital maintenance items and new
projects anticipated for the short and long-term ten-year planning periods. Examples of the
projects include: Concrete floor overlay, re -surfacing all asphalt internal roads and parking lots,
replacing the heating and cooling systems, renovation and maintenance of all existing building
structures, construction of a residential service area, scale maintenance and possibly a new and
additional automated, in -bound scale. Projects may be added or amended as the solid waste
operations and industry continues to evolve and funds are available.
Previously, the Board authorized an independent Facility Wide Assessment (Report) of
the facilities owned and operated by the Resource Authority. The Report identified and
prioritized several deficiencies that needed to be addressed and the Board authorized staff to
proceed with those high priority projects as soon as possible. The new HVAC system and roofing
repairs at the Tinker Creek Transfer Station were identified in the Report and funds will or have
been allocated from this account for those improvements. Also, as noted in the Report and the
Equipment Fund, the Gondolas and/or the shipping container conversion need to be addressed
and staff has shown funds for the replacement of the gondolas to start in FY 2018. The Board
also authorized staff to proceed with the engineering design sufficient to solicit construction bids
for the residential service area in several phases and we are currently completing the first phase
now. Staff anticipates that this project will be completed in early FY 2015. Funds are to be
expended from this account. Additional funding to complete the project may be required or
subsequent phases may have to be revised, delayed or eliminated in order to accommodate any
funding shortages.
This year, staff increased the Capital Improvement Plan funding from $190,000 to
$390,000, primarily due to the newly scheduled replacement of the gondolas and to address the
needs outlined in the Report and for the Residential Service Area. The additional $200,000 came
from other reserves (Closure & Equipment) that were deemed adequate for the five-year
planning. This increase funding has only been shown for two years.
Even with the increase in Funding, the Capital Improvement Fund is marginally adequate
for the immediate five-year planning period as shown and inadequate in the long range plan due
to the replacement of the Gondola's.
The Capital Improvement Fund also serves to assist in complying with post -closure
requirements of state and federal financial assurance regulations.
2015-2016
27
RESERVE FUNDS
Roanoke Valley Resource Authority
CAPITAL
Capital Improvement Reserve Fund
FISCAL
YEAR
BEGINNING
BALANCE
ANNUAL
DEPOSIT
EXPENSES
ENDING
BALANCE
USES
2008-09
260,000
200,000
0
460,000
No Planned Uses
2009-10
460,000
200,000
21,356
638,644
SG Dust & Od Control
2010-11
638,644
200,000
319,917
518,727
Tipper & TS Floor
2011-12
518,727
200,000
220,271
498,456
Tipper & Hollins Road
2012-13
498,456
100,000
108,900
489,556
Tipper & Roofing
2013-14
489,556
613,407
109,798
993,165
RSA Engring & Dirt, HVAC
2014-15
993,165
190,000
1,090,223
92,942
RSA, HVAC, SG floor, TS Roofing
2015-16
92,942
390,000
430,000
52,942
RSA, Carpet & Tile
2016-17
52,942
390,000
50,000
392,942
Steel Plates
2017-18
392,942
190,000
530,000
52,942
Gondolas, TS Asphalt, & SG Roof
2018-19
52,942
190,000
260,000
-17,058
Replacing 2 Gondolas
2019-20
-17,058
190,000
410,000
-237,058
Gondolas & Scales
2020-21
-237,058
190,000
260,000
-307,058
Replacing 2 Gondolas
2021-22
-307,058
190,000
260,000
-377,058
Replacing 2 Gondolas
2022-23
-377,058
190,000
620,000
-807,058
Replacing 2 Gondolas & Floor
2023-24
-807,058
190,000
260,000
-877,058
Replacing 2 Gondolas
2024-25
-877,058
190,000
260,000
-947,058
Replacing 2 Gondolas
2025-26
-947,058
2026-27
2027-28
2028-29
Notes: Funds ($423,407) from VDOT's purchase of the ROW were deposited in FY 2014
2015-2016
28
RESERVEFUNDS
V
a
C) C)
Lf)
C14
C-)
C)
CD
C)
C) (D
C) C)
(0
(D
co
C14
04
bq 64
(D
C)
CD
Ci
(D
(n
'C
C)
CD
(0
m LL
(D
V')
Of
CD
C)
C.
0
Cl)
C14
0
C�
C)
C�
C)
Ci
a
a)
CD
C)
C)
(0
CY)
(.0
cli
04
(D
U) (o
:3
t4
Vy
<
CD
CD
(D
CD
(0
C14
C14
CD
(D
C)
C�
C)
Ci
CD
(D
cl
(0
(0
C)
CD
C)
C�
Ci
C)
(0
00
C.
C)
(D
cq
(D
N
00
C)
C)
C)
C)
C) C.
1�
Ci
C�
Ci
Ci Ci
CD
C.
CD
LO LO
(0
co
(D �2
U)
ka
6F>
br,
69
CD
CD
CD
CD
CD
CD
a
Ci
Ci
C,
CD
CD
M,
co
co
69�
V�l
6q
a
CD
C,
CD
CD
CD
a
C�
CD
C�
C�
C�
Ci
Ci
Ln
CD
CD
CD
CD
CD
CD
V)
LO
co
6s
bq
0
:3
(D
0
U)
76
<
U)
U)
U)
U)
rn
LO
06
J_-
(1)
7FD
70
.6
cn
U)
:3
_0
>
U)
-a
:3
�5
U)
(D
c
(C
CL
U)
FL
E
0
CL
E
0 C,
W
4)
fl�
:E
-2
0
2
0�
±f
0)
0)
cn
CL
cn
C:
0
cl
0)
CL
0 0
0
p
CL
CL
CL
75
a
a)
CL
0
a)
06
0
0
76
cr
CL C\
0
(D
co
>1
m
>
>1
a)
0
U)
76
cn
0
0
c
ki
3:
CL
5
C:
CL
0
E [2
0
0
z
z
a)
cn
(D
0
4)
U)
V
Roanoke Valley Resource Authority
RUROUGH ROAD
RESERVE FUND
RUTROUGH ROAD LANDFILL POST -CLOSURE FUND
The Rutrough Road Landfill Post -Closure Fund (RRLF PC Fund) was established with
an initial contribution of $5,500,000 per the terms of the "Implementation Agreement For (i) Distribution
and Indemnification Agreement dated October 23, 1991 and (ii) Assignment Agreement dated October
23, 1991." The sole purpose of the RRLF PC Fund is to provide the funding necessary for the Authority
to manage the post -closure care of the closed Rutrough Road Landfill until (i) such time as the funds in
the account are depleted; or, (ii) the Authority determines the account is no longer needed for its intended
purpose, in which case, any funds remaining in the account shall be available for use by the Authority
for any authorized purpose.
The Rutrough Road Landfill Post -Closure Fund (RRLF PC Fund) is inadequate for the
five year planning period. Staff is in the process of developing an alternate method of disposing of the
site's leachate which is the single most significant post -closure care cost. Even with the new method of
leachate disposal, staff projects the RRLF PC Fund will be depleted in the next three to five years and
the Authority will have to assume and fund any remaining post closure -care legal requirements and
associated costs.
2015-2016
30
RESERVE FUNDS
0 �; " m 't 0 (0 1- w m �2 L2 (�R �: �2 � " Z� N m 't u) w
0 CD 0 (D C, 0 CD CD 0 N C4 N (N 04 N
C. 0 C> 0 C, C. 0 CD CD 0 C) 0 0 C. C, 0 0 ID 0 0 C) 0 0 0 (D C) 0
cli cq 04 04 C-4 N N (N N N N N N N N C4 N N N " N " " N N Cq N
�; t,- �2 ;; m w �o 0 m �; 0 m "t N tg m m N (0
CD rl m m 00 m n CD m 0 m t- (D
w (D m o CO r2 � IQ C� oci C� I- cq q Cli Ci
0; 4 c6 -: Cq N ,T "t "t -,t m 0 0 t- m
z z m — m 't w 0 m (D (D !� m m 't (0 �:
< 'Q r-.� -J� q 'Cl ('I -� n 'Cl . -I 'Q -1 �q -
_j (o (D (D (D (o co co (D co Lo Lo Lo to �t t m c) c,4 c,4
co
61) 6q W. us, cq ul Go 6q 61� 61� Ea (J) 61� (o V� eq V> w 69
(D �2 m o r- (D W 0) OD r'- f- N CO 0 'zr Cl �; ;Z Cl
ca 00 q' o) U) "T C:' o) (D 'tr oC) o) oo o 04 'It C-4
U) LU (R ci Lq 0i Iq ,I: cq IlL c�! pl� (q cq q 0i - oci
LU t� (D Lo r, 'T m Lo oo r- (o q) c) "T Lo V o) (o
W (D a) — LO LO OD OD 00 It CO N
LU m c,4 'q- m -'T 't (N N
Z
z
69 69 Eq W 61) 61) 69 Y) 61� W w u% 6q
N. c7) (D N oD r- to cl) o (1) �; �; cr) cD �; (D
r- (D oo a) oc) m cD It o c� C, a)
23 co a)
o rl- N- LO o) 13� ci (c� Ci oci cli cli I I Ci r"L c\!
�; -, .c� c.i cm) zt - - - - Lo (.
Lri (q Irl -IT (o w m o �2
clL kq cli C� cci cli Iq c� Ici
lo (D w m o m o IZT 'IT m m N c4
6q Gq
�2
r— o
-j (ci n ,I: LQ oci VL c�i cli c�! cli cc� Ci
0 o m m m It cv) cf) (N (D 't rl cc) (N �; LO
ZW ( 'lo S Crl-) C"'-4 'col ?2 (C'o' ot tC-o 'ot CC3 'C"')* '(DN "f')) -0 L- Coo) CLr:' )
x
LLI 6e Gq 6a u3 uty 6e Ge 6q 6s w 69 (11� 6% (a Gl� w w
. C, m — L. L,) . . . . o . . .
Lo Lo cc) C) (D o o c)
(ci LQ tq Cli (c� cl! ci ci
0 r- cq a) cq r� LO Lo
to u) (D (D
�2 �2
613, 6G w W, V> 69 w w w 61� 69 6�) 69
0) 00 ' '�T CN (0 10 - ' -0 C-4 r -
U9, 69 69 �q 6q CG 6s 69 69 ES V> 0 69 69 61> Y> ca CG w
t-- r.- cD c, m "t m
"t zr w (D c) m
cq (Ii cq Ici Lq - - I 0i c1t
1> 69 Gq 61) w 69 (14 vl� to CO w 69 6s w w w 69 eq, U)
U� It r- " N W t C) (0 1-
rl-� Cl! CN! (q (q (Ci Clt Ci rli I Ci Clt
r- (0 f- � M N �2 t N N
Cl)
a W 6% ("� 69 69 w co (0 (09. 69 ca w (" Ge 69 69 w 9
1. ICDOO;,'(O,O)
CD U) LO
LO ;� "t 7�
LO vi (ci I 1q:
co — m (o 04
q 6. 6F> U) 69 69 Ul> 69 69 69 61) w 69 61 69 69 69 w U9,
') , ') . C, r- 'D .
Cl) Lr) c) CN r-
cl! cl� oc� ci r,�
LO (D
6q bs (A Gq 6q w 61� 6�1 (A ta 61) 69 (113, 6�1 GS Gl� Ell w
61�
64
C I
04
00
to
co
Cl)
lc�
Cl)
CM
49
co
U,
Cq
C)
N
U)
Q
z
LL
�2
C)
Cl)
f� 00 0) 0 �; 04 M 't LO 10 1- 10 01 tr) (D
0 (D ID (D C) 0 CD C, C) 04 �4 04 04 04 04 Cq
0 0 CD CD C) C) C) C) C) 0 (Dococ)000c)o C> C, 8 0 0 C) c)
U) f.- 04 0 Cl) �: CD 0)
IlL P-� 0i (C�
Ci oci Ci -
CD
to 'IT oo m cl) t- Lo (D cl)
u) m
N
a.
cl) oo oD 04 cl)
04 cl)
j
z 0
61� 6s 64 cG cq Y> (19 6s bG 69 w 6�1 61� (Al 64 ca u9I w
<
oo (D m cl) 't cr) (D 'r m o) 00 C) cN4 oo
'IT It
_j
LLI
— C) C> LC) tl- Lf) C) 0 00 U) I- ;,
C! C! cy� Cl c! (q (q vL c! a! r,�
q
N co 04 m N cl)
LU
M, 61> 6G 66, 61> 6p> 6q 69 w 6. V) bq tq u4 w 6q u9. 64 6q
0 LLI
>-
I I . � I M 04 C, CO Cl) (Y) n C) 0) It oD 'q'
LLI
04 C) �2 't "t 0) co co (D r- ` V to
Ili IlL IlL cli IQ LQ
cli - R - I
'No 12,
v co LCQ o) �:
(o) (,*-) cm)
0
LL
0
(j) w 69 69 64 (a 6G to o9l 64 w ca w 0) o9 6s u� 69 61>
LO C) Cl) N OD C-4 't 04 V 0 LO
(D Lo r-- cf) r� oD (D 1�
to
Lq ct rll� cl! vi r-: Ci Lq
j
a.
C, t CO I�t CY) 04 It (0 ��l 04 CO 0 CO
Lo u) It oo 11 Lr) (1) (1) It Lo oo 't
U9, 69 69 �q 6q CG 6s 69 69 ES V> 0 69 69 61> Y> ca CG w
t-- r.- cD c, m "t m
"t zr w (D c) m
cq (Ii cq Ici Lq - - I 0i c1t
1> 69 Gq 61) w 69 (14 vl� to CO w 69 6s w w w 69 eq, U)
U� It r- " N W t C) (0 1-
rl-� Cl! CN! (q (q (Ci Clt Ci rli I Ci Clt
r- (0 f- � M N �2 t N N
Cl)
a W 6% ("� 69 69 w co (0 (09. 69 ca w (" Ge 69 69 w 9
1. ICDOO;,'(O,O)
CD U) LO
LO ;� "t 7�
LO vi (ci I 1q:
co — m (o 04
q 6. 6F> U) 69 69 Ul> 69 69 69 61) w 69 61 69 69 69 w U9,
') , ') . C, r- 'D .
Cl) Lr) c) CN r-
cl! cl� oc� ci r,�
LO (D
6q bs (A Gq 6q w 61� 6�1 (A ta 61) 69 (113, 6�1 GS Gl� Ell w
61�
64
C I
04
00
to
co
Cl)
lc�
Cl)
CM
49
co
U,
Cq
C)
N
U)
Q
z
LL
�2
C)
Cl)
f� 00 0) 0 �; 04 M 't LO 10 1- 10 01 tr) (D
0 (D ID (D C) 0 CD C, C) 04 �4 04 04 04 04 Cq
0 0 CD CD C) C) C) C) C) 0 (Dococ)000c)o C> C, 8 0 0 C) c)
LO
WOO
L)
z
„t Ce) T r -
vooz�(Or,-Mvw
(D Lf) 0) LO cl, co (D
LQ C', 7 - r-
o r� 0 Lr)
m
z
D n
r --(0 - - - (d C)
00 "t 0) 0 c) o oo U)
0 10 C� cl� L'i
LL
S
t N m ICO 0 00
co
6�1 6? 6? 6? 1?
m
U) LLI
0 0) 't Lo
o
W L)
C� C,4 LO
Lf)
z
(o
(D
cn
0
c�
Ce)
0.
LLI
C'i
64
cn
u 1
(J)
0 r_ 0 Lo to C) U) 00 0) Ce)
0 00 cli 00 u) U) (0 -t cl)
r"� 00 CC)
Cl)
a�
Z
Ui
LO — CN CN C-4 t-
6 o (d & C4 Lo (6 r,: C,4 Ce) -q7
W
Cl)
0
�L
0) (Cco U) (D (0 (0 (0 (D (C) fl- rl� rl-
r,
X
Cl) — — — — — — — — — —
W U')� 69 W W W W U:> W
cl�
L -i
6F> 6�>
61�
Z
OOO(DOC)OC30C)OO
CU
LU
to
0 U) N
0
LLI
0
0
q
CD
0
R
Z: N
-i
_j
C� 0 0 CD
w 0 w 69 w w Lo 613� w 69
0
In
LLI 0
u (n Z 0
LLJ -j
LLI
0 w
U) U'l
ui
I--
C, 0 o C) 00 Lo C:D Lo �; r-- Lo
LI) 0 o 0 Lo — 00 C3) co L,)
:) 0 0 00 LO OD Lo Cl) C�
C”
Lij o 0
06
to —
Lr) C:) (:5 6 ci vi C�i q7 Lo (D
co
L, 0.
0
LO �? N " N N " N N N
Ln
LL
Ul =1 W 0
uj
62� W W 6S W W 60 W 0!> W 64
-j
-j 0 0 W Z
9 _5 w >- w
L) w
LU �l :) x
U)
>- 210
C� 0 0 �t -It -�t " N
0 C> w 00 w w w w m m
cl� Cc� LQ LO U) 04 04 cl�
N
W w
U)
06
C\[ csi C\! oc� .
0 2
0 w :3
(1) 0
<
'T �t It Lo LO LO (D (D (D
C, C,) C,) C,) C,) C,) C,) Co Ce) M Cl) Cl)
Z 0- 0 in
<
CD
60 L9 co 64 w V> w GS 6F> 0=1 60 Ul)
LL U)
0 <
611�
W)
CD
0 0 C) 0 0 0 C) 0 0 00 OD w
C) 0 0 N C14 C14 Lo LO LO m m
(5 o C5 Lo 0 U-) C\l cj C,4 06 00 oc�
C�
0)
0
- - - -
(6 (6 (d C6 00 00 c. c) o
OC) OC) Co 00 00 OD 00 00 OD 0) 0) CD
6'3, w 64 Go, (,q 69 w w V), U-� w (z>
0
C) U-) if) o o Lo Lo co (::) c)
co
a)
Z
§
U) (3) 'IT 0 CD C4 CY) 'o -4 c)
C'� V: r-, C\L 'Q r-, C'l C'�
Cli
0
�! �2 �2 V V ;�
U'> U!> 0=, ea ul� 60
6,3, v> va 60
to
w
L) U)
z
C) 0 C) N CO LO 0)
0 m (D N U') w 't It
,:o
v
CD
LU
m
C� C� C� Cl! - cyi
C6
0_
X
C,) C,) M Ce) C,) Ce) C,) Cl) Cl) Cl) M Cl)
LU
2!,
C:
0
C) 0 C', Lo 00 C) "t 00 00
Co
Ce)
C) (0 cli 00 OD (0 Cl> 01) ID
zo I-
C� C� cl! c'! cl! lzt LQ (�
C6
rZ
0
-
cli N Cq N N C\l CN CN 04 C4 Cq C4
N
Q
61> 6�> 60 V> V> 09� Gq 60 Ul Ua V�l Qg�
(U
to
E
m
cn
C) 0 C) 0 C) C) 0 C) C) 0 CD C)
0
LU
6�> 64 69 co V> V> V> W ul G9 69 69
LL
U-) C) C\l co 't U.) (D
N CIJ Cq N Cq N
C) 0 0 0 0 CD
C\l N cli C11 CNI N C11 CN N CN N
C:
0
.r- C�
(D
C:
0
E 0
0 0
a CL
(D
E
.2
.- 'a
a)
CL co
-r-
(D 2
2 :3
0 CL
U) 4)
0 a)
0
co
0.
0
(D Ui
U) a)
-2
0
2 E
CL a)
D
o 12
o - -a
0 75 C:
0 > co
CT 2 c
to .0
0)
CL
C: 1 -00
0) . r
CL -2 0
U) 0 (,DL
0 c .2
2
a 69
0 U) a) C4
a) C: - m 3: -
U) a) =3 -i
w 0 -
m a) x vo) 5 U)
a) a) -6 0 0
V c -0 c, E
o o
o CL a)
C) 0 X 0 4.1
0) a) a
r cn 0 cn �g
a) =3 — , 2 �;
-a a) 8 —Z C\l
.0 0 c 0 �L-
0
0 M 0 a) a
w a) cc E E D- E -�5
o 2 2 0 x) CmL �mo
c -Fa r- -0
mo -015 a) 02
a) 0 Q 'a Z 0 a Z ca
0
m U) C: L)
a) 0 —co
cc -W� =0 c,r =c E cL cL
0 0 0
a) en
c E,
10
a)
C) Q� (D (D -0i C) <
a) (D -0
-C = C:
C: -0 (D
0 t-- 0
c 0 c E
L -0 .- .-
m co z
o cc E
0 C L;-, 0
m -0 m
U)
Co 'o
co 0)
CN En C:
C, C: :6
0
0
0 :F
-0 (D 0
C 0 0
m '� -�5 >
CL -0 m
(D
=3 0 0)-4
C: C
—0 E E
0
E o
00 ou m
-Fa E
(D
0) C: 0
_-o
c
0
_0 a) CL
a)
co
E A-- a)
E
:3 _0
_0 co a)
a) C: m (n
-C -T - a)
(D a) -C
t6 -C V5 F-
c - I 'E
04 E
-0
M
LL
.2 c:
o
m -0 0 CL
a)
m
0
a) Co U) a)
-C o) E wu) >0
0 :3 -0 c E
0 a) a)
-0
0 0 X 0
-0 CO a) —
C:
a) c < U) 0-
Q� C
x M 0—
a) > -- 0
E
a)
=3
-0 E a) 5) 0
0 a) 0
0 " "
=3 — a)
0 _0 —
-C a) a) m :F
C
0
07:tl 0
0' (D 16
(D " -0
a) _0 a) CC
U) C)
cq
a) U) M LO
A) —
E
0
-6 E
M LL
0� c
U) o .,o
-0 " Z- 4 --
a) M -- 0,0
— a) 0 (D
m CL -0 -a
-0 CL a .-
�( M C3)
0- M CL �o
=3 — :3
(D c -0
a)
0 0
> .5-0
0 a)
.0 U) -0
M M
-C
E 0 -0
.— = a) C)
in m U) -0 CD
a) E . 2? -0 (::�
0 C a CD
0 0 Lo
E -a ui
04
co
Roanoke Valley Resource Authority
CONTINGENCY
RESERVE FUND
CONTINGENCY FUND
The purpose of the Contingency Fund is to provide (i) rate stabilization on an annual
basis; and (ii) emergency funding for unforeseen increases in expenses or decreases in
revenues.
All reasonable efforts will be made to maintain a minimum balance in the Contingency
Fund equal to 8-10% of the Authority's total annual operating budget for the current fiscal
year. Funds are adequate for the immediate planning period.
The Contingency Fund also serves to assist in complying with post -closure
requirements of state and federal financial assurance regulations.
2015-2016
33
RESERVE FUNDS
Roanoke Valley Resource CONTINGENCY
RESERVE FUND
Date
Amounts
June 30
1994
Surplus from operations
$
296,864
$
296,864
June 30
1995
Surplus from operations
$
836,358
$
1,133,222
June 30
1996
Surplus from operations
$
989,940
$
2,123,162
June 30
1997
Surplus from operations
$
335,254
$
2,458,416
July 1
1997
Transfer to Future Site Development
$
(920,000)
$
1,538,416
July 1
1997
Transfer from Recycling Reserve
$
243,053
$
1,781,469
June 30
1998
Surplus from operations
$
1,017,184
$
2,798,653
June 30
1999
Surplus from operations
$
1,216,266
$
4,014,919
June 30
2000
Surplus from operations
$
1,808,425
$
5,823,344
June 30
2001
Surplus from operations
$
1,363,227
$
7,186,571
June 30
2002
Deficit from operations
$
(494,012)
$
6,692,559
June 30
2003
Deficit from operations
$
(451,845)
$
6,240,714
June 30
2004
Surplus from operations
$
224,069
$
6,464,783
June 30
2005
Surplus from operations
$
18,773
$
6,483,556
June 30
2006
Surplus from operations
$
276,040
$
6,759,596
July 1
2006
Transfer for 06-07 Operating Budget
$
(783,555)
$
5,976,041
July 1
2007
Transfer for 07-08 Operating Budget
$
(926,499)
$
5,049,542
June 30
2008
Surplus from operations
$
873,246
$
5,922,788
1-jul
2008
Transfer for 08-09 Operating Budget
$
(1,289,635)
$
4,633,153
June 30
2009
Surplus from operations
$
70,441
$
4,703,594
1-jul
2009
Transfer for 09-10 Operating Budget
$
(2,053,044)
$
2,650,550
June 30
2010
Surplus from operations FY 2010
$
637,465
$
3,288,015
June 30
2011
Transfer for paying off Bond Debt
$
(3,171,248)
$
116,767
1-jul
2011
Surplus from operations FY 2011
$
244,082
$
360,849
Mar
2012
Transfer Funds from Post Develop.
$
244,000
$
604,849
June 30
2012
Surplus from operations FY 2012
$
1,140,111
$
1,744,960
Sept 1
2012
Transfer for Operating Budget 12-13
$
(490,991)
$
1,253,969
Jan 23
2013
Transfer for Residential Service Area
$
(62,130)
$
1,191,839
June 30
2013
Surplus From Operations
$
425,662
$
1,617,501
July 1
2013
Transfer for Operating Budget 13-14
$
(405,405)
$
1,212,096
July 1
2014
Surplus from Operating
$
543,103
$
1,755,199
Total $ 1,755,199
Beginning Budget: 2014-15 $ 456,323
Contingency Funds Available $ 1,298,876
PROPOSED USES
• Through June 30, 2025 Reserved for Equipment $
Through June 30, 2025 Reserved for Site Development $
• Through June 30, 2025 Reserved for Capital $
Total $ -
AVAILABLE for future FEE REDUCTION $ 1,298,876
Proposed Budget: 2015-2016
Contingency balance
34
434,974
863,902
2015-2016
ROANOKE VALLEY RESOURCE AUTHORITY
2015-16
-J'D�'U D G E
TRANSFER STATION
i-- Roanoke Valley Resource Authority
Budget Summary
Revenues
Administrative
----------------------------
Transfer Station
----------------------------
Smith Gap
----------------------------
Totals
---------------------------
Classification
Employee by Locw�on -------------------
---------------------------
Reserves
Tipping Fees Breakdown
Rutrough Road Landfill
1 & 2
3-5
6-12
7
8
9
10
11
12
13-23
24-25
26-27
28
29-30
2015-2016 BUDGET
Roanoke Valley Resource Authority
REVENUE
2015-2016
Disposal Fees
$
7,981,200
Interest Income
$
35,000
Transfer from Contingency Reserve Fund
$
434,974
Sale of Recyclable Material
$
38,000
Miscellaneous - Mulch Sales
$
36,000
Transfer - Rutrough Road
$
-
EXPENSES
Personnel
Administrative
$
665,851
Transfer Station
$
712,528
Smith Gap
$
804,848
Totals
Operating
Administrative
$
399,945
Transfer Station
$
2,478,681
Smith Gap
$
1,338,321
Totals
Capital
Administrative
$
-
Transfer Station
$
15,000
Smith Gap
$
10,000
Totals
Reserves
Administrative
$
-
Transfer Station
$
559,700
Smith Gap
$
1,540,300
Totals
Debt Service
Totals
Administrative
$
1,065,795
Transfer Station
$
3,765,909
Smith Gap
$
3,693,470
1001
Total
Total
$ 8,525,174
$ 2,183,227
$ 4,216,947
$ 25,000
$ 2,100,000
$ 8,525,174
2015-2016 BUDGET
Roanoke Valley Resource Authority
REVENUE
2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016
Disposal Fees
$ 7,786,670
$ 7,594,400
$ 7,326,600
$ 7,729,480
$ 7,932,050
$ 7,981,200
Interest Income
$ 200,000
$ 45,000
$ 28,000
$ 28,000
$ 32,000
$ 35,000
Transfer from Contingency
$ 1,629,080
$ 1,596,087
$ 490,991
$ 405,405
$ 456,323
$ 434,974
Reserve Fund
Sale of Recyclable
$ 44,640
$ 50,600
$ 55,000
$ 35,000
$ 35,000
$ 38,000
Material
Miscellaneous - Mulch sale,
$ 38,000
$ 59,800
$ 39,450
$ 39,450
$ 46,830
$ 36,000
Transfer - Rutrough Road
$ 125,000
$ 125,000
$ -
$ -
$ -
$ -
TOTAL
$ 9,823,390
$ 9,470,887
$ 7,940,041
$ 8,237,335
$ 8,502,203
$ 8,525,174
EXPENSES
Personnel
$ 1,818,943
$ 1,863,655
$ 1,972,540
$ 2,004,856
$ 2,126,647
$ 2,183,227
Operating
$ 3,907,661
$ 3,828,652
$ 3,995,501
$ 4,118,479
$ 4,260,556
$ 4,216,947
Capital
$ 15,000
$ -
$ 12,000
$ 14,000
$ 15,000
$ 25,000
Transfer to Reserves
$ 1,310,000
$ 1,010,000
$ 1,960,000
$ 2,100,000
$ 2,100,000
$ 2,100,000
Debt Service
$ 2,771,786
$ 2,768,580
$ -
$ -
$ -
$ -
TOTAL
$ 9,823,390
$ 9,470,887
$ 7,940,041
$ 8,237,335
$ 8,502,203
$ 8,525,174
DISPOSAL FEES
Municipal $ per ton 45 45 45 47 48 49
Private $ per ton 55 55 55 57 58 59
% INCREASE -5.6% -3.6% -16.2% 3.7% 3.2% 0.3%
in expenses
2015-2016 BUDGET
N
-n Ir
V -LIN U ED
ICATION
�ceipts of
Total
$
$
$
$
$
153,120
4,044,500
2,290,100
1,230,100
416,500
7,981,200
eserve
$
35,000
. Contingency Reserve
rap
as
; budget
rvices
2015-2016 BUDGET
'T'T-DlDT-T\\TC' IF-UIFQ
FICATION
49
$1,915,900
35
$ 70,000
120
$ 5,400
5
$ 2,500
$1,993,800
49
$1,764,000
35
$ 105,000
120
$ 8,400
5
$ 4,000
11
$1,881,400
49
$ 161,700
35
$ 7,000
120
$ 600
5
$
$ 169,300
59
$2,265,600
35
$ 21,000
120
$ -
5
$ 3,500
$2,290,100
2015-2016 BUDGET
'rT-DDTT\\T((— -UIFTN
ICATION
59
$1,144,600
35
$
70,000
120
$
12,000
5
$
3,500
$1,230,100
sal Mocation
53.5%
$
222,828
41.2%
$
171,598
5.3%
$
22,075
*
$49
$
343,000
*
$35
$
66,500
*
$5
$
7,000
$
416,500
2015-2016 BUDGET
)N
Aidays
aintenance
art time
iployees $
1,029,933
iployees
iployees $
95,312
iployees $
39,109
iployees $
207,141
;.0% Annual $
th $ 135,022
th $ 28,070
th $ 20,068
th $ 58,126
th $ 13,956
4 per month
iployees $1,332,386
iployees $
39,109
iys 50%
$2,654
Ays 100'/,
iployees
iployees $1,332,386
2015-2016 BUDGET
- �
ILL AL)MI111
IN
didays
intertance
[rt time
.ployees $
410,385
.ployees
,ployees $
-
,ployees $
-
[ployees $
46,270
.0% Annual $
h $ 13,502
h $ 28,070
h $ 10,034
h $ 11,625
h $ 6,978
1 per month
Lployees $
456,656
[ployees $
-
lys 50%
$884
kys 100'/,
iployees
iployees $
456,656
2015-2016 BUDGET
ININ-LL 1,)
)N
)Iidays
iintenance
irt time
iployees $
261,930
iployees
iployees $
29,307
iployees $
39,109
iployees $
97,403
,.0% Annual $
Lh $ 54,009
Lh $ -
Lh $ 10,034
Lh $ 23,251
Lh $ -
4 per month
iployees $
388,640
iployees $
39,109
iys 50%
$828
lys 100,X
iployees
iployees $
388,640
2015-2016 BUDGET
KNINLL NU
)N
c)lidays
aintenance
art time
iployees $
357,617
iployees
iployees $
66,005
iployees $
-
iployees $
63,468
i.0% Annual $
th $ 67,511
th $ -
th $ -
th $ 23,251
th $ 6,978
4 per month
iployees $
487,090
iployees $
-
iys 50%
$943
lys 100'/(
iployees
iployees $
487,090
2015-2016 BUDGET
MM QC-'%7\TT\T-LJ -F(-Yr A T (�
10
LANDFILL
$
487,090
$
22,000
$
17,000
$
4,000
$
40,246
$
39,767
$
8,450
$
7,947
$
7,642
$
97,739
$
5,302
$
5,796
$
943
$
672
$
29,633
$
1,413
$
5,225
$
23,983
$
804,848
2015-2016 BUDGET
Roanoke Valley Resource Authority PERSONNEL
POSITION # GRADE CURRENT PAY RANGE
CEO
1
U
Unclassified
Operations Manager
1
37
$
75,897
to
$
120,676
Environmental & Safety Manager
1
33
$
62,441
to
$
99,281
Business Manager
1
30
$
53,939
to
$
85,763
Operations Supervisor
2
27
$
46,594
to
$
74,084
Administrative Coodinator
1
25
$
42,263
to
$
67,198
Senior Equipment Operator
2
23
$
38,333
to
$
60,949
Business Supervisor
1
22
$
36,508
to
$
58,048
Building Maintenance Mechanic
1
21
$
34,769
to
$
55,283
Motor Equipment Mechanic
1
21
$
34,769
to
$
55,283
Motor Equipment Operator Il
15
19
$
31,537
to
$
50,144
Motor Equipment Operator 1
1
17
$
28,605
to
$
45,482
Scale Operator
1
16
$
27,243
to
$
43,316
Laborer/ Operator
0
13
$
23,533
to
$
37,417
TOTAL SALARIES
Adjustments:
Market
Performance
TOTAL ADJUSTED SALARIES
29
2.0%
2.0% mid -point
$ 1,477,659
Reclass(s)
Total
$ 1,315,629 6/30/2015
$ 26,313
$ 29,553
$ 55,866
$ 1,371,495
- 2015 - 2016 BUDGET
Roanoke VaHey Resource Authority
WIN WE �WWVIINII
EMPLOYEE BY LOCATION
POSITION
#
GRADE
ADMIN.
TRANSFER
LANDFILL
CEO
1
U
1
0
0
Operations Manager
1
37
1
0
0
Environmental & Safety Manager
1
34
1
0
0
Business Manager
1
30
1
0
0
Operations Supervisor
2
27
0
1
1
Administrative Coordinator
1
25
1
0
0
Senior Equipment Operator
2
23
0
1
1
Business Supervisor
1
22
0
1
0
Building Maintenance Mechanic
1
21
0
1
0
Motor Equipment Mechanic
1
21
0
0
1
Motor Equipment Operator 11
15
19
0
6
10
Motor Equipment Operator 1
1
17
0
0
0
Scale Operator
1
16
0
1
0
Laborer/ Operator
0
13
0
0
0
TOTAL EMPLOYEES 29 5 11 13
2015 - 2016 BUDGET
12
f--Vn)U1D A 'rlNjf�
13
MON
, employees;
)m testing
rogram:
yees $
472
ng
npling
$
14,904
r
$
38,000
$
24,000
$
21,000
$
5,200
$
15,300
TS $
24,500
$
51,000
$
3,060
�s @
$
20,000
$
6,720
$
40,000
es
$
24,000
$
600
$
600
�n $
5,000
$
13,500
$
48,500
$
9,000
$
3,500
$
4,000
$
2,000
143,200
3.0%
decrease
$
1,578,600
$
345,780
$
1,924,380
2015-2016 BUDGET
RM I W I 10 1 DO WAR ft 11 Fl WON M(
14
',ANSFER
LANDFILL
-
$
14,904
-
$
38,000
2,500
$
21,500
750
$
20,250
-
$
5,200
$
15,300
$
24,500
3,060
$
20,000
$
16,800
$
7,200
600
$
-
$
600
s
9,000
3,500
$
-
$
2,000
1,924,380
$
-
2015-2016 BUDGET
r/5-ORMISMIMI
15
NION
$ 203,700
578 $ 13,560
maintenance
rs to office equipment
rs to all road vehicles
rs to
ipment
rs to all buildings
ations, septic tanks.
nt
$ 155,000
$ 15,000
$ 5,000
ent $ 15,000
r, etc.
cards, scale tickets
ng forms
sel
lublic hearings, etc.
$ 150
$ 400
$ 200
$ 100
2015-2016 BUDGET
16
TRANSFER
LANDFILL
$
$
203,700
$
$
13,560
$
1,350
$
1,350
$
45,000
$
55,000
$
$
$
$
70,000
-
5,000
10,000
$
$
s
s
85,000
15,000
-
5,000
2015-2016 BUDGET
17
A I IIN kj
ATION
pens,
s items
nctions &
on Day
-es,
anoke
Ing,
ates, miscellaneous
$ 27,000
$ 42,000
$ 6,000
$ 28,000
ce for Transfer
,atge Smith Gap
ite can
gal - WVWA Fee
$ 21,000
gs and
:age
:;eneral
both facilties,
credit card processing
ice at Smith Gap Landfill
�s
2015-2016 BUDGET
nPIPIP A TTWC-
18
IN
rRANSFER
LANDFILL
100
$
$
500
$
$
000
$
$ -
$ 27,000
$ 42,000
$ 6,000
$ 28,000
s 10,000
s -
$ -
$ 21,000
500
$
$ -
000
$
$ -
980
$
$ 5,520
000
$
$ -
2015-2016 BUDGET
ISO I RI a i PONA a I N I I OR Fro
19
NION
igs, contents,
iehicles
L or VACO pools
es & property
5 Equipment
ent
!s for RVRA
Lrd Members
lodging, SWANA,
including meals
is; SWANA, VML,
gs, dinners, and
Ath RVRA
azardous materials,
E!OUS
to:
$ 300,000
$ 100,000
ue $ 2,000
2015-2016 BUDGET
r/5 -m -Oh -11 -M -low "Ift
r7r-1
JIN kjF
0411
UNSFER
LANDFILL
2,640
$
2,640
500
$
500
250
$
250
-
$
1,500
$
500
100,000
$
302,000
2015-2016 BUDGET
MOR -I U, 1-916.91 MAN 0 ISO ON
21
MON
.tion dues:
IA,
td misc. fees
�S --
$37,000
CAR CC FEE $10,000
2s
tcfls, folders, etc.
pies
p equipment
.nputers
ts & medicine
?aning & sanitation
pment & Fees
and vehicles,
itenance parts and
ient and vehicles
$ 7,100
misc. $ 5,500
$ 8,800
2015-2016 BUDGET
rd-WIS-101102101
22
TING
'RANSFEIR
LANDFILL
$ 9,500
$
40,500
$ 12,100
$
15,600
$ 250
$
250
$ 2,000
$
2,000
$ 144,000
$
240,000
$ 15,000
$
27,000
$ 2,750
$ 1,000
$ 3,350
$
$
$
4,225
1,000
5,450
2015-2016 BUDGET
Me-) wil a IN FAI I I &I a k 1\11 U(M.
23
ATION
and manuals
d manuals
e books
?rs, salt for roads,
ds, seed, mulch
;eeding slopes, fill
iiscellaneous
ers replacements &
ons for both facilities
E!s, etc.
itures 1.25%
2015-2016 BUDGET
MIMI
24
RANSFER
LANDFILL
5,500
$ 44,500
600
$ 600
1,200
$ 1,200
7,300
$ 46,300
;2,448,080
$1,321,799
; 30,601
$ 16,522
;2,478,681
$1,338,321
2015-2016 BUDGET
AdIrwillul I
25
MON
-ial mower at SG
2015-2016 BUDGET
I I DO 1 -0 LOA I F1 PI) WVA MM
Nei
JUSTIFICATION
required by State
I Federal Regulations
-lose Smith Gap
.idfill
)se 7 Acres
, replacement of
iipment per
iipment replacement
Ledule.
c)undwater
)tection fund per
al permit.
per local permit.
ranet/property
per local permit.
rrent fund is
E!quate based on
Licipated sales.
r future construction
the landfill
gineering for Phase
r maintenance and
provements to the
-ilities.
A, Bathrooms,
rpet
r unexpected expenseE
d for tipping fee
.bilization
2015-2016 BUDGET
1100ifflollw-loaffil I
27
'ER
LANDFILL
)00
$
190,000
700
$
645,300
s
10,000
$
500,000
000
$
195,000
700
$
1,540,300
2015-2016 BUDGET
Roanoke Valley Resource Authority
'IrTIMnITT\T�f- Ir'
ILJL
W:
/VN
PERCENT
26%
50%
25%
100%
PERCENT
23%
2%
0%
25%
inds allow
e.
2015-2016 BUDGET
Roanoke Vallev Resource Authoritv
I Mul M MINI MWAM-11 Mi
29
MON
[y 1, 2015
ktivities
me from
2015-2016 BUDGET
Roanoke Valley Resource Authority
-D I T7F1D nT TC -1-J -D n A n
30
NTION
ing
s $
42,000
erly
$
6,000
$
18,000
$
10,000
care
$
11fOOO
9
$
44,000
tent $
-
$
10,000
onstr. $
1,268,385
$
10,000
$
200,000
ne $
10,000
,wer/Flare Station
rvices
fled gas.
tion and Associated
2015-2016 BUDGET
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 14, 2015
RESOLUTION APPROVING THE ROANOKE VALLEY RESOURCE
AUTHORITY BUDGET FOR THE FISCAL YEAR 2015-2016
WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use
Agreement provides that the Authority shall prepare and submit its operating budget for
the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of
the City of Roanoke and the Town Council of the Town of Vinton; and
WHEREAS, the Chief Executive Officer of the Roanoke Valley Resource
Authority has submitted the fiscal year 2015-2016 budget of the Roanoke Valley
Resource Authority for approval.
NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA that the fiscal year 2015-2016 budget for the
Roanoke Valley Resource Authority, is hereby approved, and the County Administrator
and the Clerk are authorized to execute and attest respectively, on behalf of the County,
any documentation, in form by the County Attorney, necessary to evidence said
approval.
Page 1 of 1
ACTION NO.
ITEM NO. E-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 2015
AGENDA ITEM: Resolution granting a waiver to Hollins University under
Section 13-23 of the Roanoke County Code to the provisions
of the County's Noise Ordinance, Article 11. Noise of Chapter
13. Offenses — Miscellaneous
SUBMITTED BY: Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Hollins University has requested a waiverfrom the County's noise ordinance underSection
13-23 of the Roanoke County Code. Hollins University is planning a concert for Saturday,
May 9, 2015, and a formal dance event on Saturday, April 18, 2015. Both events will not
end until after 10-00 p.m.
The County noise ordinance was amended on May 25, 2010. Previously it defined a "noise
disturbance" from musical devices as a violation if it occurred between the hours of 10-00
p.m. and 7-00 a.m. The amended ordinance now prohibits such sound as follows:
Sec. 13-21 (5) Operating or permitting the use or operation of any instrument, machine or
any other device for the production of sound, at a volume sufficient to be plainly audible
through partitions common to two (2) residences within a building or plainly audible at fifty
(50) feet or more from such device or its source.
The attached resolution grants this waiver of the noise ordinance and authorizes the dance
to continue until midnight and concert to continue until 11 -00 p.m.
STAFF RECOMMENDATION:
Staff recommends that the Board consider the adoption of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 14, 2015
RESOLUTION GRANTING A WAIVER TO HOLLINS UNIVERSITY
UNDER SECTION 13-23 OF THE ROANOKE COUNTY CODE TO THE
PROVISIONS OF THE COUNTY'S NOISE ORDINANCE, ARTICLE 111.
NOISE OF CHAPTER 13. OFFENSES — MISCELLANEOUS
WHEREAS, Hollins University, a private university located in north Roanoke
County, will be holding an outdoor concert known as "MayFest" for the campus
community on Saturday, May 9, 2015, ending at 11 -00 p.m. on the grounds of the
University; and
WHEREAS, Hollins University is also having a formal dance event on April 18,
2015, ending at midnight; and
WHEREAS, in order to accommodate the advertised time frame and to mitigate
economic hardship by enhancing students' sense of connectedness with Hollins and the
Roanoke Valley through social interaction that supports recruiting and retaining students
that in turn affects the economic vitality of the University and Roanoke County with this
event, Hollins University is requesting a waiver of the County noise ordinance for one
(1) hourfrom 10-00 P.M. till 11-00 P.M., on Saturday, May 9, 2015, and two (2) hours on
Saturday, April 18, 2015-1 and
WHEREAS, Section 13-23 of the Roanoke County Code establishes certain
standards for the Board of Supervisors to grant waivers from the provision of the
Roanoke County Noise Ordinance to avoid undue hardship upon consideration of
certain factors set forth in sub -section (b) of Section 13-23 and after making certain
alternative findings.
Page 1 of 2
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1 . That the provisions of Section 13-21. Specific acts as noise, sub -section
(5) and Section 13-20. General prohibition of Article 11. Noise be WAIVED for a period of
one (1) hour until 11 -00 P.M. on Saturday, May 9, 2015 and for a period of two (2) hours
until midnight on Saturday, April 18, 2015.
2. That this Waiver is granted specifically to Hollins University for the events
scheduled at the University on Saturday, May 9, 2015 and Saturday, April 18, 2015.
Page 2 of 2
ACTION NO.
ITEM NO. G-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 2015
AGENDA ITEM: Ordinance authorizing the acquisition of proposed right-of-way,
proposed drainage easements, proposed utility easements,
proposed water line easements, and proposed temporary
construction easements from the owners of nineteen (19)
properties along Route 115, Plantation Road — Plantation
Road Bicycle, Pedestrian and Streetscape Improvement
Project, Hollins Magisterial District
SUBMITTED BY: David R. Holladay
Planning Administrator
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This is the second reading of an ordinance to authorize numerous real estate transactions
necessary to construct proposed improvements forthe Plantation Road Bicycle, Pedestrian
and Streetscape Improvement Project (Plantation Road Project). During the development
of construction plans, Roanoke County staff, along with representatives from consulting
engineers Whitman, Requardt & Associates held two public information meetings, as well
as numerous individual meetings with affected business and property owners. Most of the
property owners in the attached list have been directly contacted and are aware of the
project. Representatives from Whitman, Requardt & Associates are prepared to begin
negotiations with the property owners, pending authorization by the Board of Supervisors.
The intent is to acquire the right-of-ways or easements by donation.
At the first reading of this ordinance on March 24, 2015, Supervisor Bedrosian asked
several questions about the funding sources and prior Board of Supervisors actions forthe
Plantation Road Project. A brief overview and update report has been prepared and is
Page 1 of 2
attached to this report. Staff is prepared to present the report during the second reading
this ordinance.
The attached Exhibit A lists nineteen (19) properties organized by parcel number and
correlating sketches. Also listed are the property owner(s), Roanoke County tax
identification numbers, available plat and deed references and the proposed type of real
estate transaction for the individual parcel.
The Plantation Road Project requires additional right-of-ways or easements for Plantation
Road. Roanoke County must guarantee to the Virginia Department of Transportation
(VDOT) its ownership of the new street right-of-ways in accordance with VDOT
requirements.
Some of the proposed improvements require the relocation of Western Virginia Water
Authority water and sewer lines. Relocated water lines and fire hydrants would be within
the street right-of-way or within newly acquired easements. Similarly relocated sewer lines
would be constructed within the street right-of-ways or within existing easements. Verizon -
owned overhead utility poles would be relocated into the new utility easements. Relocated
sections of Roanoke Gas line would be constructed within the street right-of-way. Finally,
temporary construction easements will be acquired for grading purposes.
FISCAL IMPACT:
Staff time to prepare the numerous deeds to accomplish these right-of-ways and
easements transactions will be counted toward local match for Transportation
Enhancement/Alternates Program funds. Otherwise there is no fiscal impact to Roanoke
County. The intent is to pursue donations of the listed right-of-way or easements. If the
property owner(s) are unwilling to donate the needed right-of-way or easements,
engineering adjustments will be made to the planned improvements.
STAFF RECOMMENDATION:
It is recommended that the Board favorably consider the adoption of this ordinance.
Page 2 of 2
Parcel 001
Thomas Edward Taylor, Jr. & Faye Victoria Taylor
Tax #027.10-07-25.00-0000
I nstrument #200308799
Lot 12
PB 30, PG 23
Proposed Temporary Construction Easement = 0.039 A C +/-
Parcel 002
ESA Developers, LLC
Tax #027.10-09-07.00-0000
Instrument #200809028
Proposed Right -of- Way = 0. 049 A C +/-
Proposed Permanent Drainage Easement = 0.062 A C
Proposed Permanent Utility Easement = 0. 126 A C +/-
Proposed Temporary Construction Easement = 0.051 AC
Parcel 003
Hollins Manor, LLC
Parcel 8
Tax #027.10-08-04.00-0000
Instrument 200215236
Proposed Temporary Construction Easement = 0.017 A C +/-
Parcel 004
J & K Hollins, LLP
D.B. 1612, PG. 1059
Tax #027.10-08-03.00-0000
Proposed Right -of- Way = 0.021 A C +/-
Proposed Temporary Construction Easement = 0.017 AC
Parcel 005
John Henry Huffman
Tax #27.06-5-13
Instrument 200416542
Proposed Permanent Waterline Easement = 0.020 A C +/-
Proposed Temporary Construction Easement = 0.019 AC
Parcel 006
Exelis, Inc.
Tax #027.10-09-06.00-0000
Instrument #201111216
Tract 10
PB 6 PG 21
Proposed Right -of- Way = 0. 054 A C +/-
Proposed Permanent Drainage Easement = 0.086 A C
Proposed Permanent Utility Easement = 0.206AC +/-
Proposed Temporary Construction Easement = 0.067 A C
Parcel 007
Core -Hollins Hospitality, LLC
Tax #027.06-06-01.00-0000
I nstrument #200807399
Parcel 2-A
Instrument #200807398
Proposed Right -of- Way = 0. 035 A C +/-
Proposed Permanent Drainage Easement = 0.094 A C
Proposed Permanent Utility Easement = 0. 143 A C +/-
Parcel 008
Clayton A. Fralin
Tax #027.06-05-16.00-0000
Instrument #200808890
Proposed Permanent Drainage Easement = 0.029 A C +/-
Parcel 009
Exelis, Inc.
Tax # 027.06-05-15.00-0000
Instrument #201111214
Proposed Permanent Drainage Easement = 0.010 A C +/-
Proposed Temporary Construction Easement = 0.042 A C
Parcel 010
Autumn Investments, LLC
Tax # 027.06-06-02.00-0000
Parcel 1 -A
Instrument #200217970
Instrument #200807398 (Plat)
Proposed Right -of- Way = 0. 151 A C +/-
Proposed Permanent Drainage Easement = 0.067 A C
Proposed Permanent Utility Easement = .231 A C +/-
Proposed Temporary Construction Easement = 0.096 A C
Parcel 011
First States Investors 3300 B, L.P.
Tax # 027.06-05-11.00-0000
Portion of Tract D
I nstrument #200806272
Proposed Permanent Drainage Easement = 0.017 A C +/-
Proposed Temporary Construction Easement = 0.325 A C
Proposed Permanent Water Easement = 0. 008 A C +/-
Parcel 012
Charles C. Duncan, Jr. & Jeanne T. Duncan
Portion of Lots 1,2, & 3
Section 1, Walrond Court
D.B. 1616, PG. 172
Tax # 027.06-04-09.00-0000
Tax # 027.06-04-10.00-0000
Tax # 027.06-04-11.00-0000
Proposed Permanent Drainage Easement = 0.015 A C +/-
Parcel 013
MBMS, LLC
Lot 1 OA -3
P.B. 25, PG. 183
Tax #027.06-04-08.00-0000
Instrument #200418762
Proposed Permanent Utility Easement = 0.025 A C +/-
Proposed Temporary Construction Easement = 0.029 A C
Parcel 014
Plantation Properties, LLC
Lot 1 OA -2
P.B. 25, PG. 183
Tax #027.06-04-06.01 -0000
Instrument #200219321
Proposed Right -of -Way = 0.012 A C +/-
Proposed Permanent Utility Easement = 0.060 A C
Proposed Temporary Construction Easement = 0.031 AC
Parcel 015
P.D. Lodging Associates, LLC
Parcel 1A
D.B. 1535, PG. 1697
Tax #027.06-04-15.00-0000
Instrument #200211718
Plat I nstrument #200716623
Proposed Right -of -Way = 0.036 AC +/-
Proposed Permanent Utility Easement = 0. 020 A C
Proposed Temporary Construction Easement = 0.053 A C
Parcel 016
E.P. Properties, LC
Tax #027.06-05-10.00-0000
Instrument #200329349
Proposed Permanent Drainage Easement = 0.011 AC +/-
Proposed Temporary Construction Easement = 0.045 A C
Parcel 017
First States Investors 3300 B, L.P.
Tract E
Tax #027.06-05-02.00-0000
Instrument #200806272
Proposed Right -of -Way = 0.001 AC +/-
Proposed Permanent Drainage Easement = 0.018 A C
Proposed Temporary Construction Easement = 0. 156 A C
Parcel 018
Guy 0. Plymale & Mary P. Plymale
D.B. 1328, PG. 1456
Tax #027.06-05-08.00-0000
Proposed Right -of- Way = 0. 0005 A C +/-
Proposed Temporary Construction Easement = 0.038 A C
Parcel 019
Guy 0. Plymale & Mary P. Plymale
D.B. 1328, PG. 1456
D.B. 910, PG. 361 (Plat)
Tax #027.06-05-07.00-0000
Proposed Right -of- Way = 0. 013 A C +/-
Proposed Temporary Construction Easement = 0.082 A C
Proposed Permanent Water Easement = 0. 009 A C +/-
i e
0000
0 -
TAX p27�1,0;AOR7�2T5�yOLOR, JR.
TIO'MAS CTORIAOTAYLOR
, FAYE V1
10STRUMENT #2� 3o8799
LOT 12
30, PG. 23
7:t -
Co
"t
Ln
-kA-k.0 Locus
)fzg —00,
ap— '9V96
19'6
3,, 1fZf.96'S—
_7j;
EXIST. RIW
LIMITS OF
CONSTRUCTION
t t C
n c, r e t
0D
co
n'
OF
CON$TRUCTION
K,
00
PROPOSED TEMPORARY CONSTRUCTION EASEMENT - OD39 AC
PROPOSED TEMPORARY
CONSTRUCTION EASEMENT
COUNTY OF ROANOKE
PLANTATION ROAD, BICYCLE, PEDESTRIAN, AND
V"
5204 BERNARD DRIVE
STREETSCAPE IMPROVEMENTS PROJECT
ROANOKE, VA 24018.
Whitman, Requardt & Associates, LLP
1700 Kraft Drive, Suite 1200, Blacksburg, Virginia 24060
SCALE
PARCEL 001
R/W PLAN SHEET
I
1 DATE: JANUARY 30, 2015
i 1 MR
0 25' 50'
F,
I It
Ask
CD
7z,
cl� #33471-
Zt
- --- ------
iE�3
�Mbm
C)
LU
2-1
Z3
Q:
OL
Zz LLJ
Lj
0
:z : t
COS
Z.- Gi
LJ
ti
LQ
L'i
cc
cli
2 L'i
QZ3
LQ
LU
4
uj LQ
LQ
LU Lu
U- LQ Lu
U -j
E;
C14
CQ
on
E -
II Lo Or.
—1
AlPhuit Pavem" t
Curb Gutter go oo.ggs
%
AN,
Q:
LLJ
Q: C�
c. t�
Rc
MM03
70�
-----------
",.Dd 80VdsV
LLJ
zzi
LLJ
�Q
LLJ
Q:
Q
(f)
C14
Of
m
Ld
L�
E-1
E-
E-
E-
E�
CIO
—1
ZD
rn
LU
L�
E-1
FXIST. RIW
PLANTAVON ROAD
0-_
0
TEMP. CONSTR. EASE.
PROP. PERU.
WATER EASE.
as W.14C �_dww
0, 04
L71 ' jn
i _j Q)
I I i
U 0 1
L�� 'El I j
11 1.- L —I- j I
I I- Tj�z
PROPOSED TEMPORARY CONSTRUCTION EASEMENT - 0.019 AC
PROPOSED PERMANENT WATERLINE EASEMENT - OD20 AC +/-
COUNTY OF ROANOKE
PLANTATION ROAD, BICYCLE, PEDESTRIAN, AND
V"
5204 BERNARD DRIVE
STREETSCAPE IMPROVEMENTS PROJECT
ROANOKE, VA 24018.
Whitman, Requardt & Associates, LLP
1700 Kraft Drive, Suite 1200, Blacksburg, Virginia 24060
SCALE
PARCEL 005
R/W PLAN SHEET
1 DATE: MARCH 4, 2015
i MR
6 �5l 50'
PROPERrY OF
JOHN HENRY HUFFMAN cN,
INSTRUMENr N06 2"6542
TAX 0 27D6-5-13
PROPOSED TEMPORARY CONSTRUCTION EASEMENT - 0.019 AC
PROPOSED PERMANENT WATERLINE EASEMENT - OD20 AC +/-
COUNTY OF ROANOKE
PLANTATION ROAD, BICYCLE, PEDESTRIAN, AND
V"
5204 BERNARD DRIVE
STREETSCAPE IMPROVEMENTS PROJECT
ROANOKE, VA 24018.
Whitman, Requardt & Associates, LLP
1700 Kraft Drive, Suite 1200, Blacksburg, Virginia 24060
SCALE
PARCEL 005
R/W PLAN SHEET
1 DATE: MARCH 4, 2015
i MR
6 �5l 50'
Wh t - - - - - - Lu Lu
Q- uj :z Lu
(Z) CL C4
Fire H —g r Lz
to a-, to
Lli LLJ
�MA do
Lu
LQQ�
U-
LLJ L, C)
Q -
PQ cc
rn
Q- LLJ
CL C',
uj
uj Lli Lli
ui IQ
ui ui
p4,
LA- Ui Lij
Lij 4k t -
LL Q- Q:
P:: CD
--d.
:(s
r-> Lo
CIO
-E
—1
F Cj
Cli
CL
C5
LQ
L'i
�rflne
20"
SC Ill
y
m, i fement
544
Q:
2
Q�
Ei I
Sonita,
Y, wer Service
w
E-
E
reemertj�
V t�
orandum 3;
7, J44
LU
LU
P4
A,
PQ
L C
E -
FIE
Lu
LO LLJ
to
(qdw 4r)
ds
Cos
LU Uj
C)
LL
CP
jo�sapa� a t1d;
2 121
-7 17
(f)
8 8 C)
(QZI COL Q -
m
P4
1411
Electric
Fine te
e 16"pine
Lo 0.
26
0�\'.
16 pine
g
i'61
09
24
CID .6 m
Cvj ROAD
E
LLJ
C4
LLJ
C:5
79� t
<
1.
18 CMP
(ba"Pod ON)
30" MOPle
ui
ui
Wood StOOP
LLJ
w
Steps
w CD
concrete VValk
E- =
co 04
w
E-
Grove
U3
Aspholt Drive
2:
20
Ze uj
Q:
ui
�
.4
w
lz�
0
10
U-
Zj 1.1,
Cj
r—> LO
g
C g
10
E
C:)
14
-4r
Of
LU
F-
E -1
E -
p
Lu Lu
lovolli 4
uj :z Lu Ln
C)
ui j:� C14
CL
LLJ Z LLJ >-
Q)
U -
t
Q) Z)
0419
0 cD
ui
Q: L -Li
Lu
Q�
LU
Q Q
Uj
0
Lu CD (5 :;�z
E-
QR -
(I: Ld
0
LU
zz
LLJ P W.
LX =
:LJ E�
LLJ LLA
LQ IQ
Uj LLJ
- ---------
U- Uj Lu .;K
C> a-- Q: :z
LQ Uj LLJ Lij
zi uj NE
Li -I LS
a-
uj
r-> Lo
E
—1
ul� LLj
(6�w-d �ls Lu CD
M
R uj W Lu
Pr-
a- uj :I Uj
(r- UO
Z. Ljj IL
(z) CL LLJ C4
A, Zs
on. c Lu -�c C:)
LLJ z3 LLJ :l:
Of
(X- Q. Lu
Q) Zt 4z)
C>
F<—
F_
U -i
'a Q: LAJ
UQJ LU
Q
LtJ Lli
u -GOP )591 q— Z--
om,) �,s
cap) G5
SAT
It
E-
0*0
pp
Lo >.
N
03
on
(Z) LLJ :2, E -t
::� to w
Lu M
% E -
Lu uj
cc
LOV, Lu LLI LLJ
't * LLJ Ct ir�
Zt
Q -
Lu LLJ
o's mw) CC a-- :z
Pz
V)
Q:
h LU W uj
Qz-, Qs
ji-
Q:
U.
to
Q:
IA llu�,S (6�,y,�j pN)
Q- �i:
E
-S
—1
A:.
Ogg
-4
4 AQ
79'
11
oil,
R,
(UU/ Xjw�j) ub's
curb & Gutt6- 19342'—
xisti 9
01-
(�o uun
198.00,
- - -
11
oil,
U- zt
- - - - - - - - ::i Uj
LLj
Strlpe
Q: Uj
kAwnlP9 1�5 1-1� -## I 1 1-1 1 � (5 $R
I � zt
12
0
� 0l-11
p� I AIDA SD�
�bqg Iron Pin
R
so 6,01
APC0 Fo3ement
1415, Pg. 1455
LIJ Ui
(L
QQ:
LJLJ
ZZ
LLJ
LLJ
LLJ
(t)
L2
CD
C'4
C-4
LU
E-1
E- E-
E -
P 'W"
E=�
Lo
—1
R,
J�
A s p h a p r k I n 9
U- zt
- - - - - - - - ::i Uj
LLj
Strlpe
Q: Uj
kAwnlP9 1�5 1-1� -## I 1 1-1 1 � (5 $R
I � zt
12
0
� 0l-11
p� I AIDA SD�
�bqg Iron Pin
R
so 6,01
APC0 Fo3ement
1415, Pg. 1455
LIJ Ui
(L
QQ:
LJLJ
ZZ
LLJ
LLJ
LLJ
(t)
L2
CD
C'4
C-4
LU
E-1
E- E-
E -
P 'W"
E=�
Lo
—1
C)
c,4
c,4
LLJ aaa
LLJ
Lu ck:
-4 1 �Q
_j I ui W
o or
rb
Q:
w
PQ
P.
LLJ
(uu� kipnoj) ubis I
(YjD
Rs �3
tter x[,ti q to,
CI,trb & 193 2,
(4w,*us) 61— 8 8n
Q� (L.
198.00,
L�j a
cc
IS
P t r k It 9
P4
Lo
—1
54-21
6 7 8-
Cu,b & Gutter j 193.4
5.9
m
(vocl P -10N)
k9l
Q)
LLJ
LLJ
Q LLJ
Ltj
!�*
L'i
(\J
Q:
LA- Uj
C)
CzD
E-1
E- E-
E-
E=�
Lo
Ell
Li
ODJ�Wl qn,q�
CL
�31 I
Ln
a uf�
54-21
6 7 8-
Cu,b & Gutter j 193.4
5.9
m
(vocl P -10N)
k9l
Q)
LLJ
LLJ
Q LLJ
Ltj
!�*
L'i
(\J
Q:
LA- Uj
C)
CzD
E-1
E- E-
E-
E=�
Lo
—1
CD
C4
G
cf.
L OW
.:zz
4a:
uj
Zz uj
441
ZP
CE 11
PQ
LO
LLJ
zz
Lu
rn
E-
PA
!Q
E=�
LQ :;t
S� Lo (Q)
CL.
E2
RI:
LL- Lli
LjLj LU
S,
Lli Ui ui
E, (N
C,2
U Lo
E
—1
IN)
M
� (YJDd PUOJIDA)
Q�
LU
�z Q�
:Ai LLj
cc !Q
U -J US
u-
,� * Uj
F3
�:it
ZZ
Q:
Q
Q:
Ze uj
LLJ
C�
OZ
wall
toloing
dular CMP
p
0)
PoR Pal uDId
q a d l / D q d s v
; I
uj
:Z-
uj
Lij LLJ
!Q
Q
LLJ
LQ
LJLJ LLJ
V) (/)
00
0— a-
22 Q- Q -
C)
CI4
C-1 C5
Z:)
F–
E-1
E�
ISO
C'I
r–> Lo
E
—1
LU
AN
Lij
t
Wd
Lz.
uj
11-59 4' W
LU
AN
Lz.
uj
ZI Q
LU
I
5.Vbd N) I
PP. -
C)
uj
L'i
Q!
LU
LU
Uj
LU 6
LL- LLJ
2 Y
1-N Z',
IQZ-1 NZ, (Q�
waining wo
GO
p
CP
LO
ED
C�4
C�
E-1
E-
E�
�T.
Lo
—1
Lz.
uj
I
5.Vbd N) I
PP. -
C)
uj
L'i
Q!
LU
LU
Uj
LU 6
LL- LLJ
2 Y
1-N Z',
IQZ-1 NZ, (Q�
waining wo
GO
p
CP
LO
ED
C�4
C�
E-1
E-
E�
�T.
Lo
—1
EXIST. RIW
-M06,flIj N—�
29�51 �dz
PROP. RIW
D-1
70
C-) Ln
OD
CT,
Z3-
r—
co
PROP. TEMP.
?NSTR. EASE.
PLANTATION ROAD
C�) I
It
7il C�
Ln
M
0,
R
A LO
-A
z
APC
Permonent VDOT Eo5
(P�1r<gb&q.LP Lons–P,
0115-080-10J, C-501
LIMITS OF
t'trl A I
TAX #027 -11 -
GUY 0 -
MARY F
D' B* 132(
D.B. 910, p
N 26'592
70645–
TAX #02 ' PL*
GUY 0' PL
MARY P'
D.B. 470, P(
LOT "A
12, PC
p. B
�PROPOSED PERMANENT RIGHT-OF-WAY - 0.0005 AC AC +/-
PROPOSED TEMPORARY CONSTRUCTION EASEMENT - OD.38 AC
PROPOSED
RIGHT OF WAY
PROPOSED TEMPORARY
CONSTRUCTION EASEMENT
COUNTY OF ROANOKE
PLANTATION ROAD, BICYCLE, PEDESTRIAN, AND
WQ
5204 BERNARD DRIVE
STREETSCAPE IMPROVEMENTS PROJECT
ROANOKE, VA 24018
Whitman, Requardt & Associates, LLP
1700 Kraft Drive, Suite 1200, Blacksburg, Virginia 24060
SCALE
PARCEL 018
R/W PLAN SHEET
DATE: JANUARY 30, 2015
�5' 50'
=A'
V,
%
- - - - - - - - - - - - - - - — - - - - - - - -
t — 0 f �-5
-�-6--u
36 Fcp
Q- �It U!l
'35' 6" E
57
42-62'
ct:
LL- zt
CIO
LLJ CI
LLJ
"zj �Q
LLJ LLJ
'BIS (Oju/) I -'d
LLJ
Q: CC
LLJ
-,509 34" W
0 A I J 0 D q d S V
�Lw
t�
�p �
,,X #027 06-15— c
0 PLYM
L'i
:zt
E-
-Q :z cc
a
z z
Line
w
58,02
L2
E -
w E�
E -
PIP
E�
pq
w
E�
C> P::
E
—1
,,X #027 06-15— c
0 PLYM
Uj Lu W
(n (/) (1)
0 0 C)
Gl�
MAR� P. PL
Q� CL Q�
(Z) C)
0 p
z z
L2
E -
w E�
E -
PIP
E�
pq
w
E�
C> P::
E
—1
U
ct
mu
m
Lr)
0)
4—j
ct
7:�
7:$
r-4
C.)
u
C.)
0
LU
4-
0
4-j
=3
U-
_0
C:
ro
4-j
Ln
Ln
E
=3
un
L.L
-1-j
u
0
L-
CL
0
0
u
u
0
L-
CL
LL
4-a
0
A
0
Z:
CL
C3
cu
I
LO
C:
0
4-1
"
0
4-J
4-
.0
-0
4-j
=
0
C:
m
0
1�
u
ro
=3
47
C:)
M
0
V)
"
0
0
0
ro
3:
r",4
co
V)
>
0
u
4�
Ln
c
cc
4-1
Ln
0
4-j
0
CL
Ln
W
u
L/)
CL
Li
CL
4.J
z
8-
ro
un
ca
Z:
CL
C3
cu
4-j
0
0
CO
0
_0
ro
a
V)
L-
0
Ln
0
4-j
E
Lo
Q)
4-j
4-j
Ln
0
z
I
LO
C:
0
4-1
"
0
_0
M
4-
.0
-0
4-j
=
0
4-
m
0
X
LU
r)
=3
47
C:)
M
0
V)
"
0
0
CD
ro
3:
r",4
co
V)
>
0
u
<
>
0
Ln
0
4-j
CL
CL
Ln
U
u
L/)
CL
4-j
0
0
CO
0
_0
ro
a
V)
L-
0
Ln
0
4-j
E
Lo
Q)
4-j
4-j
Ln
0
z
a)
C:)
I
LO
4-1
"
0
_0
M
-0
cc
0
0
4-
C:
Z
X
LU
r)
=3
47
0
W
0
ro
4-1
ro
3:
0
-.71
z
Ln
ro
<
>
0
Ln
0
4-j
CL
CL
Ln
U
a)
C:)
I
LO
4-1
"
0
_0
M
0
0
4-
0
X
LU
r)
0
0
ro
4-1
ro
3:
0
-.71
z
Ln
ro
0
Ln
0
4-j
CL
Ln
U
u
L/)
CL
L/-) ro
C:
"
CU
-C
U
4-j
ro
0
+-
E
2
4-
4-J
0
0
r�4
C:
0
GNIN
>
0
N
ro
0
00
0
(U
7F
Ln
ro
U
CU
—%
0
0_
>
CL
:3
V)
C:
Ln
rq
0
ro
C:
0
>
L/-) ro
=-
"
CU
-C
U
4-j
ro
0
+-
E
0
r-4
0
r�4
Ln
r4
ft.
GNIN
>
0
N
0
00
4*
7F
L/-) ro
CA
(u
"
CU
-C
u
U
C=
0
E+-j
0
E
00
0
WIN
0
Ln
0
Ln
Ln
bz
4 -
0
C:
0
>
QL
Ln
0
F—
a
<
UD
0
r -I
4-
>
Lu
CL
0
>
V)
>
E
0
E
o
0
>
cL
CL
CL
=5
L/-) ro
r—I
MEMEL-4
CL
oamm%
en
en
Ln.
V-1
V-1
Ln.
q-4
Vl-
%ftwo
.2
4-J
V)
CL
.Amm)
b'o 4-
0
0
0
W
on
CL
(f)
L-
0
u
0 4-j
E
Ln C:)
Ln 0
4-j
0 CD
-0 Ln CD
0
0
0
aj
C
:tt
CA
(u
"
CU
-C
u
U
C=
0
E+-j
E
00
0
WIN
Ln
c
Ln
0
Ln
Ln
bz
r—I
MEMEL-4
CL
oamm%
en
en
Ln.
V-1
V-1
Ln.
q-4
Vl-
%ftwo
.2
4-J
V)
CL
.Amm)
b'o 4-
0
0
0
W
on
CL
(f)
L-
0
u
0 4-j
E
Ln C:)
Ln 0
4-j
0 CD
-0 Ln CD
0
0
0
aj
C
:tt
CA
(u
"
CU
-C
M
U
C=
4-f
o
E
Ln
0
Ln
+-
u
bz
0
C:
0
>
QL
:-6
IV)
F—
a
<
C:
ro
0
r -I
4-
>
r—I
MEMEL-4
CL
oamm%
en
en
Ln.
V-1
V-1
Ln.
q-4
Vl-
%ftwo
.2
4-J
V)
CL
.Amm)
b'o 4-
0
0
0
W
on
CL
(f)
L-
0
u
0 4-j
E
Ln C:)
Ln 0
4-j
0 CD
-0 Ln CD
0
0
0
aj
C
:tt
Ilre,
-1-j
C:
ro
ro
W
4-J
4-J
E
-0
:3
0
0
u
=
CL
4-J
u
CU,
...
0
0-
0
4-j
4-
0
ro
0
CO
u
-0
Lf)
"
0
Ln
>
un
to
(U
I
r1r)
r-�
r�4
2
0
C:
aj
co
0
u
0
U
u
4-j
m
E
CD
CD
00,
4-J
0
4-J
Ln
00
to
LL
Ln
Vl-
CO111-4
r---1
C
CO111-4
C: 4-j Ln
.0 u
0 .(U 0
I (A Ln
ro Z,- 0 .— %
0 Co E
>
0 u
N
CO111-4 V) D -.o ro ra
M 4-J Ln 4-j
ro 0 0
E ` E
u
ro
mu ow
4- E
" " " 0
=; am 0
Ln
rll-4
4mJ
<
C:
>
C:
aj
co
0
u
0
U
Z'm
CL
-0
(A
r",*4
E
<=
u,
w—mm%
C:
0
(D
0
U=
4-J
E
0
E
(u
0
+-j
+J
0
0
>
—a
CL
0
cu
m
—C
+-j
U
to
-2
_0
m PEN
0
E
0
u
0
LL
u
Ln
Vl-
CO111-4
r---1
C
CO111-4
C: 4-j Ln
.0 u
0 .(U 0
I (A Ln
ro Z,- 0 .— %
0 Co E
>
0 u
N
CO111-4 V) D -.o ro ra
M 4-J Ln 4-j
ro 0 0
E ` E
u
ro
mu ow
4- E
" " " 0
=; am 0
Ln
rll-4
>
0
U
CL
-0
(A
r",*4
CU
o
u
C:
0
(D
o
4-J
4-J
U
0
0
E
4-j
+-j
u
0
C:
W
Ln
4-j
u
0
L-
0_
oo--�
Ln
4-j
,::I-
0
,::I-
4-j
b -0
0
C:)
0
0
V)
4-j
Ln
4-j
u
V)
E
o
"
4-j
0
U
4-J
4-j
QL
W
Q)
. c—:
E
.N
.�-j
4-j
.—
Q)
>
0
C:
W
Ln
4-j
u
0
L-
0_
oo--�
Ln
4-j
,::I-
0
,::I-
Ril
r -I
b -0
0
C:)
C:
Ln
Ln
u
V)
Ln
u
4-J
U
4-J
4-j
QL
bo
r-4
0
LU
0
o
0
4-j
ro
0
�-j
U
4-j
C:
Ln
Ln
<
4-J
b.0
—
Lf)
<
c:
0
u
Ril
r -I
_0
C:)
C:
Ln
Ln
u
V)
Ln
0
.0
0
4-J
4-j
QL
bo
0
L/)
Ln
4-j
Ln
0 PEA
4-j
0
Ln
0
*.
u
0
0
0
C:
0
0
0
=
0
-0
0
bo
4-j
-.P
4-j
C:
Ln
"
o
0
L-
o
ro
u
.0
V)
M
o
0
Lo
>
0-
=
4-j
0
Ln
Ln
E
4-j
o
o
4-5
4-J
u
>
.�-j
U
boD
w
E
-0—
Ln
Q)
Ln
Ln
0 PEA
4-j
4-
0
_0
ro
u
M
0
0
0
0
=
-0
0
c
c
0
cw.
Ln
"
o
0
0
Ln
.0
V)
4-J
ro
>
4-j
4-j
0
qt
r -I
0
r"-4
C
_0
ro
M
0
0
0
=
-0
(n
c
c
0
cw.
E
o
-z,-
U
o
0
4-
0
(1)
Ln
u
L-
=3
4-j
4-j
C:
El
Ln
r -I
c
qt
r'14
0
z
_0
Ln
bo
Q)
C:)
0
4-j
u
U
U
0
4-j
V)
ro
0
C:
u
4-J
o
4-J
4-J
0
=3
Q)
.-
4-j
4-J
Zt
0
4-J
C:
C:
.bo
4-1
bD
-0
Ln
qt
r'14
0
z
4-j
u
Ln
4
>
C:)
0
0
u
U
m
0
4-j
V)
ro
0
C:
u
o
4-j
0
4-j
k.0
I
C:
Ln
o
r-'
0
E
0
Ln
(1)
*0
F -j
4-j
=
C)
4-j
U
V)
4-j
M
=3
buo
C=
C
-<
LLJ
4-J
U
I---
:3=
cr
u
0
CD
u
.0
-�-j
0
Lo.
4-j
u
4-a
Ln
o
r-'
E
0
Ln
(1)
*0
F -j
4-j
=
V)
4-j
u
0
0
>
-0
7)
U
rw.4
cr
u
0
<
0
.0
-�-j
0
4-j
u
U
4-J
4L
0
>
0
V)
C
L.L
0
0
-0
u
bb
4-a
Ln
o
r-'
E
0
u
(1)
rq
=3
4-J
4-J
u
0
0
>
-0
U
00
M
co
Itil
co
C:)
Ln
M
cq
m
LO
cq
V)
Ln
tl-
Lr�
r-�
ON
Ile
cr�
LO
r-�
C:)
cq
00
Lr)
r-�
Itil
Ln
clq
co
Ln
r-�
r-�
ce�
-Ews
-bq
-bq
C:)
L --j
C:)
Lr)
Ln
C:)
C:)
C:)
LO
�c
CD
CD
C�
Ln
�6
t-�
t-,�
110
C�
r-�
ce
CIA
cq
tl-
Lr)
C)
00
-bq
-bq
Itil
Lr�
lbq
foc�
C:) 4-1
Ln
Lr)
c
CIA
-bq
C'� C co -C,
M M
-bq -bq
00
CIA
-bq
A;
V)
V)
(2)
u
ON
>
Ln
>
0)
C:) 4-1
Ln
c
CIA
-bq
C'� C co -C,
M M
-bq -bq
Lq
CD
4-J
Lq
z
u
Ln
z
00 00
C-4 C -A
"o "o
ON
lbq
Ln
C)
I
co co
I
c
az 00
I
-bq
Ln
-bq
Lr)
-bq
00 0 5
CIJ CIA
-E;O� -U�
u
Lr) Lr)
r-� r-�
io�
>�
>��
>�
;5
;5
;:5
;z
0
E-,
E-
E-
E -
Lr)
Ln
Lr)
Ln
>
Lr)
>
Ln
>
00 >
co >
co
V)
0
u
CA
ct
WPM
w
4-j
4-1
4-j
m C
4-1
A -"u
l
- I
:. El
r24
6
u
u
is:
(1)
u
V�
4—J
ze
1
�5
bz e --l'
75
Ct
75
ct 4—)
C)
u
4—)
Ct
(a) ct
ct
C) ct
E
0
I
ct
u
V)
V)
ct -
- V)
4-J C)
4—)
ct
V) U
0
:t�
�5
u
75
(a)
u
75
t
(a)
V)
r
0
V' 4-J
im
75
C)
V)
>
75 C)
-4 r
V)
V)
0
75
ct
0
C
u
C)
V)
1
- I
:. El
r24
6
u
u
is:
(1)
u
V)
4-J
X.,
ao
E � --).
c)
V)
75
ct
ct
C)
ct
75
-4
0
75
V)
ct
w
ct
0--�
ct
u
V)
75
ct
ct
V)
C)
75
C)
CL4
(a)
u
0 0
. �..�
4�
a
a�
a.
0
a�
a�
Q
+�
.�
0
V
O
V
O
c�
O
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
BUILDING, ON TUESDAY APRIL 14, 2015
ORDINANCE AUTHORIZING THE ACQUISITION OF PROPOSED
RIGHT-OF-WAY, PROPOSED DRAINAGE EASEMENTS, PROPOSED
UTILITY EASEMENTS, PROPOSED WATER LINE EASEMENTS AND
PROPOSED TEMPORARY CONSTRUCTION EASEMENTS FROM THE
OWNERS OF NINETEEN (19) PROPERTIES ALONG ROUTE 115,
PLANTATION ROAD PLANTATION ROAD BICYCLE, PEDESTRIAN
AND STREETSCAPE IMPROVEMENT PROJECT, HOLLINS
MAGISTERIAL DISTRICT
WHEREAS, the Plantation Road Project, in the Hollins Magisterial District,
requires additional right-of-way to complete the Bicycle, Pedestrian and Streetscape
Project-, and
WHEREAS, Roanoke County plans to acquire the additional right-of-way with the
intention of either guaranteeing ownership or conveying the right-of-way to the Virginia
Department of Transportation (VDOT) in the near future and by separate action-, and
WHEREAS, the project includes transactions regarding nineteen (19) properties
identified during the development of construction plans-, and
WHEREAS, the project includes relocation of portions of the Western
Virginia Water Authority water and sewer lines, overhead utility poles and Roanoke Gas
lines, as well as temporary construction easements for grading purposes-, and
WHEREAS, consulting engineers Whitman, Requardt & Associates and County
staff held two public informational meetings for affected property owners and
businesses, as well as engaged in direct contact with property owners, and
WHEREAS, the intention is to pursue donations of the listed real estate
transactions and in the event that the owner(s) are unwilling to donate the necessary
Page 1 of 2
right-of-way, then physical adjustments to the planned improvements shall occur in
order not to incur costs; and
WHEREAS, each property owner(s) names, Roanoke County tax identification
numbers, available plat and deed references and the proposed type of real estate
transaction for each individual parcel is listed below-, and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accompanied by ordinance.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1 . That the acquisition and acceptance of the designated real estate action
or transaction is hereby approved, per the attached Exhibit A.
2. That the County Administrator, or an Assistant County Administrator, is
authorized to execute, deliver and record the deeds and any other documents on behalf
of the County and to take all such further action as any of them may deem necessary or
desirable in connection with this project.
3. The form of the deeds is hereby approved with such completions,
omission, insertions and changes as the County Administrator, or an Assistant County
Administrator, may approve, whose approval shall be evidenced by the execution and
delivery thereof, all of which shall be approved as to form by the County Attorney.
4. That this ordinance shall be effective from and after the date of its
adoption.
Page 2 of 2
ACTION NO.
ITEM NO. G-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
April 14, 2015
Ordinance approving the purchase of 1.0491 acres identified
as "Lila Drive," (Tax Map No. 27.06-05-13.00-0000) a part of
the Plantation Road, Bicycle, Pedestrian and Streetscape
Improvement Project, Hollins Magisterial District
Paul M. Mahoney
County Attorney
Richard L. Caywood
Assistant County Administrator
Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County signed a contract on January 22, 2015, for the purchase of 1.0491
acres known as Lila Drive-, further identified as Tax Map No. 027.06-05-13.00-0000 with
private citizen John Henry Huffman. The contract price is $21,700 and a closing date
set within ninety (90) days, or April 22, 2015, upon approval of this ordinance.
The contract allowed for a due diligence period in which the County received a title
report, a survey and a Phase 1 environmental report. After review of these documents,
no meaningful issues were uncovered to bar proceeding with this purchase. In
summary, the title report noted several easements to adjacent property owners which
will not hinder the County's use of the property. The survey uncovered the location of a
private hydrant and water line within the property, which at this time pose no problem for
the County's plans. The Phase 1 Environmental Site Assessment Report in a summary
noted "[T]his assessment has revealed no evidence of recognized environmental
conditions in connection with the property." The report, submitted by ECS Mid -Atlantic,
LLC. did mention that an adjoining property to the South is currently under active
Page 1 of 3
remediation but since the County has no use for the property other than a road, the
County has not deemed that disclosure as significant in relation to Lila Drive.
This purchase is part of the Plantation Road Bicycle, Pedestrian and Streetscape
Improvement Project ("Plantation Road Project" or the "Project"). The acquisition of Lila
Drive will enable a partial upgrade of the road to Virginia Department of Transportation
("VDOT") standards. The planned construction would include several access
management improvements and the installation of a traffic signal on Plantation Road
with crosswalks and pedestrian signals. It is anticipated that, once improved, VDOT will
accept the Lila Drive right-of-way into the State secondary system.
Roanoke County Community Development has been working on the Plantation Road
Project since 2009. The Project has approximately $3.8 million in Federal, State and
local funds allocated for Phase One, which includes:
Pedestrian and bicycle shared use path on the west side of Plantation Road from
Williamson Road to Walrond Drive;
Sidewalk on the west side of Plantation Road from Walrond Drive to Gander Way-,
Sidewalk on the east side of Plantation Road from Williamson Road to Friendship
Lane;
Street trees, pedestrian lighting, crosswalks and pedestrian signals-, and
Curb, gutter and storm drains
The Lila Drive project is the next phase of the Plantation Road project. The Lila Drive
intersection is a critical component as it lies in the middle of the Plantation Road project
between the three (3) largest employers in the area- Wells Fargo, Exelis, and BSC
Ventures/Double Envelope. The intersection is currently controlled by a stop sign on Lila
Drive.
In March of 2014, VDOT determined that a Lila Drive traffic signal, crosswalks, 420 feet
of road reconstruction to public road standards, entrance changes and on-site
reconfig u rations at Exelis and BSC Ventures/Double Envelope were allowable project
costs as all of these improvements would contribute to enhanced access management
on the corridor. Roanoke County has requested additional VDOT funds through the
Regional Surface Transportation Program and Roanoke County funds through the
Capital Improvement Program to construct the Lila Drive intersection and associated
road reconstruction.
The Project's status is as follows:
• The Virginia Department of Transportation has agreed to the installation of a traffic
signal at the intersection of Plantation Road and Lila Drive based upon a Traffic
Signal Warrants Analysis performed by Whitman, Requardt and Associates.
• Preliminary engineering is needed for the traffic signal, crosswalks, entrance
relocations and for about 420 feet of Lila Drive road reconstruction to meet VDOT
public road standards.
Page 2 of 3
• Plantation Road surveying is complete-, Lila Drive surveying is needed.
• Lila Drive was included in the Army Corps of Engineers Jurisdictional Waters
Determination Request for the Plantation Road project.
• The Programmatic Categorical Exclusion for the Plantation Road Project will need to
be modified.
• The remaining five hundred (500) feet of Lila Drive will also need to be upgraded to
VDOT standards at a future date. Roanoke County will be responsible for
maintenance until that time.
This purchase of this property is a necessary step in the overall goals and objectives of
the Plantation Road Project.
FISCAL IMPACTS:
The balance due on the contract, after the $1,000 deposit, is $20,700, which will be
funded through existing appropriations available in the Economic Development and
Community Development departments. No additional appropriation is needed at this
time.
STAFF RECOMMENDATIONS:
1. Staff recommends approving the ordinance authorizing the acquisition of Lila Drive.
2. Do not approve the acquisition of Lila Drive.
Page 3 of 3
NOIE�"
1. NIS PLA T �S PREPARED WDI NE RENMT 01` A RAE CO-I�T REPORT BY RDELIN
NA RONAL DRE 6ROLIP. . CASE Ift 501594B. �CDW DA T FEBRUARY 2. M15
0 92,� 77'
ME SLA�CT PROPERTY LIES ��N ZONE X AS SHOW ON M I'EYA FLOOD VISLRA-E
RAN Z " 511gfolt RE �� 2A 2007
I LOCARON 01` 'MEROR LIALIMS IS BASM ON FXlD LDCARON Ol' V�RLE L/WRE-S
jaw NwTwN
A —ABLE IM6RDS, AM VIA] AS LOCA NO BY ""ERdROLM LOCATOR SERVLE".
�T I A50 02M 7MRE NAY RE LIDURES —H AITECT ftS PROPERN NOT SHOW
HEREON CONNACRY? SHALL CA IMISS UALITY' R? VERFY LOCAMN OF MY
PROPERTY OF
umERGR UALIREF PRIOR R? ANY CONSMCRON
L11F
4 RfIlRENLT' fiESLISDIWSION PLA T FOR ITT IMLISRNES. VIC BY eALDKZL �T ASSWA TS
S EASNRLY Rj'W DAM OCTOBER 12. 2005. RECORDED IN P.a 29. PD. IM
LVE 01` PLANTA DON ROAD (VARIABLE ") IS SM. BAS0 ON SLRWY
TAX 2ZM-5-IJ
BY L� ASSDOA TS F6R ROANO�E COLANN FOR DAPROWIEN7S TO PLANTAMN ROAD
-A.
DAM — V 2o'2
S. NIS PLAT IS BAM ON A CLRRENT RELD StRWY.
DEEDED EASEMEWS
nDaITY NAnONA RRE ORWP, INC., CASE N� 501�48,
EFTECRVE DA N IURUARY Z 2015
PROKRTY
RAMONO a M#9w"
INS�ENT N� 2506014): &RANTS AN EASfbfNT FOR IMRESSI EVESS DWI? RE ENDRE
SLRXCT PA TO ITT tUDLISNES. M.. R—OND B. HLA�M
AND HAZEL H -�., AND RAMOND B Htl�. AM
VADRM/EvEss
aOIEME . PENI?s.
EA�ENTFDR ME
BEVERT OF EXWS Na
D.B. 74J, Pa 671. GRM7S AN EA�T FOR VIGRESSIEGRESS FOR RN BfNE07T Ol'
TAX 12768-5-11 A 12. VISMAENT COVERS ENDRE PARM,
D.a 127A PQ 181h �N� AN EASE�T TO CHESAPEAKE AM PORWAC NLEPHONE
CWPAN 01` �IA AND DOES NOT HAW A PLOTWLE
SAS,
DESCRPAM SEE PLA T FOR LOCA RON 01` MERNONE FAWRES
D.a 1216. PG M9. DOES NOT A Y A? M �BXCT PAR�
D.B. 6W, PG & GRAN7S AN EASEWNT R? APPALACHIAN POKR COUPANY AND
DOES NOT HA W A PLOTTAIAE DE0RFA24 SEE PLA T FOR
LOCA17ON ELEMIC FACORES
c NO ANT& PIPE
D.a 707. PC 344.' DOES NOT APPLY TO M StI8XCT PARCa. NERE ME NO SEKR
FACURES PRE�T.
D.a 50, PG GR.7S AN EA�T FOR VIGRMI =S TO TAX
COM
Ep
2ZX-5-14.01 & M
t PROPERTY OF
AIR ECOSi 3AAl WVOC FOW
SEE DE111 MRY LLC
PRIVAN WANR-f
TO FRE HYDRANT INS., N� 2013OJ542
TAX / 27.06-5-11
YBRX
RON PM FWND
P1.06,
G)
LILA DMIC
(PRIV,l N ROAD)
VARIABLE �D&
5 71-47'17' W
1.00'
@ ' DO —
S 9922-00- W (92706' IOTA
IPF ONLINE 647.51'
092577
DEWL
No sc.E
C.,
WA -
API
Q -1fpF ONLINE
PROPERTY OF
P"fir
OPERTY 01,
0 92,� 77'
W.B. 20120060
TAX 1270 -1-2
jaw NwTwN
PROPERTY OF
INSIRUMENT N� 200416642
L11F
7--TrO—TAL
EMUS AW
TAX 2ZM-5-IJ
'E
-A.
INS7RWENT � 201111214
m
TAX F 2ZM-6-15
PROKRTY
RAMONO a M#9w"
.8, 20'-
7AX I 2ZD7-1-3.01
VADRM/EvEss
EA�ENTFDR ME
BEVERT OF EXWS Na
-K
BIT P T BI RINNOUS PA WVEN T
CIP
c NO ANT& PIPE
COM
Ep
COWRET
fDdE QI` PA WWN
w
RON PM FWND
S%*ftS
PS
RON P. SET
PXI�
PX HAD. SET
NRLINE
RIW
RIGHT OF WAY
SAM DR.N
W.B.
WU BOOK
OWRINAD LLEC)RIC LANE
:OHE
OIT-
OWRHEAD NZERHONE LINE
-UT UNDERM M OR aEC LVAT
LM
IN M Q-ERK OFfXE OF RIE CRCUIT CWRT OF DIE COWTY OF ROMOK&
VMNIA. NS MAP NS PRESDIED WIN M CERMCAN 0'- A�M�T
fEME
RRE H)DRANT
MRER? ATTACH6D ADUITM
WS DAY 01`
TO INCLRD AT OlaOCK —.M ON
201
(D
NLEPIONE �f
—
URLITY POLE. GUY& ANCHOR
NSN-
sNW" A.1
a',
—T POLE
PROPERTY OF
AVW EW 15438 WVOC FOW
STORY LLC
mslfiulfnT ft "IJ0542
TAX # 27M_5-12
.PLE BmMCE
R -P
RUICK D�
H - op
'FRMK G. CALDWEL,111
LIC. NO. 1335
10 MARCH 2015
4ft
0. 50' '00
6RAPW SCALE
PROPERN 01`
Emww—
WSMU�T , 201111214
(P. B 29, PC IJ6)
TAX �F 2ZW-5-14.Dl
ffWRLAWNT No. —
TE
15
MCINITY MAP 4�o
NO SCA�
sotauRr sLA?tcy
FOR
COUNTY OF ROANOKE
SHO -0 A L0491 ACRE P�L. PROPERTY OF
"N HENRY Htl�M
PNSNUWNTN� 2041042)
KNOM AS LILA DRIVE
MINTY OF ROM�E, �IHIA
HOLLINS NAGSTRIAL DISNICT
-&-C WA
CALDWELLWHITE ASSOCIATES
TAX N� 2ZC6-05-IJ SCALE' 1- 50'
DAN. �ARCH 10. A15 .2. I&E C� 8
CALC CLH CWD FRC DR— CLH
PROPERTY OF
RAmwm fiL ht*7mm
W.B. 20120060
TAX 1270 -1-2
W�
L11F
7--TrO—TAL
—Evsw TO 'F/w=�-
'E
-A.
.'6' IPF
OF
PROKRTY
RAMONO a M#9w"
.8, 20'-
7AX I 2ZD7-1-3.01
VADRM/EvEss
EA�ENTFDR ME
BEVERT OF EXWS Na
sotauRr sLA?tcy
FOR
COUNTY OF ROANOKE
SHO -0 A L0491 ACRE P�L. PROPERTY OF
"N HENRY Htl�M
PNSNUWNTN� 2041042)
KNOM AS LILA DRIVE
MINTY OF ROM�E, �IHIA
HOLLINS NAGSTRIAL DISNICT
-&-C WA
CALDWELLWHITE ASSOCIATES
TAX N� 2ZC6-05-IJ SCALE' 1- 50'
DAN. �ARCH 10. A15 .2. I&E C� 8
CALC CLH CWD FRC DR— CLH
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 14,2015
ORDINANCE TO APPROVE THE PURCHASE OF 1.0491 ACRES
IDENTIFIED AS "LILA DRIVE," (TAX MAP NO. 027.06-05-13.00-0000)
A PART OF THE PLANTATION ROAD, BICYCLE, PEDESTRIAN AND
STREETSCAPE IMPROVEMENT PROJECT, HOLLINS MAGISTERIAL
DISTRICT
WHEREAS, John Henry Huffman (the "Owner") is the owner of a 1.0491 acre
parcel known as "Lila Drive" (the "Property") which is geographically located within the
Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project ("Plantation
Road Project" or the "Project"); and
WHEREAS, by Action No. A-01 1315-4, the Board of Supervisors of Roanoke
County authorized the execution of a contract for the purchase of the property-, and
WHEREAS, the Board of Supervisors and the Owner executed a contract on
January 22, 2015, with a contract price of $21,700, also the assessed value of the
Property-, and
WHEREAS, the contract provided the County with a three (3) month due
diligence period for examination of title, environmental and survey, which have now
been completed to the satisfaction of the County-, and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading of this ordinance to be held on March 24, 2015; and the second reading to
be held on April 14, 2015.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
Page 1 of 2
1. That the acquisition of the Property known as Lila Drive, a parcel of real
estate located on the Hollins Magisterial District (Tax Map No. 027.06-05-
13.00-0000) is hereby authorized and approved at the purchase price of
$21,700.
2. That funds are available in the adopted budgets of Economic Development
(Public Partnership Fund Projects 102320-5850) and Community
Development (Corridor Improvements 102076-8930) to pay the costs of this
acquisition.
3. That the County Administrator or Assistant County Administrator are hereby
authorized to execute such documents and take such actions on behalf of
Roanoke County in this matter as are necessary to accomplish the acquisition
of this real estate, all of which shall be approved as to form by the County
Attorney.
Page 2 of 2
ACTION NO.
ITEM NO. H.1-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 2015
AGENDA ITEM: Appointments to Committees, Commissions and Boards
SUBMITTED BY: Deborah C. Jacks
Deputy Clerk to the Board
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Capital Improvement Program (CIP) Review Committee (appointed by District):
The following one-year term expired on August 31, 2012:
a) Becky Walter, representing the Hollins Magisterial District; Ms. Walter has
served three consecutive terms and therefore cannot be reappointed.
The following one-year terms expired on August 31, 2014:
a) Jason B. Moretz, representing the Windsor Hills Magisterial District; Mr.
Moretz is eligible for reappointment
2. Economic Development Authority (appointed by District)
The following four-year term expired on September 26, 2014:
a) Paul Henkel, representing the Hollins Magisterial District; Mr. Henkel is
eligible for reappointment
3. Parks, Recreation and Tourism Advisory Commission (appointed by District)
Atul Patel, representing the Windsor Hills Magisterial District has resigned his
appointment effective August 27, 2014. His appointment was a three (3) -year term
that expires on June 30, 2015.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 14, 2015
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM 11- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
That the certain section of the agenda of the Board of Supervisors for April 14,
2014, designated as Item I - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 7
inclusive, as follows:
1. Approval of minutes — March 10, 2015; March 11, 2015; March 18, 2015
2. Observance and proclamation of Friday, April 24, 2015, as National Arbor Day in
Roanoke County
3. Ratification of appointment of an alternate to the Community Policy and
Management Team (CPMT)
4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Rebecca H. Carter, Treasurer Clerk 11, upon her retirement after more
than six (6) years of service
5. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Danny L. Waller, Motor Equipment Operator 11, upon his retirement
after more than sixteen (16) years of service
6. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to A. Duane Palmer, Jr., Police Officer/Criminal Investigator, upon his
retirement after more than twenty-eight (28) years of service
7. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Patrick B. Shumate, Chief Communications Officer, upon his
retirement after more than fourteen (14) years of service
Page 1 of 1
ACTION NO.
ITEM NO. 1-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 2015
AGENDA ITEM: Observance and Proclamation of Friday, April 24, 2015, as
National Arbor Day in Roanoke County
SUBMITTED BY: Doug Blount
Director of Parks, Recreation and Tourism
Lindsay Blankenship
Greenway Planner
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Arbor Day Foundation has named Roanoke County a 2014 Tree City USA Community
for its commitment to effective urban forestry management. It is the seventeenth year that
Roanoke County has earned this honorfrom the Arbor Day Foundation, the nation's largest
nonprofit organization dedicated to planting trees. The Tree City USA program is
sponsored in cooperation with the National Association of State Foresters and the USDA
Forest Service. Roanoke County retained its Tree City USA designation by meeting the
program's following four requirements:
• a tree board or department',
• a tree -care ordinance-,
• an annual community forestry budget of at least $2 per capita -1 and
• an annual Arbor Day observance and proclamation.
The Virginia Department of Forestry (VDOF) and the Clean Valley Council are partnering to
sponsor Arbor Day projects in localities throughout the Roanoke Valley. The Virginia
Page 1 of 2
Department of Forestry (VDOF) provides funding for the Arbor Day plantings through the
Urban and Community Forestry (U&CF) Grant Assistance Program which is designed to
encourage projects that promote tree planting, the care of trees, the protection and
enhancement of urban and community forest ecosystems, and education on tree issues in
cities, towns and communities across the nation. Grants are awarded through this program
to encourage local government and citizen involvement in creating and supporting long-
term and sustained urban and community forestry projects and programs at the local level.
This year, Roanoke County will observe National Arbor Day on Friday, April 24, 2015 with a
celebration at Mount Pleasant Elementary School. The celebration will consist of a
ceremonial tree planting, a presentation by state foresters on the importance of trees, and
a program by students from the elementary school.
Cleaner air, improved storm water management, energy savings, and increased property
values are among the benefits enjoyed by Tree City USA communities. Roanoke County
encourages residents, businesses, and organizations to plant a tree in the community in
honor of National Arbor Day.
Attachment
1) Arbor Day Foundation 2014 Tree City USA Recertification, received February 24,
2015
Page 2 of 2
0 Arbor Day Foundatiow
April 7, 2015
Thomas Gates
5204 Bernard Drive
Roanoke VA 24018
Dear Tree City USA Supporter,
On behalf of the Arbor Day Foundation, I write to congratulate Roanoke County on earning
recognition as a 2014 Tree City USA. Residents of Roanoke County ought to be proud to live in
a community that makes the planting and care of trees a priority.
Your community joins more than 3,400 Tree City USAs, with a combined population of 140
million. The Tree City USA program is sponsored by the Arbor Day Foundation in partnership
with the U.S. Forest Service and the National Association of State Foresters.
As a result of your commitment to effective urban forest management, you already know trees
are vital to the public infrastructure of cities and towns throughout the country, providing
numerous environmental, social, and economic benefits. In fact, trees are the one piece of
community infrastructure that actually increases in value over time.
We hope you are excited to share this accomplishment. Enclosed in this packet is a press release
for your convenience as you prepare to contact local media and the public.
State foresters are responsible for the presentation of the Tree City USA flag and other materials.
We will forward information about your awards to your state forester's office to coordinate
presentation. It would be especially appropriate to make the Tree City USA award a part of your
community's Arbor Day ceremony.
Again, we celebrate your commitment to the public and trees of Roanoke County, and thank you
for helping to create a healthier planet for all of us.
Best Regards,
Matt Harris
Chief Executive
Arbor Dly Foundatiow
arborday.org
For more information, contact:
Anthony Marek, 402-473-9563
amarek@arborday.org
FOR IMMEDIATE RELEASE:
Arbor Day Foundation Names Roanoke County Tree City USA
Roanoke County, VA. was named a 2014 Tree City USA by the Arbor Day Foundation in honor
of its commitment to effective urban forest management.
Roanoke County achieved Tree City USA recognition by meeting the program's four
requirements: a tree board or department, a tree -care ordinance, an annual community forestry
budget of at least $2 per capita and an Arbor Day observance and proclamation.
The Tree City USA program is sponsored by the Arbor Day Foundation in partnership with the
U.S. Forest Service and the National Association of State Foresters.
"Everyone benefits when elected officials, volunteers and committed citizens in communities
like Roanoke County make smart investments in urban forests," said John Rosenow, founder and
chief executive of the Arbor Day Foundation. "Trees bring shade to our homes and beauty to our
neighborhoods, along with numerous economic, social and environmental benefits."
Cleaner air, improved storm water management, energy savings, increased property values and
commercial activity are among the benefits enjoyed by Tree City USA communities.
More information on the program is available at arborday.org/TreeCityUSA.
About Arbor Day Foundation: The Arbor Day Foundation is a million-member nonprofit
conservation and education organization with the mission to inspire people to plant, nurture, and
celebrate trees. More information is available at arborday.org.
(IT
X.xuntv of Aaanake
%0AN0 1474
A0A lli
1838
DECLARING FRIDAY, APRIL 24,2015, AS
NATIONAL ARBOR DAY IN THE COUNTY OF ROANOKE
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of
Agriculture thata special day be setaside forthe planting of trees;
and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting
of more than a million trees in Nebraska; and
WHEREAS, 2015 is the 143rd anniversary of Arbor Day which is now observed
throughout the nation and the world, and will be celebrated in
Roanoke County on Friday, April 24, 2015; and
WHEREAS, trees can reduce the erosion of our precious topsoil by wind and
water, cut heating and cooling costs, moderate the temperature,
clean the air, produce oxygen, and provide habitat for wildlife; and
WHEREAS, trees are a renewable resource giving us paper, wood for our
homes, fuel for our fires, and countless other wood products; and
WHEREAS, trees in our county increase property values, enhance the
economic vitality of business areas, and beautify our community;
and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual
renewal.
NOW, THEREFORE, 1, P. Jason Peters, Chairman, on behalf of the Board of
Supervisors of Roanoke County, Virginia, do hereby proclaim
Friday, April 24, 2015 as NATIONAL ARBOR DAY in Roanoke
County; and urge all citizens to celebrate Arbor Day and to
support efforts to protect our trees and woodlands; and
FURTHER, we urge all citizens to plant trees to gladden the heart and
promote the well-being of this and future generations.
P. Jas(on Peters, Chairman
Vinton M
,091steria
AA, 7 �
Thomas� C. Gates
County Administrator
ACTION NO.
ITEM NO. 1-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
March 10, 2015
Ratification of appointment of an alternate to the Community
Policy and Management Team (CPMT)
Deborah C. Jacks
Deputy Clerk to the Board
Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Chief Howard B. Hall has appointed Sgt. William J. Matze to be his alternate designee on
the Community Policy and Management Team. This appointment is in addition to his
previous appointment of Commander Steven Turner as his primary designee.
It is staff's recommendation that the Board of Supervisors ratify this appointment of Sgt.
Matze as the alternate designee of Chief of Police Howard Hall on the Community Policy
Management Team.
Page 1 of 1
ACTION NO.
ITEM NO. 1-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 2015
AGENDA ITEM: Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Rebecca H. Carter,
Treasurer Clerk 11, upon her retirement after more than six (6)
years of service
SUBMITTED BY:
APPROVED BY:
Deborah C. Jacks
Deputy Clerk to the Board
Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Ms. Rebecca H. Carter, Treasurer Clerk 11, retired on March 1, 2015, after six years and
eight (8) months of service with Roanoke County.
Ms. Carter is unable to attend the Board meeting and her resolution and quilt will be mailed
to her home.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 14, 2015
and
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO REBECCA H. CARTER,
TREASURER CLERK 11, UPON HER RETIREMENT AFTER MORE THAN
SIX (6) YEARS OF SERVICE
WHEREAS, Rebecca Carter was employed by Roanoke County on July 7, 2008-1
WHEREAS, Ms. Carter retired on March 1, 2015, after six (6) years and eight (8)
months of devoted, faithful and expert service to Roanoke County-, and
WHEREAS, Ms. Carter, through her employment with Roanoke County, has been
instrumental in improving the quality of life and providing services to the citizens of
Roanoke County-, and
WHEREAS, during Ms. Carter's tenure with Roanoke County, she has consistently
placed the needs of the citizens and other County employees above her own-, and
WHEREAS, Ms. Carter has proved herself to be an invaluable employee,
demonstrating her loyalty to the County and her personal beliefs by always being present
for work and demonstrating that responsibility and honor to society" and
WHEREAS, Ms. Carter provided a caring friendship to all of her co-workers which
transcended just a working relationship-, and
WHEREAS, Ms.Carter provided a great since of humor and levity which enlightened
our days on many occasions, washing away the rigors of the work week.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to REBECCA H. CARTER for more than six (6) years of capable, loyal, and
Page 1 of 2
dedicated service to Roanoke County-, and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 2 of 2
ACTION NO.
ITEM NO. 1-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 2015
AGENDA ITEM: Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Danny L. Waller, Motor
Equipment Operator 11, upon his retirement after more than
sixteen (16) years of service
SUBMITTED BY: Deborah C. Jacks
Deputy Clerk to the Board of Supervisors
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Danny L. Waller, Motor Equipment Operator 11, retired on January 1, 2015, after sixteen
(16) years and ten (10) months of service with Roanoke County.
Mr. Waller is unable to attend the Board meeting and his resolution and quilt will be mailed
to his home.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 14, 2015
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO DANNY L. WALLER, MOTOR
EQUIPMENT OPERATOR 11, UPON HIS RETIREMENT AFTER MORE
THAN SIXTEEN (16) YEARS OF SERVICE
WHEREAS, Danny L. Waller was employed by Roanoke County on February 12,
1998-1 and
WHEREAS, Mr. Waller retired on January 1, 2015, aftersixteen (16) years and ten
(10) months of devoted, faithful and expert service to Roanoke County-, and
WHEREAS, throughout Mr. Waller's tenure with Roanoke County, he operated
heavy equipment to build and improve the park infrastructure and amenities through the
Capital Maintenance Program, operated trucks, tractors and implements to help facilitate
the agricultural program fortournament ballfields and premiere facilities, operated mowers
and tractors to maintain and improve the appearance of the grounds, landscaping and ball
fields-, and
WHEREAS, he has been instrumental in maintaining safe and aesthetically pleasing
parks for the use and enjoyment of the citizens of Roanoke County and its visitors.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to DANNY L. WALLER for more than sixteen (16) years of capable, loyal, and
dedicated service to Roanoke County-, and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 1 of 1
ACTION NO.
ITEM NO. 1-6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 2015
AGENDA ITEM: Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to A. Duane Palmer, Jr.,
Police Officer/Criminal Investigator, upon his retirement after
more than twenty-eight (28) years of service
SUBMITTED BY: Deborah C. Jacks
Deputy Clerk to the Board of Supervisors
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Duane Palmer, Police Officer/Criminal Investigator, retired on April 1, 2015, after twenty-
eight (28) years and eight (8) months of service with Roanoke County.
Mr. Palmer is unable to attend the Board meeting and his resolution and quilt will be mailed
to his home.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 14, 2015
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO A. DUANE PALMER, JR.,
POLICE OFFICER/CRIMINAL INVESTIGATOR, UPON HIS RETIREMENT
AFTER MORE THAN TWENTY-EIGHT (28) YEARS OF SERVICE
WHEREAS, A. Duane Palmer, Jr., was employed by Roanoke County on July 26,
1986-1 and
WHEREAS, Mr. Palmer retired on April 1, 2015, after twenty-eight (28) years and
eight (8) months of devoted, faithful and expert service to Roanoke County-, and
WHEREAS, Mr. Palmer, through his employment with Roanoke County, has been
instrumental in improving the quality of life and providing services to the citizens of
Roanoke County-, and
WHEREAS, throughout Mr. Palmer's tenure with Roanoke County, he provided
excellent service to the citizens of Roanoke County. Mr. Palmer served in multiple roles to
include Deputy Sheriff, Patrol Officer, Field Training Officer, SWAT officer, and General
Assignment Detective. Mr. Palmer spent the final thirteen (13) years of his service in the
Vice/Narcotics Unit where he made successful cases against numerous drug suppliers. At
times, Mr. Palmer operated as an undercover officer and was the undercover off icer for a
murder for hire investigation in a neighboring jurisdiction. In 2014, Mr. Palmer was
selected as the Roanoke County Officer of the Year by a group of his fellow officers.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to A. DUANE PALMER, JR. for more than twenty-eight (28) years of capable,
loyal, and dedicated service to Roanoke County-, and
Page 1 of 2
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 2 of 2
ACTION NO.
ITEM NO. 1-7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 2015
AGENDA ITEM: Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Patrick B. Shumate, Chief
Communications Officer, upon his retirement after more than
fourteen (14) years of service
SUBMITTED BY: Deborah C. Jacks
Deputy Clerk to the Board of Supervisors
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Patrick B. Shumate, Chief Communications Officer, retired on April 1, 2015, afterfourteen
(14) years and five (5) months of service with Roanoke County.
Mr. Shumate is unable to attend the Board meeting and his resolution and quilt will be
mailed to his home.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 14, 2015
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO PATRICK B. SHUMATE,
CHIEF COMMUNICATIONS OFFICER, UPON HIS RETIREMENT AFTER
FOURTEEN (14) YEARS OF SERVICE
WHEREAS, Pat Shumate was hired on November 6, 2000 and has worked as the
Chief Communications Officer during his tenure with Roanoke County; and
WHEREAS, Mr. Shumate will retire on March 31, 2015, afterfourteen (14) years of
devoted, faithful and expert service with the County-, and
WHEREAS, during his time serving Roanoke County, Mr. Shumate, has supported
both citizens and first responders through fire, floods, and earthquakes leading the calm
reassuring voices behind the radio and telephone. Mr. Shumate has been a mentor to a
whole new generation of Communications Officers and new leaders in the Communications
Center, participating in their selection and monitoring their progress throughout their
training. Pat's leadership provided seamless transitions and uninterrupted service
throughout the transition of the Public Safety Center location and the reorganization from
the Police Department to the Communications & Information Technology Department. His
knowledge and professionalism have been recognized by his peers, police, sheriff, and fire-,
and
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County, Virginia expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to PATRICK B. SHUMATE for fourteen (14) years of capable, loyal and
dedicated service to Roanoke County; and
Page 1 of 2
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 2 of 2
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Amount
Audited balance at June 30, 2014 $ 21,266,557
Addition of 2013-14 operations
532,638
K-1
% of General
Fund Revenue
11.00% *
Balance at April 14, 2015 $ 21,799,195 11.00%
Note- On December 21, 2004, the Board of Supervisors adopted a policy to increase the General
Fund Unappropriated Balance incrementally over several years.
2013-14 - Goal of 11 % of General Fund Revenues
2013-14 General Fund Revenues
11 % of General Fund Revenues
2014-15 - Goal of 11 % of General Fund Revenues
2014-15 General Fund Revenues
11 % of General Fund Revenues
$193,332,334
$21,266,557
$198,174,499
$21,799,195
The Unappropriated Fund Balance of the County is currently maintained at the goal of 11.00%.
Submitted By Rebecca E. Owens
Director of Finance
Approved By Thomas C. Gates
County Administrator
COUNTY OF ROANOKE, VIRGINIA
CAPITAL RESERVES
Minor County Capital Reserve
(Projects not in the CIP, architecturallengineering services, and other one-time expenditures.)
Audited balance at June 30, 2014
Addition of 2013-14 operations
Fire Truck Loan Repayment for 2014-15
July 8, 2014 Appropriation for replacement of Financial System
August 12, 2014 Appropriation for construction of Water Spheroid Water Tower Design
March 24, 2015 Appropriation for the purchase of four automated solid waste vehicles
Balance at April 14, 2015
K-2
Amount
$ 3,407,630
605,096
300,000
(1,500,000)
(200,000)
($1,000,000)
$ 1,612,726
Mawor County Capital Reserve
(Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.)
Audited balance at June 30, 2014 $ 1,295,364
Addition of 2013-14 operations 1,305,748
Balance at April 14, 2015
Technoloav Caoital Reserve
$ 2,601,112
(Projects identified and prioritized by the Technology Governance Committee and approved by the County Administrator.)
Audited balance at June 30, 2014 $ 121,137
Addition of 2013-14 operations 192,921
Balance at April 14, 2015 $ 314,058
Submitted By Rebecca E. Owens
Director of Finance
Approved By Thomas C. Gates
County Administrator
K-3
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
Amount
From 2014-2015 Original Budget $ 100,000
Addition from 2013-14 operations 28,231
June 10, 2014 Transfer funds for Special Assistant for Legislative Relations (33,080)
October 14, 2014 Transfer funds to Hidden Valley High School for repairs to track (28,231)
Submitted By
Approved By
Balance at April 14, 2015 $ 66,920
Rebecca E. Owens
Director of Finance
Thomas C. Gates
County Administrator
COUNTY OF ROANOKE, VIRGINIA
CHANGES IN OUTSTANDING DEBT
Changes in outstanding debt for the fiscal year to date were as follows:
Outstanding
June 30, 2014 Additions Deletions
K-4
Outstanding
April 14, 2015
General Obligation Bonds
$ 6,150,390
$ - $ - $
6,150,390
VPSA School Bonds
92,638,652
19,973,906 8,301,435
104,311,123
State Literary Loans
2,273,592
- 167,000
2,106,592
Lease Revenue Bonds
79,182,582
2,173,418
77,009,164
Capital Lease obligation
849,437
107,921
741,516
$ 181,094,653
$ 19,973,906 $ 10,749,774 - $
190,318,785
Submitted By Rebecca E. Owens
Director of Finance
Approved By Thomas C. Gates
County Administrator