Loading...
HomeMy WebLinkAbout8/25/2015 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 25, 2015 RESOLUTION 082515-1 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA AFFIRMING THE ROANOKE COUNTY ADMINISTRATOR'S RESPONSIBILITY FOR THE DEVELOPMENT AND PROMULGATION OF PROCEDURES RELATED TO EFFECTIVE ADMINISTRATIVE MANAGEMENT, POLICIES AND PROCEDURES RELATED TO EMPLOYMENT CONDITIONS AND ETHICAL STANDARDS FOR EMPLOYEES OF ROANOKE COUNTY GOVERNMENT WHEREAS, the Board of Supervisors of Roanoke County has previously adopted, amended and revised a handbook for County employees which established the policies and procedures for employment with Roanoke County, and WHEREAS, Chapter 6 of the Roanoke County Charter provides that the Board shall establish a personnel system for county administrative officials and employees, and this personnel system shall include a classification plan for service, a staff development plan, a uniform pay plan and a procedure for resolving grievances for employees, and WHEREAS, Section 15.2-1541 of the Code of Virginia provides for the duties and responsibilities of the County Administrator, which includes various responsibilities for the supervision of County employees, and WHEREAS, by Resolution No. 120914-3 adopted on December 9, 2014 the Board directed the County Administrator to review the various policies, practices and procedures related to human resources management to assess their effectiveness in ensuring the highest of organizational ethics. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1 of 3 1. That the County Administrator is directed to develop an Administrative Policies and Procedures Manual that provides detailed information on matters that govern the work of employees and departments. 2. That the Board of Supervisors hereby designates the County Administrator as the responsible party for the development and implementation of administrative policies and procedures related to employee work conditions and further directs the regular routine upkeep of the Roanoke County Administrative Policies and Procedures Manual. 3. That the County Administrator is directed to initiate a comprehensive review and rewrite of the Employee Handbook with focus on the Handbook as an informational tool for employees seeking general guidance on work policies, procedures, ethical conduct and employment conditions. 4. That the County Administrator is directed to ensure consistency in the application of policies and procedures to the extent feasible and adherence to all County policies specifically directed by the Board of Supervisors. 5. That this Resolution is effective immediately. Page 2 of 3 On motion of Supervisor McNamara to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None A DOPY TESTE: Deborah C. Jacks Chief Deputy Clerk to Board of Supervisors cc: Thomas C. Gates, County Administrator Anne Marie Green, Acting Director of Human Resources Paul M. Mahoney, County Attorney Page 3 of 3 ACTION NO. A -082515-2.c ITEM NO. H-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 25, 2015 AGENDA ITEM: SUBMITTED BY: APPROVED BY: Request to accept and allocate grant funds in the amount of $9,888.17 from the U.S. Department of Justice's Bulletproof Vest Partnership for the Roanoke County Police Department Howard B. Hall Chief of Police Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Bulletproof Vest Partnership (BVP) awarded the Roanoke County Police Department a fifty percent (50%) matching grant to assist in the purchase of protective vests for law enforcement and correctional officers. The U.S. Department of Justice will fund fifty percent (50%) of the cost of each vest up to a total of $4,944.08 of federal funds. FISCAL IMPACT: This grant requires a fifty percent (50%) match. Funds in the amount of $4,944.09 will come from the Police Department's budget for the required match. Ordinance #052714-4 appropriated grant funds for grants that are routine and usual in nature for the 2014-15 fiscal year. Funds in the amount of $9,888.17 will need to be allocated from the grant account to the Bulletproof Vest Grant for fiscal year 2015. ALTERNATIVES: 1. Accept and allocate funds in the amount of $9,888.17 from the U. S. Department of Justice's Bulletproof Vest Partnership to the Roanoke County Police Department for the 2014 award solicitation. 2. Do not accept the grant. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends alternative 1. VOTE: Supervisor Church moved to approve the request to accept and allocate grant funds in the amount of $9,888.17 from the U.S. Department of Justice's Bulletproof Vest Partnership Motion approved. cc: Howard B. Hall, Chief of Police Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ cc: Howard B. Hall, Chief of Police Rebecca Owens, Director of Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 25, 2015 RESOLUTION 082515-2.a AUTHORIZING SUPPORT OF A GRANT APPLICATION FOR THE RECREATIONAL TRAILS PROGRAM TO HELP FINANCE THE DESIGN AND CONSTRUCTION OF THE CATAWBA GREENWAY AT THE CATAWBA SUSTAINABILITY CENTER This resolution authorizes an application for Federal funding assistance from the Recreational Trails Program (RTP) to the Virginia Department of Conservation and Recreation (DCR). WHEREAS, under the provisions of RTP, Federal funding assistance is requested to aid in financing the design and construction of trails and a trailhead within Roanoke County at the Catawba Sustainability Center owned by Virginia Tech; and WHEREAS, Virginia Tech and Roanoke County consider it in the best public interest to complete the project described in the RTP application to promote tourism and enhance outdoor recreation; and WHEREAS, Roanoke County has a twenty-five (25) year Memorandum of Agreement with Virginia Tech for development and maintenance of the Catawba Greenway at the Catawba Sustainability Center; and WHEREAS, in accordance with the RTP procedures, it is necessary that a request by resolution be received from the Board of Supervisors of Roanoke County authorizing the filing of the grant application to the Virginia Department of Conservation and Recreation (DCR). NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, as follows: Page 1 of 4 1. That it requests the Virginia Department of Conservation and Recreation (DCR) establish a project for the construction and development of approximately three miles of the Catawba Greenway and a trailhead in the Catawba Magisterial District of northern Roanoke County at the Catawba Sustainability Center; and 2. Any funding assistance received be used for implementation and completion of the Catawba Greenway and a trailhead at the Catawba Sustainability Center within the specified grant time frame; and 3. Roanoke County hereby certifies that project funding is currently available and is committed for the completion of this project while seeking periodic reimbursement through the RTP; and 4. Roanoke County is aware that the RTP funding, if approved, will be paid on a reimbursement basis. This means Roanoke County may only request payment after eligible and allowable costs have already been paid to our vendors and evidence of such has been provided to DCR; and 5. Roanoke County acknowledges that the assisted trail project will have an assigned life expectancy assigned to it and that the facility may be maintained to standards suitable for public use; and 6. Roanoke County acknowledges that responsibility for compliance with the National Environmental Policy Act, Endangered Species Act, Historic Preservation Act, Executive Orders 11988 and 11990 (Floodplain Management and Wetlands Protection) and all other applicable state and federal law; and Page 2 of 4 7. Roanoke County acknowledges that the appropriate opportunity for public comment has been provided and evidence of such is a required component for approval; and 8. This resolution becomes part of a formal RTP application to DCR; and 9. That total estimated project cost is $231,480; Roanoke County is requesting $154,500 in Federal funding, which is sixty-seven percent (67%) of the total project costs, to address design, engineering, permitting and construction of new pedestrian trails, a bridge, an accessible trail and a trailhead with restrooms. 10. In accordance with the Virginia Department of Conservation and Recreation's Recreational Trails Program policy, Roanoke County hereby agrees to provide local matching funds in the amount of $20,000, which is nine percent (9%) of the total project costs. Virginia Tech agrees to provide state matching funds in the amount of $16,950 which is seven percent (7%) of the total project costs in cash and in- kind services. The Pathfinders for Greenways, a nonprofit organization, agrees to provide matching funds in the amount of $ 40,030, which is seventeen percent (17%) of the project costs in the form of cash and in-kind services; and 11. If Roanoke County subsequently elects to cancel this project, the County hereby agrees to reimburse the Virginia Department of Conservation and Recreation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation. Page 3 of 4 On motion of Supervisor Church to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None A PY TESTE: ebo h C. Jacks Chief Deputy Clerk t the Board of Supervisors cc: Doug Blount, Director of Parks, Recreation and Tourism Lindsay Blankenship Greenway Planner Rebecca Owens, Director of Finance Page 4 of 4 ACTION NO. A -082515-2.b ITEM NO. H-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 25, 2015 AGENDA ITEM: Donation of two (2) storm drainage easements on the property of Neal B. Gibson and Gladys L. Gibson and Karen A. Simmons in Section 6 of North Lakes subdivision (Tax Map Nos. 037.09-03-17 and 037.09-03-28), Hollins Magisterial District SUBMITTED BY: APPROVED BY: Paul M. Mahoney County Attorney Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of two storm drainage easements across property owned by Neal B. Gibson and Gladys L. Gibson and Karen A. Simmons being conveyed to the Board of Supervisors of Roanoke County for a new public storm drain easement and temporary construction easement located in the Hollins Magisterial District of the County of Roanoke: a) Donation by the Neal B. Gibson and Gladys L. Gibson (Tax Map No. 037.09- 03-17) of a new public storm drain easement and temporary construction easements situate at 5219 North Lake Drive to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace present of future drainage courses, ditches, lines, pipes facilities, and other necessary or related structures, appurtenances and improvements for management, collection, transmission and distribution of any form of drainage, including, but not limited to stormwater drainage, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, (the "Easement") as being shown and designated as "New Variable Width D.E." upon the Plat showing "Easement Plat for County of Roanoke showing new public storm drain easement and temporary construction easements situate 5219 North Lake Drive Reserved Tract, Block 25, North Lakes, Section Page 1 of 3 6 (PB 7, PG 61)" County of Roanoke, Virginia, prepared by Caldwell White Associates, dated 2/20/15 (the "Plat"). The location of the Easement is more particularly described on the Plat which is attached hereto as "Exhibit A" and by reference incorporated herein. b) Donation by Karen A. Simmons (Tax Map No. 037.09-03-28) of a new public storm drain easement and temporary construction easements situate at 5316 Summer Drive to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace present of future drainage courses, ditches, lines, pipes facilities, and other necessary or related structures, appurtenances and improvements for management, collection, transmission and distribution of any form of drainage, including, but not limited to stormwater drainage, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, (the "Easement") as being shown and designated as "New 20' Wide Drainage Easement" upon the Plat showing "Easement Plat for County of Roanoke showing new public storm drain easement and temporary construction easements situate 5316 Summer Drive, Lot 11, Block 25, North Lakes, Section 6 (PB 7, PG 61)" County of Roanoke, Virginia, prepared by Caldwell White Associates, dated 4/6/15 (the "Plat"). The location of the Easement is more particularly described on the Plat which is attached hereto as "Exhibit A" and by reference incorporated herein. The location and dimensions of these easements have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of these easements and that the County Administrator, or any Assistant County Administrator, be authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. Page 2 of 3 VOTE: Supervisor Church moved to easements on the property o Simmons in Section 6 of North Motion approved. approve the request to donate two (2) storm drainage f Neal B. Gibson and Gladys L. Gibson and Karen A. Lakes subdivision. cc: Paul M. Mahoney, County Attorney Page 3 of 3 Yes No Absent Ms. Moore ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ cc: Paul M. Mahoney, County Attorney Page 3 of 3 G, 2 U...... - R so, E Raw. V Q' R=550.00' L='100.00' CH=N.72*35'40'E. d=99M' IPF .. ........ . . .. ... TAX #037.09-03-28 BOK T 11 25 NORTH LAKES SEC. 6 r 1* 1 PROPERTY OF cq KAREN A. SIMMONS TAX #037.09-03-27 I HOUSE #5316 15' LOT 10 BUK 25 VARIABLE WDTH NORTH LAKES r 7EMP. CONS 7?R?UC 77ON SEC. 6 EASEMENT EX. FENCE-- vsl TAX #037.09-03-01 (TYP) NEW 20' WDE LOT 12 DRAINAGE BLK 25 EASEMENT NORTH LAKES SEC. 6 Ek 17.5' SEWER & DRAINAGE ESM'T. (PB 7,PG. 61) EX. 12' PUE iz- V) (P13 7,1PG. 61) E3 1:1 E � I - T0. 87' D°5(11 IPF TAX #037,09-03-021 IPF —65-28'30"w. LOT 13 75,0' BILK 25 EX. 12' PUE '(PB 7NORTH LAKES .,PG. 61) SEC. 6 TAX #037,09-03-17 PORTION OF RESERVED TRACT BILK 25 NORTH SECLAKES . 6 NOTES: t REFERENCE: NORTH LAKES, SECTION 6, RECORDED IN P.B. 7, Pg, 61 2. THIS PLAT IS BASED ON A CURRENT FIELD SURVEY, 3. THE SUBJECT PROPERTY LIES WITHIN ZONE "X" AND ZONE "AE" AS SHOWN ON THE FEMA FLOOD INSURANCE RATE MAP PANEL NO, 51161CO134 G, DATED SEPTEMBER 28, 2007. EASEMENT PLAT Ifu op FOR COUNTY OF ROANOKE SHOWING NEW PUBLIC STORM DRAIN EASEMENT fJp AND TEMPORARY CONSTRUCTION EASEMENTS '--'FRANK B. CALDWELL,Ill SITUATE 5316 SUMMER DRIVE I. hC. NO.. 9184 LOT 11, BLOCK 25 NORTH LAKES, SECTION 6, (P,B. 7 , Pg. 61) 96 *RL 15 COUNTY OF ROANOKE, VA, I ONAL -87CWA. REVISED: 4/6/15 CALC: J.V.J. CAI: DWELL -WHITE AsSOCIAT ES W.O.: 12-0089 DRAWN: lkvaj. ENCUNEERS / SURVEYORS / PLANNERS N.B.: CH #6 CLOSED: J.V.J. 4203 MEUROSE AVENU I E, NW P.O. BOX 6260 SCALE: 1"=30' CHECKED: F.B.C. ROANOKE. VYRC.TNTA 24017 (540) 366-3400 FA:X(540) '366-8702 0 N 'A� TAX #037.09-03-2.6 LOT 9 BILK 25 NORTH LAKES SEC. 6 14v a 1*1 750 N24*,Jl'J0`W.1 EX. 17.5' SEWER & DRAINAGE_� EASEMENT (PB 7, PG. 61) RE: N.20-T09"W., 18.72' AWEW VARIABLE - DTH D.E. CALC: TAX #037.09 -03-281 TAX #D37.09--03-27 I I LOT 11 LOT 10 I I BLK 25 BLK 25 I INORTH LAKES NORTH LAKES I SEC. -6-- .-/ SEC. 624.13' NORTH LAKES NORTH BLK 25 SEC. 6 N. -28'30"E. N ]� 1*1 750 N24*,Jl'J0`W.1 EX. 17.5' SEWER & DRAINAGE_� EASEMENT (PB 7, PG. 61) RE: N.20-T09"W., 18.72' AWEW VARIABLE - DTH D.E. TAX #037,09-03-02 t\ LOT 13 BLK 25 NORTH LAKES JO. 75' SEC. 6 4*31'301. 50.00' TAX #W.09 -03--W LOT 14 BLK 25 NORTH LAKES SEC. 6 WZ�$= LOT 15 CALC: F�4 DRAWN: J.V.J. TAXTAX #W.09-03-17 CLOSED: JVJ. SEC. 6 PORTION OF : RESERVED TRACT TAX #337.04-03-24 BLK 25 ( et7 LOT 7 NORTH LAKES NORTH BLK 25 SEC. 6 NORTH LAKES PROPERTY OF SEC. 6 NEAL B. GIBSON & GL E GLADYS L. GIBSON C) 4171 TAX #037,09-03-02 t\ LOT 13 BLK 25 NORTH LAKES JO. 75' SEC. 6 4*31'301. 50.00' TAX #W.09 -03--W LOT 14 BLK 25 NORTH LAKES SEC. 6 WZ�$= LOT 15 CALC: BILK 25 DRAWN: J.V.J. NORTH LAKES CLOSED: JVJ. SEC. 6 CHECKED: N. 12'38,01"w.TAX fZ7. 281.24' LOT 16 lo, BLK 25 NORTH LAKES SEC. 6 TAX #W.09-03-23 LOT 6 EX. 17.5! SEWER & BLK 25 RAINAGE EST. L PB 7L Eq 61) SEC. NORTH LAKES N, 06149701, SEC. 6 uo. ig, 10614001E. 86.09' TAX #037.%-03-06 LOT 17 v NEW VARIABLE 4 1 BILK 25 WDTH D.E NORTH LAKES TAX #037.09--03-22 1 " - SEC. 6 LOT 5 S02'54'20 -E. BILK 25 5x.30'PF S.42'32'10'W, NORTH LAKES N.02'5420"W 23.00' SEC. 6 22.42' LR 1 6 25 LAKES C. 6 �23 A - SEWER & 6 17 , 25J GE ES�IT� LAKES C. 6 EC, 6JI, .x''.8.7115°40" RE S.87105'40'lk, 7.50' 31.00' S 02-54'20-E CREEK IS 100.04? NOTES: OF' 15' DE 'rAX'. #037.09-03-1 1. REFERENCE: NORTH LAKES, SECTION 6, RECORDED IN P.B. 7, Pg. 61 2. THIS PLAT IS BASED ON A CURRENT FIELD SURVEY, 3. THE SUBJECT PROPERTY LIES WITHIN ZONE 'T AND ZONE "AE" AS SHOWN ON THE FEMA FLOOD INSURANCE RATE MAP PANEL NO. 51161CO134 G, DATED SEPTEMBER 28, 2007, EASEMENT PLAT FOR off op COUNTY ut-F ROANOKE Yv SHOWING NEW PUBLIC STORM DRAIN EASEMENT AND TEMPORARY CONSTRUCTION EASEMENTS SITUATE 5219 NORTH LAKE DRIVE ''FRANK B. CA[ DWEL.Ljfl RESERVED TRACT, BLOCK 25 1 JC. NO. 9184 NORTH LAKES, SECTION 6, (P.B. 7 , Pg. 61) ®� 4,,. COUNTY OF ROANOKE, VA. DATE 2/20/15 CALC: 12-0089 DRAWN: J.V.J. .A.B.: CH #6 CLOSED: JVJ. SCALE: 1"= 60' CHECKED: W-UWA CALDWELL WHITE AsSOCIATES ENGINEERS / SURVEYORS / PLANNERS 4203 MELROSE AVENUE., NW P.O. BOX 6260 ROANOKI,.% VIRGINIA. 24017 (540) 366-3400 FAX% (540) 366-8702 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 25, 2015 RESOLUTION 082515-2 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for August 28, 2015, designated as Item H - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4 inclusive, as follows: 1. Approval of minutes — July 28, 2015 2. Resolution authorizing support of a grant application for the Recreational Trails Program to help finance the design and construction of the Catawba Greenway at the Catawba Sustainability Center 3. Donation of two (2) storm drainage easements on the property of Neal B. Gibson and Gladys L. Gibson and Karen A. Simmons in Section 6 of North Lakes subdivision (Tax Map Nos. 037.09-03-17 and 037.09-03-28), Hollins Magisterial District 4. Request to accept and allocate grant funds in the amount of $9,888.17 from the U.S. Department of Justice's Bulletproof Vest Partnership for the Roanoke County Police Department On motion of Supervisor Church to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None A CORY TESTE: Debarah C. Jacks Chief Deputy Clerk to the Board of Supervisors Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 25, 2015 RESOLUTION 082515-3 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Peters to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None 2A C P TEST De ah C. Jack Chief Deputy ClerW6 the Board of Supervisors Page 1 of 1