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Home My WebLink About7/28/2015 - RegularRoanoke County Board of Supervisors July 28, 2015 NOTE: There will not be an evening session as there are no 7:00 p.m. public hearings scheduled. INVOCATION: Pastor Bob Barton Heritage Baptist Church PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: "Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board." Page 1 of 5 Roanoke County Board of Supervisors Agenda July 28, 2015 Good afternoon and welcome to our meeting for July 28, 2015. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County's website at www.RoanokeCountyVA.gov. Our meetings are closed -captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS 1. Briefing to the Board of Supervisors on illegal immigration in Roanoke County (Thomas C. Gates, County Administrator) E. NEW BUSINESS F. FIRST READING OF ORDINANCES 1. Ordinance amending Chapter 10. — Licenses of the Roanoke County Code by the addition of a new Section 10-59. - Pawnbrokers and will include a license tax as provided in Sec. 10-36 and an application fee of two hundred dollars ($200) (Paul M. Mahoney, County Attorney) Page 2 of 5 2. Ordinance declaring a parcel of real estate to be surplus and accepting an offer for the sale of same; namely 2.6 acres located off Oakland Boulevard, Tax Map # 038.07-02-56.0000, Hollins Magisterial District (Paul M. Mahoney, County Attorney) G. SECOND READING OF ORDINANCES 1. Ordinance appropriating funds in the amount of $384,000 to purchase voting machines and equipment (Judith Stokes, Registrar) H. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Bergmann Associates, D.P.C, Inc. to obtain a special use permit for a convenience store in the CVOD, Clearbrook Village Overlay District, on approximately 29.965 acres, located at the Clearbrook Walmart, 5350 Clearbrook Village Lane, Cave Spring Magisterial District - THIS PETITION HAS BEEN WITHDRAWN AT THE REQUEST OF THE PETITIONER APPOINTMENTS 1. Capital Improvement Program (CIP) Review Committee (appointed by District) 2. Clean Valley Counsel (At Large) 3. Parks, Recreation and Tourism Advisory Commission (appointed by District) J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes — June 23, 2015 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Bonnie B. Campbell, Treasurer Clerk III, upon her retirement after more than seventeen (17) years of service 3. Resolution requesting acceptance of Green Tree Lane into the Virginia Department of Transportation Secondary System Page 3 of 5 4. Request to authorize the County Administrator to execute an agreement for the Special Assistant for Legislative Relations K. CITIZENS' COMMENTS AND COMMUNICATIONS L. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Outstanding Debt 5. Treasurer's Statement of Accountability per Investment and Portfolio Policy as of June 30, 2015 6. Accounts Paid — June 30, 2015 M. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Al Bedrosian 2. Joseph B. "Butch" Church 3. Joseph P. McNamara 4. Charlotte A. Moore 5. P. Jason Peters N. WORK SESSIONS 1. Work session to discuss the South Peak Community Development Authority (CDA) with the Board of Supervisors (Paul M. Mahoney, County Attorney; Richard L. Caywood, Assistant County Administrator; Rebecca Owens, Director of Finance; William M. Holmes, Executive Vice President Development & Construction, Smith Packet Med-Com, LLC) 2. Work session to introduce the Crash Reporting Center concept to the Board of Supervisors (Howard B. Hall, Chief of Police) O. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711.A.3 To discuss or consider the acquisition of real property for economic development purposes where the discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the County Page 4 of 5 2. Section 2.2-3711.A.29.To discuss the terms or scope of public contracts involving the discussion of the terms or scope of such contracts, where discussion in open session would adversely affect the bargaining position or negotiating strategy of the County, namely, the performance agreements for the sale of old William Byrd High School and the Roland Cook Elementary School 3. Section 2.2-3711.A.1. To discuss and consider the employment, appointment and resignation of specific public officers, appointees, or employees; namely the County Attorney P. CERTIFICATION RESOLUTION Q. ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO. D-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: July 28, 2015 Briefing to the Board of Supervisors on illegal immigration in Roanoke County Thomas C. Gates County Administrator Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside at the request of Supervisor Bedrosian to discuss the impacts of illegal immigration on Roanoke County services. Page 1 of 1 ACTION NO. ITEM NO. F-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 28, 2015 AGENDA ITEM: Ordinance amending Chapter 10. — Licenses of the Roanoke County Code by the addition of a new Section 10-59. - Pawnbrokers and will include a license tax as provided in Sec. 10-36 and an application fee of two hundred dollars ($200) SUBMITTED BY: APPROVED BY: Paul M. Mahoney County Attorney Thomas G. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: A local business recently contacted the Police Department requesting a license to engage in the pawnbroker business. Sec. 54.1-4001 of the Code of Virginia states that "no person shall engage in the business of a pawnbroker without having a valid license issued by the county, city or town in which the pawnbroker conducts such business." Roanoke County does not have such a license provision in its County Code. This ordinance incorporates the provisions found in Chapter 40 of Title 54.1 of the Code of Virginia to provide for such a local license. To secure such a license the applicant shall furnish his or her date of birth, a sworn statement or affirmation disclosing any criminal convictions or any pending charges, and any other information required by the County. A local ordinance may also "reasonably limit" the number of pawn shops that may be operated at any one time within the County. The proposed ordinance does not include any such limitation. The County may also require a review of whether or not the applicant has been convicted of a felony or a crime involving moral turpitude in the last ten (10) years. The State enabling legislation provides that the "circuit court of any county or city may authorize any county, city or town to issue to any individual, who has not been convicted of a felony or a crime involving moral turpitude in the last ten years, a license to engage in the business of a pawnbroker in that county, city or town." Therefore this ordinance and Page 1 of 2 license issuance procedures must be authorized and coordinated with the judges of the circuit court. The proposed ordinance follows many of the procedures currently applicable to individuals seeking a permit to deal in precious metals. Currently Roanoke County Zoning Ordinance allows "Pawn Shops" as a commercial use permitted by right in a C-2 zoning district (see Sec. 30-54-2). It is the only zoning district that allows such a use by right. It is staff's recommendation that zoning regulations for pawn shops be reviewed by the Planning Commission. FISCAL IMPACT: Unknown at this time. The application fee will cover the costs of the Police Department in conducting the required background investigations of any applicant. The business license fee is the amount applicable to other similarly situated businesses. ALTERNATIVES: Approve this ordinance at first reading and schedule a public hearing and second reading for August 11, 2015. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of this ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 28, 2015 ORDINANCE AMENDING CHAPTER 10. — LICENSES OF THE ROANOKE COUNTY CODE BY THE ADDITION OF A NEW SECTION 10-59. - PAWNBROKERS AND WILL INCLUDE A LICENSE TAX AS PROVIDED IN SEC. 10-36 AND AN APPLICATION FEE OF TWO HUNDRED DOLLARS ($200) WHEREAS, the Board of Supervisors finds that it is necessary to amend the County Code to license pawnbrokers in Roanoke County; and WHEREAS, the Board of Supervisors hereby finds that law enforcement review of license applications for pawnbrokers will better address concerns of criminal activity and the fencing of stolen goods; and WHEREAS, licensing enforcement efforts are a valid public purpose to protect the public health, safety and welfare of the citizens of Roanoke County; and WHEREAS, this ordinance is authorized by Chapter 40 of Title 54.1 of the Code of Virginia, as amended; and WHEREAS, the first reading of this ordinance was held on July 28, 2015, and the second reading and public hearing were held on August 11, 2015. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, as follows: 1. That the following sections of the Roanoke County Code be amended by the addition of Section 10-59. - Pawnbrokers to read and provide as follows: Chapter 10 — Licenses Article III. Special License Provisions Sec. 10-59. — Pawnbrokers. Page 1 of 5 (a) The license tax rate for every person engaged in business as a pawnbroker shall be 0.36 percent of the gross receipts in such business during the preceding calendar year as provided in Sec. 10-36. (b) For the purpose of this section, a pawnbroker is any person meeting the definition provided at Section 54.1-4000 of the Code of Virginia, as amended. (c) No license to engage in business as a pawnbroker in the County required by Section 54.1-4001 of the Code of Virginia, as amended shall be issued under this chapter by the Commissioner of the Revenue unless the applicant therefor shall produce a permit from the Chief of Police. (d) No person shall engage in the activities of a pawnbroker in the County as defined by Section 54.1-4000 of the Code of Virginia, unless he or she has a current license to do so issued by the County pursuant to this section. No purchase or sale permitted by this chapter shall be lawful unless and until such license is prominently posted at the pawnbroker's place of business. (e) Any person desiring a license required by this section shall file with the Chief of Police an application form, which shall include the pawnbroker's full name and any aliases and his or her address, date of birth, age, social security number, sex, and fingerprints; the name, address and telephone number of the applicant's employer, if any; and the location of the applicant's place of business. Such application shall be accompanied by an application fee of two hundred dollars ($200), payable to "Treasurer, Roanoke County." (f) Upon the filing of a proper application for a license under this section and compliance with the provisions of Section 54.1-4001 of the Code of Virginia, the Page 2 of 5 applicant shall be issued a permit by the Chief of Police, provided the applicant has not been convicted of a felony or crime of moral turpitude within ten (10) years prior to the date of application. The permit shall be denied if the applicant has been denied a permit or has had a permit revoked under this chapter or any ordinance of this county or another jurisdiction similar in substance to the provisions of this chapter. Any false or misleading information provided on the application form may be grounds for denial of a permit. (g) No permit or license issued under this section shall be transferable. (h) A permit or license issued under this section shall be valid for one (1) year from the date issued, unless sooner revoked, and may be renewed in the same manner as such permit was initially obtained, with an annual permit fee of two hundred dollars ($200). (i) Upon the first conviction, by any court, of a pawnbroker for violation of any provision of this code, the chief of police may revoke his or her permit to engage in business as a pawnbroker under this section for a period of one full year from the date the conviction becomes final. Such revocation by the chief of police shall be mandatory upon a second conviction. No license to engage in business as a pawnbroker in the county shall be issued until the applicant therefor has obtained a permit from the Chief of Police. If the Chief of Police refuses to issue such permit, he shall notify the applicant, in writing, of his reasons therefor and the applicant may appeal such refusal to the Circuit Court within thirty (30) days from the date of such notice. (j) Upon conviction of the holder of a license to engage in business as a pawnbroker in the county for the violation of any state law or provision of this Code or Page 3 of 5 other ordinance of the county concerning pawnbrokers, such license shall be deemed forfeited without further adjudication. (k) Daily reports. (i) Every pawnbroker shall prepare a daily report of all goods, articles, or things pawned or pledged with him or her or sold to him or her that day and shall file such report by noon of the following day with the Chief of Police. The report shall include the pledgor's or seller's name, residence and driver's license number or other form of identification; a photograph or digital image of the form of identification used by the pledgor or seller; and a description of the goods, articles or other things pledged or sold and, unless maintained in electronic format, shall be in writing and clearly legible to any person inspecting it. A pawnbroker may compile and maintain the daily report in an electronic format and, if so maintained, shall file the required daily reports electronically with the Chief of Police through use of a disk, electronic transmission or any other electronic means of reporting approved by the chief of police (ii) The pawnbroker shall comply with the regulations adopted by the Department of State Police for the uniform reporting of information required by this section. (iii) Any person, firm, or corporation violating any of the provisions of this section is guilty of a Class 4 misdemeanour. Page 4 of 5 2. The sections, paragraphs, sentences, clauses and phrases of this section are severable, and if any phrase, clause, sentence, paragraph or section of this chapter shall be declared unconstitutional or invalid by the valid judgment or decree of a court of competent jurisdiction, the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance shall remain valid. 3. That this ordinance shall be in full force and effect from and after its adoption. Page 5 of 5 ACTION NO. ITEM NO. F-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 28, 2015 AGENDA ITEM Ordinance declaring a parcel of real estate to be surplus and accepting an offer for the sale of same; namely 2.6 acres located off Oakland Boulevard, Tax Map # 038.07-02-56.0000, Hollins Magisterial District SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County received an offer to purchase a parcel of real estate identified as "2.6 acres located off Oakland Boulevard" - Tax Map Parcel No. 038.07-02-56.0000. The offer is in the amount of $11,000. Advertisement for bids for the sale of this surplus property and a notice of the public hearing were published in The Roanoke Times on November 25 and December 2, 2014. Notices were mailed to the adjoining property owners and a sign has been posted on the property. No additional offers were received. This is the first reading of an ordinance to sell this surplus property in response to the receipt of an offer for same. Mr. Lewis' adjoining 2.86 acre parcel is assessed at $11,200, primarily due to lack of access. The Board may recall that it adopted Ordinance No. 111814-6 granting a right-of- way easement across the County property to Mr. Lewis. The rear of the County parcel slopes to approximately .75 acre in the floodway. A drainage ditch bisects the property. Other slope and topographical issues would require extensive grading to make the County's parcel usable. FISCAL IMPACT: The proceeds from the sale of this real estate will be deposited into the capital facility accounts and expended solely for the purpose of acquisition, construction, maintenance or Page 1 of 2 replacement of other capital facilities (Section 16.01, Roanoke County Charter). STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the attached ordinance at second reading. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 28, 2015 ORDINANCE DECLARING A PARCEL OF REAL ESTATE TO BE SURPLUS AND ACCEPTING AN OFFER FOR THE SALE OF SAME; NAMELY 2.6 ACRE PARCEL LOCATED OFF OAKLAND BOULEVARD, TAX MAP NO. 038.07-02-56.0000, HOLLINS MAGISTERIAL DISTRICT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale, is hereby declared to be surplus; and 2. That an advertisement for bids for the sale of this surplus real estate and notice of public hearing was advertised in the Roanoke Times & World News on November 25 and December 2, 2014; and 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on November 18, 2014, and the second reading and public hearing was held on December 9, 2014, concerning the disposition of the following parcel of real estate identified as follows: 2.6 acre parcel located off Oakland Boulevard Tax Map No. 038.07-02-56.0000 4. That an offer for said property having been received, the offer of James Lewis in the amount of Eleven Thousand Dollars ($11,000) be, and hereby is accepted. 5. That the purchase price for the property will be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate will be paid into capital facility accounts and expended solely for the purpose of acquisition, construction, maintenance or replacement of other capital facilities (Section 16.01, Roanoke County Charter). 6. That the County Administrator or any Assistant County Administrator is Page 1 of 2 hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which will be on form approved by the County Attorney. 7. That this ordinance will be effective on and from the date of its adoption. Page 2 of 2 c Lq 0 " s 3 75 J cn s � O a E c a i o 0 0✓� m—� �— 5 n 5 n n w s ems Lq �m 0 o a m c i o E mE e=i 9ma�SE�ea>.$ �eac 5 e momm � O E c a i o 0 0✓� m—� �— 5 n 5 n n m 17A 1336.01E ;036,85'7 TAN. =32. HAD.= 30.00OU 18A 1 =75.585 ;236.17$ ARC =49.65 19 i 214.5 54 1441.985 CH.= N, -+a M' '41., 20 1316.887 19-91.0x_5 44.18 1'.t.6A 132- CII RV I-, l 1 a {;Z A=RS ° 2-0' P.T.eA I436.1i�. 1223. TAN.= 2Z. I^5 RAD. = 30.00 1092.5^ ARC= t4.ob S�L.YSg illi.iis� '?-0.66 OF SrCT.I 3 1 ORIC,I,v �:- �.,CRvI',kRTE� AS�J.'ILv. 17, 1,JC1C .. ACF1FSi • yET i + — - ,A P.I."G�'� �— -� •'�.� aJ _5~� -"� � -1 i� �+�� i ;.•�D•= i :0,00 �a k '?.6.:'. 5• _,0:, �, ,� }' 3.01 Am- s opCK W;I;Iw SECrIoN m 3 LOT .v ---- P E T 7Y ACRES r > }`�/--'"•'EL. k ELEC. iE.AS�-MEI4T III SALEM 3 l( :��1,-� 1•t.Ir._31'-3G"Uv' t3�'i lam;,! 52'`N'. _.3}c. ?G. �i ��,:' -%�•; J 'X _^, 21 rS'_� �j' •,(rir7 =20.23 I I ' 30'x; " •� � ADso;Nlr�G :, i p 07EaTY OF :1C;ID LE1N1S 0 t- CLOCK 8 LnT �I Tr;AP C c-,s�ti•,EUT J`�.lIO-?G.45I �,.,i�,i SEC T. N° 2 ACRES ;1 v ��''�j SUN VALLEY -- ao I r�Etli ai�i1 1G PRCPE;T'i Cr I ,, Q ,I"� REC-D" SALEM ..-(. t1 u MlLi-E-A VE.?ETTY Ec Hc_t.l R. i' `_TT'_ _ r 0 Ta cs D1.421 1 O ' ( P011;T - PC1NT B1=AR11,;C-1 D ►STar� ♦ T y 70 60 0. ' 0''� � �,tt� •� ?.I -A- F,1�D" 'NIG°r4'SC"Yv 50.20 'S'F�Re `♦ � 1 o r � � N X0;2 r' EsF-wATIONS AND RESTRICTIONS THE FOLLOWING RESERVATIONS AND RESTRICTIONS ARE TO RUN WITH THE- TITLE TO T}(E LOTS SHOWN ;i ER TWENTY YEARS FRB -I THE DATE OF RECORDATION OF THIS MAP. I, THE LOTS SHALL BE USED FOR RESIDENTIAL PURPOSES ONLY. 2.THE LOTS MAY NOT BE RESUBDIVIDED TD CREATE ADDITIONAL BUILDNG LOTS; 111IDIVIDUAL LINES MA` ,AVERAGE LOT WIDTH OF '15 FT. IS MAINTAINED. B. NO DWELLING SHALL. BE ERE^TED OR PLACED ON ANY LOT OR PORT1014 OF LOTS WITH 1 T S MAIN BODY CL, OR STREETS THAN THE MINIMUM BUILDING LINE CB.L.) SHOWN HEREON. 4 NO DWELLING SHALL BE ERECTED WHOSE AREA BY OUTSIDE MEASURE. i5 LESS THAI, 1100 SW, FT. EXCEP ING HAS ATTACHED CARFORT, PORi.H, OR GARAGE WITH 2DO OR MORE SQ. FY AREA � THE ENCLOSED HEP.TED FLOOF; MEASURE MAY WbT BE LESS THAN 1000 SQ.1✓T_. tz kin 1zY01)r-rHnP nL a -i'1 mDnvnvv cunt we n •r.. �,. .... '+...�.-�-•� -.^ •_. - -- - ACTION NO. ITEM NO. G-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 28, 2015 AGENDA ITEM: Ordinance appropriating funds in the amount of $384,000 to purchase voting machines and equipment SUBMITTED BY: Judith Stokes Registrar APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On April 14, 2015, the State Board of Elections (SBE) officially decertified the AVS WINVote voting equipment that is currently utilized by Roanoke County. Decertification means, effective immediately, the WINVote system can no longer be used in elections in the Commonwealth of Virginia. The touchscreen voting units that Roanoke County and twenty-nine (29) other localities currently utilize came under scrutiny after the 2014 elections. Governor McAuliffe called for an investigation into voting machine irregularities and the SBE made the unanimous decision to undertake a review of all voting equipment utilized throughout Virginia. Serious security concerns were identified in the current system used by Roanoke County and other jurisdictions and the State determined that the WINVote system be decertified for use. Roanoke County must now acquire voting equipment that is capable of scanning paper ballots, thus leaving a physical paper trail for purposes of accountability. The County will acquire OpenElect Voting Optical Scan (OVO) equipment. If purchase of this equipment is approved, the voting machine units are anticipated to arrive in August and training is to be conducted throughout October. Page 1 of 2 FISCAL IMPACT: The acquisition of these machines includes one-time and recurring cost considerations. The initial investment requires a capital outlay in the amount of $370,000. The itemized components of this cost are as follows: 33 - OVO Digital Scanners $188,430 3 — OVO Digital Scanners (backups/spares) 16,230 35 — OVI-VC 15 -inch screen units 118,650 185 — Voting Booths 33,115 Installation and Training 4,735 Shipping and Handling (estimated) 8,840 Total One Time Capital Cost $370,000 In addition to one-time capital costs, there are also costs associated with ballot printing and machine coding, totaling $14,000. The total investment for the purchase of the voting machines is $384,000 and funding is available in the County's Minor Capital Fund. It should be noted there will be recurring costs of $15,525 for printing, coding, and warranty that will need to be included in the fiscal year 2016-2017 budget. The State is not providing any funding for the purchase of this new equipment. The first reading of this ordinance was held on July 14, 2015. STAFF RECOMMENDATION: Staff recommends approval of the ordinance to appropriate $384,000 to the Department of Elections for the purchase of voting equipment and associated equipment costs for fiscal year 2015-2016. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 28, 2015 ORDINANCE APPROPRIATING FUNDS IN THE AMOUNT OF $384,000 TO PURCHASE VOTING MACHINES AND EQUIPMENT WHEREAS, On April 14, 2015, the State Board of Elections decertified the AVS WINVote equipment previously used by Roanoke County; and WHEREAS, Roanoke County must acquire voting machines and equipment that are capable of scanning paper ballots; and WHEREAS, the equipment selected by the Roanoke County Board of Elections is known as OpenElect Voting Optical Scan; and WHEREAS, new voting machines that comply with State Board of Elections standards must be acquired before November 2015 elections; and WHEREAS, the acquisition of these machines includes one-time and recurring costs totalling $384,000; and WHEREAS, the State is not providing any funding for the purchase of this new equipment; and WHEREAS, funding is available in the County Minor Capital Fund for this purchase; and WHEREAS, first reading of this ordinance was held on July 14, 2015, and the second reading was held on July 28, 2015. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. Page 1 of 2 1. That the sum of $384,000 is hereby appropriated from the Minor County Capital Fund to the Department of Elections for the purchase of voting machines and equipment. 2. That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 i a gm -AK, * VIRGINIA &I DEPARTMENT of ELECTIONS News Release For More Information: For Immediate Release: Commissioner Edgardo Cort6s 804.864.8903 April 14, 2015 Edgardo.Cortes(&elections.virginia.gov STATE BOARD OF ELECTIONS DECERTIFIES WINVOTE VOTING EQUIPMENT Richmond — The State Board of Elections (SBE) decertified the AVS WINVote equipment at its public meeting today. The WINVote system is currently used in 30 localities, totaling more than 560 precincts around the state. This decision was reached after careful review of the serious security concerns identified in this system, feedback from election officials across the Commonwealth, and public comments from Virginians, technology experts, and other stakeholders. Decertification means the WINVote system can no longer be used in elections in Virginia, effective immediately. In response to the widely reported issues experienced by Virginians on Election Day in 2014, Governor McAuliffe called for an investigation into voting machine irregularities. SBE unanimously approved a proposal from the Commissioner of Elections to conduct the first comprehensive review undertaken of voting equipment used across the Commonwealth. Today's meeting was held shortly after serious security concerns associated with WINVote machines were uncovered by the Department during the ongoing review of voting equipment. The report and associated documents are available here: http://elections.vir ig nia.gov/webdocs/VotingEquipReport/ After weighing the dire potential consequences of the continued use of WINVotes against the fiscal and election administration burdens faced by many localities across the state, the Board concluded that protecting every eligible voter's right to have their voted counted outweighed these other concerns. "The Board and the Department took immediate action to address the serious security concerns identified with this equipment and to protect Virginia's electoral system from potential significant problems in the future," said Department of Elections Commissioner Edgardo Cortes. "Today's decision to decertify WINVote voting equipment showed a bipartisan commitment to ensuring the integrity of elections in the Commonwealth." The ability to meaningfully participate in our democracy is one of the most important rights that we have as citizens, and the Department and the State Board of Elections are dedicated to maintaining voters' confidence in the democratic process. The State Board of Elections is charged with supervising and coordinating the work of local electoral boards and registrars, through the Department of Elections, in order to obtain uniformity in practices used across the Commonwealth and legality and purity in all elections, pursuant to the Code of Virginia § 24.2-103. 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Transparent System that Supports Accountability Reviewed by an EAC -accredited Voting System Testing Laboratory (VSTL) Lab reports are made public as part of our transparent process Software code is disclosed as part of a procurement process with a jurisdiction eatures and Benefits )ntained ballot counter includes a full color touch screen display, ballot :r, and precinct report printer es the voter easy to follow onscreen instructions for all valid operations ballots quickly Is and deposits ballots into a locked ballot box reports and receipts ar design and compact size provides easy transport and set-up Flexibility in Program Design and Support Services Resources, best practices and leading-edge technology provides our clients with the skills and tools needed to revolutionize local elections. Unisyn Voting Solutions"is a different kind of company! Embracing the standards set forth by the voting community, we are the first Company to offer a digital optical scanning system certified to the 2005 Voluntary Voting System Guidelines set forth by the U.S. Election Assistance Commission (EAC). Our products provide a wide array of choices in selecting a voting system. Contact our Election Specialists today to learn more! Unisyn Voting Solutions': 2310 Cousteau Court, Vista CA 92081 T) 1-760-734-3233 F) 1-760-598-0219 E) marketing@unisynvoting.com Vv) www.unisynvoting.com @2010 Unj�,--� a' 8119 OperEiea •,s .+ ACTION NO. ITEM NO. 1.1-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: July 28, 2015 Appointments to Committees, Commissions and Boards Deborah C. Jacks Deputy Clerk to the Board Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (appointed by District): The following one-year term expired on August 31, 2012: a) Becky Walter, representing the Hollins Magisterial District; Ms. Walter has served three consecutive terms and therefore cannot be reappointed. The following one-year term expired on August 31, 2014: a) Jason B. Moretz, representing the Windsor Hills Magisterial District; Mr. Moretz is eligible for reappointment 2. Clean Valley Counsel (At Large) Adam Cohen has resigned his appointment to the Clean Valley Counsel. His three- year term expired June 30, 2015. Page 1 of 2 3. Parks, Recreation and Tourism Advisory Commission (appointed by District) The following three-year terms will expire on June 30, 2015: a) Atul Patel, representing the Windsor Hills Magisterial District has resigned his appointment effective August 27, 2014. b) Max Beyer, representing the Hollins Magisterial District; Mr. Beyer is eligible for reappointment. Page 2 of 2 J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 28, 2015 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows.. That the certain section of the agenda of the Board of Supervisors for July 28, 2015, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4 inclusive, as follows.. 1. Approval of minutes — June 23, 2015 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Bonnie B. Campbell, Treasurer Clerk III, upon her retirement after more than seventeen (17) years of service 3. Resolution requesting acceptance of Green Tree Lane into the Virginia Department of Transportation Secondary System 4. Request to authorize the County Administrator to execute an agreement for the Special Assistant for Legislative Relations Page 1 of 1 ACTION NO. ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 28, 2015 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Bonnie B. Campbell, Treasurer Clerk III, upon her retirement after more than seventeen (17) years of service SUBMITTED BY: Deborah C. Jacks Deputy Clerk to the Board APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Ms. Bonnie Campbell, Treasurer Clerk III, retired on July 1, 2015, after seventeen years and eight (8) months of service with the Treasurer's office of Roanoke County. Ms. Campbell is unable to attend the meeting and her resolution and quilt will be mailed to her home. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 28, 2015 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO BONNIE B. CAMPBELL, TREASURER CLERK III, UPON HER RETIREMENT AFTER MORE THAN SEVENTEEN (17) YEARS OF SERVICE WHEREAS, Bonnie B. Campbell was employed by Roanoke County on October 27, 1997, and has worked in the Treasurer's Office as a Treasurer Clerk I from October 1997 through June 2002 ,Treasurer Clerk II from June 2002 through August 2010 and Treasurer Clerk III from August 2010 until her retirement; and WHEREAS, Mrs. Campbell retired on July 1, 2015, after seventeen (17) years and eight (8) months of devoted, faithful and expert service to Roanoke County; and WHEREAS, Mrs. Campbell, throughout her employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, throughout Mrs. Campbell's careerwith Roanoke County, she chose to advance her education and professionalism by participating in the Master Governmental Deputy Treasurer program with the Treasurers Association of Virginia as adopted by the Virginia General Assembly in 2004; and WHEREAS, Mrs. Campbell achieved and was awarded her Master's Governmental Deputy Treasurer designation on November 15, 2013, by the Treasurers Association of Virginia and the Weldon Cooper Center at the University of Virginia; and WHEREAS, Mrs. Campbell was an integral and reliable employee for the County of Roanoke demonstrating the personal empathy and caring for all of our citizens and employees. Page 1 of 2 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to BONNIE B. CAMPBELL for more than seventeen (17) years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 28, 2015 AGENDA ITEM: Resolution accepting Green Tree Lane into the Virginia Department of Transportation Secondary System SUBMITTED BY: Tarek Moneir Deputy Director of Development Services APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Compton Development LLC, the developer of Green Tree Subdivision in the Catawba Magisterial District, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation (VDOT) requesting the acceptance of 0.18 mile of Green Tree Lane from the intersection with North Lakes Drive (VA SEC Route # 1524) into the secondary road system. The staff has inspected this road section along with representatives of VDOT and find the road acceptable. FISCAL IMPACT: The developer provides the Surety fee of $4,000 and Maintenance fee of $300 in addition to $700 administrative costs as required by VDOT. No additional cost to Roanoke County is required. STAFF RECOMMENDATION: The staff recommends that the Board approve a resolution to VDOT requesting they accept the extension of Green Tree Lane into the Secondary Road System. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 28, 2015 RESOLUTION REQUESTING ACCEPTANCE OF GREEN TREE LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached VDOT Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition. NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form AM -4.3 to the secondary system of state highways, pursuant to §33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Page 1 of 1 THIS PLAT DOES NOT REPRESENT A FIELD SURVEY AND ONLY MAY BE USED FOR THE PURPOSE OF ROAD ACCEPTANCE BY VDOT AND VACATING ANY RIGHT-OF-WAY NOT NECESSARY FOR PUBLIC USE. A RECORDED SUBDIVISION PLAT WAS USED TO DETERMINE EXISTING RIGHT-OF-WAY AND LENGTH OF ROAD TO BE ADDED TO STATE SECONDARY ROAD SYSTEM FOR MAINTENANCE. LOT 3 GREEN TREE SUBDIVISION 196•00-<Z::::�, y IN53Rli. 0 201314485 N6ySo'o� LOT 2 1�00,N2S�s;�O w LOT 1 LEGEND PORTION OF GREEN TREE LAN TO BE ACCEPTED INTO VDOT : 450 L.F. (0.0852 Miles) f5338 _ #5326 41690 i LOT 1 C 115320 �a 5 LOT 2 h #5314 O `SSD5 v LOT 3 1 �v ------I 137. Q OLD 14: V. W.A. ry p TANK LOT f IN 'R o LOT �4 R 207503'40 , LOT 5A f a� 21 Ci by u; 0 5y 0 CIO 180 LOT B 3 � Y U N8f S57s" h W 95' r= LOT 7 (5325 LOT 8 O4• E:>.ws W; 809' IO '7S,s8, j234 - ry 3 CURVE TABLE LOT 10 ENGTH DELTA TANGENT CH BEARING CH DIST '4B0z• F 77.92' 10'08'47' 39.06' N80.36'47'W 77.82' o 0 P.B. 8 PG. 15 38.90' 89'08'36' 24.63' N59'53'12'E 35.09' 23.57' 27'00'22' 12.01' S31'10'17'E 23.35' 75.58' 86'36'36' 47.13' S25'20'07'W 68.59' C5 43.93' 43,93' 14.22'53' 22.08' N06'13'28'E 43.81' C6 18.84' 18.84' 43'11'13' 9.89' N22'35'14'W 18.40' C7 B,40' 8.40' 19415'29' 4.24' N53.42'52'W 8.36' C8 79.01' 79.01' 82'18'39' 48.07' S22'16'49'E 72.39' C9 CAT 41.47' 43'11'58' 21.78' S40.29'07'W 40.49' C10 43.54' 43.54' 45'21'21' 22.98' S84'45'42'W 42.41' C11 37.74' 37.74' 39.19'07' 19.65' N52'54'09'W 37.01' C12 39.67' 39.67' 41'19'24' 20.74' N12.35'21'W 38.81' C13 28.78' 28:78' 29.58'49' 14.73' N23'04'56'E 28.45' C14 19.08' 19.08' 43.43'39' 10.03' SI6.11'10'W 18.62' C15 12.55' 12.55' 3411'46' 6.28' S04405'08'E 12.55' C16 63.49' 63.49' 16'10'06' 31,96' N05'35'11'E 63.28' C17 74.80' 74,80' 85'42148' 46.39' 1405'13'12'E 68.02' C18 23.54' 23.54' 26.58'42' 11.99' N61'48'50'E 23.33' C19 34.23' 34.23' 78'27'17' 20.41' S23'54'49'E 31.62' 220 78.28' 78,28' 10'11'37' 39.24' N58'03'56'W 78.18' LEGEND PORTION OF GREEN TREE LAN TO BE ACCEPTED INTO VDOT : 450 L.F. (0.0852 Miles) f5338 _ #5326 41690 i LOT 1 C 115320 �a 5 LOT 2 h #5314 O `SSD5 v LOT 3 1 �v ------I 137. Q OLD 14: V. W.A. ry p TANK LOT f IN 'R o LOT �4 R 207503'40 , LOT 5A f a� 21 Ci by u; 0 5y 0 CIO 180 LOT B 3 � Y U N8f S57s" h W 95' r= LOT 7 (5325 LOT 8 O4• E:>.ws W; 809' IO '7S,s8, j234 - ry 3 LOT 10 1 N74 Ai • °�.' o '4B0z• 5313 LOT 9 1o.35' f SECTION 9 N NORTH LAKES o 0 P.B. 8 PG. 15 'o a LOT 8 77.13" ryy0 a LOT 7 EXHIBIT "A" PLAT SHOWING RIGHT OF WAY BEING CONVEYED TO THE VIRGINIA DEPARTMENT OF TRANSPORTATION a FOR ACCEPTANCE INTO THE STATE SECONDARY ROAD SYSTEM 0 BY BOARD OF SUPERVISORS TAX MAP NO. 37.09 ROANOKE COUNTY, VIRGINIA SCALE: 1 100' PREPARED BY.' ROANOKE COUNTY 5.1.2015 DEPARTMENT OF COMMUNITY DEVELOPMENT DATE: T:\Transportation\Road Acceptance\Green Tree Lane\Greerl Tres Lane Exhibit.dwg COMMONWEALTH of VIRCjINIA DEPARTMENT OF TRANSPORTATION PO BOX 3071 CHARLES A. KILPATRICK, P.E. SALEM, VA 24153-0560 COMMISSIONER June 4, 2015 Barry Compton Compton Development Company, LLC 7929 Sequoia Drive Roanoke, VA 24019 Subject: Surety and Fees Needed for Street Additions in Green Tree Subdivision County of Roanoke Please be advised that the streets shown on the attached 'Inventory of Streets Proposed for VDOT Acceptance' are satisfactory and eligible to be accepted as part of the secondary system of state highways. After receiving your surety, applicable fees, and any outstanding items listed on the attached 'Check List of Items Required to Complete VDOT Acceptance of Streets,' we will notify the local authorities of those facts and confirm the agenda item for the acceptance of these streets by the governing body at their meeting, scheduled for July 14, 2015. Their resolution initiates the final steps required for VDOT to accept these streets and begin maintenance. Based on the date of the local governing body's meeting indicated above, the Department has determined a surety expiration date and the amounts required for surety, maintenance payment, and administrative cost recovery fee as shown at the top of the attached 'Surety Addendum - Inventory of Streets Proposed for VDOT Acceptance.' If surety is required, your surety provider may, at their option, list these streets within the body of the document or incorporate the attached list of streets in their document by reference. For your convenience, pre -approved surety forms are attached. Please note that if all necessary documents and monies are not received by the end of business June 23, 2015, the necessary resolution by the governing body may be deferred, a new final inspection may be required, and the amount of the fees may be adjusted. We encourage you to avoid such delays and any potential increase in costs associated with the acceptance of these streets by delivering all outstanding items and fees to this office as soon as possible. Brian K. Blevins, P.E. Salem Area Land Use Engineer Salem District Transportation and Land Use cc: Bob Atkinson, P.E. — Roanoke County Attachments Check List of Items Required to Complete VDOT Acceptance of Streets In order for VDOT to notify the County that the streets in the subject subdivision are ready to be accepted by the Department for maintenance, please be advised that the developer is responsible for providing the following documents, or assuring they have been provided, to VDOT before the date of the Board of Supervisors meeting. ❑ Bond, Irrevocable Letter of Credit, Escrow Agreement or Cash Bond as indicated in the attached Inventory of Streets Proposed for VDOT Acceptance, provided to the residency office and NOT to Richmond. ❑ Maintenance Fee as indicated in the attached Inventory of Streets Proposed for VDOT Acceptance ❑ Administrative Cost Recovery fee as indicated in the attached Inventory of Streets Proposed for VDOT Acceptance ❑ An executed copy of any prescribed County -State Agreement for all County controlled grade separation structures (24 VAC 30-91-110.J) Crossings of dams (24 VAC 30-91-110.K.1) PE certification regarding hydraulic design and construction of dams (24 VAC 30-91-110.K.2) Stormwater management impoundments receiving run-off from a roadway (24 VAC 30-91-1101) Railroad crossings (24 VAC 30-91-110.M.4.b) ❑ Permits for any non-compliant sidewalk, bicycle, and/or shared use path facility impacting the dedicated right- of-way (24 VAC 30-91-110.1.2) ❑ Quitclaims of all prior easements that conflict with the dedicated right-of-way. ❑ "Remain in Place" permits from all utility companies and for all facilities impacting dedicated rights-of-way. ❑ Two (2) normal size copies of the recorded subdivision plat for all sections. ❑ Two (2) copies of the recorded plat reduced to 11 inches X 17 inches. ❑ One (1) fully annotated and clearly readable sketch of the subdivision layout, providing a realistic representation of the street network, with north arrow, on paper not less than 8.5 inches by 11 inches and not greater than 11 inches by 17 inches. (See example provided) ❑ One (1) copy of the approved road plans and one copy of the road plans in electronic format (or 2 paper copies). ❑ One (1) set of detailed design and one (1) set of as -built plans for all bridges and culverts providing a contiguous opening of more than 36 square feet. Note: Some counties have adopted a county wide comprehensive storm water management agreement with VDOT that may relieve the requirement of providing such an agreement. Contact the residency's land development or permit section to determine if a such an agreement is required for your subdivision. 6/4/2015 Page 1 of 1 Mr. Developer: Typically, VDOT sees one of the four forms of Surety listed below. Enclosed you will find a partially completed Letter of Credit, Escrow Agreement, and Performance Bond that your financial institution may find helpful. The terms of these documents have been reviewed by the Office of the Attorney General and approved for use as a guidance document. If none of these customary forms of surety covering new subdivision streets is acceptable to you, VDOT will consider your proposal of an alternative form of surety. Non-interest bearing cash bond paid to the Commonwealth of Virginia, Virginia Department of Transportation Letter of Credit (usually issued by a commercial lending institution) Escrow Agreement (Note: VDOT does not act as a "Trustee.") Performance Bond (usually issued by a commercial bonding or insurance company) SURETY ADDENDUM Instructions Page Provide this page, the Surety Addendum and Sample Surety Documents to Developer Printed by VDOT on: June 04, 2015 Mr. Developer: Provide this document along with the Surety Addendum and the sample surety documents provided by VDOT to the institution that you expect to issue your Surety. Please be advised that the Surety Addendum must be incorporated within the Surety by reference or otherwise the Surety must identify the County, the subdivision and list the streets covered within the Surety document. To be acceptable, the Surety must be capable of being drawn at a counter within the Commonwealth of Virginia or, if the streets covered are in a county contiguous with a bordering state, at a counter in either the Commonwealth of Virginia or the bordering state. Please note that you are responsible for paying by Cashier's Check the amounts indicated on the Surety Addendum as Maintenance Fee and the Administrative Cost Recovery Fee. These amounts may be combined in one check. Surety Issuer• The Surety Addendum may be incorporated by reference within the body of your Surety document by citing the name of the Subdivision, the name of the locality, and resolution date. Otherwise, in addition to that information, a listing of streets, termini and lengths must be included within the body of your Surety document. Surety must be delivered to the following address: 714 S. Broad St., Salem, VA 24153 AMD Rev. 12-01-2007 SURETY ADDENDUM Surety and Fees Data for the Street Inventory Listed Below Surety Expiration Amount of Surety Maintenance Fee Admin Cost Recovery Fee Total Lane Miles for Fees 0.18 1/10 mile Factor The dollar amounts shown in the table titled "Fees and Surety for the Street Additions Listed Below" were calculated in accordance with §24 VAC 30-91-140 of VDOT's Subdivision Street Requirements (SSRs). The amounts are based on the following described inspection approach and the listed inventory of streets proposed for acceptance in the captioned subdivision. The fee amounts reported here govern over those in Appendix 1 of the Subdivision Street Requirements, which is illustrative and presumes standard VDOT inspection. The Surety Expiration date, if shown, is (a) the earliest surety expiration date acceptable to VDOT, (b) based on the date of the Local Government's resolution requesting VDOT to accept the streets, and (c) may include a processing period for VDOT's final acceptance. Surety and the Administrative Cost Recovery Fee is based on the following: Standard VDOT inspection procedures were used. Costs associated with intermittent VDOT inspections are recovered under the standard fee structure for the Administrative Cost Recovery Fee. Inventory of Streets Proposed for VDOT Acceptance Project or Subdivision Green Tree Subdivision Locality and Anticipated County of Roanoke Resolution Date July 14, 2015 Route Street Name Termini Description and Length Lanes: Median Fee Lane Number Type: Lanes Miles 1734 Green Tree Lane From: Int. 1524 To: End Cul-de-sac, Length (mi): 0.09 Certification of Institution Issuing Surety This 'Surety Addendum' is hereby incorporated as part of our Surety Instrument , Issued Name of Institution issuing surety AMD Rev. 12-01-2007 Signature of Authorized Institution Officer and Date 0.18 Irrevocable Letter of Credit For Subdivision Streets to be Maintained by the Virginia Department of Transportation Beneficiary: Virginia Department of Transportation Issuer: Please send this document to the VDOT Office located at: Maintenence Division 1401 East Broad Street Richmond, Virginia 23219 Developer: Compton Development Company, LLC Address: 7929 Sequoia Drive City, State, Zipcode Roanoke, VA 24019 Issuing Bank: Address City, State, Zipcode Amount (US Dollars) Salem 714 S. Broad St. Salem, VA 24153 080 Green Tree Subdivision Subdivision County of Roanoke 7/14/2015 Locality and Date to the Governing Body's Resolution Bank Number Letter of Credit No. Issue Date Expiration Date Four Thousand Dollars And No Cents !t;1UIf We hereby open this letter of credit in the amount shown above for the above named Developer in favor of the Virginia Department of Transportation. These funds shall be available by your sight draft signed by the VDOT Residency Administrator or his representative stating that the draw is for the specific purpose of recovering all loss, cost, damage or expense incurred to correct faulty workmanship or materials associated with the construction of one or more streets and/or related drainage facilities listed on the attached VDOT document entitled "Surety Addendum - Inventory of Streets Proposed for VDOT Acceptance" identified below for the Subdivision in the Locality named above. All sight drafts made pursuant to this instrument shall bear the clause "Drawn under (Institution's Name and Address) for Letter of Credit No. Issued , Expiring in the amount of $ " We hereby engage with you that drafts in compliance with these terms shall be duly honored. This letter of credit becomes operative and will expire at our counters on the dates first written above. Except as expressly stated herein, this credit is subject to the Uniform Customs and Practice for Documentary Credits (1993 Revision, as amended), International Chamber of Commerce Publication No. 600. (Authorized Signature) (Printed Name) (Title) (Asset) SEAL Attachment: 'Surety Addendum - Inventory of Streets Proposed for VDOT Acceptance,' dated:6/4/2015 The Virginia Department of Transportation will accept this document duplicated on a financial institution's stationery or the institution's standard letter of credit format, provided all of the information and terms cited above are included. PERFORMANCE BOND A Surety for Subdivision Street Additions to the Secondary System of State Highways Maintained by the Virginia Department of Transportation Issuer: This document is to be provided to the Beneficiary's Office located at: Salem, 714 S. Broad St., Salem, VA 24153 Locality JCounty of Roanoke Subdivision 1080 Green Tree Subdivision Locality's Resolution Date 7/14/2015 Amount of Surety, alpha and numerically. ******************************** Four Thousand Dollars And No Cents $4,000.00 Surety Expiration Date 8/31/2016 Name and Address of Principal (a.k.a. Developer) Name and Address of Bonding Company and State of Incorporation Compton Development Company, LLC 7929 Sequoia Drive Roanoke, VA 24019 KNOWN ALL MEN BY THESE PRESENTS, That we, that above named Principal, and the above named Bonding Company (hereinafter "Surety") are held and firmly bound unto the Commonwealth of Virginia in the full and just sum shown above as "Amount of Surety," current money of the United States, to be paid upon demand to the said Commonwealth of Virginia, to which payment thereof we hereby bind ourselves, each of us, and each of our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents, sealed with our seals and dated this day of , WHEREAS, the Principal has constructed the streets listed on the attached report titled "Surety Addendum", and the Commonwealth, acting through the Department of Transportation, anticipate accepting the inventory of streets shown thereon for maintenance as part of the VDOT maintained secondary system of state highways. NOW, THEREFORE, The condition of this obligation is such that the Principal shall, for a period not less than one year, following the date of the Locality's Resolution and ending on the date of expiration cited above, indemnify and save harmless the Commonwealth of Virginia from all loss, cost, damage, or expense incurred in the repair of said streets, including the drainage facilities pertaining to said streets, and to persons and property lawfully on such streets occasioned by defective materials and/or workmanship. This obligation shall remain in full force and effect through the expiration date cited above. IN WITNESS WHEREOF, said Principal and Surety have caused these presents to be executed and their seals affixed the day and year first above written. Signature of Principal (Compton Development Company, LLC) Witness: Typed or Printed Name ACKNOWLEDGMENT OF PRINCIPAL STATE/COMMONWEALTH OF , CITY/COUNTY OF to wit: I, a notary public in the State and City/County aforesaid, do certify that (Name) (Title) , a duly authorized representative of the 'Principal (Developer)', appeared before me and acknowledged the foregoing instrument this day of , NOTARY PUBLIC ID Number My commission expires: Note: An original copy of all pages is to be filed with the Department of Transportation. AMD Rev. 12/01/2007 A Surety (Performance Bond) for Subdivision Street Additions to the Secondary System of State Highways Maintained by the Virginia Department of Transportation Locality County of Roanoke Subdivision 080 Green Tree Subdivision Bonding Company: Signature of Attorney -in -Fact: Typed or Printed Name Resident Virginia Agent: AFFIDAVIT AND ACKNOWLEDGEMENT OF SURETY STATE/COMMONWEALTH OF Countersigned: CITY/COUNTY OF , to wit: aforesaid, do certify that (Name) a notary public in the State and City/County (Title) , an Officer of the forenamed Surety, did appear before me and make oath that he is duly authorized to execute the foregoing bond by virtue of a certain power of attorney of said company, dated the day of 1 , and recorded in the Clerk's Office of the in/as , that said power of attorney has not been revoked; that the said company has complied with all the requirements of law regulating the admission of such companies to transact business in the Commonwealth of Virginia; that the said company holds the certificate of the Commissioner of Insurance authorizing it to do business of the Commonwealth of Virginia; that it has a paid up cash capital of not less than $250,000; that the paid up capital, plus the surplus and undivided profits of said company, is $ that the penalty of the foregoing bond is not in excess of ten per centum of said sum; that the said company is not by said bond incurring in the aggregate, on behalf or on account to the principal named in said bond, a liability for an amount larger than one tenth of its paid up capital, plus its surplus and undivided profits; that the said company is solvent and fully able to meet promptly all its obligations, and the said Officer thereupon, in the name and on behalf of the said company, acknowledged the foregoing writing as its act and deed. NOTARY PUBLIC ID Number My commission expires: Page 2 of 2 Note: An original copy of all pages is to be filed with the Department of Transportation. AMD Rev. 12/01/2007 ESCROW AGREEMENT A Surety for Subdivision Street Additions to the Secondary System of State Highways Maintained by the Virginia Department of Transportation Issuer: This document is to be provided to the Beneficiary's Office located at: Salem, 714 S. Broad St., Salem, VA 24153 Locality lCounty of Roanoke Subdivision 1080 Green Tree Subdivision Locality's Resolution Date 7/14/2015 Amount of Surety, alpha and numerically. ******************************** Four Thousand Dollars And No Cents $4,000.00 Surety Expiration Date 8/31/2016 Name and Address of Principal (a.k.a. Developer) Name and Address of Bonding Company and State of Incorporation Compton Development Company, LLC 7929 Sequoia Drive Roanoke, VA 24019 THIS AGREEMENT, made this day of and between the above named Developer, party of the first part, and" , by , hereinafter called "Trustee", party of the second part, and the Virginia Department of Transportation, hereinafter called the "Commonwealth", party of the third part." WITNESS: WHEREAS, the plat for the above named Subdivision is recorded in the above named Locality of Virginia, within which Developer constructed the streets listed on the attached report titled 'Surety Addendum,' which is fully incorporated herein by reference; and WHEREAS, the Developer is required to provide Surety against any defects in workmanship and/or materials used in the construction of the streets in the above subdivision and included on the 'Surety Addendum' for a period of one (1) year following the date of the Locality's Resolution date and expiring, as shown above; and WHEREAS, for the term of this Escrow Agreement, the Commonwealth has agreed that the Developer may deposit the above indicated Amount of Surety in escrow to cover costs incurred by the Virginia Department of Transportation to correct defects due to faults in workmanship or materials used in the construction of the streets described in the attached Surety Addendum. NOW, THEREFORE, for and in consideration of the foregoing premises and the following terms and conditions, the parties hereto agree as follows: 1 Developer has deposited with Trustee, and Trustee by the execution hereof acknowledges that he holds the above listed Amount of Surety under the terms of this agreement. 2 Trustee shall immediately place and maintain the above listed Amount of Surety with the Financial Institution named above in an interest bearing account conditioned to allow withdrawal of all or part of the funds by the Trustee at any time without penalty, until the expiration date cited above. 3 In the event the Commonwealth, in its sole discretion, deems it necessary to perform any work, including labor, use of equipment, or materials to correct defects in workmanship and/or materials used by the Developer in the construction of said streets during the period this Escrow Agreement is in force, either by its own forces or by contract, Trustee shall disburse to the Commonwealth within five (5) days of receipt of written demand such sum or sums for such work from the Amount of Surety stated above. 4 The Trustee shall pay any sum remaining in said account to the Developer not sooner than one (1) day after the Surety Expiration Date cited above, at which time this Escrow Agreement shall terminate. A Surety (Escrow Agreement) for the Addition of Streets to the Secondary System of State Highways. Locality County of Roanoke Subdivision 080 Green Tree Subdivision Witness the following signatures and seals: Principal (Compton Development Company, LLC) Date COMMONWEALTH OF VIRGINIA, CITY/COUNTY OF , to wit: (Name) , a duly authorized representative of [Developer], party of the first part, acknowledged the foregoing instrument before me this day of , NOTARY PUBLIC ID Number My commission expires: Trustee Date COMMONWEALTH OF VIRGINIA, CITY/COUNTY OF , to wit: (Name) "Trustee", party of the second part, acknowledged the foregoing instrument before me this day of NOTARY PUBLIC ID Number My commission expires: Commonwealth Transportation Commissioner or Authorized Representative Date COMMONWEALTH OF VIRGINIA, CITY/COUNTY OF , to wit: (Name) , "Commonwealth Transportation Commissioner or authorized representative", party of the third part, acknowledged the foregoing instrument before me this day of , NOTARY PUBLIC ID Number My commission expires: Page 2 of 2 In the County of Roanoke ----------------------------------------------------------------------------------------------------------------- By resolution of the governing body adopted July 28, 2015 The following VDOTForm AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system of state highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways Project/Subdivision Green Tree Subdivision Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number ♦ Green Tree Lane, State Route Number 1734 Old Route Number: 0 --—————————————————————————————————————————- • From: Int. 1524 To: End Cul-de-sac, a distance of: 0.09 miles. Recordation Reference: N/A Right of Way width (feet) = 0 VDOT Form AM -4.3 (4/20/2007) Maintenance Division Date of Resolution: July 28, 2015 Page 1 of 1 ACTION NO. ITEM NO. J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 28, 2015 AGENDA ITEM: Request to authorize the County Administrator to execute an agreement for the Special Assistant for Legislative Relations SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Eldon James & Associates, Inc. has severed as Roanoke County's Special Assistant for Legislative Relations for several years. In addition, Sue Rowland, SR Consulting, Inc. provides additional legislative relations support services with a focus on Comprehensive Services Act issues for the County and the Community Policy Management Team (CPMT). FISCAL IMPACTS Legislative services provided by Eldon James & Associates and SR Consulting, Inc. totals $33,741. Funds for this agreement will be budgeted in the County Attorney's budget and administratively transferred from previously appropriated funds in the fiscal year 2015-2016 budget. STAFF RECOMMENDATION: Staff recommends authorizing the County Administrator to execute an agreement with Eldon James & Associate, Inc. for legislative relation services. Page 1 of 1 AGREEMENT THIS AGREEMENT dated the 1st day of July, 2015, between THE COUNTY OF ROANOKE, hereinafter referred to as the "County" and ELDON JAMES & ASSOCIATES, INC., hereinafter referred to as the "Special Assistant for Legislative Relations or Special Assistant". The County wishes to hire a Special Assistant for Legislative Relations to assist the County in strengthening its legislative program with the Virginia General Assembly and Eldon James & Associates, Inc. is willing to provide his personal services to the County in this position. DUTIES The County agrees to employ Eldon James & Associates, Inc. as its Special Assistant to strengthen its legislative program with the Virginia General Assembly. The duties of the Special Assistant shall include but shall not be limited to the following: 1. Assist the County in the development and implementation of its annual legislative program. 2. Maintain regular contact with the Roanoke County Board, the County Attorney, the County's Administrative Staff, and other appropriate County officials regarding issues and areas of legislative action that are of interest to the County and to make recommendations regarding the County's legislative strategy. 3. To attend and participate inappropriate VML/ VACO liaison meetings during the time the General Assembly is in session and during the off -session. 4. Develop and maintain regular communication with the County's local legislators, with other members of the General Assembly, with appropriate State Agency heads and State administrative/ legislative staff members. 5. During the time that the General Assembly is in session to monitor legislation that is of interest to the County and to maintain an active presence before the General Assembly to represent the County's interests. During the off -session to attend such subcommittee and other meetings as are appropriate. 6. To perform all other legislative duties that the County may from time to time assign, including the possibility of some legislative activity with the Federal Government and any other activities that would normally be handled by a Special Assistant for Legislative Relations. 7. Retain as a subcontractor SR Consulting, Inc. to assist the County in its legislative Pagel of 3 matters and provide legislative relations support services with respect to the Comprehensive Services Act. It is recognized that the unique nature of the duties of the Special Assistant requires a flexible work schedule. Therefore, the Special Assistant is not expected to work a fixed number of hours per week but is expected to work sufficient hours to perform the duties described herein. COMPENSATION AND EXPENSES The County will pay Eldon James & Associates, Inc. for the services of the Special Assistant $25,067 annually (256 hours at the rate of $97.92 per hour). Payments will be made monthly. Additional hours will be paid at a rate of $97.92 per hour and shall not exceed a total of 270 hours annually or a total payment of $26,438 annually. In addition the County will pay Eldon James & Associates for the services of SR Consulting, Inc. the sum of $7,302.96 annually; payments will be made monthly in the amount of $60.58. TERM This agreement shall be for a term of one year, commencing July 1, 2015. Either party may terminate this Agreement upon thirty (30) days written notice to the other party, or immediately for cause. Upon termination any compensation due shall be prorated through the date of termination. ASSIGNMENT The Special Assistant shall not assign or transfer this Agreement. However, if the Special Assistant becomes disabled or otherwise unable to perform his duties, the Special Assistant may be authorized by the County to make arrangements with another qualified Legislative Consultant/ Lobbyist to continue, perform and complete the terms and conditions of this Agreement. The Special Assistant will monitor the activities of any other Consultant/ Lobbyist that may be selected to fulfill the terms and conditions of the Agreement. REGISTRATIONS It shall be Mr. James' and Ms. Rowland's duty to fulfill registration and disclosure requirements of the Registration of Lobbyist (Virginia Code Section 2.1-418 et.seq.) In witness whereof, the parties hereto have executed this document and agree to abide by its terms and conditions. Page 2 of 3 COUNTY OF ROANOKE Thomas C. Gates, County Administrator Approved as to form: Paul M. Mahoney, County Attorney ELDON JAMES & ASSOCIATES, INC. in L. Eldon James, Jr. Approved by Board of Supervisors Action No. Page 3 of 3 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Unaudited balance at June 30, 2015 $ 21,799,195 Appropriated from 2015-2016 budget 506,153 L-1 % of General Fund Revenue 11.00% * Balance at July 28, 2015 $ 22,305,348 11.01 % ** Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase the General Fund Unappropriated Balance incrementally over several years. * 2014-15 - Goal of 11 % of General Fund Revenues 2014-15 General Fund Revenues $198,174,499 11 % of General Fund Revenues $21,799,195 ** 2015-16 - Goal of 11 % of General Fund Revenues 2015-16 General Fund Revenues $202,656,326 11% of General Fund Revenues $22,292,196 The Unappropriated Fund Balance of the County is currently maintained at the goal of 11.00%. Submitted By Rebecca E. Owens Director of Finance Approved By Thomas C. Gates County Administrator L-2 COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Amount Unaudited balance at June 30, 2015 $ 1,612,726 Appropriated for 2015-16 Capital budget (907,344) Balance at July 28, 2015 $ 705,382 Major County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited balance at June 30, 2015 $ 2,601,112 Appropriated for 2015-16 Capital budget (1,583,412) Balance at July 28, 2015 $ 1,017,700 Technology Capital Reserve (Projects identified and prioritized by the Technology Governance Committee and approved by the County Administrator.) Unaudited balance at June 30, 2015 $ 314,058 Submitted By Approved By Balance at July 28, 2015 Rebecca E. Owens Director of Finance Thomas C. Gates County Administrator $ 314,058 Submitted By Approved By RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA From 2015-2016 Original Budget Balance at July 28, 2015 Rebecca E. Owens Director of Finance Thomas C. Gates County Administrator L-3 Amount $ 50,000 $ 50,000 L-4 COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Outstanding Outstanding June 30, 2015 Additions Deletions July 28, 2015 General Obligation Bonds $ 5,332,236 $ VPSA School Bonds 104,311,123 State Literary Loans 1,825,775 Lease Revenue Bonds 76,949,408 Capital Lease obligation 741,516 $ 189,160, 058 $ Submitted By Rebecca E. Owens Director of Finance Approved By Thomas C. Gates County Administrator - $ 5,332,236 7,761,248 96, 549, 875 - 1,825,775 - 20,006 76,929,402 - 741,516 - $ 7,781,254 - $ 181,378,804 ACTION NO. ITEM NUMBER L-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: July 28, 2015 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 30 -Jun -15 SUMMARY OF INFORMATION: CASH INVESTMENT: SUNTRUST CON 41,600,054.13 41,600,054.13 GOVERNMENT: SCOTT STRINGFELLOW CONTRA 29,378.00 SCOTT STRINGFELLOW 37,010,853.71 WELLS FARGO 11,095,238.08 WELLS FARGO CONTRA (13,224.29) 48,122,245.50 LOCAL GOVT INVESTMENT POOL: GENERAL OPERATION 3,174,195.84 3,174,195.84 MONEY MARKET: BRANCH BANKING & TRUST 1,081,203.60 SCOTT STRINGFELLOW - JAIL 1,102,553.33 SCOTT STRINGFELLOW 22,022,276.94 UNION FIRST 3,072,142.03 VALLEY BANK 2,509,053.10 WELLS FARGO 8,435,744.76 38,222,973.76 TOTAL 131,119,469.23 07/28/2015 ACTION NO. ITEM NO. L-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: July 28, 2015 Accounts Paid -June 2015 Rebecca E. Owens Director of Finance Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors $ - $ - $ 8,590,003.81 Payroll 06/05/15 1,249,187.76 75,407.02 1,324,594.78 Payroll 06/16/15 1,184,924.99 70,983.21 1,255,908.20 Manual Checks - 669.20 669.20 Grand Total $ 11,171,175.99 A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors. Page 1 of 1 ACTION NO. ITEM NO. N-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 28, 2015 AGENDA ITEM: Work session to discuss the South Peak Community Development Authority (CDA) with the Board of Supervisors SUBMITTED BY: Paul Mahoney, County Attorney Richard Caywood, Assistant County Administrator Rebecca Owens, Director of Finance APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside at the request of Supervisor Bedrosian to discuss the South Peak Community Development Authority (CDA) with the Board of Supervisors. County staff will review attached power point providing background and financial information for the South Peak Community Development Authority. William M. Holmes, Executive Vice President Development & Construction, Smith Packet Med-Com, LLC and Michael R. Circeo, P.E., President, Circeo Geotechnical Engineering, P.C. will review issues related to the recent repair work performed on the South Peak retaining wall. 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ITEM NO. N-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 28, 2015 AGENDA ITEM: Work session to introduce the Crash Reporting Center concept to the Board of Supervisors SUBMITTED BY: Howard B. Hall Chief of Police APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Each year, the Police Department responds to approximately 2,600 calls for traffic crashes. These account fora substantial amount of officer time and create a variety of problems for those involved as well as those affected by roadway closures and congestion. Crash reporting centers are used in Canada, particularly in the Toronto area, to mitigate the inconvenience caused by property damage crashes, improve service to those involved and reduce the time that police spend handling these incidents. They have been in place for over twenty (20) years and have enjoyed a great deal of public support without cost to government. The police departments in the Roanoke Valley have been considering the applicability of crash reporting centers for the United States and have been working with the creators of this concept to develop an initiative for this area. This work session will introduce the concept, discuss its potential in the Roanoke Valley and provide for input from the Board of Supervisors. Page 1 of 1 'i 'i r O N 00 N _> ll�t rmm� 00 00 C\l co N N r -I r -I c� Q . . ct M 00 N C) V N � Co O • • 00 00 a) NO ct ct ct ct ct ct ct 4-j � �+ � p ct 4-j 0 0 0 0 0 O � � o = O N a` ) o N — c O N a) U 4/ r M N C% ay Q a V c y a �t U U 0r� O ami o N 'C o ami W d Z tNv o r LL O J o LL U U 0 a� N W 4-1 cn 19 4-1 T ct cn 0 M 0 U 0 CCS ct 4-1 A� 0 �1 d 4-+ 4-0 !3 U a a) cn E a) o Lq O U o o C/)a) . cn � -0cn 2 a) a) MEMO = Ua) oa) -aM (A U) D-U) Q cn o O a.mJ (a co a) V L a C:a) a) V O cn ? U U U C/) U a 4� —o _v — o U cn O u) z a) D- u cu C/) cn C) cn a) O o U a) Zo o a) o � L- 0 0- (-) a� C/) c- cc�3 • g O a) o a) =3a) ca c _ (A — U)0-LL moo 0�0LL NOH-7pANSFVRA64E M cl LULU Fs J 2o hod 00 A z OL j am 0 uj TISYti3JSNtlFJ1-FJON CC O U O _O O D.1 4-J ii M 0) J --+r I 0 u O �O O O cn a) 'D -L O cc 2 N O O wNC6 -4-0 '> � O ' L-:,- U V O0 , 0 V O O Q C: OU C =3cn p o ca o 0 0 Cn E-E O ,- •� a O O O C6 - la m � _ - - O C: 0O m a) o -o �cn p}, > O E a)0 m � 4-0 cu � 0 o ocp 4 .N -a 0 a) E cu 0 - -�5 p U U U) > C-) U C/) O UC O O O C/) c O c p O cn •0 E — O O ,E O p L- 4-0 O4-0 ' V a) � � C6 cn cuO O U O O O a O U U m CU Za'O �� O += O U cn � U) � c� m E U a) ALL < LM I� P- bio N Q r-4 M Fl - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 28, 2015 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 1