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HomeMy WebLinkAbout5/12/2015 - Adopted Board RecordsACTION NO. A-051215-1 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 12, 2015 AGENDA ITEM: Request to transferfunds in the amountof $18,910 from Board Contingency for the June 9, 2015 Republican Primary Election SUBMITTED BY: Judy Stokes General Register APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The State Board of Elections has issued an order for a Republican primary to be held on June 9, 2015, for Member of the House of Delegates for the 17th House District. FISCAL IMPACT: The cost of the primary was not included in the current budget inasmuch as it was not certified by State Board of Elections until February 25, 2015. No reimbursement will be made by the state. The cost of the election is as follows: Elections Officials and Staff $14,180 Required advertising 650 Rent of polling places 180 Printed ballots and programming 1,850 Ballot bags 2,050 Total $18,910 Page 1 of 2 STAFF RECOMMENDATION: Staff recommends transferring funds in the amount of $18,910 from the Board Contingency for the June 9, 2015, Republican Primary. VOTE: Supervisor Church moved to approve transferring $18,910from Board Contingency for the June 9, 2015, Republican Primary Motion approved. cc- Judith Stokes, Registrar Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore F -I F -I Mr. Bedrosian F -I F -I Mr. Church F -I F -I Mr. McNamara F -I F -I Mr. Peters F -I F -I cc- Judith Stokes, Registrar Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. A-051215-2 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 12, 2015 Request to transfer funds in the amount of $6,546 from Board Contingency for the Appalachian Power Company (APCo) negotiations Anne Marie Green Acting Director of Human Resources Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County and Roanoke County Schools are members of the VML/VACo/APCo Steering Committee, which consists of local government officials within the Appalachian Power Co. (APCo) service area. The committee was established to negotiate reduced electric service charges with APCo for the local governments. Prior to the formation of this committee, the localities negotiated individual contracts with APCo, which required the localities to hire consultants and attorneys during the process. The last assessment was in August, 2013. Collectively, local government jurisdictions are occasionally assessed a prorated charge to fund expert services to assist with the negotiations. Since that time, the Committee has provided the following services to the localities: Participated in the 2014 biennial review and two (2) rate adjustment proceedings, which resulted in the State Corporation Commission finding that APCo must refund approximately $5.8 million to customers and reduce its return on equity ratio. This refund will be provided to the Public Authorities in the next contract. Begun preliminary negotiations on a new contract. The Steering Committee expects that the Public Authorities will receive a discount off the retail rates. The amounts will be subject to negotiation. Page 1 of 3 The new law, which allows utilities to "freeze" rates for five (5) years, will not end rate hearings or prevent future rate increases affecting the Public Authorities. The legislation applies only to base rates, and permits the filing of up to eight (8) different rate adjustment proceedings before APCO's next biennial review in 2020. The Steering Committee will also be actively participating in separate proceedings with the SCC, which APCo has filed requests pertaining to certain energy efficiency programs and the incremental costs of its two (2) wind farms. FISCAL IMPACT: The County's prorated share of costs for the Steering Committee participation is $6,546, which is based on Kilowatt hours used. Funding is available in the Board Contingency Account. ALTERNATIVES: 1. Approve the payment of $6,546.00 to the VML/VACo/APCo Steering committee from the Board Contingency Fund. 2. Negotiate separately with APCo. The County would need to employ a consultant, which would also require an expenditure of funds, likely well in excess of the assessment from the Steering Committee STAFF RECOMMENDATION: Staff recommends Alternative 1. The Committee is not obligated to negotiate for non- paying public authorities orto work on theirbehalf, and is likely to discontinue providing any assistance to those which do not share in the financial obligations. VOTE: Supervisor Peters moved to approve the transfer of funds in the amount of $6,546 from Board Contingency for the APCO negotiations. Motion approved. Page 2 of 3 Yes No Absent Ms. Moore EI EI Mr. Bedrosian EI EI Mr. Church EI EI Mr. McNamara EI EI Mr. Peters EI EI Page 2 of 3 cc- Anne Marie Green, Acting Director of Human Resources Rebecca Owens, Director of Finance Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 12,2015 RESOLUTION 051215-3 REQUESTING THE COMMONWEALTH TRANSPORTATION BOARD (CTB) TO NAME THE BRIDGE ON ROUTE 221 IN RECOGNITION OF THE HARRIS FAMILY AND TO ERECT SIGNAGE IN RECOGNITION OF THE HARRIS FAMILY AND TO TRANSFER FUNDS IN THEA MOUNT OF $1,000 FROM BOARD CONTINGENCY FOR CALL COSTS OF THE SIGNS WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has received a request from the Back Creek Civic League, Inc. to name one of the newly constructed bridges on Route 221 in recognition of the Harris Family-, and WHEREAS, the Back Creek Civic League, Inc. and the Board hereby finds that the Harris family provided assistance to many motorists over the years as a result of accidents or other vehicular difficulties in the dangerous curve known as the "Harris Curve"; and WHEREAS, under Section 33.2-213 of the Code of Virginia the Commonwealth Transportation Board can name a bridge, highway or interchange to honor a deceased person upon a request from a local governing body, and that such request includes a commitment that the local government will pay all costs for the signs; and WHEREAS, the sign size, exact location, color, font and other display details shall be within the discretion of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1) That the Commonwealth Transportation Board and the Virginia Department of Transportation (VDOT) are hereby requested to name one of the newly constructed bridges on Route 221 near the "Harris Curve" in recognition of the Page 1 of 2 "Harris Family" and to erect signage in and along the public right-of-way of Route 221 in Roanoke County. 2) That Roanoke County shall pay all costs for the fabrication and installation of signs for this naming. That County staff is directed to use the Manual on Uniform Traffic Control Devices as a guide in selecting text for the proposed signs in coordination with the Back Creek Civic League, Inc. VDOT retains discretion in the selection of sign size, exact location, color, font and other display details. 3) That the Board hereby authorizes the expenditure of an amount not to exceed $1,000 from Board Contingency to pay all costs for the signs. On motion of Supervisor McNamara to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None A Y TESTE: Debo&ah�C. Jacks' Deputy Clerk to the Board of Supervisors cc: Paul M. Mahoney, County Attorney Rebecca Owens, Director of Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 12,2015 ORDINANCE 051215-4 ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $278,950 AND APPROVING A COMPREHENSVIE AGREEMENT WITH HHHUNT FOR THE DESIGN AND CONSTRUCTION OF THE MURRAY RUN STREAM RESTORATION PROJECT UNDER THE PUBLIC-PRIVATE EDUCATION FACILITIES AND INFRASTRUCTURE ACT (PPEA) OF 2002 WHEREAS, on September 9, 2014, Roanoke County received an unsolicited proposal under the Virginia Public -Private Education Facilities and Infrastructure Act ("PPEA") for the stream restoration of Murray Run (the "Project"); and WHEREAS, this Project will be designed and constructed to restore approximately 1,460 linear feet of Murray Run, a perennial tributary of the Roanoke River located in southwestern Roanoke County, to stabilize the existing eroded stream and to reduce nutrient and sediment loading to the watershed in accordance with the County's application for a Stormwater Local Assistance Grant from the Department of Environmental Quality-, and WHEREAS, on September 23, 2014, the Board adopted resolution R-092314-1 accepting for review this proposal and announcing that it would simultaneously consider competing proposals-, however, no other proposals were received-, and WHEREAS, on January 27, 2015, the Board adopted a Resolution authorizing the development and submittal of a detailed design phase proposal for this Project-, and WHEREAS, the County accepted the unsolicited proposal for consideration, and after exhaustive review, determined in writing that proceeding with the procurement that was the subject of the proposal using competitive negotiation procedures was advantageous to the County and the public based upon probable scope, complexity, Page 1 of 3 urgency of the Project, risk sharing and added value, and/or economic benefit from the Project; and WHEREAS, the County determined that the project is a qualifying project that serves the public purpose of the PPEA and is in the public interest to pursue" and WHEREAS, the County has received a preliminary commitment of $278,950 pursuant to the Department of Environmental Quality Stormwater Local Assistance Fund grant program-, and WHEREAS, that based upon HHHunt's proposal, estimated price and presentation, the County has selected HHHunt for entry into a comprehensive agreement for the Project, and the County and HHHunt wish to enter into this Comprehensive Agreement for the Project-, and WHEREAS, the first reading of this ordinance was held on April 28, 2015, and the second reading and public hearing was held on May 12, 2015. NOW THEREFORE, BE IT ORDAINED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Comprehensive Agreement between Roanoke County and HHHunt Roanoke, LLC is hereby approved. 2. That HHHunt will pay to the County the matching funds for the Stormwater Local Assistance Fund grant, and the County will use said matching grant funds to pay for completed work on the Project. The County accepts and appropriates the matching grant funds in the amount of $278,950 from HHHunt for this Project. Page 2 of 3 3. That the County Administrator, or Assistant County Administrator, is authorized to execute the Comprehensive Agreement and such other documents and take such actions on behalf of Roanoke County as are necessary to accomplish the purposes of this Project, all of which shall be upon form approved by the County Attorney. The form of the Comprehensive Agreement presented to the Board is hereby approved with such completions, omissions, insertions and changes as the County Administrator may approve, whose approval shall be evidenced conclusively by the execution and delivery thereof, all of which shall be approved as to form by the County Attorney. 4. That this Ordinance shall be effective from and after its adoption. On motion of Supervisor Moore to adopt the ordinance, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None A 0 Y TESTE: Deborah C. Jacks Deputy Clerk to the Board of Supervisors cc: Tarek Moneir, Deputy Director of Development Paul Mahoney, County Attorney Rebecca Owens, Director of Finance W. Brent Robertson, Director of Management and Budget Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 12,2015 ORDINANCE 051215-5 ACCEPTING AND APPROPRIATING $24,000 FROM THE VIRGINIA DEPARTMENT OF EDUCATION TO ROANOKE COUNTY PUBLIC SCHOOLS FOR THE SCIENCE, TECHNOLOGY, ENGINEERING AND MATHMATICS (STEM) TEACHER RECRUITMENT AND RETENTION INCENTIVE INITIAL AND CONTINUING AWARDS WHEREAS, The Virginia Department of Education funds the Science, Technology, Engineering, and Mathematics (STEM) Teacher Recruitment and Retention Incentive Continuing Awards-, and WHEREAS, The Virginia Department of Education has awarded continuing incentive awards totalling $24,000 to eligible recipients-, and WHEREAS, two (2) Roanoke County teachers who received the initial award in 2012-2013 school year have been selected to receive the retention bonus in 2014-2015 school year-, and WHEREAS, twelve (12) Roanoke County teachers who received the initial award in the 2013-2014 school year have been selected to receive the continuing incentive in 2014-2015 school year; and WHEREAS, two (2) Roanoke County teachers were selected to receive the initial award in 2014-2015 school year-, and WHEREAS, The Virginia Department of Education recognizes that the teacher will be eligible to receive the award after completing a second year of teaching in an assigned qualifying STEM subject and receive a satisfactory performance evaluation-, and Page 1 of 2 WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on April 28, 2015, and the second reading was held on May 12, 2015. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1 . That the sum of $24,000 is hereby accepted and appropriated to the Roanoke County School Board for the continuing incentive from the Virginia Department of Education. 2. That this ordinance shall take effect from and after the date of adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None A C TESTE: Deborah C. Jacks L/ Deputy Clerk to the Board of Supervisors cc: Angela Roberson, Clerk, Roanoke County Public School Board Rebecca Owens, Director of Finance W. Brent Robertson, Director of Management and Budget Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 12,2015 RESOLUTION 051215-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for May 12, 2015, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2 inclusive, as follows: 1. Approval of minutes — April 14, 2015; April 21, 2015 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Charles M. Wilson, Firefighter/EMT, upon his retirement after more than thirty (30) years of service On motion of Supervisor Peters to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None ;A Y TESTE: D5ebora4hC. Jack Deputy Clerk to t e 14/oard of Supervisors Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 12, 2015 RESOLUTION 051215-6.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO CHARLES M. WILSON, FIREFIGHTER/EMT, UPON HIS RETIREMENT AFTER MORE THAN THIRTY (30) YEARS OF SERVICE WHEREAS, Charles M. Wilson was employed by Roanoke County Fire and Rescue as a Firefighter on September 17, 1984-1 and WHEREAS, Mr. Wilson retired on May 1, 2015, after thirty (30) years and five (5) months of devoted, faithful and expert service to Roanoke County-, and WHEREAS, Mr. Wilson throughout his employmentwith Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County-, and WHEREAS, Mr. Wilson's was highly respected amongst his peers and provided countless hours of mentoring new employees-, and WHEREAS, Mr. Wilson used his knowledge of small engine mechanics to help maintain Department equipment at a huge savings and was one of the first in-house maintenance programs created-, and WHEREAS, Mr. Wilson was a caring individual to both citizens and fellow employees by providing compassion and support above the normal expectations of hisjob; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CHARLES M. WILSON for more than thirty (30) years of capable, loyal and dedicated service to Roanoke County; and Page 1 of 2 FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Peters to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None ;A PY TESTE: Deb4orah C. Jacks Deputy Clerk to the Board of Supervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 12, 2015 RESOLUTION 051215-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for May 12, 2015, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2 inclusive, as follows: 1. Approval of minutes — April 14, 2015; April 21, 2015 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Charles M. Wilson, Firefighter/EMT, upon his retirement after more than thirty (30) years of service On motion of Supervisor Peters to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS-. None ;AjY TESTE: Deborah C. Jackd Deputy Clerk to the doard of Supervisors Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 12, 2015 RESOLUTION 051215-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act-, and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies-, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Peters to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None A COPY TESTE: Deborah C. Jacks Deputy Clerk to the Board of Supervisors Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 12,2015 RESOLUTION 051215-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Peters to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None A C Y "TESTE: Deborah C. Jacks Deputy Clerk to the 13��d of Supervisors Page 1 of 1