HomeMy WebLinkAbout7/19/2016 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 19, 2016
RESOLUTION 071916-1 APPROVING RECOMMENDATIONS FROM
THE PIPELINE ADVISORY COMMITTEE FOR FILING WITH THE
FEDERAL ENERGY REGULATORY COMMISSION REGARDING THE
MOUNTAIN VALLEY PIPELINE PROJECT
WHEREAS, on November 10, 2015, the Roanoke County Board of Supervisors
authorized County staff to file the necessary motion to intervene with the Federal
Energy Regulatory Commission in the Mountain Valley Pipeline proceedings; and
WHEREAS, on June 28, 2016, the Federal Energy Regulatory Commission
issued a "Notice of Schedule for Environmental Review of the Mountain Valley Pipeline
Project and the Equitrans Expansion Project", which indicated the Federal Energy
Regulatory Commission's intent to issue the project's Draft Environmental Impact
Statement in September 2016; and
WHEREAS, the Federal Energy Regulatory Commission also indicated that it
intends to issue the Final Environmental Impact Statement on March 10, 2017, which
will initiate the 90 -day Federal Authorization Decision Deadline ending on June 8, 2017;
and
WHEREAS, the issuance of the Draft Environmental Impact Statement will
represent one of Roanoke County's last significant opportunities to provide input to the
Federal Energy Regulatory Commission on the Mountain Valley Pipeline Project; and
WHEREAS, in order to make appropriate comments to protect Roanoke County
and its citizens' interests in the project, County Staff, the Roanoke County Pipeline
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Advisory Committee, and citizens must be able to reasonably review the Mountain
Valley Pipeline Project record; and
WHEREAS, under the Natural Gas Act, the Federal Energy Regulatory
Commission is responsible for compiling the "consolidated record" which serves as the
basis for final decision making by the Federal Energy Regulatory Commission and other
regulating agencies; and
WHEREAS, the current project record has been created and is being maintained
in a manner that is extraordinarily burdensome for citizens and staff to review; and
WHEREAS, examples of issues with the current record include the following:
• On April 21, 2016, Mountain Valley Pipeline filed data responses in the
form of 126 individual files spanning hundreds of pages with generic labels
such as "MVP DR2 042016 PUBLIC Part 1 of 126," "MVP DR2 042016
PUBLIC Part 2 of 126," etc. No index to these files was provided. In order
to locate Roanoke County related items, for example, each file had to be
downloaded and reviewed page by page. Many other project filings have
been made in a similar fashion.
• The resource reports originally filed by Mountain Valley Pipeline have not
been updated in a fashion that would allow a reviewer to determine the
current status of many critical issues without making a complete review of
the entire project record. In many cases, a reviewer would need to search
out and locate multiple filings made months apart to understand the status
of a single issue; and
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WHEREAS, the Federal Energy Regulatory Commission has broad authority to
require the project record to be presented in a manner that is transparent and
reasonably accessible to County Staff, the Roanoke County Pipeline Advisory
Committee, and the public; and
WHEREAS, the Roanoke County Pipeline Advisory Committee met on July 18,
2016, to review these matters.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the
County of Roanoke, that the Board of Supervisors accepts the recommendations of the
Pipeline Advisory Committee as presented on July 18, 2016, and directs staff to take
the following actions:
1) To file with the Federal Energy Regulatory Commission, in consultation with
outside counsel, an appropriate motion detailing Roanoke County's concerns
with the proposed Environmental Impact Statement development schedule
and the organization of the project record. Consult with and, if possible, make
this filing in concert with other affected localities;
2) Request the Federal Energy Regulatory Commission to conduct one of the
proposed draft Environmental Impact Statement public hearings in Roanoke
County;
3) To work and collaborate with the Pipeline Advisory Committee to create and
make additional filings with the Federal Energy Regulatory Commission
supporting past Board actions and direction as review of recently posted
Mountain Valley Pipeline materials are completed.
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On motion of Supervisor McNamara to adopt the resolution, seconded by
Supervisor Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
A,COPY TESTE:
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
cc: Richard Caywood, Assistant County Administrator
Page 4 of 4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 19, 2016
RESOLUTION 071916-2 AUTHORIZING THE EXECUTION OF
SUPPORT AND SERVICE AGREEMENTS IN CONNECTION WITH THE
BOND ISSUE BY THE ROANOKE VALLEY BROADBAND AUTHORITY
THROUGH THE VIRGINIA RESOURCES AUTHORITY
A RESOLUTION authorizing the proper officials of Roanoke County, Virginia (the
"County") to execute a Service Agreement (the "Service Agreement") among the Cities of
Roanoke and Salem, Virginia (the "Cities"), the County, the Roanoke Valley Broadband
Authority (the "RVBA") and the Virginia Resources Authority ("VRA"), and a Support
Agreement (the "Support Agreement") among the County, the RVBA and VRA, subject to
certain terms and conditions and authorizing the County Administrator to take certain
other actions in connection with the Support Agreement.
RECITALS
WHEREAS, the RVBA was created by the concurrent resolutions adopted by the
City of Roanoke (September 3, 2013), the City of Salem (September 9, 2013), Botetourt
County (September 24, 2013) and the County (August 27, 2013); and
WHEREAS, heretofore, the RVBA issued its revenue bond in the original
principal amount of $5,780,000 (the "Series 2015 Local Bond") and sold the Series 2015
Local Bond to VRA pursuant to the terms of a Local Bond Sale and Financing Agreement
dated as of April 10, 2015 between the RVBA and VRA (the "2015 Financing
Agreement") to finance the original design, engineering and construction of an
approximately 47 -mile metropolitan, suburban and rural fiber optic telecommunications
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network with single ring architecture in the Roanoke Valley area, including related
landscaping, infrastructure and issuance costs (the "Original Project"); and,
WHEREAS, RVBA has determined that, as allowed by Section 15.2-5431.11 of
the Code of Virginia, 1950, as amended (the "Virginia Code"), it is in its best interest to
design, construct and operate an approximately 25 -mile extension to the Original Project
(the "Roanoke County Extension," and with the Original Project, the "Project") to be
located mostly in the County and to issue its revenue bond in the original principal
amount of $3,000,000 plus amounts for a required Local Debt Service Reserve Fund,
administrative costs and costs of issuance (the "Series 2016 Local Bond") to be sold to
VRA pursuant to the terms of a Local Bond Sale and Financing Agreement dated June
17, 2016 between the RVBA and VRA (the "2016 Financing Agreement" and, with the
2015 Financing Agreement, the "Financing Agreements"); and,
WHEREAS, VRA has required, as a condition of its purchase of the Series 2016
Local Bond, that the County enter into the Support Agreement to be executed and
delivered to VRA by the County; and,
WHEREAS, the City of Roanoke, the City of Salem (the "Cities"), VRA and the
County have considered that the County's obligation under the Support Agreement will
be limited to (1) the amount of the debt service on the Series 2016 Local Bond and (2)
one-third (1/3) of the Operation and Maintenance Expenses (as defined in the Financing
Agreements) and other payments due and owing by the RVBA under the Financing
Agreements, and that the Cities' respective obligations under the 2015 Support
Agreement, as amended by a first amendment (the "First Amendment"), will each be
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limited to (1) one-half (1/2) of the debt service on the Series 2015 Local Bond and (2)
one-third (1/3) of the Operation and Maintenance Expenses and other payments due and
owing by the RVBA under the Financing Agreements, and the form of the Service
Agreement embodying such terms has been presented to this meeting.
THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA:
1. The Board of Supervisors has determined it is in the best interests of the
County and its citizens for the County to enter into the Service Agreement and the
Support Agreement to reflect that the non-binding obligations described in the above
recitals will apply to the Series 2016 Local Bond and the Financing Agreements to reflect
the issuance and sale of the Series 2016 Local Bond and the financing, operation and
maintenance of the Project.
2. The Chairman of the Board of Supervisors or County Administrator, either
of whom may act, are each hereby authorized to execute and deliver to the other parties
thereto the Service Agreement and the Support Agreement substantially similar to the
above mentioned Service Agreement and Support Agreement, which documents are
dated as of August 1, 2016, and the Board of Supervisors further approves the Service
Agreement and the Support Agreement, with such completions, omissions, insertions or
changes, not inconsistent with this resolution, as may be approved by the Chairman of
the Board of Supervisors or County Administrator. The execution of the Service
Agreement and the Support Agreement by the Chairman of the Board of Supervisors or
County Administrator will be evidence of his approval of such completions, omissions,
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insertions or changes. The form of any such documents shall be approved as to form by
the County Attorney.
3. As provided in the Support Agreement, the Board of Supervisors
authorizes the County Administrator to make a request to the Board of Supervisors to
appropriate to or on behalf of the RVBA such amounts as may be requested from time
to time pursuant to the Support Agreement, to the fullest degree and in such manner as
is consistent with the Constitution and laws of the Commonwealth of Virginia. The Board
of Supervisors, while recognizing that it is not empowered to make any binding
commitment to make such appropriations in future fiscal years, hereby states its intent
to make such appropriations in future fiscal years, and hereby recommends that future
Boards of Supervisors do likewise during the term of the Support Agreement.
4. The Board of Supervisors acknowledges that VRA considers the Support
Agreement as a "local obligation" pursuant to Section 62.1-216.1 of the Virginia Code.
In the event of the failure of the County to make a payment under the Support Agreement,
VRA has the right, and is obligated under the Indenture (as defined in the 2016 Financing
Agreement) to institute the "state -aid intercept" process set forth in Section 62.1-216.1
of the Virginia Code under which the Governor could cause the Comptroller to withhold
all further payment to the County of funds appropriated and payable by the
Commonwealth to the County until the unpaid sum is obtained; provided, however, that
in the event VRA determines to institute the "state -aid intercept" process, and so long as
there are adequate amounts in the Local Debt Service Reserve Fund (as such term is
defined in the Financing Agreement) to cover any Local Bond debt service payment then
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due and payable and due and payable in the following sixty (60) days, it will give the
County sixty (60) days' written notice before instituting the "state -aid intercept" process.
If the Local Debt Service Reserve Fund is not sufficient for such purpose, then VRA may
institute the "state -aid intercept" process without such notice. The funds so withheld
would be directed to VRA to cure the nonpayment.
5. Nothing herein contained is or shall be deemed to be a pledge or a lending
of the credit of the County to RVBA, VRA or to any holder of the Series 2016 Local Bond
or the Series 2015 Local Bond or to any other person or entity, and nothing herein
contained is or shall be deemed to be a pledge of the faith and credit or the taxing power
of the County, nor shall anything herein contained legally bind or obligate the Board of
Supervisors to appropriate funds for the purposes described or mentioned in the Support
Agreement.
6. The County Administrator is authorized to take such further actions and
execute such further documents as may be necessary to obtain, accept, implement,
administer, and enforce the Support Agreement, with any such documents to be
approved as to form by the County Attorney.
7. This resolution shall take effect immediately upon its adoption.
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On motion of Supervisor McNamara to adopt the resolution, seconded by
Supervisor Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: Supervisor Bedrosian
A CYORY TESTE:
Deborah C. Jack%
Chief Deputy Clerk t e Board of Supervisors
cc: Thomas C Gates, County Administrator
Ruth Ellen Kuhnel, County Attorney
Rebecca Owens, Director of Finance
Christopher Bever, Director of Management and Budget
Page 6 of 6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON JULY 19, 2016
RESOLUTION 071916-3 ESTABLISHING A LEGISLATIVE COMMITTEE
OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
Whereas, the Roanoke County Code, Section 2-126, allows the Board of
Supervisors to establish and appoint committees as needed to assist in the conduct or
operation of County business; and
Whereas, the Board of Supervisors desires to formalize a year long process in
developing and implementing a legislative strategy to benefit the Roanoke County
citizens, as well as the Greater Roanoke Valley; and
Whereas, an important step in this process is to appoint a Legislative Committee
(the "Committee") tasked with the responsibilities of development and oversight of a
legislative agenda; and
Whereas, the Legislative Committee will be comprised of the Board of Supervisors
and appointed staff positions.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the Roanoke County Board
of Supervisors of Roanoke Virginia, that:
1. A Legislative Committee is hereby officially established;
2. The Board in its entirety shall serve on the Committee;
3. The County Administrator, the County Attorney, the Assistant County
Administrators, the Director of Management and Budget, the Director of
Economic Development, the Deputy Director of Planning, and staff as
required for operational support, shall serve on the Committee;
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4. The Committee is tasked with developing and advocating for a legislative
agenda;
5. The Committee is tasked with the oversight of proposed legislative actions
of the General Assembly which impact the citizens of Roanoke County and
the Roanoke Valley;
6. The Committee will meet a minimum of three (3) times per year with the
year beginning July 1;
7. The Committee may not act for or bind the Board unless authorized by
specific Board action;
8. That term of the appointment will be year to year unless otherwise
amended; and
9. This resolution is effective retroactively to July 1, 2016.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Assaid and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
A COPY TESTE:
DeUrah C. Jacksl / /
Chief Deputy Cler the Board of Supervisors
cc: Ruth Ellen Kuhnel, County Attorney
Thomas C. Gates, County Administrator
Richard I. Caywood, Assistant County Administrator
Daniel R. O'Donnell, Assistant County Administrator
Page 2of3
Christopher Bever, Director of Management and Budget
Jill Loope, Director of Economic Development
Philip Thompson, Deputy Director of Planning
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, JULY 19, 2016
ORDINANCE 071916-4 AUTHORIZING AND APPROVING AMENDMENT
OF A LEASE AGREEMENT BETWEEN ROANOKE COUNTY AND
GRAINCOMM, INC. FOR A COMMUNICATIONS FACILITY ON
BARRENS ROAD, ADJACENT TO THE HOLLINS FIRE STATION
WHEREAS, in 2004, Roanoke County entered into a ground lease for
approximately 3,400 square feet of property on Barrens Road in Northwest County,
adjacent to the Hollins Fire Station with PCS Alliance ("NTELOS") for purposes of
installing a wireless communications tower; and
WHEREAS, the terms of the lease provide substantial revenue for the County both
in rent from the ground lease tenant and from the tenant's sub -lessees through revenue-
sharing provisions in the lease and such proposed amendments will not affect the
revenues received by the County; and
WHEREAS, the successor -in -interest to NTELOS is GrainComm, a private equity
firm; and
WHEREAS, GrainComm has requested amendment of the terms of the lease to
reflect its interest in the lease and to facilitate financing for its operations; and
WHEREAS, the requested amendment to the lease does not affect the substantive
rights of the County or the substantive obligations of GrainComm under the lease; and
WHEREAS, the County also modified a term of the lease to facilitate the tenant
and sub -lessees keeping the property free of debris that might otherwise wash onto or
spill over onto the Hollins Fire Station after routine installation and maintenance activities;
and
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WHEREAS, the terms of the existing lease require that GrainComm's proposed
amendments be approved by the Board of Supervisors; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including leases, shall be
accomplished by ordinance; the first reading of this ordinance was held on June 28, 2016,
and the second reading was held on July 19, 2016.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. The 2004 ground lease between Roanoke County and PCS Alliance be amended
to reflect GrainComm as the successor in interest to PCS Alliance and that such
other amendments as requested by the County and GrainComm be approved.
2. That the County Administrator or an Assistant County Administrator is hereby
authorized to execute a lease agreement on behalf of the Board of Supervisors of
Roanoke County and to execute such other documents and take such further
actions as are necessary to accomplish this transaction, all of which shall be upon
form and subject to the conditions by the County Attorney.
3. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Bedrosian to adopt the ordinance, seconded by Supervisor
Peters and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
Page 2 of 3
A COPY TESTE:
Deborah C. Jacks
Chief Deputy Clerk d/e Board of Supervisors
cc: Rob Light, Acting Director of General Services
Ruth Ellen Kuhnel, County Attorney
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 19, 2016
ORDINANCE 071916-5 ACCEPTING AND APPROPRIATING GRANT
FUNDS IN THE AMOUNT OF $166,259 FROM THE VIRGINIA
INFORMATION TECHNOLOGY AGENCY PUBLIC SAFETY ACCESS
POINT (PSAP) GRANT PROGRAM
WHEREAS, the Virginia Information Technology Agency has provided funding for
several Public Safety Access Point grants throughout the Commonwealth; and
WHEREAS, advances in location technology offer an opportunity to streamline
regional data management and access; and
WHEREAS, the Roanoke County Department of Communications and Information
Technology has been awarded a grant from the Virginia Information Technology Agency
Public Safety Access Point Grant Program
WHEREAS, these funds are specific to creating and establishing a regional
dataset used by Roanoke County, the City of Roanoke, and the City of Salem Public
Safety Access Points; and
WHEREAS, the grant will provide $166,259 in state funds and does not require a
County match; and
WHEREAS, this project will support PSAP readiness for future technology and
enhance the current efficiency of each PSAP; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on June 28, 2016, and the
second reading was held on July 19, 2016.
Page 1 of 2
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $166,259 is hereby accepted and appropriated from the
Virginia Information Technology Agency to the Department of
Communications and Information Technology; and
2. That this ordinance shall take effect from and after the date of adoption.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
A COW TESTE:
Deborah C. Jack$
Chief Deputy Clerk fWthe Board of Supervisors
cc: Bill Hunter, Director of Communications and Information Technology
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 19, 2016
RESOLUTION 071916-6.b EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO STEVE A.
CARPER, JR. COMBINATION CODE COMPLIANCE INSPECTOR, UPON
HIS RETIREMENT AFTER THIRTY-TWO YEARS OF SERVICE
WHEREAS, Steve A. Carper, Jr. was employed by Roanoke County on July 2,
1984; and
WHEREAS, Mr. Carper retired on July 1, 2016, after thirty-two years of devoted,
faithful and expert service to Roanoke County; and
WHEREAS, Mr. Carper served as Combination Code Compliance Inspector, during
his tenure with Roanoke County and has served with professionalism and dedication in
providing services to the citizens of Roanoke County; and
WHEREAS, during Mr. Carper's time serving the citizens of Roanoke County, he
worked with home builders; developers; home owners and County engineers on variety of
road projects and building project as construction inspector; was certified as Residential
Electrical Inspector, Erosion and Sediment Control Inspector and trained as Stormwater
Management Inspector.
WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to STEVE A. CARPER for thirty-two years of capable, loyal and
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 1 of 2
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
A CYOJ?Y TESTE:
Deborah C. Jacks'
Chief Deputy Clerk toa Board of Supervisors
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 19, 2016
RESOLUTION 071916-6.d EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO MARVIN E. ST.
CLAIR, BUILDING MAINTENANCE TECHNICIAN II, UPON HIS
RETIREMENT AFTER NINETEEN YEARS OF SERVICE
WHEREAS, Marvin E. St.Clair was employed by Roanoke County on June 30,
1997; and
WHEREAS, Mr. St.Clair retired on July 1, 2016, after nineteen years of devoted,
faithful and expert service to Roanoke County; and
WHEREAS, Mr. St.Clair served as a Building Maintenance Technician II, during his
tenure with Roanoke County and has served with professionalism and dedication in
providing services to the citizens of Roanoke County; and;
WHEREAS, during Mr. StClair's time serving the citizens of Roanoke County, he
was an integral part of ensuring safe and functional facilities for County operations and
provided leadership in implementing high-tech solutions for facility management that have
provided utility and cost benefits including integration of building automation systems in
major buildings and modernization of lighting and plumbing equipment.
WHEREAS, Mr. StClair consistently applied his ingenuity to solve complex facility
system and component issues.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to MARVIN E. ST.CLAIR For nineteen years of capable, loyal and dedicated
service to Roanoke County; and
Page 1 of 2
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
AY TESTE:
7
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Page 2 of 2
ACTION NO. A -071916-6.e
ITEM NO. J-6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 19, 2016
AGENDA ITEM: Request to accept and allocate funds in the amount of
$14,386.70 to the Clerk of the Circuit Court from the
Commonwealth of Virginia for fiscal year 2016-2017
SUBMITTED BY:
APPROVED BY:
ISSUE:
Lindsey Ayers
Thomas C. Gates
County Administrator
Acceptance and allocation of a $14,386.70 grant from the Commonwealth of Virginia for
the Library of Virginia's Records Preservation Program to repair land record map books.
BACKGROUND:
The Library of Virginia administers and oversees the Circuit Court Records Preservation
Program (CCRP) to provide assistance to Circuit Courts. This program is designed to
help localities in restoring old records and creating microfilm and/or digital copies of
those records. Funding is handled in two cycles each year for this program and requires
an application to be filed each time to be considered for an award. The awards are
selected by the CCRP board with consideration given to the historical, informational,
and administrative value of the records and the soundness of the proposed project.
DISCUSSION:
The Clerk of Circuit Court Office was awarded a grant from the Library of Virginia's
Records Preservation Program. This grant funding will be used to repair five (5)
volumes of Land Record Map Books.
FISCAL IMPACT:
Grant funds totaling $14,386.70 from the Commonwealth of Virginia provides one
hundred percent (100%) funding. No County funds are required.
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends accepting and allocating grant funds in the amount of $14,386.70
from the Commonwealth of Virginia to the Clerk of Circuit Court for the Virginia Circuit
Court Records Preservation Program for fiscal year 2016-2017.
VOTE:
Supervisor Peters moved to accept and allocate funds; Supervisor McNamara
seconded the motion. Motion approved.
cc: Lindsey Ayers, Deputy Clerk I I
Rebecca Owens, Director of Finance
Christopher Bever, Director of Management and Budget
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. McNamara
®
❑
❑
Mr. Peters
®
❑
❑
cc: Lindsey Ayers, Deputy Clerk I I
Rebecca Owens, Director of Finance
Christopher Bever, Director of Management and Budget
Page 2 of 2
ACTION NO. A -071916-6.a
ITEM NO. J-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 19, 2016
AGENDA ITEM: Confirmation of appointments to the Court Community
Corrections Alcohol Safety Action Program (ASAP) Policy
Board; Court Community Corrections Program Regional
Community Criminal Justice Board; Roanoke Valley -
Alleghany Regional Commission; Roanoke Valley Cable TV
Committee and Virginia's First Regional Industrial Facility
Authority
SUBMITTED BY:
APPROVED BY:
ISSUE:
Deborah Jacks
Chief Deputy Clerk to the Board of Supervisors
Thomas C. Gates
County Administrator
Confirmation of appointments
BACKGROUND:
Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board -
Chief Howard B. Hall's two-year appointment expired June 30, 2016
Court Community Corrections Program Regional Community Criminal Justice Board -
Daniel R. O'Donnell's three-year term expired June 30, 2016
Ninth District Development Financing - Wendi Schultz' two-year appointment expired
March 25, 2016
Roanoke Valley -Allegany Regional Commission:
Dean Martin's (non -elected representative) three-year term expired June 30, 2016
George Assaid's (elected representative) three-year term expired June 30, 2016
F. Kevin Hutchin's (elected representative) three-year term expired June 30, 2016
Page 1 of 3
Roanoke Valley Cable TV Committee - David Jones' (at Large) three-year appointment
expired June 30, 2016
Virginia's First Regional Industrial Facility Authority - Jill Loope's four-year appointment
expired June 30, 2016
DISCUSSION:
It is the consensus of the Board to make the following appointments:
Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board -
The reappointment of Howard B. Hall to an additional three-year term to expire June 30,
2019
Court Community Corrections Program Regional Community Criminal Justice Board -
The reappointment of Daniel R. O'Donnell to an additional three-year term to expire
June 30, 2019
Ninth District Development Financing - The reappointment of Wendi Schultz to an
additional two-year term to expire June 30, 2018
Roanoke Valley -Allegany Regional Commission:
The reappointment of Dean Martin, George Assaid and F. Kevin Hutchins to additional
three-year terms to expire June 30, 2019
Roanoke Valley Cable TV Committee - The reappointment of David Jones to an
additional three-year term to expire June 30, 2019
Virginia's First Regional Industrial Facility Authority - The reappointment of Jill B. Loope
to an additional four-year term to expire June 30, 2020
FISCAL IMPACT:
There is no fiscal impact for this agenda item.
STAFF RECOMMENDATION:
Staff has no recommendation for this agenda item.
Page 2 of 3
VOTE:
Supervisor Peters moved to confirm the appointments; Supervisor McNamara seconded
the motion. Motion approved.
cc: Howard B. Hall, Chief of Police
Daniel R. O'Donnell, Assistant County Administrator
Wendi Schultz, Tourism/Event Coordinator
F. Kevin Hutchins, Treasurer
Jill Loope, Director of Economic Development
Page 3 of 3
Yes
No
Absent
Mr. Assaid
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Mr. Bedrosian
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Ms. Hooker
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Mr. McNamara
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Mr. Peters
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cc: Howard B. Hall, Chief of Police
Daniel R. O'Donnell, Assistant County Administrator
Wendi Schultz, Tourism/Event Coordinator
F. Kevin Hutchins, Treasurer
Jill Loope, Director of Economic Development
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 19, 2016
RESOLUTION 071916-6 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
That the certain section of the agenda of the Board of Supervisors for July 19, 2016,
designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated Items 1 through 6 inclusive, as
follows..
Approval of minutes — May 10, 2016
2. Confirmation of appointments to the Court Community Corrections Alcohol
Safety Action Program (ASAP) Policy Board; Court Community Corrections
Program Regional Community Criminal Justice Board; Roanoke Valley -
Alleghany Regional Commission; Roanoke Valley Cable TV Committee and
Virginia's First Regional Industrial Facility Authority
2. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Steve A. Carper, Jr., Combination Code Compliance
Inspector, upon his retirement after thirty-two years of service
3. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Doris B. Hamilton, Sr. Self Sufficiency Specialist, upon
her retirement after more than thirty-seven years of service
4. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Marvin E. St.Clair, Building Maintenance Technician II,
upon his retirement after nineteen years of service
5. Request to accept and allocate funds in the amount of $14,386.70 to the
Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year
2016-2017
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On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
A QOIPY TESTE:
Deborah C. Jacks -
Chief Deputy Clerkthe Board of Supervisors
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON JULY 19, 2016
ORDINANCE 071916-7 GRANTING A SPECIAL USE PERMIT FOR THE
OPERATION OF A CHURCH AND RELIGIOUS ASSEMBLY ON
APPROXIMATELY 1.92 ACRES, LOCATED AT 4145 AND 4173 WEST
MAIN STREET, CATAWBA MAGISTERIAL DISTRICT UPON THE
PETITION OF REFUGE CHURCH
WHEREAS, the first reading of this ordinance was held on June 28, 2016, and
the second reading and public hearing were held on July 19, 2016; and
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on July 5, 2016; and
law.
WHEREAS, legal notice and advertisement has been provided as required by
BE IT ORDAINED by the Board of Roanoke County, Virginia, as follows:
1. That said real estate being rezoned is more fully described as follows:
A parcel described as Tax Map Nos: 054.04-01-14.00-0000 and 054.04-01-
13.00-0000 and located at 4145 and 4173 West Main Street, Catawba
Magisterial District.
2. That the Board finds that the granting of a special use permit is appropriate
for the church's use of religious assembly and is hereby approved.
3. That this action is taken upon the application of Refuge Church.
4. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the
provisions of this ordinance be, and the same hereby are, repealed.
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5. The Zoning Administrator is directed to amend the zoning district map to reflect
the change in zoning classification authorized by this ordinance.
On motion of Supervisor Hooker to adopt the ordinance, seconded by Supervisor
Assaid and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
A COPIY TESTE:
Deborah C. Jacks L/
Chief Deputy Clerk to the Board of Supervisors
cc: Arnold Covey, Director of Community Development
Tarek Moneir, Deputy Director of Development
Philip Thompson, Deputy Director of Planning
William Driver, Director of Real Estate
Ruth Ellen Kuhnel, County Attorney
John Murphy, Zoning Administrator
Page 2of2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 19, 2016
and
RESOLUTION 071916-6.c EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DORIS B.
HAMILTON, SR. SELF SUFFICIENCY SPECIALIST, UPON HER
RETIREMENT AFTER MORE THAN THIRTY-SEVEN YEARS OF SERVICE
WHEREAS, Doris B. Hamilton was employed by Roanoke County on June 1, 1979;
WHEREAS, Ms. Hamilton retired on July 1, 2016, after thirty-seven years and one
month of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Ms. Hamilton served as Sr. Self Sufficiency Specialist, during her
tenure with Roanoke County and has served with professionalism and dedication in
providing services to the citizens of Roanoke County; and
WHEREAS, during Ms. Hamilton's time serving the citizens of Roanoke County, she
spent her career stabilizing the lives of the children she worked with in the many roles she
had at social services. She started her career on the foster care team which included on
call for CPS and APS intake. Doris was certificated through the circuit courts of Virginia for
custody mediation, she completed home studies and she conducted family therapy while at
social services. As one of the first child care workers in the department, she played an
integral part of the overall development of the program. Over the years, Ms. Hamilton
became a mentor to her coworkers; always offering help and advice for new staff. Doris
was dedicated to improving the lives of children and her passion will be missed at social
services.
WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the appreciation of the citizens
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of Roanoke County to DORIS B. HAMILTON for more than thirty-seven years of capable,
loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
A COPY TESTE:
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
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