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HomeMy WebLinkAbout11/10/2015 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 10, 2015 RESOLUTION 111015-1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO WILLIAM J. MATZE, POLICE OFFICER — SERGEANT, UPON HIS RETIREMENT AFTER MORE THAN EIGHTEEN (18) YEARS OF SERVICE WHEREAS, William J. Matze was employed by Roanoke County on August 11, 1997, and has served as a Police Officer and Police Officer -Sergeant during his tenure with the Police Department; and WHEREAS, Mr. Matze retired on November 1, 2015, after eighteen (18) years and three (3) months of devoted, faithful and expert service to Roanoke County; and WHEREAS, Mr. Matze, throughout his employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, during Mr. Matze's time serving the citizens of Roanoke County, he was a volunteer with the Cave Spring Fire and Rescue prior to serving his country by becoming a Marine. Afterwards he began his career as a Deputy Sheriff with Roanoke City. He again began serving the citizens of Roanoke County in August of 1997 where he had an exemplary career prior to retiring on November 1, 2015. Mr. Matze became a dedicated leader and supervisor of different sections of the Police Department to include the first commander of the Honor Guard and Academy Cadre. He served as the commander of the SWAT Team, supervised patrol officers, and completed his last assignment as a Sergeant of the Special Operations Division. During his tenure, he received numerous awards and accolades with his most recent the 2012 Law Enforcement Hero award presented by the American Red Cross. His service to the public will not be lost as Mr. Matze will return to his Page 1 of 2 duties in the Marine Corps. WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to WILLIAM J. MATZE for more than eighteen (18) years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None A CORY TESTE: Deb. fah C. Jacks Chief eputy Clerk toa Board of Supervisors Page 2 of 2 ACTION NO. A-111015-2 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: November 10, 2015 Request to accept the audited financial results for the fiscal year ended June 30, 2015 Rebecca E. Owens Director of Finance Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Cherry Bekaert completed the audit of the financial operations of the County of Roanoke and the County of Roanoke Public Schools for the year ended June 30, 2015. Both the County and Schools received a clean and unmodified opinion. The Audit Committee met on November 10, 2015, to review the results of the year's operations The Comprehensive Annual Financial Report will be distributed to the Board of Supervisors as soon as it is received from the printer. Rob Churchman, Partner, Cherry Bekaert will be at the meeting to present the audit information to the Board. On August 25, 2015 staff reviewed preliminary unaudited financial results for June 30, 2015, and there have been minimal changes since that work session. Below is information for the County regarding the General Government results of operations for fiscal year ended June 30, 2015. Results of Operations of the County of Roanoke for the Year Ended June 30, 2015: Revenues We are pleased to report that fiscal year 2014-2015 General Fund Revenues exceeded the final amended budget by a variance of 1.12% or $2,131,085. Historically, the Board had expressed a desire to target surplus revenues at no more than 2%. It is important to note that most of the surplus was factored into fiscal year 2015-2016 projections; therefore, this Page 1 of 3 surplus is not expected to recur. A summary of the general fund revenues is outlined in Attachment I and reasons for these variances are as follows: • Real estate tax collections were $253,395 above budget as a result of assessment values being slightly above the projected amount. • Personal property tax collections were $652,853 above budget as a result of car values continuing to hold strong and an increase in new car sales. • Other Local Taxes and Fees were $695,475 above budget primarily the result of increased collections for ambulance fees and court security fees. • Intergovernmental Revenues were $668,721 above budget primarily the result of reimbursements for Social Services programs. Expenditures: Departmental expenditure savings amounted to $1,250,924 as shown on Attachment I and reasons for these variances are as follows: • Public Transportation -$132,979 savings - Primarily the result of prior year carryover. • Sheriff Department -$554,203 savings -The majority of the expenditure savings were related to less prisoner population at the WVRJA than originally projected and savings in the care and confinement of prisoners. • Fire and Rescue Operations was $368,785 over budget primarily related to expenses associated with overtime. • Court Services Unit -$162,775 savings related to reduced usage of juvenile detention • Department encumbrances -$601,494 savings -Funds that were obligated prior to the end of the fiscal year but not paid until the following year The policies for use of general fund revenues and expenditures in excess of budget at year end designates portions of the year-end balance for capital reserves as well as to the general fund unappropriated balance. Based upon these policies, staff recommends the following: • $500,000 will be added to the general fund unappropriated balance. This was budgeted as part of the 2015-2016 budget and will increase the General Fund Page 2 of 3 Unappropriated Balance to $22,305,348 at June 30, 2015 which is 11.01 % of the 2015-16 General Fund Revenues. • $1,631,084 will be allocated to Capital reserves from revenues • $649,431 will be allocated to Capital reserves from expenditures • $601,494 will be carried over for outstanding purchase orders These appropriations are covered in the budget ordinance 052615-3 and no action is required by the Board. Results of Operations of the Roanoke County Public Schools for the Year Ended June 30, 2015: The Schools ended the year with a revenue surplus of approximately $802,652 and expenditure savings of $1,660,861 net of outstanding purchase orders and the Emergency Reserve. The School Board will review the audit results at their regular board meeting on November 12, 2015. An information report will be provided at the December 8, 2015 meeting. STAFF RECOMMENDATION: Staff recommends the Board accept the audited financial results for the fiscal year ended June 30, 2015. VOTE: Supervisor Moore moved to accept the audited financial results for fiscal year ended June 30, 2015. Motion approved. cc: Rebecca Owens, Director of Finance Page 3 of 3 Yes No Absent Ms. Moore ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ cc: Rebecca Owens, Director of Finance Page 3 of 3 ACTION NO. A-111015-3 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 10, 2015 AGENDA ITEM: SUBMITTED BY: APPROVED BY: Request to use $155,424.24 from the Police Department's Equitable Sharing Asset Forfeiture Account for the purchase of a mobile command center Howard B. Hall Chief of Police Stephen G. Simon Chief of Fire and Rescue Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Police and Fire/Rescue Departments are seeking approval to purchase a command vehicle, which would be utilized in large scale public safety events that occur within the County. The command vehicle will provide staff a safe and secure location to manage large scale events and joint operations consistent with Incident Command System protocols. The Command Vehicle would be a joint purchase between the Roanoke County Police Department and the Roanoke County Fire and Rescue Department. The vehicle is a twenty (20) foot box truck that has two (2) computer work stations and a conference area that can hold up to eight (8) people for briefings. It will be equipped with three (3) radios that are capable of communication between Roanoke County agencies and other public safety agencies in the Roanoke Valley as well as a day/night camera that is mounted to a telescoping pneumatic mast that can be extended to give the command staff a real time view of a scene. This vehicle will serve as an on scene command post for extended events that could range from several hours to several days. The life Page 1 of 3 expectancy of this vehicle is approximately twenty (20) years. The total cost for the vehicle is $310,848.48. Effective January 16, 2015, Executive Order 13688 signed by President Barack Obama requires Law Enforcement Agencies obtain pre -approval from the Department of Justice when using funds from the Equitable Sharing Asset Forfeiture Account when purchasing equipment on the Controlled Equipment List. This request requires approval for the purchase from the local governing body. The Police Department's share in the cost of this vehicle is $155,424.24 and will be funded from Equitable Sharing Asset Forfeiture funds The Fire and Rescue Department will use State of Virginia Department of Fire Programs funding for its share of the cost, which also equals $155,424.24. These funds are available in the budget for equipment purchases and have already been appropriated. An appropriation action by the Board is not required. FISCAL IMPACT: The cost of the vehicle is $310,848.48, which would be split evenly between the Roanoke County Police Department and the Roanoke County Fire and Rescue Department. Ongoing costs for vehicle maintenance and cellular service are estimated at approximately $2,500 per year, which will be split between the Police and Fire and Rescue Departments. It should be noted that all $310,848.48 to be used for this vehicle procurement are taken from Federal or State sources, therefore no local tax dollars will be used in this capital purchase. ALTERNATIVES: Approve to use funds from the Equitable Sharing Asset Forfeiture Account and Department of Fire Programs. 2. Do not approve the purchase. STAFF RECOMMENDATION: Staff Recommends Alternative 1. Attachments: 1. Floor Plan of Command Vehicle 2. Photo of similar command Vehicle Page 2 of 3 VOTE: Supervisor Moore moved to purchase a mobile command center from the Police Department's Equitable Sharing Asset Forfeiture Account. Motion approved. cc: Howard B. Hall, Chief of Police Stephen G. Simon, Chief of Fire and Rescue Rebecca Owens, Director of Finance Page 3 of 3 Yes No Absent Ms. Moore ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ cc: Howard B. Hall, Chief of Police Stephen G. Simon, Chief of Fire and Rescue Rebecca Owens, Director of Finance Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 10, 2015 RESOLUTION 111015-4 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA AUTHORIZING ROANOKE COUNTY STAFF TO FILE THE NECESSARY MOTION TO INTERVENE WITH THE FEDERAL ENERGY REGULATORY COMMISSION IN THE MOUNTAIN VALLEY PIPELINE PROCEEDINGS WHEREAS, on October 23, 2015, Mountain Valley Pipeline, LLC (MVP) submitted its filing, which seeks a certificate of public convenience and necessity with the Federal Energy Regulatory Commission (FERC) to operate and construct the Mountain Valley Pipeline; and WHEREAS, this filing included 8.3 miles within Roanoke County, as well as other neighboring counties; and WHEREAS, on November 5, 2015, FERC issued its "Notice of Applications" for the MVP project; and WHEREAS, this Notice established November 27, 2015, as the deadline for interested parties to file as an Intervenor in the process; and WHEREAS, Roanoke County staff has considered the benefits and costs of filing a Motion to Intervene in FERC's proceedings, after consultation with the Pipeline Advisory Committee, previous Board representations and outside legal counsel. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, that: 1. Roanoke County (County) staff has the authority to file the necessary Motion to Intervene to ensure the County's legal status as a party to the FERC proceedings regarding the Mountain Valley Pipeline project; and Page 1 of 2 2. That such Motion shall contain, among other things, the County's position regarding its concerns about potentially significant environmental impacts; and 3. That the County seeks the most expansive environmental analysis which the process affords to ensure the protection of resources with Roanoke County; and 4. That the County shall utilize its legal status as Intervenor to evaluate and maximize all recourses available for all FERC decisions; and 5. That staff is authorized to spend up to $15,000 from the Board Contingency Fund for both necessary filings and outside consultation to achieve the legal status as Intervenor. On motion of Supervisor Moore to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None A aOI?Y TESTE: Debbrah C. Jacks I Chief Deputy Clerk(tqAe Board of Supervisors cc: Richard Caywood, Assistant County Administrator Ruth Ellen Kuhnel, Senior Assistant County Attorney Rebecca Owens, Director of Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 10, 2015 ORDINANCE 111015-5 ACCEPTING AND APPROPRIATING FUNDS TOTALING $61,200 TO THE ROANOKE COUNTY PUBLIC SCHOOLS FROM THE VIRGINIA DEPARTMENT OF EDUCATION'S 2015 SCHOOL SECURITY EQUIPMENT GRANT FOR REPLACEMENT OF THE INTERCOM/CLOCK SYSTEM AT WILLIAM BYRD MIDDLE SCHOOL WHEREAS, the Virginia Department of Education awarded the Roanoke County Public Schools a grant in the amount of $61,200 for the 2015 School Security Equipment Grant; and WHEREAS, the Roanoke County Public Schools will allocate $53,609.20 from the School Board Minor Capital Reserve to fund the grant match and remaining project costs; and WHEREAS, the sum of $114,806.20 will be to fund the intercom/clock system replacement at William Byrd Middle School; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on October 27, 2015, and the second reading was held on November 10, 2015. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. That the sum of $61,200 is hereby appropriated to the Roanoke County Public Schools; and 2. That this ordinance shall take effect from and after the date of adoption. Page 1 of 2 On motion of Supervisor Peters to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None A COPY TESTE: -ah C. Jacks,/ / Deputy ClerW the Board of Supervisors cc: Angela Roberson, Clerk, Roanoke County School Board Rebecca Owens, Director of Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 10, 2015 ORDINANCE 111015-6 ACCEPTING AND APPROPRIATING $42,518.50 FROM THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) FOR THE PURPOSE OF LOCALLY ADMINISTERING THE IMPROVEMENT OF THE DRAINAGE SYSTEM AT TANGLEWOOD DRIVE AND HUMMINGBIRD LANE, CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, on March 8, 2014, the Tanglewood Drive/Hummingbird Lane drainage improvement project was initially bid, but due to insufficient funds the project was removed; and WHEREAS, on October 14, 2014, the Board of Supervisors approved a resolution supporting an application of $500,000 of matching transportation funding through the VDOT 2015-2016 revenue sharing program; and WHEREAS, the Tanglewood Drive/Hummingbird Lane project was one of the projects under this program; and WHEREAS, on March 25, 2015, the project was rebid and a contract was awarded in the amount of $297,929; and WHEREAS, a determination was made that this will be a locally administered project; and WHEREAS, $85,037 of the project is within the VDOT right-of-way and is eligible for a fifty/fifty (50/50) revenue sharing grant; and WHEREAS, $42,518.50 of the project budget will be funding from VDOT with a match of $42,518.50 provided from the VDOT revenue sharing account; and Page 1 of 3 WHEREAS, the remaining project budget will be funded from account 103107- 5850 in the amount of $128,000.00 and from account 103109-5850 in the amount of $99,788.00; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on October 27, 2015, and the second reading was held on November 10, 2015. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. 1. That the sum of $42,518.50 is hereby appropriated for the purpose of improving the drainage system at Tanglewood Drive and Hummingbird Lane -land 2. That the sum of $42,518.50 is allocated from account 102462-5850, $128,000 from account 103107-5850, and $99,788 from account 103109- 5850 for the purpose of improving the drainage system at Tanglewood Drive and Hummingbird Lane; and 3. That this ordinance shall take effect from and after the date of adoption. Page 2 of 3 On motion of Supervisor Moore to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None TESTE: Deborah C. Jack" Chi Deputy CljZthe Board of Supervisors cc: Tarek Moneir, Deputy Director of Development Rebecca Owens, Director of Finance Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, NOVEMBER 10, 2015 ORDINANCE 111015-7 AMENDING SECTION 5-24 "LIMITATION ON NUMBER KEPT PER DWELLING UNIT" OF CHAPTER 5 "ANIMALS AND FOWL" OF THE ROANOKE COUNTY CODE TO PROVIDE FOR AN INCREASE IN THE NUMBER OF DOGS PERMITTED UNDER A VOLUNTEER FOSTERING PROGRAM WHEREAS, Article 6 of Chapter 65 of Title 3.2 of the Code of Virginia grants authority to local governments to adopt ordinances to address comprehensive animal care; and WHEREAS, the Board of Supervisors of Roanoke County finds that the fostering program will encourage the adoption of dogs and will minimize if not eliminate the euthanization of dogs confined at the regional pound operated by the Regional center for Animal Care and Protection (RCACP); and WHERAS, RCACP has developed an animal fostering program with regulations designed to insure the protection of the dogs involved and the qualifications of the volunteers; and WHEREAS, the first reading of this ordinance was held on October 27, 2015, and the second reading was held on November 10, 2015. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 5-24 of the Roanoke County code is hereby amended to read as follows: Sec. 5-24. - Limitation on number kept per dwelling unit. Page 1 of 2 (a) The harboring or keeping of more than three (3) dogs over four (4) months of age per dwelling shall be unlawful, unless a multiple dog permit has been issued pursuant to this article. The harboring or keeping of more than six (6) cats over four (4) months of age, of which no more than two (2) may be fertile, per dwelling shall be unlawful. The requirements of this section shall not apply to any dwelling which is part of an active agricultural operation or usage as defined by the zoning ordinance for the county. (b) As of July 26, 2005, allow a sixty-day period to register four (4) dogs if the dogs are owned currently and upon the death of one (1) of the four (4) dogs, the homeowner would be allowed to maintain three (3) dogs from that point forward. (c) Any person participating in a dog foster adoption program sanctioned by the Regional Center for Animal Care and Protection may be permitted to keep no more than four (4) dogs over four (4) months of age per dwelling for a period of Ninety (90) days, unless an extension is granted by the foster adoption program, so long as the person is in compliance with all of the regulations in the foster adoption program. 2. That this ordinance shall be effective from and after its adoption. On motion of Supervisor Peters to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None A COW TESTE: C. Jacks Chief Deputy ClerVtg fhe Board of Supervisors cc: Daniel R. O'Donnell, Assistant County Administrator Paul M. Mahoney, County Attorney Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 10, 2015 ORDINANCE 111015-8 AMENDING SECTION 10-45 "PEDDLER AND ITINERANT MERCHANTS" OF CHAPTER 10 "LICENSES" OF THE ROANOKE COUNTY CODE BY REDUCING THE LICENSE TAX FOR THIS CATEGORY OF PERSONS AND BUSINESSES WHEREAS, the Board of Supervisors of Roanoke County finds that reducing the business license tax for a growing and new classification of businesses known as food trucks, which are currently classified as "peddlers and itinerant merchants", would promote economic development in Roanoke County; and WHEREAS, reducing the business license for this classification of businesses would encourage the entrepreneurial development of small businesses in Roanoke County; and WHEREAS, reducing this license tax from a maximum of $500 in any one (L1 year to a maximum of fifty dollars 1$501 in any one Ll year would be consistent with a neighboring jurisdiction. WHEREAS, the first reading of this ordinance was held on October 13, 2015. and the second reading and public hearing was held on November 10, 2015. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That Section 10-45. — Peddler and itinerant merchants of Article III. — Special License Provisions of Chapter 10 — Licenses be amended to read and provide as follows: Sec. 10-45. - Peddler and itinerant merchants. Page 1 of 3 (a) Any person who shall carry from place to place any goods, wares, or merchandise and offer to sell or barter the same, or actually sell or barter the same, shall be deemed to be a peddler. Peddlers of family supplies of a perishable nature and peddlers of ice, wood, or coal shall pay for the privilege of engaging in such business a license tax of fifty dollars ($50.00) per year � "�A_t+e.P t#ereef, f9r rh "tee aGY nt i fig 8 d_A_Il.Aro ($7-5 .00) f9r earthi vehn1��7ce Perte exceed five h. Pdrec1 dellars ($500.00) . Peddlers of general merchandise shall pay for the privilege of engaging in such business a license tax of two hundred fifty dollars ($250.00) per month, or fraction thereof, per vehicle and not to exceed five hundred dollars ($500.00) in any one year. (b) An itinerant merchant is any person who engages in, does or transacts any temporary or transient business in the county and who, for the purpose of carrying on such business, occupies any location for a period of less than one year. Any itinerant merchant of family supplies of a perishable nature and of ice, wood, or coal shall pay for the privilege of engaging in such business a license tax of t.AVA "- r,drfifty dollars ($250-00 50.00) per year meRth er fran Tereef, and nnf tGXGGG_d fide hi inched rn-vrrcrr�vrzrucr. r Rfl'Gf-fTV� �cccr-n-v�nzm-crr . Itinerant merchants of general merchandise shall pay for the privilege of engaging in such business an annual license tax in the amount of five hundred dollars ($500.00). (c) For purposes of this section, "family supplies of a perishable nature" shall include meals from food trucks, meats, milk, butter, eggs, poultry, game, vegetables, fruits, flowers, plants, seafood, sandwiches, or other farm products. All other products— except ice, wood, or charcoal—shall be considered "general merchandise." Prior to the issuance of any business license to a peddler or itinerant merchant of family supplies of a perishable nature, the applicant shall provide proof of any required permit or license from the Health Department. (d) This section shall not apply to those who sell or offer for sale in person or by their employees ice, wood, charcoal, or family supplies of a perishable nature grown or produced by them and not purchased by them for sale. Anyone exempt under this paragraph must provide proof of such exemption upon request. 2. That this ordinance shall be in full force and effect from and after its adoption. Page 2 of 3 On motion of Supervisor Moore to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None A CIDRY TESTE: Debarah C. Jacks' Chief Deputy Cler the Board of Supervisors cc: Nancy Horn, Commissioner of the Revenue Paul M. Mahoney, County Attorney Page 3 of 3 ACTION NO. A -111015-9.a ITEM NO. K-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 10, 2015 AGENDA ITEM: Confirmation of reappointment of Jessica Webb to the Blue Ridge Behavioral Healthcare Board of Directors SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Blue Ridge Behavioral Healthcare Board of Directors It was the consensus of the Board of Supervisors to recommend the reappointment of Jessica Webb, Roanoke County's CSA Coordinator for an additional three-year term based on the recommendation of the attached letter form Debbie Bonniwell, Executive Director. This term will expire December 31, 2018. VOTE: Supervisor McNamara moved to confirm the appointment. Motion approved. Page 1 of 2 Yes No Absent Ms. Moore ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ Page 1 of 2 cc: Debbie Bonniwell, Executive Director Blue Ridge Behavioral Healthcare Jessica Webb, CSA Coordinator Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 10, 2015 RESOLUTION 111015-9.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO MARK "RANDY" WIMMER, CHIEF INSPECTOR -FIELD SUPERVISOR, UPON HIS RETIREMENT AFTER MORE THAN TWENTY-ONE (21) YEARS OF SERVICE WHEREAS, Mark "Randy" Wimmer was employed by Roanoke County on August 8, 1994, and has served as a Building Inspector, Combination Code Compliance Inspector and Chief Inspector -Field Supervisor during his tenure with Community Development; and WHEREAS, Mr. Wimmer retired on November 1, 2015, after twenty-one (21) years and three (3) months of devoted, faithful and expert service to Roanoke County; and WHEREAS, Mr. Wimmer, throughout his employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, during Mr. Wimmer's time serving the citizens of Roanoke County, he served as Acting Building Commissioner, and Chief Inspector/Field Supervisor. Not only has Randy held these positions, he has also been a great educator in the construction field in Roanoke County. He has taught homeowners, contractors and co-workers helping everyone stay current with the changing building codes and techniques. In addition to his regular trade inspection experience in the construction industry, Randy was also recognized by the Virginia Soil and Water Conservation Board as an Erosion and Sediment Control Inspector and received training from the Virginia Department of Environmental Quality on Stormwater Management. WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors Page 1 of 2 of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MARK "RANDY" WIMMER for more than twenty-one (21) years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None AiCOPY TESTE: Deborah C. Jacks (/ Chief Deputy Clerk o e Board of Supervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 10, 2015 RESOLUTION 111015-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for November 10, 2015, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Approval of minutes — September 22, 2015 2. Confirmation of reappointment of Jessica Webb to the Blue Ridge Behavioral Healthcare Board of Directors 3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Mark "Randy" Wimmer, Chief Inspector -Field Supervisor, upon his retirement after more than twenty-one (21) years of service 4. Resolution adopting the 2015 Roanoke County Emergency Operations Plan 5. Request to accept and allocate additional grant funds in the amount of $1,150 from the Jacqueline S. (Jackie) and Shelborn L. (S.L.) Spangler Fund of Foundation for Roanoke Valley to Roanoke County Fire and Rescue for the purchase of equipment for Bent Mountain station Page 1 of 2 On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None A CONY TESTE: Deborah C. Jack / Chief Deputy Cle o the Board of Supervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 10, 2015 RESOLUTION 111015-9.c ADOPTING THE 2015 ROANOKE COUNTY EMERGENCY OPERATONS PLAN WHEREAS, the Roanoke County Board of Supervisors of Roanoke Virginia recognizes the need to prepare for, respond to and recover from natural and manmade disasters; and WHEREAS, Roanoke County has a responsibility to provide for the safety and well- being of its citizens, businesses and visitors; and WHEREAS, Roanoke County has established and appointed the County Administrator as Director of Emergency Management and assigned the Coordinator of Emergency Management position in the Fire and Rescue Department; and WHEREAS, the Roanoke County Board of Supervisors has reviewed the 2015 Emergency Operations Plan including the Basic Plan and the Emergency Support Functions; and NOW, THEREFORE, BE IT RESOLVED by the Roanoke County Board of Supervisors of Roanoke Virginia, this Emergency Operations Plan as revised is officially adopted; and FURTHER, that the Director of Emergency Management is tasked and authorized to maintain and revise as necessary this document over the next four (4) year period and at such time be ordered to come before this Board for review. Page 1 of 2 On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, McNamara, Peters NAYS: None A COPY TESTE: Deborah C. Jacks ' Chief Deputy Clerk tot Board of Supervisors cc: Steven G. Simon, Chief of Fire and Rescue Page 2 of 2 ACTION NO. A -111015-9.d ITEM NO. K-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 10, 2015 AGENDA ITEM: Request to accept and allocate additional grant funds in the amount of $1,150 from the Jacqueline S. (Jackie) and Shelborn L. (S.L.) Spangler Fund of Foundation for Roanoke Valley to Roanoke County Fire and Rescue forthe purchase of equipment for Bent Mountain station SUBMITTED BY: Stephen G. Simon Chief of Fire and Rescue APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Foundation for Roanoke Valley has served the Roanoke Valley and much of southwest Virginia for more than twenty-five (25) years and currently administers and makes grants from over three hundred (300) named endowment funds on behalf of the community. One of those funds is the Jacqueline S. (Jackie) and Shelborn L. (S.L.) Spangler Fund. The Spangler Fund is designed to make grants that benefit the communities in the Rt. 221 corridor from Cotton Hill Road up Bent Mountain to Check in Floyd County. Last fiscal year Foundation for Roanoke Valley awarded grant funds in the amount of $15,850 to Roanoke County Fire and Rescue from the Spangler Fund. The funds are intended for the purchase of equipment for the Bent Mountain fire station. The original amount requested for the grant was $17,000. The Foundation only had $15,850 funds available at the time of the request. Since that time, the Foundation has received additional funding and therefore they have awarded funds in the amount of $1,150 to complete the grant request. The same grant requirements apply. Page 1 of 2 FISCAL IMPACT: The Spangler Fund will cover one hundred percent (100%) of the cost of the new fire and rescue equipment consisting of cardiopulmonary resuscitation (CPR) manikins and an automated external defibrillator AED for the Bent Mountain Station and no additional County funds will be needed. Ordinance #052615-3 appropriated grant funds for grants that are routine and usual in nature for the 2015-16 fiscal year. Funds in the amount of $1,150 will need to be allocated from the grant account to the Bent Mountain Equipment grant fund already established 486003-5850. ALTERNATIVES: 1. Accept and allocate grant funds in the amount of $1,150 from Foundation for Roanoke Valley to the Fire and Rescue Department for the purchase of equipment for the Bent Mountain station. 2. Do not accept the grant. STAFF RECOMMENDATION: Staff recommends alternative 1. VOTE: Supervisor McNamara moved to accept the additional grant funds in the amount of $1,150. Motion approved. cc: Stephen G. Simon, Chief of Fire and Rescue Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ cc: Stephen G. Simon, Chief of Fire and Rescue Rebecca Owens, Director of Finance Page 2 of 2