HomeMy WebLinkAbout10/27/2015 - RegularRoanoke County
Board of Supervisors
October 27, 2015
NOTE: There will not be a 7:00 p.m. evening session as no public
hearings are scheduled.
INVOCATION:
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
"Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board."
Page 1 of 5
Roanoke County
Board of Supervisors
Agenda
October 27, 2015
Good afternoon and welcome to our meeting for October 27, 2015. Regular meetings
are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00
p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of
Supervisors meetings can also be viewed online through Roanoke County's website at
www.RoanokeCountyVA.gov. Our meetings are closed -captioned, so it is important for
everyone to speak directly into the microphones at the podium. Individuals who require
assistance or special arrangements to participate in or attend Board of Supervisors
meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in
advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES (3:00 p.m.)
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Proclamation commemorating the fortieth (40th) consecutive Special
Recreational Opportunities (SRO) Halloween Dance/Party (Charlotte Moore,
Supervisor and Richard Evans)
D. BRIEFINGS
1. Briefing to update the Board of Supervisors on the Mountain Valley Pipeline
(MVP) Filing (Richard L. Caywood, Assistant County Administrator)
Page 2 of 5
E. NEW BUSINESS
1. Resolution supporting an application for $500,000 of matched transportation
funding through the Virginia Department of Transportation Fiscal Year 2016-
2017 Revenue Sharing Program (David Holladay, Planning Administrator)
2. Resolution adopting a Legislative Program for the 2016 session of the Virginia
General Assembly and petitioning the General Assembly to favorably
consider the topics and issues addressed herein (Paul M. Mahoney, County
Attorney)
F. PUBLIC HEARING AND ADOPTION OF RESOLUTION
1. Resolution requesting the Commonwealth Transportation Board fund a
Transportation Alternatives Project for the Friendship Lane/Carvins Creek
Bridge Replacement Project in Roanoke County (Megan Cronise, Principal
Planner)
G. FIRST READING OF ORDINANCES
1. Ordinance accepting and appropriating funds in the amount of $61,200 to the
Roanoke County Public Schools from the Virginia Department of Education's
2015 School Security Equipment Grant for replacement of the
Intercom/Clock System at William Byrd Middle School (Rebecca Owens,
Director of Finance)
2. Ordinance accepting and appropriating $42,518.50 from the Virginia
Department of Transportation (VDOT) for the purpose of locally administering
the improvement of the drainage system at Tanglewood Drive and
Hummingbird Lane, Cave Spring Magisterial District (Tarek Moneir, Deputy
Director of Development)
3. Ordinance amending Section 5-24 "Limitation on number kept per dwelling
unit" of Chapter 5 "Animals and Fowl" of the Roanoke County Code to
provide for an increase in the number of dogs permitted under a volunteer
fostering program (Daniel R. O'Donnell, Assistant County Administrator)
H. SECOND READING OF ORDINANCES
1. Ordinance accepting and appropriating grant funds in the amount of $627,482
from the Office of Justice Programs at the Department of Justice to the
Roanoke County Police Department for the fiscal year 2015-2016 Smart
Policing Initiative (Jimmy Chapman, Assistant Chief of Police)
Page 3 of 5
2. Ordinance accepting and appropriating funds in the amount of $31,883.27 to
the Roanoke County Public Schools for various allocations (Rebecca Owens,
Director of Finance)
I. APPOINTMENTS
1. Capital Improvement Program (CIP) Review Committee (appointed by
District)
2. Clean Valley Counsel (At Large)
3. Economic Development Authority (EDA) (appointed by District)
4. Parks, Recreation and Tourism Advisory Commission (appointed by District)
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY
1. Approval of minutes — September 16, 2015
2. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Richard D. Weekly, Youth Surveillance Officer (Court
Services — Life Skills Mentoring Program, upon his retirement after more
than nine (9) years of service
3. Confirmation of appointments to the Grievance Panel (At Large)
4. Request to approve the budget calendar for fiscal year 2016-2017
K. CITIZENS' COMMENTS AND COMMUNICATIONS
L. REPORTS
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Outstanding Debt
Page 4 of 5
5. Treasurer's Statement of Accountability per Investment and Portfolio Policy
as of September 30, 2015
6. Comparative Statement of Budgeted and Actual Revenues as of September
30, 2015
7. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of September 30, 2015
8. Accounts Paid — September 30, 2015
M. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Joseph P. McNamara
2. Charlotte A. Moore
3. Al Bedrosian
4. Joseph B. "Butch" Church
5. P. Jason Peters
N. WORK SESSIONS
1. Work session to discuss with the Board of Supervisors the Roanoke County
Fleet Policy (Rob Light, Acting Director of General Services; Jimmy Lyon,
Budget Manager)
2. Work session to discuss with the Board of Supervisors Stormwater
Management funding (Jimmy Lyon, Budget Manager)
3. Work session to discuss with the Board of Supervisors the first quarter fiscal
2015-2016 Revenues and Expenditures (Rebecca Owens, Director of
Finance)
O. ADJOURNMENT
Page 5 of 5
ACTION NO.
ITEM NO. C-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 27, 2015
AGENDA ITEM: Proclamation commemorating the fortieth (40th) consecutive
Special Recreational Opportunities (SRO) Halloween Dance/
Party
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This item is placed on the agenda for consideration by the Board of Supervisors at the
request of Supervisor Charlotte Moore to recognize Special Recreational Opportunities,
which provides social and recreational opportunities for the intellectually disabled residents
of the Roanoke Valley.
Richard Evans, founder of SRO, will be in attendance to accept the proclamation.
Page 1 of 1
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COMMEMORATING THE FORTIETH (40TH) CONSECUTIVE
SRO HALLOWEEN DANCE/PARTY IN THE COUNTY OF ROANOKE
WHEREAS, SRO (Special Recreational Opportunities) was founded in September of 1976
by Roanoke County resident Richard Evans, at the suggestion, urging and with
the invaluable assistance of Linda Weiss nee Fulmer for the purpose of
providing social and recreational opportunities for the ID (Intellectually
Disabled) residents of the Roanoke Valley and surrounding areas; and
WHEREAS, SRO was modeled after C.L.A.S.P. (Citizens Loving All Special People) in
Virginia Beach, Virginia whose mission statement reads "(they are) dedicated
to providing meaningful social and recreational events for people from Va.
Beach... who have physical and/or mental challenges"; and
WHEREAS, the wonderful members of the GFWC Totera Women's Club (General
Federation of Women's Clubs) have provided the donated food, prizes and
volunteers for this wonderful Halloween Dance/Party; and
WHEREAS, many local businesses and entertainers have provided the goods and services
that are necessary for the undertaking of this outstanding event, without
remuneration; and
WHEREAS, this year's party will be held on Wednesday, October 28, 2015, at the American
Legion Post 3 in Salem, Virginia and is eagerly anticipated by all.
NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia
offers its congratulations to SRO and everyone involved on the 40th
consecutive anniversary of this important occasion; and hereby call its
significance to the attention of all of our citizens; and
FURTHER, we extend our best wishes and hopes for the continuation of this quality social
event for our Intellectually Disabled population.
P me is of October 2015
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P. Ja on Peters, Chairman
oseph PMcNamara, Vice -Chairman
Al Bedrosian j_
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Joseph B. "Butch" Church
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Charlotte A. Moore
ACTION NO.
ITEM NO. D-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 27, 2015
AGENDA ITEM: Briefing to update the Board of Supervisors on the Mountain
Valley Pipeline (MVP) Filing
SUBMITTED BY: Richard L. Caywood
Assistant County Administrator
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been scheduled to brief the Board of Supervisors on the Mountain Valley
Pipeline FERC Filing.
Page 1 of 1
ACTION NUMBER
ITEM NUMBER E-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY. VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 27, 2015
AGENDA ITEM: Resolution supporting an application for $500,000 of matched
transportation funding through the Virginia Department of
Transportation Fiscal Year 2016-2017 Revenue Sharing
Program
SUBMITTED BY
APPROVED BY:
David Holladay
Planning Administrator
Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
At a work session held on October 13, 2015, the Board of Supervisors reviewed
transportation funding programs, including the Virginia Department of Transportation
(VDOT) Revenue Sharing Program. The Revenue Sharing Program annually provides
Roanoke County the opportunity to receive fifty percent (50%) State matching funds for
construction and improvements to primary and secondary roads in the State's highway
system. Between fiscal year 1988-1989 and fiscal year 2011-2012, Roanoke County
expended $9,331,267 in matching funds, for a total of $18,662,534 in roadway and
drainage improvements. During most of those years, the County matched $500,000 in
local funds. County funding for Revenue Sharing was postponed in fiscal year 2012-2013,
due to the economic downturn.
In the previous fiscal year (fiscal year 2015-2016), the Commonwealth of Virginia provided
$189 million for this matching program. The tentative proposed allocation for fiscal year
2016-2017 program is $150 million. Localities may request up to $10 million in State
allocations, with up to $5 million of that being designated for maintenance projects.
The attached Revenue Sharing Project List includes three (3) projects that would entail
$500,000 in County funds and $500,000 in State matching funds.
Page 1 of 2
One project, Dry Hollow Road, was placed on the Secondary Road Six -Year Plan in 1998,
but later removed due to insufficient funds. Neighborhood safety concerns, as well as
steady growth in programs at Camp Roanoke, has renewed interest in this project.
Preliminary engineering funds were approved last year, with construction funds sought
through current and future programming. This strategy allows the project design to
commence, and annual funding allocations to build in future years to move the project
forward to construction.
A second project, Huffman Lane Extension, would provide funds for preliminary
engineering to survey and design an addition to Huffman Lane. Similar to the strategy with
Dry Hollow Road, construction funds would be programmed in future Revenue Sharing
allocations.
A third project, West Main Street Pedestrian Improvements, is a second and third phase of
an existing sidewalk project. When VDOT widened West Main Street, a section of
sidewalk was included in the project, with funds from the Regional Surface Transportation
Program. This project would continue sidewalk construction, and associated pedestrian
signals and crosswalks, on the north side of West Main Street, from Daugherty Road to
Technology Drive.
Application for Revenue Sharing program funding must be made by resolution of the
governing body. Project funding for the State match is allocated by the Commonwealth
Transportation Board, anticipated in June 2016. Project funding for the County match
would be considered for appropriation during the fiscal year 2016-2017 budget, or through
a standalone appropriation ordinance. Project administration may be accomplished by
either Roanoke County or VDOT.
FISCAL IMPACT
This resolution authorizes the application for Revenue Sharing Funds. If this application
for funding is approved by the Commonwealth, a separate appropriation of funding would
be presented to the Board for its approval or the required funds could be included in the
upcoming budget process.
ALTERNATIVES:
1. Adopt the resolution supporting an application for $500,000 of matched transportation
funding through the VDOT Fiscal Year 2016-2017 Revenue Sharing Program.
2. Decline to participate in the VDOT Fiscal Year 2016-2017 Revenue Sharing Program.
STAFF RECOMMENDATION:
Staff recommends Alternative 1.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, OCTOBER 27, 2015
RESOLUTION SUPPORTING AN APPLICATION FOR $500,000 OF
MATCHED TRANSPORTATION FUNDING THROUGH THE VIRGINIA
DEPARTMENT OF TRANSPORTATION FISCAL YEAR 2016-2017
REVENUE SHARING PROGRAM
WHEREAS, the Board of Supervisors reviewed the projects identified in the
attached Roanoke County Revenue Sharing Program, Fiscal Year 2016-2017 Project
List, Designation of Funds; and
WHEREAS, the Board of Supervisors desires to submit an application for an
allocation of funds of up to $500,000 through the Virginia Department of Transportation
fiscal year 2016-2017 Revenue Sharing Program; and
WHEREAS, $500,000 of these funds are requested to fund the projects identified
in the Roanoke County Revenue Sharing Program for fiscal year 2016-2017.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board of Supervisors hereby supports this application for
allocation of $500,000 through the Virginia Department of Transportation
Fiscal Year 2016-2017 Revenue Sharing Program.
2. If such funds are approved by the Commonwealth, the Board of
Supervisors by separate action, will consider the required matching
funding appropriation.
Page 1 of 1
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ACTION NO.
ITEM NO. E-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 27, 2015
AGENDA ITEM:
SUBMITTED BY:
Resolution adopting a Legislative Program for the 2016
Session of the Virginia General Assembly and petitioning the
General Assembly to favorably consider the topics and
issues addressed herein
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This resolution will provide an opportunity for the Board of Supervisors to consider the
County's Legislative Program for the 2016 session of the Virginia General Assembly,
and to provide direction to County staff and its Legislative Liaisons.
On June 9, 2015, the Board met in work session to discuss the County's legislative
initiatives. This resolution was prepared as a result of the Board discussions. On
September 3-4, 2015, Mr.'s Gates, James and Mahoney met with several members of
the Roanoke Valley Legislative Delegation to discuss these draft initiatives.
STAFF RECOMMENDATION:
It is recommended that the Board consider the adoption of the attached resolution
adopting a legislative program for the 2016 session of the Virginia General Assembly,
after identifying any additional legislative initiatives and concerns.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, OCTOBER 27, 2015
RESOLUTION ADOPTING A LEGISLATIVE PROGRAM FOR THE 2016
SESSION OF THE VIRGINIA GENERAL ASSEMBLY AND
PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY
CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified
major legislative issues of Statewide concern to be considered by the 2016 session of
the Virginia General Assembly; and
WHEREAS, the Board adopts this resolution as its Legislative Program for the
2016 session of the Virginia General Assembly.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, that the following legislative initiatives are submitted for its legislative
program for the 2016 session of the Virginia General Assembly for its favorable
consideration and adoption.
(1) The Board continues to be concerned about funding for public highways,
including:
a. Restoring funds for the Revenue Sharing Program, so that local
governments have a source of funds to address local road projects (as they did
previously) in partnership with the Virginia Department of Transportation (VDOT). The
Commonwealth Transportation Board has adopted a policy to reduce this funding
source from $185 Million in fiscal year 2016 to $50 Million in fiscal year 2020.
Page 1 of 4
b. Supporting Commonwealth Transportation Board funding for specific
highway projects: widening 1-81, improvements to S.R. 419, improvements to S.R. 220
and funding for 1-73.
C. Supporting legislative direction to VDOT to maintain primary roads and
urbanized entry corridors in Metropolitan Planning Organizations to the same standard
required by local ordinances for the cutting of grass and weeds. This initiative would
promote urban development areas for economic development and growth.
(2) Workforce Training.
a. State funding in the form of performance incentives for the completion of
industry recognized credentials should be invested to lower the cost of training and
instruction for students and enable community colleges to expand their capacity to meet
this vital need of business, industry, and Virginia's economy. Using a performance-
based funding model, community colleges should receive state funds for each student
who successfully completes training at a community college through noncredit
workforce training and then obtains — through a third -party validation process — an
industry recognized -credential identified regionally as high demand by business and
industry.
b. Career and Technical Education (CTE) funding should be increased and
better aligned with the needs of private employers; develop standard performance
measures to ensure that the finding of programs support workforce development
priorities; and evaluate which workforce development programs emphasize training and
education opportunities that align with the needs of private employers.
Page 2 of 4
(3) Funding for replacing WINvote touchscreen voting machines. The State
Board of Elections decertified these voting machines after the 2015 General Assembly
session adjourned. This action compelled Roanoke County to appropriate $384,000 to
replace one hundred and thirty six (136) voting machines. Request State funding to
assist localities in acquiring new, certified voting machines.
(4) Aid to the Commonwealth. It appears that the State generated a surplus
of $427 Million for fiscal year 2015. However the State took in $30 Million from local
governments in "aid to the Commonwealth", including $300,000 from Roanoke County.
Before spending this surplus on other programs the General Assembly should return
$30 Million to its local governments.
(5) Eliminate the requirement for publishing legal notices in newspapers.
Roanoke County spent over $18,000 in legal notice publication costs last year. Paid
circulation of newspapers is dropping. More citizens are getting their information from
the internet.
(6) Amend Sec. 56-49.01to require the natural gas company to hold an
advertised public hearing in each county, city and town that it intends to seek
permission to inspect or survey property prior to mailing any notice of intent to enter
said property.
(7) Direct the Department of Environmental Quality to make available and to
allocate sufficient resources to monitor and inspect the construction of any interstate
natural gas pipelines and to enforce the Commonwealth's and federal government's
water quality and erosion and sediment control statutes and regulations during the
construction of interstate pipeline projects.
Page 3 of 4
(8) Local taxation authority. Provide Roanoke County with greater flexibility to
address local control over local taxes, including authority to impose tobacco taxes like
cities and towns, and to address inconsistency in the application of local sales taxes.
(9) Police body cameras. Revise the Freedom of Information Act to include
personal privacy protections for juveniles and individuals captured in these video
recordings, to address storage and retention obligations of local governments, and to
limit the access to these recordings to appropriate parties.
(10) Amend the Stormwater Act to eliminate the inconsistency between it and
the Erosion & Sediment Control Act. Read together these statutes require expensive
stormwater compliance for the construction of an individual single-family, residential
home.
(11) Provide sufficient support for judicial administrative functions by funding
existing deputy clerk positions. The General Assembly has failed to provide sufficient
support for the staffing operations of the general district courts and juvenile and
domestic relations courts.
That the Clerk to the Board of Supervisors is directed to send an attested copy of
this resolution to Governor McAuliffe, Senator John S. Edwards, Senator Ralph Smith,
Delegate Greg Habeeb, Delegate Sam Rasoul, Delegate Chris Head, Stephanie Moon,
Roanoke City Clerk; Members of the Roanoke City Council; Kevin S. Boggess, Clerk for
Salem City Council; Members of the Salem City Council; Clerk for the Town of Vinton;
Members of the Vinton Town Council and the Roanoke Valley -Alleghany Regional
Commission, and the Virginia Association of Counties.
Page 4 of 4
ACTION NO.
ITEM NO. F-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
5204 BERNARD DRIVE, ROANOKE, VIRGINIA
MEETING DATE: October 27, 2015
AGENDA ITEM: Public Hearing and Resolution requesting the Commonwealth
Transportation Board fund a Transportation Alternatives
Project for the Friendship Lane/Carvins Creek Bridge
Replacement Project in Roanoke County
SUBMITTED BY:
Megan G. Cronise
Principal Planner
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County Staff is proposing to submit a Transportation Alternatives Program grant
application to replace the Friendship Lane/Carvins Creek Bridge to provide safe bicycle
and pedestrian access. The Transportation Alternatives Program provides eighty percent
(80%) Federal funding for a twenty percent (20%) percent local match for improvements to
non -motorized transportation that enhance the public's traveling experience, revitalize
communities and improve the quality of life. The program is administered through the
Virginia Department of Transportation (VDOT).
The bridge across Carvins Creek near the terminus of Friendship Lane is a vital connection
between the Tinker Creek Greenway and the Plantation Road Bicycle, Pedestrian and
Streetscape Improvement project (Plantation Road Project). The bridge, constructed in the
1930s, consists of concrete abutments, steel beams with a deteriorating wooden deck and
rusting metal railings. The bridge is currently used by pedestrians but needs to be
replaced prior to the extension of the Tinker Creek Greenway from the Roanoke County
Parks, Recreation and Tourism trailhead parking lot north of Interstate 81. The Tinker
Creek Greenway extension will be constructed by volunteers on Hollins University property.
A gravel terminus will be constructed on the east side of the bridge and will include a kiosk.
Page 1 of 2
This project continues to implement the Hollins Area Plan, adopted November 11, 2008.
The Hollins Area Plan is a component of the 2005 Roanoke County Community Plan.
Roanoke County requested and did not receive Regional Surface Transportation Program
funding for this project in 2014. Funding may also be requested through the fiscal year
2016-2017 Roanoke County Capital Improvements Program.
For the Transportation Alternatives Program Application to be eligible for submission, the
Roanoke County Board of Supervisors must hold a public hearing and adopt a resolution
supporting the project. The Roanoke Valley Alleghany Transportation Planning
Organization is anticipated to endorse the project on October 22, 2015.
FISCAL IMPACT:
The total cost of the project is approximately $170,619. The twenty percent (20%) required
local match is $34,124, which can be funded through an existing Community Development
Corridor Improvements account. The Transportation Alternatives Program request is
$136,495.
ALTERNATIVES:
Adopt the attached resolution requesting the Commonwealth Transportation Board
fund a Transportation Alternatives Program project for the replacement of the
Friendship Lane/Carvins Creek Bridge in Roanoke County, Virginia.
2. Take no action at this time.
STAFF RECOMMENDATION:
Staff recommends Alternative #1.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, OCTOBER 27, 2015
RESOLUTION REQUESTING THE COMMONWEALTH
TRANSPORTATION BOARD FUND A TRANSPORTATION
ALTERNATIVES PROJECT FOR THE FRIENDSHIP LANE/CARVINS
CREEK BRIDGE REPLACEMENT PROJECT IN ROANOKE COUNTY,
VIRGINIA
WHEREAS, in accordance with the Commonwealth Transportation Board
construction allocation procedures, it is necessary that a request by resolution be
received from the local government or state agency in order that the Virginia
Department of Transportation accept a transportation alternatives project in Roanoke
County.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Roanoke County Board of Supervisors requests the
Commonwealth Transportation Board to establish a project for the replacement of the
Friendship Lane/Carvins Creek bridge to provide safe pedestrian and bicycle access to
a future segment of the Tinker Creek Greenway.
2. That the Roanoke County Board of Supervisors hereby agrees to provide
a minimum 20 percent of the total cost for planning and design, right of way, and
construction of this project.
3. That the Roanoke County Board of Supervisors hereby agrees to enter
into an agreement with the Virginia Department of Transportation to provide oversight
that ensures the project is developed in accordance with all state and federal
Page 1 of 2
requirements for design, right of way acquisition, and construction of a federally funded
transportation project.
4. That the Roanoke County Board of Supervisors will be responsible for
maintenance, upkeep and operating costs of any facility constructed with Transportation
Alternatives Program funds.
5. That if the Roanoke County Board of Supervisors subsequently elects to
cancel this project the Roanoke County Board of Supervisors hereby agrees to
reimburse the Virginia Department of Transportation for the total amount of costs
expended by the Department through the date the Department is notified of such
cancellation. The Roanoke County Board of Supervisors also agrees to repay any
funds previously reimbursed that are later deemed ineligible by the Federal Highway
Administration.
Page 2 of 2
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ACTION NO.
ITEM NO. G-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 27, 2015
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
Ordinance accepting and appropriating funds in the amount of
$61,200 to the Roanoke County Public Schools from the
Virginia Department of Education's 2015 School Security
Equipment Grant for replacement of the Intercom/Clock
System at William Byrd Middle School
Rebecca Owens
Director of Finance
Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Virginia Department of Education awarded Roanoke County Public Schools a total of
$61,200 from the 2015 School Security Equipment Grant Program authorized by the 2013
General Assembly. Roanoke County Public Schools' 2015 application was based on a
request to replace the original intercom system from the mid 1970's at William Byrd Middle
School. The school security grant program allows for qualifying equipment that enhances
safety measures in schools.
The new intercom will work with the existing IP telephone system creating greater
communication offerings for staff and students. This intercom system is similar to the
equipment installed in recent construction projects. The equipment must be purchased by
March 25, 2016.
The projects costs will total $114,809.20 and Roanoke County Public Schools will fund the
remaining $53,609.20 from the Minor Capital Reserve Account. This grant requires a
twenty-five percent (25%) grant match in the amount of $15,300, which is included in the
Minor Capital Reserve amount.
Page 1 of 2
FISCAL IMPACT:
The Schools Grant Fund budget will increase by $114,809.20 forthe intercom/clock system
at William Byrd Middle School. $61,200 is funded by the Virginia Department of
Education's the 2015 School Security Equipment Grant program and the remaining
$53,609.20 is from the School Board Minor Capital Reserve Account.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of this ordinance and scheduling of the
second reading on November 10, 2015.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 27, 2015
ORDINANCE ACCEPTING AND APPROPRIATING FUNDS TOTALING
$61,200 TO THE ROANOKE COUNTY PUBLIC SCHOOLS FROM THE
VIRGINIA DEPARTMENT OF EDUCATION'S 2015 SCHOOL SECURITY
EQUIPMENT GRANT FOR REPLACEMENT OF THE
INTERCOM/CLOCK SYSTEM AT WILLIAM BYRD MIDDLE SCHOOL
WHEREAS, the Virginia Department of Education awarded the Roanoke County
Public Schools a grant in the amount of $61,200 for the 2015 School Security
Equipment Grant; and
WHEREAS, the Roanoke County Public Schools will allocate $53,609.20 from
the School Board Minor Capital Reserve to fund the grant match and remaining project
costs; and
WHEREAS, the sum of $114,806.20 will be to fund the intercom/clock system
replacement at William Byrd Middle School; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on October 27, 2015, and the
second reading was held on November 10, 2015.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
That the sum of $61,200 is hereby appropriated to the Roanoke County
Public Schools; and
2. That this ordinance shall take effect from and after the date of adoption.
Page 1 of 1
ACTION NO.
ITEM NO. G-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 27, 2015
AGENDA ITEM: Ordinance accepting and appropriating $42,518.50 from the
Virginia Department of Transportation (VDOT) for the purpose
of locally administering the improvement of the drainage
system at Tanglewood Drive and Hummingbird Lane, Cave
Spring Magisterial District
SUBMITTED BY:
APPROVED BY:
Tarek Moneir
Deputy Director of Development Services
Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On October 14, 2014, the Board of Supervisors approved a resolution supporting an
application for $500,000 of matching transportation funding through the VDOT fiscal year
2015-2016 revenue sharing program. The Tanglewood Drive drainage improvements
project was one of the projects proposed under this program. The Tanglewood Drive
project contained two (2) portions — Meadowlark Lane and Hummingbird Lane. The
Tanglewood Drive drainage improvement project was subsequently bid on April 8, 2014.
Due to staff concern that total project costs would exceed available resources, bid
documents requested the Hummingbird Lane portion of the project be proposed as an
alternate. Contract bids for Hummingbird Lane portion project were received and total
project costs exceeded total available resources primarily due to expenses related to the
Hummingbird Lane portion of the project. The Hummingbird Lane alternate portion of the
project was removed from the construction contract. The balance of the project was
authorized to proceed and constructed.
On March 25, 2015, the Hummingbird Lane drainage improvement project was rebid as a
separate project. Staff sought and received additional VDOT revenue sharing grant funds
Page 1 of 2
for the portion of the project within VDOT right of way. Bids were received and the contract
was awarded for $312,825 (including contingency). The addition of VDOT funding made
available all funds necessary to complete the project although an appropriation of the
VDOT funds is required before the project may proceed. This action provides for the
appropriation of VDOT funding to the project.
FISCAL IMPACT:
The total cost of the project $312,825 of which $270,306.50 is currently appropriated storm
water management funding. This action appropriates a VDOT Revenue Sharing grant
award in the amount of $42,518.50 to fully fund the project.
ALTERNATIVES:
Adopt the ordinance accepting and appropriating $42,518.50 forthe VDOT share of the
local administered Tanglewood Drive/Hummingbird Land drainage improvement
project.
2. Do not adopt the ordinance.
STAFF RECOMMENDATION:
Staff recommends alternative 1, approval of the first reading of this ordinance and
scheduling of the second reading on November 10, 2015.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 27, 2015
ORDINANCE ACCEPTING AND APPROPRIATING $42,518.50 FROM
THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) FOR
THE PURPOSE OF LOCALLY ADMINISTERING THE IMPROVEMENT
OF THE DRAINAGE SYSTEM AT TANGLEWOOD DRIVE AND
HUMMINGBIRD LANE, CAVE SPRING MAGISTERIAL DISTRICT
WHEREAS, on March 8, 2014, the Tanglewood Drive/Hummingbird Lane drainage
improvement project was initially bid, but due to insufficient funds the project was
removed; and
WHEREAS, on October 14, 2014, the Board of Supervisors approved a resolution
supporting an application of $500,000 of matching transportation funding through the
VDOT 2015-2016 revenue sharing program; and
WHEREAS, the Tanglewood Drive/Hummingbird Lane project was one of the
projects under this program; and
WHEREAS, on March 25, 2015, the project was rebid and a contract was awarded
in the amount of $297,929; and
WHEREAS, a determination was made that this will be a locally administered
project; and
WHEREAS, $85,037 of the project is within the VDOT right-of-way and is eligible
for a fifty/fifty (50/50) revenue sharing grant; and
WHEREAS, $42,518.50 of the project budget will be funding from VDOT with a
match of $42,518.50 provided from the VDOT revenue sharing account; and
Page 1 of 2
WHEREAS, the remaining project budget will be funded from account 103107-
5850 in the amount of $128,000.00 and from account 103109-5850 in the amount of
$99,788.00; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on October 27, 2015, and the
second reading was held on November 10, 2015.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
1. That the sum of $42,518.50 is hereby appropriated for the purpose of
improving the drainage system at Tanglewood Drive and Hummingbird
Lane -land
2. That the sum of $42,518.50 is allocated from account 102462-5850,
$128,000 from account 103107-5850, and $99,788 from account 103109-
5850 forthe purpose of improving the drainage system at Tanglewood Drive
and Hummingbird Lane; and
3. That this ordinance shall take effect from and after the date of adoption.
Page 2 of 2
ACTION NO.
ITEM NO. G-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 27, 2015
AGENDA ITEM: Ordinance Amending Section 5-24 "Limitation on number kept
per dwelling unit" of Chapter 5 "Animals and Fowl" of the
Roanoke County Code to provide for an increase in the
number of dogs permitted under a volunteer fostering program
SUBMITTED BY: Daniel R. O'Donnell
Assistant County Administrator
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Currently under the County Code, residents of Roanoke County are permitted to keep
three (3) dogs and six (6) cats in residences that do not qualify as kennels. Recently staff
was approached by a volunteer with the Regional Center for Animal Care and Protection
(RCACP) to inquire if the limit for dogs could be raised to four (4) in order to encourage a
higher number of pet adoptions.
Recently the RCACP has initiated an animal fostering program wherein people approved
by the Executive Director can foster dogs in their homes for up to ninety (90) days The
Executive Director of the RCACP supports the proposed Code revision as it will help
expand the fostering program.
If approved, the effect of this ordinance would allow a fourth (4t") dog to be placed in a
home only if the resident is a participant in the fostering program sanctioned and managed
by the RCACP. The benefits from an expanded fostering program are that the animals
fostered tend to be better socialized and more likely to be permanently adopted and that
placing dogs in foster homes frees up kennel space for additional dogs at the animal care
facility.
Page 1 of 2
FISCAL IMPACT:
There is no fiscal impact from this amendment.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of this ordinance and setting the second
reading for November 10, 2015.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, OCTOBER 27, 2015
ORDINANCE AMENDING SECTION 5-24 "LIMITATION ON NUMBER
KEPT PER DWELLING UNIT" OF CHAPTER 5 "ANIMALS AND FOWL"
OF THE ROANOKE COUNTY CODE TO PROVIDE FOR AN INCREASE
IN THE NUMBER OF DOGS PERMITTED UNDER A VOLUNTEER
FOSTERING PROGRAM
WHEREAS, Article 6 of Chapter 65 of Title 3.2 of the Code of Virginia grants
authority to local governments to adopt ordinances to address comprehensive animal
care; and
WHEREAS, the Board of Supervisors of Roanoke County finds that the fostering
program will encourage the adoption of dogs and will minimize if not eliminate the
euthanization of dogs confined at the regional pound operated by the Regional center
for Animal Care and Protection (RCACP); and
WHERAS, RCACP has developed an animal fostering program with regulations
designed to insure the protection of the dogs involved and the qualifications of the
volunteers; and
WHEREAS, the first reading of this ordinance was held on October 27, 2015, and
the second reading was held on November 10, 2015.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Section 5-24 of the Roanoke County code is hereby amended to read as
follows:
Page 1 of 2
Sec. 5-24. - Limitation on number kept per dwelling unit.
(a) The harboring or keeping of more than three (3) dogs over four (4) months
of age per dwelling shall be unlawful, unless a multiple dog permit has been
issued pursuant to this article. The harboring or keeping of more than six (6) cats
over four (4) months of age, of which no more than two (2) may be fertile, per
dwelling shall be unlawful. The requirements of this section shall not apply to any
dwelling which is part of an active agricultural operation or usage as defined by
the zoning ordinance for the county.
(b) As of July 26, 2005, allow a sixty-day period to register four (4) dogs if the
dogs are owned currently and upon the death of one (1) of the four (4) dogs, the
homeowner would be allowed to maintain three (3) dogs from that point forward.
(c) Any person participating in a dog foster adoption program sanctioned by the
Regional Center for Animal Care and Protection may be permitted to keep no
more than four (4) dogs over four (4) months of age per dwelling for a period of
Ninety (90) days, unless an extension is granted by the foster adoption program,
so long as the person is in compliance with all of the regulations in the foster
adoption program.
2. That this ordinance shall be effective from and after its adoption.
Page 2 of 2
ACTION NO.
ITEM NO. H-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 27, 2015
AGENDA ITEM: Request to accept and appropriate grant funds in the amount
of $627,482 from the Office of Justice Programs at the
Department of Justice to the Roanoke County Police
Department for the fiscal year 2015-2016 Smart Policing
Initiative
SUBMITTED BY:
Howard B. Hall
Chief of Police
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Last year, the Roanoke County Police Department (RCPD) responded to approximately
five hundred and fifty seven (557) calls for service related to the mentally ill. Although
mental illness related calls only account for about two percent (2%) of total calls, they
disproportionately consume available police resources. The average police time spent on
mental health related calls is about two (2) hours and twenty-eight (28) minutes, while all
other calls take approximately thirty-nine (39) minutes. Additional time is required when an
officer initiates an Emergency Custody Order (ECO), when a Temporary Detention Order
(TDO) is issued for cases where the individuals were believed to possibly cause harm to
themselves or others, or when an individual lacks self-care capability.
The Department of Justice Smart Policing Initiative grant will allow RCPD, in collaboration
with The Center for Evidence -Based Crime Policy at George Mason University (CEBCP-
GMU) and Intercept Youth Services, Inc., to develop and implement cost-effective
interventions using evidenced -based approaches to improve the lives of people with
serious mental illnesses in the community and enhance the safety of first responders,
people with mental illness, and community in general.
Specifically, the collaborative will:
Page 1 of 2
1) Develop a standard response protocol for mental health related cases and
implement the service in an experimental context examining its impact on recidivism
(or repeat victimization), number of mental health related calls and other outcomes.
2) Improve the level and quality of assessment for people in mental crisis that come
into contact with RCPD and create a strong and sustainable link to mental health
practitioners.
3) Evaluate findings from the initiative for the purpose of developing evidenced -based
practices and improving police efficiency in mental health related cases.
4) Develop policy, standard operating procedures, and training in an effort to
institutionalize research into police practice.
The RCPD will be the primaryaward recipient. CEBCP-GMU and Intercept Youth Services,
Inc. will be considered sub -recipients for the purpose of this project. Sub -recipient
monitoring and compliance will be completed by RCPD and Roanoke County Department
of Finance. The grant has a three (3) -year project period that will begin on October 1, 2015,
and end on September 30, 2018.
The first reading of this ordinance was on October 13, 2015.
FISCAL IMPACT:
The grant amount of $627,482 does not require any matching funds.
ALTERNATIVES:
1. Staff recommends approval of this ordinance.
2. Do not accept the grant.
STAFF RECOMMENDATION:
Staff recommends Alternative 1.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON OCTOBER 27, 2015
ORDINANCE ACCEPTING AND APPROPRIATING GRANT FUNDS IN
THE AMOUNT OF $627,482 FROM THE OFFICE OF JUSTICE
PROGRAMS AT THE DEPARTMENT OF JUSTICE TO THE ROANOKE
COUNTY POLICE DEPARTMENT FOR THE FISCAL YEAR 2015-2016
SMART POLICING INITIATIVE
WHEREAS, the Office of Justice Programs awarded the Roanoke County Police
Department funding under the Smart Policing Initiative; and
WHEREAS, this grant will be a collaborative effort with George Mason
University's Center for Evidence -Based Crime Policy and Intercept Youth Service, Inc.
to develop and implement cost -effect interventions using evidence -based approaches to
improve the lives of people with serious mental illness and the community in general;
and
WHEREAS, this grant project period is three (3) years; and
WHEREAS, the grant award does not require matching funds from Roanoke
County;
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, the first reading of this ordinance was held on October 13, 2015, and
the second reading was held on October 27, 2015.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as
follows..
1. That the sum of $627,482 is hereby appropriated from the Office of Justice
Programs at the Department of Justice to the Roanoke County Police
Page 1 of 2
Department; and
2. The funds are to be allocated for the Smart Policing Initiative; and
3. That the County Administrator or any Assistant County Administrator is
authorized to execute such documents or agreements with George Mason
University's Center for Evidence -Based Crime Policy and Intercept Youth
Service, Inc. as may be necessary to accomplish the goals and purposes of
this grant, all on form approved by the County Attorney.
4. That appropriation will not lapse at the end of the fiscal year, but shall remain
appropriated until the completion of the project; and
5. That this ordinance shall take effect from and after the date of adoption.
Page 2 of 2
GRANT PROCESSING REQUEST FORM
Department of Finance
DATE:
June 22, 2015
DEPARTMENT:
Police
GRANT PROGRAM:
BJA FY 15 Smart Policing Initiative
GRANTING AGENCY:
Bureau of Justice Assistance
AGENCY CONTACT:
Flora D. Lawson
AGENCY PHONE NO:
1-888-549-9901
IF FEDERAL GRANT... CFDA # 16.738
EXAMPLE OF NUMBER
Dept: Department of Education
(Agency No.) 84.XXX (Grant Program No.)
PROGRAM TITLE:
Improving Police Response to Mental Health Crisis in a Rural Area
FUNDING REQUEST:
FEDERAL
STATE LOCAL MATCH
OTHER
TOTAL REQUEST
$627,482.00
10 10
10
$627,482.00
IF LOCAL MATCH IS REQUIRED, ARE FUNDS AVAILABLE IN DEPARTMENT BUDGET? YIN
ACCOUNT TO WHICH THE MATCH WILL BE CODED:
INDIRECT COSTS? YIN No
AMOUNT
REIMBURSEMENT GRANT? YIN Yes
FINANCIAL & PROGRESS REPORTS PREPARED BY:
Department XX Finance
REQUEST FOR FUNDS SUBMITTED BY:
Department XX Finance
PROJECT DIRECTOR:
Asst. Chief James Chapman
PHONE:
777-8603
FAX:
EMAIL:
jchapman@roanokecountyva.gov
DEPT. DIRECTOR OR THEIR DESIGNEE SIGNATURE: DATE:
APPROVING SUBMISSON:
7X711
REVIEWED & APPROVED BY FINANCE: I SIGNATURE: I DATE:
X110115
REVIEWED & APPROVED BY COUNTY SIGNATU DATE:
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Improving Police Response to Mental Health Crisis in a Rural Area
Agency: Roanoke County Police Department
Research Partner: Center for Evidence -Based Crime Policy, George Mason University
For the BJA Smart Policing Initiative Solicitation,
"Purpose Area l. -Smart Policing Innovation BJA-2015-4066"
Agency Information: Roanoke County Police Department
Contact: Howard B. Hall Chief of Police
Key personnel: James A. Chapman, Assistant Chief of Police, Brittni Money, Crime Analyst
Research Partners: Center for Evidence -Based Crime Policy, George Mason University
Research Partner Personnel: Sue -Ming Yang, Ph.D. (Principal Investigator, George Mason University);
Charlotte Gill, Ph.D. (Co -Principal Investigator, George Mason University)
Service Partners: Intercept Youth Services, Inc.
Total Funding Requested: $627,482.00
Abstract
The Roanoke County Police Department (RCPD) in collaboration with The Center for
Evidence -Based Crime Policy at George Mason University (CEBCP-GMU) and Intercept Youth
Services, Inc. propose a three-year Smart Policing Initiative. The goal of this initiative is to
develop and implement cost-effective interventions using evidenced -based approach to improve
the lives of people with serious mental illnesses in the community and enhance the safety of first
responders, people with mental illness, and community in general.
The rising number of calls for service involving individuals with mental health issues has
become a real challenge to criminal justice system in general. The deinstitutionalization of
mentally ill starting in the 1960s did not necessarily place individuals with needs in community--
based services; rather, the "tough on crime" mentality indirectly re -institutionalized a significant
proportion of the mentally ill in the criminal justice system (Manderscheid, Atay, & Crider
2009). According to a 2006 BJS analysis, 24% of state prisoners report a recent history of mental
illness, as do 21% of jail inmates and 14% of federal prisoners. In fact, there are more people
with mental health issues in the major US cities jails on any given day than any hospital in the
United States (Frank & McGuire 2012; Reuland 2004).
This phenomenon is especially seriot►s in rural areas where the accessibility and
availability of mental health resources are lacking. In response to the problem, RCPD will work
with the research team from CEBCP and Intercept throughout the grant to accomplish the
following tasks: identify the extent of problems; develop and implement a randomized controlled
trial to deliver service treatment; conduct focus groups with first responders and individuals who
have contact with the police; analyze outcome data from the experiment to identify the effects of
the treatment; and, finally, to incorporate the knowledge into policy, standard operating
procedures, and training in an effort to institutionalize research into police practice.
Consent: OJP has permission to share this project abstract publicly as well as any outcomes of
the project.
Improving Police Response to Mental Health Crisis in a Rural Area
Agency: Roanoke County Police Department
Research Partner: Center for Evidence -Based Crime Policy, George Mason University
For the BJA Smart Policing Initiative Solicitation,
"Purpose Area 1: Smart Policing Innovation RIA -2015-4066 "
A. INTRODUCTION
The Roanoke County Police Department (RCPD) in collaboration with The Center for
Evidence -Based Crime Policy at George Mason University (CEBCP-GMU) and Intercept Youth
Services, Inc. propose a three-year Smart Policing Initiative under Purpose Area 1: Smart
Policing Innovation (BJA-2015-4066). The goal of this initiative is to develop and implement
cost-effective interventions using evidenced -based approaches to improve the lives of people
with serious mental illnesses in the community and enhance the safety of first responders, people
with mental illness, and the community in general. This partnership will enable the RCPD to
provide flexible treatment options aimed at preventing incidents and tragedies, diverting the
mentally ill from the criminal justice system to community-based services to maintain familial
attachment and their pre -crisis levels of functioning, and reducing injuries of police and suspects
due to use of force while strengthening police legitimacy within their respective communities.
Specifically, the collaborative will:
1) Develop a standard response protocol for mental health related cases and implement the
service in an experimental context examining its impact on recidivism (or repeat
victimization), number of mental health related calls, and other outcomes.
2) Improve the level and quality of assessment for people in mental crisis that come into
contact with RCPD and create a strong and sustainable link to mental health practitioners.
3) Evaluate findings from the experiment for the purpose of developing evidenced -based
practices and improving police efficiency in mental health related cases.
Page 1 of 10
4) Translate these activities into policy, standard operating procedures, and training in an
effort to institutionalize research into police practice.
B. STATEMENT OF THE PROBLEM
The RCPD is a force of 140 sworn officers serving a population of 93,500; there are
approximately 1.2 officers per 1,000 citizens in Roanoke County. The County is comprised of
251 square miles and is divided into nine patrol districts. The County surrounds the independent
Cities of Salem and Roanoke and the Town of Vinton. The RCPD is the primary law
enforcement agency for the County of Roanoke and has concurrent jurisdiction within the cities
of Salem & Roanoke and the town of Vinton.
The RCPD is known as a progressive police agency and strives to incorporate data -driven
and evidence -based practices into its policies and operations. The RCPD utilizes Data Driven
Approaches to Crime and Traffic Safety (DDACTS) as its operational model for the purpose of
reducing crime, traffic crashes and other social harms. In addition, the RCPD has recently
implemented the evidence -based practice, Lethality Assessment Tool, for the purpose of
reducing intimate partner violence and increasing services to the most at -risk victims.
Although the county may have a low crime rate, compared to larger cities, as with other
small, rural, and mixed -used communities, a number of issues are paramount to our citizens and
our police service. Mental health related calls are one major concern. Police officers encounter
people in mental crisis in various capacities, including as criminal offenders, victims of crime,
missing persons, and disorderly persons. Often time, police officers find themselves playing dual
roles as law enforcers and psychiatric social workers. Last year, RCPD responded to 28,100 calls
for service, out of which 557 were related to the mentally ill. Although mental illness related
calls only account for about 2% of total calls, they have disproportionately consumed a great
Page 2 of 10
extent of police resources. The average police time spent on mental health related calls is about 2
hours and 28 minutes while all other calls take around 39 minutes. The number is even higher for
the Emergency Custody Order (ECO) or Temporary Detention Order (TDO) cases where the
individuals were believed to possibly cause harm to themselves or others, or lacked self-care
capability (between 3.5 hours and 6 hours).
The repeat calls (or hot spots) related to persons with mental health issues further
exacerbate the problem. In 2014, 26% of mental illness related calls came from 10 locations and
the top location generated 66 calls in a year. These reoccurring episodes can probably be
explained by the fact that approximately 50% (144) of the ECOs resulted in the person being
released back into the community without a treatment plan or rehabilitative referrals.
When it comes to assisting persons affected by mental illnesses, the police serve as
gatekeepers to both the criminal justice and mental health systems. Most police departments
generally adopt one of following types of approaches: Police -based specialized police response
(Crisis Intervention Programs, CIT); Police -based specialized mental health response; and
mental health -based mental health response (Deane et al., 1999). The RCPD has invested heavily
into training its personnel and has 70 CIT officers on the force. Starting in 2014, CIT was added
to the entrance -level training curriculum to ensure that all new officers receive this training.
The RCPD, like many other agencies across the country, faces a real challenge dealing
with the rising number of cases related to the mentally ill. In a PERF report (2004), mental
illness related calls for service were found to account for between seven to 10 percent of calls
nationwide. According to a 2006 BJS analysis, 24% of state prisoners report a recent history of
mental illness, as do 21% of jail inmates and 14% of federal prisoners. Reuland (2004) argues
that "[T]he Los Angeles County Jail, the Cook County Jail in Chicago, and Riker's Island in New
Page 3 of 10
York City each hold more people with mental illness on any given day than any hospital..."
Nonetheless, the fact persons with mental illness overflow the correctional facilities is not an
urban phenomenon; Sullivan and Spritzer (1997) found a systematic use of jails as temporary
holding facilities for persons with mental illness in rural areas. Nevertheless, past research
examining the effects of partnership between law enforcement and the mental health community
has focused primarily on urban areas (see Deane et al. 1999).
Additionally, the shortage of mental health professionals in rural areas makes it harder for
people in need to access to comprehensive service, which further stigmatizes people with mental
health issues (Mohatt 2006). The collaboration between the RCPD and partners provides a
perfect opportunity for this Smart Policing Initiative solicitation. The RCPD has committed to
transform their current approach by providing quality mental health service to the mentally ill
who have contact with the police. We have also established a strong partnership with the
CEBCP-GMU, who will help design a randomized controlled trial to evaluate the effects of
interventions on mentally ill persons' short-term and long-term outcomes, familial relationships,
and reduction of police time consumed by calls involving people with mental illness.
The need for more information about the effects of crisis intervention in cases related to
mentally ill persons cannot be understated. According to a report created by the Substance Abuse
and Mental Health Services Administration in 2011, more than 41 million U.S. adults (18%) had
a mental illness; nearly 9 million U.S. adults (4%) had a mental illness that greatly affected day-
to-day living, or serious functional impairment. Though most persons with severe mental health
issues do not necessarily pose a threat to others and are often involved in minor offenses such as
disorderly conduct, the extent of their behavioral problem can escalate quickly without
appropriate treatment. Additionally, the likelihood of violent behavior among individuals with
Page 4 of 10
mental illness increases dramatically when they also use substances (Clark et al. 1999; Steadman
et al. 1998). Finally, violent acts increase the chance of police use of force in an effort to control
the situation. The RCPD's annual analysis indicated approximately 25% of the incidents where
RCPD officers used force involved a person with a known mental illness. As such, it is important
to provide immediate assessment and identify effective treatment programs for cases in mental
crisis to prevent repeated episodes from happening and to better use limited police resources.
C. PROJECT DESIGN AND IMPLEMENTATION
To achieve these goals, the RCPD, CEBCP-GMU and Intercept will work together to
design and implement a standard treatment response to cases related to the mentally ill in an
experimental context in order to evaluate.the effects. The three-year project involves a six-month
planning phase during which we will identify the extent of problem, develop training and
intervention protocols, and collect baseline measures; a 20 -month intervention phase during
which we will randomly refer 120 eligible subjects to service programs and 120 subjects to
control group and continue to collect outcome measures from those people up to one year
follow-up period, and a 10 -month analysis and assessment phase during which we will
complete data collection and analyze measures of effectiveness (see attached timeline).
Planning Phase: During this period of time, the RCPD will work with Intercept and CEBCP-
GMU research team to identify eligibility criteria for the service, develop a crisis response
protocol and an implementation procedure, and determine appropriate outcome measures for the
mental illness subjects in Roanoke County. The research partners and service providers will first
review prior mental health related cases to better understand the nature of the problem in the
area. Spatial analysis will be conducted to understand the geographic distribution of mental
health and co -morbid related incidents and problems in local areas. Intercept will identify
Page 5 of 10
appropriate services that have empirical support and match the needs of different types of clients
and families. We will then design a standard procedure and develop specialized training sessions
to help the CIT officers evaluate the situation more efficiently and refer eligible cases to the
service provider for initial screening before assembling an individualized service package.
Intervention Phase: The intervention phase builds upon the work plan developed in the previous
phase. To balance between the limited resources available and to identify rigorous evidence -
based practices, a randomized control trial will be used to determine the allocation of
intervention services. When encountering a mental health related call, if the CIT officers deem
no severe injuries that require immediate medical attention or arrest, the research team will
randomize the individual to either treatment or control condition and communicate with the field
officers about the decision via cellular phone. Subjects in the treatment group will be referred to
Intercept for initial screening. Intercept's Crisis One provides 24/7 mobile crisis services to
individuals at risk of psychiatric hospitalization or in need of interventions due to mental or
behavioral health issues. Crisis One is designed to stabilize individual in the community and
reduce the need for ECO/TDO. In prior literature, the outpatient service was found to increase
the chance that people with mental illness will receive proper treatment and medication, thereby
decreasing the likelihood of the need for police intervention (Cordner, 2006). In total, 120
subjects will be randomized to treatment group receiving service provided by Intercept and
another 120 subjects will be selected into the control condition and be handled by CIT officers
following the original practices prior to the partnership. The random allocation of service will
allow the CEBCP-GMU to carry out a strictly controlled experimental comparison to examine
the impacts of the mental health service on individuals' future outcomes (specifically, number of
repeated episodes, elapsed times, behavioral problems), post -intervention satisfaction (of given
Page 6 of 10
individual and the family), and total number of mental health related calls and quality of police
response in Roanoke County.
Trained counselors at Intercept's Crisis One are experienced and utilize evidence -based
practices to help people who are experiencing mental crisis and acute psychiatric dysfunction.
The standard service includes three phases: initial assessment (1-3 hours), crisis stabilization (on
average 40 hours per client), and crisis intervention (on average 16 hours per client). After the
initial assessment, the Intercept will tailor-made a service package to best fit individual's needs.
Crisis One consists of de-escalation, safety monitoring, identification of triggers, coping
and anger management skills development, individual and family counseling, and psychiatric
evaluation. They follow evidence -based practice and use various techniques to stabilize an
individual through their mental health crisis and reduce the need for additional interventions by
law enforcement or emergency room visits. The available approaches include the following (but
are not limited to): (1) Cognitive Behavioral Therapies — treatment that focuses on the
relationship between thoughts, feeling and behaviors, and exploring patterns of thinking that lead
to self-destructive actions and beliefs; (2) Trauma Informed Care — a treatment framework that
involves understanding, recognizing and responding to the effects of trauma; (3) Solution -
Focused Brief Therapy — an approach that focuses on the solution instead of the symptoms or
issues; (4) Motivational Interviewing — a conversational approach designed to help people
discover their own interest in considering and/or making a change in their life, express in their
own words their desire for change that addresses ambivalence to change; (5) Crisis Intervention
Therapy - effective in eliminating the reversion to maladaptive coping skills - in other words,
avoiding psychological breakdown. Additionally, it seeks to help the individual in returning to
pre -crisis levels of functioning; (6) Parent Training — an effective approach in changing the effect
Page 7 of 10
of mental health on behavior in children and adolescents involves training parents to use specific
child management skills; (7) Home Visitation - Home visitation has shown significant long-term
effects on violence, delinquency, and related risk factors.
In addition to designing the experiment and monitoring the implementation procedure
regularly to ensure the integrity of the research component, the research team from CEBCP-
GMU will also conduct focus group interviews with the CIT officers, the family members of the
mentally ill, and the community to gather detailed feedback on the service, the procedure in
which the service is delivered, and other outcome measures.
Analysis and Assessment Phase: Our research partners from CEBCP-GMU will complete data
collection, analysis, and evaluation of the program's effectiveness. Various statistical tools will
be used to determine the extent of impact. Survival analysis will be applied to quantify whether
receiving service help stabilize cases with mental health issues and maintain their levels of
functioning for an extended period of time. Performance between the experimental and control
groups will be compared to see if intervention leads to better outcomes. This data, and the data
from previous phases, will be used in accordance with the SPI approach, to develop knowledge
and information -based policies and practices that are also informed by existing research on
mental health issues. The information gathered will then be used to carefully construct policies,
training, and implementation guidelines toward those ends. During the final phase of the project,
if resources permit, service will be provided to individuals that were originally assigned to the
control group in previous phase to maximize the benefits and effects of service programs.
D. CAPABILITIES AND COMPETENCIES
The RCPD is completely committed to every aspect of this project. The team will be led
by Chief Hall, Assistant Chief Chuck Mason, Assistant Chief Jimmy Chapman, and Commander
Page 8 of 10
Kevin Slough, who together have over 95 years of extensive experience in all aspects of policing
and have been trained on evidence -based approaches, DDACTs, and Crisis Intervention. They
will be supported by Crime Analyst, Brittni Money.
Intercept has been providing crisis services since 2009 and has a 92% success rate in
helping clients maintain their current placement, without disruption due to hospitalization or
incarceration. Intercept follows an evidence -based approach and has partnered with police
departments, community service boards, hospitals, the Department of Human Services/Social
Services, schools, psychiatrics, and other agencies across the state in an effort to identify and
work with individuals with mental illness to be stabilized and maintained in the community.
The RCPD will partner with the Center for Evidence -Based Crime Policy, led by George
Mason University professors Sue -Ming Yang (Senior Fellow of the CEBCP) and Charlotte Gill
(Deputy Director). Director Cynthia Lum will provide oversight and mentorship on this project
as well. The CEBCP at George Mason University is one of the pioneers of evidence -based
policing, and also has conducted extensive and innovative evaluation research in policing.
In particular, Yang has worked with police agencies in both the United States and abroad. She
has prior experiences working with mental health patients in both institutional and correctional
settings. She has worked on several projects utilizing experimental designs to study topics related
to victimization, fear of crime, and disorder perception. She also has an extensive experience
working with police data, both cross-sectional and longitudinal. For example, her work with
Seattle Police Department on a large retrospective study of hot spots led to a change in their
crime control practices. Gill is the Deputy Director of CEBCP. She has worked on randomized
trials of police -led restorative justice conferencing in the U.K. and probation caseload
management in Philadelphia. Currently, she serves as a research partner on BCJI and SPI
Page 9 of 10
programs in collaborating with the City of Seattle and Brooklyn Park (MN) police department.
Their qualifications and resumes can be obtained at http://cebcp.org/team/
In addition to their individual skills, the PIs will be supported by the infrastructure of the CECBP
and George Mason University. This includes the support of advanced graduate research
assistants, all with experience and training in evaluation and experimental research, statistical
analysis, qualitative and ethnographic research, geographic analysis, and evidence -based policy.
E. PLAN FOR COLLECTING THE DATA FOR PERFORMANCE MEASURES
In accordance with the US Department of Justice's requirements to fulfill its
responsibilities under the Government Performance and Results Act of 1993 (GPRA), Public
Law 103-62, and the GPRA Modernization Act of 2010, Public Law 111-352, the RCPD will
provide data that measure the results of their work done under this solicitation through the
requisite channels as required by the BJA and described in the "Data Grantee Provides" of this
solicitation. The RCPD will submit quarterly performance metrics through BJA's online
Performance Measurement Tool (PMT).
We are committed to the use of the most rigorous methods possible to evaluate the
effectiveness of the service program and therefore decide to use a randomized controlled trial to
carry out this project. We will measure the following outcomes, and hypothesize that we will
observe the following effects: reduced victimization or recidivism of people with mental illness;
increased referrals to community-based services; increased post -incident satisfaction of all
parties involved; and decreased use of force in incidents and arrests/detentions related to the
mentally ill. We will also measure total number of calls for service involving people with mental
illness, the time spent by officers in related incidents and the number of officers called to the
scene, and the "hot spots" and the geographic distribution of mental health cases.
Page 10 of 10
George Mason University - Proposal Budget Summary
Coeus Number. 00004949
Proposal Number: 116864
Proposal Title: GMU Partnership with Roanoke County Police Department Delivering Meatal Health
Treatment Program
Investigator. Yang, Sue -Ming
Sponsor: Roanoke County Police Department Effort%
Period 1
Period 2
Period 3
Total
10/01/2015
10/01/2016
10101/2017
to
to
to
09/30/2016
09/30/2017
09/30/2016
Senior Personnel
Yang, Sue -Ming
Faculty Sumner Salary Dr. Yang 66.66
$15,563
$16,030
$18,511
$48,103
Yang, Sue -Ming
Faculty Salary: Academic or Dr. Yang 15
$10,438
$10,751
$11,074
$32,263
Calendar Year
Gill, Charlotte E
Faculty Salary: Academic or Dr. Gill 10
$6,549
$6,746
$6,948
$20,243
Calendar Year
Graduate Students
GRA's Salaries
$10,000
$20,000
$10,000
$40,000
Other Personnel
Student Wages
$3,250
53,250
$3,250
$9,750
Fringe Benefits
$7,000
$7,203
$7,413
$21,616
Subtotal Personnel+ Fringe:
$52,800
$63,980
$55,195
$171,976
Travel - Domestic
Domestic Travel
$818
$818
$409
$2,045
Subtotal Travel:
$818
$81B
$409
$2,045
Other operating Expenses
Tuition and Fees 12 crds. ®instate
$6,7G4
$7,240
$7,819
$21,762
Graduate Student Health
$2,512
$2,512
$2,512
$7,536
Insurance
Other Direct Expenditures software
$800
$0
$0
$800
Tuition and Fees ERF ® $80/semester
$120
$120
$120
$360
Subtotal Other operating Expenses:
$10,136
$9,872
$10,451
$30,458
Total Direct Costs:
$63,754
$74,670
$66,055
$204,479
FSA (Indirect) Costs (MTDC OH Campus -Remote 26.0%):
$14,149
$18,848
$14,457
$45,453
Total Costs:
$77,903
$91,517
$80,512
$249,933
SERVICE TREATMENT
Stabilization
Intervention
PERSONNEL
Adminissions Coordinator
INTERCEPT YOUTH SERVICES
Year 1
Year 2
Year 3
25
50
0
8
15
0
Year 1
Year 2
Year 3
$20,400.00
$20,400.00
$20,400.00
Clients Unit Hours
Total
75 $89.00 40
$267,000.00
23 $30.79 64
$45,322.88
Service Treatment Total:
$312,322.88
Total
$61,200.00
Personnel Total: $61,200.00
Service Treatment/Personnel Total: $373,522.88
ROANOKE COUNTY POLICE DEPARTMENT
Intercept Youth Services
PERSONNEL
Year 1
Year 2
Year 3
Total
Salary - Brittni Money
$170,04
$170.04
$170.04
$510.12
Personnel Total:
$510.12
TRAVEL
Year 1
Year 2
Year 3
Total
Meals (4 total)
$284.00
$284.00
$284.00
$852.00
Hotel (4 total)
$888,00
$888.00
$888.00
$2,664.00
Travel Total:
$3,516.00
Personnel/Travel Total: $4,026.12
Proposed Budget Summary
Intercept Youth Services
$373,522.88
Roanoke County Police
$4,026.12
George Mason University
$249,933.00
TOTAL:
$627,482.00
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Grant
PAGE 1 OF 6
1. RECIPIENT NAME AND ADDRESS (Including Zip Code)
4. AWARD NUMBER: 2015 -WY -BX -0007
County of Roanoke
5204 Bernard Drive
5. PROJECT PERIOD: FROM 10/01/2015 TO 09/30/2018
Roanoke, VA 24018
BUDGET PERIOD: FROM 10/01/2015 TO
09/30/2018
6. AWARD DATE 08/26/2015
8. SUPPLEMENT NUMBER
7.
ACTION
Initial
2a. GRANTEE IRSNENDOR NO.
546001572
00
2b. GRANTEE DUNS NO.
062353610
9. PREVIOUS AWARD AMOUNT
so
3. PROJECT TITLE
10. AMOUNT OF THIS AWARD
$ 627,482
Improving Police Response to Mental Health Crisis in a Rural Area
11. TOTAL AWARD
$ 627,482
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FY 15(BJA - Smart Policing) Pub. L. No. 113-235, 128 Stat 2130, 2192
14. CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number)
16.751 - Edward Byrne Memorial Competitive Grant Program
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL
GRANTEE ACCEPTANCE
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
18. TYPED NAME AND TITLE OF AUTHORIZED
GRANTEE OFFICIAL
Karol Virginia Mason
Thomas C. Gates
Assistant Attorney General
County Administrator
17. SIGNATURE OF APPROVING OFFICIAL
19. SIGNATURE F AUTHORIZE RECIP NT OFFICIAL
19A. DATE
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES
21. PWYUGT0328
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X B WY 80 00 00 627482
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PROJECT NUMBER 2015-WY-BX-OW7 AWARD DATE 08/26/2015
SPECIAL CONDITIONS
1. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800 (the "Part 200 Uniform Requirements")
apply to this 2015 award from the Office of Justice Programs (OJP). For this 2015 award, the Part 200 Uniform
Requirements, which were first adopted by DOJ on December 26, 2014, supersede, among other things, the provisions
of 28 C.F.R. Parts 66 and 70, as well as those of 2 C.F.R. Parts 215, 220, 225, and 230.
If this 2015 award supplements funds previously awarded by OJP under the same award number, the Part 200 Uniform
Requirements apply with respect to all award funds (whether derived from the initial award or a supplemental award)
that are obligated on or after the acceptance date of this 2015 award.
Potential availability of grace period for procurement standards: Under the Part 200 Uniform Requirements, a time-
limited grace period may be available under certain circumstances to allow for transition from policies and procedures
that complied with previous standards for procurements under federal awards to policies and procedures that comply
with the new standards (that is, to those at 2 C.F.R. 200.317 through 200.326).
For more information on the Part 200 Uniform Requirements, including information regarding the potentially -available
grace period described above, see the Office of Justice Programs (OJP) website at
littp://ojp.gov/fLinding/Part2OOUniformRequirements.htin.
In the event that an award -related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
2. The recipient agrees to comply with the Department of Justice Grants Financial Guide as posted on the OJP website
(currently, the "2015 DOJ Grants Financial Guide").
3. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302) that is approved by the Office for Civil Rights is a
violation of the Standard Assurances executed by the recipient, and may result in suspension of funding until such time
as the recipient is in compliance, or termination of the award.
4. The recipient understands and agrees that OJP may withhold award funds, or may impose other related requirements, if
the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200
Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
5. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of OJP.
6. The recipient and any subrecipients must promptly refer to the DOJ OIG any credible evidence that a principal,
employee, agent, subrecipient, contractor, subcontractor, or other person has -- (I ) submitted a claim for award funds
that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct involving award funds. Potential fraud, waste, abuse, or misconduct
should be reported to the OIG by - mail: Office of the Inspector General U.S. Department of Justice Investigations
Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e-mail: oig.hothne@,)usdoj.gov hotline:
(contact information in English and Spanish): (800) 869-4499 or hotline fax: (202) 616-9881 Additional information
is available from the DOJ OIG website at www.usdoj.gov/oig
OJP FORM 4000/2 (REV. 4-88)
jn,Y��
I
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER 2015 -WY -BX -0007
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 08/26/2015
SPECIAL CONDITIONS
7. Restrictions and certifications regarding non -disclosure agreements and related matters
No recipient or subrecipient under this award, or entity that receives a contract or subcontract with any funds under this
award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits
or otherwise restricts, or purports to prohibit or restrict, the reporting On accordance with law) of waste, fraud, or abuse
to an investigative or law enforcement representative of a federal department or agency authorized to receive such
information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it Is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt
written notification to the agency making this award, and will resume (or permit resumption onsuch obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authonzed to make subawards or contracts under this award --
a. it represents that --
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward, contract, or subcontract) either requires or has required internal confidentiality
agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or
purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and
(2) 1t has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, 1t will
immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized
to do so by that agency.
8. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP.
9 The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high-nsk grantee. Cf. 28 C.F.R. parts 66, 70,
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
p € Bureau of Justice Assistance SHEET PAGE 4 OF 6
Grant
PROJECT NUMBER 2015 -WY -BX -0007 AWARD DATE 08/26/2015
SPF.CL4L CONDITIONS
10. The recipient agrees to comply with applicable requirements regarding registration with the System for Award
Management (SAM) (or with a successor government -wide system officially designated by OMB and OJP). The
recipient also agrees to comply with applicable restrictions on subawards to first-tier subrecipients that do not acquire
and provide a Data Universal Numbering System (DUNS) number. The details of recipient obligations are posted on
the Office of Justice Programs web site at littp://www.ojp.gov/funding/sam.litm (Award condition: Registration with the
System for Award Management and Universal Identifier Requirements), and are incorporated by reference here. This
special condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
11. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October I, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
12. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost
limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses
related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such
events, and costs of attendance at such events. Information on rules applicable to this award appears in the DOJ Grants
Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "2015 DOJ Grants Financial Guide").
13. The recipient understands and agrees that any training or training materials developed or delivered with funding
provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available
at littp://www.ojp.usdoj.gov/funding/ojptrainingguidingprinciples.htm.
14. The recipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds
other than this OJP award, and those award funds have been, are being, or are to be used, in whole or in part, for one or
more of the identical cost items for which funds are being provided under this OJP award, the recipient will promptly
notify, in writing, the grant manager for this OJP award, and, if so requested by OJP, seek a budget -modification or
change -of -project -scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding.
15. The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the
religious or moral beliefs of students who participate in programs for which financial assistance is provided from those
finds, or of the parents or legal guardians of such students.
16. The recipient understands and agrees that - (a) No award funds may be used to maintain or establish a computer
network unless such network blocks the viewing, downloading, and exchanging of pornography, and (b) Nothing in
subsection (a) limits the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any
other entity carrying out criminal investigations, prosecution, or adjudication activities.
17. A recipient that is eligible under the Part 200 Uniform Requirements to use the "de minimis" indirect cost rate
described in 2 C.F.R. 200.414(t), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing
of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform
Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC).
18. The recipient must collect, maintain, and provide to OJP, data that measure the performance and effectiveness of
activities under this award, in the manner, and within the timeframes, specified in the program solicitation, or as
otherwise specified by OJP. Data collection supports compliance with the Government Performance and Results Act
(GPRA) and the GPRA Modernization Act, and other applicable laws.
OJP FORM 4000/2 (REV 4-88)
L C \
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 08/26/2015
SPECIAL CONDITIONS
PAGE 5 OF 6
19. The recipient agrees to comply with applicable requirements to report first-tier subawards of $25,000 or more and, in
certain circumstances, to report the names and total compensation of the five most highly compensated executives of
the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability
and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at
http://www.ojp.gov/funding/ffata.htm (Award condition: Reporting Subawards and Executive Compensation), and are
incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to
an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that
he or she may own or operate in his or her name).
20. The recipient agrees to submit to BJA for review and approval any curricula, training materials, proposed publications,
reports, or any other written materials that will be published, including web -based materials and web site content,
through funds from this grant at least thirty (30) working days prior to the targeted dissemination date. Any written,
visual, or audio publications, with the exception of press releases, whether published at the grantee's or government's
expense, shall contain the following statements: "This project was supported by Grant No. 2015 -WY -BX -0007
awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of
Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of
Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART
Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official
position or policies of the U.S. Department of Justice.” The current edition of the OJP Financial Guide provides
guidance on allowable printing and publication activities.
21. The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
22. All procurement (contract) transactions under this award must be conducted in a manner that is consistent with
applicable Federal and State law, and with Federal procurement standards specified in regulations goveming Federal
awards to non -Federal entities. Procurement (contract) transactions should be competitively awarded unless
circumstances preclude competition. Noncompetitive (e.g., sole source) procurements by the award recipient in excess
of the Simplified Acquisition Threshold (currently $150,000) set out in the Federal Acquisition Regulation must
receive prior approval from the awarding agency, and must otherwise comply with rules governing such procurements
found in the current edition of the OJP Financial Guide.
23. Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
justification must be submitted to and approved by the Office of Justice Programs (OJP) program office prior to
obligation or expenditure of such funds.
24, With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the
federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is made.
OJP FORM 4000/2 (REV, 4-88)
Department of Justice
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Office of Justice Programs
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Bureau of Justice Assistance
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PROJECTNUMBER
2015 -WY -BX -0007
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 08/26/2015
SPECIAL CONDITIONS
PAGE 5 OF 6
19. The recipient agrees to comply with applicable requirements to report first-tier subawards of $25,000 or more and, in
certain circumstances, to report the names and total compensation of the five most highly compensated executives of
the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability
and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at
http://www.ojp.gov/funding/ffata.htm (Award condition: Reporting Subawards and Executive Compensation), and are
incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to
an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that
he or she may own or operate in his or her name).
20. The recipient agrees to submit to BJA for review and approval any curricula, training materials, proposed publications,
reports, or any other written materials that will be published, including web -based materials and web site content,
through funds from this grant at least thirty (30) working days prior to the targeted dissemination date. Any written,
visual, or audio publications, with the exception of press releases, whether published at the grantee's or government's
expense, shall contain the following statements: "This project was supported by Grant No. 2015 -WY -BX -0007
awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of
Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of
Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART
Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official
position or policies of the U.S. Department of Justice.” The current edition of the OJP Financial Guide provides
guidance on allowable printing and publication activities.
21. The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
22. All procurement (contract) transactions under this award must be conducted in a manner that is consistent with
applicable Federal and State law, and with Federal procurement standards specified in regulations goveming Federal
awards to non -Federal entities. Procurement (contract) transactions should be competitively awarded unless
circumstances preclude competition. Noncompetitive (e.g., sole source) procurements by the award recipient in excess
of the Simplified Acquisition Threshold (currently $150,000) set out in the Federal Acquisition Regulation must
receive prior approval from the awarding agency, and must otherwise comply with rules governing such procurements
found in the current edition of the OJP Financial Guide.
23. Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
justification must be submitted to and approved by the Office of Justice Programs (OJP) program office prior to
obligation or expenditure of such funds.
24, With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the
federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is made.
OJP FORM 4000/2 (REV, 4-88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
4 Bureau of Justice Assistance SHEET PAGE 6 OF 6
�.N
Grant
PROJECTNUMBER 2015 -WY -BX -0007 AWARD DATE 08/26/2015
SPECIAL CONDITIONS
25. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
26. Recipient understands and agrees that it must submit quarterly Federal Financial Reports (SF -425) and semi-annual
performance reports through GMS (https://grants.ojp.usdoj.gov), and that it must submit quarterly performance metrics
reports through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more
detailed information on reporting and other requirements, refer to BJA's website. Failure to submit required reports by
established deadlines may result in the freezing of grant funds and High Risk designation.
27. The recipient agrees to participate in BJA-sponsored training events, technical assistance events, or conferences held
by BJA or its designees, upon BJA's request.
28. The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
OJP (including the grant manager for this award and the Office of Chief Financial Officer (OCFO)) on all grant
monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits.
The recipient agrees to provide to OJP all documentation necessary to complete monitoring tasks, including
documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable
deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's grant monitoring
activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings
and/or other restrictions on the recipient's access to grant funds; referral to the Office of the Inspector General for audit
review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s).
29. The award recipient agrees to participate in a data collection process measuring program outputs and outcomes. The
data elements for this process will be outlined by the Office of Justice Programs.
30. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
31. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 37898 and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
32. The recipient is authorized to incur obligations, expend, and draw down funds in an amount not to exceed $150,000 for
the sole purpose of developing an SPI Action Plan. The grantee is not authorized to incur any additional obligations, or
make any additional expenditures or draw -downs until BJA has reviewed and approved the recipient's SPI Action
Plan, and a Grant Adjustment Notice (GAN) has been issued to remove this Special Condition.
OJP FORM 4000/2 (REV. 4-88)
n4c
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Wushmgl i, D.C. 20531
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Categorical Exclusion for County of Roanoke
The National Initiative: Smart Policing: Evidence -Based Law Enforcement Initiative helps improve criminal
justice systems and provides national programs and efforts, such as training and technical assistance, to address the
needs of state and local justice systems and communities. Awards under this program will be used to develop
national demonstration, training, and technical assistance programs.
None of the following activities will be conducted whether under the Office of Justice Programs federal action or a
related third party action:
(I) New construction.
(2) Renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of
Historic Places or (b) located within a 100 -year flood plain.
(3) A renovation which will change the basic prior use of a facility or significantly change its size.
(4) Research and technology whose anticipated and future application could be expected to have an effect on the
environment.
(5) Implementation of a program involving the use of chemicals.
Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical exclusion
as contained in paragraph 4(b) of Appendix D to Part 61 of the Code of Federal Regulations. Additionally, the
proposed action is neither a phase nor a segment of a project which when reviewed in its entirety would not meet
the criteria for a categorical exclusion.
Orbin Terry
NEPA Coordinator
Department of Justice
GRANT MANAGER'S MEMORANDUM, PT. I:
Office ofJustice Programs
PROJECT SUMMARY
4' Bureau of Justice Assistance
�•,, w�,
Grant
PROJECT NUMBER
PAGE 1 OF 1
2015 -WY -BX -0007
This project is supported under FYI5(BJA - Smart Policing) Pub. L. No. 113-235, 128 Stat 2130, 2192
1. STAFF CONTACT (Name & telephone number)
2. PROJECT DIRECTOR (Name, address & telephone number)
Flora D. Lawson
James Chapman
(202) 305-9216
Assistant Chief of Police
5204 Bernard Drive
Roanoke, VA 24018
(540)777-8603
3a. TITLE OF THE PROGRAM
3b. POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
B]A FY 15 Smart Policing Initiative: Smart Policing Innovation
4. TITLE OF PROJECT
Improving Police Response to Mental Health Crisis in a Rural Area
5. NAME & ADDRESS OF GRANTEE
6. NAME & ADRESS OF SUBGRANTEE
County of Roanoke
5204 Bernard Drive
Roanoke, VA 24018
7. PROGRAM PERIOD
8. BUDGET PERIOD
FROM: 10/01/2015 TO: 09/30/2018
FROM: 10/01/2015 TO: 09/30/2018
9. AMOUNT OF AWARD
10. DATE OF AWARD
$627,482
08/26/2015
11. SECOND YEAR'S BUDGET
12. SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD
14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
The Smart Policing Initiative seeks to build upon the concepts of offender -based and place -based policing and broaden the knowledge of effective policing
strategies. The most convincing research demonstrates that place -based or hotspot policing reduces violent crime and neighborhood disorder. This initiative
addresses the need for effective policing that requires a tightly focused, collaborative approach that is measurable, based on sound, detailed analysis and includes
policies and procedures for accountability. This grant program seeks to build upon data -driven, evidence -based policing by encouraging state and local law
enforcement agencies to develop effective, economical, and innovative responses to precipitous or extraordinary increases in crime, or in a type or types of crime
within their jurisdictions.
The Roanoke County Police Department (RCPD), will utilize SPI funds in partnership with research partners to develop and implement cost-effective interventions
using an evidence -based approach to improve the lives of people with serious mental illnesses in the community and enhance the safety of first responders, people
OJP FORM 4000/2 (REV. 4-88)
with mental illness, and community to general. The partnership will enable the RCPD to provide flexible treatment options aimed at preventing incidents and
tragedies, diverting the mental ill from the criminal justice system to community-based services to maintain familial attachment and their pre -crisis levels of
functioning, and reducing injuries of police and suspects due to use of force while strengthening police legitimacy within their respective communities. The goals of
the project are to identify the extent of the problems; develop and implement a randomized controlled trial to deliver service treatment; conduct focus groups with
first responders and individuals who have contact with the police; analyze outcome data from the experiment to identify the effects of the treatment; and, finally, to
incorporate the knowledge into policy, standard operating procedures, and training in an effort to institutionalize research into police practice.
CA/NCF
Department of Justice
Office of Justice Programs
Office of the Assistant Attorney General Washington, D.C. 20531
August 26, 2015
Mr. Thomas C. Gates
County of Roanoke
5204 Bernard Drive
Roanoke, VA 24018
Dear Mr. Gates:
On behalf of Attorney General Loretta Lynch, it is my pleasure to inform you that the Office of Justice Programs has approved
your application for funding under the FY 15 Smart Policing Initiative: Smart Policing Innovation in the amount of $627,482
for County of Roanoke.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact:
- Program Questions, Flora D. Lawson, Program Manager at (202) 305-9216; and
- Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely, } j �y
'7C�,.i"�" V , i+ 1Q'1z�
Karol Virginia Mason
Assistant Attorney General
Enclosures
OFFICE FOR CIVIL RIGHTS
Office of Justice Programs
Department of Justice
810 7th Street, NW
Washington, DC 20531
Tel: (202) 307-0690
TTY: (202) 307-2027
E-mail: askOCR@usdoj.gov
Website: www.ojp.usdoj.gov/ocr
August 26, 2015
Mr. Thomas C. Gates
County of Roanoke
5204 Bernard Drive
Roanoke, VA 24018
Dear Mr. Gates:
Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of federal funding to
compliance with federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
(DOJ) is responsible for ensuring that recipients of financial assistance from the OJP, the Office of Community Oriented Policing Services
(COPS), and the Office on Violence Against Women (OVW) comply with the applicable federal civil rights laws. We at the OCR are
available to help you and your organization meet the civil rights requirements that come with DOJ funding.
Ensuring Access to Federally Assisted Programs
Federal laws that apply to recipients of financial assistance from the DOJ prohibit discrimination on the basis of race, color, national origin,
religion, sex, or disability in funded programs or activities, not only in employment but also in the delivery of services or benefits. A federal
law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits.
In March of 2013, President Obama signed the Violence Against Women Reauthorization Act of 2013. The statute amends the Violence
Against Women Act of 1994 (VAWA) by including a nondiscrimination grant condition that prohibits discrimination based on actual or
perceived race, color, national origin, religion, sex, disability, sexual orientation, or gender identity. The new nondiscrimination grant
condition applies to certain programs funded after October 1, 2013. The OCR and the OVW have developed answers to some frequently
asked questions about this provision to assist recipients of VAWA funds to understand their obligations. The Frequently Asked Questions
are available at http://ojp.gov/abouUocr/vawafags.htm.
Enforcing Civil Rights Laws
All recipients of federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of
employees in the workforce, are subject to prohibitions against unlawful discrimination. Accordingly, the OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, the OCR selects a
number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal opportunity standards.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of federal financial
assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English
proficiency (LEP). See U.S. Department of Justice, Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition
Against National Origin Discrimination Affecting Limited English Proficient Persons, 67 Fed. Reg. 41,455 (2002). For more information
on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website
http://wwwlep.gov.
Ensuring Equal Treatment for Faith -Based Organizations
The DOJ regulation, Equal Treatment for Faith -Based Organizations, 28 C.F.R. pt. 38, requires State Administering Agencies (SAAB) to
treat faith -based organizations the same as any other applicant or recipient. The regulation prohibits SARs from making awards or grant
administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition of its
board of directors.
The regulation also prohibits faith -based organizations from using financial assistance from the DOJ to fund inherently (or explicitly)
religious activities. While faith -based organizations can engage in non -funded inherently religious activities, they must hold them
separately from the program fimded by the DOJ, and recipients cannot compel beneficiaries to participate in them. The Equal Treatment
Regulation also makes clear that organizations participating in programs funded by the DOJ are not permitted to discriminate in the
provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see the OCR's website at
http://www.ojp.usdoj.gov/abouUocr/equal—fbo.htm.
SAAB and faith -based organizations should also note that the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as
amended, 42 U.S.C. § 3789d(c); the Victims of Crime Act of 1984, as amended, 42 U.S.C. § 10604(e); the Juvenile Justice and Delinquency
Prevention Act of 1974, as amended, 42 U.S.C. § 5672(b); and VAWA, Pub. L. No. 113-4, sec. 3(b)(4), 127 Stat. 54, 61-62 (to be codified
at 42 U.S.C. § 13925(b)(13)) contain prohibitions against discrimination on the basis of religion in employment. Despite these
nondiscrimination provisions, the DOJ has concluded that it may construe the Religious Freedom Restoration Act (R -FRA) on a case-by-
case basis to permit some faith -based organizations to receive DOJ fiords while taking into account religion when hiring staff, even if the
statute that authorizes the fimding program generally forbids recipients from considering religion in employment decisions.
Please consult with the OCR if you have any questions about the regulation or the application of RFRA to the statutes that prohibit
discrimination in employment.
Using Arrest and Conviction Records in Making Employment Decisions
The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions. See
Advisory for Recipients of Financial Assistance from the U.S. Department of Justice on the U.S. Equal Employment Opportunity
Commission's Enforcement Guidance: Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the
Civil Rights Act of 1964 (June 2013), available at http://www.ojp.usdoj.gov//about/ocr/pdfs/UseofConviction Advisory.pdf. Recipients
should be mindful that the misuse of arrest or conviction records to screen either applicants for employment or employees for retention or
promotion may have a disparate impact based on race or national origin, resulting in unlawful employment discrimination. In light of the
Advisory, recipients should consult local counsel in reviewing their employment practices. if warranted, recipients should also incorporate
an analysis of the use of arrest and conviction records in their Equal Employment Opportunity Plans (EEOPs) (see below).
Complying with the Safe Streets Act
An organization that is a recipient of financial assistance subject to the nondiscrimination provisions of the Safe Streets Act, must meet two
obligations: (1) complying with the federal regulation pertaining to the development of an EEOP (see 28 C.F.R. pt. 42, subpt. E) and (2)
submitting to the OCR findings of discrimination (see 28 C.F.R. §§ 42204(c), 205(c)(5)).
Meeting the EEOP Requirement
If your organization has less than fifty employees or receives an award of less than $25,000 or is a nonprofit organization, a medical
institution, an educational institution, or an Indian tribe, then it is exempt from the EEOP requirement. To claim the exemption, your
organization must complete and submit Section A of the Certification Form, which is available online at
http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf
If your organization is a government agency or private business and receives an award of $25,000 or more, but less than $500,000, and has
fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a
Utilization Report (formerly called an EEOP Short Form), but it does not have to submit the report to the OCR for review. Instead, your
organization has to maintain the Utilization Report on file and make it available for review on request. In addition, your organization has to
complete Section B of the Certification Form and return it to the OCR. The Certification Form is available at
http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf
If your organization is a government agency or private business and has received an award for $500,000 or more and has fifty or more
employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report
(formerly called an EEOP Short Form) and submit it to the OCR for review within sixty days from the date of this letter. For assistance in
developing a Utilization Report, please consult the OCR's website at http://www.ojp.usdoj.gov/about/ocr/eeop.htm. In addition, your
organization has to complete Section C of the Certification Form and return it to the OCR. The Certification Form is available at
http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf.
To comply with the EEOP requirements, you may request technical assistance from an EEOP specialist at the OCR by telephone at (202)
307-0690, by TTY at (202) 307-2027, or by e-mail at EEOsubmisson@usdoj.gov.
Meeting the Requirement to Submit Findings of Discrimination
If in the three years prior to the date of the grant award, your organization has received an adverse finding of discrimination based on race,
color, national origin, religion, or sex, after a due -process hearing, from a state or federal court or from a state or federal administrative
agency, your organization must send a copy of the finding to the OCR.
Ensuring the Compliance of Subrecipients
SAAB must have standard assurances to notify subrecipients of their civil rights obligations, written procedures to address discrimination
complaints filed against subrecipients, methods to monitor subrecipients' compliance with civil rights requirements, and a program to train
subrecipients on applicable civil rights laws. In addition, SAAB must submit to the OCR every three years written Methods of
Administration (MOA) that summarize the policies and procedures that they have implemented to ensure the civil rights compliance of
subrecipients. For more information on the MOA requirement, see http://www.ojp.usdoj.gov/funding/other_ requirements.htm.
If the OCR can assist you in any way in fulfilling your organization's civil rights responsibilities as a recipient of federal financial
assistance, please contact us.
Sincerely,
PWq ;,
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
Department of Justice
Office of Justice Programs
Office of the Chief Financial Officer
Washington, D.C. 20531
August 26, 2015
Mr. Thomas C. Gates
County of Roanoke
5204 Bernard Drive
Roanoke, VA 24018
Reference Grant Number: 2015 -WY -BX -0007
Dear Mr. Gates:
1 am pleased to inform you that my office has approved the following budget categories for the aforementioned grant award in
the cost categories identified below:
Category Budget
Personnel
$0
Fringe Benefits
$0
Travel
$3,516
Equipment
$0
Supplies
$510
Construction
$0
Contractual
$623,456
Other
$0
Total Direct Cost
$627,482
Indirect Cost
$0
Total Project Cost
$627,482
Federal Funds Approved:
$627,482
Non -Federal Share:
$0
Program Income: $0
Match is not required for this grant program.
All Sole Source procurement in excess of $150,000 requires written justification and the prior approval of OJP.
The line item labeled "Contractual' may include contracts, subawards, or consultants.
If you have questions regarding this award, please contact:
- Program Questions, Flora D. Lawson, Program Manager at (202) 305-9216
- Financial Questions, the Office of Chief Financial Officer, Customer Service Center(CSC)
at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
Leigh Benda
Chief Financial Officer
Department of Justice
Office of Justice Programs
a
PAGE 1 OF 6
Bureau of Justice Assistance
Grant
1. RECIPIENT NAME AND ADDRESS (Including Zip Code)
4. AWARD NUMBER: 2015 -WY -BX -0007
County of Roanoke
5204 Bernard Drive
5. PROJECT PERIOD: FROM 10/01/2015 TO 09/30/2018
Roanoke, VA 24018
BUDGET PERIOD: FROM 10/01/2015 TO 09/30/2018
6. AWARD DATE 08/26/2015
8. SUPPLEMENT NUMBER
7. ACTION
Initial
2a. GRANTEE IRS/VENDOR NO.
546001572
00
2b. GRANTEE DUNS NO.
9. PREVIOUS AWARD AMOUNT $ 0
062353610
3. PROJECT TITLE
10. AMOUNT OF THIS AWARD $ 627,482
Improving Police Response to Mental Health Crisis in a Rural Area
11. TOTAL AWARD $ 627,482
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FY 15(BJA - Smart Policing) Pub. L. No. 113-235, 128 Stat 2130, 2192
14. CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number)
16.751 - Edward Byrne Memorial Competitive Grant Program
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL
GRANTEE ACCEPTANCE
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Karol Virginia Mason
Thomas C. Gates
Assistant Attorney General
County Administrator
17. SIGNATURE OF APPROVING OFFICIAL
19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL
19A. DATE
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES
21. PWYUGT0328
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. PDMS AMOUNT
X B WY 80 00 00 627482
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 2 OF 6
0 Grant
PROJECT NUMBER 2015 -WY -BX -0007 AWARD DATE 08/26/2015
SPECIAL CONDITIONS
1. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800 (the 'Part 200 Uniform Requirements")
apply to this 2015 award from the Office of Justice Programs (OJP). For this 2015 award, the Part 200 Uniform
Requirements, which were first adopted by DOJ on December 26, 2014, supersede, among other things, the provisions
of 28 C.F.R. Parts 66 and 70, as well as those of 2 C.F.R. Parts 215, 220, 225, and 230.
If this 2015 award supplements funds previously awarded by OJP under the same award number, the Part 200 Uniform
Requirements apply with respect to all award funds (whether derived from the initial award or a supplemental award)
that are obligated on or after the acceptance date of this 2015 award.
Potential availability of grace period for procurement standards: Under the Part 200 Uniform Requirements, a time-
limited grace period may be available under certain circumstances to allow for transition from policies and procedures
that complied with previous standards for procurements under federal awards to policies and procedures that comply
with the new standards (that is, to those at 2 C.F.R. 200.317 through 200.326).
For more information on the Part 200 Uniform Requirements, including information regarding the potentially -available
grace period described above, see the Office of Justice Programs (OJP) website at
http://ojp.gov/fimding/Part200UniforTnRequirements.htm.
In the event that an award -related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
2. The recipient agrees to comply with the Department of Justice Grants Financial Guide as posted on the OJP website
(currently, the "2015 DOJ Grants Financial Guide").
3. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302) that is approved by the Office for Civil Rights is a
violation of the Standard Assurances executed by the recipient, and may result in suspension of funding until such time
as the recipient is in compliance, or termination of the award.
4. The recipient understands and agrees that OJP may withhold award funds, or may impose other related requirements, if
the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200
Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
5. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of OJP.
6. The recipient and any subrecipients must promptly refer to the DOJ OIG any credible evidence that a principal,
employee, agent, subrecipient, contractor, subcontractor, or other person has -- (1) submitted a claim for award funds
that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct involving award funds. Potential fraud, waste, abuse, or misconduct
should be reported to the OIG by - mail: Office of the Inspector General U.S. Department of Justice Investigations
Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e-mail: oig.hotline@usdoj.gov hotline:
(contact information in English and Spanish): (800) 869-4499 or hotline fax: (202) 616-9881 Additional information
is available from the DOJ OIG website at www.usdoj.gov/oig
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PACE 3 OF 6
0 Grant
PROJECT NUMBER 2015 -WY -BX -0007 AWARD DATE 08/26/2015
SPECIAL CONDITIONS
7. Restrictions and certifications regarding non -disclosure agreements and related matters
No recipient or subrecipient under this award, or entity that receives a contract or subcontract with any funds under this
award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits
or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse
to an investigative or law enforcement representative of a federal department or agency authorized to receive such
information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt
written notification to the agency making this award, and will resume (or permit resumption of)such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized to make subawards or contracts under this award --
a. it represents that --
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward, contract, or subcontract) either requires or has required internal confidentiality
agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or
purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized
to do so by that agency.
8. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP.
9. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high-risk grantee. Cf. 28 C.F.R. parts 66, 70.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 4 OF 6
0 Grant
PROJECT NUMBER 2015 -WY -BX -0007 AWARD DATE 08/26/2015
SPECIAL CONDITIONS
10. The recipient agrees to comply with applicable requirements regarding registration with the System for Award
Management (SAM) (or with a successor government -wide system officially designated by OMB and OJP). The
recipient also agrees to comply with applicable restrictions on subawards to first-tier subrecipients that do not acquire
and provide a Data Universal Numbering System (DUNS) number. The details of recipient obligations are posted on
the Office of Justice Programs web site at http://www.ojp.gov/ftmding/sam.htm (Award condition: Registration with the
System for Award Management and Universal Identifier Requirements), and are incorporated by reference here. This
special condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
11. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
12. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost
limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses
related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such
events, and costs of attendance at such events. Information on rules applicable to this award appears in the DOJ Grants
Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "2015 DOJ Grants Financial Guide").
13. The recipient understands and agrees that any training or training materials developed or delivered with funding
provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available
at http://www.ojp.usdoj.gov/funding/ojptrainingguidingprinciples.htm.
14. The recipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds
other than this OJP award, and those award funds have been, are being, or are to be used, in whole or in part, for one or
more of the identical cost items for which funds are being provided under this OJP award, the recipient will promptly
notify, in writing, the grant manager for this OJP award, and, if so requested by OJP, seek a budget -modification or
change -of -project -scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding.
15. The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the
religious or moral beliefs of students who participate in programs for which financial assistance is provided from those
funds, or of the parents or legal guardians of such students.
16. The recipient understands and agrees that - (a) No award funds may be used to maintain or establish a computer
network unless such network blocks the viewing, downloading, and exchanging of pornography, and (b) Nothing in
subsection (a) limits the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any
other entity carrying out criminal investigations, prosecution, or adjudication activities.
17. A recipient that is eligible under the Part 200 Uniform Requirements to use the "de minimis" indirect cost rate
described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing
of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform
Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC).
18. The recipient must collect, maintain, and provide to OJP, data that measure the performance and effectiveness of
activities under this award, in the manner, and within the timeframes, specified in the program solicitation, or as
otherwise specified by OJP. Data collection supports compliance with the Government Performance and Results Act
(GPRA) and the GPRA Modernization Act, and other applicable laws.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 5 OF 6
0 Grant
PROJECT NUMBER 2015 -WY -BX -0007 AWARD DATE 08/26/2015
SPECIAL CONDITIONS
19. The recipient agrees to comply with applicable requirements to report first-tier subawards of $25,000 or more and, in
certain circumstances, to report the names and total compensation of the five most highly compensated executives of
the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability
and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at
http://www.ojp.gov/ftmding/ffata.htm (Award condition: Reporting Subawards and Executive Compensation), and are
incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to
an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that
he or she may own or operate in his or her name).
20. The recipient agrees to submit to BJA for review and approval any curricula, training materials, proposed publications,
reports, or any other written materials that will be published, including web -based materials and web site content,
through funds from this grant at least thirty (30) working days prior to the targeted dissemination date. Any written,
visual, or audio publications, with the exception of press releases, whether published at the grantee's or government's
expense, shall contain the following statements: "This project was supported by Grant No. 2015 -WY -BX -0007
awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of
Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of
Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART
Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official
position or policies of the U.S. Department of Justice." The current edition of the OJP Financial Guide provides
guidance on allowable printing and publication activities.
21. The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
22. All procurement (contract) transactions under this award must be conducted in a manner that is consistent with
applicable Federal and State law, and with Federal procurement standards specified in regulations governing Federal
awards to non -Federal entities. Procurement (contract) transactions should be competitively awarded unless
circumstances preclude competition. Noncompetitive (e.g., sole source) procurements by the award recipient in excess
of the Simplified Acquisition Threshold (currently $150,000) set out in the Federal Acquisition Regulation must
receive prior approval from the awarding agency, and must otherwise comply with rules governing such procurements
found in the current edition of the OJP Financial Guide.
23. Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
justification must be submitted to and approved by the Office of Justice Programs (OJP) program office prior to
obligation or expenditure of such funds.
24. With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the
federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is made.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 6 OF 6
0 Grant
PROJECT NUMBER 2015 -WY -BX -0007 AWARD DATE 08/26/2015
SPECIAL CONDITIONS
25. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. if any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
26. Recipient understands and agrees that it must submit quarterly Federal Financial Reports (SF -425) and semi-annual
performance reports through GMS (https://grants.ojp.usdoj.gov), and that it must submit quarterly performance metrics
reports through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more
detailed information on reporting and other requirements, refer to BJA's website. Failure to submit required reports by
established deadlines may result in the freezing of grant funds and High Risk designation.
27. The recipient agrees to participate in BJA-sponsored training events, technical assistance events, or conferences held
by BJA or its designees, upon BJA's request.
28. The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
OJP (including the grant manager for this award and the Office of Chief Financial Officer (OCFO)) on all grant
monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits.
The recipient agrees to provide to OJP all documentation necessary to complete monitoring tasks, including
documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable
deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's grant monitoring
activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings
and/or other restrictions on the recipient's access to grant funds; referral to the Office of the Inspector General for audit
review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s).
29. The award recipient agrees to participate in a data collection process measuring program outputs and outcomes. The
data elements for this process will be outlined by the Office of Justice Programs.
30. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
31. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
32. The recipient is authorized to incur obligations, expend, and draw down funds in an amount not to exceed $150,000 for
the sole purpose of developing an SPI Action Plan. The grantee is not authorized to incur any additional obligations, or
make any additional expenditures or draw -downs until BJA has reviewed and approved the recipient's SPI Action
Plan, and a Grant Adjustment Notice (GAN) has been issued to remove this Special Condition.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Washington, D.C. 20531
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Categorical Exclusion for County of Roanoke
The National Initiative: Smart Policing: Evidence -Based Law Enforcement Initiative helps improve criminal
justice systems and provides national programs and efforts, such as training and technical assistance, to address the
needs of state and local justice systems and communities. Awards under this program will be used to develop
national demonstration, training, and technical assistance programs.
None of the following activities will be conducted whether under the Office of Justice Programs federal action or a
related third party action:
(1) New construction.
(2) Renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of
Historic Places or (b) located within a 100 -year flood plain.
(3) A renovation which will change the basic prior use of a facility or significantly change its size.
(4) Research and technology whose anticipated and future application could be expected to have an effect on the
environment.
(5) Implementation of a program involving the use of chemicals.
Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical exclusion
as contained in paragraph 4(b) of Appendix D to Part 61 of the Code of Federal Regulations. Additionally, the
proposed action is neither a phase nor a segment of a project which when reviewed in its entirety would not meet
the criteria for a categorical exclusion.
Orbin Terry
NEPA Coordinator
Department of Justice
GRANT MANAGER'S MEMORANDUM, PT. L•
Office of Justice Programs
PROJECT SUMMARY
Bureau of Justice Assistance
Grant
PROJECT NUMBER
PAGE 1 OF 1
2015 -WY -BX -0007
This project is supported under FY15(BJA - Smart Policing) Pub. L. No. 113-235,128 Stat 2130, 2192
1. STAFF CONTACT (Name & telephone number)
2. PROJECT DIRECTOR (Name, address & telephone number)
Flora D. Lawson
James Chapman
(202) 305-9216
Assistant Chief of Police
5204 Bernard Drive
Roanoke, VA 24018
(540)777-8603
3a. TITLE OF THE PROGRAM
3b. POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
BJA FY 15 Smart Policing Initiative: Smart Policing Innovation
4. TITLE OF PROJECT
Improving Police Response to Mental Health Crisis in a Rural Area
5. NAME & ADDRESS OF GRANTEE
6. NAME & ADRESS OF SUBGRANTEE
County of Roanoke
5204 Bernard Drive
Roanoke, VA 24018
7. PROGRAM PERIOD
8. BUDGET PERIOD
FROM: 10/01/2015 TO: 09/30/2018
FROM: 10/01/2015 TO: 09/30/2018
9. AMOUNT OF AWARD
10. DATE OF AWARD
$ 627,482
08/26/2015
11. SECOND YEAR'S BUDGET
12. SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD
14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
The Smart Policing Initiative seeks to build upon the concepts of offender -based and place -based policing and broaden the knowledge of effective policing
strategies. The most convincing research demonstrates that place -based or hotspot policing reduces violent crime and neighborhood disorder. This initiative
addresses the need for effective policing that requires a tightly focused, collaborative approach that is measurable, based on sound, detailed analysis and includes
policies and procedures for accountability. This grant program seeks to build upon data -driven, evidence -based policing by encouraging state and local law
enforcement agencies to develop effective, economical, and innovative responses to precipitous or extraordinary increases in crime, or in a type or types of crime
within their jurisdictions.
The Roanoke County Police Department (RCPD), will utilize SPI funds in partnership with research partners to develop and implement cost-effective interventions
using an evidence -based approach to improve the lives of people with serious mental illnesses in the community and enhance the safety of fust responders, people
OJP FORM 4000/2 (REV. 4-88)
with mental illness, and community in general. The partnership will enable the RCPD to provide flexible treatment options aimed at preventing incidents and
tragedies, diverting the mental ill from the criminal justice system to community-based services to maintain familial attachment and their pre -crisis levels of
functioning, and reducing injuries of police and suspects due to use of force while strengthening police legitimacy within their respective communities. The goals of
the project are to identify the extent of the problems; develop and implement a randomized controlled trial to deliver service treatment; conduct focus groups with
fust responders and individuals who have contact with the police; analyze outcome data from the experiment to identify the effects of the treatment; and, finally, to
incorporate the knowledge into policy, standard operating procedures, and training in an effort to institutionalize research into police practice.
CA/NCF
ACTION NO.
ITEM NO. H-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 27, 2015
AGENDA ITEM: Ordinance accepting and appropriating funds in the amount of
$31,883.27 to the Roanoke County Public Schools for various
allocations
SUBMITTED BY:
APPROVED BY:
Rebecca Owens
Director of Finance
Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On an annual basis, the Virginia Department of Education allocates funds for school
divisions for secondary Career and Technical Education equipment. Staff estimated an
initial budget appropriation of $8,800. The Virginia Department of Education notified
Roanoke County Public Schools that the actual appropriation for this year is $21,311.22.
The supplemental appropriation difference of $13,511.22 requires appropriation.
The Virginia Department of Education notified Roanoke County Public Schools that they
have been allocated $18,372.05 for certain Career and Technical Education (CTE)
industry certification examinations, licensure tests and occupational competency
assessments for students enrolled in CTE classes that are eligible for such examinations.
The full amount of the $18,372.05 allocation requires appropriation.
The first reading of this ordinance was held on October 13, 2015.
FISCAL IMPACT:
The Career and Technical Education of the Schools budget will be increased by
$31,883.27.
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends approval of this ordinance.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 27, 2015
ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE
AMOUNT OF $31,883.27 TO THE ROANOKE COUNTY PUBLIC
SCHOOLS FOR VARIOUS ALLOCATIONS
WHEREAS, the Virginia Department of Education allocates funds for school
divisions for secondary Career and Technical Education equipment on an annual basis.
Initial budget appropriation of $8,800 was appropriated with ordinance 052615-3. The
Virginia Department of Education notified Roanoke County Public Schools that the
actual appropriation for this year is $22,311.22, which requires an additional
supplemental appropriation of $13,511.22; and
WHEREAS, the Virginia Department of Education notified Roanoke County
Public Schools that they have been allocated $18,372.05 for certain Career and
Technical Education (CTE) industry certification examinations, licensure tests and
occupational competency assessments for students enrolled in CTE classes that are
eligible for such examination. This requires an appropriation of $18,372.05; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on October 13, 2015, and the
second reading was held on October 27, 2015.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
1. That the sum of $31,883.27 is hereby appropriated to the Roanoke County
Public Schools; and
Page 1 of 2
That this ordinance shall take effect from and after the date of adoption.
Page 2 of 2
ACTION NO.
ITEM NO. 1.1-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
October 27, 2015
Appointments to Committees, Commissions and Boards
Deborah C. Jacks
Chief Deputy Clerk to the Board
Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Capital Improvement Program (CIP) Review Committee (appointed by District):
The following one-year term expired on August 31, 2012:
a) Becky Walter, representing the Hollins Magisterial District; Ms. Walter has
served three consecutive terms and therefore cannot be reappointed.
The following one-year term expired on August 31, 2014:
a) Jason B. Moretz, representing the Windsor Hills Magisterial District.
The following one-year appointments expired on August 31, 2015:
a) Paul St. Clair, representing the Vinton Magisterial District
b) Christina Flippen, representing the Catawba Magisterial District;
2. Clean Valley Counsel (At Large)
Adam Cohen has resigned his appointment to the Clean Valley Counsel. His three-
year term expired June 30, 2015.
Page 1 of 2
3. Economic Development Authority (EDA) (appointed by District)
The following four-year terms will expire on September 26, 2015:
a) Greg Apostolou, representing the Hollins Magisterial District is eligible for
reappointment
4. Parks, Recreation and Tourism Advisory Commission (appointed by District)
The following three-year terms expired on June 30, 2015:
b) Atul Patel, representing the Windsor Hills Magisterial District has resigned his
appointment effective August 27, 2014.
c) Max Beyer, representing the Hollins Magisterial District; Mr. Beyer is eligible
for reappointment.
Page 2 of 2
J
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 27, 2015
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM J- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for October 27,
2015, designated as Item J - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 3
inclusive, as follows:
1. Approval of minutes — September 16, 2015
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Richard D. Weekly, Youth Surveillance Officer (Court Services — Life
Skills Mentoring Program, upon his retirement after more than nine (9) years of
service
3. Confirmation of appointments to the Grievance Panel (At Large)
4. Request to approve the budget calendar for fiscal year 2016-2017
Page 1 of 1
ACTION NO.
ITEM NO. J-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 13, 2015
AGENDA ITEM: Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Richard D. Weekly, Youth
Services Officer (Court Services — Life Skills Mentoring
Program), upon his retirement after more than nine (9) years of
service
SUBMITTED BY:
APPROVED BY:
Deborah C. Jacks
Chief Deputy Clerk to the Board
Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Richard D. Weekly, Youth Services Officer (Court Services — Like Skills Mentoring
Program) retired on September 1, 2015, after nine (9) years and four (4) months of service
with the Roanoke County Court Services.
Mr. Weekly is unable to attend the meeting and his resolution and quilt will be mailed to his
home.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 27, 2015
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO RICHARD D. WEEKLY,
YOUTH SURVEILLANCE OFFICER (COURT SERVICES — LIFE SKILLS
MENTORING PROGRAM), UPON HIS RETIREMENTAFTER MORE THAN
NINE (9) YEARS OF SERVICE
WHEREAS, Richard D. Weekly was employed by Roanoke County on April 24,
2006, and has served as a Youth Surveillance Office in the Court Services — Life Kills
Mentoring Program during his tenure with Court Services; and
WHEREAS, Mr. Weekly retired on September 1, 2015, after nine (9) years and four
(4) months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Mr. Weekly, throughout his employment with Roanoke County, has
been instrumental in improving the quality of life and providing services to the youth of
Roanoke County; and
WHEREAS, during Mr. Weekly's time serving the citizens of Roanoke County, he
worked with hundreds of youth and their families, providing supervision and ensuring that
both the youth and the community were safe. Mr. Weekly encouraged youth to make good
choices and assisted them in creating obtainable goals in order for them to have positive
outcomes while involved within the court system. He was a dedicated worker and enjoyed
seeing the youth that he worked with go on to succeed in their lives. The youth that worked
with Mr. Weekly would often come back to show him how he/she had improved their lives
and to share their success stories with him, often thanking him for his persistence and
encouragement.
WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
Page 1 of 2
of Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to RICHARD D. WEEKLY for more than nine (9) years of capable,
loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 2 of 2
ACTION NO.
ITEM NO. J-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 27, 2015
AGENDA ITEM: Confirmation of appointment to the Grievance Panel (At -Large)
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
It is the recommendation of staff to reappoint James Shaver, Jr. and Jim Garlow as
alternate members to the Grievance Panel foradditional three-yearterms to expire October
28, 2018.
Page 1 of 1
ACTION NO.
ITEM NO. J-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
October 27, 2015
Request to approve the budget calendar for fiscal year 2016-
2017
Rebecca Owens
Director of Finance
Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Planning for the fiscal year 2016-2017 budget is underway. Attachment A is the budget
calendar for fiscal year 2016-2017.
STAFF RECOMMENDATON:
Recommend approval of the fiscal year 2016-2017 budget calendar.
Page 1 of 1
Board of Supervisors FY17 Budget Calendar (Tentative)
10/13 Work Session -Budget
10/27 Work Session — Budget
Work Session — First Quarter Update FY16 Revenue and Expenditures
11/10 Work Session — Budget
11/17 Special Session: Work Session — Budget
12/08 Work Session — Budget
Briefing to the Board on Real Estate Assessments
1/12 Presentation County Administrator's Recommended Capital Budget and Capital Improvement Program
(CIP)
1/12 Work Session — Budget
1/26 Work Session — Mid -Year Update FY16 Revenue and Expenditures
2/9 Work Session — Budget
Work Session — Budget
2/16 Special Session: (If Needed)
2/23 Work Session —Budget
Work Session - Budget
Public Hearing on Effective Tax Rate
3/8 Presentation - County Administrator Recommend FY17 Operating Budget
3/22 Work Session — Budget
3/22 Budget Public Hearing
Resolution to Establish Maximum Tax Rate
4/12 Work Session — Budget
Work Session — 3rd Quarter Update FY 16 Revenue and Expenditures
Presentation —Airport Commission present FY17 Budget
Resolution to Adopt the FY 17 Tax Rate
4/26 Work Session — Budget
Presentation — RCPS (tentative), RVRA, and RVTV3 present FY17 Budgets
5/10 1'Y Reading of Ordinance to Adopt and Appropriate Funds FY17 Operating and Capital Budget
5/24 2nd Reading of Ordinance to Adopt and Appropriate Funds FY17 Operating and Capital Budget
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Amount
Unaudited balance at June 30, 2015 $ 21,799,195
Appropriated from 2015-2016 budget
506,153
L-1
% of General
Fund Revenue
11.00% *
Balance at October 27, 2015 $ 22,305,348 11.01 % **
Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase the General
Fund Unappropriated Balance incrementally over several years.
* 2014-15 - Goal of 11 % of General Fund Revenues
2014-15 General Fund Revenues $198,174,499
11 % of General Fund Revenues $21,799,195
** 2015-16 - Goal of 11 % of General Fund Revenues
2015-16 General Fund Revenues $202,656,326
11% of General Fund Revenues $22,292,196
The Unappropriated Fund Balance of the County is currently maintained at the goal of 11.00%.
Submitted By Rebecca E. Owens
Director of Finance
Approved By Thomas C. Gates
County Administrator
L-2
COUNTY OF ROANOKE, VIRGINIA
CAPITAL RESERVES
Minor County Capital Reserve
(Projects not in the CIP, architectural/engineering services, and other one-time expenditures.)
Amount
Unaudited balance at June 30, 2015 $ 1,612,726
Appropriated for 2015-16 Capital budget (907,344)
July 28, 2015 Appropriation to purchase voting machines and equipment (384,000)
Balance at October 27, 2015 $ 321,382
Major County Capital Reserve
(Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.)
Unaudited balance at June 30, 2015 $ 2,601,112
Appropriated for 2015-16 Capital budget (1,583,412)
Balance at October 27, 2015
$ 1,017,700
Technology Capital Reserve
(Projects identified and prioritized by the Technology Governance Committee and approved by the County Administrator.)
Unaudited balance at June 30, 2015 $ 314,058
Allocation to Computer Replacement Account (100,000)
Balance at October 27, 2015 $ 214,058
Submitted By Rebecca E. Owens
Director of Finance
Approved By Thomas C. Gates
County Administrator
Submitted By
Approved By
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
From 2015-2016 Original Budget
Balance at October 27, 2015
Rebecca E. Owens
Director of Finance
Thomas C. Gates
County Administrator
L-3
Amount
$ 50,000
$ 50,000
L-4
COUNTY OF ROANOKE, VIRGINIA
CHANGES IN OUTSTANDING DEBT
Changes in outstanding debt for the fiscal year to date were as follows
Submitted By Rebecca E. Owens
Director of Finance
Approved By Thomas C. Gates
County Administrator
Outstanding
Outstanding
June 30, 2015 Additions
Deletions
October 27, 2015
General Obligation Bonds
$ 5,332,236 $ -
$ -
$ 5,332,236
VPSA School Bonds
104,311,123
7,761,248
96,549,875
State Literary Loans
1,825,775 -
1,825,775
-
Lease Revenue Bonds
76,949,408 -
955,424
75,993,984
Capital Lease obligation
741,516 -
741,516
-
$ 189,160, 058 $ -
$ 11, 283, 963
- $ 177, 876, 095
Submitted By Rebecca E. Owens
Director of Finance
Approved By Thomas C. Gates
County Administrator
ACTION NO.
ITEM NUMBER L-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: October 27, 2015
AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of
30 -Sep -15
SUMMARY OF INFORMATION:
CASH INVESTMENT:
SUNTRUST CON 10,677,392.53 10,677,392.53
GOVERNMENT:
SCOTT STRINGFELLOW CONTRA 20,030.00
SCOTT STRINGFELLOW 40,010,509.98
WELLS FARGO 17,666,666.66
WELLS FARGO CONTRA 7,950.00 57,705,156.64
LOCAL GOVT INVESTMENT POOL:
GENERAL OPERATION 10,178,204.16 10,178,204.16
MONEY MARKET:
BRANCH BANKING & TRUST
1,081,544.30
SCOTT STRINGFELLOW - JAIL
1,102,785.11
SCOTT STRINGFELLOW
29,119,077.50
UNION FIRST
3,074,078.30
VALLEY BANK
2,510,273.47
WELLS FARGO
1,882,186.06 38,769,944.74
TOTAL 117,330,698.07
10/27/2015
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ACTION NO.
ITEM NO. L-8
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
October 27, 2015
Accounts Paid -September 2015
Rebecca E. Owens
Director of Finance
Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Payments to Vendors
Payroll 09/11/15
Payroll 09/28/15
Manual Checks
Grand Total
Direct Deposit
1,178,610.13
1,293,371.22
Checks
67,237.91
58,042.74
2,594.40
Total
$ 7,863,783.21
1,245,848.04
1,351,413.96
2,594.40
$ 10,463,639.61
A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors.
ACTION NO.
ITEM NO. N-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 27, 2015
AGENDA ITEM: Work session to discuss with the Board of Supervisors the
Roanoke County Fleet Policy
SUBMITTED BY: Rob Light
Acting Director of General Services
Jimmy Lyon
Budget Manager
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been scheduled to discuss the Roanoke County Fleet Policy. The attached
PowerPoint presentation will be used.
Page 1 of 1
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ACTION NO.
ITEM NO. N-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 27, 2015
AGENDA ITEM: Work session to discuss with the Board of Supervisors
Stormwater Management funding
SUBMITTED BY: Jimmy Lyon
Budget Manager
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been scheduled to discuss Stormwater Management funding. The attached
PowerPoint presentation will be used.
Page 1 of 1
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ACTION NO.
ITEM NO. N-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 27, 2015
AGENDA ITEM: Work session to discuss with the Board of Supervisors the first
quarter fiscal 2015-2016 Revenues and Expenditures
SUBMITTED BY: Rebecca Owens
Director of Finance
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been scheduled to discuss the first quarter fiscal 2015-2016 Revenue and
Expenditures. The attached PowerPoint presentation will be used.
Page 1 of 1
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