HomeMy WebLinkAbout6/23/2015 - Adopted Board RecordsACTION NO. A-062315-1
ITEM NO. E-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 23, 2015
AGENDA ITEM: Request to utilize Board Contingency funds in the amount of
$36,920.34 to pay for fifty percent (50%) of the renovation
costs of the Vinton Fire House and fifty percent (50%) of
needed security system upgrades
SUBMITTED BY: Daniel R. O'Donnell
Assistant County Administrator
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
At a work session on August 26, 2014, the Board reached consensus to pay for fifty
percent (50%) of the costs to renovate the Vinton Fire House in order to accommodate the
five (5) additional staff needed to provide the Town of Vinton and eastern region of
Roanoke County with adequate fire protection resources. The Town of Vinton committed to
paying for the other half of the cost and to administer the project. The original pre -design
cost estimate for the project was $300,000. On September 9, 2014, the Board voted
unanimously to allocate $150,000 to the project. Subsequently, the Town of Vinton bid and
administered the project.
The actual cost for the project came in at $343,840.68. The costs above the original
$300,000 were due to unanticipated change orders, asbestos remediation and mold
remediation. Fifty percent (50%) of this additional amount equals $21,920.34.
In addition to the renovations, Vinton has determined a need to replace its outdated
electronic security access system at the Vinton First Aid Crew station with a new one, and
to add a security lock system to the Vinton Fire House, which currently does not have an
electronic security lock system. Vinton has requested the County to participate in fifty
percent (50%) of this cost as well. Staff agrees that it is in the best interest of the Fire and
Page 1 of 3
Rescue program to provide these security upgrades. After looking at three (3) alternative
systems, Vinton would preferto use the same system Roanoke County has throughout our
facilities provided by Simplex Grinnell. Changing to this system would provide one system
to program fobs and access cards for all Roanoke County Fire and Rescue stations in a
uniform manner. This would facilitate more eff icient security access management for all of
the fire and rescue stations. The additional cost is estimated to be $30,000, with the
County's requested share to be $15,000.
If the Board agrees to pay for fifty percent of the access security system in addition to the
renovation costs, the total additional cost for the County would be $36,920.34.
In discussing this project with Chairman Peters, he suggested requesting these funds from
Board Contingency as there are sufficient funds remaining in this account as we near the
end of the fiscal year.
FISCAL IMPACT:
The total cost of the request is as follows:
Additional costs for renovations - $21,920.34
Fifty percent (50%) of security access system - 15,000.00
Total
36,920.34
There is currently $41,464 remaining in the Board Contingency account. Allocating these
funds would leave a balance of $4,543.66 until the new fiscal year begins July 1.
STAFF RECOMMENDATION:
Staff recommends allocating $36,920.34 to the Town of Vinton to pay for the balance of
fifty percent (50%) of the renovations to the Vinton Firehouse and for fifty percent (50%) of
the security access system from the Board Contingency account.
VOTE:
Supervisor Peters moved to approve the request to utilize Board Contingency funds in the
amount of $36,920.34 for the Vinton Fire House.
Motion approved.
Page 2 of 3
cc- Daniel R. O'Donnell, Assistant County Administrator
Rebecca Owens, Director of Finance
W. Brent Robertson, Director of Management and Budget
Page 3 of 3
Yes
No
Absent
Ms. Moore
H
F -I
F -I
Mr. Bedrosian
El
M
F -I
Mr. Church
F -I
F -I
Mr. McNamara
F -I
F -I
Mr. Peters
F -I
F -I
cc- Daniel R. O'Donnell, Assistant County Administrator
Rebecca Owens, Director of Finance
W. Brent Robertson, Director of Management and Budget
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 23, 2015
ORDINANCE 062315-2 TO APPROVE AMENDMENT NO. 1 TO AN
INTERGOVERNMENTAL AGREEMENT FOR THE WORKFORCE
INVESTMENT AREA III CHIEF LOCAL ELECTED OFFICIALS
CHARTER AGREEMENT
WHEREAS, the cities of Covington, Roanoke, and Salem, and the counties of
Alleghany, Botetourt, Craig, Franklin and Roanoke agreed to create a consortium to
work together in accordance with the provisions of the federal Workforce Investment Act
within the Western Virginia Workforce Development Area I I I - and
WHEREAS, the Board of Supervisors authorized the execution of the Workforce
Investment Area III Chief Local Elected Officials Charter Agreement dated July 21, 2003
(Charter Agreement), by Action No. A-051303-6 adopted May 13, 2003; and
WHEREAS, the Mayors of the cities of Covington, Roanoke and Salem, and the
Chairmen of the Board of Supervisors of the counties of Alleghany, Botetourt, Craig,
Franklin, and Roanoke (collectively, the Member Jurisdictions) executed the Charter
Agreement; and
WHEREAS, the Member Jurisdictions desire to amend the Charter Agreement to
improve the operations and implementation of the Workforce Development Plan,
acknowledge, confirm, and agree that the Charter Agreement is an exercise of joint
powers as permitted by Section 15.2-1300, et sec., Code of Virginia (1950), as
amended, and address changes that may be required as the result of the Workforce
Innovation and Opportunity Act of 2014 (29 U.S.C. §§ 3011, et seq.); and
WHEREAS, the first reading of this ordinance was held on June 9, 2015 and the
second reading was held on June 23, 2015; and
Page 1 of 2
WHEREAS, Section 13 of the Charter Agreement allows for amendments to the
Charter Agreement with the concurrence of the governing bodies of the Member
Jurisdictions.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County as follows:
1 . That Amendment No. 1 to the Charter Agreement is hereby approved to
improve the operations and implementation of the Workforce Development Plan and to
address changes that may be required as the result of the Workforce Innovation and
Opportunity Act of 2014 (29 U.S.C. §§ 3011, et gLeq.)
2. The Charter Agreement, as authorized and approved by Action No. A-
051303-6 and as amended by Amendment No. 1 is ratified and approved.
3. That the County Administrator, or any Assistant County Administrator, is
authorized and directed to execute this Amendment No. 1 to the Charter Agreement,
and any other documents related to Amendment No. 1, which shall be in a form
approved by the County Attorney's office.
On motion of Supervisor Moore to adopt the ordinance, and carried by the
following roll call and recorded vote -
AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters
NAYS: None
A CORY TESTE:
DebGrah C. Jacks
Deputy Clerk to the Bd(3rd of Supervisors
cc: Thomas C. Gates, County Administrator
Page 2 of 2
AMENDMENT NO. I
TO
WORKFORCE INVESTMENT AREA III
CHIEF LOCAL ELECTED OFFICIALS
This Amendment No. I to the Workforce Investment Area III Chief Local Elected
Officials Charter Agreement is made this day of 1 2015, by and among City of
Covington, the City of Roanoke, the City of Salem, and the County of Alleghany, the County of
Botetourt, the County of Craig, the County of Franklin, and the County of Roanoke (the
"Member Jurisdictions").
WP CT'P AT 0,
A. The Member Jurisdictions, via action through their respective mayors and
chainnen of the board of supervisors, formed the Workforce Investment Area III Chief Local
Elected Officials Consortium (the "Consortium") by the execution of the Workforce Investment
Area III Chief Local Elected Officials Charter Agreement dated July 21, 2003 (the "Charter
Agreement")
B. Pursuant to the terms of the Charter Agreement, the Consortium agreed to work
cooperatively to promote programs to support employment opportunities within Workforce
Development Area 111, as designated by the Commonwealth of Virginia ("Area 111"), in a manner
consistent with the provisions of the Workforce Investment Act, 29 U.S.C. §§ 2801, et �Leq.
("WIA") and the rules and regulations promulgated by the United States Department of Labor
(the "Department").
C. In July 2014, the United States Congress enacted the Workforce Innovation and
Opportunity Act, 29 U.S.C. §§ 3 101, et �ieq. ("WIOA") that repealed and replaced WIA.
I
D. Pursuant to Section 13 of the Charter Agreement, the Member Jurisdictions may
amend the Charter Agreement with the authorization and concurrence of the governing bodies of
each of the Member Jurisdictions.
E. The Member Jurisdictions have the authority to enter into joint agreements
pursuant to Section 15.2-1300, Code of Virginia (1950), as amended, and the Charter
Agreement constitutes an agreement for the joint exercise of powers by participating political
subdivisions of the Commonwealth of Virginia.
F. Based upon a review of the Charter Agreement, and the recent enactment of
WIOA, the Member Jurisdictions desire to amend the Charter Agreement in accordance with this
Amendment No. I to Workforce Investment Area III Chief Local Elected Officials Charter
Agreement ("Amendment No. I").
G. The governing body of each of the Member Jurisdictions has adopted an
ordinance approving of, and concurring with this Amendment No. 1, and has authorized its
respective mayor or chairman of its board of supervisors to execute this Amendment No. 1.
NOW, THEREFORE, based on the recitals set forth above, which recitals are a material
part of this Amendment No. 1, and for other good and valuable consideration, the Member
Jurisdictions agree and hereby amend the Charter Agreement as follows:
1. Amendment to Pug2ose of the Agreement.
The preamble section of the Charter Agreement entitled "PURPOSE OF THE
AGREEMENT" is amended to provide at the end of the section as follows:
The Consortium acknowledges the enactment of the Workforce Investment and
Opportunity Act of 2014, 29 U.S.C. §§ 3101, et �Leq. ("WIDA") and agrees that the
Consortium, in cooperation with the WDB, a Virginia non -stock corporation, will operate
in accordance with the provisions of the WIDA and the regulations and rules
2
promulgated and adopted by the United States Department of Labor to insure success of
the programs operated under the WIOA comply with all applicable federal and state laws,
rules, regulations, and guidelines, and with the terms of the local plan developed for Area
The Member Jurisdictions, through the CLEO, acknowledge, affirm, and agree that the
Workforce Investment Area Ill Chief Local Elected Officials Charter Agreement dated
July 21, 2003, as amended, constitutes an agreement authorized by Section 15.2-1300,
Code of Virginia (1950), as amended, for the joint exercise of powers by participating
political subdivisions of the Commonwealth of Virginia.
2. Amend Section 8 of the Charter Agreement by deleting Section 8 in its entirety and
replacing Section 8 with the following:
SECTION 8 Administration.
8.1 Grant Recipient.
The Consortium designates from its membership the local government jurisdiction of the
City of Roanoke as the grant recipient for all grants funds appropriated to the Consortium
for Area Ill pursuant to the Act of the WIOA. The City shall ensure compliance with the
terms and conditions of such grants.
8.2 Fiscal Agent.
In order to facilitate and expedite the implementation and operation of the workforce
development plan for Area 111, the Consortium appoints the Roanoke Valley -Alleghany
Regional Commission as the initial fiscal agent for the Consortium and WDB. The
Consortium, with the advice and consent of the WDB and the Member Jurisdiction
designated as the grant recipient, shall appoint any future fiscal agent pursuant to this
Section 8.2.
3
The terms, conditions, duties, and responsibilities of fiscal agent shall be set forth in an
agreement among the Consortium, WDB, the grant recipient designated by the
Consortium, and the party designated by the Consortium as fiscal agent.
3. Amend the Charter Agreement by adding a new Section 14 to follow Section 13 and to
read and provide as follows:
SECTION 14. Changes in the Act.
The Member Jurisdictions acknowledge and agree that the WIOA repeals and replaces
the Act. For purposes of this Charter Agreement, the Member Jurisdictions agree that references
to "the Act" or sections of "the Act," and regulations and rules adopted pursuant thereto,
contained in this Charter Agreement shall hereafter include or refer to the WIOA, relevant and
corresponding sections of the WIDA, and the rules, regulations, and guidelines adopted pursuant
to the WIOA, as they currently exist or may be amended.
4. Effect.
Except as amended by this Amendment No. 1, the Charter Agreement remains in full
force and effect in accordance with its original terms. The Member Jurisdictions acknowledge,
agree, and ratify that the Charter Agreement, as amended by this Amendment No. 1, constitutes
the entire charter for the establishment of the Consortium. Capitalized terms not defined in this
Amendment No. I shall have the meaning ascribed to such terms as set forth in the Charter
Agreement. This Amendment No. I shall take effect as the latest date on which the governing
bodies of the Member Jurisdictions have approved and concurred to this Amendment No. 1.
SIGNATURES APPEAR ON THE FOLLOWING PAGES
59
IN WITNESS WHEREOF, the chief local elected officials of the respective Member
Jurisdictions have executed this Amendment No.1 on behalf of their respective Member
Jurisdictions.
Date: 92015
Name:
Title: Mayor, City of Covington, Virginia
Date:
92015
Name: David A. Bowers
Title: Mayor, City of Roanoke, Virginia
Date:
92015
Name:
Title: Mayor, City of Salem, Virginia
Date:
92015
Name:
Title: Chairman, Board of Supervisors
County of Alleghany, Virginia
Date:
92015
Name:
Title: Chairman, Board of Supervisors
County of Botetourt, Virginia
Date:
92015
Name:
Title: Chairman, Board of Supervisors
County of Craig, Virginia
Date:
92015
Name:
Title: Chairman, Board of Supervisors
County of Franklin, Virginia
Date:
92015
Name: Thomas C. Gates
Title: County Administrator
County of Roanoke, Virginia
5
APPROVED AS TO FORM:
Name:
City of Covington Alleghany, Virginia
Name: Daniel J. Callaghan, City Attorney
City of Roanoke, Virginia
Name: Steven Yost, City Attorney
City of Salem, Virginia
Name:
County of Alleghany, Virginia
Name:
County of Botetourt, Virginia
Name:
County of Craig, Virginia
Name:
County of Franklin, Virginia
Name: County Attorney's Office
County of Roanoke, Virginia
2
Date:
Date:
Date:
Date:
Date:
2015
2015
2015
2015
2015
Date: 92015
Date: 92015
Date:
June 23, 2015
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 23, 2015
ORDINANCE 062315-3 AUTHORIZING THE VACATION OF AN EXISTING
TWELVE FOOT (12') PUBLIC UTILITY EASEMENT LOCATED ALONG
THE SIDE PROPERTY LINE ON PROPERTY OF JAMES BARRY ECHOLS
(LOT 29) AND RICHARD G. AND SHELIA B. HUFFMAN (LOT 30), BLOCK
11, SECTION 3 OF BEVERLY HEIGHTS NORTH (PLAT BOOK 8, PAGE
16) TAX MAP NUMBERS 044.03-03-41.00-0000 AND 044.03-03-42.00-
0000), CATAWBA MAGISTERIAL DISTRICT
WHEREAS, a plat entitled "Plat of Section No. 3. Beverly Heights North Property of
Fralin and Waldron, Incorporated" dated Oct. 25, 1971, and recorded in the Clerk's Office
of the Circuit Court of Roanoke County, Virginia, (Plat Book 8, Page 16) dedicated a twelve
foot (12') wide public utility easement across parcels identified as Lots 29 and 30 (Tax Map
Nos. 044.03-03-41.00-0000 and 044.03-03-42.00-0000); and
WHEREAS, the current owner of the property, James Barry Echols (Lot 29) and
Richard G. and Sheila B. Huff man (Lot 30), have requested that the twelve foot (12') wide
public utility easement located along the side property line be vacated in order to remove
that encumbrance on their property to allow Mr. Echols to build a garage on Lot 29; and
WHEREAS, County staff has reviewed and approved the vacation this twelve foot
(12') public utility easement as shown on the exhibit (Exhibit "A") attached hereto and
entitled "James Barry Echols and Richard G. and Sheila B. Huffman Showing the Proposed
Vacation of a twelve foot (12') Public Utility Easement Situate on Lots 29 & 30, Block 11,
Section 3, Beverly Heights North — P.B. 8, PG. 16, Catawba Magisterial District" prepared
by Parker Design Group, Inc. dated 4 May 2015; and
Page 1 of 3
WHEREAS, no other property owner will be affected by the vacation of this public
utility easements, and this vacation will not involve any cost to the County, and the affected
County departments and public utilities have raised no objection; and
WHEREAS, notice has been given as required by Section 15.2-2204 of the Code of
Virginia (1950, as amended); and
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1 . That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by ordinance.
A first reading of this ordinance was held on June 9, 2015, and a second reading and
public hearing of this ordinance was held on June 23, 2015.
2. That pursuant to the provisions of Section 16.01 of the Roanoke County
Charter, the subject real estate, a twelve foot (12') wide public utility easement, which was
dedicated by plat of Beverly Heights North (Plat Book 8, Page 16) is hereby declared to be
surplus and the nature of the interests in real estate renders it unavailable for other public
use.
3. That the subject real estate, a twelve foot (12") wide public utility easement,
located along the side property lines of Lots 29 and 30, which was dedicated by plat of
Beverly Heights North (Plat Book 8, Page 16) be, and hereby is, vacated pursuant to
Section 15.2-2270 of the Code of Virginia 1950, as amended.
4. That all costs and expenses associated herewith, including but not limited to
publication, survey and recordation costs, shall be the responsibility of the Petitioner.
Page 2 of 3
5. That the County Administrator, or any Assistant County Administrator, is
hereby authorized to execute such documents and take such actions as may be necessary
to accomplish the provisions of this ordinance, all of which shall be on form approved by
the County Attorney.
6. That this ordinance shall be effective on and from the date of its adoption,
and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit
Court of Roanoke County, Virginia, in accordance with Section 15.2-2270 of the Code of
Virginia (1950, as amended).
On motion of Supervisor Church to adopt the ordinance, and carried by the following
roll call and recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters
NAYS: None
A CUPY TESTE:
Debo-r'ah C. Jacks '
Deputy Clerk to the BVrd of Supervisors
cc: Arnold Covey, Director of Community Development
Tarek Moneir, Deputy Director of Development
Philip Thompson, Deputy Director of Planning
Paul M. Mahoney, County Attorney
Kevin Hutchins, Treasurer
Nancy Horn, Commissioner of the Revenue
Page 3 of 3
G-0VERAL JVOTES.'
1. OWNER OF RECORD: JAMES BARRY ECHOLS & RICHARD G. & SHEILA B. HUFFMAN
2. LEGAL REFERENCES: D.B. 964, PG. 738 & D.D. 957, PG, 386
J. THIS PLAT WAS PREPARED WTHOUT THE BENEFIT OF A T177 -E REPORT AND IS
SUBJECT THERETO THEREFORE, 7HERE MAY EXIST ENCUMBRANCES WqICH AFFECT THE ot
PROPERTY NOT SHOWN HEREON.
4. THE SURIECT PROPERTY IS WTHIN THE LIM17-S OF FLOOD ZONE "X" AS SHOWN ON
IN,- F-EMA F.I.R.M. i51161COIJ6 G W 774 A N EFFEC 77 VE DA ZE OF SEP ffm- BER 28, 200 7,
THIS DETERMINATION IS BASED ON SAID MAP AND HAS NOT BEEN VERIFIED BY ACTUAL
FIELD ELEVATIONS,
S& VER L EA F ORILIE
VA SEC RTF I IJ3 50' WDE N66034'30"E
C.? 11.50,
24'
2.9'
19, 1
001 LOT30
t
LOT29
BLOCK If BLOCK if
LOT 28 SECTION 3 SECTION 3 L . OT 31
0.237ACRE 0.243ACRE
12' TO
BE TED
0 DEEDLD CORNER
PUE PUBLIC LUTILITY EASE ENT
DE DRAINAGE EASEMENT
7ff,4yT 6;"-
s 0'40" W
S 16013'45rW
4.68'
LOT 6 LOT 5
BLOCK 8 SEC77ON 2 BEVERLY HEIGHFS NORTH PB. 7, PG. 65
1
r4�
ALAN CLEMONS
Lic. No. 002823
TAX #. 044.03-03-41 & -42
L)RA WN REC
CALC,. H -'c CHKID MAC
CLOSED: REC
FROA4 RECORDS FOR
JAMES BARRYECHOLS AND
RICHARD G. & SHEILA B. HUFFMAN
SHOWNG THE PROPOSED VACA77ON OF
A 12'PUBLIC UTILITY CASEMENT SITUATE ON
LOTS 29 & JO, BLOCK 11, SECTION 3
BEVERLY HEIGHTS NORTH - P.B. 8, PG. 16
CATAWBA MAGISTERIAL DISTRICT
ROANOKE COUNTY RROIN/A
SCALE.- 1"--30'
816 Boulevard
Salem, Virginia' 24153 DA TE, 4 _11A'Y
Phone� S40-387-1 I S3 D- 54751
parker Fax: S40-389-5767 N. R. -MIA
DESIGN GROUP, INC. www.parke'O."' W. 0.:
3N80tS*SUXM01ts- PLANNPRs - LANDsC"H AKcHITECIS _L5-005
CURVE TABLE
CUR LENGTH RADINS ZANGENr DE17A CHORDDII?ECrION CHORDIFNGTI-1
cy 100,97' 22500' 51.29' 254fVl" 1V31'4f0'59'E MOW'
cz &6.59' 225 00 43.84, V'02V," N5533W'F 88.05,
S& VER L EA F ORILIE
VA SEC RTF I IJ3 50' WDE N66034'30"E
C.? 11.50,
24'
2.9'
19, 1
001 LOT30
t
LOT29
BLOCK If BLOCK if
LOT 28 SECTION 3 SECTION 3 L . OT 31
0.237ACRE 0.243ACRE
12' TO
BE TED
0 DEEDLD CORNER
PUE PUBLIC LUTILITY EASE ENT
DE DRAINAGE EASEMENT
7ff,4yT 6;"-
s 0'40" W
S 16013'45rW
4.68'
LOT 6 LOT 5
BLOCK 8 SEC77ON 2 BEVERLY HEIGHFS NORTH PB. 7, PG. 65
1
r4�
ALAN CLEMONS
Lic. No. 002823
TAX #. 044.03-03-41 & -42
L)RA WN REC
CALC,. H -'c CHKID MAC
CLOSED: REC
FROA4 RECORDS FOR
JAMES BARRYECHOLS AND
RICHARD G. & SHEILA B. HUFFMAN
SHOWNG THE PROPOSED VACA77ON OF
A 12'PUBLIC UTILITY CASEMENT SITUATE ON
LOTS 29 & JO, BLOCK 11, SECTION 3
BEVERLY HEIGHTS NORTH - P.B. 8, PG. 16
CATAWBA MAGISTERIAL DISTRICT
ROANOKE COUNTY RROIN/A
SCALE.- 1"--30'
816 Boulevard
Salem, Virginia' 24153 DA TE, 4 _11A'Y
Phone� S40-387-1 I S3 D- 54751
parker Fax: S40-389-5767 N. R. -MIA
DESIGN GROUP, INC. www.parke'O."' W. 0.:
3N80tS*SUXM01ts- PLANNPRs - LANDsC"H AKcHITECIS _L5-005
ACTION NO. A -062315-4.c
ITEM NO. K-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 23, 2015
AGENDA ITEM:
Request to accept and allocate funds in the amount of
$10,337.38 to the Clerk of the Circuit Court from the
Commonwealth of Virginia for fiscal year 2014/2015
SUBMITTED BY: Steven A. McGraw
Clerk of Circuit Court
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Technology Trust Funds, representing fees collected by the Roanoke County Circuit Court
Clerk's Office, have been received from the State in the amount of $10,337.38. These
funds have been earmarked for the purpose of maintenance needs. These funds need to
be accepted and allocated to the Clerk of Circuit Court.
FISCAL IMPACT:
One hundred percent (100%) State funds. Ordinance #052714-4 appropriated various
grants, donations, and other miscellaneous revenues for various functions and purposes
for the 2014-15 fiscal year. Funds are to be accepted and allocated as follows 102817-
5850- $10,337.38.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating $10,337.38 tothe Clerkof Circuit Court for the
fiscal year 2014/2015.
Page 1 of 2
VOTE:
Supervisor Peters moved to approve the request to accept and allocate funds in the
amount of $10,337.38 to the Clerk of the Circuit Court.
Motion approved.
cc- Steve McGraw, Clerk of Circuit Court
Jill L. Camilletti, Deputy Clerk of Circuit Court
Rebecca Owens, Director of Finance
W. Brent Robertson, Director of Management and Budget
Page 2 of 2
Yes
No
Absent
Ms. Moore
F -I
F -I
Mr. Bedrosian
F -I
F -I
Mr. Church
F -I
F -I
Mr. McNamara
F -I
F -I
Mr. Peters
F -I
F -I
cc- Steve McGraw, Clerk of Circuit Court
Jill L. Camilletti, Deputy Clerk of Circuit Court
Rebecca Owens, Director of Finance
W. Brent Robertson, Director of Management and Budget
Page 2 of 2
ACTION NO. A -062315-4.d
ITEM NO. K-6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 23, 2015
AGENDA ITEM: Request to accept the vacation of a variable width Private
Drainage Easement and relocation of a twenty (20) foot wide
Private Drainage Easement as shown on the plat of Mason's
Crest, Section 2, recorded as instrument #201504263, on May
15, 2015, in the Roanoke County Circuit Court Clerk's Office,
said Private Drainage Easement being relocated on Lots 25
through 29 (Tax Map Numbers 097.01-05-17.00-0000, 097.01 -
05-18.00-0000, 097.01-05-19.00-0000, 097.01-05-20.00-0000
& 097.01-05-17.00-0000), Cave Spring Magisterial District
SUBMITTED BY:
APPROVED BY:
Tarek Moneir
Deputy Director, Development Services
Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Maven Investments, LLC and MFK Development, Inc., the owners of Lots 25 through 29
have requested the vacation and relocation of a Private Drainage Easement at the rear of
Lots 25 through 29 (Exhibit A) in order to provide more useable area of the said lots.
A revision to the approved subdivision plan of Mason's Crest, Section 2, submitted by
Balzer and Associates, showing the proposed easement relocation was submitted to
Roanoke County Community Development for review and approval. In accordance with
the Code of Virginia, 1950, Sections 15.2-2270 and 15.2-2272 and upon approval of the
revision, the owners of the lots recorded the vacation and relocation of Easement by
instrument #201504263 in the Roanoke County Circuit Court Clerk's Office.
With Roanoke County staff concurrence, the developer requests acceptance of this
vacation and relocation of the Private Drainage Easement on Lots 25 through 29 (Exhibit
Page 1 of 2
A) by the Roanoke County Board of Supervisors.
FISCAL IMPACT:
The costs and expenses associated herewith shall be the responsibility of the applicants.
ALTERNATIVES:
Staff recommends that the Board of Supervisors approve this request for vacation and
relocation of the Private Drainage Easement located on Lots 25 through 29, Mason's
Crest, Section 2.
2. Reject the staff recommendation
STAFF RECOMMENDATION:
The staff recommends that the Board approve Alternative 1.
VOTE:
Supervisor Peters moved to approve the request to accept the vacation of a variable width
Private Drainage Easement and relocation of a twenty (20) foot wide Private Drainage
Easement as shown on the plat of Mason's Crest, Section 2.
Motion approved.
cc- Arnold Covey, Director of Community Development
Tarek Moneir, Deputy Director of Development
Philip Thompson, Deputy Director of Planning
Paul M. Mahoney, County Attorney
Kevin Hutchins, Treasurer
Nancy Horn, Commissioner of the Revenue
Page 2 of 2
Yes
No
Absent
Ms. Moore
F -I
F -I
Mr. Bedrosian
F -I
F -I
Mr. Church
F -I
F -I
Mr. McNamara
F -I
F -I
Mr. Peters
F -I
F -I
cc- Arnold Covey, Director of Community Development
Tarek Moneir, Deputy Director of Development
Philip Thompson, Deputy Director of Planning
Paul M. Mahoney, County Attorney
Kevin Hutchins, Treasurer
Nancy Horn, Commissioner of the Revenue
Page 2 of 2
0
24
;00
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 23, 2015
RESOLUTION 062315-4.a EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DANIEL L.
BROKAW, COMBINATION CODE COMPLIANCE INSPECTOR, UPON HIS
RETIREMENT AFTER MORE THAN TWENTY (20) YEARS OF SERVICE
WHEREAS, Daniel L. Brokaw was employed by Roanoke County on January 18,
1994, and has served as Electrical Inspectorand Combination Code Compliance Inspector
during his tenure-, and
WHEREAS, Mr. Brokaw retired on June 1, 2015, after twenty (20) years and eight
(8) months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Mr. Brokaw throughout his employment with Roanoke County, has
been instrumental in improving the quality of life and providing services to the citizens of
Roanoke County-, and
WHEREAS, throughout Mr. Brokaw's with Roanoke County, he obtained certificates
of completion training and licenses in many area including- Pipelines Emergency Response
and Awareness for Excavation Operation; Stormwater Management; National Fire
Protection and Building Fire Safety by NFPA-1 National Safety Council Training of FirstAid;
OSHA Safety Training-, Erosion and Sediment Control Inspection; Best Management
Practice "BMP" Inspection & Maintenance; Confined Space Awareness and Entry; Building
Inspection for Property Maintenance-, Amusement Device and Asbestos Initial.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to DANIEL L. BROKAW for more than twenty (20) years of capable, loyal and
dedicated service to Roanoke County-, and
Page 1 of 2
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Peters to adopt the resolution, and carried by the following
roll call and recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters
NAYS: None A APY TESTE:
Deborah C. Jacks '
Deputy Clerk to the Vbard of Supervisors
Page 2 of 2
ACTION NO. A -062315-4.b
ITEM NO. K-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 23, 2015
AGENDA ITEM: Request to accept and allocate grant funds in the amount of
$15,850 from the Jacqueline S. (Jackie) and Shelborn L. (S.L.)
Spangler Fund of Foundation for Roanoke Valley to Roanoke
County Fire and Rescue for the purchase of equipment for
Bent Mountain station
SUBMITTED BY:
APPROVED BY:
Joey Stump
Interim Fire and Rescue Chief
Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Foundation for Roanoke Valley has served
southwest Virginia for more than twenty-five (25) y
makes grants from over three hundred (300) named
community. One of those funds is the Jacqueline
Spangler Fund. The Spangler Fund is designed
communities in the Rt. 221 corridor from Cotton Hill
Floyd County.
the Roanoke Valley and much of
ears and currently administers and
endowment funds on behalf of the
S. (Jackie) and Shelborn L. (S.L.)
to make grants that benefit the
Road up Bent Mountain to Check in
The Foundation for Roanoke Valley has awarded grant funds in the amount of $15,850 to
Roanoke County Fire and Rescue from the Spangler Fund. The funds are intended forthe
purchase of equipment for the Bent Mountain station.
Specific equipment to be purchased includes an Automated External Defibrillator (AED),
two (2) sets of Cardio Pulmonary Resuscitation (CPR) mannequins (infant, child, adult), a
computer, screen/monitor and new or upgraded projector for training room and other
miscellaneous equipment as needed.
Page 1 of 2
FISCAL IMPACT:
The Spangler Fund will cover one hundred percent (100%) of the cost of the new fire and
rescue equipment for the Bent Mountain Station and no additional County funds will be
needed.
Ordinance #052714-4 appropriated grant funds for grants that are routine and usual in
nature for the 2014-2015 fiscal year. Funds in the amount of $15,850 will need to be
allocated from the grant fund to the Bent Mountain Equipment grant account.
ALTERNATIVES:
1. Accept and allocate grant funds in the amount of $15,850 from Foundation for Roanoke
Valley to the Fire and Rescue Department for the purchase of equipment for the Bent
Mountain station.
2. Do not accept the grant.
STAFF RECOMMENDATION:
Staff recommends alternative 1.
VOTE:
Supervisor Peters moved to approve the request to accept and allocate grant funds in the
amount of $15,850 from the Jacqueline S. (Jackie) and Shelborn L. (S.L.) Spangler Fund
of Foundation for Roanoke Valley to Roanoke County Fire and Rescue.
Motion approved.
cc- Joey Stump, Interim Chief of Fire and Rescue
Rebecca Owens, Director of Finance
W. Brent Robertson, Director of Management and Budget
Page 2 of 2
Yes
No
Absent
Ms. Moore
El
El
Mr. Bedrosian
El
El
Mr. Church
El
El
Mr. McNamara
El
El
Mr. Peters
El
El
cc- Joey Stump, Interim Chief of Fire and Rescue
Rebecca Owens, Director of Finance
W. Brent Robertson, Director of Management and Budget
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 23, 2015
RESOLUTION 062315-4 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM K- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
That the certain section of the agenda of the Board of Supervisors for June 23,
2015, designated as Item K - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through inclusive,
as follows:
1. Approval of minutes — May 26, 2015
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Daniel L. Brokaw, Combination Code Compliance Inspector, upon his
retirement after more than twenty (20) years of service
4. Request to accept and allocate grant funds in the amount of $15,850 from the
Jacqueline S. (Jackie) and Shelborn L. (S.L.) Spangler Fund of Foundation for
Roanoke Valley to Roanoke County Fire and Rescue for the purchase of
equipment for Bent Mountain station
5. Request to accept and allocate funds in the amount of $10,337.38 to the Clerk
of the Circuit Court from the Commonwealth of Virginia forfiscal year 2014/2015
6. Request to accept the vacation of a variable width Private Drainage Easement
and relocation of a twenty (20) foot wide Private Drainage Easement as shown
on the plat of Mason's Crest, Section 2, recorded as instrument #201504263, on
Page 1 of 2
May 15, 2015, in the Roanoke County Circuit Court Clerk's Office, said Private
Drainage Easement being relocated on Lots 25 through 29 (Tax Map Numbers
097.01-05-17.00-0000, 097.01-05-18.00-0000, 097.01-05-19.00-0000,097.01-
05-20.00-0000 & 097.01-05-17. 00-0000), Cave Spring Magisterial District
7. Confirmation of appointment to the Economic Development Authority (appointed
by District); Parks, Recreation and Tourism Advisory Commission
On motion of Supervisor Peters to adopt the resolution, with the exception of Item K-
3, which was removed for separate consideration and carried by the following recorded
vote:
AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters
NAYS: None
A CORY TESTE:
Deborah C. Jacks'
Deputy Clerk to the �/ard of Supervisors
Page 2 of 2
ACTION NO. A -062315-4.e
ITEM NO. K-7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
June 23, 2015
Confirmation of appointment to the Economic Development
Authority (appointed by District); Parks, Recreation and
Tourism (appointed by District)
Deborah C. Jacks
Deputy Clerk to the Board
Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Economic Development Authority (appointed by District):
Supervisor Bedrosian has recommended the appointment of Max Beyer to represent the
Hollins Magisterial District. This appointment will expire September 26, 2018.
Parks, Recreation and Tourism Advisory Commission (appointed by District):
Supervisor Church has recommended the reappointment of Larry Peterson to represent
the Catawba Magisterial District. This appointment will expire June 30, 2018.
Supervisor Peters has recommended the reappointment of Richard W. Tomlinson to
represent the Vinton Magisterial District. This three-year appointment will expire June 30,
2018.
Page 1 of 2
VOTE:
Supervisor Peters moved to approve the confirmation of appointments.
Motion approved.
cc- Jill Loope, Director of Economic Development
Doug Blount, Director of Parks, Recreation and Tourism
Page 2 of 2
Yes
No
Absent
Ms. Moore
F -I
F -I
Mr. Bedrosian
F -I
F -I
Mr. Church
F -I
F -I
Mr. McNamara
F -I
F -I
Mr. Peters
F -I
F -I
cc- Jill Loope, Director of Economic Development
Doug Blount, Director of Parks, Recreation and Tourism
Page 2 of 2
ACTION NO. A-062315-5
ITEM NO. K-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 23, 2015
AGENDA ITEM: Ratify and affirm an agreement with Unified Human Services
Transportation System, Inc. to provide the CORTRAN services
for Roanoke County from July 1, 2015, through June 30, 2016
SUBMITTED BY: Deborah C. Jacks
Deputy Clerk to the Board
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Unified Human Services Transportation System, Inc., (RADAR) continues to provide the
paratransit services of the County of Roanoke Transportation program (CORTRAN) on
behalf of Roanoke County. This service is offered to County citizens age sixty (60) and
over and to citizens who are physically or mentally challenged as defined under the
Americans with Disabilities Act (ADA) requirements. This program provides demand -
responsive, origin to destination transportation services utilizing wheelchair -lift vans during
the hours of 7-00 a.m. to 6-00 p.m., Monday through Friday.
Transportation is provided to any point within the perimeter of Roanoke County including
points within the City of Roanoke, City of Salem and Town of Vinton. Citizens use this
system to go to medical appointments, shopping, work, socialization or other needs. The
fare is $4.00 per trip.
The current contract with RADAR states the service for the CORTRAN program will be
provided at $39 an hour with a surcharge for the cost of gas over two dollars and seventy-
five cents ($2.75) per gallon. The agreement expires on June 30, 2014. The new contract
effective for the period July 1, 2015 through June 30, 2016, has no changes to the hourly
charge or the surcharge.
Page 1 of 2
FISCAL IMPACT:
Thefiscal year2015-2016 budget includes $420,000 forthe CORTRAN program, which is
projected to be sufficient to cover the net cost of the program. Therefore, there is no new
appropriation of monies requested at this time.
STAFF RECOMMENDATION:
Staff recommends the Board ratify and affirm the attached agreement for July 1, 2015
through June 30, 2016, which has been executed by Thomas C. Gates, County
Administrator.
VOTE:
Supervisor Peters moved to approveto ratifyand affirm an agreementwith Unified Human
Services Transportation System, Inc. for CORTRAN services.
Motion approved.
cc- Doug Blount, Director of Parks, Recreation and Tourism
Laurie Gearheart, Assistant Director of Finance
Page 2 of 2
Yes
No
Absent
Ms. Moore
El
El
Mr. Bedrosian
El
El
Mr. Church
El
El
Mr. McNamara
El
El
Mr. Peters
El
El
cc- Doug Blount, Director of Parks, Recreation and Tourism
Laurie Gearheart, Assistant Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 23, 2015
ORDINANCE 062315-6 GRANTING A SPECIAL USE PERMIT FOR A
PRIVATE STABLE ON APPROXIMATELY 2.012 ACRES LOCATED AT
7904 CARVIN STREET (TAX MAP NOS. 027.06-03-12.00) HOLLINS
MAGISTERIAL DISTRICT, UPON THE PETITION OF CARL SLATE
AND CAROL SLATE
WHEREAS, Carl and Carol Slate have filed a petition for a special use permit for
a private stable to be located at 7904 Carvin Street (Tax Map Nos. 027.06-03-12.00) in
the Hollins Magisterial District-, and
WHEREAS, the Planning Commission held a public hearing on this matter on
June 2, 2015; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first
reading on this matter on May 26, 2015-1 the second reading and public hearing on this
matter was held on June 23, 2015.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1 . That the Board finds that the granting of a special use permit to Carl and
Carol Slate for a private stable on 2.012 acres located at 7904 Carvin Street in the
Hollins Magisterial District is substantially in accord with the adopted 2005 Community
Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of
Virginia, as amended, and that it shall have a minimum adverse impact on the
surrounding neighborhood or community, and said special use permit is hereby
approved.
Page 1 of 2
2. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The provisions of this special use
permit are not severable. Invalidation of any word, phrase, clause, sentence or
paragraph shall invalidate the remainder. The Zoning Administrator is directed to
amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor Bedrosian to adopt the ordinance, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters
NAYS: None
A COPY TESTE:
Deb6rah C. Jack� t /
Deputy Clerk to the"Soard of Supervisors
cc: Arnold Covey, Director of Community Development
Tarek Moneir, Deputy Director of Development
Philip Thompson, Deputy Director of Planning
Paul M. Mahoney, County Attorney
Billy Driver, Director of Real Estate Valuation
John Murphy, Zoning Administrator
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 23, 2015
ORDINANCE 062315-7 DENYING AN INCREASE OF THE SALARIES
OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE
ROANOKE COUNTY CHARTER AND SECTION 15.2-1414.3 OF THE
CODE OF VIRGINIA
WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for
the compensation of members of the Board of Supervisors and the procedure for
increasing their salaries-, and
WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended,
establishes the annual salaries of members of boards of supervisors within certain
population brackets-, and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has
heretofore established the annual salaries of Board members at $17,425.20 by
Ordinance 062414-11 and further has established the additional annual compensation
for the Chairman for the Board to be $1,800 and for the Vice -Chairman of the Board to
be $1,200-1 and
WHEREAS, this section provides that the maximum annual salaries therein
provided may be adjusted in any year by an inflation factor not to exceed five percent
(5%); and
WHEREAS, the first reading on this ordinance was held on June 9, 2015-1 the
second reading and public hearing will be held on June 23, 2015.
NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, that the annual salaries of members of the Board of
Page 1 of 2
Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of
two point five percent (2.5%) pursuant to the provisions of Section 3.07 of the Roanoke
County Charter and Section 15.2-1414.3 of the 1950 Code of Virginia, as amended.
The new annual salaries shall be $17,860.83 for members of the Board. In addition, the
Chairman of the Board will receive an additional annual sum of $1,800 and the Vice -
Chairman of the Board will receive an additional sum of $1,200.
This ordinance shall take effect on July 1, 2015.
On motion of Supervisor McNamara to deny the ordinance, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters
NAYS-. None
A COPY TESTE-
Deborah C. Jacks L/
Deputy Clerk to the Board of Supervisors
cc: Paul M. Mahoney, County Attorney
Page 2 of 2