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Home My WebLink About7/19/2016 - RegularINVOCATION: Pastor Larry Kessler Life Church Roanoke County Board of Supervisors July 19, 2016 PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: "Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board." Page 1 of 5 Roanoke County Board of Supervisors Agenda July 19, 2016 Good afternoon and welcome to our meeting for July 19, 2016. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Friday at 7:00 p.m. and on Sunday at 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County's website at www.RoanokeCountyVA.gov. Our meetings are now closed -captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS 1. Briefing: Mountain Valley Pipeline Project (Richard Caywood Assistant County Administrator) E. NEW BUSINESS 1. Resolution approving recommendations from the Pipeline Advisory Committee for filing with the Federal Energy Regulatory Commission regarding the Mountain Valley Pipeline project (Richard Caywood, Assistant County Administrator) Page 2 of 5 2. Resolution authorizing the execution of support and service agreements in connection with the bond issue by the Roanoke Valley Broadband Authority through the Virginia Resources Authority (Thomas C. Gates, County Administrator) 3. Resolution establishing a Legislative Committee of the Board of Supervisors of Roanoke County (Ruth Ellen Kuhnel, County Attorney) F. Request for Public Hearings and First READING OF REZONING ORDINANCE - CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. - 1 . ommission: 1. The petition of Stephen Hartman to remove all proffered conditions from property zoned C-2CS, high intensity commercial with conditions and special use permit. The property is approximately 0.459 acre in size and is located at 7637 Williamson Road, Hollins Magisterial District. The proffered conditions deal with the use of the property, lighting, screening, signage and hours of operation. G. FIRST READING OF ORDINANCES 1. Ordinance authorizing the relocation of the following polling places pursuant to Section 24.2-306, 24.2-307 and 24.2-310 of the Code of Virginia, as Amended: (1) Bonsack Precinct (402); (2) Catawba Precinct (101) (Judith Stokes, Registrar) H. SECOND READING OF ORDINANCES 1. Ordinance authorizing and approving amendment of a Lease Agreement between Roanoke County and GrainComm, Inc. for a communications facility on Barrens Road, adjacent to the Hollins Fire Station (Rob Light, Acting Director of General Services) 2. Ordinance accepting and appropriating grant funds in the amount of $166,259 from the Virginia Information Technology Agency Public Safety Access Point (PSAP) Grant Program (Bill Hunter, Director of Communications and Information Technology) I. APPOINTMENTS 1. Board of Zoning Appeals (BZA) (appointed by District) 2. Budget and Fiscal Affairs Committee (BFAC) (appointed by District and At Large) 3. Clean Valley Council (At Large) 4. Economic Development Authority (EDA) (appointed by District) Page 3of5 J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of Minutes — May 10, 2016 2. Confirmation of appointments to the Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board; Court Community Corrections Program Regional Community Criminal Justice Board; Roanoke Valley - Alleghany Regional Commission; Roanoke Valley Cable TV Committee and Virginia's First Regional Industrial Facility Authority 3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Steve A. Carper, Jr., Combination Code Compliance Inspector, upon his retirement after thirty-two years of service 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Doris B. Hamilton, Senior Self Sufficiency Specialist, upon her retirement after more than thirty-seven years of service 5. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Marvin E. St.Clair, Building Maintenance Technician II, upon his retirement after nineteen years of service 6. Request to accept and allocate funds in the amount of $14,386.70 to the Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year 2016-2017 K. CITIZENS' COMMENTS AND COMMUNICATIONS L. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt 3. Resolution No. 336 from the Board of Directors of the Western Virginia Water Authority honoring the service of John B. Williamson III as a representative of Botetourt County 4. Proclamation declaring National Disability Voter Registration Week in the County of Roanoke signed by the Chairman Page 4 of 5 M. WORK SESSIONS 1. Work session to discuss draft Community Strategic Plan (Daniel R. O'Donnell, Assistant County Administrator) EVENING SESSION N. PUBLIC HEARING AND SECOND READING OR ORDINANCES 1. The petition of Kate Madison Properties, LLC to rezone approximately 0.99 acre from R-1, Low Density Residential, District to C-1, Low Intensity Commercial, District on property located at 3746 Colonial Avenue, Cave Spring Magisterial District (David Holladay, Planning Administrator) 2. The petition of Refuge Church to obtain a Special Use Permit in a C -2C, High Intensity Commercial, District with conditions for the operation of religious assembly on approximately 1.92 acres, located at 4145 and 4173 West Main Street, Catawba Magisterial District (David Holladay, Planning Administrator) O. CITIZEN COMMENTS AND COMMUNICATIONS P. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. George G. Assaid 2. Al Bedrosian 3. Martha B. Hooker 4. Joseph P. McNamara 5. P. Jason Peters Q. ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 19, 2016 Briefing: Mountain Valley Pipeline Project Richard Caywood Assistant County Administrator Thomas C. Gates County Administrator Briefing regarding the proposed Mountain Valley Pipeline. BACKGROUND: DISCUSSION: Assistant County Administrator Richard Caywood will provide a briefing regarding recent events relating to the Mountain Valley Pipeline project. FISCAL IMPACT: This item has no fiscal impact. STAFF RECOMMENDATION: Page 1 of 1 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 19, 2016 Resolution approving recommendations Advisory Committee for filing with the Regulatory Commission regarding the Pipeline project Richard Caywood Assistant County Administrator Thomas C. Gates County Administrator from the Pipeline Federal Energy Mountain Valley Authorization for a filing with the Federal Energy Regulatory Commission (FERC) regarding the Mountain Valley Pipeline. BACKGROUND: On June 28, 2016 the Federal Energy Regulatory Commission (FERC) issued a "Notice for Environmental Review" (Notice) for the Mountain Valley Pipeline project. This notice included three critical dates for the project's timeline including: September 2016; Issuance of the Draft Environmental Impact Statement (DEIS): The Environmental Impact Statement (EIS) is the document upon which FERC will issue its decisions related to the project and which is required to address all regulatory issues associated with regulated environmental elements of the project. The comment period on the DEIS will represent the last planned opportunity for extensive comment and public involvement for the project. As part of the DEIS comment process, FERC will hold multiple public hearings. March 10, 2017: Issuance of the Final Environmental Impact Statement F( EIS): The FEIS is intended to be the final version of the Environmental Impact Statement and its issuance initiates a 90 day period in which the Federal Energy Page 1 of 3 Regulatory Commission will make final decisions related to the project. FERC does not hold public hearings for the FEIS and public comments are coordinated through a posting in the Federal Register. June 8, 2017: 90 -day Federal Authorization Decision Deadline: The conclusion of the 90 day period, which begins with the release of the FEIS, is the deadline for FERC to issue its final decisions on the project. FERC makes its decisions in the form of "orders" which define the parameters of the approved project. FERC orders also grant the company the right of eminent domain to acquire property rights for the approved project. The above dates represent a delay in the original project schedule sought by MVP. In its original schedule, MVP assumed a project approval and construction start date of December 2016. The company is now assuming a construction start date in "mid - 2017." There continue to be significant, unresolved issues with the project record as maintained by the Federal Energy Regulatory Commission. These issues include, but are not limited to massive project filings that are made in the form of sequential.pdf files with non -descriptive titles, the continued absence of an index of changes to the record, and a lack of company response to FERC requested clarifications for previous filings. DISCUSSION: Staff, in consultation with our outside legal counsel, believes that FERC has an obligation to require MVP to create a consolidated project record that can be reviewed by any interested party without significant and/or unreasonable impediment. As a result staff proposes to submit a filing with FERC identifying shortcomings in the public record, seeking correction of those shortcomings, and requesting the timeline for issuance of any environmental document reflect the time necessary to sufficiently review the record. If FERC is unwilling to require the development of a consolidated record our outside counsel believes, at a minimum, that MVP should be required to create a comprehensive index of all its project filings. It is further recommended that this filing be made in conjunction, where practical, with nearby localities who share these concerns. Initiating a filing with FERC is consistent with the past actions of the Board of Supervisors in its effort to ensure that the public has the ability to be fully informed and make comment on the project and that all relevant environmental requirements are met. Page 2 of 3 FISCAL IMPACT: This action has no fiscal impact. Costs associated with our outside counsel have been previously appropriated in the budget. STAFF RECOMMENDATION: Authorize a filing with the Federal Energy Regulatory Committee (FERC). Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 19, 2016 RESOLUTION APPROVING RECOMMENDATIONS FROM THE PIPELINE ADVISORY COMMITTEE FOR FILING WITH THE FEDERAL ENERGY REGULATORY COMMISSION REGARDING THE MOUNTAIN VALLEY PIPELINE PROJECT WHEREAS, on November 10, 2015, the Roanoke County Board of Supervisors authorized County staff to file the necessary motion to intervene with the Federal Energy Regulatory Commission in the Mountain Valley Pipeline proceedings; and WHEREAS, on June 28, 2016, the Federal Energy Regulatory Commission issued a "Notice of Schedule for Environmental Review of the Mountain Valley Pipeline Project and the Equitrans Expansion Project", which indicated the Federal Energy Regulatory Commission's intent to issue the project's Draft Environmental Impact Statement in September 2016; and WHEREAS, the Federal Energy Regulatory Commission also indicated that it intends to issue the Final Environmental Impact Statement on March 10, 2017, which will initiate the 90 -day Federal Authorization Decision Deadline ending on June 8, 2017; and WHEREAS, the issuance of the Draft Environmental Impact Statement will represent one of Roanoke County's last significant opportunities to provide input to the Federal Energy Regulatory Commission on the Mountain Valley Pipeline Project; and WHEREAS, in order to make appropriate comments to protect Roanoke County and its citizens' interests in the project, County Staff, the Roanoke County Pipeline Page 1 of 3 Advisory Committee, and citizens must be able to reasonably review the Mountain Valley Pipeline Project record; and WHEREAS, under the Natural Gas Act, the Federal Energy Regulatory Commission is responsible for compiling the "consolidated record" which serves as the basis for final decision making by the Federal Energy Regulatory Commission and other regulating agencies; and WHEREAS, the current project record has been created and is being maintained in a manner that is extraordinarily burdensome for citizens and staff to review; and WHEREAS, examples of issues with the current record include the following: • On April 21, 2016, Mountain Valley Pipeline filed data responses in the form of 126 individual files spanning hundreds of pages with generic labels such as "MVP DR2 042016 PUBLIC Part 1 of 126," "MVP DR2 042016 PUBLIC Part 2 of 126," etc. No index to these files was provided. In order to locate Roanoke County related items, for example, each file had to be downloaded and reviewed page by page. Many other project filings have been made in a similar fashion. • The resource reports originally filed by Mountain Valley Pipeline have not been updated in a fashion that would allow a reviewer to determine the current status of many critical issues without making a complete review of the entire project record. In many cases, a reviewer would need to search out and locate multiple filings made months apart to understand the status of a single issue; and Page 2 of 3 WHEREAS, the Federal Energy Regulatory Commission has broad authority to require the project record to be presented in a manner that is transparent and reasonably accessible to County Staff, the Roanoke County Pipeline Advisory Committee, and the public; and WHEREAS, the Roanoke County Pipeline Advisory Committee met on July 18, 2016, to review these matters. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, that the Board of Supervisors accepts the recommendations of the Pipeline Advisory Committee as presented on July 18, 2016, and directs staff to take the following actions: 1) To file with the Federal Energy Regulatory Commission, in consultation with outside counsel, an appropriate motion detailing Roanoke County's concerns with the proposed Environmental Impact Statement development schedule and the organization of the project record. Consult with and, if possible, make this filing in concert with other affected localities; 2) To work and collaborate with the Pipeline Advisory Committee to create and make additional filings with the Federal Energy Regulatory Commission supporting past Board actions and direction as review of recently posted Mountain Valley Pipeline materials are completed. Page 3 of 3 ACTION NO. ITEM NO. E.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: July 19, 2016 Resolution authorizing the execution of support and service agreements in connection with the bond issue by the Roanoke Valley Broadband Authority through the Virginia Resources Authority Thomas Gates County Administrator APPROVED BY: Thomas C. Gates County Administrator ISSUE: Authorization to execute a Service Agreement and Support Agreement in connection with a bond issuance by the Roanoke Valley Broadband Authority (RVBA) through the Virginia Resources Authority (VRA) for the design, engineering and construction of approximately 25 miles of core fiber network to serve Roanoke County. BACKGROUND: In 2011, the regional business community initiated a work group to examine the region's broadband infrastructure. Based on the findings of the work group, the County of Roanoke, City of Roanoke, City of Salem and Botetourt County concurrently took action to form the Roanoke Valley Broadband Authority ("RVBA") for the purpose of bringing enhanced broadband services to the Roanoke Valley. In 2015, the City of Salem and the City of Roanoke through the RVBA, initiated construction of approximately 47 miles of fiber network in their respective jurisdictions. The RVBA fiber network became operational earlier this year. In May 2016, the Roanoke County Board of Supervisors authorized an expansion of the RVBA fiber network to include construction of approximately 25 miles of broadband infrastructure in Roanoke County. Funding for the County's portion of the broadband infrastructure is included in Roanoke County's fiscal year 2017-2026 Capital Improvement Plan. Page 1 of 3 DISCUSSION: In order to implement the County's broadband project, RVBA made application to the Virginia Resources Authority (VRA) for bond funding to support the anticipated $3 million capital expense associated with design, engineering and construction of the network and approximately $400,000 related to debt issuance costs and required reserves. On June 17, 2016, the Board of the RVBA voted to authorize the Local Bond. As a condition of the issuance and purchase of the Local Bond from RVBA, VRA requires the County of Roanoke to provide their moral obligation by executing a Support Agreement (attachment A). VRA considers the Support Agreement to be a "local obligation". In the event that the County fails to make payment of obligated funds, VRA has the right to institute the "state -aid intercept" process set forth in Section 62.1-216.1, Code of Virginia, which permits the Governor to direct the Comptroller withhold payments otherwise due the County until the obligated amount is paid. Additionally, the Service Agreement (attachment B) amends the original agreement executed by the City of Roanoke and City of Salem to include Roanoke County. The service agreement stipulate that the County will provide one-third (1/3) of the operation and maintenance expenses of the RVBA, reduced by any revenues generated by the RVBA. FISCAL IMPACT: The estimated project costs to finance the design, engineering and construction of the approximately 25 miles fiber optic network, provide for debt issuance costs, and maintain required reserves, is $3.4 million. Capital construction costs will be financed for ten years. The County will provide for annual principal and interest payments as outlined in the attached support agreement (attachment A). In addition to the capital construction costs, the County will provide proportional funding support for the operational and maintenance budget of the RVBA as outlined in the attached service agreement (attachment B). Annual operational expenses are currently expected to be $280,000 to $325,000. Operational expense incurred by the County are expected to decline annually as RVBA garners revenue from the lease/sale of services. RVBA's operational pro forma anticipates the Authority will achieve financial self- sufficiency by calendar year 2023. Funding for both the operational and capital costs were approved in the fiscal year 2016-2017 budget and the fiscal year 2017-2026 Capital Improvement Program (CIP). This debt arrangement does not impact the County's debt ratio calculations since the RVBA is the bond holder. However, this agreement does establish a moral obligation of the County to fund the debt service expenses associated with the VRA bond issue. Page 2 of 3 Staff has calculated the impact of the fiscal year 2017-2026 CIP including the broadband project on each of its three primary debt ratios. That information is provided in Attachment C. STAFF RECOMMENDATION: Staff recommends adopting the resolution to (1) authorize the County Administrator to execute and deliver a support agreement and service agreement approved as to form by the County Attorney; and (11) authorize the County Administrator to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer and enforce such service and support Agreement, with any such documents as to be approved as to form by the County Attorney. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 19, 2016 RESOLUTION AUTHORIZING THE EXECUTION OF SUPPORT AND SERVICE AGREEMENTS IN CONNECTION WITH THE BOND ISSUE BY THE ROANOKE VALLEY BROADBAND AUTHORITY THROUGH THE VIRGINIA RESOURCES AUTHORITY A RESOLUTION authorizing the proper officials of Roanoke County, Virginia (the "County") to execute a Service Agreement (the "Service Agreement") among the Cities of Roanoke and Salem, Virginia (the "Cities"), the County, the Roanoke Valley Broadband Authority (the "RVBA") and the Virginia Resources Authority ("VRA"), and a Support Agreement (the "Support Agreement") among the County, the RVBA and VRA, subject to certain terms and conditions and authorizing the County Administrator to take certain other actions in connection with the Support Agreement. RECITALS WHEREAS, the RVBA was created by the concurrent resolutions adopted by the City of Roanoke (September 3, 2013), the City of Salem (September 9, 2013), Botetourt County (September 24, 2013) and the County (August 27, 2013); and WHEREAS, heretofore, the RVBA issued its revenue bond in the original principal amount of $5,780,000 (the "Series 2015 Local Bond") and sold the Series 2015 Local Bond to VRA pursuant to the terms of a Local Bond Sale and Financing Agreement dated as of April 10, 2015 between the RVBA and VRA (the "2015 Financing Agreement") to finance the original design, engineering and construction of an approximately 47 -mile metropolitan, suburban and rural fiber optic telecommunications Page 1 of 5 network with single ring architecture in the Roanoke Valley area, including related landscaping, infrastructure and issuance costs (the "Original Project"); and, WHEREAS, RVBA has determined that, as allowed by Section 15.2-5431.11 of the Code of Virginia, 1950, as amended (the "Virginia Code"), it is in its best interest to design, construct and operate an approximately 25 -mile extension to the Original Project (the "Roanoke County Extension," and with the Original Project, the "Project") to be located mostly in the County and to issue its revenue bond in the original principal amount of $3,000,000 plus amounts for a required Local Debt Service Reserve Fund, administrative costs and costs of issuance (the "Series 2016 Local Bond") to be sold to VRA pursuant to the terms of a Local Bond Sale and Financing Agreement dated June 17, 2016 between the RVBA and VRA (the "2016 Financing Agreement" and, with the 2015 Financing Agreement, the "Financing Agreements"); and, WHEREAS, VRA has required, as a condition of its purchase of the Series 2016 Local Bond, that the County enter into the Support Agreement to be executed and delivered to VRA by the County; and, WHEREAS, the City of Roanoke, the City of Salem (the "Cities"), VRA and the County have considered that the County's obligation under the Support Agreement will be limited to (1) the amount of the debt service on the Series 2016 Local Bond and (2) one-third (1/3) of the Operation and Maintenance Expenses (as defined in the Financing Agreements) and other payments due and owing by the RVBA under the Financing Agreements, and that the Cities' respective obligations under the 2015 Support Agreement, as amended by a first amendment (the "First Amendment"), will each be Page 2 of 5 limited to (1) one-half (1/2) of the debt service on the Series 2015 Local Bond and (2) one-third (1/3) of the Operation and Maintenance Expenses and other payments due and owing by the RVBA under the Financing Agreements, and the form of the Service Agreement embodying such terms has been presented to this meeting. THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA: 1. The Board of Supervisors has determined it is in the best interests of the County and its citizens for the County to enter into the Service Agreement and the Support Agreement to reflect that the non-binding obligations described in the above recitals will apply to the Series 2016 Local Bond and the Financing Agreements to reflect the issuance and sale of the Series 2016 Local Bond and the financing, operation and maintenance of the Project. 2. The Chairman of the Board of Supervisors or County Administrator, either of whom may act, are each hereby authorized to execute and deliver to the other parties thereto the Service Agreement and the Support Agreement substantially similar to the above mentioned Service Agreement and Support Agreement, which documents are dated as of August 1, 2016, and the Board of Supervisors further approves the Service Agreement and the Support Agreement, with such completions, omissions, insertions or changes, not inconsistent with this resolution, as may be approved by the Chairman of the Board of Supervisors or County Administrator. The execution of the Service Agreement and the Support Agreement by the Chairman of the Board of Supervisors or County Administrator will be evidence of his approval of such completions, omissions, Page 3 of 5 insertions or changes. The form of any such documents shall be approved as to form by the County Attorney. 3. As provided in the Support Agreement, the Board of Supervisors authorizes the County Administrator to make a request to the Board of Supervisors to appropriate to or on behalf of the RVBA such amounts as may be requested from time to time pursuant to the Support Agreement, to the fullest degree and in such manner as is consistent with the Constitution and laws of the Commonwealth of Virginia. The Board of Supervisors, while recognizing that it is not empowered to make any binding commitment to make such appropriations in future fiscal years, hereby states its intent to make such appropriations in future fiscal years, and hereby recommends that future Boards of Supervisors do likewise during the term of the Support Agreement. 4. The Board of Supervisors acknowledges that VRA considers the Support Agreement as a "local obligation" pursuant to Section 62.1-216.1 of the Virginia Code. In the event of the failure of the County to make a payment under the Support Agreement, VRA has the right, and is obligated under the Indenture (as defined in the 2016 Financing Agreement) to institute the "state -aid intercept" process set forth in Section 62.1-216.1 of the Virginia Code under which the Governor could cause the Comptroller to withhold all further payment to the County of funds appropriated and payable by the Commonwealth to the County until the unpaid sum is obtained; provided, however, that in the event VRA determines to institute the "state -aid intercept" process, and so long as there are adequate amounts in the Local Debt Service Reserve Fund (as such term is defined in the Financing Agreement) to cover any Local Bond debt service payment then Page 4 of 5 due and payable and due and payable in the following sixty (60) days, it will give the County sixty (60) days' written notice before instituting the "state -aid intercept" process. If the Local Debt Service Reserve Fund is not sufficient for such purpose, then VRA may institute the "state -aid intercept" process without such notice. The funds so withheld would be directed to VRA to cure the nonpayment. 5. Nothing herein contained is or shall be deemed to be a pledge or a lending of the credit of the County to RVBA, VRA or to any holder of the Series 2016 Local Bond or the Series 2015 Local Bond or to any other person or entity, and nothing herein contained is or shall be deemed to be a pledge of the faith and credit or the taxing power of the County, nor shall anything herein contained legally bind or obligate the Board of Supervisors to appropriate funds for the purposes described or mentioned in the Support Agreement. 6. The County Administrator is authorized to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and enforce the Support Agreement, with any such documents to be approved as to form by the County Attorney. 7. This resolution shall take effect immediately upon its adoption. Page 5 of 5 SERVICE AGREEMENT RELATING TO SUPPORT AGREEMENTS FOR THE ROANOKE VALLEY BROADBAND AUTHORITY THIS SERVICE AGREEMENT is made as of August 1, 2016, among the CITY OF ROANOKE, VIRGINIA (the "City of Roanoke"), the CITY OF SALEM, VIRGINIA (the "City of Salem," and, with the City of Roanoke, the "Cities"), ROANOKE COUNTY, VIRGINIA ("Roanoke County"), the ROANOKE VALLEY BROADBAND AUTHORITY (the "RVBA"), and the VIRGINIA RESOURCES AUTHORITY ("VRA"), as purchaser of the 2015 and the 2016 Local Bonds, as hereinafter defined, pursuant to the Financing Agreements, as hereinafter defined. RECITALS: WHEREAS, heretofore, the Cities, the RVBA and VRA executed a Support Agreement dated as of April 10, 2015 (the "2015 Support Agreement") pursuant to which the Cities entered into non-binding obligations to consider certain appropriations in support of the RVBA's revenue bond in the original principal amount of $5,780,000 (the "Series 2015 Local Bond") issued by the RVBA and sold to VRA pursuant to the terms of a Local Bond Sale and Financing Agreement dated as of April 10, 2015 between the RVBA and VRA (the "2015 Financing Agreement") to finance the design, engineering and construction of an approximately 47 -mile metropolitan, suburban and rural fiber optic telecommunications network with single ring architecture in the Roanoke Valley area, including related landscaping, infrastructure and issuance costs (the "Project"); and, WHEREAS, RVBA has determined that, as allowed by Section 15.2-5431.11 of the Code of Virginia, 1950 as amended, it is in its best interest to design, construct and operate an approximately 25 -mile extension to the Project (the "Roanoke County Extension") to be located mostly in Roanoke County, Virginia and to issue its revenue bond in the original principal amount of $3,000,000 plus amounts for a required Local Debt Service Reserve Fund, administrative costs and costs of issuance (the "Series 2016 Local Bond") to be sold to VRA pursuant to the terms of a Local Bond Sale and Financing Agreement dated June 17, 2016 between the RVBA and VRA (the "2016 Financing Agreement" and, with the 2015 Financing Agreement, the "Financing Agreements"); and, WHEREAS, the Board of Supervisors of Roanoke County, Virginia, adopted on July 19, 2016 a resolution authorizing, among other things, the execution of an agreement providing for a non-binding obligation of Roanoke County, Virginia to consider certain appropriations in support of the Series 2016 Local Bond, the Roanoke County Extension and the Project to be memorialized in a support agreement (the "Roanoke County Support Agreement," and, with the 2015 Support Agreement, the "Support Agreements") to be executed and delivered to VRA by Roanoke County; and, WHEREAS, the Cities and Roanoke County have agreed to allocate among themselves their respective obligations under the Support Agreements so that Roanoke County's obligations 1 will be limited to (1) the amount of the debt service on the Series 2016 Local Bond and (2) one- third (1/3rd) of the Operation and Maintenance Expenses (as defined in the Financing Agreements) and other payments due and owing by the RVBA under the Financing Agreements, and that the City of Roanoke and City of Salem's respective obligations will each be limited to (1) one-half (1/2) of the debt service on the Series 2015 Local Bond and (2) one-third (1/3rd) of the Operation and Maintenance Expenses and other payments due and owing by the RVBA under the Financing Agreements. For purposes of establishing Operation and Maintenance Expenses and other payments due and owing by the RVBA under the Financing Agreements, the Revenues generated from both the Project and the Roanoke County Extension will be combined and applied to all of the Operation and Maintenance Expenses and other payments due and owing under the 2015 and 2016 Financing Agreements. NOW, THEREFORE, for and in consideration of the foregoing recitals, which are incorporated herein, and of the mutual covenants herein set forth, the parties hereto agree as follows: 1. The 2015 Support Agreement will be amended by execution and delivery of that certain First Amendment to Support Agreement for the Roanoke Valley Broadband Authority (the "First Amendment to 2015 Support Agreement") in the form of Exhibit A attached hereto. 2. Roanoke County will execute and deliver to VRA the Roanoke County Support Agreement in the form attached hereto as Exhibit B. 3. VRA agrees to accept the First Amendment to 2015 Support Agreement and the Roanoke County Support Agreement as sufficient for the purposes of maintaining the 2015 Local Bond and underwriting the 2016 Local Bond. 4. This Agreement shall continue to be binding on the Cities, Roanoke County and the RVBA after the 2015 Local Bond and the 2016 Local Bond are paid off. SIGNATURES APPEAR ON FOLLOWING PAGE IN WITNESS WHEREOF, the parties hereto have each caused this Agreement to be executed in their respective names by their authorized representatives as of the date first above written. CITY OF ROANOKE, VIRGINIA APPROVED AS TO FORM By: Sherman P. Lea, Sr., Mayor Roanoke City Attorney CITY OF SALEM, VIRGINIA APPROVED AS TO FORM By: Byron R. Foley, Mayor Salem City Attorney ROANOKE COUNTY, VIRGINIA APPROVED AS TO FORM By: Chair, Board of Supervisors Roanoke County Attorney ROANOKE VALLEY BROADBAND AUTHORITY APPROVED AS TO FORM By: Kevin S. Boggess, Chair Counsel for Roanoke Valley Broadband Authority Virginia Resources Authority is executing this Service Agreement for the purpose of agreeing to paragraph 3 only. VIRGINIA RESOURCES AUTHORITY By: Stephanie L. Hamlett, Executive Director [SIGNATURE PAGE TO SERVICE AGREEMENT RELATING TO SUPPORT AGREEMENTS FOR THE ROANOKE VALLEY BROADBAND AUTHORITY) 3 Exhibit A [Form of First Amendment to 2015 Support Agreement] Exhibit B [Form of Roanoke County Support Agreement] SUPPORT AGREEMENT FOR THE ROANOKE VALLEY BROADBAND AUTHORITY THIS SUPPORT AGREEMENT is made as of August 1, 2016, among ROANOKE COUNTY, VIRGINIA ("Roanoke County"), the ROANOKE VALLEY BROADBAND AUTHORITY (the "RVBA"), and the VIRGINIA RESOURCES AUTHORITY ("VRA"), as purchaser of the 2016 Local Bond, as hereinafter defined, pursuant to the 2016 Financing Agreement, as hereinafter defined. RECITALS: WHEREAS, RVBA was created by the concurrent resolutions adopted by the City of Roanoke, Virginia (the "City of Roanoke") (September 3, 2013), the City of Salem, Virginia (the "City of Salem," and with the City of Roanoke, the "Cities") (September 9, 2013), Botetourt County (September 24, 2013) and Roanoke County (August 27, 2013); and, WHEREAS, the Commonwealth of Virginia State Corporation Commission issued its Certificate of Incorporation for the RVBA on December 13, 2013, whereupon the RVBA was conclusively deemed to have been lawfully and properly created and established and authorized to exercise its powers under Chapter 54.1 of Title 15.2 of the Code of Virginia, 1950, as amended (the "Virginia Code"); and, WHEREAS, heretofore RVBA, as allowed by Virginia Code § 15.2-5431.11, issued and sold to VRA a revenue bond in the original principal amount of $5,780,000 (the "Series 2015 Local Bond") pursuant to the terms of a Local Bond Sale and Financing Agreement dated as of April 10, 2015 between the RVBA and VRA (the "2015 Financing Agreement") to finance the design, engineering and construction of an approximately 47 -mile metropolitan, suburban and rural fiber optic telecommunications network with single ring architecture in the Roanoke Valley area, including related landscaping, infrastructure and issuance costs (the "Project"); and, WHEREAS, heretofore, the Cities, the RVBA, and VRA, entered into a Support Agreement dated as of April 10, 2015 (the "2015 Support Agreement") pursuant to which the Cities entered into non-binding obligations to consider certain appropriations in support of the Series 2015 Local Bond pursuant to the terms of the 2015 Financing Agreement to finance the Project; and, WHEREAS, RVBA has determined that, as allowed by Virginia Code § 15.2-5431.11, it is in its best interest to design, construct and operate an approximately 25 -mile extension to the Project (the "Roanoke County Extension") to be located mostly in Roanoke County, Virginia and to issue its revenue bond in the original principal amount of $3,000,000 plus an amount for a required Local Debt Service Reserve Fund, administrative costs and costs of issuance (the "Series 2016 Local Bond") to be sold to VRA pursuant to the terms of a Local Bond Sale and Financing 1 Agreement dated as of June 17, 2016 between the RVBA and the VRA (the "2016 Financing Agreement" and, with the 2015 Financing Agreement, the "Financing Agreements"); and, WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has adopted on July 19, 2016 a resolution authorizing, among other things, the execution of an agreement providing for a non-binding obligation of Roanoke County, Virginia to consider certain appropriations in support of the Series 2016 Local Bond, the Roanoke County Extension and the Project to be memorialized in a support agreement (the "Roanoke County Support Agreement") to be executed and delivered by Roanoke County to the VRA; and, WHEREAS, the Cities, VRA and Roanoke County, Virginia have agreed that Roanoke County's obligation under this 2016 Support Agreement will be limited to (1) the amount of the debt service on the Series 2016 Local Bond and (2) one-third (1/3rd) of the Operation and Maintenance Expenses (as defined in the Financing Agreements) and other payments due and owing by the RVBA under the Financing Agreements, and that the City of Roanoke's and City of Salem's respective obligations under the 2015 Support Agreement will each be limited to (1) one- half of the debt service on the Series 2015 Local Bond and (2) one-third of the Operation and Maintenance Expenses and other payments due and owing by the RVBA under the Financing Agreements. NOW, THEREFORE, for and in consideration of the foregoing recitals, which are incorporated herein, and of the mutual covenants herein set forth, the parties hereto agree as follows: 1. Unless otherwise defined, each capitalized term used in this 2016 Support Agreement (this "Agreement") shall have the meaning given it in the 2016 Financing Agreement. 2. RVBA shall use its best efforts to issue the Series 2016 Local Bond and to use the proceeds thereof to finance the costs of the Project. 3. No later than March 1 of each year, beginning March 1, 2017, RVBA shall (1) provide Roanoke County with the balance in the Local Debt Service Reserve Fund (as such term is defined in the 2016 Financing Agreement) and (2) notify the Board of Supervisors of the amount (the "Annual Operating Amount") by which RVBA reasonably expects to need to fund its (i) debt service obligations under the 2016 Financing Agreement and the Series 2016 Local Bond, (ii) one-third (1/3rd) of Operation and Maintenance Expenses, and (iii) one-third (1/3rd) of other payments due and owing by RVBA under the Financing Agreements in full as and when due during each of the County's fiscal years beginning the following July 1. For purposes of establishing Operation and Maintenance Expenses and other payments due and owing by the RVBA under the Financing Agreements, the Revenues generated from both the Project and the Roanoke County Extension will be combined and applied to all of the Operation and Maintenance Expenses and other payments due and owing under the Financing Agreements. 4. The County Administrator for Roanoke County, Virginia (the "Roanoke County Administrator") shall include (1) one hundred percent (100 %) of the debt service on the Series 2016 Local Bond and (2) one-third (1/3rd)of the Operation and Maintenance Expenses and other payments due and owing by the RVBA under the Financing Agreements (the "County Deficiency Amount") in the budgets submitted to the Board of Supervisors for the following fiscal year as an amount to be budgeted to or on behalf of RVBA. The Roanoke County Administrator shall deliver to VRA within ten (10) days after the adoption of the County's budget for each fiscal year, but not later than July 15 of each calendar year, starting with the 2017 calendar year, a certificate stating whether the Board of Supervisors has budgeted to or on behalf of RVBA an amount equal to the County Deficiency Amount. 5. If at any time Revenues shall be insufficient to make any of the payments referred to in paragraph 3 hereof, RVBA shall notify the County Administrator of the County Deficiency Amount and the County Administrator shall request in the same proportion as set forth in paragraph 4 hereof an appropriation from the Board of Supervisors in the amount necessary to make such payment. 6. The County Administrator shall present each request for appropriation pursuant to paragraph 5 above to the Board of Supervisors, and the Board of Supervisors shall consider such request at the Board of Supervisors' next regularly scheduled meeting or as soon thereafter as practicable and at which it is possible to satisfy any applicable notification requirement. Promptly after such meeting, the County Administrator shall notify VRA as to whether the amount so requested was appropriated. If either of the Board of Supervisors shall fail to make any such appropriation, the County Administrator shall add the amount of such requested appropriation to the Annual Operating Amount reported to such County by the County Administrator for the County's next fiscal year. 7. The County hereby undertakes a non-binding obligation to consider for appropriations such amounts as may be requested from time to time pursuant to paragraphs 4 and 5 above, to the fullest degree and in such manner as is consistent with the Constitution and laws of the Commonwealth of Virginia. The Board of Supervisors, while recognizing that they are not empowered to make any binding commitment to make such appropriations in future fiscal years, hereby state their intent to make such appropriations in future fiscal years, and hereby recommend that future Board of Supervisors do likewise. 8. It is acknowledged that (i) the Series 2016 Local Bond or portion thereof may be payable from amounts derived pursuant to this Agreement, (ii) VRA would not purchase the Series 2016 Local Bond without the non-binding obligation enhancement provided by the County pursuant to this Agreement, and (iii) VRA considers this Agreement as a "local obligation" pursuant to Section 62.1-216.1 of the Virginia Code. In the event of the failure of the County to make its payment of any County Deficiency Amount to the RVBA under this Agreement, VRA has the right, and is obligated under the Indenture (as defined in the 2016 Financing Agreement) to institute the "state -aid intercept" process set forth in Section 62.1-216.1 of the Virginia Code under which the Governor could cause the Comptroller to withhold all further payment to the County that failed to pay its proportional share of the County Deficiency Amount of funds 3 appropriated and payable by the Commonwealth to the County until the unpaid sum is obtained. The funds so withheld will be directed to VRA to cure the nonpayment. So long as there are adequate amounts in the Local Debt Service Reserve Fund (as defined in the 2016 Financing Agreement) to cover any Series 2016 Local Bond debt service payment then due and payable and due and payable in the following sixty (60) days, VRA will give the County sixty (60) days' notice before instituting the "state -aid intercept" process. If the Local Debt Service Reserve Fund balance is not sufficient for such purpose, then VRA may institute the "state -aid intercept" process without such notice. Notwithstanding anything in this Agreement or elsewhere, it is further agreed by the parties that in no event shall the County be responsible for requesting the appropriation of funds for any amount greater than the County Deficiency Amount or for any appropriation request. 9. Nothing herein contained is or shall be deemed to be a pledge or a lending of the credit of the County to RVBA, VRA or to any holder of the Series 2016 Local Bond or the Series 2015 Local Bond or to any other person or entity, and nothing herein contained is or shall be deemed to be a pledge of the faith and credit or the taxing power of either of the County, nor shall anything herein contained legally bind or obligate either of the Board of Supervisors to appropriate funds for the purposes described or mentioned in this Agreement. 10. Any notices or requests required to be given hereunder shall be deemed given if sent by registered or certified mail, postage prepaid, addressed (i) if to Roanoke County, 5204 Bernard Drive, Roanoke. VA 24018-0798 Attention: County Administrator, (ii) if to RVBA, P.O. Box 2569, Roanoke, Virginia 24010, Attention: Chair, and (iii) if to VRA, to 1111 East Main Street, Suite 1920, Richmond, Virginia 23219, Attention: Executive Director. Any party may designate any other address for notices or requests by giving written notice to all the other parties. 11. It is the intent of the parties hereto that this Agreement shall be governed by the laws of the Commonwealth of Virginia. 12. This Agreement shall remain in full force and effect until the Series 2016 Local Bond and all other amounts payable by the RVBA under the 2016 Financing Agreement have been paid in full. 13. This Agreement may be executed in any number of counterparts, each of which shall be an original and all of which together shall constitute but one and the same instrument. 14. This Agreement constitutes the entire agreement among the parties. No amendment to this Agreement shall be valid unless made in writing and signed by the authorized representatives of the parties. [SIGNATURES APPEAR ON FOLLOWING PAGE/ il IN WITNESS WHEREOF, the parties hereto have each caused this Agreement to be executed in their respective names by their authorized representatives as of the date first above written. ROANOKE COUNTY, VIRGINIA Chairman, Board of Supervisors ROANOKE VALLEY BROADBAND AUTHORITY Kevin S. Boggess, Chair VIRGINIA RESOURCES AUTHORITY Stephanie L. Hamlett, Executive Director APPROVED AS TO FORM Roanoke County Attorney APPROVED AS TO FORM Counsel for Roanoke Valley Broadband Authority Appropriation and funds for this Agreement are subject to future appropriations. Roanoke County Director of Finance Number Date Account [SIGNATURE PAGE TO ROANOKE VALLEY BROADBAND SUPPORT AGREEMENT] 5 Attachment C The graphs below provide information on the Board of Supervisors approved debt ratios. The ratios take into account existing debt through fiscal year 2017 and planned debt from fiscal years 2018-2026 as detailed in the Board of Supervisors approved Capital Improvement Program. The orange lines indicate the change in the debt ratios if Broadband was included in the debt ratio calculations. 5 3.0% U) U) Q) 2.5% U) Q N 2.0% H 0 0 N 1.5% M a� 1.0% Debt as a Percentage of Taxable Assessed Value 1.92% 1.88% 1.75%_ 'k 1.89% 1.86% 1.75% 1.72% 1.68% 1.66% 1.69% 1.67% 1.65% 1.53% 1.50% 1.47% 1.52% 1.49% 1.47% 1.33% 1.33% 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Fiscal Year Ending With Projected Debt With Projected Debt (includes Broadband) -4&-Limit $2,600 $2,400 $2,200 - $2,000 .Q U $1,800 $1 0 w �• IL $1,600 $1,749 a� ❑ $1,400 $1,200 Debt Per Capita $1,938 $1,917 $1,768 $1,752 $1,748 $1,909 $1,893 $1,623 $1,608 $1,600 $1,747 $1,734 $1,734 - 1,455 $1,613 $1,601 $1,597 $1,455 $1,000 ' I 1 1 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Fiscal Year Ending With projected Debt With Projected Debt (includes Broadband) #Limit 1 F- 10% L 0 0 9% L U) C7 8% 4-0 0 Ca o � X 7% U) CO 0 0 L 6% as 5% Attachment C Debt Service as a % of General Government Expenditures 7.34%° K 7.13% 6.84% 6. 6.77% 6.67% 7,20 /° 7.00% 6.840% 6.630% 6.19%° 6.07% 5.98% 6.19°/0 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Fiscal Year Ending With Projected Debt (Limit -- With Projected Debt (includes Broadband) 2 ACTION NO. ITEM NO. E.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: July 19, 2016 Resolution establishing a Legislative Committee of the Board of Supervisors of Roanoke County SUBMITTED BY: RuthEllen Kuhnel County Attorney APPROVED BY: Thomas C. Gates County Administrator ISSUE: Establishment of a Legislative Committee for development and review of the County's legislative agenda. BACKGROUND: The Roanoke County Code, Section 2-126 Creation of Committees, Boards and Commissions, allows the Board to appoint committees as needed. The Board of Supervisors desires to formalize a year round process in developing and implementing a legislative strategy to benefit the Roanoke County citizens, as well as the Greater Roanoke Valley. One step in this process is to appoint a Legislative Committee tasked with the responsibilities of development and oversight of a legislative agenda, which is responsive to the Board's direction. While Roanoke County has historically developed an annual legislative agenda formally adopted by the Board of Supervisors, the County has not utilized a structured internal committee to assist in the development and oversight of this agenda. This responsibility has always been managed by the County Attorney, who coordinated with the Board, staff, outside legislative liaisons and local legislators. DISCUSSION: Staff proposes that the Legislative Committee be comprised of the Board of Supervisors members plus staff positions as selected by the County Administrator and County Page 1 of 2 Attorney and appointed by the Board. The Committee shall function as a year to year committee, with the year beginning July 1. Legislative Committee members appointed by the Board may not act for or bind the Board unless authorized to by specific Board action. Staff recommended for the Committee include: County Administrator County Attorney Assistant County Administrators Director of Management and Budget Director of Economic Development Deputy Director of Planning It is expected the Legislative Committee will meet a minimum of three (3) times annually for the following purpose(s): To create an accountable body designed to identify local and regional issues that potentially have legislative remedies. To reach out to the greater Roanoke community and identify partners on specific initiatives resulting in a greater voice to a wider number of legislators. To create an agenda to be presented to the Board which will then have specific tasks associated with each item. To schedule and implement the outreach with local legislators before, during and after the General Assembly Session to promote the agenda. To identify if it is in Roanoke County's best interest to request that a local legislator sponsor a specific bill. To generate a communication plan within the Board and departments to reach input and maximize influence at the state level. To operate in a subcommittee format to maximize personal involvement, to research issues and to promote engagement throughout the year. To engage and respond to initiatives not presented on the current legislative agenda but that are raised throughout the Session. FISCAL IMPACT: Staff expects no fiscal impact for the formation and operation of the committee. STAFF RECOMMENDATION: Staff recommends creation of the Legislative Committee. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON JULY 19, 2016 RESOLUTION ESTABLISHING A LEGISLATIVE COMMITTEE OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY Whereas, the Roanoke County Code, Section 2-126, allows the Board of Supervisors to establish and appoint committees as needed to assist in the conduct or operation of County business; and Whereas, the Board of Supervisors desires to formalize a year long process in developing and implementing a legislative strategy to benefit the Roanoke County citizens, as well as the Greater Roanoke Valley; and Whereas, an important step in this process is to appoint a Legislative Committee (the "Committee") tasked with the responsibilities of development and oversight of a legislative agenda; and Whereas, the Legislative Committee will be comprised of the Board of Supervisors and appointed staff positions. NOW, THEREFORE, IT IS HEREBY RESOLVED by the Roanoke County Board of Supervisors of Roanoke Virginia, that: 1. A Legislative Committee is hereby officially established; 2. The Board in its entirety shall serve on the Committee; 3. The County Administrator, the County Attorney, the Assistant County Administrators, the Director of Management and Budget, the Director of Economic Development, the Deputy Director of Planning, and staff as required for operational support, shall serve on the Committee; Page 1 of 2 4. The Committee is tasked with developing and advocating for a legislative agenda; 5. The Committee is tasked with the oversight of proposed legislative actions of the General Assembly which impact the citizens of Roanoke County and the Roanoke Valley; 6. The Committee will meet a minimum of three (3) times per year with the year beginning July 1; 7. The Committee may not act for or bind the Board unless authorized by specific Board action; 8. That term of the appointment will be year to year unless otherwise amended; and 9. This resolution is effective retroactively to July 1, 2016. Page 2 of 2 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 19, 2016 The petition of Stephen Hartman to remove all proffered conditions from property zoned C-2CS, high intensity commercial with conditions and special use permit. The property is approximately 0.459 acre in size and is located at 7637 Williamson Road, Hollins Magisterial District. The proffered conditions deal with the use of the property, lighting, screening, signage and hours of operation. Philip Thompson Deputy Director of Planning Thomas C. Gates County Administrator Consent agenda item for first reading of an ordinance on an application to remove proffered conditions. BACKGROUND: The first reading on this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on this ordinance is scheduled for August 9, 2016. The title of this ordinance is as follows: The petition of Stephen Hartman to remove all proffered conditions from property zoned C-2CS, high intensity commercial with conditions and special use permit. The property is approximately 0.459 acre in size and is located at 7637 Williamson Road, Hollins Magisterial District. The proffered Page 1 of 2 conditions deal with the use of the property, lighting, screening, signage, and hours of operation. DISCUSSION: There is no discussion on this agenda item. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of this rezoning ordinance for the purpose of scheduling the second reading and public hearing for August 9, 2016. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item(s) 1, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Page 2 of 2 County of Roanoke V -z-- 1(C)15-oD-, For Staff Use Only Community Development Date received: Received by: Planning & Zoning (0- 2y -(to Application fee: PC/BZA date: 5204 Bernard Drive P O Box 29800030 Roanoke, VA 24018 Placards issued: BOS date: A u 9, (540) 772-2068 FAX (540) 776-7155 Case Number ,„. ALL APPLICANTS Check type of application filed (check all that apply) Rezoning ❑ Special Use ❑ Variance ❑ Waiver Cl Administrative Appeal ❑ Comp Plan (15.2-2232) Review Applicants name/address w/zip /), Ib JgPhone: Li -y ) q 1 ] VA Work: j Cell #: -y`-LA {i i: V 5 Kz) 1� U �,'V ti Z , Fax No.: �' is �� it Owner's name/address w/zip Phone #: �c. -)41 Ati PW Work: + Fax No. #: 1 Property Location f r� LL4 Magisterial District: 3 Community Planning area: Tax Map No. Existing Zoning: PJ JR ON L Size ofparcel(s): Acres: LI q Existing Land Use: REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (Is 2-2232) REVIEW APPLICANTS (R/SI W/CP) Proposed Zoning: C Proposed Land Use: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes No " IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes No IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ' ; No VARIANCE, WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS: (VIW/AA) Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed APPLICATION WILL NOT BE A--Vr ITEMS ARE MISSING OR INCOMPLETE. TED IF ANY OF THESE R/S/W/CP WAA R/S/WICP V/AA R/S/W/CP V/AA Consultation 8 1/2" x I l" concept plan t/ Application fee Application t/ Metes and bounds description Proffers, if applicable Justification Water and sewer application Adjoining property owners I hereby certify that I am either the owner of th o erty or a owner's ent ar ontract purchaser and atn acting with the knowledge and consent f the owner. Owner's Signature 2 JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2232) REVIEW REQUESTS Applicant The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. Please explain explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. N b C y{o, 5 L C� � �J� Se �.vt c4, 99 F RoaM k Community Development x 2 Planning & Zoning Division z` 83 NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Traffic Engineer or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land uses and situations that would necessitate further study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective date: April 19, 2005 Name of Petition Petitioner's Signat re - - 6 /� ate CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS a. Applicant name and name of development b. Date, scale and north arrow c. Lot size in acres or square feet and dimensions d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties g. All property lines and easements h. All buildings, existing and proposed, and dimensions, floor area and heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the site 1. Any driveways, entrances/exits, curb openings and crossovers in. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how they are addressed q. If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. Signature f ap�icant Date R ON 00 \ Ln VIRGINIA: BORE THE BOARD OF SUPERVISORS OF ROANDn COLWN A {1__4.49 acre parcel of land, ) generally located ;637 Williamson j Road, N -W Roanoke, VA within the Hollins ) Magisterial District, and ) recorded as parcel? Block 1 P. B. 3 ) Pg. 84 Tract C J in the Roanoke County Tax Records. } • sg q-', Being in accord with Sec. 15.1-491.1 et seq, of the Code of Virginia and Sec. 21-105E of the Roanoke County Zoning Ordinance, the Petitioner Jerry L. and Bonnie L. Wilkinson hereby voluntarily proffers to the Board of Supervisors of Roarx*e County, Virginia the following conditions to the rezoning of the above -referenced parcel of land: I. Agree to display no more than 3 boats and/or trailers on lot in front of v S H Electronics building. 2. Agree to limit B-3 use to the sale, display, and servicing of boats and related accessories. U1 present sales usage of the property will be continued. 3. Agree to limit additional lighting to two single dusk -to -dab -n lights, to be placed on the portion of property that is behind the main building. 4. Agree to install TVDe D screening and buffering to buffer residential property along rear border. 5. Agree to conduct all repair work on boats and accessories inside an enclosed garage area. G. Agree to not install any additional signage. 7. Agree to limit total number of boats and trailers on lot to fifteen (15) 8. Agree to maintain current Respectfully suhnitted, hours of operation of 10:00 am to 6:00 p- '•(ondav through Friday and 10:00 am to 4:00 pm on Saturdays, with no hours of operation�h-t(' on Sunday. Petitioner May 2, 1989 •- 9 - 'SZ �_ s VI RGI NIA : , d v BEFORE THE BOAM OF SUPERVISORS OF ROANOKE -,"JM A G.459 acre parcel of land, ) generally located 7637 Williamson ) Rd., H. W. ) within the Hollins ) FINAL ORDER Magisterial District, and ) e, recorded as parcel # Block 1 ) Tract C P.E.3, PG 64 cr, 1-1 Ln in the Roanoke County Tax Records. ) TJ THE HONORABLE SUPERVISORS OF ROANOKE COMM Z WHF-REAS, your Petitioner JerrY L. & Bonnie L. Wilkinson w did petition the Board of County Supervisors to rezone the above -referenced oarcel p from E-2 Hollins District to E--3 Hollins District U O for the purpose of adding retail sales of watercraft to existing E" retail electronic sales a WHEREAS, after due legal notice, the Planning Commission did hold a public 0 hearing of the petition on May 2, , 19 89 , at which time, all parries 04 in interest were given an opportunity to 'be heard; and WHF_ FAS, after full consideration at the public hearing held on May 23, 19 89 , the Board of County Supervisors determined that the rezoning be approved with proffers & with a Special Exception Permit. on 5/23/89. NOW, THEREFORE, BE IT ORDERED that the aforementioned parcel of land, which is contained in the Roanoke County Tax Maps as Parcel 27.11-3-11 and recorded in Deed Book 3 Page 84 and legally described 'below, be rezoned from District to District. 519- S Legal Description of Property (Metes and Bounds): described as follows: b�tarting at a point on the South side of U. S. Route 11 (80 feet wide) which point is the common point between the Northeast comer of Tract B, Block 1, and the Northwest corner of Tract C, Block 1, as shown on Map No. 1 of Summerdean, which -is recorded in Plat Book 3,page 84, in the Clerk's Office of the Circuit Court of Roanoke County, Virginia; thence with the southerly side of U. S. Route 11, N. 69" 24' E. 250 feet to the place of BEGINNING; thence continuing with the southerly side of U. S. Route 11, N. 69" 24' E. 50 feet to a point; thence with the westerly side of that certain 50 foot wide strip of land previously conveyed from Tract C, S. 20"36'E. 400 feet to a point on the northerly side of a 20 foot wide alley; thence with said alley S. 69"24'W. 50 feet to a point; thence with a new line through Tract, C, N. 20'036'W. 400 feet to the place of BEGINNING and containing 0.459 acres and being .a portion of Tract C, Block 1,.Map No, 1 of Summerdean, more fully described above andbeing shown on Survey for Barry L. Ward and Brenda N by T_ -P. Parker And Surveyors, --dated _ v July 6, 1977; and I BE IT FURTHER ORDERED that a copy of this order be transmitted to the Secretary of the Planning Commission and that he be directed to reflect that change on the Official zoning map of Roanoke County. ADOPTED on motion of Supervisor Johnson and upon the followi:r3 recorded vote: AXES: Supervisors Robers, Johnson, McGraw, Nickens, Garrett NAYS None ABSENT: None y Deputy , Clerk cc: File Roanoke County Board of Supervisors Arnold Covey, Director,. Dev, t Inspections, Original T*�ry Harrington, pirector, A annrng John Willey, Director, Real Estat(§ Assessment \C, W N U N U N U N U U) N U N U N U T- ry T- ry U) N U .w a O > °ON o� F Z /� N -Fz LO O 00 Ir Q.� 11 00 L o Y ° N i N V ° N j C O j N 0 w .o 0 N Z Q N V N m m I N o n U U - (� U Q rn N NO Q m � o U C) U) .e e co Q W o x H 2 m d Q . 2 \ \ U \ � > 0 U 0 : o \ \ 0 � o 0 S S \ q �\ ! ! �G / N § F ) _ S0 2 C11LO - ~k § m ® § f \ k () _ . t [ E( . --------- ) j J S � ) CL k - } k a ^ - !}; cL j ƒ / / % / ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: July 19, 2016 Ordinance authorizing the relocation of the following polling places pursuant to Section 24.2-306, 24.2-307 and 24.2-310 of the Code of Virginia, as Amended: (1) Bonsack Precinct (402); (2) Catawba Precinct (101) Judith Stokes Registrar APPROVED BY: Thomas C. Gates County Administrator ISSUE: Authorization to move the Catawba Precinct (101) and Bonsack Precinct (402) polling places. BACKGROUND: The Roanoke County Electoral Board desires to move the Catawba Precinct (101) polling place in the Catawba Magisterial District from the Catawba Recreation Center to Grace Assembly of God Church located at 5530 Catawba Valley Drive, Catawba, Virginia 24070; and the Bonsack Precinct (402) polling place in the Vinton Magisterial District from Bonsack United Methodist Church to Bonsack Elementary School located at 5437 Crumpacker Drive, Roanoke 24019. Changes in polling places must be enacted at least sixty days prior to an election and a notice shall be mailed to all registered voters in these two precincts at least fifteen days prior to the next election advising them of their new voting location. DISCUSSION: In anticipation of increased voter turnout for the November 8th Presidential Election, the Board believes moving these two polling locations will better serve the voters, as well as the Election Officials. Page 1 of 2 The fellowship hall at Grace Assembly of God Church will provide a larger space for setting up the voting equipment, additional convenient parking, excellent ADA accessibility, and a covered entrance for those voters requiring curbside voting. Relocation to Bonsack Elementary School will likewise provide for more voting space and greater accessibility for voters. FISCAL IMPACT: The fiscal impact, including the required legal notice and postage for mailing notification to the voters, will be $1,865. The expenses will be paid out of the current budget appropriation for Elections, and no additional funding is being requested. STAFF RECOMMENDATION: Staff recommends approval of the first reading of this ordinance and scheduling the second reading and public hearing for August 9, 2016. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, JULY 19, 2016 ORDINANCE AUTHORIZING THE RELOCATION OF THE FOLLOWING POLLING PLACES PURSUANT TO SECTION 24.2-306, 24.2-307, AND 24.2-310 OF THE CODE OF VIRGINIA, AS AMENDED: (1) CATAWBA PRECINCT (101); AND (2) BONSACK PRECINCT (402) WHEREAS, Sections 24.2-306, 24.2-307, and 24.2-310 of the Code of Virginia (1950), as amended, authorize the governing body of each county to establish the polling place for each precinct in that jurisdiction by ordinance; and WHEREAS, the citizens of Roanoke County, as well as the election officials, will be better served by the relocation of certain polling places; and WHEREAS, the November 8, 2016, Presidential Election will likely result in increased voter turnout; and WHEREAS, the election officials have determined that the proposed polling places will provide more space for voting equipment, higher security to assure citizen and equipment safety, additional and more convenient parking, and better accessibility for citizens, not only for November 2016, but for all future elections; and WHEREAS, the first reading of this ordinance was held on July 19, 2016, and the second reading of this ordinance and public hearing were held on August 9, 2016. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the relocation of the following polling places be and is hereby approved as follows: Page 1 of 2 (1) Catawba Precinct (101) polling place in the Catawba Magisterial District be relocated from the Catawba Recreation Center located at 4965 Catawba Creek Road, Catawba, Virginia 24070 to the Grace Assembly of God Church located at 5530 Catawba Valley Drive, Catawba, Virginia 24070; and (2) Bonsack Precinct (402) polling place located in the Vinton Magisterial District be relocated from Bonsack United Methodist Church located at 4493 Bonsack Road NE, Roanoke, Virginia 24012 to Bonsack Elementary School located at 5437 Crumpacker Drive, Roanoke, Virginia 24019 located in the Hollins Magisterial District, which is within one mile of the precinct boundary as allowed by state law. 2. That the General Registrar for the County of Roanoke, Virginia is hereby authorized to take all measures necessary to comply with Virginia law and regulations regarding a change in a polling precinct and for reasonable notification to the voters of this change in their respective polling location. 3. That the County Administrator and the General Registrar are hereby authorized and directed to take such others actions as may be necessary to accomplish the intent of this ordinance. 4. That this ordinance shall take effect immediately. Page 2 of 2 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: July 19, 2016 Ordinance authorizing and approving amendment of a Lease Agreement between Roanoke County and GrainComm, Inc. for a communications facility on Barrens Road, adjacent to the Hollins Fire Station Rob Light Acting Director of General Services APPROVED BY: Thomas C. Gates County Administrator ISSUE: Approval of an amendment to the 2004 lease between the County and PCS Alliance, following the acquisition of PCS Alliance by GrainComm. BACKGROUND: In 2004, the County entered into a lease with PCS Alliance ("NTELOS") whereby NTELOS leased approximately 3,400 square feet of land for a cell tower adjacent to the Hollins Fire Station. In addition to monthly rental fees, NTELOS also agreed to pay the County a portion of the revenues derived from sub -leases to other wireless communications companies. GrainComm, a private equity firm, acquired NTELOS in 2015. In addition to changing the name of the party to the lease, GrainComm is requesting modifications to the lease. The requested modifications are related to the company's ability to privately finance the cell tower and do not substantively alter the terms and conditions of the lease with the County. DISCUSSION: Paragraph 14 of the original lease sets forth the conditions under which the County must approve any assignment of the tenant's interest in the lease. Acquisition of Page 1 of 2 NTELOS by GrainComm does not, by itself, constitute an assignment of the lease that would require Board action. However, the proposed modifications to the lease related to financing, while not inconsistent with the terms of the existing lease, trigger the requirement for Board review and approval. Specifically, GrainComm requests the County consent to an assignment by GrainComm of a lien and security interest in its communications equipment to GrainComm's mortgagee (leasehold lender). The primary modification is that GrainComm is granting its lender a right to attach or levy any of the tower equipment that is collateral for GrainComm's financing. Further, during the course of negotiations with GrainComm, the County took the opportunity to add some additional language to the lease amendment to facilitate clean- up and restoration efforts on the site for those occasions when GrainComm or any of its sublessees or agents enter the site to install or repair equipment. This amendment will serve to protect the interests of the County fire station and surrounding property. There have been no changes from the first reading held on June 28, 2016. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends approval of this ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JULY 19, 2016 ORDINANCE AUTHORIZING AND APPROVING AMENDMENT OF A LEASE AGREEMENT BETWEEN ROANOKE COUNTY AND GRAINCOMM, INC. FOR A COMMUNICATIONS FACILITY ON BARRENS ROAD, ADJACENT TO THE HOLLINS FIRE STATION WHEREAS, in 2004, Roanoke County entered into a ground lease for approximately 3,400 square feet of property on Barrens Road in Northwest County, adjacent to the Hollins Fire Station with PCS Alliance ("NTELOS") for purposes of installing a wireless communications tower; and WHEREAS, the terms of the lease provide substantial revenue for the County both in rent from the ground lease tenant and from the tenant's sub -lessees through revenue- sharing provisions in the lease and such proposed amendments will not affect the revenues received by the County; and WHEREAS, the successor -in -interest to NTELOS is GrainComm, a private equity firm; and WHEREAS, GrainComm has requested amendment of the terms of the lease to reflect its interest in the lease and to facilitate financing for its operations; and WHEREAS, the requested amendment to the lease does not affect the substantive rights of the County or the substantive obligations of GrainComm under the lease; and WHEREAS, the County also modified a term of the lease to facilitate the tenant and sub -lessees keeping the property free of debris that might otherwise wash onto or spill over onto the Hollins Fire Station after routine installation and maintenance activities; and Page 1 of 2 WHEREAS, the terms of the existing lease require that GrainComm's proposed amendments be approved by the Board of Supervisors; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on June 28, 2016, and the second reading was held on July 19, 2016. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The 2004 ground lease between Roanoke County and PCS Alliance be amended to reflect GrainComm as the successor in interest to PCS Alliance and that such other amendments as requested by the County and GrainComm be approved. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of Roanoke County and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption. Page 2 of 2 Site ID: 2046 -VA -0077 County: Roanoke County / Virginia Tax Parcel ID: being a portion of 027.13-04-01.00-0000 AMENDMENT 1 TO TOWER LEASE AGREEMENT This AMENDMENT made this day of _ TO TOWER LEASE AGREEMENT (the "Agreement") is _, 2016x, by the Board of Supervisors of Roanoke County, Virginia (the "Landlord"), as Landlord, whose mailing address is P.O. Box 29800, Roanoke, Virginia 24018; and GRAINCOMM I, LLC, a Delaware limited liability company ("Tenant"), as Tenant, whose mailing address is 100 N. Washington Blvd., #200, Sarasota, FL 34236. RECITALS WHEREAS, Landlord and Tenant are the current parties under that certain Option and Lease Agreement, dated November 11, 2004, originally between Landlord, as landlord, and VIRGINIA PCS ALLIANCE, L.C., a Virginia limited liability company, as tenant, as assigned (as assigned, and as the same may be amended and assigned from time to time, the "Lease") to Tenant pursuant to a certain Assignment and Assumption of Ground Lease, dated March 12, 2015, recorded in Instrument Number 201503202, in the Clerk's Office of Roanoke County, Virginia; WHEREAS, the Lease pertains to land and improvements thereon, the location of which is more particularly described in the Lease; and WHEREAS, Landlord and Tenant desire to, among other things, ratify and confirm Tenant's interest in the Lease, to provide for certain rights to a Leasehold Lender (defined below), and to amend the legal descriptions of the Leased Property and Easements (all as defined in the Lease). OPERATIVE PROVISIONS NOW, THEREFORE, for and in consideration of the sum of $10.00, the mutual covenants contained herein, as well as other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Landlord and Tenant hereby agree as follows: The Recitals hereinabove are true and correct and are incorporated herein by this reference. 2. Landlord hereby acknowledges, ratifies, and confirms Tenant's interest in and to the Lease. Page 1 of 7 3. Each of Landlord and Tenant hereby certifies to the other that the Lease is in full force and effect, and that as of the date hereof, there are no current defaults or breaches under the Lease by the other party. Further, Tenant and Landlord are not aware of any events which have occurred which, with the passage of time or service of notice, or both, would constitute a default under the Lease. Each of Tenant and Landlord further hereby certifies to the other that it has full right to execute and deliver this instrument. 4. The terms and provisions of the Lease are hereby restated and incorporated herein by this reference, amended only as more particularly described hereafter. 5. Landlord consents to the granting or assignment by Tenant of a lien and security interest in Tenant's interest in the Lease and all of Tenant's personal property and fixtures, including any sublease, attached or otherwise pertaining to the real property described herein, and furthermore consents to the exercise by Tenant's mortgagee (the "Leasehold Lender") of its rights of foreclosure with respect to its lien and security interest. Landlord agrees to recognize Leasehold Lender as Tenant hereunder upon any such exercise by Leasehold Lender of its rights of foreclosure. 6. Landlord agrees that a Leasehold Lender under any loan secured by a mortgage (or deed of trust) lien on Tenant's or any of Tenant's affiliates (a "Grain Party's") (or any successor to such Grain Party by foreclosure or otherwise), interest in the Lease (each, as amended or modified from time to time, a "Leasehold Mortgage") shall have all of the rights of the Grain Party under the Lease, including the right to exercise any renewal options or purchase options set forth in the Lease, and to assign the Lease in accordance with the provisions set forth in the Lease. 7. Provided that Grain Party or Leasehold Lender provides Landlord with Leasehold Lender's contact information at the notice address provided in the Lease, Landlord shall deliver to the Leasehold Lender (at the address designated in writing to Landlord) a copy of any default notice given by Landlord to the Grain Party under the Lease. No default notice from Landlord to the Grain Party shall be deemed effective against Leasehold Lender unless received by Leasehold Lender. 8. Landlord hereby agrees that upon an event of default under the loan documents between Grain Party and Leasehold Lender or the Lease, Leasehold Lender shall be fully entitled to exercise its rights against the collateral prior to the exercise by the Landlord of any rights which it may have therein, including, but not limited to, entry upon the Landlord's property and removal of the collateral free and clear of the Landlord's lien and security interest. 9. If the Grain Party defaults on any monetary obligations under the Lease, Leasehold Lender shall have the right to cure within thirty (30) days after Leasehold Lender's receipt of notice of such defaults. For non -monetary defaults, Landlord shall not terminate the Lease so long as the Leasehold Lender is diligently pursuing a cure for the default, provided however that any default must be cured within sixty (60) days of Page 2 of 7 Leasehold Lender's receipt of notice of such default. If curing such non -monetary default requires possession of property, then Landlord agrees to give the Leasehold Lender sixty (60) days use of the property to effectuate said cure pursuant to the terms outlined more fully in the Lease. 10. If the Lease is terminated for any reason, or otherwise rejected in bankruptcy, Landlord will enter into a new lease with Leasehold Lender on the same terms as the Lease, so long as the Leasehold Lender pays all past due amounts under the Lease within 30 days of notice of such termination and cures any then -existing defaults. 11. The legal descriptions of the Leased Property and Easements currently contained in Attachment "A" to the Lease are hereby deleted in their entirety and the new legal descriptions contained to include only such in Exhibit "A," attached hereto and incorporated herein by this reference, are hereby substituted therefor (for all purposes herein, the Leased Property and Easements described in the attached Exhibit "A" shall hereafter collectively be deemed to be the "Site"). 12. The survey shown on Exhibit "A-1," attached hereto and incorporated herein by this reference, accurately depicts, among other things, the Site (for all purposes herein, the Exhibit "A-1" survey shall now be considered the "Survey" of the Site) and replaces and supersedes any other survey of the Site currently attached to the Lease. Notwithstanding anything to the contrary contained in this Agreement or in the Survey, Landlord hereby agrees that the Leased Property includes, without limitation, the portion of the Landlord's property upon which any concrete pads, fences, stairs and any other existing fixtures, improvements or other facilities serving the Leased Property are located as of the date of this Agreement. 13. Landlord also hereby grants and conveys to Tenant, non-exclusive easements on, over, across, under and through the portions of the Landlord's property which are more particularly identified and described on Exhibit "A" attached hereto (the "Access and Utility Easement Property") for full, complete, uninterrupted, and unconditional vehicular and pedestrian ingress and egress seven (7) days a week, twenty-four (24) hours a day, together with non-exclusive rights to operate and maintain overhead and underground electric, water, gas, sewer, telephone, fiber optic, and other utility facilities and fixtures consistent with Tenant's utilization of the Leased Property without disruption by others of the use thereof, and the rights to reconstruct, improve, alter, inspect, construct, install, lease, license, relocate, maintain, repair, add to, enlarge, change and remove such facilities, over, under, across and through the Access and Utility Easement Property, for the benefit of and access to the Leased Property. Tenant acknowledges that Landlord maintains a public fire and rescue station adjacent to the parcel depicted on Exhibit A. Tenant agrees that its exercise of such rights of ingress and egress shall in no way adversely affect Landlord's property or Landlord's adjacent Public safety facility, and that any damage, substantive or cosmetic, caused by Tenant's exercise of its right of ingress and egress shall be promptly repaired and remediated. To the extent that any public or private utility is currently providing a service to or utilizing the Page 3 of 7 Leased Property without an easement, the Lease further provides for and Landlord hereby grants non-exclusive easement(s) to such public or private utilities on, over, under, across and through the portions of the Landlord's property which are being utilized by such public or private utility, for the benefit of the Leased Property. 14. Landlord acknowledges that Tenant may obtain title insurance on its interest in the Landlord's property and Landlord hereby agrees to use best efforts and cooperate with Tenant and to perform such acts and execute such documents as may be reasonably requested in connection therewith. 15. Any notice, document or payment required or permitted to be delivered or remitted hereunder or by law shall be (a) in writing, (b) made to a party at their respective address below or to such other address as they shall have hereafter specified by written notice delivered in accordance herewith and (c) be deemed to be given or made if by nationally recognized overnight courier service and, if by United States mail, postage prepaid, certified or registered, return receipt requested, five (5) days after mailing: LANDLORD: The Board of Supervisors of Roanoke County, Virginia P.O. Box 29800 Roanoke, VA 24018 TENANT: GrainComm I, LLC 100 North Washington Blvd. Suite 201 Sarasota, FL 34236 Attn: Legal Department 16. Except as modified herein, all of the terms, covenants and conditions of the Lease are hereby ratified and confirmed, and shall be and remain in full force and effect. Defined terms used herein without definition shall have the meaning given to them in the Lease. This Agreement may be executed in counterparts, each of which shall constitute an original instrument. To the extent there is any discrepancy between the Lease and this Agreement, this Agreement shall control. IN WITNESS WHEREOF, the parties hereto have set their hands and seals as of the date first above written. Page 4 of 7 LANDLORD: The Board of Supervisors of Roanoke County, Virginia By: _ Name: Its: TENANT: GrainComm I, LLC, a Delaware limited liability company By: _ Name: Its: Page 5 of 7 EXHIBIT "A" SITE - Legal Descriptions Leasehold (tower area) ALL THAT CERTAIN PARCEL OF LAND LYING IN THE TOWN OF HOLLINS, COUNTY OF ROANOKE, COMMONWEALTH OF VIRGINIA, DESCRIBED IN DEED BOOK 1115 PAGE 36, FURTHER DESCRIBED AS: COMMENCING FROM AN EXISTING IRON PIPE FOUND ON THE NORTHEASTERN MOST PROPERTY CORNER OF THE PARENT PARCEL; THENCE, N 690 51' 16" W FOR A DISTANCE OF 22.89 FEET TO THE POINT OF BEGINNING; THENCE, S 260 45'11" W FOR A DISTANCE OF 63.40 FEET TO A POINT; THENCE, N 380 46,541, W FOR A DISTANCE OF 72.72 FEET TO A POINT; THENCE, N 260 45' 11" E FOR A DISTANCE OF 33.28 FEET TO A POINT; THENCE, S 630 14'49" E FOR A DISTANCE OF 66.19 FEET TO THE POINT OF BEGINNING, CONTAINING 3200 SQFT -AND- 0.07 ACRES. Together with non-exclusive easements for access and utilities over the following Access and Utility Easement Property: ALL THAT CERTAIN PARCEL OF LAND LYING IN THE TOWN OF HOLLINS, COUNTY OF ROANOKE, COMMONWEALTH OF VIRGINIA, DESCRIBED IN DEED BOOK 1115 PAGE 36, FURTHER DESCRIBED AS: COMMENCING FROM AN EXISTING IRON PIPE FOUND ON THE NORTHEASTERN MOST PROPERTY CORNER OF THE PARENT PARCEL; THENCE, S 840 03' 14" W FOR A DISTANCE OF 82.75 FEET TO THE POINT OF BEGINNING; THENCE, S 510 26'02" W FOR A DISTANCE OF 13.36 FEET TO A POINT; THENCE, S 210 22,231, E FOR A DISTANCE OF 66.85 FEET TO A POINT; THENCE, S 260 37'43" W FOR A DISTANCE OF 178.47 FEET TO A POINT ON THE NORTHERN RIGHT OF WAY OF BARRENS ROAD; THENCE ALONG SAID RIGHT OF WAY, N 630 22' 17" W FOR A DISTANCE OF 20.00 FEET TO A POINT; THENCE DEPARTING SAID RIGHT OF WAY, N 260 37'43" E FOR A DISTANCE OF 169.56 FEET TO A POINT; THENCE, N 210 22' 23" W FOR A DISTANCE OF 72.69 FEET TO A POINT; THENCE, N 510 25'39" E FOR A DISTANCE OF 28.03 FEET TO A POINT; THENCE, S 380 46'54" E FOR A DISTANCE OF 20.00 FEET TO THE POINT OF BEGINNING, CONTAINING 5274 SQFT -AND- 0.12 ACRES. 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ACCORDINGLY, PURSUANT TO SECTION 58.1-809 OF THE CODE, NO ADDITIONAL RECORDING TAX SHALL BE DUE UPON THE RECORDATION OF THIS INSTRUMENT. Prepared by and Return to: Grain Management, LLC. Attn: Legal Department// YC 100 N. Washington Blvd., Ste. 200 Sarasota, Florida 34236 Site ID: 2046 -VA -0077 County: Roanoke County / Virginia Tax Parcel ID: being a portion of 027.13-04-01.00-0000 AMENDMENT 1 TO MEMORANDUM OF LEASE This AMENDMENT 1 TO MEMORANDUM OF LEASE (the "Agreement") is made this day of , 2016, by the Board of Supervisors of Roanoke County, Virginia (the "Landlord"), as Landlord, whose mailing address is P.O. Box 29800, Roanoke, Virginia 24018, to be indexed as a grantor and a grantee; and GRAINCOMM I, LLC, a Delaware limited liability company ("Tenant"), as Tenant, whose mailing address is 100 N. Washington Blvd., #200, Sarasota, FL 34236, to be indexed as a grantor and a grantee. RECITALS WHEREAS, Landlord and Tenant are the current parties under that certain Option and Lease Agreement, dated November 11, 2004, originally between Landlord, as landlord, and VIRGINIA PCS ALLIANCE, L.C., a Virginia limited liability company, as tenant, as assigned (as assigned, and as the same may be amended and assigned from time to time, the "Lease"), to Tenant pursuant to a certain Assignment and Assumption of Ground Lease, dated March 12, 2015, recorded in Instrument Number 201503202, which Lease is evidenced by that certain Memorandum of Lease Agreement, recorded on March 30, 2005, in Instrument Number 200504640, all in the Clerk's Office of Roanoke County, Virginia (the "Memorandum"); and WHEREAS, the Lease pertains to land and improvements thereon, the location of which is more particularly described in the Lease; and Page 1 of 6 WHEREAS, Landlord and Tenant have entered into a certain Amendment 1 to Tower Lease Agreement (the "Amendment") under which Landlord and Tenant, among other things, ratified and confirmed Tenant's interest in the Lease, provided for certain rights to a Leasehold Lender (as defined in the Amendment), and amended the legal descriptions of the Leased Property and Easements (all as defined in the Lease); and WHEREAS, Landlord and Tenant desire to provide record notice of the Amendment by the recording of this Agreement in the aforesaid Clerk's Office. OPERATIVE PROVISIONS NOW, THEREFORE, for and in consideration of the sum of $10.00, the mutual covenants contained herein, as well as other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Landlord and Tenant hereby agree as follows: 1. The Recitals hereinabove are true and correct and are incorporated herein by this reference. 2. The legal descriptions of the Leased Property and Easements currently contained in Attachment "A" to the Memorandum are hereby deleted in their entirety and the new legal descriptions contained to include only such in Exhibit "A," attached hereto and incorporated herein by this reference, are hereby substituted therefor (for all purposes herein, the Leased Property and Easements described in the attached Exhibit "A" shall hereafter collectively be deemed to be the "Site"). 3. Landlord agrees that Tenant has furnished a copy of a metes and bounds survey of the Property to Landlord, that Landlord has reviewed and approved the survey and that the cropped depiction of the Site from the survey is reflected on Exhibit "A-1" attached hereto and that the legal descriptions of the Site as shown on the survey are described on Exhibit "A" attached hereto. The survey and any depiction of the Site currently contained in the Attachments or Exhibits to the Memorandum are hereby deleted in their entirety and the new depiction shown on Exhibit "A-1," attached hereto and incorporated herein by this reference, accurately depicts, among other things, the Site and replaces and supersedes any other survey or depiction of the Site currently attached to the Memorandum. Tenant maintains a copy of the survey at its office. 4. The parties hereby consent to the recording of this Agreement in the aforesaid Clerk's Office and agree that this Agreement shall be executed in recordable form. To the extent there is any discrepancy between the Memorandum and this Agreement, this Agreement shall control. This Agreement may be executed in counterparts, each of which shall constitute an original instrument. [EXECUTION BEGINS ON THE NEXT PAGE] Page 2 of 6 IN WITNESS WHEREOF, the parties hereto have set their hands and seals as of the date first above written. LANDLORD: The Board of Supervisors of Roanoke County, Virginia By: _ Name- Its- Personally ame:Its: STATE OF COUNTY OF Personally appeared before me, the undersigned authority in and for the said county and state, on this day of , 20165, within in my jurisdiction, the within named who acknowledged that (he) (she) is the of the Board of Supervisors of Roanoke County, Virginia, and that for and on behalf of the said Board of Supervisors of Roanoke County, Virginia, and as its act and deed (he) (she) executed the above and foregoing instrument, after first having been duly authorized by said Board of Supervisors of Roanoke County, Virginia so to do. (He) (She) personally known to me or has/have produced (type of identification) as identification. NOTARIAL SEAL Print Name: Notary — State of Serial / Commission #: Expires: [EXECUTION CONTINUES ON THE NEXT PAGE] Page 3 of 6 STATE OF FLORIDA COUNTY OF SARASOTA Personally appeared county and state, on this the within named the TENANT: GrainComm I, LLC, a Delaware limited liability company By: _ Name: Its: before me, the undersigned authority in and for the said _ day of , 20165, within in myjurisdiction, who acknowledged that (he) (she) is of GrainComm I, LLC, a Delaware limited liability company and that for and on behalf of the said company, and as its act and deed (he) (she) executed the above and foregoing instrument, after first having been duly authorized by said company so to do. (He) (She) is personally known to me or has/have produced (type of identification) as identification. NOTARIAL SEAL Print Name: Notary — State of Serial / Commission #: Expires: Page 4 of 6 EXHIBIT "A" SITE - Legal Descriptions Leasehold (tower area) ALL THAT CERTAIN PARCEL OF LAND LYING IN THE TOWN OF HOLLINS, COUNTY OF ROANOKE, COMMONWEALTH OF VIRGINIA, DESCRIBED IN DEED BOOK 1115 PAGE 36, FURTHER DESCRIBED AS: COMMENCING FROM AN EXISTING IRON PIPE FOUND ON THE NORTHEASTERN MOST PROPERTY CORNER OF THE PARENT PARCEL; THENCE, N 690 51' 16" W FOR A DISTANCE OF 22.89 FEET TO THE POINT OF BEGINNING; THENCE, S 260 45'11" W FOR A DISTANCE OF 63.40 FEET TO A POINT; THENCE, N 380 46,541, W FOR A DISTANCE OF 72.72 FEET TO A POINT; THENCE, N 260 45' 11" E FOR A DISTANCE OF 33.28 FEET TO A POINT; THENCE, S 630 14'49" E FOR A DISTANCE OF 66.19 FEET TO THE POINT OF BEGINNING, CONTAINING 3200 SQFT -AND- 0.07 ACRES. Together with non-exclusive easements for access and utilities over the following property: ALL THAT CERTAIN PARCEL OF LAND LYING IN THE TOWN OF HOLLINS, COUNTY OF ROANOKE, COMMONWEALTH OF VIRGINIA, DESCRIBED IN DEED BOOK 1115 PAGE 36, FURTHER DESCRIBED AS: COMMENCING FROM AN EXISTING IRON PIPE FOUND ON THE NORTHEASTERN MOST PROPERTY CORNER OF THE PARENT PARCEL; THENCE, S 840 03' 14" W FOR A DISTANCE OF 82.75 FEET TO THE POINT OF BEGINNING; THENCE, S 51 26'02" W FOR A DISTANCE OF 13.36 FEET TO A POINT; THENCE, S 210 22,231, E FOR A DISTANCE OF 66.85 FEET TO A POINT; THENCE, S 260 37'43" W FOR A DISTANCE OF 178.47 FEET TO A POINT ON THE NORTHERN RIGHT OF WAY OF BARRENS ROAD; THENCE ALONG SAID RIGHT OF WAY, N 630 22' 17" W FOR A DISTANCE OF 20.00 FEET TO A POINT; THENCE DEPARTING SAID RIGHT OF WAY, N 260 37'43" E FOR A DISTANCE OF 169.56 FEET TO A POINT; THENCE, N 210 22' 23" W FOR A DISTANCE OF 72.69 FEET TO A POINT; THENCE, N 510 25'39" E FOR A DISTANCE OF 28.03 FEET TO A POINT; THENCE, S 380 46'54" E FOR A DISTANCE OF 20.00 FEET TO THE POINT OF BEGINNING, CONTAINING 5274 SQFT -AND- 0.12 ACRES. Page 5 of 6 EXHIBIT "A-1" CROPPED DEPICTION OF SITE Page 6 of 6 ACTION NO. ITEM NO. H.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: July 19, 2016 Ordinance accepting and appropriating grant funds in the amount of $166,259 from the Virginia Information Technology Agency Public Safety Access Point (PSAP) Grant Program Bill Hunter Director of Communications & Technology APPROVED BY: Thomas C. Gates County Administrator ISSUE: Appropriation of $166,259 in grant funding from the Virginia Information Technology Agency Public Safety Access Point (PSAP) program for a regional Real -Time Next Generation (NG) 9-1-1 dataset. BACKGROUND: Since the original 9-1-1 systems (public safety access point systems) were established in the 1960s, dramatic changes have taken place in how citizens use telecommunication technology. During the 1970s and 1980s, location data was added to 9-1-1 capability and the resulting system was known as Enhanced 9-1-1 or E9-1-1. Today, the majority of 9-1-1 calls are placed with mobile devices and voice over IP or VoIP calls are becoming increasingly common. Callers to 9-1-1 are also contacting 9-1- 1 centers via text message and there is demand to support video data as well. These and other changes in the telecommunication industry are driving rapid changes in the nation's 9-1-1 centers. The E9-1-1 system relies heavily on land line phone service providers to share location data with 9-1-1 centers. As the telecommunication landscape continues to evolve, local 9-1-1 centers will be required to utilize internally generated information in addition to any data that may continue to be provided by phone service providers. Page 1 of 2 In order to standardize these changes, a series of protocols collectively referred to as Next Generation 9-1-1 or NG9-1-1 have been developed. Over time, the NG9-1-1 system will replace the current E9-1-1 system. In order to further the Roanoke Valley's implementation of NG9-1-1, enhanced, and better integrated mapping data is needed. The Virginia Information Technology Agency Public Safety Access Point (PSAP) program grant project will integrate critical 9-1-1 mapping data across Roanoke County and the Cities of Roanoke and Salem. This project will verify and correct address point information, emergency service call areas, and roadway network centerline information. Having this information in a seamless web based mapping format will all users across all three jurisdictions to easily access data across boundaries and better integrate emergency response. DISCUSSION: This project is the result of a grant application by Roanoke County GIS staff. The project will be advertised, awarded, and managed by Roanoke County staff. This project will enhance 9-1-1 services to County citizens as they move throughout the Roanoke valley. There have been no changes from the first reading on June 28, 2016. FISCAL IMPACT: Awarded grant funds total $166,259. No local matching funds are required. STAFF RECOMMENDATION: Staff recommends approval of this ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 19, 2016 ORDINANCE ACCEPTING AND APPROPRIATING GRANT FUNDS IN THE AMOUNT OF $166,259 FROM THE VIRGINIA INFORMATION TECHNOLOGY AGENCY PUBLIC SAFETY ACCESS POINT (PSAP) GRANT PROGRAM WHEREAS, the Virginia Information Technology Agency has provided funding for several Public Safety Access Point grants throughout the Commonwealth; and WHEREAS, advances in location technology offer an opportunity to streamline regional data management and access; and WHEREAS, the Roanoke County Department of Communications and Information Technology has been awarded a grant from the Virginia Information Technology Agency Public Safety Access Point Grant Program WHEREAS, these funds are specific to creating and establishing a regional dataset used by Roanoke County, the City of Roanoke, and the City of Salem Public Safety Access Points; and WHEREAS, the grant will provide $166,259 in state funds and does not require a County match; and WHEREAS, this project will support PSAP readiness for future technology and enhance the current efficiency of each PSAP; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on June 28, 2016, and the second reading was held on July 19, 2016. Page 1 of 2 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. 1. That the sum of $166,259 is hereby accepted and appropriated from the Virginia Information Technology Agency to the Department of Communications and Information Technology; and 2. That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 ACTION NO. ITEM NO. 1.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: All open appointments. BACKGROUND: July 19, 2016 Appointments to Committees, Commissions and Boards Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator 1. Board of Zoning Appeals (appointed by District) The Windsor Hills Magisterial District representative has passed away. Mr. Karr's five (5) -year term expires June 30, 2016. 2. Budget and Fiscal Affairs Committee (BFAC) (appointed by District and At - Large) The Budget and Fiscal Affairs Committee shall be comprised of eleven (11) members with each Board Supervisor having an appointment, five members appointed jointly by the Board of Supervisors, and one ex officio appointment representing County Administration. Mr. Gates is currently working with the Board on recommendations to this committee. 3. Clean Valley Council (At Large) Adam Cohen has resigned his appointment to the Clean Valley Counsel. His three- year term expired June 30, 2015. Page 1 of 2 4. Economic Development Authority (EDA) (appointed by District) The following four-year term expired on September 26, 2015: a) Greg Apostolou, representing the Hollins Magisterial District is eligible for reappointment DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: There is no staff recommendation associated with this agenda item. Page 2 of 2 J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 19, 2016 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows.. That the certain section of the agenda of the Board of Supervisors for July 19, 2016, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3 inclusive, as follows.. 1. Approval of minutes — May 10, 2016 2. Confirmation of appointments to the Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board; Court Community Corrections Program Regional Community Criminal Justice Board; Roanoke Valley - Alleghany Regional Commission; Roanoke Valley Cable TV Committee and Virginia's First Regional Industrial Facility Authority 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Steve A. Carper, Jr., Combination Code Compliance Inspector, upon his retirement after thirty-two years of service 3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Doris B. Hamilton, Sr. Self Sufficiency Specialist, upon her retirement after more than thirty-seven years of service 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Marvin E. St.Clair, Building Maintenance Technician II, upon his retirement after nineteen years of service 5. Request to accept and allocate funds in the amount of $14,386.70 to the Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year 2016-2017 Page 1 of 1 ACTION NO. ITEM NO. J.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 19, 2016 Confirmation of appointments to the Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board; Court Community Corrections Program Regional Community Criminal Justice Board; Roanoke Valley - Alleghany Regional Commission; Roanoke Valley Cable TV Committee and Virginia's First Regional Industrial Facility Authority Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Confirmation of appointments BACKGROUND: Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board - Chief Howard B. Hall's three-year appointment expired June 30, 2016 Court Community Corrections Program Regional Community Criminal Justice Board - Daniel R. O'Donnell's three-year term expired June 30, 2016 Ninth District Development Financing - Wendi Schultz' two-year appointment expired March 25, 2016 Roanoke Valley -Allegany Regional Commission: Dean Martin's (non -elected representative) three-year term expired June 30, 2016 George Assaid's (elected representative) three-year term expired June 30, 2016 F. Kevin Hutchin's (elected representative) three-year term expired June 30, 2016 Page 1 of 2 Roanoke Valley Cable TV Committee - David Jones' (at Large) three-year appointment expired June 30, 2016 Virginia's First Regional Industrial Facility Authority - Jill Loope's four-year appointment expired June 30, 2016 DISCUSSION: It is the consensus of the Board to make the following appointments: Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board - The reappointment of Howard B. Hall to an additional three-year term to expire June 30, 2019 Court Community Corrections Program Regional Community Criminal Justice Board - The reappointment of Daniel R. O'Donnell to an additional three-year term to expire June 30, 2019 Ninth District Development Financing - The reappointment of Wendi Schultz to an additional two-year term to expire June 30, 2018 Roanoke Valley -Allegany Regional Commission: The reappointment of Dean Martin, George Assaid and F. Kevin Hutchins to additional three-year terms to expire June 30, 2019 Roanoke Valley Cable TV Committee - The reappointment of David Jones to an additional three-year term to expire June 30, 2019 Virginia's First Regional Industrial Facility Authority - The reappointment of Jill B. Loope to an additional four-year term to expire June 30, 2020 FISCAL IMPACT: There is no fiscal impact for this agenda item. STAFF RECOMMENDATION: Staff has no recommendation for this agenda item. Page 2 of 2 ACTION NO. ITEM NO. J.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 19, 2016 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Steve A. Carper, Jr., Combination Code Compliance Inspector, upon his retirement after thirty-two years of service Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of the retirement of James A. Carper, Jr. BACKGROUND: James A. Carper, Jr., Combination Code Compliance Inspector, retired on July 1, 2016, after thirty-two years of service with the Department of Community Development. Mr. Carper is unable to attend the meeting and his resolution and quilt will be mailed to his home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 19, 2016 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO STEVE A. CARPER, JR. COMBINATION CODE COMPLIANCE INSPECTOR, UPON HIS RETIREMENT AFTER THIRTY-TWO YEARS OF SERVICE WHEREAS, Steve A. Carper, Jr. was employed by Roanoke County on July 2, 1984; and WHEREAS, Mr. Carper retired on July 1, 2016, after thirty-two years of devoted, faithful and expert service to Roanoke County; and WHEREAS, Mr. Carper served as Combination Code Compliance Inspector, during his tenure with Roanoke County and has served with professionalism and dedication in providing services to the citizens of Roanoke County; and WHEREAS, during Mr. Carper's time serving the citizens of Roanoke County, he worked with home builders; developers; home owners and County engineers on variety of road projects and building project as construction inspector; was certified as Residential Electrical Inspector, Erosion and Sediment Control Inspector and trained as Stormwater Management Inspector. WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to STEVE A. CARPER for thirty-two years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 1 of 1 ACTION NO. ITEM NO. JA AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 19, 2016 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Doris B. Hamilton, Senior Self Sufficiency Specialist, upon her retirement after more than thirty-seven years of service Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of the retirement of Doris B. Hamilton BACKGROUND: Doris B. Hamilton, Sr. Self Sufficiency Specialist, retired on July 1, 2016, after thirty- seven years and one month of service with the Department of Social Services. Ms. Hamilton is unable to attend the meeting and her resolution and quilt will be mailed to her home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 19, 2016 and RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DORIS B. HAMILTON, SENIOR SELF SUFFICIENCY SPECIALIST, UPON HER RETIREMENT AFTER MORE THAN THIRTY-SEVEN YEARS OF SERVICE WHEREAS, Doris B. Hamilton was employed by Roanoke County on June 1, 1979; WHEREAS, Ms. Hamilton retired on July 1, 2016, after thirty-seven years and one month of devoted, faithful and expert service to Roanoke County; and WHEREAS, Ms. Hamilton served as Senior Self Sufficiency Specialist, during her tenure with Roanoke County and has served with professionalism and dedication in providing services to the citizens of Roanoke County; and WHEREAS, during Ms. Hamilton's time serving the citizens of Roanoke County, she spent her career stabilizing the lives of the children she worked with in the many roles she had at social services. She started her career on the foster care team which included on call for CPS and APS intake. Doris was certificated through the circuit courts of Virginia for custody mediation, she completed home studies and she conducted family therapy while at social services. As one of the first child care workers in the department, she played an integral part of the overall development of the program. Over the years, Ms. Hamilton became a mentor to her coworkers; always offering help and advice for new staff. Doris was dedicated to improving the lives of children and her passion will be missed at social services. WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens Page 1 of 2 of Roanoke County to Doris B. Hamilton for more than thirty-seven years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. J.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 19, 2016 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Marvin E. St.Clair, Building Maintenance Technician II, upon his retirement after nineteen years of service Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of the retirement of Marvin E. St.Clair BACKGROUND: Marvin E. St.Clair, Building Maintenance Technician II, retired on July 1, 2016, after nineteen years of services with General Services. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 19, 2016 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO MARVIN E. ST. CLAIR, BUILDING MAINTENANCE TECHNICIAN II, UPON HIS RETIREMENT AFTER NINETEEN YEARS OF SERVICE WHEREAS, Marvin E. St.Clair was employed by Roanoke County on June 30, 1997; and WHEREAS, Mr. St.Clair retired on July 1, 2016, after nineteen years of devoted, faithful and expert service to Roanoke County; and WHEREAS, Mr. St.Clair served as a Building Maintenance Technician II, during his tenure with Roanoke County and has served with professionalism and dedication in providing services to the citizens of Roanoke County; and; WHEREAS, during Mr. StClair's time serving the citizens of Roanoke County, he was an integral part of ensuring safe and functional facilities for County operations and provided leadership in implementing high-tech solutions for facility management that have provided utility and cost benefits including integration of building automation systems in major buildings and modernization of lighting and plumbing equipment. WHEREAS, Mr. StClair consistently applied his ingenuity to solve complex facility system and component issues. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MARVIN E. ST.CLAIR For nineteen years of capable, loyal and dedicated service to Roanoke County; and Page 1 of 2 FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. J.6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: July 19, 2016 Request to accept and allocate funds in the amount of $14,386.70 to the Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year 2016-2017 SUBMITTED BY: Lindsey Ayers APPROVED BY: Thomas C. Gates County Administrator ISSUE: Acceptance and allocation of a $14,386.70 grant from the Commonwealth of Virginia for the Library of Virginia's Records Preservation Program to repair land record map books. BACKGROUND: The Library of Virginia administers and oversees the Circuit Court Records Preservation Program (CCRP) to provide assistance to Circuit Courts. This program is designed to help localities in restoring old records and creating microfilm and/or digital copies of those records. Funding is handled in two cycles each year for this program and requires an application to be filed each time to be considered for an award. The awards are selected by the CCRP board with consideration given to the historical, informational, and administrative value of the records and the soundness of the proposed project. DISCUSSION: The Clerk of Circuit Court Office was awarded a grant from the Library of Virginia's Records Preservation Program. This grant funding will be used to repair five (5) volumes of Land Record Map Books. FISCAL IMPACT: Grant funds totaling $14,386.70 from the Commonwealth of Virginia provides one hundred percent (100%) funding. No County funds are required. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends accepting and allocating grant funds in the amount of $14,386.70 from the Commonwealth of Virginia to the Clerk of Circuit Court for the Virginia Circuit Court Records Preservation Program for fiscal year 2016-2017. Page 2 of 2 r J k � � � v 2 � � CL § r_ k u 2 0 m S c � co 2 � CL L- CL 2 N 0 G 0 N § � � LL »Q: § § 0 77 q 0 q J a ,W u '7p F- Ln - $ J § m a In In u , / § 2 0) / Ln 0 co § u . © © a ra E $ , % a 2 § § � 2 § § § 2 e a ¥ a §\ en J 00 M MM co Q Q \ \ § ) � r f / o = 0 0 ~ � . b.0 2 2 @ % % \ $ � / k k % 0 m § \ � 2 ƒ In M 41 \ \CL 0 \ CL ) CL < k _ < m COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Outstanding June 30, 2016 Additions Deletions General Obligation Bonds $ 4,497,704 $ - $ - VPSA School Bonds 95,654,875 8,159,100 Lease Revenue Bonds 75,902,803 - - Submitted By Approved By $ 176,055,382 $ Rebecca E. Owens Director of Finance Thomas C. Gates County Administrator L-2 Outstanding July 19, 2016 $ 4,497,704 87,495,775 75,902,803 $ 8,159,100 - $ 167,896,282 L-3 RESOLUTION #336 (05-16) OF THE WESTERN VIRGINIA WATER AUTHORITY Thanking John B. Williamson, III, for his Service as a Director of the Authority WHEREAS, the Western Virginia Neater Authority (the "Authority"), a public service authority formed and existing in accordance with the provisions of Chapter 51 of Title 15.2 of the Code of Virginia, 1950, as amended, the Virginia Water and Waste Authorities Act §§ 15.2- 5100-15.2-5158 (the "Act"), has benefited from the vigilant and insightful service of its most influential director, John B. Williamson, III; and WHEREAS, heretofore the Board of Supervisors of Botetourt County, Virginia, appointed Retired Gas Company Executive and Virginia Western Community College's Most Famous Graduate, John B Williamson, III, to serve a two-year term as a director of the Western Virginia Water Authority; and, WHEREAS, John B. Williamson, III has graciously and capably served in such position, providing the Authority the benefit of his years of experience in the utility business, finance and corporate governance; and, WHEREAS, John B. Williamson, III has tendered his resignation as a Director after serving for one year, having accomplished a smooth integration of Botetourt County as a new member locality of the Authority; and, WHEREAS, John B. Williamson, III has been a friend of the Authority since completing his initial term in 2006, and particularly in guiding Botetourt County as it joined the Authority as the newest locality member; and, WHEREAS, John B. Williamson, III, will more than likely continue to be supportive of the Authority, both in his capacity as a member of the Board of Supervisors of Botetourt County, but as a well-known, respected and influential member of the Roanoke Region Business Community; and, WHEREAS, the Authority has assured John B. Williamson, III, that he will always have a seat at the table and that in all probability if and when he does return, the case of Robertson v. Western Virginia Water Authority will still be pending. NOWTHEREFORE, be it resolved by the Directors of the Western Virginia Water Authority that (1) they appoint John B. Williamson the Authority's Stealth Director and (2) they extend their heartfelt thanks and gratitude to John B. Williamson, III for his service to the Authority, and that they send him on his way with warm regards and best wishes for his continued health and success. -I- L-3 AND BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Board of Supervisors of Roanoke County, Virginia, the Board of Supervisors of Franklin County, the Board of Supervisors of Botetourt County, and to the City Council of the City of Roanoke, Virginia, with the request that it be read into the permanent public records of such governing bodies. This resolution shall take effect immediately WayneY. Bowers r Harvey Brookin Thomas C. Gates x1 . H. Odell "Fuzzy" Vinmx Michael T. McEvoy JQKn Bradsl�v' , Jr.' )a� onald L. Davis Shirley B. Holland Gary L. Robertson CERTIFICATION The undersigned secretary of the Western Virginia Water Authority does hereby certify that the foregoing is a true, complete and correct Resolution adopted by a vote of a majority of the Directors of the Western Virginia Water Authority, present at a regular meeting of the Board of Directors of the Western Virginia Water Authority duly called and held May 19, 2016, at which a quorum was present and acting throughout, and that the same has not been amended or rescinded and is in full force and effect as of the date of this certification, MayCff, 2016. ,'SEAL) I EL Gayle Shre sbury, Secretary, Western Virginia Water Authority -2- L-4 Mu'launtV of �Roanoke O� ROANO�F ti A z � 838 DECLARING NATIONAL DISABILITY VOTER REGISTRATION WEEK IN THE COUNTY OF ROANOKE WHEREAS, in July 2015 people with disabilities and our supporters celebrated the 25th anniversary of the Americans with Disabilities Act (ADA); and WHEREAS, there are over 50 million people with disabilities of all ages living in communities throughout the United States; and WHEREAS, the disability community has a critical interest in policies enacted at local, state and national levels that effect the integration of people with disabilities, young and old, into our communities; and WHEREAS, getting the disability community involved in influencing public policies is essential if these policies are to meet the real needs of people with disabilities to live in the community; and WHEREAS, voting is one way for the disability community to exert their influence at local, state and national elections; and WHEREAS, there are multiple efforts to develop disability coalitions around the issue of voting; and WHEREAS, REV UP America ` Register — Educate — Vote Use your Power is a national effort to encourage local and/or state disability community voting coalitions; and WHEREAS, members of national disability rights community are organizing a national Disability Voter Registration Week (DVRW) July 11th — July 15tH THEREFORE, BE IT RESOLVED that the COUNTY OF ROANOKE supports the growing involvement of the disability community in the political process; and BE IT FURTHER RESOLVED that the COUNTY OF ROANOKE designates the week of July 11, 2016 through July 15, 2016 as National Disability Voter Registration Week. Presented this 19th day of July 2016 P. Jasofn Peters, Chairman Thomas Gates, County Administrator ACTION NO. ITEM NO. M.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: July 19, 2016 Work session to discuss draft Community Strategic Plan Daniel O'Donnell Assistant County Administrator APPROVED BY: Thomas C. Gates County Administrator ISSUE: Work session is to present the draft Community Strategic Plan to the Board of Supervisors and to discuss any refinements the Board may desire to incorporate into the final draft. BACKGROUND: The Community Strategic Planning process began in September 2015 when the Board of Supervisors agreed to move forward with engaging the community to develop Roanoke County's first ever Community Strategic Plan. Community input consisted of a statistically valid citizen telephone survey regarding strategic issues and service delivery preferences, followed by the development of a Vision Statement by the Board of Supervisors and a series of 20 focus group meetings involving approximately 270 County citizens and regional partners. Following this input staff crafted the draft Community Strategic Plan document, posted it on the County Website, and had four widely publicized Community Meetings during the month of June, 2016. This work session will give the opportunity for staff to present the contents of the plan document to the Board of Supervisors for the purpose of their discussion and refinement. It is anticipated that following the work session that there will be a public hearing on the plan held at the August meeting of the Board of Supervisors followed by consideration of the plan for adoption by the Board. DISCUSSION: This is Roanoke County's first ever Community Strategic Plan. The process to formulate Page 1 of 2 the Community Strategic Plan was a very successful exercise in civic engagement. 604 County residents responded to the telephone survey and approximately 270 people participated in focus group discussions. Community input was used to arrive at the seven Strategic Initiatives that form the main content. The Strategic Plan will serve to provide policy and service delivery guidance to County staff. FISCAL IMPACT: There is no fiscal impact associated with the review and adoption of the Strategic Plan. Initiatives undertaken to implement the direction provided by the Strategic Plan may have fiscal impact. These fiscal consequence of these efforts will be addressed by staff and recommended to the Board as part of the annual budget appropriation process. STAFF RECOMMENDATION: Page 2 of 2 4. � �r T , { ` i �r l lr ITY, VI RG ev Th ank. Contents Introduction.................................................................................................. 4 What is a Strategic Plan?.......................................................................... 5 ................................... 6 Strategic Planning Process ..............................................................8 Strategic Initiatives...............................� ►1►Ix41aCZeLV M:I111154191110Ira C01111 KEEP ROANOKE CWNTY HEALTHY. CLEAN AND BEAUTIFUL yin_ Sq trategic Initiatives to the Vision............................................26 Community Strategic Plan Implementation...................................27 Acknowledgments...................................................................................28 Supplemental Materials on the Web.................................................29 Roanoke County Community Strategic Plan - 3 - www.RoanokeCountyVA.gov/CSP Introduction In September 2015, the Roanoke County Board of Supervisors met to discuss the County's first-ever Community Strategic Plan. The Board agreed that a primary objective for the process would be gathering input from the community that would help shape the strategic direction of Roanoke County for the next five years. This Community Strategic Plan is the culmination of the community- based planning process that resulted from that initial discussion. Engaging the Community Understanding the needs of the community is vital to a community strategic planning process and civic engagement is an essential element to the plan's success. Community input was embraced throughout the process and various methods were utilized to gain th public's input including: 'Jor I • Citizen Telephone Survey; • Focus Group Public Meetings; • 30 -day Comment Period on the Draft Plan; • Community Meetings; and • Public Hearing. In addition to engaging the community, keeping the public informed about the strategic planning process over several months was also a priority. Public outreach about the plan's progress included: • Press releases and social media outreach; • On -air television Interviews; ublic service announcements; • taff presentations to civic, business, and County organizations; E -Newsletters and email updates; and • A dedicated Community Strategic Plan website. Civic Engagement By The Numbers • 604 telephone survey responses . 276 focus group participants . 18 focus group meetings held over nine weeks Roanoke County Community Strategic Plan - 4 - www.RoanokeCountyVA.gov/CSP What is a Strategic Plan? As this is Roanoke County's first-ever Community Strategic Plan, it is important to clearly define what the plan is and how it will be used. A Community Strategic Plan is much more than a document. Rather, it is a systematic process of engaging community leaders and citizens to envision a desired future for the community and translating this vision into broadly defined goals and measurable objectives to achieve those goals. Important concepts in this definition are the following: "Engaging community leaders and citizens" Throughout the strategic planning process, the County utilized a variety of methods to engage community leaders and citizens to help shape the future direction of the County. "Envision a desired future" As part of the strategic planning process, the following Visio atement was developed in January 2016: Vision Statement Roanoke County is a vibrant, innovative, and scenic community that values its citizens, heritage, and quality of life. The Vision Statement recognizes thata successful future for Roanoke County depends on: • facilitating positive nge; • recognizing and prom ur great natural beauty, outdoor -oriented lifestyle, and amenities; • including people from all segments of the community; • cherishing the traditional values of our community; and • recognizing and promoting the overall excellent quality of life enjoyed by citizens. "Broadly defined goals and measurable objectives to achieve them" The broadly defined goals of the Community Strategic Plan are the result of the public input received, and have been developed into Strategic Initiatives found later in this document. Specific actions and performance measures used to gauge progress toward these initiatives will be included in future departmental business plans. Roanoke County Community Strategic Plan - 5 - www.RoanokeCountyVA.gov/CSP Relationship to Other Plans and Documents The Community Strategic Plan will influence other County planning efforts. Its purpose is to provide guidance and consistency as policy makers and staff develop more specific plans, programs, and activities to serve the needs of the public. Some of the other plans that will be revised, developed and implemented are as follows: Comprehensive Plan The Comprehensive Plan is a blueprint for the future growth and development of the County. It provides direction and guidance, for both the public and private sectors, in making decisions about land development, public services, and resource protection. State law requires the County to, review its Comprehensive Plan every five (5) years. Since 2005, the County has reviewed and updated the Comprehensive Plan by developing Community Py lans. These havela included plans for Route 22 oute 221, Mount Pleasant, Hollins,,Jiton, and Glenvar. While the Community Str is Plan oe not plan land use, it does pro rall guidance on how the communitjlwants to develop in the future. Annual Fiscal Plan and Capital Improvement Program Every year the Board of Supervisors approves an annual budget for the upcoming fiscal year beginning July 1. The budget is the Annual Fiscal Plan and allocates county funds to departments, programs, and projects. Roanoke County's annual budget also contains a ten-year plan for capital projects known as the Capital Improvement Program (Cl P . Although only the first year of the CIP has funds appropriated in the budget, it is the long-range plan for buildings and equipment a lifespan on years or more and a cost v 00,000. ational Strategic Plan , r gn County is in the process of creating an internal Organizational Strategic Plan. The Organizational Strategic Plan will identify strategies to be used by departments and employees to align the County's organization with the initiatives found within this Plan. To realize the vision of the Community Strategic Plan, it is vital to have an efficient organization dedicated to providing the services desired by our citizens. Roanoke County Community Strategic Plan - 6 - www.RoanokeCountyVA.gov/CSP Relationship to Other Plans and Documents Departmental Business Plans As part of the annual budget process and development of the Annual Fiscal Plan, County departments will use the initiatives from the Community Strategic Plan to plan major activities in upcoming fiscal years. Performance measurements developed in these departmental plans will help measure Roanoke County's progress in achieving the community's vision and desires reflected in the Community Strategic Plan. Roanoke County Comprehensive Plan Capital Improvement Program (CIP) O IV I T Y RA E G I C ► LAN A 4�� V J Annual Fiscal Plan Organizational Strategic Plan (in Process) "00000/ Select any plan above to learn more. Roanoke County Community Strategic Plan - 7 - www.RoanokeCountyVA.gov/CSP Strategic Planning Process First Retreat, September 2015 On September 15, 2015, the Board of Supervisors, the County Administrator, and senior staff met to discuss the creation of a Community Strategic Plan. It was agreed at that time to move forward with the community strategic planning process. Telephone Survey, October -December 2015 Roanoke College's Institute for Policy and Opinion Research conducted a statistically valid telephone survey in the fall of 2015. The purpose of the survey was to determine what citizens believed were the major strategic issues facing the County along with rating the importance and quality of County services. Six hundred and four citizens responded to the telephone survey, The survey data showed that: • improving economic development, ensuring a high-quality education system, and strong public safety services were the top citizen concerns; • over 90 percent believed the overall quality of life was good or excellent in Roanoke County; • the County should maintain its high quality of life by concentrating on economic development, education, and promoting the County's outdoor menities; • i Wrovements to the transportation stem are needed; and • st County services were rated high mportance and quality, with public safety and education services rated very high. Second Retreat, January 2016 In January of 2016 the Board of Supervisors held a second retreat to review the telephone survey data and discuss the values reflected in the results. The Board developed the Vision Statement for the plan and established the six focus areas for community engagement at this retreat. Roanoke County Community Strategic Plan - 8 - www.RoanokeCountyVA.gov/CSP Strategic Planning Process Focus Group Meetings, February—April 2016 Six community-based focus groups were established to receive public input for the Community Strategic Plan, one for each of the six focus areas established at the January 2016 retreat. Each focus group was hosted by one or more Board members or the Superintendent of Schools, with two senior staff members serving as lead facilitators for each group. County staff from several departments served as small - group facilitators or recorders for each focus group meeting. Focus groups met three times from February 29 through April 7 to determine strategic topics, goals, and objectives for each focus area. The focus groups worked in small breakout sessions and engaged in active discussions regarding their respective focus areas. Group consensus was reached on the most important topics, goals, and objectives for each group. A steering committee of I several lead staff facilitators reviewed anima consolidated the focus group inform What emerged was a clear picture of comMoi themes and overlapping priorities among the focus groups. These common themes were used to develop several broad Strategic Initiatives that will shape the direction of the community over the next five years. At the fourth combined focus group meetings, staff presented proposed Strategic Initiatives developed from each focus group's priorities and received public comment on these proposed initiatives. Focus Group Areas Economic Development Quality of Life Education DCommunity Health UI and Well -Being Public Safety Roanoke County Community Strategic Plan - 9 - www.RoanokeCountyVA.gov/CSP Strategic Planning Process Community Meetings, June 2016 Two open house -style community meetings were held to receive additional comments on the proposed plan and initiatives. Comments were submitted at the meetings listed below, and on our website from June 3, 2016 through July 5, 2016. The community meetings were held: • Thursday, June 16 Vinton War Memorial 3 p.m. to 5 p.m. and 7 p.m. to 9 p.m. 13 attendees • Monday, June 27 South County Library 3 p.m. to 5 p.m. and 7 p.m. to 9 p.m. 27 attendees Work Session and Public Hearing, July -August 2016 A work session on the proposed Community Strategic Plan has been scheduled for July 19, 2016. A public hearing on the proposed Community Strategic plan has been set for August 9, 2016. Roanoke County Community Strategic Plan - 10 - www.RoanokeCountyVA.gov/CSP �� rertl0n ace jurisdictic ROad1 jlI""v+1•;v 'rl Roanoke County Community Strategic Plan - 10 - www.RoanokeCountyVA.gov/CSP Throughout the strategic planning process, many citizens provided valuable input on the issues facing the County. This input was instrumental in helping to shape the future direction of the County and was used to develop several Strategic Initiatives that will guide the County over the next several years. These initiatives will be used to realize the County's Vision and measurable indicators will be developed to gauge progress toward these initiatives over time. The seven Strategic Initiatives are: 1►1►1: 14 ar:%7_101MIN0 1► 1011rary i9:l: KYWY191:11191 FQANOKE COUNTY HEALTHY, CLEAN, AND BEAUTIFUL Each Strategic Initiative is comprised of several major components. These major components will be the focus of their respective Strategic Initiative over the next five years. The major components for each Initiative are described on the following pages. � '�� moi► Roanoke County Community Strategic Plan - 11 - www.RoanokeCountyVA.gov/CSP Improve Communications and Data Technology in Both the Business Sector and in Residential Settings To keep Roanoke County economically viable in the future, it is important to improve communications connectivity for both the business and residential communities. High tech businesses are faced with increased needs to move data efficiently, and people who work in these businesses demand wireless voice and data capabilities at home, even in rural areas. Businesses and residents in many areas of the County are currently under -served by the existing communications infrastructure. Improving broadband availability to the business commupity a improving wireless connectivit in areas will be pursued to ens� County's economic future. t -W Support Improvements to the Regional Transportation Network Improving the regional transportation network, including highways, air service, bus service and commuter rail is a crucial component of connecting Roanoke County to the world. Although Roanoke County has little direct financial investment in the regional transportation network, the County will continue to participate in regiocial agencies such as the Roanoke Valley Tra ortation Plannin Or anization and XtLe ke -Blacksburg Regional Air ort to improve these services. Roanoke County will also coordinate with 4ocal Commonwealth Transportation Board members, Virginia Department of Transportation MOT) and Virginia Department of Rail and Public Transportation DRPT staff regarding community priorities for future transportation projects. Roanoke County will work to create regional strategies that improve the transportation network that connects Roanoke County to the world. Public input from Economic Development, Transportation and Quality of Life focus groups was used to develop CONNECT ROANOKE COUNTY TO THE WORLD. Roanoke County Community Strategic Plan - 12 - www.RoanokeCountyVA.gov/CSP Regional Cooperation and .Marketing The Roanoke Valley is gaining recognition for its excellent quality of life, outdoor amenities, and educational advantages. Several regional partners are branding and marketing these attributes to attract young professionals to the area. Roanoke County will work to complement regional brands that highlight the high quality of life, abundant outdoor amenities, low cost of living, and educational opportunities available in the region. Roanoke County will also proactively market the community with these factors in mind to encourage people to visit, relocate, and establish businesses within the County. * * Quiccr, D �* L �� - �ct Y 'IcIc-' � �y Roanoke County Community Strategic Plan - 13 - www.RoanokeCountyVA.gov/CSP Infrastructure and Site Development One of the key components of economic growth is having infrastructure in place for development. It is imperative to have appropriately zoned, graded commercial and industrial sites available that have access to water, sewer, high speed communications, and transportation options. Commercial and industrial sites will be developed both within Roanoke County and regionally, in collaboration with the Western Virginia Regional Industrial Facility Authority. Roanoke County will also work to prepare smaller parcels for development within the County as opportunities arise. Business -Friendly Development Process Also important for positioning Roanoke County for future economic growth is ensuring that the review and approval process for permitting development is fair, efficient, and easily navigable for all customers. While Roanoke County has an obligation to ensure safe and environmentally sound development, a balance must be achieved between regulation and a straightforward development approval process for both the business community and County citizens. Roanoke County will work to simplify the development process to promote a business - friendly environment. Public input from Economic Development, Transportation, Quality of Life and Education focus groups was used to develop POSITION ROANOKE COUNTY FOR FUTURE ECONOMIC GROWTH. Roanoke County Community Strategic Plan - 14 - www.RoanokeCountyVA.gov/CSP Workforce Development/ Technical Education Economic growth can be encouraged by aligning educational resources with business needs. A wide array of technical education resources are available to Roanoke County businesses and citizens, including the Burton Center for Arts and Technology, Virginia Western Community College, the Roanoke Higher Education Center, and nearby colleges and universities including Virginia Tech, Jefferson College of Health Sciences, Roanoke College, and Hollins University. Roanoke County will help connect these educational resources with the business comm . y in order to train the workforce ne ed b existing and future employers, �y� ls�s.�l�°� y+1�1"V�I�'+ fffflul7 � � F 11� IIIIPI IIIY of to's f VbA4 c-reSS�rJf CWVL'I Y r �1 t t f IN1� �V 4 I oil i Roanoke County Community Strategic Plan - 15 - www.RoanokeCountyVA.gov/CSP Encourage a Multi -Modal Transportation Network Roanoke County was primarily developed in Developing interconnecting and multi - the era of the automobile, but people today modal local transportation options will want a greater choice of transportation help alleviate traffic issues and improve air options. Local transportation networks will be planned to encourage different modes of transportation including bicycle, pedestrian, mass transit, and motor vehicles. Greenways are a high priority for pedestrian and bicycle transportation while expanded bus service and CORTRAN (County of Roanoke Transportation or paratransit) services are needed within the County. quality throughout the community. Roanoke County will seek to develop multi -modal local transportation options by updating its development regulations, collaborating on transportation planning, and by leveraging funding opportunities to expand the local transportation network. 6N 0 Public input from Economic Development, Transportation, Quality of Life, Education, and Community Health and Well -Being focus groups was used to develop PROMOTE NEIGHBORHOOD CONNECTIONS. Roanoke County Community Strategic Plan - 16 - www.RoanokeCountyVA.gov/CSP Plan for Mined -Use Development and Redevelopment Opportunities Roanoke County has a very limited amount of land zoned for commercial and industrial uses, leaving redevelopment and building up, instead of out, as the best opportunities for new growth. Roanoke County will encourage and promote mixed-use development and redevelopment that ties residential and commercial uses together. Roanoke County staff has identified several areas for mixed-use development and redevelopment in the near future, and staff will create plans for each of these areas to enhance citizen usage and accessibility while expanding opportunities for business. IIR , ,7_ Wr'Ii4'q,r . AC transit .aunty Create opportunities for all tigeneratlonal) to usiness/activity ieighborhoods, althcare 1 Roanoke County Community Strategic Plan - 17 - www.RoanokeCountyVA.gov/CSP Public Safety Staffing: It is clear from public input that our citizens value the safety of their community. One area of concern was ensuring adequate staffing for Public Safety agencies, especially for Fire and Rescue and Police. School safety was also emphasized as a concern in both the telephone survey and in focus group meetings. Roanoke County Public Safety agencies will develop multi-year staffing plans based on current needs and future trends. Any future staffing needs analysis wil look not only at Roanoke County's personnel but also how to best work regionally. Pulic safety issues often cross local bordan efficiencies can often be achi enhanced regional coop Facilities and Equipment Roanoke County has several aging Fire and Rescue stations, which presents an opportunity to either renovate these stations or rebuild them in more efficient locations. Attention will also be given to deploying Police personnel effectively based on the Data Driven Approaches to Crime and Traffic Safety (DDACTS) program. The County will consider the feasibility of jointly staffing Po'c ' recincts with Fire and Rescue stations in c areas. Another area of concern is Kd effectiveness of the County's afety equipment, especially for Fire and Rescue. A facility study will take into bccount what equipment is best suited to serve the community and provide a plan for its acquisition. Improvements to water availability for fire response were also discussed, including expanding dry hydrants and determining alternatives to serve rural areas of the County. Water distribution for fire services will be part of the public safety analysis of infrastructure, facilities and equipment. Public input from Public Safety, Quality of Life, Education and Transportation focus groups was used to develop ENSURE CITIZEN SAFETY. Roanoke County Community Strategic Plan - 18 - www.RoanokeCountyVA.gov/CSP Citizen Engagement and Inclusion As public safety is a partnership between the local government and its citizens, engaging and educating citizens of all ages is critical. County public safety agencies will consider how best to refine and possibly combine public safety citizen academies and improve public outreach to engage the community in keeping our neighborhoods, schools, and streets safe. Engaging citizens in public safety education helps prevent issues before they occur. a Roanoke County Community Strategic Plan - 19 - www.RoanokeCountyVA.gov/CSP Coordination of Services for Vulnerable Populations Vulnerable populations are defined as the elderly, at -risk youth, non-English speaking residents, and citizens with mental illness or physical disabilities. While the community has a large network of services for vulnerable populations, these services tend to be fragmented across agencies. Roanoke County will help provide coordination and marketing of these available services to increase public awareness. Roanoke County will also coordinate the efforts of County agencies an local non -profits to identify service gaps and build partnerships to fulfill these ne our vulnerable populations. Accessibility of Services for All Populations Accessibility of services is another issue that was identified as needing improvement. Improved transit and paratransit services to provide transportation across the valley is needed, along with expanded hours of availability. Improvements to available transit services in general were also identified as a significant need. Access to healthy recreational opportunities from all areas of the'County is also a high priority for citizens. Roanoke County will work to improve the accessibility of services for all populations. vulnerable Populations Public input from Community Health and Well -Being, Quality of Life and Transportation focus groups was used to develop BEA CARING AND INCLUSIVE COMMUNITY. Roanoke County Community Strategic Plan - 20 - www.RoanokeCountyVA.gov/CSP Education Regarding ,Available Services Many citizens are unaware of existing community resources that provide information about assistive services. Promotion of existing community resources, including the 2-1-1 system, which is a state-wide telephone referral service that connects people with free information on available community resources, was considered very important. Roanoke County will promote both the coordination of services for vulnerable populations and the accessibility of available services. This support wilonew achieved by marketing existing an, services through public informatio outlets. a12nt1ty needs of each ufnerable Po Pu on Ind prioritize current evels of services and gaps. —VVYriF+fultr:mbse�,a naih<� _. __�':� - - T(jcn}'o'�r yy ka4 5ewucs arK -A ONal - Td co)IJ grwk;n4Aj 4 ie WWdx +le Guy ag,x NiWW'Ib P -P- -s pe�Vfd u s vs dai,� n;fixq� �. «.e �+ 7wcrMn �luF d+hyb1.,I p(CE'Se�[it5 pb. q.., oaten fj�rmric hest'~!' "MOO +N�d+ p"ViIC F�orfi�r5 ilYCd' Wdmfin'� Wil be Low Y f"'d y«+�a/I(CJ tet.,,, �NEF'W i °�� fie' Collaborate wit Roanoke County Community Strategic Plan - 21 - www.RoanokeCountyVA.gov/CSP "K to Gray" Continuum of Educational Resources The concept of "K to Gray" education was discussed and supported throughout the planning process. Roanoke County has an excellent educational network of local public schools and nearby colleges and universities. Roanoke County will continue to encourage lifelong learning through these institutions as well as through the Library system and Parks and Recreation programs. In addition to workforce development and retraining for economic development purposes, Roanoke County will continue to support lifelong learning, art, and cu. educational opportunities. As education is a vital component of Roanoke County's overall quality of life, support for "K to Gray" educational opportunities will reach beyond workforce development programs. ■ ■■ Educational Partnerships Roanoke County will develop and strengthen its educational partnerships among the region's educational institutions. Apprenticeships and job shadowing are ways to strengthen the ties between businesses and educational institutions. Workforce development is vital to economic development and alternative methods of training young people through practical opportunities in the workforce are )ended. Other partnerships, including ration with public safety agencies, will ,loped over the next several years. 'W im- � -a Public input from Education, Quality of Life and Economic Development focus groups was used to develop PROMOTE LIFELONG LEARNING. Roanoke County Community Strategic Plan - 22 - www.RoanokeCountyVA.gov/CSP Market Educational Resources Employers looking to expand or relocate are interested in communities that have comprehensive and highly -rated educational systems. Roanoke County will market its excellent educational resources both locally and as part of the region's branding efforts. The County will also market the entire "K to Gray" continuum of educational resources available throughout the region. X1ir__ L _"I*. Roanoke County Community Strategic Plan - 23 - www.RoanokeCountyVA.gov/CSP Outdoor Recreation and Natural Resources Roanoke County's abundant outdoor recreational opportunities are seen as a means to market the County's high quality of life to young professionals, an increasingly important part of the equation in attracting entrepreneurial businesses to the region. Outdoor recreation that capitalizes on increasing the number of visitors to the area while providing healthy alternatives for citizens is a high priority. Roanoke County will continue to expand and promote the County's outdoor recreational advantages, especially amenities such as Ex lore greenways, and blueways. Solid Waste and Recycling Solid waste management is an important component of maintaining and improving the scenic beauty of the community. Roanoke County needs to improve its overall cleanliness by providing high quality solid waste practices. The County will review its solid waste management practices, including expanded recycling opportunities for residents, removing plastic bags from the waste stream, and encouraging composting and other sustainable practices in the munity. Public input from Quality of Life, Transportation, Community Health and Well -Being, Education and Economic Development focus groups was used to develop KEEP ROANOKE COUNTY HEALTHY, CLEAN AND BEAUTIFUL. Roanoke County Community Strategic Plan - 24 - www.RoanokeCountyVA.gov/CSP Environmental Stewardship Environmental stewardship and protecting natural resources is important to keeping Roanoke County healthy, clean and beautiful. The scenic beauty of the Blue Ridge Mountains, along with the regional streams and rivers of the region, are what set Roanoke County apart from other communities. The County will continue to preserve and improve these irreplaceable features that are so vital to ensuring an attractive and healthy community for future generations. im N"St .,. Imp � 3upp',, Qepmlr.�nor3 - - �SF?i4f � iia°aw fi �LA{� 4Y � R •.�„G.,,a;� �✓Art.. I f y Roanoke County Community Strategic Plan - 25 - www.RoanokeCountyVA.gov/CSP Tying Strategic Initiatives to the Vision As mentioned earlier, the following Vision Statement was developed to guide the community's planning process: "Roanoke County is a vibrant, innovative, and scenic community that values its citizens, heritage, and quality of life." Initiatives in the Community Strategy Plan seek to make Roanoke County vibra and innovative through improvin communications, technology, and transportation networks both locally and regionally. Building the local economy and educational resources to best meet the needs of all ages will further enable Roanoke County to remain vibrant and innovative. It is important to take advantage of and promote Roanoke County's scenic resources and cultural heritage through enhancing our abundant outdoor recreational possibilities, and use proper authority to care for and protect natural resources. Roanoke County values its citizens by ensuring services and programs are inclusive for all citizens, and the County will continue to provide high quality public safety services. Creating plans, programs, policies and actions that are consistent with this strategic direction is how Roanoke County can ensure that the high quality of life the community enjoys today is available for many years to come. Roanoke County Community Strategic Plan - 26 - www.RoanokeCountyVA.gov/CSP Community Strategic Plan Implementation The formal approval of the Vision Statement and Strategic Initiatives occurs with the adoption of the Community Strategic Plan by the Board of Supervisors. The implementation of the Community Strategic Plan will be an ongoing effort of Roanoke County's departments and agencies. Performance measures will be developed and aligned with the Strategic Initiatives in this Plan and will be incorporated into the County's departmental business plans. The County's annual budget process will include review of the departmental requests for operating and capital funds in light of the vision and strategic direction provided by the community through the civic engagement process. Data on the progress toward these performance measures will be collected, reviewed, reported and used to make adjustments to County services and programs. Roanoke County will also prepare an annual report on the progress to achieving the vision set forth in the Community Strategic Plan. Although the main body of this document is written at a broad strategic level, the individual topics, goals, and objectives prioritized by the 276 part' 'pants in the focus group process are included in the supplemental materials and will be d by staff and regional partners to craft individual business plans, project plans, and budg h plement the County's vision over the next five years. Performance Measurement Development • Collect data related tIs objectives. • Develop intermediate anj operational measures. • Identify benchmarks for prog • Develop internal targets for performance. • Develop consistent format for regular reporting of progress. Alignment to Strategic Initiatives • Establish annual business plans for each department. • Associate major service activities with Strategic Initiatives. Application • Apply measured data to annual performance assessments. • Data informs resource allocation and decision-making. Reporting • Annual reporting of initiatives. • Regular review and reporting of measures. • Refine performance measures based on reported data. Roanoke County Community Strategic Plan - 27 - www.RoanokeCountyVA.gov/CSP Acknowledgments Roanoke County's first-ever Community Strategic Plan is the product of a community partnership involving citizens, elected and appointed officials, regional agencies, County staff, and all others interested in the growth and prosperity of the County. Thanks and appreciation is offered to all those who participated in the Community Strategic Plan. Roanoke County Board of Supervisors P. Jason Peters, Chairman, Vinton Magisterial District Joseph P. McNamara, Vice Chairman, Windsor Hills Magisterial District George G. Assaid, Cave Spring Magisterial District Al Bedrosian, Hollins Magisterial District Lindsay Blankenship Chris Bever Doug Blount Jay Brenchick Tracey Buzzo Dustin Campbell Jordan Carlisle Richard Caywood Jimmy Chapman Brian Clingenpeel Gray Craig Megan Cronise Billy Driver Nancy Duval Martha B. Hooker, Catawba Magisterial District Roanoke County Public Schools Michael Wray, Chairman, Roanoke County Sch of Board Dr. Gregory Killough, Superinten Dr. Ken Nicely, Director of Secondar ction Staff Acknowl Thomas C. Gates Laurie Gearheart Caitlin Gills 1 Anne Marie Green Travis Griffith Howa Anit4 David Brent soril Brian H es bbi cks a James Ashley King Jill Loope n nts 16we Steve Simon Lyon Kevin Slough kdcCown Karen Thomas '%McCoy Patience O'Brien Dan O'Donnell Karen Oliver Eric Orange Rebecca Owens Audrey Palmer Scott Pfouts Scott Ramsburg Robbin Reams Steve Short Brian Simmons Photography Credits Philip Thompson Mark Tuck Steve Turner Sarah Vaughan Sandy Walton Jessica Webb David Weir Amy Whittaker Mike Williams Tori Williams Tammi Wood Front Cover: Top Left - R.R. Donnelly facility by Gray Craig; Top Right- Roanoke County Public Safety by Dominion Images; Bottom Left: Graduate by Brendan Bush Photography, courtesy Virginia Western Community College; Bottom Right: Route 419 Traffic, Dominion Images. Page 2 County Administrator Gates by Muncy Fine Photography. Page 13 www.istock.com. Page 14 Community Development by Dominion Images. Page 15 R.R. Donnelly facility by Gray Craig. Page 16 Bicycles by Dominion Images. Page 17 Neighborhood by Sam Dean Photography. Page 19 Fireman Gear by Dominion Images. Page 21 TRS Clients by Matt Ross Photography. Page 23 Hidden Valley High School Graduation by Chuck Lionberger, courtesy Roanoke County Public Schools. Page 24 Canoe by Sam Dean Photography. Page 25 Child Bicycle by Dominion Images. Page 26 Roanoke County overview by Dominion Images. Page 31 Meeting Notes by Philip Thompson. Focus Group meeting photographs by Gray Craig. Roanoke County Community Strategic Plan - 28 - www.RoanokeCountyVA.gov/CSP Supplemental Materials on the Web Additional information about the Community Strategic Plan www.RoanokeCountyVA.cjov/CSP Telephone Survey Results www.RoanokeCountyVA.gov/CSPSURVEY Focus Group Schedules, Meeting Presentations and Meeting Notes www.RoanokeCountyVA.gov/CSPFOCUS Additional Roanoke County Roanoke County Comprehensive P Roanoke County Communi Roanoke County An Roanoke Co mprovement Program (CIP) Documents Follow Roanoke County on these social media channels: Facebook www.facebook.com/RoanokeCountyVirciinia.Government Twitter @RoanokeCounty YouTube www.youtube.com/RoanokeCounty Roanoke County Community Strategic Plan - 29 - www.RoanokeCountyVA.gov/CSP LA A F JS on the Strate At Create [ Extend p Users Ir access Hi the ilffijLjh�. centerE s' _ '97 F� 11 FA Keep Roanoke County Healthy, Clean and Beautiful �= Outdoor Recreation and Natural ® Resources Solid Waste and Recycling 13 Environmental Stewardship ~ rc-- `roa�ps NN- �' ,`--- C( sl ROAN For add DRAFT DOCUMENT Ln 4--j W E 4-' C O U N N Q) •uE _0 .- c N a --j V Ca • — C6 +-j • — O V) C� +�-' 4 O l, , O 4-ja--j V . — co cn _ m � Cf Q - 4-j O v� M cry >% •_ O i I > . a� — LU N E N E :3 O O cUn O V •- O O (D N 0 wE -I-o �' -o -seV N � Ero c6 O O � O m U LL oC cry m L � O E O E U O to � U v aJ ro c6 E E Q cid U L j aJ Q) U E O OL O O U 4—, � O E v 0 � v ' E �_ -0 • 0 O _ O O U Q v � c6 O 1 — �Q) in Ln +, _ 4-Jj QJ E — a QJ N Q) v) c6 O Q) O }, Q O O Q) O -0 UO O C6 cn O cn O O cn Q 4A O cn Q ON .O ur) Q O NO v Ln � O Q) j ~ U Q) a-J QJ N aJ -0 O O aJ �O E 0- E O `n O O 'O v �' Ln +' •v U O 0n > Q) L U U U _ v D U � E4-1 V O O O O O +, O m. 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ITEM NO. N.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 19, 2016 The petition of Kate Madison Properties, LLC to rezone approximately 0.99 acre from R-1, Low Density Residential, District to C-1, Low Intensity Commercial, District on property located at 3746 Colonial Avenue, Cave Spring Magisterial District Philip Thompson Deputy Director of Planning Thomas C. Gates County Administrator Agenda item for public hearing and second reading of ordinances on an application to rezone property from residential to commercial. BACKGROUND: The applicant currently operates Lash, a salon and day spa, in Promenade Park. The applicant is seeking additional retail space due to business growth near the existing business. The proposed property is located adjacent to Promenade Park but is zoned R-1, Low Density Residential, which does not allow personal services (a salon and day spa) as a permitted use. Personal services is a permitted use in the C-1, Low Intensity Commercial, District. Design Guidelines for development and redevelopment were developed as part of the Colonial Avenue Corridor Study in 2000. DISCUSSION: The Planning Commission held a public hearing on this request on July 5, 2016. Staff and the applicant clarified several issues for the Planning Commission which included: Page 1 of 2 Three (3) additional proffers were added by the applicant to address staff concerns (signage, concept plan conformance, Colonial Avenue Design Guidelines) Parking is shown in front due to the fact that the travel aisle width requirements (18 feet) cannot be met on site The business would be expanding from 900 square feet at their current location to 3,000 square feet at the proposed location The business currently employs five (5) part-time employees Services are provided by appointment only with three (3) part-time staff members working at any one time which would limit the amount of traffic to and from the site Three citizens spoke in opposition to this request. Their comments and concerns included: Previous commercial request in the vicinity was denied by the Board of Supervisors approximately five years ago Request would impact the residential character of the area and does not want Colonial Avenue to become Brambleton Avenue Increased traffic to Colonial Avenue Stormwater Runoff Hours of Operation - open to late in the evening Traffic Safety - potential for additional accidents The Planning Commission recommends approval to rezone the property from R-1, Low Density Residential, to C-1, Low Intensity Commercial, with the six (6) proffered conditions. The proffered conditions deal with: Access - limited to one No Neon Signs Hours of Operation Signage Size Limitations Concept Plan Conformance Colonial Design Guidelines FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends that the Board approve the second reading of the ordinance to rezone the property from R-1, Low Density Residential, to C-1, Low Intensity Commercial, with the six (6) proffered conditions. Page 2 of 2 Kate Madison Properties, LLC 3746 Colonial Avenue, Roanoke, Virginia 24018 July 5, 2016 The property owners of 3746 Colonial Avenue hereby proffer the following conditions: 1. The project shall have only one entrance onto Colonial Avenue. 2. No neon signage will be on the property. 3. Hours of operation shall be limited from 7:00 am to 9:00 pm. 4. The freestanding sign shall be limited to a brick monument —style sign not to exceed five feet in height and seven feet in width. 5. The property will be developed in general conformance with the concept plan submitted on July 5, 2016 (titled exhibit one), with any changes required under the Roanoke County comprehensive site plan review process. 6. The property will adhere to the applicable Colonial Avenue Corridor Design Guidelines for development and redevelopment. Kathryn H. Beard, Member Ma ison Madden, Member �\�CJA- q 41 LEGEND THIS IS TO CEWRFY THAT AN AaRIAL FIELD SURVEY OF THE FRE'a18E:s SHOWM HEREON WAS BEEH PFAEURlSm UNDER ett Si1P£RVI'ION; Trot ALL IMPROVEMENTS AND WSMU EMDENCE OF EASEMENTS ARE SRoWN HEREON, ANO i'HAT THERE ARE NO VISIBLE FUNDER MyENrS BY IMPN4( T O IRON PIN SET ERHER FROM ADJOINING PREMISES OR FROM SU,,E,, .Rrz.,.3 UIFIERR 1WW SHOWN r�R L THIS SURVEL WAS PERFURMeb 9YIiri011f TRE BENEffT A IRON PIN PtrUND OF A iTn.E REPORT AND IS SUBJECT TO INFORMAMON WHICH MAY BE DISCLOSED BY SUCH, PROP M IS N F.E.MR DEFINED ZONE X UNSWED. ROY O.� 7V# BR44 ON T PE49StW & 84WAR4 O. CLY701v & AWME H. PESO TX QB. 65f, PG. Z6 TXAB Tf 2o07f93Q MPO'077f8-02-200 W1 07718-o2-3 7.0 0 -&�6'W'ODV )oo0o €I FENE x - Nc N Qg• as'>Sr 4 I O � A ti k ti TM. 077.95-03-36.00 a 993 AC. P �� I o p N` a1 � Z H Ch q 21:7' � x 62'1. N x Q� fzNCF 4.3' &5T lra4' (1 x U u � � 1 57MY 9fB'W 7.0' � n I• O 'iAA 40 ,.O 8D n, � 02 73L6 27.8' 74.8'►; ° i-"-!1.2' WE57 FFJVCE SCALE 1' = 40' STQQ a WALK a 0.7' n a CIA aHu' o INU 03-11-16 z � _.��-80.3�wEST JOHN R. McADEN n RFAGWAtL ~N (h� o far.80, - -� -- Lic. Nn.002002 C4L4NJgL � �� AlIENt zE EZEC7IP/C fiVAD .14 (FORMZFLY 6ENT ROUIVTAIN RaW) �Na Suft� RIW Vftjs PHYSICAL IMPROVEMENT SURVEY FOR KATE MADISON PROPERTIES, LLC NOTES; 3746 COLONIAL AVENUE 1. OWNER OF RECORD; FEDERAL HOME LOAN 0.993 ACRE MORTGAGE CORPORATION AS DESCRIBED IN INST.# 201508122 2. LEGAL REFERENCE INSTRUMENT NO. 201508122 CAVE SPRING MAGISTERIAL DISTRICT 3. TAX MAP NUMBER: 077.18-03-36.00 ROANOKE COUNTY, VIRGINIAµ�- 4. PROPERTY MAY CONTAIN UNDERGROUND UTILITY SURVEYED 03-w11-16 SERVICE LINES. JOB #05160087 MS SCALE. 1" = 40' TEL: 540-772-8580 FAX: 540-772--8050 {SRN: SJH 1 PLANNERS ARCHITECTS ENGINEERS SURVEYORS .,,,IMU CHK: JRMj Bafzer & Associates, Inc. 1206 Corporate Circle Roanoke Va. 24018 .yams .wRv,,uc u:XL3E-0/43t G1 -as -m D��; STAFF REPORT Petitioner: Kate Madison Properties, LLC Request: To rezone from R-1, Low Density Residential, to C-1, Low Intensity Commercial, on approximately 0.99 acre Location: 3746 Colonial Avenue Magisterial District: Cave Spring EXECUTIVE SUMMARY: Kate Madison Properties, LLC is petitioning to rezone a property located at 3746 Colonial Avenue from R-1, Low Density Residential, to C-1, Low Intensity Commercial, for the purposes of operating a Personal Services (salon and day spa) zoning use. The property is approximately 0.99 acre and located in the Cave Spring Magisterial District. The Future Land Use map designates this land parcel as Transition. This parcel is within the Colonial Avenue Design Guideline area, which provides for recommended, but not required, design elements for businesses regarding existing conditions, site layout, architectural treatment, landscaping, lighting, and signage. APPLICABLE REGULATIONS In its application, the petitioner indicates the intent to operate a salon and day spa. The Roanoke County Zoning Ordinance designates this commercial operation a personal services use, defined as: Personal Services: Establishments of places of business engaged in the provision of frequently or reoccurring needed services of a personal nature. Typical uses include beauty and barber shops, massage studios, grooming of pets, seamstresses, tailors, or shoe repairs; florists, and laundromats and dry cleaning stations serving individuals and households. The Roanoke County Zoning Ordinance contains no Use and Design Standards associated with a Personal Services zoning use type. The Colonial Avenue Design Guidelines recommend property owners develop land parcels to follow standards specific to the Colonial Avenue corridor. The goal of these standards is to plan for and achieve compatibility between new and existing developments along the Colonial Avenue corridor. While the applicant chose to proffer conditions during the land use process, they did not elect to proffer conditions in accordance with Colonial Avenue Design Guidelines. However, the proposed sign rendering and character of the building exterior indicate the petitioner plans to meet some of the applicable design guidelines. A successful rezoning to C-1, Low Intensity Commercial, requires the property owners comply with additional landscaping standards contained within Section 30-92 (Screening, Landscaping and Buffer Yards) of the Zoning Ordinance. Specifically, the Zoning Ordinance requires the property owners install a type B buffer yard between C-1, Low Intensity Commercial, and R-1, Low Density Residential zoning, as stated in Section 30-92-6. The Zoning Ordinance requires that, should the salon and spa operate, the property must meet parking standards detailed in Section 30-91 (Off Street Parking, Stacking and Loading). Specifically, to operate a Personal Services zoning use as proposed by the applicant, the property owners would need to provide eight parking spaces, one of which designated as disabled, to be compliant with the number of parking spaces required by Ordinance. Due to the topography of the property, and a zoning regulation requiring access to parking have a driveway width of eighteen (18) feet; the applicants are unable to place additional, required parking at the rear of the building as design guidelines recommend. The applicants are proposing additional parking at the front of the building, adjacent to the preexisting five parking spaces. Through its application, the petitioner indicated it would proffer the following conditions: 1. The property shall have only one entrance on Colonial Avenue 2. No neon signage will be on the front of the property facing Colonial Avenue. 3. Hours of operation shall be limited from 7:00 AM to 9:00 PM. ANALYSIS OF EXISTING CONDITIONS Background — The applicant has operated a salon business (Lash) for the last year in a tenant space located in Promenade Park Shopping Center (3524 Electric Road). In part, the existing business provides lash extensions, facials and makeup applications. The applicant intends to expand its successful business into an existing building on a recently purchased property. Therefore, the petitioner must rezone the land parcel to a commercial use type, where Roanoke County allows a Personal Service zoning use. The applicant chose to petition for Low -Intensity (C-1) zoning, as that zoning type allows for small scale, personal service businesses, like that proposed by the applicant. Topography/Vegetation — The land parcel is relatively flat with no natural or artificial watercourses present. An approximately six foot privacy fence extends along the entirety of the Northern property line, which would be part of the required type B buffer yard. An existing row of trees and shrubs is located on the South side of the property. This vegetation is approximately twenty-four (24) feet in width, and extends from the front parking area to the right of way. A large storm water management area is located on the adjacent land parcel to the South. Surrounding Neighborhood —To the South of the property is the Promenade Park Shopping Center, zoned C-2, High Intensity Commercial with Conditions. To the North, West, and East are land parcels zoned R-1, Low Density Residential, which contain single family residences. Within the three blocks North of the proposed change of zoning, four land parcels are zoned C-1, Low Intensity Commercial, and two parcels are zoned, C-2 High Intensity Commercial. The nearby C-1 zoned parcels currently consist of General Office, Medical Office, and Club zoning use types. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture — Consistent with Colonial Avenue Design Guidelines, the applicant proposes no permanent changes to the building exterior, as to maintain the existing residential character of the surrounding neighborhood. There is twelve foot six inches in distance between the South edge of the building and the South property line, in which a driveway leads to the rear of the building. The applicant proposes adding the additional, required parking spaces at the front of the building, directly adjacent to the existing parking. The previous owner created five parking places at the front of the existing structure, the closest of which are located approximately thirty-nine (39) feet from the street. The applicant provided a sign rendering of a proposed monument style sign, which it intends to place on the front of the property. The applicable design guidelines favor these monument style signs. A type B buffer is required to be installed between properties zoned C-1 and R-1. Access/Traffic Circulation — The subject parcel is directly accessed from Colonial Avenue, approximately three -hundred and fifty-eight (358) feet from Electric Road. VDOT commented on this land use application, indicating that entrance and egress from a commercial property would be governed by the VDOT Road Design Manual, Appendix F: Access Management Design Standards for Entrances and Intersections. Additionally, a turn lane analysis will be required and submitted before issuance of a VDOT land use permit. If the property owner can show evidence the business will generate fifty (50) vehicles or less entering or leaving the property each day, the entrance can be considered a low volume commercial entrance. VDOT also indicated a land use permit will be required if a new property entrance is needed. The current daily traffic count for Colonial Avenue in front of the proposed business in ten thousand (10,000) vehicles per day. The applicant proffered a condition indicating that only the existing entrance would be used. The Roanoke County Police Department did not comment on this land use application. Fire & Rescue/Utilities — The Roanoke County Fire Rescue Department does not object to the applicant's petition. Fire Marshal Simmons indicated any Fire Code requirements would be met under the Office of Building Safety change of use process. Economic Development — The Department supports the applicant's request, siting the proposed rezoning, along with surrounding Colonial Avenue rezonings, conform to the Roanoke County Comprehensive Plan. Building Safety — Should the Board approve the rezoning request, Building Commissioner Morgan Yates states the property would need to undergo a Building Code change of use process before the Office of Building Safety issues a Certificate of Occupancy. Community Meetinq — A Community Meeting was held at the Roanoke County Administration Center on Monday June 13, 2016 from 6 to 8 p.m. Four citizens attended this meeting. Two attendees obtained information regarding the applicant's proposal and asked questions regarding the use of the property and exterior facade of the existing building. Neither of these individuals expressed opposition to the proposed rezoning. Two other individuals, one a Colonial Avenue business owner, expressed support for the applicant's proposal. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The Roanoke County Comprehensive Plan designated the Future Land Use of the property as Transition, which encourages the orderly development of highway frontage parcels. Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. Intense retail and highway oriented commercial uses are discouraged in transition areas, which are more suitable for office, institutional and small-scale, coordinated retail uses. The sought C-1, Low Intensity Commercial, zoning does not allow for intensive commercial zoning uses. The Zoning Ordinance requires that a landscape buffer be installed between commercial properties and residential development. Because of these factors, and as Transitional areas favor the development of frontage parcels like Colonial Avenue, the applicants' proposal conforms to Roanoke County's Comprehensive Plan. 5. STAFF CONCLUSIONS Staff anticipates that the proposed use (personal services) would have minimal impact on the surrounding neighborhood. The Colonial Avenue Design Guidelines recommends conditions to achieve compatibility between new and existing developments along Colonial Avenue. Due to site conditions, some of the guidelines will not be able to be met. The applicant has submitted three (3) proffered conditions with its application. These conditions would limit the number of entrances on Colonial Avenue to one, not allow neon signage on the front of the property facing Colonial Avenue, and limits the hours of operation from 7:00 a.m. to 9:00 p.m. While the proffered conditions and Zoning Ordinance requirements address several development issues, staff has concerns over signage, parking and building landscaping, lighting, and concept plan conformance. To date, the Department heard no public objection regarding this land use application. The proposed rezoning conforms to the Roanoke County Comprehensive Plan. CASE NUMBER: PREPARED BY: HEARING DATES: ATTACHEMENTS: 4-712016 Brian W. Hughes PC: 7/5/2016 BOS: 7/19/2016 Application Aerial Map Land Use Map Zoning Map Sign Rendering C-1 District Standards Colonial Avenue Design Guidelines 0 County of Roanoke ez- - � (Qc) I � For Staff Use Only Community Development Date received:cc(ved b�: Planning & Zoning5-)3-16 G , , r Application fee: PCS date: 5204 Bernard Drive Placards issued: BOs da P O BOX 29800 Roanoke, VA 24018 ) (540) 772-2068 FAX (540) 776-7155 Case Number .... ALL APPLICANTS Check type of application filed (check all that apply) ezoning Special Use Variance Waiver Administrative Appeal Comp Plan (15.2-2232) Review Applicants Aameladdress w/zip n Phone: �. U X, -Z �- � � �, S� f` 1 t'OS Work: 7 T), LyAA r Q �n Cell #: t0 Fax No.: Owner's name address w/zip Phone #: J) Ji� G:. pro �rn5 Work: t 4� c t Fax No. #: ( cTO Property Location C'o f� 4`c �j U.� Magisterial District: Community Planning area: ( j`� ' U Ce,etl Tax Map No.: Existing Zoning: f3 s Size of parcel(s): Acres: Existing Land Use: J' REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (15.2-2232) REVIEW APPLICANTS (R/S/W/CP) Proposed Zoning: Proposed Land Use: Doesth parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes No ❑ IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes No ❑ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ❑ No ❑ VARIANCE, WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS (VIW/AA) Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the anniication comnlete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THE ITEMS ARE MISSING OR INCOMPLETE. SE R/SIW/CP VIAA R/S/W/CP VIAA. WSMCP VIAA, Consultation 8 1/2" x 11" concept plan Application fee Application Metes and bounds description Proffers, if applicable Justification Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the property or the own is agent or contract purchaser and am acting with the knowledge and consent f the owner, -4 1 - � Owner's Signature JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2232) REVIEW 2 May 20, 2016 Concept Pian: Kate Madison Properties Colonial Ave. As part of the growing trend towards Workforce Development in the Roanoke Valley, this concept plan is for the rezoning of a R -1 -Low Density Residential building to a C-1 low intensity transitional parcel between an adjacent residential property and an adjacent C-2 zone commercial retail development. The existing structure will be used to operate a day spa and salon. Little exterior modifications to the existing building are anticipated. The plan seeks to maintain the residential persona of the building. Barrier landscaping and additional commercial grade parking in the rear of the building will be added to meet the C-1 requirements for zoning. This plan is a result of needed expansion of an existing business located in the adjacent C-2 development. The growth of the business has resulted in a recommendation to expand. The rezoning would allow the business to increase in size with minimal relocation so as to continue to serve existing customers. An analysis of the business in the current location indicates that the expenses associated with the Colonial property would be substantially less based on square footage space than the existing location. Funding has been obtained from Union Bank for the mortgage of the property and for improvements to the property. Risk to the business and to the community are minimal. Should the business cease, by maintaining the residential fagade of the building it could be converted back to an R-1 residency. Respectfully submitted: Kate Madison Properties, LLC by members: t" &-,,, �— Kathryn Beard Madison Madden Justification: This request is to change the current R -1 -Low Density Residential to C-1 office zoning. The existing structure will be used to operate a day spa and salon. The C-1 district provides for the development of attractive and efficient office uses in the urban service area which serve both community and county -wide needs. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. This request furthers the purposes of the Roanoke County Ordinances as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance in multiple ways. The Colonial Avenue Corridor provides a vital link in the regional highway network from the inner city of Roanoke to the outlying suburbs of Roanoke County. Community resources including Virginia Western Community College, the Community Arboretum, churches, public and private schools and small business can be found on Colonial Avenue. Data from the Roanoke County GIS "site selector" link identifies 21 business properties within a 1 mile radius including: Cox Communications; Jefferson Office Park; West Village Shopping Center; Springwood park and Porter Property. Compatibility can be improved upon with further development or redevelopment in the corridor, particularly on Colonial Avenue frontage properties. Development that works in tandem with goals to maintain proper use of building style, orientation and location, landscaping, signage, lighting, parking concepts and access management will help to achieve compatibility between new and existing developments along the corridor. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. This request meets the general guidelines and policies contained in the Roanoke County Community Plan and shows sensitivity to the existing residential character of the corridor by preserving the use of the existing residential structure for small offices. Following the Design Guidelines established for the Colonial Avenue Corridor, the property will maintain an aesthetically pleasing contribution to the streetscape which will lessen potential negative impacts on adjacent residential properties. The property is architecturally compatible with the surrounding residential character. The proposed purpose will limit light pollution onto adjacent residential areas and encourage human scale in detail lighting. It will minimize sign clutter by encouraging attractive, well-placed signage. Lighting fixtures will be compatible with the existing residential character of the corridor. Signage will complement the building's architectural style and if placed on the building would occupy less than 5% of the fagade area. All freestanding signs would be monument type not to exceed 5 feet in height or 7 feet in width and be ground lit or top lit with shielded lamps placed so as to not cast light onto the path of traffic or any adjacent road or property. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. Using the criteria found in Roanoke County's Future Land Use Guide, the property would serve as a logical C-1 low intensity transitional parcel between the adjacent residential property and the adjacent C-2 zoned Promenade Park commercial retail development. Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development and are suitable for office, institutional and small-scale coordinated retail users. The business would provide for the development of an attractive and efficient small scale office and commercial use for personal improvement services, personal services, and uses permitted -by -right in the C-1 Office District that serve both community and county -wide needs. The land use for this property would be consistent with office space similar to other locations within the area where commercial development has occurred and where commercial zoning exists with limited commercial use. The direct frontage to Colonial Avenue provides appropriate access for the property. The location and the corridor are currently served by urban services. The request would not change the residential fascia of the property and would maintain the current neighborhood demeanor. There would be little to no impact on public services and facilities including water/sewer, roads, schools, parks/recreation and fire and rescue. Adjacent Properties: On right side — facing the street Frederick and Deborah Rickman 3740 Colonial Ave Roanoke, VA 24018 R-1 Zoning Tax Parcel ID: 077.18-03-35.00-0000 On left side — facing the street CC Colonial Corporation 0 Colonial Ave C-2 Zoning Tax Parcel ID: 077.18-05-01.02-0000 On left side as a continuation of the lot noted above Promenade Park Shopping Center Clark & Clark Associates LLC 1023 South Electric Ave Roanoke, VA 24018 Tax Parcel ID: 077.18-05-01.00-0000 Across the street Colonial Avenue Baptist Church 4165 Colonial Ave Roanoke, VA 24018 Tax Parcel ID: 077.18-04-28--0000 Businesses also found on the street: 3716 Colonial Ave Paychecks Plus CICS Tax Parcel ID: 077.18-03-24.00-0000 3664 Colonial Ave Chivas Associates C-2 Tax Parcel ID: 077.18-03-23.00-0000 3660 Colonial Ave J D MacArthur Properties, Inc C2 Tax Parcel ID: 077.18-03-22.00-0000 3650 Colonial Ave Davod Botte; C-1 Tax Parcel ID: 077.18-03-21.00-0000 3640 Colonial Ave Roanoke Council of Garden Clubs, Inc. CICS Tax Parcel ID: 077.18-03-15.00-0000 CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County pennitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS a. Applicant name and name of development `�'b. Date, scale and north arrow r c. Lot size in acres or square feet and dimensions d. Location, names of owners and Roanoke County tax map numbers of adjoining properties ✓ e. Physical features such as ground cover, natural watercourses, floodplain, etc. £ The zoning and land use of all adjacent properties g. All property lines and easements / h. All buildings, existing and proposed, and dimensions, floor area and heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development �! j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMITAPPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the site -' 1. Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants % p. Any proffered conditions at the site and how they are addressed _-- q. If project is to be phased, please show phase schedule I certi that all items required in the checklist above are complete. kXV ignature of applicant Date 6 CONCEPT PLAN CHECKLIST a) Kate Madison Properties, LLC Kathryn H. Beard & Madison Madden LLC members Business Name: LASH, etc. b) Date, Scale and north arrow noted on survey c) Lot size in acres: 0.99000 AC d) Adjoining properties: On right side – facing the street Frederick and Deborah Rickman 3740 Colonial Ave Roanoke,VA 24018 R-1 Zoning Tax Parcel ID: 077.18-03-35.00-0000 On left side – facing the street CC Colonial Corporation 0 Colonial Ave C-2 Zoning Tax Parcel ID: 077.18-05-01.02-0000 On left side as a continuation of the lot noted above Promenade Park Shopping Center Clark & Clark Associates LLC 1023 South Electric Ave Roanoke, VA 24018 Tax Parcel ID: 077.18-05-01.00-0000 Across the street Colonial Avenue Baptist Church 4165 Colonial Ave Roanoke, VA 24018 Tax Parcel ID: 077.18-04-28---0000 Behind the lot Brandon & Kristie Pearson 3747 Fairburn Drive Roanoke, VA 24018 Tax Parcel ID: 077.18-02-31-0000 Businesses also found on the street: 3716 Colonial Ave Paychecks Plus C1Cs Tax Parcel ID: 077.18-03-24.00.0000 3664 Colonial Ave Chivas Associates C-2 Tax Parcel ID: 077.18-03-23.00-0000 3660 Colonial Ave J D MacArthur Properties, Inc C2 Tax Parcel ID: 077.18-03-22.00-0000 3650 Colonial Ave Davod Botte; C-1 Tax Parcel ID: 077.18-03-21.00-0000 3640 Colonial Ave Roanoke Council of Garden Clubs, Inc. C1Cs Tax Parcel ID: 077.18-03-15.00-0000 e) Physical features such as ground cover, natural watercourses, floodplain, etc. found on the Roanoke County Gov website http://gisweb.roanokecountyva.gov/PropertyReport/# and is attached: f) Zoning and land use of all adjacent properties: On right side — facing the street Frederick and Deborah Rickman 3740 Colonial Ave Roanoke, VA 24018 R-1 Zoning Tax Parcel ID: 077.18-03-35.00-0000 Land Use: Private residence On left side — facing the street CC Colonial Corporation 0 Colonial Ave C-2 Zoning Tax Parcel ID: 077.18-05-01.02-0000 Land Use: Empty lot/buffer to Promenade Park Shopping Center On left side as a continuation of the lot noted above Promenade Park Shopping Center Clark & Clark Associates LLC 1023 South Electric Ave Roanoke,VA 24018 Tax Parcel ID: 077.18-05-01.00-0000 Land Use: Commercial retail stores g) See attached survey h) See attached survey and data from the Roanoke GIS system. i) Adjacent Streets: Colonial Avenue j) Driveway: see survey Parking Space: Front of house — currently 5 paved Proposed: 6 behind front of house on the right side of the property (noted on survey) k) Existing Utilities and connections at the site: a. Water— water main is located in front of property on Colonial Ave b. Sewer — manhole located on street in front of property on Colonial Ave. See attached Certificate of Conformity c. Storm Drains 1) Any driveways, entrances/exits, curb openings and crossovers — existing one only, no additional to be added m) Topography map — refer to existing GIS information n) Approximate street grades and site and how they are addressed o) Location of all adjacent fire hydrants According to the Western Virginia Water Authority GIS map, fire hydrants can be found at the corners of Colonial and Electric Road (two lots to the left) , the corner of Colonial and Green Valley Drive (2 lots to the right) p) Proffered conditions at the site and how they are addressed q) Phase Schedule Kate Madison Properties, LLC. 3746 Colonial Avenue, Roanoke, VA 24018 The property owners of 3746 Colonial Avenue hereby proffer the following conditions: 1. The project shall have only one entrance on Colonial Avenue. 2. No neon signage will be on the front of the property facing Colonial Ave. 3. Hours of operation shall be limited to 7:00 am to 9:00 pm June 18, 2016 Kathryn H. Beard, Member Madison Madden, Member Property Location: 3746 COLONIAL AV Parcel ID: 077.18-03-36.00-0000 Magisterial District: CAVE SPRING Account: 33451 Card 1 of 1 Owner Name and Mailing Address: KATE MADISON PROPERTIES LLC 792 LUGAR LN FINCASTLE VA 24090 Current Property Assessment 2016 Total Building Value: 168500 Total Land Value: 28500 Total Value: 197000 Narrative Description This property contains 0.99000 AC of land with a(n) SINGLE FAMILY RESIDENCE style building, Built about 1959, having primary FACE BRICK exterior and ASPHALT I COMPOSITION SHINGLE roof cover, 4 bedroom(s), 3 full bath(s), 0 half bath(s). Property Characteristics Jurisdiction: COUNTY Legal Description: CAVE SPRING Deeded Acreage: 0.99000 AC Neighborhood: GO 15 / GREEN VALLEY Estimated Acreage: 1.03615062 AC Census Block: 511610308013008 Vacant Land: NO Land Use Program: NO Sales Information Most Recent Sales Sale Date Sale Price Legal Reference Sales Description 3/21/2016 200211 DB201602533 UNKNOWN 8/24/2015 137832 DB201508122 FORECLOSURE 12/30/2008 ` 289000 DB200816735 QUALIFIED 5/28/1999 137000 DB0016220595 QUALIFIED 3!3011998 124000 DB0015721094 DIVORCE I SETTLEMENT 9/1/1997 0 DB0000540661 NEEDS REVIEW 3/3012016 Property Location: 3746 COLONIAL AV ParcelI-D: 077.18-03-36.00-0000 Magisterial District: CAVE SPRING Account: 33451 Card 1 of 1 Overlay Districts Emergency Communications: No Roanoke River Conservation: No Airport: No *Manufactured Housing: No Wellhead Protection: No Clearbrook Village: No Floodplain: No *For more Information on Roanoke County Zoning, please call 540-772-2068 or visit htip:Hhvww.roanokeeountyva.gov/pz Community Number: 510190 Flood Certificates FIRM Panel: Flood Zone: Flood Zone Information Building Description Effective Date: Floodway: y Building Type: SINGLE FAMILY RESIDENCE Foundation Type: CONTINUOUS FOOTING Year Built: 1959 Roof Structure: GABLE Finished Area (SF): 2231 Roof Cover: ASPHALT/ COMPOSITION SHINGLE Style/Story Height: RANCH WITH BASEMENT Primary Exterior Wall: FACE BRICK Bedrooms: 4 Secondary Exterior Wall: Full Baths: 3 Primary Interior Walls: DRYWALL Half Baths: 0 Secondary Interior Wall: Air Conditioning: 100% Primary Floors: CARPET Heating: 100% Secondary Floors: HARDWOOD Heating'fype: AIR -DUCTED Basement Garage: Heating Fuel: OIL/WOOD/COAL Fireplace: 2 FIREPLACES 3 3/30/2016 Property Location: 3746 COLONIAL AV Parcel ID: 077.18-03-36.00-0000 Magisterial District: CAVE SPRING Account: 33451 Card 1 of Trash Service: MONDAY Bulk & Brush Pickup: A ROUTE Recycling: Map BRAMBLETON TEEN CENTER (0.73 miles) Recreational Center: Map BRAMBLETON RECREATION CENTER (0.78 miles) Library: Map SOUTH COUNTY LIBRARY (2.16 miles) Elementary School: GREEN VALLEY Middle School: CAVE SPRING High School: CAVE SPRING Services No Public Connection Website Water: No Public Connection Sewer: No Public Connection Police Station: Map Public Safety Center, 5425 Cove Rd, Roanoke VA Fire Station: Map CAVE SPRING Schools 5 3/30/2016 Property Location: 3746 COLONIAL AV Parcel 1D: 077.18-03-36.00-0000 Magisterial District: CAVE SPRING Account: 33451 Card 1 of 1 Pictometry Tax Map 7 3/30/2016 CERTIFICATE OF CONFORMITY Certificate No.: 8974 Issue Date: November 10, 2008 Inspector's Name: Jeff King Parcel ID Number: 077.18-03-36.00-0000 Owner(s): Stephen Harrell Address: 3746 Colonial Ave Roanoke, VA 24018 It is hereby declared: The above location conforms to the Western Virginia Water Authority's (Authority) Sanitary Sewer Use Rules and Regulations, and the Inflow and Infiltration (1&1) Inspection Program Requirements. This certification is valid for a period of not less than five (5) years from the date of issuance, after such time it will be to the discretion of the Authority to revoke or reissue. In addition; this certification is attached to the property, transferable and conveyed from the current owner to any future owners of the property for the remaining valid period of certification without recognition by name or any further consideration. The undersigned having full authority granted by the Authority's Executive Director, certifies this instrument as being true to the best of beliefs. Approved by: Lee Johnson SSER Supervisor Date: November 10 2008 LU a� ui a o>J� Li Q O 3 L dc y _ y� D MEMO on "FINUMEMEMEM., ME LU a� ui a o>J� Li Q O 3 L dc y _ y� D Unofficial Property Record Card Page 1 of 1 Unofficial Property Record Card - Roanoke County, Virginia General Property Data Parcel ID 077.18.03-36.00-0000 Prlor Parcel ID -- Property Owner KATE MADISON PROPERTIES LLC Mailing Address 792 LUGAR LN City FINCASTLE Mailing State VA Zip 24090 Account Number 33451 Property Location 3746 COLONIAL AV Property Use SFR Most Recent Sale Date 3/2112016 Legal Reference DB201602633 Grantor FEDERAL HOME LOAN MORTGAGE CORP, Sale Price 200,211 Jurlsdiction-ZoningCode- County -RI -Low Density Residential Land Area 0.99 - AC Description Current Property Assessment Card 1 Value Building 168,500 Value Xtra Features 0 Land Value 28,500 Value Total Value 197,000 Building Description Building Style SINGLE FAM Foundation Type CONT FOOTING Flooring Type CARPET # of Living Units 0 Frame Type Basement Floor NIA Year Built 1959 Roof Structure GABLE Heating Type AIR -DUCTED St le/Sta Height RANCH WITH Style/Story ry g Roof Cover ASP/COMP SHN Heating Fuel OILIWOODICOA BASEMENT Insulation NIA Primary Ext. Siding FACE BRICK Air Conditioning 100% Finished Area (SF) 2231 Interior Walls DRYWALL # of Bsmt Garages 0 Number Rooms 0 # of Bedrooms 4 # of Full Baths 3 # of 314 Baths 0 # of 112 Baths 0 # of Other Fixtures 0 Legal Description CAVE SPRING Narrative Description of Property This property contains 0.99 - AC of land mainly classified as SFR with a(n) SINGLE FAM style building, built about 1959 , having FACE BRICK exterior and ASPICOMP SHN roof cover, with 0 unit(s), 0 room(s), 4 bedroom(s), 3 bath(s), 0 half bath (sj. niw�n Nro 400.q 9;Tn u s imaaes €lisclaimev This information is believed to be correct but is subject to change and is not warranteed. http://webpro.roanokeeountyva.gov/RecordCard.asp 3/30/2016 < . §� § z>\ \ U , / 2 Ld \ m ® mz/ 0 D S§ r-- ` . i 2 zoc ® § / \/ { G $ 0 ® \ ) 2 L/¢>- a. \& I d cr 22% \ z \—uLd ¥ / t©t-+ , 3 @O Qoo¥]Nvg / .\ | THOMP ONS LANE � � \ �I I � I� @ � ■ �' � �krt / \ < --------------� i` GREEN GRE E vLLEY DRIVE i @ / 2 ®& E £ `§ R )- � <�ON ,\ / § j 0 } I - ! § e/ § ¥ ( k J� f t � C© % #/ $ 7Q � / ! f } . / . @O (� � + , { r §� mz/ } Information Page Plan No: City of Rke Water Dep't # 71-56 Grid(s): MBI Page: Platbook: Instrument Number(s): 077.18-03-23.00-0000 077.18-03-24.00.0000 077.18-03-31.00-0000 077.18-03-32.00-0000 077.18-03-35.00-0000 077.18-03-36.00-0000 077.18-04-08.00-0000 077.18-04-10.00-0000 Taxmap(s): 077.18-04-11.00-0000 077,18-04-28.00-0000 077.18-04-29.00-0000 077.18-04-30.00-0000 077.18-04-31.00-0000 077.18-04-32.00.0000 077.18-04-33.00-0000 077.18-04-34.00-0000 077.18-05-01.02-0000 Hardcopy Location: Water Authority Year: 04/13/1976 Notes: Page I of 2 Back http://mobile.roanokeva. gov/deptAppslEngrMaps.nsf/OIF6363 9AE4E'7D55268525789D00... 3/30/2016 (8H9LWC) Colonial Ave - Lanewood Dr to Manassas Dr - 16" Southwest Description: Trunk Line Water Project Type' Water Trunk Line Project Location: Roanoke County - Coloniai Ave Status: As -Built Colonial Ave Green Valley Dr Streets: Lanewood Dr Manassas Dr Thornpsons Ln Block Range: 3700 Plan No: City of Rke Water Dep't # 71-56 Grid(s): MBI Page: Platbook: Instrument Number(s): 077.18-03-23.00-0000 077.18-03-24.00.0000 077.18-03-31.00-0000 077.18-03-32.00-0000 077.18-03-35.00-0000 077.18-03-36.00-0000 077.18-04-08.00-0000 077.18-04-10.00-0000 Taxmap(s): 077.18-04-11.00-0000 077,18-04-28.00-0000 077.18-04-29.00-0000 077.18-04-30.00-0000 077.18-04-31.00-0000 077.18-04-32.00.0000 077.18-04-33.00-0000 077.18-04-34.00-0000 077.18-05-01.02-0000 Hardcopy Location: Water Authority Year: 04/13/1976 Notes: Page I of 2 Back http://mobile.roanokeva. gov/deptAppslEngrMaps.nsf/OIF6363 9AE4E'7D55268525789D00... 3/30/2016 LEGEND 7li5 IS To CERTIFY THAT AN AMAL FMZ SURVEY OF THE PRaUSFS SHOWN HEREON HAS BEEN PERFORMED MOM MY SUPj:jM 10N. THAT ALL IMPROVEMENTS AND VISIBLE MDENCE OF EASEMENT" ARE SHOWN HEREDN, AND TWIT THERE ARE NO WSIBLE MiCROAMM MTS BY IldPRINf�SFNiS 0 ON PiN SET aE FHHAR Alio P�EGi' ia� ONF4R�3kATi0}i V7tNCH ER Si4CF�E PROrHrP' TTY R U WAS p� E�F7RMm ZD E 7�f lTHE BENE IRON P1N FOUND NJF NfF ROY D. CLIFTON BRANDON r PF4RSDN & 844:8ft P CLIFTON & KRISIIE H P+ RS'ON D.B. 631, PG, 3561WV 200719,3'90 rAx 1 0771s -Oz zLo I oar MAPIr 07718--02-. 1.00 s5sa0aD yv r0o,00 ---- FEAS- VE q x �ENc,E a.s' WFsr � o k do T.M. 077.18-0-36.00 0 99,E AC x � I � a�"z `i v rdjs) � N Boz q 21.1' a�yx I qa Q) x MVCF 6E V W 4. i' E45? 154' hl 0 U 0 4080 4 t36 26 6. 27.6' 14,8" ;� e PENCE 38 1.2' WEST SCALE.- I' = 40' ST00 0 �� II'ALK r V o E � 7 F n o VL�I-I OF � - O��' /�y — PHU OHU o NU D3•-11-16 rp p.3_�rYlYt3T a JOHN R. McADEN - N57"J3'000 rcf jo, �_ w c 3 a NE40WALL ,� � � T{p x� ,1.00' 0 Pp Llc. No.Oazooz A E �1 ELECTRIC (FORUDFly RENT MOUNTAIN ) �NO SIfR� R1w VARIES PHYSICAL IMPROVEMENT SURVEY FOR KATE MADISON PROPERTIES, LLG NOTES: 3746 COLONIAL AVENUE 1. OWNER OF RECORD: FEDERAL HOME LOAN 0.993 ACRE MORTGAGE CORPORATION AS DESCRIBED IN INST.# 201508122 2. LEGAL REFERENCE INSTRUMENT NO. 201508122 CAVE SPRING MAGISTERIAL DISTRICT 3. TAX MAP NUMBER: 077.18-03-36.00 ROANOKE COUNTY, VIRGINIA 4- PROPERTY MAY CONTAIN UNDERGROUND UTILITY SURVEYED 03-11-1F SERVICE LINES. JOS #05160087 MS SCALE: 1" = 4-0' TEL- 540-772-9580 =AX: 540-772-8050 DRN: SJ6 PLANNERS ARCFHrMCTS ENGINEERS SURVEYORS CHK: JRM Baizer & Associates, Inc. 1208 Corporate Circle Roanoke Va. 24018 =unvcrva l 'fM+ ► ter. �;.. 15 k /SIMON! ��0� �i�O��I �j��i♦♦� i ♦ 76� L l 'fM+ ► ter. �;.. 15 k /SIMON! ��0� �i�O��I �j��i♦♦� H .r4 U Z U z O U O U O U U U Z O U U WAOf /•� •, ,I ,,•,\lig 1 A� shy ►\� IIIIr�I V�i/�j1 �� i► ' 0 ��•�`,��I,��'; �I,,,,Iill ice.. •' ' � � h n 1 r r II ��i ♦�� i\� li 'cc %� �jS•1 I�ro rV' ►��'`'��A� `�?Illus; •LL L ■cm - ■ cm cm cn L) 11a C� LO co C-1 District Regulations SEC. 30-53. C-1 LOW INTENSITY COMMERCIAL DISTRICT. Sec. 30-53-1. Purpose. (A) The purpose of the C-1 low intensity commercial district is to provide for the development of attractive and efficient office and commercial uses in the urban service area which serve both community and county -wide needs. The C-1 district allows for varying intensities of office and commercial development as part of either a planned office complex or, to a limited degree, small scale office and commercial uses. The C-1 districts are most appropriately found along or near major arterial streets where existing commercial development has occurred and/or where commercial zoning has been established, or near existing residential development where it would serve as a logical buffer strip between conflicting land use types. Land uses permitted in the C-1 district are generally consistent with the recommendations set forth in the transition and core land use categories of the comprehensive plan. Site development standards are intended to ensure compatibility with adjacent land uses. (Ord. No. 042208-16, § 1, 4-22-08, Ord. No. 111213-15, § 1, 11-12-13) Sec. 30-53-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. Residential Uses Accessory Apartment * Home Beauty/Barber Salon * Home Occupation, Type I * Multi -family Dwelling * Two-family Dwelling * 2. Civic Uses Administrative Services Clubs Cultural Services Day Care Center * Educational Facilities, College/University Educational Facilities, Primary/Secondary * Guidance Services Park and Ride Facility * Post Office Public Parks and Recreational Areas * Safety Services * Utility Services, Minor 3. Office Uses Financial Institutions General Office Medical Office 4. Commercial Uses Agricultural Services * Antique Shops Bed and Breakfast Business Support Services Business or Trade Schools Communications Services Consumer Repair Services Personal Improvement Services Personal Services 2 C-1 District Regulations C-1 District Regulations Studio, Fine Arts Veterinary Hospital/Clinic 5. Miscellaneous Uses Amateur Radio Tower Parking Facility (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Civic Uses Religious Assembly Utility Services, Major 2. Office Uses Laboratories 3. Commercial Uses Automobile Rental/Leasing Commercial Indoor Sports and Recreation Restaurant, Drive-in or Fast Food Restaurant, General Retail Sales 4. Industrial Uses Landfill, Rubble Recycling Centers and Stations 5. Miscellaneous Uses Broadcasting Tower 3 C-1 District Regulations Outdoor Gatherings * (Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 042203-13, § 1, 4- 22-03; Ord. No. 042208-16, § 1, 4-22-08, Ord. No. 111213-15, § 1, 11-12-13) Sec. 30-53-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Minimum lot requirements. 1. Lots served by private well and sewage disposal system; a. Area: 1 acre (43,560 square feet). b. Frontage: 100 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water, or both: a. Area: 15,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. (B) Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet, or 20 feet when all parking is located behind the front building line. b. Accessory structures: Behind front building line. 2. Side yard: None. 3. Rear yard: a. Principal structures: 15 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one (1) street, front yard setbacks shall apply to all streets. (C) Maximum height of structures. El C-1 District Regulations 1. Height limitations: a. Principal structures: When adjoining property zoned R-1 or R-2, forty-five (45) feet, including rooftop mechanical equipment. The maximum height may be increased, provided each required side and rear yard adjoining the R-1 or R-2 district is increased two (2) feet for each foot in height over forty-five (45) feet. In all other locations the height is unlimited unless otherwise restricted by this ordinance. b. Accessory structures: 15 feet. (D) Maximum coverage. Building coverage: 50 percent of the total lot area. 2. Lot coverage: 80 percent of the total lot area. (Ord. No. 62293-12, § 10, 6-22-93; Ord. No. 052411-9, § 1, 5-24-11) COLONIAL AVENUE CORRIDOR DESIGN GUIDELINES FOR DEVELOPMENT/REDEVELOPMENT Background Colonial Avenue provides a vital link in the regional highway network from the inner city of Roanoke to the outlying suburbs of Roanoke County. As development has increased over the years around the inner city area, the function of Colonial Avenue has stayed the same. This increase in development has had a direct impact on the roadway as traffic volumes rise steadily. High traffic volumes and the availability of developable land often cause developers to seek locations along such corridors for new commercial development. This situation has begun along the Colonial Avenue corridor. As commercial.pressures increase, the importance of protecting established neighborhoods and ensuring the safe and efficient flow of traffic becomes more crucial. It is also important to ensure a comfortable transition for existing residential frontage properties if neighboring parcels become commercial. Compatibility can be improved upon, if not achieved, through the proper use of building style, orientation and location, landscaping, signage, lighting, parking concepts and access management. Staff recommends the following site design guidelines - particularly on Colonial Avenue frontage properties - for development or redevelopmentin the corridor. Goal To plan for and achieve compatibility between new and existing developments along the corridor. Design Guidelines Objectives To encourage well designed, aesthetically pleasing developments that make a positive contribution to the streetscape and lessen potential negative impacts on adjacent residential properties. To encourage architectural compatibility with the surrounding residential character. To minimize impacts to traffic flow from new developments. To encourage the use of landscaping to improve environmental quality within new developments, enhance property values and create an enduring community image. To limit light pollution onto adjacent residential areas and encourage human scale in detail lighting. To minimize sign clutter by encouraging attractive, well-placed signage. I. Existing Conditions A. The proposed development should show sensitivity to the existing residential character of the corridor by incorporating as many of the following as possible: The preservation and use of existing residential structures for small offices (architecturally compatible alterations and additions are permitted), or the construction of new buildings having a distinct residential character. 2. The preservation and incorporation of existing vegetation. 3. Front yard character that is a common feature of residential properties should be preserved_ 4. Depending upon terrain, the use of terraced parking lots, minimizing their visual and site impacts, may be appropriate. 5. Existing drainage ways should be protected and incorporated into all proposals. II. Site Layout A. Buildings 1. A building should be prominent from street view, using its architecture as advertising. 2. Setbacks should be determined according to ultimate road right-of-way. 3. Minimum distance between a building, off-street parking, driveway, loading space or paved surfaces and any contiguous residential property should be 25 feet. B. Parking 1. Parking should be constructed to the rear and sides of buildings only. Street frontage should be devoted to building architecture and landscaping. 2. Parking areas should be designed to allow fixture interconnections with adjacent parcels. 3. Where feasible, break up required parking into smaller areas spaced throughout the site, lessening their visual and environmental impacts. 4. Alternative surface materials, such as pervious pavement, are recommended. Asphalt pavement should be minimized to mitigate existing drainage problems. C. Site Access 1. Where feasible, businesses should share access points from the street right-of-way. Temporary access points may be utilized until further development of the corridor allows for combined access. These temporary permits are issued with the understanding that they will be closed when a satisfactory alternate access in available in the opinion of the local governing body. 2. At the time of project approval property owners should provide a joint easement agreement allowing cross access to and from other properties in the surrounding area and a unified parking and circulation plan should be established wherever feasible. III. Architectural Treatment A. Scale 1. Size of buildings should approach a residential scale. Avoid excessive height and buildings out of scale with adjacent structures. 2. Where larger buildings are proposed, landscaping and architectural facades should be used to lessen their impact. 3. Where infilling between existing residential structures, maintain a continuity of building height, width, first floor elevation, architectural style and porch detailing, if applicable. B. Entrances 1. Design entrances that are clearly visible and easily recognizable from parking lots and walkways which serve the building. 2. The principal "front" facade should face Colonial Avenue, for all buildings directly adjacent to the road, although the major pedestrian entrance may be in the back or side of the structure. C. Materials 1. Materials should be selected for harmony with the surrounding community and for suitability to the type of building and style in which they are used. 2. Exterior materials such as exposed concrete block, metal or brightly colored siding are not recommended. Materials should be in the range of earth tones. D. Roofs Utilize dormers, gables and other variations in roof shapes and/or heights that are compatible with the basic facade elements and add interest and scale to the building. Avoid flat roofs. Gable roofs, hip roofs and multiple plain roofs are encouraged. IV. Landscaping A. Native Vegetation 1. Landscape plans should incorporate the use of native vegetation. B. Adjacent Right -of -Way Plantings 1. Front yards should be developed as open green spaces with a combination of large and small trees, evergreen & deciduous shrubs, earth berms, and/or ground covers. 2. Where it is necessary that portions of a parking lot front the adjacent right-of-way, a planting strip of 10 feet in width should be provided along the adjacent right-of-way. Within this strip a combination of large and small trees, evergreen & deciduous shrubs, earth berms or ground covers should be utilized to buffer the parking area. C. Parking Areas 1. Parking areas should incorporate raised landscaped islands in order to break up large expanses of pavement. 2. Large shade trees should be planted within and along the perimeter of parking areas in order to mitigate the negative environmental effects of heat and glare. 3. Landscaped berms located around parking areas to soften the noise, light and view of a parking area to its neighbors are highly encouraged. D. Building Plantings 1. Buildings should incorporate foundation plantings where appropriate. E. Stormwater Management 1. Above- ground stormwater management areas and facilities should be landscaped with plants adaptable to being temporarily inundated with water and designed as an asset to the overall development. F. Screening & Buffering 1. Where a development adjoins residential property, a 25 -foot wide buffer yard should be required. a. Within this buffer yard landscaping and screening should be provided and maintained to an average height of 15 feet. A combination of large and small trees, evergreen & deciduous shrubs, earth berms and/or ground covers should be utilized. Berming is encouraged to supplement screening. Average berm height should be 3-4 feet. Berm slopes should be no greater than 2:1. V. Lighting A. Details of lighting fixtures should be compatible with the existing residential character of the corridor. B. Path and landscape lighting are encouraged where appropriate. Lighting should be at a pedestrian scale through the use of light standards or placements 14 feet or less in height. . C. Parking lot lighting should be no more than 14' above grade, down -lit or shielded so as to direct light to the interior of the lot and not project glare onto the street or adjacent properties. Average intensity should not exceed the minimum required for safety. D. Any security lighting should be shielded and located so as to not cast light onto adjacent properties. In addition, the light source should not be visible from adjoining residential areas. VI. Signage A. The shared use of signs is encouraged for adjacent businesses. B. Signage should complement a buildings' architectural style. C. Signage placed on buildings should occupy less than 5% of the facade area. D. All freestanding signs should be monument type and meet the following criteria: 1. Monument signs should not exceed 5 feet in height or 7 feet in width; 2. Signs should be ground lit or top lit with shielded lamps placed so as to not cast light onto the path of traffic or on any adjacent road or property. E. Message length should be limited so that a passing motorist can read a sign within three -to -four seconds. No interchangeable boards should be permitted. F. Signs should be complemented, accented and enhanced by landscaping. The size of the landscaping plot should be one and one-half times the square footage of the sign, G. No portable or temporary signs should be permitted. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 19, 2016 ORDINANCE REZONING APPROXIMATELY 0.99 ACRES FROM R-1, LOW DENSITY RESIDENTIAL DISTRICT TO C-1, LOW INTENSITY COMMERCIAL DISTRICT ON PROPERTY LOCATED AT 3746 COLONIAL AVENUE, CAVE SPRING MAGISTERIAL DISTRICT (TAX MAP NO. 077.18-03-36.00-0000) WHEREAS, the first reading of this ordinance was held on June 28, 2016, and the second reading and public hearing were held on July 19, 2016; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on July 5, 2016; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. 1. The zoning classification of a certain parcel of real estate containing approximately 0.99 acres, as described herein, and located at 3746 Colonial Avenue (Tax Map No. 077.18-03-36.00-0000) in the Cave Spring Magisterial District is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of C-1, Low Intensity Commercial District, with proffers. 2. The owner of this property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (a) Access: the property is limited to one access Page 1 of 2 (b) No neon signs will be on the property (c) Hours of Operation shall be limited to 7:00 am to 9:00 pm. (d) Signage Size Limitations: the freestanding sign shall be limited to a brick monument -style sign not to exceed five feet in height and seven feet in width. (e) The property will be developed in general conformance to the concept plan submitted on July 5, 2016 (titled Exhibit 1 in the application) with any changes required under the Roanoke County comprehensive site plan review process. (f) Colonial Avenue Design Guidelines must be followed for development and redevelopment. 3. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or party of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Page 2 of 2 ACTION NO. ITEM NO. N.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 19, 2016 The petition of Refuge Church to obtain a Special Use Permit in a C -2C, High Intensity Commercial, District with conditions for the operation of religious assembly on approximately 1.92 acres, located at 4145 and 4173 West Main Street, Catawba Magisterial District Philip Thompson Deputy Director of Planning Thomas C. Gates County Administrator Public hearing and second reading of an ordinance to grant a special use permit for religious assembly. BACKGROUND: Refuge Church wishes to lease space in an existing building located at 4145 West Main Street, Salem VA. The location is currently in a C-2 zoning district. Religious assembly is special use in a C-2 zoning district. DISCUSSION: The Planning Commission held a public hearing on this request on July 5, 2016. The pastor for Refuge Church, Charles Garner, clarified several issues for the Planning Commission, which included the following The church's congregation currently meets at a school in Elliston; The church is locating to better serve its congregation; The congregation is currently 50 members; The church usually only meets on Sunday mornings, but may add additional Page 1 of 2 meeting times during the week to serve its congregation. No citizens spoke on this request. The Planning Commission recommends approval of this special use permit for religious assembly. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends that the Board approve the second reading of the ordinance to grant a special use permit for religious assembly. Page 2 of 2 STAFF REPORT Petitioner: Refuge Church Request: To obtain a Special Use Permit for Religious Assembly on 1.92 acres in a C-2, High Intensity Commercial District Location: 4145 and 4173 West Main Street Magisterial District: Catawba Proffered Conditions: None EXECUTIVE SUMMARY: Refuge Church is requesting a Special Use Permit on 1.92 acres in a C-2, High Intensity Commercial District (C-2) for the purpose of Religious Assembly. The 2005 Comprehensive Plan indicates that the Future Land Use Designation of this parcel is Glenvar Village. Glenvar Village is an area intended to serve as a focal point for the Glenvar Community and encourages a mix of uses such as community activity centers, commercial, office, institutional, and limited industrial uses. APPLICABLE REGULATIONS Religious Assembly is allowed by Special Use Permit in the C-2 zoning district. Use and Design Standards are as follows: Sec. 30-83-9. - Religious Assembly (A) General standards: 1. Any outdoor activity area, swimming pool, or ball field or court which adjoins a residential use type shall be landscaped with one (1) row of small evergreen trees in accordance with Section 30- 92 along the property line adjoining the residential use type. Where night-time lighting of such areas is proposed large evergreen trees shall be required. 2. When a place of religious assembly adjoins a residential use type, a Type C buffer yard in accordance with Section 30-92 shall be provided between the parking area(s) and the residential use type. 3. Expansions of existing uses are permitted by right. Building plan review is required for any proposed expansions or alterations of the existing structure. ANALYSIS OF EXISTING CONDITIONS Background — 4145 West Main Street is fully developed with paving and buildings and features two entrances off of West Main Street. No additional entrances are proposed. 4173 West Main Street is accessed through 4145 and is approximately half covered in paving and buildings. There are a total of 53 3. 4 parking spaces (one accessible) currently. Topography/Vegetation — The site is relatively flat, with little to no landscaping and a large grassy area in the rear of 4173 West Main Street. Surrounding Neighborhood — The subject parcel is bordered to the east by a VDOT parcel and a water filtration plant zoned 1-1. To the north is a vacant C-2 parcel. To the west is a 5.78 acre parcel used for Religious Assembly. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture — 4145 West Main Street is currently fully developed with a 5,200 sq. ft. convenience store with fuel canopy and 2,600 sq. ft. of vacant retail/restaurant space. 4173 West Main Street has a 1000 sq. ft. house used as office space, and 2 storage buildings. There are currently 53 parking spaces (including 1 accessible space) across both parcels. Access/Traffic Circulation — This site has two existing access points onto West Main Street. The parking area on 4173 West Main is accessed through 4145 West Main Street. No additional access or circulation is proposed. VDOT offered no objections to the proposal and had no additional requirements. Screening & Buffering — No screening or buffering is in place and none is required for this development. Office of Building Safety — A change of use will be required through the Building Department. Economic Development — Economic development declines to support the petition on the basis that it religious assembly is not a tax generating use, which is encouraged for commercial corridors such as West Main Street. CONFORMANCE WITH ROANOKE COUNTY COMPREHENSIVE PLAN The 2005 Comprehensive Plan indicates that the Future Land Use Designation of these parcels is Glenvar Village. Glenvar Village is a future land use area intended to serve as a hub for the Glenvar Community. Community Activity Centers, such as parks, schools, clubs, and meeting areas are encouraged. A mix of uses, including commercial is also encouraged. A parcel consisting of both a commercial use and a Religious Assembly use is consistent with these Future Land Use recommendations. STAFF CONCLUSIONS Refuge Church is requesting a Special Use Permit on 1.92 acres in a C-2, High Intensity Commercial District for the purpose of Religious Assembly. The site currently has 53 parking spaces, which accommodates the required 49 spaces for the variety of uses on both parcels. No changes to access or circulation are proposed. The peak hour of church does not conflict with peak hours for the convenience store. The use is compatible with the religious assembly use on the adjacent parcel. The proposed project is in conformance with the goals and objectives of the Glenvar Village Future Land Use Designation which encourages a mix of land uses such as community centers. Additionally, the use of this parcel as both commercial and religious assembly conforms to the Glenvar Village standards by mixing land uses. 2 CASE NUMBER: 5-712016 PREPARED BY: Tara Pattisall HEARING DATES: PC: 715116 BOS: 7119116 ATTACHMENTS: Application Materials Aerial Map Zoning Map Future Land Use Map Site Photograph C-2 Zoning District Regulations Religious Assembly Use & Design Standards Countv of Roanoke kl-Z--I(-(�o1as For Staff Use Onlv Community Development Date received- Received hy: Planning & Zoning S 20 Ca -FL ' Application fee: PC/BZA da e: 5204 Bernard Drive 6, Do c-+ 6 P O Box 29800 Roanoke, VA 24018 Placards issued: BOS date: - (540) 772-2068 FAX (540) 776-7155 Case Number 0 I ALL APPLICANTS Check type of application filed (check all that apply) 0 Rezoning Ig Special Use ❑ Variance EJ Waiver ❑ Administrative Appeal ❑ Comp Plan (15.2-2232) Review Applicants name/address w/zip Phone: 540-380-8312 Refuge Church Work: PO Box 126 Cell #: Elliston, VA 24087 Fax No.: Owner's name/address w/zip Phone #: 540-330-6227 Gary and Kimberly Slate Work: 4105 Barley Drive Fax No. #: Salem, VA 24153 Property Location Magisterial District: Catawba 4145 West Main St. Salem, VA 24153 Community Planning area: Glonvar 4173 West Main St. Salem, VA 24153 Tax Map No.: 054,04-01-14.00-0000 an 054,04-01-13.00-0000 Existing Zoning: C2C Size of parcel(s): Acres: 0.55 and 1.37 acres Existing Land Use: Convenience Store and Vacant REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (1s 2-2232) REVIEW APPLICANTS (R/S/W/CP) Proposed Zoning: C2CS PReligious Assembly Proposed Land Use: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes rR No F IF NO, A VARIANCE IS REQUIRED FIRST. , Does the parcel meet the minimum criteria for the requested Use Type? Yes C; No ❑ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes C No IX VARIANCE, WAIVER AND ADMIN7STRATIVEAPPEAL APPLICANTS (VIW/AA) Variance/Waiver of Section(s) of the Roanoke County Zoni dinancc in order to. w Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoningance 6 2016 Appeal of Interpretation of Zoning Map to Is the application comDlete? Please check if enclosed_ APPLICATMN 'W11J. wnTr 17CFnTrn IF ANv Tun^ ITEMS ARE MISSING OR INCOMPLETE. WN 0 =--, V�A SE R/SAV/CP V/AA R/SAFV/CP V/AA R/S/W/CP VIAA Consultation 8 112" x I I" concept plan Application fee Application Metes and bounds description Proffers, if applicable Justification E4 Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the property or the owner's a ent or contract purchaser and am acting with the knowledge and consent f the owner. +^ Owner's Signature JUSTI1 ICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN '(15.2-2232) REVIEW REQUESTS Applicant Refuge Church The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. Refuge Church is a faith community that helps people in our area. In addition to worship services, we also offer workshops covering topics ranging from parenting skills to financial management. We also help those in need by collecting non -SNAP items. For 4145 W. Main St, we are not intending to change the building's footprint or access points. For 4173 W. Main St, we will only be using part of this parcel for parking. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. Even though Refuge Church is a non-profit entity, the people that attend Refuge Church will purchase food/drinks/gas from the adjoining Glenvar Mini -Mart. Furthermore, our people like to go out for lunch after services. There are many restaurants in West Salem that they will be able to frequent. Our project also conforms to the Glenvar Community Plan. That plan expressed an interest in recreational activities for families and teenagers. From time to time, Refuge plans to offer recreational opportunities like game nights in our building. The building at 4145 W. Main St. has been vacant for the past year and a half. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. Refuge Church using this property will have very little impact on the adjoining properties or surrounding areas. We will use the existing parking spaces in both parcels. The owner of the Glenvar Mini -Mart confirms that Sunday mornings are a dead time for their business, so our people will not be in the way of them conducting their regular business. There will be no impact on any public services- besides our efforts to volunteer at the local Glenvar schools. As for the property at 4145 W. Main St., we plan to make minimal changes. In Ste. B, we will install two walls to create classrooms for kids church. In Ste. C, we will remove the built-in restaurant booths and will remove two non -load bearing wails to make room for the sanctuary area, which will seat between 75-80 people. CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (15,2-2232) review and variance applications. The pian should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS J a. Applicant name and name of development ✓ b. Date, scale and north arrow c. Lot size in acres or square feet and dimensions ✓ d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e Physical features such as ground cover, natural watercourses, floodplain, etc. ✓ f. The zoning and land use of all adjacent properties g. All property lines and casements h. All buildings, existing and proposed, and dimensions, floor area and heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information requir°ed for REZONING acrd SPECIAL USE PERMIT APPLICANTS ✓ k. Existing utilities (water, sewer, storm drains) and connections at the site 1. Any driveways, entrances/exits, curb openings and crossovers ✓ in. Topography map in a suitable scale and contour intervals v' n. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants ✓ p. Any proffered conditions at the site and how they are addressed q. If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. Signature of applicant Date ,:1 ROAly F Community Development z , - - Planning & Zoning Division Z. L xi !3 NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Traffic Engineer or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land uses and situations that would necessitate further study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. .Effective date; April 1.9, 217115 `� .tilu- C"k"C.k Name of Petition .z ?nom Petitioner's Signature 5-2-q-16, Date Application Addendum Refuge Church: 4145 W. Main St Signage: Refuge Church will install two signs at 4145 W. Main St. The first sign box is already located on the roof of Ste. C. This sign space is less than 25 square feet. The second sign will be part of the existing large roadside sign. This sign is also less than 25 square feet. Hours of Operation: Sunday mornings: 10:30 AM: primary worship service Sunday evenings: 7:30 PM: leadership team meetings Wednesday evenings: 7:00 PM: mid -week bible study Friday evenings: 7:00 PM: occasional recreational activity (ex: game night) -- ----------- ij Cal Gvfwl, 1, 1, — T, r, -u 7 40"y [((,( ) / CLARK LUCY M 4091 BARLEY DR SALEM VA 24153 DLRT INVESTMENTS LLC 4190 WEST MAIN ST SALEM VA 24153 H & H ASSOCIATES LC PO BOX 676 DALEVILLE VA 24083 CITY OF SALEM CROUSE ROBERT B P 0 BOX 457 DALEVILLE VA 24083-0457 FORT LEWIS BAPTIST CHURCH 4215 WEST MAIN ST SALEM VA 24153 p N N N pO pO O Q 66p N O C, u CN o V m 6 �� U '� o p d n( U 09 „X W w U U 2 c c o r- m U �-. a)N o U)U rn U v N = m Z o N N D -o Z co m C o U) U N N N Q N Q Q N 5 Q w O a` O a` X 9 d N Q 2 N U U N U N U >. m Q E O oO y d}N 0000 T O N N O L o O ¢ 00 mCr) o 7 (� v) 3 O) lo N 09 N ;6 N w U N In Lo o ` y--� 1^ Lo N U U D O O o ` V c O E O) c m .� c U) .. E N N '_ N vv, _ c r o o 0 w ai D U 2 a � cn D Z o N 01 N 'O N -O N Z m (O mU) r _ v c_ - 0. _ (6 (> N O y O N .Q 0) O Q ON Q N 2 2x dcu O 0 0 2. m Q E O o Oy 0000 T ° N N O o L O ¢ 00 m Cr) o 7 (�2 N CO w09 • d' V U > w � U w� c -Lo U) E `om .o E 0 N D 3 m o v U U) D N Z co m _ U N N N O y UN e°9 O O N 3>;€k _ O- O O X cu d N Q§;a§n w L L 9 Q 2 C-2 District Regulations SEC. 30-54. C-2 HIGH INTENSITY COMMERCIAL DISTRICT. Sec. 30-54-1. Purpose. (A) The purpose of this district is to provide locations for a variety of commercial and service related activities within the urban service area serving a community of several neighborhoods or large areas of the county. This district is intended for general application throughout the county. High intensity commercial districts are most appropriately found along major arterial thoroughfares which serve large segments of the county's population. The C-2 district permits a wide variety of retail and service related uses. Land uses permitted in this district are generally consistent with the recommendations set forth in the transition and core land use categories of the comprehensive plan. Site development regulations are designed to ensure compatibility with adjoining land uses. (Ord. No. 042208-16, § 1, 4-22-08, Ord. No. 111213-15, § 1, 11-12-13) Sec. 30-54-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. Residential Uses Accessory Apartment * Home Beauty/Barber Salon * Home Occupation, Type I * Multi -Family Dwelling * Two -Family Dwelling * 2. Civic Uses Administrative Services Clubs Cultural Services Day Care Center * C-2 District Regulations Educational Facilities, College/University Educational Facilities, Primary/Secondary Family Day Care Home Guidance Services Park and Ride Facility Post Office Public Assembly Public Parks and Recreational Areas Safety Services * Utility Services, Minor 3. Office Uses Financial Institutions General Office Medical Office Laboratories 4. Commercial Uses Agricultural Services Antique Shops Automobile Dealership Automobile Repair Services, Minor Automobile Rental/Leasing Automobile Parts/Supply, Retail Bed and Breakfast * 2 Boarding House Business Support Services Business or Trade Schools Commercial Indoor Entertainment Commercial Indoor Sports and Recreation Commercial Outdoor Entertainment Commercial Outdoor Sports and Recreation Communications Services Construction Sales and Services * Consumer Repair Services Convenience Store * Fuel Center * Funeral Services Garden Center * Gasoline Station * Hospital Hotel/Motel/Motor Lodge Kennel, Commercial Pawn Shop Personal Improvement Services Personal Services Restaurant, Drive-in or Fast Food * Restaurant, General 3 C-2 District Regulations C-2 District Regulations Retail Sales Studio, Fine Arts Veterinary Hospital/Clinic 5. Industrial Uses Recycling Centers and Stations 6. Miscellaneous Uses Amateur Radio Tower Parking Facility * (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Civic Uses Adult Care Residences Halfway House Life Care Facility Nursing Home Religious Assembly Utility Services, Major 2. Commercial Uses Adult Business * Automobile Repair Services, Major Car Wash * Commercial Indoor Amusement Dance Hall El C-2 District Regulations Equipment Sales and Rental * Manufactured Home Sales * Mini -warehouse * Outpatient Mental Health and Substance Abuse Center Recreational Vehicle Sales and Service * Surplus Sales Truck Stop * 3. Industrial Uses Custom Manufacturing * Industry, Type I Landfill, Rubble * Transportation Terminal 4. Miscellaneous Uses Broadcasting Tower * Outdoor Gatherings * (Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 022796-14, § 1, 2-27-96; 042297-14, § 1, 4-22-97; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 102803-15, § 2, 10-28-03; Ord. No. 102505-7, § 2, 10-25-05; Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 052411-9, § 1, 5-24-11, Ord. No. 111213- 15, § 1, 11-12-13) Sec. 30-54-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Minimum lot requirements. 1. Lots served by private well and sewage disposal system; a. Area: 1 acre (43,560 square feet). E C-2 District Regulations b. Frontage: 100 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water, or both: a. Area: 15,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. (B) Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet, or 20 feet when all parking is located behind the front building line. b. Accessory structures: Behind the front building line. 2. Side yard: None. 3. Rear yard: a. Principal structures: 15 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. (C) Maximum height of structures. 1. Height limitations: a. Principal structures: When adjoining property zoned R-1 or R-2, 45 feet, including rooftop mechanical equipment. The maximum height may be increased, provided each required side and rear yard adjoining the R-1 or R-2 district is increased two feet for each foot in height over 45 feet. In all locations the height is unlimited unless otherwise restricted by this ordinance. b. Accessory structures: actual height of principal structure. (D) Maximum coverage. 1. Building coverage: 50 percent of the total lot area. 2. Lot coverage: 90 percent of the total lot area. ON C-2 District Regulations (Ord. No. 62293-12, § 10, 6-22-93) Use & Design Standards — Civic Uses Sec. 30-83-9. Religious Assembly. (A) General standards: Any outdoor activity area, swimming pool, or ball field or court which adjoins a residential use type shall be landscaped with one (1) row of small evergreen trees in accordance with Section 30-92 along the property line adjoining the residential use type. Where night-time lighting of such areas is proposed large evergreen trees shall be required. 2. When a place of religious assembly adjoins a residential use type, a Type C buffer yard in accordance with Section 30-92 shall be provided between the parking area(s) and the residential use type. Expansions of existing uses are permitted by right. (Ord. No. 42694-12, § 19, 4-26-94; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 052411-9, § 1, 5-24-11, Ord. No. 111213-15, § 1, 11-12-13) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON JULY 19, 2016 ORDINANCE GRANTING A SPECIAL USE PERMIT FOR THE OPERATION OF A CHURCH AND RELIGIOUS ASSEMBLY ON APPROXIMATELY 1.92 ACRES, LOCATED AT 4145 AND 4173 WEST MAIN STREET, CATAWBA MAGISTERIAL DISTRICT UPON THE PETITION OF REFUGE CHURCH WHEREAS, the first reading of this ordinance was held on June 28, 2016, and the second reading and public hearing were held on July 19, 2016; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on July 5, 2016; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Roanoke County, Virginia, as follows: 1. That said real estate being rezoned is more fully described as follows: A parcel described as Tax Map Nos: 054.04-01-14.00-0000 and 054.04-01- 13.00-0000 and located at 4145 and 4173 West Main Street, Catawba Magisterial District. 2. That the Board finds that the granting of a special use permit is appropriate for the church's use of religious assembly and is hereby approved. 3. That this action is taken upon the application of Refuge Church. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. Page 1 of 2 5. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Page 2 of 2