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HomeMy WebLinkAbout1/26/2016 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 2016 RESOLUTION 012616-1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO WOODROW HENDERSON, VOLUNTEER FIRE CHIEF OF FORT LEWIS FIRE DEPARTMENT, UPON HIS RETIREMENTAFTER FORTY(40)YEARS OF SERVICE WHEREAS, Chief Henderson joined Fort Lewis Fire Department in September 1975; and WHEREAS, Chief Henderson retired on January 1, 2016, after forty (40) years of devoted, faithful and expert service to Roanoke County; and WHEREAS, during his time serving Roanoke County, Chief Henderson, rose through the ranks serving as a firefighter, lieutenant, assistant chief and then most recently as chief for the past twenty-three (23) years; and WHEREAS, Chief Henderson became the fourth (4t") Chief of the Fort Lewis Fire Department in 1993; and WHEREAS, Chief Henderson served on a number of noteworthy boards including: the Roanoke County Chiefs Board for twenty-nine (29) years, Chairman of the Roanoke County Fire Chiefs Board for most of his twenty-three (23) years as Chief, member of the Virginia State Firefighters Association for thirty (30) years and member of the Virginia State Fire Chiefs Association for twenty-four (24) years, served on the LOSAP/VIP Board of Trustees for more than fifteen (15 ) years; and twenty (20) years on the Virginia Association of Hazardous Materials Response; and WHEREAS, Chief Henderson also held a number of certifications while volunteering including: Page 1 of 3 • Firefighter 1, 2 & 3 • Fire Instructor 1, 2 & 3 • Fire Officer 1 & 2 • Confined Space • Trench • Rope 1 & 2 • Hazardous Materials Awareness, Operations, Technician, Specialist & Instructor • Ariel Operator & Instructor • Emergency Vehicle Operations Course & Instructor • Highway Safety Management WHEREAS, Chief Henderson also taught firefighter certification classes in many of the above subject matters for forty (40) years to an estimated six thousand (6,000) students; and WHEREAS, Chief Henderson served with, supervised, trained and mentored over two hundred (200) volunteer firefighters since 1975; and WHEREAS, Chief Henderson served during many memorable incidents including mountain fires, water rescues, train derailments and the December 19, 2009, historic snowfall that resulted in sixteen (16) inches of snow, which paralyzed traffic and stranded sixty-three (63) motorists, who were shuttled to the Fort Lewis Station to stay overnight. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Woodrow "Woody" Henderson for forty (40) years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 3 On motion of Supervisor Peters to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None A COPY TESTE: Debbrah C. Jacks (�—� Chief Deputy Clerk to the Board of Supervisors Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 2016 RESOLUTION 012616-2 ESTABLISHING AN AUDIT COMMITTEE OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, during the mid -1980's Roanoke County created an audit committee pursuant to Roanoke County, Virginia Code Section 2-126 Creation of Committees, Boards and Commissions; and WHEREAS, the audit committee was established, the committee's responsibilities, organization and member appointment were not formally defined by resolution or ordinance; and WHEREAS, the formation of the County's internal audit function prompts formal establishment of the audit committee and the committee's definition of responsibilities, organization and member appointment; and WHEREAS, the purpose of the audit committee is to serve as a liaison between the Roanoke County Board of Supervisors and staff; and WHEREAS, the audit committee has the responsibility to assist the Board in carrying out its policy setting role as it relates to financial and reporting practices, internal control, compliance with policies and reliance on the work of independent auditors; and WHEREAS, the audit committee will be comprised of two Board of Supervisor members appointed by Board for a one (1) -year term commencing January of each year; and Page 1 of 3 WHEREAS, audit committee members appointed by the Board may not act for or to bind the Board unless authorized by specific Board action; and WHEREAS, the audit committee will meet a minimum of three (3) times annually for the following purpose(s): (i) to advise the Internal Auditor and County Administrator on responsibilities and obligations for the Internal Auditor as defined by the Internal Audit Charter; (ii) to advise and comment on the annual Internal Audit Plan to be implemented by the Internal Auditor; (iii) to advise and comment on the budget and resource requirements of the Internal Auditor necessary to carry out assigned responsibilities; (iv) to receive communications from the Internal Auditor on activities and performance relative to the Internal Audit Plan; (v) to receive communications from the independent external auditors related to the annual financial statements audit; and (vi) to make inquiries of the Internal Auditor. NOW, THEREFORE, BE IT RESOLVED by the Roanoke County Board of Supervisors of Roanoke Virginia, the audit committee is officially established and that: 1. The Committee is to serve as liaison between the Roanoke County Board of Supervisors and staff and to assist the Board carry out its oversight role; 2. The Committee will be comprised of two Board of Supervisor members appointed by Board for a one year term commencing January of each year; 3. The Committee members appointed by the Board may not act for or to bind the Board unless authorized by specific Board action; 4. The Committee will meet a minimum of three (3) times annually; and 5. This resolution is effective immediately. Page 2 of 3 On motion of Supervisor Peters to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None cc: Tanya Catron, Internal Auditor A COPY TESTE: Deborah C. Jacks J� Chief Deputy Clerk t the Board of Supervisors Page 3 of 3 ACTION NO. A-012616-3 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 2016 AGENDA ITEM: Request to approve the Amended and Restated New River Valley Commerce Park Participation and Revenue Sharing Agreement SUBMITTED BY: APPROVED BY: Jill B. Loope Director of Economic Development Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County is one of eleven (11) member localities of the Virginia's First Regional Industrial Facility Authority (VFRIFA), created to facilitate regional economic development projects. As an original participant in the Authority, Roanoke County and each member locality entered into the New River Valley Commerce Park Participation agreement to acquire and develop the New River Commerce Park property. The agreement was amended on two (2) occasions; August 2001 to reflect membership adjustments, and December 2010 to expand the project description, amend the finance plan and revenue sharing provision, and voting approval required to lease or dispose of property. Currently, VFRIFA members are represented on both the Project Participation Committee and the Authority. This amendment dissolves the Committee and grants decision making authority to members of the VFRIFA. This will streamline and eliminate duplicative management and oversight while preserving the member decision making responsibilities. This amendment preserves all existing rights and responsibilities of Roanoke County as a member of the VFRIFA. This Amended and Restated Agreement establishes the following: An expanded project description detailing overall management and development requirements of the Commerce Park. Page 1 of 2 2. Dissolves the Commerce Park Participation Committee 3. Preserves the voting rights of the Participants as shareholders in the Commerce Park 4. Updates the Finance Plan for the Commerce Park 5. Amends the original share payments to include only the payment of debt service 6. Amends the Revenue Sharing Provisions to provide for 1% of taxes collected be retained to offset administrative costs, and provides forthe collection of replacement tax should the Machinery and Tools Tax ever be abolished. FISCAL IMPACT: None ALTERNATIVES: Deny approval of the Agreement STAFF RECOMMENDATION: Staff recommends approval of the Amended and Restated New River Valley Commerce Park Participation and Revenue Sharing Agreement. VOTE: Supervisor Peters moved to approve the Amended and Restated New River Valley Commerce Park Participation and Revenue Sharing Agreement. Motion approved. cc: Jill Loope, Director of Economic Development Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ cc: Jill Loope, Director of Economic Development Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JAN URAY 12, 2016 ORDINANCE 012616-4 AMENDING SECTION 2-114 "AGENDA" AND SECTION 2-115 "RULES OF DEBATE" OF THE ROANOKE COUNTY CODE TO PROVIDE FOR THE REQUIREMENT OF A "SECOND" FOR ALL MOTIONS BEFORE DEBATE AT BOARD OF SUPERVISORS MEETINGS WHEREAS, the Board of Supervisors believes that it is in the public interest to clarify its Rules of Board Procedure to specify that a second is required for any motion raised in a session; and WHEREAS, the Rules of the County Board Procedures are located in the Roanoke County Code, Article V, Chapter 2; and WHEREAS, Robert's Rules of Order, Newly Revised, 11th Edition (RRO) provides guidance for the use of the seconding of a motion to ensure that only germane business is before the session; and WHEREAS, the first reading of the ordinance was held on January 12, 2016, and the second reading of the ordinance was held on January 26, 2016. that: NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors as follows 1. Within Section 2-115. Rules of Debate, Roanoke County Code, Article V, Chapter 2, new section "i" will replace, in its entirety, former section "i" to read: "All motions shall require a second. After another member seconds the motion, the chairman shall state the question on the motion, and then the Page 1 of 2 motion shall be open to debate. At the conclusion of the debate, the chairman shall put the question to the vote." 2. This ordinance shall take effect from and after January 26, 2016. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Hooker, McNamara, Peters NAYS: Supervisors Assaid, Bedrosian A COPY TESTE: DeboFah C. Jacks Chief Deputy Clerk t e Board of Supervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JAN URAY 12, 2016 ORDINANCE 012616-5 AMENDING SECTION 2-114 "AGENDA" AND SECTION 2-115 "RULES OF DEBATE" OF THE ROANOKE COUNTY CODE TO PROVIDE FOR THE REQUIREMENT OF A "SECOND" FOR ALL MOTIONS BEFORE DEBATE AT BOARD OF SUPERVISORS MEETINGS WHEREAS, the Board of Supervisors believes that it is in the public interest to clarify its Rules of Board Procedure to specify that a second is required for any motion raised in a session; and WHEREAS, the Rules of the County Board Procedures are located in the Roanoke County Code, Article V, Chapter 2; and WHEREAS, Robert's Rules of Order, Newly Revised, 11th Edition (RRO) provides guidance for the use of the seconding of a motion to ensure that only germane business is before the session; and WHEREAS, the first reading of the ordinance was held on January 12, 2016, and the second reading of the ordinance was held on January 26, 2016. that: NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors as follows Within Section 2-115, Rules of Debate, Roanoke County Code, Article V, Chapter 2, new section "h" will replace, in its entirety, former section "h" to read: "Nothing herein shall be construed to prevent any member of the board from making or remaking the same or any other motion at a subsequent Page 1 of 2 meeting of the board, provided the existing Board has not acted on the same or similar motion in the last twelve (12) months. 2. This ordinance shall take effect from and after January 26, 2016. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Assaid, Hooker, McNamara, Peters NAYS: Supervisor Bedrosian A COPY TESTE: Deborah C. Jacks ' Vthe Chief Deputy Clerk Board of Supervisors Page 2 of 2 ACTION NO. A -012616-6.a ITEM NO. 1-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 2016 AGENDA ITEM: Request to accept and allocate funds in the amount of $9,268 to the Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year 2015/2016 SUBMITTED BY: Steven A. McGraw Clerk of Circuit Court APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Technology Trust Funds, representing fees collected by the Roanoke County Circuit Court Clerk's Office, have been received from the State in the amount of $9,268. These funds have been earmarked for the purposes of maintenance and postage needs. These funds must be appropriated to the Clerk of Circuit Court. FISCAL IMPACT: None. All funds are provided by the Commonwealth. Ordinance #052615-3 appropriated various grants donations, and other miscellaneous revenues for various functions and purposes that are routine and usual in nature for the 2015-2016 fiscal year. Funds are to be accepted and allocated as follows 331000-5210: $91 and 102817-5850: $9,177. STAFF RECOMMENDATION: Staff recommends appropriating $9,268 to the Clerk of Circuit Court for the fiscal year 2015/2016. Page 1 of 2 VOTE: Supervisor McNamara moved to approve the request to accept and allocate funds in the amount of $9,268 to the Clerk of Circuit Court. cc: Steve McGraw, Clerk of Circuit Court Rebecca Owens, Director of Finance Chris Bever, Director of Management and Budget Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ cc: Steve McGraw, Clerk of Circuit Court Rebecca Owens, Director of Finance Chris Bever, Director of Management and Budget Page 2 of 2 ACTION NO. A -012616-6.b ITEM NO. 1-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 2016 AGENDA ITEM: Donation of a Police Dog to the Roanoke County Police Department SUBMITTED BY: Howard B. Hall Chief of Police APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Throw Away Dogs Project, a rescue organization that rehabilitates dogs for the purpose of converting rescued dogs to be used as Police K -9's, has offered to donate to the Roanoke County Police Department an eighteen month old Belgian Malinois K-9. The dog has been evaluated by a veterinarian and K-9 trainers and is deemed suitable for police work. It will be certified in tracking, narcotics detection and patrol work. If this donation is accepted, the dog will become part of the Police Department's K-9 Unit. A handler will be selected and trained with the dog and the team will be deployed for field work in the Uniform Division. Deployment of this K-9 team will permit the Police Department to replace a K-9 that was retired in 2015. The cost to purchase a similar dog would be approximately $6000-7000. FISCAL IMPACT: There is no fiscal impact. There are funds in the Police Department budget to support the operations of the K-9 teams and all necessary training requirements. ALTERNATIVES: 1. Accept the donation 2. Decline the donation Page 1 of 2 STAFF RECOMMENDATION: Staff recommends acceptance of this donation. VOTE: Supervisor McNamara moved to approve the donation of a Police dog to the Roanoke County Police Department. cc: Howard B. Hall, Chief of Police Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ cc: Howard B. Hall, Chief of Police Page 2 of 2 ACTION NO. A -012616-6.c ITEM NO. 1-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 2016 AGENDA ITEM: Confirmation of appointments to Court -Community Corrections Alcohol Safety Action Program (ASAP) Policy Board; Court - Community Corrections Program — Regional Community Criminal Justice Board; Roanoke Valley -Alleghany Regional Commission (Regional Stormwater Management Committee), Roanoke Valley Transportation Planning Organization, Roanoke Valley -Alleghany Regional Commission, Social Services Board, Virginia Association of Counties, Virginia's First Regional Industrial Facility Authority and Western Virginia Regional Jail Authority SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board APPROVED BY: Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Court -Community Corrections Alcohol Safety Action Program (ASAP) Policy Board The Board of Supervisors has recommended the appointment of J. Eric Orange, Sheriff to fill the remaining term left vacant by Sheriff Poff. This appointment will expire on June 30, 2017. 2. Court -Community Corrections Program —Regional Community Criminal Justice Board The Board of Supervisors has recommended the appointment of J. Eric Orange, Sheriff to fill the remaining term left vacant by Sheriff Poff. This appointment will expire on June 30, 2017. Page 1 of 3 3. Roanoke Valley -Alleghany Regional Commission (Regional Stormwater Management Committee) During closed session on January 12, 2016, it was the consensus of the Board to appoint George Assaid as the second elected representative for this commission. There is no term to this appointment. 4. Roanoke Transportation Planning Organization (formerly Roanoke Valley Area Metropolitan Planning Organization During closed session on January 12, 2016, it was the consensus of the Board to appoint P. Jason Peters as the elected representative from this commission. This appointment will expire June 30, 2017. It was also the consensus of the Board to appoint George Assaid as the second elected representative for this commission. This appointment will expire on June 30, 2017. 5. Roanoke Valley -Alleghany Regional Commission During closed session on January 12, 2016, it was the consensus of the Board to appoint George Assaid to fill the vacancy on this commission. This appointment will expire on June 30, 2016. 6. Social Services Advisory Board During closed session on January 12, 2016, it was the consensus of the Board to appoint Martha Hooker to fill the vacancy on this Board. This appointment will expire on July 31, 2018. 7. Virginia Association of Counties During the closed session on January 12, 2016, it was the consensus of the Board to appoint P. Jason Peters as the Liaison Board member. There is no term to this appointment. 8. Virginia's First Regional Industrial Facility Authority During the closed session on January 12, 2016, it was the consensus of the Board to appoint P. Jason Peters as the County's member on this Authority and Martha B. Hooker as alternate. The term of both of these appointments will expire on June 30, 2018. Page 2 of 3 9. Western Virginia Regional Jail Authority During the closed session on January 12, 2016, it was the consensus of the Board to appoint Joseph P. McNamara as the elected representative to this Authority and Martha B. Hooker as the alternate elected official. These appointments will expire December 31, 2016. VOTE: Supervisor McNamara moved to approve the confirmation of the above appointments. cc: Eric Orange, Sheriff Page 3 of 3 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ cc: Eric Orange, Sheriff Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 2016 RESOLUTION 012616-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for January 26, 2016, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4 inclusive, as follows: 1. Approval of minutes — October 27, 2015 2. Request to accept and allocate grant funds in the amount of $9,268 to the Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year 2015/2016 3. Donation of a Police Dog to the Roanoke County Police Department 4. Confirmation of appointments to Court -Community Corrections Alcohol Safety Action Program (ASAP) Policy Board; Court -Community Corrections Program — Regional Community Criminal Justice Board; Roanoke Valley -Alleghany Regional Commission (Regional Stormwater Management Committee), Roanoke Valley Transportation Planning Organization, Roanoke Valley - Alleghany Regional Commission, Social Services Board, Virginia Association of Counties, Virginia's First Regional Industrial Facility Authority and Western Virginia Regional Jail Authority Page 1 of 2 On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None A CQPII TESTE: D -11 -rah C. Jacks Chi f Deputy Clerk &Ae Board of Supervisors Page 2 of 2