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HomeMy WebLinkAbout10/27/2015 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, OCTOBER 27, 2015 RESOLUTION 102715-1 SUPPORTING AN APPLICATION FOR $500,000 OF MATCHED TRANSPORTATION FUNDING THROUGH THE VIRGINIA DEPARTMENT OF TRANSPORTATION FISCAL YEAR 2016-2017 REVENUE SHARING PROGRAM WHEREAS, the Board of Supervisors reviewed the projects identified in the attached Roanoke County Revenue Sharing Program, Fiscal Year 2016-2017 Project List, Designation of Funds; and WHEREAS, the Board of Supervisors desires to submit an application for an allocation of funds of up to $500,000 through the Virginia Department of Transportation fiscal year 2016-2017 Revenue Sharing Program; and WHEREAS, $500,000 of these funds are requested to fund the projects identified in the Roanoke County Revenue Sharing Program for fiscal year 2016-2017. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors hereby supports this application for allocation of $500,000 through the Virginia Department of Transportation Fiscal Year 2016-2017 Revenue Sharing Program. 2. If such funds are approved by the Commonwealth, the Board of Supervisors by separate action, will consider the required matching funding appropriation. Page 1 of 2 On motion of Supervisor Peters to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None cc: David Holladay, Planning Administrator Page 2 of 2 Drs O O o O O oCD C iA- O o O O +. 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NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the following legislative initiatives are submitted for its legislative program for the 2016 session of the Virginia General Assembly for its favorable consideration and adoption. (1) The Board continues to be concerned about funding for public highways, including: a. Restoring funds for the Revenue Sharing Program, so that local governments have a source of funds to address local road projects (as they did previously) in partnership with the Virginia Department of Transportation (VDOT). The Commonwealth Transportation Board has adopted a policy to reduce this funding source from $185 Million in fiscal year 2016 to $50 Million in fiscal year 2020. Page 1 of 5 b. Supporting Commonwealth Transportation Board funding for specific highway projects: widening 1-81, improvements to S.R. 419, improvements to S.R. 220 and funding for 1-73. C. Supporting legislative direction to VDOT to maintain primary roads and urbanized entry corridors in Metropolitan Planning Organizations to the same standard required by local ordinances for the cutting of grass and weeds. This initiative would promote urban development areas for economic development and growth. (2) Workforce Training. a. State funding in the form of performance incentives for the completion of industry recognized credentials should be invested to lower the cost of training and instruction for students and enable community colleges to expand their capacity to meet this vital need of business, industry, and Virginia's economy. Using a performance- based funding model, community colleges should receive state funds for each student who successfully completes training at a community college through noncredit workforce training and then obtains — through a third -party validation process — an industry recognized -credential identified regionally as high demand by business and industry. b. Career and Technical Education (CTE) funding should be increased and better aligned with the needs of private employers; develop standard performance measures to ensure that the finding of programs support workforce development priorities; and evaluate which workforce development programs emphasize training and education opportunities that align with the needs of private employers. Page 2 of 5 (3) Funding for replacing WINvote touchscreen voting machines. The State Board of Elections decertified these voting machines after the 2015 General Assembly session adjourned. This action compelled Roanoke County to appropriate $384,000 to replace one hundred and thirty six (136) voting machines. Request State funding to assist localities in acquiring new, certified voting machines. (4) Aid to the Commonwealth. It appears that the State generated a surplus of $427 Million for fiscal year 2015. However the State took in $30 Million from local governments in "aid to the Commonwealth", including $300,000 from Roanoke County. Before spending this surplus on other programs the General Assembly should return $30 Million to its local governments. (5) Eliminate the requirement for publishing legal notices in newspapers. Roanoke County spent over $18,000 in legal notice publication costs last year. Paid circulation of newspapers is dropping. More citizens are getting their information from the internet. (6) Amend Sec. 56-49.01to require the natural gas company to hold an advertised public hearing in each county, city and town that it intends to seek permission to inspect or survey property prior to mailing any notice of intent to enter said property. (7) Direct the Department of Environmental Quality to make available and to allocate sufficient resources to monitor and inspect the construction of any interstate natural gas pipelines and to enforce the Commonwealth's and federal government's water quality and erosion and sediment control statutes and regulations during the construction of interstate pipeline projects. Page 3 of 5 (8) Local taxation authority. Provide Roanoke County with greater flexibility to address local control over local taxes, including authority to impose tobacco taxes like cities and towns, and to address inconsistency in the application of local sales taxes. (9) Police body cameras. Revise the Freedom of Information Act to include personal privacy protections for juveniles and individuals captured in these video recordings, to address storage and retention obligations of local governments, and to limit the access to these recordings to appropriate parties. (10) Amend the Stormwater Act to eliminate the inconsistency between it and the Erosion & Sediment Control Act. Read together these statutes require expensive stormwater compliance for the construction of an individual single-family, residential home. (11) Provide sufficient support for judicial administrative functions by funding existing deputy clerk positions. The General Assembly has failed to provide sufficient support for the staffing operations of the general district courts and juvenile and domestic relations courts. That the Clerk to the Board of Supervisors is directed to send an attested copy of this resolution to Governor McAuliffe, Senator John S. Edwards, Senator Ralph Smith, Delegate Greg Habeeb, Delegate Sam Rasoul, Delegate Chris Head, Stephanie Moon, Roanoke City Clerk; Members of the Roanoke City Council; Kevin S. Boggess, Clerk for Salem City Council; Members of the Salem City Council; Clerk for the Town of Vinton; Members of the Vinton Town Council and the Roanoke Valley -Alleghany Regional Commission, and the Virginia Association of Counties. Page 4 of 5 On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None A GOPY TESTE: Deborah C. Jacks" Chief Deputy Clerk t e Board of Supervisors cc: Paul Mahoney, County Attorney Governor Terry McAuliffe Senator John S. Edwards Senator Ralph Smith Delegate Greg Habeeb Delegate Sam Rasoul Delegate Chris Head Stephanie Moon, Roanoke City Clerk Roanoke City Council Kevin S. Boggess, Clerk for Salem City Council Salem City Council Clerk for the Town of Vinton Vinton Town Council Roanoke Valley Alleghany Regional Commission Virginia Association of Counties Page 5of5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, OCTOBER 27, 2015 RESOLUTION 102715-3 REQUESTING THE COMMONWEALTH TRANSPORTATION BOARD FUND A TRANSPORTATION ALTERNATIVES PROJECT FOR THE FRIENDSHIP LANE/CARVINS CREEK BRIDGE REPLACEMENT PROJECT IN ROANOKE COUNTY, VIRGINIA WHEREAS, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a request by resolution be received from the local government or state agency in order that the Virginia Department of Transportation accept a transportation alternatives project in Roanoke County. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Roanoke County Board of Supervisors requests the Commonwealth Transportation Board to establish a project for the replacement of the Friendship Lane/Carvins Creek bridge to provide safe pedestrian and bicycle access to a future segment of the Tinker Creek Greenway. 2. That the Roanoke County Board of Supervisors hereby agrees to provide a minimum 20 percent of the total cost for planning and design, right of way, and construction of this project. 3. That the Roanoke County Board of Supervisors hereby agrees to enter into an agreement with the Virginia Department of Transportation to provide oversight that ensures the project is developed in accordance with all state and federal Page 1 of 2 requirements for design, right of way acquisition, and construction of a federally funded transportation project. 4. That the Roanoke County Board of Supervisors will be responsible for maintenance, upkeep and operating costs of any facility constructed with Transportation Alternatives Program funds. 5. That if the Roanoke County Board of Supervisors subsequently elects to cancel this project the Roanoke County Board of Supervisors hereby agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation. The Roanoke County Board of Supervisors also agrees to repay any funds previously reimbursed that are later deemed ineligible by the Federal Highway Administration. On motion of Supervisor Bedrosian to adopt the resolution, and carried by the following recorded vote: AYES NAYS cc: Supervisors Moore, Bedrosian, Church, McNamara, Peters None A COPY TESTE: Debodth C. Jacks J/ / Chief Deputy Clerk the Board of Supervisors Megan Cronise, Principal Planner Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON OCTOBER 27, 2015 ORDINANCE 102715-4 ACCEPTING AND APPROPRIATING GRANT FUNDS IN THE AMOUNT OF $627,482 FROM THE OFFICE OF JUSTICE PROGRAMS AT THE DEPARTMENT OF JUSTICE TO THE ROANOKE COUNTY POLICE DEPARTMENT FOR THE FISCAL YEAR 2015-2016 SMART POLICING INITIATIVE WHEREAS, the Office of Justice Programs awarded the Roanoke County Police Department funding under the Smart Policing Initiative; and WHEREAS, this grant will be a collaborative effort with George Mason University's Center for Evidence -Based Crime Policy and Intercept Youth Service, Inc. to develop and implement cost -effect interventions using evidence -based approaches to improve the lives of people with serious mental illness and the community in general; and WHEREAS, this grant project period is three (3) years; and WHEREAS, the grant award does not require matching funds from Roanoke County; WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on October 13, 2015, and the second reading was held on October 27, 2015. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows.. 1. That the sum of $627,482 is hereby appropriated from the Office of Justice Programs at the Department of Justice to the Roanoke County Police Page 1 of 2 Department; and 2. The funds are to be allocated for the Smart Policing Initiative; and 3. That the County Administrator or any Assistant County Administrator is authorized to execute such documents or agreements with George Mason University's Center for Evidence -Based Crime Policy and Intercept Youth Service, Inc. as may be necessary to accomplish the goals and purposes of this grant, all on form approved by the County Attorney. 4. That appropriation will not lapse at the end of the fiscal year, but shall remain appropriated until the completion of the project; and 5. That this ordinance shall take effect from and after the date of adoption. On motion of Supervisor Peters to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None A COPY TESTE: De orah C. Jacks / ChiefDeputy Cler to the Board of Supervisors cc: Howard Hall, Chief of Police Rebecca Owens, Director of Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 27, 2015 ORDINANCE 102715-5 ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $31,883.27 TO THE ROANOKE COUNTY PUBLIC SCHOOLS FOR VARIOUS ALLOCATIONS WHEREAS, the Virginia Department of Education allocates funds for school divisions for secondary Career and Technical Education equipment on an annual basis. Initial budget appropriation of $8,800 was appropriated with ordinance 052615-3. The Virginia Department of Education notified Roanoke County Public Schools that the actual appropriation for this year is $22,311.22, which requires an additional supplemental appropriation of $13,511.22; and WHEREAS, the Virginia Department of Education notified Roanoke County Public Schools that they have been allocated $18,372.05 for certain Career and Technical Education (CTE) industry certification examinations, licensure tests and occupational competency assessments for students enrolled in CTE classes that are eligible for such examination. This requires an appropriation of $18,372.05; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on October 13, 2015, and the second reading was held on October 27, 2015. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. 1. That the sum of $31,883.27 is hereby appropriated to the Roanoke County Public Schools; and Page 1 of 2 2. That this ordinance shall take effect from and after the date of adoption. On motion of Supervisor Peters to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None A COPY TESTE: Deborah C. Jacks Chief Deputy Clerk o the Board of Supervisors cc: Angela Roberson, Clerk to the Roanoke County School Board Rebecca Owens, Director of Finance Page 2of2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 27, 2015 RESOLUTION 102715-6.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO RICHARD D. WEEKLY, YOUTH SURVEILLANCE OFFICER (COURT SERVICES — LIFE SKILLS MENTORING PROGRAM), UPON HIS RETIREMENT AFTER MORE THAN NINE (9) YEARS OF SERVICE WHEREAS, Richard D. Weekly was employed by Roanoke County on April 24, 2006, and has served as a Youth Surveillance Office in the Court Services — Life Kills Mentoring Program during his tenure with Court Services; and WHEREAS, Mr. Weekly retired on September 1, 2015, after nine (9) years and four (4) months of devoted, faithful and expert service to Roanoke County; and WHEREAS, Mr. Weekly, throughout his employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the youth of Roanoke County; and WHEREAS, during Mr. Weekly's time serving the citizens of Roanoke County, he worked with hundreds of youth and their families, providing supervision and ensuring that both the youth and the community were safe. Mr. Weekly encouraged youth to make good choices and assisted them in creating obtainable goals in order for them to have positive outcomes while involved within the court system. He was a dedicated worker and enjoyed seeing the youth that he worked with go on to succeed in their lives. The youth that worked with Mr. Weekly would often come back to show him how he/she had improved their lives and to share their success stories with him, often thanking him for his persistence and encouragement. WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors Page 1 of 2 of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to RICHARD D. WEEKLY for more than nine (9) years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None A COPY TESTE: Deb3Tah C. Jackal // Chief Deputy Clerk o the Board of Supervisors Page 2 of 2 ACTION NO. A -102715-6.b ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 27, 2015 AGENDA ITEM: Confirmation of appointment to the Grievance Panel (At -Large) SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: It is the recommendation of staff to reappoint James Shaver, Jr. and Jim Garlow as alternate members to the Grievance Panel foradditional three-yearterms to expire October 28, 2018. VOTE: Supervisor Church moved to approve the appointments. Motion approved. cc: Carlan Myers, Director of Human Resources Page 1 of 1 Yes No Absent Ms. Moore ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ cc: Carlan Myers, Director of Human Resources Page 1 of 1 ACTION NO. A -102715-6.c ITEM NO. J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: October 27, 2015 Request to approve the budget calendar for fiscal year 2016- 2017 Rebecca Owens Director of Finance Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Planning for the fiscal year 2016-2017 budget is underway. Attachment A is the budget calendar for fiscal year 2016-2017. STAFF RECOMMENDATON: Recommend approval of the fiscal year 2016-2017 budget calendar. Page 1 of 2 VOTE: Supervisor Church moved to approve the budget calendar as attached. Motion approved. cc: Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ cc: Rebecca Owens, Director of Finance Page 2 of 2 Board of Supervisors FY17 Budget Calendar (Tentative) 10/13 Work Session -Budget 10/27 Work Session — Budget Work Session — First Quarter Update FY16 Revenue and Expenditures 11/10 Work Session — Budget 11/17 Special Session: Work Session — Budget 12/08 Work Session — Budget Briefing to the Board on Real Estate Assessments 1/12 Presentation County Administrator's Recommended Capital Budget and Capital Improvement Program (CIP) 1/12 Work Session — Budget 1/26 Work Session — Mid -Year Update FY16 Revenue and Expenditures 2/9 Work Session — Budget Work Session — Budget 2/16 Special Session: (If Needed) 2/23 Work Session —Budget Work Session - Budget Public Hearing on Effective Tax Rate 3/8 Presentation - County Administrator Recommend FY17 Operating Budget 3/22 Work Session — Budget 3/22 Budget Public Hearing Resolution to Establish Maximum Tax Rate 4/12 Work Session — Budget Work Session — 3rd Quarter Update FY 16 Revenue and Expenditures Presentation —Airport Commission present FY17 Budget Resolution to Adopt the FY 17 Tax Rate 4/26 Work Session — Budget Presentation — RCPS (tentative), RVRA, and RVTV3 present FY17 Budgets 5/10 1'Y Reading of Ordinance to Adopt and Appropriate Funds FY17 Operating and Capital Budget 5/24 2nd Reading of Ordinance to Adopt and Appropriate Funds FY17 Operating and Capital Budget AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 27, 2015 RESOLUTION 102715-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for October 27, 2015, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3 inclusive, as follows: 1. Approval of minutes — September 16, 2015 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Richard D. Weekly, Youth Surveillance Officer (Court Services —Life Skills Mentoring Program, upon his retirement after more than nine (9) years of service 3. Confirmation of appointments to the Grievance Panel (At Large) 4. Request to approve the budget calendar for fiscal year 2016-2017 5. Confirmation of appointment to the Parks, Recreation and Tourism Advisory Commission (by District) Page 1 of 2 On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None A CDPY TESTE: Deborah C. Jackd Chief Deputy Clerkthe Board of Supervisors Page 2 of 2 ACTION NO. A -102715-6.d ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 27, 2015 AGENDA ITEM: Confirmation of appointment to the Parks, Recreation and Tourism Advisory Commission (At -Large) SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Supervisor Joseph McNamara has recommended the appointment of Ssunny Shah to the Parks, Recreation and Tourism Advisory Committee for a three-year term to expire June 30, 2018. VOTE: Supervisor Church moved to approve the appointment. Motion approved. cc: Doug Blount, Director of Parks, Recreation and Tourism Arlain Martin, Secretary, Parks, Recreation and Tourism Advisory Commission Page 1 of 1 Yes No Absent Ms. Moore ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ cc: Doug Blount, Director of Parks, Recreation and Tourism Arlain Martin, Secretary, Parks, Recreation and Tourism Advisory Commission Page 1 of 1