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HomeMy WebLinkAbout6/23/2015 - RegularINVOCATION: Dr. Bill Booth Vinton Baptist Church Roanoke County Board of Supervisors June 23, 2015 PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: "Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board." Page 1 of 5 Roanoke County Board of Supervisors Agenda June 23, 2015 Good afternoon and welcome to our meeting for June 23, 2015. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County's website at www.RoanokeCountyVA.gov. Our meetings are closed -captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of the Roanoke County Police Department for receiving the National President's Award from Mothers Against Drunk Driving (MADD)(Howard B. Hall, Chief of Police) D. BRIEFINGS E. NEW BUSINESS 1. Request to utilize Board Contingency funds in the amount of $36,920.34 to pay for fifty percent (50%) of the renovation costs of the Vinton Fire House and fifty percent (50%) of needed security system upgrades (Daniel R. O'Donnell, Assistant County Administrator) Page 2 of 5 F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCE -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission 1. Bergmann Associates, D.P.C, Inc. to obtain a special use permit for a convenience store in the CVOD, Clearbrook Village Overlay District, on approximately 29.965 acres, located at the Clearbrook Walmart, 5350 Clearbrook Village Lane, Cave Spring Magisterial District G. FIRST READING OF ORDINANCES H. SECOND READING OF ORDINANCES 1. Ordinance to approve Amendment No. 1 to an intergovernmental agreement for the Workforce Investment Area III Chief Local Elected Officials Charter Agreement (Thomas C. Gates, County Administrator; Jake Gilmer, Director of Partnerships and Development, Roanoke Valley - Allegheny Regional Commission) PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance authorizing the vacation of an existing twelve foot (12') public utility easement located along the side property line on the property of James Barry Echols (lot 29) and Richard G. and Shelia B. Huffman (lot 30), block 11, section 3 of Beverly Heights North (plat book 8, page 16) tax map numbers 044.03-03-41.00-0000 and 044.03-03-42.00-0000), Catawba Magisterial District (Tarek Moneir, Deputy Director of Development) J. APPOINTMENTS 1. Capital Improvement Program (CIP) Review Committee (appointed by District) 2. Clean Valley Counsel (At Large) 3. Economic Development Authority (appointed by District) 4. Parks, Recreation and Tourism Advisory Commission (appointed by District) Page 3 of 5 K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes — May 26, 2015 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Daniel L. Brokaw, Combination Code Compliance Inspector, upon his retirement after more than twenty (20) years of service 3. Ratify and affirm an agreement with Unified Human Services Transportation Systems, Inc. to provide CORTRAN services for Roanoke County from July 1, 2015 through June 30, 2016 4. Request to accept and allocate grant funds in the amount of $15,850 from the Jacqueline S. (Jackie) and Shelborn L. (S.L.) Spangler Fund of Foundation for Roanoke Valley to Roanoke County Fire and Rescue for the purchase of equipment for Bent Mountain station 5. Request to accept and allocate funds in the amount of $10,337.38 to the Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year 2014/2015 6. Request to accept the vacation of a variable width Private Drainage Easement and relocation of a twenty (20) foot wide Private Drainage Easement as shown on the plat of Mason's Crest, Section 2, recorded as instrument #201504263, on May 15, 2015, in the Roanoke County Circuit Court Clerk's Office, said Private Drainage Easement being relocated on Lots 25 through 29 (Tax Map Numbers 097.01-05-17.00-0000, 097.01-05-18.00- 0000, 097.01-05-19.00-0000, 097.01-05-20.00-0000 & 097.01-05-17.00- 0000),Cave Spring Magisterial District 7. Confirmation of appointment to the Economic Development Authority (appointed by District) L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves Page 4 of 5 3. Reserve for Board Contingency 4. Outstanding Debt 5. Comparative Statement of Budgeted and Actual Revenues as of May 31, 2015 6. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of May 31, 2015 7. Accounts Paid — May 31, 2015 8. Treasurer's Statement of Accountability per Investment and Portfolio Policy as of May 31, 2015 N. WORK SESSIONS 1. Work session to discuss recommended revisions to the Roanoke County Procurement Policy (Rebecca Owens, Director of Finance) EVENING SESSION O. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. The petition of Carl and Carol Slate to obtain a special use permit for a private stable in a R-1, Low Density Residential, District, on approximately 2.012 acres, located at 7904 Carvin Street, Hollins Magisterial District (Philip Thompson, Deputy Director of Planning) 2. Ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia (Paul M. Mahoney, County Attorney) P. CITIZEN COMMENTS AND COMUNICATIONS Q. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Joseph P. McNamara 2. Charlotte A. Moore 3. Al Bedrosian 4. Joseph B. "Butch" Church 5. P. Jason Peters R. ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO. C-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 2015 AGENDA ITEM: Recognition of the Roanoke County Police Department for receiving the National President's Award from Mothers Against Drunk Driving (MADD) SUBMITTED BY: APPROVED BY: Howard B. Hall Chief of Police Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On June 6, 2015, the Police Department received a National President's Award from Mothers Against Drunk Driving at their national conference. This is the highest award presented by MADD. The "Outstanding Heroes Award -Agency" was presented in recognition of the Department's ongoing, proactive approach to impaired driving enforcement. Page 1 of 1 ACTION NO. ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 2015 AGENDA ITEM: Request to utilize Board Contingency funds in the amount of $36,920.34 to pay for fifty percent (50%) of the renovation costs of the Vinton Fire House and fifty percent (50%) of needed security system upgrades SUBMITTED BY: Daniel R. O'Donnell Assistant County Administrator APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At a work session on August 26, 2014, the Board reached consensus to pay for fifty percent (50%) of the costs to renovate the Vinton Fire House in order to accommodate the five (5) additional staff needed to provide the Town of Vinton and eastern region of Roanoke County with adequate fire protection resources. The Town of Vinton committed to paying for the other half of the cost and to administer the project. The original pre -design cost estimate for the project was $300,000. On September 9, 2014, the Board voted unanimously to allocate $150,000 to the project. Subsequently, the Town of Vinton bid and administered the project. The actual cost for the project came in at $343,840.68. The costs above the original $300,000 were due to unanticipated change orders, asbestos remediation and mold remediation. Fifty percent (50%) of this additional amount equals $21,920.34. In addition to the renovations, Vinton has determined a need to replace its outdated electronic security access system at the Vinton First Aid Crew station with a new one, and to add a security lock system to the Vinton Fire House, which currently does not have an electronic security lock system. Vinton has requested the County to participate in fifty percent (50%) of this cost as well. Staff agrees that it is in the best interest of the Fire and Page 1 of 2 Rescue program to provide these security upgrades. After looking at three (3) alternative systems, Vinton would prefer to use the same system Roanoke County has throughout our facilities provided by Simplex Grinnell. Changing to this system would provide one system to program fobs and access cards for all Roanoke County Fire and Rescue stations in a uniform manner. This would facilitate more efficient security access management for all of the fire and rescue stations. The additional cost is estimated to be $30,000, with the County's requested share to be $15,000. If the Board agrees to pay for fifty percent of the access security system in addition to the renovation costs, the total additional cost for the County would be $36,920.34. In discussing this project with Chairman Peters, he suggested requesting these funds from Board Contingency as there are sufficient funds remaining in this account as we near the end of the fiscal year. FISCAL IMPACT: The total cost of the request is as follows: Additional costs for renovations - $ 21,920.34 Fifty percent (50%) of security access system - 15,000.00 Total 36,920.34 There is currently $41,464 remaining in the Board Contingency account. Allocating these funds would leave a balance of $4,543.66 until the new fiscal year begins July 1. STAFF RECOMMENDATION: Staff recommends allocating $36,920.34 to the Town of Vinton to pay for the balance of fifty percent (50%) of the renovations to the Vinton Firehouse and for fifty percent (50%) of the security access system from the Board Contingency account. Page 2 of 2 ACTION NO. ITEM NO. F-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY June 23, 2015 Requests for public hearing and first reading for rezoning ordinances; consent agenda Philip Thompson Deputy Director of Planning Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of this item does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of this ordinance. The second reading and public hearing on this ordinance is scheduled for July 28, 2015. The title of this ordinance is as follows: 1. The petition of Bergmann Associates, D.P.C, Inc. to obtain a special use permit for a convenience store in the CVOD, Clearbrook Village Overlay District, on approximately 29.965 acres, located at the Clearbrook Walmart, 5350 Clearbrook Village Lane, Cave Spring Magisterial District. Maps are attached. More detailed information is available in the Clerk's Office. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of this rezoning ordinance for the purpose of scheduling the second reading and public hearing for July 28, 2015. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item 1, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Page 2 of 2 County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P Q Box 29800 Roanoke, VA 24018 (540) 772-2068 FAX (540) 776-7155 For Staff Use Only Date received:. Received by: Application Fee: PCIBZA date: Placards issued.- 1:305 date: ['ase N umher ALL APPLICANTS Check type of application filed (check all that apply) ❑ Rezoning 9Special Use ❑ Variance ❑ Waiver ❑ Administrative Appeal U ( onip Plan (15.2-2232) Review Applicants name/address w/zip Glenn Harvey, PE Phone: ( 585) 232-5135 Bergmann Associates, D.P.C. Inc. work: X00 28 East Main Street, Suite Cell #: Rochester, NY 14614-1909 Fax No.: (585) 325-8493 ppw er'sname/addre wM Mia McCutchen Phone 9: (479) 204-2752. Wai-Mart Real EsPtate Business Trust Work: 2001 SE 10th Street Faux No. 479 204--9841 Bentonville, AR 72716-5535 Property Location 5350 Clearbrook Village Lane Magisterial District: Cave Spring Community Planning area: Clearbrook Metes and bounds description Tax MapNo.:088.03-01-09.00-0000 Existing Zoning: C2S Size of parcel(s): Acres: 29 • 965 Existing Land Use: Retail Sales REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (1s 2-2232) REVIEW APPLICANTS (RISlW/CP) Proposed 'Zoning: C2 S Proposed Land Use: Convenience Store with Fuel Pumps �. / � ` Does the parcel meet the m i n i m u m lot area, width, and frontage requirements of the requested district? Yes 0 No ❑ IF NO, A VARIANCE IS REQUIRED FIRST. Docs the parcel meet the in inimum criteria for the requested Use Type? Yes [ No ❑ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request. are conditions being proffered Nvith this request? Yes ❑ No ❑ VARIANCE, WAIVER AND ADMINISTRATIVEAPPEAL APPLICANTS (VIWIAA) VariancefWaiver of Section(s) ofthe Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County "Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. RISI%VICP WAA RISAVICP VIAA RISIR'ICP VIAA Consultation 8 1/2" x I I" concept pian Application fee Application Metes and bounds description Proffers. if applicable Justification Water and scvver application Adjoining property owners I hereby certify that I am either the owner of the property or the owwncr's agent or co tra t purchaser and am acting wvith the knowledge and consent f E1tc owner, f z I ,/;' �'`,[ �. / � ` []uner's Signature N JUST['ICATION FOR REZONtNG, SPECIAL USE PERMIT WAIVER OR COMP FLAN (t5.2 -nn} REVIEW REQUESTS Applicant Glenn Harvey, PE, Bergmann Associates, D.P.C., Inc. The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the b inning of the app icable zoning.district classification in th Zo in rdinance. Tie propose convenience store wity fuel pumps is consistent with the purpose of the C2S District. The Walmart development serves a large area of the County. Since the proposed project will not require development of new underdeveloped property and takes advantage of exist'r infrastructure it seems this would fall into the core land use categori S of the comprehensive plan. The new convenience store will allow patron that area already visiting the commercial development to duel purpose their trip which will decrease traffic trip generations on adjacent roadways. Using a portion of the existing Walmart parking lot fro the development clusters businesses while maintaining adequate parking for the uses and also saves the need for increase impervious area and storm water runoff. Please explain how the project conforms to thegeneral guidelines and policies contained in the Roanoke County Community P1an.The proposed project will not impact any undisturbed new property. By utilizing space within an existing development, the project will preserve undeveloped properties. The existing Walmart parking lot is underutilized which creates the opportunity to redevelop a portion for the new convenience store and avoid new impervious pavements and increa stormwater runoff. The new project will actually decrease the impervio pavement on the property. The existing utility infrastructure on the site will be used for the new development therefore new utilities will not be needed to service the convenience store. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. As previously stated the new project will be located within the existinc Walmart parking lot. The project will actually reduce the impervious area within the property. All necessary adjacent properties and surrounding areas will not be impacted by the project. The project will impact utilities insignificantly and only minor tri.-- generation increasE are anticipated. Since many of the patrons that wil already b visitinc the Walmart can utilize the new fueling station, traffic on adjacent roadways may decrease a bit since they will be able to duel purpose thei shopping visit. While the site would be serviced by local fire and rescue no significant impacts are anticipated. 3 e s r M CONC)EIPT PLAN CHEMIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS x a. Applicant name and name of development x b. Date, scale and north arrow N/A c. Lot size in acres or square feet and dimensions Located within Walmart 29.83 Ac parcel X d. Location, names of owners and Roanoke County tax map numbers of adjoining properties X e. Physical features such as ground cover, natural watercourses, floodplain, etc. x f. The zoning and land use of all adjacent properties x g. All property lines and easements x h. All buildings, existing and proposed, and dimensions, floor area and heights X i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development X j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPEC)AL USE PERMIT APPLICANTS x k. Existing utilities (water, sewer, storm drains) and connections at the site X 1. Any driveways, entrances/exits, curb openings and crossovers X m. Topography map in a suitable scale and contour intervals N/A n. Approximate street grades and site distances at intersections x o. Locations of all adjacent fire hydrants N/A p. Any proffered conditions at the site and how they are addressed N/A q. If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. Signature of applicant ate G Community Development `c� Planning & Zoning Division a z } 3 NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Traffic Engineer or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land uses and situations that would necessitate further study is provided as part of this application package). 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C p vn X M W A ca a cm U O t17 � d M 7- C f2a O C-') O � cd 1 O T rr OJ C„7 c T� J 49 m L =_ O U) O ■ CD Z F- X LU a cd L ^ cz r) CD CD 72 rt Qi In LO 0 N C.Q a cd Q a C C O COO Ln td 1 O T cc: C'7 C T Cd J N Q] cC L = Q }, c d O m LU cn L C rtC) C V3 or C CM C a- .� y K c W � A 12 L co C CL CD =) V 7 0 :Y m CD = CD •■ 1 Lr? T Q N C�] a cu ACTION NO. ITEM NO. H-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 2015 AGENDA ITEM: Ordinance to approve Amendment No. 1 to an intergovernmental agreement for the Workforce Investment Area III Chief Local Elected Officials Charter Agreement SUBMITTED BY: Thomas C. Gates County Administrator APPROVED BY: Thomas G. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Workforce Area #3 Chief Local Elected Officials (CLEO) Consortium was formed in a Charter Agreement in 2003 by the cities and counties in the Roanoke -Valley Alleghany Region. The Consortium agreed to work cooperatively to promote programs to support employment opportunities within the region. The Agreement was developed in a manner consistent with the provisions of the Workforce Investment Act (WIA). The CLEO has responsibility for appointing the members of the Western Virginia Workforce Development Board (WDB) and is the designated Grant Recipient and Fiscal Agent for WIA funds. In July 2014, the United States Congress enacted the Workforce Innovation and Opportunity Act (WIOA), which repealed and replaced WIA. In light of this change and a proposed partnership between the WDB and the Roanoke Valley -Alleghany Regional Commission (RVARC), the CLEO voted to amend its Charter Agreement. Amendment No. 1 updates the Agreement to be consistent with the provisions of WIOA, re -designates the City of Roanoke as the Consortium Grant Recipient, and changes the Fiscal Agent to be the Roanoke Valley -Alleghany Regional Commission. This change was made to provide greater organizational and fiscal capacity to support the mission of the WDB. It should also result in better coordination of economic and workforce development efforts, and create a stronger focus on serving the needs of key industry sectors. Page 1 of 2 The Amendment confirms that the Charter Agreement is an exercise of joint powers as permitted by Section 15.2-1300 of the Code of Virginia, which provides the Member Jurisdictions more options to cooperatively address workforce development in the future. Staff requests that the Board of Supervisors adopt the attached ordinance approving Amendment No. 1 to the CLEO Charter Agreement. Upon approval of the Ordinance, the County Administrator will be authorized to sign the Amendment and other requisite documents related to the Agreement. FISCAL IMPACT: None. ALTERNATIVES: 1. Adopt the attached ordinance approving the first reading of Amendment No. 1 and scheduling the second reading for June 23, 2015. 2. Deny the ordinance to approve Amendment No. 1. STAFF RECOMMENDATION: Staff recommends adoption of the attached ordinance for first reading and scheduling the second reading for June 23, 2015. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 2015 ORDINANCE TO APPROVE AMENDMENT NO. 1 TO AN INTERGOVERNMENTAL AGREEMENT FOR THE WORKFORCE INVESTMENT AREA III CHIEF LOCAL ELECTED OFFICIALS CHARTER AGREEMENT WHEREAS, the cities of Covington, Roanoke, and Salem, and the counties of Alleghany, Botetourt, Craig, Franklin, and Roanoke agreed to create a consortium to work together in accordance with the provisions of the federal Workforce Investment Act within the Western Virginia Workforce Development Area III; and WHEREAS, the Board of Supervisors authorized the execution of the Workforce Investment Area III Chief Local Elected Officials Charter Agreement dated July 21, 2003 (Charter Agreement), by Action No. A-051303-6 adopted May 13, 2003; and WHEREAS, the Mayors of the cities of Covington, Roanoke and Salem, and the Chairmen of the Board of Supervisors of the counties of Alleghany, Botetourt, Craig, Franklin, and Roanoke (collectively, the Member Jurisdictions) executed the Charter Agreement; and WHEREAS, the Member Jurisdictions desire to amend the Charter Agreement to improve the operations and implementation of the Workforce Development Plan, acknowledge, confirm, and agree that the Charter Agreement is an exercise of joint powers as permitted by Section 15.2-1300, et sec., Code of Virginia (1950), as amended, and address changes that may be required as the result of the Workforce Innovation and Opportunity Act of 2014 (29 U.S.C. §§ 3011, et sec.); and WHEREAS, the first reading of this ordinance was held on June 9, 2015 and the second reading was held on June 23, 2015; and Page 1 of 2 WHEREAS, Section 13 of the Charter Agreement allows for amendments to the Charter Agreement with the concurrence of the governing bodies of the Member Jurisdictions. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That Amendment No. 1 to the Charter Agreement is hereby approved to improve the operations and implementation of the Workforce Development Plan and to address changes that may be required as the result of the Workforce Innovation and Opportunity Act of 2014 (29 U.S.C. §§ 3011, et seg.) 2. The Charter Agreement, as authorized and approved by Action No. A- 051303-6 and as amended by Amendment No. 1 is ratified and approved. 3. That the County Administrator, or any Assistant County Administrator, is authorized and directed to execute this Amendment No. 1 to the Charter Agreement, and any other documents related to Amendment No. 1, which shall be in a form approved by the County Attorney's office. Page 2 of 2 Ate 5�:.; s ;; ,r a"i L's ❑r, [f Bus; n e°ss 6r [fir Western Virginia Workforce Development Board Western Virginia Workforce Development Board Our Mission: To cultivate a dynamic workforce development system that stimulates economic development in the cities of Covington, Roanoke and Salem, and the counties of Alleghany, Botetourt, Craig, Franklin, and Roanoke. Who We Are The Workforce Development Board is a business -led organization including representatives of the region's leading employers in a variety of industries including information technology, health care, manufacturing and government. The Board also includes representatives of community-based organizations, organized labor and public agencies, as well as educational institutions. Board activity focuses on strategic involvement in regional economic development as it relates to preparing new workers for existing and new employers as well as retraining for incumbent workers to ensure continued employment and economic growth. The Board also administers federal Workforce Innovation and Opportunity Act (WIOA) funding for the region by providing strategic direction to a myriad of organizations focused on improving the workforce and the community as a whole. What We Do • Guides Policy Making • Forges Industry -Led Partnerships & Engages Stakeholders • Develops 5 -Year Strategic Plan • Assesses Workforce Needs • Selects Comprehensive One -Stop Workforce Center Operator • Leads Development of Career Pathways • Oversight of Federal WIOA (Workforce Investment & Opportunity Act) Funds • Leverages Resources & Identifies Non -Federal Funding • Promotes Proven Practices Virginia Workforce Network Roanoke Workforce Center The Franklin Center DSLCC, P. O. Box 448 1351 Hershberger Road, St 205 50 Claiborne Street Covington, VA 24426 Roanoke, VA 24012 Rocky Mount, VA 24151 540.862.2803 TDD 804.371.8050 540.204.9660 TDD 540.483.0179 TDD 804.371.8050 804.371.8050 Goodwill Jobs Campus: 2502 Melrose Ave., NW, Suite B Roanoke, VA 24017 540.767.0372 Who We Serve The Board provides services to assist both employers and job seekers in the region. It also provides both oversight for the local system of centers and programs and administers WIOA adult, dislocated worker, youth program and workforce center operator services. Per federal legislation, the Board competitively procures a provider for these services. Below is summary of these services and the FY 2016 funding levels. • WIOA adult and dislocated worker programs focus on individuals seeking to enter, reenter or advance within the local workforce. One-on-one and group activities assess participant current occupational skills, general aptitudes and work interests to develop a career plan. Eligible individuals may access a variety of services to meet their personal and career goals. o Adult Program Funding- $445,000 o Dislocated Worker Funding - $400,000 • Programs for youth focus on reaching basic skills proficiency, completing a high school education or GED, exploring occupation choices and developing a career plan with both short and long-term goals. The in -school youth program serves youths 14-21 with barriers to preparing for post -secondary training or education or entering the workforce. Career exploration and work site experiences introduce participants to a variety of pathways into the work world. The out-of-school youth program works with individuals 16-24 with limited occupational skills or employment focus. The program focuses on continued education, work experience and occupational specific training. o In -School Youth - $150,000 o Out of School Youth - $300,000 • The Workforce Center operator works with WIOA-funded and other local system partners to ensure a seamless delivery of service to individual and business customers. Focused on customer service and successful outcomes for individuals and businesses, the operator provides guidance, leadership and technical assistance for partners and ensures positive outcomes for customers. o Workforce Center Operation - $30,000 Where We Serve The Western Virginia Workforce Development Board has chartered three centers in Virginia Local Workforce Investment Area III in Covington, Roanoke, and Rocky Mount. Each of these full range of individual and business services, with the Roanoke center serving as the central comprehensive center. Virginia Workforce Network Roanoke Workforce Center The Franklin Center DSLCC, P. O. Box 448 1351 Hershberger Road, St 205 50 Claiborne Street Covington, VA 24426 Roanoke, VA 24012 Rocky Mount, VA 24151 540.862.2803 TDD 804.371.8050 540.204.9660 TDD 540.483.0179 TDD 804.371.8050 804.371.8050 Goodwill Jobs Campus: 2502 Melrose Ave., NW, Suite B Roanoke, VA 24017 540.767.0372 DRAFT: 05.14.2015 AMENDMENT NO. 1 TO WORKFORCE INVESTMENT AREA III CHIEF LOCAL ELECTED OFFICIALS This Amendment No. 1 to the Workforce Investment Area III Chief Local Elected Officials Charter Agreement is made this day of , 2015, by and among City of Covington, the City of Roanoke, the City of Salem, and the County of Alleghany, the County of Botetourt, the County of Craig, the County of Franklin, and the County of Roanoke (the "Member Jurisdictions"). RECITALS A. The Member Jurisdictions, via action through their respective mayors and chairmen of the board of supervisors, formed the Workforce Investment Area III Chief Local Elected Officials Consortium (the "Consortium") by the execution of the Workforce Investment Area III Chief Local Elected Officials Charter Agreement dated July 21, 2003 (the "Charter Agreement") B. Pursuant to the terms of the Charter Agreement, the Consortium agreed to work cooperatively to promote programs to support employment opportunities within Workforce Development Area III, as designated by the Commonwealth of Virginia ("Area IIP'), in a manner consistent with the provisions of the Workforce Investment Act, 29 U.S.C. §§ 2801, et SeMc . ("WIA") and the rules and regulations promulgated by the United States Department of Labor (the "Department"). C. In July 2014, the United States Congress enacted the Workforce Innovation and Opportunity Act, 29 U.S.C. §§ 3101, et seq. ("WIOA") that repealed and replaced WIA. 1 DRAFT: 05.14.2015 D. Pursuant to Section 13 of the Charter Agreement, the Member Jurisdictions may amend the Charter Agreement with the authorization and concurrence of the governing bodies of each of the Member Jurisdictions. E. The Member Jurisdictions have the authority to enter into joint agreements pursuant to Section 15.2-1300, Code of Virginia (1950), as amended, and the Charter Agreement constitutes an agreement for the joint exercise of powers by participating political subdivisions of the Commonwealth of Virginia. F. Based upon a review of the Charter Agreement, and the recent enactment of WIOA, the Member Jurisdictions desire to amend the Charter Agreement in accordance with this Amendment No. 1 to Workforce Investment Area III Chief Local Elected Officials Charter Agreement ("Amendment No. 1"). G. The governing body of each of the Member Jurisdictions has adopted a resolution approving of, and concurring with this Amendment No. 1, and has authorized its respective mayor or chairman of its board of supervisors to execute this Amendment No. 1. NOW, THEREFORE, based on the recitals set forth above, which recitals are a material part of this Amendment No. 1, and for other good and valuable consideration, the Member Jurisdictions agree and hereby amend the Charter Agreement as follows: 1. Amendment to Purpose of the Agreement. The preamble section of the Charter Agreement entitled "PURPOSE OF THE AGREEMENT" is amended to provide at the end of the section as follows: The Consortium acknowledges the enactment of the Workforce Investment and Opportunity Act of 2014, 29 U.S.C. §§ 3101, et SeMC . ("WIOA") and agrees that the Consortium, in cooperation with the WDB, a Virginia non -stock corporation, will operate in accordance with the provisions of the WIOA and the regulations and rules 2 DRAFT: 05.14.2015 promulgated and adopted by the United States Department of Labor to insure success of the programs operated under the WIOA comply with all applicable federal and state laws, rules, regulations, and guidelines, and with the terms of the local plan developed for Area The Member Jurisdictions, through the CLEO, acknowledge, affirm, and agree that the Workforce Investment Area III Chief Local Elected Officials Charter Agreement dated July 21, 2003, as amended, constitutes an agreement authorized by Section 15.2-1300, Code of Virginia (1950), as amended, for the joint exercise of powers by participating political subdivisions of the Commonwealth of Virginia. 2. Amend Section 8 of the Charter Agreement by deleting Section 8 in its entirety and replacing Section 8 with the following: SECTION 8 Administration. 8.1 Grant Recipient. The Consortium designates from its membership the local government jurisdiction of the City of Roanoke as the grant recipient for all grants funds appropriated to the Consortium for Area III pursuant to the Act of the WIOA. The City shall ensure compliance with the terms and conditions of such grants. 8.2 Fiscal Agent. In order to facilitate and expedite the implementation and operation of the workforce development plan for Area III, the Consortium appoints the Roanoke Valley -Alleghany Regional Commission as the initial fiscal agent for the Consortium and WDB. The Consortium, with the advice and consent of the WDB and the Member Jurisdiction designated as the grant recipient, shall appoint any future fiscal agent pursuant to this Section 8.2. 3 DRAFT: 05.14.2015 The terms, conditions, duties, and responsibilities of fiscal agent shall be set forth in an agreement among the Consortium, WDB, the grant recipient designated by the Consortium, and the party designated by the Consortium as fiscal agent. 3. Amend the Charter Agreement by adding a new Section 14 to follow Section 13 and to read and provide as follows: SECTION 14. Changes in the Act. The Member Jurisdictions acknowledge and agree that the WIOA repeals and replaces the Act. For purposes of this Charter Agreement, the Member Jurisdictions agree that references to "the Act" or sections of "the Act," and regulations and rules adopted pursuant thereto, contained in this Charter Agreement shall hereafter include or refer to the WIOA, relevant and corresponding sections of the WIOA, and the rules, regulations, and guidelines adopted pursuant to the WIOA, as they currently exist or may be amended. 4. Effect. Except as amended by this Amendment No. 1, the Charter Agreement remains in full force and effect in accordance with its original terms. The Member Jurisdictions acknowledge, agree, and ratify that the Charter Agreement, as amended by this Amendment No. 1, constitutes the entire charter for the establishment of the Consortium. Capitalized terms not defined in this Amendment No. 1 shall have the meaning ascribed to such terms as set forth in the Charter Agreement. This Amendment No. 1 shall take effect as the latest date on which the governing bodies of the Member Jurisdictions have approved and concurred to this Amendment No. 1. SIGNATURES APPEAR ON THE FOLLOWING PAGES .19 DRAFT: 05.14.2015 IN WITNESS WHEREOF, the chief local elected officials of the respective Member Jurisdictions have executed this Amendment No.l on behalf of their respective Member Jurisdictions. Name: Title: Mayor, City of Covington, Virginia Name: David A. Bowers Title: Mayor, City of Roanoke, Virginia Name: Title: Mayor, City of Salem, Virginia Name: Title: Chairman, Board of Supervisors County of Alleghany, Virginia Name: Title: Chairman, Board of Supervisors County of Botetourt, Virginia Name: Title: Chairman, Board of Supervisors County of Craig, Virginia Name: Title: Chairman, Board of Supervisors County of Franklin, Virginia Name: Thomas C. Gates Title: County Administrator 5 Date: 2015 Date: , 2015 Date: , 2015 Date: 2015 Date: , 2015 Date: Date: Date: 2015 2015 2015 DRAFT: 05.14.2015 County of Roanoke, Virginia APPROVED AS TO FORM: Name: City of Covington Alleghany, Virginia Name: Daniel J. Callaghan, City Attorney City of Roanoke, Virginia Name: Steven Yost, City Attorney City of Salem, Virginia Name: County of Alleghany, Virginia Name: County of Botetourt, Virginia Name: County of Craig, Virginia Name: County of Franklin, Virginia Name: , County Attorney's Office County of Roanoke, Virginia rol Date: , 2015 Date: 2015 Date: , 2015 Date: 2015 Date: , 2015 Date: 2015 Date: , 2015 Date: 2015 ur"oRKforce NETWORK Workforce Investment Area III Chief Local Elected Officials Charter Agreement PURPOSE OF THE AGREEMENT: In accordance with the Workforce Investment Act (WIA), herein referred to as the ACT, the mayors of the cities of Covington, Roanoke, and Salem, the Chairmen of the Board of Supervisors of the counties of Alleghany, Botetourt, Craig, Franklin, and Roanoke, hereafter referred to as the Chief Local Elected Officials (CLEO), enter into this agreement to continue to work together through a consortium to be called the Workforce Investment Area III Chief Local Elected Officials Consortium (hereinafter, the Consortium). The purpose of the Consortium is to implement activities pursuant to the Act [Section 117 (c)(1)(B)(i)(ii)] in the Western Virginia Workforce Development Area III by executing an agreement that specifies the role of the individual Chief Local Elected Officials, appointing the Western Virginia Workforce Development Board (WDB), and carrying out any other responsibilities assigned to such officials under this subtitle. The Consortium hereby agree to work together according to the provisions of the WIA and the Federal Regulations (Regulations) as issued by the United States Secretary of Labor for the implementation of terms of this agreement certifying by their signatures that they posses full legal authority, as provided by state and local authority, as provided by state and local statutes or ordinances, to enter into this agreement. In cooperation with the WDB, the Consortium shall work to ensure success of the programs operated under the ACT and that all programs, procedures, and activities comply with all regulations and the local plan. THIS AGREEMENT, made and entered into this day of - , 2003, by and between the jurisdictions of- The f The City of Covington The County of Botetourt The City of Roanoke The County of Craig The City of Salem The County of Franklin The County of Alleghany The County of Roanoke In the Commonwealth of Virginia (hereinafter, the Jurisdictions): WITNESSETH: WHEREAS, the County Board of Supervisors/City Council of the aforementioned jurisdictions did previously adopt resolutions authorizing the County Board Chairperson/City Mayor to sign a charter creating the Workforce Investment Area III Chief Local Elected Officials Consortium in order to administer the provisions of Public Law 105-220, the Federal Workforce Investment Act, and WHEREAS, the County Board of Supervisors/City Council of each of the aforementioned jurisdictions has adopted a resolution authorizing the County Board Chairperson or City Mayor to sign this Charter of the Workforce Investment Area III Chief Local Elected Officials Consortium under the Workforce Investment Act (P.L. 105-220) (hereinafter, the "Charter"): NOW, THEREFORE, in consideration of the above premises and the mutual covenants of the parties hereinafter set forth, the receipt and each party acknowledges sufficiency of which for itself, the Jurisdictions do hereby agree to the following Charter: AGREEMENT SECTION 1: That the Jurisdictions of The City of Covington The City of Roanoke The City of Salem The County of Alleghany The County of Botetourt The County of Craig The County of Franklin The County of Roanoke Do hereby constitute themselves to be a "Consortium" for the purposes of Section 117 (c)(1)(B) of Public Law 105-220, the Workforce Investment Act. SECTION 2: The chief local elected officials (the chairpersons of the County Board of Supervisors or City Mayor) or the designees of said officials of the jurisdictions shall constitute t the Workforce Investment Area III Chief Local Elected Officials Consortium, which shall appoint the Local Workforce Investment Board under Section 117 (c) (1) (B) of the Act. SECTION 3: The Consortium shall elect from its membership a Chairperson, a Vice - Chairperson, and such other officers as may be provided for in the bylaws to serve for a term of one year or until a successor is elected and qualified. Vacancies shall be filled by election for the remainder of the unexpired term. The Chairperson may appoint a staff person to serve as a board clerk. SECTION 4: Roberts Rules of Order, Newly Revised, shall govern the procedures of the Consortium insofar as they do not conflict with applicable law, or administrative rules and/or bylaws duly adopted by the Consortium. SECTION 5: The Consortium may adopt operational and procedural bylaws consistent with this Charter, applicable federal and state laws, and rules or regulations pursuant thereto. Bylaws or amendments thereto may be adopted by a simple majority vote of members present at any regular meeting called for that purpose, provided that written copies thereof are delivered to each member fifteen days prior to consideration. SECTION 6: The Consortium shall perform all functions for local elected officials contained in P.L. 105-220, the Federal Workforce Investment Act as described in Section 117. The Consortium's responsibilities shall include, but are not limited to: 1. Appointment of all members to the Western Virginia Workforce Development Board. 2. Initial development of Bylaws for the Western Virginia Workforce Development Board operations. 3. Through designation of a Grant Recipient and Fiscal Agent will: a. Receive funding; b. Account for funding; c. Function as the program administrative entity; and d. Provide for staffing of both the CLEO Consortium and the Workforce Development Board. 4. Will insure appropriate auditing of program funds. 5. Will approve the Workforce Investment Act and other appropriate funding source budget(s) of the Western Virginia Workforce Development Board. 6. In cooperation with the Western Virginia Workforce Development Board, the CLEO Consortium will perform the following partner functions: a. Develop the local 5 -year plan; b. Negotiate local performance standards with the Governor; c. Appoint the Youth Council; d. Designate or certify local One -Stop Operators e. Provide agreement for Memorandums of Understanding with One -Stop Partners; and f. Conduct oversight of the One -Stop Delivery System SECTION 7: The Consortium will approve a budget for the Western Virginia Workforce Development Board and shall support the Western Virginia Workforce Development Board in the performance of the partner functions as defined in the agreement between the Consortium and the WDB. SECTION 8: The Consortium designates from its membership the local government jurisdiction of the City of Roanoke to serve as the grant recipient and the WDB to serve as the fiscal agent for Title I funds of the WIA. SECTION 9: The parties acknowledge that they are accountable to the Governor of the Commonwealth of Virginia for the Acts of the CLEO Consortium and the WVWDB and for the performance of any subcontractors. The parties acknowledge the authority of the CLEO Consortium to monitor, evaluate and take corrective action concerning performance specified in the Job Training Plan and contracts or agreements negotiated pursuant thereto. The parties to this Agreement, to the extent consistent with applicable law, certify acceptance of the responsibility for the total management, operation and compliance with all applicable laws and regulations. Any financial or legal liability of the CLEO Consortium shall be shared on the same pro rata basis as the population, per the most recent United States Census. Ci EO Consoniurn Chl ii €4r ,P Lige 2 5'2,2003 i SECTION 10: The Consortium shall appoint the Local Workforce Investment Board (Western Virginia Workforce Investment Board) Area,III, under Section 117 (c) (1) (A) of P.L. 105-220 and applicable rules thereunder. The Consortium will comply with local Workforce Investment Board requirements as contained in Virginia Employment Commission Policy Number 99-2, "Establishment of Local Workforce Investment Boards" effective November 19, 1999. SECTION 11: The Consortium shall execute an agreement with the Western Virginia Workforce Development Board for the operation and functions of the Board under Section 117 of the Workforce Investment Act, and shall approve all Local Plans under Section 118 of the Act. SECTION 12: This Charter agreement shall be effective when approved by Resolutions adopted by the County Board of Supervisors/City Council of each jurisdiction party hereto and executed by the chief elected official thereof pursuant to said resolution. This serves to repeal and supersede any and all prior written or oral consortium agreements under P.L. 102-357, the Job Training Partnership Act, effective 7/1/2000. SECTION 13: Amendments to the Charter agreement may be adopted with the concurrence of the Board of Supervisors/City Council of each jurisdiction party hereto. The Consortium may be dissolved and this agreement may be rescinded only with the consent of all the Boards of Supervisors/City Councils of each jurisdiction party hereto and the Governor. IN WITNESS WHEREOF, the parties hereto have caused this Charter Agreement to be executed by the Chairperson of the County Board of Supervisors or the City Mayor of the aforementioned jurisdictions. Temple L. Kessinger, Jr.; Mayor, The City of Covington Ralph Smith, Mayor, The City of Roanoke Carl E. Tarpley, Jr., Mayor The City of Salem Rickey May, Chair, Board of Supervisors, The County of Alleghany Date Stephen P. Clinton, Chair, Board of Supervisors, The County of Botetourt Lyndell Keffer, Chair,Board of Supervisors, The County of Craig Date W. Wayne Angell, Chair, Board of Supervisors, The County of Franklin Date Joseph McNamara, Chair, Board of Supervisors, The County of Roanoke ACTION NO. ITEM NO. 1-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 2015 AGENDA ITEM: Ordinance authorizing the vacation of an existing twelve foot (12') public utility easement located along the side property line on the property of James Barry Echols (lot 29) and Richard G. and Shelia B. Huffman (lot 30), block 11, section 3 of Beverly Heights North (plat book 8, page 16) tax map numbers 044.03- 03-41.00-0000 and 044.03-03-42.00-0000), Catawba Magisterial District SUBMITTED BY: Tarek Moneir Deputy Director of Development APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mr. James Barry Echols of 2835 Silver Leaf Drive wishes to enhance his property value and quality of living. He wishes to build a garage on his property shown as Lot 29 on the attached map. The area which he would like to build is encumbered by a portion of the twelve foot (12') public utility easement located between his property and the property of Mr. and Mrs. Richard G. and Sheila B. Huffman (Lot 30). Therefore, they each have requested that the twelve foot (12') public utility easement be vacated as shown on the attached plat to remove the encumbrance on their properties. Mr. Echols' property is located within Beverly Heights North subdivision, which was established March 23, 1970. The public utility easement was established in anticipation of providing underground infrastructure to serve the community. Currently, the subdivision is served by local utility companies including Western Virginia WaterAuthority, Verizon, AEP, Comcast Cable and Roanoke Gas. County departments and local utility companies were contacted concerning this vacation request and there were no objections. A legal ad was placed in the public notice section of the Roanoke Times and no requests was received at the time of printing this report. Page 1 of 2 FISCAL IMPACT: The costs and expenses associated herewith shall be the responsibility of Mr. Echols. ALTERNATIVES: That the Board approve the second reading of this ordinance to vacate the described easement following the public hearing. 2. That the Board denies the vacation of the described easement. STAFF RECOMMENDATION: Staff recommends Alternative 1. Page 2 of 2 G-0VERAL /VOTES.' 1. OWNER OF RECORD: JAMES BARRY ECHOLS & RICHARD G. & SHEILA B. HUFFMAN 2. LEGAL REFERENCES: D.B. 964, PG. 738 & D.B. 957, PG, 386 J. THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A T177 -E REPORT AND IS \��QO' SUBJECT THERETO. THEREFORE, 7HERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE Rot PROPERTY NOT SHOWN HEREON. 4. THE SUBJECT PROPERTY IS W17HIN THE LIMITS OF FLOOD ,ZONE X" AS SHOWN ON Q� 7HI= FEMA F.I.R.M. i5161COI36 G W774 AN EFFEC77VE DATE OF SEPTEMBER 28, 2007. THIS DETERMINATION IS BASED ON SAID MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS SIL VER LEAFER/t/E VA SEC RTF 7733 — 50' WIDE N6603.430"E G9 G2 99.50' 24' 29' 19' 24' H ,? LOT29 hl LOT 30 BLOCK 99 ^I BLOCK I9 LOT 28 SECTION 3 i SECTION 3 a� 0.237ACRE W i 0.243 ACRE *� LOT 31 12' PUE TO BE VACA TED tyM O DEEDED CORNER PUE PUBLIC 'UTILITY EASEMENT DE DRAINAGE EASEMENT _ _ r23 86 7.�4y'T / 6;"— s s42aa'40" w S 9609345" W 4.68' LOT 6 4 LOT 5 BLOCK 8 SEC77ON 2 BEVERLY HEIGHTS NORTH P.B. 7, PG. 65 s r " ALAN CLEMONS Lic. No. 002823 TAX I. 044.03-03-41 & —42 DRAWN PEC CALL . REC CHK'D MAC CLOSED: REC FROM RECORDS FOR .TAMES BARRY ECHOC S AND RICHARD G. & SHEILA B. HUFFMAN SHOWING THE PROPOSED VACATION OF A 12' PUBLIC UTILITY CASEMENT SITUATE ON LOTS 29 & 3O, BLOCK 11, SECTION 3 BEVERLY HEIGHTS NORTH — P.B. 8, PG. 16 CATAWBA MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA SCALE. 1"--30' 816 Boulevard Salem, Virginia 24153 DATE, •'_ HAY, Phone: S40-387-1 1 53 D— 54751 parker Fax: S40-389-5767 N. R. NIA DESIGN Es ssLEI0.:0rtuavaPANNPns+ ssC"H Kc TCIS 15-005 CURVE TABLE CUR!/ES LE=NGTH RADIUS TANGENT DELTA CHORDDIRECTION CHORDIENGTH G9 100.87' 225.00' 51.29' 25°411.77" 1V31°40'59'E 100.02' C2 85.58' 225.00' 4384' 220257" N55"33'11'E= 88.05' SIL VER LEAFER/t/E VA SEC RTF 7733 — 50' WIDE N6603.430"E G9 G2 99.50' 24' 29' 19' 24' H ,? LOT29 hl LOT 30 BLOCK 99 ^I BLOCK I9 LOT 28 SECTION 3 i SECTION 3 a� 0.237ACRE W i 0.243 ACRE *� LOT 31 12' PUE TO BE VACA TED tyM O DEEDED CORNER PUE PUBLIC 'UTILITY EASEMENT DE DRAINAGE EASEMENT _ _ r23 86 7.�4y'T / 6;"— s s42aa'40" w S 9609345" W 4.68' LOT 6 4 LOT 5 BLOCK 8 SEC77ON 2 BEVERLY HEIGHTS NORTH P.B. 7, PG. 65 s r " ALAN CLEMONS Lic. No. 002823 TAX I. 044.03-03-41 & —42 DRAWN PEC CALL . REC CHK'D MAC CLOSED: REC FROM RECORDS FOR .TAMES BARRY ECHOC S AND RICHARD G. & SHEILA B. HUFFMAN SHOWING THE PROPOSED VACATION OF A 12' PUBLIC UTILITY CASEMENT SITUATE ON LOTS 29 & 3O, BLOCK 11, SECTION 3 BEVERLY HEIGHTS NORTH — P.B. 8, PG. 16 CATAWBA MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA SCALE. 1"--30' 816 Boulevard Salem, Virginia 24153 DATE, •'_ HAY, Phone: S40-387-1 1 53 D— 54751 parker Fax: S40-389-5767 N. R. NIA DESIGN Es ssLEI0.:0rtuavaPANNPns+ ssC"H Kc TCIS 15-005 Easement and Right -of -Way Vacation/Quitclaim Request Application Date: Z7"- l `1 �� Application Deadline: 015- Name:,��� Address:��, �tr� Phone #: 4/0 3� � 6 2 Type of vacation/quitclaim Sanitary Water Public Drainage Right -of- Sewer Easement utility basement Easement Alley Way Other; Easement LOCatIOi"i O. vacation quitclaim: Y, Lo f/ Z'IR-4— t1A e /", / V Depict the area to be vacated or attach a plat to the application We, the undersigned, are the owners and/or adjoiners of the property referenced above. We request that the vacation/quitclaim noted above be processed for presentation to the Roanoke County Board of Supervisors. A check for $625 is enclosed for the vacation fee, advertising fee and the ordinance recor ation fee. From: "Orr, Pete" <Pete_Orr@RoanokeGas.com> To: "'Denise Sowder"' �dsowder@roanokecountyva.gov> Date: 03/12/15 4:42 PM Subject: RE: 2835 Silver Leaf Dr Denise, I met with Mr. Echols this afternoon. Based on the location of the gas line, Roanoke Gas would not oppose vacating the P.U.E. Let me know if you need more specific information. Thanks, Pete Orr Director - Operations Roanoke Gas Company 540-777-3874 (office) -----Original Message ----- From: Denise Sowder [mai!to:dsowder@roanokecountyva.gov] Sent: Tuesday, February 03, 2015 10:42 AM To: Orr, Pete Subject: 2835 Silver Leaf Dr Pete, Here is a piece of the plat. Hope it helps! NOTICE: This message, including any attachment, is intended as a confidential and privileged communication. If you have received this message in error, or are not the named recipient(s), please immediately notify the sender and delete this message. Verizon Virginia Inc. Outside Plant Engineering Allen Asbury 4843 Oakland Blvd. NE Roanoke, Va. 24012 (540) 265-7574 Fax:(540) 563-8431 March 18th, 2015 Mrs. Denise Sowder Roanoke County Subject: Public Utility Easement for Verizon Lines Dear Mrs. Sowder: Verizon does not oppose the closure of the public utility easement on the property at 2835 Silver Leaf Dr in Salem, Virginia. Verizon does not have any current conflicts with the closure of the public utility easement. Any cables at the rear of the property nor any service drops currently in place will be affected by this closure. Sincerely, Allen Asbury Verizon OSP Engineering 4843 Oakland Blvd Roanoke, VA 24012 Appalachian Power Company 80 River Road Fieldale, VR 24089 l..APPALACHMM A unit ofArnerlean ElecUfc Power March 20, 2015 Mr. James Echols 2835 Silver Leaf Dr, Salem, VA 24153 RE: Proposed encroachment Appalachian Power Company easement 2835 Silver Leaf Dr, Salem, VA Easement 19, Map 3780-250 Mr. Echols: This correspondence is in response to your request to vacate a portion of the public utility easement (PUE) on the above-mentioned property. Appalachian has an easement to occupy the subject PUE, granted to us by Fralin and Waldron, Inc. The easement is of record in the Roanoke County Circuit Court Clerk's Office in Deed Book 943 at Page 344. A review of our facilities indicates we do not currently occupy the PUE and have no plans to utilize it in the future. Therefore, Appalachian has no objection to the proposed vacation of the subject PUE. Should you have any questions, please feel free to contact me at 276-627-1225 Sincerely, d.&_ L., L Robert E. Wilson Right of Way Lead Email copy: Denise Sowder, Roanoke County Planning Amy Rasnake, Appalachian Power Company 11"P. . llne17C,1 5 I.-F70P, 1, )77tlIN r R ,LF-AFpIJvr 00 Isis \0 :'�, !' .�� 4, t_ yi" .4• Iie.F. e. }. t` ,i � - 0.� t � •� .��Z,y its '•..t+j.,,r��._ ,'��in. '� `•►. X11.•, 111 7•' _ +' 11 ? - Y �.►" �,e�10.3+T�+s` 5 Al /y1, � r°� rr ....• i'r.w�•r• - ,..'i•'�E �., .. - Y 1• .'�.•.-'-..1'•.• i V Y LOT -28 LOT -50 p LOT 2 91- °r 6LOCK t ,�- i � Ter, ��, � �• �' l 1W + k".� N fRom IG`�13'4f:. _.tEtaKZ3•b, . MON �4c BLOCK -8, �SkC,7- 1 f'sEVEs2L`� r•1r=1GW5 NO%,',J 1 S'.PS,`T, FG.CoS SURVEY FOR JA, ME5 a, aG LINDA' P ECHOLS OF LOT- 29, f5V 41, 5EVF_R_LY HEIGHT5 MORTIA p.51 45, PG.IG ROAISOI�1 CO i VIRG1N(A I HEREBY CERTIFY THAT THIS PLAT 5 VE S C RRECT. SY T. P. PARKER &SON sGAhE: " DATE., t4Q\/- I97F BY: ENGINEERS &SURVEYORS N. S. BxN -1D• 1'.2 5 1 CERTIFIED LAND SURVEYOR 1 E � , ,LF-AFpIJvr 00 Isis \0 :'�, !' .�� 4, t_ yi" .4• Iie.F. e. }. t` ,i � - 0.� t � •� .��Z,y its '•..t+j.,,r��._ ,'��in. '� `•►. X11.•, 111 7•' _ +' 11 ? - Y �.►" �,e�10.3+T�+s` 5 Al /y1, � r°� rr ....• i'r.w�•r• - ,..'i•'�E �., .. - Y 1• .'�.•.-'-..1'•.• i V Y LOT -28 LOT -50 p LOT 2 91- °r 6LOCK t ,�- i � Ter, ��, � �• �' l 1W + k".� N fRom IG`�13'4f:. _.tEtaKZ3•b, . MON �4c BLOCK -8, �SkC,7- 1 f'sEVEs2L`� r•1r=1GW5 NO%,',J 1 S'.PS,`T, FG.CoS SURVEY FOR JA, ME5 a, aG LINDA' P ECHOLS OF LOT- 29, f5V 41, 5EVF_R_LY HEIGHT5 MORTIA p.51 45, PG.IG ROAISOI�1 CO i VIRG1N(A I HEREBY CERTIFY THAT THIS PLAT 5 VE S C RRECT. SY T. P. PARKER &SON sGAhE: " DATE., t4Q\/- I97F BY: ENGINEERS &SURVEYORS N. S. BxN -1D• 1'.2 5 1 CERTIFIED LAND SURVEYOR Page 1 of 1 Denise Sowder - 2835 Siler Leaf Drive, Salem PUE From: "Esteves, Noel"<Noel_Esteves@cable.comcast.com> To: "dsowdcr@roanokecountyva.gov" <dsowder@roanokecountyva.gov> Date: 03/26/15 9:08 AM Subject: 2835 Siler Leaf Drive, Salem PUE Attachments: 2535 Siler Leaf Drive PUE.pdf Mrs. Sowder, Comcast Cable does not currently or have any future plans to enter the PUE highlighted in yellow in the attach map at 2835 Silver Leaf Drive, Salem or the adjacent properties. If you have any questions, please feel free to contact. Thank You Noel Esteves Construction Coordinator 1.415 South Main Street Blacl;sbu€g, VA 24060 5401378-1178 file:/IIC:/Usersldsowder/AppData/Local/Temp/XPgrpwise/553F4790P41_... 5/29/2015 W �E- CL CO O � oIT O m N Uo-2¢ LU _ m > O �-�e z Em or_ a E m ll uC) U) J O T- C) LLJ €L ED 0) ui E z C Q CL a a ar U r 0 0 0 3 O 6 6 LO T Lo Er It a U. Lo LO LO a o 0 N N N tt J Cl O O O Y V d d d T UO O O -gyp U U U F U U U F- J J J O O O 2 S S U U U w w w m m m U) U) w w w ¢ ¢ ¢ N O m U L a°'i c •� LL o LO LO W) M 0 03 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 2015 ORDINANCE AUTHORIZING THE VACATION OF AN EXISTING TWELVE FOOT (12') PUBLIC UTILITY EASEMENT LOCATED ALONG THE SIDE PROPERTY LINE ON PROPERTY OF JAMES BARRY ECHOLS (LOT 29) AND RICHARD G. AND SHELIA B. HUFFMAN (LOT 30), BLOCK 11, SECTION 3 OF BEVERLY HEIGHTS NORTH (PLAT BOOK 8, PAGE 16) TAX MAP NUMBERS 044.03-03-41.00-0000 AND 044.03-03-42.00-0000), CATAWBA MAGISTERIAL DISTRICT WHEREAS, a plat entitled "Plat of Section No. 3. Beverly Heights North Property of Fralin and Waldron, Incorporated" dated Oct. 25, 1971, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, (Plat Book 8, Page 16) dedicated a twelve foot (12') wide public utility easement across parcels identified as Lots 29 and 30 (Tax Map Nos. 044.03-03-41.00-0000 and 044.03-03-42.00-0000); and WHEREAS, the current owner of the property, James Barry Echols (Lot 29) and Richard G. and Sheila B. Huffman (Lot 30), have requested that the twelve foot (12') wide public utility easement located along the side property line be vacated in order to remove that encumbrance on their property to allow Mr. Echols to build a garage on Lot 29; and WHEREAS, County staff has reviewed and approved the vacation this twelve foot (12') public utility easement as shown on the exhibit (Exhibit "A") attached hereto and entitled "James Barry Echols and Richard G. and Sheila B. Huffman Showing the Proposed Vacation of a twelve foot (12') Public Utility Easement Situate on Lots 29 & 30, Block 11, Section 3, Beverly Heights North — P.B. 8, PG. 16, Catawba Magisterial District" prepared by Parker Design Group, Inc. dated 4 May 2015; and Page 1 of 3 WHEREAS, no other property owner will be affected by the vacation of this public utility easements, and this vacation will not involve any cost to the County, and the affected County departments and public utilities have raised no objection; and WHEREAS, notice has been given as required by Section 15.2-2204 of the Code of Virginia (1950, as amended); and THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on June 9, 2015, and a second reading and public hearing of this ordinance was held on June 23, 2015. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate, a twelve foot (12') wide public utility easement, which was dedicated by plat of Beverly Heights North (Plat Book 8, Page 16) is hereby declared to be surplus and the nature of the interests in real estate renders it unavailable for other public use. 3. That the subject real estate, a twelve foot (12") wide public utility easement, located along the side property lines of Lots 29 and 30, which was dedicated by plat of Beverly Heights North (Plat Book 8, Page 16) be, and hereby is, vacated pursuant to Section 15.2-2270 of the Code of Virginia 1950, as amended. 4. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. Page 2 of 3 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2270 of the Code of Virginia (1950, as amended). Page 3 of 3 ACTION NO. ITEM NO. J.1-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: June 23, 2015 Appointments to Committees, Commissions and Boards Deborah C. Jacks Deputy Clerk to the Board Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (appointed by District): The following one-year term expired on August 31, 2012: a) Becky Walter, representing the Hollins Magisterial District; Ms. Walter has served three consecutive terms and therefore cannot be reappointed. The following one-year term expired on August 31, 2014: a) Jason B. Moretz, representing the Windsor Hills Magisterial District; Mr. Moretz is eligible for reappointment 2. Clean Valley Counsel (At Large) Adam Cohen has resigned his appointment to the Clean Valley Counsel. His three- year term expires June 30, 2015. Page 1 of 2 3. Economic Development Authority (appointed by District) The following four-year term expired on September 26, 2014: a) Paul Henkel, representing the Hollins Magisterial District; Mr. Henkel is eligible for reappointment Supervisor Bedrosian has recommended the appointment of Max Beyer to represent the Hollins Magisterial District. This appointment has been added to the Consent Agenda for confirmation. 4. Parks, Recreation and Tourism Advisory Commission (appointed by District) The following three-year terms will expire on June 30, 2015: a) Atul Patel, representing the Windsor Hills Magisterial District has resigned his appointment effective August 27, 2014. b) Max Beyer, representing the Hollins Magisterial District; Mr. Beyer is eligible for reappointment. c) Larry Peterson, representing the Catawba Magisterial District; Mr. Peterson is eligible for reappointment. d) Donna Wooldridge, representing the Catawba Magisterial District; Ms. Wooldridge is eligible for reappointment. e) Richard W. Tomlinson, representing the Vinton Magisterial District; Mr. Tomlinson is eligible for reappointment. Page 2 of 2 K AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 2015 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for June 23, 2015, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through inclusive, as follows: 1. Approval of minutes — May 26, 2015 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Daniel L. Brokaw, Combination Code Compliance Inspector, upon his retirement after more than twenty (20) years of service 3. Ratify and affirm an agreement with Unified Human Services Transportation Systems, Inc. to provide CORTRAN services for Roanoke County from July 1, 2015 through June 30, 2016 4. Request to accept and allocate grant funds in the amount of $15,850 from the Jacqueline S. (Jackie) and Shelborn L. (S.L.) Spangler Fund of Foundation for Roanoke Valley to Roanoke County Fire and Rescue for the purchase of equipment for Bent Mountain station 5. Request to accept and allocate funds in the amount of $10,337.38 to the Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year 2014/2015 6. Request to accept the vacation of a variable width Private Drainage Easement and relocation of a twenty (20) foot wide Private Drainage Easement as shown on the plat of Mason's Crest, Section 2, recorded as instrument #201504263, on Page 1 of 2 May 15, 2015, in the Roanoke County Circuit Court Clerk's Office, said Private Drainage Easement being relocated on Lots 25 through 29 (Tax Map Numbers 097.01-05-17.00-0000, 097.01-05-18.00-0000, 097.01-05-19.00-0000, 097.01- 05-20.00-0000 & 097.01-05-17.00-0000), Cave Spring Magisterial District 7. Confirmation of appointment to the Economic Development Authority (appointed by District) Page 2 of 2 ACTION NO. ITEM NO. K-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 2015 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Daniel L. Brokaw, Combination Code Compliance Inspector, upon his retirement after more than twenty (20) years of service SUBMITTED BY: Deborah C. Jacks Deputy Clerk to the Board APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mr. Daniel L. Brokaw, Combination Code Compliance Inspector, retired on June 1, 2015, after more than twenty (20) years and eight (8) months of service with Roanoke County. Mr. Brokaw is unable to attend the meeting and his resolution and quilt will be mailed to his home. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 2015 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DANIEL L. BROKAW, COMBINATION CODE COMPLIANCE INSPECTOR, UPON HIS RETIREMENT AFTER MORE THAN TWENTY (20) YEARS OF SERVICE WHEREAS, Daniel L. Brokaw was employed by Roanoke County on January 18, 1994, and has served as Electrical Inspectorand Combination Code Compliance Inspector during his tenure; and WHEREAS, Mr. Brokaw retired on June 1, 2015, after twenty (20) years and eight (8) months of devoted, faithful and expert service to Roanoke County; and WHEREAS, Mr. Brokaw throughout his employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, throughout Mr. Brokaw's with Roanoke County, he obtained certificates of completion training and licenses in many area including: Pipelines Emergency Response and Awareness for Excavation Operation; Stormwater Management; National Fire Protection and Building Fire Safety by NFPA; National Safety Council Training of First Aid; OSHA Safety Training; Erosion and Sediment Control Inspection; Best Management Practice "BMP" Inspection & Maintenance; Confined Space Awareness and Entry; Building Inspection for Property Maintenance; Amusement Device and Asbestos Initial. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DANIEL L. BROKAW for more than twenty (20) years of capable, loyal and dedicated service to Roanoke County; and Page 1 of 2 FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. K-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 2015 AGENDA ITEM: Ratify and affirm an agreement with Unified Human Services Transportation System, Inc. to provide the CORTRAN services for Roanoke County from July 1, 2015, through June 30, 2016 SUBMITTED BY: Deborah C. Jacks Deputy Clerk to the Board APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Unified Human Services Transportation System, Inc., (RADAR) continues to provide the paratransit services of the County of Roanoke Transportation program (CORTRAN) on behalf of Roanoke County. This service is offered to County citizens age sixty (60) and over and to citizens who are physically or mentally challenged as defined under the Americans with Disabilities Act (ADA) requirements. This program provides demand - responsive, origin to destination transportation services utilizing wheelchair -lift vans during the hours of 7:00 a.m. to 6:00 p.m., Monday through Friday. Transportation is provided to any point within the perimeter of Roanoke County including points within the City of Roanoke, City of Salem and Town of Vinton. Citizens use this system to go to medical appointments, shopping, work, socialization or other needs. The fare is $4.00 per trip. The current contract with RADAR states the service for the CORTRAN program will be provided at $39 an hour with a surcharge for the cost of gas over two dollars and seventy- five cents ($2.75) per gallon. The agreement expires on June 30, 2014. The new contract effective for the period July 1, 2015 through June 30, 2016, has no changes to the hourly charge or the surcharge. Page 1 of 2 FISCAL IMPACT: The fiscal year 2015-2016 budget includes $420,000 forthe CORTRAN program, which is projected to be sufficient to cover the net cost of the program. Therefore, there is no new appropriation of monies requested at this time. STAFF RECOMMENDATION: Staff recommends the Board ratify and affirm the attached agreement for July 1, 2015 through June 30, 2016, which has been executed by Thomas C. Gates, County Administrator Page 2 of 2 CONTRACT FOR SERVICES OF CORTRAN This Agreement is made and entered into this 1st day of July, 2015, by and between the County of Roanoke, Virginia (hereinafter referred to as the "County" and Unified Human Services Transportation Systems, Inc. (hereinafter referred to as the "System"). WHEREAS, the County seeks to provide a public transportation system emphasizing service to elderly and handicapped citizens of Roanoke County; and WHEREAS, the County seeks to encourage innovative and cost effective public transportation services which increase cooperation between the public and private sectors. NOW, THEREFORE, the County and Unified Human Services Transportation Systems, Inc. agree to the following: 1. Description of Service a. The System will perform in a timely manner for the benefit of the County, origin to destination demand responsive service throughout the County. The hours of service will be 7:00 a.m. to 6:00 p.m. Monday through Friday. Last pickup time scheduled is 5:30 p.m. Riders will arrange for service by telephoning the System to request transportation service at least the day before the service is desired during the System's normal office business hours (5:00 a.m. - 5:00 p.m.). Reservations may be made up to fourteen days in advance of the requested service. Individuals who ride on a regular basis will be scheduled on routes when feasible. A regular rider is a person who travels to the same destination and returns at the same time at least three times a week and will not be required to call to make reservations each day. b. The service will not be provided on the following holidays: Thanksgiving, Thanksgiving Friday, Christmas Eve, Christmas Day, New Year's Day, Labor Day, July 4th, Memorial Day, and Good Friday. c. The System will meet the following performance standards: 1. Maximum variance of arrival time at trip origin before or after compared to time promised by dispatcher: ten (10) minutes; 2. Maximum number of complaints received about lack of service and/or courtesy of drivers or dispatchers; one (1) percent of passengers per month. 2. Maintenance of Vehicles: The System shall at all times maintain the contract vehicle in proper working condition and in conformance with all applicable safety regulations. System shall be responsible for obtaining and paying for all repairs, labor, and parts necessary to maintain the vehicles in good condition. Vehicles will be subject to inspection by the County at all times. 3. Drivers: All drivers utilized for this service shall be fully qualified and licensed by the Commonwealth of Virginia for operation of vehicle used. Each driver shall receive appropriate safety training prior to actual operation of any vehicle in connection with this service. Drivers shall display proper courtesy toward all passengers and shall maintain a neat and clean appearance. 4. Dispatching: The System will provide the dispatching capability to handle the telephone requests for demand -responsive service, and to ensure that drivers are assigned in sequence to meet these requests for service. Reservations for transportation service must be dispatched to accommodate the maximum: number of passengers per hour. As mandated by the American with Disabilities Act, the System reserves the right to change any scheduled time up to one hour from the time requested. The Client will be notified of this when malting a reservation. Passengers should be given a 30 minute window at the time reservations are made. The System will allow enough travel time to deliver the passenger to their requested destination on-time. For record keeping purposes, trips will be classified in six areas: medical, nutritional, employment, recreational, educational, and personal. Customers will be required to give a specific time to the dispatcher for return transportation. The System will provide service as promptly as possible. S. Fare: Riders will be charged a fare of $4.00 per trip, which can be paid by cash or ticket. If paying cash, exact change is required. The System will credit the County's monthly billing for the cash collected. The County will be responsible for selling tickets to individuals. The System 2 will maintain records and provide a monthly report to the County of tickets collected. Companion aides travel free with a client requiring assistance. Individuals who are qualified to be a CORTRAN rider cannot be classified as a companion as mandated by ADA, Riders must be 60 years of age or be physically or mentally challenged citizens as per ADA requirements. The County will determine the eligibility of individuals for the program and assigned I.D. number to these individuals. These individuals and their assigned I.D. number will be entered into the RouteMatch software by the County to be used by the System. 6. Inclement Weather: When Roanoke County Schools are closed for inclement weather, the service will not be provided. If Roanoke County Schools are closed for summer vacation or holidays and it is determined that conditions are unsafe to operate the service for any reason, announcements will be made on local radio and TV stations by the System. 7. Records Maintenance: The System and its subcontractors shall maintain all books documents, papers, accounting records, and any other evidence, showing information of actual time devoted and supporting the costs incurred. Such information shall be made available at their respective offices during normal business hours during the agreement period and for a period of three (3) years from the date of final payment from the County to System (or until final audit) for audit and inspection, as detailed in paragraph 8. Copies of such information shall be furnished to the County. A transit report that reflects the System's monthly services and activities shall be developed by the System and distributed to the County on a monthly basis. 8. Audit and Inspection of Records: System and its subcontractors shall permit the authorized representatives of the County to inspect and audit all data and records of System and its subcontractor, relating to the performance of this Agreement. System agrees that following the completion of any audit report prepared in accordance with paragraph 7, it will promptly refund to the County any payments that are mutually agreed upon found to be unsupported by acceptable records or in violation of any other provisions of this Agreement. 3 9. Payment for Services The System will follow these procedures to determine the amount to be reimbursed by the County: The mechanism for reimburse payments will be as follows: The driver will maintain a trip sheet that specifies purpose of the trip, time, mileage, vehicle number, and the number of passengers each day to verify service was provided. The System will bill the County once each month and the County will reimburse the System within thirty (30) days from the date of billing. The County agrees to pay the System at a rate of $39.00 per hour. The System's transportation hours consists of the time that its takes a vehicle to complete a given run from its base location to its return. The System must certify that trip sheets are from valid drivers who are actually on duty at the times listed on the trip sheets. System will be responsible for verifying that information recorded is reasonable for trips reflected on the trip sheets. The County shall have access to a sample driver's trip sheet in order to conduct periodic reviews, and will also request information from System's dispatcher sheets. The System will monitor and try to obtain funding through different grants which would help to reduce the overall cost to the County to provide this program. If the System is successful in obtaining grants for funding of this program through the Virginia Department of Rail and Public Transportation or other funding sources, the County agrees to pay the required local match of such grants. The System will not accept these grants without prior approval of the County. The County agrees to pay to the System in addition to its standard rate a surcharge for the cost of gas over two dollars seventy five cent ($2.75) per gallon. This surcharge would be added to the County's regular monthly billing. The surcharge would be based upon the total number of miles of service provided and the cost of gas exceeding two dollar seventy five cent ($2.75) per gallon. The formula to be used in calculating the above surcharge is as follows: 4 Total Number of miles Per Month X Cost of Gas Over $2.75 5 (Average Miles Per Gallon) 10. No Shows: A no-show is defined as the act of a person who having scheduled a trip, changes his/her mind about making the trip but does not cancel the appointment, allowing the bus to arrive and wait 5 minutes but not boarding it. The definition also includes cancellations less than one hour before the scheduled pick-up time. The System will maintain records in order to keep track of no-shows and report them to the County as mutually agreed upon. The County agrees to pay the System for the time its take a vehicle to travel to a pickup destination. 11. Suspension of Service: All riders are expected to act appropriately when using the service. Riders who display any of the following actions will be suspended from the service. These actions include, but are not limited to: vandalism, physical or verbal abuse of employees or another passenger, sexual behavior, refusal to wear a seatbelt or allow their mobility device to be secured, smoking or eating food on the vehicle and nonpayment of fares. A suspension may result if a rider violates any safety policy or has a medical need that presents a clear and present danger to that individual, other passengers or the System's employees. This may result in an immediate suspension. A rider who is subject to an immediate suspension will be notified by phone and U.S. mail by the System. A suspended rider shall have an opportunity to appeal his or her suspension to the System. 12. Marketing: The System may be expected to contribute to the efforts to promote the demand - responsive service in cooperation with the County. The specific efforts that are expected of the System will be mutually determined as need arises. 13. Insurance: The System shall take out and maintain during the life of this agreement such bodily injury liability insurance and property liability insurance as shall protest it from claims for 5 damage, which may arise from operations under this Agreement, in the amounts as specified on Exhibit B. (Certificate of Insurance) 14. Indemnification: The System hereby assumes liability for and agrees to protect, hold harmless, and indemnify the County and the County's officers, employees, agents, and assigns from any and all claims, losses, liabilities, damages, lawsuits, actions, penalties, and legal fees and expenses, of whatever kind and nature, imposed on, incurred by, or asserted against the County and its employees, officers, agents, assigning in any way relating to or arising out of any of the following: the violation of System of its obligations under this Agreement; any tort or other action or failure to act which shall be done in connection with providing the services described herein, supra -,any act or failure to act of any officer, director, employee, or agent of System; and injury to any person, loss of life, or damage to or destruction of property arising out of or relating to the operation of CORTRAN service. The County agrees to promptly notify the System in writing of any claims or liability, which System believes to be covered under this paragraph. 15. Term: The terra of this agreement shall be fiom the 1st day of July, 2015 through the 30th day of June, 2016. The agreement may be renewed upon such terrrrs and such time as is agreed upon by both parties. 16. Modification of Contract: This Agreement constitutes the entire agreement between the parties. Any proposed change in this Agreement shall be submitted to the other party for its approval. No modification, addition, deletion, etc. to this agreement shall be effective unless and until such changes reduced to writing and executed by authorized agents of each party. 17. Contract Documents: Each of the following described contract documents, copies of which are attached hereto or incorporated hereto or incorporated herein by reference, form a part of this agreement. Exhibit B - Certification of Insurance 6 18. Section Heading: The Section Headings of this Agreement are for convenience only and on no way define, limit, or describe the scope or intent of this Agreement. 19. Termination of Agreement a. The County may terminate this agreement at any time for cause or convenience provided that it gives written notice of sixty (60) days to System of such termination, which shall specify the effective date of such notice. In the event of such termination, System shall be compensated for allowable costs through the date of written notification from the County to terminate. b. System may at any time, by giving sixty (60) days written notice specifying the effective date, terminate this contract for cause. Cause may include, but shall not be limited to the following which is listed by way of illustration and not by way of limitation: 1. Failure by the County to provide payment in a timely and proper manner. 20. Conflict of Interest: System agrees that it presently has no interest and shall acquire no interest, direct or indirect, which would conflict in any manner or degree with the performance of its services hereunder. System further agrees that in the performance of this agreement, no person having any such interest shall be employed. 21. Interest of Public Officials: No member, officer, or employee of the County or of a local public body during his tenure or for one (1) year thereafter, shall have any interest, direct, indirect, in this agreement or the proceeds thereof. During the term of this contract the County shall appoint one member to the advisory committee of the board of directors of Unified Human Services Transportation Systems, Inc. 22. Covenant Against Contingent Fees: System warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for System, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than bona fide employee working solely 7 for System, any fee, commission, percentage, brokerage fee, or other considerations, contingent upon or resulting from the award or making of this agreement. For breach or violation of this warranty, the County shall have the right to annul this agreement without liability, or at its discretion, to deduct from the agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 23. Fair Employment Contacting Act: System, its agents, employees, assigns or successors, and any persons, firm, or agency of whatever nature with whom it may contract or make an agreement, shall comply with the provisions of the Virginia Fair Employment Contracting Act (Sec. 2.1-374 through Sec. 2.1-376 of the Code of Virginia, 1950 as amended), the terms of which are incorporated herein by reference. 24. Equal Employment Opportunity: System, its agents, employees, assigns, or successor's, and any person, firm, or agency of whatever nature with whom it may contract or make an agreement in connection with this agreement shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin. System will take affirmative action to insure that applicants are employed, and that employees are treated during their employment, without regard to their race, religion, color, sex, or national origin. Such actions shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination, rate of pay or other forms of compensation; and selection for training including apprenticeship. 25. Disadvantaged Business Enterprise: The System, its agents, employee, assigns, or successors, and any persons, firm, or agency of whatever nature with whom it may contract or make agreement in connection with this agreement, will cooperate with the County in meeting his commitments and goals with regard to the maximum practicable opportunity to complete for subcontract work under this agreement. The parties to this agreement pledge to follow the Virginia Department of Rail and Public Transportation DBE Affirmative Action Program, which has been submitted to the Secretary of Transportation, and which program has not been disapproved by the Secretary. 8 26. Motor Vehicle Safety Standards: System is responsible for ensuring that the motor vehicles will comply with the motor vehicle Safety Standards as established by the United States Department of Transportation and with the Motor Vehicle Standards of Code of Virginia (Title 46.1) 27. Non -Waiver: The failure of the County at any time to insist upon a strict performance of any of the terms, condition, and covenants herein shall not be deemed a waiver of any subsequent breach or default in the terms, conditions, and covenants herein contained. IN WITNESS WHEREOF, the County and System have executed this agreement as of the date first above written. SY By: Tit] Dal COUNTY OF NO , U RGINIA By: Title: tr.$ _�A__" kq— Date: S 7 ACR®� DATE (MMIDDIYYYY) CERTIFICATE OF LIABILITY INSURANCE 3!412015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Bankers Insurance, LLC 630 Peter Jefferson Pkwy #300 Charlottesville VA 22911 CONTNAMEACT Lisa Blake PHONE Fax _EA A Lo..Ext) 434-977-5313 c 800-899-0146 E . lblake@bankersinsurance.net INSURER(SJ AFFORDING COVERAGE NAIC # INSURER A: Selective Insurance Co Of SC 19259 1011!2014 INSURED UNIFI-2 INSURER B:Selective Insurance ComQany,ofAmer _ 12572 Unified Human Services Transportation Systems Inc. tla RADAR INSURERC: INSURER D MED EXP (Any one person) $20,000 P.O. Box 13825 INSURER E: [INSURER F: Roanoke VA 24037 3825 rnVFRAnFS f_FRTIFICATF IJIIMRFR- 223627520 RFV1SInN NIIMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE INSD EIR WVD POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MMIDDIYYVV LIMITS B X COMMERCIAL GENERAL LIABILITY _ CLAIMS -MADE X OCCUR S 1409743 1011!2014 10!112015 EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED PREMISES Eaoccurreace'_ _$1,000,000 MED EXP (Any one person) $20,000 PERSONAL & ADV INJURY $1,000,000 GEN'LAGGREGATE _ LIMIT APPLIES PEK POLICY [7] PRO ❑ LOC JECT OTHER' GENERAL AGGREGATE $2,000,000 PRODUCTS - COMPIOP AGG $2,000,000 $ B AUTOMOBILE LABILITY X ANY AUTO ALL OWNED SCHEDULED NON -OWNED HIRED AUTOS AUTOS S 1409743 1011/2014 10/1/2015 COMB]NEDSINGLELIMIT $ Eaacciden€ 1,000,000 _ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPER"DAMAGE $ Peraeciden[ Z $ B X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE S 1409743 0/1/2014 10/1/2015 EACH OCCURRENCE $7,000,000 AGGREGATE $7,000,000 _ DED X RETENTION$0 $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNERIEXECUTIVEF-1NIA OFFICEWMEMBER EXCLUOD D? (Mandatory in Ntt) It yes, describe under DESCRIPTION OF OPERATIONS below WC 7224754 10/1/2014 10/112095 X STATUTE FR R - - EL EACH ACCIDENT $100,000 —------.---------.....__...----.._..,.. E. L. DISEASE -EA EMPLOYEE $100,000 E. L. DISEASE - POLICY LIMIT $500,000 DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) County of Roanoke-CORTRAN is listed as additional insured. CORTRAN, County of Roanoke Attn: Laurie Gearhart P.O. Box 29800 Roanoke VA 24018 I;ANUt:L.L.A 1 IUN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE CA�. &.4— @ 1988-2014 ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 26 (2014101) The ACORD name and logo are registered marks of ACORD Cl co w w th O w W M 40 (b G N 'e-' N co W O V< O r 117 <O (D N W N CO r N M Q F- O w N N ED LD CD M m Y7 �- N h W t0 N (O h le O N 00 It D 0 M h r Op M h N w a w C/ O h cc ao h h h --i a Oa ( h 4 h of v) * t co) U U d M M M N M M M s! et 00 N ti w ur to yr Q V (P (V ((7 h (N N N Lr) N N W h V: O N c4 (D o M M N N LNq Q() n h G o N co 0 O N 00 W ai CO CD M (D M (fl CD r W q r O. - CA W (n LO ' T 7 CD 4:6 V i6 V 7 LD a to ll N r w 69 u4 64 O o 0 0 0 0 0 0 0 0 CDQ 00 r- 000 r- 00 v � 0h N co N W w v N If) Ir 'r in co v N zLU r r r r r r pp h W LL 4R. Q NLO qr OLO VN '•Y V N r of O W ab h h [o [D r` CD r- 00 h h 00 O ci G Q M m _M d7 m 06q) co nD'] O q M_ A CD V' 61 Eq Cn CD cn p p a lo N W V y7 V' V Vr V' 47 v �n 0) 00 1� m LO 1� w (a ur 6s Q F (o r- h 0' O 00 'r 00 W a d' W N �D OR O a� N Lq M N c) to cq Oo F O ai o r- v> o Lo h oo (i ai ri o 0 Q M h 0) -X) W V' M q M 7 a -0 u cfi m h �r N v N 00 (D 00 o m co F ( (D CD 0 V N � cn Lfl h t7i M w M M M N N N N N N M co M M W z (» w 64 d O O O o O 0 o 0 0 0 0 0 O O W m o o q q q p O p O 6 O O O O W Co V V' co O V 0 00 V• 0 w w N V) V) N 00 LC] 00 N ((7 ((] N 0) 01 _ Q (o Iq LQ (D V� (n v_ (O (p (n (o ( ti h LL M N r r W 6'� !74 p(W h h 00 o co v ao M a a W I co tD rn N Lq M N M D) Cd W 06 F F NM O LD (C7 M h M 0 m (D Q N co M q h M M N r~ o aI !- M M 0 Iq Ch O cb cccr h V' N M N (p W m 0o 0o 00 ((3 N T o h fo m 40 00 F O M M C9 N N N N N M M w (a (H (A CH CA 64 64 64 V9 fA 60 64 64 fA } Q x (D w 0o to O 00 C7 w (D co co co r g wim f z n o0 mN PC Fad c�- Lh 0 d. O U N W Oho 00 co Oho co h co co h h h 000 co 95LLI 55 moQ V W z 0 a. N N N N N N N N N N N N H z m Q rL Q � z0IL Q W N <mw as (n U')La F fn z co a' F LO a N N � o Q U� w � (D 0 � ow m m a o Q° a (� n FW- O w w W Q Q Q z „}j 0 F- i U pp Z F F F 0 n w U O w Q W Q CL ¢ :3 000 2 ¢ w 0 z 0 , w ¢ 2 FFF w w W w w F- F F- F- F- 00000 zzzzz ACTION NO. ITEM NO. K-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 2015 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $15,850 from the Jacqueline S. (Jackie) and Shelborn L. (S.L.) Spangler Fund of Foundation for Roanoke Valley to Roanoke County Fire and Rescue for the purchase of equipment for Bent Mountain station SUBMITTED BY: APPROVED BY: Joey Stump Interim Fire and Rescue Chief Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Foundation for Roanoke Valley has served southwest Virginia for more than twenty-five (25) y makes grants from over three hundred (300) named community. One of those funds is the Jacqueline Spangler Fund. The Spangler Fund is designed communities in the Rt. 221 corridor from Cotton Hill Floyd County. the Roanoke Valley and much of ears and currently administers and endowment funds on behalf of the S. (Jackie) and Shelborn L. (S.L.) to make grants that benefit the Road up Bent Mountain to Check in The Foundation for Roanoke Valley has awarded grant funds in the amount of $15,850 to Roanoke County Fire and Rescue from the Spangler Fund. The funds are intended forthe purchase of equipment for the Bent Mountain station. Specific equipment to be purchased includes an Automated External Defibrillator (AED), two (2) sets of Cardio Pulmonary Resuscitation (CPR) mannequins (infant, child, adult), a computer, screen/monitor and new or upgraded projector for training room and other miscellaneous equipment as needed. Page 1 of 2 FISCAL IMPACT: The Spangler Fund will cover one hundred percent (100%) of the cost of the new fire and rescue equipment for the Bent Mountain Station and no additional County funds will be needed. Ordinance #052714-4 appropriated grant funds for grants that are routine and usual in nature for the 2014-2015 fiscal year. Funds in the amount of $15,850 will need to be allocated from the grant fund to the Bent Mountain Equipment grant account. ALTERNATIVES: 1. Accept and allocate grant funds in the amount of $15,850 from Foundation for Roanoke Valley to the Fire and Rescue Department for the purchase of equipment for the Bent Mountain station. 2. Do not accept the grant. STAFF RECOMMENDATION: Staff recommends alternative 1. Page 2 of 2 ACTION NO. ITEM NO. K-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 2015 AGENDA ITEM: Request to accept and allocate funds in the amount of $10,337.38 to the Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year 2014/2015 SUBMITTED BY: Steven A. McGraw Clerk of Circuit Court APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Technology Trust Funds, representing fees collected by the Roanoke County Circuit Court Clerk's Office, have been received from the State in the amount of $10,337.38. These funds have been earmarked for the purpose of maintenance needs. These funds need to be accepted and allocated to the Clerk of Circuit Court. FISCAL IMPACT: One hundred percent (100%) State funds. Ordinance #052714-4 appropriated various grants, donations, and other miscellaneous revenues for various functions and purposes for the 2014-15 fiscal year. Funds are to be accepted and allocated as follows 102817- 5850: $10,337.38. STAFF RECOMMENDATION: Staff recommends accepting and allocating $10,337.38 to the Clerk of Circuit Court for the fiscal year 2014/2015. Page 1 of 1 ACTION NO. ITEM NO. K-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 2015 AGENDA ITEM: Request to accept the vacation of a variable width Private Drainage Easement and relocation of a twenty (20) foot wide Private Drainage Easement as shown on the plat of Mason's Crest, Section 2, recorded as instrument #201504263, on May 15, 2015, in the Roanoke County Circuit Court Clerk's Office, said Private Drainage Easement being relocated on Lots 25 through 29 (Tax Map Numbers 097.01-05-17.00-0000, 097.01- 05-18.00-0000, 097.01-05-19.00-0000, 097.01-05-20.00-0000 & 097.01-05-17.00-0000), Cave Spring Magisterial District SUBMITTED BY: APPROVED BY: Tarek Moneir Deputy Director, Development Services Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Maven Investments, LLC and MFK Development, Inc., the owners of Lots 25 through 29 have requested the vacation and relocation of a Private Drainage Easement at the rear of Lots 25 through 29 (Exhibit A) in order to provide more useable area of the said lots. A revision to the approved subdivision plan of Mason's Crest, Section 2, submitted by Balzer and Associates, showing the proposed easement relocation was submitted to Roanoke County Community Development for review and approval. In accordance with the Code of Virginia, 1950, Sections 15.2-2270 and 15.2-2272 and upon approval of the revision, the owners of the lots recorded the vacation and relocation of Easement by instrument #201504263 in the Roanoke County Circuit Court Clerk's Office. With Roanoke County staff concurrence, the developer requests acceptance of this vacation and relocation of the Private Drainage Easement on Lots 25 through 29 (Exhibit Page 1 of 2 A) by the Roanoke County Board of Supervisors. FISCAL IMPACT: The costs and expenses associated herewith shall be the responsibility of the applicants. ALTERNATIVES: Staff recommends that the Board of Supervisors approve this request for vacation and relocation of the Private Drainage Easement located on Lots 25 through 29, Mason's Crest, Section 2. 2. Reject the staff recommendation STAFF RECOMMENDATION: The staff recommends that the Board approve Alternative 1. Page 2 of 2 ACTION NO. ITEM NO. K-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: June 23, 2015 Confirmation of appointment to the Economic Development Authority (appointed by District) Deborah C. Jacks Deputy Clerk to the Board Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Economic Development Authority (appointed by District): Supervisor Bedrosian has recommended the appointment of Max Beyer to represent the Hollins Magisterial District. This appointment, if approved will expire September 26, 2018. Page 1 of 1 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Audited balance at June 30, 2014 $ 21,266,557 Addition of 2013-14 operations 532,638 M-1 % of General Fund Revenue 11.00% * Balance at June 23, 2015 $ 21,799,195 11.00% ** Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase the General Fund Unappropriated Balance incrementally over several years. * 2013-14 - Goal of 11 % of General Fund Revenues 2013-14 General Fund Revenues 11 % of General Fund Revenues ** 2014-15 - Goal of 11 % of General Fund Revenues 2014-15 General Fund Revenues 11 % of General Fund Revenues $193,332,334 $21,266,557 $198,174,499 $21,799,195 The Unappropriated Fund Balance of the County is currently maintained at the goal of 11.00%. Submitted By Rebecca E. Owens Director of Finance Approved By Thomas C. Gates County Administrator COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Audited balance at June 30, 2014 Addition of 2013-14 operations Fire Truck Loan Repayment for 2014-15 July 8, 2014 Appropriation for replacement of Financial System August 12, 2014 Appropriation for construction of Water Spheroid Water Tower Design March 24, 2015 Appropriation for the purchase of four automated solid waste vehicles Balance at June 23, 2015 M-2 Amount $ 3,407,630 605,096 300,000 (1,500,000) (200,000) ($1,000,000) $ 1,612,726 Major County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Audited balance at June 30, 2014 $ 1,295,364 Addition of 2013-14 operations 1,305,748 Balance at June 23, 2015 Technoloav Caoital Reserve $ 2,601,112 (Projects identified and prioritized by the Technology Governance Committee and approved by the County Administrator.) Audited balance at June 30, 2014 $ 121,137 Addition of 2013-14 operations 192,921 Balance at June 23, 2015 $ 314,058 Submitted By Rebecca E. Owens Director of Finance Approved By Thomas C. Gates County Administrator M-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2014-2015 Original Budget $ 100,000 Addition from 2013-14 operations 28,231 June 10, 2014 Transfer funds for Special Assistant for Legislative Relations (33,080) October 14, 2014 Transfer funds to Hidden Valley High School for repairs to track (28,231) May 12, 2015 Transfer funds for the June 9, 2015 Republican Primary Election $ (18,910) May 12, 2015 Transfer funds for the Appalachian Power Company negotiations $ (6,546) Balance at June 23, 2015 Submitted By Rebecca E. Owens Director of Finance Approved By Thomas C. Gates County Administrator $ 41,464 M-4 COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows Submitted By Rebecca E. Owens Director of Finance Approved By Thomas C. Gates County Administrator Outstanding Outstanding June 30, 2014 Additions Deletions June 23, 2015 General Obligation Bonds $ 6,150,390 $ - $ 818,154 $ 5,332,236 VPSA School Bonds 92,638,652 19,973,906 8,301,435 104,311,123 State Literary Loans 2,273,592 - 447,817 1,825,775 Lease Revenue Bonds 79,182,582 - 2,233,174 76,949,408 Capital Lease obligation 849,437 - 107,921 741,516 $ 181, 094, 653 $ 19, 973, 906 $ 11, 908, 501 - $ 189,160, 058 Submitted By Rebecca E. Owens Director of Finance Approved By Thomas C. 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U C5 •e� W U CJ h a a x NM O N O N M V O N M V 'n O M V CD 07 O O_ Cl O_ O �•-i O N Cl N O NM O O M O M O M O M O V O V O V O V O V O 7 O 'n O 'n O 'n O 'n O O CD Cl O O O O O O O O Cl Cl O O O O O O O O O O O 0 O O d w V O = R R N R 7 V Q i 0) _ i W i 0 _ o i a i 0 I I T i 1 Y O � LL i R Lp _ E o d CL X = W W m as 56, I r r O, O �c O O` O O, O m N v W �c 0o O D oo M M O O O O O O 00 ti N O r O\ 00 M vi � r •--i � V 7 M Q\ N O O O O � � O � r •--i r vi h �D W 00 N r O� O O W Oi 00 V O R 00O 00 �--I V1 10 M O �O V1 V1 r N O O O 7 M M '�O r M O W 00 00 O N O r V lO O Oo II O r O O N 00 7 O O O O N r O O\ O1 O ri ri ri m O m v en v oo v O N r m_ ri •--i •--� M 00 t N V kn I N •--i O M 07 vi O r M r 00 O\ N - V 10 10 10 M O\ O M 7 a r O` O O�c O\ O1 O O O N V1 00 rl v1 V r r 00 M O V O N O O O O 01 W M r •--i r vi h �D W 00 N r O� O O W Oi 00 V O R 00 00 00 w r w O 00 O1 r O1 V V1 +' O\ r N 00 O1 00 O\ M O Cl ol 110 O M 7 Ol N O\ O '-I ri oo •--i O O O O M O •--i H 13 lc C O O C\ Vl lO W O N M l N O 10 00 O t vi V O O vi M 10 M O Q\ O M N 00 11 O\ r �O vi M •--i N M s O N V Q\ vi �--i OD vi r r M M ti M VI ri •--i •--i 00 M r V r 10 a 00 O v r r v O O 7 a r O` O O�c O\ O O O o O O r r O\ �c v� V O o7 00 lO O V O N O O O V1 01 W O O V •--i r vi h �D W 00 N r O� O O W Oi ti Vl V O M vi r N 7 O r Q\ oo M V •--i �O �D Qt NV Q\ 00 •--i +' O\ r O O r N r r- N kn '-I ri oo •--i a a O Q\ •--i O w Q m F o rx o= u d A N en M C7 O 00 M O V O O O O V1 O O r v, in is N •� r v oo OO O O O o 00 00 vi vi �C M 10 N •-� 7 N ~ O\ 00 O ti •--� Q\ ti 00 00 00 r 10 r O r V r 00 M � M W 00 00 �O O Cl 00 OD V1 N O O V1 M O O O to N O O Cl M Q\ m V1 O O O O 00 M r r 00 V1 00 �O v� V O o7 00 Q\ ti V1 vi V N O M V1 7 lO N O V •--i r vi h �D W 00 N Vi O� O v� O, 'D 7 M O M oo O\ Vl 7 _ �O r M •--i r N �D Qt N w N W, N +' N �--� t V O 7 V OD N kn '-I ri oo •--i a a O Q\ •--i O w Q m F o rx o= u d A N � � r M O` rr O` O 00 r O O o r v r oo v Cl V1 OD r Q\ O 01 V1 O O O O M V1 N �c 00 N O� M O� vi h �D W 00 N Vi O O O O, 'D 7 �D v N a O N v � O r r N M M N vit oo N +' N o0 o v o ri vi ri ri ai a a en vi o u w Q m F o rx o= u d A N M 00 00 N M O •--i N M CD O •--i N M V CO r W O •--i N O O O O O O O O O O O O O O O O O O O O CO CD o r r r r r OO OO OO OO OO OO OO Oo O, c= a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a M N r N A u pp � cC U O � d G' ❑❑ 'C �, �Q N +' G' G' a a o u W o u w Q m F o rx o= u d A a v z° F N M O •--i N M CD O •--i N M V CO r W O •--i N O O O O O O O O O O O O O O O O O O O O CO CD o r r r r r OO OO OO OO OO OO OO Oo O, c= a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a M N r N A u ACTION NO. ITEM NO. M-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: June 23, 2015 Accounts Paid—May 2015 Rebecca E. Owens Director of Finance Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors Payroll 5/08/2015 Payroll 5/22/2015 Manual Checks Grand Total Direct Deposit 1,248,894.17 1,390,814.55 Checks 57,090.97 80,806.47 4,589.66 Total $ 6,551,157.16 1,305,985.14 1,471,621.02 4,589.66 $ 9,333,352.98 A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors. Page 1 of 1 ACTION NO. ITEM NUMBER M-8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: June 23, 2015 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 31 -May -15 SUMMARY OF INFORMATION: CASH INVESTMENT: SUNTRUST CON 37,440,218.78 37,440,218.78 GOVERNMENT: SCOTT STRINGFELLOW CONTRA 10,587.00 SCOTT STRINGFELLOW 31,010,967.21 WELLS FARGO 15,095,238.08 WELLS FARGO CONTRA (11,830.96) 46,104,961.33 LOCAL GOVT INVESTMENT POOL: 2,508,537.65 GENERAL OPERATION 3,173,855.24 3,173,855.24 MONEY MARKET: BRANCH BANKING & TRUST 1,081,092.52 SCOTT STRINGFELLOW - JAIL 1,102,488.73 SCOTT STRINGFELLOW 27,992,954.26 UNION FIRST 3,071,510.90 VALLEY BANK 2,508,537.65 WELLS FARGO 4,416,010.04 40,172,594.10 TOTAL 126, 891, 629.45 06/23/2015 ACTION NO. ITEM NO. N-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 2015 AGENDA ITEM: Work session to discuss recommended revisions to the Roanoke County Procurement Policy SUBMITTED BY: Rebecca Owens Director of Finance APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Purchasing Division of the Finance Department is a service organization that has the responsibility of purchasing commodities, services and professional services forthe County of Roanoke, Roanoke County Public Schools and those agencies for which we serve as fiscal agent. Our goal is to make the purchasing process as competitive and objective as possible, while promoting high standards for all business relationships. Our objectives are to obtain, on a timely basis, products and services as economically as possible while satisfying the specific needs of our operating departments. Also, we endeavor to assure that the taxpayers receive the maximum value for each dollar expended. It is the Purchasing Division's policy to operate in accordance with all Federal, State and County regulations and laws pertaining to public procurement as outlined in the Virginia Public Procurement Act (VPPA) and Chapter 17 -Procurement Code. The County strives to stimulate competitive bidding and to provide all interested vendors/firms with an opportunity to offer their products and/or services to Roanoke County. The last update to the purchasing levels of authority was in 2006. The purpose of this work session is to provide for recommended changes to the Procurement Policy. Page 1 of 2 Below is a summary of current purchasing levels handled at the department level, current State level, and the recommendation for the County of Roanoke: Roanoke County Levels of Purchasing Authority Single -Quote Purchase Up to $2,500 Up to $5,000 Three Documented Quotes Informal Solicitation Formal Solicitation Over $2,500-$10,000 Over $10,000 - $50,000 Over $50,000 N/A recommended Up to $5,000 Over $5,000-$50,000 Over $5,000 - $100,000 Over $50,000 - $100,000 Over $100,000 Over $100,000 and solicitations that will result in a yearly contract Recommended Single -Quote Purchase Up to $2,500 Up to $5,000 Up to $5,000 Three Documented Quotes Over $2,500-$10,000 N/A N/A Informal Solicitation Over $10,000 - $30,000 Over $5,000 - $60,000 Over $5,000 - $60,000 Formal Solicitation Over $30,000 Over $60,000 Over $60,000 This increase is supported by the increase in the consumer price index and would be controlled through audits and an analysis of where dollars are spent. This initiative would allow staff to continue to concentrate efforts on higher dollar procurements where the most value can be realized. The proposed procurement levels would allow the Purchasing Division to continue to manage the increasing workload with the current staffing levels as well as provide departments with increased efficiency. More emphasis would be placed on larger purchases where there is greater opportunity for substantial savings. Increasing the County's threshold will reduce the number of formal processes (bids and proposals); however, it does not expose the county to additional risk, will not reduce business opportunities, and will improve work flow efficiencies. Purchasing staff will continue to perform internal audits of purchases and provide training to ensure adherence to purchasing policy and procedure. These changes were reviewed by our external auditors, Cherry Bekeart, and they did not object to these changes. Staff will review the attached PowerPoint at the work session. Page 2 of 2 Part County of Roanoke Procurement Policy & Procedures Manual Procurement Policy Manual �C ri: ff V 1 9� County of Roanoke Procurement Policy & Procedures Manual Part I Procurement Policy Manual SECTION 1 ADMINISTRATION OF PROCUREMENT FUNCTIONS 1.1 Authority The statutes governing the procurement of goods and services from nongovernmental sources are contained in the Virginia Public Procurement Act (VPPA). The Board of Supervisors has adopted Chapter 17 of the Roanoke County Code, which establishes procurement authority and provides that the VPPA will serve as the regulation for procurement except in those instances where the Board has approved alternative policies. Procurement of goods and services shall be conducted to be cost effective and beneficial to the County and its residents, and to otherwise conform to the goals of the Virginia Public Procurement Act. 1.2 Delegation of Authority The Roanoke County Board of Supervisors delegates the procurement responsibility to the County Administrator subject to the limitations and terms included in this Policy. In all cases, reference to County Administrator or other official in this Policy shall be deemed to include designees of the official. The County Administrator shall be responsible for the purchase of all goods and services for the County and for disposal of surplus property. The County Administrator may designate the Purchasing Agent to be responsible for procurement, and disposal of surplus property. Any purchase not made in accordance with the applicable laws, this Policy, or Procedures shall be deemed an unauthorized purchase for which the County shall not be obligated. Any employee who engages in purchasing goods or services in a manner inconsistent with the applicable laws, this Policy, or Procedures shall be subject to disciplinary measures as defined in the Roanoke County's Personnel Policies. No obligation shall be made for any purchase in excess of the amount appropriated for that purpose as reflected in the budgetary accounts of the County. 1.3 Purpose and Applicability 1.3.1 This Policy is adopted to guide the County in obtaining high quality goods and services at reasonable cost, in conducting all procurement procedures in a fair and impartial manner with avoidance of any impropriety or appearance of impropriety, in providing access to the County's public business for all qualified vendors, and in promoting efficient procurement practices among all County departments. 1.3.2 Rules governing contract awards shall be made clear in advance of the competition, specifications shall reflect the procurement needs of the County rather than being drawn to favor a particular vendor, and the County and the vendor shall freely exchange information concerning what is sought to be procured and what is offered. In addition, surplus property is to be disposed of on a competitive basis whenever practicable. 1.3.3 This Policy establishes a means of purchasing materials, supplies, equipment and services by the County. Unless specifically exempted in this manual, these Policies are applicable to all departments and agencies of County government funded in whole or in part by the County including Roanoke County Schools but not limited to and for which obligations are paid through the Roanoke County Finance Department. 1.3.4 Procurement of goods and services and disposal of surplus property shall be conducted in accordance with the Virginia Public Procurement Act, ("the Act"), except as amended by alternative regulations adopted by the Roanoke County Board of Supervisors. The provisions of the Act are incorporated herein by reference, except as amended by alternative regulations. SECTION 2 AUTHORITY TO: -AWARD, REJECT AND CANCEL SOLICITATIONS -APPROVE DISPOSAL OF SURPLUS PROPERTY -MAKE DETERMINATIONS OF NONRESPONSIBILITY -SIGN CONTRACTS -ESTABLISH POLICIES, REGULATIONS AND PROCEDURES -GOVERNING PROCUREMENT FUNCTIONS 2.1 General Authority The County reserves the right to accept, reject or cancel any or all solicitations or parts thereof, to waive informalities, and to reissue solicitations. The County also reserves the right to award the contract as it deems will best serve its interests. It further reserves the right to award the contract on a lump sum basis, individual item basis, or such combination as shall best serve the interest of the County. This may include multiple awards if provided for in the solicitation. 2.2 Specific Levels of Authority The levels of authority for the award of contracts, rejection and cancellation of solicitations, and other procurement functions including the purchase of goods and services, construction, sole source purchases, emergency purchase, issuance of change orders, and debarment of vendors are listed below. 2.2.1 Department Level 2.2.1.1 Purchase of Goods, Services, and Sole Source Purchases ................................................. 2.2.2 Department Staff with Delegation of Authority 2.2.2.1 Purchase of Goods, Services, and Sole Source Purchases..................................................................................... 2.2.3 Purchasing Staff AUTHORIZATION LEVEL ............ .$2,­�5, 000 & less AUTHORIZATION LEVEL ................$ 9,99950,000 & less AUTHORIZATION LEVEL 2.2.3.1 Award of Contracts for Goods, Services, Construction and Sole Source Purchases..........................................................................................................................................No Limit 2.2.3.2 Change Orders/Contract Modifications.........................................Up to 10% of the original contract amount or $10,000 whichever is greater upon approval of department director 2.2.3.3 Sign Contracts..............................................................................................................................................No Limit 2.2.3.4 Emergency Purchases, Cancellation and Rejection of Solicitations, Prequalification of Bidders/Offerors, Use of State Contracts, GSA Contracts and Other Cooperative Contracts.......................................................................No Limit 2.2.3.5 Renewal of Contracts.............................................................................................................................No Limit 2.2.4 County Administrator AUTHORIZATION LEVEL 2.3 2.2.4.1 Award of Contracts for Goods, Services Construction and Sole Source Purchases.......... No Limit 2.2.4.2 Change Orders/Contract Modifications .......................... up to 25% of the original contract amount or $10,000 whichever is greater. 2.2.4.3 Sign Contracts ................ ...................No Limit 2.2.4.4 Emergency Purchases, Cancellation and Rejection Of Solicitations, Prequalification of Bidders/Offerors, Use of State Contracts, GSA Contracts and Other Cooperative Contracts..........................................................................No Limit 2.2.4.5 Renewal of Contracts ...................... ..................No Limit 2.2.4.6 Approve Disposal or Transfer of Surplus Property..............................................................No Limit 2.2.5 Board of Supervisors AUTHORIZATION LEVEL 2.2.5.1 Change Orders/Modifications to Contracts.... 2.2.5.2 Contract Award (Negotiation with low bidder)....... 2.2.5.3 Approve Gift or Donation of Surplus Property ...... I n excess of the greater of 25% of the original contract amount or over $x-950,000 whichever is greater ...If bid for construction project exceeds available funds by more than 10% ..........................No Limit 2.2.5.4 Approve Disposal or Transfer of Surplus Real Property...............................................No Limit Award of Annual Contracts For the purposes of this Policy, the procedure for award of annual contracts shall be determined by the estimated annual value of the contract for the initial term of the contract. The Purchasing Staff shall establish the length of these contracts and the number of renewals. 2.4 Issuance of Procedures The Purchasing Staff, under the authority of the Director of Finance, shall issue Procedures upon the approval of the County Administrator, may issue additional requirements for procurement functions, and shall interpret and administer the applicable laws and regulations. SECTION 3 LEVELS OF PROCUREMENT AUTHORITY 3.1 Non -Professional Services Up to $5895,000 Over $2-,5W5,000 to $19,99950,000 Over $18;989.50,000 to $0100,000 Over $59;998100,000 and any procurement that will result in a yearly contract (this procedure may also be used for lesser amounts when necessary) 3.2 Professional Services Department obtains one documented quotation. A Voucher or County Purchasing Card may be utilized for such purchases. Purchasing Staff or departments with "Delegation of Authority" will obtain a minimum of three (3) documented quotations. Purchasing staff will solicit a minimum of four 4 valid sources through an informal solicitation process. Purchasing staff will solicit from all registered vendors with the county for the service or commodity. One of the following methods will be used depending on the type of service and/or commodity: 1- Competitive sealed bidding. 2- Competitive negotiation. Up to $5,000 1 Departments may negotiate with one vendor for services. Over $5,000 to $60,000 Departments will contact the Purchasing Division to begin informal competitive negotiations with at least four (4) vendors for services. If there is a Qualified Vendor List on file for the desired work, vendors will be selected from this list. Over $60,000 Departments will contact the Purchasing Division to begin formal competitive negotiations for services. SECTION 4 SECURITY, INSURANCE, AND INDEMNIFICATION 4.1 Bonds The County of Roanoke will require bid bonds of 5% for construction contracts over $100,000. Security may be in the form of cash escrow, letter of credit or bond from a surety company authorized to do business in Virginia and acceptable to the County. 4.2 Insurance In consultation with the user department, Purchasing Department staff will determine the appropriate types and levels of insurance coverage to be included in solicitations. Departments are encouraged to consult with Purchasing staff for appropriate insurance types and amounts for quotes obtained by departments. 4.3 Indemnification Purchasing staff shall include an indemnification provision in all formal written solicitations issued by the Purchasing staff. SECTION 5 USE OF VALUE ENGINEERING 5.1 The purchasing agent shall ensure that value engineering is employed for any capital construction project costing more than five million dollars ($5,000,000.00). Applicable staff will evaluate each substantial project below this amount and may apply the Value Engineering process or selected principles individually as warranted from cost/benefit analysis. The Board of Supervisors may waive the requirements of this Section for any proposed capital construction project for compelling reasons. Any such waiver shall be in writing, state the reasons for the waiver, and apply only to a single capital construction project. SECTION 6 MODIFICATIONS OR CHANGE ORDERS TO CONTRACTS 6.1 No fixed-price contract may be increased by more than 25% of the amount of the contract or ten thousand ($4-950,000), whichever is greater, without the advance written approval of the board of Supervisors. 6.2 Fixed-price contract may be increased up to, but no more than 10% of the contract amount with prior approval from the Department Head. 6.3 Fixed-price contract may be increased over 10%, but no more than 25% of the amount of the contract with prior approval of the County Administrator. SECTION 7 CONTRACT AWARD GENERALLY 7.1 A contract shall be awarded with reasonable promptness, by written notice to the lowest responsible bidder whose bid meets the requirements and criteria set forth in the invitation for bids. In the event all bids for a construction project exceed available funds and the lowest responsive and responsible bid does not exceed such funds by more than ten (10) percent, the Board of Supervisors may authorize, when time or economic considerations preclude re -solicitation of work of a reduced scope, negotiations of an adjustment of the bid price with the lowest responsive and responsible bidder in order to bring the bid within the amount of available funds. SECTION 8 ETHICS 8.1 ETHICS 8.1.1 The Purchasing staff and all County employees engaged in procurement activities are subject to and should be generally familiar with the provisions of the Virginia Conflict of Interests Act and the provisions of the Virginia Public Procurement Act relative to ethics in public contracting. Copies of the statutes shall be available in the Purchasing Division of the Finance Department and questions should be directed to the Purchasing staff. 8.1.2 In accordance with the Virginia Public Procurement Act, solicitation or acceptance of gifts from bidders, Offerors, contractors or subcontractors is prohibited. No official or employee shall have a personal interest in a transaction or contract if such interest is prohibited by the Virginia Conflict of Interests Act. The County Administrator shall endeavor to provide appropriate information regarding these prohibitions to employees and affected volunteers. 8.1.3 No County employee or volunteer shall accept vendor paid trips to vendor sites or other locations if the trip or any expenses associated with the trip are paid by anyone other than the employee, volunteer or County without prior written approval of the County Administrator. SECTION 9 NONDISCRIMINATION 9.1 NONDISCRIMINATION The County does not discriminate in the solicitation or award of contracts because of race, religion, color, gender, age, disability or national origin of the bidder or Offeror. It is the responsibility of County employees, particularly those employees involved in procurement, to ensure that all vendors are permitted equal opportunity and access to participate in County procurement opportunities, and that no vendor be denied equal opportunity or access because of race, religion, color, gender, or national origin. SECTION 10 ENVIRONMENTAUENERGY STEWARDSHIP 10.1 Energy Star The County will purchase Energy Star certified products when available and practical for energy consuming equipment. The Energy Star label is a program of the U.S. Environmental Protection Agency and the Department of Energy that identifies energy-efficient models of electronics, appliances and other types of equipment. Exceptions to this policy shall be authorized by the County's Purchasing Manager. 10.2 LEED The County will seek Leadership in Energyand Environmental Design (LEED) certification for substantial construction projects. LEED is a program administered by the U.S. Green Building Council that creates standards for environmentally friendly and sustainable building. The determination of specific LEED levels to be sought and written exceptions to this policy shall be made on an individual basis by the Roanoke County Building Team. (End of Part I - Procurement Policy Manual) LU � � U o J �O Cl) am Z Fm o Z LU Cl) g >LU U Lu D � Z am LU Cl) OZ LU 0 w (0) LO 0 N C') N L� +�, O O . 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Q. N i 0 LLQ O 0 D O ZJvO U - W 0 N 0 CO �= 01- CO O N U to O Z CL N W N CL O U v� CO C�U) �� �o N= U) CY 'SCO U) O p 0) ci Q O _ N cn 'yam a cacn v6 01- �°U O-1 PETITIONER: Carl and Carol Slate CASE NUMBER: 9-6/2015 Board of Supervisors Consent 1St Reading Date: 5/26/2015 Planning Commission Hearing Date: 6/2/2015 Board of Supervisors Hearing and 2nd Reading Date: 6/23/2015 A. REQUEST To obtain a special use permit for a private stable in a R-1, Low Density Residential, District, on approximately 2.012 acres, located at 7904 Carvin Street, Hollins Magisterial District. B. CITIZEN COMMENTS No citizens spoke on the request. C. SUMMARY OF COMMISSION DISCUSSION Mr. Philip Thompson presented the staff report to the Commission. Mr. Carl Slate was present to answer questions. Mr. Bower asked Mr. Slate about the fencing, waste removal, entrances, and the proposed stable building. Mr. Slate responded that the fencing would be a wooden privacy fence and chain link fencing that would keep the horse in and other animals out. Mr. Slate stated that animal waste would be removed daily and that there would be no new entrances to the property. Regarding the stable building, Mr. Slate provided the Commissioners with drawings of two different types of metal barn buildings that he is considering. D. CONDITIONS None E. COMMISSION ACTION Mr. Bower made a motion to recommend approval of the petition. The motion carried 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: X Concept Plan X Vicinity Map X Staff Report X Other Philip Thompson, Secretary Roanoke County Planning Commission Petitioner: Request: Location: Magisterial District: Proffered/Suggested Conditions: EXECUTIVE SUMMARY: STAFF REPORT Carl and Carol Slate To obtain a Special Use Permit for a private stable in a R-1, Low Density Residential, District on approximately 2.012 acres 7904 Carvin Street Hollins Magisterial District None Carl and Carol Slate request a special use permit for a private stable for one horse in a R-1, Low Density Residential, District, on approximately 2.012 acres, located at 7904 Carvin Street, Hollins Magisterial District. The 2005 Comprehensive Plan indicates that the Future Land Use Designation of this parcel is Core which is where high intensity urban development is encouraged, may parallel the central business districts and is an area appropriate for larger -scale highway -oriented retail uses and shopping facilities. The types of uses that are encouraged in the Core Future Land Use Designation are general retail shops, personal services, office, institutional and limited industrial uses. APPLICABLE REGULATIONS A Private Stable is permitted in the R-1, Low Density Residential zoning district by right with a minimum lot size of five (5) acres per Section 30-41 of the Roanoke County Zoning Ordinance. Since this parcel consists of only two (2) acres, a Private Stable is permitted with a Special Use Permit The Private Stable Use and Design standards are listed in Section 30-81-5 and the standards specify that there shall be no more than one horse or pony permitted for every two (2) acres of pasture area. (Both sections are attached to this package) A Private Stable is defined as "the keeping, breeding, or raising of horses or ponies exclusively for the personal use and enjoyment of the owner or occupant of the property or the riding of horses or ponies by the owner or occupant of the property and their guests." Roanoke County site development and building permit reviews may be required as applicable. 2. ANALYSIS OF EXISTING CONDITIONS Background — Per County records, this property was purchased by Carl and Carol Slate in April 2013 and is currently owned by them. Historical tax maps, prior to the 1992 comprehensive rezoning, show that at that time, these two lots were located and subdivided as is currently shown on the concept plan included in this package. Verbal history recollections reflect that there was a horse(s) located on the two lots as late as approximately ten years ago. The applicant plans to stable and house one horse on the property. A combination plat was submitted for review and approval by the County Development Review department, then recorded at the County courthouse to combine the two — one acre lots to create one - two acre lot, meeting the required minimum lot size to allow for a private stable use in a residential zoning district. Topography/Vegetation — This site rises approximately twenty feet from the front, southeast corner, to the rear northwest corner with a slight peak near the southwest corner in the rear of the site. The large majority of the site is flat and grass covered but there are several areas of moderate tree and shrub cover. The soil is designated "Silty Clay Loam" and there are no areas of Karst on the property, however there is a section of Karst on the parcel immediately south of the property. Per County records this site is not located in a Floodplain area. Surrounding Neighborhood — This site is located in the northeastern area of Roanoke County off of the Plantation Road corridor. There are single family residences to the north, northeast (across Carvin Street) and west/southwest borders of the property. Across Carvin Street to the east of the site are the Country Inn and Suites hotel and the EI Rodeo restaurant. Immediately south of the site is the Hollins Communications Research Institute, a medical research office. Walrond Park is located on Enon Drive which is the street on the next block, west of the site. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Lavout/Architecture — There are two buildings located on the site, one is the single family residential structure (1360 square feet) and one is an accessory garage structure (50 x 50 square feet). The three bedroom, two bath house was built in approximately 1962 and is constructed of wood with an architectural shingled roof. The garage is constructed of cinder block material with a shingled roof. The perimeter of the site is fenced with vinyl, wood and chain link fencing with the exception of the southern property line which does not currently have fencing. The area where the house is located is fenced to separate the residential yard area around the house from the rest of the site. The applicant plans to add an additional, approximately 20' X 30' wooden stick built or pre -fabricated structure which will serve as the stable for the horse. The general location of this structure is shown on the plot plan labelled "Stable." The dilapidated structure located south of the garage will be completely disassembled and removed from the site. Waste material (manure) will be removed from the pasture area two times daily and stored in an open trailer parked on the site near the new stable area until dispersed to friends and neighbors for gardening purposes. Access/Traffic Circulation — The site is accessed primarily from Plantation Road to Walrond Drive then to Carvin Street and is approximately 2000 feet from exit 146 on Interstate 81. The site can also be accessed from Williamson Road to Plantation Road and there is a third access route through the Burlington Heights neighborhood. Outside Agency and Department Comments • Roanoke County Fire & Rescue staff stated that the department "does not object to the proposed project, nor would it cause undue hardship to our department." • General Services staff stated there would be no impact on solid waste — "as long as the animal waste is disposed of properly." • The Economic Development and Planning Departments offered no objections and the Building Safety Department stated that a building permit will be required for the proposed accessory building. • The County Storm Water Operations Manager review offered no objections or concerns for this application. • The County Zoning Administrator reviewed the plan and stated that: o A zoning permit would be required for all buildings associated with the Private Stable use, o A limit of one horse or pony is permitted due to the size of the lot, and o A detail of the animal waste disposal plans should be submitted — it appears that the back yard of 7904 Carvin Street drains to an adjoining Storm Water Management pond for commercial development. It was also stated that research should be done on any potential 2 issues related to the proposed Plantation Road project. Staff received no comments from the Roanoke County Schools. The Western Virginia Water Authority (WVWA) reviewed the application package and stated they did not have any comments at this time. The Virginia Department of Transportation (VDOT) staff reviewed the package and stated that based upon the information provided, the proposed use does not appear to adversely impact VDOT right-of-way; however, if a new entrance is proposed from the right-of-way in the future, a Land Use Permit would be required. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The 2005 Comprehensive Plan indicates that the Future Land Use Designation of this parcel is Core which is where: High intensity urban development is encouraged, May parallel the central business districts and is An area appropriate for larger -scale highway -oriented retail uses and shopping facilities. Uses specified in the Core Future Land Use designation include planned shopping centers, clustered retail uses with greenways, bike and pedestrian trails linked to neighborhoods, planned office developments, and limited industrial uses. Economic Development goals and objectives include, "attract compatible business and industry to the community." Also noted is that Roanoke County encourages redevelopment efforts, development of high density residential, and pedestrian -oriented development to ease traffic congestion and concentration of intensive commercial uses into one area. Guidelines include common links between adjacent sites and land uses, ease of vehicular site to site movement, specification of several site design and development standards, and conservation of natural site amenities. In the Core Future Land Use Designation, low density residential or agricultural uses are not specified but high density residential uses and connectivity to neighborhoods is encouraged. The Planning Area Analysis for the Hollins community notes that a well balanced mix of business and residential development plays an important role in the resident's high quality of life. Land uses include the preservation, promotion and enhancement of a mixture of residential and business development in the community. 5. STAFF CONCLUSIONS Mr. and Mrs. Slate are requesting a special use permit for a private stable in a R-1, Low Density Residential, District, on approximately 2.012 acres, located at 7904 Carvin Street, Hollins Magisterial District. As previously mentioned, the 2005 Comprehensive Plan indicates that the Future Land Use Designation of this parcel is Core where high intensity urban development is encouraged, may parallel the central business districts and is an area appropriate for larger -scale highway -oriented retail uses and shopping facilities. Low density residential or agricultural uses are not specified in this designation, but high density residential uses and connectivity to neighborhoods is encouraged. 3 CASE NUMBER: PREPARED BY: HEARING DATES: ATTACHMENTS: 9-612015 Tammi L. Wood PC: 6/2/2015 Application Aerial Map Zoning Map Future Land Use Map BOS: 6/23/2015 Topography Map Sec. 30-54 — R-1, Low Density Residential District Regulations Sec. 30-81-5. Stable, Private General Standards 4 County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018 (540) 772-2068 FAX (540) 776-7155 172 - 15L-) 0 9 34 For Staff Use Only Date rec e e: Received by; 1{ Z-7 Z r S Car ( r� lsq-f(-e, Work: VV Applicationfee:I,G� PC/B�ZAdat: `7-!Q)_`�"E�ai Fax No. #: ,) (� Property Location f Pfacards issued: BOS date: Tax Map No.: © 4P -- 4) . - /Z, 0 © B O .� �' s � �% 111 ExistingZoning: .�,�, i J 4ti CL t1 Size of parcel(s): Acres: Existing Land Use: .Q 5 Case Number V ALL APPLICANTS Check type of application filed (check all that apply) ❑ Rezoning USpecial Use ❑ Variance ❑ Waiver ❑ Administrative Appeal ❑ Comp Plan (15.2-2232) Review Applicants name/address w/zip Phone: f a 62 '7 !,7 Car ( r� lsq-f(-e, Work: -7 U I i L�u'd.Sr� ti �t✓ — Cell #: d - Fax No.: Owner's name/addre s whip Phone #: 9-g'9—F)S -4'7/7 &ix 1sc� w CA tzo 1 � 1 ��'� Work: zlr"ti.'-e_ `7-!Q)_`�"E�ai Fax No. #: ,) Kok"O ✓A . x w01 Property Location Magisterial District: o ��-V Community Planning area: © r r� (j r�L '� td�i�✓ 54 Tax Map No.: © 4P -- 4) . - /Z, 0 © B O .� �' s � �% 111 ExistingZoning: .�,�, i J 4ti CL t1 Size of parcel(s): Acres: Existing Land Use: .Q 5 REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (Is.2-2232) REVIEW APPLICANTS (RISIWICP) Proposed Zoning: Proposed Land Use: r 03 sP , r✓ho, e, 4y,. Does the Varcel meet the minimum lot area, width, and fiontage requirements of the requested district? Yes [T No ❑ IF NO, A VARIANCE IS REQUIRED )FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes [ No ❑ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ❑ No ❑ VARIANCE, WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS (VIW/AA) 01A 1% Variance/Waiver of Section(s) of the Roanoke County Zo ' Hance in or e Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning 04nance 2075 Appeal of Interpretation of Zoning Map to hPR 2 A Is the application complete? Please check if enclosed. APPLICATION WILFz;? i��`O HESE ITEMS ARE MISSING OR INCOMPLETE. rR/S1W/CP V/AA Rls,'W1CP V/AA RConsultation 8 112" x 11" concept plan Application Metes and bounds description bleJustification Water and sewer applicatian owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent f the owner. / Nnkd Owner's Signature 2 CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept pian should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations, A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance applications, The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS a. Applicant name and name of development b. Date, scale and north arrow c. Lot size in acres or square feet and dimensions d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties g. All property lines and casements h. All buildings, existing and proposed, and dimensions, floor area and heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development j. Dimensions and locations of all driveways, parking spaces and loading spaces AdditionaI information required for REZONING and SPECIAL USE PERMIT APPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the site 1. Any driveways, entrances/exits, curb openings and crossovers ______ m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how they are addressed q. If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. Signature of applicant Date 6 JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2232) REVIEW REQUESTS Applicant The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. 1 r -Le- /-.74'1 /onlvz��cl` `�`�' �u..� :- row e/ Xr,04. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. ��+ .1 �� �... ! �dla%�,� ��'-ick �1✓r�LE',!`��: � � cftl�i�U.. fiC/�.. a c�� Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilitiel, including water/sewer, roads, schools, parks/recreation and fire and rescue. 4XI-a At, c/141 CARVIN STREET, NW 50' RAW Walrorid Drive .. ........... -, N 1 *56'47"W S19 -52-58-7E ......... GRAPHIC SCALE R/W99.8846' 88, 0 30 60 120 0 -4-TV 0<-- t Mml �o �)r Z l �7' IN FEET I inch = 60 ft. #7904 14.3' 1, 1 ' With 24.9' 04/23/2013 Romrx F. PjamNl No. A.- 1969 0, Tax#: 027.06-03-04.02 Carlos F. Dotson #7802 Enon Drive �9' (? UO—) LEGEND: 0 IRON PIN FOUND A CALCULATED POINT rQ> UTILITY POLES ax#: 027.06-03-12.00 N/F D.B. 637, Pg. 412 P.B. 2, Pg. 178 oil bTax#: 027.06-03-13.00 1.003 Acres 0 -,)C%4 C7! i M James Douglas Thompson N CF) t 0 00 #7920 Carvin SireetX 3: z r- 7.6' C'4 r') 10 Masonry Block J X (n Garage X 17e 0 C� (D j '--� �_ -,Z�/ Tax& 27.06-03-11.00 CtX C40 0 " D.B. 637, Pg. 412 X E P.O. 2, Pg. 178 12 E 1.009 Acres ip'l -'8dE sd X 04/23/2013 Romrx F. PjamNl No. A.- 1969 0, Tax#: 027.06-03-04.02 Carlos F. Dotson #7802 Enon Drive �9' (? UO—) LEGEND: 0 IRON PIN FOUND A CALCULATED POINT rQ> UTILITY POLES g AoV F Community Development Z p Planning & Zoning Division z a' 183 NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Traffic Engineer or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land uses and situations that would necessitate further study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective date: Apr1119, 2005 ar C k51, C �,IR4,o- Name of Petition r &J— Petitioner's Signature Z) 2 0 1,5 Date r 0 T� ti o \ C Z u� SLOZ'SL lud 'Aepsoupampooml :Aq paj a;eQ a l q alS ales la d ala I S eR poon�} :�(q payedayd a;eldwal den oyyuodab jjmS :OW EN � ^ � : �. � . » �yp { < { � // ~• � � ƒ(?\ - 217 !310z« I!Jclv,[,E!P_mm,m, r� a��a e|q e}S E)IeAlJd O}e|S .- m+ Ld e ms _m P`'ON 50 J ER�50� 0 ON WOO 410 00 O\ y�o O '�N dS Dy �P O .R P PN"PP40ONRD � O dd j �d a � ci �o od dJti bd 9d O �O QP O �P OQ �y E \ O SLOd'SL lud Pooml:Agpai aled e l q el11C 9jeA lJ d Oje j \[1 ayeldwal deyq ojyljodabe{g :aweN 1136 84LL by�� 9 n 90 a me s� ss ` s` 1152 w s 0 0 z 'o U 8$�L ZBLL C, n a \\\\1111 O v 'h M E 2 0 :\ R Q 1 , F S6OZ U Am `(epuj :aaea Seem pooml:Agpaiedaad eIgelS ajenisd ajeIS a;eldwal deW ojyuodab jjgS :aweN R-1 District Regulations SEC. 30-41. R-1 LOW DENSITY RESIDENTIAL DISTRICT. Sec. 30-41-1. Purpose. (A) The R-1, low density residential district is established for areas of the county within the urban service area with existing low -middle density residential development, with an average density of from one (1) to three (3) units per acre, and land which appears appropriate for such development. These areas are generally consistent with the neighborhood conservation land use category as recommended in the comprehensive plan. In addition, where surrounding development and the level of public services warrant, these areas coincide with the development category recommended in the plan. This district is intended to provide the highest degree of protection from potentially incompatible uses and residential development of a significantly different density, size, or scale, in order to maintain the health, safety, appearance and overall quality of life of existing and future neighborhoods. In addition to single-family residences, only uses of a community nature which are generally deemed compatible are permitted in this district. This would include parks and playgrounds, schools and other similar neighborhood activities. (Ord. No. 042799-11, § If., 4-27-99; Ord. No. 042208-16, § 1, 4-22-08) Sec. 30-41-2. Permitted uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. Agricultural and Forestry Uses Stable, Private * 2. Residential Uses Accessory Apartment * Home Beauty/Barber Salon * Home Occupation, Type I * Manufactured Home * Manufactured Home, Emergency * Multiple Dog Permit * R-1 District Regulations Residential Human Care Facility Single Family Dwelling, Attached * Single Family Dwelling, Attached (Cluster Subdivision Option) Single Family Dwelling, Detached Single Family Dwelling, Detached (Cluster Subdivision Option) Single Family Dwelling, Detached (Zero Lot Line Option) 3. Civic Uses Community Recreation * Family Day Care Home Park and Ride Facility * Public Parks and Recreational Areas * Utility Services, Minor 4. Commercial Uses Bed and Breakfast * 5. Miscellaneous Uses Amateur Radio Tower * Wind Energy System, Small * (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Residential Uses Alternative Discharging Sewage System * 2. Civic Uses Cemetery * 2 R-1 District Regulations Crisis Center Day Care Center * Educational Facilities, Primary/Secondary * Religious Assembly * Utility Services, Major 3. Commercial Uses Golf Course * 4. Miscellaneous Uses Outdoor Gatherings * (Ord. No. 42793-20, § II, 4-27-93; Ord. No. 62293-12, §§ 3, 8, 6-22-93; Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 62795-10, 6-27-95; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 042500-9, § II, 4-25-00; Ord. No. 072605-7, § 1, 7-26-05; Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 052609-22, § 1, 5-26-09; Ord. No. 030811-1, § 1, 3-8-11; Ord. No. 052411-9, § 1, 5-24-11, Ord. No. 111213-15, § 1, 11-12-13) Sec. 30-41-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Minimum lot requirements. 1. All lots served by private well and sewage disposal systems: a. Area: 0.75 acre (32,670 square feet). b. Frontage: 90 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water: a. Area: 20,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. 3. All lots served by both public sewer and water: a. Area: 7,200 square feet. 3 R-1 District Regulations b. Frontage: 60 feet on a publicly owned and maintained street. (B) Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet. b. Accessory structures: Behind the front building line. 2. Side yard: a. Principal structures: 10 feet. b. Accessory structures: 10 feet behind front building line or 3 feet behind rear building line. 3. Rear yard: a. Principal structures: 25 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. (C) Maximum height of structures. 1. Height limitations: a. Principal structures: 45 feet. b. Accessory structures: 15 feet, or 25 feet provided they comply with the setback requirements for principal structures. (D) Maximum coverage. 1. Building coverage: 35 percent of the total lot area for all buildings and 7 percent for accessory buildings. 2. Lot coverage: 50 percent of the total lot area. (Ord. No. 62293-12, § 10, 6-22-93; Ord. No. 42694-12, § 8, 4-26-94; Ord. No. 042208-16, § 1, 4-22-08, Ord. No. 111213-15, § 1, 11-12-13) El Use & Design Standards — Agricultural and Forestry Uses Sec. 30-81-5. Stable, Private. (A) General standards: 1. Minimum lot size: Two (2) acres. 2. A private stable shall be permitted only when accessory to a single-family dwelling. 3. No more than one (1) horse or pony shall be permitted for every two (2) acres of pasture area. 4. Stables, corrals, and other confined areas shall be setback at least fifty (50) feet from any property line. For the purpose of this section, perimeter fencing of a yard shall not be considered a confined area. 5. Private stables shall prepare and follow a management plan for responsible and environmentally safe management of all animal wastes. Such plan shall be approved, when required by the Virginia Department of Environmental Quality, Division of Water. Animal waste shall not create a nuisance or health hazard to adjoining property owners. 6. A plot plan shall be required showing the location of the single-family dwelling, the location of the required horse or pony shelter, the location and type of fencing, and the acreage of pasture. 7. A special use permit shall be required on lots less than five (5) acres in an R-1 zoning district. (Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 052411-9, § 1, 5-24-11) 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 2015 ORDINANCE GRANTING A SPECIAL USE PERMIT FOR A PRIVATE STABLE ON APPROXIMATELY 2.012 ACRES LOCATED AT 7904 CARVIN STREET (TAX MAP NOS. 027.06-03-12.00) HOLLINS MAGISTERIAL DISTRICT, UPON THE PETITION OF CARL SLATE AND CAROL SLATE WHEREAS, Carl and Carol Slate have filed a petition for a special use permit for a private stable to be located at 7904 Carvin Street (Tax Map Nos. 027.06-03-12.00) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on June 2, 2015; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on May 26, 2015; the second reading and public hearing on this matter was held on June 23, 2015. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Carl and Carol Slate for a private stable on 2.012 acres located at 7904 Carvin Street in the Hollins Magisterial District is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact on the surrounding neighborhood or community, and said special use permit is hereby approved. Page 1 of 2 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The provisions of this special use permit are not severable. Invalidation of any word, phrase, clause, sentence or paragraph shall invalidate the remainder. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Page 2 of 2 ACTION NO. ITEM NO. 0-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 2015 AGENDA ITEM: Ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia SUBMITTED BY: Paul Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In June of 2014, the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter requires that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5%) percent inflation factor. The Board has adopted a budget which grants a two point five percent (2.5%) salary increase to County employees. In the past, the Board has increased its salary by the same percentage increase awarded to County employees. This ordinance increases the Board member's salaries by two point five percent (2.5%). SUMMARY OF INFORMATION: The first reading of this proposed ordinance was held on June 9, 2015; the second reading and public hearing will be held on June 23, 2014. The current salary for Board members is $17,425.20. This ordinance would increase the salary effective July 1, 2015, for Board members to $17,860.83 for an increase of $435.63 each. There is an additional annual compensation for the Chairman of the Board at $1,800, and for the Vice -Chairman at $1,200. FISCAL IMPACTS: A two point five percent (2.5%) increase would cost $2,178.15 ($435.63 each). Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 2015 ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $17,425.20 by Ordinance 062414-11 and further has established the additional annual compensation for the Chairman for the Board to be $1,800 and for the Vice -Chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five percent (5%); and WHEREAS, the first reading on this ordinance was held on June 9, 2015; the second reading and public hearing will be held on June 23, 2015. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Page 1 of 2 Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of two point five percent (2.5%) pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $17,860.83 for members of the Board. In addition, the Chairman of the Board will receive an additional annual sum of $1,800 and the Vice - Chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 2015. Page 2 of 2