HomeMy WebLinkAbout7/28/2015 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 28, 2015
ORDINANCE 072814-1 APPROPRIATING FUNDS IN THE AMOUNT OF
$384,000 TO PURCHASE VOTING MACHINES AND EQUIPMENT
WHEREAS, On April 14, 2015, the State Board of Elections decertified the AVS
WINVote equipment previously used by Roanoke County; and
WHEREAS, Roanoke County must acquire voting machines and equipment that
are capable of scanning paper ballots; and
WHEREAS, the equipment selected by the Roanoke County Board of Elections
is known as OpenElect Voting Optical Scan; and
WHEREAS, new voting machines that comply with State Board of Elections
standards must be acquired before November 2015 elections; and
WHEREAS, the acquisition of these machines includes one-time and recurring
costs totalling $384,000; and
WHEREAS, the State is not providing any funding for the purchase of this new
equipment; and
WHEREAS, funding is available in the County Minor Capital Fund for this
purchase; and
WHEREAS, first reading of this ordinance was held on July 14, 2015, and the
second reading was held on July 28, 2015.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
Page 1 of 2
1. That the sum of $384,000 is hereby appropriated from the Minor County
Capital Fund to the Department of Elections for the purchase of voting machines and
equipment.
2. That this ordinance shall take effect from and after the date of adoption.
On motion of Supervisor Church to adopt the resolution, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters
NAYS: None
A CORY TESTE:
Deborah C. Jacks
Deputy Clerk to t Board of Supervisors
cc: Judith Stokes, Registrar
Rebecca Owens, Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 28, 2015
RESOLUTION 072815-2.a EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO BONNIE B.
CAMPBELL, TREASURER CLERK III, UPON HER RETIREMENT AFTER
MORE THAN SEVENTEEN (17) YEARS OF SERVICE
WHEREAS, Bonnie B. Campbell was employed by Roanoke County on October 27,
1997, and has worked in the Treasurer's Office as a Treasurer Clerk I from October 1997
through June 2002 Treasurer Clerk 11 from June 2002 through August 2010 and Treasurer
Clerk III from August 2010 until her retirement; and
WHEREAS, Mrs. Campbell retired on July 1, 2015, after seventeen (17) years and
eight (8) months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Mrs. Campbell, throughout her employment with Roanoke County, has
been instrumental in improving the quality of life and providing services to the citizens of
Roanoke County; and
WHEREAS, throughout Mrs. Campbell's careerwith Roanoke County, she chose to
advance her education and professionalism by participating in the Master Governmental
Deputy Treasurer program with the Treasurers Association of Virginia as adopted by the
Virginia General Assembly in 2004; and
WHEREAS, Mrs. Campbell achieved and was awarded her Master's Governmental
Deputy Treasurer designation on November 15, 2013, by the Treasurers Association of
Virginia and the Weldon Cooper Center at the University of Virginia; and
WHEREAS, Mrs. Campbell was an integral and reliable employee forthe County of
Roanoke demonstrating the personal empathy and caring for all of our citizens and
employees.
Page 1 of 2
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to BONNIE B. CAMPBELL for more than seventeen (17) years of capable, loyal
and dedicated service to Roanoke County, and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Peters to adopt the resolution, and carried by the following
roll call and recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters
NAYS: None
ALOPY TESTE:
Deborah C. Jacks"
Deputy Clerk to thb43bard of Supervisors
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 28, 2015
RESOLUTION 072815-2.b REQUESTING ACCEPTANCE OF GREEN
TREE LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM
WHEREAS, the streets described on the attached VDOT Form AM -4.3, fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County; and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation's Subdivision Street Requirements; and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999, for comprehensive stormwater detention which
applies to this request for addition.
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form AM -4.3 to the secondary system of state highways, pursuant to §33.2-705, Code of
Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of
this resolution and all outstanding fees and documents required of the developer,
whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clearand unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage; and
BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to
the Residency Administrator for the Virginia Department of Transportation.
Page 1 of 2
On motion of Supervisor Peters to adopt the resolution, and carried by the following
roll call and recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters
NAYS: None
A COPY TESTE:
Deborah C. Jacki
Deputy Clerk to th oard of Supervisors
Cc: Arnold Covey, Director of Community Development
Tarek Moneir, Deputy Director of Development
Virginia Department of Transportation
Page 2 of 2
In
THIS PLAT DOES NOT REPRESENT A FIELD SURVEY AND ONLY MAY BE USED FOR THE PURPOSE OF
co
ROAD ACCEPTANCE BY VDOT AND VACATING ANY RIGHT-OF-WAY NOT NECESSARY FOR PUBLIC USE.
A RECORDED SUBDIVISION PLAT WAS USED TO DETERMINE EXISTING RIGHT-OF-WAY AND LENGTH1
CURVE TABLE
CURVE RADIUS LENGTH DELTA ITANNGEN7 H BEARING CH DIST
OF ROAD TO BE ADDED TO STATE SECONDARY ROAD SYSTEM FOR MAINTENANCE.
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C5 43.93' 43.93' 14.22^53' 2248' N06'13'28'E 43.81'
C6 18.84' I&84' 43'11'13' 9.89' N2235'14'4 18.40'
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C14 19A8' 19.08` 43.43'39' 10.03' S16'11110'W 18/02'
05 12.55' 1255' 3'11'46' 6.28' SO4.05'08E 12.55'
GREEN TREE SUBDIVISION
C17 7.080' 74.80' 85'42148' 46.39' N013'121E 68A2'
CIS 2354` 2354' 26.58'42' 11.99' N61.48'S0'E 23.33'
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CURVE TABLE
CURVE RADIUS LENGTH DELTA ITANNGEN7 H BEARING CH DIST
CI 77.92' 77.92' 10.08'47' 39.06' N88*36471W 77.82'
C2 38.90' 36.9W 89'08'36' 24.63' N89'53'12'E 35.09'
C3 2357' 23.57' 27.00'2' M01' S31.1017'E 23.35'
C4 7558' 75.58' 86'36.36' 47.13' S25'20107'W 68.59'
C5 43.93' 43.93' 14.22^53' 2248' N06'13'28'E 43.81'
C6 18.84' I&84' 43'11'13' 9.89' N2235'14'4 18.40'
C7 &40' 8.40' 19'15'29' 4.24' N53.42'52'W &W
C8 79.01' 79.01' 82'18'39' 48.07' SEE! '492 72.39'
C9 41.47' 41.47' 43.11'58' 21.78' S4W29'07'W 40.49'
C10 43.54' 4354' 45'21'21' 22.98' S84'45'42'V 4241'
CII 37.74' 37.74' 39.19'07' 1955' N52'54'08'V 37.01'
C12 39.67' 39.67' 41'19'24' 20.74' N12.35'EPW 3&81'
C13 2&78' 28.78' 29.58'49' 14.73' N23.04'56•E I 28.45'
C14 19A8' 19.08` 43.43'39' 10.03' S16'11110'W 18/02'
05 12.55' 1255' 3'11'46' 6.28' SO4.05'08E 12.55'
C1663.49' 63.09' 16'10 06' 31.%' W03•35'II'E 63.28'
C17 7.080' 74.80' 85'42148' 46.39' N013'121E 68A2'
CIS 2354` 2354' 26.58'42' 11.99' N61.48'S0'E 23.33'
C19 34.23 34.23' 78'27'17' 2&41' S23'54'49'E 31.62'
C20 78.28 I 7&28' 10'11'37' 39,24' N58.0356'W 7818'
LEGEND
PORTION OF GREEN TREE LANE
TO BE ACCEPTED INTO VDOT SECONDARY SYSTEM
450 L.F. (0.0852 Miles)
LOT 6
,x`5331 LOT 7
15325 LOT 8
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LOT 10 � a
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EXHIBIT "A"
PLAT SHOWING
RIGHT OF WAY BEING CONVEYED
TO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
FOR ACCEPTANCE INTO THE STATE SECONDARY ROAD SYSTEM
By
BOARD OF SUPERVISORS
TAX MAP NO. 37.09 ROANOKE COUNTY, VIRGINIA SCALE:i_=100'
PREPARED BY.' ROANOKE COUNTY 5-1.2015
DEPARTMENT OF COMMUNITY DEVELOPMENT DATE:
T.manspartadonwad Acceptance\Green Tree Lane\Green Tree Lane ExhibiLdwg
In the County of Roanoke
------------------------------------------------------------------------------------------------------------
By resolution of the governing body adopted July 28, 2015
The following MOT Form AM -4.3 is hereby attached and incorp�ted as part of the governing body's resolution for
changes in the secondary system of state highways. / �' ;
A Copy Testee Signed (County Official1r h LAAV AVn, (�
Report of Changes in the Secondary System of
Project/Subdivision Green Tree Subdivision
Type Change to the Secondary System of State Highways: Addition
The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions
cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as
required, is hereby guaranteed:
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
Green Tree Lane, State Route Number 1734
Old Route Number: 0
--------------------------------------------
• From: Int. 1524
To: End Cul-de-sac, a distance of: 0.09 miles.
Recordation Reference: N/A
Right of Way width (feet) = 0
VDOT Form AM -4.3 (420/2007) Maintenance Division
Date of Resolution: July 28, 2015 Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 28, 2015
RESOLUTION 072815-2 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for July 28, 2015,
designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated Items 1 through 4 inclusive, as
follows:
1. Approval of minutes — June 23, 2015
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Bonnie B. Campbell, Treasurer Clerk III, upon her retirement after
more than seventeen (17) years of service
3. Resolution requesting acceptance of Green Tree Lane into the Virginia
Department of Transportation Secondary System
On motion of Supervisor Peters to adopt the resolution, with the exception of Item J-
4, which was removed for separate consideration and carried by the following recorded
vote:
AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters
NAYS: None
A CQPY TESTE:
Deborah C. Jacks
Deputy Clerk to th oard of Supervisors
Page 1 of 1
ACTION NO. A-072815-3
ITEM NO. J-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 28, 2015
AGENDA ITEM:
Request to authorize the County Administrator to execute an
agreement for the Special Assistant for Legislative Relations
SUBMITTED BY: Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Eldon James & Associates, Inc. has severed as Roanoke County's Special Assistant for
Legislative Relations for several years. In addition, Sue Rowland, SR Consulting, Inc.
provides additional legislative relations support services with a focus on Comprehensive
Services Act issues for the County and the Community Policy Management Team
(CPMT).
FISCAL IMPACTS
Legislative services provided by Eldon James & Associates and SR Consulting, Inc.
totals $33,741. Funds for this agreement will be budgeted in the County Attorney's
budget and administratively transferred from previously appropriated funds in the fiscal
year 2015-2016 budget.
STAFF RECOMMENDATION:
Staff recommends authorizing the County Administrator to execute an agreement with
Eldon James & Associate, Inc. for legislative relation services.
Page 1 of 2
VOTE:
Supervisor McNamara moved to approve the request to authorize the County
Administrator to execute an agreement for the Special Assistant for Legislative
Relations as per the attached agreement.
Motion approved.
cc: Paul M. Mahoney, County Attorney
Rebecca Owens, Director of Finance
Page 2 of 2
Yes
No
Absent
Ms. Moore
®
❑
❑
Mr. Bedrosian
®
❑
❑
Mr. Church
®
❑
❑
Mr. McNamara
®
❑
❑
Mr. Peters
®
❑
❑
cc: Paul M. Mahoney, County Attorney
Rebecca Owens, Director of Finance
Page 2 of 2
AGREEMENT
THIS AGREEMENT dated the 1st day of July, 2015, between THE COUNTY OF ROANOKE,
hereinafter referred to as the "County" and ELDON JAMES & ASSOCIATES, INC., hereinafter
referred to as the "Special Assistant for Legislative Relations or Special Assistant".
The County wishes to hire a Special Assistant for Legislative Relations to assist the County
in strengthening its legislative program with the Virginia General Assembly and Eldon James &
Associates, Inc. is willing to provide his personal services to the County in this position.
DUTIES
The County agrees to employ Eldon James & Associates, Inc. as its Special Assistant to
strengthen its legislative program with the Virginia General Assembly. The duties of the Special
Assistant shall include but shall not be limited to the following:
1. Assist the County in the development and implementation of its annual legislative
program.
2. Maintain regular contact with the Roanoke County Board, the County Attorney, the
County's Administrative Staff, and other appropriate County officials regarding issues
and areas of legislative action that are of interest to the County and to make
recommendations regarding the County's legislative strategy.
3. To attend and participate inappropriate VML/ VACO liaison meetings during the time
the General Assembly is in session and during the off -session.
4. Develop and maintain regular communication with the County's local legislators, with
other members of the General Assembly, with appropriate State Agency heads and State
administrative/ legislative staff members.
5. During the time that the General Assembly is in session to monitor legislation that is of
interest to the County and to maintain an active presence before the General Assembly
to represent the County's interests. During the off -session to attend such subcommittee
and other meetings as are appropriate.
6. To perform all other legislative duties that the County may from time to time assign,
including the possibility of some legislative activity with the Federal Government and
any other activities that would normally be handled by a Special Assistant for
Legislative Relations.
7. Retain as a subcontractor SR Consulting, Inc. to assist the County in its legislative
Pagel of 3
matters and provide legislative relations support services with respect to the
Comprehensive Services Act.
It is recognized that the unique nature of the duties of the Special Assistant requires a
flexible work schedule. Therefore, the Special Assistant is not expected to work a fixed number of
hours per week but is expected to work sufficient hours to perform the duties described herein.
COMPENSATION AND EXPENSES
The County will pay Eldon James & Associates, Inc. for the services of the Special Assistant
$25,067 annually (256 hours at the rate of $97.92 per hour). Payments will be made monthly.
Additional hours will be paid at a rate of $97.92 per hour and shall not exceed a total of 270 hours
annually or a total payment of $26,438 annually. In addition the County will pay Eldon James &
Associates for the services of SR Consulting, Inc. the sum of $7,302.96 annually; payments will be
made monthly in the amount of $60.58.
TERM
This agreement shall be for a term of one year, commencing July 1, 2015. Either party may
terminate this Agreement upon thirty (30) days written notice to the other party, or immediately for
cause. Upon termination any compensation due shall be prorated through the date of
termination.
ASSIGNMENT
The Special Assistant shall not assign or transfer this Agreement. However, if the Special
Assistant becomes disabled or otherwise unable to perform his duties, the Special Assistant may be
authorized by the County to make arrangements with another qualified Legislative
Consultant/ Lobbyist to continue, perform and complete the terms and conditions of this
Agreement. The Special Assistant will monitor the activities of any other Consultant/ Lobbyist that
may be selected to fulfill the terms and conditions of the Agreement.
REGISTRATIONS
It shall be Mr. James' and Ms. Rowland's duty to fulfill registration and disclosure
requirements of the Registration of Lobbyist (Virginia Code Section 2.1-418 et.seq.)
In witness whereof, the parties hereto have executed this document and agree to abide by its
terms and conditions.
Page 2 of 3
COUNTY OF ROANOKE
Thomas C. Gates, County Administrator
Approved as to form:
Paul M. Mahoney, County Attorney
ELDON JAMES & ASSOCIATES, INC.
L. Eldon James, Jr.
Approved by Board of Supervisors Action No. A-072815-3.
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 28, 2015
RESOLUTION 072815-4 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
Page 1 of 2
On motion of Supervisor Peters to adopt the resolution, and carried by the following
roll call and recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters
NAYS: None
A CQFPY TESTE:
rah C. Jacks
ty Clerk to thd.136ard of Supervisors
Page 2 of 2