HomeMy WebLinkAbout5/24/2016 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 24, 2016
ORDINANCE 052416-1 APPROVING BOTETOURT COUNTY'S
REQUEST TO JOIN THE ROANOKE VALLEY GREENWAY
COMMISSION AND TO ADOPT THE AMENDED AND RESTATED
INTERGOVERNMENTAL AGREEMENT ESTABLISHING THE
ROANOKE VALLEY GREENWAY COMMISSION
WHEREAS, in 1997, the City of Roanoke, the City of Salem, the County of
Roanoke and the Town of Vinton entered into an intergovernmental agreement to form
the Roanoke Valley Greenway Commission ("Greenway Commission"); and
WHEREAS, the purpose of the Greenway Commission is to plan and support a
network of greenways and trails throughout the member localities; and
WHEREAS, since that time, much has been accomplished towards that goal, and
greenways have become a defining part of our region's identity; and
WHEREAS, the Botetourt County Board of Supervisors has, in a Resolution issued
on October 27, 2015, requested to join the Greenway Commission as a member locality;
and
WHEREAS, the intergovernmental agreement which established the Greenway
Commission states that a new member may join if unanimously approved through
adoption of an ordinance by each of the current member localities; and
WHEREAS, the Greenway Commission has thoroughly considered the matter and
recommended, in a Resolution numbered 2016-03-001 and issued on March 23, 2016,
to the member localities that they approve Botetourt County's request; and
WHEREAS, upon its recommendation to approve Botetourt County's request, the
Greenway Commission has prepared an Amended and Restated Intergovernmental
Page 1 of 2
Agreement Establishing the Roanoke Valley Greenway Commission, which has been
revised, in part, to include Botetourt County as a member locality; and
WHEREAS, the first reading of this ordinance was held on May 10, 2016, and the
second reading was held on May 24, 2016; and
NOW THEREFORE, be it ordained by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Botetourt County's request to join the Roanoke Valley Greenway Commission
is approved.
2. That the County Administrator is hereby authorized to execute the Amended and
Restated Intergovernmental Agreement Establishing the Roanoke Valley
Greenway Commission upon such form as approved by the County Attorney.
3. That this ordinance shall be in full force and effect from and after its passage.
On motion of Supervisor McNamara to adopt the ordinance, seconded by Supervisor
Peters and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
A COPY TESTE:
4Deah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
cc: Doug Blount, Director of Parks, Recreation and Tourism
Lindsay Blankenship, Greenway/Blueway Planner
Liz Belcher, Roanoke Valley Greenway
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 24, 2016
ORDINANCE 052416-2 ACCEPTING AND APPROPRIATING FUNDS IN
THE AMOUNT OF $1,053,858.75 FROM THE NATIONAL HIGHWAY
TRAFFIC SAFETY ADMINISTRATION FOR A ROANOKE VALLEY
DRIVING UNDER THE INFLUENCE (DUI) TASK FORCE
WHEREAS, the Virginia Highway Safety Office has provided funding for several
DUI Task Forces throughout the Commonwealth; and
WHEREAS, although the prevalence of DUI related fatalities in the Roanoke Valley
is lower than the national average, the problem of impaired driving persists; and
WHEREAS, the Roanoke County Police Department has been awarded a grant
from the National Highway Traffic Safety Administration through the Virginia Department
of Motor Vehicles to create a DUI Task Force; and
WHEREAS, this task force will be the first grant funded, multi -jurisdictional effort
in the Commonwealth of Virginia; and
WHEREAS, the grant will provide $843,087.00 federal funds and requires a
County match of $210,771.75, which will be provided through in-kind maintenance and
supplies; and
WHEREAS, the grant funds will be used to cover the salary, benefits, equipment
and vehicles for six (6) positions to decrease alcohol fatalities in the Roanoke Valley
through efforts of this grant; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
Page 1 of 2
WHEREAS, first reading of this ordinance was held on May 10, 2016, and the
second reading was held on May 24, 2016.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $1,053,858.75 is hereby accepted and appropriated from
the National Highway Traffic Safety Administration to the Police
Department; and
2. That this ordinance shall take effect from and after the date of adoption.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
Hooker was carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
A COPY TESTE:
Deborah C. JacRs
Chief Deputy Clerk o the Board of Supervisors
cc: Howard B. Hall, Chief of Police
Rebecca Owens, Director of Finance
Christopher Bever, Director of Management and Budget
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 24, 2016
RESOLUTION 052416-3 ADOPTING THE FISCAL YEAR 2016-2017
BUDGET, THE FISCAL YEAR 2016-2017 CAPITAL BUDGET, AND
FISCAL YEAR 2017-2026 CAPITAL IMPROVEMENT PROGRAM FOR
ROANOKE COUNTY, VIRGINIA
WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides
that the governing body of the County shall prepare and approve an annual budget; and
WHEREAS, said budget shall be prepared and approved for informative and fiscal
planning purposes only; and
WHEREAS, this budget contains a complete itemized and classified plan of all
contemplated expenditures and all estimated revenues and borrowings for the ensuing
fiscal year; and
WHEREAS, a brief synopsis of said budget was published as required by the
provisions of Section 15.2-2506 of the State Code, and the public hearings as required
thereon were held on April 12, 2016 and May 10, 2016; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia:
1. That there is hereby approved the annual budget for fiscal year 2016-2017
for Roanoke County, Virginia, as shown on the attached Schedules.
2. That there is hereby approved the capital budget for fiscal year 2016-2017
and Capital Improvement Program for fiscal year 2017-2026 for Roanoke
County, Virginia, as shown on the attached Schedules.
3. That the preparation and approval of these budgets is for informative and
fiscal planning purposes only.
Page 1 of 5
County of Roanoke
Adopted FY 2016-2017 Budget
May 24, 2016
Revenue
Amount
General Fund
General Government
General Property Taxes
$
126,336,323
Local Sales Tax
10,252,000
Telecommunications Tax
3,796,000
Business License Tax
6,447,000
Bank Franchise Tax
450,000
Consumer Utility Tax
3,913,000
Motor Vehicle License Tax
2,258,300
Recordation/Conveyance Tax
1,395,600
Meals Tax
4,362,750
Hotel/Motel Tax
1,184,500
Other Local Taxes
634,000
Permits, Fees & Licenses
501,000
Fines and Forfeitures
450,000
Interest Income
271,600
Charges for Services
4,161,433
Commonwealth
10,972,703
Federal
4,075,000
Other
1,798,006
Total General Government
$
183,259,215
Communications and Information Technology
$
9,414,002
Children's Services
5,985,313
Law Library
11,025
Public Works Projects
183,454
Recreation Fee Class
5,378,920
Grants and Other Funds
1,046,962
Police Special Programs
1,000
Criminal Justice Academy
312,004
Fleet Service Center
3,082,771
Total General Fund
$
208,674,666
Page 2 of 5
County of Roanoke
Adopted FY 2016-2017 Budget
May 24, 2016
Revenue (continued)
Amount
Debt Service Fund - County
$ 7,108,548
Capital Projects Fund
10,148,428
Internal Service Fund
11,306,018
School General Fund
143,140,483
School Nutrition Fund
6,071,880
School Debt Service Fund
12,242,618
School Grants Fund
6,773,852
School Capital Fund
1,275,670
School Instructional Resources Fund
1,109,752
School Bus Fund
783,219
School Laptop Insurance Reserve
100,000
Total Revenues All Funds
$ 408,735,134
Less: Transfers
(107,908,913)
Total Net of Transfers
$ 300,826,221
Page 3 of 5
County of Roanoke
Adopted FY 2016-2017 Budget
May 24, 2016
Expenditures
Amount
General Fund
General Government
General Administration
$
3,207,867
Constitutional Officers
13,498,115
Judicial Administration
804,232
Management Services
3,334,785
Public Safety
27,251,984
Community Services
11,978,121
Human Services
21,663,626
Non -Departmental
11,393,980
Transfers to School Operating Fund
67,362,077
Transfers to School Insurance - Dental
477,299
Transfers to (from) Capital Fund
3,092,813
Transfers to Debt Service Fund
14,897,786
Transfer to Public Works Projects
183,454
Transfer to Comprehensive Services
1,853,000
Other
2,260,076
Total General Government
$
183,259,215
Communications and Information Technology
$
9,414,002
Children's Services
5,985,313
Law Library
11,025
Public Works Projects
183,454
Recreation Fee Class
5,378,920
Grants and Other Funds
1,046,962
Criminal Justice Academy
1,000
Police Special Programs
312,004
Fleet Service Center
3,082,771
Total General Fund
$
208,674,666
Debt Service Fund - County
$
7,108,548
Capital Projects Fund
10,148,428
Internal Service Fund
11,306,018
School Operating Fund
143,140,483
School Nutrition Fund
6,071,880
School Debt Fund
12,242,618
School Grants Fund
6,773,852
School Capital Fund
1,275,670
School Textbook Fund
1,109,752
School Bus Fund
783,219
School Laptop Insurance Reserve
100,000
Total Expenditures All Funds
408,735,134
Less: Transfers
$
(107,908,913)
Total Net of Transfers
$
300,826,221
Page 4 of 5
On motion of Supervisor McNamara to adopt the resolution, seconded by
Supervisor Assaid carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, McNamara, Peters
NAYS: Supervisor Bedrosian
A COPY TESTE:
Deborah C. JacKs
Chief Deputy ClerkVo the Board of Supervisors
cc: Thomas C. Gates, County Administrator
Daniel O'Donnell, Assistant County Administrator
Richard L. Caywood, Assistant County Administrator
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Ruth Ellen Kuhnel, County Attorney
Page 5 of 5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 24, 2016
ORDINANCE 052416-4 APPROPRIATING FUNDS FOR THE 2016-2017
FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 12, 2016 and May 10, 2016, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2016-2017; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said
budget on May 24, 2016, pursuant to the provisions of Section 13.02 of the Roanoke
County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended;
and
WHEREAS, the first reading of this appropriation ordinance was held on May 10,
2016, and the second reading of this ordinance was held on May 24, 2016, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2016, and ending June 30, 2017, for the
functions and purposes indicated:
Page 1 of 8
County of Roanoke
FY 2016-2017 Budget
May 24, 2016
Revenues:
General Fund:
General Government
Communications & Information Technology
Children's Services
Law Library
Public Works Projects
Recreation Fee Class
Grants and Other Funds
Police Special Programs
Criminal Justice Academy
Fleet Service Center
Total General Fund
Debt Service Fund - County
Capital Projects Fund
Internal Service Fund - Risk Management
School Funds:
General
Nutrition
Grant
Capital
Instructional Resources
Bus
Laptop
Debt
Total School Fund
Total Revenue - All Funds
Page 2 of 8
$ 183,259,215
9,414,002
5,985,313
11,025
183,454
5,378,920
1,046,962
1,000
312,004
3,082,771
$ 208,674,666
$ 7,108, 548
$ 10,148,428
$ 11,306,018
$ 143,140,483
6,071,880
6,773,852
1,275,670
1,109,752
783,219
100,000
12,242,618
$ 171,497,474
$ 408,735,134
Expenditures:
General Government:
General Administration
Board of Supervisors
County Administrator
County Auditor
Public Information
Asst. Co. Administrators
Human Resources
County Attorney
Economic Development
Total General Administration
Constitutional Officers
Treasurer
Commonwealth Attorney
Commissioner of the Revenue
Clerk of the Circuit Court
Sheriffs Office
Total Constitutional Officers
Judicial Administration
Circuit Court
General District Court
Magistrate
J & DR Court
Court Service Unit
Total Judicial Administration
Management Services
Real Estate Assessments
Finance
Public Transportation
Management and Budget
Procurement Services
Total Management Services
Page 3 of 8
$ 327,920
358,711
112,279
186,601
379,496
770,248
555,150
517,462
$ 3,207,867
$ 824,583
1,129,852
763,772
1,094,589
9,685,319
$ 13,498,115
$ 237,972
95,440
1,590
39,086
430,144
$ 804,232
$ 864,132
1,349,840
420,000
337,333
363,480
$ 3,334,785
Public Safety
Police $ 12,052,761
Fire and Rescue 15,199,223
Total Public Safety $ 27,251,984
Community Services
General Services $ 5,343,566
Community Development 4,346,390
Building Maintenance 2,288,165
Total Community Services $ 11,978,121
Human Services
Grounds Maintenance $ 2,273,678
Parks and Recreation 2,240,247
Public Health 500,358
Social Services 10,430,840
Contributions -Human Service, Cultural, Tourism, Dues 2,033,805
Library 3,748,374
VA Cooperative Extension 87,097
Elections 349,227
Total Human Services $ 21,698,926
Non -Departmental
Employee Benefits $ 2,134,710
Transfer to Communications/IT 7,764,270
Miscellaneous 1,495,000
Total Non -Departmental
$
11,393,980
Transfers to Other Funds
Transfer to Debt - General & Schools
$
14,897,786
Transfer to (from) Capital
3,092,813
Transfer to Schools
67,839,376
Transfer to Public Works Projects
183,454
Transfer to Internal Services
1,665,195
Transfer to Comprehensive Services
1,853,000
Total Transfers to Other Funds
$
89,531,624
Unappropriated Balance
Board Contingency
$
50,000
Addition to Fund Balance
$
544,881
Page 4 of 8
Total General Government $ 183,259,215
Communications & Information Technology
$
9,414,002
Children's Services
$
5,985,313
Law Library
$
11,025
Public Works Projects
$
183,454
Recreation Fee Class
$
5,378,920
Grants and Other Funds
$
1,046,962
Police Special Programs
$
1,000
Criminal Justice Academy
$
312,004
Fleet Service Center
$
3,082,771
Total General Fund
$
208,674,666
Debt Service Fund - County
$
7,108,548
Capital Projects Fund
$
10,148,428
Internal Services Fund - Risk Management
$
11,306,018
School Funds:
Operating
$
143,140,483
Nutrition
6,071,880
Debt
6,773,852
Grants
1,275,670
Capital
1,109,752
Instructional Resources
783,219
Bus
100,000
Laptop Insurance Reserve
12,242,618
Total School Funds $ 171,497,474
Total Expenditures - All Funds $ 408,735,134
Page 5 of 8
2. That the County Administrator may authorize or delegate the authorization of
the transfer of any unencumbered balance or portion thereof from one
department to another.
3. That all funded outstanding encumbrances, both operating and capital, at June
30, 2016, are re -appropriated to the 2016-2017 fiscal year to the same
department and account for which they are encumbered in the previous year.
4. That appropriations designated for capital projects will not lapse at the end of
the fiscal year but shall remain appropriated until the completion of the project
or until the Board of Supervisors, by appropriate action, changes or eliminates
the appropriation. Upon completion of a capital project, staff is authorized to
close out the project and transfer to the funding source any remaining balances.
This section applies to appropriations for capital projects at June 30, 2016, and
appropriations in the 2016-2017 budget.
5. That all School Fund appropriations remaining at the end of the 2015-2016
fiscal year not lapse but shall be appropriated to the School Capital Fund in
fiscal year 2016-2017 as follows:
a.) Two-thirds of the year-end balance in the school operating fund will be
allocated to the Major School Capital Reserve;
b.) One-third of the year-end balance in the school operating fund will be
allocated to the Minor School Capital Reserve.
6. That all General Fund unexpended appropriations at the end of the 2015-2016
fiscal year not lapse but shall be re -appropriated to the County Capital Reserve.
Page 6 of 8
7. That all General Fund revenues collected in excess of appropriated revenues
shall be re -appropriated to the County Capital Reserve.
8. Account balances remaining in the Fee Class Fund collected by the Parks,
Recreation and Tourism Department will be allocated to accounts as defined
by the Fee Class Accounts Procedure.
9. Account balances remaining in Comprehensive Services (111), Confiscated
Property (120), Police Special Programs (121), Forfeited Asset Sharing (122),
Sheriff Jail Fees (124), Inventory (125), Criminal Justice Academy (126), Police
Training Facility (127), Garage (130), Motor Pool (132), Grants (135),
Communications and Information Technology (146), Fee Class (150), Law
Library (155), Public Works Fund (170), Social Services Building (175), Debt
Fund (310), Trust Fund (510), South Peak Community Development Authority
(655), Internal Service Fund (700), Special Welfare (810), Regional
Fire/Rescue Training Center (814), Commonwealth Fund (815), Regional
Center for Animal Control and Protection (895) funds will carry over 100% and
be re -appropriated to the individual funds.
10. That the Board of Supervisors anticipates receiving various grants, donations,
and other miscellaneous revenues. These anticipated funds are appropriated
to the Grants Fund for the various functions and purposes as provided therein,
and said appropriation shall be acknowledged and allocated to the appropriate
fund upon approval by the Board of Supervisors on the Consent Agenda.
11. This ordinance shall take effect July 1, 2016.
Page 7 of 8
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, McNamara, Peters
NAYS: Supervisor Bedrosian
A CORY TESTE:
Deborah C. Jacky /
Chief Deputy Clerk to the Board of Supervisors
cc: Thomas C. Gates, County Administrator
Daniel O'Donnell, Assistant County Administrator
Richard L. Caywood, Assistant County Administrator
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Ruth Ellen Kuhnel, County Attorney
Page 8 of 8
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 24, 2016
RESOLUTION 052416-5.a EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO SANDRA L.
BOWEN, SENIOR FAMILY SERVICES SPECIALIST, UPON HER
RETIREMENT AFTER MORE THAN TWENTY-EIGHT YEARS OF
SERVICE
WHEREAS, Sandra L. Bowen was employed by Roanoke County on October 15,
1987; and
WHEREAS, Ms. Bowen retired on May 1, 2016, after twenty-eight years and seven
months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Ms. Bowen served as a Social Worker and a Senior Family Services
Specialist, during her tenure with Roanoke County and has served with professionalism
and dedication in providing services to the citizens of Roanoke County; and
WHEREAS, during Ms. Bowen's time serving the citizens of Roanoke County, she
provided services to foster care children, child care services, and adult services/adult
protective services. Ms. Bowen was very passionate and diligent about her work with the
citizens she encountered in these roles. Ms. Bowen assisted the individuals she worked
with to enhance their self sufficiency and improve their quality of life. Ms. Bowen provided
services to protect older adults and incapacitated adults from abuse, neglect, and
exploitation. She provided services to prevent abuse, neglect and exploitation of older
adults and incapacitated adults. Ms. Bowen also provided education to mandated reporters
and other community groups about Adult Protective Services and Adult Services.
WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the appreciation of the citizens
Page 1 of 2
of Roanoke County to SANDRA L. BOWEN for more than twenty-eight years of capable,
loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
A COPY TESTE:
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Page 2 of 2
ACTION NO. A -052416-5.b
ITEM NO. K_3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 24, 2016
AGENDA ITEM: Request to accept and allocate grant funds in the amount of
$42,564 from the Virginia Department of Emergency
Management (VDEM) for an Emergency Management
Performance Grant
SUBMITTED BY:
Stephen Simon
Chief of Fire and Rescue
APPROVED BY: Thomas C. Gates
County Administrator
ISSUE:
Acceptance and allocation of an Emergency Management Performance Grant in the
amount of $42,564 from the Virginia Department of Emergency Management (VDEM).
BACKGROUND:
The technology and equipment in the Emergency Operations Center (EOC) is
approaching ten years of age and is outdated or in declining condition. Reliable and up-
to-date technology is critical to the success of emergency response and coordination
during an EOC activation. This grant will provide funding to update technology utilized in
County emergencies.
DISCUSSION:
The grant will provide funding for Fire and Rescue to update television monitors in the
EOC and improve software and hardware used by the EOC, public safety facilities, and
other County facilities for the purpose of conference calling, coordination during
emergencies, and training during non -emergency situations.
FISCAL IMPACT:
Awarded grant funds total $42,564 which includes a required local match of 50% or
Page 1 of 2
$21,282. Terms and conditions of the grant permit Roanoke County to use a portion of
the existing Emergency Manager's salary to meet the match requirement of the grant.
Acceptance of this grant will not require a County contribution of cash.
STAFF RECOMMENDATION:
Staff recommends the acceptance and allocation of grant funds to the Fire and Rescue
Department in the amount of $42,564 from VDEM.
VOTE:
Supervisor Peters moved to approve the allocation of $42,564 to the Fire and Rescue
Department; Supervisor McNamara seconded the motion. Motion approved.
cc: Steve Simon, Chief of Fire and Rescue
Rebecca Owens, Director of Finance
Christopher Bever, Director of Management and Budget
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. McNamara
®
❑
❑
Mr. Peters
®
❑
❑
cc: Steve Simon, Chief of Fire and Rescue
Rebecca Owens, Director of Finance
Christopher Bever, Director of Management and Budget
Page 2 of 2
ACTION NO. A -052416-5.c
ITEM NO. K_4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 24, 2016
AGENDA ITEM: Request to accept and allocate grant funds in the amount of
$5,000 from the Office of the Attorney General for the
Virginia Rules Camp Grant Program
SUBMITTED BY:
APPROVED BY:
ISSUE:
Howard Hall
Chief of Police
Thomas C. Gates
County Administrator
Acceptance and appropriation of $5,000 from the Office of the Attorney General for the
Virginia Rules Camp Grant.
BACKGROUND:
Virginia Rules Camp, a signature project of the Office of Attorney General, is Virginia's
law education program designed to help middle and high school students make good
decisions, avoid breaking laws, and become responsible, active citizens within their
schools and communities.
DISCUSSION:
The Roanoke County Police Department has been awarded a grant from the Office of
Attorney General to create a Virginia Rules Camp. The camp is a series of summer day
camps that will provide opportunities for young people to build positive relationships with
law enforcement officers within their community, have outdoor camp -style experiences,
and learn about Virginia law. The grant will cover costs for transportation, materials and
scholarships.
Page 1 of 2
FISCAL IMPACT:
The grant from the Office of the Attorney General will provide one hundred percent
(100%) funding. No County funds are required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating grants fund in the amount of $5,000 from
the Office of Attorney General for the Virginia Rules Camp Grant Program to the Police
Department.
VOTE:
Supervisor Peters moved to approve the allocation of $5,000 to the Police Department;
Supervisor McNamara seconded the motion. Motion approved.
cc: Howard Hall, Chief of Police
Rebecca Owens, Director of Finance
Christopher Bever, Director of Management and Budget
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. McNamara
®
❑
❑
Mr. Peters
®
❑
❑
cc: Howard Hall, Chief of Police
Rebecca Owens, Director of Finance
Christopher Bever, Director of Management and Budget
Page 2 of 2
ACTION NO. A -052416-5.d
ITEM NO. K_5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 24, 2016
AGENDA ITEM: Request to accept and allocate funds in the amount of
$4,809 to the Clerk of the Circuit Court from the
Commonwealth of Virginia
SUBMITTED BY:
Jill Camilletti
Deputy Clerk IV
APPROVED BY: Thomas C. Gates
County Administrator
ISSUE:
Request to accept and allocate funds in the amount of $4,809 to the Clerk of the Circuit
Court from the Commonwealth of Virginia for fiscal year 2015/2016.
BACKGROUND:
Technology Trust Funds are fees collected by Roanoke County Circuit Court Clerk's
Office.
DISCUSSION:
Funds in the amount of $4,809 were received from the Commonwealth of Virginia and
are earmarked for the purpose of maintenance needs for the Clerk of Circuit Court.
FISCAL IMPACT:
All funds are provided by the Commonwealth of Virginia. Ordinance #052615-3
appropriated various grants donations, and other miscellaneous revenues for various
functions and purposes that are routine and usual in nature for the 2015-2016 fiscal
year. Funds in the amount of $4,809 are to be accepted and allocated to account
102817-5850.
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends allocating $4,809 to the Clerk of Circuit Court for the fiscal year
2015/2016.
VOTE:
Supervisor Peters moved to approve the allocation of $4,809 to the Clerk of Circuit
Court; Supervisor McNamara seconded the motion. Motion approved.
cc: Rebecca Owens, Director of Finance
Steve McGraw, Clerk of Circuit Court
Christopher Bever, Director of Management and Budget
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. McNamara
®
❑
❑
Mr. Peters
®
❑
❑
cc: Rebecca Owens, Director of Finance
Steve McGraw, Clerk of Circuit Court
Christopher Bever, Director of Management and Budget
Page 2 of 2
ACTION NO. A -052416-5.e
ITEM NO. K-6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
May 24, 2016
Confirmation of appointment to the Roanoke Valley
Convention and Visitors Bureau (RVCVB) Board of Directors
Deborah Jacks
Chief Deputy Clerk to the Board of Supervisors
Thomas C. Gates
County Administrator
Appointment to the Roanoke Valley Convention and Visitors Bureau (RVCVB) Board of
Directors.
BACKGROUND:
The current appointment of Richard Caywood to the RVCVB Board of Directors is a
three-year appointment that will expire on June 30, 2018, although the Board may
designate a different individual as Roanoke County's representative to the Board at any
time.
DISCUSSION:
Staff has requested that Mr. Gates replace Mr. Caywood on this Board. It is the
consensus of the Board of Supervisors to confirm this appointment.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends confirmation of this appointment.
Page 1 of 2
VOTE:
Supervisor Peters moved to confirm the appointment; Supervisor McNamara seconded
the motion. Motion approved.
cc: Thomas C. Gates, County Administrator
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. McNamara
®
❑
❑
Mr. Peters
®
❑
❑
cc: Thomas C. Gates, County Administrator
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 24, 2016
RESOLUTION 052416-5 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM K- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
That the certain section of the agenda of the Board of Supervisors for May 24, 2016
designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated Items 1 through 6 inclusive, as
follows..
1. Approval of minutes —April 12, 2016
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Sandra L. Bowen, Senior Family Services Specialist, upon her
retirement after more than twenty-eight years of service
3. Request to accept and allocate grant funds in the amount of $42,564 from the
Virginia Department of Emergency Management (VDEM) for fiscal year 2015
Emergency Management Performance Grant
4. Request to accept and allocate grant funds in the amount of $5,000 from the
Office of the Attorney General for the Virginia Rules Camp Grant Program
5. Request to accept and allocate funds in the amount of $4,809 to the Clerk of the
Circuit Court from the Commonwealth of Virginia
6. Confirmation of appointment to the Roanoke Valley Convention and Visitors
Bureau Board of Directors
Page 1 of 2
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
A COPD( TESTE:
Deborah C. Jacks
Chief Deputy Clerk the Board of Supervisors
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 24, 2016
ORDINANCE 052416-6 GRANTING A SPECIAL USE PERMIT FOR
RELIGIOUS ASSEMBLY IN A C-2, HIGH INTENSITY COMMERCIAL
DISTRICT, ON APPROXIMATELY 1.21 ACRES, AT A PARCEL
LOCATED AT 5933 WILLIAMSON ROAD, HOLLINS MAGISTERIAL
DISTRICT, UPON THE PETITION OF STAR CITY CHURCH OF CHRIST
WHEREAS, Star City Church of Christ has filed a petition for a special use permit
for religious assembly at 5933 Williamson Road (Tax Parcel No. 038.06-09-01.00-
0000), in a C-2, High Intensity Commercial District, on approximately 1.21 acres, in the
Hollins Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this matter on
May 3, 2016; and
WHEREAS, the Planning Commission recommends approval of the petition with
the condition that the religious assembly use shall be limited to a maximum of one -
thousand two -hundred and fifty (1,250) square feet; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first
reading on this matter on April 26, 2016; the second reading and public hearing on this
matter was held on May 24, 2016.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board finds that the granting of a special use permit to Star City
Church of Christ for religious assembly use at 5933 Williamson Road (Tax Parcel No.
038.06-09-01.00-0000), in a C-2, High Intensity Commercial District, on approximately
1.21 acres, in the Hollins Magisterial District, is substantially in accord with the adopted
Page 1 of 2
2005 Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of
the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse
impact on the surrounding neighborhood or community, and said special use permit is
hereby approved with the following condition:
(a) The religious assembly use shall be limited to a maximum of one -
thousand two -hundred and fifty (1,250) square feet.
2. That this ordinance shall be in full force and effect immediately after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The provisions of this special use
permit are not severable. Invalidation of any word, phrase, clause, sentence or
paragraph shall invalidate the remainder. The Zoning Administrator is directed to
amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor Bedrosian to adopt the ordinance, seconded by
Supervisor Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
A DOPY TESTE:
Deborah C. Jacks/ f
Chief Deputy ClerVto the Board of Supervisors
cc: Arnold Covey, Director of Community Development
Philip Thompson, Deputy Director of Planning
Tarek Moneir, Deputy Director of Development
William Driver, Director of Real Estate Development
Ruth Ellen Kuhnel, County Attorney
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 24, 2016
ORDINANCE 052416-7 GRANTING A SPECIAL USE PERMIT FOR
OUTDOOR GATHERINGS IN A C-2CS, HIGH INTENSITY
COMMERCIAL DISTRICT WITH CONDITIONS AND SPECIAL USE
PERMIT, ON APPROXIMATELY 10.51 ACRES, AT A PARCEL
LOCATED AT 450 SPRINGBEAUTY STREET, HOLLINS MAGISTERIAL
DISTRICT, UPON THE PETITION OF JULIE ABERNETHY, AGENT FOR
FRIENDSHIP APARTMENT VILLAGE CORP
WHEREAS, Julie Abernethy, agent for Friendship Apartment Village Corp. has
filed a petition for a special use permit for outdoor gatherings at 450 Springbeauty
Street (Tax Parcel No. 038.15-01-01.00-0000), in a C-2CS, High Intensity Commercial
District with Conditions and Special Use Permit, on approximately 10.51 acres, in the
Hollins Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this matter on
May 3, 2016; and
WHEREAS, the Planning Commission recommends approval of the petition with
the condition that the outdoor gatherings shall be limited to five outdoor concerts
between May 1st and September 30th of 2016; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first
reading on this matter on April 26, 2016; the second reading and public hearing on this
matter was held on May 24, 2016.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board finds that the granting of a special use permit to Julie
Abernethy, agent for Friendship Apartment Village Corp., for outdoor gathering use at
Page 1 of 3
450 Springbeauty Street (Tax Parcel No. 038.15-01-01.00-0000), in a C-2CS, High
Intensity Commercial District with Conditions and Special Use Permit, on approximately
10.51 acres, in the Hollins Magisterial District, is substantially in accord with the adopted
2005 Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of
the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse
impact on the surrounding neighborhood or community, and said special use permit is
hereby approved with the following condition:
(a) The outdoor gatherings shall be limited to five outdoor concerts
between May 1st and September 30th of 2016.
2. That this ordinance shall be in full force and effect immediately after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The provisions of this special use
permit are not severable. Invalidation of any word, phrase, clause, sentence or
paragraph shall invalidate the remainder. The Zoning Administrator is directed to
amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor Bedrosian to adopt the ordinance, seconded by
Supervisor Assaid and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
A CORY TESTE:
Debbrah C. Jacks IVthe
Chief Deputy Clerk Board of Supervisors
Page 2 of 3
cc: Arnold Covey, Director of Community Development
Philip Thompson, Deputy Director of Planning
Tarek Moneir, Deputy Director of Development
William Driver, Director of Real Estate Development
Ruth Ellen Kuhnel, County Attorney
Page 3 of 3