HomeMy WebLinkAbout2/9/2016 - Adopted Board RecordsACTION NO. A -020916-1.a
ITEM NO. H-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 2016
AGENDA ITEM: Request for ratification of appointment of representative to the
Roanoke County Community Policy and Management Team
(CPMT) for the Police Representative
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In accordance with the Bylaws of the CPMT, all designees shall be ratified by the Board of
Supervisors.
Chief Howard B. Hall has recommended the appointment of Cmdr. Kevin Slough as the
Police Department appointee to this committee to replace Steve Turner who has
transferred to the Sheriff's Department.
STAFF RECOMMENDATION:
Staff recommends the ratification of the appointment of Cmdr. Kevin Slough as the
alternate Police Department representative to this committee.
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VOTE:
Supervisor Peters moved to approve the confirmation of appointment; Supervisor Hooker
seconded the motion. Motion approved.
cc: Howard B. Hall, Chief of Police
Cmdr. Kevin Slough
Jessica Webb, CSA Coordinator
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Yes
No
Absent
Mr. Assaid
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Mr. Bedrosian
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❑
Ms. Hooker
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❑
Mr. McNamara
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Mr. Peters
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cc: Howard B. Hall, Chief of Police
Cmdr. Kevin Slough
Jessica Webb, CSA Coordinator
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ACTION NO. A -020916-1.b
ITEM NO. H-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY. VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 2016
AGENDA ITEM: Confirmation of appointment to the Local Office on Aging
(LOA) Advisory Council (At -Large) and the Total Action for
Progress (TAP) Board of Directors
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board
APPROVED BY: Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Local Office on Aging (LOA) Advisory Council:
The Board of Supervisors has recommended the appointment of Charlotte A. Moore to be
the Roanoke County Representative for a term to expire March 31, 2017. Additionally, the
LOA has asked that the Board ratify the appointment of Ron Keith Adkins to a term that will
expire March 31, 2017.
Total Action for Progress (TAP) Board of Directors:
The Board of Supervisors has recommended the appointment of Charlotte A. Moore to be
the designee of the Chairman of the Board of Supervisors for a term to expire October 9,
2016.
Page 1 of 2
VOTE:
Supervisor Peters moved to approve the confirmation of appointments; Supervisor Hooker
seconded the motion. Motion approved.
cc: Ms. Charlotte A. Moore
5415 Bandy Road
Roanoke, Virginia 24014
Mr. Ron Keith Adkins
3057 Timberlane Avenue
Roanoke, Virginia 24018
Ms. Annette Lewis, President and CEO
Total Action for Progress (TAP)
302 Second Street, SW
Roanoke, Virginia 24011
Ms. Susan B. Williams, Executive Director
Local Office on Aging (LOA)
706 Campbell Avenue
Roanoke, Virginia 24009
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Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. McNamara
®
❑
❑
Mr. Peters
®
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cc: Ms. Charlotte A. Moore
5415 Bandy Road
Roanoke, Virginia 24014
Mr. Ron Keith Adkins
3057 Timberlane Avenue
Roanoke, Virginia 24018
Ms. Annette Lewis, President and CEO
Total Action for Progress (TAP)
302 Second Street, SW
Roanoke, Virginia 24011
Ms. Susan B. Williams, Executive Director
Local Office on Aging (LOA)
706 Campbell Avenue
Roanoke, Virginia 24009
Page 2 of 2
ACTION NO. A -020916-1.c
ITEM NO. H-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 2016
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
Request to accept and allocate grant funds in the amount of
$32,544 from the Virginia Department of Health Office of
Emergency Medical Services for the purchase of one (1)
heart monitor for use on ambulances
Stephen G. Simon
Chief of Fire and Rescue
Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Virginia Department of Health (VDOH), Office of Emergency Medical Services, has
awarded the Fire and Rescue Department a fifty percent (50%) matching grant #WV -
0O3/12 -15 totaling $32,544 for the purchase of one (1) heart monitor for use on our
ambulances. The unit will be placed in our ambulance and will replace a unit that is
outdated.
FISCAL IMPACT:
This is a fifty percent (50%) matching grant. The County match will be funded from the
Fire and Rescue Department in the amount of $16,272 from account 487100-6040. The
Virginia Department Health Office of Emergency Medical Services will provide grant
funds in the amount of $16,272. Budget Ordinance #052615-3 appropriated grant funds
for grants that are routine and usual in nature for the 2015-16 fiscal year.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating grant funds in the amount of $32,544 from
the Virginia Department of Health Office of Emergency Medical Services to the Fire and
Rescue Department.
Page 1 of 2
VOTE:
Supervisor Peters moved to approve the request to accept and allocate grant funds in
the amount of $32,544; Supervisor Hooker seconded the motion. Motion approved.
cc: Stephen G. Simon, Chief of Fire and Rescue
Rebecca Owens, Director of Finance
Chris Bever, Director of Management and Budget
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. McNamara
®
❑
❑
Mr. Peters
®
❑
❑
cc: Stephen G. Simon, Chief of Fire and Rescue
Rebecca Owens, Director of Finance
Chris Bever, Director of Management and Budget
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 9, 2016
RESOLUTION 020916-1.d EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO KAREN T.
MCMILLAN, FINANCIAL INFORMATION SYSTEMS COORDINATOR,
UPON HER RETIREMENT AFTER MORE THAN TWENTY-EIGHT (28)
YEARS OF SERVICE
WHEREAS, Karen T. McMillan was employed by Roanoke County on March 9,
1987; and
WHEREAS, Mrs. McMillan retired on January 1, 2016, after twenty-eight (28) years
and ten (10) months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Mrs. McMillan, throughout her employment with Roanoke County, has
been instrumental in improving the quality of life and providing services to the citizens of
Roanoke County; and
WHEREAS, during Mrs. McMillan's time serving the citizens of Roanoke County,
she started out as an Accounts Payable Clerk, then later was promoted to Accounts
Payable Supervisor, and then promoted to Accountant, with her last position held being the
Financial Information Systems Coordinator; and
WHEREAS, Mrs. McMillan was responsible for training new employees on using
the county financial system software; prepared numerous reconciliations between systems
to ensure the accuracy of interfaces; tested all financial software upgrades; researched
and tested any new potential functionality to be implemented into the system; ran monthly
financial reports for all the departments for county and schools; prepared numerous
accounts receivable billings on a monthly basis; worked diligently with departments to
answer questions on their reports and any problems they experienced with the financial
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software; continuously thought of ways to improve processes for efficiencies; and a mentor
to many employees over the years; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to KAREN T. MCMILLAN for more than twenty-eight (28) years of capable, loyal
and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
TESTE:
Deborah C. Jackt
Chief Deputy Clerk the Board of Supervisors
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 9, 2016
RESOLUTION 020916-1.e EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO TERESA D.
FLANARY, RECREATION PROGRAMMER, UPON HER RETIREMENT
AFTER MORE THAN TWENTY-SIX (26)YEARS OF SERVICE
WHEREAS, Teresa D. Flanary was employed by Roanoke County on September 5,
1989; and
WHEREAS, Mrs. Flanary retired on December 31, 2015, after twenty-six (26) years
and four (4) months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Mrs. Flanary was instrumental in the creation and implementation of
hundreds of programs and classes designed to provide recreational, educational and social
opportunities for Roanoke County citizens; and
WHEREAS, Mrs. Flanary created and implemented hundreds of fitness and
wellness programs designed to improve the health of Roanoke County citizens; and
WHEREAS, during her time serving the citizens of Roanoke County, Mrs. Flanary
developed and implemented exceptional trips and travel opportunities benefitting senior
citizens of Roanoke County; and
WHEREAS, during Mrs. Flanary's time serving the citizens of Roanoke County, is to
be commended for the positive impact her work had, and continues to have on the lives of
countless citizens.
WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to TERESA D. FLANARY for more than twenty-six (26) years of
capable, loyal and dedicated service to Roanoke County; and
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FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
A COPY TESTE:
D&-orah C. Jackd
Chief Deputy Clerk Vhe Board of Supervisors
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 9, 2016
RESOLUTION 020916-1.f EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DONNA B
SCHAFFER, CHIEF DEPUTY CLERK OF THE CIRCUIT COURT OF
ROANOKE COUNTY, UPON HER RETIREMENT AFTER MORE THAN
TWENTY-FOUR (24)YEARS OF SERVICE
WHEREAS, Donna B. Schaffer was employed by Roanoke County on March 11,
1991; and
WHEREAS, Ms. Schaffer retired on December 31, 2015, after twenty-four (24)
years and ten (10) months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Ms. Schaffer, throughout her employment with Roanoke County, has
been instrumental in improving the quality of life and providing services to the citizens of
Roanoke County; and
WHEREAS, during Ms. Schaffer's time serving the citizens of Roanoke County, she
worked her way up from the position of General Office Clerk to Deputy Clerk IV/Criminal
Division Supervisor to Chief Deputy Clerk/Bookkeeper while also earning deputy clerk
certification through the University of Virginia/Virginia Court Clerks' Association; and
WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to DONNA B. SCHAFFER for more than twenty-four (24) years of
capable, loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 1 of 2
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
A Y TESTE:
De rah C. Jac
Chief Deputy Cle o the Board of Supervisors
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 9, 2016
and
RESOLUTION 020916-1.g EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO BRUCE G.
STULTZ, FRAUD INVESTIGATOR, UPON HIS RETIREMENT AFTER
MORE THAN SIX (6) YEARS OF SERVICE
WHEREAS, Bruce G. Stultz was employed by Roanoke County on May 26, 2009;
WHEREAS, Mr. Stultz retired on January 1, 2016, after six (6) years and seven (7)
months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Mr. Stultz, throughout his employment with Roanoke County, has been
instrumental in improving the quality of life and providing services to the citizens of
Roanoke County; and
WHEREAS, during Mr. Stultz's service to the citizens of Roanoke County, as the
Fraud Investigator for the Department of Social Services, Mr. Stultz was successful in
promoting both compassion and empathy while ensuring that recipients of benefits adhere
to program requirements. Bruce was an active member of PAIV, (Public Assistance
Investigators of Virginia), a past president of the organization; he was most recently serving
as treasurer when he retired. Mr. Stultz consistently demonstrated integrity as he strived to
provide outstanding customer service to both internal Social Services staff as well as
improving the efficiency in which benefits and services were delivered.
WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to BRUCE G. STULTZ for more than six (6) years of capable, loyal and
dedicated service to Roanoke County; and
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FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
A COPY TESTE:
Deborah C. Jacks
Chief Deputy Clerk t e Board of Supervisors
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 9, 2016
RESOLUTION 020916-1 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for February 9,
2016, designated as Item H - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 8
inclusive, as follows:
Approval of minutes — November 10, 2015; November 17, 2015; December
8, 2015
2. Request for ratification of appointment of representative to the Roanoke
County Community Policy and Management Team (CPMT) for the Police
Representative
3. Confirmation of appointment to the Local Office on Aging (LOA) Advisory
Council (At -Large) and the Total Action for Progress (TAP) Board of
Directors
4. Request to accept and allocate grant funds in the amount of $32,544 from
the Virginia Department of Health Office of Emergency Medical Services for
the purchase of one (1) heart monitor for use on ambulances
5. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Karen T. McMillan, Financial Information Systems
Coordinator, upon her retirement after more than twenty-eight (28) years of
service
6. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Teresa D. Flanary, Recreation Programmer, upon her
retirement after more than twenty-six (26) years of service
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7. Resolution expressing the appreciate of the Board of Supervisors of
Roanoke County to Donna B. Schaffer, Chief Deputy Clerk of the Circuit
Court of Roanoke County, upon her retirement after more than twenty-four
(24) years of service
8. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Bruce G. Stultz, Fraud Investigator -Social Services, upon
his retirement after more than six (6) years of service
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
A COPY TESTE:
Chief Deputy Cl
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the Board of Supervisors
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 9, 2016
RESOLUTION 020916-2 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
Page 1 of 2
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
A COPY TESTE:
Deborah C. Jack's
Chief Deputy ClerlKo the Board of Supervisors
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