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HomeMy WebLinkAbout4/12/2016 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2016 RESOLUTION 041216-1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JOHN F. PATTEN, FACILITIES MANAGER, UPON HIS RETIREMENT AFTER MORE THAN TWENTY YEARS OF SERVICE WHEREAS, John F. Patten was employed by Roanoke County on September 5, 1995; and WHEREAS, Mr. Patten retired on April 1, 2016, after twenty years and seven months of devoted, faithful and expert service to Roanoke County; and WHEREAS, Mr. Patten was employed by Roanoke County to be our first Facilities Manager and has been the driving force in improving the quality of our various buildings to ensure that our citizens and staff have access to safe and efficient buildings while conducting daily activities; and WHEREAS, Mr. Patten transformed the Building Maintenance and Custodial Divisions into an integral part of Roanoke County operations while building and maintaining working relationships with Roanoke County employees as well as vendors; and WHEREAS, Mr. Patten has used his expertise to bring Roanoke County facilities management into the 21st century by supporting and implementing access to high-tech solutions that have provided utility and operational cost benefits including integration of building automation systems in major buildings to control heating and air conditioning and modernization of lighting and plumbing fixtures based on life cycle cost analysis; and WHEREAS, Mr. Patten has also been an essential part of the project management teams for the construction of the Court Services Building and the Fleet Service Center, as well as providing guidance in the construction of the Public Safety Center, South County Page 1 of 3 Library, Glenvar Library, and the Vinton Library; and WHEREAS, Mr. Patten was responsible for overseeing the Capital Maintenance Budget and other capital project budgets to ensure that expenditures and decisions were made in cost effective ways that provided the most benefit to Roanoke County citizens; and WHEREAS, Mr. Patten successfully researched and initiated the use of a web - based work order system for building maintenance and custodial requests and to track utility costs and usage to provide a data -driven program to identify areas that may need monitoring and correction and to track costs related to individual buildings in one comprehensive program; and WHEREAS, Mr. Patten was a valuable asset to Roanoke County and helped the division achieve its goal of providing expert service in the most cost effective manner to Roanoke County citizens; and WHEREAS, Mr. Patten served his Country honorably in the United States Navy; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JOHN F. PATTEN for more than twenty years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 3 On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor McNamara and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None OPY TESTE: Deborah C. Jacks ' Chief Deputy Clerk tq-"De t-"DeBoard of Supervisors Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 12, 2015 RESOLUTION 041216-2 APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FISCAL YEAR 2015-2016 UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.13 of the Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provides that the Commission shall prepare and submit its operating budget for the forthcoming year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 28, 2016, a copy of which is on file in the office of the Clerk of the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the fiscal year 2016-2017 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the fiscal year 2016-2017 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the March 28, 2016, report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. Page 1 of 2 On motion of Supervisor Assaid to adopt the resolution, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None OPY TESTE: Deborah C. Jacks Chief Deputy Clerk /he Board of Supervisors cc: Rebecca Owens, Director of Finance Tim Bradshaw, Executive Director, Roanoke Regional Airport Stephanie M. Moon Reynolds, Clerk, Roanoke City Council Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2016 ORDINANCE 041216-3 ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $10,000 TO ROANOKE COUNTY PUBLIC SCHOOLS FOR ARCHITECTURAL AND ENGINEERING FEES (A&E) FOR THE WILLIAM BYRD HIGH SCHOOL LOCKER ROOM WHEREAS, William Byrd High School was partially renovated in 2009 with the addition of fourteen new classrooms and a new cafeteria to accommodate the increased enrollment of the school, however during that time, the boys' and girls' locker rooms were not included in the scope of work for the project; and WHEREAS, due to the very poor condition of the boys' and girls' locker rooms, Roanoke County Public Schools would like to commission an architectural and engineering firm to redesign both areas to include fire suppression systems, new HVAC for proper ventilation, new lockers, plumbing fixtures, floors, finishes, and tile walls; and WHEREAS, the $10,000 will be given to the School Board from the William Byrd High School activity fund which is not held by the County; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on March 22, 2016, and the second reading was held on April 12, 2016. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. That the sum of $10,000 is hereby appropriated to the Roanoke County Public Schools; and Page 1 of 2 2. That this ordinance shall take effect from and after the date of adoption. On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None A COPY TESTE: Deborah C. Jacks' Chief Deputy Clerkthe Board of Supervisors cc: Rebecca Owens, Director of Finance Angela Roberson, Clerk to the Roanoke County School Board Christopher Bever, Director of Management and Budget Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2016 ORDINANCE 041216-4 AUTHORIZING THE GRANTING OF A NEW PUBLIC DRAINAGE EASEMENT BY BARON ENTERPRISES OF VIRGINIA, INC. TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY ON PROPERTY OWNED BY BARON ENTERPRISES OF VIRGINIA (TAX MAP NOS. 076.11-02-29.00 AND 076.11-02-29.01) FOR THE PURPOSE OF FACILITATING STORM WATER MANAGEMENT, WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, the Roanoke County has requested that Baron Enterprises of Virginia, Inc. ("Baron") grant the County a new twenty (20) -foot public drainage easement across Baron's County property (Tax Map Nos. 076.11-02-29.00 and 076.11- 02-29.01) said new drainage easement to adjoin an existing culvert easement currently located on the same parcel; and WHEREAS, the new public drainage easement will facilitate storm water management along McVitty Road in the Cresthill Development, which is a residential area; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on March 22, 2016, and the second reading and public hearing was held on April 12, 2016. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County shall acquire a new twenty (20) -foot public drainage easement across property belonging to Baron, adjacent to McVitty Road, more specifically identified on Tax Map Nos. 076.11-02-29.00 and 076.11-02-29.01, Page 1 of 2 containing 2,386 square feet and shown on the attached plat prepared by Lumsden Associates, P.C., dated December 16, 2015, and such conveyance is hereby authorized and approved. 2. That the County Administrator, or any Assistant County Administrators, either of whom may act, are authorized to execute, deliver and record the deeds, and any other documents on behalf of the County and to take all such further action as any of them may deem necessary or desirable in connection with this project. The form of the deed is hereby approved with such completions, omissions, insertions and changes as the County Administrator may approve, whose approval shall be evidenced conclusively by the execution and delivery thereof, all of which shall be approved as to form by the County Attorney. 3. That this ordinance shall be effective from and after the date of its adoption. On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor Assaid and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None A COPY TESTE: Debo?ah C. Jacks Chief Deputy Clerk tq t oard of Supervisors cc: Arnold Covey, Director of Community Development Mary Beth Nash, Senior Assistant County Attorney Page 2 of 2 ro ttnoAvj-aowotttBt 354 QN�C3t���gC! z (6C4OY(�=� w4gQ�U QA a mmzo� =zzO Q 1a�$�%tz W rsti o��N -� h y�mmtu�U�wy��' OC', Q� W PC� PS 8 `O aQ wcz3eo � �2>>•. f —gwzc�il�r_cnh Lo10 l�� S•,� _ '' N co j Q• Q t O k tGcri L.: j 3 4.q L 4i Wo 4.cs 0 ci4c�•S 0 m vr: vvhm r u 354 QN�C3t���gC! z (6C4OY(�=� w4gQ�U QA a mmzo� =zzO O1-�0�p 0 z 1a�$�%tz W rsti o��N -� �'u•s / y�mmtu�U�wy��' OC', Q� W PC� PS 8 `O aQ wcz3eo � �2>>•. f —gwzc�il�r_cnh Lo10 l�� S•,� _ '' N co j Q• Q t 4.� k tGcri L.: j 3 4.q L 4i Wo 4.cs 0 ci4c�•S O1-�0�p 0 .PA481 ` $CIE. ozmm`-C a; jS�02hf1N3iy ?c z ci� 00 i,o t ON/ yjN �OSIOe�d� 107 S�'I1bId c� d0�ZI<yd�� N/ Yeohi `5 w 0 11 ad 1, a alI�V ;� `mac S M_^ f� 9 ZZ� W 1 I b1 N Wn�S ^,� C5 Yoe ti , I< -io _ S3SI�/d� SNI i nel o ' 1 Op *-? 401Yb61 1a�$�%tz W rsti o��N -� �'u•s / ro OC', Q� W PC� PS 8 `O aQ 11( f —gwzc�il�r_cnh Lo10 l�� S•,� _ '' N co j Q• Q t .PA481 ` $CIE. ozmm`-C a; jS�02hf1N3iy ?c z ci� 00 i,o t ON/ yjN �OSIOe�d� 107 S�'I1bId c� d0�ZI<yd�� N/ Yeohi `5 w 0 11 ad 1, a alI�V ;� `mac S M_^ f� 9 ZZ� W 1 I b1 N Wn�S ^,� C5 Yoe ti , I< -io _ S3SI�/d� SNI i nel o ' 1 Op *-? 401Yb61 rn N tp m a E z W � U W J U N M tI 2'E �W� LJ m O oP ~ ni OC', Q� 4 �4 ^nW�NMC54�iW � C3 Q, I 1 ryo�1i —gwzc�il�r_cnh �0.vyz m,qj >c g�"I,d= ' cn a rn N tp m a E z W � U W J U N AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2016 ORDINANCE 041216-5 AUTHORIZING THE GRANTING OF A GREENWAY EASEMENT ON PROPERTY OWNED BY THE COUNTY OF ROANOKE (TAX MAP NO. 60.11-04-17.00) FOR THE PURPOSE OF COMPLETING THE GLADE CREEK GREENWAY PROJECT, VINTON MAGISTERIAL DISTRICT WHEREAS, the Town of Vinton has requested that the County of Roanoke ("County") grant an eighty -foot (80') greenway easement across County property (Tax Map No. 60.11-04-17.00) to complete Phase 2 of the Glade Creek Greenway Project, which is the creation of a ten -feet (10') wide, shared use trail beginning at Walnut Avenue in the Town of Vinton and ending at Gus Nicks Boulevard; and WHEREAS, the new greenway easement will provide connections to and from Town of Vinton and City of Roanoke neighborhoods and commercial areas; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on March 22, 2016, and the second reading and public hearing was held on April 12, 2016; and NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the granting of a new greenway easement to the Town of Vinton across Roanoke County property located off Vale Avenue, N.E., further described as Tax Map No. 60.11-04-17.00 containing approximately 89,720 square feet and shown on the attached plat prepared by the Roanoke County Department of Community Page 1 of 2 Development dated February 24, 2016, instrument No. 201601665, is hereby authorized and approved. 2. That the County Administrator, or Assistant County Administrators, any of whom may act, is authorized to execute, deliver and record the deeds, and any other documents on behalf of the County and to take all such further action as deemed necessary or desirable in connection with this project. The form of the deed is hereby approved with such completions, omissions, insertions, and changes as the County Administrator may approve, whose approval shall be evidenced conclusively by the execution and delivery thereof, all of which shall be approved as to form by the County Attorney. 3. That this ordinance is in full force and effect from and after the date of its adoption. On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor McNamara and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None A COPY TESTE: Deb&Fah C. Jacks / Chief Deputy Clerk/to a Board of Supervisors cc: Doug Blount, Director of Parks, Recreation and Tourism Jill Loope, Director of Economic Development Peter Lubeck, Senior Assistant County Attorney Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2016 ORDER 041216-6 SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2016 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 2016, and ending December 31, 2016, be, and hereby is, set for a tax rate of $1.09 per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by Sections 58.1-3200, 58.1-3201, 58.1-3506.A.8, and 58.1-3506.13 of the 1950 Code of Virginia, as amended, situate in Roanoke County. On motion of Supervisor McNamara to adopt the order, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Assaid, Hooker, McNamara, Peters NAYS: Supervisor Bedrosian cc: Christopher Bever, Director of Management and Budget Rebecca Owens Director of Finance F. Kevin Hutchins, Treasurer Nancy Horn, Commissioner of the Revenue Page 1 of 1 yrs AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2016 ORDER 041216-7 SETTING THE TAX LEVY ON PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2016 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows.. That the levy for the twelve-month period beginning January 1, 2016, and ending December 31, 2016, be, and hereby is, set for a tax rate of $3.50 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding that class of personal property generally designated as machinery and tools as set forth in Section 58.1-3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of household goods and personal effects as are defined in Sections 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1- 3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592- 11, and generally designated as Motor Vehicles for Disabled Veterans. 3. That the levy for the twelve-month period beginning January 1, 2016, and ending December 31, 2016, be, and hereby is, set at fifty (50%) percent of the tax rate established in paragraph 1 for the taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Section 58.1 - Page 1 of 2 3506 of the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for Disabled Veterans. On motion of Supervisor McNamara to adopt the order, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Assaid, Hooker, McNamara, Peters NAYS: Supervisor Bedrosian F-11 TCQTC. Chief Deputy Clerk to cc: Christopher Bever, Director of Management and Budget Rebecca Owens Director of Finance F. Kevin Hutchins, Treasurer Nancy Horn, Commissioner of the Revenue Page 2 of 2 of Supervisors AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2016 ORDER 041216-8 SETTING THE TAX LEVY ON A CLASSIFICATION OF PERSONAL PROPERTY - MACHINERY AND TOOLS - SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2016 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1- 3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 2. That the levy for the twelve-month period beginning January 1, 2016, and ending December 31, 2016, be, and hereby is, set for a tax rate of $2.90 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Section 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. On motion of Supervisor McNamara to adopt the order, seconded by Supervisor Assaid and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None A COPY TESTE: Deborah C. Jacks / Chief Deputy Cle t he Board of Supervisors Page 1 of 2 cc: Christopher Bever, Director of Management and Budget Rebecca Owens Director of Finance F. Kevin Hutchins, Treasurer Nancy Horn, Commissioner of the Revenue Page 2 of 2 ACTION NO. A -041215-9.a ITEM NO. L_2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: April 12, 2016 Confirmation of appointment to the Grievance Panel (At - Large); Library Board (appointed by District) Deborah Jacks Chief Deputy Clerk Thomas C. Gates County Administrator Confirmation of appointments. BACKGROUND: The Grievance Panel has an At -Large appointment that expired February 26, 2016. The Windsor Hills Magisterial District's appointment to the Library Board expired on December 31, 2016. DISCUSSION: Grievance Panel: It is the consensus of the Board to reappoint Joanne Thompson to a three-year term, which will expire February 26, 2019. Library Board: Supervisor McNamara has recommended the reappointment of Sarah McClure to represent the Windsor Hills Magisterial District for an additional four-year term to expire December 31, 2019. Page 1 of 2 FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends reappointment to both boards. VOTE: Supervisor Peters moved to approve the appointments; Supervisor McNamara seconded the motion. Motion approved. cc: Carlan Meyers, Director of Human Resources Diana Rosapepe, Director of Library Services Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ cc: Carlan Meyers, Director of Human Resources Diana Rosapepe, Director of Library Services Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2016 RESOLUTION 041216-9.b GRANTING A WAIVER TO HOLLINS UNIVERSITY UNDER SECTION 13-23 OF THE ROANOKE COUNTY CODE TO THE PROVISIONS OF THE COUNTY'S NOISE ORDINANCE, ARTICLE II. NOISE OF CHAPTER 13. OFFENSES — MISCELLANEOUS WHEREAS, Hollins University, a private university located in north Roanoke County, will be holding an outdoor concert known as "Mayfest" for the campus community on Saturday, May 7, 2016, ending at 12:00 p.m. on the grounds of the University in the back quad area; and WHEREAS, Hollins University is also having a formal dance event on April 16, 2016, ending at midnight; and WHEREAS, in order to accommodate the advertised time frame and to mitigate economic hardship by enhancing students' sense of connectedness with Hollins and the Roanoke Valley through social interaction that supports recruiting and retaining students that in turn affects the economic vitality of the University and Roanoke County with this event, Hollins University is requesting a waiver of the County noise ordinance for one (2) hours from 10:00 p.m. till 12:00 p.m, on Saturday, May 7, 2016, and two (2) hours on Saturday, April 16, 2016; and WHEREAS, Section 13-23 of the Roanoke County Code establishes certain standards for the Board of Supervisors to grant waivers from the provision of the Roanoke County Noise Ordinance to avoid undue hardship upon consideration of certain factors set forth in sub -section (b) of Section 13-23 and after making certain alternative findings. Page 1 of 2 NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the provisions of Section 13-21. Specific acts as noise, sub -section (5) and Section 13-20. General prohibition of Article II. Noise be WAIVED for a period of two (2) hours until 12:00 P.M. on Saturday, May 7, 2016 and for a period of two (2) hours until midnight on Saturday, April 16, 2016. 2. That this Waiver is granted specifically to Hollins University for the events scheduled at the University on Saturday, May 7, 2016 and Saturday, April 16, 2016. On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor McNamara and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None PY TESTE: Didborah C. Jacks ' Chief Deputy Clerk t Board of Supervisors cc: Ruth Ellen Kuhnel, County Attorney Douglas Smith, Director of Student Activities — Hollins University Page 2 of 2 ACTION NO. A -041216-9.c ITEM NO. L_4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: April 12, 2016 Observance and Proclamation of Friday, April 22, 2016, as National Arbor Day in Roanoke County Lindsay Blankenship Greenway/Blueway Planner Thomas C. Gates County Administrator Observance and Proclamation of Friday, April 22, 2016, as National Arbor Day in Roanoke County BACKGROUND: The Arbor Day Foundation has named Roanoke County a 2015 Tree City USA Community for its commitment to effective urban forestry management. It is the eighteenth year that Roanoke County has earned this honor from the Arbor Day Foundation, the nation's largest nonprofit organization dedicated to planting trees. The Tree City USA program is sponsored in cooperation with the National Association of State Foresters and the USDA Forest Service. Roanoke County retained its Tree City USA designation by meeting the program's following four requirements: ❑ a tree board or department; ❑ a tree -care ordinance; ❑ an annual community forestry budget of at least $2 per capita; and ❑ an annual Arbor Day observance and proclamation. The funding for this year's Roanoke County's Arbor Day planting is provided through the Virginia Trees for Clean Water matching grant program, in partnership with the Virginia Department of Forestry and the Roanoke Valley -Alleghany Regional Commission. The Virginia Department of Forestry has developed the Virginia Trees for Clean Water program to improve water quality across the Commonwealth of Virginia through efforts to plant trees. The grants are awarded through this program encourage local Page 1 of 3 government and citizen involvement in creating and supporting long-term and sustained tree canopy cover. Arbor Day celebrations enables local governments to raise public awareness about the benefits of planting trees for the health of our streams and river. DISCUSSION: Roanoke County will observe Arbor Day on Friday, April 22, 2016 with a celebration at Burlington Elementary School. The celebration will consist of a ceremonial tree planting, a presentation by State foresters on the importance of trees, and a program by students from the elementary school. Roanoke County encourages residents, businesses, and organizations to plant a tree in the community in honor of National Arbor Day. Cleaner air, improved storm water management, energy savings, and increased enjoyed by Tree City USA communities. FISCAL IMPACT: property values are among the benefits The Virginia Trees for Clean Water program is a 50/50 matching grant with funds awarded on a reimbursement basis. Overhead costs for administering the grant will be incurred by the Roanoke Valley -Alleghany Regional Commission. Roanoke County's contribution will be in the form of in-kind services. No direct funding from Roanoke County is required. STAFF RECOMMENDATION: Staff recommends that the Roanoke County Board of Supervisors proclaim Friday, April 22, 2016, as National Arbor Day in Roanoke County. VOTE: Supervisor Peters moved to observe and proclaim April 22, 2016 at National Arbor Day in Roanoke County; Supervisor McNamara seconded the motion. Motion approved. Page 2 of 3 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ Page 2 of 3 cc: Doug Blount, Director of Parks, Recreation and Tourism Lindsay Blankenship, Greenway/Blueway Planner Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2016 RESOLUTION 041216-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for April 12, 2016, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7 inclusive, as follows: 1. Approval of minutes - January 26, 2016; January 30, 2016; February 9, 2016 2. Confirmation of appointment to the Grievance Panel (At -Large); Library Board (appointed by District) 3. Resolution granting a waiver to Hollins University under Section 13-23 of the Roanoke County Code to the provisions of the County's Noise Ordinance, Article II. Noise of Chapter 13. Offenses — Miscellaneous 4. Observance and Proclamation of Friday, April 22, 2016, as National Arbor Day in Roanoke 5. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Joseph K. Martin, Jr., Paramedic/Firefighter, upon his retirement after more than sixteen (16) years of service 6. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Sandra G. Price, Program Support Specialist, Social Services, upon her retirement after more than twenty-five (25) years of service 7. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Willie L. Bryant, Solid Waste Equipment Operator, upon his retirement after more than forty-three (43) years of service Page 1 of 2 On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor McNamara and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None A COPY TESTE: Debbrah C. Jacks IY Chief Deputy Clerk to t oard of Supervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2016 RESOLUTION 041216-9.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JOSEPH K. MARTIN, JR., PARAMEDIC/FIREFIGHTER, UPON HIS RETIREMENT AFTER MORE THAN SIXTEEN YEARS OF SERVICE WHEREAS, Joseph K. Martin, Jr. was employed by Roanoke County on September 27,1999 -land WHEREAS, Mr. Martin retired on March 1, 2016, with sixteen years and five months of devoted, faithful and expert service to Roanoke County; and WHEREAS, Mr. Martin first started his career with Roanoke County as a Firefighter/EMT until August 31, 2011, and has served as a Paramedic/Firefighter since that time; and WHEREAS, Mr. Martin, prior to his employment with the County, selflessly volunteered his time providing fire and rescue services for eighteen (18) years in Alleghany County; and WHEREAS, Mr. Martin, throughout his employment, has been instrumental in improving the quality of life and services to the citizens of Roanoke County; and WHEREAS, during Mr. Martin's time serving the citizens of Roanoke County, he provided compassionate and dedicated service to countless patients; and WHEREAS, Mr. Martin served on the Regional Heavy Technical Rescue Team and provided countless hours of training to numerous personnel in the area of Heavy Technical Rescue -land WHEREAS, Mr. Martin has provided EMS training to new recruits throughout multiple recruit academies; and Page 1 of 2 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JOSEPH K. MARTIN, JR. for more than sixteen years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor McNamara and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None A QOPY TESTE: Deborah C. Jacks' Chief Deputy Clerkthe Board of Supervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2016 and RESOLUTION 041216-9.e EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO SANDRA G. PRICE, PROGRAM SUPPORT SPECIALIST, UPON HER RETIREMENT AFTER MORE THAN TWENTY-FIVE (25) YEARS OF SERVICE WHEREAS, Sarah G. Price was employed by Roanoke County on June 18, 1990; WHEREAS, Ms. Price retired on April 1, 2016, after twenty-five years and ten months of devoted, faithful and expert service to Roanoke County; and WHEREAS, Ms. Price served as Program Support Specialist, during hertenure with Roanoke County and has served with professionalism and dedication in providing services to the citizens of Roanoke County; and WHEREAS, during Ms. Price's time serving the citizens of Roanoke County, she provided customer service and administrative assistance for both Social Services as well as the CSA program. Her job duties entailed managing meeting schedules for five multi- disciplinary teams, maintaining records of children served through the CSA program, maintaining documentation for vendor contracted services, and prompt and courteous communication with internal and external customers. WHEREAS, Ms. Price was known for her positive disposition in her work and interactions with others. She took pride in the work she completed, and worked hard to ensure that her work reflected her attention to detail. WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to SANDRA D. PRICE for more than twenty-five (25) years of capable, Page 1 of 2 loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor McNamara and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None A COPY TESTE: Deborah C. Jackg" Chief Deputy Cler the Board of Supervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2016 RESOLUTION 041216-9.f EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO WILLIE L. BRYANT, SOLID WASTE EQUIPMENT OPERATOR, UPON HIS RETIREMENT AFTER MORE THAN FORTY-THREE YEARS OF SERVICE WHEREAS, Willie L. Bryant began his employment with Roanoke County on March 12,1973 -land WHEREAS, Mr. Bryant retired on April 1, 2016, after forty-three years and one month of devoted, faithful and expert service to Roanoke County; and WHEREAS, Mr. Bryant, throughout his employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, Mr. Bryant has worked in the Solid Waste Division for the length of his employment providing citizens with daily service including manual garbage collection and the collection of brush debris via the knuckleboom; and WHEREAS, Mr. Bryant, was one of two original drivers that were trained to operate the knuckleboom in the late 1980's. Prior to the addition of knucklebooms to the Solid Waste fleet, brush was collected manually into open barrel trucks. The successful addition of the knucklebooms under the guidance of drivers like Mr. Bryant led to Roanoke County providing debris collection in sometimes very adverse conditions; and WHEREAS, Mr. Bryant was an essential part of the debris collection team during Hurricane Hugo in 1989, various wind, snow, and ice storms; and, more recently, the Derecho of June 2013. While operating the knuckleboom during the cleanup after catastrophic events, Mr. Bryant often sacrificed his own personal recovery activities to Page 1 of 2 assist Roanoke County citizens in their efforts to recover from these storms by working long hours in multiple consecutive days and sometimes weeks; and WHEREAS, Mr. Bryant was a valuable asset to Roanoke County and helped the division achieve its goal of providing efficient and effective service to Roanoke County citizens on a daily basis through his expert use of the knuckleboom and other pieces of equipment. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Willie L. Bryant for more than forty-three years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor McNamara and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None A C10,4iY TESTE: Deborah C. Jacks// Chief Deputy Clerk a Board of Supervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2016 RESOLUTION 041216-10 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor McNamara and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None A CAI?Y TESTE: Deborah C. Jacks' Chief Deputy Clerkhe Board of Supervisors