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Home My WebLink About1/18/2016 - Special January 19, 2016 29 Roanoke County Public School Administration Center Building 5937 Cove Road Roanoke, Virginia 24019 The Board of Supervisors of Roanoke County, Virginia met this day for the purpose of a joint work session with the Roanoke County School Board. There is no audio recording of this meeting. IN RE: CALL TO ORDER Chairman Wray and Chairman Peters called their respective boards to order at 5:35 p.m. MEMBERS PRESENT: Chairman P. Jason Peters; Supervisors George G. Assaid, Al Bedrosian, Martha B. Hooker and Joseph P. McNamara STAFF PRESENT: Thomas C. Gates, County Administrator, Daniel R. O’Donnell, Assistant County Administrator; Ruth Ellen Kuhnel, County Attorney; Rebecca Owens, Director of Finance; Amy Whittaker, Public Information Officer; Richard L. Caywood, Assistant County Administrator, Anne Marie Green, Special Assistant to the County Administrator and Deborah C. Jacks, Chief Deputy Clerk to the Board SCHOOL BOARD MEMBERS PRESENT : Chairman Michael Wray, School Board members, Jerry Canada, Tim Greenway, Thomas McCracken, Jason Moretz SCHOOL ADMINISTRATION STAFF PRESENT: Dr.Gregory Killough, Superintendent; Dr. Rebecca Eastwood, Assistant Superintendent of Human Resources; Penny A. Hodge, Assistant Superintendent of Finance; Dr. Jessica McClung, Director of Pupil Personnel Services and Special Education; Dr. Ken Nicely, Director of Secondary Education; Jason Suhr, Director of Career and Technical Education; Jeff Terry, Chief Information Officer; Ben Williams, Director of Testing/Remediation; Dr. Linda Wright Director of Elementary Education; Angela Roberson, Clerk to the School Board January 19, 2016 30 IN RE: REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS Chairman Peters advised Ruth Ellen Kuhnel, County Attorney has asked for a closed session in accordance with Section 2.2-3711.A.7. Consultation with legal counsel and briefings by staff members pertaining to probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the Board. There were no objections. IN RE: FOCUS ON INSTRUCTION Superintendent Greg Killough welcomed everyone and commented that he hoped everyone had a change to stop by the gym to interact with some students from Burton Center for Arts and Technology. They were displaying some of the Project Base Learning that is currently being taught in all grade levels. Dr. Killough added that staff hopes to do more of this type of learning in the class. Next, instructional staff gave an overview of the deeper learner that is currently being used in the classrooms. Dr. Jessica McClung reported on the preschool programs that are offered in Roanoke County Schools. Dr. Linda Wright reported that preparing students to be opportunity ready require students to be competent in reading and writing and to be able to perform advanced math proficiently. Dr. Rebecca Eastwood reporting that in the spring of 2012, the Burton Center for Arts and Technology (BCAT) was granted status to become a Governor’s Stem Academy by the Virginia Department of Education and as a result, launched an engineering program. Dr. Ken Nicely reported that on the middle school level, staff tries to meet the academic, emotion and social needs of the students. Roanoke County middle schools have been recognized for the National Schools to watch program for their commitment to adolescents. Mr. Jeff Terry reported regarding the middle school students and the use of laptops and the use of Microsoft Office 365 to collaborate with students from Roanoke City schools, create public service announcements for non-profit organizations. Roanoke County was named 2015 National First Place Recipient for Technology in the large school districts by the National School Board Association and the Digital School Districts. Mr. Jason Suhr reported that Robotics is a huge interest for students, which using 3D software to design parts for projects. He added that students participate in the Robotics Competition, which is conducted by Virginia Western Community College. January 19, 2016 31 Dr. Jessica McClung reported on the Special Olympics, which provide training and athletic competitions for the children with disabilities. She added that Roanoke County Schools was recognized as the School District of the Year for Special Olympics and hosted not only the largest meet in Virginia, but in the world. Mr. Ben Williams reported on testing. Update on Facility Use and Demographic study IN RE: a) Purpose and timeline b) Enrollment projections c) Part 2 – infrastructure study of certain schools Penny Hodge reported that the purpose of the study was to determine how the schools are using school space for current programs and the student population projections for the next (10) years. She added the next steps would be to evaluate the physical buildings identified as needing renovation in the next ten (10) years, match enrollment trends in study to building needs and to identify scope of renovations needed in those buildings. IN RE: 2017-2026 SCHOOLS CAPITAL IMPROVEMENT PLAN a) Cave Spring High School timeline The tentative timeline is as follows: January, 2016 A&E RFP proposal due February, 2016 Award A&E contract February, 2017 Design work completed April, 2017 Construction bids due April, 2017 Appropriation of project funding May, 2017 Award construction contract June, 2007 to December, 2018 Construction phase January, 2019 Project complete IN RE: COMMUNITY STRATEGIC PLANNING Mr. O’Donnell provided an overview of the community strategic plan by defining what is a community strategic plan, why do a plan, what is a vision statement, January 19, 2016 32 focus area development, focus areas and focus groups, plan document and the community survey. He then provided an estimated timeline as follows: January 23 2016 Board to craft vision and confirm focus areas/groups Early February Board/Superintendent/Staff training February 29, 2016- Early April Four focus group meetings held for each focus area to determine goals and objectives. May Staff draft of plan completed June Community Meetings and Public input July Board work session, public hearings and Board Consideration of adoption. Copies of all PowerPoint presentations are on file in the Office of the Clerk to the Board and will be kept on file for five (5) years. IN RE: ADJOURNMENT OF SCHOOL BOARD Chairman Wray adjourned the School Board at 6:45 p.m. IN RE: OTHER ITEMS At 6:46 p.m., Supervisor Peters moved to go into closed meeting pursuant to the Code of Virginia Section 2.2-3711.A.7. Consultation with legal counsel and briefings by staff members pertaining to probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the Board. The motion carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara Peters NAYS: None IN RE: CLOSED SESSION The closed session was held from 6:50 p.m. until 7:10 p.m. IN RE: CERTIFICATION RESOLUTION At 7:10 p.m., Supervisor Peters moved to return to open session and adopt the certification resolution. January 19, 2016 33 RESOLUTION 011916-1 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Peters to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None IN RE: ADJOURNMENT Chairman Peters adjourned the meeting at 7:11 p.m. Adjournment to a special meeting of the Board of Supervisors to be held on Saturday, January 23, 2015, at 9:00 a.m. for a Board retreat at the Vinton Library. S . ' itted by: / Approved by: 4i/ r` Ai #fr4 / Alt f .. _ Deborah C. Ja s P. Jas n Peters hief Deputy Clerk to the Board Chairman January 19, 2016 34 PAGE LEFT BLANK INTENTIONALLY