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HomeMy WebLinkAbout9/13/2016 - RegularINVOCATION: Pastor Greg Irby Temple Baptist Church Roanoke County Board of Supervisors September 13, 2016 PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: "Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board." Page 1 of 5 Roanoke County Board of Supervisors Agenda September 13, 2016 Good afternoon and welcome to our meeting for September 13, 2016. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County's website at www.RoanokeCountyVA.gov. Our meetings are now closed -captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS 1. Briefing to provide an update to the Board of Supervisors on the Crash Reporting Center (Howard B. Hall, Chief of Police) 2. Briefing to discuss SMART SCALE project applications by Roanoke County and the Roanoke Valley Transportation Planning Organization (Richard Caywood, Assistant County Administrator) Page 2 of 5 E. NEW BUSINESS 1. Resolution supporting SMART SCALE project applications by Roanoke County and the Roanoke Valley Transportation Planning Organization (Richard Caywood, Assistant County Administrator) F. PUBLIC HEARING 1. Public Hearing to hear comments on the proposed resolution adopting two agreements authorizing the relocation of portions of the boundary line between the County of Roanoke and the City of Roanoke (Peter Lubeck, Senior Assistant County Attorney) G. PUBLIC HEARING AND ADOPTION OF RESOLUTION 1. Public Hearing for citizen comment and consideration of a resolution approving and adopting the Explore Park Adventure Plan (Doug Blount, Director of Parks, Recreation and Tourism) H. FIRST READING OF ORDINANCES 1. Ordinances authorizing the granting of two, public, variable -width, drainage easements by John F. Daugherty, Norma K Goff (Tax Map No. 076.20-05-41) and Barbara R. Hanby (Tax Map No. 076.20-05-40) to the Board of Supervisors of Roanoke County for the purpose of facilitating storm water management in the vicinity of Luwana Drive, Windsor Hills Magisterial District (Tarek Moneir, Deputy Director of Development Services) I. SECOND READING OF ORDINANCES 1. Ordinance approving a lease with Union Bank & Trust Company for 40 parking spaces of a lot located at 200 East Calhoun Street in Salem, Virginia (Rob Light, Director of General Services) 2. Ordinance reiterating findings as to the Western Virginia Regional Industrial Facility Authority and authorizing execution of First Amended and Restated Agreement creating such Authority (Ruth Ellen Kuhnel, County Attorney) J. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance approving the purchase of the Jae Valley Park Property (Tax Map Numbers 089.00-03-29.01-0000 and 089.00-03-29.02-0000) from the City of Roanoke and authorizing the execution of a contract of purchase (Doug Blount. Director of Parks, Recreation and Tourism; Peter Lubeck, Senior Assistant County Attorney) Page 3 of 5 2. Ordinance approving a lease with Union Bank & Trust Company to lease 100 square feet in the Roanoke County Building located at 220 East Main Street in Salem, Virginia (Rob Light, Director of General Services) K. APPOINTMENTS 1. Board of Zoning Appeals (BZA) (appointed by District) 2. Budget and Fiscal Affairs Committee (BFAC) (appointed by District and At Large) 3. Clean Valley Council (At Large) 4. Economic Development Authority (EDA) (appointed by District) L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes — July 19, 2016; August 9, 2016 2. Resolution requesting acceptance of Faircrest Lane, Hannah Belle Way and William Court into the Virginia Department of Transportation Secondary System 3. Request to accept and allocate grant funds in the amount of $15,426 to the Sheriff Department from the U. S. Department of Justice for the Edward Byrne Memorial Justice Assistance Grant Program 4. Confirmation of appointments to the Community Policy and Management Team (CPMT); Parks, Recreation and Tourism Commission; Social Services Advisory Board 5. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Walter R. Mundy, Parks Crew Leader, upon his retirement after more than thirty-six years of service 6. Request to approve the Board of Supervisors budget development calendar for fiscal year 2017-2018 7. Donation of a Police Dog to the Roanoke County Police Department 8. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Beth A. Dalton, Office Support Specialist, upon her retirement after more than eleven years of service Page 4 of 5 9. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Joey T. Stump, Deputy Chief, upon his retirement after more than thirty years of service 10. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Kay H. Parr, Control Room Operator, upon her retirement after more than 38 years of service 11. Request to accept and allocate grant funds in the amount of $85,183 from the Virginia Department of Criminal Justice Services Virginia Victim Witness Fund, federal Victims of Crime Act (VOCA) to the Commonwealth Attorney's Office M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report 3. Treasurer's Statement of Accountability as of June 30, 2016 4. Treasurer's Statement of Accountability as of July 31, 2016 5. Annual Report to the Board of Supervisors on Funds Invested in the VML/VACO OPEB Pooled Trust O. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Martha B. Hooker 2. Joseph P. McNamara 3. George G. Assaid 4. Al Bedrosian 5. P. Jason Peters P. ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: September 13, 2016 Briefing to provide an update to the Board of Supervisors on the Crash Reporting Center Howard Hall Chief of Police Thomas C. Gates County Administrator This time has been set aside to brief the Board of Supervisors on the status of the Crash Reporting Center. Page 1 of 1 ACTION NO. ITEM NO. D.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: September 13, 2016 Briefing to discuss SMART SCALE project applications by Roanoke County and the Roanoke Valley Transportation Planning Organization Richard Caywood Assistant County Administrator Thomas C. Gates County Administrator Staff will provide a briefing to the Board detailing proposed transportation projects to be submitted for funding consideration by the Commonwealth's Smart Scale program. BACKGROUND: House Bill two (HB2), signed into law in 2014, provides for new methods and procedures for scoring and funding transportation projects in the Commonwealth of Virginia. According to the Department of Rail and Public Transportation, through the new process, "Candidate projects will be screened to determine if they qualify to be scored. Projects will be scored based on an objective and fair analysis applied statewide. The law will improve transparency and accountability. The public will know how projects scored and the decisions behind the CTB's project selections." In 2016, the H132 system was renamed SMART SCALE, an acronym for "System for the Management and Allocation of Resources for Transportation". The application deadline for submitting SMART SCALE project applications to the Virginia Department of Transportation is September 30, 2016. Attached is a PowerPoint presentation of proposed SMART SCALE projects located within Roanoke County under consideration by both Roanoke County and Roanoke Valley Transportation Planning Organization. Page 1 of 2 DISCUSSION: Staff will bring forward a resolution under New Business asking the Board of Supervisors to support and adopt both the Roanoke County and Roanoke Valley Transportation Planning Organization SMART SCALE project applications. Page 2 of 2 0 O ^E W O L 0— E 0 ry cm C:W U 0 0 C:O ! 0 N } O U x Cc:) CD _ 0 Q O� p � fn cn E 4- p0 L N N y p N 7 O O U E OV -0 L D OC p fn j N W 0_0 Z O L 1_ -CO: EZ O m m cn i/� M J 0 CL �:(n< p 7 L y4RGfNl� 75E U O O 0 i E U) U) O (Q r.+ : �• N O O `1 .0 U~ 0 N W N > cn O U N N Q N U E E p-0 .0 �N/ N LL 0 V \ �\ ^/ (6 L ^ ^ �/N/�� vJ p L N m Z N L m p �N�/ / O� p U 01- 0 L O C� m G Q �1nmo') cn a a a . 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E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: September 13, 2016 Resolution supporting SMART SCALE project applications by Roanoke County and the Roanoke Valley Transportation Planning Organization David Holladay Planning Administrator Thomas C. Gates County Administrator Resolution to support transportation project funding requests under the Smart Scale program. BACKGROUND: The application deadline for submitting SMART SCALE applications to Virginia Department of Transportation is September 30, 2016. In a briefing to the Board of Supervisors, staff reviewed the proposed projects and applications that both Roanoke County and the Roanoke Valley Transportation Planning Organization plan to submit. Proposed projects are enumerated in the "discussion" section below. The PowerPoint presentation describing each project are attached to this report. After review of the proposed projects, the Board of Supervisors will consider a resolution supporting both lists of projects. House Bill Two, signed into law in 2014, provides for new methods and procedures for scoring and funding transportation projects in the Commonwealth of Virginia. According to the Department of Rail and Public Transportation, through the new process, "Candidate projects will be screened to determine if they qualify to be scored. Projects Page 1 of 2 will be scored based on an objective and fair analysis applied statewide. The law will improve transparency and accountability. The public will know how projects scored and the decisions behind the CTB's project selections." In 2016, the HB2 system was renamed SMART SCALE, an acronym for "System for the Management and Allocation of Resources for Transportation". DISCUSSION: Proposed SMART SCALE Projects for Roanoke County Application McVitty Road / Old Cave Spring Lane Improvements Route 419 and Route 221 Adaptive Traffic Control Roanoke River Greenway - Explore Park to Rutrough Road Plantation Road Phase II West Main Street Sidewalks Proposed SMART SCALE Projects for Roanoke Valley Transportation Planning Organization Application Interstate 81 Southbound Auxiliary Lane / Exit 143 to Exit 141 Interstate 81 Southbound Auxiliary Lane / Exit 141 to Exit 140 Interstate 81 Northbound Auxiliary Lane / Exit 140 to Exit 141 Interstate 81 Southbound Auxiliary Lane / Exit 150 to Truck Scales Route 419 / Route 220 Expressway Lane and Ramp Extension FISCAL IMPACT: This is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution supporting SMART SCALE project applications. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, SEPTEMBER 13, 2016 RESOLUTION SUPPORTING SMART SCALE APPLICATIONS BY ROANOKE COUNTY AND THE ROANOKE VALLEY TRANSPORTATION PLANNING ORGANIZATION WHEREAS, at a regular meeting on September 13, 2016, the Board of Supervisors reviewed proposed SMART SCALE project applications; and WHEREAS, the list of projects includes both Roanoke County applications, and Roanoke Valley Transportation Planning Organization applications; and WHEREAS, the Board of Supervisors desires to support both local and regional projects to mitigate congestion, promote economic development, increase accessibility, safety, and environmental quality, as well as develop projects consistent with local land use policies. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors hereby supports the following SMART SCALE projects for Roanoke County application: a. McVitty Road / Old Cave Spring Lane Improvements b. Route 419 and Route 221 Adaptive Traffic Control c. Roanoke River Greenway — Explore Park to Rutrough Road d. Plantation Road Phase II e. West Main Street Sidewalks Page 1 of 2 2. That the Board of Supervisors hereby supports the following SMART SCALE projects for Roanoke Valley Transportation Planning Organization application: a. Interstate 81 Southbound Auxiliary Lane / Exit 143 to Exit 141 b. Interstate 81 Southbound Auxiliary Lane / Exit 141 to Exit 140 c. Interstate 81 Northbound Auxiliary Lane / Exit 140 to Exit 141 d. Interstate 81 Southbound Auxiliary Lane / Exit 150 to Truck Scales e. Route 419 / Route 220 Expressway Lane and Ramp Extension 3. That the Clerk to the Board forthwith send a certified copy of this Resolution to Senator Mark Warner, Senator Timothy Kaine, Representative Bob Goodlatte, Representative Morgan Griffith, and Commonwealth Transportation Board members William H. Fralin, Jr. and Court G. Rosen. 4. That this resolution is effective immediately. Page 2 of 2 0 O ^E W O L 0— E 0 ry cm C:W U 0 0 C:O ! 0 N } O U x Cc:) CD _ 0 Q O� p � fn cn E 4- p0 L N N y p N 7 O O U E OV -0 L D OC p fn j N W 0_0 Z O L 1_ -CO: EZ O m m cn i/� M J 0 CL �:(n< p 7 L y4RGfNl� 75E U O O 0 i E U) U) O (Q r.+ : �• N O O `1 .0 U~ 0 N W N > cn O U N N Q N U E E p-0 .0 �N/ N LL 0 V \ �\ ^/ (6 L ^ ^ �/N/�� vJ p L N m Z N L m p �N�/ / O� p U 01- 0 L O C� m G Q �1nmo') cn a a a . C U L N � E -C O L Z } O p U Q �L p O N rn U)�� OZ O x O Ly W (D4 O N -0a) — (6 0 Ldp Z_0 _ N a (6 'O CL E O O O1 N �, O Q (6 O (6 U O O O E _ N O +� O E •- Z3 M - Cn O g) V L (6 N W p Ox L V i� �. 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U Q. coloo""WIN 0 Q �H a) �� o �o �-p a) � N O M � L. a) m m r 00 -2 49 Cl) C- 7p sss O -4 0- U f L 0 Z 0 . maw 70 LO C U N N (6 H N O Q O U) c E X U X X X O N -a > W N W W W N"-- = � c =)VJ O 0 ''P^^ U 0 � CL U) C - = (D O -ayam+ •L U O U 0 X O X X /� O C:++ U G L H O W O L W V O U) O� O� Oz O NUU m a � cu C U N (6 H N O Q O c E W O W N N � m U O N -a > -(OD C CY) s U N"-- = � c =)VJ O o ''P^^ — 7 L cu O W (6 C U (D U N j V D �� U O O �� >a �U� O O IL a . a)C:C:O cu .� J c � W N E x ry W O N � N a) O ry 07 a) O ry 70 cn cu a) O O cu () E 70 L Q E cn -(6 a) M o U C/) (D N 0 U O� O U a) cu U N t N C L 'Q O CU U U> +, W a 7 g ami M ami (� L 0) O .2) (1) ++ V O p N O L ++ V > (1) ++ V (1) SUN q) C) �Z NU(n� m O O O _ a a a . m O W z � J Q O U +� U L ry Q o Q 75 m cn ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: September 13, 2016 Public Hearing to hear comments on the proposed resolution adopting two agreements authorizing the relocation of portions of the boundary line between the County of Roanoke and the City of Roanoke Ruth Kuhnel County Attorney APPROVED BY: Thomas C. Gates County Administrator ISSUE: Relocation of portions of the boundary line between the County of Roanoke and the City of Roanoke. The County's purchase of the proposed Jae Valley Park properties from the City of Roanoke is conditioned upon the County Board of Supervisors' approval of these proposed boundary line adjustments. BACKGROUND: This matter is linked to the County's purchase of the proposed Jae Valley Park property from the City of Roanoke. The City has agreed to sell the Jae Valley property to the County for ten (10) dollars, conditioned upon the Board of Supervisor's approval of this resolution regarding the proposed boundary line adjustments. It is proposed that the County enter two agreements that make minor adjustments to the corporate boundary line between the County of Roanoke and the City of Roanoke. The proposed boundary line adjustments the boundary line between Roanoke County and Roanoke City so that parcels presently included in the County will be included in the City. The first proposed boundary line adjustment involves two parcels (0.7185 acre and 0.4904 acre) and a public right of way (containing 0.4070 acre) that are located in the Blue Hills Village development, situated along Orange Ave., Rt. 460, N.E., in the Hollins Page 1 of 2 Magisterial District. The property in question is undeveloped. The majority of the Blue Hills Village development is contained within the jurisdictional boundaries of the City of Roanoke. The second proposed boundary line adjustment involves two parcels (1.0736 acres and 0.0225 acre) that are situated on the perimeter of the former Happy's Flea Market property, along Williamson Road, N.E. in the Hollins Magisterial District. This boundary line adjustment is requested to facilitate the redevelopment of the site by providing a prospective developer with one contiguous site located within a single municipal jurisdiction. If the Board of Supervisors approves the boundary line adjustments by resolution, petitions will be filed in the Roanoke County Circuit Court for the Court's ultimate approval of the proposed boundary line adjustments. Pursuant to the requirements of the Code of Virginia, notice of the proposed boundary line adjustments has been published once a week for two consecutive weeks in a local newspaper (the Roanoke Times), and affected property owners have received written notice by mail (from the County Attorney's office). Further, affected property owners have also been advised by telephone (by staff in the City's Community Development Department) of the proposed boundary line adjustments. A public hearing on these proposed boundary line adjustments will be held before the Board of Supervisors on September 13, 2016. The City will likewise hold a public hearing before City Council on September 19, 2016. After both public hearings are held, resolutions to effectuate the proposed boundary line adjustments will be presented to the Board of Supervisors at their scheduled meeting on September 27, 2016. FISCAL IMPACT: There would be minimal impact upon total real estate tax assessments and revenues as a result of this action. STAFF RECOMMENDATION: Staff recommends that on September 27, 2016, the Board approve the resolution authorizing the approval of the two agreements adjusting the boundary line between the County and the City, and authorizing that certain other actions relating to the boundary line adjustments be taken as provided by law. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 27, 2016 RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN ROANOKE COUNTY AND THE CITY OF ROANOKE RELOCATING PORTIONS OF THE BOUNDAY LINE BETWEEN SAID GOVERNMENTAL ENTITIES, AND AUTHORIZING THAT CERTAIN OTHER ACTIONS RELATING TO SUCH BOUNDARY LINE BE TAKEN AS PROVIDED BY LAW WHEREAS, pursuant to the provisions of Article 2, Chapter 31, Title 15.2 of the Code of Virginia (1950), as amended, the governing bodies of Roanoke County and the City of Roanoke wish to petition the Circuit Court for approval to relocate portions of the boundary line between the two jurisdictions; and WHEREAS, the relocation the boundary line of such governmental entities in the areas proposed will permit more effective and efficient delivery of municipal services and promote the public health, safety, and welfare; and WHEREAS, Roanoke County and the City of Roanoke have agreed to the boundary relocation by action of their respective governing bodies. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that: 1. The County Administrator is hereby authorized to execute two agreements between Roanoke County and the City of Roanoke, on forms approved by the County Attorney, establishing a new boundary line at certain points between said jurisdictions as follows: (A) The first agreement (the "Williamson Road Agreement") proposes a boundary line adjustment as follows: Page 1 of 4 (1) A parcel of real estate owned by CFS -4 III, LLC, and containing 1.0736 acres, being located along Williamson Road, U.S. Route 11 and 220 (being a part of Tax Map #38.14-01-77.00) and currently located in Roanoke County, will be included within the corporate boundary of the City of Roanoke. (2) A parcel of real estate owned by Williamson Road Plaza, LLC, and containing 0.0225 acre, being located along Williamson Road, U.S. Route 11 and 220 (being part of Tax Map #38.14-01-76.00) and currently located in Roanoke County will be included within the corporate boundary of the City of Roanoke. The proposed boundary line adjustment proposed by the proposed Williamson Road Agreement is depicted in a plat entitled "Plat from Records for Roanoke County, Virginia and the City of Roanoke, Virginia, Showing 1.0736 Acres (46,766 Sq. Ft.) and 0.0225 Acre (979 Sq. Ft.) Being Transferred from Roanoke County Corporate Limits to the City of Roanoke Corporate Limits" dated August 4, 2016, and prepared and sealed by Frank B. Caldwell, III on August 16, 2016 (the "Williamson Road Plat") (Exhibit A). (B) The second agreement (the "Blue Hills Village Drive Agreement") proposes a boundary line adjustment as follows: (1) A parcel of real estate owned by the National Bank of Blacksburg, and containing 0.7185 acre, being located between Challenger Avenue and Blue Hills Village Drive (Tax Map #050.05-01-26.00) and currently located in Roanoke County will be included within the corporate boundary of the City of Roanoke. (2) A parcel of real estate owned by the National Bank of Blacksburg and containing 0.4904 acre, being located between Challenger Avenue and Blue Hills Page 2 of 4 Village Drive (Tax Map #050.05-01-26.01) and currently located in Roanoke County will be included within the corporate boundary of the City of Roanoke. (3) A public right-of-way containing 0.4070 acre, that is located between the above-mentioned parcels (A) and (B) and currently located in Roanoke County will be included within the corporate boundary of the City of Roanoke. The proposed boundary line adjustment proposed by the proposed Blue Hills Drive Agreement is depicted in a plat entitled "Plat from Records for Roanoke County, Virginia and the City of Roanoke, Virginia, Lot 1 (0.7185 Acre), Common Area (0.4904 Acre), and Public Right of Way (0.4070 Acre) Plat Showing a Resubdivision of Parcel 1C-2 11.0679 Acres (Instrument No. 200713164 — Rke Co) Showing 1.6159 Acres being Transferred from Roanoke County Corporate Limits to the City of Roanoke Corporate Limits," dated August 4, 2016 and prepared and sealed by Frank B. Caldwell, III on August 16, 2016. (the "Blue Hills Village Plat")(Exhibit B). 2. The boundary line adjustments set forth above were described in a Notice of Public Hearing (Exhibit C), which was published as required by Section 15.2-3107 of the Code of Virginia (1950), as amended. 3. Upon approval of the execution of the agreements between the governing bodies, the County Attorney is authorized to petition the Roanoke County Circuit Court to relocate the boundary line in accordance with the agreements and plats. 4. Upon entry of an order by the Circuit Court establishing the new boundary line, a certified copy of such order will be forwarded to the Secretary of the Commonwealth. Page 3 of 4 5. The County Administrator and County Attorney are authorized to take, or cause to be taken, such other actions, and to execute other documents as may be required by law to effect the change in the boundary line as set forth herein. 6. The Clerk to the Board of Supervisors is directed to forward an attested copy of this resolution to the Clerk to the City Council of the City of Roanoke, Virginia. Page 4 of 4 AGREEMENT This Agreement made and entered into this day of 2016, by and between the COUNTY OF ROANOKE, VIRGINIA ("County") and the CITY OF ROANOKE, VIRGINIA ("City"). WHEREAS, both of the respective governing bodies desire to relocate and change portions of the boundary lines between Roanoke County and the City of Roanoke; and WHEREAS, the City Council of the City of Roanoke held a public hearing on this matter on September 19, 2016, and the Board of Supervisors of Roanoke County held a public hearing on this matter on September 13, 2016, upon publication of notice as required by law, and upon notice to affected property owners; and WHEREAS, the governing bodies desire to petition the Court for approval pursuant to the provisions of Article 2, Chapter 31, Title 15.2, Code of Virginia, as amended. NOW, THEREFORE, for and in consideration of the mutual covenants and agreements herein contained, the parties hereto do agree as follows: 1. That the proposed boundary line adjustments are shown on a plat entitled "Plat From Records for Roanoke County, Virginia and the City of Roanoke, Virginia Showing 1.0736 acres (46,766 Sq. Ft.) and 0.0225 acre (979 Sq. Ft.) Being Transferred from Roanoke County Corporate Limits to the City of Roanoke Corporate Limits," dated August 4, 2016, and reviewed and sealed by Frank B. Caldwell, III, Land Surveyor with Caldwell White Associates, on August 16, 2016, ("Williamson Road Plat"), which Williamson Road Plat is attached hereto as Exhibit A. 2. That the corporate boundaries between the Roanoke County and the City of Roanoke be adjusted effective January 1, 2017, subject to approval of the Roanoke County 1 Circuit Court, as follows: (A) A parcel of real estate owned by CFS -4 III, LLC, and containing 1.0736 acres being along Williamson Road, U.S. Route 11 and 220 (being a part of Tax Map #38.14- 01-77.00), and currently located in Roanoke County will be included within the corporate boundary of the City of Roanoke. (B) A parcel of real estate owned by Williamson Road Plaza, LLC, and containing 0.0225 acre being along Williamson Road, U.S. Route 11 and 220 (being part of Tax Map #38.14-01-76.00), and currently located in Roanoke County will be included within the corporate boundary of the City of Roanoke. 3. That the County and City desire to petition the Circuit Court of the County of Roanoke to approve the relocation of the boundary line and the County and the City mutually agree that the cost for preparation of the plat and the publication of the notice be shared equally between the two jurisdictions. The County will initially pay all expenses and the City will subsequently reimburse the County for one-half of such expenses. WITNESS the following signatures and seals: FOR THE COUNTY OF ROANOKE: Approved as to Form: BOARD OF SUPERVISORS COUNTY OF ROANOKE, VIRGINIA Bv: Peter S. Lubeck Thomas C. Gates Senior Assistant County Attorney County Administrator 4 FOR THE CITY OF ROANOKE: Approved as to Form: Daniel J. Callaghan City Attorney CITY COUNCIL CITY OF ROANOKE, VIRGINIA Bv: Sherman P. Lea, Sr. Mayor EXHIBIT A WILLIAMSON ROAD PLAT Exhibit A Williamson Road Plat I *Ik H Z W atat f Z ��z e Plan P � •mll 3 0 3N/7 31 V1/Od1/00 41/0 3XONVO& a ^ 9N/1S/X3 3N/7 31 V110d110,7 N/100 3XON701/ p ON/1S/X3 Dsp z ry REPO q ° a ! %GF, �� JP W Nti �c>• 2e a w%�� eL LL- Q-) ^z� a N o W aon� n, LLJ WOM �tiw.�• d � // // W � F LL ^ h ca zi d 14-21 z Yo > Il NNa+ ��UW J U2 OWRN C �zJ ti 0 UO �C9 I� ON ��� h n� ^ O~¢2 Hid '�•+ z -¢ �S' �`•QohNp ami �Jco 03 z d ULL WWWW33 �hm �YY Opp C]N NI ,o� O•v-SO,R O P 22 JUU J UU OiWgN U Wow 2 cn <n vt 2 2W �O .L �m oN WeW m opN^QWQ�NN U~o Z M vlmmty h 2W m oO rypp1C Q I� UW c ¢p N M v h b a dl' w W p •� N N z O W e °fro y oz v wch<p.,o WpcR Nry .m iQz m o�¢poW o M WJ2 �4 N z� Y U¢ gti 6 mW J / 12,2 R�~O Ic�mi P\ aP0 ��Wvi 18 fO Q8 ash Eu 3N17 3172/OdN0.7 4/.11/J 3NONNON JN/IS/X3 ogp 1 Irl 3N17 31 • _ 31 t/2IOd210,? p (5 Lc) A1NIM 3NONNOd 9N11S1X3 0 WCW ¢a UQ p of ��p W o� N N=�� O tiC�.i02o �a > p �e Y Y� 0 cjQ\ PJB En 01 ^H�z��i.i mggS �W �O WKO g2o �� o� oW� 2Ua �,� g -z u W�O Q e npW�W�Yo �o� WW OW W>•U i"Qo "ri2p UU oz 4� oQ �� 10.1 32 *.Q -c e0�Q2 WgJ 00 � mYWNdW �h&m �3¢p� .. v��`'p2�0 m ;eW UW�W[''��;; �aW m f� 2 WJ"'iK l0� O 2 KO 2004 ? m I.=� Wiq W' W W YHi?O \QC\ W TmN'QU WU 2�U 4h DRAFT DATE: 08.18.2016 (final) CONTRACT FOR PURCHASE AND SALE OF REAL PROPERTY This Contract For Purchase and Sale of Real Property (Contract) is dated , 2016, by and between the City of Roanoke, Virginia, a Virginia municipal corporation (Seller or City), and County of Roanoke, Virginia, an instrumentality of the Commonwealth of Virginia (Buyer or County). RECITALS: WHEREAS, Seller is the owner of two parcels of real property, together with any buildings and improvements thereon, situated on Jae Valley Road, Roanoke County, Virginia, bearing Official Tax Map Numbers 089.00-03-29.01-0000 and 089.00-03-29.02-0000, and more particularly described in Exhibit A attached hereto and made a part hereof (collectively, the "Property"); WHEREAS, Seller is desirous of selling the Property to Buyer and Buyer is desirous of acquiring the Property for the purposes of developing, constructing, operating and maintaining a public park in accordance with the terms and conditions of this Contract; and WHEREAS, Seller will sell the Property to Buyer subject to the terms, conditions, and restrictions set forth in this Contract. THEREFORE, for and in consideration of the mutual covenants and conditions herein set forth, and other good and valuable consideration, the receipt and sufficiency of which are acknowledged by the parties hereto, Seller and Buyer hereby agree the above Recitals are hereby incorporated into this Contract and that they further agree as follows: SECTION 1. DEFINITIONS. Unless the context otherwise specifies or requires, for the purpose of this Contract, the following terms shall have the meanings set forth in this Section: Adiacent Parcel: Adjacent Parcel shall mean property of Seller situated in Roanoke County, Virginia, bearing Official Tax Map Number 089-00-03-29.00-0000. Buyer's Proposal: Buyer's Proposal refers to the development of a passive public park that will provide access to the public for use of Back Creek for canoes and kayaks, and such other public recreational uses, all as more particularly described on Exhibit B attached hereto and made a part hereof. Closing: The consummation of this Contract by Seller's delivery of a Deed to the Property to Buyer. Closing Date: The date provided for in Section 10 hereof for the Closing. Contract for Jae Valley Land (Draft Date: 08.18.2016 final) DRAFT DATE: 08.18.2016 (final) Contemplated Use: The development of a passive public park facility with public access to Back Creek for canoe and kayak uses. Days: Unless otherwise stated, this term means consecutive calendar days. Deed: The Deed shall be a special warranty deed, subject to all restrictions of record, the provisions of Section 10 which shall be recited in the Deed, and as set forth in the Title Commitment. Improvements: Any and all improvements, and all appurtenances thereto, located on the Property at the time of Closing. Proiect: This term means and includes the construction work to be done by Buyer over the course of 24 months after Closing as well as any related and/or connected work that may be required and/or done on the Property to result in Buyer's Contemplated Use of the Property, all in accordance with the terms and provisions of this Contract. Reservation of Easement: This term shall mean the right of Seller to reserve an easement for access across the Property for access to enter onto, and egress from the Adjacent Parcel, from time to time, and for any time, for pedestrians by foot, and by persons with vehicles and equipment, for any and all activities conducted or to be conducted on the Adjacent Parcel. The Reservation of Easement shall benefit the Adjacent Parcel and shall burden the Property and shall run with the land. The Reservation of Easement shall be included in the Deed and shall permit the Seller, its successors and assigns to enter onto the Property to construct, operate, maintain, repair and replace roadways, driveways, or other improved access across the Property from existing public streets to the Adjacent Parcel. All such construction, maintenance, operation, repair and replacement shall be at the sole cost of the owner of the Adjacent Parcel. Restriction on Use: This term shall mean the restrictive covenant included in the Deed that will restrict the use of the Property by Buyer, its successors and assigns, to public park facilities and public recreational uses that include public access to Back Creek for canoe and kayak uses. Buyer, its successors and assigns, shall include signage within the public park facilities acknowledging the collaboration between the County of Roanoke, Virginia and the City of Roanoke, Virginia in the development of these public park facilities. Such signage shall be visible to the public from Jae Valley Road. The restriction on Use shall burden the Property and shall run with the land. Substantial Completion, Substantially Complete or Completed, or Substantial Conformance: Development of the Property by Buyer in accordance with the Contemplated Use of Property and Buyer's Proposal. Title Commitment: A commitment for title insurance in favor of Buyer for the Property to be issued by a Title Company. Title Company: Any nationally recognized title insurance company acceptable to Buyer. Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 2 DRAFT DATE: 08.18.2016 (final) SECTION 2. PURCHASE AND SALE OF PROPERTY. A. Seller agrees to sell the Property to Buyer, and Buyer agrees to purchase the Property from Seller, upon all the terms, covenants, and conditions set forth in this Contract. B. The purchase price for the Property (Purchase Price) shall be Ten Dollars ($10.00) payable in cash or certified check from Buyer to Seller at Closing, together with performance of all other obligations of Buyer as set forth in this Contract. C. As additional consideration for entering into this Contract, Buyer agrees to cooperate with Seller in voluntarily adjusting certain boundaries between the City of Roanoke, Virginia and the County of Roanoke, Virginia, pursuant to Section 15.2-3106, et. seq., Code of Virginia (1950), as amended, as more particularly described in Exhibit C attached hereto and made part hereof (Boundary Adjustments) and diligently pursue approval of the Boundary Adjustments before the Circuit Court pursuant to Section 15.2- 3108, Code of Virginia (1950), as amended.. SECTION 3. CONDITIONS PRIOR TO CLOSING. A. 1. As a condition precedent to Buyer's obligation to purchase the Property or otherwise to perform any obligations provided for in this Contract, Seller, as of the Closing, shall have complied with Seller's obligations, representations and warranties in this Contract, and the fulfillment to Buyer's reasonable satisfaction of Seller's delivery to Buyer on the Closing Date of title to the Property and other documents as prescribed in Section 10. 2. As a condition precedent to Seller's obligation to sell the Property or otherwise perform any obligations provided for in this Contract, Buyer, as of the Closing, shall have complied with Buyer's obligations, representations, and warranties in this Contract. 3. As a condition precedent to Seller's obligation to sell the Property, Buyer and Seller shall have approved the agreements for the Boundary Adjustments as described in Exhibit C attached hereto and made a part hereof and submitted the petition to the Circuit Court pursuant to Section 15.2-3108, Code of Virginia (1950), as amended. B. Buyer and/or Seller may, at any time on or before the Closing Date, at its election, waive in writing any of the other party's conditions precedent referenced in this Section 3, and Buyer's and Seller's consummation of the transaction on the Closing Date shall waive all such conditions precedent. C. In the event that the Closing has not occurred through no fault of Seller on or before the Closing Date, Seller, by written notice given to Buyer, shall provide Buyer with a ten (10) Day cure period from the Closing Date in which to deliver the Purchase Price and proceed with Closing. If Closing has not occurred within such additional time period Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 3 DRAFT DATE: 08.18.2016 (final) through no fault of Seller, this Contract shall automatically be terminated without any further action. In the event of any termination as set forth above, this Contract shall be deemed terminated and of no further force and effect. E. Upon the request of Seller, Buyer, its officers, agents, employees, contractors, subcontractors, licensees, designees, representatives and consultants, shall within a reasonable period of time after receipt of any preliminary or final survey, test results or conclusory reports and environmental opinion statements, deliver copies of same to Seller. If Seller so requests, Buyer shall also turn over copies of raw data obtained and any laboratory and observation reports or analyses. Such copies of all the above shall be provided to Seller without charge. G. Buyer, its officers, agents, employees, contractors, subcontractors, licensees, designees, representatives and consultants, shall at all times comply with all applicable federal, state, and local laws, rules, and regulations. Buyer, its officers, agents, employees, contractors, subcontractors, licensees, designees, representatives and consultants, prior to exercising any rights under Section 16, shall obtain, at their cost, any and all required permits and/or licenses for any such work. SECTION 4. BUYER'S AND SELLER'S OBLIGATIONS. A. Obligations at Closing_ Seller's Obligations. At the Closing, Seller agrees to sell to Buyer the Property and deliver the Deed to the Buyer in accordance with the terms of this Contract. 2. Buyer's Obligations. Buyer agrees and promises that it will do and/or has done the following at or prior to Closing: (i) Buyer will purchase the Property from Seller for the Purchase Price of Ten and no/100 Dollars ($10.00) and will make payment in accordance with the terms of this Contract. (ii) Buyer accepts the Property in an "AS IS" condition and acknowledges and agrees that Seller makes no representations or warranties with respect to the Property other than what is contained within this Contract. Buyer agrees that Buyer is taking the Property without any warranties or representations from Seller and that Buyer has had sufficient opportunities to fully examine the Property. (iii) Buyer acknowledges and agrees that title to the Property are subject to all liens, encumbrances, and restrictions of record, together with all Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 4 DRAFT DATE: 08.18.2016 (final) restrictions set forth in this Contract, including, without limitations, the Reservation of Easement and the Restriction on Use. (iv) Buyer shall enter into agreements with Seller to initiate the process to make the Boundary Adjustments in accordance with applicable laws of the Commonwealth of Virginia. (v) Buyer shall promptly pay for all advertising costs and any related fees or costs connected with this Contract and/or the sale of the Property, including, but not limited to costs for any advertisement of required public hearing(s). Such payment shall be made directly to the entity providing the advertising or other service, or to the Seller, as the Seller may direct. (vi) Buyer agrees that the conditions and obligations of Buyer under this Contract which are to be performed post -Closing are conditions and obligations that shall be incorporated either directly or by reference in any deed to the Property from Seller to Buyer, shall survive Closing, and shall be binding on Buyer's successors and assigns. These conditions and obligations of the Buyer which survive the Closing shall run with the land. B. Post -Closing Performance Obligations of Bum Buyer acknowledges and agrees that a part of the consideration for the Seller is the Buyer's commitment to renovate develop, and operate the Property in accordance with Buyer's Proposal and the Restriction on Use and the performance of this commitment. Buyer agrees to perform each of the following obligations in accordance with the terms and conditions set forth in this Contract. 1. Annroval of Proiect and Commencement of Construction Activities. (a) Buyer shall, within 12 months after Closing, have completed all construction drawings and specifications for the construction of the Project, obtained all necessary permits and approvals for the construction of the Project, and commenced Construction Activity for the Project. Buyer will develop the Property in accordance with Buyer's Proposal. Completion of this development shall be pursued diligently and timely by Buyer and Buyer shall be solely responsible for satisfying its obligations hereunder. (b) If Buyer fails to commence Construction Activity within 12 months after Closing, Buyer shall be in default of this Contract and Seller may, at is sole option, acquire the Property in accordance with Section 15 hereof. For the purposes of this subsection "Construction Activity" under this Contract shall mean that Buyer has obtained necessary permits and approval from the County of Roanoke to construct the Project. Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 5 DRAFT DATE: 08.18.2016 (final) 2. Substantial Completion of Construction. (a) All construction work necessary to complete the Buyer's Contemplated Use of the Property shall be Substantially Completed within 24 months after the Closing Date. (b) In the event that Buyer fails to satisfy its obligations pursuant to Section 4 B. 2(a) hereof, Seller may, at its sole option, demand reconveyance of the Property. In the event that Seller exercises its rights hereunder, Buyer shall reconvey the Property to Seller, free and clear of all liens and encumbrances within 30 Days after Seller makes written demand to Buyer. The rights of Seller hereunder constitute covenants running with the land and shall be prior to all liens created or granted by Buyer or involuntarily attached to, or imposed on, the title to the Property. 3. Reports. Buyer agrees to and shall provide a written report (which may be by email) to the Seller's Assistant City Manager for Community Development advising Seller that Buyer has Substantially Completed construction of the Project in accordance with the terms of this Contract. Such report shall be provided to Seller within thirty (30) Days following Substantial Completion of construction. SECTION 5. COMPLIANCE WITH LAWS. Buyer agrees to and shall comply with all applicable federal, state, and local laws, ordinances, and regulations, including all applicable licensing requirements in executing the construction of the Improvements. Buyer further agrees that Buyer does not, and shall not, during the construction of the Project, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986. SECTION 6. ASSIGNMENT. Buyer agrees not to assign or transfer any part of this Contract without the prior written consent of Seller, which consent may be granted or withheld in the absolute discretion of Seller, and any such assignment shall not relieve Buyer from any of its obligations under this Contract. SECTION 7. INDEMNITY. Buyer agrees to require each contractor and subcontractor that performs work at the Property in connection with the construction of the Project to indemnify and hold harmless Seller and its officers, directors, and employees free and harmless for and from any and all claims, causes of action, damages or any liability of any type, including reasonable attorney's fees, on account of any claims by or any injury or damage to any persons or property growing out of or directly or indirectly resulting or arising in any way out of any actions, omissions, or activities of the Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 6 DRAFT DATE: 08.18.2016 (final) respective contractors, or subcontractors arising out of or connected in any way to the construction of the Project as provided in this Contract. SECTION 8. FORUM SELECTION AND CHOICE OF LAW. By virtue of entering into this Contract, Buyer agrees and submits itself to a court of competent jurisdiction, which shall be the Circuit Court or General District Court for City of Roanoke, Virginia, and further agrees this Contract is controlled by the laws of the Commonwealth of Virginia, with the exception of Virginia's conflict of law provisions which shall not apply, and that all claims, disputes and other matters shall be decided only by such court according to the laws of the Commonwealth of Virginia as aforesaid. Buyer further waives and agrees not to assert in any such action, suit or proceeding, that it is not personally subject to the jurisdiction of such courts, that the action, suit or proceeding, is brought in an inconvenient forum or that the venue of the action, suit or proceeding, is improper. SECTION 9. COVENANTS AND WARRANTIES. A. In addition to any representations and warranties contained elsewhere in this Contract, Seller warrants and represents that Seller will, in accordance with this Contract, convey title to the Property in an AS IS condition and subject to any items of record. This provision shall survive Closing. B. Seller further represents and warrants with respect to the Property that: Title. Seller has title to the Property subject to all restrictions and encumbrances of record. 2. Condemnation. Seller has no knowledge of any pending or threatened proceedings for condemnation or the exercise of the right of eminent domain as to any part of the Property. Special Taxes. Seller has no knowledge of, nor has it received any notice of, any other special taxes or assessments relating to the Property, or any part thereof. 4. Hazardous Materials. Seller makes no warranties or representations of any type regarding hazardous materials of any type with respect to the Property. Access. Ingress to and egress from the Property is available at Jae Valley Road in Roanoke County, Virginia. SECTION 10. TITLE AND CLOSING. A. Title to the Property, in accordance with the Survey, shall be conveyed by Seller to Buyer by a Deed, subject to the following: Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 7 DRAFT DATE: 08.18.2016 (final) 1. Ad valorem real property taxes and stormwater fees for the current year, not yet due and payable; 2. Those matters of title to which Buyer has not objected to in writing (Seller agrees to take reasonable efforts to resolve matters objected to by Buyer which efforts shall not include the expenditure of funds to third parties); 3. Those matters reflected on any survey completed by Buyer and to which Buyer has not objected to in writing (Seller agrees to take reasonable efforts to resolve matters objected to by Buyer which efforts shall not include the expenditure of funds to third parties); 4. Easements and other restrictions of record as of the date of execution of this Contract by Seller, the Reservation of Easement, and the Restriction on Use; 5. Liens and objections shown on the Title Commitment; 6. Other standard exceptions contained in a Title Policy as defined in Section 10(B) below. 7. Those items and matters set forth in this Contract and that the obligations and undertakings of Buyer in this Contract shall survive Closing and be incorporated into the Deed. All of the foregoing exceptions are herein referred to collectively as the "Conditions of Title." B. Delivery of title in accordance with the foregoing shall be evidenced by the willingness on the Closing Date of the Title Company to issue, upon payment of its normal premium, to Buyer its A.L.T.A. (Form B) Owner's Policy of Title Insurance (the "Title Policy") insuring Buyer in the amount of the Purchase Price in respect to the Property and that title to the Property are vested in Buyer, subject only to the Conditions of Title. C. Buyer and Seller shall consummate and complete the closing of this transaction on or before October 31, 2016, with the specific Closing date being designated by Buyer in writing to Seller at least ten (10) business days in advance thereof (the "Closing Date"). D. The purchase and sale of the Property shall be closed (the "Closing") at 10:00 A.M. on the Closing Date in the Office of the City Attorney, or at such other location, date, and time as shall be approved by Buyer and Seller. 1. On the Closing Date, Seller shall deliver or cause to be delivered to Buyer the following documents: a) Its duly executed and acknowledged Deed conveying to Buyer the Property in accordance with the provisions of this Contract; Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 8 DRAFT DATE: 08.18.2016 (final) b) A mechanic's lien affidavit executed by a representative of Seller, satisfactory to the Title Company, and to the effect that no work has been performed on the Property by Seller in the one hundred twenty-five (125) Days immediately preceding the Closing Date that could result in a mechanic's lien claim, or, if such work has been performed, it has been paid for in full; C) Such evidence and documents including, without limitation, a certified copy of the ordinance adopted by Seller, as may reasonably be required by the Title Company evidencing the authority of the person(s) executing the various documents on behalf of Seller in connection with its sale of the Property; d) A duly executed counterpart of a Closing Statement; and e) Any other items required to be delivered pursuant to this Contract. E. At Closing, real property taxes and other fees and charges assessed against the Property by Roanoke County shall be prorated with Buyer being responsible for all periods thereafter. F. Buyer shall pay for (i) the cost of all investigations of the Property including, but not limited to, examination of title and title insurance premiums for issuance of the Title Policy; (ii) all attorney's fees and expenses incurred by legal counsel to Buyer; and (iii) any Grantee's tax and recording costs required to be paid in connection with the recording of the Deed. G. Seller shall pay the Grantor's tax, if any, and the expenses of legal counsel for Seller, if any. H. Possession of the Property shall be delivered to Buyer on the Closing Date, subject to the provisions of this Contract. SECTION 11. CONDEMNATION. Seller has no actual knowledge of any pending or threatened condemnation of the Property. However, if, after the date hereof and prior to the Closing Date, all or any part of the Property is subjected to a bona fide threat of condemnation or condemned or taken by a body having the power of eminent domain or a transfer in lieu of condemnation, Buyer shall be promptly notified thereof in writing and within twenty (20) days after receipt of written notice to Buyer, Buyer may by written notice to Seller elect to cancel this Contract prior to the Closing Date, in which event all parties shall be relieved and released of and from any further duties, obligations, rights, or liabilities hereunder, and thereupon this Contract shall be deemed terminated and of no further force and effect. If no such election is made by Buyer to cancel this Contract, this Contract shall remain in full force and effect and the purchase contemplated herein, less any interest taken by condemnation or eminent domain, shall be effected with no further adjustments, and upon the Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 9 DRAFT DATE: 08.18.2016 (final) Closing Date, Seller shall assign, transfer, and set over to Buyer all of the right, title, and interest of Seller in and to any awards that have been or that may thereafter be made for any such taking or takings. SECTION 12. RISK OF LOSS. Risk of Loss by fire or other casualty shall be upon Seller until Closing is completed, except if such loss is the result of acts or omissions of Buyer or Buyer's employees, agents, contractors, or representatives, in which case such loss shall be Buyer's responsibility. Provided, however, if the Property is substantially damaged or destroyed before Closing by such casualty, then either party may cancel this Contract by giving the other parry thirty (30) days written notice of such cancellation and neither party will have any further obligations to the other and Seller shall not be liable to Buyer for any failure to deliver the Property to Buyer. In the event of a loss due to fire or other casualty prior to completion of the Closing, all insurance proceeds for any such loss shall be payable to the Seller under all circumstances. SECTION 13. CONUMSSIONS. Seller and Buyer each warrant and represent to the other that their sole contact with the other or with the Property regarding this transaction has been directly between themselves and their employees. Seller and Buyer warrant and represent that no person or entity can properly claim a right to a commission, finder's fee, or other compensation based upon contracts or understandings between such claimant and Buyer or Seller with respect to the transaction contemplated by this Contract. SECTION 14. REMEDIES. A. In the event Buyer shall have fully performed or tendered performance of its duties and obligations hereunder, but Seller fails to perform any of its duties or responsibilities in accordance with the terms and provisions hereof prior to Closing, Buyer's remedies shall be either (i) an equitable suit to enforce specific performance of such duties or responsibilities; or (ii) termination of this Contract. In the event that Buyer elects to terminate this Contract, Buyer shall provide Seller with written notice of termination and upon termination, neither party shall have any further rights or obligations under this Contract. Any and all other remedies otherwise available to Buyer, at law or in equity, are hereby expressly waived by Buyer except as otherwise specifically stated in this Contract. B. In addition to the remedy of repurchasing the Property pursuant to Section 15 of this Contract in the event of nonperformance of Buyer's obligations under Section 4.B.1 of this Contract, if Buyer either (i) fails to comply with any of the terms and conditions, or any of Buyer's obligations under this Contract that require Buyer's performance within a specific time period prior to Closing; or (ii) fails to comply with any other terms of this Contract or any other obligations of Buyer under this Contract prior to Closing after written notice of such default is provided by Seller and Buyer fails to cure such default within thirty (30) Days Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 10 DRAFT DATE: 08.18.2016 (final) following Buyer's receipt of such notice, then, in either event, Seller may terminate this Contract and recover any specific monetary damages directly caused by Buyer's breach. SECTION 15. SELLER'S OPTION TO REPURCHASE AND BUYER'S AGREEMENT NOT TO CONVEY THE PROPERTY. A. Notwithstanding any provision contained in this Contract or the Deed, if after 12 months from the Closing as provided in Section 4.B.1 of this Contract, Buyer or its successor(s) in interest shall not have commenced Construction Activity, as described in Section 4.B.1, Seller shall have the right to refund to the then record owner(s) of the Property all or any part of the original Purchase Price for the Property paid by Buyer to Seller; whereupon the then record owner(s) of the Property shall forthwith convey the Property to Seller, free and clear of mortgages, deeds of trusts, liens, or other encumbrances. In the event that the record owner(s) of the Property for any reason fails or refuses to convey title back to the Seller as required herein, Seller shall have the right to enter onto and take possession of the Property or the part thereof designated by Seller, along with all rights and causes of action necessary to have title to the Property or the part thereof designated by Seller conveyed to the Seller. B. Buyer may grant a mortgage or deed of trust on the Property provided that the holder of any such mortgage or deed of trust shall acknowledge and agree in writing that the right granted Seller pursuant to Section 15.A is superior to the mortgage or deed of trust and the holder of such mortgage or deed of trust shall discharge the mortgage or deed of trust in the event Seller exercises its right to repurchase the Property pursuant to Section 15.A. Buyer shall require that each and every lender of the Buyer that seeks to encumber the Property with a mortgage or deed of trust to acknowledge and agree to the provisions of this Section 15. SECTION 16. RIGHT OF ENTRY AND INSPECTION PERIOD. A. Buyer shall have 30 Days following the execution of this Contract to complete Buyer's due diligence review of the Property (Inspection Period) to determine if there are any issues that would prevent the Buyer's use of the Property. Should Buyer determine during such Inspection Period that it is not satisfied with the Property or any characteristics thereof for any reason whatsoever, in Buyer's sole and absolute discretion, Buyer may terminate this Contract by notifying the Seller in writing as soon as possible, but no later than ten (10) Days after the end of such Inspection Period, of Buyer's decision to terminate the Contract. In such case, this Contract shall thereupon be terminated and of no further force and effect, unless Seller and Buyer mutually agree to modify this Contract to address any such issues. B. Buyer shall comply with the insurance requirements set forth in the Contract, including the items set forth below: Neither Buyer nor any subcontractor shall enter the Property to conduct any inspections under this Section 16 until Buyer's contractors and subcontractors Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 11 DRAFT DATE: 08.18.2016 (final) have obtained and provided proof of the required insurance coverages to Seller, and such proof has been approved by Seller. Buyer confirms to Seller that all contractors and subcontractors have provided Buyer with proof of such insurance, or will do so prior to commencing any work under this Section 16. 2. Seller acknowledges that Buyer is self-insured. Buyer shall require its contractors and subcontractors to obtain and maintain during the Inspection Period, at their sole cost and expense, the insurance policies and/or coverages required by this section. Seller and its officers, employees, agents, assigns, and volunteers shall be added as an additional insured to the general liability and automobile coverages of any such policies and such insurance coverages shall be primary and noncontributory to any insurance and/or self-insurance such additional insureds may have. Buyer shall require each contractor and subcontractor to immediately notify in writing Seller of any changes, modifications, and/or termination of any insurance coverages and/or policies required by this Contract. Buyer shall provide to Seller with the signed Contract an Acord certificate of insurance for each contractor and subcontractor which states in the description of operations section one of the two paragraphs below: (a) Seller and its officers, employees, agents, assigns, and volunteers are additional insureds as coverage under this policy includes ISO endorsement CG 20 33 which provides that the insured status of such entities is automatic if required by a contract or a written agreement. (If additional insured status is automatic under a different coverage form, Buyer must attach a copy of the coverage form to its certificate. Any required insurance policies shall be effective prior to the beginning of any work or other performance by Buyer and any subcontractor under this Contract OR (b) ISO endorsement CG 20 10 will be issued, prior to the beginning of any work or other performance by Buyer under this Contract, to Seller and its officers, employees, agents, assigns, and volunteers naming them as an additional insured under the general liability coverage. (A copy of the binder confirming the issuance must be attached to the certificate. Any required insurance policies shall be effective prior to the beginning of any work or other performance by Buyer's contractors and subcontractors under this Section). However, if 2 (a) or (b) cannot be provided, Seller's Risk Manager, in such Manager's sole discretion, may approve such other certificate of insurance or insurance document(s) that the Risk Manager deems acceptable. Seller shall also be named as the Certificate Holder. 3. The minimum insurance policies and/or coverages that shall be provided by Buyer's contractors and subcontractors include the following: Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 12 DRAFT DATE: 08.18.2016 (final) (a) Commercial General Liability: $2,000,000.00 $2,000,000.00 General Aggregate Limit (other than Products/Completed Operations). $2,000,000.00 Products/Completed Operations Aggregate Limit. $2,000,000.00 Personal Injury Liability (including liability for slander, libel, and defamation of character). $2,000,000.00 each occurrence limit (b) Automobile Liability: $1,000,000.00 combined single limit (c) Workers' Compensation and Employer's Liability: Workers' Compensation: statutory coverage for Virginia Employer's Liability: $100,000.00 Bodily Injury by Accident each occurrence $500,000.00 Bodily Injury by Disease Policy Limit. $100,000.00 Bodily Injury by Disease each employee. (d) The required limits of insurance for this Contract may be achieved by combining underlying primary coverage with an umbrella liability coverage to apply in excess of the general and automobile liability policies, provided that such umbrella liability policy follows the form of the underlying primary coverage. (e) Such insurance policies and/or coverages shall provide for coverage against any and all claims and demands made by a person or persons or any other entity for property damages or bodily or personal injury (including death) incurred in connection with the services, work, items, and/or other matters to be provided under this Contract with respect to the commercial general liability coverages and the automobile liability coverages. With respect to the workers' compensation coverage, Buyer's and its subcontractors' insurance company shall waive rights of subrogation against Seller and its officers, employees, agents, assigns, and volunteers. 4. Proof of Insurance Coverage: (a) Buyer shall furnish Seller with the above required certificates of insurance showing the type, amount, effective dates, and date of expiration of the policies. (b) Where waiver of subrogation is required with respect to any policy of insurance required under this Section, such waiver shall be specified on the certificate of insurance. Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 13 DRAFT DATE: 08.18.2016 (final) 5. Insurance coverage shall be in a form and with an insurance company approved by Seller, which approval shall not be unreasonably withheld. Any insurance company providing coverage under this Section shall be authorized to do business in the Commonwealth of Virginia. 6. The continued maintenance of the insurance policies and coverages required by this Section is a continuing obligation, and the lapse and/or termination of any such policies or coverages without approved replacement policies and/or coverages being obtained shall be grounds for termination of Buyer for default. 7. Nothing contained in the insurance requirements is to be construed as limiting the liability of Buyer, and/or its contractors or subcontractors, or their insurance carriers. Seller does not in any way represent that the coverages or the limits of insurance specified are sufficient or adequate to protect Buyer's interest or liabilities, but are merely minimums. The obligation of Buyer's contractors and subcontractors, to purchase insurance shall not in any way limit the obligations of Buyer in the event that Seller or any of those named above should suffer any injury or loss in excess of the amount actually recoverable through insurance. Furthermore, there is no requirement or obligation for Seller to seek any recovery against Buyer's insurance company before seeking recovery directly from Buyer. SECTION 17. NOTICES. All notices hereunder must be in writing and shall be deemed validly given, by personal service, if sent by certified mail, return receipt requested, or by a nationally recognized overnight courier, addressed as follows (or any other address the party to be notified may have designated to the sender by like notice): If to Seller: City of Roanoke, Virginia ATTN: City Manager 364 Noel C. Taylor Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011 Fax No. 540-853-2333 If to Buyer: County of Roanoke, Virginia ATTN: County Administrator County Administrative Building 5204 Bernard Drive Roanoke, Virginia 24018 Fax No. Notice shall be deemed delivered upon the date of personal service, two days after deposit in the United States mail, or the day after delivery to a nationally recognized overnight courier. Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 14 DRAFT DATE: 08.18.2016 (final) SECTION 18. TIME. Time is of the essence in the performance of the parties' respective obligations in this Contract. SECTION 19. SUCCESSORS AND ASSIGNS. This Contract shall inure to the benefit of and be binding upon the parties hereto and their respective successors and permitted assigns. SECTION 20. COUNTERPART COPIES. This Contract may be executed in one or more counterparts, and all such counterparts so executed shall constitute one Contract binding on all of the parties hereto, notwithstanding that all of the parties are not signatories to the same counterpart. SECTION 21. CONSTRUCTION. The parties acknowledge that each party and its counsel have reviewed and revised this Contract and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Contract or any amendments or exhibits hereto. SECTION 22. SEVERABILITY AND SURVIVAL. If any term of this Contract is found to be invalid, such invalidity shall not affect the remaining terms of this Contract, which shall continue in full force and effect. The parties intend for the provisions of this Contract to be enforced to the fullest extent permitted by applicable law. Accordingly, the parties agree that if any provisions are deemed not enforceable by any court or agency of competent jurisdiction, they shall be deemed modified to the extent necessary to make them enforceable. ALL TERMS AND CONDITIONS OF THIS CONTRACT TO BE PERFORMED BY THE PARTIES POST -CLOSING SHALL SURVIVE CLOSING. SECTION 23. COOPERATION. Each party agrees to cooperate with the other in a reasonable manner to carry out the intent and purpose of this Contract. SECTION 24. AUTHORITY TO SIGN. The persons who have executed this Contract on behalf of the parties represent and warrant they are duly authorized to execute this Contract on behalf of their respective entity. SECTION 25. NONWAIVER Each party agrees that any party's waiver or failure to enforce or require performance of any term or condition of this Contract or any party's waiver of any particular breach of this Contract Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 15 DRAFT DATE: 08.18.2016 (final) by any other party extends to that instance only. Such waiver or failure is not and shall not be a waiver of any of the terms or conditions of this Contract or a waiver of any other breaches of the Contract by any party and does not bar the non -defaulting party from requiring the defaulting party to comply with all the terms and conditions of this Contract and does not bar the non - defaulting party from asserting any and all rights and/or remedies it has or might have against the defaulting party under this Contract or by law. SECTION 26. FAITH BASED ORGANIZATIONS. Pursuant to Virginia Code Section 2.2.4343.1, be advised that Seller does not discriminate against faith -based organizations. SECTION 27. EQUAL EMPLOYMENT OPPORTUNITY. During the performance of this Contract, Buyer agrees that, unless Buyer is otherwise expressly authorized by law in connection with the performance of an agreement with a governmental entity the Commonwealth of Virginia, it will perform its obligations under this Contract as follows:: (a) Buyer will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of Parcel 1 B and IA. Buyer agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. (b) Buyer, in all solicitations or advertisements for employees placed by or on behalf of Buyer, will state that Buyer is an equal opportunity employer. (c) Notices, advertisements and solicitations placed in accordance with federal laws, rules or regulations shall be deemed sufficient for the purpose of meeting the requirements of this section. (d) Buyer will include the provisions of the foregoing subsections in every contract or purchase order of over ten thousand dollars and no cents ($10,000.00) so that the provisions will be binding upon each Buyer or vendor. SECTION 28. CONFLICT BETWEEN PLANS AND CONTRACT TERMS. Seller and Buyer agree that the provisions of the Plans and other documents provided by Buyer to Seller are intended to be consistent with the terms of this Contract. However, if any of Buyer - supplied documents and/or the Plans are in conflict with the terms of this Contract, the parties agree that the terms of this Contract shall control, unless the parties mutually agree otherwise in a writing signed by both parties. Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 16 DRAFT DATE: 08.18.2016 (final) SECTION 29. FORCE MAJEURE. A delay in or failure of performance by any party shall not constitute a default, nor shall Seller or Buyer be in breach of this Contract, if and to the extent that such delay, failure, loss, or damage is directly caused by an occurrence beyond the reasonable control of such party and its agents, employees, Buyers, subcontractors, and consultants, which results from Acts of God or the public enemy, compliance with any order of or request of any governmental authority or person authorized to act therefore, acts of declared or undeclared war, public disorders, rebellion, sabotage, revolution, earthquake, floods, riots, strikes, labor or employment difficulties, delays in transportation, inability of party to obtain necessary materials or equipment or permits due to existing or future laws, rules, or regulations of governmental authorities or any other direct causes, and which by the exercise of reasonable diligence said party is unable to prevent. For purposes of this Contract any one delay caused by any such occurrence shall not be deemed to last longer than six (6) months and all delays caused by any and all such occurrences under any circumstances shall not be deemed to last longer than a total of six (6) months. Any party claiming a force majeure occurrence shall give the other party written notice of the same within thirty (30) Days after the date such claiming party learns of or reasonably should have known of such occurrence, or any such claim of force majeure shall be deemed waived. Notwithstanding anything else set forth above, after a total of six (6) months of delays or failure of performance of any type have been claimed as being subject to force majeure, no further delays or failure of performance or claims of any type shall be claimed as being subject to force majeure and/or being excusable delay. SECTION 30. ENTIRE CONTRACT. This Contract, together with the exhibits hereto, contains all representations and the entire understanding between the parties hereto with respect to the subject matter hereof. Any prior correspondence, memoranda, or contracts are replaced in total by this Contract and the exhibits hereto. No amendment to this Contract shall be valid unless made in writing and signed by the appropriate parties. SIGNATURES APPEAR ON FOLLOWING PAGES Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 17 DRAFT DATE: 08.18.2016 (final) IN WITNESS WHEREOF, Buyer and Seller have executed this Contract by their authorized representatives. ATTEST: COMMONWEALTH OF VIRGINIA CITY OF ROANOKE, to -wit: CITY OF ROANOKE, VIRGINIA Christopher P. Morrill, City Manager The foregoing instrument was acknowledged before me this day of , 2016, by Christopher P. Morrill, City Manager for Seller of Roanoke, Virginia, a Virginia municipal corporation, for and on behalf of said municipal corporation. My commission expires: Notary Public SEAL WITNESS/ATTEST: COUNTY OF ROANOKE, VIRGINIA Thomas C. Gates, County Administrator COMMONWEALTH OF VIRGINIA CITY OF ROANOKE, to -wit: The foregoing instrument was acknowledged before me this day of , 2016, by Thomas C. Gates, the County Administrator of County of Roanoke, Virginia, an instrumentality of the Commonwealth of Virginia, for and on behalf of said instrumentality. My commission expires: Notary Public SEAL Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 18 DRAFT DATE: 08.18.2016 (final) Approved as to Form: Roanoke City Attorney Approved as to Execution: Roanoke City Attorney Authorized by Roanoke City Council Ordinance No. Approved as to Form: Roanoke County Attorney Approved as to Execution: Roanoke County Attorney Authorized by Roanoke County Board of Supervisors Ordinance No. Exhibit A Property Description Exhibit B Buyer's Proposal Exhibit C Boundary Adjustment Agreements Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 19 DRAFT DATE: 08.18.2016 (final) EXHIBIT A DESCRIPTION OF PROPERTY Property identified as Tax Parcel ID 089-00-03-29-01-0000; containing approximately 0.434 acres (+/-); located at 3959 Jae Valley Road, Roanoke, Virginia. And property identified as Tax Parcel ID 089-00-03-29-02-0000; containing approximately 9.44 acres (+/-); located at 3963 Jae Valley Road, Roanoke, Virginia. Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 20 DRAFT DATE: 08.18.2016 (final) EXHIBIT B BUYER'S PROPOSAL Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 21 T C � Ai ti , 7.1 N-. Alk Al �[ IF �} ` io F Kw 4 L �'•, ate. _�, �� ��� "�� r LU a. LU 19 z` FF w l r 1 Z f, 1 , J WLL J , Q LuCD 4 _ Q Y 0. e LU 0� w ` Lu LLJ LU Q� b►d a. 4 � - tLFn �4 ... ti' �- jl. y F•r LU 4 J y M UJ A. r�r�,c R r«LU 0 7t*� ~�-• �ti � K e DRAFT DATE: 08.18.2016 (final) EXHIBIT C BOUNDARY LINE ADJUSTMENT AGREEMENTS Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 22 AGREEMENT This Agreement made and entered into this day of 2016, by and between the COUNTY OF ROANOKE, VIRGINIA ("County") and the CITY OF ROANOKE, VIRGINIA ("City") WHEREAS, both of the respective governing bodies desire to relocate and change portions of the boundary lines between Roanoke County and the City of Roanoke; and WHEREAS, the City Council of the City of Roanoke held a public hearing on this matter on September 19, 2016, and the Board of Supervisors of Roanoke County held a public hearing on this matter on September 13, 2016, upon publication of notice as required by law, and upon notice to affected property owners; and WHEREAS, the governing bodies desire to petition the Court for approval pursuant to the provisions of Article 2, Chapter 31, Title 15.2, Code of Virginia, as amended. NOW, THEREFORE, for and in consideration of the mutual covenants and agreements herein contained, the parties hereto do agree as follows: 1. That the proposed boundary line adjustments are shown on a plat entitled "Plat From Records for Roanoke County, Virginia and the City of Roanoke, Virginia: Lot 1 (0.7185 Acre), Common Area (0.4904 Acre), and Public Right of Way (0.4070 Acre) Plat Showing a Resubdivision of Parcel 1C-2 11.0679 Acres (Instrument No. 200713164 Rke Co) Showing 1.6159 Acres Being Transferred from Roanoke County Corporate Limits to the City of Roanoke Corporate Limits," dated August 4, 2016, and reviewed and sealed by Frank B. Caldwell, III, Land Surveyor with Caldwell White Associates, on August 16, 2016 ("Blue Hills Village Drive Plat"), which Blue Hills Village Drive Plat is attached hereto as Exhibit A. 1 2. That the corporate boundaries between the Roanoke County and the City of Roanoke be adjusted effective January 1, 2017, subject to approval by the Roanoke County Circuit Court, as follows: (A) A parcel of real estate owned by the National Bank of Blacksburg and containing 0.7185 acre, being located between Challenger Avenue and Blue Hills Village Drive (Tax Map #050.05-01-26.00) and currently located in Roanoke County will be included within the corporate boundary of the City of Roanoke. (B) A parcel of real estate owned by the National Bank of Blacksburg and containing 0.4904 acre, being located between Challenger Avenue and Blue Hills Village Drive (Tax Map #050.05-01-26.01) and currently located in Roanoke County will be included within the corporate boundary of the City of Roanoke. (C) A public right-of-way containing 0.4070 acre, that is located between the two above-mentioned parcels and currently located in Roanoke County will be included within the corporate boundary of the City of Roanoke. 3. That the County and City desire to petition the Circuit Court of the County of Roanoke to approve the relocation of the boundary line and the County and the City mutually agree that the cost for preparation of the plat and the publication of the notice be shared equally between the two jurisdictions. The County will initially pay all expenses and the City will subsequently reimburse the County for one-half of such expenses. WITNESS the following signatures and seals: 2 FOR THE COUNTY OF ROANOKE: Approved as to Form: Peter S. Lubeck Senior Assistant County Attorney FOR THE CITY OF ROANOKE: Approved as to Form: Daniel J. Callaghan City Attorney BOARD OF SUPERVISORS COUNTY OF ROANOKE, VIRGINIA Bv: Thomas C. Gates County Administrator CITY COUNCIL CITY OF ROANOKE, VIRGINIA Bv: Sherman P. Lea, Sr. Mayor 3 EXHIBIT A BLUE HILLS VILLAGE DRIVE PLAT Exhibit A Blue Hills Village Drive Plat AGREEMENT This Agreement made and entered into this day of 2016, by and between the COUNTY OF ROANOKE, VIRGINIA ("County") and the CITY OF ROANOKE, VIRGINIA ("City"). WHEREAS, both of the respective governing bodies desire to relocate and change portions of the boundary lines between Roanoke County and the City of Roanoke; and WHEREAS, the City Council of the City of Roanoke held a public hearing on this matter on September 19, 2016, and the Board of Supervisors of Roanoke County held a public hearing on this matter on September 13, 2016, upon publication of notice as required by law, and upon notice to affected property owners; and WHEREAS, the governing bodies desire to petition the Court for approval pursuant to the provisions of Article 2, Chapter 31, Title 15.2, Code of Virginia, as amended. NOW, THEREFORE, for and in consideration of the mutual covenants and agreements herein contained, the parties hereto do agree as follows: 1. That the proposed boundary line adjustments are shown on a plat entitled "Plat From Records for Roanoke County, Virginia and the City of Roanoke, Virginia Showing 1.0736 acres (46,766 Sq. Ft.) and 0.0225 acre (979 Sq. Ft.) Being Transferred from Roanoke County Corporate Limits to the City of Roanoke Corporate Limits," dated August 4, 2016, and reviewed and sealed by Frank B. Caldwell, III, Land Surveyor with Caldwell White Associates, on August 16, 2016, ("Williamson Road Plat"), which Williamson Road Plat is attached hereto as Exhibit A. 2. That the corporate boundaries between the Roanoke County and the City of Roanoke be adjusted effective January 1, 2017, subject to approval of the Roanoke County 1 Circuit Court, as follows: (A) A parcel of real estate owned by CFS -4 III, LLC, and containing 1.0736 acres being along Williamson Road, U.S. Route 11 and 220 (being a part of Tax Map #38.14- 01-77.00), and currently located in Roanoke County will be included within the corporate boundary of the City of Roanoke. (B) A parcel of real estate owned by Williamson Road Plaza, LLC, and containing 0.0225 acre being along Williamson Road, U.S. Route 11 and 220 (being part of Tax Map #38.14-01-76.00), and currently located in Roanoke County will be included within the corporate boundary of the City of Roanoke. 3. That the County and City desire to petition the Circuit Court of the County of Roanoke to approve the relocation of the boundary line and the County and the City mutually agree that the cost for preparation of the plat and the publication of the notice be shared equally between the two jurisdictions. The County will initially pay all expenses and the City will subsequently reimburse the County for one-half of such expenses. WITNESS the following signatures and seals: FOR THE COUNTY OF ROANOKE: Approved as to Form: BOARD OF SUPERVISORS COUNTY OF ROANOKE, VIRGINIA Bv: Peter S. Lubeck Thomas C. Gates Senior Assistant County Attorney County Administrator 4 FOR THE CITY OF ROANOKE: Approved as to Form: Daniel J. Callaghan City Attorney CITY COUNCIL CITY OF ROANOKE, VIRGINIA Bv: Sherman P. Lea, Sr. Mayor EXHIBIT A WILLIAMSON ROAD PLAT Exhibit A Williamson Road Plat I AGREEMENT This Agreement made and entered into this day of 2016, by and between the COUNTY OF ROANOKE, VIRGINIA ("County") and the CITY OF ROANOKE, VIRGINIA ("City') WHEREAS, both of the respective governing bodies desire to relocate and change portions of the boundary lines between Roanoke County and the City of Roanoke; and WHEREAS, the City Council of the City of Roanoke held a public hearing on this matter on September 19, 2016, and the Board of Supervisors of Roanoke County held a public hearing on this matter on September 13, 2016, upon publication of notice as required by law, and upon notice to affected property owners; and WHEREAS, the governing bodies desire to petition the Court for approval pursuant to the provisions of Article 2, Chapter 31, Title 15.2, Code of Virginia, as amended. NOW, THEREFORE, for and in consideration of the mutual covenants and agreements herein contained, the parties hereto do agree as follows: 1. That the proposed boundary line adjustments are shown on a plat entitled "Plat From Records for Roanoke County, Virginia and the City of Roanoke, Virginia: Lot 1 (0.7185 Acre), Common Area (0.4904 Acre), and Public Right of Way (0.4070 Acre) Plat Showing a Resubdivision of Parcel 1C-2 11.0679 Acres (Instrument No. 200713164 Rke Co) Showing 1.6159 Acres Being Transferred from Roanoke County Corporate Limits to the City of Roanoke Corporate Limits," dated August 4, 2016, and reviewed and sealed by Frank B. Caldwell, III, Land Surveyor with Caldwell White Associates, on August 16, 2016 ("Blue Hills Drive Plat"), which Blue Hills Drive Plat is attached hereto as Exhibit A. 2. That the corporate boundaries between the Roanoke County and the City of 1 Roanoke be adjusted effective January 1, 2017, subject to approval by the Roanoke County Circuit Court, as follows: (A) A parcel of real estate owned by the National Bank of Blacksburg and containing 0.7185 acre, being located between Challenger Avenue and Blue Hills Village Drive (Tax Map #050.05-01-26.00) and currently located in Roanoke County will be included within the corporate boundary of the City of Roanoke. (B) A parcel of real estate owned by the National Bank of Blacksburg and containing 0.4904 acre, being located between Challenger Avenue and Blue Hills Village Drive (Tax Map #050.05-01-26.01) and currently located in Roanoke County will be included within the corporate boundary of the City of Roanoke. (C) A public right-of-way containing 0.4070 acre, that is located between the two above-mentioned parcels and currently located in Roanoke County will be included within the corporate boundary of the City of Roanoke. 3. That the County and City desire to petition the Circuit Court of the County of Roanoke to approve the relocation of the boundary line and the County and the City mutually agree that the cost for preparation of the plat and the publication of the notice be shared equally between the two jurisdictions. The County will initially pay all expenses and the City will subsequently reimburse the County for one-half of such expenses. WITNESS the following signatures and seals: 2 FOR THE COUNTY OF ROANOKE: Approved as to Form: Peter S. Lubeck Senior Assistant County Attorney FOR THE CITY OF ROANOKE: Approved as to Form: Daniel J. Callaghan City Attorney BOARD OF SUPERVISORS COUNTY OF ROANOKE, VIRGINIA Bv: Thomas C. Gates County Administrator CITY COUNCIL CITY OF ROANOKE, VIRGINIA Bv: Sherman P. Lea, Sr. Mayor 3 EXHIBIT A BLUE HILLS DRIVE PLAT N m uj azo 0 30 [ A V 4 ro n o^ v°i. 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ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: September 13, 2016 Public Hearing for citizen comment and consideration of a resolution approving and adopting the Explore Park Adventure Plan Doug Blount Director of Parks Recreation and Tourism Thomas C. Gates County Administrator Resolutoin to adopt the Explore Park Adventure Plan. BACKGROUND: Roanoke County, working with consultant experts and citizens of the community, has developed a master plan (referred to as the Adventure plan) for Explore Park. An associated business plan and infrastructure analysis have also been developed to demonstrate the feasibility of the Adventure plan. The Explore Park Adventure Plan's purpose is to: 1. Create a long term road map for decision-making; 2. Understand connections among local, regional, and national park trends; 3. Design a site plan to capitalize on existing and potential uses and resources; 4. Generate an effective business strategy for both public and private investment; 5. Determine appropriate locations and necessary investments in park infrastructure and utilities; and 6. Raise awareness and foster stewardship for Explore Park and Roanoke County. As a part of the citizen engagement effort of the master planning process, Roanoke County actively encouraged citizens to discuss their outdoor recreation needs and interests. Twelve stakeholder and six community meetings were held during the 12 Page 1 of 3 month process with more than 300 citizens attending the meetings. Roanoke County also utilized an online survey tool to collect feedback from citizens. The survey produced 1,137 responses. The adventure plan project was completed in June 2016. DISCUSSION: The Explore Park Adventure Plan focuses on expanding recreational opportunities such as hiking/biking trails, river access, overnight camping, festivals/music and educational programs based on the park's unique environmental and cultural history - all while preserving the park's natural beauty. The plan considers the interests and needs of citizens while understanding that a fully developed Explore Park will be a tourist destination for outdoor recreation. A fully developed Explore Park is also expected to have significant positive impact on the local economy. Benefiting from the popularity and attractiveness of the Blue Ridge Parkway, Explore Park will offer numerous outdoor recreational opportunities in close proximity to a metropolitan core. The master plan provides a "trail map" of phased development to be accomplished over the next 20 years. Phasing of the development allows for a systematic approach for the park's growth while ensuring a positive economic impact and return on investment. Key components of proposed plan include: In -river kayak park Roanoke River Greenway connection Overnight accommodations including a lodge, cabins and RV and tent camping Food/retail/equipment rental operations Zip-line/aerial park Equestrian Center and trails Bike Skills Park Disc golf course Event venues Enhanced river and fishing access Private development of recreation attractions Partnerships and volunteer programs Grants and alternative funding sources Programs and activities for the park FISCAL IMPACT: There is no fiscal impact for adopting the Adventure Plan. Any future budget Page 2 of 3 appropriations or revenue generation associated with Explore Park will be considered as a part of the annual budget process. STAFF RECOMMENDATION: Staff recommends adoption of the 2016 Explore Park Adventure Plan. Page 3 of 3 PARK LEGEND IS Country Store m Dump Station Gas Station u Operations/ Maintenance Park Admin. / Taubman '^ 0 Showers / Restrooms © Trailhead / Restrooms �® Welcome Center Alpine Coaster Boathouse Boat Launch Bouldering Wall in Concession Facility I Climbing Tower z Day Lodge Fishing Access Gondola Loop Observation Tower ® Scenic Spot CD Wildlife Blind ® Zip Line ® Exhibition Hall ® Event Stage ® Mountain Union Church z Natural Amphitheater iPicnic Area jPicnic Pavilion LoRiverside Lawn Village Green Educational Zone Brugh Tavern >_ Conference Center ti Equestrian Camping O Lodge in n RV Camping O _ Tent Camping yurts / Cabins Roads Service Roads Local Roads ......•••• Future Park Roads annnauom Railroad Core Loop (Hike Only) Greenway (Hike/Bike) z Primary (Hike/Bike) ------• Secondary (Hike/Bike) ------• Secondary(Hike/Horse) �------• Secondary (Bike Only) --- Secondary (Hike Only) •••_oo•000aoo Tertiary (Hike Only) NPS Trail System E3 Trail Junction zs _. Parking Area OGateway Future Gateway JF Old Growth Tree ® Old Structure o Old Foundation Q Rock Outcropping o Rock Cairn Water Body Rivers * Park Buildings Private Buildings Explore Park ON Resource Authority zrc Protected Lands 4W z 3 National Park Service O -- County Line EXPLORE PARK ,,.,",,ADVENTURE MAP DISC GOLF COURSE 74PWOLF TREE DISC GOLF z= 0 NIAGARA EQUESTRIAN CAMP I 1 EXPLORE PARK ADVENTURE PLAN ROANOKE COUNTY PARKS, RECREATION AND TOURISM 4 Rp6NpF • . � F 1 1 Prepared for: ROANOKE COUNTY PARKS, RECREATION AND TOURISM Prepared by: WALLACE ROBERTS & TODD, LLC With: ^"a"""'•1. BALZER AND ASSOCIATES, INC. And: pros -;-,l.-7- tlll PROS CONSULTING , mm , L-d—rd ABOUT THIS PLAN The Explore Park Adventure Plan provides Roanoke County, its residents, and its visitors with a long-term strategy to improve the recreational, environmental, and economic potential of the Park's 1,100 acres. The plan sets out a vision for the Park and describes the background from which the plan was derived, the organization of the Park, its proposed development, recreational and infrastructural features and systems, and its component projects. Supplemental reports to this document also include phasing and prioritization based on a business plan, an inventory of the Park's existing natural and cultural features, and a record of the public engagement process that formed the plan. The Executive Summary provides a high-level overview of the project. The Overview describes organizing principles and the physical and programmatic structure of the Park and its component parts and systems. Understanding Explore Park provides background information on the Park, the recreational programming, and its infrastructural and environmental management. Adventure Concepts describes in detail the approach to the facility development program and systems of the Park. Explore Park Adventure Plan describes in detail the features and systems of the Park. The Park Development Areas, describes the areas, their facility programming, and their management. Finally, the Conclusion discusses management strategies and provides guidance on the Park's development progress and future, and summarizes the major steps and the possible opportunities to shape a broader narrative for Explore Park. TABLE OF CONTENTS Section I: Executive Summary 11 Section II: Overview 33 Section III: Understanding Explore Park 45 Section IV: Adventure Concepts 55 Section V: Explore Park Adventure Plan 67 Section VI: Park Development Areas 95 Section VII: Conclusion Executive Summary Explore Park Adventure Plan Executive Summary ABOUT THE EXPLORE PARK ADVENTURE PLAN In 2013, Roanoke County assumed responsibility for the stewardship of the 1,100 -acre Explore Park property, and the development of recreational amenities for public enjoyment of the Park. The Roanoke County Parks, Recreation and Tourism Department has lead this master plan effort to provide strategic guidance for the actions that will be taken over the next twenty years. This report documents the process used to develop the master plan, the foundational background for the plan, the major actions to be taken to improve the Park, and a framework for implementing those actions. THE NEXT GENERATION OF EXPLORE PARK The Adventure Plan on the following page takes a different approach to the use of Explore Park from previous efforts to develop the property. The Park will be open to the public free of charge, and many of the planned activities will be free, such as hiking, paddling, and fishing. This plan emphasizes the authentic story of the land and the diverse experiences that will be possible through the many recreational activities that are planned. To help accelerate park development without burdening taxpayers, and to provide business opportunities for the private sector, a number of activities will be provided by private concessionaires on a fee basis. Examples include food service and certain recreation activities that require facilities and equipment, such as zip lines. A NEW VISION FOR EXPLORE PARK The Park has always had great aspirations for its potential to serve the region. With a history dating to the establishment of the Virginia Recreational Facilities Authority (VRFA) in 1986, Explore Park has had several generations of approaches to its development. Despite stops and starts, this has resulted in establishing the identity of the Park, and the legacy of prior efforts creates a strong framework for the County's next steps. Major assets that are in place today include the 1.5 mile Roanoke River Parkway, a road system and parking, the Blue Ridge Parkway Visitor Center, the Arthur Taubman Center, the Brugh Tavern and Mountain Union Church, and 14 miles of trails. This plan builds on the strengths of the previous efforts of the Virginia Recreational Facilities Authority and proposes a new vision and ideas for how local residents can enjoy the Park and how the Park can attract and serve the recreational interests of visitors to the Roanoke Valley. Set in a hilly, wooded landscape framing the Roanoke River, the Park will have over 22 activity zones for people of varied interests, ages, and abilities. The Park will serve as the Roanoke Valley's regional outdoor activity base camp and will introduce people to adventure recreation, bringing together many outdoor activities ranging from basic to moderate levels of challenge. The Park will provide a high quality range of experiences from refined to rugged, in a welcoming setting, with food, lodging, and attractive gathering places. Roanoke County Parks, Recreation and Tourism Executive Summary A PLAN FOR ADVENTURE The Explore Park Adventure Plan provides seven adventure nodes containing three villages, and 22 activity zones, linked by nine miles of park road and a 38.5 mile trail system, taking advantage of the Park's rugged topography and riverside location. LEGEND Black Gum Summit Bedford Village Pine Mountain Riverside Village Adventure Village Roanoke Woods Rutrough Point 1 Niagara Equestrian Camp 2 Wolf Tree Disc Golf Course 3 Chestnut Oak Ridge Archery Range 4a Palmer's Pond Campground Loop A 4b Palmer's Pond Campground Loop B 5 Hickory Woods Campground 6 Riverside Camping Cabins + Yurts 7 Tall Pines Canopy Adventure Zone 8 Flexible Activity Zone A 9 Flexible Activity Zone B 10a Back Creek RV Campground A 10b Back Creek RV Campground B 10c Back Creek RV Campground C 11 Blue Ridge Mountain Bike Center 12 Roanoke Water Gap Geology Trail 13 Turkey Field Education Zone 14 Roanoke River Whitewater Course 15 Blue Ridge Meadows Event Lawn 16a Tulip Tree Tubing Hill 16b Saddle Run Tubing Hill 17 Shady Run Campground 18 Black Gum Summit Alpine Coaster Trails Roads - Roanoke River Greenway Gateways O ��� N r�t ,mne � Explore Park Adventure Plan L, I, �,—L TO DOWNTOWN ROANOKE 7.0 MILES FROM — ADVENTURE VILLAGE Executive Summary 5 Roanoke County Parks, Recreation and Tourism Executive Summary THE NEXT GENERATION OF EXPLORE PARK As it stands, Explore Park is 1,100 acres of rugged terrain covered with forests and meadows, along the Roanoke River connected to the Blue Ridge Parkway, just outside of Roanoke, Virginia. The land lies in both Roanoke and Bedford Counties and contains two contemporary visitor use buildings and a number of relocated and reconstructed buildings dating from the 18th and 19th centuries. The Roanoke County Department of Parks, Recreation and Tourism will lead the development and management of the land as a public park accessible to all. Roanoke County's new Explore Park will differ from the previous model in several significant ways. The County will be the primary steward and developer for the land, meaning it will be entirely accessible by the public. In addition, the Park will have many opportunities for private sector investment in the development of recreation, lodging, and food concessions, all of which will be guided and managed by the County. WHO IT IS FOR Explore Park is first and foremost a public park provided for the residents of Roanoke County. It is also a major amenity with the potential to attract visitors from throughout the Roanoke Valley and beyond. The Park's direct access from the Blue Ridge Parkway, its relative proximity to Interstate 81, the Roanoke -Blacksburg Regional Airport, and Amtrak make it accessible to tourists from Richmond, the Baltimore -Washington Metro area, and other regional cities. WHERE IT IS LOCATED Explore Park is in the heart of Virginia's Blue Ridge Region, seven miles from downtown Roanoke and 18 miles from Interstate 81, and connected to the Blue Ridge Parkway by the 1.5 mile Roanoke River Parkway. The Park flanks the Roanoke River in Roanoke and Bedford Counties and is 3.5 miles from Smith Mountain Lake. Explore Park is larger than many realize, because roughly one third of the Park is east of the river, mostly in Bedford County, and is currently inaccessible by the public. Explore Park is divided by the Roanoke River into Explore Park West and Explore Park East. GETTING THERE Explore Park is currently reached regionally by the Blue Ridge Parkway and locally by Rutrough Road on the Roanoke County side, and by Shady Run and Gravel Hill roads on the Bedford County side. In the future, Rutrough Road will connect directly to the Roanoke River Parkway and eventually the east side will be accessible from Hardy Road. In the long term, a new connection to Explore Park East from the Blue Ridge Parkway will be examined. GETTING AROUND When fully developed, Explore Park will be accessed at 14 gateways: the existing major gateway from the Blue Ridge Parkway, a new Blue Ridge Parkway gateway at milepost 113, six gateways along Rutrough Road, one on Highland Road, one on Hardy Road, three on Shady Run Road, and one on Gravel Hill Road. From these gateways, a nine mile internal road system will connect to the places where activities are concentrated: the Adventure Nodes and Activity Zones. Trail systems will connect parking lots and arrival points in the Adventure Nodes, and trailheads will provide direction to the buildings and Activity Zones. From these points, a comprehensive trail network will provide access throughout the Park, with two river crossings. Explore Park Adventure Plan TOWN OF VINTON Executive Summary 9EOFORO COUNTY r r r ROANOKE COUNTY �► ROANORE q,,, {PLORE RK EAST ------Jj PLORE #,WEST r � FRANKLIN `COUNTY Orientation of Explore Park. 7 Roanoke County Parks, Recreation and Tourism Executive Summary THINGS TO DO Activities will be distributed throughout the Park to take full advantage of its 1,100 acres. Explore Park is planned to allow for a diverse range of outdoor activities for many abilities on land, water, and air. On land, activities include hiking, biking, horseback riding, camping, and performances. On water, there is paddling, fishing, and swimming. In the air, zip lining, canopy walks, treehouses, birdwatching, bridges that connect across the river, and a potential future gondola system. PLACES TO GO The arrival, orientation, and starting points for many activities will be located throughout the Park on level areas that allow for ease of access and facility development. The basic amenities at each development area will be some combination of parking, trailhead access, orientation signage, restrooms, bike racks, and seating. Many first time visitors will begin their visit at the Adventure Village, which will be the main point of orientation and the focus of the Park, with concessions and community activities. From there visitors may journey to one of six other Adventure Nodes at the river, lake, or forest. Additionally, there are 22 Activity Zones throughout the Park to allow for specialized programming with a more secluded and independent experience. WHAT THE EXPERIENCE WILL BE LIKE Explore Park will offer a very wide range of experiences to appeal to a diverse audience in four levels of outdoor interest and adventure. In the Village, the Park will offer opportunities for lodging, dining, and semi -formal and formal events such as weddings and receptions. In the River and Lake Centers, the Park will offer a range of activities for those interested in being immersed in the outdoors but still seeking a less intense experience. The Activity Zones throughout the Park will provide a more nature - based immersive experience. On the trails and river beyond the Activity Zones, visitors will find a more independent experience in a more secluded and rugged setting. REGIONAL IDENTITY: MOUNTAINS -RIVER -CITY What differentiates Explore Park will be the proximity of its mountain and river environment to the cultural attractions of the Roanoke Metro Region. The metro -mountain mix is a signature quality of Virginia's Blue Ridge, and Explore Park could be seen as the heart of that experience. The Roanoke area has been a crossroads since pre -settlement and the famous pioneer routes such as the Carolina Trail, the Great Road, the Fincastle Turnpike, and Boone Road to Cumberland Gap all reinforce the region's important place in American history, and are the forerunners of the system that connects Roanoke today. WHEN IT WILL HAPPEN Explore Park is strategically planned to balance the delivery of facilities and programs with the interest and demand for recreation and the cost of implementation. Park development is scheduled to occur in six phases over twenty years. These phases allow simple, early actions to open the Park to public use, staged development of the Roanoke County properties and Bedford County properties, and ultimately the potential extension of compatible recreational development and programming to the surrounding partnership lands. Explore Park Adventure Plan Executive Summary WHO WILL OPERATE IT Explore Park will be developed and operated by the Roanoke County Department of Parks, Recreation and Tourism (the County). The County will take the lead in providing the core infrastructure needed to support facility development throughout the Park. The County will provide major roads, parking, trails and utilities (sewer, water, power and communications) to the core development areas. The County will provide concession lease agreements for fee-based recreation activities in the Activity Zones. Examples of fee-based activities include overnight accommodations (lodging and camping), food service, activities (zip lines), equipment rental, and guiding (biking and paddling), events, and performances. Lease agreements will rely on a combination of existing or new county -provided facilities, and in some cases concessioner-developed facilities. The Park will remain under the ownership of the Virginia Recreational Facilities Authority, from whom the County is in the third year of a 99 -year lease. ADVENTURE NODES AND ACTIVITY ZONES Activities in the Park are organized in a hierarchy of experiences beginning with the seven Adventure Nodes and 22 Activity Zones. Within three of the Adventure Nodes, the Villages are positioned on prominent geographic features of the Park: the Roanoke Ridge, the Roanoke River, and the proposed Saddle Lake. The Villages contain clusters of programs and are the hubs of the trail system. The other four Adventure Nodes contain more specialized activities, and are located at Black Gum Summit, Pine Mountain, Roanoke Woods, and Rutrough Point. The 22 Activity Zones hold a range of individual uses such as boat access, camping, biking, zip lines, overlooks, disc golf, and equestrian camping. Roanoke County Parks, Recreation and Tourism RIDGE: ADVENTURE VILLAGE The Heart of Explore Park West The Adventure Village lies atop the promontory at the core of Explore Park West. The Village is the arrival point for visitors from both the Blue Ridge Parkway and Rutrough Road. Visitors reaching the Village via the Roanoke River Parkway will first see the Village Green, programmed with activities, as the focal point of the Village. With the climbing and zip line tower in the background, the Green will be framed by the existing Blue Ridge Parkway Visitor Center, Arthur Taubman Center, and Brugh Tavern. Nearby, the Mountain Union Church will remain for weddings and services, and a proposed picnic pavilion will provide a gathering area for large groups. In the future, a wine/microbrew/ spirits event center will complete the village structures. 184 parking spaces and bus drop-off will provide access to the Village. A new country store, gas and sanitary dump station will provide amenities for RV campers and visitors in the nearby Riverside and Hickory Woods Campgrounds. The Adventure Village is the orientation point of the Park. Visitors can park, check in, schedule activities, dine, and start their walking, zip, biking, or paddling excursions. i' n� n r v ,T r PICNIC PAVILION BRUGH I . } TAVERN EVENT CENTER VILLAGE P GREEN CORE LOOP ROAD "�• ' d'. c`' t' '' i ��� .nti s R THE ADVENTURE VILLAGE. " RIVER: RIVERSIDE VILLAGE Gateway to the River The Riverside Village in Explore Park West, overlooking the Roanoke River, is reached from the Adventure Village by Journey's End Road, and is connected to Explore Park East by a pedestrian bridge of signature design. The Riverside Village includes boat access for the whitewater course, zip line landings from the Adventure Village and Pine Mountain Summit, fishing access, a picnic pavilion, an education node, and a performance barn. 1-. ZIP LINE FROM PINE MOUNTAIN :CESS WHITEWATER COURSE Alf LAKE: BEDFORD VILLAGE The Heart of Explore Park East Bedford Village lies at the foot of Black Gum Mountain and the edge of Saddle Lake. Saddle Lake provides a visual and recreational focal point anchored by the boathouse and day lodge, a picnic pavilion, swim beach, fishing access, wildlife blind, and loop trail. The Village provides a base of operations for Explore Park East and is connected via road, trail, and zip line to the Shady Run Campground, Black Gum Mountain Alpine Coaster, Saddle Run and Tulip Tree Tubing Hills, and the Pine Mountain Adventure Node. Vehicle access to the village is reached from Shady Run Road via the Black Gum Access Road. Overview THE NEXT GENERATION OF EXPLORE PARK Explore Park will be the premier outdoor family adventure hub of Roanoke County and Virginia's Blue Ridge. A hybrid between a high - amenity metropolitan and a remote backcountry park, Explore Park's attractions will create opportunities for stays ranging from one hour to several days with sufficient diversity to attract repeat visitors. Adjacent to the Blue Ridge Parkway, the Park is part of a larger open space system extending along the Parkway to the City of Roanoke's Mill Mountain Park and along the Roanoke River Greenway to the core of the City. The Park's M 00 acres will be effectively utilized for a balance of natural resource preservation and park amenity development in the parkland in Roanoke and Bedford Counties on both sides of the river. The Park will be developed based on three principles: Adventure for All, Flexible Framework, and Total Access. Adventure for All means that outdoor, nature - based recreational activities will be provided for a wide range of interests and capabilities in a three -tiered system of water, land, and air -based activities. These activities will be developed over time in the Park's Flexible Framework, which provides 22 venues both clustered and dispersed throughout the Park. The framework allows staged development of the activities and provides the ability to redevelop the zones to address evolving recreational trends. A road and trail system will provide Total Access to the Activity Zones, allowing for visitor and service access and serving as a fundamentally important park experience in itself. Explore Park will be a top-notch entry-level outdoor introduction with selective opportunities for Explore Park Adventure Plan 18 Overview intermediate and advanced participants. In providing a diverse range of outdoor experiences, the Park will serve a regional purpose by introducing and educating novices and families to activities, the skills for which can be refined and applied in more remote and demanding conditions, at other regional outdoor recreation venues. Roanoke County will develop the Park in phases as funds and development interest permits, to the extent that the carrying capacity of the Park allows. In the future, as the Park is developed and its user base and cash flow increase, there are opportunities to extend recreational development to the Park's neighboring lands, owned by the Roanoke Valley Resource Authority and the National Park Service (NPS). Roanoke County Parks, Recreation and Tourism Overview Forest The Geo. Washington and Jefferson Nat'l Forest Regional adventure attractions within two hours of Explore Park. ADVENTURE HUB OF WESTERN VIRGINIA AND THE ROANOKE VALLEY Regional Context Explore Park is located on the eastern edge of Roanoke County, about seven miles from the center of Roanoke. Roanoke is the seat of Virginia's Blue Ridge, the area of western Virginia characterized by its mountains, valleys and rivers, linked by the Blue Ridge Parkway. Like much of the landscape in the Blue Ridge, Explore Park is a combination of steep hillsides with gentler uplands and bottom lands. The western landscape of the taller and steeper Blue Ridge Mountains provides a backdrop and regional identity. Explore Park Adventure Plan 20 Overview P CAVE SPRING ROANOKE COUNTY City Context, County Context BEDFORD COUNTY EXPLORE PARK FRANKLIN COUNTY Location of Explore Park and its proximity to the City of Roanoke. For residents of Roanoke City and County, Explore Park is closer than one might think. The same rugged rural setting that makes the Park seem farther away also creates the special sense of place once one is there. Reaching Explore Park by Car: The edge of Explore Park is less than 3 miles outside Roanoke city limits. From the Park's Adventure Village, it is 1.5 miles to the Blue Ridge Parkway 7 miles / 16 minutes to Market Square 10 miles / 17 minutes to the Mill Mountain Star 11 miles / 26 minutes to Roanoke / Blacksburg Regional Airport 17 miles / 30 minutes to the Salem Civic Center 18 miles / 30 minutes to Interstate 81 31 miles / 46 minutes to Peaks of Otter Lodge 32 miles / 45 minutes to Smith Mountain Lake State Park 45 miles / 60 minutes to Blacksburg / Virginia Tech 58 miles / 1 hour 10 minutes to Lynchburg For those interested in water sports: Along the Roanoke River, from the put -in below Niagara Dam to Rutrough Point is 3.3 miles. To Smith Mountain Lake points of interest: 20 miles to the Hales Ford Bridge 24 miles to Smith Mountain Lake State Park 31 miles to Smith Mountain Lake Dam 21 Roanoke County Parks, Recreation and Tourism Overview Special Place #17: The Saddle. THE STORY OF THE LANDSCAPE READING THE LANDSCAPE It is possible to come to a deeper level of understanding about our landscape through close observation and basic knowledge of natural and cultural history. The landscape of Explore Park tells a story about the patterns of natural processes and the effects of human activity through its pre -settlement and settlement history. The land speaks for itself through its rock, soil, water, and trees, and the traces of human actions over the centuries of this story have been examined and recorded as a way to add a further dimension of interest to the Park experience. Over three hundred points of field observation were cataloged to provide the background for this story. The field observations defined points of interest, larger areas of value, and specific landscape character features of interest. Twenty field observation points were selected as Special Places, for their significant contribution to Explore Park's landscape. Selected Special Places are numbered and pictured on these pages. The story of the landscape will be conveyed in several ways, including orientation at the Blue Ridge Parkway Visitor Center, through self - guided and guided tours, and through cell phone interface. Special places will be featured as stops on the trail system. It is a subtle story that reveals itself to those on foot, or perhaps bicycle, on the trail system throughout the Park. The story is divided into themes of natural and cultural processes that have shaped the landscape as we see it. These themes help us see the Park not as a final condition but as an evolving landscape, and to appreciate the special features that define its character. Many of the names of the places and activity areas in the master plan were assigned based on the field research that has provided the background for this report. Please see the Special Places Inventory Report for further detail and a full list of numbered field observation points. RELOCATED 18TH AND 19TH CENTURY STRUCTURES In a previous park iteration, several structures from around the region were deconstructed, relocated to the Park, and reassembled on site. As relics of a past era, these structures provide the visitor with a sense of the appearance and construction methods of this era, and will remain on site for the near future, described and interpreted as artifacts rather than authentic contextual features. Where feasible, the structures will continue their existing use (Mountain Union Church, Brugh Tavern) or be repurposed (the barn) or maintained as a possible future program resource (Mill and cabins). As the Park develops, the structures will be evaluated to determine the cost -benefit ratio of their responsible upkeep in comparison with the amenity they afford and the educational value they provide. The County is committed to maintaining these structures until they are deemed unnecessary for park operations, and/ or unsustainable, in which case, Roanoke County will work with the VRFA to determine if they will be moved to another location, donated, returned to their donor, or sold. Explore Park Adventure Plan 22 Overview SIGNIFICANT HERITAGE Special Place #2: Cove Forest, Roanoke County. Special Place #3: Ancient Roanoke River Rock Deposit Special Place #4: Old Growth Red Oak, Roanoke County. Special Place #6: Rock Outcrops on the Roanoke River. Special Place #7: Bedford Homestead, Bedford County. Special Place #8: North Roanoke Farm Pond Special Place #14: Mountain Meadows, Bedford County. Special Place #20: Roanoke River Access. 23 Roanoke County Parks, Recreation and Tourism Overview A PARK FOR ALL Since the start of the project, 14 meetings were held with county staff, the steering committee, and the general public. In an effort to engage the community in shaping the future of Explore Park, the County conducted a broad public outreach program including designation of a steering committee with a wide range of representation. The County conducted meetings with the steering committee, stakeholders and general public both in person and by way of a user survey. Please refer to the Public Input Report for further details of the outreach program. Community Survey A sixteen -question survey yielded 1,137 responses; a very strong representation. The results of the community engagement strongly reinforce the County's direction to develop Explore Park as a place for diverse and dynamic outdoor recreation in the context of a well-managed natural landscape. The highlights of the survey outcome are summarized below. Please refer to the Public Input Report for the full survey results. Broad Category - Desired Experiences In ranking broad categories of activities, the top ranking result was "adventure tourism.' Respondents ranked terms such as "recreation" and "adventure" higher than "relaxation" and "education" and favored active park uses over passive ones. Beauty also ranked very highly in the survey, serving as a reminder in planning to preserve the natural landscape. Specific Amenity Rankings The top-ranked results involved better access to the wooded and river areas of the Park through low impact improvements such as hiking trails, river walk, canoe/kayak launch, observation areas, picnic areas, campsites, and biking trails. Survey responses reflect Roanoke County's goal to design a park for the top 90% usage. Amenities with the highest rankings in this area were basic activities that are typically free to participate in. Where a fee typically applies, the top results were campsites, cabins, and zip lines / aerial park. Written Responses Of 3,240 suggestions, the top results were zip lines / aerial park, hiking or vdirt trails, bike trails or bike park, and camping. When asked which needs were not being addressed through other local parks, the top three responses were high adventure activities, campgrounds, and river access. These three amenities/activities had a significantly higher response than other selections in the category, indicating respondents saw a clear need for them in our region. Community meeting, Vinton War Memorial Hall. Explore Park Adventure Plan 24 Overview During the first round of public input, consultants and staff spoke with approximately 230 meeting attendees including both citizens and interested stakeholders. The categories below demonstrate the top 10 most frequently recorded comments from these meetings - ranked in order of popularity. TOP TEN PUBLIC COMMENTS 1. Trails and Connectivity Participants were interested in the continued development of trails at Explore Park including Various levels of difficulty, from paved walking paths for seniors or individuals with disabilities, to mixed-use dirt paths with better directional markers Multi -use paths including walking, biking, and equestrian Regional connectivity including the extension of the Roanoke River Greenway to the park, alternative ways to access the Park from downtown Roanoke, and water connections to Smith Mountain Lake More connectivity to the Bedford County side of the property, through recreational use and/or a bridge connecting the two sides of the river 2. Overnight Accommodations Participants expressed the need for overnight accommodations at the Park. Solutions suggested included primitive or tent camping, rental cabins, RV parking with associated amenities, and a lodge or hotel. 3. Water Access Participants recognized the Roanoke River frontage as a valuable asset, with the desire to preserve the natural beauty of this area while allowing access for fishing, canoeing, tubing, and kayaking. More specific ideas included creating an in -river kayak course, creating a delayed -harvest trout fishery, and improving the put-in/take-out points for boating. 4. Recreation Programs & Education Participants saw the need for a variety of outdoor programs, especially those dealing with nature education and family recreation. Suggestions included a wide range of guided instructional activities led by Parks, Recreation and Tourism, as well as partnerships with schools and area cultural institutions. 5. Events & Venue Infrastructure Participants offered many suggestions for reoccurring special events at the Park. These ranged from concert series and wine festivals to competitive races. The need was voiced for improved event infrastructure such as an amphitheater. 6. Nature Preservation Participants confirmed that the community places a high value on retaining the natural beauty of the landscape at Explore Park. They were cautious of over -development, yet mindful of opportunities for the public to better experience nature through overlooks, maintenance and overall park design. 7. Shopping & Dining Participants offered many suggestions regarding commercial opportunities at the Park including a restaurant or brewery, places to shop for crafts, and rental of outdoor recreation equipment. 8. Adventure Sports Participants saw the opportunity for adventure -based outdoor recreation to play a large role in the Park. This includes activities such as a high -ropes course/zip line, mountain bike competitions, rock climbing, and target sports. 9. Cultural Heritage Participants offered a wide variety of comments regarding cultural heritage at the Park. Many suggestions included re -purposing historical buildings on the site for other activities while preserving history through kiosks or interactive exhibits. Other suggestions included the preservation of our region's art and music legacy at the Park. 10. Destination Attraction Participants expressed the desire to see the Park developed as a quality attraction to bring in tourists from outside the area. The attraction should offer unique features that promote repeated visits to the Park. Park development should provide for both local resident use and tourist use through a well-balanced mix of recreation amenities. Roanoke County Parks, Recreation and Tourism LAND WATER_________ Overview THREE BIG IDEAS The spatial and experiential organization of Explore Park is carefully composed to take advantage of the entire property and provide a diverse as possible range of activities. Three "big ideas" shape the way the park development and experience is conceived. Explore Park Adventure Plan 26 Overview 1. ADVENTURE FOR ALL A three -tiered system of water, land, and air -based activities provides a different take on outdoor recreation for the Park. These three tiers extend activities both horizontally and vertically through the landscape which, due to its topography, is already a dynamic three-dimensional experience. The stacked system allows activities to be vertically linked at certain points so that a visitor can switch among modes — from hiking to zip lines, from biking to paddling and other possibilities. Visitors will be able to customize scenarios that are tailored to their abilities, scaling the degree of challenge up or down. 2. FLEXIBLE FRAMEWORK Parks evolve over time. The Adventure Plan takes advantage of this to make a park that will change and remain fresh as recreational trends evolve. The framework allows staged development of the activities and interchangeable spaces should activities grow in popularity. The location of 22 Activity Zones throughout the Park provides a combination of synergy among the areas and isolation for unique experiences. 3. TOTAL ACCESS A road and trail system will provide Total Access to all activity areas throughout Explore Park. The integrated road and trail system is essential to unify the Park and create a coherent user experience that allows convenient access to all parcels. While it is not feasible to connect all park parcels with a single, unified park road, the combination of external public roads, the Blue Ridge Parkway, and internal park roads in Explore Park West and East will be conceived as a system that is consistently signed and communicated in maps. The road and trail system will allow for visitor and service access and serve as a fundamentally important aesthetic park experience in itself. Total Access enhances the concept of Adventure for All and Flexible Framework by making it possible to travel conveniently among different use areas and combine different activities for differing adventure scenarios. Total Access applies vertically as well, and the ability to shift from water to path to zip line to complete a diverse recreational itinerary will be a defining characteristic of Explore Park. Roanoke County Parks, Recreation and Tourism Overview THREE KEY SYSTEMS The physical layout of Explore Park is divided into roads, trails, and development pods that accommodate programs. Roads are the first experience visitors have, trails connect people to the landscape, and the development pods are the places that are suited to facility development for recreation. The following description provides an overview of these three systems. Please refer to page 55 for further detail. Explore Park Adventure Plan 28 Overview 1. ROADS Explore Park's road system will help unify and make it easier to experience the entire property. Due to its size and the number and distribution of the parcels that comprise the property, Explore Park will be accessed from public roads at up to 14 locations. The primary entrance to the Park will remain at the existing location, via the Blue Ridge Parkway and the Roanoke River Parkway, with a proposed connection to Rutrough Road. A potential future access to the Blue Ridge Parkway would give more direct access to Explore Park East, and allow the parkway bridge to be used as part of the overall park circulation. The nine mile internal road system to each park parcel provides access and attractive and dramatic views of the park landscape. Scenic overlooks and trailhead parking provide access points for the Park's trail system, activities, and special features. 3. PODS Twenty nine program areas, called Adventure Nodes and Activity Zones, will be distributed throughout Explore Park in development pods on level or sloping terrain as befits the activities and facilities. These will provide a wide range of outdoor activities suited to varying interests and abilities. The Adventure Nodes include the three major villages and four other key places. The Activity Zones include paddling, biking, zipping, camping, and many other pursuits. The development pods are flexible and can be developed over time and re -purposed as trends ebb and flow, or shifted to another location. This flexibility will allow the experience of Explore Park to remain interesting to repeat visitors over an extended time. 2. TRAILS Explore Park's 38.5 mile trail system will connect visitors to the full 1,100 acres of the Park. The trail system is divided into several tiers of refinement and ruggedness, ease and difficulty, in developed and remote areas across the Park's diverse landscapes and varying topography. The trails will connect trailheads in the villages, Adventure Nodes and Activity Zones, to the special natural and cultural places of the site. Trails will be conceived and routed in loops that allow visitors to create different journeys on different visits, each of varying challenge, length, and location. The loops can also offer thematic experiences or specific targets. e , �4 3P J r� 29 Roanoke County Parks, Recreation and Tourism Overview ONE PARK The long-term vision for Explore Park is to create partnerships with surrounding entities and citizens to create continuous loops and trail easements where feasible, to span both sides of the Roanoke River, and to anchor Virginia's Blue Ridge as a major outdoor destination along the Blue Ridge Parkway and Western Virginia. Explore Park Adventure Plan 30 Overview FUTURE VISION Potential area of connectivity of Explore Park and associated trails, shown in yellow. 31 Roanoke County Parks, Recreation and Tourism 24 aY 3t 4Z All n 1 a ,'j'Ml4 �, � . � f� •.s E ,�. .. - ro arm � Ay, �. �' �� - � �. �. dir. C. _ i -4 t �F'S� _ � !ws _ � 5 -�'g9� _ _ � _ _ fir.' -� t: � i �� �.__ UNDERSTANDING EXPLORE PARK Explore Park Adventure Plan 34 UNDERSTANDING EXPLORE PARK 1. Ilk Ilk, m MAYFLOWER HILLS PARK EXPLORE ,t,, PARK EAST` NORTH ROANOKE SOUTH BEDFORD W \ WOODS V15 TOR JOURNEY'S CENTER, END EXPLORE PARK WEST BACK SOUTH ROANOKE/ CREEK ROANOKE WOODS I RUTROUGH POINT NOMENCLATURE The property of Explore Park is spread across in the landscape features they represented, as M 00 acres with numerous disconnected parcels. the team learned more about Explore Park. The size and arrangement of the property necessitated an informal naming system. These The plan builds on these place names in the place names were brought together from county designation of Adventure Nodes and Activity staff, local community members, and Michael Zones. It should be noted that some names Gaige, a subconsultant who spent many days changed and do not appear on the final master documenting the woods and hills of the Park. plan map, but nonetheless this was a useful early orientation to Explore Park. These names evolved over the course of the project to become more nuanced and grounded 35 Roanoke County Parks, Recreation and Tourism UNDERSTANDING EXPLORE PARK Explore Park Master Plan -BBP Roanoke County, VA IN - • Jurisdiction Rail REGION Explore Park 1 M 2mi 4mi THE REGION Explore Park sits at the crossroads of the Roanoke River and the Blue Ridge Parkway. The core of the park is seven miles from downtown Roanoke. The location sets up a park relationship with both local residents and seasonal tourists. Explore Park Adventure Plan 36 UNDERSTANDING EXPLORE PARK - Explore Park Master Plan 4ac Explore Park(VA Recreational Auth.) --County Line —Roads = Easement(Blue Ridge/NPS) — —— Community ------Trails Roanoke County, VA IN ® ------ Rail — Rivers Easement (Blue Ridge Land Conservancy) CONTEXT AND OWNERSHIP Easement(VAOutdFoundation) ♦Ci Buildings '100'Contour — L 0.25 mi 0.5 mi 1 mi Landfill (Roanoke Valley Resource Auth.) 20' ContourExplore Park Park land is split between two counties, with about 700 acres in Roanoke County, and another 400 in Bedford County. Adjoining parcels are controlled by conservation easements and the National Park Service, with additional private landholdings existing within and around the rest of the Park. 37 CONTEXT AND OWNERSHIP Roanoke County Parks, Recreation and Tourism UNDERSTANDING EXPLORE PARK Explore Park Master Plan 4ac Evergreen Forest —County Line —Roads Deciduous Forest ............... Rail---- Trails Roanoke County, VA N ® Mixed Forest ♦ Q Building s — Rivers VEGETATIVE LAND COVER Shrub / Scrub '100' Contour Hay / Pasture '10' Contour 0.25 ml OS mi ml Cultivated Crops j,] Explore Park VEGETATIVE LAND COVER The area within and surrounding Explore Park is largely forested. There are pockets of clearings, along the riverbanks and in areas of past disturbance, but the only large meadows and fields occur where agricultural operations are ongoing. The largest open area, immediately west of the Park, is the former Roanoke Valley Resource Authority landfill site, which has been closed and capped with clean fill, and now offers expansive Explore Park Adventure Plan views and a welcoming plateau through which visitors approach Explore Park. On the Bedford County side, farming settlements cleared areas of level ground, while the steep ravines and creekbeds remain wooded. Meadow areas that have been maintained offer sweeping views of the surrounding countryside. 38 C Explore Park Master Plan Roanoke County, - UNDERSTANDING EXPLORE PARK r�r o' Shallow Water Table k5ft) County tine Roads 4 ac Floodway ... Rail ------ Trails ........... g N ® 0 1.0%Annual Chance of Flood ♦ Q Buildings —Rivers 0.2% Annual Chance of Flood 100' Contour Watershed Divisions 10' Contour 0.25 mi 0.5 mI 1 mI oo Rapids Explore Park HYDROLOGY The Roanoke River is the dominant hydrological impressive gorge to the south of the Park before feature of Explore Park. The river depth varies joining the Roanoke at Rutrough Point. This throughout the seasons, breaches its banks confluence is a significant point of interest in the periodically during heavy storms, and creates Park. significant whitewater rapids in certain areas. This makes the River popular for kayakers and In addition to these two main waterways, there canoeists. are many tributary streams in Explore Park that join the Roanoke River. These waterways The largest tributary of the Roanoke River in the form ravines and valleys in the Park, and add area surrounding Explore Park is Back Creek, significant visual interest and resource value to a meandering, shallow stream that forms an the landscape. 39 Roanoke County Parks, Recreation and Tourism UNDERSTANDING EXPLORE PARK Explore Park Master Plan ac Architectural Resource /Historic Structure —County Line R—ds P + Rellgiousl nstltutlon Rail Tails Roanoke County, VA N + Cemetery ! {� Buildings — Rivers Y 11111' 1 unt u, 20'Contaur u2s mi u.s mi 1 mi j_] Explore Park CULTURAL RESOURCES The Historic Area of Explore Park contains many structures, mapped here, that were brought together from locations outside the Park and reconstructed to create a model village. However, through this master planning process, the team discovered many other existing but abandoned or neglected buildings that were inhabited in Explore Park long before the property came to be in the public domain. These "native" structures provide a level of authenticity and cultural context for visitors to understand The activities of these early settlers are also visible in the landscape, whether as forest clearings, stone walls, or old roadbeds. The Norfolk Southern Railroad cuts along the Explore Park East parcels, connecting the Park to its history as a major trade route through the mountains to the coastal piedmont. The Niagara Dam on the Roanoke River also showcases the infrastructural heritage of this region. Explore Park Adventure Plan 40 UNDERSTANDING EXPLORE PARK BLUE RIDGEPARK�PV Q • rr HP i BACK CREEK VALLEY as a l._-�•HE P01� a Explore Park Master Plan 4 �i ac High Elevation —Coup"Line —Roads ....... .... Rail ---- Trails Roanoke County, VA IN ® I ♦ Q Buildings — Rivers S,V" Vista 100'Contour Low Elevation 20' Contour 0.25 mi OS mI 1 mI Explore Park NATURAL RESOURCES Explore Park is dominated by rugged terrain, select areas along the River. The highest parts with slopes ranging from relatively flat to almost of the Park are found along the county line, at vertical. The Roanoke River cuts a defined gap the summits of Pine Mountain (1362') and Black through the Park and the Appalachian Mountains Gum Mountain (1,465'). here, with a narrow floodplain. The Park property rises 600' from the riverbed to its highest point. Deep ravines cut around a central plateau in the southern part of the Bedford County parcel, The Roanoke County side of the Park is marked creating an elevated zone that is difficult to by a series of ridges, split by creek valleys that approach from the river, but easily accessed from run down to the River. The only level areas in Shady Run Road. the Park are found on top of these ridges, and in 41 Roanoke County Parks, Recreation and Tourism UNDERSTANDING EXPLORE PARK G _ J BLUE RIDGE \\� Y ROANOKE � — RISER ILL { V. eo( p/ 1 I\ a 1 I ( .� \a�` v J - _ �l; (••moi J .O/ �� Q Parking Fac lilies ,. O v _ �` l/ l _ O ertlo / p OJ neY a 'l res T-1119hPn0lII 0Ospa OFe ]spares \. Explore Park Master Plan 4 I " I P ef Proposed and W t Extension teon CountyLine e —Roads q P E stng WaterRail - Trails Roanoke County, VR N ® Existing Telephone ! Q Buildings — Rivers Exlsting Park Roads 100' Contour Existing Septic 20' Contour 0.25 mi 0.5 mi 1 mi i , Existing Gateways j.] Explore Park UTILITIES AND TRANSPORTATION Utilities are clustered in Explore Park West, and dirt or gravel tracks that act as driveways for access roads lead visitors to parking lots behind remaining property owners or as access points the Blue Ridge Parkway Visitor Center. for Roanoke County maintenance vehicles. The existing loop road, known as the Old Salem Turnpike, provides access to the Historic Area. This gravel road frequently washes out or is rendered impassable. The outlying Mayflower and South Ops parcels have paved access points, with dirt roads that continue past locked gates. All existing roads in Bedford County are narrow Explore Park Adventure Plan The principal entrance point to Explore Park is from the Roanoke River Parkway via the Blue Ridge Parkway. This road is subject to closure during the winter season or inclement weather by the National Park Service, which significantly decreases the accessibility of Explore park. 42 UNDERSTANDING EXPLORE PARK nd)o \ 4 a� Q Existing Trail System - - � Beginner Blking. O.I'I ml erms akrg. 5.42m1 Expert Bk g \ / Endurance L000'. 1.25 m Explore Park Master Plan 4a, Q River Access (Official) —County Line —Roads River Ave's -------Rall —Rivers Roanoke County, VA IN o°o Rapids !Q Buildings 100'Contour Q Rock Climbing20'Contour Proposed Greenway Explore Park 0.25 mi 0.5 mi 1 mi Blueway to Smith Mountain Lake RECREATIONAL AMENITIES Currently the major recreational features of downtown Roanoke in the west, providing access Explore Park consist of trails that provide hikers through the landfill and a connection to the NPS and mountain bikers with access to the main trails near the Blue Ridge Parkway. park parcel along the Roanoke River. The Roanoke River's informal access points give The hiking trails are limited in their connectivity boaters a chance to paddle its waters and run and variety, and many are overgrown and in need different sets of rapids when the water is high. of upkeep. The biking trails are well-defined and provide visitors with trails of varying difficulty There are currently no recreational amenities in and duration. The proposed Roanoke River Explore Park East. Greenway will approach Explore Park from 43 Roanoke County Parks, Recreation and Tourism 4, 1 .�- -'� �` pis. ,.r '- a �� -'r*.� � � '� � x � � ��� .� * � _ : ' 't �t g. - ^r 1$' �' Via. ,��'._ ,� -. _ � � .r, v _ , �'p 'i i4 c^��'t Y-' -J' �"i 5'" - �F. �a. "A < }moi! : � � .1� �. ?f' � � ��. �+�i' ' y r• �'f�� � r .� _ � � _ Y!T � +�' a `. .� '� Y .M+c- 1 .JY�39ps- r - - �� .. ass ,��{'����' '£ _ ADVENTURE CONCEPTS Explore Park Adventure Plan 46 ADVENTURE CONCEPTS DESIGN PRINCIPLES LOOPS OF CIRCULATION MAKE IT EASY FOR VISITORS TO NAVIGATE THROUGH THE PARK AND EXPERIENCE ITS DIFFERENT OFFERINGS. ADVENTURE NODES PROVIDE COMMON MEETING POINTS FOR THE Z CONVERGENCE OF EXPERIENCES, ALLOWING FOR CONCENTRATED DEVELOPMENT AND INFRASTRUCTURE. 3 ACCOMMODATIONS FOR DIFFERENT USER GROUPS PROMOTE PARK STEWARDSHIP AMONG MANY CONSTITUENTS. LE DIFFERENT AND INTERESTING EXPERIENCES DRIVE RETURN VISITS. 47 Roanoke County Parks, Recreation and Tourism Core Loop: 1.3 miles / 30 minutes / Mellow Central Loop: 3.4 miles / 1.5 hours / Moderate South Loop: 5.1 miles / 3 hours / Challenging ADVENTURE CONCEPTS South Loop: 2.8 miles / 50 minutes / Mellow East Loop: 3.9 miles / 2 hours / Moderate Outer Loop: 11.6 miles / 5 hours / Challenging LOOPS OF CIRCULATION MAKE IT EASY FOR VISITORS TO NAVIGATE THROUGH THE PARK AND EXPERIENCE ITS DIFFERENT OFFERINGS. Explore Park Adventure Plan 48 ADVENTURE CONCEPTS Z ADVENTURE NODES PROVIDE COMMON MEETING POINTS FOR THE CONVERGENCE OF EXPERIENCES ALLOWING FOR CONCENTRATED DEVELOPMENT AND INFRASTRUCTURE. 49 Roanoke County Parks, Recreation and Tourism 1� Core Loop, Hiking Only Shared Trails Equestrian Only ADVENTURE CONCEPTS �4 Mountain Biking Only Hiking Only Roanoke River Greenway, Shared 3 ACCOMMODATIONS FOR DIFFERENT USER GROUPS PROMOTE PARK STEWARDSHIP AMONG MANY CONSTITUENTS. Explore Park Adventure Plan s0 ADVENTURE CONCEPTS 4 DIFFERENT EXPERIENCES DRIVE RETURN VISITS. Roanoke County Parks, Recreation and Tourism and Exciting Adventurous 4 DIFFERENT EXPERIENCES DRIVE RETURN VISITS. Roanoke County Parks, Recreation and Tourism ADVENTURE CONCEPTS ADVENTURE SCENARIOS The following are example adventures for various user groups, showcasing different experiences for locals, visitors, children, adults, kayakers, bikers, and other kinds of outdoor enthusiasts. The possible combinations are limitless. SCHOOL FIELD TRIP Explore Park is well positioned to handle multiple groups of students coming for a full day of adventure. Check-in and orientation is held in the Blue Ridge Parkway Visitor Center, and excursions of varying lengths and difficulty can be chosen to suit the needs of the group, depending on age, group size, experience, or educational topic. While learning about ecological processes and the value of our natural resources, the students will be hiking through the woods and geologic features, viewing wildlife, tackling the climbing tower, and exploring the Roanoke River. Overnight accommodations would make for a true adventure, with group camping areas available at the Shady Run Campground. EMPTY -NESTER ROAD TRIP For folks who are looking for a mellower adventure, Explore Park has a wealth of resources and accommodations ready to answer the call. Due to its easy access off the Blue Ridge Parkway, many road - trippers will find Explore Park to be a necessary stop along the journey. The Park will attract travelers by providing lodging and dining options and the opportunity to spend some time off the motorcycle or out of the car. Those visitors intending only to stop for gas or a restroom may find themselves wanting to stay and explore, and come back another time. PADDLING TRIP In spring the Roanoke River runs high, and whitewater rapids appear at many points along its three mile length through Explore Park. The Park could be seen as a starting point for paddlers making their way towards Smith Mountain Lake, or also as a resting point along a longer Roanoke River trip. By providing numerous access points for paddlers, along with outfitters and potentially river guides, Explore Park will become a destination for visitors looking for a water-based adventure. Explore Park Adventure Plan 52 ADVENTURE CONCEPTS AFTER WORK MOUNTAIN BIKE SESSION The ideal place to take a quick ride after work, with easy access off Rutrough Road, Explore Park offers mountain bikers a welcoming network of trails of varying length and difficulty. A looping route through the southern end of the Park covers over four miles, while the maze of switchback trails and technical riding above the Roanoke River offers an opportunity for more challenge. lust off the parking area is the bike skills course and jump track, both of which could be filled with riders showcasing their talents in the evening hours. FAMILY VACATION For an extended summer vacation destination, Explore Park offers an excellent mix of activity and excitement with events and down time to fill a week and keep everyone happy. Guests that arrive by RV will find the conveniences of the service station and a well -apportioned parking pad with necessary hook-ups. From the RV campground it's only a short walk to either the Adventure Village or down to Rutrough Point along the Roanoke River. With miles of walking trails, challenge courses for all ages, and family -friendly entertainment, Explore Park will become a popular year-round destination. ADVENTURE RACE The rugged and varied terrain of Explore Park, in addition to its size, gives adventure racers a real challenge. By combining a land race with river elements, crossing into both counties, and linking adventure elements with natural features, racers will find the course exhilarating and demanding. With plenty of room around the Adventure Village, staging areas and start/finish zones are easily accommodated. Vendor tents, spectator areas, and post -race events can all be handled by the size and capacity of Explore Park. 53 Roanoke County Parks, Recreation and Tourism SECTION V EXPLORE PARK ADVENTURE PLAN NyLF_ tr ,e I. if SECTION V EXPLORE PARK ADVENTURE PLAN EXPLORE PARK ADVENTURE PLAN ROADS The Blue Ridge Parkway is the primary tourist access points could be reduced if and when an route to the Park and serves residents who arrive internal park road is constructed. At such time from beyond the immediate vicinity. The Blue certain access points could be gated for use as Ridge Parkway currently connects to the Park by service access or to manage traffic from major way of the Roanoke River Parkway, designed as a events. 1.5 mile extension of the Blue Ridge Parkway. The Roanoke River Parkway was developed by the National Park Service on NPS land, to its standards for parkways, and as such provides a very attractive and impressive passage to the Park. Rutrough Road serves as a local access point to the Park, at a service entrance on Chestnut Ridge Road. There is no developed access to Explore Park East. The proposed plan retains the Blue Ridge Parkway / Roanoke River Parkway access and expands upon it by providing a new half -mile connection for local traffic from Rutrough Road. The connection follows the route of a landfill maintenance driveway from Rutrough Road, crossing beneath the Roanoke River Parkway by way of an existing underpass, and connecting to the Roanoke River Parkway at a T intersection. This will direct most traffic to the grand parkway entrance of Explore Park. The Chestnut Ridge Road access point will remain as a secondary gateway, providing service access to the Adventure Village, a vehicular connection to Rutrough Point, and a link between the proposed RV campground west of Rutrough and the Village, gas station/sanitary dump station, and country store. Two access points will be provided to the parcel west of Rutrough Road to reach the development pods proposed as an RV campground complex. Access points from Rutrough Road will provide access to the Mayflower parcel and from Highland Road to the South Ops parcel. To connect Explore Park West and Explore Park East, a new vehicular river crossing was studied. The connection is feasible but costly. The master plan allows for the decision to be made for either a pedestrian only or combined pedestrian - vehicular bridge if development pressure demands it. The plan is presently configured for a pedestrian -only bridge. Explore Park East is currently inaccessible. The proposed plan recommends five potential access points at Hardy Road (1), Shady Run Road (3) and Gravel Hill Road (1) that could be developed individually to limit the need for an internal park road. However, an internal road will become increasingly important to the user experience and viability of major activity programs in Explore Park East. Depending on development strategy and the desire to limit entrance points, the number of A potential future connection to the Blue Ridge Parkway is proposed at the Hardy Road bridge crossing. This would provide high visibility access to this side of the Park, a more convenient access point for those coming from Explore Park West, open up the recreational development potential of the private conservancy parcels, and better establish the Explore Park identity in Bedford County. Internal park roads are proposed for all parcels. The existing road system alignment in Explore Park West will be retained and improved for all weather access and engineering performance. In future phases, the Adventure Village circulation system will transition from the existing crossroads intersection in the center of the Village to a half -mile loop road that will serve as a hub for the five roads that converge on the ridge. The loop / hub concept will remove vehicles from the core of the Village, allowing for a safer, more attractive and family friendly pedestrian space at the Village. The proposed condition will also create a dramatically improved entry from the Parkway, presenting the Village Green as the first view of Explore Park proper, rather than a parking lot. It is believed that this action plus the proposed pedestrian bridge will have the greatest beneficial experiential and visual impacts on the Park, and best signify the new Explore Park. The Journey's End Road will follow the existing alignment from the ridge to the lower slope connecting to the Lodge, then will traverse northwest to connect with the Old Salem Turnpike, which provides access to the Riverside Campground, Hickory Woods Campground, and the boat launch. The three-quarter mile Back Creek RV camping complex roads will provide access from Rutrough Road connecting two pods with one road and one with another, providing flexibility for phasing the camping program. The Mayflower parcel will be accessed from Rutrough Road, by the existing farm road which will be improved to park standards and extended to the former farm compound. The Niagara (South Ops) Parcel will be accessed from Highland Road. The existing farm road will be improved to the proposed trailhead parking lot and barn complex. From there a gravel road will provide access to the equestrian parking area. Explore Park Adventure Plan 56 EXPLORE PARK ADVENTURE PLAN , , , aAtxRauxu awn n Nn I I xuRaRvwnnos aeol uax,x wnRnaauxo - awae asRl�'kt cacr+cvouMo 6' I I I ' ANEPSNE �' , t , FNIRANCF awo I , , ————— 1 a ———————————————— — — — — — — Road System of Explore Park. 57 Roanoke County Parks, Recreation and Tourism EXPLORE PARK ADVENTURE PLAN TRAILS Explore Park's proposed trail system includes 38.5 miles of trails designed to accommodate a wide range of abilities and interests. The system is divided into categories, based on surface material and design, and difficulty. Outside the Park and connecting to it are the National Park Service trails on the Blue Ridge Parkway, and approaching the Park from downtown Roanoke is the Roanoke River Greenway, which is proposed to extend into the Park along the River. Within the Park, in order of challenge and formality from easiest to hardest are the Village Green Loop, the Core Loop, Primary Trails, Secondary Trails and Tertiary Trails. Trails are also set aside for mountain bikers and equestrians. The trail system will connect all activity areas and most major features in the Park. Trails will be accessible from trailheads located throughout the Park. Explore Park will be connected to the Blue Ridge Parkway's extensive proposed trail network which includes hiking and equestrian trails, and via the proposed Roanoke River Greenway, to Roanoke and other connecting greenways in the Roanoke Valley Greenway system. The trail system of Explore Park starts with the extensive 14 mile network of hiking and biking trails that currently exists. From this base, a new hierarchical stacked loop system presents different trail experiences and lengths for users with different skill levels or timeframes. As the primary arrival and orientation point in the Park, the Adventure Village provides the easiest and most refined trail around the Village Green, a level, paved walk of about 1/4 mile, with a design character suited to the more developed village. Coupled with a segment of the Core Loop Trail, it offers an easy walk of about 112 mile around the outer perimeter of the Village. The Core Loop Trail will be a 1.25 mile ADA - accessible route around the village and north to a bridge underpass beneath the Roanoke River Parkway. The Primary Trail System will connect the villages and adventure nodes and connect Explore Park East and West at the proposed pedestrian and the proposed catenary "swinging bridge" farther north. Primary trails will be paved, eight feet wide, and generally ADA -accessible. Secondary Trails will provide loops off the primary trails and connect other features such as Activity Zones and special features. Secondary trails will be four feet wide, paved where steepness and erosion resistance dictates, and traverse steeper grades and may not be ADA accessible. Tertiary Trails will be more rugged single track trails suited for backcountry hiking and mountain biking. These trails will be two feet wide and will traverse slopes that range from level to very steep and challenging. Trailheads will generally include vehicular access, parking, an orientation kiosk, trash receptacles, and signage. Trail Junctions at trail intersections will include some combination of signage, seating, and design elements such as a wall, stonework, and planting. Trail Nodes including overlooks, special features, and other stopping points will include some combination of design elements such as widened path surface, seating, stonework, and planting. The two bridges will provide a unique experience of crossing the river and will be designed as signature elements of the Park and Roanoke River Gorge. To avoid conflict with the Norfolk Southern Railroad line in Explore Park East, the bridges will pass above the rail line with sufficient minimum clearance. This elevation will eliminate flood damage and will place the bridges high enough to be seen as major aerial features in the gorge, thus requiring special attention to design to complement the scenic quality of this special landscape. The pedestrian bridge connecting from Riverside Village will be twelve feet wide and able to accommodate light service vehicles such as gators. The "swinging bridge" will be a more adventurous catenary or cable suspension design that will be for pedestrians only. This map shows major trails that connect the various areas of Explore Park. Secondary and tertiary trails exist within this framework, as well as the existing and expanded mountain bike trail network. Trails that have been removed will be allowed to return to forest condition and fenced off so that they don't continue to cause conflict and confusion with new trails. Trails in Bedford County have been designed to utilize old farm and forest roads where possible, while running parallel to topography to limit erosion potential. Explore Park Adventure Plan 58 EXPLORE PARK ADVENTURE PLAN Major trails of Explore Park. 59 Roanoke County Parks, Recreation and Tourism EXPLORE PARK ADVENTURE PLAN w ` -- 0 f; Niagara Equestrian Camp 1 Wolf Tree Disc Golf Course 2 Chestnut Oak Ridge 3D Archery Course and Range 3 ! PalmeYs Pond Campground Loop A 4a PPond Campground Loop B 4b Hickory Woods Campground 5 Riverside Camping Cabins +Yurts 6 Tall Pines Canopy Adventure Zone 7 Flexible Activity Zone A 8 Flexible Activity Zone B 9y Back Creek RV Campground A 10a. - Back Creek RV Campground B 106 - - Back Creek RV Campground C 10c —_--_ Blue Ridge Mountain Bike Center 11 Roanoke Water Gap Geology Trail 12 Turkey Field Education Zone 13 Roanoke River Whitewater Course 14 Blue Ridge Meadows Event Lawn 15 Tulip Tree Tubing Hill 16a - Saddle Run Tubing Hill 16b Shady Run Campground 17 _ – Black Gum Summit Alpine Coaster 18 ACTIVITY ZONES Activity Zones in Explore Park include program Those uses that might cause conflict if they areas that are located to take advantage of were found in more populated areas, such as the natural terrain features, such as the gentle Archery Range and Disc Golf Course, are set aside sloping lawn of Blue Ridge Meadows, or the to create separation from busy core areas. relatively flat plateaus set aside for RV camping. River uses follow this pattern, with the active The uses are also laid out so that they are easily whitewater course set apart from fishing access reachable along major trails and circulation points. routes. By placing Activity Zones at trail junctions and providing parking, they become easier to find Please refer to Section VI, which begins on page and easier to access. 67 for detailed descriptions. Explore Park Adventure Plan 60 EXPLORE PARK ADVENTURE PLAN Numerous educational opportunities (ED on the map) are presented by Explore Park, both from an ecological and historic perspective. The Special Places Inventory Report details these opportunities. Of note are the Palmer's Pond Natural Area, and the ancient Roanoke River Fluvial Deposit. These are areas of the Park that have been largely preserved. The pond area did not attract much overuse because of its boggy condition, and the 61 RDRNDNE RIVER ` CDM1VFLnERICE \\`\ . I J EDUCATIONAL OPPORTUNITIES rocky debris of the deposit did not make for good mountain biking or hiking, thus sparing it any real harm from erosion or compaction. Many more points in the Park, from old stone walls, old growth trees, and signs of former settlement make for an interesting and layered educational foundation. The above map shows sample routes that highlight some of the educational features of the Park. Roanoke County Parks, Recreation and Tourism EXPLORE PARK ADVENTURE PLAN r ADVENTURES The points shown on the map are facilities where the public may engage in park activities that present challenges or go beyond the standard hiking trails and picnic pavilions. These facilities include the zip lines, high ropes courses, whitewater, fishing, observation towers, scenic viewpoints, and many more. They are spread across the Park in such a way that allows visitors to set off from an Adventure Node and begin ajourney that can last the morning, all day, or multiple days. By presenting them this way, each visitor can choose their experience and link together their own adventure. When these facilities are layered with events and hospitality choices, a trip to Explore Park becomes different every time. Explore Park Adventure Plan 62 EXPLORE PARK ADVENTURE PLAN 40 U O ncxxraxuax +�soi EVENT VENUES Event venues found in Explore Park are designed facilities are designed to host evening events or to meet the requirements needed for all different multi -day gatherings. types of performances and gatherings. Small Picnic Pavilions allow groups to come together The Mountain Union Church remains and is for lunch or dinner, and the 7.2 acre Blue Ridge served by a better access road and parking for its Meadows Event Lawn could hold thousands of central location in the Park. Care has been taken people for an outdoor concert. to keep incompatible uses away from the Church vicinity. Indoor events are also accommodated at the Exhibition Hall and the Conference Center. These 63 Roanoke County Parks, Recreation and Tourism EXPLORE PARK ADVENTURE PLAN HOSPITALITY Diverse overnight accommodation options will be available in Explore Park. Primitive tent camping is found after a short hike, and car camping is set back in the woods, but still easily accessed by vehicles. Yurts, cabins, and treehouses present a signature experience for families or groups. RV travelers can easily continue into their campgrounds from the main park entrance, and find hookups to access all their modern conveniences. An improved Brugh Tavern is located in the Adventure Village, providing dining options for all park guests. In Bedford County, the Shady Run Campground provides tent camping sites, and is sized to accommodate larger groups of campers. The Day Lodge provides respite for visitors to the Park that just need facilities for daily use. Explore Park Adventure Plan 64 EXPLORE PARK ADVENTURE PLAN ADMINISTRATION, OPERATIONS, AND SERVICES The plan calls for a centrally -located Park Administration facility, located in the Arthur Taubman Center. From here, guests can get information and check in to their campsites, and offices are provided for park officials. The Blue Ridge Parkway Visitor Center continues to provide visitors with the larger perspective on the region through exhibits and educational talks. The Center includes information about activities and maps of the Park, which are also found 65 scattered throughout the grounds at the various trailhead shelters located at key trail junctions. These shelters have informational kiosks and restrooms, and give park visitors a consistent, recognizable element to help them navigate the Park. The Operations Center for the Park, which includes storage for maintenance vehicles and equipment, and staff meeting space and lockers, is located in the South Ops parcel. Roanoke County Parks, Recreation and Tourism r ;� PARK DEVELOPMENT AREAS A PLAN FOR ACTIVITIES The following pages describe in detail the various Activity Zones that make up the programs found within Explore Park. These zones are loosely defined areas, intended to indicate places where uses and resources correspond to benefit user experiences. lirtiuitu Zr 1 Niagara Equestrian Camp 2 Wolf Tree Disc Golf Course 3 Chestnut Oak Ridge Archery Range 4a Palmer's Pond Campground Loop A 4b Palmer's Pond Campground Loop B 5 Hickory Woods Campground 6 Riverside Camping Cabins + Yurts 7 Tall Pines Canopy Adventure Zone 8 Flexible Activity Zone A 9 Flexible Activity Zone B 10a Back Creek RV Campground A 10b Back Creek RV Campground B 10c Back Creek RV Campground C 11 Blue Ridge Mountain Bike Center 12 Roanoke Water Gap Geology Trail 13 Turkey Field Education Zone 14 Roanoke River Whitewater Course 15 Blue Ridge Meadows Event Lawn 16a Tulip Tree Tubing Hill 16b Saddle Run Tubing Hill 17 Shady Run Campground 18 Black Gum Summit Alpine Coaster Roads ��� N rte, rte, ,mne � Explore Park Adventure Plan 68 a Y� =l PARK DEVELOPMENT AREAS TO PFAHS OF OT -1I 2 8 Q MI_F". I 4, I ♦ = f fiORNOHC Rlv[Angak� / y \I PG Tao GCa J � I S BPJ � V Roanoke County Parks, Recreation and Tourism cis" �aaNa.xs �NNLfN t9 f TO SMITH MOUNTAIN LAKE I RAY POC MAN]NAI 3 5 `;Al I/CfAL 1 69 S BPJ � V Roanoke County Parks, Recreation and Tourism PARK DEVELOPMENT AREAS THE SOUTH OPS PARCEL Parcel size: 49.3 acres Activity zone: 8.4 acres EXISTING CONDITIONS The Niagara Equestrian Camp sits on a stand- alone parcel of Explore Park known colloquially as "South Ops:' The parcel abuts the NPS Blue Ridge Parkway easement, and is accessed from Highland Road. A number of structures near the entrance contain supplies and machinery from previous park operations, and currently serve as storage areas for maintenance equipment. A gravel/dirt track leads farther into the property, terminating in a large clearing before the forest drops steeply away to the Roanoke River and the spillway below Niagara Dam. PLAN RECOMMENDATIONS A new entrance gateway off Highland Road leads to a parking lot for 25 vehicles. A trailhead and restroom facility will also be constructed, at the intersection with the new Roanoke River Greenway. Across the driveway from the parking lot will be the primary operations center for park maintenance and administration. Old buildings will be repurposed or maintained as storage, and a new structure will house equipment and vehicles, along with park operations offices. From here a tertiary trail will wind its way along the west side of the property to connect with the Greenway. In addition, a service road will continue past the operations center northwards to a turnaround in the clearing. This will provide equestrian campers and users access to loading and unloading points, and campsites. A shower and restroom facility, along with a large picnic pavilion will serve both campers and greenway users. From this point, the Niagara Dam is easily heard, and in winter is visible. This is a backdrop and connection to the river that should be celebrated and maintained. A scenic viewpoint could be built along the greenway, to give visitors a chance to pause and either view or listen for the water flowing over the dam. FACILITIES Scenic Spot (Potential Viewing Platform) Picnic Pavilion (50 - 100 visitors) Restroom/Showers (for equestrian users) Operations Center (offices, vehicle/machine storage) Trailhead/Restroom (for trail users, with kiosk) Parking Lot (25 vehicle spaces) LANDSCAPE MANAGEMENT STRATEGY: 1. Maintain clearing through seasonal mowing. 2. Manage erosion on hillside. 3. Control invasive species. Explore Park Adventure Plan 70 PARK LEGEND 4*~^~^'^^"^'tv WA`.h'^°'^^= Old —�.... ^ o�"^.p"~'^^ a�°^^~'^,^'^^'^^^^ ~..~P.^".^. Nh"''^''^^~ 4* °"~~'^^''°°~`~~' o�P.^^^~'^.'^~^~~ ......... "°~,.^,°~. ___— ""l.g."^~^ ~°'^~^'"~~^~' L Q"~gh^~,~ `~~.^~~.k.=..° ^.,..,'..~ N* 13—h.- ~^~'`"~L..ch ,q~-.^~,.., 13— L—ch «�"...^,~.,W." w` ""^~~., =~^..,~~~ ,~.^~,.., ,..^..,A.. ,...,"^... "..^.l.`.., °^.~~...~~~ ^� `....`,. � ^�=^.°,"".^ L^� ~p Lim. PARK DEVELOPMENT AREAS [�7SARA IMP '�n5�R ---- ~°,.~.'~~ WA`.h'^°'^^= Old —�.... ^ ,.~-9, a�°^^~'^,^'^^'^^^^ ~..~P.^".^. Nh"''^''^^~ =~^ ww ,.....~~"... ......... "°~,.^,°~. ___— ""l.g."^~^ NK=^~'~l`^^` `~~.^~~.k.="° Q"~gh^~,~ `~~.^~~.k.=..° Q".`.^,, `~~.^~'".k.°..,` � NN ��---- ,q~-.^~,.., 0.^., —°^~'".k.°.*` °,`,~"�.� w` ""^~~., �.,^.� ,~.^~,.., U ,...,"^... [�7SARA IMP '�n5�R ---- ^~^' � Old —�.... ^ "'^'^^^^~'^^ --- ~..~P.^".^. ~~~ =~^ ww ~~`~,~.k. -*` ......... "... —.~.k.=k.` ___— --~~.k�=k�) ------- `~~.^~~.k.="° ---. `~~.^~~.k.=..° ------- `~~.^~'".k.°..,` � NN ��---- `~~.^~~.k.°..,` ............. ---_ —°^~'".k.°.*` °,`,~"�.� w` ,~"...^... �.,^.� �� ~ U ° °'^"~~^~~ � Old —�.... ^ "'^'^^^^~'^^ o "~"°~..,,.., ^ "~^�~ ww ~~~^^° ---- � m ~`~' ~^""^"^'^" ,,iv.....^..,. mm ~''^~~^ "....~^~^.~t, "~~^^~^' � NN ��---- °~'^~'P.^``~'~ ~.~~"., �^���^"~I -'"F'` 71 Roanoke County Parks, Recreation and Tourism PARK DEVELOPMENT AREAS P MAYFLOWER HILLS PARK Parcel size: 50.7 acres Activity zone: 18.4 acres EXISTING CONDITIONS The Mayflower parcel of Explore Park is bordered on the north by Rutrough Road and the NPS Blue Ridge Parkway easement. Currently there is a small playground, athletic field, parking lot, and picnic shelter, and farm buildings scattered towards the back of the property. A small drainage runs down the middle of the parcel, to a dammed pond. A number of other nearby structures are in disrepair, and are currently used for storage or empty. Of note is the sinkhole found in the northern field, demarcated with a fence, and stable for the time -being. In addition to open fields and meadow grasses, this parcel has extensive forest cover, made of pine and mixed deciduous trees. The creek flows through the forest to the southeast, to the Horseshoe Branch, then meets Back Creek before joining the Roanoke River. Currently the site is accessed by an entrance off Rutrough Road, with a paved drive leading to the parking lot and ending with a locked gate. The road from the gate onwards is a dirt track. PLAN RECOMMENDATIONS Of primary concern to this parcel is the removal of the abandoned structures, repaving and grading of the entrance drive, and the establishment of a new trailhead and parking area for 25 cars. This parking lot will serve visitors that arrive to use the proposed Wolf Tree Disc Golf Course, which will be laid out along the southwest half of the property. Pins and tee boxes will be arranged to make use of the rolling terrain and mix of open fields and forest spaces, to make an attractive and challenging course capable of drawing a regional user base. A new trailhead kiosk and restroom, along with a picnic pavilion, are provided in this area. The existing playground, play fields, parking area, and small picnic pavilion will remain. New signage and entrance features will enhance the gateway from Rutrough Road. FACILITIES Trailhead/Restroom (playfield users and disc golfers) Picnic Pavilion (25 - 50 visitors) Parking Lot (25 vehicle spaces) LANDSCAPE MANAGEMENT STRATEGY: 1. Control invasive species. 2. Maintain clearing / forest mix. 3. Manage compaction and erosion from disc golfers. Explore Park Adventure Plan 72 PARK LEGEND 4*~^~^'^^"^'tv WA`.h'^°'^^= Old —�.... ^ o�"^.p"~'^^ a�°^^~'^,^'^^'^^^^ ~..~P.^".^. Nh"''^''^^~ 4* °"~~'^^''°°~`~~' o�P.^^^~'^.'^~^~~ ......... "°~,.^,°~. ___– ""l.g."^~^ ~°'^~^'"~~^~' L Q"~gh^~,~ `~~.^~~.k.=..° ^.,..,'..~ N* 13—h.- ~^~'`"~L..ch ,q~-.^~,.., 13— L—ch «�"...^,~.,W." w` ""^~~., =~^..,~~~ ,~.^~,.., ,..^..,A.. ,...,"^... "..^.l.`.., °^.~~...~~~ ^� `....`,. � ^�=^.°,"".^ L^� ~p Lim. PARK DEVELOPMENT AREAS ~^�. ��� [~~----~�---�---' ---- ~°,.~.'~~ WA`.h'^°'^^= Old —�.... ^ ,.~-9, a�°^^~'^,^'^^'^^^^ ~..~P.^".^. Nh"''^''^^~ =~^ ww ,.....~~"... ......... "°~,.^,°~. ___– ""l.g."^~^ NK=^~'~l`^^` `~~.^~~.k.="° Q"~gh^~,~ `~~.^~~.k.=..° Q".`.^,, `~~.^~'".k.°..,` � NN ��---- ,q~-.^~,.., 0.^., —°^~'".k.°.*` °,`,~"�.� w` ""^~~., �.,^.� ,~.^~,.., U ,...,"^... ---- ^~^' � Old —�.... ^ "'^'^^^^~'^^ --- ~..~P.^".^. ~~~ =~^ ww ~~`~,~.k. -*` ......... "... —.~.k.=k.` ___– --~~.k�=k�) ------- `~~.^~~.k.="° ---. `~~.^~~.k.=..° ------- `~~.^~'".k.°..,` � NN ��---- `~~.^~~.k.°..,` ............. ---_ —°^~'".k.°.*` °,`,~"�.� w` ,~"...^... �.,^.� �� ~ U ° °'^"~~^~~ � Old —�.... ^ "'^'^^^^~'^^ o "~"°~..,,.., ^ "~^�~ ww ~~~^^° ---- � m ~`~' ~^""^"^'^" ,,iv.....^..,. mm ~''^~~^ "....~^~^.~t, "~~^^~^' � NN ��---- °~'^~'P.^``~'~ ~.~~"., �^���^"~I -'"F'` 73 Roanoke County Parks, Recreation and Tourism PARK DEVELOPMENT AREAS P THE WEST WOODS PARCEL Parcel size: 26.4 acres Activity zone: 8.8 acres EXISTING CONDITIONS This parcel is dominated by Chestnut Oak trees, last logged between 80 - 100 years ago. Rock outcroppings protrude at the peak of the ridge. The parcel also has many tip -up mounds from toppled trees, creating an undulating surface that shows layers of forest regeneration over time. The parcel is adjacent to the NPS easement, which has been cleared of trees. In the west corner, an old roadbed connects the property out to Rutrough Road. PLAN RECOMMENDATIONS Signage and gateway features will be created at a new entrance off Rutrough Road. From here, visitors will continue up a short entrance drive to a new parking lot for 25 vehicles. Those using the access point for hiking will find a welcoming trailhead kiosk with maps and information, along with a restroom. The trail from the parking lot offers two choices - head west towards NPS lands, or head east towards the Adventure Village. This trailhead facility will also serve visitors that are arriving to use the Chestnut Oak Ridge 3D Archery Course and Range. By placing the archery range in this parcel, conflict with other park users will be limited. The thick woods will provide interest and cover for targets, while a range will have to be cleared of trees to create the necessary zone for various distances and competitive shooting. FACILITIES Trailhead/Restroom (for hikers and archers) Picnic Pavilion (25 - 50 visitors) Parking Lot (25 vehicle spaces) LANDSCAPE MANAGEMENT STRATEGY: 1. Maintain healthy oak forest through selective thinning. 2. Maintain tip -up mounds for educational purposes. Allow newly fallen trees to remain. Explore Park Adventure Plan 74 PARK LEGEND QConcession Facility Exhibition Hall Country Store Event Stage Dump Station Mountain Union Church Gas S[a[ion — Q Operations / Maintenanc Picnic Pavilion Park Admin. / Taubman Riverside Lawn Showers / Re s[rooms ® Trailhead / Restrooms ® Welcome Center Tavern Alpine Coaster Day Lodge Boathouse Equestrian Camping Boat Launch —ti- (Hike Only) NPS Trail System Bouldering Wall RV Camping Climbing Tower Tent Camping Fishing Access Yurts / Cabins Gondola Loop Observation Tower ® Scenic Spot Wildlife Blind ® Zip Line PARK DEVELOPMENT AREAS l \ /�s \ 1 1 1 f i / 1 1 I \ 1 ♦� \ 1 l 1 \ ' i a ♦+� t .+mss Conference Center ® Exhibition Hall ® Event Stage ......•••. Mountain Union Church QPicnic Area Picnic Pavilion ......... Riverside Lawn Village Green QEducational Zone QBrugh Tavern Q Day Lodge ■ Equestrian Camping OLodge —ti- (Hike Only) NPS Trail System E3 RV Camping 11 Tent Camping OGateway Yurts / Cabins l \ /�s \ 1 1 1 f i / 1 1 I \ 1 ♦� \ 1 l 1 \ ' i a ♦+� t .+mss * Roads ® Service Roads o Local Roads ......•••. Future Park Roads nnnnnnn Railroad Core Loop (Hike Only) ......... Greenway (Hike/Bike) Primary (Hike/Bike) ------- Secondary (Hike/Bike) Secondary (Hike/Horse) ------• Secondary (Bike Only) ■ Secondary (Hike Only) .............. —ti- (Hike Only) NPS Trail System E3 Trail Junction 11 Parking Area OGateway Future Gateway * Old Growth Tree ® Old Structure o Old Foundation O Rock Outcropping O Rock Cairn Water Body Rivers Park Buildings Private Buildings ■ Explore Park Resource Authority 3 Protected Lands ■ National Park Service County Line Contour ante N —I = 20 F— 200' 75 Roanoke County Parks, Recreation and Tourism PARK DEVELOPMENT AREAS CHESTNUT RIDGE AND THE BACK CREEK PARCELS Flex Pod A: 5.5 acres Flex Pod B: 3.4 acres RV Campground A: 5.3 acres RV Campground B: 3.4 acres RV Campground C: 5.1 acres EXISTING CONDITIONS Currently the site of Flex Pod A is a grassy field used as overflow event parking. An access road enters this clearing from Chestnut Ridge Road. Beginner mountain bike trails also weave through the woods. Flex Pod B was recently purchased by Roanoke County. The lot is thick with planting, and has a driveway, residence, and a small pond. Each of the Back Creek RV Campground options sits on a flat area set back in the woods away from Rutrough Road. Currently there is no public vehicular access to these parcels. The terrain slopes steeply down from these campgrounds, until it eventually hits Back Creek. There are many old growth trees in these woods, including White Oak and American Beech. A large portion of the woods near RV Campground A show signs of disturbance and logging from about 100 years ago. PLAN RECOMMENDATIONS RV camping is proposed on three activity zones, with the intention that a campground developer will choose two areas for full facility build -out. The Explore Park business plan calls for 100 RV campsites, which is attainable either by choosing Sites A + B or Sites B + C, all of which will require new road access. Depending on the development taken, each campground zone would need to be provided with restrooms and shower facilities, in addition to pad sites and hookups. RV users would also have access to the proposed Gas Station and Dumping Station along Chestnut Ridge Road. A primary trail will connect all the RV sites back to the Adventure Village, and a secondary trail brings users down to Rutrough Point. A hike/ horse trail, and a mountain bike trail loop around the campgrounds along the hillside. New gateways will be provided along Rutrough Road where campground entrances are placed. FACILITIES Showers/Restroom (for each campground zone) The existing overflow parking area of Flex Pod A will be maintained in its current use, but made LANDSCAPE MANAGEMENT STRATEGY: available for future development should the Park decide upon a better use for the Activity Zone. 1. Protect old growth trees. Flex Pod B also has no current use proposed, but 2. Clear detritus / barbed wire from former could provide a nice link between the trail along pasture. Chestnut Ridge Road and the RV campgrounds to 3. Maintain as dense forest around RV clearings. the south. Explore Park Adventure Plan 76 PARK LEGEND QConcession Facility Country Store Dump Station Gas S[a[ion — Q Operations / Maintenanc Park Admin. / Taubman Showers / Re s[rooms ® Trailhead / Restrooms ® Welcome Center Alpine Coaster Boathouse Boat Launch Bouldering Wall Climbing Tower Fishing Access Gondola Loop Observation Tower ® Scenic Spot Wildlife Blind ® Zip Line PARK DEVELOPMENT AREAS 1 � + r I ♦ � r I Conference Center Roads df Old Growth Tree ® Exhibition Hall Service Roads ® Old Structure ® Event Stage Local Roads D Old Foundation Mountain Union Church """"" Future Park Roads 0 Rock Outcropping QPicnic Area .............. Railroad O Rock Cairn Picnic Pavilion Core Loop (Hike Only) . Water Body Riverside Lawn ........• Greenway (Hike/Bike) Rivers Village Green Primary (Hike/Bike) Park Buildings QEducational Zone ------- Secondary (Hike/Bike) Private Buildings QBrugh Tavern ------- Secondary (Hike/Horse) ■ Explore Park QDay Lodge ------- Secondary (Bike Only) Resource Authority Equestrian Camping Secondary (Hike Only) 3 Protected Lands o r O Lodge °°°°°°°°°°°°°° Tertiary (Hike Only) o ■ National Park Service RV Camping NPS Trail System County Line Tent Camping{ Trail Junction Contour Interval 20 Feet Y.— / Cabins x5_ Parking Area 0N 200' Gateway Future Gateway 77 Roanoke County Parks, Recreation and Tourism NORTHSIDE CAMPGROUNDS Palmer's Pond Campground Loop A: 2.8 acres Palmer's Pond Campground Loop B: 3.9 acres Hickory Woods Car Camping: 5.1 acres EXISTING CONDITIONS The northern portion of Explore Park on the Roanoke County side abuts the Roanoke Valley Resource Authority landfill, which was closed in 1994 and capped with clean fill. Three creeks found in this area, referred to as North Creek, Mayflower Creek, and Palmer's Creek (named for purposes of identification in this report), flow towards the Roanoke River. Between these creeks are high, relatively flat and well -forested areas. Mayflower Creek flows into Palmer's Pond, an old farm pond with an earthen dam. This area exhibits wetland qualities, and is most likely a popular spot for wildlife. Currently winding narrow trails lead from the Old Salem Turnpike down to Palmer's Pond and up into the flat area between North Creek and Mayflower Creek. Along the Roanoke River is a wide trail that terminates in a field as it enters Resource Authority property. This trail can be taken south to meet Journey's End and the main part of the Park. PLAN RECOMMENDATIONS The plan calls for two types of camping to take place in this part of the Park. On the high ground between North Creek and Palmer's Pond, two loops of primitive tent camping sites will be established. These will include cleared level areas for different sized groups, and will share a common Shower/Restroom facility. PARK DEVELOPMENT AREAS These tent sites are accessed only on foot, with users hiking in from the Adventure Village or from parking located on the Old Salem Turnpike. Twenty-five vehicle spaces have been allocated for tent campers, and an additional 50 vehicle spaces are divided between two road loops for car camping in the Hickory Woods Campground. These sites have flat areas for tents, potentially with platforms, and will feature picnic tables and campfire rings. The car camping sites will also have access to a central shower and restroom facility. The Core Loop Trail meanders through the car camping zone, and offshoots of secondary and tertiary trails take hikers into the northern area of the Park. A shared secondary trail also takes visitors up to the Mayflower Creek Parking Area on the NPS easement. FACILITIES Parking Lot at Old Salem Turnpike (25 vehicle spaces for tent camping) Parking Lot in Hickory Woods (50 spaces for vehicles accessing car camping sites) Shower/Restrooms (Hickory Woods) Shower/Restrooms (Palmer's Pond) LANDSCAPE MANAGEMENT STRATEGY: 1. Maintain forest within and around campsites. 2. Protect and enhance Palmer's Pond habitat. 3. Control invasive species along River. Explore Park Adventure Plan 78 PARK LEGEND 4*~^~^'^^"^'tv WA`.h'^°'^^= Old —�.... ^ o�"^.p"~'^^ a�°^^~'^,^'^^'^^^^ ~..~P.^".^. Nh"''^''^^~ 4* °"~~'^^''°°~`~~' o�P.^^^~'^.'^~^~~ ......... "°~,.^,°~. ___– ""l.g."^~^ ~°'^~^'"~~^~' L Q"~gh^~,~ `~~.^~~.k.=..° ^.,..,'..~ N* 13—h.- ~^~'`"~L..ch ,q~-.^~,.., 13— L—ch «�"...^,~.,W." w ""^~~., =~^..,~~~ ,~.^~,.., ,..^..,A.. ,...,"^... "..^.l.`.., °^.~~...~~~ ^� `....`,. � ^�=^.°,"".^ L^� ~p Lim. PARK DEVELOPMENT AREAS ---- ~°,.~.'~~ WA`.h'^°'^^= Old —�.... ^ ,.~-9, a�°^^~'^,^'^^'^^^^ ~..~P.^".^. Nh"''^''^^~ =~^ ww ,.....~~"... ......... "°~,.^,°~. ___– ""l.g."^~^ NK=^~'~l`^^` `~~.^~~.k.="° Q"~gh^~,~ `~~.^~~.k.=..° Q".`.^,, `~~.^~'".k.°..,` � NN ��---- ,q~-.^~,.., 0.^., —°^~'".k.°.*` °,`,~"S.— w ""^~~., ,~.^~,.., U ,...,"^... ---- ^~^' � Old —�.... ^ "'^'^^^^~'^^ --- ~..~P.^".^. ~~~ =~^ ww ~~`~,~.k. -*` ......... "... —.~.k.=k.` ___– --~~.k�=k�) ------- `~~.^~~.k.="° ---. `~~.^~~.k.=..° ------- `~~.^~'".k.°..,` � NN ��---- `~~.^~~.k.°..,` ............. ---_ —°^~'".k.°.*` °,`,~"S.— w ,~"...^... —k.,^.~ U �~� ° °'^"~~^~~ � Old —�.... ^ "'^'^^^^~'^^ o "~"°~..,,.., ^ "~^�~ ww ~~~^^° ---- � m ~`~' ~^""^"^'^" ,,iv.....^..,. mm ~''^~~^ .� "....~^~^.~t, "~~^^~^' � NN ��---- °~'^~'P.^``~'~ ~.~~"., �^���^"~I -'"F'` 79 Roanoke County Parks, Recreation and Tourism PARK DEVELOPMENT AREAS ADVENTURE VILLAGE AND RIVERSIDE VILLAGE Riverside Campground: 3.3 acres Tall Pines Canopy Adventure Zone: 15.1 acres EXISTING CONDITIONS This is the most developed area of Explore Park. It is the major arrival gateway and has extensive parking facilities. The trails and forest fall away from this large flat area, with limited vehicular access. The roads that do exist are often rendered impassable, and typically are navigated by trucks or 4x4 vehicles. By the river are a number of historic structures that have previously been imported to the Park. The Roanoke River itself can be reached by a wide trail along the shoreline, but informal access points and eroded banks make hiking treacherous during high water. »e10� 7x1I�]ulu1�►U7e\I[�7►F�i The Adventure Village will feature updates to existing park structures, including the Blue Ridge Parkway Visitor Center with a revamped Nature Center, an expanded and improved Brugh Tavern, and park administration and campground check-in facilities in the Arthur Taubman Center. Next to these buildings will be the launch point for the new zip line down to the Riverside Village. Here users will also find a climbing and observation tower, and a bouldering wall. A concession facility will control ticketing for these features and provide space for staff use and equipment storage. The Canopy Adventure Zone spills down the hill from this location, providing linked challenges through trees and man- made structures. This course is designed to form a loop with the lower Riverside Village, which has a zip line terminus for both routes from Pine Mountain and the Adventure Village. A concession facility in the Riverside Village will allow visitors to sign up for the Canopy Adventure Zone or the Whitewater Course, located in the Roanoke River. Users will rent kayaks and be able to access the river from a new boat launch just below the Riverside Village. At the end of the course, a take-out point will be constructed to bring visitors back up to the start. Immediately above the Whitewater Course, on a small promontory, will be the new Lodge and Conference Center, with a parking lot for 100 vehicles. A primary trail links this location with the Adventure Village, Riverside Village, and new Pedestrian Bridge over the Roanoke River. Below this bridge will be a new fishing access point. Up on the ridge, the parking lot in the Adventure Village is designed to hold 184 vehicles, though this configuration can be adapted according to parking needs. Across the road from the parking lot is a Natural Playground, which allows children to interact with structural logs and platforms and boulders, and accomplish small challenges. A picnic pavilion is located nearby, providing shelter for large groups arriving at the Park. A small parking lot is provided for both the pavilion and the Playground. Additionally, a new parking area is defined for the Mountain Union Church. Visitors will also find a shorter trail within the Core Loop Road, providing an easy walking route around the Village Green. An Event / Exhibition Hall will be built at one end of the green. The Riverside Campground is located off the Old Salem Turnpike, and provides overnight accommodations in cabins, yurts, and treehouses. A parking lot and Shower/ Restroom facility will be provided, and a boat launch will be created where the road meets the Roanoke River Greenway. Finally, users arriving off the Blue Ridge Parkway will find the Gas Station and Country Store on Chestnut Ridge Road to help them restock before continuing their trip. ly3111ll1l11161 Adventure Village Park Administration (Arthur Taubman Center) Blue Ridge Parkway Visitor Center Brugh Tavern Exhibition Hall Trailhead / Restroom (information kiosk) Picnic Pavilion (50 - 100 users) Concession Facility Zip line Launch Point Riverside Village Picnic Pavilion at Riverside Village (50 - 100 users) Concession Facility Climbing / Observation Tower Bouldering Wall Zip line Landing Point Lodge + Conference Center (75 rooms) Boat Launch (private whitewater course entry) Riverside Campground Shower / Restroom at Riverside Campground Boat Launch (public) Fishing Access below Pedestrian Bridge (platform) Gas Station Dumping Station (for RV users) Country Store LANDSCAPE MANAGEMENT STRATEGY 1. Balance forest maintenance with canopy elements. 2. Maintain forested separation of campgrounds from other zones, and forest surrounding Adventure Village. 3. Control invasive species along River. Explore Park Adventure Plan 80 ED ,,7 SR '► SRI-UiRSIDE ( CAMPGROUND CABINS + YURTSRTS ........... 13LUE MOUNTAIN BIKE CENTER VILLAGE Sp 8 *• ............. — iv ............... Po-rRo U C, /-� �, �- V, TALL PIN& CANOPY ADVENTURE rr ZONE cz'RIVERSIDE 'CF ZL ........... 13LUE MOUNTAIN BIKE CENTER VILLAGE Sp 8 *• ............. — iv ............... Po-rRo U C, /-� �, �- V, PARK DEVELOPMENT AREAS WELCOMI CENTER EXPLORE PARK ADVENTURE VILLAGE Roanoke County, Virginia 60 feet 120 feet The Adventure Village represents the heart of Explore Park, the central point from which circulation routes extend out into all areas of the Park. Anchored by the Blue Ridge Parkway Visitor Center, this area will be the most visited part of the Park. Visitors arriving by car, bus, motorcycle, or RV encounter the Core Loop Road at the Village F VILLAGE GREEN 400 feet Green, which guides them along a circuitous route to the parking lots located behind the village buildings. From here, the Visitor Center is easily accessible, and guests can begin exploring the various program options found in the Village. By aligning the road with existing terrain, the space available for village facilities and activities is well defined and easily navigable either on foot Explore Park Adventure Plan 82 PARK DEVELOPMENT AREAS N I 614: Balzer PROS ROANOKE COUNTY PARKS, RECREATION, AND TOURISM or by vehicle. The loop road creates a hub off which various park roads extend. Around the loop road lies the Core Loop Trail, which represents the simplest and easiest way for visitors to experience Explore Park. This winding, level strolling path makes its way through the edge of the woods, and from 83 this trail all other trails branch off to different experiences. On the whole, the design of the Adventure Village seeks to create the sense of arrival and destination that visitors to Explore Park seek. It should be seen as the launch point from which all the Park's adventures can be reached. Roanoke County Parks, Recreation and Tourism PARK DEVELOPMENT AREAS ROANOKE WOODS Blue Ridge Mountain Bike Center: 7.9 acres Roanoke Water Gap Geology Trail: 11.1 acres Turkey Field: 1.7 acres EXISTING CONDITIONS This section of the Park contains the majority of the existing mountain bike trails, set among some of the deepest woods of Explore Park. The terrain is rugged, falling away to the Roanoke River. There is a path along the River that in some areas appears as a drivable dirt track, and in others becomes a barely passable overgrown deer trail. Notable features include the clearing, known colloquially as Turkey Field, which is one of the few meadow areas found in this part of the Park. The riverbank itself is a constantly changing feature, with new silt deposited from spring meltwater, and shallow gravel beds revealed later in the summer as the river level lowers. Another key feature found in this part of the Park is a large field of river stones, deposited by the ancient path of the Roanoke River. This area is significant to the geologic story of Explore Park and the Blue Ridge Mountains. Two tributary streams exist here, and they divide this section of the Park from the Adventure Village and Rutrough Point. The streams and their ravines contribute to the feeling that this part of the Park is separate, and the sense of solitude found here can be exhilarating. PLAN RECOMMENDATIONS The plan first calls for the improvement and maintenance of the existing mountain bike trail network, and calls for enhancements to connectivity and redirections that will ensure uninterrupted riding. These steps will also benefit non -riders, who can still make their way through this part of the Park without having to use biking trails. The main shared resource is the primary trail from the Adventure Village that comes through the new Mountain Bike Center. At this point it will intersect with a new entrance drive from Rutrough Road, with a parking lot for 25 vehicles and a Trailhead/Restroom facility which is also designed to provide shelter. The concession facility here is for a vendor to rent bikes, and to provide a location for users to drop off bikes that have been rented in other parts of the Park. Additionally, tickets can be purchased here for the bike skills park and challenge course. The geologic deposit is envisioned to be accessed by a new hiking trail, both from the primary trail and from the Roanoke River Greenway, which runs along the River north to south through this section of the Park. Along the length of the Greenway are a series of facilities that encourage interaction with the River and its surroundings. The end of the Whitewater Course has a Boat Launch that will both collect kayakers looking to head back up -river, and allow other users to head down -river. An associated scenic spot will provide a viewing point to watch the kayakers. At Turkey Field, a wildlife blind is proposed, positioned to let visitors keep an eye on the River and the meadow. A fishing access point is proposed just below this point, where gravel bars protrude into the Roanoke River. Finally, an Observation Tower is proposed along the primary trail to Rutrough Point. The location was chosen for its prominent position overlooking the hillside down to the River. FACILITIES Scenic Spot (Viewing Platform for whitewater course) Observation Tower (structure with height to provide views to river) Turkey Field Wildlife Blind (for meadow and river observation) Fishing Access (platform at river's edge) Blue Ridge Mountain Bike Center Trailhead/Restroom (shelter structure provides respite for bikers and hikers) Parking Lot (25 vehicle spaces) Concession Facility (biking vendor) LANDSCAPE MANAGEMENT STRATEGY: 1. Manage erosion on mountain bike trails. 2. Control invasive species along River. 3. Maintain and keep geologic deposit clear. Explore Park Adventure Plan 84 PARK DEVELOPMENT AREAS PARK LEGEND 4*~^~^'^^"^'tv WA`.h'^°'^^= Old —�.... ^ o�"^.p"~'^^ a�°^^~'^,^'^^'^^^^ ~..~P.^".^. Nh"''^''^^~ 4* °"~~'^^''°°~`~~' o�P.^^^~'^.'^~^~~ ......... "°~,.^,°~. ___– ""l.g."^~^ ~°'^~^'"~~^~' L Q"~gh^~,~ `~~.^~~.k.=..° ^.,..,'..~ N* 13—h.- ~^~'`"~L..ch ,q~-.^~,.., 13— L—ch «�"...^,~.,W." w ""^~~., =~^..,~~~ ,~.^~,.., ,..^..,A.. ,...,"^... "..^.l.`.., °^.~~...~~~ ^� `....`,. � ^�=^.°,"".^ L^� ~p Lim. ---- ~°,.~.'~~ WA`.h'^°'^^= Old —�.... ^ ,.~-9, a�°^^~'^,^'^^'^^^^ ~..~P.^".^. Nh"''^''^^~ =~^ ww ,.....~~"... ......... "°~,.^,°~. ___– ""l.g."^~^ NK=^~'~l`^^` `~~.^~~.k.="° Q"~gh^~,~ `~~.^~~.k.=..° Q".`.^,, `~~.^~'".k.°..,` � NN ��---- ,q~-.^~,.., 0.^., —°^~'".k.°.*` °,`,~"S.— w ""^~~., ,~.^~,.., U ,...,"^... ---- ^~^' � Old —�.... ^ "'^'^^^^~'^^ --- ~..~P.^".^. ~~~ =~^ ww ~~`~,~.k. -*` ......... "... —.~.k.=k.` ___– --~~.k�=k�) ------- `~~.^~~.k.="° ---. `~~.^~~.k.=..° ------- `~~.^~'".k.°..,` � NN ��---- `~~.^~~.k.°..,` ............. ---_ —°^~'".k.°.*` °,`,~"S.— w ,~"...^... —k.,^.~ U �~� ° °'^"~~^~~ � Old —�.... ^ "'^'^^^^~'^^ o "~"°~..,,.., ^ "~^�~ ww ~~~^^° ---- � m ~`~' ~^""^"^'^" ,,iv.....^..,. mm ~''^~~^ "....~^~^.~t, "~~^^~^' � NN ��---- °~'^~'P.^``~'~ ~.~~"., �^���^"~I -'"F'` 85 Roanoke County Parks, Recreation and Tourism PARK DEVELOPMENT AREAS RUTROUGH POINT EXISTING CONDITIONS The property slopes steeply down to this point, where Back Creek meets the Roanoke River. Visitors park along Rutrough Road or in the small gravel parking area defined by large boulders, transported to the site for the Back Creek restoration project. This site consists of the parking area, a grassy lawn, an abandoned farmhouse, and a step down canoe/kayak launch. Behind the farmhouse, in the woods, are a number of other structures that are overgrown and in disrepair. The streambank is eroded and the boat launch is easily overwhelmed during flood events, along with the river trail that heads upriver to the northeast. This footpath is only a few feet wide and overgrown and washed away in many places. PLAN RECOMMENDATIONS In addition to repaving and regrading the end of Rutrough Road, a new parking area is proposed to hold 25 vehicles, angled head -in, on the side of the road. Boaters will be able to then pull down to the point, and use the turnaround to unload their boats and circle back to park. Larger vehicles, such as for an outfitter of river kayaks, could be accommodated in a dead end parking space near the turnaround. The abandoned farm house is proposed to be repurposed as the headquarters for such an outfitter. This shop would not only rent canoes and kayaks, but also fishing supplies, stand up paddleboards, and floating tubes. A snack and refreshments area could also be included. Behind the outfitter at the end of the Roanoke River Greenway will be a trailhead structure, with maps, restrooms, and park information. A picnic pavilion will be located along the river, along with a fishing pier. The existing boat launch will be realigned and rebuilt, with easier access for different user groups and greater resistance to flooding. Many trails come together at this point, including the Greenway, a primary trail from the Adventure Village, multiple mountain bike trails, and the hike / horse trail from along Back Creek. The convergence of these trails along with the boat launch makes Rutrough Point a key Adventure Node for Explore Park. FACILITIES Picnic Pavilion (25 - 50 visitors) Fishing Pier (accessible deck along shoreline) Trailhead/Restroom (shelter and information kiosk) Concession Facility (river outfitter / food + beverage) Parking Lot (25 vehicle spaces with turnaround) Scenic Spot (Viewing Platform along river) LANDSCAPE MANAGEMENT STRATEGY 1. Control invasive species along River. 2. Manage erosion on mountain bike trails. 3. Manage erosion of riverbanks. Explore Park Adventure Plan 86 PARK LEGEND 4*~^~^'^^"^'tv WA`.h'^°'^^= Old —�.... ^ o�"^.p"~'^^ a�°^^~'^,^'^^'^^^^ ~..~P.^".^. Nh"''^''^^~ 4* °"~~'^^''°°~`~~' o�P.^^^~'^.'^~^~~ ......... "°~,.^,°~. ___– ""l.g."^~^ ~°'^~^'"~~^~' L Q"~gh^~,~ `~~.^~~.k.=..° ^.,..,'..~ N* 13—h.- ~^~'`"~L..ch ,q~-.^~,.., 13— L—ch «�"...^,~.,W." w ""^~~., =~^..,~~~ ,~.^~,.., ,..^..,A.. ,...,"^... "..^.l.`.., °^.~~...~~~ ^� `....`,. � ^�=^.°,"".^ L^� ~p Lim. PARK DEVELOPMENT AREAS ---- ~°,.~.'~~ WA`.h'^°'^^= Old —�.... ^ ,.~-9, a�°^^~'^,^'^^'^^^^ ~..~P.^".^. Nh"''^''^^~ =~^ ww ,.....~~"... ......... "°~,.^,°~. ___– ""l.g."^~^ NK=^~'~l`^^` `~~.^~~.k.="° Q"~gh^~,~ `~~.^~~.k.=..° Q".`.^,, `~~.^~'".k.°..,` � NN ��---- ,q~-.^~,.., 0.^., —°^~'".k.°.*` °,`,~"S.— w ""^~~., ,~.^~,.., U ,...,"^... ---- ^~^' � Old —�.... ^ "'^'^^^^~'^^ --- ~..~P.^".^. ~~~ =~^ ww ~~`~,~.k. -*` ......... "... —.~.k.=k.` ___– --~~.k�=k�) ------- `~~.^~~.k.="° ---. `~~.^~~.k.=..° ------- `~~.^~'".k.°..,` � NN ��---- `~~.^~~.k.°..,` ............. ---_ —°^~'".k.°.*` °,`,~"S.— w ,~"...^... —k.,^.~ U �~� ° °'^"~~^~~ � Old —�.... ^ "'^'^^^^~'^^ o "~"°~..,,.., ^ "~^�~ ww ~~~^^° ---- � m ~`~' ~^""^"^'^" ,,iv.....^..,. mm ~''^~~^ "....~^~^.~t, "~~^^~^' � NN ��---- °~'^~'P.^``~'~ ~.~~"., �^���^"~I -'"F'` 87 Roanoke County Parks, Recreation and Tourism PARK DEVELOPMENT AREAS BLUE RIDGE MEADOWS Blue Ridge Meadows Event Lawn: 7.2 acres EXISTING CONDITIONS Currently accessed by dirt track off Shady Run Road, this portion of the Park is noted for its large clearing and long views. The road in winds its way past old farm and mill equipment, before emerging and descending into a long meadow. The field itself drops away to the woods, where the terrain then cuts steeply down to the Norfolk Southern Railroad tracks before reaching the Roanoke River. On either side of the field are steeply sloping hillsides that fall away into ravines created by Cairns Creek and Chilhowee Creek (named for purposes of identification in this report). This enhances the promontory effect of the field on the hilltop and creates a space that has great views to the west and south. PLAN RECOMMENDATIONS The gateway to this site from Shady Run Road will have to be extensively realigned and expanded. The plan calls for the woods along the entrance road to remain, with an event parking lot for 200 cars placed in the first clearing. Visitors will then come to a trailhead and restroom facility, offering tertiary trails down to Cairns Creek or a primary trail towards Chilhowee Creek and Pine Mountain. Here there will also be an additional parking lot for 50 cars in a second clearing. The entrance road continues to a turnaround, offering drop-off space for event attendees that do not wish to make the walk from the parking lots. Here there is another Trailhead/Restroom facility, meant to serve visitors that have come across the bridge from the Riverside Village, or those that are attending an event. This facility will have to be supplemented during large events to provide necessary sanitary accommodations. This point also contains the concession facilities and trailer / truck pads and hookups for event vendors. From here, hikers can take a tertiary trail down to the Chilhowee Creek trail, and event organizers can use the service road to bring materials and equipment down to the stage, found near the southwest corner of the field. FACILITIES Trailhead/Restroom at Parking Lot (shelter + information kiosk) Trailhead/Restroom at Event Lawn (information kiosk) Parking Lot (200 vehicle spaces for events) Parking Lot (50 vehicle spaces for daily visitors and event VIP) Scenic Spot (Potential Viewing Platform) Concession Facility (space and hookups for event vendors) Event Stage (permanent structure for performances) LANDSCAPE MANAGEMENT STRATEGY 1. Maintain clearing through seasonal mowing. 2. Manage erosion of hillside trails. 3. Ensure free-flowing creek channels at culverts. Explore Park Adventure Plan 88 PARK LEGEND 4*~^~^'^^"^'tv WA`.h'^°'^^= Old —�.... ^ o�"^.p"~'^^ a�°^^~'^,^'^^'^^^^ ~..~P.^".^. Nh"''^''^^~ 4* °"~~'^^''°°~`~~' o�P.^^^~'^.'^~^~~ ......... "°~,.^,°~. ___– ""l.g."^~^ ~°'^~^'"~~^~' L Q"~gh^~,~ `~~.^~~.k.=..° ^.,..,'..~ N* 13—h.- ~^~'`"~L..ch ,q~-.^~,.., 13— L—ch «�"...^,~.,W." 2, ""^~~., =~^..,~~~ ,~.^~,.., ,..^..,A.. ,...,"^... "..^.l.`.., °^.~~...~~~ ^� `....`,. � ^�=^.°,"".^ L^� ~p Lim. PARK DEVELOPMENT AREAS ---- ~°,.~.'~~ WA`.h'^°'^^= Old —�.... ^ ,.~-9, a�°^^~'^,^'^^'^^^^ ~..~P.^".^. Nh"''^''^^~ =~^ ww ,.....~~"... ......... "°~,.^,°~. ___– ""l.g."^~^ NK=^~'~l`^^` `~~.^~~.k.="° Q"~gh^~,~ `~~.^~~.k.=..° Q".`.^,, `~~.^~'".k.°..,` � NN ��---- ,q~-.^~,.., 0.^., —°^~'".k.°.*` °,`,~"S.— S,- 2, ""^~~., �.,^.� ,~.^~,.., U ,...,"^... ---- ^~^' � Old —�.... ^ "'^'^^^^~'^^ --- ~..~P.^".^. ~~~ =~^ ww ~~`~,~.k. -*` ......... "... —.~.k.=k.` ___– --~~.k�=k�) ------- `~~.^~~.k.="° ---. `~~.^~~.k.=..° ------- `~~.^~'".k.°..,` � NN ��---- `~~.^~~.k.°..,` ............. ---_ —°^~'".k.°.*` °,`,~"S.— S,- 2, ,~"...^... �.,^.� �� ~ U ° °'^"~~^~~ � Old —�.... ^ "'^'^^^^~'^^ o "~"°~..,,.., ^ "~^�~ ww ~~~^^° ---- � m ~`~' ~^""^"^'^" ,,iv.....^..,. mm ~''^~~^ "....~^~^.~t, "~~^^~^' � NN ��---- °~'^~'P.^``~'~ ~.~~"., �^���^"~I -'"F'` 89 Roanoke County Parks, Recreation and Tourism P PINE MOUNTAIN EXISTING CONDITIONS PARK DEVELOPMENT AREAS The Pine Mountain Adventure Node is a forested area on the Bedford County side of Explore Park. The high point is just under 1400' above sea level, but views are limited by existing vegetation. The area shows signs of logging and fire disturbance, and has the remains of former road and trail cuts leading up to the summit. The downward slope to the north of the summit has wooded pasture qualities, with little ground cover and large trees. PLAN RECOMMENDATIONS A new gateway off Shady Run Road will lead visitors to a small parking lot for 25 vehicles. From here, users can begin hiking on the primary trail by Saddle Lake, heading either north to the Bedford Village or south to Blue Ridge Meadows. If they choose to keep driving, a road to the right will take them to Bedford Village and Black Gum Summit. The Pine Mountain entrance drive continues straight, winding up the hillside and skirting the woodland pasture park. At the end of the road is another parking lot for 25 vehicles. Visitors to this location will find a Trailhead/ Restroom facility, next to a concession for zip line tours. There is also a picnic pavilion for 25 to 50 people, located near the zip line tower. A short walk along a tertiary trail will lead visitors to an observation tower near the summit of Pine Mountain, where they can see across the Roanoke River to the Adventure and Riverside Villages, and watch zip liners fly past to the east side of the summit. Hikers will find this location a good starting point for secondary and tertiary trails leading to all areas of the Park, including crossing over the Catenary Bridge to the Roanoke side. FACILITIES Parking Lot at Shady Run gateway (25 vehicle spaces) Parking Lot at Pine Mountain (25 vehicle spaces) Trailhead/Restroom (information kiosk) Concession Facility (vendor for zip line course) Picnic Pavilion (25 - 50 visitors) Zip line Tower (necessary height for required span towards south face of Pine Mountain) Scenic Spot (Potential Viewing Platform) Observation Tower (necessary height for 360° views) LANDSCAPE MANAGEMENT STRATEGY 1. Control erosion on hillside trails. 2. Keep viewsheds clear of overgrowth. 3. Maintain pasture park character along Pine Mountain entrance drive. Explore Park Adventure Plan 90 PARK LEGEND 4*~^~^'^^"^'tv WA`.h'^°'^^= Old —�.... ^ o�"^.p"~'^^ a�°^^~'^,^'^^'^^^^ ~..~P.^".^. Nh"''^''^^~ 4* °"~~'^^''°°~`~~' o�P.^^^~'^.'^~^~~ ......... "°~,.^,°~. ___– ""l.g."^~^ ~°'^~^'"~~^~' L Q"~gh^~,~ `~~.^~~.k.=..° ^.,..,'..~ N* 13—h.- ~^~'`"~L..ch ,q~-.^~,.., 13— L—ch «�"...^,~.,W." w ""^~~., =~^..,~~~ ,~.^~,.., ,..^..,A.. �~� "..^.l.`.., °^.~~...~~~ ^� `....`,. � ^�=^.°,"".^ L^� ~p Lim. PARK DEVELOPMENT AREAS � ---- ~°,.~.'~~ WA`.h'^°'^^= Old —�.... ^ ,.~-9, a�°^^~'^,^'^^'^^^^ ~..~P.^".^. Nh"''^''^^~ =~^ ww ,.....~~"... ......... "°~,.^,°~. ___– ""l.g."^~^ NK=^~'~l`^^` `~~.^~~.k.="° Q"~gh^~,~ `~~.^~~.k.=..° Q".`.^,, `~~.^~'".k.°..,` � NN ��---- ,q~-.^~,.., 0.^., —°^~'".k.°.*` °,`,~"S.— w ""^~~., ,~.^~,.., |���,...,"^... �~� ---- ^~^' � Old —�.... ^ "'^'^^^^~'^^ --- ~..~P.^".^. ~~~ =~^ ww ~~`~,~.k. -*` ......... "... —.~.k.=k.` ___– --~~.k�=k�) ------- `~~.^~~.k.="° ---. `~~.^~~.k.=..° ------- `~~.^~'".k.°..,` � NN ��---- `~~.^~~.k.°..,` ............. ---_ —°^~'".k.°.*` °,`,~"S.— w ,~"...^... —k.,^.~ U �~� ° °'^"~~^~~ � Old —�.... ^ "'^'^^^^~'^^ o "~"°~..,,.., ^ "~^�~ ww ~~~^^° ---- � m ~`~' ~^""^"^'^" ,,iv.....^..,. mm ~''^~~^ "....~^~^.~t, "~~^^~^' � NN ��---- °~'^~'P.^``~'~ ~.~~"., N "~I -'"F'` 2013' 91 Roanoke County Parks, Recreation and Tourism PARK DEVELOPMENT AREAS BEDFORD VILLAGE Tulip Tree Tubing Hill: 2.1 acres; Saddle Run Tubing Hill: 2.6 acres Black Gum Mountain Alpine Coaster: 14.3 acres Shady Run Campground: 10.1 acres EXISTING CONDITIONS The site of Bedford Village currently exists as a farm. The upper reaches of Chilhowee Creek flow out of the hillside and down through the fields, past a few farm structures and through a small pond. The distinctive bowl valley formed by the backdrop of Black Gum and Pine Mountains is the dominant feature of this parcel. Rocky outcroppings intersperse with large old growth trees, and the farm fields provide open views towards the Saddle between the mountains. The summit of Black Gum Mountain (1,465') is the highest point in the Park, but views are limited due to existing vegetation. This area contains some of the most pristine woodland in Explore Park. PLAN RECOMMENDATIONS Chilhowee Creek, as it flows over the level farming areas of this corner of Explore Park, will be dammed to create a 5 -acre recreational lake with an interesting shoreline and space for boating and fishing. Along the western shore of this lake will be small trails and a wildlife blind. The eastern shore will have a new primary trail that parallels a new road. This road will take visitors to the Bedford Village entrance drive, which has a parking lot for 100 cars, a Day Lodge for food, refreshments, restrooms, and park information, a Boathouse for renting boats and fishing equipment, a picnic pavilion for large groups, and a Gondola Station with Concession Facility. The Gondola Loop will take visitors to the top of Black Gum Mountain, the highest point in the Park, and provide a unique way to view the landscape of Explore Park and the surrounding Blue Ridge Mountains. Explore Park Adventure Plan 92 Also at Bedford Village is a Trailhead/Restroom facility, and a primary trail which creates a loop around the low areas and fields below Black Gum Mountain. Other secondary and tertiary trails are also accessed from this point, creating an Adventure Node for activities on land, water, and air. In addition, for the winter season, this area of the Park has two tubing hills, to be developed in tandem or singularly. Shady Run Campground provides tent sites for large groups or individuals on an area of sparsely wooded flat land. There is a potential access road from Shady Run Road, with new gateway features. A parking lot for 25 vehicles is provided, along with a Shower/Restroom facility. Visitors that drive up the road to Black Gum Summit will find a Trailhead/Restroom facility, a parking lot for 50 vehicles, a picnic pavilion for small groups, and a concession facility that lets them choose from multiple activities. From here they can ride the Alpine Coaster down the south side of Black Gum Mountain, take a short hike over to the Black Gum Mountain Observation Tower, or board the Gondola Loop for a relaxing ride. FACILITIES Wildlife Blind (positioned for viewing the lake) Scenic Spot (viewing platform on the Saddle) Scenic Spot (viewing platform on Black Gum Mtn.) Observation Tower (structure on Black Gum Mtn.) Gondola Loop (connecting Bedford Village and the two peaks of Black Gum Mtn.) Alpine Coaster (raised track winding down Black Gum Mtn. and return conveyance track) Shower / Restroom facility (for Shady Run campers) Black Gum Summit Picnic Pavilion (25 - 50 users) Trailhead / Restroom (information kiosk) Concession Facility (tickets for Alpine Coaster and Gondola Loop) Bedford Village Picnic Pavilion (50 - 100 users) Trailhead / Restroom (information kiosk) Concession Facility (tickets for Alpine Coaster and Gondola Loop) Boathouse (vendor for boat and fishing rentals) Day Lodge (dining, restrooms, shelter for 200 visitors) LANDSCAPE MANAGEMENT STRATEGY 1. Maintain pasture character near Saddle Lake. 2. Maintain clearings through seasonal mowing. 3. Manage erosion on Black Gum Mountain. 4. Control water levels in Saddle Lake for optimal ecological and recreational benefit. PARK DEVELOPMENT AREAS PARK LEGEND 4*~^~^'^^"^'tv WA`.h'^°'^^= Old —�.... ^ o�"^.p"~'^^ a�°^^~'^,^'^^'^^^^ ~..~P.^".^. Nh"''^''^^~ 4* °"~~'^^''°°~`~~' o�P.^^^~'^.'^~^~~ ......... "°~,.^,°~. ___– ""l.g."^~^ ~°'^~^'"~~^~' L Q"~gh^~,~ `~~.^~~.k.=..° ^.,..,'..~ N* 13—h.- ~^~'`"~L..ch ,q~-.^~,.., 13— L—ch «�"...^,~.,W." w ""^~~., =~^..,~~~ ,~.^~,.., ,..^..,A.. ,...,"^... "..^.l.`.., °^.~~...~~~ ^� `....`,. � ^�=^.°,"".^ L^� ~p Lim. ---- ~°,.~.'~~ WA`.h'^°'^^= Old —�.... ^ ,.~-9, a�°^^~'^,^'^^'^^^^ ~..~P.^".^. Nh"''^''^^~ =~^ ww ,.....~~"... ......... "°~,.^,°~. ___– ""l.g."^~^ NK=^~'~l`^^` `~~.^~~.k.="° Q"~gh^~,~ `~~.^~~.k.=..° Q".`.^,, `~~.^~'".k.°..,` � NN ��---- ,q~-.^~,.., 0.^., —°^~'".k.°.*` °,`,~"S.— w ""^~~., ,~.^~,.., U ,...,"^... ---- ^~^' � Old —�.... ^ "'^'^^^^~'^^ --- ~..~P.^".^. ~~~ =~^ ww ~~`~,~.k. -*` ......... "... —.~.k.=k.` ___– --~~.k�=k�) ------- `~~.^~~.k.="° ---. `~~.^~~.k.=..° ------- `~~.^~'".k.°..,` � NN ��---- `~~.^~~.k.°..,` ............. ---_ —°^~'".k.°.*` °,`,~"S.— w ,~"...^... —k.,^.~ U �~� ° °'^"~~^~~ � Old —�.... ^ "'^'^^^^~'^^ o "~"°~..,,.., ^ "~^�~ ww ~~~^^° ---- � m ~`~' ~^""^"^'^" ,,iv.....^..,. mm ~''^~~^ "....~^~^.~t, "~~^^~^' � NN ��---- °~'^~'P.^``~'~ ~.~~"., �^���^"~I -'"F'` 93 Roanoke County Parks, Recreation and Tourism SECTION VII CONCLUSION NATURAL AREAS MANAGEMENT Explore Park's primary impact and value is as a mostly undeveloped landscape representative of the subtle part of Virginia's Blue Ridge character. The Park is a mosaic of habitats affected by human influence which has evolved over time to the current condition. It is not a pristine landscape, yet has grown back from early farming and logging practices to the appearance of a more wild landscape that many people may think of as wilderness. Mostly forested, the Park depends on the health of its tree canopy to ensure the quality of its wildlife habitat and aesthetic value to visitors. Due to the impact of climate change and other diseases and pests that affect forests everywhere, as well as the importance of day to day stewardship and visitor experience programming, it is strongly recommended that Roanoke County conduct a study to determine an adaptive management plan (AMP) for the Park to help ensure its long term economic value to the county. Eastern forests have changed and endured many threats, from Chestnut blight to Gypsy Moths, but for a key economic resource such as Explore Park, a proactive plan to address current and future threats is essential. Ideally the AMP would include the adjacent land areas on which Explore Park depends for the integrity of its context, and which may at some point in the future be a part of the larger Explore Park vision. The Park is part of the larger Roanoke Valley ecosystem. Explore Park spans two ecoregions. Explore Park West is in the Southern Limestone/ Dolomite Valleys and Low Rolling Hills. Explore Park East is in the Northern Inner Piedmont ecoregion. Explore Park is immediately north of the southern Crystalline Ridges and Mountains. This is what accounts for the existing variety and interest in the physical form of the landscape, the range of habitats, and the wildlife that populate them. The master plan establishes a clear pattern of forest and open land, including both meadows and maintained designed landscape areas. The intention is to use the landscape to define and reinforce the user experience. The AMP should provide detailed guidance for the short, medium, and long term actions needed to maintain what is healthy and successful, change what is problematic, and begin to address the long term transition of plants to a suite of species better suited to a warmer climate. The AMP should provide specific management prescriptions CONCLUSION for fully stratified forest, open woodland, meadows, savanna, lawns, stream corridors, the river corridor, ponds, and the lake. Developed areas should be designed in harmony with the context of natural landscape to avoid jarring and incompatible imagery. The character of Explore Park should be considered as a point closer to the more rugged and remote ridgetop landscapes than the more parklike and urban landscapes of the city and suburbs. The Park's AMP should be coordinated with (and possibly structured similarly to) the National Park Service's natural area management plans and policies in general and the Blue Ridge Parkway specifically. It is vital to the adventure aesthetic and regional integrity of the Park that native species be used exclusively with the exception of lawn areas and other areas on a carefully reviewed case by case basis. This is of particular importance in the early stages when the Park is being developed, because the resulting disturbance creates opportunities for incursions of invasive exotic species into what is presently a fairly stable and intact native forest habitat. The limited areas of development in the Park should take on a rugged character compatible with a rural aesthetic. To guide the unified development of the Park and create a special and distinctive high quality image, design guidelines should be prepared for all development features: architecture, site furnishings, pedestrian and vehicular circulation, bridges, new planting, lighting, and signage. The overall habitat goals for the Park should strongly reflect biodiversity both for its intrinsic value and its importance to the educational and experiential value to visitors. In this model, the Park's landscape would be actively managed for the interest of diverse forest, shrub -scrub grassland and riparian habitats that support the full range of potential species. Watchable wildlife is of particular economic value, so the AMP should consider bird and pollinator species and manage populations of species such as white tailed deer that may threaten diversity if allowed to grow to unsustainable numbers. The entire visitor experience of wildlife should be coordinated from a philosophic and experiential point of view to ensure a consistent message of stewardship, from fishing, to controlled hunting, to birdwatching. Explore Park Adventure Plan 96 CONCLUSION VISITOR MANAGEMENT As Explore Park develops it will require a policy and action document to provide strategic direction, consistent structure, and day to day guidelines for leadership and staff level public interactions. To address this need the County should prepare a visitor management plan (VMP) to provide a mechanism to ensure high quality experiences that do not adversely affect the environment of the Park. The plan should include goals and objectives for visitor use, programming, and adaptive management of visitor use of facilities and trails, and special events. In addition to providing a structure for these facets of visitor management, the plan should address carrying capacity and provide guidance to the County for ways to address heavy use. Examples of tools to manage carrying capacity include Limits of Acceptable Change and Visitor Experience and Resource Protection, used by the National Park Service and other federal land management agencies. LOOKING AHEAD As the County develops Explore Park and the public increases its use and appreciation of it, there will be opportunities to extend recreational use and stewardship to the adjacent properties owned and managed by the National Park Service, Roanoke Valley Resource Authority, Virginia Outdoors Foundation, and Blue Ridge Land Conservancy. This will allow the group of land owners to pool their resources to create a larger critical mass of recreational potential by extending the trail system, water access, compatible private development opportunities, and improved vehicular access. Additionally, Explore Park will be increasingly better connected to the Roanoke regional greenway and blueway system. The Roanoke River and Mill Mountain Greenways will compress the modest distance to Roanoke, allowing Explore Park and Roanoke to be increasingly seen as a combined experience in a way that reinforces the tourism leadership's metro -mountain mix brand. The connection to Smith Mountain Lake as a major recreational destination will be enhanced by promoting the vehicular connections and further examining the potential for a more formalized water route. The master plan provides the County with a flexible vision for the Park that can be logically developed over a short or long period, expanded at will to accommodate increased use and enhanced to appeal to an ever more aspirational range of local and distant visitors. 97 Roanoke County Parks, Recreation and Tourism `r aye ••lie�x Arpo _ jr 4 iii�'* � _ -• /� �% 4 OR 1�{a'Wlt:`r • `r ••lie�x :9 � •kms - s � * � • '4'. Aw'.air `r 4kr - aa -F arf.,- ♦.. jrW 1 i .r CONCLUSION CONCLUSION Having taken the responsibility for developing and managing Explore Park, the County has created a plan for its future that preserves what is best about the property, builds on the strength of the park's previous incarnations, provides a very broad spectrum of dynamic recreational opportunities, and invites a diverse range of private investment, and does so in a flexible framework that can be developed incrementally and expanded considerably if and when increased use dictates it. This master plan lays the foundation for this strategy, and should be followed up by specific plans such as design guidelines, natural areas management, and visitor use plans to ensure the quality of development, wise land stewardship, and effective visitor engagement. The public and stakeholders and County leadership and staff have affirmed a confident and optimistic view of the Park's potential, as embodied in this plan. Coupled with the accompanying business plan, the Explore Park Adventure Plan creates both a responsible and visionary way forward to validate and leverage the federal, state, and county investment in this property. 99 Roanoke County Parks, Recreation and Tourism mdftk June 2016 Table of Contents CHAPTER ONE - EXECUTIVE SUMMARY................................................................1 CHAPTER TWO - INTRODUCTION..........................................................................2 2.1 PROJECT PROCESS.......................................................................................2 2.2 CORE VALUES OF EXPLORE PARK...............................................................3 CHAPTER THREE - MARKET ANALYSIS...................................................................4 3.1 DEMOGRAPHIC ANALYSIS...........................................................................4 3.2 NATIONAL PARTICIPATORY TRENDS IN RECREATION...............................10 3.3 OUTDOOR RECREATION PARTICIPATION TRENDS .................................... 16 3.4 NATIONAL CAMPING TRENDS................................................................... 19 3.5 LOCAL SPORT AND MARKET POTENTIAL........................................................... 27 3.6 COMPARATIVE ANALYSIS..........................................................................28 CHAPTER FOUR - THE FORMATION OF A DESTINATION PARK ..........................40 4.1 COMPONENTS OFA DESTINATION PARK.........................................................40 4.2 EXPLORE PARK AS A DESTINATION LOCATION..................................................41 CHAPTER FIVE - PROGRAMS AND SERVICES RECOMMENDATIONS ............................. 43 5.1 PROGRAM PLAN........................................................................................... 43 5.2 MARKETING PLAN......................................................................................46 5.3 MAINTENANCE STANDARDS......................................................................53 CHAPTER SIX - FINANCIAL MODELS.......................................................................... 54 6.1 OPERATIONS AND FINANCIAL PLAN ASSUMPTIONS................................54 6.2 CONCESSION AND FOOD SERVICE STRATEGIES......................................55 6.3 PRO FORMA PROJECTIONS.......................................................................56 CHAPTER SEVEN - FULL-TIME STAFFING STRUCTURE .................................................... 73 CHAPTER EIGHT - FINANCIAL SUSTAINABILITY FOR EXPLORE PARK .............................. 74 8.1 INTRODUCTION............................................................................................. 74 8.2 TOPICS OF IMPORTANCE................................................................................ 74 8.3 FUNDING AND REVENUE STRATEGIES...............................................................78 CHAPTER NINE - IMPLEMENTATION PLAN.................................................................. 93 9.1 PERFORMANCE MEASURES........................................................................93 9.2 ACTION PLAN.............................................................................................94 CHAPTER TEN - CONCLUSION............................................................................99 APPENDIXI -QUALITY ASSURANCE FORMS............................................................. 100 CONCESSIONS............................................................................................... 100 RENTAL CHECK UPS....................................................................................... 102 QUALITY ASSURANCE CHECKLIST................................................................. 103 CUSTOMER SERVICE QUALITY ASSURANCE CHECKLIST ............................... 104 jol prose consul ming PA4t1� WEEKLY FACILITY QUALITY ASSURANCE....................................................... 105 APPENDIX 2 - JOB DESCRIPTIONS.................................................................... 107 PROGRAM COORDINATOR........................................................................... 107 MARKETING AND WEB -SITE VOLUNTEER OR PART-TIME STAFF .................... 109 VOLUNTEER MAINTENANCE WORKER........................................................... 110 LAND PRESERVATION AND STEWARDSHIP VOLUNTEER ............................... 111 APPENDIX 3 - POLICY DEVELOPMENT RECOMMENDATIONS ......................... 112 EARNED INCOME POLICY............................................................................. 112 PRICING POLICY............................................................................................ 113 PARTNERSHIP POLICY.................................................................................... 118 SPONSORSHIP POLICY................................................................................... 127 VOLUNTEER POLICY....................................................................................... 131 SCHOLARSHIP POLICY................................................................................... 134 APPENDIX 4 -MAINTENANCE STANDARDS RECOMMENDATIONS ............................. 136 CHAPTER ONE - EXECUTIVE SUMMARY Explore Park is operated by Roanoke County Parks, Recreation and Tourism, in Roanoke, Virginia. The park is located off the Blue Ridge Parkway at Milepost 115. Explore Park features hundreds of acres of rolling hills, pristine woodlands, hiking trails, river frontage, historic buildings and a visitor information center. Many recreation pursuits are available to the outdoor enthusiast such as biking, hiking, canoeing, enjoying a picnic, or many recreation programs designed to improve personal skills. Explore Park is a great destination for exploration activities! PROS Consulting was hired to develop a Business Plan for Explore Park in conjunction with a Master Plan being developed by WRT. Essentially, a business plan is a Feasibility Study that provides comprehensive analysis to determine if a specific project has potential for reaching desired financial goals. The process was initiated through the collection and resulting assessment of regional demographics to aid the research team in understanding the age, ethnicity, race and economic characteristics of the residents of the region. From that study, it was determined that the area's population has experienced moderate growth in recent years. This trend will continue over the next fifteen years as the population is expected to grow at the annual rate of 0.4% to just over 430,000 residents within 15 years. Over 829/6 of the population is White Alone, while the Black Alone category (11.43%) represents the largest minority. Household income ($44,849) and per capita income ($26,490) are below the County, state and national averages which limits the potential for disposable income spending on leisure pursuits. Following the assessment of the population, it was necessary to analyze national and regional participation in outdoor recreation pursuits such as camping, fishing, boating, hunting, and hiking. Adventure sports that have emerged in recent years such as mountain biking, kayaking, triathlon, Alpine slide and zip line activities were also explored. National trends were analyzed to support the continuous movement toward active and passive recreation activities that might be offered successfully at Explore Park. Comparative studies were completed of campgrounds and associated amenities, adventure sport facilities and outdoor activities similar to the Explore Park operations in Virginia and throughout the country. These studies were necessary to aid in the development of logical programs to fit into the portfolio of existing and future program recommendations in the business plan. A business plan cannot determine the final outcome with total certainty as there are too many variables, assumptions, and unknowns for that to occur. It can, however, help to envision potential operations in a more objective light. From the results of the aforementioned studies, it has been determined that revenue engines would be generated in six phases. Each phase reflects the best options to be offered at Explore Park. New amenities and programs would be built around a mix of facility assets such as campgrounds, waterways, trails and support facilities and the addition of adventure sport features such as zip lines, aerial park amenities and Alpine slides, special event challenge sports and concession operations. Given the uncertainty around the implementation of the capital improvements for each phase, financial models have been created for the park as a whole for the first three years of operation (FY 2016 -2019) and for each individual capital improvement to be developed in phases two and three. Financial models have not been created for phases four through six as it is anticipated that these phases will not be implemented until FY 2026, at the earliest. If fully implemented, this Business Plan will be a great tool for Roanoke County Parks, Recreation and Tourism Department. pros,, :3- consul ting Aggr,C CHAPTER TWO - INTRODUCTION 2.1 PROJECT PROCESS The process used for developing this Business Plan followed a logical planning path, as described below. Vision and Mission -Once created, these elements provide a big picture view of the reason and purpose the organization exists. Demographic and Trend Analysis - The process was initiated through the collection and resulting assessment of regional demographics to aid the research team in understanding the age, ethnicity, race and economic characteristics of the residents in the region. Market Analysis - Following the assessment of the population, it was necessary to analyze national and regional participation of outdoor recreation pursuits such as camping, fishing, boating, hunting, and hiking. Adventure sports that have emerged in recent years such as mountain biking and triathlon, alpine slide and zip line activities were also explored. National trends were analyzed to support the continuous movement toward active and passive recreation activity that might be offered at Explore Park. Operational Philosophy and Process - Current organization practices were communicated to the consulting team through discussions with staff and an analysis of existing operational conditions. These findings were then melded with the adjustments to the current operational philosophy and new philosophical approaches required from the plan recommendations. Design Principles - Comparative studies of parks similar to Explore Park were completed. These studies aided in the determination of recommended strategies that will help Explore Park compete favorably with parks studied. Core Programs and Functions - These studies were necessaryto aid in the development of logicalfacilities and programs that fit into the portfolio of existing and future program recommendations of the business plan. Standards and Policy Development - A necessary element used to guide the board and staff through the successful modification of operational practices. These standards are modified to fit the organizational structure and are drawn from best practices of high performing organizations across the country. Business and Operating Plan - A document that reflects the operational model and financial performance of the park based on the improvements reflected in the master plan. 2 2.2 CORE VALUES OF EXPLORE PARK To give guidance to the business plan, a workshop was conducted with the staff to help the consultant define and memorialize the core values of Explore Park. These values were developed in a workshop with staff and 215' Century Parks in August 2015 and were used throughout the process and represent the foundation on which decisions will be made and actions will be taken. Roanoke County staff and key leaders visited their parks as part of this process and hired the operators of their parks to provide input into Explore Parkfrom theirsuccesses as partof developinga strategic plan for Explore Park. The benefits of creating these corevalues are to remind staff of the importance of the decision making principles that need to be utilized. The values that were created by the staff include: A passion: • For Roanoke, its future, and the quality of life of its citizen's. • For developing environmental stewardship. • For creating an inspiring, accessible public park with outdoor recreation and nature exploration as core park attributes. • For fostering economic development and community -wide connections. A belief in: • Preserving and presenting the unique heritageof the region and natural assets of Explore Park. • Establishing reliable and sustainable funding. • The permanent protection and stewardship of the land as a public asset. • Programs that feature scholastic excellence. pros,,- consul ting Aggr,C CHAPTER THREE -MARKET ANALYSIS 3.1 DEMOGRAPHIC ANALYSIS The Demographic Analysis provides an understanding of the population within a 60 minute drive time from Explore Park. This analysis reflects the total population of the planning area, and its key characteristics such as age segments, income levels, race, and ethnicity. It is important to note that future projections are all based on historical patterns. Unforeseen circumstances during or after the time this report is presented could have a significant bearing on the validity of the stated projections. 3.1.1 METHODOLOGY Demographic data used for the analysis was obtained from U.S. Census Bureau and from Environmental Systems Research Institute, Inc. (ESRI), the largest research and development organization dedicated to Geographical Information Systems (GIS) and specializing in population projections and market trends. All data was acquired in November2015 and reflects actual numbers as reported in the 2010 Census, and estimates for 2015 and 2020as obtained by ESRI. Straight line linear regression was utilized for projected 2025 and 2030 demographics. The target area boundaries were utilized as the demographic analysis boundary shown below in Figure 1. The area in red is the 60 minute drive time from Explore Park. While this study assesses the resident demographic, the necessity of understanding the non-resident population is critical as Explore Park depends on the non-resident user to be economically successful. This area does not reflect the 14 million visitors a year that travel up and down the Blue Ridge Parkway which can provide regional tourism opportunities beyond the 60 minute resident map below. Figure 1- 60 Minute Drive Time from Explore Park: Target Area Limits 4 3.1.2 RACE AND ETHNICITY DEFINITIONS Federal statistics offer minimum categories for data on race and ethnicity. The 2010 Census data on race are not directly comparable with data from the 2000 Census and earlier census compilations; caution must be used when interpreting changes in the racial composition of the US population overtime. The latest (Census 2010) definitions and nomenclature used within this analysis are as follows: • American Indian - This includes a person having origins in any of the original peoples of North and South America (i ncludi ng Centra I America), and who maintains tribal affiliation orcommunity attachment. • Asian - This includes a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. • Black - This includes a person having origins in any of the black racial groups of Africa. • Native Hawaiian or Other Pacific Islander - This includes a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. • White - This includes a person having origins in any of the original peoples of Europe, the Middle East, or North Africa. • Hispanic or Latino - This is an ethnic distinction, a subset of a race as defined by the Federal Government; this includes a person of Mexican, Puerto Rican, Cuban, South or Central American, or other Spanish culture or origin, regardless of race. 3. 5pros, ,- consul ting pA4t1� 3.1.3 TARGET AREA POPULACE POPULATION The target area's population has experienced a growth in recent years and is currently estimated to be 404,376 individuals. Projecting ahead, the total population is expected to continue to grow over the next 15 years by 6%. Based on projections through 2030, the service area is expected to have just over 430,000 residents living within 180,074 households (Figure 2). Figure 2 -Total Population M POPULATION M N N M � N M Lr fg 9 M 2010 2015 2020 2025 2030 CENSUS ESTIMATE PROJECTION PROJECTION PROJECTION Figure 2 -Total Population M AGE SEGMENT The service area exhibits a distribution that is weighted with olderaduIts who are in the 55+ ages egment representing 32.3% of the service area's total population. A decline in population is projected in the following three age segments with 25.5% in the 35-54 age category, 22.5% are 18-34 and under 18 population is 19.7%. The average age of residents in the study area is 41.8 years old. The overall composition of the target area's populace is projected to continue to age. As such, the younger age segments are expected to decrease over the next 15 years. This is assumed to be a consequence of a vast amount of the Baby Boomer generations hifting into the senior age segment ( Figure 3). The large aging population suggests that Roanoke County Parks, Recreation, and Tourism Department might consider offering programs and amenities that cater to this population. Also, given the differences in how the active adults (55+) participate in recreation programs, the trend is to segment this age group into 10 year increments (55-64, 65-74 and 75 and older) thus offering programs that represent the interest levels of those age groups. Participants in these age groups will migrate to the programming that will suit their interests and physical capabilities. POPULATION 0 7.7 0 25.5% 24.2% 22.4% 20.8% 22.1% 22.5% 21.6% 21.5% 21.3% 20.9% 19.7% 19.5% 18.6% 18.0% 010 2015 2020 2025 2030 CENSUS ESTIMATE PROJECTION PROJECTION PROJECTION Figure 3 -Population Age by Segments 7 pros consulting pA4t1� RACE AND ETHNICITY When analyzing race, the service area's current population is predominately White Alone. The 2015 estimate shows that 82.37% of the population falls into the White Alone category, while the Black Alone category (11.43%) represents the largest minority. The projections for 2030 expect the population by race to remain relatively unchanged. (Figure4) Different races and ethnicities recreate differentlyfrom one another. Understanding the racial make-up of the target area can help staff customize programs offered by Explore Park to the different interests various races and ethnicities have within the area. POPULATION BY RACE ■ White Alone ■ Black Alone American Indian ■ Asian Pacific Islander Some Other Race ■ Two or More Races •0 2010 2015 2020 2025 2030 CENSUS ESTIMATE PROJECTION PROJECTION PROJECTION Figure 4- Population by Race H HOUSEHOLDS AND INCOME As observed in Figure 5, the target area's median household income ($44,849) and per capita income ($26,490)are both below the county, state and national averages. Household income is a strong indicator that disposable income is limited. It is important to consider this factor when pricing programs and services. Program qualitywill be a critical factor to incorporate into future programs to ensure users gain a positive experience from their participation and be encouraged to repeat the use of facilities and programs. COMPARATIVE INCOME CHARACTERISTICS ■ Per Capita Income ■ Median Household Income r4 Cn O L rn 0 �0 0 0 M Ln 60 MINUTE DRIVE ROANOKE VIRGINIA U.S.A. TIME FROM COUNTY EXPLORE PARK Figure 5 - Comparative Income Characteristics 9 pros consulting 0 Ln �o a? 00 rn rl rn r-1 Ln rn O c 60 MINUTE DRIVE ROANOKE VIRGINIA U.S.A. TIME FROM COUNTY EXPLORE PARK Figure 5 - Comparative Income Characteristics 9 pros consulting Aggr,C 3.2 NATIONAL PARTICIPATORY TRENDS IN RECREATION Information released by Sports Et Fitness Industry Association's (SFIA) 2015 Study of Sports, Fitness, and Leisure Participation reveals that the most popular sport and recreation activities include: fitness walking, running/jogging, treadmill, free weights and road bicycling. Most of these activities that appeal to young and mature participants, can be done inmost environments, are enjoyed regardless of level of skill, and have minimal economic barriers to entry. These popular activities also have appeal because of the social values to the participant. For example, although fitness activities are mainly self-directed, people enjoy walking and biking with other individuals because it can offer a degree of camaraderie. Fitness walking has remained the most popular activity of the past decade by a large margin, in terms of total participants. The most recent walking participation data was available (2014). It reported over 112 million Americans had walked for fitness at least once. In the past year, the estimated number of "inactives" in America has increased 3%, from 80.2 million in 2013 to 82.7 million in 2014. According to the Physical Activity Council, an "inactive" is defined as an individual that doesn't take part in any "active" sport. Although inactivity was up in 2014, the 209 million "actives" seem to be participating more often and in multiple activities. The Sports Et Fitness Industry Association (SFIA) Sports, Fitness Et Recreational Activities Topline Participation Report 2015 was utilized to evaluate national sport and fitness participatory trends. SFIA is the number one source for sport and fitness research. The study is based on survey findings by the Physical Activity Council through online interviews carried out in January and February of 2015 among nearly 11,000 individuals and households. 10 3.2.1 NATIONAL TRENDS IN GENERAL FITNESS National participatorytrends in fitness have experienced growth in recent years. Many of these activities have become popular due to an increased interest among people to improve their health by engaging in an active lifestyle. These activities also have very few barriers to entry, which provides a variety of activities that are relatively inexpensive and can be performed by nearly anyone with no time restrictions. The most popular fitness activity by far is fitness walking, which had over 112.5 million participants in 2014, which was a 2.9% increase from the previous year. Other leading fitness activities based on number of participants include running/jogging (51 million), treadmill (50 million), hand weights (42 million), and weight/ resistant machines (36 million). Over the last five years, the activities that grew most rapidly were off -road triathlons (up 123%), road triathlons (up 92%), trail running (up 550/6), high impact aerobics (55% increase), and yoga (up 33%). Most recently, from 2013-2014, the largest gains in participation were high impact aerobics (14% increase), trail running (up 11%), and barre (up 10%). This data identified in sections 3.2.1 through 3.2.5 will be helpful when constructing a program plan that could be implemented at Explore Park given the significant facilities that lend themselves favorably to these activities. 11 pros consul ting ANational Participatory Trends - General Fitne Activity Participation Levels 2009 2013 2014 %Change 13-14 09-14 Fitness Walking 110,882 117,351 112,583 -4.1% 1.5% Running/Jogging 42,511 54,188 51,127 -5.6% 20.3% Treadmill 50,395 48,166 50,241 4.3% -0.3% Free Weights (Hand Weights) N/A 43,164 41,670 -3.5% N/A Weight/Resistant Machines 39,075 36,267 35,841 -1.2% -8.3% Stationary Cycling (Recumbent/Upright) 36,215 35,247 35,693 1.3% -1.4% Stretching 36,299 36,202 1 35,624 -1.6% -1.9% Free Weights (Dumbbells) N/A 32,209 30,767 -4.5% N/A Elliptical Motion Trainer 25,903 27,119 28,025 3.3% 8.2% Free Weights (Barbells) 26,595 25,641 25,623 -0.1% -3.7% Yoga 18,934 24,310 25,262 3.9% 33.4°% Calisthenics/Bodyweight Exercise N/A N/A 22,390 N/A N/A Aerobics (High Impact) 12,771 17,323 1 19,746 14.0°% 54.6°% Stair Climbing Machine 13,653 12,642 13,216 4.5% -3.2% Pilates Training 8,770 8,069 8,504 5.4% -3.0% Stationary Cycling (Group) 6,762 8,309 8,449 1.7% 24.9% Trail Running 4,845 6,792 7,531 10.9% 55.4% Cross -Training N/A 6,911 6,774 -2.0% N/A Cardio Kickboxing 5,500 6,311 6,747 6.9% 22.7% Martial Arts 6,643 5,314 1 5,364 0.9% -19.3% Boxing for Fitness N/A 5,251 5,113 -2.6% N/A Tai Chi 3,315 3,469 3,446 -0.7% 4.0°% Barre N/A 2,901 3,200 10.3% N/A Triathlon (Traditional/Road) 1,148 2,262 2,203 -2.6% 91.9% Triathlon (Non-Traditional/Off Road) 634 1,390 1,411 1.5% 122.6°% NOTE: Participation figures are in 000's forthe US population ages 6 and over Legend: g Large Increase (greaterthan 25%) Moderate Increase Moderate Decrease % to -25%) 11 pros consul ting Aggr,C 3.2.2 NATIONAL TRENDS IN OUTDOOR RECREATION Results from the Participation Report demonstrate increased participation amongAmericans in a variety of outdoor recreation activities. Much like the general fitness activities, these activities encourage an active lifestyle, can be performed individually or with a group, and are not limited by time constraints. In 2014, the most popular activities in the outdoor recreation category include road bicycling (40 million), day hiking (36 million), and camping within 1/4 mile of vehicle/home (29 million). Over the last year, adventure racing (up 13%), backpacking overnight (up 11.4%), and BMX bicycling (up 8.4%) experienced the largest gains in participants. From 2009-2014, outdoor recreation activities that have undergone large increases were adventure racing (up 135.6%), backpacking overnight (up 30.2%), and BMX bicycling (up 26.5%). Over the sameti me frame, activities declining most rapidly were in-line roller skating (down 32.2%), camping within 1/4 mile of home/vehicle (down 15.7%), and recreational vehicle camping (down 13.8%). ParticipatoryNational Outdoor Activity Participation Levels 2009 2013 2014 % Change 13-14 09-14 Bicycling (Road) 39,127 40,888 39,725 -2.8% 1.5% Hiking (Day) 32,542 34,378 36,222 5.4% 11.3% Camping (< 1/4 Mile of Vehicle/Home) 34,012 29,269 28,660 -2.1% -15.7% Wildlife Viewing (>1/4 Mile of Home/Vehicle) 22,702 21,359 21,110 -1.2% -7.0% Camping (Recreational Vehicle) 16,977 14,556 14,633 0.5% -13.8% Birdwatching (>1/4 mile of Vehicle/Home) 13,847 14,152 13,179 -6.9% -4.8% Backpacking Overnight 7,757 9,069 10,101 11.4% 30.2°/ Bicycling (Mountain) 7,367 8,542 8,044 -5.8% 9.2% Skateboarding 7,580 6,350 6,582 3.7% 1 -13.2% Roller Skating, In -Line 8,942 6,129 6,061 -1.1% Climbing (Sport/Indoor/Boulder) 4,541 4,745 4,536 -4.4% -0.1% Climbing (Traditional/Ice/Mountaineering) 2,062 21319 2,457 6.0% 19.2% Adventure Racing 1,005 2,095 2,368 13.0% Bicycling (BMX) 1,858 2,168 1 2,350 8.40% NOTE: Participation figures are in 000's forthe US population ages 6and over Large Increase (greaterthan 25% Moderate i Increase (0% to 25%) Moderate Decrease (0% to -25%) 3.2.3 NATIONAL TRENDS IN HUNTING / FISHING ACTIVITIES Overall, activities related to hunting and fishing have experienced strong participation growth in recent years. In 2014, the most popular of these activities in terms of total participants are freshwaterfishing (38 million), target shooting with a handgun (14 million), and target shooting with a rifle (13 million). Activities experiencing the most rapid growth from 2013-2014 include kayakfishing (up 15.4%), archery (up 10.3%), and hunting with a bow(up 8.1%). Examining growth trends over the last five years, activities with the highest rate of growth were archery (up 32.5%), hunting with a handgun (up 20%), and target shooting with a handgun (up 11.7%). Over the last five years, the only activities that underwent a decrease in participation were saltwater fishing (down 9.5%), hunting with a shotgun (down 8.3%), freshwater fishing (down 7%), and hunting with a rifle (down 6%). Participatoryal Activity Participation Levels 2009 2013 2014 % Change 13-14 09-14 Fishing (Freshwater) 40,646 37,796 37,821 0.1% -7.0% Target Shooting (Handgun) 12,919 14,370 14,426 0.4% 11.7% Target Shooting (Rifle) 12,916 13,023 13,029 0.0% 0.9% Fishing (Saltwater) 13,054 11,790 11,817 0.2% -9.5% Hunting (Rifle) 10,729 9,792 10,081 3.0% -6.0% Archery 6,368 7,647 8,435 10.3% 32.5% Hunting (Shotgun) 8,611 7,894 7,894 0.0% -8.3% Fishing (Fly) 5,755 5,878 5,842 -0.6% 1.5% Shooting (Sport Clays) 4,232 4,479 4,645 3.7% 9.8% Hunting (Bow) 3,974 4,079 4,411 8.1% 11.0% Shooting (Trap/Skeet) 3,519 3,784 3,837 1.4% 9.0% Hunting (Handgun) 2,575 3,198 3,091 -3.3% 20.0% Kayak Fishing I N/A 1 1,798 1 2,074 15.4% N/A NOTE: Participation figures are in 000's forthe US population ages 6 and over Large Increase (greaterthan25%) Moderate Increase (0% to 25%) Moderate Decrease (0% to -25%) 13 pros�,9.1 consul ting Aggr,C 3.2.4 NATIONAL TRENDS IN WATER SPORTS / ACTIVITIES The most popularwater sports/ activities based on total participants in 2014 were canoeing (10 million), recreational kayaking (8.9 million), and snorkeling (8.8 million). In the most recent year, activities experiencing the greatest increasein participation included stand-up paddling (up 38%), boardsailing / windsurfing (up 18%), and white water kayaking (up 9.6%). Over the last five years, white water kayaking (up 80%), sea / touring kayaking (up 64%), recreational kayaking (up 42.2%), and boardsailing / windsurfing (up 28.2%) all experienced large gains in participation. From 2009-2014, activities declining most rapidly were water skiing (down 23.4%), jet skiing (down 18.2%), and rafting (down 15.7%). ParticipatoryNational Activity Sports/ Participation Levels 2009 2013 2014 % Change 13-14 09-14 Canoeing 9,997 10,153 10,044 -1.1% 0.5% Kayaking (Recreational) 6,226 8,716 8,855 1.6% 42.2% Snorkeling 9,827 8,700 8,752 0.6% -10.9% Jet Skiing 7,770 6,413 6,355 -0.9% -18.2% Water Skiing 5,228 4,202 4,007 -4.6% -23.4% Sailing 4,284 3,915 3,924 0.2% -8.4% Rafting 4,485 3,836 3,781 -1.4% -15.7% Scuba Diving 2,970 3,174 3,145 -0.9% 5.9% Wakeboarding 3,561 3,316 3,125 -5.8% -12.2% Kayaking (Sea/Touring) 1,776 2,694 2,912 8.1% 64.0% Stand -Up Paddling N/A 1,993 2,751 38.0% N/A Surfing 2,505 2,658 2,721 2.4% 8.6% Kayaking (White Water) 1,306 2,146 2,351 9.6% 80.0% Boardsailing/Windsurfing 1 1,218 1 1,324 1 1,562 18.0% 28.2% NOTE: Participation figures are in 000's forthe US population ages 6and over Large Increase (greaterthan25%) Moderate Increase (0% to 25%) Moderate Decrease (0% to -25%) Large Decrease (Ie sthan-25%) 14 3.2.5 NATIONAL TRENDS IN WINTER SPORTS Assessing participation in snows ports, we find strong growth in the most recent year, as all activities in the category increased from 2013-2014. The most popular winter sports in 2014 were alpine/ downhill skiing (8.6 million), snowboarding (6.8 million), and freestyle skiing (4.6 million). Telemarking (up 26.3%), snowshoeing (up 16.2%), and freestyle skiing (up 13.9%) reported the strongest participation growth in the last year. Analyzing the five year trends, freestyle skiing (up 54.7%), telemarking (up 47.6%), and snowshoeing (up 2%)were the three activities that experienced growth. On the other hand, alpine/ downhill skiing (down 20.8%), snowboarding (down 8.6%), and cross-country skiing (down 8.1%) all reported a decline in participation from 2009-2014. Activity ParticipatoryNational Sports Participation Levels % Change 2009 2013 2014 13-14 09-14 Skiing (Alpine/Downhill) 10,919 8,044 8,649 7.5% -20.8% Snowboarding 7,421 6,418 6,785 5.7% -8.6% Skiing (Freestyle) 2,950 4,007 4,564 13.9% Skiing (Cross -Country) 4,157 3,377 3,820 13.1% -8.1% Snowshoeing 3,431 3,012 3,501 16.2% 2.0% Telemarking (Downhill) 1,482 1,732 2,188 26.3% 47.6% NOTE: Participation figures are in 000's for the US population ages 6 and over Legend: Large Increase reaterthan25%� Moderate Increase (0%to25%) Moderate Decreasekarge (0%to-25%) Decrease essthan -25%) 15 pros�,9.1 consul ting Aggr,C 3.3OUTDOOR RECREATION PARTICIPATION TRENDS Every year, the Outdoor Foundation publishes the Outdoor Recreation Participation Topline Report, which is a special report that provides a snapshot of participation in outdoor activities among Americans. The information analyzed for this report is derived from a nationwide survey conducted by the Physical Activity Council that received nearly 11,000 responses from households and individuals for 2014. These arethe same surveyresults utilized forthe SFIA's2015 Studyof Sports, Fitness, and Leisure Participation Report, except that results are narrowed to only analyze activities taking place outdoors. Survey results show that nearly half (48.49/o) of all Americans participated in at leastone outdooractivity in 2014, which represents 141.4 million participants totaling 11.8 billion outdoor outings. This was a slight drop from 2013 figures, which resulted in the lowest participation rate since the report began in 2006. The chart below describes the total number of outdoor outings, number of participants, and participation rates for outdoor activities since 2006. Even with a slight decline in participation rate, Explore Park should still expect to see a high number of visitors participating in outdoor outings. Outdoor Participation, 200+6 to 2014 11.6 11.4 12-4 12.1 11.8 11 .2 10-1 101 11.E 138.4 1,r-9 137.$ 137.9 141.1 141.9 142.6 141-4 134.4 2006 2007 2008 2009 2070 2077 2072 2073 2074 *Source: Outdoor Recreation Participation Topline Report 2015 16 Total Outdoor Outings (in billions) Number of Participants (in millions) Participation hate The top outdoor activities in terms of participation over the last three years are racing activities and watersports. The most recent year has experienced stronggrowth fromwaterand snows ports/ activities. Data from the following study shows the top five most popular outdoor activities by participation rate and the top five favorite outdoor activities by participation frequency for youth / young adult and adult age segments. Top Outdoor Activities for Growth A M ✓A '9 a tp Q M C M C c O 0 C O, C {n C W O, C C 1C1J,,1 a C] m y a�+ th SC LEI � d Q� m *Source: Outdoor Recreation Participation Topline Report 2015 tB � t � F io M 26% 17S 1E% 14% 13"ri. 11% 11% 1b% 17 pros�,9 - consul ting C C C AGI C SYCC SYCC C C C N S a C] m y a�+ th SC Q� m *Source: Outdoor Recreation Participation Topline Report 2015 17 pros�,9 - consul ting pA4t1� Youth / young adult participants were reported to have engaged in 4.4 billion outdoor outings in 2014, which equates to 108.4 average outings per participant. The charts below describe the most popular (rate) and favorite (frequency) outdoor activities for youth ages 6-24. *Source: Outdoor Recreation Participation Topline Report 2015 Activity %of Total Youth Activity Youth Participants Running, Jogging, Trail Running 25.6% 20.7 million Bicycling (Road, Mountain, BMX) 21.2% 17.2 million Camping (Car, Backyard, RV) 18.5% 15.0 million Fishing (Fresh, Salt, Fly) 18.0% 14.6 million Hiking 12.8% 10.4 million *Source: Outdoor Recreation Participation Topline Report 2015 Adult participants were reported to have engaged in 7.4 billion outdoor outings in 2014, which equates to 73.3 average outings per participant. The charts below describe the most popular (rate) and favorite (frequency) outdoor activities for adults over the age of -24. Activity Avg. Outings per Participant Total Youth Outings Running, Jogging, Trail Running 87.2 1.8 billion Bicycling (Road, Mountain, BMX) 67.2 1.2 billion Skateboarding 52.8 245.7 million Surfing 23.4 25.8 million Birdwatching 22.9 61.9 million Adult participants were reported to have engaged in 7.4 billion outdoor outings in 2014, which equates to 73.3 average outings per participant. The charts below describe the most popular (rate) and favorite (frequency) outdoor activities for adults over the age of -24. *Source: Outdoor Recreation Participation Topline Report 2015 18 Most Popular Adult Outdoor %of Total Adult Activity Adults 11Participants Running, Jogging, Trail Running 15.8% 33.0 million Fishing (Fresh, Salt, Fly) 15.0% 31.4 million Bicycling (Road, Mountain, BMX) 12.8% 26.8 million Hiking 12.4% 25.9 million Camping (Car, Backyard, RV) 12.2% 25.5 million *Source: Outdoor Recreation Participation Topline Report 2015 18 3.4 NATIONAL CAMPING TRENDS Although participation in camping has experienced a decline in recent years, camping remains a popular activity in the U.S. based on the sheer volume of participants. This popularity is due in large part to the inherent flexibility and affordability of the camping experience. Camping has evolved to accommodate a wide range of users and lifestyles and brings a variety of peripheral outdoor experiences to campers. The following statistics are the findings from the most recent 2014American Camper Report, conducted through the partnership of The Outdoor Foundation and Coleman Company, Inc. 3.4.1 OVERALL CAMPING PARTICIPATION The following chart describes the total number of American campers over 6 years old each year from 2007 to 2013, and the number of campers for the three most popular types (backyard/car camping, RV camping, and backpacking). Percentages for each category represent how these figures compare with the U.S. population as a whole. Over 40 million Americans reported they camped in 2013. This participation represented a minimal decline from the 2012 total. As illustrated in the chart, since 2007 the trends in the total number of campers has vacillated. If the trends can be interpreted correctly, the recent downward trend suggests that participation mayincrease in upcoming years. Participation bycamping type remained fairly steady in 2013, as backyard/car camping (29.3 million) was the most popular form, followed by RV camping (14.6 million) and backpacking (9.1 million). The research also reveals that Americans went camping a total of 597.7 million days in 2013, which means the average campercamped a total of 14.9 days during the year. All Amerfoons, A_es & *so All Camping - Backyard and Car Camping" RV Camping Backpacking defined ❑s pQrGrapaf r romp rg mth rr 1/4 mde cf rehrcle/fcrne 20% 16% M 16% 15% 443M 46.211 15% 44.811 41,7411 42.3M 14% 14% 40.5M 40.1M m 10% .o0 a CL u � `o C `o I � + o EE per ® 0% 2047 2008 2009 2D1 2011 2012 2013 Year Nate: Same campers parficipoted in bosh backyard/ear camping and RV camping. "Source: 2014 American Camper Report W pros,,- consul ting Aggr,C 3.4.2 DEMOGRAPHICS OF CAMPERS The demographic characteristics of campers as reported in 2013 are reflected in the following graph. Over 40% percent of campers have an income of $75,000 or more, with a full 27% reporting income in excess of $100,000. Also, nearly 60% of campers have at least some college education, so campers tend to be affluent and educated. Caucasians make up 84% of campers, followed by Hispanics (8%), Asian/Pacific Islander (6%), and African Americans (4%). Participation in camping among Hispanics has been trending upwards in recent years, which is of particular interest to the future design of camping experiences. The social tendencies of Hispanics are that they are family oriented. They like to gather in large family oriented groups for picnicking and those tendencies may be reflected in camping experiences. The median age of campers in the U.S. is around 32 years, which is a yearyounger than the median age for the previous five years. There is a correlation between young adults and middle -age campers and youth participants, as many camping trips involve families. Although the 55+ segment only represents 13% of campers, many researchers believe that this group of campers will begin to rise dramatically as more retiring baby boomers seek outdoor experiences. Marketing efforts may need to address methods for increasing the percentage of retired adult users. Demographics Campers, Ages 6+ Gender Age Income Education Ethnicity 100% 0— 65+ � - � S COO — S100,0DO+ — Groduie — Higmnic 8E1% —Female — 45-54 — Caleb Gioduite STsnoo m — 3344 $99J99 g a — I5-34 Y $74.999 1-3YemOf {dlege — Coucos onj' Wlie — 1&24 Hi�ScW Gmcluote �N1Poa& o blonder P,�a:� 595,1}I}Uto o _ 1-3 Yean of HO I" r — G12 — Less dlm $2i,3 or Less E BIXk Mrerimn% Tr �! *Source: 2014 American Camper Report 20 3.4.3 CAMPING AS A GATEWAY ACTIVITY Camping is considered a gateway activity because it often leads to participants engaging in additional outdoor activities. Statistics showthat 87% of campers participated in some other outdoor activity during theircamping trip, so it is very important that camping locations offer wide varietyof support amenities and program activities for participants. The following chart reflects the most popular sport and leisure activities among campers over the age of 18. It will be beneficial for the staff to study these activities with current users. If the results are favorable, incorporate selected activities for future campers. Favorite Activities while Camping Campers, Ages � 8+ Hiking M 70% Moor Cooking , � 27% Photography 24% Fishing 18% Card/Board Gomes 18% Trail Running 17% mer —13% wo 10% *Source: 2014 American Camper Report 20%ff 30% 0; 50% 60% Percentage of Campinq Participants 70% 8 80% 21 pros�,9 consul ting KapWng 140 Mountain Biking Canoeing — I T% Road Biking 9% `0 Yard Games 0 � Running/Jo _ 8% Climbing _ 7% Boeing - 6% Triathlon - 5% Rafting - 5% Wakehoarding 3% Hunting 3% mer —13% wo 10% *Source: 2014 American Camper Report 20%ff 30% 0; 50% 60% Percentage of Campinq Participants 70% 8 80% 21 pros�,9 consul ting With the understanding that the previous chart has some limitations in describing user behavior based on the amenities and activities that are present in each setting, it is also useful to examine the most popular activities among participants when they aren't camping. The following chart illustrates general sport and leisure participation among campers over the age of 18. This information provides an understanding of activities that interest campers and can be useful when determining the types of activities that would be most desired during a camping experience. General Sports and Leisure Participation Campers, Ages 18+ Hiking Running/logging Road Biking (old/Boord Games Trail Running Photogrophy Outdoor Cooking Kriyo6g 30% Truditioriol Yard Gomes 29% Fishing 29% Mountain Biking 2a% Canoeing 22% t Routing 20% Triathlon 19% 0 Snowshoeing Alpine Skiing 17% Climbing 14% CrossfouritTy Skiing 13% Stand Up Peddling 17% Snorkeling 11% Hunting 0% Sriowboording 9% Rafting 3% S(6u Diving 6% Soiling ri;,� Surfing 4% Wakeboarding 3% Other - 12% 0%, 10% 20% 30% 40% *Source: 2014 American Camper Report 76% 631-t 52N 5w,, E 4S" t 0 44' 41% E E 13 .0 50% 60% 70% BO% Percentage of Camping Participants 22 3.4.4 REPEAT CUSTOMERS Based on surveyfi ndings, campers tend to be very loyal customers as they plan to repeat their experience within the next year at a very high rate. 88% of campers say they are `very likely' to camp i n the next year, with an additional 11% stating their chances are `likely'. Only 1 % were `undecided' whether they would camp in the near future, and none of those surveyed believed a repeat experience was `unlikely' or `very unlikely'. Likelihood of Camping Next Year 1001 CID 75' C 2 % 6 25% 00-0 0% 0% Very Likely Likely Undecided Unlikely Very Unlikely Likelihood of Camping *Source: 2014 American Camper Report It is enlightening to find that campers are likely to return for their camping experience at a frequent rate. Based on the number of camping trips planned in the next year, we find that 66% of them expect to do so more than three times. Number of Trips Planned Campgrs, Ages i8. 50% 10% 0% 1-2 Times 3-5 Times 6-10 Times Number of Planned Camping Trips *Source: 2014 American Camoer Report 23 More Than 10 Times pros,,- consul ting Aggr,C 3.4.5 TYPES OF CAMPING Different types of camping can accommodate different styles of campers. A variety of avai table camping options were identified in the American Camper Report, including tents, RVs, cabins, bivy/no shelter, and yurts. Overwhelmingly, tent camping (77%) is the preferred type of camping for all campers age 18 or older, followed by RV (16%) and cabin camping (6%). Primary Type of Camping Shelter All Campers Age's T 8+ 80% ID 60% 0 De C 0 0 14U70 Q U } 0 CL 20% 0 Tent *Source: 2014 American Camper Report RV Cabin Bmi/Na Shelter Camping Shelter Type Art The camping shelter type varies by the age of participants. Younger segments are primarily camping in tents, while the older campers prefer more diverse camping experiences. Surprisingly, the oldest age group is participating in the most rugged experience (i.e. bivy/no shelter) at a higher rate, although this style of camping pales in comparison to the more popular forms. According to the Recreation Vehicle Industry Association's most recent ownership report, the fastest- growing cohort of RVowners in 2013 was 35 to 44 years old, which is just slightly less than the industry's largest cohort of owners, which are between 45 and 54 years old. The average American RV owner was 50 in the 1980s, and today that age is 48 and falling. As the baby boomer population continues to swell and enter retirement, the 55+ generation is one to regard as a buyer of a less expensive camping experience. The RV lifestyle for retired adults may be a sign of the past. 24 Campers by Age 18-34 45-54 35-44 55+ 8596 85% 8Dli•o a� Cie 71 0 6Da �s CL' 4D°o L E 11 10% 496 3 4'_. 2'u w• 396 , s Tent RV (6n Bivy%No Shelter Yurt Camping Shelter Type *Source: 2014 American Camper Report 25 pros�,9 consul ting Aggr,C 3.4.6 LOCATION AND LENGTH OF CAMPING EXPERIENCE This section explores where camping typically takes place, along with the duration and seasonality of the experience. The following charts describe the setting and the distance traveled for desired camping experiences. Three-fourths of camping trips take place in a drive -up setting, followed by backcountry (18%) and backyard (7%) camping. Survey data shows that adult campers traveled an average of 186.7 miles from home to reach their camping destination. Sixty percent of campers travel between 51-300 miles to camp, while only 23% stay within 50 miles of home and nearly 20% travel over 300 miles. These figures illustrate that camping experiences can draw users from long distances. Type of Trip Distance from Dome Campers, Ages 19. Backyard 50% Campers, Ages l8. *Source: 2014 American Camper Report N 40% 6 0- .5 30% 6 � [L s .Q 20% E a U 10% 0% less Than 51-150 151.300 361-500 More Than 51 Miles Miles Miles Miles 500 Miles Distance Traveled for Camping Trip The length of trip for the majorityof campers' is 1-2 nights (61%), followed by 3-4 nights (28%) and 5+ nights (11%). The seasonality of camping trips affect the length of stay, as the summer months average a duration of 2.5 nights, with winter surprisingly reporting the second longest average stay at 2 days. Length of Trip Mole Thou 6 Nights 5-6 Nights F_ San Campers, Ages 18+ ®h2 cd,ma„ came o�dil..awd� Fa,,,dai;o, *Source: 2014 American Camper Report Camping Days by Season Campers, F�pes I B+ 3 a_ E a V 2 T 4 � 8 a) P a a) , Q 0 Fall Winter Spring Summer Season 26 3.5 LOCAL SPORT AND MARKET POTENTIAL The Market Potential Index (MPI) report measures the probable demand for a product or service in the 60 minute drive time from Explore Park. The MPI shows the likelihood that an adult resident of the target area will participate in certain activities when compared to the US national average. The national average is 100, therefore numbers below 100 would represent a lower than average participation rate, and numbers above 100 would represent higher than average participation rate. The service area is compared to the national average in a variety of outdoor recreational activities. Overall, the service area studied demonstrates above average market potential index (MPI) numbers; in outdoor activities. This means that residents within the service area have a higher than average likelihood to participate in listed outdoor activities below. The activities are listed in descending order, from highest to lowest number of estimated participants amongst the service area's residents. High index numbers (100+) are significant because they demonstrate that there is a greater potential that residents of the service area will actively participate in programs offered by the Parks, Recreation and Tourism Department. The activities of particular interest to Explore Park staff are those related to the use of trails and camping. It will be important to track how activity at the park compares with this data. 27 pros�,9 consul ting Activity Estimated Participants % of Population MPI Service Area USA Hunting with Rifle 20,412 6.3% 4.6% 137 Huntingwith Shotgun 17,020 5.2% 4.0% 130 Fishing (fresh water) 49,991 15.4% 12.4% 124 Boating (power) 20,597 6.3% 5.3% 120 Canoeing/kayaking 20,083 6.2% 5.4% 115 Horseback riding 8,967 2.8% 2.5% 113 Target Shooting 16,472 5.1% 4.6% 112 Went overnight camping 46,166 14.2% 12.7% 112 Backpacking 10,135 3.1% 2.9% 107 Walking for Exercise 95,856 29.5% 28.1% 105 Bicycling (road) 33,015 10.2% 9.8% 104 Hiking 32,965 10.2% 10.0% 102 Bicycling (mountain) 13,251 4.1% 4.0% 102 Fishing (salt water) 13,179 4.1% 4.1% 101 Archery 11,047 8.7% 9.0% 97 Jogging/Running 39,702 1 12.2% 12.7% 96 27 pros�,9 consul ting Aggr,C 3.6 COMPARATIVE ANALYSIS It is important to assess other park operations within a 60 mile radius of Explore Park. This analysis is completed to compare with the operations of other parks within the radius. Eight parks were determined to have similar characteristics to Explore Park. Six state parks, one city park and two private parks were identified in this comparison. The comparison is reflected through the following bullet points and supported with the charts below. Three core programs were evaluated. Those programs included camping, adventure recreation and cabin operations. 3.6.1 VIRGINIA CAMPGROUND SUMMARY • All parks have campsites, all but two have cabins/lodging and group campsites. • All parks with cabins/lodging have campsites equipped with RV parking. • The number of campsites range from 43-172, with the average being 98 sites. The privately owned park had the greatest number of campsites. • The number of cabins/lodges ranges from 17-81, with the average being 35 cabins. By a large number, the largest number of cabins are in the privately owned park. • Primitive camping prices are around $20 per day. Water and electric hook ups are around $30 per day. The private park can cost as high as $106 per night during peak season weekends. • Cabin prices vary depending on season, weekday or weekend. • State parks offer discounted prices for in-state residents. • Type of cabin affects price as well. Available options at state parks range from one room efficiency up to six bedroom lodges. • Nightly rates can range anywhere from $62-$434 depending on the criteria in the previous point. • All public parks offer several hospitality rental spaces ranging from a capacity of 30 people up to 300 people. • Five parks had playgrounds, no more than two playgrounds at each park. • All parks offered water activities, all were located next to a lake or river. • Only two campgrounds offered an on-site swimming pool. • All but two parks offered several boat rental options. • All parks but one had flush toilets and showers available to campers. • Concessions are available at all parks during the summer months only. The privately owned park serves full meals during all operating months. • All public parks operate year round. Privately owned parks close December through March 19. 28 City, County I Claytor Lake State Park Douthat State Park Millboro, Bath Dublin, Pulaski Distance from Explore Park 43 miles 51 miles Park Type State Park State Park Type of Campground Spaces Cabin, lodging, camping, RV camping Cabin, lodging, camping, RV camping 110 campsite 87 campsites Number of Campground 1 group campsite 50 campsites 32 cabins Spaces 13 cabins 20 cabins 3 lodges 1 lodge 4 lodges Campsites: $20-$67 Campsites: $26-$33 Campground Pricing Cabins/Lodges: $62-$434 Cabins/Lodges: $62-$435 Season/Off Season Rates 25% discount for off season 25% discount for off season Playgrounds 2 playgrounds No Tennis Courts No No No 7 shelters (up to 100 people) 3 shelters ( up to 100 people) Hospitality Rentable Spaces 4 shelters ( up to 75 people) Hospitality Rentable Spaces 1 picnic shelter (up to 50 people) Marina Meeting Facility Alleghany Room (up to 65 people) Access to River Activities Lake w/ full service marina 50 acre lake Wi-Fi Available in meeting facilities Around beach bathhouse Pools Swimming in Claytor Lake Swimming allowed in Douthat Lake Flush Toilets Yes Yes Showers Yes Yes Concessions/Grocery Store Seasonal Seasonal concessions & Full service restaurant Pull through spaces for RVs Campground D All campsites Open During Winter Yes Yes Boat Rentals Yes Yes City, County r— Smith Mountain Lake State Park __j Huddleston, Bedford ry Stone State Parl- Stuart, Patrick Distance from Explore Park 41 miles 58 miles Park Type State Park State Park Type of Campground Spaces Cabin, lodging, camping, RV Camping Cabin, lodging, camping, group camping, equestrian camping 50 campsite 50 campsites Number of Campground 6 group campsite 20 cabins Spaces 1 lodge 25 cabins 1 lodge Campsites: $20-$30 Campsites: $20-$30 Campground Pricing Cabins/Lodges: $62-$436 Cabins/Lodges: $62-$437 Season/Off Season Rates 25% discount for off season 25% discount for off season Playgrounds No 2 playgrounds, 1 in water Tennis Courts No No 4 shelters ( up to 75 people) Hospitality Rentable Spaces 1 picnic shelter (up to 50 people) Conference center available for rent Access to River Activities 2nd largest fresh water lake in VA 168 acre lake Wi-Fi_33 No Wi-Fi available in Fayerdale Hall Conference Center Pools Swimming @ 2 public beaches Swimming in lake Flush Toilets Yes Yes Showers Yes Yes Concessions/Grocery Store Concessions & food service during summer Snack bar during season Pull through spaces for RVs Up to 50', (back in & pull thru) Yellow, green, and equestrian campsites Open During Winter Yes Yes Boat Rentals Yes No 29 pros consulting JFLOR ExplorePc IGlen City, County City, County Max Meadows, Wythe Luray, Page Natural Bridge Station, Rockbridge Distance from Explore Park 33 miles 148 miles Park Type Park Type State Park Private Camping Type of Campground Spaces Camping Camping, Cabins, RV camping 217 campsites Number of Campground 36 campsites 172 campsites Spaces 7 group campsites 81 cabins Campsites: $22-$35 Cabins: $92-$227 Season/Off Season Rates Campsites: $37-$106 30%-45% discount for off season Campground Pricing Campsites: $12-$61 2 playgrounds Tennis Courts Yes No Cabins: $63-$528 6 shelters, double-decker shelter Season/Off Season Rates No 30%-45% discount for off season Yes, pavilion with kitchen Playgrounds 1 playground 2 playgrounds W i-Fi_33 Tennis Courts No No Yes, city pool for additional cost. $2.50 for campers Yes, swimming, water slide & park Shelter up to 75 Yes Yes Hospitality Rentable Spaces Yes No Concessions/Grocery Store Yes Amphitheater seats 300, additional standing for 100 Pull through spaces for RVs No Access to River Activities Runs parallel to 39 mile stretch of New River No, has fishing pond, and paddle boats No W i-Fi_33 No Yes Pools No swimming zones, but tubing is allowed Swimming pool, water park, waterslides Flush Toilets No Yes Showers No Yes Concessions/Grocery Store Snacks sold during summer Full Cafe Pull through spaces for RVs No vehicular access to campsites Red Carpet, Premium Red Carpet sites Open During Winter Yes No Boat Rentals Yes No IGlen City, County Maury Park Yogi Bear's Jellystone Park Buena Vista, Rockbridge Natural Bridge Station, Rockbridge Distance from Explore Park 52 miles 46 miles Park Type City Private Type of Campground Spaces Camping Camping, Cabins, RV camping Number of Campground 52 campsites 217 campsites Spaces 1 group campsite 31 cabins Campsites: $34-$79 Campground Pricing Campsites: $22-$35 Cabins: $92-$227 Season/Off Season Rates $5 discount for off season sites with hookups 30%-45% discount for off season Playgrounds Yes 2 playgrounds Tennis Courts Yes No 6 shelters, double-decker shelter Hospitality Rentable Spaces 2 multi-purpose pavilions ($50-$300/day) Yes, pavilion with kitchen Access to River Activities Yes Yes, tubing, canoeing, kayaking W i-Fi_33 No Yes Pools Yes, city pool for additional cost. $2.50 for campers Yes, swimming, water slide & park Flush Toilets Yes Yes Showers Yes Yes Concessions/Grocery Store Yes Full Cafe Pull through spaces for RVs No Yes Open During Winter No No Boat Rentals No No 30 3.6.2 ALPINE SLIDE SUMMARY -ADVENTURE PARK AMENITY An alpine slide is a long chute on the side of a hill, usually built by ski resorts to supplement summer income. A wheeled cart is used to navigate the slide. The ride is similar to a bobsled ride, except that it rolls over a smooth track—generally concrete, stainless steel, or fiberglass—rather than sliding on ice. The cart accommodates one or two passengers and is controlled by a hand brake located between the rider's legs. Pulling the hand brake handle causes the cart to stop; pushing or letting go of the handle causes the brakes to release, allowing the cart to accelerate. The ride is unique among amusement park rides in that the rider has complete control over his or her speed and ride experience. With this control comes responsibility: the rider must ensure the cart is not going too fast; otherwise the cart mayovertum around curves, leading to possible injury or death. The notion of including information and comparatives about alpine slides is that Explore Park offers a number of location opportunities to create such an amenity as a new form of entertainment, an additional destination amenity, and to enhance revenues. The following is an analysis of alpine slides available across the country. • There are currently 23 alpine slides within the United States. • There are no alpine slides in the State of Virginia. • The closest alpine slide to Explore Park is 244 miles away in McHenry, Maryland. • There are two similar alternatives to alpine slides; mountain coasters and mountain tubing. • Mountain coasters are on a metal track system, and mountain tubing is on a material called Neveplast. • There are four ski resorts in Virginia. All offer mountain tubing. • Alpine slides are typically at ski resorts as they provide a source of revenue during the summer months. • Alpine slides typically require a gondola or ski lift. • Alpine slides are also available at adventure theme parks. • Other activities often used with alpine slides include: mountain biking, scenic gondola rides, ziplines, trampoline bungee, climbing walls, mini golf, water parks and go karts. • The cost of a single rider on an alpine slide is typically from $6-$12 per ride. • The average cost of the slides benchmarked is $9.33 per ride. • The average cost of the mountain coasters benchmarked is $16.44 per ride. • The average cost of mountain tubing is $14.50 per hour. • Most alpine slides and coasters operate year round. 31 pros-�,9� consul ting Aggr,C Location Liberty Mountain Lynchburg, VA Wintergreen Resort Wintergreen, VA Distance from Explore Park 55 miles 104 miles Mountain Size 5,000 sq ft 2,388 ft tall 8.8 square miles Skiing, Snowboarding, Winter & Summer Tubing, Zip Mountain Tubing, Climbing Wall, Trampoline Bungee, Skiing, Snowboarding, Tubing, Bag Jump, Olympic Lines, Archery, Climbing Tower, Bungee Trampoline, Mountain Activities Trampoline, Lessons Mechanical Bull, Shamokin Ice, Summer &Winter Fun Zip Lines, Beach Activities, Golf Park, Outdoor Movies, Lawn Games, Mini Golf Adult season pass: $309 Mountain tubing: $12 Student season pass: $269 Climbing wall /trampoline bungee: $8 each / $15 both Family (4) season pass: $799, plus $189 per additional All 3 above activities: $25 Adult ski/snowboard (half session - 4 hrs): $49 Grass skiing & boarding: $60 Adult ski/snowboard (full session - 8 hrs): $59 Scenic lift ride: $6 Adult ski/snowboard (extended session): $69 Mini golf: $5 adult/ $4 child Costs Youth/senior ski/snowboard (half session - 4 hrs): $39 Zip lines: $45 Non -peak ski/snowboard: $6/hr Adult ski/snowboard (full session - 8 hrs): $49 Beach admission $6 Peak ski/snowboard: $8/hr Adult ski/snowboard (extended session): $59 Beach season pass: $75 single / $175 family Equipment rental: $14/day Adult ski rental: $27 (half) / $39 (full) / $49 (extended) Water equipment rental: $12-$20/hr Tubing: $11 first hr, $6 each additional hr Youth/senior rental: $21 (half) / $33 (full) / $43 (ext) Costs Bag Jump: $20 for 2 hrs / $36 training class Under 5 rental: $20 (half) / $25 (full) / $35 (ext) Golf (18 holes): $29 wkday / $39 wkend Trampoline: $5/hr/ $15 first jump training Snowboard rental: $4 more than ski rental Group lesson: $27/person Ski/snowboard lessons: $49-$108 All Seasons Private lesson: $32/person Zip line: $14 one ride / $19 two rides No -Summer Tubing Slide Tubing plunge: $11 for 30 min / $15 per hour Archery: $29 Summer Adventure Center: $49 Winter Adventure Center: $54 Fun Park: $18/child & adult Bungee tramp/climbing tower/mech bull: $11 each Mini golf: $6 Season of Operation Open All Seasons All Seasons Alpine slide No -All Season Tubing Slide No -All Season Tubing Slide & Location Massanutten Resort Bryce Resort Mcgaheysville, VA Bayse, VA Distance from Explore Park 120 miles 149 miles Mountain Size 6000 acres 8.8 square miles Skiing, Snowboarding, Winter & Summer Tubing, Ice Mountain Tubing, Climbing Wall, Trampoline Bungee, Mountain Activities Skating, Golf, Zip Lines, Climbing Wall, Indoor/Outdoor Grass Skiing & Boarding, Scenic Lift Ride, Mini Golf, Water Park, Bungee Trampoline Zip Lines, Beach Activities, Golf Season pass: $450 adult / $375 student Adult ski/snowboard (4 -hour): $40 wkday / $60 wkend Mountain tubing: $12 Adult ski/snowboard (8 -hour): $50 wkday / $70 wkend Climbing wall /trampoline bungee: $8 each / $15 both Adult ski/snowboard (ext): $60 wkday / $80 wkend All 3 above activities: $25 Yth/sen ski/snow (4 -hour): $32 wkday / $50 wkend Grass skiing & boarding: $60 Yth/sen ski/snow (8 -hour): $42 wkday / $60 wkend Scenic lift ride: $6 Yth/sen ski/snow (ext): $52 wkday / $70 wkend Mini golf: $5 adult/ $4 child Costs Equip rental (4 -hour): $30 adult / $24 yth/sen Zip lines: $45 Equip rental (8 -hour): $35 adult / $29 yth/sen Beach admission $6 Equip rental (ext): $45 adult/ $40 yth/sen Beach season pass: $75 single / $175 family Tubing (2 hrs): $22 wkday / $26 wkend Water equipment rental: $12-$20/hr Ice Skating: $10 adult/ $5 youth Golf (9 holes): $18 wkday / $24 wkend Ice skate rental: $3 skates / $2 helmet Golf (18 holes): $29 wkday / $39 wkend Ice skating lessons: $20-$35 Season of Operation All Seasons All Seasons Alpine slide No -Summer Tubing Slide No -Summer Tubing Slide 32 Location PSnow King Mountain Jackson, WY Wisp Ski Resort McHenry, MD Distance from Explore Park 2,048 miles 244 miles Mountain Size 400 acres 172 acres Skiing, Snowboarding, Tubing, Alpine Slide, Mountain Mountain Coaster, Segway Tours, Mountain Biking, Mountain Activities Coaster, Ice Climbing, Terrain Parks, Tree Top Climbing & Rappelling, Scenic Chair Lifts, Laser Mountain Activities Adventure Course, Bungee Trampoline Games, Geocaching, Disc Golf, Guided Hiking Mini Golf, Bumper Boats, Paddle Boats, Arcade Mountain Coaster (1 ride): $14 single / $19 double Mountain Coaster (1 rider): $14.32 Season pass: $389 adult / $289 youth/senior Mountain Coaster (3 rides): $34 single / $49 double Alpine Coaster: $5 single ride / $8 double ride Ski/snowboard (half day): $37 adult / $25 youth/senior Segway tours: $54/hr. Costs Ski/snowboard (full day): $47 adult / $30 youth/senior Mountain biking lift pass: $34 half / $44 full Fun pass plus 1 zip line: $28 wkday / $32 wkend Ski/snowboard (night): $25 adult / $20 youth/senior Mountain bike rental: $44 two hr. / $54 all day Mountain Coaster (parent/child combo): $21.48 Alpine slide: $15 single ride / $60 five rides / $3 youth Bike rental & lift pass: $89 two hr. / $129 all day All Seasons Cowboy Coaster: $21 driver/ $8 passenger Mountain biking clinic: $129 Costs Cowboy Coaster (5 -ride): $84 driver/ $32 passenger Climb &rappel: $54 for 2.5 hrs. Yes King Tubes (1 hr.): $20 adult / $15 youth / $5 addl hr. Scenic chair lift: $14 adult / $9 child / $39 family Ice climbing: $20 open / $275-$375 private / $5 equip Laser games: $24 per hr. / $59 family per hr. Ice climbing lesson: $75/group Geocaching: $24 for 2 hrs. / $9 gaps rental Treetop Adventure: $59 Disc golf: $9 for 9 holes / $19 for 18 holes & lift pass Bungee Trampoline: $10 for two min / $45 for 10 min Disc golf rental: $5 Guided hike: $24 for 2 hrs. / $39 half day Season of Operation Open All Seasons WPM All seasons Alpine slide Yes Yes Location Action Park Vernon, NJ Gatlinburg Mountain Coaster Gatlinburg, TN Heritage Square Golden, CO Distance from Explore Park 453 miles 265 miles 1550 miles Mountain Size 1,490 feet to 11 Alpine Mountain Coaster, Suspension Cable Ride, Mini Alpine Slide, Zip Line, Go Karts, Amusement Rides, Mountain Activities Golf, Zip Lines, Bike Park, Gondola Ride, Water park Mountain Coaster Mini Golf, Bumper Boats, Paddle Boats, Arcade Mountain Coaster (1 rider): $14.32 Alpine Slide: $8 adult / $5 under 6 years old Alpine Coaster: $5 single ride / $8 double ride Mountain Coaster (2 riders): $24.16 Unlimited fun pass: $23 wkday/ $25 wkend Costs Mini Golf: $7 / $2 for park guests Mountain Coaster (child): $7.16 Fun pass plus 1 zip line: $28 wkday / $32 wkend Mountain Coaster (parent/child combo): $21.48 Fun pass plus unlimited zip: $35 wkday / $40 wkend Season of Operation All Seasons Al Seasons Closed during Winter Alpine slide Yes Yes Yes 33 pros consulting U&S Explore Park 3.6.3 EXPLORE PARK LODGING SUMMARY The study team also completed information and comparatives about the lodging industry in comparison to what Explore Park offers. Following is an analysis of that study. • Of the ten lodges benchmarked, five offer on-site adventure recreation. • Lodge capacityvaries greatlywith the number of rental options rangingfrom 2-331 rooms. The average number of rooms of all lodges studied is 65. • Lodging options include hotelrooms,hotelsuites,single room cabins, multi -bedroom lodges, and giant lodges for large groups. • Costs of rooms vary from weekday to weekend, and from season to season. • Summer and fall month rates are the highest. • With so many options on amenities and square footage, there is also a great range in the cost of the rentals, anywhere between $49 (efficiency cabin) - $1,600 (sleeps 22) per night. • Hotel room and suite rentals have on-site restaurants available. Independent lodges typically have fully equipped kitchens located within the units. • There is no norm on the lodges benchmarked. There is great diversity when considering comparable data related to capacity, type, amenities, cost, quality, and luxury. 34 Location 1 0 rpr� Meadows of Dan, VA Mountain Lake Lodge Pembroke, VA Distance from Explore Park 70 miles 65 miles Rooms 63 56 Room pricing $295 - $1,890 N/A Spa, Yoga, Fitness Center, Golf Course, Tennis, Biking, Amenities Rifle & Bow Shooting, Fishing, Disc Golf, Hunting, ATV N/A Trail Riding, Geocaching, Observatory Restaurants Restaurant, pub, saloon, fine dining, private dining Yes, two choices Adventure Recreation Yes Yes James River House Douthat State Park Cabins Buchanan, VA Millboro, VA Location Distance from Explore Park 26 miles 51 miles Rooms 5 35 Room pricing $265 (up to 10 ppl), $10/addl guest, $200 deposit $62-$434/night, $374-$2,599/week Amenities N/A Full Kitchen, Washer, Dryer, Gas Grill, Screened Porches, Boat Launch Restaurants None on site, some close by Yes, seasonal Adventure Recreation No No Location PCamp Bethel Eagle Landing Fincastle, VA Newcastle, VA Distance from Explore Park 21 miles 26 miles Rooms 2 lodges, 11 cabins 3 lodges Room pricing $45-$700 N/A Zip Line, Climbing Wall, High Ropes Course, Sauna, Conference Room, Meeting Room, Gym, Swimming Amenities Pond, Gazebo, Outdoor Pavilion, Hiking Trails, Pool, Dining Hall, Climbing Wall, High Ropes Course Horseshoes, Volleyball Court Restaurants N/A N/A Adventure Recreation Yes Yes Location Adventures on the Gorge Hotel Roanoke Lansing, WV Roanoke, VA Distance from Explore Park 138 miles 9 miles Rooms 97 331 Room pricing $49-$459 $189-$420 Business Center, Meeting Rooms, Notary, Office Hiking Trails, Biking Trails, Spa, Billiards, Sand Rental, Video Conferencing, Concierge, Laundry, Valet Amenities Volleyball, Disc Golf, Corn Hole, Tetherball, Concierge, Service, Lounge, Gift Shop, Convenience Store, Fitness Wi-Fi, 2 Stores for Shopping Room, Swimming Pool, Billiards Restaurants Yes, 5 options 2 choices, open 7 days/week Adventure Recreation Yes No Location Floyd, VA Vinton, VA Distance from Explore Park 47 miles 2 miles Rooms 40 2 cabins Room pricing $89.99-$229.99 $450/3 days, $750/week Flat Screen TV, Wi-Fi33, Refrigerator, Microwave, Amenities Coffee Maker, Nearby Country Store, Nearby Winery, Kitchen, Full Bathroom Nearby Canoe & Kayak Rentals Restaurants No, within walking distance No Adventure Recreation No No 35 pros consulting � PL -1 Explore Pc EVg - 13.6.4 EXPLORE PARK ADVENTURE RECREATION SUMMARY A zip line (or zip wire, aerial runway, aerial rope slide, death slide, flying fox, or foefie slide (in South Africa)) consists of a pulley suspended on a cable, usually made of stainless steel, mounted on a slope. It is designed to enable a user propelled by gravity to travel from the top to the bottom of the inclined cable by holding on to, or attaching to, the freely moving pulley. Zip lines come in many forms, most often used as a means of entertainment. They may be short and low, intended for child's play and found on some playgrounds. Longer and higher rides are often used as a means of accessing remote areas, such as a rainforest canopy. Zip line tours are becoming popular vacation activities, found at outdoor adventure camps or upscale resorts, where they may be an element on a largerchallenge or ropes course. The jungles of Costa Rica, Florida, Puerto Vallarta, and Nicaragua are popular destinations for zip line enthusiasts. • Adventure recreation activities available in the Roanoke area include: caving, rock climbing and rappelling, hunting, shooting, mountain biking, hiking, off road vehicles, horseback riding, and various water sports (motorized and human powered). • Zip lines and aerial adventure courses vary in difficulty levels from beginner all the way up to expert, and even include zip line instructor courses. • Zip lines are typically operational during spring, summer, and fall, but some are open for all seasons. • Course duration can range anywhere from 2 hours to camps lasting up to 3 weeks. A typical adventure course takes the participant a half-day (3-4 hours). • Costof adventure courses foradults rangefrom $45-$109, with the average costing $72 for a half day course. • Cost of adventure courses for children range from $25-$40, with the average costing $34 for a half day course. • Included in the benchmark are 2 recreation parks outside the 100 miles radius of Explore Park; Go Ape!, because it is a chain company, and Adventures on the Gorge, because it is rated a top ten zip line by Time Magazine and includes many other forms of adventure recreation and lodging. • Adventure camps are available to kids ages 10-17, which include zip lines, rock climbing and rappelling, canoeing, mountain biking, and rafting. • Adventure camps range from 1-3 weeks, and cost from $945-$2,750 per child. • Many adventure recreation locations provide lodging as well, and offer a discount to guests staying at the lodge. • Water sports include; kayaking, canoeing, stand-up paddle boarding, whitewater rafting, wave runners, tubing, fishing, and pontoon boat rentals. • Water craft rentals can range from 1 hour to 7 days, and cost vary from $12.50 (kayak 1 hour) to $1,130 (7 day wave runner). • Hunting and sport shooting activities are between 1 hourand a half-day. Costs arefrom $90-$150 per participant. Hunting rentals are from $299-$389 per hunter. 36 Location Primland Roanoke Mountain Adventures Meadows of Dan, VA Roanoke, VA Distance from Explore Park 70 miles 9 miles 34 miles RTV Riding, Fly Fishing, Pond Fishing, Bike Riding, Recreational Activities Horseback Riding, Geocaching, Observatory, Kayaking, Bike, Kayak, Paddleboard, Tube Rappelling, Canoeing, Kayaking, Mountain Biking, Nature Hikes, Tree Climbing, Disc Golf, Shooting Sports Whitewater Rafting RTV rental: $180/2.5 hrs. Paddleboat/canoe/kayak: $12.50/hr., $35/4 hrs., $50/8 Fly fishing: $40/angler, $180-$340 with guide hrs. Pond fishing equipment: $25/angler Hard trail biking (half day): $25 adult / $20 youth Pond fishing: $60/angler, $20/fish kept, $60/hr. guide Hard trail biking (full day): $35 adult / $25 youth Biking: $40/2 hrs., $70 full day Full suspension bike (half day): $30 adult / $25 youth Horseback riding: $90/hr., $130/2 hrs. Full suspension bike (full day): $40 adult / $30 youth Cost of Activities Horse -pulled wagon $300/2 hrs. Adult road bike: $30 half day/ $40 full day Adventure Camps: $895-$945/wk., $1,835/2 wks., Geocaching: $50 half day Paddleboard rental: $40 half day/ $55 full day $2,750/3 wks. Observatory: $35-$75/person Kayak rental (half day): $25 single / $35 tandem Kayak: $130/person, $160/2 people Kayak rental (full day): $35 single / $45 tandem Nature hikes: $60/hr. Tube rental: $15 half day / $20 full day Tree climbing: $175/person Tubes/kneeboards/wakeboards/skis: $25/8 hrs., $40/2 Disc golf: free for guests, $10/non guest, $15 rental days, $65/3 days, $80/4 days, $95/5 days, $110/6 Season of Operation Certain activities available all seasons Spring, Summer, Fall Name Bridgewater Marina Wilderness Adventure @ Eagle Landing Location Huddleston, VA (plus 2 more locations) New Castle, Va Distance from Explore Park 30 miles 34 miles Outdoor Adventure Camps -Zip Lines, Rock Climbing, Recreational Activities Pontoon, Waverunner, Kayak, Tube, Paddleboard Rappelling, Canoeing, Kayaking, Mountain Biking, Whitewater Rafting Paddleboat/canoe/kayak: $12.50/hr., $35/4 hrs., $50/8 hrs. Paddleboard: $15/hr., $45/2 hrs., $60/8 hrs. Pontoons: $100/2 hr., $140/4 hrs., $200/8 hrs., $250/24 hrs. Pontoons: $320/2 days, $430/3 days, $540/4 days, $665/5 days, $720/6 days, $820/wk. Adventure Camps: $895-$945/wk., $1,835/2 wks., Cost of Activities Runabouts: $185/2 hrs., $235/4 hrs., $295/8 hrs., $2,750/3 wks. $350/24 hrs. Pontoons: $480/2 days, $610/3 days, $740/4 days, $870/5 days, $1,000/6 days, $1,130/wk. Tubes/kneeboards/wakeboards/skis: $25/8 hrs., $40/2 days, $65/3 days, $80/4 days, $95/5 days, $110/6 days, $125/wk. Season of Operation Memorial Day through Labor Day Spring, Summer, Fall 37 pros consulting pA4t1� Location Adventure Park @ Sandy River Retreat Wild Guycle Adventures Rice, VA Harrisonburg, VA Distance from Explore Park 102 miles 113 miles Recreational Activities Zip Lines, Canoes, Kayaks Rock Climbing, Rappelling, Caving, Canoeing Zip Line & Aerial Adventure Course, Whitewater Zip lines (3 hrs.): $50 adult / $40 youth Rock climbing & rappelling (half day): $125-$150 Rafting, Learn to Adventure, Lake Adventures, Climbing Kayak: $25 solo / $35 tandem Rock climbing & rappelling (full day): $150-$225 Cost of Activities Double canoe: $30 Top Rope Certifications: $375 course / $100 exam Kayaking, Stand-up Paddle boarding, Guided Hiking, Guided canoe or kayak trip: $50 additional Canoeing $125 half day / $160 full day ATV Tours, Caving, Horseback Riding, Team Building Caving: $125 half day Season of Operation March -November May through August Name .6. Mountain Lake Lodge Adventures on the Gorge Location Pembroke, VA Lansing, WV Distance from Explore Park 65 miles 138 miles Zip Line & Aerial Adventure Course, Whitewater Rafting, Learn to Adventure, Lake Adventures, Climbing Recreational Activities Aerial Adventure Course -Sky Bridges, Standing & Rappelling, Fishing, Paintball, Mountain Biking, Swings, Rope Bridges, Zip Lines Kayaking, Stand-up Paddle boarding, Guided Hiking, ATV Tours, Caving, Horseback Riding, Team Building Zip Line & Aerial Adventure Course: $39-$109 Whitewater Rafting: $79-$429 Adventure Activities with Instructor: $144-$415 Pontoon w/ kayak & paddleboard rental: $109-$149 Climbing & rappelling: $59-$169 Fishing: $315-$950 Aerial adventure course: $19.95-$44.95 Paintball: $59-$79 Cost of Activities Course private guide: $49.95 Mountain biking: $59-$79 Kayaking: $59-$79, $249 private instructor Stand-up paddleboard:$59-$79 Guided hiking: $59-$79 ATV tours: $345-$440 Cave tour: $70 Horseback riding: $45-$145 Season of Operation Open 7 days/week during summer Certain activities available all seasons 38 Location Williamsburg, Va Distance from Explore Park 235 miles Recreational Activities Treetop Adventure Course - Zip Lines, Tarzan Swings, Ladders, Obstacles / Hiking & Biking Trails Cost of Activities ITreetop adventures: $57 adult / $37 teens / $27 junior Season of Operation March -December 39 pros�,9 - consul ting pA4t1� CHAPTER FOUR - THE FORMATION OF A DESTINATION PARK 4.1 COMPONENTS OF A DESTINATION PARK The following components are necessary to ensure a successful destination park. The idea is to retain the visitor for as long as possible through attractive amenities and high quality programs. Core facilities and programs create energyand drive people to participate in activities at the park. The park must have facilities and amenities with wide age segment appeal. Length of Experience Core Programs 40 4.2 EXPLORE PARK AS A DESTINATION LOCATION This pyramid chart demonstrates how important it is to tie length of stay to programs that are connected to recreation amenities in the park. 60 mins 90 mins 1-4 hours 2-4 hours 4-8 hours 1-7 days Nature, Scienceand History Recreation and Wellness Outdoor Recreation and Leadership Special Events Adaptive Recreation Kids and Family 41 pros consulting pA4t1� The formation of a destination park such as Explore Park must support, at minimum, five experiences for each age segment in a person's recreation life. The reason for this logic is similar to the popularity of destination shopping experiences at the local mall. The greater the number of choices for the consumer to choose from, the greater the opportunity to sell product. The age segments in a person's life are as follows: • 2-5 year olds, 6-8 year olds, 9-12 year olds, 13-15 year olds, 16-18 year olds, 19-30 year olds, 31- 45 year olds, 46-60 year olds, 61-70 year olds, 71-75 year olds, 76 and older. The following amenities and s upporting programs are recommended. They represent the critica I elements that enhance at least five experiences per age segment in the park 42 CHAPTER FIVE - PROGRAMS AND SERVICES RECOMMENDATIONS The consulting team formulated recommended core programs and services for Explore Park based upon the following criteria and elements: • Industry best practices and emerging trends. • Natural resources present at the site. • Initial phase development plans. These core programs and services are organized into the three major categories - Natural Science and History, Recreation and Wellness, and Outdoor Leadership. These programs are designed to achieve the following for Explore Park: • Increase the public engagement and appeal of Explore Park to existing users. • Improve the appeal of Explore Park to new users. • Create new and reliable sources of earned revenues. The following sections provide important points of consideration when implementing the three major categories of core programs and services. 5.1 PROGRAM PLAN 5.1.1 NATURAL SCIENCE AND HISTORY PROGRAMS AND SERVICES Develop new programs that feature themes of natural science and history. Many of these suggestions are types of programs that are envisioned at Explore Park. Examples of programs include, but are not limited to: • Programs that educate people about wildlife in the park. • Astronomy programs and presentations. • Guided and unguided interpretive nature walks at Explore Park. Seasonal themes can help these programs stay "fresh" year-round. • Seasonal bird watching and wildlife viewing - construction of viewing areas around "blinds" that can be used during different seasons to view different birds and wildlife. Establish and market eco -tourism programs to birders. • Stewardship workshops - provide single and multi -day workshops designed for individuals or families that focus on techniques for resource stewardship. • Skill builder workshops that focus on bird, wildlife, or plant identification; and historic lifestyle skills. • Schoolandyou thprogramsalignedtoeithe rstate educationreq uirem entsormeritreq uirements that focus on natural sciences, conservation, and historic and cultural studies. 5.1.2 RECREATION AND WELLNESS PROGRAMS AND SERVICES Develop programs that feature recreation and wellness themes, including healthy lifestyles in the outdoors. Examples of programs include, but are not limited to: Guided and unguided fitness walks and runs on Explore Park trails. Fitness guides for Explore Park trails that feature distance and speed = calories burned, scaled workouts via hiking and trail running, and suggested hiking training tips. Adventure races or race series: trail running, mountain biking, or multi -sport. 43 consul ting Aggr,C • Outdoor health challenges that features unguided opportunities for visitors to earn "miles" toward discounts at future park visits or prizes supported by private sector sponsors. • Scavenger hunts associated with Explore Park trails with prizes available upon completion. • Skill builder workshops - these can be single or multi -day events that are focused on acquiring and/or mastering new skills in the outdoors. Examples include mountain biking, backpacking, backcountry camping, wilderness survival, orienteering, outdoor cooking, etc. • Adventure sport festivals and expositions that combine competitiveoutdoor recreation activities, vendors, and music/entertainment. 5.1.3 OUTDOOR LEADERSHIP PROGRAMS AND SERVICES Develop programs that feature outdoor leadership themes. Examples of programs include, but are not limited to: • Youth leadership programs - single and multi -day experiential learning programs designed for older youth that utilize the outdoor leadership course and focuses on leadership, participation, and problem solving in natural resource scarcity and conservation issues. • Outdoor summer camps in adventure recreation. • Outdoor skill development programs in archery, hunting, hiking, camping, fishing, and kayaking. • Adult leadership programs - single and multi -day experiential learning programs designed for adults that utilize the outdoor leadership course and focuses on leadership, participation, and problem solving in natural resource scarcity and conservation issues. • Outdoor art programs on site using natural elements. 5.1.4 YEAR-ROUND PROGRAM PLAN In order to strengthen existing user markets and build new ones, the following key strategies are recommended for core programs and services. The recommendations that follow are provided as a framework through which Explore Park can organize and expand its programs and services that target specific user groups. The programs serving the target users market segments recommended in this framework need to reflect the core areas of focus identified previously - Natural Science and History, Recreation and Wellness, and Outdoor Leadership. ACTIVE SENIORS PROGRAM PLAN This program plan is designed specifically for senior adults over the age of 55. The following recommendations area targeted framework for developing and delivering programs for active seniors at Explore Park. • Establish a plan to develop and facilitate programs and services that meet the current and emerging needs of active seniors including, but not limited, to wildlife viewing, fishing, health and wellness, and low -intensity action sports. • Identify key media outlets to promote and market programs and services uniquely designed for seniors (i.e., magazines, websites, etc.). • Establish working partnerships with organizations and associations that have membership that is primarily focused around retirees and seniors and shares common values with Explore Park to provide programs and services aligned with the unique criteria and focus of each organization. • Plan programs serving active retirees and seniors a minimum of six months in advance of their intended facilitation in order to allow time for sufficient marketing and promotion. • Campground programs for seniors who camp on site. 44 YOUTH SERVICES PARTNERSHIP PLAN The youth services partnership plan is rooted in establishing relationships with key organizations serving youth in the primary and secondary service markets that create a captive and reliable market for Explore Park programs and services. The following recommendations are a targeted framework for developing and delivering programs for youth service organizations. • Establish working partnerships with youth service organizations such as Girl Scouts, Boy Scouts, Campfire Boys and Girls for consistent programs in merit advancement, etc. • Establish working partnerships with schools to provide programs and services that are aligned with state education standards and evaluation criteria in science, math, reading, writing, and social studies. • Establish working partnerships with generalyouth groups that share common values with Explore Park to provide programs and services that are aligned with the unique criteria and focus of each organization. • Plan programs serving youth service organizations a minimum of six months in advance of their intended facilitation in order to allow time for sufficient marketing and promotion. FAMILY PROGRAM PLAN The family program plan is designed to create experiences that encourage families to participate in programs and services at Explore Park. This is specifically designed to increase programs targeted towards family recreation services to increase families participating together. The following recommendations are a targeted framework for developing and delivering programs. • Establish a program plan to develop and facilitate programs and services that meet the current and emerging needs of families including, but not limited to wildlife viewing, hiking, mountain biking, camping, health and wellness, and action adventure sports. • Identify key media outlets to promote and market programs and services uniquely designed for families provided at Explore Park (i.e., magazines, websites, and social media etc.). • Additional kid -focused attractions such as an interpretive or nature based playground should be considered as part of the Initial Plan Development. • Develop official adventure/extreme sport venues including mountain biking skill course and climbing tower positioned in appropriate, but strategic locations at the park. • Plan programs serving families a minimum of six months in advance of their intended facilitation in order to allow time for sufficient marketing and promotion. • Family outdoor learning in camping, fishing, kayaking, mountain biking, hiking. ADAPTIVE SPORTS PROGRAM PLAN The goal of the adaptive sports program plan is to create experiences and opportunities that engage people with disabilities to participate in programs and services at Explore Park. The following recommendations are a targeted framework for developing and delivering programs for people with disabilities and special needs. • Establish a program plan to develop and facilitate adaptive programs and services that meet the current and emerging needs of people with disabilities including, but not limited to wildlife viewing, health and wellness, camping, trail sports, and low -intensity action sports. • Identify key media outlets to promote and market programs and services provided at Explore Park uniquely designed for people with disabilities (i.e., magazines, websites, etc.). 45 pros,,': consul ting Aggr,C • Establish working partnerships with organizations and associations that have a membership that is primarily focused around people with disabilities and that share common values with Explore Park to provide programs and services that are aligned with the unique criteria and focus of each organization. • Identify key partnership opportunities to leverage private sector funding support of the costs of services of providing programs to people with disabilities. • Plan programs serving people with disabilities a minimum of six months in advance of their intended facilitation in order to allow time for sufficient marketing and promotion. SPECIAL EVENTS It is important to utilize special events and competitions at Explore Park to re -vitalize the position of the park in the local communities, re-energize the park for users, and re -introduce the park among its regional and national peers. The following recommendations area targeted framework for developing and delivering special events. • Create at least one event per year that centers on the heritage of the park and the significance of the natural resources of the site. • Create at least one event per year that celebrates the amenities associated with the park (i.e. 25th or 50th anniversary celebration, "Creature Fest", trail sport expo, star party celebration, etc.). • Create at least one event per year that centers on art, entertainment, and music • Create at least one event per year that is a cause -related event (i.e. fundraiser, health initiatives, cancer research, etc.). • Develop one signature event at Explore Park that will be held annually. • Plan all programs a minimum of six months in advance of their intended facilitation in order to allow time for sufficient marketing and promotion. 5.2 MARKETING PLAN It is important for Explore Park to develop a working marketing plan for staff to follow that allows the Public Relations/Marketing staff to work with other divisions within the park to enhance revenue operations, increase visitation, and improve awareness, value and image of the park to the community. 5.2.1 STRENGTHEN EXPLORE PARK'S BRAND Explore Park's brand will focus on five areas of value the community sees as important to living in Roanoke. These include: • Focusingon Green - As a management philosophy for Roanoke Countyand staff is to demonstrate their sustainable efforts in the design and management of Explore Park's amenities, recreation facilities and programs. • Health and Wellness -Trails - Programs at Explore Park will demonstrate opportunities for users to value these resources for the health and wellness benefits they provide to the community through effective design and program management. • Destination and Quality Experiences - Explore Park's staff will create programs and services that benefit the user's experience to create a lasting impression. Users should perceive the Park as memorable place to visit with a welcoming staff that truly understands how to meet the recreational needs of visitors. 46 • Economic Development - Explore Park will create vibrant park and recreation spaces and programs for people of all ages to enjoy that will create more Business Development for Roanoke County due to the increased desire to live, work, and play in Roanoke. • Community Connectivity - Trails, programs and special events will be created to connect residents through trail accessibility, promote health and wellness and develop special events that create strong memories through a sense of place, tradition and a true community vibe. 5.2.2 DEVELOP AN EFFECTIVE DATA COLLECTION SYSTEM OF USERS AND PROFILE INFORMATION FOR EXPLORE PARK: Staff will collect point of sale data on users of the services when people use Explore Park. • Core Outdoor Recreation Program Users. • Campground Users. • Alpine Users. • Zip line Users. • Picnic Shelter Users. • Special Event Users. Data will be collected by zip codes. Data will include participant demographics, age, and will be GEO Coded as follows: • Home location. • Distance traveled for a service or for the attraction. • Frequency of participation. • Average spend per visit. 5.2.3 ADVANCE THE USE OF TECHNOLOGY ON MARKETING AND PROMOTIONS OF KEY PROGRAMS AND EXPLORE PARK AS AN ATTRACTION: Technology Information to be created from the use of various sources to include the following: • Point of sale information from entrance fees and program fees. • Centralized Reservation System for programs, events and amenities. • Interactive interpretive trail using smart phone technology for a repeatable learning experience. • Intercept Survey Management of users and non-users of the park. 5.2.4 EXPAND CUSTOMER TRAINING AND FOCUS OF STAFF AND VOLUNTEERS ON SELLING THE VALUE OF EXPLORE PARK TO CITIZENS AND USERS Customer Service Training and Philosophy will focus on the basics of customer service for full-time staff, part-time staff and volunteers. Additional training will be developed based on direct business planning unit requests to the Business Development Staff within the Agency. Customer satisfaction levels will be tracked in all business units, reported to the Business Development Staff for assessment and training will be determined based on the results. All part-time and seasonal staff will view a customer training video as part of their training and it will be put into practice at their respective program sites. Customer services standards will be developed for all park and recreation attractions in the park and for core program areas and evaluation forms will evaluate how well those standards were met. The goal will be to obtain 90% or greater in customer satisfaction levels at all attractions and in all programs through effective implementation and training of customer service standards. The Marketing 47pros,,,- consul ting Aggr,C and Communication Staff will track and manage the customer satisfaction levels and report results by attraction and core program area howwell Explore Park is performing against those standards. Staff will implement user post evaluations, focus groups, trailer calls, on-site surveys, customer service app available for users to download, and mystery shoppers to determine the customer service levels and standards met that are in place and what level of training is needed for improvement. Customer service training will be conducted prior to each program season for all full-time staff, part-time staff and volunteers working with users and visitors. • Survey Monkey,orotheronlinesurveyprovider,forgaininginformationfromusersbasedontheir experience. • Social Media. • Explore Park purchased online advertising. • Customer service app to track experiences as they happen. 5.2.5 SUP PORT AND PROMOTE PROGRAMS THAT GENERATE INTEREST IN EXPLORE PARK Strategies and program themes for each program area will come from the Recreation Program Staff and the Marketing/Communications Staff working together. Some program theme examples are listed below: • Wellness and Fitness month at Explore Park. • Anniversaries of key amenities, facilities developed in the park. • Develop one signature event at Explore Park to be held annually. • Parks and Recreation Month in Roanoke. • Celebration of the Great Outdoors. • Camping for all ages. • Trail use and events to promote wellness and nature education. • Winter activities that promote celebrating Explore Park key winter attractions. • Women in the Outdoors. • Families Love Explore Park Days. • Kids Love Explore Park Days. • Customer Appreciation Days. • It's in our "Nature" Programs. These programs and or special events will be developed a year in advance to build a strong strategy for encouraging the media to participate in the event and gaining sponsors for the event to help support the operational costs. The goal is to get people and youth out into the parks and to build awareness of the recreation opportunities available to them at Explore Park. 5.2.6 INCREASE VISITATION TO EXPLORE PARK To increase visitation to all Explore Park programs and attractions the Marketing/Public Relations Staff with the program staff will develop a yearly marketing and program plan for the park and the key attractions that is targeted to all age segments. The visitation goal is to increase participation by 25% from 2016 through 2020 for the park. The goal is to energize the community to appreciate and value what Explore Park provides to them in a quality park, key attractions, programs and services and how that translates into supportfor gaining more private investment to help to build the park. The Marketing and Program Plan will include establishing the following programs or events in 2016-17: • The park will conduct one signature special event at Explore Park annually. 48 • Each attraction in the park will have at least one special event a month while they are open. • Each attraction in the park will incorporate television, newspaper and or web -site promotions to attract visitors to the site. These promotions will incorporate partners who can help provide entertainment, event support, programs, and or volunteers to help put on the special events. The goal will be to focus on one of the key attractions or amenities in the park and build a theme to drive energy and people to the site. • The park will incorporate a series of programs that are active or self-directed to celebrate the natural areas in the park, how to use the park and amenities such as trails, picnic areas, river, campgrounds, playgrounds, special use facilities, attractions through recreation skill development classes, workshops, clinics, and events. • Each event will have a team of staff and volunteers coordinating the event within park and with an established event director that can be paid or volunteer. • Each event will have an established budget to work within to achieve the outcomes desired. • The park staff willset up a measureable process to track and evaluate park usage by age segment. • The park will incorporate volunteers to gauge participation levels and usage through on-siteface to face i ntercept surveys, visitor's access stations and trail monitors. Theywi ll report out weekly participation rates for the park during the off-season and peak seasons. Maps and cross promotions of other parks and the parkway in the region will be provided to participants and verbal encouragement to visit other parks or attractions in the region and how to access them will be provided by the volunteers. 5.2.7 IMPLEMENT AN EFFECTIVE COMMUNICATIONS PLAN The Marketing Staff will develop an annual communication plan that seeks to strengthen Explore Park's brand in the community, increase participation in programs, services and attractions, optimize revenue opportunities, and make a positive impact on the Roanoke County community. The challenge is to produce a consistent brand message at each customer touch point using one brand and one voice, to communicate multiple messages. The solution is a strategic process known as the Integrated Marketing Communications Plan. The Integrated Marketing Communications Plan serves as a comprehensive source of information regarding best ways to reach targeted audiences utilizing available resources. It establishes parameters, guidelines, and polices for promotional decision making. It is designed to build efficiencies within Roanoke County. Given the variety of communication vehicles available, a combination of tools have been chosen based on their cost-effective abi li ty to achieve the marketing plan objectives. Staff will use the communication plan as a guide to develop an understanding of each of the tools, which to use, and the process for successful utilization. This effectively enables everyone in the organization to become a marketer for Explore Park. Informationfor the communication plan needs to be collected and updated regularly. This strategywill include the following: • Capture, Analyze and Report - Use information from the business plan to evaluate performance of marketing activities and calculate return on investment of time and money. Refine revenue and participation data. Were the objectives and outcomes achieved? Discusswhat worked and what didn't relative to program, price, place, and promotions. Define marketing objectives based on cost recovery goals for the park. 49pros,, .: consul ting Aggr,C • Use the media plan to refine or define resource and budget allocation. • Submit marketing recommendations for future planning and tie to the recommendations in the business plan. • Use the communications plan as guide for reachingtarget audiences utilizing available resources. • Submit marketing requests by specific date for review and approval of the Executive Director. • Use the core service model from the recommended pricing policy in the business plan to cross- reference activity reports. • Develop a promotions plan with marketing requests information. • Submit the promotions plan to the Director for quantity, cost, and scheduling information. • Cross promote with other web -sites in the area to include the Mill Mountain Zoo, historic sites, universities, chamber of commerce, visitors bureau, state parks, NPS, and Roanoke City park's system by developing linkages to their sites and their sites linking to Explore Park's web site. 5.2.8 PRESENT PLAN TO STAFF FOR FINALIZATION OF THE MISSION AND HOW TO GET THERE The Mission of the Explore Park's Marketing/Public Relations Division needs to be "To create strong awareness for the value of Explore Park to people of all ages in the region and to encourage citizens of Roanoke County to experience their Explore Park through effective communication, market research, effective programs and attractions that create memorable experiences." 5.2.9 MARKETING GOALS FOR EACH CORE BUSINESSES OF EXPLORE PARK • Strengthen Explore Park's brand and awareness. • Develop and execute collaborative countywide marketing programs. • Educate Roanoke County and staff on the value of marketing and the return on investment from the programs provided and the attractions used in the park. • Advance the use of technology on marketing products and services for staff to make better decisions. • Expand customer service training to encourage more frequent repeat visits to Explore Park. • Promote future meeting and hospitality spaces in the park. • Market Explore Park attractions as destinations for the whole family to increase capacity and use that translates into more operational revenue for the park. • Develop mini marketing and business plans for each attraction in the park. • Track effective data on customers and communicate with them to encourage repeat visitation. • Create wider -age segment appeal of users to the park, recreation amenities and programs. 5.2.10 BRAND MESSAGE TO BUILD THE MARKETING PLAN Example: "Expect the Unexpected in your Explore Park." Use the brand message the staff decided on and includes the following elements where possible: • Pictures of the key elements in the park. • Facility attractions within the park. • Cost friendly benefits spelled out. • Programs that spell out the benefits users will receive for enrolling in the programs. • Staff and volunteers skills and experience. • Special events that create interest in people coming out to the park. 50 • Music and entertainment that will be available in the park. • Enhanced maintenance and safety of the park and the recreation attractions in the park. • Multiple trail typologies including hard surface, soft surface, mountain and equestrian. • View sheds for taking pictures of family and friends. • Amenities that demonstrate the park is serving all age segment of users and ethnic groups. • Exceptional signage on how to get to the park, use and experience the park and the recreation facilities and amenities in the park. • Scenic walks. • History of the park in all areas of the park. • Fishing availability and access for the future. • Wildlife viewing areas. • Sporting events that are held in the park such as running events, outdoor adventure competitions. • Family gathering places. 5.2.11 CUSTOMER SERVICE AND SURVEY MANAGEMENT The Marketing staff will develop a consistent survey instrument for each of the major attractions in the Park that focuses on the following: • Who the users are (age segments served)? • Why do they come to the park for their recreation experience? • How long do they stay? • How much do they spend? • What do they value most about the program, attraction and the experience? • What would make them stay longer? • What experience are they looking for that are not available that would encourage them to use the park or attraction more often? • How they would rate the customer service? • How they would rate the safety and cleanliness of the park and the attraction? • How would they rate their experience (park, food, recreation, trails, attraction, program, staffing, safety, etc.)? • How would they rate the cost they paid and the value they received? • Would you tell your friends to visit the park or attraction? • What could the staff do to make their experience more enjoyable? • What are the available hours from staff or volunteers to do this work, outcomes desired and dollars available to implement and evaluate these surveys? • Who will be assigned to do the work in the Marketing Division? Roanoke County is committed to develop a household survey every five years to assess how well staff is performing. Budgeted dollars will be set aside to develop the survey which will be a mail/phone survey. Results will be compared to previous years to determine areas that improved and areas that need to be improved. 5.2.12 OPERATIONAL BUDGET FOR THE MARKETING DEPARTMENT The Explore Park's marketing budget will be at least 3-5% of the total budget for the park. The following information is a sample of how the Marketing Division would spend their marketing dollars. The breakout of the marketing budget into hours available needs to be sorted in the following manner: 51% ill ,- consul ting Aggr,C • Staffing Hours available, Full-time, Part-time, Seasonal, and Volunteer - Budget: $ • Web -site Management and Analysis - Budget: $ • Publications - Budget: $ • Advertising - Budget: $ • Research and data collection - Budget: $ • Survey Development - Budget: $ • Mailing Costs - Budget: $ • Art Services - Budget: $ • Signage - Budget: $ • Contract services -media buyer, research, photographer, promotional items: $ • Geo -coding needs to be tied in to marketing primary and secondary function on who comes to the park and how far they drive- Establish staff or volunteers dedicated to do this task - Budget: $ • Welcome Centers near Roanoke - Budget: $ • Social Media Management - Budget: $ The marketing staff will seek intern support to help them in their marketing efforts. They will work with the local media outlets to provide information to them on a timely basis. Thiswould include newspapers, Roanoke County magazines, school districts, universities, and social media outlets. 5.2.13 EXPLORE PARK'S DRIVERS Explore Park drivers are: • Outdoor adventure recreation. • Seasonal programs, events and festivals. • Wildlife watching. • History and heritage of Explore Park. • Future park attractions (zip line, trails, viewpoints, campgrounds, picnic facilities, hospitality spaces, visitor center, tavern with dining, lodge, alpine amenity). • Quality programs and events. • Family focus park and attractions. • Quality safe park. • Family friendly staff. • A variety of trail types to provide all levels of experiences. • Safe places to recreate. • Natural landscape including wildlife, plant life, and river. 5.2.14 ROANOKE COUNTY'S UNIQUE SELLING POINTS Roanoke's key selling points are: • Quality of life. • Unique cultural heritage. • Great attractions. • Great weather. • Great universities. • Festivals, fairs, events. 52 • Business friendly community. • Great community foundations. 5.3 MAINTENANCE STANDARDS The ultimate objective of maintenance is to provide a facility that is as close to original condition as possible. This objective is difficult to achieve due to normal wear and tear, participation traffic, and environmental conditions. The desire is to accomplish the following: provide safe, clean and attractive facilities; minimize down time of equipment and facilities through preventive maintenance; minimize normal deterioration of facilities; and, renovate, replace facilities before conditions deteriorate. Proposed maintenance standards can be found in the Appendix of the document. 53 pros-�,9- consul ting Aggr,C CHAPTER SIX - FINANCIALMODELS 6.1 OPERATIONS AND FINANCIAL PLAN ASSUMPTIONS The initial development of the business plan study places a focus on developing a clear set of assumptions. The end product determines the operating costs and revenue streams for each phase of improvement to Explore Park over the first five years. This includes developing operational budgets and pricing strategies for each phase of improvement to best meet the outcomes desired while accounting for market factors. Schedules summarizing the expenditures and revenues, along with the notes and assumptions set forth, are integral to the analysis and conclusions stated in the financial plan. These notes and assumptions need to be carefully read and considered when reviewing the schedules. The assumptions in this study assist in the understanding of how the financial plan was developed and the strategies with which Explore Park will be operated. This allows for the revision of assumptions in the future while still maintaining the integrity of the plan by understanding the impact that the changes will have on the operational budget or market capture. The assumptions for the site used in the development of the financial plan are as follows: 6.1.1 PRICING ASSUMPTIONS • Pricing is outlined foreach functional program in the Appendix and summarized within this report document. • The pricing strategywillremain constant with each phase of improvements. Thestrategy is based on a medium cost and medium volume. Pricing was determined based on typical market rates and an average level of service. 6.1.2 GENERAL EXPENSE AND REVENUE ASSUMPTIONS • Expenses are projected to be 100% of anticipated costs begi nni ngi n the modeled year "Operating Year 1 ". Annual increases of an established percent per year are factored thereafter and based on anticipated expenditure growth for a given year. • Revenues are projected to be 100% of anticipated revenue capacity beginning in the modeled year "Operating Year 1", Annual increases of an established percent per year are factored thereafter as based on anticipated revenue growth for a given year. • Percentage of cost recovery is based on the assumed market participation and value/market based pricing. • Operating and growth anticipations are based on average increases per expenditure and revenue category; due to the volatility of the health care and energy sectors, higher growth rates were utilized for employee benefits and utilities. • If a higher or lower percentage of cost recovery is desired, operating expenses and pricing will be analyzed for potential adjustments. • All projections are based on assumptions and estimates made within the electronic Excel model • Pro forma assumptions beginning in "Operating Year 1" are based on management and staff performing extensive lead-in/pre-opening marketing, promotions, and programming tailored to the customer base. 54 6.1.3 STAFFING ASSUMPTIONS • Explore Park staffing is a direct result of the phased -in approach to improving Explore Park. It is anticipated that the park will be open sunrise to evenings for events year round with defined operating hours for specific elements within the park. • As the improvements to Explore Park reaches operational and programmatic maturity, additional staff persons will be required. • Staffing salary/wages are based on information provided by the Explore Park staff. • Inclusive benefits, charges required for most employees, regardless of employment status (including payroll taxes and fees), are factored as a percentage of total staff salary, excluding any general benefits. 6.1.4 OPERATING/GROWTH INPUT ASSUMPTIONS • Operating and growth inputs are based on average increases per expenditure and revenue category; due to the volatility of the health care and energy sectors, higher growth rates were utilized. o Salaries and Benefit Growth Rate is calculated at 4% annual growth due to the potential volatility of the insurance/ pension fund requirements. o Supplies Growth Rate is calculated at 3% annual growth due to inflation. o Services Growth Rate is calculated at an average of 3% annual growth due to inflation and the potential volatility of the energy sector. o Utility cost are estimated to increase by 3% annually. • Percentage growth rate by budget category is presented on the "Inputs" tab of the electronic Excel model. 6.2 CONCESSION AND FOOD SERVICE STRATEGIES As Explore Park develops the first three phases, some level of food service needs to be available for park users. It will be important to develop a concession/restaurant facility that can serve both hot and cold food and has the appropriate level of amenities, including restrooms, as part of the concession facility. It is suggested that a concession facility be created that allows for covered outdoor seating for at least 50-75 people. Ideally, the Tavern Restaurant will be privately managed with a percentage of gross going to the County. The staff will need to consider finding an outside vendor to manage the site who has a reputation in the community for quality food at a reasonable price. Ideally, food service will incorporate operating between 10am to 8pm during the week and 8am to 10pm during the weekend. The site needs to be able to cater food for picnics and special events. Typically, food service concessions in a park similar to Explore Park will pay 8% of the gross sales to Explore Park from the sale of food and drinks. During the interim, provide food trucks until a concession facility is developed. It is understood that there are many food trucks in Roanoke County capable of serving food in the park with a permit and a percentage of funds going back to the park. Food served needs to appeal to youth and adults and needs to be healthy and support the image and vision for the park. Creating an outside grill would also be effective during special events and on weekends. Pricing of food must be market rate; otherwise, users of the park will bring food into the park versus buying from the vendor on site. 55% ill ,- consul ting 6.3 PRO FORMA PROJECTIONS The following pro forma and revenue models reflect the phased -in approach of improvements to the park and reflect the progressive introduction of operating functions. 6.3.1 EXPLORE PARK PRO FORMAS — BEGINNING FISCAL YEAR 2017 Phase one projects revenue and expenditures for Fiscal Years 2017, 2018 and 2019 are based on the enhancement of the current operations of the park. Programs reflected in the revenue models are successful programs currently offered at Explore Park by County staff. PRO FORMA SUMMARY - FISCAL YEAR 2016-17 Pro Forma Revenues & Expenditures Explore Park BASELINE: REVENUES AND EXPENDITURES - Phase 1; Year 1 Revenues Cost Over (Under) Recovery - SERVICE TITLE Revenues Expenditures Expenditures Percent Core Revenue $200,095.00 $204,855.50 ($4,760.50) 98% Total $200,095.00 $204,855.50 ($4,760.50) 98% DETAILED REVENUE MODEL - FISCAL YEAR 2016-17 Pro Forma Revenues & Expenditures EXPLORE PARK - REVENUE MODEL- Phase 1; Year 1 DIVISION ACCOUNT TITLE PRICE Number of Programs Participants REVENUES REVENUES Adult Programs CRBBE Backpacking 101- Paths to Adventure $108.00 1 10 $1,080.00 Adult Programs CRMBAMountain Biking -Trail Ride Essentials $40.00 3 10 $1,200.00 Family Programs EPBIF Bird ID and Feeders $7.00 1 10 $70.00 Family Programs EPBRD Birding at Explore Park $0.00 1 10 $0.00 Family Programs EPIHTH Explore Park- 12 Months, 12 Hikes $4.00 12 10 $480.00 Family Programs CRSUP Explore Park- Stand Up Paddleboarding (SUP) $42.00 3 10 $1,260.00 Family Programs EPFFT Forest From The Trees Hike $4.00 1 10 $40.00 Family Programs CRMTBIMountainBiking- Intermediate $42.00 2 5 $420.00 Family Programs EPSCH Succession Hike $4.00 1 10 $40.00 Family Programs EPTLH Twilight Hike $4.00 1 10 $40.00 Family Programs EPWRH Wetlands to Rivers Hike $4.00 1 10 $40.00 Camps and Afterschool EPMBC Explore Park- Mountain Biking Camp (rising grades 6-8) $280.00 1 15 $4,200.00 Camps and Afterschool EPMNQ Explore Park- Mountain Quest (rising grades 6-8) $180.00 1 15 $2,700.00 Camps and Afterschool EPNQST Explore Park- Nature Quest (rising grades 2-5) $180.00 1 15 $2,700.00 Camps and Afterschool EPPC Explore Park- Paddling Camp (rising grades 6-8) $305.00 2 15 $9,150.00 Camps and Afterschool EPRGR Explore Park- Ridge Ramblers (rising grades 6-8) $180.00 1 15 $2,700.00 Camps and Afterschool EPSDC Explore Park- Summits Day Camp (rising grades 2-5) $180.00 1 15 $2,700.00 Camps and Afterschool EPACO Outdoor Archery Camp (rising grades 6-8) $180.00 1 15 $2,700.00 Small Special Events Food Events, Holiday Celebrations; Roanoke County Resident Appreciation D� $5.00 6 350 $10,500.00 Earned Income Donations and Contributions - - - $10,000.00 Sales Gift Shop Sales - - - $25,000.00 Sales Parking - - - $5,000.00 Rentals Visitor Center $1,000.00 1 10 $10,000.00 Transferin Visitor Center Transfer In - - - $55,675.00 Rentals Park Rentals - - - $10,000.00 Rentals Outdoor Venues at Visitor Center $600.00 1 12 $7,200.00 Rentals Arthur Taubman Center $1,200.00 1 8 $9,600.00 Rentals Mountain Union Church $1,200.00 1 8 $9,600.00 Rentals Mountain Union Church and Arthur Taubman Center $2,000.00 1 8 $16,000.00 TOTAL CORE REVENUES $200,095.00 v- 57 pros',' consul ting PA4t1� DETAILED EXPENDITURE MODEL - FISCAL YEAR 2016-17 Pro Forma Expenditures Explore Park - Phase 1; Year 1 ACCOUNT TITLE BUDGET EXPLANATION EXPENDITURES PERSONNEL SERVICES Ful I Time Staff $0.00 Part Time Visitor Center Staff $40,000.00 Part -Time Programming Staff $27,000.00 Part Time Maintenance Staff $17,500.00 Park Rangers $0.00 FICA $6,464.25 7.65% of wages FulI Time Benefits $0.00 32.15% of FT Wages Total Personnel Services $90,964.25 SUPPLIES AND SERVICES Contractual Services for Programs $2,800.00 Electric $9,000.00 Fuel- Bottled Gas $2,000.00 Dumpster Pickup $1,000.00 Telephone $3,000.00 Lease/Rent of Equipment $2,200.00 Travel (Mileage) $750.00 Refunds and Rebates $100.00 Late Charges $50.00 Miscellaneous Operating Costs $50.00 Purchases $10,000.00 Office Supplies- General $300.00 Small Equipment and Supplies $200.00 Food Supplies $5,000.00 Building and Maintenance Materials $14,000.00 Uniforms $2,000.00 Recreation Equipment and Supplies $19,000.00 Fee Class Supplies $5,000.00 Gift Shop Merchandise $12,000.00 Unappropriated Balance $15,441.25 Transfer to VRFA $10,000.00 Total Other Services $113,891.25 TOTAL EXPENSES $204,855.50 ., PRO FORMA SUMMARY — FISCAL YEAR 2017-18 Pro Forma Revenues & Expenditures ACCOUNT TITLE PRICE Explore Park Participants REVENUES BASELINE: REVENUES AND EXPENDITURES - Phase 1; Year 2 REVENUES Revenues Cost Adult Programs Over (Under) Recovery - SERVICE TITLE Revenues Expenditures Expenditures Percent Core Revenue $268,770.00 $251,654.25 $17,115.75 107% Total $268,770.00 $251,654.25 $17,115.75 107% DETAILED REVENUE MODEL - FISCAL YEAR 2017-18 Pro Forma Revenues & Expenditures EXPLORE PARK - REVENUE MODEL - Phase 1; Year 2 DIVISION ACCOUNT TITLE PRICE Number of Programs Participants REVENUES REVENUES Adult Programs CRBBE Backpacking 101- Paths to Adventure $110.00 1 10 $1,100.00 Adult Programs CRMBAMountain Biking -Trail Ride Essentials $40.00 4 10 $1,600.00 Family Programs EPBIF Bird ID and Feeders $8.00 2 10 $160.00 Family Programs EPBRD Birding at Explore Park $0.00 1 10 $0.00 Family Programs EPIHTH Explore Park- 12 Months, 12 Hikes $5.00 12 10 $600.00 Family Programs CRSUP Explore Park- Stand Up Paddleboarding (SUP) $44.00 3 10 $1,320.00 Family Programs EPFFT Forest From The Trees Hike $5.00 1 10 $50.00 Family Programs CRMTBI Mountain Biking- Intermediate $44.00 2 5 $440.00 Family Programs EPSCH Succession Hike $5.00 1 10 $50.00 Family Programs EPTLH Twilight Hike $5.00 1 10 $50.00 Family Programs EPWRH Wetlands to Rivers Hike $5.00 1 10 $50.00 Camps and Afterschool EPMBC Explore Park- Mountain Biking Camp (rising grades 6-8; $295.00 1 15 $4,425.00 Camps and Afterschool EPMNQ Explore Park- Mountain Quest (rising grades 6-8) $195.00 1 15 $2,925.00 Camps and Afterschool EPNQST Explore Park- Nature Quest (rising grades 2-5) $195.00 1 15 $2,925.00 Camps and Afterschool EPPC Explore Park- Paddling Camp (rising grades 6-8) $320.00 2 15 $9,600.00 Camps and Afterschool EPRGR Explore Park- Ridge Ramblers (rising grades 6-8) $195.00 1 15 $2,925.00 Camps and Afterschool EPSDC Explore Park- Summits Day Camp (rising grades 2-5) $195.00 1 15 $2,925.00 Camps and Afterschool EPACO Outdoor Archery Camp (rising grades 6-8) $195.00 1 15 $2,925.00 Special Events Small Events $5.00 6 350 $10,500.00 Special Events Large Events $10.00 1 1000 $10,000.00 Earned Income Donations and Contributions - - - $45,000.00 Sales Gift Shop Sales $30,000.00 Sales Parking $6,000.00 Rentals Visitor Center $1,000.00 1 15 $15,000.00 Transfer Visitor Center Transfer In - - $55,000.00 Rentals Park Rentals - $12,000.00 Rentals Outdoor Venues at Visitor Center $600.00 1 12 $7,200.00 Rentals Arthur Taubman Center $1,200.00 1 10 $12,000.00 Rentals Mountain Union Church $1,200.00 1 10 $12,000.00 Rentals Mountain Union Church and Arthur Taubman Center $2,000.00 1 10 $20,000.00 TOTAL CORE REVENUES $268,770.00 59 pros consulting PA4t1� DETAILED EXPENDITURE MODEL - FISCAL YEAR 2017-18 Pro Forma Expenditures Explore Park - Phase 1; Year 2 ACCOUNT TITLE BUDGET EXPLANATION EXPENDITURES PERSONNEL SERVICES Full Time Staff $0.00 Revenue Development Manager - FT $20,000.00 anticipate hiring January 2018 (6 months of expenses Part Time Visitor Center Staff $60,000.00 Open year round Part -Time Programming Staff $27,000.00 Part Time Maintenance Staff $17,500.00 Park Rangers $0.00 FICA $9,524.25 7.65% of wages Full Time Benefits $6,430.00 32.15% of FT Wages Total Personnel Services $140,454.25 SUPPLIES AND SERVICES Contractual Services for Programs $3,200.00 Electric $18,000.00 Fuel- Bottled Gas $2,100.00 Dumpster Pickup $1,050.00 Telephone $3,100.00 Lease/Rent of Equipment $2,200.00 Travel (Mileage) $800.00 Refunds and Rebates $150.00 Late Charges $50.00 Miscellaneous Operating Costs $50.00 Purchases $10,500.00 Office Supplies- General $250.00 Small Equipment and Supplies $250.00 Food Supplies $5,000.00 Building and Maintenance Materials $15,000.00 Uniforms $2,100.00 Recreation Equipment and Supplies $20,000.00 Fee Class Supplies $5,200.00 Gift Shop Merchandise $12,200.00 Transferto VRFA $10,000.00 Total Other Services $111,200.00 TOTAL EXPENSES $251,654.25 PRO FORMA SUMMARY — FISCAL YEAR 2018-19 Pro Forma Revenues & Expenditures Explore Park EXPLORE PARK -REVENUE BASELINE: REVENUES AND EXPENDITURES - Phase 1; Year 3 Revenues Cost ACCOUNT TITLE Over (Under) Recovery - SERVICE TITLE Revenues Expenditures Expenditures Percent Core Revenue $339,140.00 $335,534.25 $3,605.75 101% Total $339,140.00 $335,534.25 $3,605.75 101% DETAILED REVENUE MODEL - FISCAL YEAR 2018-19 Pro Forma Revenues & Expenditures EXPLORE PARK -REVENUE MODEL- Phase 1; Year 3 DIVISION ACCOUNT TITLE PRICE Number of Programs Participants REVENUES REVENUES Adult Programs CRBBE Backpacking 101- Paths to Adventure $110.00 2 10 $2,200.00 Adult Programs CRMBA Mountain Biking -Trail Ride Essentials $40.00 4 10 $1,600.00 Family Programs EPBIF Bird ID and Feeders $8.00 3 10 $240.00 Family Programs EPBRD Birding at Explore Park $0.00 2 10 $0.00 Family Programs EPIHTH Explore Park- 12 Months, 12 Hikes $5.00 12 10 $600.00 Family Programs CRSUP Explore Park- Stand Up Paddleboarding (SUP) $44.00 4 10 $1,760.00 Family Programs EPFFT Forest From The Trees Hike $5.00 2 10 $100.00 Family Programs CRMTBI Mountain Biking- Intermediate $44.00 2 5 $440.00 Family Programs EPSCH Succession Hike $5.00 1 10 $50.00 Family Programs EPTLH Twilight Hike $5.00 1 10 $50.00 Family Programs EPWRH Wetlands to Rivers Hike $5.00 1 10 $50.00 Camps and Afterschool EPMBC Explore Park- Mountain Biking Camp (rising grades 6-8) $295.00 1 15 $4,425.00 Camps and Afterschool EPMNQ Explore Park- Mountain Quest (rising grades 6-8) $195.00 1 15 $2,925.00 Camps and Afterschool EPNQST Explore Park- Nature Quest (rising grades 2-5) $195.00 1 15 $2,925.00 Camps and Afterschool EPPC Explore Park- Paddling Camp (rising grades 6-8) $320.00 2 15 $9,600.00 Camps and Afterschool EPRGR Explore Park- Ridge Ramblers (rising grades 6-8) $195.00 1 15 $2,925.00 Camps and Afterschool EPSDC Explore Park- Summits Day Camp (rising grades 2-5) $195.00 1 15 $2,925.00 Camps and Afterschool EPACO Outdoor Archery Camp (rising grades 6-8) $195.00 1 15 $2,925.00 Special Events Small Events $5.00 8 350 $14,000.00 Special Events Large Events $10.00 2 1000 $20,000.00 Earned Income Donations and Contributions - - - $80,000.00 Sales Gift Shop Sales $32,000.00 Sales Parking $8,000.00 Rentals Visitor Center $1,000.00 1 18 $18,000.00 Transfer Visitor Center Transfer In - - $55,000.00 Rentals Park Rentals - - - $14,000.00 Rentals Outdoor Venues at Visitor Center $600.00 1 16 $9,600.00 Rentals Arthur Taubman Center $1,200.00 1 12 $14,400.00 Rentals Mountain Union Church $1,200.00 1 12 $14,400.00 Rentals Mountain Union Church and Arthur Taubman Center $2,000.00 1 12 $24,000.00 TOTAL CORE REVENUES $339,140.00 61 pros',' consul ting PA4t1� DETAILED EXPENDITURE MODEL - FISCAL YEAR 2018-19 Pro Forma Expenditures Explore Park - Phase 1; Year 3 ACCOUNT TITLE BUDGET EXPLANATION EXPENDITURES PERSONNEL SERVICES Park Manager $40,000.00 Anticipate hiring in 2018 to oversee construction projects Revenue Development Manager- FT $40,000.00 Part Time Visitor Center Staff $60,000.00 Open year round Part -Time Programming Staff $27,000.00 Part Time Maintenance Staff $17,500.00 Park Rangers $0.00 FICA $14,114.25 7.65%ofwages Full Time Benefits $25,720.00 32.15% of FT Wages Total Personnel Services $224,334.25 SUPPLIES AND SERVICES Contractual Services for Programs $3,200.00 Electric $18,000.00 Fuel- Bottled Gas $2,100.00 Dumpster Pickup $1,050.00 Telephone $3,100.00 Lease/Rent of Equipment $2,200.00 Travel (Mileage) $800.00 Refunds and Rebates $150.00 Late Charges $50.00 Miscellaneous Operating Costs $50.00 Purchases $10,500.00 Office Supplies - General $250.00 Small Equipment and Supplies $250.00 Food Supplies $5,000.00 Building and Maintenance Materials $15,000.00 Uniforms $2,100.00 Recreation Equipment and Supplies $20,000.00 Fee Class Supplies $5,200.00 Gift Shop Merchandise $12,200.00 Transfer to VRFA $10,000.00 Total Other Services $111,200.00 TOTAL EXPENSES $335,534.25 It is anticipated the operational enhancements included in aforementioned pro formas will continue into the future (beyond FY 2018-19) as capital improvements are introduced into Explore Park. 62 6.3.2 EXPLORE PARK PRO FORMAS — BEGINNING FISCAL YEAR 2019-20 (TENTATIVE) The following pro formas reflect the progressive introduction of operating functions based on capital improvements made in Explore Park during the years of 2016-2019. Given the volatility of securing funding for improvements and unforeseen construction challenges, the pro formas are provided for each improvement that is expected to occur between 2016-19 including the In riverwhitewater park, disc golf course, bike skills park, archery range, and increased maintenance of the park. PRO FORMA SUMMARY— IN RIVER WHITEWATER PARK Pro Forma Revenues & Expenditures Explore Park - In River Whitewater Park BASELINE: REVENUES AND EXPENDITURES Revenues 1st Year 2nd Year 3rd Year 4th Year 5th Year 6th Year Rentals and Sales $67,000.00 $71,020.00 $75,281.20 $79,798.07 $84,585.96 $89,661.11 Total $67,000.00 $71,020.00 $75,281.20 $79,798.07 $84,585.96 $89,661.11 Expenditures 1st Year 2nd Year 3rd Year 4th Year 5th Year 6th Year Rentals and Sales $28,745.78 $28,843.78 $28,945.40 $29,050.77 $29,160.04 $29,273.36 Total $28,745.78 $28,843.78 $28,945.40 $29,050.77 $29,160.04 $29,273.36 Total Cost Recovery 233% 246% 260% 275% 290% 306% DETAILED REVENUE MODEL - IN RIVER WHITEWATER PARK Pro Forma Revenues & Expenditures Explore Park - In River Whitewater Park DIVISION ACCOUNTTITLE PRICE PRICE UNIT UNITS REVENUES EXPLANATION REVENUES Sales Rentals & Sales Sit on Top Kayak - Single $10.00 per hour 1,800 $18,000.00 Rentals & Sales Sit on Top Kayak - Double $15.00 per hour 1,800 $27,000.00 Rentals & Sales Standup Paddle Board - Single $10.00 per hour 1,800 $18,000.00 Rentals & Sales Fishing Pale $20.00 per day 200 $4,000.00 TOTAL RENTALS & SALES REVENUES $67,000.00 63 pros�,9.1 consul ting PA4t1� DETAILED EXPENDITURE MODEL - IN RIVER WHITEWATER PARK Pro Forma Expenditures 2nd Year Explore Park -In River Whitewater Park 4th Year ACCOUNT TITLE BUDGET EXPLANATION EXPENDITURES $14,400.00 PERSONNEL SERVICES $16,796.16 Part-time Concession/Retail Attendants $24,150.00 Overtime $0.00 Employer's Share of FICA $1,535.94 6.36%of5alaries and Wages Employer's Share of Medicare $359.84 1.49%of5alaries and Wages Additional Full -Time Benefits $0.00 32.15% of Full Time Regular Total Personnel Services $26,045.78 SUPPLIES 3rd Year Small Tools & Minor Equip. $500.00 General Program Supplies $500.00 Total Supplies $1,000.00 $32,917.90 $33,289.63 OTHER SERVICES & CHARGES $34,067.54 Printing (Not Office Supplies) $200.00 Equipment Maint. Contract $1,000.00 Staff Clothing $500.00 Total Other Services $1,700.00 TOTAL EXPENSES $28,745.78 PRO FORMA SUMMARY- BIKE SKILLS PARK Pro Forma Revenues & Expenditures Explore Park -Bike Skills Park BASELINE: REVENUES AND EXPENDITURES Revenues 1st Year 2nd Year 3rd Year 4th Year 5th Year 6th Year Rentals and Sales $14,400.00 $15,552.00 $16,796.16 $18,139.85 $19,591.04 $21,158.32 Total $14,400.00 $15,552.00 $16,796.16 $18,139.85 $19,591.04 $21,158.32 Expenditures 1st Year 2nd Year 3rd Year 4th Year 5th Year 6th Year Rentals and Sales $32,207.20 $32,557.20 $32,917.90 $33,289.63 $33,672.73 $34,067.54 Total $32,207.20 $32,557.20 $32,917.90 $33,289.63 $33,672.73 $34,067.54 Total Cost Recovery 45% 48% 51% 54% 58% 62% 64 DETAILED REVENUE MODEL - BIKE SKILLS PARK Pro Forma Revenues & Expenditures Explore Park - Bike Skills Park ACCOUNT TITLE Explore Park- Bike Skills Park EXPENDITURES PERSONNEL SERVICES DIVISION ACCOUNT TITLE PRICE PRICE UNIT UNITS REVENUES EXPLANATION REVENUES Employer's Share of Medicare $286.08 1.49% of Salaries and Wages Sales $0,00 32.15% of Full Time Regular Donations Voluntary Annual Membership $10.00 per membership 500 $5,000.00 Rentals & Sales Group Outing Rentals $100.00 per 3 hour 50 $5,000.00 Rentals&Sales Summer Camp (1/2 day) $100.00 6 10 6 ca taps; 10 kids each; RoCo receive $2,400.00 40% of revenue Rentals &Sales Private Instruction $25.00 $1.00 200 $2,000.00 RoCo receive 40% of revenue TOTAL RENTALS & SALES REVENUES $500.00 TOTAL EXPENSES $32,207.20 $14,400.00 DETAILED EXPENDITURE MODEL - BIKE SKILLS PARK Pro Forma Expenditures Explore Park - Bike Skills Park ACCOUNT TITLE BUDGET EXPLANATION EXPENDITURES PERSONNEL SERVICES Part-time Maintenance Staff $19,200.00 approximately $8000 peracre to maintain bike park (60% labor) Overtime $0.00 Employer's Share of FICA $1,221.12 6.36% of Salaries and Wages Employer's Share of Medicare $286.08 1.49% of Salaries and Wages Additional Full -Time Benefits $0,00 32.15% of Full Time Regular Total Personnel Services $20,707.20 SUPPLIES Building Materials $5,000.00 Repair Parts $0.00 Small Tools & Minor Equip. $1,000.00 Other Maint. Supplies $5,000.00 Total Supplies $11,000.00 OTHER SERVICES & CHARGES Staff Clothing $500.00 Total Other Services $500.00 TOTAL EXPENSES $32,207.20 65 pros consulting Aggr,C PRO FORMA SUMMARY — DISC GOLF Pro Forma Revenues & Expenditures Explore Park - Disc Golf BASELINE: REVENUES AND EXPENDITURES Revenues 1st Year 2nd Year 3rd Year 4th Year 5th Year 6th Year Rentals and Sales $7,500.00 $8,100.00 $8,748.00 $9,447.84 $10,203.67 $11,019.96 Total $7,500.00 $8,100.00 $8,748.00 $9,447.84 $10,203.67 $11,019.96 Expenditures 1st Year 2nd Year 3rd Year 4th Year 5th Year 6th Year Rentals and Sales $10,294.55 $10,404.55 $10,518.05 $10,635.16 $10,756.01 $10,880.70 Total $10,294.55 $10,404.55 $10,518.05 $10,635.16 $10,756.01 $10,880.70 Total Cost Recovery 73% 78% 83% 89% 95% 101% DETAILED REVENUE MODEL - DISC GOLF Pro Forma Revenues & Expenditures Explore Park- Disc Golf Explore Park - Disc Golf ACCOUNT TITLE BUDGET EXPLANATION DIVISION ACCOUNT TITLE PRICE PRICE UNIT UNITS REVENUES EXPLANATION REVENUES Sales $6,300.00 approximately $500-$600 per hole annuallytomaintain (70% labor) Donations Voluntary Annual Membership $10.00 per membership 500 $5,000.00 Rentals & Sales Group Outing Rentals $50.00 per 3 hour 50 $2,500.00 TOTAL RENTALS & SALES REVENUES $0.00 32.15% of Full Time Regular $7,500.00 DETAILED EXPENDITURE MODEL - DISC GOLF Pro Forma Revenues & Expenditures Explore Park- Disc Golf ACCOUNT TITLE BUDGET EXPLANATION EXPENDITURES PERSONNEL SERVICES Part-time Maintenance Staff $6,300.00 approximately $500-$600 per hole annuallytomaintain (70% labor) Overtime $0.00 Employer's Share of FICA $400.68 6.36% of Sa laries a nd Wages Employer's Share of Medicare $93.87 1.49% of Sa la ries a nd Wages Additional Full -Time Benefits $0.00 32.15% of Full Time Regular Total Personnel Services $6,794.55 SUPPLIES Building Materials $500.00 Repair Parts $1,000.00 Small Tools & Minor Equip. $1,000.00 Other Maint. Supplies $500.00 Total Supplies $3,000.00 OTHER SERVICES & CHARGES Staff Clothing $500.00 Total Other Services $500.00 TOTAL EXPENSES $10,294.55 PRO FORMA SUMMARY — ARCHERY RANGE Pro Forma Revenues & Expenditures Explore Park - Archery Range BASELINE: REVENUES AND EXPENDITURES Revenues istYear 2nd Year 3rd Year 4th Year 5th Year 6th Year Archery Range Revene $52,500.00 $56,700.00 $61,236.00 $66,134.88 $71,425.67 $77,139.72 Total $52,500.00 $56,700.00 $61,236.00 $66,134.88 $71,425.67 $77,139.72 Expenditures 1st Year 2nd Year 3rd Year 4th Year 5th Year 6th Year Management/Maintenance $36,167.25 $36,982.25 $37,821.90 $38,686.95 $39,578.16 $40,496.34 Total $36,167.25 $36,982.25 $37,821.90 $38,686.95 $39,578.16 $40,496.34 Total Cost Recovery 145% 153% 162% 171% 1809/o 190% DETAILED REVENUE MODEL - ARCHERY RANGE Pro Forma Revenues & Expenditures Explore Park - Archery Range Revenue Model DIVISION ACCOUNTTITLE PRICE PROGRAMS OFFERED/UNIT UNITS REVENUES EXPLANATION REVENUES Sales Sponsorship 3D Objects Sponsorships $500.00 1 30 $15,000.00 Corporate Sponsors of 3D objects Camp One Day Archery Camp $10.00 50 15 $3,000.00 RoCo receive 40% of revenue Camp Week Long Archery Camp $125.00 10 15 $7,500.00 RoCo receive 40% of revenue Lessons Archery 101- Adults $55.00 20 15 $6,600.00 RoCo receive 40% of revenue Lessons Archery 201- Adults $50.00 20 15 $6,000.00 RoCo receive 40% of revenue Lessons Archery 101- Kids $65.00 20 15 $7,800.00 RoCo receive 40% of revenue Lessons Archery 201- Kids $55.00 20 15 $6,600.00 RoCo receive 40% of revenue Total Revenues $52,500.00 r k 1 pros,,- consul ting PA4t1� DETAILED EXPENDITURE MODEL - ARCHERY RANGE Pro Forma Expenditures Explore Park- Archery Range ACCOUNT TITLE BUDGET EXPLANATION EXPENDITURES Maintenance and Security - FY19/20 through FY 24/25 PERSONNEL SERVICES Part-time Maintenance Staff $8,500.00 Overtime $0.00 Employer's Share of FICA $540.60 6.36% of Salaries and Wages Employer's Share of Medicare $126.65 1.49% of Salaries and Wages Additional Full -Time Benefits $0.00 32.15% of Full Time Regular Total Personnel Services $9,167.25 SUPPLIES $63,175.00 Archery Range Bag Targets $8,500.00 Other Materials $4,500.00 Contract services $5,500.00 Minor Improvements $5,000.00 Rental facilitation costs $1,000.00 Tree/plant management $2,000.00 Total Supplies $26,500.00 $802,982.51 OTHER SERVICES & CHARGES Staff Clothing $500.00 Total Other Services $500.00 TOTAL EXPENSES $36,167.25 PRO FORMA SUMMARY — PARK MAINTENANCE AND SECURITY Pro Forma Explore Park- Maintenance and Security - FY19/20 through FY 24/25 BASELINE: REVENUES AND EXPENDITURES Expenditures 1st Year 2nd Year 3rd Year 4th Year 5th Year 6th Year Security $63,175.00 $65,070.25 $67,022.36 $69,033.03 $71,104.02 $73,237.14 Park Maintenance $467,480.00 $589,605.00 $607,293.15 $687,855.00 $708,490.65 $729,745.37 Total $530,655.00 $654,675.25 $674,315.51 $756,888.03 $779,594.67 $802,982.51 DETAILED EXPENDITURE MODEL - SECURITY Pro Forma Revenues & Expenditures Explore Park - Security Budget - FY 19/20 ACCOUNT TITLE BUDGET EXPLANATION EXPENDITURES PERSONNEL SERVICES Fulltime Rangers $35,000.00 1 Ranger Seasonal Rangers $0.00 Employer's Share of FICA $2,226.00 Employer's Share of Medicare $521.50 Additional Full -Time Benefits $11,252.50 Total Personnel Services $49,000.00 OPERATIONS Vehicle Operations $6,500.00 General Office Supplies $500.00 Defibrillators $2,500.00 Computers $500.00 Medical Supplies $300.00 Uniforms $250.00 Total Operations $11,550.00 OTHER SERVICES & CHARGES Security System Monitoring $625.00 Weekend/Event Security $2,000.00 Total Other Services $2,625.00 TOTAL EXPENSES $63,175.00 69 pros consulting Aggr,C DETAILED EXPENDITURE MODEL - PARK MAINTENANCE Pro Forma Revenues & Expenditures Explore Park - Park Maintenance Budget- FY 19/20 ACCOUNT TITLE BUDGET EXPLANATION EXPENDITURES PERSONNEL SERVICES Maintenance Staff $105,000.00 3 FT I a borer staff Part Time $30,000.00 3000 hours @ $10 per hour Employer's Share of FICA $8,586.00 Employer's Share of Medicare $2,011.50 Additional Full -Time Benefits $33,757.50 Total Personnel Services $179,355.00 OPERATIONS Vehicle Operations $5,000.00 Special Equipment Rentals $2,000.00 Half -Ton Pick Up $4,500.00 Mowing Equipment $7,500.00 Computers $500.00 Janitorial Supplies -Paper $100.00 Janitorial Supplies -Cleanser $100.00 Janitorial Supplies -Equipment $200.00 Building Supplies $4,000.00 Natural Trail Maintenance Supplies $2,800,00 14 miles @ $200 per mile Paved Trail Maintenance Supplies $0.00 Disc Golf Maintenance Supplies $1,800.00 $100 per hole Groomed Lawn Maintenance - Contracted Services $360,000.00 Level 1 service; 30 acres; $12000 per acre Rough Lawn Maintenance - Contracted services $3,000.00 Level 3 service; 10 aces; #300 per acre Meadows Maintenance - Contracted services $9,000.00 Level 3 service; 30 aces; #300 per acre Forest Maintenance -Contracted services $20,000.00 800 acres; $25 per acre Woodland Maintenance - Contracted services $1,250.00 50 acres; $25 per acre Successional Grounds Maintenance - Contracted Services $50,000.00 Level 2 service; 10 acres; $5,000 per acre Wetland - Contracred Services $375.00 1.5 acres, $250 per acre Riparian - Contracted Services $500.00 2 acres; $250 per acre River edges - Contracted services $975.00 1.5 acres; $650 per acre Intermittent Stream corridors - Contracted Services $1,000.00 5 acres; $250 per acre Bedford Pond Dam - Contracted Services $7,000.00 Chemicals in Bulk $2,200.00 Safety Equipment $1,700.00 Small Tools &Supplies $2,500.00 Uniforms $5,000.00 Miscellaneous Repair and Maintenance $10,000.00 Operations $503,000.00 OTHER SERVICES & CHARGES Contract Services • Waste Management $2,400.00 Contract Services:• Portable Toilet Rental $2,400.00 Contract Services: Janitorial Expense $2,100.00 Total Other Services $6,900.00 TOTAL EXPENSES $689,255.00 70 6.3.3 EXPLORE PARK PRO FORMAS — BEGINNING FISCAL YEAR 2023 (TENTATIVE) The following pro formas reflect the progressive introduction of operating functions based on capital improvements made in Explore Park during the years 2020-23. Given the volatility of securing funding for improvements and unforeseen construction challenges, the pro formas are provided by each improvement that is expected to occur between 2020-23 including campgrounds and the Tall Pines Canopy Adventure Zone. Additional information is provided for the ground leases for the country store and gas station pod as well as the hospitality center and lodge. PRO FORMA SUMMARY — CAMPGROUNDS (PRIVATE DEVELOPMENT) Pro Forma Explore Park - Campgrounds BASELINE: REVENUES AND EXPENDITURES Revenues 1st Year 2nd Year 3rd Year 4th Year 5th Year 6th Year Campground $37,150.00 $38,264.50 $39,412.44 $40,594.81 $41,812.65 $43,067.03 Total $37,150.00 $38,264.50 $39,412.44 $40,594.81 $41,812.65 $43,067.03 Expenditures 1st Year 2nd Year 3rd Year 4th Year 5th Year 6th Year Contract Management (10% of revenue) $3,715.00 $3,826.45 $3,941.24 $4,059.48 $4,181.27 $4,306.70 Total $3,715.00 $3,826.45 $3,941.24 $4,059.48 $4,181.27 $4,306.70 Total Cost Recovery 1000.00% 10000/0 10000/0 10000/0 10000/0 10000/0 DETAILED REVENUE MODEL - CAMPGROUNDS (PRIVATE DEVELOPMENT) Pro Forma Explore Park - Campgrounds REVENUE MODEL DIVISION ACCOUNT TITLE UNITS REVENUES EXPLANATION REVENUES Avg Price Number Rentals Camping Vacation Cabins- Summer Daily (2 night min) $90.00 8 84 $4,536.00 PROS assumes 75%oaupan by daily—pea- Explore Park -,i- 10%0ea1ee Camping RV Camping -Summer Daily $50.00 80 84 $25,200.00 PROS assumes75%oaupanty bydaily—pers- Explore Park recei ves 10%ofsales Camping Yurts- Summer Daily (2 night min) $60.00 6 84 $2,268.00 PROS assumes 75%o .pan by daily ompere- Explore Park recei ves 10%ofsales Camping Treehouse- Summer Daily (2 night min) $60.00 2 84 $756.00 PROS assumes 75%o .pan bydaily—pe¢- Explore Pa rk recei ves 10%ofsales Camping Tent Camping -Summer Daily $10.00 20 84 $1,260.00 PROS assume515%o¢u panty by daily -p- Explore Park recei ves 10%ofsales CampingPrimitive Camping -Summer Daily $5.00 20 84 $630.00 PROS assumes 75%occupan bydaily rzmpers- Explore Park recei ves 10%ofsales Camp Store Concessions $2,500.00$25000 in revenue- ExpI ore Pa rk recei ves 10%ofsales TOTAL REVEN U ES $37,150.00 71 pros consulting IIJ Aggr,C PRO FORMA SUMMARY—TALL PINES CA NOPYADVENTURE ZONE (PRIVATE DEVELOPMENT) Pro Forma Explore Park -Tall Pines Canopy Adventure Zone BASELINE: REVENUES AND EXPENDITURES Revenues 1st Year 2nd Year 3rd Year 4th Year 5th Year 6th Year Rentals & Sales $47,600.00 $49,028.00 $50,498.84 $75,748.26 $78,020.71 $80,361.33 Total $47,600.00 $49,028.00 $50,498.84 $75,748.26 $78,020.71 $80,361.33 Expenditures 1st Year 2nd Year 3rd Year 4th Year 5th Year 6th Year Contract Management (10% of revenue) $4,760.00 $4,902.80 $5,049.88 $7,574.83 $7,802.07 $8,036.13 Total $4,760.00 $4,902.80 $5,049.88 $7,574.83 $7,802.07 $8,036.13 Total Cost Recovery 1000.00% 1000.00% 1000.00% 1000.00% 1000.00% 1000.00% DETAILED REVENUE MODEL -TALL PINES CANOPY ADVENTURE ZONE (PRIVATE DEVELOPMENT) Pro Forma Explore Park- Tall Pines Canopy Adventure Zone REVENUE MODEL DIVISION ACCOUNT TITLE UNITS REVENUES EXPLANATION REVENUES Avg Price Unit Rentals Rentals & Sales Zipline $50.00 per hour 7000 $35,000.00 Explore Park receives 10% of sales Rentals & Sales Ropes Course $50.00 per hour 1000 $5,000.00 Explore Park receives 10% of sales Rentals & Sales Full Day Ropes Course (Groups of up to 25) $1,000.00 per group 26 $2,600.00 Explore Pa rk receives 10% of sales Rentals & Sales Zipline Course (Groups of up to 25) $1,000.00 per group 50 $5,000.00 Explore Pa rk receives 10% of sales TOTAL REVENUES $47,600.00 GROUND LEASE — HOSPITALITY CENTER AND LODGE It is expected that Roanoke County will pursue a private investor for the development of a hospitality center and lodge on 4 acres of propertyin Explore Park. PROS Consulting provides the following financial projections for the ground lease. • Length of Lease: 20 years. • Unit Value of Lease (per square foot): $5-$10. • Annual Value of Lease: $43,560 - $87,120. • 20 year Value of Lease: $871,200 - $1,742,400. GROUND LEASE — COUNTRY STORE AND GAS STATION It is expected that Roanoke County will pursue a private investor for the development of a countrystore and gas station on 2 acres of property in Explore Park. PROS Consulting provides the following financial projections for the ground lease. • Length of Lease: 20 years. • Unit Value of Lease (per square foot): $5-$10. • Annual Value of Lease: $21,780 - $43,560. • 20 year Value of Lease: $435,600 - $871,200. 72 CHAPTER SEVEN - FULL-TIME STAFFING STRUCTURE This proposed staffing structure summary addresses and evaluates Explore Park's capability to achieve the vision and act on the existing recommendations. The park currently operates in a very efficient manner but the management and operations structure needs to be adjusted to address how the park staff can act on achieving the goals and recommendations outlined in this business plan. This will require the addition of full-time staffing capacity based on the phasing in of improvements at Explore Park. The addition of full-time staff recommendations was developed for county leaders to consider. The goal of establishing this structure is to correctly align the duties and responsibilities of the park staff with the expectations of county leaders and the community. In addition to the NEW full-time staff listed below, it is expected that a bevy of part-time staff including recreation leaders, maintenance workers, visitor center staff and others will be needed to provide high quality experiences to the visitors of Explore Park. POSITION # OF POSTIONS DATE TO IMPLEMENT REVENUE DEVELOPMENT MANAGER 1 Jan -18 PARK MANAGER 1 Jul -18 PARK RANGER 1 Jul -19 PARK MAINTENANCE WORKERS 3 Jul -19 *RECREATION PROGRAM COORDINATOR 1 Jul -25 * Not reflected in pro forma as not anticipated to hire until completion of phase 3 73 pros consulting pA4t1� CHAPTER EIGHT - FINANCIALSUSTA INABILITY FOR EXPLORE PARK To help Explore Park creates trategies to achieve financialsuccess, the following sustainability principles have been developed. 8.1 INTRODUCTION In order to professionally manage the public or private business elements of Explore Park, the park and recreation staff must be proficient in specific areas of emphasis. These areas include: • Fundraising. • Understanding and nurturing partnering. • Government Finance. • Cost Recovery. • Enterprise Management. • Operational Management. 8.2TOPICS OF IMPORTANCE 8.2.1 FUNDRAISING • Establish a Friends Group, Foundation, or Conservancy to help raise funding to enhance Explore Park operations and amenities. • Identify philanthropists in the community to encourage support as an investment through a park foundation or friends group. The benefit of these relationships will support users that do not have the ability to pay for services. • Teach and train Park and Recreation Boards and Commissions that Friends Groups, Conservancy's and Park Foundations are not in competition with the mission of the agency but are able to act as significant park advocates. Placement of the "right" people on these boards is a very important process that is a learned skill when placed into practice can yield fruitful dividends when placed into practice. Annual management agreements between each fundraising group needs to be completed each year. These agreements need to include goals with measureable objectives, funding initiatives and desired revenues to be generated. The mission for these groups need to identify the purpose of the fundraising and the resulting benefits to the agency. 8.2.2PARTNERING • It needs to be understood that private or not-for-profit group cannot make money from Explore Park without the agreement incorporated into the use that a share of the gross revenue is to be distributed to Explore Park. The distribution must recover the true costs of delivering the facilities to the user. Desired revenue needs to be based on an operating pro -forma from the event when using the park and recreation facilities. • Consider privatizing services to a desired level with excellent outside organizations when the park and recreation organization does not have the capital dollars to develop, operate and maintain the facility or service. 74 • Have working, signed agreements with all types of partners to include (public/ private, public/ not for profit and public/ public partners). This requires separate operational policies on each type of partnership that is established. • Do not partner with any single group unless direct and indirect costs desired in that operation have been determined. Understand the equitable investment the partner or partners need to commit to when establishing the relationship. • All partnerships must have working agreements with measureable outcomes. They are to be reviewed at least every two years as one means to hold each other accountable to the agreement. • Ask the private sector to develop team building days such as cleanup and fixup days in the parks and facilities. This strategy builds community support and will enhance your park or facility to a much higher level in a short period of time. The relationship also promotes a selling point to the corporate partner when communicating their value in the community. • Determine sponsorship opportunities and levels of sponsorships for Explore Park every five years. Use a private sponsorship contractor who knows the value of sponsorships. Distribute a percentage of the total amount raised to the contractor instead of doing it with in-house staff. 8.2.3GOVERNMENT FINANCE • Know the value of the park system assets. What stage those assets are in their life cycle is critical to understand. This practice allows for the determination of where capital improvements need to be committed to and helps to establish the cost benefit of those improvements to the system. • Find dedicated funding sources that can be counted on annually to support operational and capital needs. • Develop a Business Development division within the department to pursue grants, establish effective partnershipsand tocreateearned income. Develop business plans with staff managing revenue producing facilities to maximize earned income capability. • Set up business enterprise systems for revenue producing facilities and programs. • Develop a cost benefit analysis prior to developing all capital improvement projects to determine the creation of the amenity is financially feasible. • Develop an annual revenue plan for the park. • Know how to properly execute an Annual Budget. Much time is spent in the formulation of a budget, however budget execution is equallycritical. Monthlybudget review, variance analysis, making seasonal adjustments and budget management are critical considerations to successful year-end results. Ensure the park manager and staff are aware of quality budgetary management importance to the financial stability of the park. • Reviewcurrent financing options sometimes create big savings. Agencies need to have access to inexpensive capital and refinance if necessary to free up needed debt service capabilities. 75% ill ,- consul ting � PL -1 Explore Pc EVg - • Understand the real details of "Capital." What are the carrying costs of land, facilities, and equipment? Do not burden the agency with capital projects that cost the agency more to own than the value of the land holding. 8.2.4COST RECOVERY • Budget 3-5% of the total operating budget to support and maintain existing capital improvements and assets. • Replace revenue-producing equipment every 5-10 years to keep the user experience relevant and competitive. • Include senior management staff on all design decisions. Force landscape designers and facility architects to outline the maintenance costs on all improved parks and facilities to ensure the design is aligned with organizational maintenance operating budget. • Acquire additional land to establish land leases for concession operations to aid operational costs of the park. • Know costs (direct and indirect) to deliver program services, maintain parks, trails and facilities, to determine true costs of services on a unit cost basis. • Develop business plans on program services or facility operated by the agency that cost more than $100,000 a year with a goal to deliver a cost recovery goal. • Classify the park' services based on "core essential", "important" and "value added" criteria. Price services that are furthest away from your mission at full cost recovery levels. 8.2.5 ENTERPRISE MANAGEMENT • Set up business enterprise systems for revenue producing facilities and programs. • Design parks and recreation facilities for efficiency, productivity to produce revenue that will offset operational costs at a predetermined cost recovery goal. • Develop a financial policy that allows the park to keep all earned income revenue in the operating budget without lowering tax revenue received. Lowering taxes when generating new revenue will penalize the park system for generating revenue to keep the department well positioned for the future. • Bid services everythreeyears when costs are higherthan the private sectorto keep organization costs competitive in the market place. • Develop an annual revenue plan for the park. • Find dedicated funding sources that can be counted on annually. • Create an annual depreciation line item of 3-5% of the operating budget to support existing capital improvements in the park • When a park is built, require an agreement from public officials that the organization will receive the appropriate amount of operational funding to ensure these facilities will be maintained once developed. This will keep undue pressure away from the agency budget. Staff 76 needs to develop an operational impact cost for each capital improvement developed for the park. • Budget 3-5% of the total operating budget for marketing and branding of revenue producing facilities. Signageis not included in this "line item" as this asset is considered to bean upfront capital investment. • Price services to the 80% of users who can pay versus the 20% who are unable to pay. • Do not give any group in the community a larger than necessary discount because of their age, occupation, military service etc. All citizens are valuable and need to be treated the same. Understand the size of the market for core programs and facilities and how much of the market your agency controls. Is there opportunity to penetrate the market further? • Continually conduct market analyses to align offerings in Explore Park with the greatest needs of potential users of the park. In doing so, investments - both capital and operational - will be positioned to achieve the greatest economic return. • Inform users and partners of the true costs to operate a given function so they appreciate the value placed into the facility or service. This strategy will help to reduce entitlement. • Track user analytics to understand who and how often the system is being used by patrons. • Understand concession management, what it takes to make it worth the time and investment to provide the service versus an outside contractor. Don't allow special interest groups have exclusive rights to concession operations without payingthe agencysome levelof gross revenue. 8.2.6 OPERATIONAL MANAGEMENT • Stop maintaining things in the park that nobody uses. Remove them from the park. • Manage by standards and track costs to implement each type of standard. • Trainstaff,regularlyonbusiness principals, costrecovery,costofservice and customer servic--. • Understand the size of the market for core programs and facilities and how much of the market the agency controls. • Know the demographics of users to determine their needs and capability of supporting program and capital costs. • Track population trends. Communities need to track population trends to determine how demographic changes will affect the agency and park in the future. • Agencies need to know how to properly "right size." Explore Park will need to shed excess or unnecessary labor if necessary. Using contractors is not a bad thing. Have a flexible workforce so that there is little or no carrying costs when the peak seasons are over. Know true direct and indirect costs to deliver program services, maintain parks, trails and facilities. • Hold staff accountable to cost recoverygoals for programs, facilities and elements in parkswith revenue to support those services. • Track employee costs of similarsized parks. Understand thewages and benefits forallpositions every five years to understand how competitive wages are with other park systems. Determine if the organization is below an acceptable level, equal to, or above the standard desired for 77pros,,; consul ting Aggr,C wages and benefits. The goal needs to be no more than 60-65% of total operational costs. This factor is tied to direct and indirect employee costs. • Employ the right people for the right job, for the right pay, to achieve the right outcome and benefit to the agency. Learn and apply the correct function and desired productivity of key positions. • Reward employees for efficiency and productivity. • Train staff to understand the management strategies of their supervisors as one way to prepare them for positions at the next level of responsibility. • Develop annual revenue and efficiency work sessions with staff. • Properly train staff in business management of concession operations. • Hold employees accountable to productivity standards and cost recovery levels. Give them measurable outcomes to manage and report quarterly or every six months. • Hold all divisions working in the park accountable by developing sustainable performance outcomes for employees within those divisions. • Understand all available revenue sources used by parks and recreation agencies within a given region, state or on a national level that applies best to park operations. Know the terminology and how to implement them into the system. • Develop a cost benefit analysis on all capital improvement prior to development to determine if it is worth the financial and operational commitment to the agency. 8.3 FUNDING AND REVENUE STRATEGIES Given the limited availability of tax revenues, park and recreation systems across the United States have learned to develop a clear understanding of how to manage revenue options to support parks and recreation services. Park and recreation systems no longer rely on taxes as their sole revenue option and have developed new strategies to pursue sources of revenue to help support capital and operational needs. A growing number of municipalities have developed policies on pricing services, cost recovery rates and partnership agreements for programs and facilities provided to the community. Organizations have developed strong partnerships that are fair and equitable in the delivery of services based on whom receives the service, for what purpose, for what benefit and for what costs. In addition, agencies have learned to use parks and recreation facilities, amenities, programs and events to create economic development. These strategies allowed for organizations to keep property values high around parks and along trails. This have been accomplished through increased maintenance, adding sports facilities and events to drive tournaments into the region. These efforts aid the community through the increase in the use of hotel room nights, increase expenditures in restaurants and retail areas. Organization managers have learned that people will drive into their community for good recreation facilities such as sports complexes, pools, and for special events if presented correctly and well managed. There are some park locations these tourism promoting policies and management practices are not in place. Creation and implementation needs to be considered to promote new revenue sources. PROS has outlined several options for Explore Park to consider. In any event. PROS feels that some if not all of 78 these sources could be considered as an option to support the capital and operational needs outlined in the Explore Park Master Plan. To promote the potential for creating these revenue streams, Roanoke County Parks need to consider establishing an office to pursue grants, alliances, partnerships and sponsorship (GAPS) opportunities in the park. 8.3.1 FUNDING SOURCES FOR CAPITAL IMPROVEMENT AND OPERATING COSTS The following financial options outline opportunities for Roanoke County Parks to consider in supporting the recommended capital improvements outlined in the Master Plan as well as operational costs associated with managing the system for the future. Many of these funding sources may not be allowed now by the county or have never been used. Consideration to pursue these options through the state legislature may be desired by Roanoke County Parks if a value is observed. General Obligation Bond: A general obligation bond is a municipal bond secured by a taxing authority to improve public assets that benefit the municipal agency involved that oversee some of the parks like Explore Park and recreation facilities in the county. Local Option Income Tax for Public Safety: Several cities have used this funding source to help support law enforcement in parks. Other cities have incorporated this option and moved dollars related to park infrastructure to help complete improvements in parks. Governmental Funding Programs: A variety of funding sources are available from federal and state government for park -related projects. For example, the Land and Water Conservation Fund program has been reinstated for2016 at $150 million and can provide capital funds to state and local governments to acquire, develop, and improve outdoor recreation areas. Transportation Enhancement Funds available through SAFETELU, the current approved federal transportation bill, can be used for trail and related green space development, AmeriCorps Grants can be used to fund supportfor park maintenance. SAFETULU Funds as well as Safe Routes to School Funds might be pursued for the trail improvements outlined in the plan as well and Transportation Enhancement Funds. Transportation Enhancement Funds monies require a 20% match by the county and Safe Routes to School Funds require no match by the county. Paul S. Sarbanes Transit in Parks program under Section 3021 of the Safe, Accountable, Flexible, Efficient Transportation Equity Act. The purposeof the program is to enhance the protection of federal parks and public lands, and to increase the enjoyment of people visiting these Federal lands. The program funds capital and planning expenses for alternative transportation systems in, and in the vicinity of, federally owned or managed parks and public lands. Federal Land Management Agencies and state, tribal and local governments acting with the consent of a Federal Land Management Agency are eligible to participate (i.e., are "qualified participants" or financial assistance "recipients")in the program. The park might be considered because of the location of Explore Parkin proximity to the National Blue Ridge Parkway that runs through the west side of the park. AmeriCorps Grants should be pursued by the Parks Division of the County to support park maintenance and cleanup of drainage areas where trails are located in the County. Conservation Reserve Program: The U. S. Department of Agriculture (USDA), through its Agricultural Stabilization and Conservation Service, provides payments to farm owners and operators to place highly erodible or environmentally sensitive landscapes into a 10-15 year conservation contract. The 79 pros-�,i consul ting Aggr,C participant, in return for annual payments during this period, agrees to implement a conservation plan approved by the local conservation district for converting sensitive lands to less intensive uses. Individuals, associations, corporations, estates, trusts, cities, counties and other entities are eligible for this program. Funds from this program can be used to fund the maintenance of open space and non- public -use greenways along bodies of water and ridgelines. Wetlands Reserve Program: The U.S. Department of Agriculture provides direct payments to private landowners who agree to place sensitive wetlands under permanent easements. This program can be used to fund the protection of open space and greenways within riparian corridors. Watershed Protection and Flood Prevention (Small Watersheds) Grants: The USDA Natural Resource- Conservation esourceConservation Service (NRCS) provides funding to state and local agencies or nonprofit organizations authorized to carry out, maintain, and operate watershed improvements involving less than 250,000 acres. The NRCS provides financial and technical assistance to eligible projects to improve watershed protection, flood prevention, sedimentation control, publicwater-based fish and wildlife enhancements, and recreation planning. The NRCS requires a 50 -percent local match for public recreation, and fish and wildlife projects. Economic Development Grants for Public Works and Development of Facilities: The U. S. Department of Commerce, Economic Development Administration (EDA), provides grants to states, counties, and cities designated as redevelopment areas by EDA for public works projects that can include developing trails and greenway facilities. There is a 30% local match required, except in severely distressed areas where federal contribution can reach 80%. National RecreationalTrails Program: Thesegrants are available to government and nonprofit agencies, for amounts ranging from $5,000 to $250,000, for the building of a trail or piece of a trail. It is a reimbursement grant program (sponsor must fund 100%of the project up front) and requires a 20% local match. This is an annual program with an application deadline at the end of January. The available funds are split such that 30% goes toward motorized trails, 30% to non -motorized trails, and 40% is discretionary for trail construction. Design Arts Program: The National Endowment for the Arts provides grants to states and local agencies, individuals and nonprofit organizations for projects that incorporate urban design, historic preservation, planning, architecture, landscape architecture, and other community improvement activities, including greenway development. Grants to organizations and agencies must be matched by a 50 -percent local contribution. Agencies can receive up to $50,000. Internal Park Improvement Fund: This funding source is created from a percentage of the overall park admissions to attractions such as sport complexes, golf courses, or special events in a park and would allow a percentage usually i n the 3%-5% of gross revenues to be dedicate to the park or recreation facility for existing and future capital improvements. This funding source is used for regional parks, and fee based parks. This type of user fee does not require voter approval but is set up in a dedicated fund to support the existing park for future capital, maintenance and improvements. Tax Increment Finance District: Commonly used forfinancing redevelopment projects. A Tax Increment Finance District (TIF) involves the issuance of tax-exempt bonds to pay front-end infrastructure and eligible development costs in partnership with private developers that are considered Quality of Life improvements. As redevelopment occurs in the county, the "tax increment" resulting from redevelopment projects is used to retire the debt issued to fund the eligible redevelopment costs. The public portion of the redevelopment project funds itself using the additional taxes generated by the :e project. TIFs can be used to fund park improvements and development as an essential infrastructure cost. These funds would work well in the downtown park redevelopment and in trail development. Facility Authority: A Facility Authority is sometimes used by park and recreation agencies to improve a specific park or develop a specific improvement such as a regional park stadium, large recreation center, large aquatic center, or sports venue for competitive events. Repayment of bonds to fund the project usually comes from a sales tax in the form of food and beverage. A facility Authority could oversee improvements for the large facilities; such as a convention type facility, aquatic center and sports field complex. Utility Lease Fee: Utility lease fees have been used to support parks in the form of utility companies supporting a park from utility easements, storm water runoff and paying for development rights below the ground. This funding source is derived from fees on property own by the county based on measures such as the amount of impervious surfacing as well as fees from utility companies having access through the park. It is used by many cities and counties to acquire and develop greenways and other open space resources that provide improvements in the park or development of trails. Improvements can include trails, drainage areas, and retention ponds that serve multiple purposes such as recreation, environmental protection, and storm water management. This could be a source for the utilities to make a contribution to support the parks and trails in the future. Transient OccupancyTax: This fundingsource is used by manycities and counties to fund improvements to parks from hotels that benefit from the parks in the form of sporting events where participants stay in hotels when they use county owned sports complexes or competitive facilities. The Transient Occupancy Taxes are typically set at 3-5% on the value of a hotel room a 1% sales tax that can be dedicated for park and recreation improvement purposes as well. Because of the value that parks could provide in the way of events, sports, entertainment and cultural events hotels in the area that benefit could be set up with a portion of their occupancy funds going to support park and recreation related improvements. This funding source should be implemented progressively by other communities as the county increases the number of events it sponsors or develops in the park. Tracking the economic value back to the hotels is important to build trust with the hotel business community. Food and Beverage Tax: This 1/8% sales tax is used by other cities and counties and requires voter approval. These dollars can come from the local community as well as visitors to the county to help pay for a bond to finance future park and recreation related improvements. Food and Beverage Taxes are very well accepted in most communities. Accumulated Building Funds: Some cities and counties can establish a Cumulative Building Fund for the Parks and Recreation Department. Thesefunds can provide moneyfor building, remodeling and repairing park and recreation facilities. In addition the counties can purchase land with these funds for park and recreation purposes. The Cumulative Building Fund must be proposed by a park board and then approved by the county council in order to levy the tax. The Cumulative Building Fund can provide capital funds that are best utilized for improvements to existing park and recreation amenities and facilities in the system. Capital Improvement Fee: A capital improvement fee can be added to an admission fee to a recreation facility or park attraction to help pay back the cost of developing the facility or attraction. This fee is usually applied to regional parks, golf courses, aquatic facilities, recreation centers, stadiums, amphitheaters, and special use facilities such as sports complexes. The funds generated can be used either to pay back the cost of the capital improvement on a revenue bond that was used to develop the 81pros,, pros,,,- 3. ting ��Pt�RF Aggr,C facility. Capital improvement fees normally are $5 per person for playing on the improved site or can be collected as a parking fee or admission fee. Lease Back: Lease backs are a source of capital funding in which a private sector entity such as a development company buys the park land site or leases the park land and develops a facility such as a park, recreation attraction, recreation center, pool, or sports complex; and leases the facility back to the municipality to pay off the capital costs over a 20 to 30 year period. This approach takes advantage of the efficiencies of private sector development while relieving the burden on the municipality to raise upfront capital funds. This funding source is typically used for recreation and aquatic type facilities, stadiums, civic buildings, and fire stations. Capital Improvement Fund Purpose. The purpose of the Park and Recreation Capital Improvement Fund is to allow for the collection of fees, donations, and revenue from vending machines, and to allow for depositing those fees, donations, revenues from vending machines in the fund for the purpose of future land acquisition or specific capital improvements as may be deemed necessary by the County Board for future improvement or expansion of Explore Park. Parkand Recreation Capital Improvement Fund. Fees, donations, and revenue fromvending machines established. Fees may be established and collected by the park and recreation board for particular special events held on park property as the board may deem necessary for that specific event. Private organizations who hold theirevent on park property and who charge admission for the event shall donate a portion of those charges to The Park and Recreation Capital Improvement Fund. Revenue from all vending machines placed on park property and accessible to the public shall be placed in the fund. Partnerships: Explore Park could have an enormous amount of partnership in place. Establishing policies for public/ public partnerships, public/not-for- private partnerships and public private partnerships needs to be established with measureable outcomes for each partner involved. Explore Park can gain a lot of operational monies back to the department if theycan manage their partnerships in a n equitable manner. 8.3.2 FUNDING SOURCES FOR OPERATIONAL DOLLARS Land Leases/Concessions: Land leases and concessions are public/private partnerships in which the municipality provides land or space for private commercial operations that will enhance the park and recreational experience in exchange for payments to help reduce operating costs. They can range from food service restaurant operations, lodges, Cell Towers, to full management of recreation attractions. Leases usually pay back to the county a percentage of the value of the land each year in the 15% category and a percentage of gross from the restaurant, lodge or attractions. They also pay sales tax and employee income taxes to the county which supports the overall government system in the county. Admission to the Park: Many park and recreation systems in the United States have admission fees on a per -car, bike and person basis to access a park that can be used to help support operational costs. Car costs range from $3 to $5 a car and $2 dollars a bicycle or $2 dollars a person. This would really only apply to Explore Park or special use facilities in the county if it is considered. This fee may be useful for large events and festivals that have the capability to be set up as a fee based park at least on weekends. This is not unusual for County Parks to have fees to access regional parks to support the operations. Parking Fee: Many parks that do not charge an admission fee will charge a parking fee. Parking rates range from $3 to $4 dollars a day. This funding source could work for helping to support special events, festivals and tournaments. County park systems in Florida charge parking fees for beaches, sports 82 complexes and special event sites. They also have parking meters in parks to support the system or individual park and this could be applied to Explore Park. User Fees: User fees are fees paid by a user of recreation facilities or programs to offset the costs of services provided by the department in operating a park, a recreation facility or in delivering programs and services. A perception of "value" has been instilled in the community by county parks staff forwhat benefits the system is providing to the user. As the department continues to develop new programs, all future fees should be charged based on cost recovery goals developed in a future pricing policy. The fees for the parks and/or core recreation services are based on the level of exclusivity the user receives compared to the general taxpayer. It is recommended that user fees for programs be charged at market rate for services to create value and operational revenue for county parks. For services where the County feels that they cannot move forward on adequate user fees to obtain the required cost recovery, consideration of contracting with a not-for-profit and/or private company to help offset service costs should be pursued. This would save the system dollars in their operational budgets while still ensuring the community receives the service to keep the quality of life at a high standard. Corporate Naming Rights: In this arrangement, corporations invest in the right to name an event, facility, or product within a park in exchange for an annual fee, typically over a ten-year period. The cost of the naming right is based on the impression points the facility or event will receive from the newspapers, TV, websites, and visitors or users to the park. Naming rights for park and recreation facilities are typically attached to regional park amenities, sports complexes, amphitheaters, recreation centers, aquatic facilities, stadiums, and events. Naming rights are a good use of outside revenue for parks, recreation facilities or special attractions in the county. Corporate Sponsorships: Corporations can also underwrite a portion or all of the cost of an event, program, or activity based on their name being associated with the service. Sponsorships typically are title sponsors, presenting sponsors, associate sponsors, product sponsors, or in-kind sponsors. Many agencies seek corporate support for these types of activities. Advertising sales on sports complexes, scoreboards, gym floors, trash cans, playgrounds, in locker rooms, at dog parks, along trails, flower pots, and as part of special events held in the county to help support operational costs have been an acceptable practice in parks and recreation systems for a long time and should be considered for Explore Park to support operational costs. Maintenance Endowment Fund: This is a fund dedicated exclusively for a park's maintenance, funded by a percentage of user fees from programs, events, and rentals and is dedicated to protect the asset where the activity is occurring. Park and Recreation Revenue Revolving Fund: This is a dedicated fund to be used for park purposes only that is replenished on an ongoing basis from various funding sources such as grants, sponsorships, advertising, program user fees and rental fees within the park system. Explore Park could established a revolving fund supported by all of the funding sources identified in this section and kept separate from the tax general fund. Permit Fees: This fee is incorporated forexclusive reservations for picnic shelters, sports fields, special events that are provided by Explore Park for competition tournaments held in the county by other organizations who make a profit off of county -park owned facilities. Permit fees include abase fee for all direct and indirect costs for Explore Park to provide the space on an exclusive basis plus a percentage of the gross for major special events and tournaments held on park owned permitted facilities. Alcohol permits should be explored and if determined worthwhile, added to these permits which would generate 83 pros;Y"` y consul ting Aggr,C more dollars for Explore Park for these special use areas. These dollars could be applied to the Recreation and Park Revolving Fund to help support park improvements and operations. Tipping Fees. In Michigan some park systems get tipping fees collected at county owned landfills are redirected back to their parks systems to help pay for the cost of litter pick up in county parks. Land Leases: Many communities across the United States have allowed land leases for commercial retail operations along trails as a source of funding. The communities that have used land leases look for retail operations that support the needs of recreation users of the trails. This includes coffee shops, grill and food concessions, small restaurants, ice cream shops, bicycle shops, farmers markets and small local business. The land leases provide revenue to maintain the trails and/or to be used for in-kind matching. 8.3.3 PRIVATE FUNDING SOURCES Business/Citizen Donations: Individual donations from corporations and citizens can besought to support specific improvements and amenities. Private Foundation Funds: Nonprofit community foundations can be strong sources of support for the department and should be pursued for specific park and recreation amenities. The department has a parks foundation in place and it needs to continue but stronger efforts to have the Foundation support the park systems needs should be explored. Nonprofit Organizations: Nonprofit organizations can provide support for green space and parks in various ways. Examples include: Conservancy or Friends Organization: These Park Conservancy's or Friends Groups are a major funding source for parks in the United States and should be considered for Explore Park. Greenway Foundations: Greenway foundations focus on developing and maintaining trails and green corridors on a county -wide basis. Thecountycould seek land leases along theirtrails as a funding source, in addition to selling miles of trails to community corporations and nonprofits. The development rights along the trails can also be sold to local utilities for water, sewer, fiber optic, and cable lines on a per mile basis to support development and management of these corridors. Greenway foundations also develop a specific car license tag which cost $45 as a way to fund the system. Floodway Funding Sources: Many cities and counties have used floodway funding sources to support development and operations of greenways. This funding source is used extensively in Houston, Texas, and in Cleveland, Ohio. Greenway Trust Fund: Another strategy used by several communities is the creation of a trust fund for land acquisition and facility development that is administered by a private greenway advocacy group, or by a local greenway commission. A trust fund can aid in the acquisition of large parcels of high-priority properties that may be lost if not acquired by private sector initiative. Money may be contributed to the trust fund from a variety of sources, including the municipal and county general funds, private grants, and gifts. Greenway Fundraising Programs: Agencies across the United States have used greenways for not-for- profit fundraisers in the form of walks, runs, bicycle races, and special events. The local managing agency usually gets $2-$5 per participants in the events to go back to support the operations and maintenance costs. 84 Greenways Conservation Groups: Conservation groups adopt green corridors to support the operations and capital costs for specific greenway corridors. These groups raise needed money for designated greenways for capital and operations costs. Local Private -Sector Funding: Local industries and private businesses may agree to provide support for greenway development through one or more of the following methods: • Donations of cash to a specific greenway segment. • Donations of services by large corporations to reduce the cost of greenway implementation, including equipment and labor to construct and install elements of a specific greenway. • Reductions in the cost of materials purchased from local businesses that support greenway implementation and can supply essential products for facility development. Adopt -A -Foot Program: These are typically small grant programs that fund new construction, repair/ renovation, maps, trail brochures, facilities (bike racks, picnic areas, birding equipment) as well as provide maintenance support. The Adopt -A -Foot program is in the form of cash contributions that range from $2,640 to $26,400 over a five-year period. State Water Management Funds: Funds established to protector improve water quality could apply to a greenways/trails project if a strong link exists between the development of a greenway and the adjacent/ nearby water quality. Possible uses of these funds include the purchase of critical strips of land along rivers and streams for protection, which could then also be used for greenways; develop educational materials, displays; or for storm water management. Estate Donations: Wills, estates, and trusts may be also dedicated to the appropriate agency for use in developing and/or operating the regional park or greenway system. 8.3.4 VOLUNTEER SOURCES Adopt -an -Area of a Park: In this approach local groups or businesses make a volunteer commitment to maintaining a specific area of a park. Adopt -an -Area of a Park arrangements are particularly well-suited for the department. Adopt -a -Trail: This is similar to Adopt -a -Park but involves sponsorshipof a segment of a trail (e.g., one mile) for maintenance purposes. Community Service Workers: Community service workers are assigned by the court to pay off some of their sentence through maintenance activities in parks, such as picking up litter, removing graffiti, and assisting in painting or fix up activities. Most workers are assigned 30 to 60 hours of work. This would seem to be a good opportunity for the parks to work with the sheriff's department on using community service workers. VOLUNTEER ASSISTANCE AND SMALL-SCALE DONATION PROGRAMS Greenway Sponsors: A sponsorship program for greenway amenities allows for smaller donations to be received both from individuals and businesses. The program must be well planned and organized, with design standards and associated costs established for each amenity. Project elements that maybe funded can include mile markers, call boxes, benches, trash receptacles, entry signage and bollards, and picnic areas. Volunteer Work: Comm unity volunteers may help with trai I construction, as well as conduct f undrai sers. Organizations that might be mobilized for volunteer work include the Boy Scouts and Girl Scouts. 85 pros, ,- consul ting � PL -1 Explore Pc EVg - 18.3.5 GRANTS Many communities have solicited greenway funding from a variety of sources including public agencies, private foundations and other conservation -minded benefactors. Some of these grants include: Land and Water Conservation Fund (LWCF) Outdoor Recreation Legacy Partnership Program (ORLP) The National Park Service (NPS) has opened the application process for this year's Land and Water Conservation Fund (LWCF) Outdoor Recreation Legacy Partnership Program (ORLP). This $15 million nationally competitive grant program specifically targets recreation spaces in urban communities. In 2015, NPS awarded $3 million in grants to eight pilot projects. This will be the second time the ORLP grant opportunity has been available. In addition to offering significantlymorefunding this year ($15 million overall), NPS will accept proposals ranging between $250,000 and $750,000 in support of land acquisition and development in communities with a population of 50,000 and above. Priority will be given to projects serving economically disadvantaged areas. There is also a pilot "planning grant" program awarding up to $75,000 to fund planning studies in an effort to help target park and recreation investment to urban areas where it is needed most. Eligibility - State and local government agencies, including park districts, within or serving areas with populations of 50,000 or more people may apply. Proposals should be developed in cooperation with the lead LWCF agency (State Liaison Officer) for your state. The Helen C. Cobbs Foundation: Given primarily in Roanoke, VA for • Community and economic development; • Education; • Education services; • Human services; • Out-of-school learning; • Protestantism; • Scouting programs; • Youth development. Community Foundation of Western Virginia: The foundation seeks to foster positive change on behalf of the community by: 1) enabling donors to carry out their charitable intent through prudently administered permanent endowmentfunds; 2) offering a comprehensive array of services to encourage, advance and educate concerning effective philanthropy; 3) making creative grants to meet continuing and emerging community needs and opportunities; and 4) providing leadership in identifying and assessing community issues and acting as a catalyst to initiate specific responses. Farrell Foundation: Giving primarily in Roanoke, the foundation supports police agencies and organizations involved with arts and culture, education, spinal cord injuries, human services, community development, and Catholicism. Horace G. Fralin Charitable Trust: The trust primarily provides grants to qualified charitable organizations in Roanoke Valley, VA for the purchase, construction, renovation or expansion of buildings, equipment and other capital assets of a long-term nature that help the organizations to further their goals. Sam Et Marion Golden Helping Hand Foundation: The foundation supports food banks and organizations involved with arts and culture, education, health, recreation, human services, and Judaism. Investco Foundation: The foundation supports health clinics and food banks and organizations involved with media, higher education, housing development, and human services. Taubman Foundation for the Arts: The foundation supports programs and services geared towards celebrating arts and culture, primarily in Virginia and New York. Gordon C. Willis Charitable Trust: The foundation supports programs and services geared towards celebrating arts, education and human services, primarily in Virginia. National Fish and Wildlife Foundation: The foundation fosters cooperative partnerships between the public and private sectors to support conservation activities; among its goals are species habitat protection, conservation education, natural resource management, habitat and ecosystem restoration, and leadership training. Acres for America: In partnership with Wal-Mart Stores, Inc., the program provides funding forprojects that conserve important habitat for fish, wildlife, and plants through acquisition of interest in real property. The goal of the program is to offset the footprint of Wal -Mart's domestic facilities on at least an acre by acre basis through these acquisitions. Preference will be given to acquisitions that are part of published conservation plans, state wildlife action plans, or Endangered Species Act recovery plans, all applicants must secure a 1:1 minimum cash or in-kind match to be eligible for funding. Environmental Solutions for Communities: With support from Wells Fargo, the program seeks to support projects that link economic development and community well-being to the stewardship and health of the environment. Collectively, investments under this initiative will promote a sustainable future for communities by supporting sustainable agricultural practices and private lands stewardship; conserving critical land and water resources and improving local water quality; restoring and managing natural habitat, species, and ecosystems that are important to community livelihoods; facilitating investments in green infrastructure, renewable energy and energy efficiency; and encouraging broad- based citizen participation in project implementation. Grants range from $25,000 to $100,000 for projects of 18 months. Eligible applicants include nonprofit 501 (c) organizations; state, tribal, provincial, and local governments; and educational institutions working in states and communities where Wells Fargo operates. Individuals, federal agencies, and privatefor- profit firms are not eligible. Projects that seek funding for political advocacy, lobbying, litigation, fundraising, or legally mandated mitigation projects are not eligible. Fisheries Innovation Fund: Given in conjunction with the National Oceanic and Atmospheric Administration, the Walton Family Foundation, and the Gordon and Betty Moore Foundation, this fund seeks to fund innovative ideas about how to use catch shares to bolster fishing communities while maintaining sustainable fisheries. Grants ranging from $50,000 to $200,000 will be awarded. National Wildlife Refuge Friends Group Grant Program: This program provides competitive seed grants ($1,500 to $5,000) to creative and innovative proposals that seek to increase the number and effectiveness of organizations interested in assisting the National Wildlife Refuge System nationwide. Grants will be awarded in the following categories: start-up grants (providing funds to assist starting refuge organizations with formative and/or initial operational support); capacity -building grants (providing funds to strengthen the capacity of existing organizations to enable them to be more effective); and project -specific grants. Native Plant Conservation Initiative: Through this initiative, grants of federal dollars will be provided to nonprofit organizations and agencies at all levels of government to promote the conservation of native plants and pollinators. The program is conducted in cooperation with the Plant Conservation Alliance- 87% lliance $7 3. prosy, .: consul ting Aggr,C (PCA). It is expected that all grant funds will be matched by non-federal contributions from project partners. In-kind contributions of goods or services are eligible as match for this program. National Park Foundation: The foundation funds programs on a national level that promote leadership and innovation in conservation, educate youth, encourage volunteerism, enhance the national park visitor experience, and connect diverse communities to share its heritage. American Hiking Society: The society promotes and protects foot trails and the hiking experience. Bikes Belong Foundation: The foundation focuses on bicycle safety, children's bicycling programs, and supporting innovative and grassroots efforts to make bicycling safer and more accessible for all. Rails -to -Trails Conservancy: The conservancy works to create a nationwide network of trails from former rail lines and connecting corridors to build healthier places for healthier people. Virginia Recreational Trails Program (RTP): The Recreational Trails Program (RTP) is a matching reimbursement grant program for the building and rehabilitation of trails and trail related facilities. DCR partners with the Federal Highway Administration to run the program. KaBoom: KaBOOM! and Dr Pepper Snapple Group have partnered to award (5) $20,000 Let's Play Video Contest Grants to winners of the online Let's Play Video Contest, held in spring each year. Playground grants will be awarded to qualifying U.S.-based organizations for the purchase of new playground equipment that will be built using the KaBOOM! community -build model. Let's Play Community Construction Grants: Dr Pepper Snapple Et KaBOOM! have teamed up to offer $15,000 grants to be used toward the purchase of playground equipment. Grantees will lead their community through a self -guided planning process, using the $15,000 grant towards the total cost of playground equipment and assembling the playground using the KaBOOM! community -build model. Grantees have up to one year to build the playground and will have the support of a remote KaBOOM! Grants Manager and an onsite Certified Playground Installer. American Academy of Dermatology Shade Structure Grants: The AAD Shade Structure Grant Program awards grants of up to $8,000 to public schools and non-profit organizations for installing permanent shade structures for outdoor locations that are not protected from the sun, such as playgrounds, pools or recreation spaces. Home Depot Foundation: Grants, up to $5,000, are available to IRS -registered 501c designated organizations and tax-exempt public service agencies in the U.S. that are using the power of volunteers to improve the physical health of their community. Lowe's Community Partners Grants: Lowe's Community Partners grant program helps build better communities by providing monetary assistance to nonprofit organizations and municipalities looking for supportof high -need projectssuch as: bui [ding renovations/ upgrades, grounds improvements, technology upgrades as well as safety improvements. Grants range from $2,001 to $100,000, with most projects falling between $10,000 and $25,000. Our Lowe's Heroes employee volunteer program is another opportunity for support, which Lowe'scan provide to some grant recipients to help supplement the labor of projects. We encourage applicants to speak to their local store manager to see if this is a possibility before applying. The Lorrie Otto Seeds for Education Grant Program: The Lorrie Otto Seeds for Education Grant Program gives small monetary grants to schools, nature centers, and other non-profit and not-for-profit places of learning in the United States with a site available for a stewardship project. Successful non -school F.F. applicants often are a partnership between a youth group (scouts, 4-H, etc.) and a site owner. Libraries, government agencies and houses of worship are eligible subject to youth participation. United Way of Roanoke Valley: UWRV identifies and solicits the participation of the best potential partners to ensure positive community change. Partnerships are based on relationships that achieve a common goal through collective efforts. Our coverage area includes Roanoke County, Roanoke City, Botetourt County, Craig County, and the City of Salem. L.L. Bean Company: Given our rich outdoor heritage, we focus giving on national and local outdoor conservation and recreation organizations. To thisend, L.L.Bean has given more than $14 million to local, state, regional and national conservation organizations in the last ten years. Primary activities include the maintenance and protection of our natural resources; efforts to engage more young people in activities that are relevant to our product line, such as camping, hiking, cycling, canoeing, kayaking, fly fishing, hunting, snowshoeing and cross-country skiing. Hilton Worldwide Corporate Giving Program: Hilton Worldwide makes charitable contributions to nonprofit organizations involved with sustainability, community, culture, and opportunity. Support is given primarily in areas of company operations. BNSF Railway Foundation (formerly BNSF Foundation): The foundation supports organizations involved with arts and culture, higher education, the environment, health, substance abuse services, crime and violence prevention, recreation, human services, diversity, , children and youth, minorities, women, and economically disadvantaged people, and awards college scholarships to high school seniors, college sophomores, and Native Americans. EQT Foundation, Inc.: The foundation supports programs designed to promote education for children and adults; encourage the development of safe and livable communities; promotethe environment and preservation of local natural resources; and foster understanding and appreciation of culture and heritage. The Brandt Foundation: Giving primarily in VA; some giving in CO. The foundation supports: Arts and culture, historic preservation, historical activities. Marietta McNeill Morgan Et Samuel Tate Morgan, Jr. Trust: The Foundation supports: Arts, historic preservation, historical activities, museums, children and youth programs culture, education. American Greenways Eastman Kodak Awards: The Conservation Fund's American Greenways Program has teamed with the Eastman Kodak Corporation and the National Geographic Society to award small grants ($250 to $2000) to stimulate the planning, design, and development of greenways. REI Environmental Grants: Recreational Equipment Incorporated awards grants to nonprofit organizations interested in protecting and enhancing natural resources for outdoor recreation. The company calls on its employees to nominate organizations for these grants, ranging from $500 to $8,000, which can be used for the following: • Protect lands and waterways and make these resources accessible to more people. • Better utilize or preserve natural resources for recreation. • Increase access to outdoor activities. • Encourage involvement in muscle -powered recreation. • Promote safe participation in outdoor muscle -powered recreation, and proper care for outdoor resources. 89 pros consulting Aggr,C Coors Pure Water 2000 Grants: Coors Brewing Company and its affiliated distributors provide funding and in-kind services to grassroots organizations that are working to solve local, regional and national water -related problems. Coors provides grants, ranging from a few hundred dollars to $50,000, for projects such as river cleanups, aquatic habitat improvements, water quality monitoring, wetlands protection, pollution prevention, water education efforts, groundwater protection, water conservation and fisheries. World Wildlife Fund Innovative Grants Program: This organization awards small grants to local, regional and statewide nonprofit organizations to help implement innovative strategies for the conservation of natural resources. Grants are offered to support projects that accomplish one or more of the following: (1) conserve wetlands; (2) protect endangered species; (3) preserve migratory birds; (4) conservecoastal resources; and (5) establish and sustain protected natural areas, such as greenways. Innovative grants can help pay for the administrative costs for projects including planning, technical assistance, legal and other costs to facilitate the acquisition of critical lands; retaining consultants and other experts; and preparing visual presentations and brochures or other conservation activities. The maximum award for a single grant is $10,000. Steelcase Foundation: Steelcase Foundation grants are restricted to locally sponsored projects in areas where there are Steelcase Inc. manufacturing plants. In general, Steelcase does not wish to be the sole funder supporting a program. Grants are also only made to nonprofit organizations. It does support educational and environmental projects, and is particularly interested in helping the disadvantaged; disabled, young and elderly improve the quality of their lives. Applications may be submitted anytime and are considered by the Trustees four times a year. Wal-Mart Foundation: This foundation supports local community and environmental activities and educational programs for children (among other things). An organization needs to work with the local store manager to discuss application. Wal-Mart Foundation only funds 501(c) 3 organizations. Kresge Foundation: provides grants for signature parks in art, health and youth related services. 8.3.6 PARKS AND RECREATION ADDITIONAL FUNDING SOURCES The following funding sources can provide revenue opportunities for Explore Park, but it will take a dedicated staff person to investigate and pursue the source and manage for the future. The following are funding sources that can be developed for the County. Community Forest and Open Space Program: Federal Grant with Estimated Total Program Funding of $3,150,000. Individual grant applications may not exceed $400,000. The program pays up to 50% of the project costs and requires a 50% non-federal match. Eligible lands for grants funded under this program are private forests that are at least five acres in size, suitable to sustain natural vegetation, and at least 75% forested. Congestion Mitigation and Air Quality Program -fund: This source is for transportation projects that improve air quality and reduce traffic congestion. Projects can include bicycle and pedestrian projects, trails, links to communities, bike rack facilities. Average grant size $50-$100,000. Community Facilities Grant and Loan Program -Grant Program: This source is established to assist communities with grant and loan funding for the expansion, renovation and or remodeling of former school facilities and or existing surplus government facilities that have an existing or future community use. Facilities may be space for community gatherings and functions, recreational athletic facilities for all community members, particularly youth. These include space for non -for-profit offices, childcare, community education, theater, senior centers, youth centers, and after school programs. CFP match requirements for requests up to $250,000 are 10 -%eligible project costs. For requests over $250,000 to $1 million, the match is 15%. American Hiking Society: Fund on a national basis for promoting and protecting foot trails and the hiking experience. The Helen R. Buck Foundation: This foundation provides funding for playground equipment and recreational activities. Deupree Family Foundation: The Deupree Family Foundation provides grants for Recreation, parks/playgrounds, and children/youth, on a national basis. This foundation supports building/renovation, equipment, general/ operating support, program development, and seed money. The John P. Ellbogen Foundation: Children/youth services grants as well as support for capital campaigns, general/ operating support, and program development. Economic Development Grants for Public Works and Development of Facilities: The U.S. Department of Commerce, Economic Development Administration (EDA), provides grants to states, counties, and cities designated as redevelopment areas by EDA for public works projects that can include developing trails and greenway facilities. There is a 30% local match required, except in severely distressed areas where the federal contribution can reach 80%. 8.3.7 OPERATIONAL FUNDING COSTS OPPORTUNITIES The Department has numerous revenue sources to draw from to support operational and management costs that include long term capital replacement costs. The following are funding options to consider in operations of the system. Concessions: Concessions can be leased to a private operator for a percentage of gross profits. Typically, 15%-18% of gross profits for concessions of a profit operator, or a managing agency over a park site could manage concessions. Parking Fees: During major special events, the park system could charge a $5 parking fee for special events in the park. Field Permits: The county can issue recreation use permits for activities in the park. Permits typically cover the operational cost of each event and management costs. If a private operator desires to rent the site for a event for private gain, the county should provide a permit fee plus a percentage of gross from the event for the exclusive use of the fields. Admission Fee: An admission fee to an event in the park can be utilized. Walking and Running Event Fees: Event fees for walking and running events in the park can be assessed to cover safety staff managing the event in the park. Food and Equipment Sponsors: Official drink and food sponsors can be utilized for the district. Each official drink and food sponsor pays back to the county a set percentage of gross. Typically, this is 15%- 20% of costs for being the official product and receiving exclusive pouring and food rights to the complex. Likewise official equipment sponsors work well for trucks, mowers, and tractors. 91 consul ting Aggr,C Advertising Revenue: Advertising revenue can come from the sale of ads on banners in the parks. The advertising could include trashcans, trail markers, visitor pull trailers, tee boxes, scorecards, and in restrooms. Wi-FiRevenue: The countycan setup a Wi- Fi area whereby a Wi - Fi vendor is able to sell the advertising on the Wi-Fi access bannerto local businesses targetingthe users of the site. This revenue has amounted to $20,000-$50,000 in revenue for similar systems. CellTower: Cell tower leases can be used. This revenue source would support $35,000-$50,000 annually for the site if cell towers in areas needing cell towers. Program Fees: Program fees to support existing programs can be employed in the form of lessons, clinics, camps, life skill programs, and wellness and fitness. These types program help support the operations of the park and recreation system as a whole. Special Event Sponsors: Special events provide a great venue for special events sponsors as it applies to a concert, stage, entertainment, and safety. Room Reservations: Rental of rooms in the park system can gain operational revenues from these amenities with a typical range of $200-$500 a day for exclusive rental reservations. Special Fundraiser: Many agencies hold special fundraisers on an annual basis to help cover specific programs and capital projects to be dedicated to a facility or county -wide as a whole. Catering: The department has many sites that set up well to have high, medium and low level caterers on contract that groups can use. Caterers usually provide the parks with a fixed gross rate on food and beverage at 12%-15% of the cost of food and 18% of drink back to the Department. 92 CHAPTER NINE - IMPLEMENTATION PLAN 9.1 PERFORMANCE MEASURES It is recommended that the following key performance measures be established for Explore Park. These performance indicators help the park staff move from an "effort -based culture" to an "outcome -based culture." The performance measure results need to be presented at least twice a year so the staff remains focused on what is most important for achieving the vision for the park. • Cost recovery goals for the park meet within 95% of targeted goal. • Development fund raising goals meet within 95%of targeted goals through grants, sponsorships, advertising, special fundraisers, gift giving and other sources of income as outlined in the pro - forma. • Volunteer support is 15% of the manpower to operate the park until the park is fully operational. • Phase one, two and three development meets the timelines established and stays within 10% of the construction costs established. • Visitor participation meets projections at the gate and the various attractions. • Customer satisfaction rates are 90% satisfied from the experiences received in the park. • Partnership goals are met for investing in the park as outlined in the business plan. • Community relations and marketing implement 80% of the marketing plan goals within the next two years. • Programs created in the park meet 90% of what is outlined in the park with a customer satisfaction level at 90%. • Park maintenance standards meet 90% of the standards outlined for trails, cleanliness, ground maintenance and tree maintenance in the park. 93 consul ting Aggr,C 9.2 ACTION PLAN 9.2.1 VISION The following vision presents how Explore Park desires to be viewed in the future: "Exceptional People, Quality Park Experiences, Dynamic Programs, World Class Amenities... Explore Park: Where Adventure Meets Opportunity. " Or "A well -loved, well used destination park for outdoor recreation and adventure, designed for family and individual enjoyment, drawing visitors locally, and regionally, as well as travelers on the Blue Ridge Parkway. " 9.2.2 MISSION The following is the mission for Explore Park on how they will implement the vision: "It is our Mission to protect, maintain and preserve Explore Park where people of all ages may participate in activities blending environmental education and adventure recreation into many positive experiences for years to come. " WN "To serve the community by providing the region's best Public Park and most beloved forest and river experience. " 9.2.3 LAND ACTIONS "Our Vision for land is to preserve the history and heritage of the park so future generations will be able to appreciate what Explore Park provides to Roanoke County for environmental, adventure recreation and tourism purposes." GOAL Develop the park in a responsible and financially sustainable manner for recreation and environmental purposes. Strategies and Tactics Develop Phase One Improvements. o Finalize the design and specifications for phase one development. o Secure the final amount of money after bidding out the project. o Install Phase One. Design Phase Two and Three. o Finalize design specifications. o Secure the capital money to finish phase 2 and 3 and bid out the improvements for development. o Construct the facilities in the years designated. • Remove non-native species in the park. o Continue to remove non-native species in the park to open the park up so visitors can see the value of the spaces. 94 o Develop a method to control the growth on non -natives pecies so the staff and volunteers do not have to go back and do it again. • Continue to update existing amenities in the park such as trails, and add new amenities such as the zip line, a regional playground, urban camping, picnic areas, adventure sport facility, concession and restaurant facilities, Alpine skiing/tubing center, special event area, etc. o Develop a cost benefit approach to each new amenity and be sure to create a balance of experiences for all age segments in the community. o Price services correctly for key amenities and services in the park. o Exceed expectations of users via quality design that generates a "Wow" factor and ensures a memorable experience. • Maintenance Standards are implemented in the park as outlined in the Business Plan. o Maintenance equipment is purchased to achieve the maintenance level of standards desired for each area of the park. o Approved maintenance standards are implemented in the park for each zone in the park. o Cost of service assessment done yearly on maintenance cost by zone. • Increase land development partnerships in the park to support operational revenues. o Leases should be considered for the campground, alpine center, adventure center and lodge and wine expo center. o Find various utility service providers willing to invest in the park as a partner to bring in gas, electrical and sewer services. o Work with local tourism and community development agencies on the types of business partners that would support the park and the economy of Roanoke County to develop on site leases in the park. o Create a feasibility assessment for each interested partner who would like to lease land in the park for tourism or recreation purposes. Find partnership grants for amenities in the park. o Seek partnership grants for health and wellness trails, adult beverage expo facility, concession facility, amphitheater in the park. o Utilize donor and foundation support for major attractions in the park. o Pursue a hospitality center partner to help build a hospitality center. 9.2.4 FACILITY AND AMENITY ACTIONS "Our vision for facilities and amenities is to produce revenue and to meet program user needs." GOAL Create "signature facilities and amenities" that energize the park and create memorable experiences for people of all ages. Strategies and Tactics • Develop one or two new amenities each year for the next six years to build enthusiasm for the park and a strong user base. o Design facilities to produce revenue. o Design facilities that have wide age segment appeal. o Design and develop those facilities that build a destination park for the community and support tourism. 95 pros-�,9� consul ting Aggr,C • Work with a local college or university to establish a degree in outdoor adventure for students interested in managing adventure sports facilities or park management. o Encourage part-time workers and volunteers to get certified in the various types of adventure sports to become instructors and managers. o Encourage all race and ethnic groups to take advantage of the program. • For each amenity developed determine who the target market is for that amenity. Create (5) experiences for each age segment by adding the appropriate level of amenities in the park. o Seek partnerships to help build the various amenities in the park. o Exceed the users' expectations for the value of the experience as it applies to all facilities. 9.2.5 PROGRAMMING ACTIONS "Our vision for programming in Explore Park will be to develop programs that attract a variety of users and teach outdoor adventure skills and environmental education through positive learning experiences." GOAL Involve at least 10,000 users annually in program activities through effective programs and services. Strategies and Tactics Develop core programs in natural science and history, recreation and wellness, outdoor adventure, active seniors, youth services, families, adaptive sports, and special events. o Develop two core programs a year on a year round basis to get to 8 core programs by the 8th year of operation. o Follow the core program standards outlined in the Business Plan. o Develop outdoor adventure and special events as the first two core program areas. o Hire certified and trained instructors to teach outdoor adventure skills and hire good program staff who know how to set up special events. Develop partnerships with local event providers to host events in the park beginning in 2017. o Seek out event organizers and partners to develop events in the park after phase one, two and three are completed. o Develop partnerships with Outward Bound, Boy Scouts, Campfire Boys and Girls, in 2016. o Develop on-goingfitness and wellness programswithlocalhospitalsincluding establishing heart healthy trails and wellness events in the park. Develop Family Programs beginning in 2017. o Develop a program plan for families that includes outdoor hiking, mountain biking, primitive camping, health and wellness and adventure sports in the park. o Partner with agencies in Roanoke County to design programs to provide family oriented services. o Develop official adventure sport venues including a mountain bike skill course, climbing tower, alpine center and adventure sport center. 9.2.6 OPERATIONS AND STAFFING ACTIONS "Our vision for operations and staffing is to hire and train staff on all elements of the business plan and to incorporate key performance indicators into their individual work plan to support the vision and mission of the park." GOAL Staff and volunteers are highly trained in customer service and in the skills they need to perform their work at the highest level possible. Strategies and Tactics • Staff will be hired and trained to meet the expectations of their job descriptions. o Each staff will develop a training program for themselves on areas they need to build their skill levels so as to maximize their performance. o Develop a yearly work plan with performance indicators for each staff person and with quarterly reviews. o Management standards for marketing, program and maintenance operations will be followed as outlined in the business plan. • Part-time staff and volunteers will be hired on an as needed basis with training provided before they start their work. o Part-time staff and volunteers will be recruited and trained for each position that they are hired for. o Recognition and awards program established for part-time and volunteer workers each year. • Operational polices outlined in the business plan are enacted. o The six policies outlined in Appendix 3 of the business plan will be utilized in 2017. o Staff will be trained on policies and how to interpret them to the community. 9.2.7 MARKETING ACTIONS "Ourvision for marketingis to energize and invite users to the park, as well as position the park as a major destination attraction by 2023." GOAL Develop and implement the marketing plan section of the business plan over the next five years. Strategies and Tactics • Develop a data collection system to track users to the park as it applies to core recreation programs, future campground users, zip line users, adventure center, alpine course, picnic shelter users, and special event users. o Determine the process to collect the data and train volunteers and staff to collect data as needed. o Report quarterly on the results of data collected. o Work with the marketing and program staff on how to use the data to make better program decisions. • Develop an on-going Survey Monkey and customer service app to gauge user input into how they feel about the services and programs provided in the park as well as set up a social network site to capture data from users on their experiences. o Develop a social media transformation process with all social networks available. o Track the results and make adjustments to the programs as needed from Survey Monkey work and intercept surveys. o Centralized reservation system set up for reservations of picnic shelters and programs. 97pros,, ,- consul ting Aggr,C • Develop program themes for the park for each year that focus on wellness and fitness, adventure recreation, camping, mountain biking, anniversaries of key amenities developed, special events to be held in the park, s peci at family programs, customer appreciation days and It's in Our Nature Programs. o Work with program staff to develop the themes. o Seek financial funding for the programs between users and sponsors based on an established budget for each event. o Implement the events with event partners and volunteers. • Develop a Communication Plan for the Park. o Develop a weekly and monthly communication plan for the park based on using social media and website technology. o Establish a budget for communications to implement the communications plan and cross promote with other attractions in Roanoke County and the region. o Communicate the results of the communication plan. • Develop a brand message forthe park using effective signage, effective pictures, special events, use of logo, incorporating history into programs, creating fun programs for all ages. o Demonstrate how Explore Park contributes to the community. o Demonstrate in all publications the benefits and experiences that can be found in Explore Park. o Price services effectively to the value received. CHAPTER TEN -CONCLUSION Explore Park is one of Roanoke County's defining assets and a key natural resource. Currently, Explore Park is underutilized and lacks connectivity and sufficient public amenities. A revitalized Explore Park has the opportunity to serve as a centerpiece for Roanoke County that leverages economic, environmental, and cultural benefits. The community recognizes these opportunities and has called for a cohesive plan to transform Explore Park into an iconic and vibrant public amenity. This business plan demonstrates what Explore Park is capable of in creating a year round experience through events, programs and services, as well as in revenue generation. The key is to align the goals for Explore Park with current and future resources, as well as the expectations, values and recreation desires of the community. 99 pros-�,9� consul ting Aggr,C APPENDIX] -QUALITY ASSURANCE FORMS CONCESSIONS Date Facility Program Rank 1, 2 or 3 (1 = unacceptable, 2 = average, 3 = exceptional) Facility Conditions __ Floors swept and clear of debris. Countertops clean and sanitary. Storage is packed neatly and accessible. Garbage picked up around snack bar and dining area. Dining tables / chairs clean and sanitary. Equipment functioning correctly. Office area is clean and useable. Notes: Staff Engaged with customers in friendly manner. __ Show up on time. __ Staff shirt / name tag visible on the right chest / no open toed shoes. __ No eating in the snack bar. __ No cell phones. Notes: Operations Quick with food prep and distribution. Are making correct money exchanges. Plenty of money available for making change. Notes: 100 Paying Customers __ Appear to be having a good transaction. __ Being served quickly after placing order. Line is moving quickly. Notes: Additional notes can be added on reverse side. 101 pros,,- consul ting Aggr,C RENTAL CHECK UPS Date: You will need to pass this to the next staff person so the entire day can be evaluated. If there are multiple rentals in same room throughout the day/evening, just initial in same box for each rental. Thanks! Please initial when checking below rentals Beginning of rental: Room 1 Room 2 Room 3 Room 4 Room 5 Room is set up according to contract, including equipment, coffee service, etc. Renter received friendly greeting/welcome Bathrooms clean and stocked Lights working and switches shown to renter Renter is reminded of facility rules, esp. use of fog machine, tape, etc. (if applicable) During Rental Rental is going well; all needs are met Staff is courteous when talking to renter about any rules being broken Bathrooms clean and stocked Conclusion of Rental Renter is thanked for using center Renter is gently reminded of what needs to be done on their part Renter left on time Center equipment secured following rental Condition of room when renter vacates is satisfactory Comments: 102 QUALITY ASSURANCE CHECKLIST Date Evaluator Facility Staff Working Rank 1, 2 or 3 (1 lowest, 2 average, 3 exceptional) Facility Conditions Notes: Staff Notes: Patrons Program Area is free of garbage, trash cans are not overflowing. Area is safe of hazardous conditions. Bathrooms are cleaned and stocked. Concessions are organized and stocked. Overall feel of facility is safe, clean and green. Begin work on time / opening facility on time. Staff shirt / name tag visible on the right chest / closed toe shoes. Personal cell phones are not in use. First Aid supplies are available and stocked. Staff greets patrons and is courteous and helpful. Line of customers is being attended to quickly. Staff is not eating food or having it visible to public. Customers are wearing appropriate safety equipment. Customers are enjoying their experience (smiles, laughter). Children are being attended to and not participating in unsafe activities. 103pros,$1, , consul ting Aggr,C CUSTOMER SERVICE QUALITY ASSURANCE CHECKLIST Date: Location: (Exceptional = 3; Good = 2; Poor = 1) Time: Evaluator: Customer Service Staff N/A Except/Good Poor Comments *Greeted by staff when entering * Knowledgeable (1st priority for customers) * Enthusiastic and helpful (2nd priority) * Staff is friendly and engaging to public * Staff is friendly and courteous to each other * On time, organized, prepared * Gives attention to all participants/guests (internal and external) * Uses positive reinforcement with difficult situations. * Follows dress code * Follows safety guidelines * Name tag is visible * Team player -works for good of whole program * Work area is neat and clean * Facility is neat and clean * Brochures and flyers are stocked and current * Customers (internal Et external) treatedwith dignity and respect Notes: 104 WEEKLY FACILITY QUALITY ASSURANCE Date: Time: Rank 1, 2 or 3 (1 -unacceptable, 2 -good, 3 -exceptional) or NA Facility Conditions - Indoors Ranking Notes Floors clean and free of debris Windows clean and free of handprints Bathrooms clean and well -stocked Water fountains clean and free of debris Flyer Racks neat and full Front Counters clean and neat Lobby areas clean and clutter free I nterior W alls and ceili ngs clean, free of cobwebs Lights working in all rooms Equipment stowed properly Walk areas clear of equipment Storage areas organized, easy to walk through Tables Et chairs clean and properly stored when not in use Kitchen - fridge, stove, counters, etc. Facility Conditions - Outdoors Covered Walkway around perimeter clean and cobweb free Lights (exterior) working Walkways and sidewalks clean and debris free Trash cans Et ashtrays empty and clean on outside Planter areas clean and attractive Patio area clean and attractive Staff and Volunteers Dressed appropriately and name tags on Customers (internal Et external) treated with dignity Et respect Are friendly, helpful, knowledgeable 105 pros-�,9 consul ting Aggr,C Programs and Rentals People appear to be happy and engaged Needs and interests are being met Safety and supervision is apparent Activities appropriate for population Staff Evaluator Staff Initials (completing above items to be repaired) 106 APPENDIX 2 - JOB DESCRIPTIONS PROGRAM COORDINATOR Position Title: Recreation Program Coordinator Incumbent: Urgency: Immediate Supervisor: Park Manager of Explore Park Incumbent Signature Supervisor Signature The Recreation Program Coordinator plans, implements and evaluates a comprehensive outdoor recreation program schedule. The responsibilities of this position include providing hands-on learning experiences that build self-confidence, teach and practice outdoor recreation skills, develop decision making abilities and encourage positive interactions with others. This position reports directly to the Park Manager of Explore Park. This position is suitable for transitional duty. FLSA STATUS - Exempt JOB RESPONSIBILITIES - (ILLUSTRATIVE) • Coordinates an overall comprehensive outdoor recreation program management plan for the Explore Park. • Supervises, trains and directs part-time staff and volunteers and contract instructors asassigned. • Provides outdoor recreation programs that serve to enhance the mission, vision and values of Explore Park. • Designs, facilitates, provides skills instruction and helps evaluate quality outdoor adventure recreation and environmental education programs within the park staff. • Presents outdoor recreation programs at assigned locations. Programs may be at non-standard hours, on weekends, evenings and holidays. • Ensures that program content reflects the goals of Explore Park. • Assists in evaluating programs, offers recommendations for improvement and actively participates in revision of programs. • Assists in maintaining the Recreation Division equipment and program materials. • Maintains accurate records of programs delivered, attendance and program evaluation data. • Purchases supplies, as directed for recreation programs. • Assists in research, design, development and reviewof educationalor promotional materials such as handouts, brochures and presentations as assigned. • Participates in special events or projects involving the Recreation Division. • Performs duties in a safe and efficient manner, to maintain a safe work and participant environment. Responds to hazardous situations or potentially unsafe conditions by taking corrective actions and notifies supervisor. • Provides timely response to public inquiries. • Keeps supervisor informed of essential issues. • Inspects and performs light maintenance of facilities, equipment and surrounding areas. • Updates and enhances own knowledge by involvement in continuing education for professional growth, i.e. attends relevant conferences, seminars, and certification programs. pros-,,,- 3. ting Aggr,C • Performs other related duties as assigned. ESSENTIAL KNOWLEDGE, ABILITIES AND SKILLS • Thorough knowledge of interpretive and recreational programs suitable for Explore Park. • Report preparation, writing and verbal skills. • Research skills. • Sense of public relations and marketing. • Ability to walk, traverse or otherwise access trails of all types, natural terrain and all properties under control of Explore Park under all types of conditions and weather in order to conduct or supervise nature programs, recreation programs and inspections. QUALIFICATIONS • Bachelor degree, area of specialization in environmental education, outdoor recreation, natural resources, youth development, or related discipline preferred, from an accredited college or university, or equivalent. • Demonstrated experience leading outdoor recreation activities is preferred. • Demonstrated experience working with participants and volunteers of all ages. • Demonstrated passion for the outdoors, which includes the ability and interest to share knowledge and experiences with program participants. • Demonstrated organizationatskitts including verbatand written communication, problem solving, and conflict management. • Must possess and maintain a valid Virginia driver's license. • Successfully pass a background and criminal investigation check. JOB REQUIREMENTS The duties and responsibilities listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work. Explore Park expressly reserves the right to add to, detract from, modify or eliminate any of the above provisions in its sole discretion. 108 MARKETING AND WEB -SITE VOLUNTEER OR PART-TIME STAFF ESSENTIAL FUNCTIONS AND DUTIES • Coordinates with marketing staff on tracking web site comments on a daily basis and returning comments to users in a timely manner. • Coordinates marketing communication information that includes development of the Explore Park's Newsletter, program descriptions, volunteer newsletters and is engaged with managing the web -site with weekly updates directed by the Director. • Responds to letters via email or by mail on issues in the park that need to be addressed • Updates all park kiosks with timely information from the Administration office and the Director • Coordinates with the Program Development staff and Visitor Center Staff on key marketing and communication information that needs to be posted on the web site or Explore Park newsletter on upcoming special events. • Drives a motorized vehicle to travel to different locations if necessary. • Performs tasks that will require walking, bending, stooping, standing, kneeling, climbing, reaching and sitting. MARGINAL FUNCTIONS • Participates in the marketing and planning projects for Explore Park, facilities and programs for letting the community knowof key information that helps them access the park and services in a timely manner. • Assists the Marketing Director in the development of the marketing and communication budget. QUALIFICATIONS • Associate Degree in marketing and communications. • One to two years of experience in marketing and communications. • Working knowledge of the principles and practices used in marketing and communications. • Must possess a valid driver's license. • Ability to collect, compile and analyze facts and exercise sound judgment in arriving at conclusions and translating observations and results into clear, concise reports as it applies to marketing and communications. • Ability to make decisions in accordance with established policies and procedures. • Must possess good problem solving ability and good judgment. • Must be able to write effectively and edit work effectively PSYCHOLOGICAL CONSIDERATIONS • Must have the ability to deal with people under stressful situations. • Must be able to manage multiple tasks simultaneously. • Must be able to deal calmly and fairly with conflict and questions. • Must have ability to work around general population in public areas. COGNITIVE CONSIDERATIONS • Interpersonal skills necessary to communicate tactfully and courteously with all levels of employees and develop a trusting relationship. ENVIRONMENTAL CONSIDERATIONS • Ability to work weekends when required. 109 pros-�,9 consul ting Aggr,C VOLUNTEER MAINTENANCE WORKER ESSENTIAL FUNCTIONS • Maintains and preserves areas including turf, trees, trail, historic buildings, roads and parking lots, playgrounds, picnic area and trails. • Assists with natural resource management by participating in prescribed burning, clearing and invasive species control. • Assists in cutting, planting and spraying of trees and fertilizing of grounds. • Performs routine inspections of surrounding grounds noting needed repairs, insuring the park is free of hazards and is safe for public use. • Operates machinery, i.e., mowers, tractors, pumps and power equipment used in grounds and building maintenance, and assists in the preventive maintenance of such equipment. • Drives a motorized vehicle to travel to different locations. • Performs tasks that will require walking, bending, stooping, standing, kneeling, climbing, reaching and sitting. • Performs heavy lifting tasks up to 75 pounds. MARGINAL FUNCTIONS • Performs native species removal duties. • Performs weekend Park Maintenance duties. • Assists in painting of all structures on park grounds. QUALIFICATIONS • High school diploma. • Some experience relating to grounds and facility maintenance or repairs. • Working knowledge of mowers and other equipment used in grounds and building maintenance. • Must possess a valid VA driver's license. PSYCHOLOGICAL CONSIDERATIONS • Must have the ability to work around general population in public areas. PHYSIOLOGICAL CONSIDERATIONS • Ability to perform heavy lifting up to 75 pounds. • Ability to climb, stoop, bend, reach, walk, sit, kneel, or stand for long periods of time. • Ability to drive a motorized vehicle. COGNITIVE CONSIDERATIONS • Ability to establish and maintain effective working relationships with people, including but not limited to, all level of employees and the general public. • Ability to follow written and oral instructions. ENVIRONMENTAL CONDITIONS • Regular exposure to inclement weather, extreme heat, cold, and rain. • Occasional hazardous working conditions on construction sites and along roadways. • Exposure to chemicals, herbicides, pesticides, and fertilizers. • Protective equipment must be worn when applicable. 110 LAND PRESERVATION AND STEWARDSHIP VOLUNTEER ESSENTIAL FUNCTIONS • Works closely with park personnel engaged in grounds maintenance and land preservation type work. Performs routine inspections of parks and natural areas in the parks to ensure they are clean and safe, and maintained at the acceptable level as stated in the Maintenance Standards outlined in the Business Plan for that specific site including the elimination of non-native plant species. • Works closely with park personnel engaged in natural resource management and landscape practices. • Coordinates with the Maintenance Manager on implementation plans and schedules for parks natural resource management projects. • Plans and directs work schedules and recommends project priorities; insures that supplies required for daily operations and projects are procured. • Coordinates with the Environmental Education staff and Visitor Service Staff to plan for and operate special events involving environmental stewardship in the parks. • Drives a motorized vehicle to travel to different locations. • Performs tasks that will require walking, bending, stooping, standing, kneeling, climbing, reaching and sitting. • Performs heavy lifting tasks up to 75 pounds. MARGINAL FUNCTIONS • Participates in the stewardship planning process for Explore Park and newareas to be developed. QUALIFICATIONS • Associate Degree in park management, natural resource management, conservation, horticulture, or related field, or five years commensurate volunteer training and experience. • Working knowledge of the principles and practices used in park and natural resource management; working knowledge of equipment and vehicles used in the field. • Must possess a valid driver's license. • Ability to collect, compile and analyze facts and exercise sound judgment in arriving at conclusions and translating observations and results into clear, concise reports. • Ability to make decisions in accordance with established policies and procedures for natural resource management practices. PSYCHOLOGICAL CONSIDERATIONS • Must have the ability to deal with people effectively. • Must be able to manage multiple tasks simultaneously. • Must be able to deal calmly and fairly with conflict and questions. • Must have ability to work around general population in public areas and deal with people. ENVIRONMENTAL CONSIDERATIONS • Occasional hazardous worki ngconditions on park sites or when supervising pesticide applications. • Ability to work weekends when required. • Worker is exposed to chemicals. • May be exposed to hazardous vegetation (e.g. poison ivy). • Worker performs work outdoors. These conditions include extreme heat, cold and rain. • Protective equipment must be worn when applicable. pros,,`` consul ting Aggr,C APPENDIX 3 - POLICY DEVELOPMENT RECOMMENDATIONS Currently, Roanoke County is in need of additional policies to guide the park forward in managing financial sustainability, as well as enhancing the operations at the park. The following policies will support Explore Park in their efforts to price service correctly, seek earned income from outside sponsorships and manage volunteers in the most effective manner. Each policy will require approval. The following recommended policies are outlined in this section: • Earned Income Policy. • Pricing Policy. • Partnership Policy. • Sponsorship Policy. • Volunteer Policy. • Scholarship Policy. EARNED INCOME POLICY PURPOSE Roanoke County will promote the financial sustainability of Explore Park by supporting the staff in generating a variety of earned income. ISSUES ADDRESSED These earned income sources will help meet capital and operationalcost recovery goals for Explore Park, as well as park facility development, deliveryof programs, events and services, and the operation and management of the park. EXPECTED OUTCOME AND BENEFITS Supplemental earned income will help Roanoke County to continue environmental conservation efforts, provide high-quality environmentally -sustainable park and recreation facilities and services, and will ensure the appropriate level of care for the park, facilities and natural areas in both the short and long term. GUIDING PROCEDURE FOR IMPLEMENTATION AND MANAGEMENT The Explore Park Manager will budget for earned income revenue and associated expenses, differentiating between the earned income which would be devoted to operational needs versus those intended to support capital projects. Operational revenues will be placed into one account that supports annual operations and management requirements while capital revenues will be separated according to the project they are intended to fund. Roanoke County will submit a yearly request, after the annual audit is complete, to re -appropriate unused earned income dollars prior to budgeting for the next fiscal year. Under the direction of Roanoke County, earned income opportunities will be pursued, when appropriate, by staff. An implementation strategy will match earned income strategies to individual cost recovery goals, assign priority and the appropriate responsible party and describe any required training. 112 PRICING POLICY PURPOSE Roanoke County is committed to providing outstanding park and recreation experiences for the community, which shall include providing quality programs. It is necessary for Explore Park to have a sound and consistent pricing policy that will serve as a management tool for establishing, implementing and evaluating various fees and revenue options. The establishment of a pricing policy may allow for additional programs and facilities to be made available that would enhance the level of service, or quality program. The new Pricing Policy for Explore Park is designed to provide staff with consistent guidelines in pricing admissions for special events, use of facilities, establishing program fees based on the individual benefit a user receives above a general taxpayer. The policy will help Explore Park address revenue goals to support operational costs, provide greater fairness in pricing services to users, and help support the implementation of future programs and services. This Pricing Policy allows Explore Park users to better understand the philosophy behind pricing of a program or service. The Pricing Policy is based on the cost recovery goal for the service established by Roanoke County to provide the service and whether the service is a public, merit, or private service. ISSUES ADDRESSED The pricing policy will help Roanoke County to establish appropriate program and service fees for the future operation and maintenance of the programs and facilities that are managed to help meet cost recovery goals established. A sound pricing justification, philosophy and effective data puts Roanoke County in a positive position when it comes to establishing justifiable pricing and fees to offset operational costs. EXPECTED OUTCOME AND BENEFITS The guiding principles for the creation of an effective pricing policy are as follows: • Accessibility, fairness and affordability. • Supplemental funding. • Efficiency. • Achieve cost recovery goals. 113 consul ting � PL -1 Explore Pc EVg - (DEFINITION OF TERMS: Public Services are those services parks and recreation offer that provide all users the same level of opportunity to access the service. The level of benefit is the same to all users. Examples of public services are open public access to use a regional park, a playground, a traitor a picnic area that cannot be reserved. Public Services normally have low level or no user fees associated with their consumption. The cost for providing these services is borne by the general tax base. Merit Services are services whereby the user receives a higher levelof benefit than the general taxpayer. The taxpayer benefits as a whole because the service provides a more livable community and the service has a good public benefit as well. Examples of merit type services are kayak lessons, adventure sports, summer camp programs for youth, nature education programs and special events that promote healthy active lifestyles. Merit Services can be priced using either a partial overhead pricing strategy or a variable cost pricing strategy. Partial overhead pricing strategies recover all direct operating costs and some determined portion of fixed indirect costs. The portion of fixed indirect costs not recovered by the price established represents the tax subsidy. Whatever the level of tax subsidy, Explore Park staff needs to inform the users by letting them know that Explore Park is investing a certain dollar amount and/or the percentage level of investment they are making in their experience. Private Services are where only the user benefits. This is where Explore Park needs to implement pricing services using a full cost recovery strategy. The price of this particular service is intended to recover all fixed costs and variable costs associated with providing the service. Examples of private services are food services for resale, retail services, and rental of space for weddings and business meetings and private lessons. ACCESSIBILITY, FAIRNESS AND AFFORDABILITY Equity and fairness means those who receive exclusive or individual benefit from a service should pay for that benefit. Affordability should be based on benefit and ability to pay. This policy recognizes that affordability is in the eye of the user. Public park and recreation agencies offer three kinds of services. Definitions for Public services, Merit services and Private services are outlined above. The type of services and benefit received will directly determine the cost recovery level or pricing strategy to be used in the pricing of the services and products Roanoke County creates. SUPPLEMENTAL FUNDING Supplemental funding means that user fees and prices charged for admissions, programs, food services, retail services, rentals and special events will assist in the overall funding of Explore Park operations. These dollars can come from any source that supports operations and include grants, sponsorships, partnerships, permits, special rental uses and many other options. The Explore Park staff should seek out these opportunities whenever possible. EFFICIENCY Priorities to enhance user or visitor experiences are clearly defined because the services provided are clearly made visible and the priorities are established based on the direct user costs that are associated with the activities that user's desire. Pricing of services correctly can achieve six positive results: 114 • Reduces congestion and overcrowding. • Indicates user and visitor demand and support for the service. • Increases positive user and visitor feedback. • Provides encouragement to the private sector to invest in Explore Park programs through contracts that can bring greater revenue to the park. • Ensures stronger accountability on Explore Park staff and management of the service. • Creates multi -tiered pricing so users who desire a higher level of service can purchase it. 10.1.1 DISTRIBUTION OF REVENUE FUNDS TO ACHIEVE COST RECOVERY GOALS Distribution of Revenue means dollars generated from each activity are redistributed back to the area they came from to pay direct cost and indirect cost in some situations and for future improvements associated with a facility or activity. An example would be camper fees make improvements to campgrounds. The staff will document the cost of services provided through a costing model. The true cost of each activity is designated as direct and indirect costs associated with providing a product or service. A reviewof all prices periodically is recommended to document the changes that have occurred within the products or services provided by Explore Park. This will help staff to evaluate which program, product or service should have adjustments based on the Pricing Policy. Staff will set prices for services based on the following process: • What is the cost to provide the service and what is the cost on a per experience basis, hourly rate, or unit rate. • Is the program or service a core program or non-core program based on the criteria established. • Is the program a public, merit or private service based on the established criteria in the pricing policy and the level of personal benefit the user receives over what general taxpayer receives. • Does this price support the cost recovery goal desired for the program or recreation facility to support sustainability. PRICING POLICY PROCEDURES Key Elements in implementing the Pricing Policy include: • Create value and price accordingly. • Know the costs (direct/indirect) and level of cost recovery goal Roanoke County has established for that service. • Understand how the price established compares in the market place. • Price services correctly the first time. • Use differential pricing based on participant, product, and times to encourage greater use of the service or facility. • Educate staff, volunteers, boards and officials on the pricing methodology used. • Communicate price and Explore Park cost to provide the service to users and how much the user paid to cover the cost of the service. ESTABLISH CORE SERVICE CRITERIA • Does this program/service align with Explore Park's Vision and Mission? • The program/service meets at least one of the strategic directions of the park. 115 pros-�,9 consul ting Aggr,C • Full time staff or approved contractors are responsible for execution of the program. • The program has a strong socialvalue that is partof a solution to an identified strategic direction. • The program has strong economic appeal and creates a strong return on investment for Explore Park. • The program has a high partnering capability to enhance promotional opportunities or to offset operational costs. • The program/service currently meets the capacity performance measures developed by staff • The program is in a growth or mature stage of its lifecycle and has proven to have long term participation appeal. If the service is determined to be a core service: • What classification does it fall under (Public, Private or Merit)? • What is the true cost to provide the service and current level of subsidy? • What is the current price of the service and what level of cost recovery does it support now? What pricing alternatives are currently being used? ESTABLISH COST RECOVERY GOALS Public Services - 0-10% of direct and indirect costs. Merit Services - 20%-80% -of direct and indirect costs. Private Services - 80%-100% of the costs. Examples: • Youth Services 30-50% of the direct and indirect costs. • Adult Services -100% of the costs. • Senior Citizens Services -50 to 75% of the costs. • Rentals of Facilities -100+% of the costs. • Adult Health, Education Services -100% of the costs. • Life Skill programs -100% of the costs. • Archery Range (youth programs -50%, adult programs 100%, events 100%). • Adventure sports programs 50% to 100%. USER LANGUAGE IN PRICING SERVICES In pricing services the Explore Park staff should inform users of what they are paying for and what the park is paying for in the following type of sample language: "The $20 you are paying for your child's recreation experience is covering approximately 50% of the cost (total is $40); the park is investing the other $20 in your child's experience as part of this program." OTHER PRICING METHODOLOGIES TO CONSIDER IN PRICING SERVICES Options to consider: • Prime time/non-prime time rates. • Group rates. • In season/off season rates. • Change the minimum numbers higher to hold program (low cost- high volume approach)to spread cost to more people while keeping price the same. 116 • Reduce the quality of the program/service to keep existing price. • Change the contractor rates to make cost lower. Questions for Explore Park staff to consider: • Can a sponsor/partner pick up a portion of the program costs? • Can we offer the program/service in a less expensive venue? • Can we reduce the discount levels for selected age segments? • Can we use contractors for the service versus using employees? • Can we pay a lower rate to employees to provide service? • Can we partner with a local agency to spread the costs? • Can we advance the price higher over a period of time? How long? • Can we manage the site or program differently? • Can we negotiate the rate versus keeping the established rate? 117 pros-�,9 consul ting ��Pt�RF Aggr,C PARTNERSHIP POLICY This Partnership Policy is designed to guide the process for Explore Parkin their desire to partner with private, non-profit, or other governmental entities for the development, design, construction and operation of possible partnered recreational facilities and/or programs that may occur within Explore Park. Explore Park would like to identify "for-profit, nonprofit501(c)(3), and governmental entities" that are interested in proposing to partner with Explore Park to develop recreation facilities and/or programs. A major component in exploring any potential partnership will be to identify additional collaborating partners that may help provide a synergistic working relationship in terms of resources, community contributions, knowledge, and political sensitivity. These partnerships should be mutually beneficial for all proposing partners, and particularly beneficial for the citizens of the Roanoke County community. ISSUES ADDRESSED Explore Park has developed partnerships over the last couple of years and will add more in the future that have helped to support the management of parks and recreation facilities and programs services, while also providing education and recreation opportunities for users of the park. These recommended policies will promote fairness and equity within the existing and future partnerships while helping staff to avoid conflicts internally and externally. These partnership principles must be adopted by Roanoke County for existing and future partnerships to work effectively. These partnership principles are as follows: • All partnershipswill requirean upfront presentation to Roanoke County that describes the reason for creation of the partnership and establishes an outcome that benefits each partner's involvement. • All partnerships will require a working agreement with measurable outcomes that hold each partner accountable to theoutcomes desired and toeach otherand will be evaluated on a yearly basis with reports to Roanoke County on the outcomes of the partnership and how equitable the partnership remains. • All partnerships will require a sharing of financial information including tracking of direct and indirect costs associated with the partners hip investment to demonstrate the level of equity each partner is investing in the partnership. • Each partner will create a partnership culture that will focus on annual planning or as appropriate; communicating weekly/or monthlyon howthe partnershipisworking; and annually reporting to each other's board or owners on howwell the partnership is working and the results of their efforts. • Full disclosure by both partners to each other will be made available when issues arise. • Annually inform each partner's staff on the respective partner'svalues and yearlygoals and work plans that will be performed in the coming year. This strategywill keep both partners in -tune with issues the partners may be dealing with that could affect the partnership policy or agreement as it applies to finances, staffing, capital costs, political elements or changes in operating philosophies. EXPECTED OUTCOME AND BENEFITS • Increased visibility by partners that promote Explore Park as a part of their work, project or event. 118 • Increase in services and programs provided to the community due to the sharing of resources. • Any tax dollars spent on services are maximized through collaboration. • Public believes in and supports the role of Roanoke County to create partnerships. • Promotes a positive image of Explore Park as a collaborative organization. • Public involvement enriches their understanding of Explore Park and the role they play in the community. • Engaged public enhances current and future development of programs and facilities. • Provides alternatives for manpower, recreation sites, financial resources, supplies, materials, etc. for a more comprehensive system. • Greater sharing of each other's vision and goals. • Allows Explore Park to reach more people, provide more services, reduce expenditures and generate more revenue. • Eliminates duplication of efforts, strengthen the community and achieve greater outcomes. PUBLIC/PUBLIC PARTNERSHIPS The policy for public/public partnerships is evident with Explore Park working with local public schools and any other municipal services in the Roanoke Valley. Working together on the development, sharing, and/or operating of facilities and programs will be as follows: • Each partner will meet with Explore Park staff annually to plan and share activity -based costs and equity invested by each partner in the partnership as they work together in the delivery of a service, or managing a resource. • Partners will establish measurable performance outcomes that are evaluated annually. • Each partner will assign a liaison to serve each partnership agency for communication and planning purposes. • Each partner will act as an agent for the other partner, thinking collectively as one, not two separate agencies for purposes of the agreement. • Each partner will meet with the other partner's respective board or owner annually, to share results of the partnership agreement. • A working partnership agreement will be developed and monitored togetheron a quarterly or as - needed basis. • If conflicts arise between partners, the Park Manager of Explore Park along with the other public agency's highest ranking officerwill meet to resolve the partnership issue. It should be resolved at the highest level or the partnership will be dissolved. • No exchange of money between partners will be made until the end of the partnership year. A running credit will be established that can be settled at the end of the planning year with one check or will be carried over to the following year as a credit with adjustments made to the working agreement to meet the 50% equity level desired. PUBLIC/NOT-FOR-PROFIT PARTNERSHIPS The partnership policy for public/not-for-profit partnerships with Roanoke County and the not-for-profit community of service providers is seen in associations working together in the development and management of facilities and programs within Explore Park. These policy principles are as follows: • The not-for-profit partner agency or group involved with Roanoke County must first recognize that they are in a partnership with the park to provide a public service or good; conversely, 119prose': consul ting Aggr,C Explore Park must manage the partnership in the best interest of the community as a whole, not in the best interest of the not-for-profit agency. • The partnership working agreement will be year-to-year and evaluated based on the outcomes determined for the partnership agencies or groups during the planning process at the start of the partnership year. At the planning workshop, each partner will share their needs for the partnership and outcomes desired. Each partner will outline their level of investment in the partnership as it applies to money, people, time, equipment, and the amount of capital investment they will make in the partnership for the coming year. • Each partner will focus on meeting a balance of 50% equity or as negotiated and agreed upon as established in the planning session with the park staff. Each partner will demonstrate to the other the method each will use to track costs, and how it will be reported on a monthly basis, and any revenue earned. • Each partner will appoint a liaison to serveeach partnering agency for communication purposes. • Measurable outcomes wi tl be reviewed quarterly and shared with each partner, with adjustments made, as needed. • Each partner will act as an agent for the other partner to think collectively as one, not two separate agencies. Items such as financial information will be shared if requested by either partner or the people served by the partnership. • Each partner will meet the other's respective board on a yearly basis to share results of the partnership agreement. • If conflicts should arise during the partnership year, the Explore Park Manager and the highest- ranking officerof the not-for-profit agency will meet to resolve the issue. It should be resolved at this level, or the partnership will be dissolved. No other course of action will be allowed by either partner. • Financial payments by the not -for- profitagencywillbemademonthlytoExploreParkasoutlined in the working agreement to meet the 50% equity level of the partnership. PUBLIC/PRIVATE PARTNERSHIPS The policy for public/private partnerships is relevant to Explore Park and includes businesses, private groups, private associations, or individuals who desire to make a profit from use of Explore Park -owned facilities or programs. It would also be evident if the business, group, association, or individual wishes to develop a facility on park property, to provide a service on park property, or who has a contract with Explore Park to provide a task or service at the park. The private partnership principles are as follows: • Upon entering into an agreement with a private business, group, association or individual, Explore Park and staff must recognize that they must allow that entity to make a profit. • In developing a public/private partnership, the Explore Park staff, will receive a flat fee or flat fee plus percentage of revenue as outlined in the contract agreement. • In developing a public/private partnership, the Explore Park staff, as well as contracted partners will establish a set of measurable outcomes to be achieved. A tracking method of those outcomes will be established and monitored by Explore Park staff. • Dependi ng on the level of investment made bythe private contractor, the partnership agreement can be limited to whatever term is agreed upon. • The private contractor will provide on a yearly basis a working management plan they will follow to ensure the outcomes desired by the Explore Park staff. The work management plan can and will be negotiated, if necessary. Monitoring of the work management plan will be the 120 responsibility of both partners. The Explore Parks taff must allow the contractor to operate freely in their best interest, as long as the outcomes are achieved. • The Explore Park staff has the right to advertise for private contracted partnership services, or negotiate on an individual basis with a bid process based on the professional level of the service to be provided. • If conflicts arise between both partners, the highest-ranking officers from both sides will try to resolve the issue before going to each partner's legal councils. If none can be achieved, the partnership shall be dissolved. THE PARTNERING PROCESS The steps for the creation of a partnership with Explore Park are as follows: • Explore Park will create a public notification process that will help inform any and all interested partners of the availability of partnerships with the park. This will be done through notification in area newspapers, listing in the brochure, or through any other notification method that is feasible. • The proposing partner takes the first step to propose partnering with the Explore Park staff. To help in reviewing both the partnerships proposed, and the project to be developed in the partnership, the Explore Park Staff asks fora Preliminary Proposal according to a specific format as outlined in Proposed Partnership Outline Format on page 124. • If initial reviewof a Preliminary Proposalyields interest and appears to be mutually beneficial based on the Explore Park Mission and Guiding Principles, and the Selection Criteria, an Explore Park staff member or appointed representative will be assigned to work with potential partners. • The Explore Park representative is available to answer questions related to the creation of an initial proposal, and after initialinterest has been indicated, willworkwith the proposing partner to create a checklist of what actions need to take place next. Each project will have distinctive planning, design, review and support process to follow. The Explore Park representative will facilitate the process of determining how the partnership will address these issues. This representative can also facilitate approvals and provide guidance for the partners as to necessary steps. • An additional focus at this point will be determining whether this project is appropriate for additional collaborative partnering, and whether this project should prompt Explore Park to seek a Request for Proposal (RFP) from competing/ collaborating organizations. Request for Proposal (RFP) Trigger: In order to reduce concerns of unfair private competition, if a proposed project involves partnering with a private "for profit" entity and a dollar amount greater than $5,000, and Roanoke County has not already undergone a public process for solicitation of that particular type of partnership, Roanoke County will request Partnership Proposals from other interested private entities for identical and/or complementary facilities, programs or services. A selection of appropriate partners will be part of the process. • For most projects, a Formal Proposal from the partners for their desired development project will need to be presented for Roanoke County's official development review processes and approvals. • Depending on project complexity and anticipated benefits, responsibilities for all action points are negotiable, within the framework established by law, to assure the most efficient and mutually beneficial outcome. Some projects may require that all technical and professional 121% ill , consul ting ��Pt�RF Aggr,C expertise and staff resources come from outside the Explore Park staff, while some projects may proceed most efficiently if Roanoke County contributes staff resources to the partnership. • The partnership must cover the costs the partnership incurs, regardless of how the partnered project is staffed, and reflect those costs in its project proposal and budget. The proposal for the partnered project should also discuss how staffing and expertise will be provided, and what documents will be produced. If Explore Park staff resources are to be used by the partnership, those costs should be allocated to the partnered project and charged to it. • Specific Partnership Agreements appropriate to the project will be drafted jointly. There is no specifically prescribed format for Partnership Agreements, which may take any of several forms depending on what will accomplish the desired relationships among partners. The agreements may be in the form of: o Lease Agreements. o Management and/or Operating Agreements. o Maintenance Agreements. o Intergovernmental Agreements (IGAs). o Or a combination of these and/or other appropriate agreements. Proposed partnership agreements might include oversight of the development of the partnership, concept plans and project master plans, environmental assessments, architectural designs, development and design review, project management, and construction documents, inspections, contracting, monitoring, etc. Provision to fund the costs and for reimbursing Roanoke County for its costs incurred in creating the partnership, facilitating the project's passage through the Development Review Processes, and completing the required documents should be considered. If all is approved, the Partnership begins. Roanoke County is committed to upholding its responsibilities to Partners from the initiation through the continuation of a partnership. Evaluation will be an integral component of all Partnerships. The agreements should outline who is responsible for evaluation; the types of measures used, and detail what will occur should the evaluations reveal Partners are not meeting their Partnership obligations. PARTNERSHIP CONSIDERATIONS COSTS FOR THE PROPOSAL APPROVAL PROCESS For most proposed partnerships, there will be considerable staff time spent on the review and approval process once a project passes the initial review stage. This time includes discussions with Proposing Partners, exploration of synergistic partnering opportunities, possible RFP processes, facilitation of the approval process, and assistance in writing and negotiating agreements, contracting, etc. There may also be costs for construction and planning documents, design work, and related needs and development review processes mandated by Roanoke County. Successful partnerships will take these costs into account and may plan for recovery of some or all of these costs within the proposal framework. Some of these costs could be considered as construction expenses, reimbursed through a negotiated agreement once operations begin, or covered through some other creative means. LAND USE AND/OR SITE IMPROVEMENTS Some proposed partnerships may include facility and/or land use. Necessary site improvements cannot be automatically assumed. Costs and responsibility for these improvements should be considered in any 122 Proposal. Some of the general and usual needs for public facilities that may not be included for contributions to Explore Park and may need to be negotiated for a project include: • Any facilities or non-existent facilities yet to be determined. • Outdoor restrooms. • Infrastructure construction. • Water fountains. • Roads or street improvements. • Complementary uses of the site. • Maintenance to specified standards. • Utility improvements (phone, cable, electric, water gas, parking, sewer, etc.). • Staffing costs. • Custodial services. • Lighting. • Trash removal. NEED The nature of provision of public services determines that certain activities will have a higher need than others. Some activities serve a relatively small number of users and have a high facility cost. Others serve a large number of users and are widely available from the private sector because they are profitable. The determination of need for facilities and programs is an ongoing discussion in public provision of programs and amenities. The project will be evaluated based on how the project fulfills a public need. FUNDING Only when a Partnership Proposal demonstrates high unmet needs and high benefits for users of Explore Park, wi RRoanoke County consider contributing resources at a below market value to a project. Roanoke County recommends that Proposing Partners consider sources of potential funding. The more successful partnerships will have funding secured in advance. Inmost cases, Proposing Partners should consider funding and cash flow for initial capital development, staffing, and ongoing operation and maintenance. The details of approved and pending funding sources should be clearly identified in a proposal. For many partners, especially small private user groups, nonprofit groups, and governmental agencies, cash resources maybe a limiting factor in the proposal. It maybe a necessityfor partners to utilize alternative funding sources for resources to complete a proposed project. Obtaining alternative funding often demands creativity, ingenuity, and persistence, but many forms of funding are available. Alternative funding can come from many sources, e.g. sponsorships, grants, and donor programs. Developing a solid leadership team for a partnering organization will help find funding sources. In-kind contributions can in some cases add additional funding. SELECTION CRITERIA In assessing a partnership opportunity to provide facilities and services, Roanoke County will consider (as appropriate) the following criteria. The proposed partnership outline format provides a structure to use in creating a proposal. Roanoke County staff and representatives will make an evaluation by attempting to answer each of the following guiding questions: • How does the project align with the Explore Park Mission Statement and Goals? 123pros,', consul ting Aggr,C • How does the proposed facility fit into the current Explore Park Master Plan? • How does the facility/program meet the needs of Explore Park users? • How will the project generate more revenue and/or less cost per participant than what Explore Park can provide with its own staff or facilities? • What are the alternatives that currently exist, or have been considered, to serve the users identified in this project? • How much of the existing need is now being met within the Roanoke region by other park and recreation agencies? • What is the number and demographic profile of participants who will be served? • How can the proposing partner assure Roanoke County of the long-term stability of the proposed partnership, both for operations and for maintenance standards? • How will the partnered project meet Americans with Disabilities Act and EEOC requirements? • Howwill the organization offer programs at reasonable and competitive costs for participants? • What are the overall benefits for both Roanoke County and the proposing partners? PROPOSED PARTNERSHIP OUTLINE FORMAT Please provide as much information as possible in the following outline form. DESCRIPTION OF PROPOSING ORGANIZATION: • Name of Organization. • Purpose of Organization. • Years in Existence. • Services Provided. • Contact Name, Mailing Address, Physical Address, Phone, Fax, Email. • Member/User/Customer Profiles. • Accomplishments. • Legal Status. DECISION MAKING AUTHORITY • Who is authorized to negotiate on behalf of the organization? Who or what group is the final decision makerand can authorize the funding commitment? What is the time frame for decision making? • Summary of Proposal (100 words or less). • What is being proposed in terms of capital development, and program needs? BENEFITS TO THE PARTNERING ORGANIZATION • Why is your organization interested in partnering with Roanoke County? Please individually list and discuss the benefits (monetary and non -monetary) for your organization. BENEFITS TO EXPLORE PARK • Please individually list and discuss the benefits (monetary and non -monetary) for Roanoke County. DETAILS (AS CURRENTLY KNOWN) The following lists a series of guiding questions to help you address details that can help outline the benefits of a possible partnership. Please try to answer as many as possible with currently known information. Please i nctude what your organization proposes to provide and what is requested of Roanoke 124 County. Please include (as known) initial plans for your concept, operations, projected costs and revenues, staffing, and/or any scheduling or maintenance needs, etc. GUIDING QUESTIONS • In your experience, how does the project align with the Explore Park goals? • How does the proposed program or facility meet a need for users of Explore Park? • Who will be the users? What is the projected number and profile of participants who will be served? • What alternatives currently exist to serve the users identified in this project? • How much of the existing need is now being met? What is the availability of similar programs elsewhere in the community? • Do the programs provide opportunities for entry-level, intermediate, and/or expert skill levels? THE FINANCIAL CONSIDERATIONS • Can the project generate more revenue and/or less cost per participant than what Explore Park can provide with its own staff or facilities? • Will your organization offer programs at reasonable and competitive costs for participants? • What are the anticipated prices for participants? • What resources are expected to come from Roanoke County? • Will there be a monetary benefit for Roanoke County, and if so, how and how much? LOGISTICS • How much space do you need? What type of space? • What is critical related to location? • What is your proposed timeline? • What are your projected hours of operations? • What are your initial staffing projections? • Are there any mutually -beneficial cooperative marketing benefits? • What types of insurance will be needed and who will be responsible for acquiring and paying premiums on the policies? • What is your organization's experience in providing this type of facility/ program? • How will your organization meet Americans with Disabilities Act and EEOC requirements? AGREEMENTS AND EVALUATION • How, by whom, and at what intervals should the project be evaluated? • How can you assure Roanoke County of long-term stability of your organization? • What types of "exit strategies" should we include? 125 pros-�,9 consul ting Aggr,C EXPLORE PARK EXISTING PARTNERSHIPS The following existing partnerships need to be updated with working agreements or partnership policy sharing. This may take a couple of years for the partnerships to be fully updated. EXISTING PARTNERSHIPS Partner Name Classification Collaboration efforts Type FUTURE PARTNERSHIPS RFP Classification Collaboration efforts Type SPONSORSHIP POLICY PURPOSE AND GOAL The goal of this sponsorship policy is to provide guidelines for Roanoke County to gain support from external financial resources. It will establish procedures to coordinate efforts to seek sponsorships with the corporate community, business partners, and not for profit partners to enhance services at Explore Park. It is designed to ensure that all marketing of sponsorships support Roanoke County's goals for services to the community and remain responsive to the public's needs and values. This Sponsorship Policy will recognize that corporate and business sponsorships provide an effective means of generating new revenues and alternative resources to support Explore Park's facilities and programs. The policy will ensure that the corporate, business or not for profit sponsorships will not result in any loss of Roanoke County's jurisdiction or authority. GUIDING PRINCIPLES The institution of the Sponsorship Policy will establish guidelines and principles to maintain flexibility in developing mutually beneficial relationships between Roanoke County and corporate, business, and not for profit sectors. The recognition for sponsorships must be evaluated to ensure Explore Park is not faced with undue commercialism and is consistent with the scale of each sponsor's contribution. There will be restrictions on sponsors whose industries and/or products do not support the goals and values of Roanoke County. 3. ,z7pros,,.: consul ting ��Pt�RF Aggr,C EXPECTED OUTCOMES AND BENEFITS • Acquire revenue from sources to enhance Explore Park's programs and facilities. • Sponsorship is a way of contributing to the communitywhile promoting the sponsor's business and brand awareness. • A number of Explore Park events, programs and amenities may take place in the community because of the sponsor's financial contribution. • Sponsors will get a "return on sponsorship." The sponsor looks forward to the community becoming familiar with the sponsor and/or its services and become customers through the partnership with Explore Park. • Sponsorships help to raise awareness of Roanoke County and builds its image in the community. • Events, programs, facilities, plus maintenance of properties and park areas will be affordable to the community because of the financial contributions that sponsors can provide to Roanoke County. GUIDING PROCEDURE FOR IMPLEMENTATION AND MANAGEMENT • Roanoke Countywitt annually produce an ad in the local newspaper to advertise the opportunities for sponsorships in the park for the coming year. • Seek sponsors directly via a proposal request by staff. • Roanoke County may put their sponsorships out for auction at an auction event. The following process will be required when Explore Park is involved in a sponsorship. PROCESS TO SUBMIT A SPONSORSHIP PROPOSAL • All proposals for sponsorship must be submitted in writing on a Sponsorship Proposal form to Roanoke County. • The department director (Director) or his designee will draft a sponsorship agreement. The agreement will include the contract relationship, the term and renewal opportunities; description of the program, facility, property, natural area orevent to be sponsored; description of fees and/or benefits provided to Explore Park, the marketing rights and benefits provided to the sponsor, termination provisions, and performance measures expected on behalf of the sponsor and Roanoke County. • All sponsorships require payment in advance by the sponsors at the contract signing of the sponsorship agreement. • The Director or his designee can utilize the following criteria when evaluating a sponsorship proposal; in all cases, the Director or his designee will have the prerogative to accept or reject a proposal: o Compatibility of the sponsor's products, customers and promotional goals with Explore Park's goals. o The sponsor's past record of involvement in Explore Park and other community projects. o The timeliness or readiness of the sponsor to enter into an agreement. o The ratio of actual cash value (or in-kind goods/services) to the costs incurred by Roanoke County. o Potential community support for or opposition to the proposal. o The operating and maintenance costs associated with the proposal on behalf of Roanoke County. o The sponsor's record of responsible environmental stewardship. 128 • All sponsorship activities once approved will be coordinated by the Director or his designee. o The Director or his designee will be responsible to work with staff on making sure the terms of the agreement are followed as outlined. o Provide guidance to the sponsor regarding the interpretation and application of this policy. o Provide assistance and advice to staff of Explore Park and the sponsors. o Review and assist in the development of the sponsorship agreement as requested. o Track and report the results and outcomes of the sponsorship agreement as outlined. • All sponsors will have a responsible party and an executed agreement. o Each sponsor involved in the sponsorship will designate a person to be responsible for their portion of the contract and/or agreement. o The contract or agreement will outline appropriate terms and timelines to be implemented by each party. SPONSORSHIP PRICING POLICY PROCEDURES Once the proposals have been submitted the staff will evaluate these proposals as outlined. • Set objectives, baselines and articulate measurable objectives to be achieved with the sponsorship dollars. • Know the sponsorship costs both direct/indirect and level of cost recovery as it applies to Roanoke County. • Create a measurement plan and determine what will be measured and what measures will be used to demonstrate the effectiveness of the sponsorship. • Implement the measurement plan—visibility, communications and visitor behavior. • Calculate "return on sponsorship"—analyze, communicate and revise as needed. • Meet with the sponsor to review the final contract and expectations with timelines to be completed. • All promotional pieces developed bythe sponsor for their involvement with Roanoke County must be approved in advance before it goes public. EVALUATION OF THE SPONSORSHIP Once the sponsorship effort has been completed, staff from Explore Park will meet with the sponsor to review the results and discuss appropriate changes that need to occur, and make a decision about supporting the next sponsorship effort. The results of the meeting will be presented to Roanoke County. SHORT-TERM SPONSORSHIP OPPORTUNITIES The following opportunities have been identified as short-term sponsorship opportunities for the coming year: • Program guide for the park. • Special events in the park. • Summer concert series. • Food for programs and events. • Drink sponsor. • Event sponsor. • Give -a -ways at events. 129 pros-�,9 consul ting PAg1� • Mile of trail in the park. • Music stage. • Banner on website. • Performers at events. • Fi reworks. • Duplication. 130 VOLUNTEER POLICY PURPOSE AND GOAL The purpose of the volunteer program is to offer opportunities for residents, organizations, and friends of Roanoke County to volunteer their skills and time in meaningful work that advances the ongoing programs at Explore Park. The purpose of Roanoke County's Volunteer Policies is to support the volunteer program with guidance, structure and direction for staff and volunteers in the areas of: • Rights of and responsibilities of individualvolunteers. • Staff planning and volunteer training for meaningful work. • Personnel practices affecting volunteers. Roanoke County may recommend guidelines and procedures that further support the volunteer program. Examples of possible guidelines and procedures are given at the end of this policy document. Roanoke County may also develop a Volunteer Manual or Handbook to be provided to each volunteer. Volunteer recruitment and retention must be addressed through creative procedures, which are of the utmost importance. Such procedures will be developed by Explore Park staff, based on consultation with experienced volunteer coordinators in other similar organizations. ISSUES ADDRESSED The adoption of volunteer policies will address these issues: • Indicate the importance of the volunteer program and individual volunteers within Explore Park. • Bring increased structure and predictability into the management of volunteers. • Require improved ptanni ng forvotunteer activities and trai ningforvotunteers, within the ongoing programs of Explore Park. • Avoid misunderstandings and mistakes regarding volunteer personnel practices, especiallywith an increasing number of volunteers. • Development of advocacy to support Explore Park's role and focus in the delivery of the park's service. EXPECTED BENEFITS AND OUTCOMES • A commitment by Roanoke County to its volunteer program will yield increased volunteer accomplishments of necessary parks and recreation projects for which funding is not available. • A business -like approach to volunteer management will increase volunteer participation and satisfaction. • Communication of adopted volunteer personnel policies will assure volunteers of fair treatment while performing tasks. • Well-planned volunteer projects, combined with the necessary volunteer training, will generate increased motivation and greater contribution of time and skills. • Park advocacy among volunteers will increase as a natural outcome of the volunteer experience. • Stewardship volunteers will gain understanding and experience in communicating and demonstrating the importance of land stewardship to others in the community. 131 pros-�,9 consul ting U&S Explore Park VOLUNTEER PROGRAM POLICIES These policies are organized within the following sections: • Rights and Responsibilities of Individual Volunteers. • Volunteer Training and Safety. RIGHTS AND RESPONSIBILITIES OF INDIVIDUAL VOLUNTEERS Definition of "Volunteer' A "volunteer" is anyone who, without compensation, performs a task at the direction of, and on the behalf of Explore Park. Orientation Volunteers shall be given an orientation to Explore Park that will include an introduction to the staff, the policies that guide the volunteer's relationship with Explore Park, (the Volunteer Manual), and the programs and plans within which volunteers may work. Non -Discrimination Participation as a volunteer for Explore Park shall be open to any individual, and no individual shall be discriminated againstor harassed based upon race, gender, sexual preference, maritalorparentalstatus, national origin, age, or mental or physical disability. Minimum Age The minimum age for volunteers on non -hazardous assignments is 14 years. Volunteers under the age of 18 must have the written consent of a parent or guardian before volunteering. The volunteer duties assigned to a minor will comply with all appropriate laws and regulations on child labor. Special permission must be given for groups of individuals under the age of 14 (e.g. Cub Scouts) who wish to serve in a voluntary capacity for Explore Park. Adult supervision will be required for all of those under 14 years of age. Volunteer Recognition Roanoke County has approved an annual Volunteer Recognition program which will be offered for each volunteer who has given a minimum of 10 hours in the preceding year. Dress Code Volunteers shall dress appropriately for the conditions and performance of their duties, and to present a good image to the community. Volunteers shall follow the current dress code adopted by Roanoke County. Roanoke County may charge a volunteerfor work shirts that identify them as a Volunteer not to exceed $25. VOLUNTEER TRAINING AND SAFETY Supervisor Based on the volunteer's interests and strengths, as well as the needs of Explore Park, each volunteer will be assigned to work with a staff member or a trained and qualified adult volunteer, who will provide training, guidance and supervision. The supervisor shall be available to the volunteer for consultation and assistance. 132 Plan of Work Each volunteer will be provided with a scope of work job description and assistance in understanding the expectations of her/his service. Training The supervisor will provide the proper on-the-job training for each volunteer, and provide information and tools to perform her/his duties. Other training opportunities may arise in the form of workshops and meetings. Some activities may require the volunteer to have specific qualifications. Working Alone Prohibited At no time shall any volunteerworkalone atawork site. The volunteer's supervisor or anadultvolunteer leader shall be present at all times. Safety Volunteers are responsible for: Supporting efforts to promote safe working conditions and habits. Making full use of safety equipment and safeguards provided for assigned tasks. Reporting immediately all unsafe work conditions to their supervisor. Responsible Staff Member An Explore Park staff member or adult volunteer leader who is directly responsible for the project shall be on the premises or readily accessible in case of an emergency or unanticipated need. Work Site The work site shall be provided with the necessary equipment, facilities, and space to enable the volunteer to effectively and comfortably perform her/his duties. Volunteer work sites are subject to the same safety requirements as are all park work sites. Access to Property and Materials Volunteers shall have access to Explore Park property and materials necessary to fulfill their duties, and shall receive training in the operation of any necessary equipment. Property and materials shall be used only when directly required for the volunteer's task. Access to Information Volunteers shall have access to information pertinent to the performance of their work assignments, except for information which Explore Park deems to be confidential. Hazard Communication Volunteers shall have access to Explore Park's file of the Material Safety Data Sheets (MSDS) for known hazardous materials to which volunteers may be exposed through theirwork assignments. The MSDS file provides information on the chemicals that may be present, proper application of the chemicals, equipment necessary to handle them, and what to do in case of an emergency. Supervisors are required to provide the appropriate safety equipment. 133 pros-�,9 consul ting Aggr,C SCHOLARSHIP POLICY Scholarship programs serve a very important purpose in terms of creating equity and fairness in offerings. They ensure greater accessibility to all cross-sections of the community and help build a society that values the underprivileged and seeks to help make things better. Additionally, by having set dollar amounts, these programs offer the scholarship recipient a choice in the type of programs that they want to partake in, be it a number of individual classes or just extended camps. To ensure the effective implementation of such a policy, it is important to have adequate representation from the park staff (manager and field staff involved in the implementation of the policy) and the program staff liaisons involved and weighing in on the workings of the policy. The field staff must evaluate the effectiveness of the policy on a consistent basis to ensure it serves it purpose and that the eligibility criterion is fair. STATEMENT OF INTENT Roanoke County Scholarship Program will ensure that qualifying residents have affordable access to participation in Explore Park programs, classes and services ELIGIBILITY CRITERIA • Youth (0-18 years). • Submit/show proof of restricted income, determined byone of the pre-existing state and/or federal level programs listed below: o Subsidized housing, Section 8 rent subsidy. o Aid to Families with Dependent Children (AFDC). o Temporary Assistance for Needy Families (TANF). o Food Stamps. o Women, Infants Ft Children (WIC). o Supplemental Security Income (SSI). o Military personnel. o Unemployment benefits. • Complete/submit scholarship application form. • Applicant must be a parent or legal guardian of recipient if under age 18 years. PROGRAM ELIGIBILITY • Scholarships will apply to fee based recreation classes that meet more than one time SCHOLARSHIP AMOUNT AND FREQUENCY • The scholarship will cover 50% of the listed fee to participate. The scholarship recipient is required to pay the remaining 50% of the listed price of the class. o Any additional costs (supplies, etc.) are the responsibility of the recipient. • Thefundinglevelforscholarshipswillbedependentuponthe revenues collectedeachfiscal year. The amount that each individual is eligible for will be posted at all sites to ensure that the public is aware of changes to the program. 134 FUNDING • 2%-3% of revenue generated will be allocated to Roanoke County scholarship fund, ensuring that scholarships remain a budgeted item. • Roanoke County scholarship fund is available for donations and contributions. 135 pros-�,9 consul ting Aggr,C APPENDIX 4 - MAINTENANCE STANDARDS RECOMMENDATIONS The ultimate objective of maintenance is to provide a facility that is as close to original condition as possible. This objective is difficult to achieve due to normal wear and tear, participation traffic, and environmental conditions. The desire is to accomplish the following: provide safe, clean and attractive facilities; minimize down time of equipment and facilities through preventive maintenance; minimize normal deterioration of facilities; and, renovate, replace facilities before conditions deteriorate. The following maintenance standards are recommended for Explore Park, These maintenance standards are supported by best practices from PROS Consulting's experience working with other parks similar to Explore Park. Ideally, the staff would need to establish work plans to support these standards, using the right type of staff position (either FT/PT/ Seasonal), with the right skills required for the tasks to be accomplished, with the right pay level to achieve the most efficient operation while meeting the standards outlined. 10.1.2 LEVEL 1 MAINTENANCE STANDARDS • Campground - During Season: o Campsites inspected daily for broken glass and dangerous materials. o Fireplaces and or grills cleaned out after every camper leaves the site as needed. o Garbage picked up daily on weekdays ; two times a day on weekends. o Restrooms cleaned twice a day on weekdays; three times a day on weekends. o Campsites mowed once a week. o Signs inspected once a week. o Weeds trimmed around posts and signs once a week. o Lighting checked once a week. o Safety horns (air horns or the equivalent of) checked once a month. o Hard surfaces cleaned once a week. o Regional dumpsters emptied once a week. o Recycling containers emptied as needed. o Tree hazards removed as needed. o All electrical hookups are working to the amps required and checked once a week. o All hand dryers are working and checked daily. o Laundry facilities are checked to ensure they are in good working order and change machines filled daily. Concession Standards (outdoor): o Concession facilities cleaned, wiped down, and sanitized before opening. o Electrical appliances checked for compliance and repaired if damaged. o Lights checked and repaired as needed. o Concession operating permits secured before opening. o Appliances cleaned thoroughly before opening. o Prices for concessions will be posted. o Cash registers tested to ensure they work properly. o Circuit breakers tested prior to opening. o Cleaning and sanitization supplies on hand before opening. o Pick up debris daily. 136 • Closing Concession Standards (outdoor): o Equipment cleaned thoroughly. o Supplies removed and discarded. o Selected electricity to be turned off. o Refrigerators turned off and sealed. o Facility floors, sinks, and counters cleaned thoroughly. o Hoses cleaned and drained. o Kitchen cleaned thoroughly. o Inspections of standards will occur monthly. • Open Space Standard: o Maintain natural appearance to open space areas. o Remove trees and branches that pose a hazard to the users of the area. o Respond to disease and insect outbreaks within 24 hours of identification. o Inspect areas monthly. o Remove and clean dump sites within 48 hours of identification. o Post and maintain appropriate signage for each individual area. o Implement annual strategies to assist in reducing non-native invasive plants by 5%. o Work with local and County animal control officials to remove feral and/or over populated native animals whenever possible. o No large branches or debris will be allowed in parks and along perimeters. • Hospitality/Visitor Center: o Floors swept, cleaned, mopped, and vacuumed after each use. Spills/soiling addressed immediately. o General tile floors stripped and waxed not to exceed 4 months or sooner if required. o Windows are to be cleaned daily in high use areas, inside once weekly and outside once bi-weekly. o Dusting/dust removal to be accomplished daily on furniture, wall hangings etc. o Trash and litter removed daily or as necessary. o Restrooms should be cleaned, sanitized, and stocked as necessary. o Drinking fountains cleaned daily. o Interior walls and exhibits will be cleaned monthly or sooner as required. Marks and blemishes corrected upon discovery. Base covers cleaned monthly. Paint every 4 years o Exterior walls clean and/or pressure washed seasonally or as needed. Paint every 4 years. o Ceiling tiles replaced if discolored or broken. Ceiling tile and lighting track adjustments made upon discovery. o Plaster/ sheet rock cei li ngs tobecleanedonce every6 months and painted every 4 years. o HVAC preventative maintenance procedures and inspection done every 6 months. o Interior lights/general areas replace bulbs within 8 hours of discovery. Fixtures to be cleaned once every 6 months and/or when lights are changed. o Exterior lights/bulbs to be replaced within 8 hours of discovery. o Fire/burglar/emergency alarms to be inspected once every 6 months and deficiencies repaired immediately. o Kitchen and concessions maintained in compliance with health and safety code. o Gutter cleaned no less than twice annually, more if conditions warrant. 137 pros-�,i consul ting Aggr,C o Inspect electrical systems and components on an annual basis. If hazardous conditions occur, repair within 24 hours. o Inspect plumbing equipment and fixtures annually. If hazardous conditions occur, repair within 24 hours. o Clean grease traps every 6 months or as conditions dictate. o Interior signs and exhibits maintained at 100% of design and policy standard. No hand drawn signs allowed. o Exterior signs will be permanently affixed and maintained at 100% of design and policy standard. o A general inspection of the building for safety and cleanliness will be conducted daily. o Interior counters cleaned and wiped down daily. o Inspection for plumbing done yearly or as needed. o Emergency lighting checked annually. o Fire systems checked annually. o Elevator checked annually. 10.1.3 LEVEL 2 MAINTENANCE STANDARDS Maintenance standards can change by season and month depending on the level of use. Standards will be calculated by time and equipment needed to develop the required operation budgets. The difference between Level 1 and Level 2 standards is the frequency rate. • Turf Maintenance: o Mowing will occur once weekly. o Mowing heights: ■ 2'/z " during cool season (daytime highs consistently below 75 degrees) . o Edging of all turf perimeters will occur weekly during season and everytwo weeks in off- season. 0 88% turf coverage. 0 8% weed infestation. 0 4% bare area will be acceptable after play begins. o Remove grass clippings if visible. o Aerate once annually in low use areas. o Aerate twice annually in high use areas (additional if needed). o Inspect thatch layer regularly and remove as needed. o Test soil and water annually. ■ Additional testing will occur if deemed necessary. o Inspectweekly forinsects, disease, and stress, and respond to outbreaks within 24 hours. o Fertilize twice yearly. • Tree and Shrub Maintenance: o Prune/trim trees and shrubs as dictated by species at least once annually. o Apply fertilizer to plant species only if plant health dictates. o Remove sucker growth as needed. o Inspect regularly for insects and diseases. Respond to outbreaks within 48 hours. o Place 2" of organic mulch around each tree within a minimum 18" ring. o Place 2" of organic mulch around shrub beds to minimize weed growth. o Remove hazardous limbs and plants immediately upon discovery. 138 o Remove hazardous trees and plant material within 30 days of discovery except in natural areas. Only on trails. o Remove or treat invasive plants yearly. • Storm Cleanup: o Inspect drain covers at least once monthly and immediately after flooding occurs. o Remove debris and organic materials from drain covers every other month. o Inspect and clean drains before forecasted storms begin. o Maintain water inlet height at 100% of design standard. o Invasive plant removal once a year, or as needed. o Drain system maintenance done once a year. • Litter Control: o Pick up litter and empty containers at least every other day or as needed. o Remove leaves and organic debris once a week. • Playground Maintenance: o Audit each playground to insure compliance with the current version of ASTM Performance Standard F1487 and the Consumer Product Safety Commission "Handbook for Public Playground Safety". o Complete low-frequency playground inspections at least bi-monthly or as required. All low-frequency inspections are to be completed by a Certified Playground Safety Inspector (CPSI). Complete safety-related repairs immediately and initiate other repairs within 48 hours of discovery. o Complete high-frequency inspections at least weekly. o Grooming surface two times weekly. • Hard Surface Maintenance: o Remove debris and glass immediately upon discovery. o Remove sand, dirt, and organic debris from walks, lots, and hard surfaces every 30 days. o Remove trip hazards from pedestrian areas immediately upon discovery. o Paint fading or indistinct instructional/directional signs every other year. o Remove grass in the cracks monthly. • Trail Maintenance: o Inspect hard and soft surface trails at least once monthly. o Remove dirt, sand, and organic debris from hard surfaces at least once monthly. o Remove organic debris from soft surfaces at least once monthly. o Maintain a uniform 2-4" depth of compacted material on soft surface trails. o Mechanically or chemically control growth 24" on either side of the trails. o Remove overhanging branches within 84" of the trail surface at least once annually. o Inspect signs, benches, and other site amenities at least once monthly. Complete repairs within ten days of discovery. • Site Amenity Maintenance: o Inspect benches, trash containers, picnic tables, grills, bicycle racks, drinking fountains, and other site amenities at least monthly. Complete repairs within 5 days of discovery. o Cleaning and washing annually. • Fence and Gate Maintenance: o Inspect fences, gates, and bollards at least once annually. Complete safety-related repairs immediately, and complete other repairs within five days of discovery. o Clean debris annually. 139 pros, consul ting Aggr,C • Sign Maintenance: o Inspect sign lettering, surfaces, and posts at least once every three months. o Repair/replace signs to maintain design and safety standards within five days of discovery. o Clean sign once a year. • Vandalism and Graffiti Removal: o Initiate repairs immediately upon discovery. Document and photograph damages as necessary. • Picnic Shelters: o Reserved units cleaned and litter removed prior to and after each reservation. o Minor repairs are made immediately upon discovery. o Non -reserved units are cleaned bi-weekly, or as necessary. • Lighting Security/Area: o Inspect quarterly. o Repairs/bulb replacement will be completed within 72 hours of discovery. • Hospitality Center/ Visitor Center: o Floors swept, cleaned, mopped, and vacuumed after each use. Spills/soiling addressed immediately. o General the floors stripped and waxed not to exceed 4 months, or sooner if required. o Windows are to be cleaned inside once weekly, outside once bi-weekly and daily for use area. o Dusting/dust removal to be accomplished daily on furniture, wall hangings etc. o Trash and litter removed daily or as necessary. o Restrooms should be cleaned, sanitized, and stocked after each use, or as necessary. o Drinking fountains cleaned daily. o Interior walls cleaned monthly or sooner if required. Marks and blemishes corrected upon discovery. Base covers cleaned monthly. Paint if applicable every four years. o Exterior walls clean and/or pressure washed seasonally or as needed. Paint if applicable every four years. o Ceiling tiles replaced if discolored or broken. Ceiling tile and lighting track adjustments made upon discovery. o Plaster/sheet rock ceilings to be cleaned once every 6 months and painted every four years. o HVAC preventative maintenance procedures and inspection done every six months. o Interior lights/general areas replace bulbs within eight hours of discovery. Fixtures to be cleaned once every six months and/or when lights are changed. o Exterior lights/bulbs to be replaced within eight hours of discovery. o Fire/burglar/emergency alarms to be inspected once everysix months and deficiencies repaired immediately. o Kitchen and concessions maintained in compliance with health and safety code. o Gutters cleaned no less than twice annually, more if conditions warrant. o Inspect electrical systems and components on an annual basis. If hazardous conditions occur, repair within 24 hours. 140 o Inspect plumbing equipment and fixtures annually. If hazardous conditions occur, repair within 24 hours. o Clean grease traps every six months, or as conditions dictate. o Interior signs and exhibits maintained at 100% of design and policy standard. No hand drawn signs allowed. o Exterior signs will be permanently affixed and maintained at 100% of design and policy standard. o A general inspection of the building for safety and cleanliness will be conducted daily. o Interior counters cleaned and wiped down daily. o Inspection for plumbing done yearly or as needed. o Emergency lighting checked annually. o Fire systems checked annually. 141 pros-�,9 consul ting AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATOR CENTER ON TUESDAY, SEPTEMBER 13, 2016 RESOLUTION APPROVING AND ADOPTING THE EXPLORE PARK ADVENTURE PLAN WHEREAS, on July 1, 2015, Roanoke County initated the master planning process for Explore Park; and WHEREAS, in September and October of 2015 and January and February of 2016, Roanoke County conducted twelve stakeholder and six community meetings with more than 300 participants; and WHEREAS, in the fall of 2015, Roanoke County utilized an online survey tool to collect feedback for the master plan with one thousand, one hundred thirty-seven responses; and WHEREAS, an Explore Park Master Plan update was provided to the Board of Supervisors on January 12, 2016, in a work session; and WHEREAS, Roanoke County staff with the project consultants worked to develop the Explore Park Master Plan and formally entitled it the Explore Park Adventure Plan; and WHEREAS, the Board of Supervisors held a work session on August 9, 2016, to discuss the Explore Park Adventure Plan; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Explore Park Adventure Plan is hereby adopted by the Roanoke County Board of Supervisors; Page 1 of 2 2. That the Explore Park Adventure Plan shall serve as the basis for future growth and development of Explore Park; 3. That the County Administrator shall develop a responsible and fiscally achievable implementation plan for the future development of Explore Park as outlined by the Adventure Plan; 4. That development of Explore Park shall be accomplished through appropriate public and private investment, with public funds requirements to be incorporated into the annual operating and capital budgets to be reviewed and authorized by the Board of Supervisors; 5. That the Explore Park Adventure Plan will be utilized by the Board of Supervisors and County departments, and shared with the County's regional partners, to help guide budgetary, project and service delivery decisions for the development of the park. 6. That the Resolution is effective from the date of and after its adoption. Page 2 of 2 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: September 13, 2016 Ordinances authorizing the granting of two, public, variable - width, drainage easements by John F. Daugherty, Norma K Goff (Tax Map No. 076.20-05-41) and Barbara R. Hanby (Tax Map No. 076.20-05-40) to the Board of Supervisors of Roanoke County for the purpose of facilitating storm water management in the vicinity of Luwana Drive, Windsor Hills Magisterial District Tarek Moneir Deputy Director of Development Thomas C. Gates County Administrator Ordinance authorizing the granting of two, public, variable -width, drainage easements by John F. Daugherty, Norma K Goff (Tax Map No. 076.20-05-41) and Barbara R. Hanby (Tax Map No. 076.20-05-40) to the Board of Supervisors of Roanoke County for the purpose of facilitating storm water management in the vicinity of Luwana Drive in the Windsor Hills Magisterial District. BACKGROUND: Roanoke County is requesting two, public, variable -width, drainage easements to facilitate a stormwater management project along Luwana Drive in the Nottingham Hills Subdivision. A corrugated metal pipe installed approximately 47 years ago is currently failing and needs to be replaced. DISCUSSION: The County plans to replace approximately 114 feet of 15 inch corrugated metal pipe with 114 feet of reinforced concrete pipe and plans to provide erosion protection at the outfall of the new pipe. Page 1 of 2 The public drainage easement lies across two properties: one property is owned by Daugherty and Goff adjacent to Luwana Drive more specifically identified on Tax Map No. 076.20-05-41, containing 498 square feet and shown on Attachment "A"; and the other property is owned by Hanby, adjacent to Luwana Drive, specifically identified on Tax Map No. 076.20-05-40, containing 242 square feet shown on Attachment "B". FISCAL IMPACT: There is no fiscal impacting in obtaining these two easements. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the attached two ordinances; and scheduling the second reading and public hearing for September 27, 2016. Page 2 of 2 Exemption claimed: Roanoke County is exempted from recordation taxes and fees pursuant to Section 17.1-266, Code of Virginia Prepared by: County Attorney's Office Tax Map Nos.: 076.20-05-41 THIS DEED OF EASEMENT made this day of 2016, by and between JOHN F. DAUGHERTY and NORMA K. GOFF, Grantors, and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantee. WITNESSETH: That for and in consideration of the sum of Ten Dollars ($10.00), paid in hand at and with the execution and delivery of this Deed, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, the Grantor does hereby GRANT and CONVEY unto the Grantee, its successors and assigns, the following described real estate for drainage purposes: A perpetual RIGHT of EASEMENT, containing 498 square feet, to construct, install, improve, operate, inspect, use, maintain, and repair or replace a variable -width DRAINAGE EASEMENT, together with related improvements, including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to Grantor, shown upon the Plat entitled "Easement Plat Showing New Public Storm Drain Easement situate 5201 Luwana Drive, Lot 9, Block 4, Section 1" dated 8 July 2016 and prepared by Caldwell White Associates, P.C., said parcel designated on the Roanoke County Land Records as Tax Map Number 076.20-05-41. The location of said easement is more particularly described on the Plat attached hereto as "Exhibit A" and by reference incorporated herein. The "Variable -Width Drainage Easement" containing 498 square feet being for the installation and maintenance of a new drainage easement and to allow for Page 1 of 4 necessary grading and storage during any phase of construction, reconstruction, repair or replacements of the improvements to the drainage system, the location of which is set forth on the Plat. The Grantee agrees to restore and repair any actual damage to Grantor's property that may be directly caused by the construction, reconstruction, or maintenance of said project except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the property to the identical original condition, but rather as near thereto as is practicable, and that the Grantor will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents have the right to inspect the easement herein granted and to cut, clear, and remove all trees, shrubbery, undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement that in any way endanger or interfere with the proper use of the same. The Grantor covenants that no building or structure shall be erected upon or within the easement herein granted or placed in such location as to render said easement inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. The Grantor acknowledges that the plans for the aforesaid project as they affect Grantor's property have been fully explained to Grantor or Grantor's authorized representative. The fixtures, facilities, lines, utilities, and any other improvements placed upon, under, or across the easement by the Grantee shall remain the property of the Grantee. The easement herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. Page 2 of 4 The Grantor covenants and agrees for itself, and for its successors and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of or within the easement area. The grant and provision of this Deed of Easement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. To have and to hold unto the Grantee, its successors and assigns forever. Thomas C. Gates, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance by said Board of Supervisors of the interest in the real estate conveyed herein pursuant to Ordinance No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of September 2016. Approved as to form: Mary Beth Nash Senior Assistant County Attorney Page 3 of 4 WITNESS the following signatures and seals: JOHN F. DAUGHERTY NORMA K. GOFF BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA Thomas C. Gates, County Administrator Commonwealth of Virginia County/City of Roanoke, to -wit: (SEAL) (SEAL) (SEAL) The foregoing instrument was acknowledged before me this day of 2016, by John F. Daugherty and Norma K. Goff, Grantors. Notary Public My commission expires: Commonwealth of Virginia County of Roanoke, to -wit: The foregoing instrument was acknowledged before me this day of , 2016, by Thomas C. Gates, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Grantee. My commission expires: Notary Public Page 4 of 4 Exemption claimed: Roanoke County is exempted from recordation taxes and fees pursuant to Section 17.1-266, Code of Virginia Prepared by: County Attorney's Office Tax Map Nos.: 076.20-05-40 THIS DEED OF EASEMENT made this day of 2016, by and between BARBARA R. HANBY, Grantor, and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantee. WITNESSETH: That for and in consideration of the sum of Ten Dollars ($10.00), paid in hand at and with the execution and delivery of this Deed, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, the Grantor does hereby GRANT and CONVEY unto the Grantee, its successors and assigns, the following described real estate for drainage purposes: A perpetual RIGHT of EASEMENT, containing 242 square feet, to construct, install, improve, operate, inspect, use, maintain, and repair or replace a variable -width DRAINAGE EASEMENT, together with related improvements, including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to Grantor, shown upon the Plat entitled "Easement Plat Showing New Public Storm Drain Easement situate 5202 Luwana Drive, Lot 8, Block 4, Section 1" dated 8 July 2016 and prepared by Caldwell White Associates, P.C., said parcel designated on the Roanoke County Land Records as Tax Map Number 076.20-05-40. The location of said easement is more particularly described on the Plat attached hereto as "Exhibit A" and by reference incorporated herein. The "Variable -Width Drainage Easement" containing 242 square feet being for the installation and maintenance of a new drainage easement and to allow for Page 1 of 4 necessary grading and storage during any phase of construction, reconstruction, repair or replacements of the improvements to the drainage system, the location of which is set forth on the Plat. The Grantee agrees to restore and repair any actual damage to Grantor's property that may be directly caused by the construction, reconstruction, or maintenance of said project except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the property to the identical original condition, but rather as near thereto as is practicable, and that the Grantor will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents have the right to inspect the easement herein granted and to cut, clear, and remove all trees, shrubbery, undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement that in any way endanger or interfere with the proper use of the same. The Grantor covenants that no building or structure shall be erected upon or within the easement herein granted or placed in such location as to render said easement inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. The Grantor acknowledges that the plans for the aforesaid project as they affect Grantor's property have been fully explained to Grantor or Grantor's authorized representative. The fixtures, facilities, lines, utilities, and any other improvements placed upon, under, or across the easement by the Grantee shall remain the property of the Grantee. The easement herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. Page 2 of 4 The Grantor covenants and agrees for itself, and for its successors and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of or within the easement area. The grant and provision of this Deed of Easement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. To have and to hold unto the Grantee, its successors and assigns forever. Thomas C. Gates, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance by said Board of Supervisors of the interest in the real estate conveyed herein pursuant to Ordinance No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of September 2016. Approved as to form: Mary Beth Nash Senior Assistant County Attorney Page 3 of 4 WITNESS the following signatures and seals: :7_1:7:7_1:7_\:a:/_1hilI11YA Commonwealth of Virginia County/City of Roanoke, to -wit: The foregoing instrument was acknowledged before me this , 2016, by Barbara R. Hanby, Grantor. Notary Public My commission expires: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA In Commonwealth of Virginia County of Roanoke, to -wit: Thomas C. Gates, County Administrator (SEAL) day of (SEAL) The foregoing instrument was acknowledged before me this day of , 2016, by Thomas C. Gates, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Grantee. My commission expires: Notary Public Page 4 of 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2016 ORDINANCE AUTHORIZING THE GRANTING OF A NEW PUBLIC VARIABLE -WIDTH DRAINAGE EASEMENT BY JOHN F. DAUGHERTY AND NORMA K. GOFF TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY ON PROPERTY OWNED BY JOHN F. DAUGHERTY AND NORMA K. GOFF (TAX MAP NO. 076.20-05-41) FOR THE PURPOSE OF FACILITATING STORM WATER MANAGEMENT, WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Roanoke County has requested that John F. Daugherty and Norma K. Goff ("Owners") grant the County a new variable -width public drainage easement measuring 498 square feet across Owner's County property (Tax Map No. 076.20-05- 41) said new drainage easement to adjoin an culvert easement currently located on the same parcel; and WHEREAS, the new public variable -width drainage easement will facilitate storm water management along Luwana Drive in the Nottingham Hills development, which is a residential area; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on September 13, 2016, and the second reading and public hearing was held on September 27, 2016. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County shall acquire a new variable -width public drainage easement across property belonging to Owners, adjacent to Luwana Drive, more specifically identified on Tax Map No. 076.20-05-41, containing 498 square feet and Page 1 of 2 shown on the attached plat prepared by Caldwell White Associates, dated July 8, 2016, and such conveyance is hereby authorized and approved. 2. That the County Administrator, or any Assistant County Administrators, either of whom may act, are authorized to execute, deliver and record the deeds, and any other documents on behalf of the County and to take all such further action as any of them may deem necessary or desirable in connection with this project. The form of the deed is hereby approved with such completions, omissions, insertions and changes as the County Administrator may approve, whose approval shall be evidenced conclusively by the execution and delivery thereof, all of which shall be approved as to form by the County Attorney. 3. That this ordinance shall be effective from and after the date of its adoption. Page 2 of 2 _ TAX #076.20-05-22 LOT 9, BLK 10, SEC 3 I NOTTINGHAM HILLS L=65.24' Ch=N.42'22'45"W d=60.71' I 0 54 1', .P w w_ W NEW VARIABLE WIDTH D.E. (498 SF, LAlI 1. IJ JLTv Ll\ & DRAIN EASE. TAX #076.20-05-40 LOT 8, BLK 4, SEC 1 NOTTINGHAM HILLS 701 NOTES: 1. REFERENCE: NOTTINGHAM HILLS, SECTION 1, RECORDED IN P.B. 6, Pg. 54 2. THIS PLAT IS BASED ON A CURRENT FIELD SURVEY. 3. THE SUBJECT PROPERTY LIES WITHIN ZONE "X" AS SHOWN ON THE FEMA FLOOD INSURANCE RATE MAP PANEL NO. 51161 CO232 G, DATED SEPT 28, 2007. LTH OF Dr FRANK B. CALDWELL,III LIC. NO. 9184 7 AL �OjONAL �Cs� DATE: 10/08/15 REVISED: 7/07/16 W.O.: 15-0062 N.B.: RkeCo #9 SCALE: 1"= 40' CALC: J.V.J. S-;7'9'45'30- E. .79'45'3p"E. J.V.J. 1=0. pp'_ J.V.J. PROPERTY OF 11 JOHN F. DAUGHERTY TAX #076.20-05-42 LOT 10, BLK 4, SEC 1 o NORMA K. GOFF NOTTINGHAM HILLS N LOT 9, BLOCK 4, SECTION NOTTINGHAM HILLS P.B. 6, PG W' D.B. 1598, PG. 605 o TAX #076.20-05-41 L=65.24' Ch=N.42'22'45"W d=60.71' I 0 54 1', .P w w_ W NEW VARIABLE WIDTH D.E. (498 SF, LAlI 1. IJ JLTv Ll\ & DRAIN EASE. TAX #076.20-05-40 LOT 8, BLK 4, SEC 1 NOTTINGHAM HILLS 701 NOTES: 1. REFERENCE: NOTTINGHAM HILLS, SECTION 1, RECORDED IN P.B. 6, Pg. 54 2. THIS PLAT IS BASED ON A CURRENT FIELD SURVEY. 3. THE SUBJECT PROPERTY LIES WITHIN ZONE "X" AS SHOWN ON THE FEMA FLOOD INSURANCE RATE MAP PANEL NO. 51161 CO232 G, DATED SEPT 28, 2007. LTH OF Dr FRANK B. CALDWELL,III LIC. NO. 9184 7 AL �OjONAL �Cs� DATE: 10/08/15 REVISED: 7/07/16 W.O.: 15-0062 N.B.: RkeCo #9 SCALE: 1"= 40' CALC: J.V.J. DRAWN: J.V.J. CLOSED: J.V.J. CHECKED: F.B.C. TAX #076.20-05-23.1 S.85 00'00"W. 15.50' 9.25' EASEMENT PLAT FOR COUNTY OF ROANOKE SHOWING NEW PUBLIC STORM DRAIN EASEMENT SITUATE 5201 LUWANA DRIVE LOT 9, BLOCK 4, SECTION 1 NOTTINGHAM HILLS, P.B. 6, PG. 54 COUNTY OF ROANOKE, VA. III CALDWELL WHITE ASSOCIATES ENGINEERS / SURVEYORS / PLANNERS 4203 MELROSE AVENUE, NW P.O. BOX 6260 ROANOKE, VIRGINIA 24017 (540) 366-3400 FAX: (540) 366-8702 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2016 ORDINANCE AUTHORIZING THE GRANTING OF A NEW PUBLIC VARIABLE -WIDTH DRAINAGE EASEMENT BY BARBARA R. HANBY TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY ON PROPERTY OWNED BY BARBARA R. HANBY (TAX MAP NO. 076.20- 05-40) FOR THE PURPOSE OF FACILITATING STORM WATER MANAGEMENT, WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, the Roanoke County has requested that Barbara R. Hanby ("Hanby") grant the County a new variable -width public drainage easement measuring 242 square feet across Owner's County property (Tax Map No. 076.20-05-40) said new drainage easement to adjoin an culvert easement currently located on the same parcel; and WHEREAS, the new public variable -width drainage easement will facilitate storm water management along Luwana Drive in the Nottingham Hills development, which is a residential area; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on September 13, 2016, and the second reading and public hearing was held on September 27, 2016. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County shall acquire a new variable -width public drainage easement across property belonging to Hanby, adjacent to Luwana Drive, more specifically identified on Tax Map No. 076.20-05-40, containing 242 square feet and Page 1 of 2 shown on the attached plat prepared by Caldwell White Associates, dated July 7, 2016, and such conveyance is hereby authorized and approved. 2. That the County Administrator, or any Assistant County Administrators, either of whom may act, are authorized to execute, deliver and record the deeds, and any other documents on behalf of the County and to take all such further action as any of them may deem necessary or desirable in connection with this project. The form of the deed is hereby approved with such completions, omissions, insertions and changes as the County Administrator may approve, whose approval shall be evidenced conclusively by the execution and delivery thereof, all of which shall be approved as to form by the County Attorney. 3. That this ordinance shall be effective from and after the date of its adoption. Page 2 of 2 TAX #076.20-05-41 LOT 9, BLK 4, SEC 1 NOTTINGHAM HILLS L0 WAN AVEArc= J.V.J. DRQ kA= CLOSED: J.V.J. CHECKED: 18.59 R=50.00'L=65.45' Ch=N.3230'E. d=60.88' 11.06' TAX #076.20-05-39 LOT 7, BLK 4, SEC 1 NOTTINGHAM HILLS —EXIST. 15' SEWER & DRAIN EASE. _ N.85'00'00"E. 110.00' Ex. Easement Area=827 SF N—NEW VAR/ABLE WID TH D.E. (2 42 SF) N. 724120"E. 50.00' OUSE #5202 PROPERTY OF BARBARA R. HANBY LOT 8, BLOCK 4, SECTION 1 NOTTINGHAM HILLS P.B. 6, PG. 54 INSTRUMENT No. 200207136 TAX #076.20-05-41 TAX #076.20-05-26 LOT 1 A-1 WALNUT RIDGE NOTES: 1. REFERENCE: NOTTINGHAM HILLS, SECTION 1, RECORDED IN P.B. 6, Pg. 54 2. THIS PLAT IS BASED ON A CURRENT FIELD SURVEY. 3. THE SUBJECT PROPERTY LIES WITHIN ZONE "X" AS SHOWN ON THE FEMA FLOOD INSURANCE RATE MAP PANEL NO. 51161 CO232 G, DATED SEPT 28, 2007. LTH OF Dr FRANK B. CALDWELL,III LIC. NO. 9184 7 AL �OjONAL �Cs� DATE: 07/07/16 W.O.: 15-0062 N.B.: RkeCo #9 SCALE: 1"= 40' CALC: J.V.J. DRAWN: J.V.J. CLOSED: J.V.J. CHECKED: F.B.C. 1 1 m m m TAX #076.20-05-24 EASEMENT PLAT FOR COUNTY OF ROANOKE SHOWING NEW PUBLIC STORM DRAIN EASEMENT SITUATE 5202 LUWANA DRIVE LOT 8, BLOCK 4, SECTION 1 NOTTINGHAM HILLS, P.B. 6, PG. 54 COUNTY OF ROANOKE, VA. III CALDWELL WHITE ASSOCIATES ENGINEERS / SURVEYORS / PLANNERS 4203 MELROSE AVENUE, NW P.O. BOX 6260 ROANOKE, VIRGINIA 24017 (540) 366-3400 FAX: (540) 366-8702 ACTION NO. ITEM NO. 1.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: September 13, 2016 Ordinance approving a lease with Union Bank & Trust Company for 40 parking spaces of a lot located at 200 East Calhoun Street in Salem, Virginia Rob Light Director of General Services Thomas C. Gates County Administrator The Department of Social Services (DSS) building located at 220 East Main Street in Salem has limited parking for the approximately one hundred DSS staff members and the clients they serve. The County currently leases parking spaces from Union Bank & Trust that are directly adjacent to the County's parking lot. This lease agreement will provide for continued utilization of these 40 parking spaces. The existing lease for the parking spaces expires on August 31, 2016. The existing lease contains a "holdover" provision at the expiration of the lease term which would allow the existing terms to continue as the parties negotiate a new lease arrangement. The Bank has agreed to this extension pending Board approval of the new leases. BACKGROUND: The County acquired the DSS building in 2001 from Salem Bank & Trust. Prior to acquiring the building, Roanoke County leased space from Salem Bank and Trust for its DSS operations. Since the purchase of the building by Roanoke County, Salem Bank & Trust and its successor Union Bank & Trust have leased space in the building to continue its banking operations. Prior to August 31, 2013 this lease included the entire first floor for a bank branch space and an ATM / Night Deposit space. Since August 31, 2013, the bank has continued to lease only the ATM / Night Deposit space. Page 1 of 2 In addition to leasing space within the building from Roanoke County, Salem Bank & Trust and its successor Union Bank & Trust have also leased 40 parking spaces near the DSS building to Roanoke County. At present, a single lease document incorporates both the leased space for the ATM as well as the parking leased by the County. Union Bank & Trust and the County have agreed to create two separate leases: one to reflect Union Bank's lease of space in the front of the DSS building for its ATM and a second lease for the parking spaces. DISCUSSION: The most significant change in this lease is that Union Bank & Trust has insisted upon a shorter period of notice, 60 days instead of the existing 90 days, whereby it may give notice to terminate the lease. Union Bank & Trust has indicated to the County that it is trying to sell its former bank operations building located near DSS building. If Union Bank & Trust sells its building, the sale will include the forty parking spaces that are the subject of this lease. The Bank's lease for one hundred square feet of space in the front of the DSS building would continue, subject to the parties' agreement, even if the Bank provides notice to the County that the parking space lease will be terminated. There have been no changes since the first reading held on August 9, 2016. FISCAL IMPACT: The cost of the lease is $837 per month, or $10,044 annually for the forty parking spaces. This cost is included in the 2017 fiscal year General Fund Budget. STAFF RECOMMENDATION: Staff recommends approval of this ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2016 ORDINANCE APPROVING A LEASE WITH UNION BANK & TRUST COMPANY FOR 40 PARKING SPACES OF A LOT LOCATED AT 200 EAST CALHOUN STREET IN SALEM, VIRGINIA WHEREAS, the Roanoke County Department of Social Services ("DSS') employs more than 100 persons and provides services to Roanoke County, the Town of Vinton, and the City of Salem); and WHEREAS DSS is located in the former Salem Bank and Trust Building located at 220 East Main Street, Salem, Virginia since the County acquired the building in 2001; and WHEREAS, Union Bank & Trust Company ("Union") is the successor in interest to Salem Bank and Trust; and WHEREAS, the County owns some land adjacent to the DSS building, but such land is insufficient to meet the parking needs of all staff members and clients of DSS; and WHEREAS, no other reasonably suitable parcels or tracts of land are available for lease or sale to use for parking facilities to serve DSS staff and clients near the County -owned DSS building; and WHEREAS, the County has leased parking for use by DSS staff and clients from Union Bank and its predecessor entities since 2012 and such lease arrangement has proven beneficial to all parties; and WHEREAS, the existing lease expires August 31, 2016. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1 of 2 1. That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of Roanoke County, the County is authorized to acquire property, including the lease of real estate; and, 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition of any interest in real estate shall be accomplished by ordinance, the first reading of this ordinance was held on August 9, 2016, and the second reading of this ordinance was held on September 13, 2016. 3. That the execution of a Lease Agreement ("Agreement") with Union to lease 40 parking spaces in a parking lot located at 200 East Calhoun Street, Salem, Virginia, for use by DSS staff and clients is hereby authorized. 4. That the lease term shall commence on September 15, 2016, and continue for a period of 2 years, with the option to renew for an additional successive 1 -year periods, upon the same terms and conditions contained in the Agreement, unless terminated as provided in the agreement. 5. That the base rent shall be the sum of $837.00 per month ($20.95 per parking space), with a $25.00 per month annual increase upon renewal of the lease after the initial two-year term. 6. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the lease of this property, all of which shall be approved as to form by the County Attorney. 8. That this ordinance shall be effective on and from the date of its adoption. Page 2 of 2 DEED of LEASE WHEREAS, Union Bank & Trust ("Bank") is a community bank providing services to individuals and businesses in Roanoke County and throughout the Commonwealth of Virginia; and Whereas, Bank owns and maintains parking lots in Roanoke County for use by Bank's customers and the capacity of said parking lots exceeds Bank's business needs -land WHEREAS, Roanoke County Department of Social Services ("DSS") has offices near Bank's property in Salem, Virginia, and needs access to additional parking spaces for its employees; And WHEREAS, the County and the Bank have reached an agreement for the County to lease parking spaces from Bank for use by County employees, the parties have agreed to the following terms: WITNESSETH This DEED OF LEASE, made and entered into this day of September, 2016, by and between UNION BANK & TRUST, Grantor, hereinafter referred to as "Landlord" and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, its successors or assigns, Grantee, hereinafter referred to as "Tenant". That for and in consideration of the premises and the mutual covenants contained herein, the parties agree as follows: 1. Leased Premises — The Landlord hereby rents and leases to the Tenant, in accordance with the terms and conditions set forth in this Agreement, the following real property, herein referred to as the "Premises", to -wit: A portion of that tract or parcel of real estate containing forty (40) parking spaces of a parking lot located at 200 E. Calhoun Street, Salem, Virginia, bounded by Calhoun Street and Colorado Street, said parcel designated as City of Salem Tax Map #106-13-9. Exhibit "A" 2. Term of Lease — The term of this lease shall be for a period of two (2) years, said term to commence on September 1, 2016, and continue through August 31, 2018. The Tenant shall have the option to renew this Lease for five additional successive one (1) year terms, commencing September 1, 2018 and continuing until August 31, 2023, upon the same terms and conditions contained in this Agreement; said lease may be renewed by providing written notice to the Landlord on or before Page 1 of 5 the 31St day of March, 2023. Either party may terminate this lease by providing six (6) months written notice unless the Premises are sold by the Landlord. In that case, Termination Notice will be sixty (60) days written notice from the Purchase Contract Effective Date. 3. Rental — The Tenant shall pay as rent the sum of Eight Hundred Thirty - Seven Dollars per month for the initial two year term. Rent shall be payable each month in advance by Tenant to Landlord at the address designated herein, or by electronic transfer of funds, without demand therefor. The aggregate rent shall increase Twenty-five Dollars per month, annually upon renewal beginning on September 1st of each year. The Tenant's obligation to pay is subject to annual appropriations being made for such purpose by the governing body of the County of Roanoke. 4. Taxes — During the term of this Lease, Landlord shall remain responsible for the payment of all taxes and assessments imposed on the Premises; provided, however, that Tenant agrees to pay the amount of any real estate tax increase which is directly attributable to improvements made to the premises by the Tenant. 5. Use and Possession — It is understood and agreed by the parties that the Premises are to be used, during the term of this lease, for the purpose of parking or storing motor vehicles, and may include the construction of certain improvements by the Tenant for any related purposes. Any structures or other improvements placed upon the property by the Tenants shall remain the property of the Tenant and may be removed at any time prior to the expiration of this Agreement, but such removal shall not deemed an abandonment or waiver of Tenant's rights under this Agreement. Tenant agrees not to install underground storage facilities for petroleum products on the property. 6. Condition — The Tenant has examined and knows the condition of the Premises and accepts same in its current condition. Tenant acknowledges that no representation as to the condition or repair of the Premises thereof has been made by the Landlord, except as provided for herein. The Premises shall be returned to the Landlord at the expiration of this lease in its current condition and state of repair, with allowance for ordinary wear and tear. 7. Liabilities — During the term of this Lease, Tenant will provide and pay for all utilities which may be necessary to Tenant for the reasonable and proper use Page 2 of 5 and enjoyment of the demised premises by the Tenant. Landlord agrees to grant such approvals to the utility companies as may be necessary for the installation of utility services. 8. Insurance - Tenant covenants that it shall, during the term of this lease, keep in full force and effect a policy of general liability insurance or such comparable self-insurance as may be authorized by the laws of the Commonwealth of Virginia with limits of at least $1,000,000 for personal injury to or death of any one person and $2,000,000 for injury to or death of more than one person in any one occurrence and $100,000 for property damage. 9. Landlord Covenants — Landlord covenants and represents that it has the full and complete ownership of the leased Premises; that it has the full power and right to execute this lease and to perform the obligations hereunder; that no private restrictions exist with respect to the said premises or the use thereof; that no one, exclusive of the Landlord and Tenant and their respective successors in interest, has any interest in or claim against the leased premises; and that the proposed use of the leased premises by the Tenant is lawful and permissible under all laws and regulations. 10. Notices — All written notices required or permitted by this Lease Agreement may be delivered in person or shall be sent by certified mail, return receipt requested (postage prepaid) to the Landlord or Tenant at the following addresses: Landlord: Union Bank & Trust Larry Patton Vice President 105 Arbor Drive Christiansburg, VA 24073 And Union Bank & Trust Chad Horsley Purchasing Manager 111 Franklin Road — Suite 110 Roanoke, VA. 24018 Tenant: Board of Supervisors of Roanoke County Attn: Rob Light, Acting Director Department of General Services 1206 Kessler Mill Road Salem, VA 24153 Page 3 of 5 11. Agent — Landlord acknowledges that no real estate agent was involved in this transaction and agrees to indemnify and hold Tenant harmless from any claim for a commission by reason of any action on Landlord's part. 12. Modification - This Agreement represents the entire understanding between the parties and may not be modified or changed except by written instrument executed by the parties. 13. Governing Law — This Agreement shall be construed pursuant to the laws of the Commonwealth of Virginia and shall be binding upon the parties hereto, their heirs, personal representatives, successors and assigns. 14. Authority — This Lease Agreement is executed by the County Administrator of Roanoke County by authority and on behalf of the Board of Supervisors of Roanoke County, Virginia, pursuant to Ordinance adopted by said Board on the day of September, 2016. 15. Indemnification Landlord shall indemnify Tenant and hold Tenant harmless from and against any and all claims, actions, damages, liability and expense (including without limitation, fees of attorneys, investigators and experts) in connection with the loss of life, personal injury or damage to property caused to any person in or about the Premises or occasioned wholly or in part by any act or omission of Landlord, its agents, contractors, employees, licensees or invitees; unless such loss, injury or damage was caused solely by the negligence of Tenant, its agents, employees, licensees or invitees. Tenant agrees that it maintains liability and other applicable insurance policies for any covered acts that may result from negligent acts or omissions of Tenant's employees, agents, invitees, and assigns. 16. Execution — This Agreement shall be executed in duplicate, each of which shall constitute an original. Page 4 of 5 WITNESS the following signatures and seals: Approved as to form: BOARD OF SUPERVISORS OF ROANOKE COUNTY By Thomas C. Gates County Attorney County Administrator Commonwealth of Virginia, County of Roanoke, to -wit: The foregoing instrument was acknowledged before me this day of 2016, by Thomas C. Gates, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia, Tenant. Notary Public My commission expires: UNION BANK & TRUST is Commonwealth of Virginia, County of , to -wit: The foregoing instrument was acknowledged before me this , 2016, by Trust, Landlord. My commission expires: Notary Public Page 5 of 5 (Seal) day of on behalf of Union Bank & MEL OR 1< CD 019 Zia 13b 6-3 r l 1 � 019 Zia 13b ACTION NO. ITEM NO. 1.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: September 13, 2016 Ordinance reiterating findings as to the Western Virginia Regional Industrial Facility Authority and authorizing execution of First Amended and Restated Agreement creating such Authority Ruth Kuhnel County Attorney APPROVED BY: Thomas C. Gates County Administrator ISSUE: An ordinance to amend and restate the original agreement establishing the Western Virginia Regional Industrial Facility Authority. BACKGROUND: The governing bodies of Botetourt County, Franklin County, the City of Roanoke, the City of Salem, the Town of Vinton and Roanoke County adopted ordinances creating the Western Regional Industrial Facility Authority. Roanoke County's ordinance #092413-7 was adopted on September 24, 2013. This ordinance authorized the execution of an agreement which establishes the respective rights and obligations of the member localities consistent with the provisions of Section 15.2-6400 et seq. of the 1950 Code of Virginia, as amended. The member localities have previously amended this agreement for the purpose of correcting and amending Article XI, "Dissolution of Authority" on October 22, 2013. DISCUSSION: The member localities of the Western Regional Industrial Facility Authority desire to amend and restate the original Agreement which created the Authority. The "Amended and Restated Agreement" does not change the intended purpose of the original Page 1 of 2 Agreement, but serves to clarify and expand certain language. The most notable and substantive of these proposed revisions are detailed as follows: 1. Article III: Section 2: Clarifies that the Authority is nonprofit and that no part of its earnings, after obligations shall inure to the benefit of any individual, firm or corporations and that if the Authority dissolves, the funds and property will vest in the Member Localities. 2. Article IV: Deletes the requirement that a Member Locality's board member be a resident of the appointing Member Locality. 3. Article VI: Expands the description of Participations Agreements, limiting liability of the Participation Agreements to the member localities who actually enter into the actual agreement. The addition more fully describes that the Authority may finance economic development projects with bonds, and the language more fully defines "Project Based Financing" in support of a particular Project obligating only member localities engaged in the particular Participation Agreement. 4. Article VIII: The Act allows for Revenue Sharing Agreements between the member localities. The original Agreement required a unanimous consent of the vote of the governing bodies of the Member Localities participating in the Revenue Sharing Agreement, while the Act only requires a majority consent of the governing body. The change in the Amended and Restated Agreement reverts back to the majority consent language required by the Act. There have been no changes since the first reading held on August 9, 2016. FISCAL IMPACT: There is no fiscal impact associated with the Amended and Restated Agreement. STAFF RECOMMENDATION: Staff recommends approval of this ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 13, 2016 ORDINANCE REITERATING FINDINGS AS TO THE WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY AND AUTHORIZING EXECUTION OF FIRST AMENDED AND RESTATED AGREEMENT CREATING SUCH AUTHORITY WHEREAS, pursuant to the Virginia Regional Industrial Facilities Act, Chapter 64 of Title 15.2 of the Code of Virginia of 1950, as amended (the "Act") the governing bodies of Botetourt Count, Franklin County, Roanoke County, the City of Roanoke, the City of Salem and the Town of Vinton (the "Member Localities") each adopted an ordinance for the creation of the Western Virginia Regional Industrial Facility Authority (the "Authority") in order to enhance the economic base of each such locality through the developing, owning and operating of one or more facilities on a cooperative basis; and WHEREAS, pursuant to the Act such ordinances were filed with the Secretary of the Commonwealth and the Secretary of the Commonwealth has issued his certificate as to such filing; and WHEREAS, such ordinances also authorized the execution of an agreement establishing the respective rights and obligations of the Member Localities with respect to the Authority consistent with the provisions of the Act (the "Original Agreement") which Original Agreement was duly executed on behalf of each Member Locality and was entitled "Agreement Creating the Western Virginia Regional Industrial Facility Authority"; and WHEREAS, each Member Locality desires to amend and restate the Original Agreement to clarify and amend the Original Agreement in accordance with the attached Page 1 of 2 First Amended and Restated Agreement Creating the Western Virginia Regional Industrial Facility Authority (the "Amended and Restated Agreement"); and WHEREAS, the Act defines facilities as including real estate and improvements for manufacturing, warehousing, distribution, office or other industrial, residential, recreational or commercial purposes. THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AS FOLLOWS: 1. It is reiterated that the name of the Authority is the Western Virginia Regional Industrial Facility Authority. 2. It is reiterated that the member localities of the Authority are Botetourt County, Franklin County, Roanoke County, the City of Roanoke, the City of Salem and the Town of Vinton. 3. It is reiterated that the economic growth and development of the County of Roanoke and the comfort, convenience and welfare of its citizens require the development of facilities as defined in the Act and that joint action through a regional industrial facility authority by the Member Localities will facilitate the development of the needed facilities. 4. The County Administrator is authorized to execute the First Amended and Restated Agreement establishing the respective rights and obligations of the Member Localities with respect to the Authority consistent with the purposes of the Act in substantially the form attached hereto and to take any other actions confirming the creation of the Authority. Page 2 of 2 FIRST AMENDED AND RESTATED AGREEMENT CREATING THE WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY WHEREAS, the Virginia Regional Industrial Facilities Act, Chapter 64, Title 15.2, Section 15.2-6400, et seq., Code of Virginia, 1950, as amended (the "Act") was enacted by the General Assembly of the Commonwealth of Virginia to enhance the economic base for member localities of a regional authority by actions of such an authority to develop, own, and operate one or more facilities on a cooperative basis involving its authority member localities, and WHEREAS, the exercise of the power granted by the Act is to be in all aspects for the benefit of the inhabitants of the geographic region included within the Member Localities, as defined below (the "Region") for the increase of their commerce, and for the promotion of their safety, health, welfare, convenience and prosperity; and, WHEREAS, the governing bodies of the Member Localities (as defined below) have determined that joint action through a regional industrial facility authority will facilitate the development of needed and desired industrial and commercial facilities in the Region; and WHEREAS, pursuant to the Act, the governing bodies of the County of Botetourt, they Formatted: Indent: First line: 0.5^ County of Franklin, the County of Roanoke, the City of Roanoke, the City of Salem and the Town of Vinton (each, a "Member Locality" and collectively, the "Member Localities") have created, by adoption of concurrent ordinances, the Western Virginia Regional Industrial Facility Authority (the "Authority") for the purpose of enhancing the economic base for the Member Localities by developing, owning, and operating one or more facilities on a cooperative basis involving its Member Localities, which concurrent ordinances were filed with the Secretary of the Commonwealth causing the creation of the Authority ; and WHEREAS, the Member Localities entered into an "Agreement Creating the Western Virginia Regional Industrial Facility Authority" dated as of December 11, 2013 (the "Original Agreement") establishing and describing the respective rights and obligations of the Member Localities with respect to the Authority and the Member Localities now desire to enter into this Amended and Restated Agreement Creating the Western Virginia Regional Industrial Facility Authority (this "Agreement") to clarify, amend, restate and replace the Original Agreement with this Agreement. NOW THEREFORE, in consideration of the mutual promises of the parties and other good and valuable consideration the Member Localities hereto amend, restate and replace the Original Agreement with this Agreement as follows: ARTICLE I. NAME AND OFFICE The name of the authority shall be the Western Virginia Regional Industrial Facility Authority and the address of its initial office is CIO Roanoke Regional Partnership, 111 Franklin Road, S.E., Roanoke, VA 24011. ARTICLE II. PARTIES TO THE WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY AGREEMENT The initial Member Localities of the Authority are: Botetourt County, Virginia Roanoke City, Virginia Franklin County, Virginia Salem City, Virginia Roanoke County, Virginia Town of Vinton, Virginia The governing body of each of the Member Localities shall appoint members to the Authority pursuant to Section 15.2-6403 (A) of the Act. Each of the Member Localities shall appoint two (2) members to the Authority. The members of the Board shall be elected in accordance with Article IV hereof. Each Member Locality may appoint two alternate board members, to be selected in the same manner as board members and shall perform all duties including voting in the member's absence. Each board member, and alternate, of the Authority before accepting their appointment and begin discharge of their office duties, shall take and subscribe to the oath prescribed in Section 49-1 of the Code of Virginia, 1950, as amended. At any time subsequent to the creation of this Authority, the membership of the Authority may, with the approval of the Authority Board, be expanded to include any locality within the region that would have been eligible to be an initial member. The governing body of a locality seeking to become a member shall evidence its intent to become a member by adopting an ordinance proposing to join the Authority that conforms, to the requirements consistent with Section 15.2-6402, clauses i, ii, iii and iv of the Code of Virginia. ARTICLE III. FINDING; PURPOSE; AND GOVERNMENTAL FUNCTIONS OF THE AUTHORITY Member Localities agree that this Authority has been established for the following purpose and function. 1. The Member Localities agree that the economy of the Region has not kept pace with the rest of the Commonwealth. The respective individual Member Localities may lack the financial resources to assist in the development of economic development projects and the creation of the Authority provides a mechanism for the Member Localities to cooperate in the development of facilities which will assist the Region in overcoming this barrier to economic growth. 2. The exercise of the powers granted by the Act shall be in all aspects for the benefit of the inhabitants of the Region for the increase of their commerce, and for the promotion of their safety, health, welfare, convenience and prosperity_ The Authority shall be nonprofit and no part of its earnings remaining after payment of its expenses and fulfillment of commitments in furtherance of the Authority's purposes shall inure to the benefit of any individual, firm or corporation, and if the Authority is dissolved in accordance with the provisions of the Act the title to all funds and other property owned by the Authority shall vest in the Member Localities which have contributed to the Authority in proportion to their respective contributions as provided by the Act. 3. The Act provides the six Member Localities with many powers by which the Member Localities may interact as one body or as individual participating groups consisting of one or more Member Localities of the Authority which the members believe will give each local government an opportunity to establish successful partnerships for the development of economic projects which will serve the region. ARTICLE IV. BOARD OF THE AUTHORITY All powers, right and duties conferred by the Act, or other provisions of law, upon the Authority shall be exercise by a Board of Directors (the `Board"). The Board shall consist of two board members from each Member Locality. The governing body of each Member Locality shall appoint two board members to the Board. _Any p@r-sw ..4^ r-eqidW4# of th@ ^ ^*irT 44ombor Except for the provision for staggered terms for the initial board members as provided hereinafter, each board member of the Board shall serve for a term of four years and may be reappointed for as many terms as the governing body desires. During the establishment of the Authority, the Member Localities agree to stagger terms. Each governing body shall appoint their initial board members to serve and designate one of its board members to serve for two years and the other board member to serve for four year terms. After the initial appointment of these board members, each succeeding director shall serve four year terms. If a vacancy occurs by reason of death, disqualification or resignation, the governing body of the Member Locality that appointed the Authority board member shall appoint a successor to fill the unexpired term. The governing body may appoint up to two alternate board members. Alternates shall be selected in the same manner as board members, and may serve as an alternate for either board member from the Member Locality that appoints the alternate. Alternates shall be appointed for terms that coincide with one or more of the board members from the Member Locality that appoints the alternate. If a board member is not present at a meeting of the Authority, the alternate shall have all the voting and other rights of the board member not present and shall be counted for purpose of determining a quorum. Each board member of the Authority before entering upon the discharge of the duties of his office shall take and subscribe to the oath prescribed in Section 49-1, Code of Virginia, 1950, as amended. A quorum shall exist when a majority of the Member Localities are represented by at least one board member. The affirmative vote of a quorum of the Board shall be necessary for any action taken by the Board. No vacancy in the membership of the Board shall impair the right of a quorum to exercise all rights and perform all duties of the Board. The Board shall determine the times and places of its regular meetings, which may be adjourned or continued without further public notices, from day to day or from time to time or from place to place, but not beyond the time fined for the next regular meeting, until the business before the Board is completed. Board special meetings shall be held when requested by board members of the Board representing two or more Member Localities. A request for a special meeting shall be in writing, and the request shall specify the time and place of the meeting and the matters to be considered at the meeting. A reasonable effort shall be made to provide each board member with notice of any special meeting. No matter not specified in the notice shall be considered at such special meeting, unless all the board members are present. Special meetings may be adjourned or continued, without further public notice, from day to day or from time to time or from place to place, not beyond the time fixed for the next regular meeting, until the business before the Board is completed. The Board shall elect from its membership a chair, vice chair, treasurer, and secretary for each calendar year_ The Board may also appoint an executive director and staff who shall discharge such functions as may be directed by the Board. The executive director and staff may be paid from funds received by the Authority. No board member shall receive compensation. The Board promptly following the close of the fiscal year (July 1 thru June 30), shall submit an annual report of the Authority's activities of the preceding year to the governing bodies of the Member Localities. The Annual Report shall set forth a complete operating and financial statement covering the operation of the Authority during such reporting year. The Board may establish dues or other annual financial fees as may be approved by all Member Localities. ARTICLE V. POWERS OF THE AUTHORITY The Authority is vested with the powers of a body corporate, including the powers to sue and be sued in its own name, plead and be impleaded, and adopt and use a common seal and alter the same as may be deemed expedient. The Authority shall be vested with all powers and authority to the fullest extent allowed under the Act as it currently exists or may be amended. These powers currently include the power to: Adopt bylaws, rules and regulations to carry out the provisions of the Act. 2. Employ, either as regular employees or as independent contractors, consultants, engineers, architects, accountants, attorneys, financial experts, construction experts and personnel, superintendents, managers and other professional personnel, personnel, and agents as may be necessary in the judgment of the authority, and fix their compensation. 3. Determine the location of, develop, establish, construct, erect, repair, remodel, add to, extend, improve, equip, operate, regulate, and maintain facilities to the extent necessary or convenient to accomplish the purposes of the Authority. 4. Acquire, own, hold, lease, use, sell, encumber, transfer, or dispose of, in its own name, any real or personal property or interest therein. 5. Invest and reinvest funds of the authority. 6. Enter into contracts of any kind, and execute all instruments necessary or convenient with respect to its carrying out the powers of the Act to accomplish the purpose of the Authority. 7. Expend such funds as may be available to the Authority for the purpose of developing facilities, including but not limited to (i) purchasing real estate; (ii) grading sites; (iii) improving, replacing and extending water, sewer, natural gas, electrical and other utility lines; (iv) constructing, rehabilitating, and expanding buildings; (v) constructing parking facilities; (vi) constructing access roads, streets, and rail lines; (vii) purchasing or leasing machinery and tools; and (viii) making any other improvements deemed necessary by the Authority to meet its objectives. 8. Fix and revise from time to time and charge and collect rates, rents, fees, or other charges for the use of the facilities or for services rendered on connection with the facilities. 9. Borrow money from any source for any valid purpose, including working capital for its operations, reserve funds, or interest, mortgage, pledge, or otherwise encumber the property or funds of the Authority, and contract with or engage the services of any person in connection with any financing, including financial institutions, issuers of letter of credit, or insurers. 10. Issue bonds under the Act. 11. Accept funds and property from the Commonwealth, person, counties, cities, and towns and use the same for any of the purposes for which the authority is created. 12. Apply for and accept grants or loans of money or other property from any federal agency for any of the purposes authorized in the Act and expend or use the same in accordance with the directions and requirements attached thereto or imposed thereon by any such federal agency. 13. Make loans or grants to, and enter into cooperative arrangements with, any person, partnership, association, corporation, business or governmental entity in furtherance of the purpose of the Act, for the purposes of promoting economic and workforce development, provided that such loans or grants shall be made only from revenues of the Authority that have not been pledged or assigned for the payment of any of the Authority's bonds, and to enter into such contracts, instruments and agreements as may be expedient to provide for such loans, and any security therefor. The word "revenues" as used includes grants, loans, funds and property, as enumerated herein. 14_ Enter into agreements with any other political subdivision of the Commonwealth for joint or cooperative actions in accordance with Section 15.2-1300, Code of Virginia, 1950, as amended. 15. Do all things necessary or convenient to carry out the purposes of the Act. ARTICLE VI. PARTICIPATION AGREEMENTS FOR INDUSTRIAL FACILITIES The Authority may enter into participation agreements with one or more Member Localities by which industrial facilities may be constructed and developed in the Region ("Participation Agreements"). Such Participation Agreements may include participation by public and private entities not Member Localities of the Authority. Each Member Locality may consider its terms in the participation in each proposed project. The cost for such Participation Agreements and any remuneration from the creation of a Participation Agreement shall only be shared by the Member Localities that participate in the Participation Agreement in accordance with the participating agreements for that project. The Authority may from time to time finance an economic development project (a "Project") pursuant to a Participation Agreement through the issuance of notes and bonds by the Authority ('Bonds"). Such Bonds shall be limited obligations of the Authority to be paid solely from revenues and receipts of that particular economic development Project and from revenues that may be received pursuant to any Participation Agreement or other agreement related to the Project being financed, and may be secured by collateral encumbered or pledged in support of the financing ("Project Based Financing"). Project Based Financing is approved and consented to by the Member Localities. Any individual Member Locality may, at its discretion and as allowed by law, choose to enter into or not enter into a specific Project Based Financing arrangement in support of any particular Project. Any Member Locality not entering into an agreement in support of a Project shall have no monetary obligation or other duty or responsibility in relation to that Project. ARTICLE VII. DONATIONS TO AUTHORITY; REMITTANCE OF TAX REVENUE 1. Member Localities are hereby authorized to lend, or donate money or other property to the Authority for any of its purposes. The Member Locality making the grant or loan may restrict the use of such grants or loans to a specific facility owned by the Authority, within or without that Member Locality. 2. The governing body of the Member Locality in which a facility owned by the Authority is located may direct, by resolution or ordinance that all tax revenues collected with respect to the facility shall be remitted to the Authority. Such revenues may be used for the payment of debt service on bonds of the Authority and other obligations of the Authority incurred with respect to such facility. The action of such governing body shall not constitute a pledge of the credit or taxing power of such Member Locality. ARTICLE VIII. REVENUE SHARING AGREEMENTS Notwithstanding the requirements of Chapter 34 of Title 15.2 of the Code of Virginia (Section 15.2-3400 et seq.), the Member Localities may agree to a revenue and economic growth sharing arrangement with respect to tax revenues and other income and revenues generated by any facility owned by the Authority. The obligations of the parties to any such agreement shall not be construed to be debt within the meaning of Articles VII, Section 10, of the Constitution of Virginia. Any such agreement shall be approved by a majority vote of the governing bodies of the Member Localities reaching such an agreement, but shall not require any other approval. ARTICLE IX BOND ISSUES The Authority may at any time and from time issue bonds for any valid purpose, including the establishment of reserves and the payment of interest. According to the Act, "bonds" includes notes of any kind, interim certificates, refunding bonds or any other evidence of obligation. Any such bonds issued pursuant to the Act shall comply with all terms and conditions identified in Sections 15.2-6409, 15.2-6410, 15.2-6411 and 15.2-6412 of the Code of Virginia. ARTICLE X. ACCOUNTS AND RECORDS The accounts and records of the Authority showing the receipt and disbursement of funds from whatever source derived shall be in such form as the Auditor of Public Accounts prescribes, provided that such accounts correspond as nearly as possible to the accounts and records for such matters maintained by corporate enterprises. The accounts and records of the Authority shall be subject to audit pursuant to Section 30-140, and the costs of such audit services shall be borne by the authority. The Authority's fiscal year shall be the same as the Commonwealth's. ARTICLE XI. DISSOLUTION OF AUTHORITY Any Member Locality of the Authority may withdraw from the Authority (i) upon dissolution of the authority as set forth herein or (ii) with majority approval of all other Member Localities of the Authority, upon a resolution adopted by the governing body of such Member Locality and after satisfaction as such Member Locality's legal obligation, including repayment of its portion of any debt increased with refund to the Authority, or after making contractual provisions for the repayment of its portion of any debt incurred with refund to the Authority, as well as pledging to pay any general dues for operation of the Authority for the current and preceding fiscal year following the effective date of withdrawal. No Member Locality seeking withdrawal shall retain, without the consent of a majority of the remaining Member Localities, any rights to contributions made by such Member Locality, to any property held by the Authority or to any revenue sharing as allowed by the Act. Upon withdrawal, the withdrawing Member Locality shall also return to the Authority any dues or other contributions refunded to such Member Locality during its membership in the Authority. Whenever the Board determines that the purpose for which the Authority was created has been substantially fulfilled or is impractical or impossible to accomplish and that all obligations incurred by the Authority have been paid or that cash or sufficient amount of approved securities has been deposited for their repayment, or provisions satisfactory for the timely payment of all its outstanding obligations have been arranged, the Board may adopt resolutions declaring and finding that the Authority shall be dissolved. Appropriate attested copies of such resolutions shall be delivered to the Governor so that legislation dissolving the Authority may be introduced in the General Assembly. The dissolution of the Authority shall become effective according to the terms of such legislation. The title to all funds and other property owned by the Authority at the time of such dissolution shall vest in the Member Localities which have contributed to the Authority in proportion to their respective contributions_ ARTICLE XII. AUTHORITY OPERATIONS The Member Localities shall establish and approve By-laws by which the Authority shall be operated for the benefit of all Member Localities. The Authority may also establish Policies and Procedures and/or a User Agreement in order to manage its daily operations. ARTICLE XIII. MISCELLANEOUS The parties to this Agreement shall have the right to amend from time to time any of this Agreement's terms and conditions consistent with the provisions of the Act and other applicable law, provided that all amendments shall be in writing and shall be signed by or on behalf of each party to this Agreement. The title of and article headings in this Agreement are solely for convenience of reference and shall not constitute apart of this Agreement nor shall they affect its meaning, construction or effect. This Agreement may be executed in any number of counterparts, each of which shall be an original and all of which together shall constitute but one and the same instrument. This Agreement shall amend and supersede the Original Agreement. If any clause, provision or section of this Agreement shall be held illegal or invalid by any court, the illegality or invalidity of such clause, provision or section shall not affect the remainder of this Agreement which shall be construed and enforced as if such illegal or invalid clause, provision or section had not been contained in this Agreement. If any agreement or obligation contained in this Agreement is held to be in violation of law, then such agreement or obligation shall be deemed to be the agreement or obligation of the parties hereto only to the extent permitted by law. In the event that the General Assembly amends the Act in a manner that conflicts herewith, the provision of this Agreement are hereby amended in conformity with such amendment. IN WITNESS WHEREOF, the governing bodies identified, by authorized action, have caused this Agreement to be executed and their respective seals to be affixed hereto and attested by their respective clerks or secretaries commencing on this day of , 2016. SIGNATURE PAGES OF MEMBER LOCALITIES TO FOLLOW. ATTEST: COUNTY OF ROANOKE, VIRGINIA Printed Name and Title Printed Name and Title APPROVED TO FORM: Roanoke County Attorney ATTEST: COUNTY OF BOTETOURT, VIRGINIA Printed Name and Title Printed Name and Title APPROVED TO FORM: Botetourt County Attorney ATTEST: CITY OF ROANOKE, VIRGINIA Printed Name and Title Printed Name and Title APPROVED TO FORM: Roanoke City Attorney ATTEST: CITY OF SALEM, VIRGINIA Printed Name and Title Printed Name and Title APPROVED TO FORM: Salem City Attorney ATTEST: COUNTY OF FRANKLIN, VIRGINIA Printed Name and Title Printed Name and Title APPROVED TO FORM: Franklin County Attorney ATTEST: TOWN OF VINTON, VIRGINIA IC Printed Name and Title Printed Name and Title APPROVED TO FORM: Vinton Town Attorney ACTION NO. ITEM NO. J.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: September 13, 2016 Ordinance approving the purchase of the Jae Valley Park Property (Tax Map Numbers 089.00-03-29.01-0000 and 089.00-03-29.02-0000) from the City of Roanoke and authorizing the execution of a contract of purchase Doug Blount Director of Parks Recreation and Tourism APPROVED BY: Thomas C. Gates County Administrator ISSUE: Request to purchase approximately 9.87 acres of land from the City of Roanoke to create a passive park and provide a new public access point to Back Creek. BACKGROUND: The Roanoke River Blueway offers a unique combination of urban, front country and back country recreation opportunities in the upper Roanoke River watershed. The Blueway provides cost-free opportunities for canoeing, kayaking, fishing, tubing, wading, wildlife viewing and watershed education with convenient access to other outdoor and cultural amenities in Virginia's Blue Ridge all year long. The 45 -mile Blueway, which includes 17 public and private boating access points, aims to promote healthy living and economic sustainability through increased use and awareness. The Roanoke River Blueway Committee was established in 2013 by the Roanoke Valley -Alleghany Regional Commission to facilitate the planning, development, and marketing of the Roanoke River Blueway. The Committee is represented by the following government agencies, businesses, and organizations: Roanoke County, Roanoke City, City of Salem, Town of Vinton, Montgomery County, Franklin County, National Park Service, Roanoke Outside, Virginia's Blue Ridge, Friends of the Rivers of Virginia, Float Fisherman of Virginia, Friends of the Blue Ridge Parkway, Roanoke Valley Greenways, Appalachian Power, Roanoke Mountain Adventures, Creek Freak Page 1 of 4 Paddlers of Franklin County, Walkabout Outfitters, Back Country Ski & Sport, Clean Valley Council, and the Upper Roanoke River Roundtable. Funding for the Blueway was leveraged from a variety of sources including local governments, private donations, the Virginia Tourism Cooperation (VIC) Market Leverage Program, American Electric Power, and Virginia Department of Game and Inland Fisheries (DGIF). The Blueway includes sections of the South Fork Roanoke River, Tinker Creek, and Back Creek. It flows through Montgomery and Roanoke Counties, the Cities of Roanoke and Salem, and the Town of Vinton. Access points are located in local parks and along the Roanoke River Greenway allowing for shared parking. The Blueway also connects users to regional amenities such as the Roanoke River Greenway, Tinker Creek Greenway, Mill Mountain Greenway, Blue Ridge Parkway, Explore Park, and Smith Mountain Lake. Since 2013, new access points have been opened, improved, or designed including the Tinker Creek Access Point (June 2015), the Roanoke River Overlook off the Blue Ridge Parkway (February 2016), The Bridges development and Green Hill Park Accessible Fishing Platform (Fall 2016). The Roanoke River Blueway has been designated as a Natural, Cultural and Recreational Treasure as part of the Virginia Treasures program, an initiative by Governor McAuliffe to preserve, protect and highlight Virginia's most important ecological, cultural, scenic and recreational assets as well as its special lands. A recreational treasure is a one that provides new public access to a natural, cultural or scenic outdoor recreation resource. These are projects that help the public by enhancing outdoor recreation and foster stewardship of natural and cultural resources. In 2015, members of the community and the Blueway Committee approached Roanoke County requesting the County seek a transfer of property from Roanoke City of the former Sun Valley swimming pool property to Roanoke County for use as a new passive recreation park that provides fishing and boating access to Back Creek. The property is comprised of two parcels totaling approximately 9.87 acres of land and is approximately 5 miles from Rutrough Point at Explore Park. The property is not currently used for a public purpose. DISCUSSION: Roanoke City has agreed to sell the 9.87 aces of land to Roanoke County for $10 with the agreement that the parcels will 1) be used for recreational purposes 2) the County recognizes the City as a partner in the creation of the park and 3) that the County endorses two minor boundary line adjustments (see Contract for Sale Section 2, Paragraph C). The proposed boundary line adjustments redraw the boundary line between Roanoke County and Roanoke City so that parcels presently included in the County will be included in the City. Page 2 of 4 The first proposed boundary line adjustment involves two parcels (0.7185 acre and 0.4904 acre) and a public right of way (containing 0.4070 acre) that are located in the Blue Hills Village development, situated along Orange Ave., Rt. 460, N.E., in the Hollins Magisterial District. The property in question is undeveloped. The majority of the Blue Hills Village development is contained within the jurisdictional boundaries of the City of Roanoke. The second proposed boundary line adjustment involves two parcels (1.0736 acres and 0.0225 acre) that are situated on the perimeter of the former Happy's Flea Market property, along Williamson Road, N.E. in the Hollins Magisterial District. This boundary line adjustment is requested to facilitate the redevelopment of the site by providing a prospective developer with one contiguous site located within a single municipal jurisdiction. If the Board of Supervisors approves the boundary line adjustments by resolution, petitions will be filed in the Roanoke County or City Circuit Court for the Court's ultimate approval of the proposed boundary line adjustments. The City's offer to sell the park property is not contingent upon the Court's approval of the proposed boundary line adjustments, only upon the Board of Supervisors' approval. A public hearing on these proposed boundary line adjustments will be held before the Board of Supervisors on September 13, 2016. The City will likewise hold a public hearing before City Council on September 19, 2016. After both public hearings are held, resolutions to effectuate the proposed boundary line adjustments will be presented to the Board of Supervisors at their scheduled meeting on September 27, 2016. The conceptual plan for the park includes a grass parking area, gravel entrance road, natural surface trail loop and a natural surface boat launch. The Virginia Department of Transportation is replacing the vehicular bridge on Rt. 116 adjacent to the property in 2017. The County is pursuing an opportunity to work with the Virginia Department of Transportation (VDOT) during the design of the bridge project to allow for a turning lane on Rt. 116 at the entrance to the proposed park. This new park would increase access to Back Creek for kayaking and canoeing and would provide additional passive recreation opportunities such as hiking, picnics and fishing. It is the recommendation to name the park: Jae Valley Park. There have been no changes since the first reading held on August 9, 2016. Page 3 of 4 FISCAL IMPACT: The cost of the land purchase is $10. The funds are available in the Parks, Recreation and Tourism fiscal year 2016/2017 operating budget to purchase the two parcels. Development of the passive park is estimated at $50,000 to construct the necessary infrastructure. Sufficient funds are budgeted in the Parks, Recreation and Tourism fiscal year 2016/2017 Capital Maintenance Plan for this proposed park. The annual maintenance cost for mowing the park is approximately $2,800 and can be provided for with existing staff resources. STAFF RECOMMENDATION: Staff recommends approval this ordinance to purchase the two parcels from Roanoke City for $10. Page 4 of 4 ROAN 09KFq1&' C_(?kJN F) Property Location: 3963 JAE VALLEY RD Parcel ID: 089.00-03-29.02-0000 Magisterial District: VINTON Account: 40967 Card 1 of 1 Owner Name and Mailing Address: ROANOKE CITY OF XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXX XX 99999 Current Property Assessment 2015 Total Building Value: 0 Total Land Value: 67500 Total Value: 67500 Narrative Description This property contains 9.50000 AC of land with a(n) N/A style building, Built about N/A, having primary N/A secondary N/A exterior and N/A roof cover, N/A bedroom(s), N/A full bath(s), N/A half bath(s). Property Characteristics Jurisdiction: COUNTY Legal Description: SUN VALLEY SWIM CLUB Deeded Acreage: 9.50000 AC Neighborhood: BO 18 / JAE VALLEY / WINDY GAP Estimated Acreage: 9.44288182 AC Census Block: 511610310002024 Vacant Land: YES Land Use Program: NO Sales Information Most Recent Sales Sale Date Sale Price Legal Reference Sales Description 1/1/1900 0 PBO105600813 PLAT 1/1/1900 0 DB0010560809 NEEDS REVIEW 1 5/8/2015 ROAN 09KFq1&' C_(?lJN F) Property Location: 3963 JAE VALLEY RD Parcel ID: 089.00-03-29.02-0000 Magisterial District: VINTON Account: 40967 Card 1 of 1 Zoning Information Split: NO Zoning Code Zoning Description County-AG3 County-AW/Agricultural/Rural Preserve Action No: Date: Ordinance: Name: 5/8/2015 ROAN 09KFq1&' C_(?lJN F) Property Location: 3963 JAE VALLEY RD Parcel ID: 089.00-03-29.02-0000 Magisterial District: VINTON Account: 40967 Card 1 of 1 Emergency Communications: No Airport: Yes Wellhead Protection: No Floodplain: Yes Overlay Districts Roanoke River Conservation: No *Manufactured Housing: No Clearbrook Village: No *For more Information on Roanoke County Zoning, please call 540-772-2068 or visit http://www.roanokeeountyva.�zov/1z Community Number: 510190 Flood Certificates FIRM Panel: Flood Zone: FIRM Panel: Flood Zone: FIRM Panel: Flood Zone: FIRM Panel: Flood Zone: Flood Zone Information Effective Date: Floodway: Effective Date: Floodway: Effective Date: Floodway: Effective Date: Floodway: 3 5/8/2015 ROAN 09KFq1&' C_(?kJN F) Property Location: 3963 JAE VALLEY RD Parcel ID: 089.00-03-29.02-0000 Magisterial District: VINTON Account: 40967 Card 1 of 1 Building Areas Sub Area Sketched Area Finished Area Perimeter 5/8/2015 ROAN c9KFq1&' C_(?lJN F) Property Location: 3963 JAE VALLEY RD Parcel ID: 089.00-03-29.02-0000 Magisterial District: VINTON Account: 40967 Card 1 of 1 Trash Service: MONDAY Bulk & Brush Pickup: B ROUTE Recycling: Map WILLIAM BYRD MIDDLE (6.40 miles) Recreational Center: Map BLUE RIDGE PARKWAY VISITORS CENTER (3.41 miles) Library: Map MOUNT PLEASANT BRANCH LIBRARY (2.47 miles) Elementary School: Middle School: High School: MOUNT PLEASANT WILLIAM BYRD WILLIAM BYRD Services Schools No Public Connection Website Water: No Public Connection Sewer: No Public Connection Police Station: Map Public Safety Center, 5925 Cove Rd, Roanoke VA Fire Station: Map MOUNT PLEASANT 5 5/8/2015 ROAN 09KFq1&' C_(?lJN F) Property Location: 3963 JAE VALLEY RD Parcel ID: 089.00-03-29.02-0000 Magisterial District: VINTON Account: 40967 Card 1 of 1 Broadband Providers Wireless 4G Provider Name Unload Sneed Download Sneed AT&T MOBILITY, LLC. 1.5 - 3 Mbps 3 - 6 Mbps T -MOBILE 1.5 - 3 Mbps 6 - 10 Mbps VERIZON WIRELESS 3 - 6 Mbps 10 - 25 Mbps Wireless LTE Provider Name Upload Speed Download Speed AT&T MOBILITY, LLC. 3 - 6 Mbps 10 - 25 Mbps VERIZON WIRELESS 3 - 6 Mbps 10 - 25 Mbps Wireline Cable Provider Name Upload Speed Download Speed COX COMMUNICATIONS 10 - 25 Mbps 100 - 1000 Mbps Wireline DSL Provider Name Upload Speed Download Speed VERIZON VIRGINIA, INC. 768 Kbps - 1.5 Mbps 3 - 6 Mbps 6 5/8/2015 R(.)A'40K1:A%Q- I I N I Y Property Location: 3963 JAE VALLEY RD Parcel ID: 089.00-03-29.02-0000 Magisterial District: VINTON Account: 40967 Card 1 of 1 Pictometry Tax Map f- 5/8/2015 ROAN 09KFq1&' C_(?lJN F) Property Location: 3963 JAE VALLEY RD Parcel ID: 089.00-03-29.02-0000 Magisterial District: VINTON Account: 40967 Card 1 of 1 Hybrid 5/8/2015 0 Aw1'�i r f'. l I , � i.. ,E Property Location: 3959 JAE VALLEY RD Parcel ID: 089.00-03-29.01-0000 Magisterial District: VINTON Account: 40966 Card 1 of 1 Owner Name and Mailing Address: ROANOKE CITY OF C/O JERRY L ROUTT (LESSEE) 3959 JAE VALLEY RD ROANOKE VA 24014 Current Property Assessment 2015 Total Building Value: 0 Total Land Value: 2500 Total Value: 2500 Narrative Description This property contains 0.50000 AC of land with a(n) N/A style building, Built about N/A, having primary N/A secondary N/A exterior and N/A roof cover, N/A bedroom(s), N/A full bath(s), N/A half bath(s). Property Characteristics Jurisdiction: COUNTY Legal Description: SUN VALLEY SWIM CLUB Deeded Acreage: 0.50000 AC Neighborhood: B018 / JAE VALLEY / WINDY GAP Estimated Acreage: 0.43408034 AC Census Block: 511610310002024 Vacant Land: YES Land Use Program: NO Sales Information Most Recent Sales Sale Date Sale Price Legal Reference Sales Description 1/1/1900 0 PBO105600813 PLAT 1/1/1900 0 DB0010560809 NEEDS REVIEW 1 5/11/2015 Property Location: 3959 JAE VALLEY RD Parcel ID: 089.00-03-29.01-0000 Magisterial District: VINTON Account: 40966 Card 1 of 1 Zoning Information Split: NO Zoning Code Zoning Description County-AG3 County-AW/Agricultural/Rural Preserve Action No: Date: Ordinance: Name: 5/11/2015 Property Location: 3959 JAE VALLEY RD Parcel ID: 089.00-03-29.01-0000 Magisterial District: VINTON Account: 40966 Card 1 of 1 Emergency Communications: No Airport: Yes Wellhead Protection: No Floodplain: Yes Overlay Districts Roanoke River Conservation: No *Manufactured Housing: No Clearbrook Village: No *For more Information on Roanoke County Zoning, please call 540-772-2068 or visit http://www.roanokeco=va.gov/pzz Community Number: 510190 Flood Certificates FIRM Panel: Flood Zone: Flood Zone Information Effective Date: Floodway: 3 5/11/2015 Property Location: 3959 JAE VALLEY RD Parcel ID: 089.00-03-29.01-0000 Magisterial District: VINTON Account: 40966 Card 1 of 1 Building Areas Sub Area Sketched Area Finished Area Perimeter 5/11/2015 Property Location: 3959 JAE VALLEY RD Parcel ID: 089.00-03-29.01-0000 Magisterial District: VINTON Account: 40966 Card 1 of 1 Trash Service: MONDAY Bulk & Brush Pickup: B ROUTE Recycling: Map WILLIAM BYRD MIDDLE (6.31 miles) Recreational Center: Map BLUE RIDGE PARKWAY VISITORS CENTER (3.33 miles) Library: Map MOUNT PLEASANT BRANCH LIBRARY (2.42 miles) Elementary School: Middle School: High School: MOUNT PLEASANT WILLIAM BYRD WILLIAM BYRD Services Schools No Public Connection Website Water: No Public Connection Sewer: No Public Connection Police Station: Map Public Safety Center, 5925 Cove Rd, Roanoke VA Fire Station: Map MOUNT PLEASANT 5 5/11/2015 Property Location: 3959 JAE VALLEY RD Parcel ID: 089.00-03-29.01-0000 Magisterial District: VINTON Account: 40966 Card 1 of 1 Broadband Providers Wireless 4G Provider Name Upload Speed Download Speed AT&T MOBILITY, LLC. 1.5 - 3 Mbps 3 - 6 Mbps T -MOBILE 1.5 - 3 Mbps 6 - 10 Mbps VERIZON WIRELESS 3 - 6 Mbps 10 - 25 Mbps Wireless LTE Provider Name Upload Speed Download Speed AT&T MOBILITY, LLC. 3 - 6 Mbps 10 - 25 Mbps VERIZON WIRELESS 3 - 6 Mbps 10 - 25 Mbps Wireline Cable Provider Name Upload Speed Download Speed COX COMMUNICATIONS 10 - 25 Mbps 100 - 1000 Mbps Wireline DSL Provider Name Upload Speed Download Speed VERIZON VIRGINIA, INC. 768 Kbps - 1.5 Mbps 3 - 6 Mbps 6 5/11/2015 Property Location: 3959 JAE VALLEY RD Parcel ID: 089.00-03-29.01-0000 Magisterial District: VINTON Account: 40966 Card 1 of 1 Pictometry Tax Map 5/11/2015 Property Location: 3959 JAE VALLEY RD Parcel ID: 089.00-03-29.01-0000 Magisterial District: VINTON Account: 40966 Card 1 of 1 Hybrid 5/11/2015 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2016 ORDINANCE APPROVING THE PURCHASE OF THE JAE VALLEY PARK PROPERTY (TAX MAP NUMBERS 089-00-03-29.01-0000 AND 089-00-03-29.02-0000) FROM THE CITY OF ROANOKE AND AUTHORIZING THE EXECUTION OF A CONTRACT OF PURCHASE WHEREAS, the City of Roanoke, Virginia (the "City") owns two (2) parcels of real estate property situated on Jae Valley Road, Roanoke County, Virginia, bearing Official Tax Map Numbers 089-00-03-29.01-0000, which contains 0.5 acre, and 089-00-03- 29.02-0000, which contains 9.5 acres; and WHEREAS, the City is desirous of selling the Property to the County of Roanoke (the "County") and the County is desirous of acquiring the Property for the purposes of developing, constructing, operating and maintaining a public park; and WHEREAS, a draft Contract of Sale has been prepared between the City and the County, providing for the purchase of the property in "AS IS" condition at a total purchase price of $10.00 for both of the above-mentioned parcels located on Jae Valley Road -land WHEREAS, this ordinance authorizes the purchase of the Jae Valley Road parcels, upon the terms and conditions set out in the above-mentioned Contract; and WHEREAS, Section 18.04 of the Roanoke County Charter directs the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading for this ordinance was held on August 9, 2016. The second reading of this ordinance was held on September 13, 2016. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1 of 2 1. That the purchase of an 0.5 acre parcel and a 9.5 acre parcel of real estate located on Jae Valley Road (Tax Map Numbers 089-00-03-29.01-0000 and 089- 00-03-29.02-0000) from the City of Roanoke, upon certain terms and conditions as set forth in a Contract of Sale, is hereby approved and authorized; and 2. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. Page 2 of 2 DRAFT DATE: 08.18.2016 (final) CONTRACT FOR PURCHASE AND SALE OF REAL PROPERTY This Contract For Purchase and Sale of Real Property (Contract) is dated , 2016, by and between the City of Roanoke, Virginia, a Virginia municipal corporation (Seller or City), and County of Roanoke, Virginia, an instrumentality of the Commonwealth of Virginia (Buyer or County). RECITALS: WHEREAS, Seller is the owner of two parcels of real property, together with any buildings and improvements thereon, situated on Jae Valley Road, Roanoke County, Virginia, bearing Official Tax Map Numbers 089.00-03-29.01-0000 and 089.00-03-29.02-0000, and more particularly described in Exhibit A attached hereto and made a part hereof (collectively, the "Property"); WHEREAS, Seller is desirous of selling the Property to Buyer and Buyer is desirous of acquiring the Property for the purposes of developing, constructing, operating and maintaining a public park in accordance with the terms and conditions of this Contract; and WHEREAS, Seller will sell the Property to Buyer subject to the terms, conditions, and restrictions set forth in this Contract. THEREFORE, for and in consideration of the mutual covenants and conditions herein set forth, and other good and valuable consideration, the receipt and sufficiency of which are acknowledged by the parties hereto, Seller and Buyer hereby agree the above Recitals are hereby incorporated into this Contract and that they further agree as follows: SECTION 1. DEFINITIONS. Unless the context otherwise specifies or requires, for the purpose of this Contract, the following terms shall have the meanings set forth in this Section: Adiacent Parcel: Adjacent Parcel shall mean property of Seller situated in Roanoke County, Virginia, bearing Official Tax Map Number 089-00-03-29.00-0000. Buyer's Proposal: Buyer's Proposal refers to the development of a passive public park that will provide access to the public for use of Back Creek for canoes and kayaks, and such other public recreational uses, all as more particularly described on Exhibit B attached hereto and made a part hereof. Closing: The consummation of this Contract by Seller's delivery of a Deed to the Property to Buyer. Closing Date: The date provided for in Section 10 hereof for the Closing. Contract for Jae Valley Land (Draft Date: 08.18.2016 final) DRAFT DATE: 08.18.2016 (final) Contemplated Use: The development of a passive public park facility with public access to Back Creek for canoe and kayak uses. Days: Unless otherwise stated, this term means consecutive calendar days. Deed: The Deed shall be a special warranty deed, subject to all restrictions of record, the provisions of Section 10 which shall be recited in the Deed, and as set forth in the Title Commitment. Improvements: Any and all improvements, and all appurtenances thereto, located on the Property at the time of Closing. Proiect: This term means and includes the construction work to be done by Buyer over the course of 24 months after Closing as well as any related and/or connected work that may be required and/or done on the Property to result in Buyer's Contemplated Use of the Property, all in accordance with the terms and provisions of this Contract. Reservation of Easement: This term shall mean the right of Seller to reserve an easement for access across the Property for access to enter onto, and egress from the Adjacent Parcel, from time to time, and for any time, for pedestrians by foot, and by persons with vehicles and equipment, for any and all activities conducted or to be conducted on the Adjacent Parcel. The Reservation of Easement shall benefit the Adjacent Parcel and shall burden the Property and shall run with the land. The Reservation of Easement shall be included in the Deed and shall permit the Seller, its successors and assigns to enter onto the Property to construct, operate, maintain, repair and replace roadways, driveways, or other improved access across the Property from existing public streets to the Adjacent Parcel. All such construction, maintenance, operation, repair and replacement shall be at the sole cost of the owner of the Adjacent Parcel. Restriction on Use: This term shall mean the restrictive covenant included in the Deed that will restrict the use of the Property by Buyer, its successors and assigns, to public park facilities and public recreational uses that include public access to Back Creek for canoe and kayak uses. Buyer, its successors and assigns, shall include signage within the public park facilities acknowledging the collaboration between the County of Roanoke, Virginia and the City of Roanoke, Virginia in the development of these public park facilities. Such signage shall be visible to the public from Jae Valley Road. The restriction on Use shall burden the Property and shall run with the land. Substantial Completion, Substantially Complete or Completed, or Substantial Conformance: Development of the Property by Buyer in accordance with the Contemplated Use of Property and Buyer's Proposal. Title Commitment: A commitment for title insurance in favor of Buyer for the Property to be issued by a Title Company. Title Company: Any nationally recognized title insurance company acceptable to Buyer. Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 2 DRAFT DATE: 08.18.2016 (final) SECTION 2. PURCHASE AND SALE OF PROPERTY. A. Seller agrees to sell the Property to Buyer, and Buyer agrees to purchase the Property from Seller, upon all the terms, covenants, and conditions set forth in this Contract. B. The purchase price for the Property (Purchase Price) shall be Ten Dollars ($10.00) payable in cash or certified check from Buyer to Seller at Closing, together with performance of all other obligations of Buyer as set forth in this Contract. C. As additional consideration for entering into this Contract, Buyer agrees to cooperate with Seller in voluntarily adjusting certain boundaries between the City of Roanoke, Virginia and the County of Roanoke, Virginia, pursuant to Section 15.2-3106, et. seq., Code of Virginia (1950), as amended, as more particularly described in Exhibit C attached hereto and made part hereof (Boundary Adjustments) and diligently pursue approval of the Boundary Adjustments before the Circuit Court pursuant to Section 152- 3108, Code of Virginia (1950), as amended.. SECTION 3. CONDITIONS PRIOR TO CLOSING. A. 1. As a condition precedent to Buyer's obligation to purchase the Property or otherwise to perform any obligations provided for in this Contract, Seller, as of the Closing, shall have complied with Seller's obligations, representations and warranties in this Contract, and the fulfillment to Buyer's reasonable satisfaction of Seller's delivery to Buyer on the Closing Date of title to the Property and other documents as prescribed in Section 10. 2. As a condition precedent to Seller's obligation to sell the Property or otherwise perform any obligations provided for in this Contract, Buyer, as of the Closing, shall have complied with Buyer's obligations, representations, and warranties in this Contract. 3. As a condition precedent to Seller's obligation to sell the Property, Buyer and Seller shall have approved the agreements for the Boundary Adjustments as described in Exhibit C attached hereto and made a part hereof and submitted the petition to the Circuit Court pursuant to Section 15.2-3108, Code of Virginia (1950), as amended. B. Buyer and/or Seller may, at any time on or before the Closing Date, at its election, waive in writing any of the other party's conditions precedent referenced in this Section 3, and Buyer's and Seller's consummation of the transaction on the Closing Date shall waive all such conditions precedent. C. In the event that the Closing has not occurred through no fault of Seller on or before the Closing Date, Seller, by written notice given to Buyer, shall provide Buyer with a ten (10) Day cure period from the Closing Date in which to deliver the Purchase Price and proceed with Closing. If Closing has not occurred within such additional time period Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 3 DRAFT DATE: 08.18.2016 (final) through no fault of Seller, this Contract shall automatically be terminated without any further action. In the event of any termination as set forth above, this Contract shall be deemed terminated and of no further force and effect. E. Upon the request of Seller, Buyer, its officers, agents, employees, contractors, subcontractors, licensees, designees, representatives and consultants, shall within a reasonable period of time after receipt of any preliminary or final survey, test results or conclusory reports and environmental opinion statements, deliver copies of same to Seller. If Seller so requests, Buyer shall also turn over copies of raw data obtained and any laboratory and observation reports or analyses. Such copies of all the above shall be provided to Seller without charge. G. Buyer, its officers, agents, employees, contractors, subcontractors, licensees, designees, representatives and consultants, shall at all times comply with all applicable federal, state, and local laws, rules, and regulations. Buyer, its officers, agents, employees, contractors, subcontractors, licensees, designees, representatives and consultants, prior to exercising any rights under Section 16, shall obtain, at their cost, any and all required permits and/or licenses for any such work. SECTION 4. BUYER'S AND SELLER'S OBLIGATIONS. A. Obligations at Closing_ Seller's Obligations. At the Closing, Seller agrees to sell to Buyer the Property and deliver the Deed to the Buyer in accordance with the terms of this Contract. 2. Buyer's Obligations. Buyer agrees and promises that it will do and/or has done the following at or prior to Closing: (i) Buyer will purchase the Property from Seller for the Purchase Price of Ten and no/100 Dollars ($10.00) and will make payment in accordance with the terms of this Contract. (ii) Buyer accepts the Property in an "AS IS" condition and acknowledges and agrees that Seller makes no representations or warranties with respect to the Property other than what is contained within this Contract. Buyer agrees that Buyer is taking the Property without any warranties or representations from Seller and that Buyer has had sufficient opportunities to fully examine the Property. (iii) Buyer acknowledges and agrees that title to the Property are subject to all liens, encumbrances, and restrictions of record, together with all Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 4 DRAFT DATE: 08.18.2016 (final) restrictions set forth in this Contract, including, without limitations, the Reservation of Easement and the Restriction on Use. (iv) Buyer shall enter into agreements with Seller to initiate the process to make the Boundary Adjustments in accordance with applicable laws of the Commonwealth of Virginia. (v) Buyer shall promptly pay for all advertising costs and any related fees or costs connected with this Contract and/or the sale of the Property, including, but not limited to costs for any advertisement of required public hearing(s). Such payment shall be made directly to the entity providing the advertising or other service, or to the Seller, as the Seller may direct. (vi) Buyer agrees that the conditions and obligations of Buyer under this Contract which are to be performed post -Closing are conditions and obligations that shall be incorporated either directly or by reference in any deed to the Property from Seller to Buyer, shall survive Closing, and shall be binding on Buyer's successors and assigns. These conditions and obligations of the Buyer which survive the Closing shall run with the land. B. Post -Closing Performance Obligations of Bum Buyer acknowledges and agrees that a part of the consideration for the Seller is the Buyer's commitment to renovate develop, and operate the Property in accordance with Buyer's Proposal and the Restriction on Use and the performance of this commitment. Buyer agrees to perform each of the following obligations in accordance with the terms and conditions set forth in this Contract. 1. Annroval of Proiect and Commencement of Construction Activities. (a) Buyer shall, within 12 months after Closing, have completed all construction drawings and specifications for the construction of the Project, obtained all necessary permits and approvals for the construction of the Project, and commenced Construction Activity for the Project. Buyer will develop the Property in accordance with Buyer's Proposal. Completion of this development shall be pursued diligently and timely by Buyer and Buyer shall be solely responsible for satisfying its obligations hereunder. (b) If Buyer fails to commence Construction Activity within 12 months after Closing, Buyer shall be in default of this Contract and Seller may, at is sole option, acquire the Property in accordance with Section 15 hereof. For the purposes of this subsection "Construction Activity" under this Contract shall mean that Buyer has obtained necessary permits and approval from the County of Roanoke to construct the Project. Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 5 DRAFT DATE: 08.18.2016 (final) 2. Substantial Completion of Construction. (a) All construction work necessary to complete the Buyer's Contemplated Use of the Property shall be Substantially Completed within 24 months after the Closing Date. (b) In the event that Buyer fails to satisfy its obligations pursuant to Section 4 B. 2(a) hereof, Seller may, at its sole option, demand reconveyance of the Property. In the event that Seller exercises its rights hereunder, Buyer shall reconvey the Property to Seller, free and clear of all liens and encumbrances within 30 Days after Seller makes written demand to Buyer. The rights of Seller hereunder constitute covenants running with the land and shall be prior to all liens created or granted by Buyer or involuntarily attached to, or imposed on, the title to the Property. 3. Reports. Buyer agrees to and shall provide a written report (which may be by email) to the Seller's Assistant City Manager for Community Development advising Seller that Buyer has Substantially Completed construction of the Project in accordance with the terms of this Contract. Such report shall be provided to Seller within thirty (30) Days following Substantial Completion of construction. SECTION 5. COMPLIANCE WITH LAWS. Buyer agrees to and shall comply with all applicable federal, state, and local laws, ordinances, and regulations, including all applicable licensing requirements in executing the construction of the Improvements. Buyer further agrees that Buyer does not, and shall not, during the construction of the Project, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986. SECTION 6. ASSIGNMENT. Buyer agrees not to assign or transfer any part of this Contract without the prior written consent of Seller, which consent may be granted or withheld in the absolute discretion of Seller, and any such assignment shall not relieve Buyer from any of its obligations under this Contract. SECTION 7. INDEMNITY. Buyer agrees to require each contractor and subcontractor that performs work at the Property in connection with the construction of the Project to indemnify and hold harmless Seller and its officers, directors, and employees free and harmless for and from any and all claims, causes of action, damages or any liability of any type, including reasonable attorney's fees, on account of any claims by or any injury or damage to any persons or property growing out of or directly or indirectly resulting or arising in any way out of any actions, omissions, or activities of the Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 6 DRAFT DATE: 08.18.2016 (final) respective contractors, or subcontractors arising out of or connected in any way to the construction of the Project as provided in this Contract. SECTION 8. FORUM SELECTION AND CHOICE OF LAW. By virtue of entering into this Contract, Buyer agrees and submits itself to a court of competent jurisdiction, which shall be the Circuit Court or General District Court for City of Roanoke, Virginia, and further agrees this Contract is controlled by the laws of the Commonwealth of Virginia, with the exception of Virginia's conflict of law provisions which shall not apply, and that all claims, disputes and other matters shall be decided only by such court according to the laws of the Commonwealth of Virginia as aforesaid. Buyer further waives and agrees not to assert in any such action, suit or proceeding, that it is not personally subject to the jurisdiction of such courts, that the action, suit or proceeding, is brought in an inconvenient forum or that the venue of the action, suit or proceeding, is improper. SECTION 9. COVENANTS AND WARRANTIES. A. In addition to any representations and warranties contained elsewhere in this Contract, Seller warrants and represents that Seller will, in accordance with this Contract, convey title to the Property in an AS IS condition and subject to any items of record. This provision shall survive Closing. B. Seller further represents and warrants with respect to the Property that: Title. Seller has title to the Property subject to all restrictions and encumbrances of record. 2. Condemnation. Seller has no knowledge of any pending or threatened proceedings for condemnation or the exercise of the right of eminent domain as to any part of the Property. Special Taxes. Seller has no knowledge of, nor has it received any notice of, any other special taxes or assessments relating to the Property, or any part thereof. 4. Hazardous Materials. Seller makes no warranties or representations of any type regarding hazardous materials of any type with respect to the Property. Access. Ingress to and egress from the Property is available at Jae Valley Road in Roanoke County, Virginia. SECTION 10. TITLE AND CLOSING. A. Title to the Property, in accordance with the Survey, shall be conveyed by Seller to Buyer by a Deed, subject to the following: Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 7 DRAFT DATE: 08.18.2016 (final) 1. Ad valorem real property taxes and stormwater fees for the current year, not yet due and payable; 2. Those matters of title to which Buyer has not objected to in writing (Seller agrees to take reasonable efforts to resolve matters objected to by Buyer which efforts shall not include the expenditure of funds to third parties); 3. Those matters reflected on any survey completed by Buyer and to which Buyer has not objected to in writing (Seller agrees to take reasonable efforts to resolve matters objected to by Buyer which efforts shall not include the expenditure of funds to third parties); 4. Easements and other restrictions of record as of the date of execution of this Contract by Seller, the Reservation of Easement, and the Restriction on Use; 5. Liens and objections shown on the Title Commitment; 6. Other standard exceptions contained in a Title Policy as defined in Section 10(B) below. 7. Those items and matters set forth in this Contract and that the obligations and undertakings of Buyer in this Contract shall survive Closing and be incorporated into the Deed. All of the foregoing exceptions are herein referred to collectively as the "Conditions of Title." B. Delivery of title in accordance with the foregoing shall be evidenced by the willingness on the Closing Date of the Title Company to issue, upon payment of its normal premium, to Buyer its A.L.T.A. (Form B) Owner's Policy of Title Insurance (the "Title Policy") insuring Buyer in the amount of the Purchase Price in respect to the Property and that title to the Property are vested in Buyer, subject only to the Conditions of Title. C. Buyer and Seller shall consummate and complete the closing of this transaction on or before October 31, 2016, with the specific Closing date being designated by Buyer in writing to Seller at least ten (10) business days in advance thereof (the "Closing Date"). D. The purchase and sale of the Property shall be closed (the "Closing") at 10:00 A.M. on the Closing Date in the Office of the City Attorney, or at such other location, date, and time as shall be approved by Buyer and Seller. 1. On the Closing Date, Seller shall deliver or cause to be delivered to Buyer the following documents: a) Its duly executed and acknowledged Deed conveying to Buyer the Property in accordance with the provisions of this Contract; Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 8 DRAFT DATE: 08.18.2016 (final) b) A mechanic's lien affidavit executed by a representative of Seller, satisfactory to the Title Company, and to the effect that no work has been performed on the Property by Seller in the one hundred twenty-five (125) Days immediately preceding the Closing Date that could result in a mechanic's lien claim, or, if such work has been performed, it has been paid for in full; C) Such evidence and documents including, without limitation, a certified copy of the ordinance adopted by Seller, as may reasonably be required by the Title Company evidencing the authority of the person(s) executing the various documents on behalf of Seller in connection with its sale of the Property; d) A duly executed counterpart of a Closing Statement; and e) Any other items required to be delivered pursuant to this Contract. E. At Closing, real property taxes and other fees and charges assessed against the Property by Roanoke County shall be prorated with Buyer being responsible for all periods thereafter. F. Buyer shall pay for (i) the cost of all investigations of the Property including, but not limited to, examination of title and title insurance premiums for issuance of the Title Policy; (ii) all attorney's fees and expenses incurred by legal counsel to Buyer; and (iii) any Grantee's tax and recording costs required to be paid in connection with the recording of the Deed. G. Seller shall pay the Grantor's tax, if any, and the expenses of legal counsel for Seller, if any. H. Possession of the Property shall be delivered to Buyer on the Closing Date, subject to the provisions of this Contract. SECTION 11. CONDEMNATION. Seller has no actual knowledge of any pending or threatened condemnation of the Property. However, if, after the date hereof and prior to the Closing Date, all or any part of the Property is subjected to a bona fide threat of condemnation or condemned or taken by a body having the power of eminent domain or a transfer in lieu of condemnation, Buyer shall be promptly notified thereof in writing and within twenty (20) days after receipt of written notice to Buyer, Buyer may by written notice to Seller elect to cancel this Contract prior to the Closing Date, in which event all parties shall be relieved and released of and from any further duties, obligations, rights, or liabilities hereunder, and thereupon this Contract shall be deemed terminated and of no further force and effect. If no such election is made by Buyer to cancel this Contract, this Contract shall remain in full force and effect and the purchase contemplated herein, less any interest taken by condemnation or eminent domain, shall be effected with no further adjustments, and upon the Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 9 DRAFT DATE: 08.18.2016 (final) Closing Date, Seller shall assign, transfer, and set over to Buyer all of the right, title, and interest of Seller in and to any awards that have been or that may thereafter be made for any such taking or takings. SECTION 12. RISK OF LOSS. Risk of Loss by fire or other casualty shall be upon Seller until Closing is completed, except if such loss is the result of acts or omissions of Buyer or Buyer's employees, agents, contractors, or representatives, in which case such loss shall be Buyer's responsibility. Provided, however, if the Property is substantially damaged or destroyed before Closing by such casualty, then either party may cancel this Contract by giving the other parry thirty (30) days written notice of such cancellation and neither party will have any further obligations to the other and Seller shall not be liable to Buyer for any failure to deliver the Property to Buyer. In the event of a loss due to fire or other casualty prior to completion of the Closing, all insurance proceeds for any such loss shall be payable to the Seller under all circumstances. SECTION 13. CONUMSSIONS. Seller and Buyer each warrant and represent to the other that their sole contact with the other or with the Property regarding this transaction has been directly between themselves and their employees. Seller and Buyer warrant and represent that no person or entity can properly claim a right to a commission, finder's fee, or other compensation based upon contracts or understandings between such claimant and Buyer or Seller with respect to the transaction contemplated by this Contract. SECTION 14. REMEDIES. A. In the event Buyer shall have fully performed or tendered performance of its duties and obligations hereunder, but Seller fails to perform any of its duties or responsibilities in accordance with the terms and provisions hereof prior to Closing, Buyer's remedies shall be either (i) an equitable suit to enforce specific performance of such duties or responsibilities; or (ii) termination of this Contract. In the event that Buyer elects to terminate this Contract, Buyer shall provide Seller with written notice of termination and upon termination, neither party shall have any further rights or obligations under this Contract. Any and all other remedies otherwise available to Buyer, at law or in equity, are hereby expressly waived by Buyer except as otherwise specifically stated in this Contract. B. In addition to the remedy of repurchasing the Property pursuant to Section 15 of this Contract in the event of nonperformance of Buyer's obligations under Section 4.B.1 of this Contract, if Buyer either (i) fails to comply with any of the terms and conditions, or any of Buyer's obligations under this Contract that require Buyer's performance within a specific time period prior to Closing; or (ii) fails to comply with any other terms of this Contract or any other obligations of Buyer under this Contract prior to Closing after written notice of such default is provided by Seller and Buyer fails to cure such default within thirty (30) Days Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 10 DRAFT DATE: 08.18.2016 (final) following Buyer's receipt of such notice, then, in either event, Seller may terminate this Contract and recover any specific monetary damages directly caused by Buyer's breach. SECTION 15. SELLER'S OPTION TO REPURCHASE AND BUYER'S AGREEMENT NOT TO CONVEY THE PROPERTY. A. Notwithstanding any provision contained in this Contract or the Deed, if after 12 months from the Closing as provided in Section 4.B.1 of this Contract, Buyer or its successor(s) in interest shall not have commenced Construction Activity, as described in Section 4.B.1, Seller shall have the right to refund to the then record owner(s) of the Property all or any part of the original Purchase Price for the Property paid by Buyer to Seller; whereupon the then record owner(s) of the Property shall forthwith convey the Property to Seller, free and clear of mortgages, deeds of trusts, liens, or other encumbrances. In the event that the record owner(s) of the Property for any reason fails or refuses to convey title back to the Seller as required herein, Seller shall have the right to enter onto and take possession of the Property or the part thereof designated by Seller, along with all rights and causes of action necessary to have title to the Property or the part thereof designated by Seller conveyed to the Seller. B. Buyer may grant a mortgage or deed of trust on the Property provided that the holder of any such mortgage or deed of trust shall acknowledge and agree in writing that the right granted Seller pursuant to Section 15.A is superior to the mortgage or deed of trust and the holder of such mortgage or deed of trust shall discharge the mortgage or deed of trust in the event Seller exercises its right to repurchase the Property pursuant to Section 15.A. Buyer shall require that each and every lender of the Buyer that seeks to encumber the Property with a mortgage or deed of trust to acknowledge and agree to the provisions of this Section 15. SECTION 16. RIGHT OF ENTRY AND INSPECTION PERIOD. A. Buyer shall have 30 Days following the execution of this Contract to complete Buyer's due diligence review of the Property (Inspection Period) to determine if there are any issues that would prevent the Buyer's use of the Property. Should Buyer determine during such Inspection Period that it is not satisfied with the Property or any characteristics thereof for any reason whatsoever, in Buyer's sole and absolute discretion, Buyer may terminate this Contract by notifying the Seller in writing as soon as possible, but no later than ten (10) Days after the end of such Inspection Period, of Buyer's decision to terminate the Contract. In such case, this Contract shall thereupon be terminated and of no further force and effect, unless Seller and Buyer mutually agree to modify this Contract to address any such issues. B. Buyer shall comply with the insurance requirements set forth in the Contract, including the items set forth below: Neither Buyer nor any subcontractor shall enter the Property to conduct any inspections under this Section 16 until Buyer's contractors and subcontractors Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 11 DRAFT DATE: 08.18.2016 (final) have obtained and provided proof of the required insurance coverages to Seller, and such proof has been approved by Seller. Buyer confirms to Seller that all contractors and subcontractors have provided Buyer with proof of such insurance, or will do so prior to commencing any work under this Section 16. 2. Seller acknowledges that Buyer is self-insured. Buyer shall require its contractors and subcontractors to obtain and maintain during the Inspection Period, at their sole cost and expense, the insurance policies and/or coverages required by this section. Seller and its officers, employees, agents, assigns, and volunteers shall be added as an additional insured to the general liability and automobile coverages of any such policies and such insurance coverages shall be primary and noncontributory to any insurance and/or self-insurance such additional insureds may have. Buyer shall require each contractor and subcontractor to immediately notify in writing Seller of any changes, modifications, and/or termination of any insurance coverages and/or policies required by this Contract. Buyer shall provide to Seller with the signed Contract an Acord certificate of insurance for each contractor and subcontractor which states in the description of operations section one of the two paragraphs below: (a) Seller and its officers, employees, agents, assigns, and volunteers are additional insureds as coverage under this policy includes ISO endorsement CG 20 33 which provides that the insured status of such entities is automatic if required by a contract or a written agreement. (If additional insured status is automatic under a different coverage form, Buyer must attach a copy of the coverage form to its certificate. Any required insurance policies shall be effective prior to the beginning of any work or other performance by Buyer and any subcontractor under this Contract OR (b) ISO endorsement CG 20 10 will be issued, prior to the beginning of any work or other performance by Buyer under this Contract, to Seller and its officers, employees, agents, assigns, and volunteers naming them as an additional insured under the general liability coverage. (A copy of the binder confirming the issuance must be attached to the certificate. Any required insurance policies shall be effective prior to the beginning of any work or other performance by Buyer's contractors and subcontractors under this Section). However, if 2 (a) or (b) cannot be provided, Seller's Risk Manager, in such Manager's sole discretion, may approve such other certificate of insurance or insurance document(s) that the Risk Manager deems acceptable. Seller shall also be named as the Certificate Holder. 3. The minimum insurance policies and/or coverages that shall be provided by Buyer's contractors and subcontractors include the following: Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 12 DRAFT DATE: 08.18.2016 (final) (a) Commercial General Liability: $2,000,000.00 $2,000,000.00 General Aggregate Limit (other than Products/Completed Operations). $2,000,000.00 Products/Completed Operations Aggregate Limit. $2,000,000.00 Personal Injury Liability (including liability for slander, libel, and defamation of character). $2,000,000.00 each occurrence limit (b) Automobile Liability: $1,000,000.00 combined single limit (c) Workers' Compensation and Employer's Liability: Workers' Compensation: statutory coverage for Virginia Employer's Liability: $100,000.00 Bodily Injury by Accident each occurrence $500,000.00 Bodily Injury by Disease Policy Limit. $100,000.00 Bodily Injury by Disease each employee. (d) The required limits of insurance for this Contract may be achieved by combining underlying primary coverage with an umbrella liability coverage to apply in excess of the general and automobile liability policies, provided that such umbrella liability policy follows the form of the underlying primary coverage. (e) Such insurance policies and/or coverages shall provide for coverage against any and all claims and demands made by a person or persons or any other entity for property damages or bodily or personal injury (including death) incurred in connection with the services, work, items, and/or other matters to be provided under this Contract with respect to the commercial general liability coverages and the automobile liability coverages. With respect to the workers' compensation coverage, Buyer's and its subcontractors' insurance company shall waive rights of subrogation against Seller and its officers, employees, agents, assigns, and volunteers. 4. Proof of Insurance Coverage: (a) Buyer shall furnish Seller with the above required certificates of insurance showing the type, amount, effective dates, and date of expiration of the policies. (b) Where waiver of subrogation is required with respect to any policy of insurance required under this Section, such waiver shall be specified on the certificate of insurance. Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 13 DRAFT DATE: 08.18.2016 (final) 5. Insurance coverage shall be in a form and with an insurance company approved by Seller, which approval shall not be unreasonably withheld. Any insurance company providing coverage under this Section shall be authorized to do business in the Commonwealth of Virginia. 6. The continued maintenance of the insurance policies and coverages required by this Section is a continuing obligation, and the lapse and/or termination of any such policies or coverages without approved replacement policies and/or coverages being obtained shall be grounds for termination of Buyer for default. 7. Nothing contained in the insurance requirements is to be construed as limiting the liability of Buyer, and/or its contractors or subcontractors, or their insurance carriers. Seller does not in any way represent that the coverages or the limits of insurance specified are sufficient or adequate to protect Buyer's interest or liabilities, but are merely minimums. The obligation of Buyer's contractors and subcontractors, to purchase insurance shall not in any way limit the obligations of Buyer in the event that Seller or any of those named above should suffer any injury or loss in excess of the amount actually recoverable through insurance. Furthermore, there is no requirement or obligation for Seller to seek any recovery against Buyer's insurance company before seeking recovery directly from Buyer. SECTION 17. NOTICES. All notices hereunder must be in writing and shall be deemed validly given, by personal service, if sent by certified mail, return receipt requested, or by a nationally recognized overnight courier, addressed as follows (or any other address the party to be notified may have designated to the sender by like notice): If to Seller: City of Roanoke, Virginia ATTN: City Manager 364 Noel C. Taylor Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011 Fax No. 540-853-2333 If to Buyer: County of Roanoke, Virginia ATTN: County Administrator County Administrative Building 5204 Bernard Drive Roanoke, Virginia 24018 Fax No. Notice shall be deemed delivered upon the date of personal service, two days after deposit in the United States mail, or the day after delivery to a nationally recognized overnight courier. Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 14 DRAFT DATE: 08.18.2016 (final) SECTION 18. TIME. Time is of the essence in the performance of the parties' respective obligations in this Contract. SECTION 19. SUCCESSORS AND ASSIGNS. This Contract shall inure to the benefit of and be binding upon the parties hereto and their respective successors and permitted assigns. SECTION 20. COUNTERPART COPIES. This Contract may be executed in one or more counterparts, and all such counterparts so executed shall constitute one Contract binding on all of the parties hereto, notwithstanding that all of the parties are not signatories to the same counterpart. SECTION 21. CONSTRUCTION. The parties acknowledge that each party and its counsel have reviewed and revised this Contract and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Contract or any amendments or exhibits hereto. SECTION 22. SEVERABILITY AND SURVIVAL. If any term of this Contract is found to be invalid, such invalidity shall not affect the remaining terms of this Contract, which shall continue in full force and effect. The parties intend for the provisions of this Contract to be enforced to the fullest extent permitted by applicable law. Accordingly, the parties agree that if any provisions are deemed not enforceable by any court or agency of competent jurisdiction, they shall be deemed modified to the extent necessary to make them enforceable. ALL TERMS AND CONDITIONS OF THIS CONTRACT TO BE PERFORMED BY THE PARTIES POST -CLOSING SHALL SURVIVE CLOSING. SECTION 23. COOPERATION. Each party agrees to cooperate with the other in a reasonable manner to carry out the intent and purpose of this Contract. SECTION 24. AUTHORITY TO SIGN. The persons who have executed this Contract on behalf of the parties represent and warrant they are duly authorized to execute this Contract on behalf of their respective entity. SECTION 25. NONWAIVER Each party agrees that any party's waiver or failure to enforce or require performance of any term or condition of this Contract or any party's waiver of any particular breach of this Contract Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 15 DRAFT DATE: 08.18.2016 (final) by any other party extends to that instance only. Such waiver or failure is not and shall not be a waiver of any of the terms or conditions of this Contract or a waiver of any other breaches of the Contract by any party and does not bar the non -defaulting party from requiring the defaulting party to comply with all the terms and conditions of this Contract and does not bar the non - defaulting party from asserting any and all rights and/or remedies it has or might have against the defaulting party under this Contract or by law. SECTION 26. FAITH BASED ORGANIZATIONS. Pursuant to Virginia Code Section 2.2.4343.1, be advised that Seller does not discriminate against faith -based organizations. SECTION 27. EQUAL EMPLOYMENT OPPORTUNITY. During the performance of this Contract, Buyer agrees that, unless Buyer is otherwise expressly authorized by law in connection with the performance of an agreement with a governmental entity the Commonwealth of Virginia, it will perform its obligations under this Contract as follows:: (a) Buyer will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of Parcel 1 B and IA. Buyer agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. (b) Buyer, in all solicitations or advertisements for employees placed by or on behalf of Buyer, will state that Buyer is an equal opportunity employer. (c) Notices, advertisements and solicitations placed in accordance with federal laws, rules or regulations shall be deemed sufficient for the purpose of meeting the requirements of this section. (d) Buyer will include the provisions of the foregoing subsections in every contract or purchase order of over ten thousand dollars and no cents ($10,000.00) so that the provisions will be binding upon each Buyer or vendor. SECTION 28. CONFLICT BETWEEN PLANS AND CONTRACT TERMS. Seller and Buyer agree that the provisions of the Plans and other documents provided by Buyer to Seller are intended to be consistent with the terms of this Contract. However, if any of Buyer - supplied documents and/or the Plans are in conflict with the terms of this Contract, the parties agree that the terms of this Contract shall control, unless the parties mutually agree otherwise in a writing signed by both parties. Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 16 DRAFT DATE: 08.18.2016 (final) SECTION 29. FORCE MAJEURE. A delay in or failure of performance by any party shall not constitute a default, nor shall Seller or Buyer be in breach of this Contract, if and to the extent that such delay, failure, loss, or damage is directly caused by an occurrence beyond the reasonable control of such party and its agents, employees, Buyers, subcontractors, and consultants, which results from Acts of God or the public enemy, compliance with any order of or request of any governmental authority or person authorized to act therefore, acts of declared or undeclared war, public disorders, rebellion, sabotage, revolution, earthquake, floods, riots, strikes, labor or employment difficulties, delays in transportation, inability of party to obtain necessary materials or equipment or permits due to existing or future laws, rules, or regulations of governmental authorities or any other direct causes, and which by the exercise of reasonable diligence said party is unable to prevent. For purposes of this Contract any one delay caused by any such occurrence shall not be deemed to last longer than six (6) months and all delays caused by any and all such occurrences under any circumstances shall not be deemed to last longer than a total of six (6) months. Any party claiming a force majeure occurrence shall give the other party written notice of the same within thirty (30) Days after the date such claiming party learns of or reasonably should have known of such occurrence, or any such claim of force majeure shall be deemed waived. Notwithstanding anything else set forth above, after a total of six (6) months of delays or failure of performance of any type have been claimed as being subject to force majeure, no further delays or failure of performance or claims of any type shall be claimed as being subject to force majeure and/or being excusable delay. SECTION 30. ENTIRE CONTRACT. This Contract, together with the exhibits hereto, contains all representations and the entire understanding between the parties hereto with respect to the subject matter hereof. Any prior correspondence, memoranda, or contracts are replaced in total by this Contract and the exhibits hereto. No amendment to this Contract shall be valid unless made in writing and signed by the appropriate parties. SIGNATURES APPEAR ON FOLLOWING PAGES Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 17 DRAFT DATE: 08.18.2016 (final) IN WITNESS WHEREOF, Buyer and Seller have executed this Contract by their authorized representatives. ATTEST: COMMONWEALTH OF VIRGINIA CITY OF ROANOKE, to -wit: CITY OF ROANOKE, VIRGINIA Christopher P. Morrill, City Manager The foregoing instrument was acknowledged before me this day of , 2016, by Christopher P. Morrill, City Manager for Seller of Roanoke, Virginia, a Virginia municipal corporation, for and on behalf of said municipal corporation. My commission expires: Notary Public SEAL WITNESS/ATTEST: COUNTY OF ROANOKE, VIRGINIA Thomas C. Gates, County Administrator COMMONWEALTH OF VIRGINIA CITY OF ROANOKE, to -wit: The foregoing instrument was acknowledged before me this day of , 2016, by Thomas C. Gates, the County Administrator of County of Roanoke, Virginia, an instrumentality of the Commonwealth of Virginia, for and on behalf of said instrumentality. My commission expires: Notary Public SEAL Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 18 DRAFT DATE: 08.18.2016 (final) Approved as to Form: Roanoke City Attorney Approved as to Execution: Roanoke City Attorney Authorized by Roanoke City Council Ordinance No. Approved as to Form: Roanoke County Attorney Approved as to Execution: Roanoke County Attorney Authorized by Roanoke County Board of Supervisors Ordinance No. Exhibit A Property Description Exhibit B Buyer's Proposal Exhibit C Boundary Adjustment Agreements Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 19 DRAFT DATE: 08.18.2016 (final) EXHIBIT A DESCRIPTION OF PROPERTY Property identified as Tax Parcel ID 089.00-03-29.01-0000; containing approximately 0.434 acres (+/-); located at 3959 Jae Valley Road, Roanoke, Virginia. And property identified as Tax Parcel ID 089.00-03-29.02-0000; containing approximately 9.44 acres (+/-); located at 3963 Jae Valley Road, Roanoke, Virginia. Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 20 DRAFT DATE: 08.18.2016 (final) EXHIBIT B BUYER'S PROPOSAL Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 21 T C � Ai ti , 7.1 N-. Alk Al �[ IF �} ` io F Kw 4 L �'•, ate. _�, �� ��� "�� r LU a. LU 19 z` FF w l r 1 Z f, 1 , J WLL J , Q LuCD 4 _ Q Y 0. e LU 0� w ` Lu LLJ LU Q� b►d a. 4 � - tLFn �4 ... ti' �- jl. y F•r LU 4 J y M UJ A. r�r�,c R r«LU 0 7t*� ~�-• �ti � K e DRAFT DATE: 08.18.2016 (final) EXHIBIT C BOUNDARY LINE ADJUSTMENT AGREEMENTS Contract for Jae Valley Land (Draft Date: 08.18.2016 final) 22 AGREEMENT This Agreement made and entered into this day of 2016, by and between the COUNTY OF ROANOKE, VIRGINIA ("County") and the CITY OF ROANOKE, VIRGINIA ("City") WHEREAS, both of the respective governing bodies desire to relocate and change portions of the boundary lines between Roanoke County and the City of Roanoke; and WHEREAS, the City Council of the City of Roanoke held a public hearing on this matter on September 19, 2016, and the Board of Supervisors of Roanoke County held a public hearing on this matter on September 13, 2016, upon publication of notice as required by law, and upon notice to affected property owners; and WHEREAS, the governing bodies desire to petition the Court for approval pursuant to the provisions of Article 2, Chapter 31, Title 15.2, Code of Virginia, as amended. NOW, THEREFORE, for and in consideration of the mutual covenants and agreements herein contained, the parties hereto do agree as follows: 1. That the proposed boundary line adjustments are shown on a plat entitled "Plat From Records for Roanoke County, Virginia and the City of Roanoke, Virginia: Lot 1 (0.7185 Acre), Common Area (0.4904 Acre), and Public Right of Way (0.4070 Acre) Plat Showing a Resubdivision of Parcel 1C-2 11.0679 Acres (Instrument No. 200713164 Rke Co) Showing 1.6159 Acres Being Transferred from Roanoke County Corporate Limits to the City of Roanoke Corporate Limits," dated August 4, 2016, and reviewed and sealed by Frank B. Caldwell, III, Land Surveyor with Caldwell White Associates, on August 16, 2016 ("Blue Hills Village Drive Plat"), which Blue Hills Village Drive Plat is attached hereto as Exhibit A. 1 2. That the corporate boundaries between the Roanoke County and the City of Roanoke be adjusted effective January 1, 2017, subject to approval by the Roanoke County Circuit Court, as follows: (A) A parcel of real estate owned by the National Bank of Blacksburg and containing 0.7185 acre, being located between Challenger Avenue and Blue Hills Village Drive (Tax Map #050.05-01-26.00) and currently located in Roanoke County will be included within the corporate boundary of the City of Roanoke. (B) A parcel of real estate owned by the National Bank of Blacksburg and containing 0.4904 acre, being located between Challenger Avenue and Blue Hills Village Drive (Tax Map #050.05-01-26.01) and currently located in Roanoke County will be included within the corporate boundary of the City of Roanoke. (C) A public right-of-way containing 0.4070 acre, that is located between the two above-mentioned parcels and currently located in Roanoke County will be included within the corporate boundary of the City of Roanoke. 3. That the County and City desire to petition the Circuit Court of the County of Roanoke to approve the relocation of the boundary line and the County and the City mutually agree that the cost for preparation of the plat and the publication of the notice be shared equally between the two jurisdictions. The County will initially pay all expenses and the City will subsequently reimburse the County for one-half of such expenses. WITNESS the following signatures and seals: 2 FOR THE COUNTY OF ROANOKE: Approved as to Form: Peter S. Lubeck Senior Assistant County Attorney FOR THE CITY OF ROANOKE: Approved as to Form: Daniel J. Callaghan City Attorney BOARD OF SUPERVISORS COUNTY OF ROANOKE, VIRGINIA Bv: Thomas C. Gates County Administrator CITY COUNCIL CITY OF ROANOKE, VIRGINIA Bv: Sherman P. Lea, Sr. Mayor 3 EXHIBIT A BLUE HILLS VILLAGE DRIVE PLAT Exhibit A Blue Hills Village Drive Plat AGREEMENT This Agreement made and entered into this day of 2016, by and between the COUNTY OF ROANOKE, VIRGINIA ("County") and the CITY OF ROANOKE, VIRGINIA ("City"). WHEREAS, both of the respective governing bodies desire to relocate and change portions of the boundary lines between Roanoke County and the City of Roanoke; and WHEREAS, the City Council of the City of Roanoke held a public hearing on this matter on September 19, 2016, and the Board of Supervisors of Roanoke County held a public hearing on this matter on September 13, 2016, upon publication of notice as required by law, and upon notice to affected property owners; and WHEREAS, the governing bodies desire to petition the Court for approval pursuant to the provisions of Article 2, Chapter 31, Title 15.2, Code of Virginia, as amended. NOW, THEREFORE, for and in consideration of the mutual covenants and agreements herein contained, the parties hereto do agree as follows: 1. That the proposed boundary line adjustments are shown on a plat entitled "Plat From Records for Roanoke County, Virginia and the City of Roanoke, Virginia Showing 1.0736 acres (46,766 Sq. Ft.) and 0.0225 acre (979 Sq. Ft.) Being Transferred from Roanoke County Corporate Limits to the City of Roanoke Corporate Limits," dated August 4, 2016, and reviewed and sealed by Frank B. Caldwell, III, Land Surveyor with Caldwell White Associates, on August 16, 2016, ("Williamson Road Plat"), which Williamson Road Plat is attached hereto as Exhibit A. 2. That the corporate boundaries between the Roanoke County and the City of Roanoke be adjusted effective January 1, 2017, subject to approval of the Roanoke County 1 Circuit Court, as follows: (A) A parcel of real estate owned by CFS -4 III, LLC, and containing 1.0736 acres being along Williamson Road, U.S. Route 11 and 220 (being a part of Tax Map #38.14- 01-77.00), and currently located in Roanoke County will be included within the corporate boundary of the City of Roanoke. (B) A parcel of real estate owned by Williamson Road Plaza, LLC, and containing 0.0225 acre being along Williamson Road, U.S. Route 11 and 220 (being part of Tax Map #38.14-01-76.00), and currently located in Roanoke County will be included within the corporate boundary of the City of Roanoke. 3. That the County and City desire to petition the Circuit Court of the County of Roanoke to approve the relocation of the boundary line and the County and the City mutually agree that the cost for preparation of the plat and the publication of the notice be shared equally between the two jurisdictions. The County will initially pay all expenses and the City will subsequently reimburse the County for one-half of such expenses. WITNESS the following signatures and seals: FOR THE COUNTY OF ROANOKE: Approved as to Form: BOARD OF SUPERVISORS COUNTY OF ROANOKE, VIRGINIA Bv: Peter S. Lubeck Thomas C. Gates Senior Assistant County Attorney County Administrator 4 FOR THE CITY OF ROANOKE: Approved as to Form: Daniel J. Callaghan City Attorney CITY COUNCIL CITY OF ROANOKE, VIRGINIA Bv: Sherman P. Lea, Sr. Mayor EXHIBIT A WILLIAMSON ROAD PLAT Exhibit A Williamson Road Plat I ACTION NO. ITEM NO. J.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: September 13, 2016 Ordinance approving a lease with Union Bank & Trust Company to lease 100 square feet in the Roanoke County Building located at 220 East Main Street in Salem, Virginia Rob Light Director of General Services Thomas C. Gates County Administrator Union Bank & Trust would like to continue leasing one hundred square feet of space in the County building occupied by the Department of Social Services ("DSS"). The building is located at 220 East Main Street in Salem. The bank operates a night deposit box and automated teller machine ("ATM") in the front of the building. The one hundred square feet of space is used for electrical equipment to support the ATM and night deposit box. The existing lease for this space expires on August 31, 2016. The existing lease provides for a "holdover" provision at the expiration of the lease term which would allow the existing terms to continue as the parties negotiate a new lease arrangement. The Bank has agreed to this extension pending Board approval of the new leases. BACKGROUND: The County acquired the DSS building in 2001 from Salem Bank & Trust. Prior to acquiring the building, Roanoke County leased space from Salem Bank and Trust for its DSS operations. Since the purchase of the building by Roanoke County, Salem Bank & Trust and its successor Union Bank & Trust have leased space in the building to continue its banking operations. Prior to August 31, 2013 this lease included the entire first floor for a bank branch space and an ATM / Night Deposit space. Since August 31, 2013, the bank has continued to lease only the ATM / Night Deposit space. Page 1 of 2 In addition to leasing space within the building from Roanoke County, Salem Bank & Trust and its successor Union Bank & Trust have also leased parking spaces near the DSS building to Roanoke County. At present, a single lease document incorporates both the leased space for the ATM as well as the parking leased by the County. Union Bank & Trust and the County have agreed to create two separate leases: one to reflect Union Bank's lease of space in the front of the DSS building for its ATM and a second lease for the parking spaces. DISCUSSION: The existing ATM and night deposit box do not impede or impact the operations of DSS. Union Bank has indicated to the County that it is trying to sell its former bank operations building located near DSS building. The Bank's lease for one hundred square feet of space in the front of the DSS building would continue, subject to the parties' agreement, even if the Bank provides notice to the County that the parking space lease will be terminated after the sale of the nearby bank building. There have been no changes since the first reading held on August 9, 2016. FISCAL IMPACT: Union Bank will pay the County $184.78 per month, ($2,217.36 per year) for the lease of one hundred square feet of space in the front of the DSS building. STAFF RECOMMENDATION: Staff recommends approval of this ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2016 ORDINANCE APPROVING A LEASE WITH UNION BANK & TRUST COMPANY TO LEASE 100 SQUARE FEET IN THE ROANOKE COUNTY BUILDING LOCATED AT 220 EAST MAIN STREET IN SALEM, VIRGINIA WHEREAS, the Roanoke County Department of Social Services ("DSS") is located in a building previously owned by Salem Bank and Trust Building located at 220 East Main Street, Salem, Virginia; and and WHEREAS, Roanoke County ("the County") acquired the building in 2001; WHEREAS, the first floor of the DSS building has a long-standing history as a site for bank transactions; and WHEREAS, Union Bank & Trust Company ("Union") is the successor in interest to Salem Bank and Trust; and WHEREAS, Union currently leases from the County approximately one hundred square feet of space on the first floor of the DSS building for placement of equipment to operate an automated teller machine ("ATM") and a night deposit box for the convenience of Union's customers; and WHEREAS, the lease of one hundred square feet of space by Union in the DSS building does not impact or otherwise impede the operations of DSS; and WHEREAS, Union wishes to continue utilizing space on the first floor of the DSS building for equipment to support its ATM and night deposit box and has negotiated with the County to continue leasing space. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1 of 2 1. That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of Roanoke County, the County is authorized to acquire property, including the lease of real estate; and, 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition of any interest in real estate shall be accomplished by ordinance, the first reading of this ordinance was held on August 9, 2016, and the second reading and public hearing of this ordinance was held on September 13, 2016. 3. That the execution of a Lease Agreement ("Agreement") with Union to lease one hundred square feet of space in the front of the DSS building located at 220 East Main Street, Salem, Virginia, for use by Union for its ATM and night deposit box is hereby authorized. 4. That the lease term shall commence on September 15, 2016, and continue for a period of three years, with the option to renew for an additional successive two-year periods, upon the same terms and conditions contained in the Agreement, unless terminated as provided in the agreement. 5. That the base rent to be paid by Union to the County shall be the sum of $184.78 per month ($2,217.36 per year), with a three percent (3%) annual increase upon renewal of the lease after the initial three-year term. 6. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the lease of this property, all of which shall be approved as to form by the County Attorney. 8. That this ordinance shall be effective on and from the date of its adoption. Page 2 of 2 Deed of Lease This DEED OF LEASE (the "Lease") is dated the 1st day of September, 2016, between BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA a political subdivision of the Commonwealth of Virginia, its successors and assigns, as Grantor ("Landlord"), and UNION BANK & TRUST, as Grantee ("Tenant"). WITNESSETH: For and in consideration of the terms, conditions, covenants, promises and agreements herein made, Landlord leases to Tenant the following property or premises (the "Premises"), together with full rights of ingress and egress, in the County of Roanoke, Virginia. The Premises are more particularly described as: Approximately 100 square feet of office space, known as Union Bank & Trust, located on the first (1St) floor of the Department of Social Services Building, property of Roanoke County, 220 East Main Street, Salem, Virginia 24153 (the "Building"),with ingress and egress as necessary for Tenant to access a bank night deposit box, ATM, and related equipment. A sketch of the space for the Premises is attached hereto as Exhibit A. 1. Premises. 1.1 Location. Landlord is the owner of certain improved real property commonly known as the Department of Social Services Building located at 220 East Main Street, Salem, Virginia 24153, (the "Property"). 1.2 Premises. Landlord hereby leases to Tenant and Tenant hereby leases from Landlord certain space within the Property for the installation, operation, and maintenance of a bank night deposit box and related equipment, situated on approximately one hundred square feet as shown on Exhibit A, the Premises. 1.3 Access. Tenant, its customers, invitees, agents, employees and contractors may access the Premises on a 24 hours per day/7 days per week basis, or during special events held on the Premises, for purposes of installing, using, inspecting, maintaining, servicing, repairing, replacing, protecting or removing the night deposit box and related equipment. Landlord shall make reasonable efforts to provide uninterrupted access to the Premises. In the event of construction, remodeling or other activity by the Landlord at the Property, Landlord shall undertake such activities so as to permit 24 hours per day/7 days per week access to the Premises. Page 1 of 9 1.4 Delivery Condition. Landlord shall deliver the Premises to Tenant in its current "as -is" condition. 2. Term. 2.1 Initial Term. The term of this Lease ("Term") shall be three years, commencing on September 1, 2016 ("Rent Commencement Date") and expiring at midnight, August 31, 2019. 2.2 Options to Extend. If the Tenant is not in default, Tenant has the option to extend this lease for two (2), three (3) year renewals. The First Renewal Term will be September 1, 2019 through August 31, 2022 The Second Renewal Term will be September 1, 2022 through August 31, 2025. For the Tenant to exercise the option to extend, the Tenant shall send written notice to the Landlord no later than six (6) months in prior to expiration of the current term. If no notice is received by Landlord by March 1 of the year of expiration, March 1, 2019, and March 1, 2024 respectively, then then lease will expire on August 31, 2019 or August 31, 2024, respectively, and be subject to renegotiation, unless the Landlord affirmatively waives the notice requirement and agrees to extend under the current terms of the Lease. 2.3 Landlord's Option to Terminate Unless otherwise terminated pursuant to other events contemplated herein, Landlord may elect to terminate this Lease upon the expiration of the Initial Term or any Renewal Term by providing a minimum of six (6) months prior written notice to Tenant. 2.4 Anticipated Delivery of Possession. Tenant currently occupies and operates the commercial bank night deposit box and related equipment in the Premises. Any relocation or replacement of the night deposit box shall be at Tenant's sole expense at the location identified by Exhibit A. 2.5 Holding Over. Any holding over with Landlord's consent after the expiration of the Term or any Renewal Term, as the case may be, shall be construed to be a month-to-month agreement on the same terms and conditions, terminable by either party upon thirty (30) days prior written notice. 3. Rent. Tenant's Monthly Rent shall be ($184.78) per month, for a total of two thousand one hundred forty-two dollars and forty-eight cents ($2,217.36) per year. All rent must be paid without demand, deduction, set-off or counter claim, in advance, on the first day of each calendar month during the Term, and in the event of a partial rental month, rent will be prorated on the basis of a thirty (30) day month. Tenant's Monthly Rent shall include all of Tenant's common area maintenance charges and Tenant shall not pay Landlord any other charges in connection with this Lease. Page 2 of 9 Rent Increases. Each year on September 1, the rent will increase by 3.0% without demand, including the two renewal option periods. Payment Address. County of Roanoke, Virginia Attention: Director of Finance P.O. Box 29800 Roanoke, Virginia 24018 4. Operation of Bank Night Deposit Box and ATM. 4.1 Tenant may operate and maintain at each Premises, at Tenant's sole cost and expense, one freestanding bank night deposit box and an ATM, together with such additional security equipment or features as Tenant shall deem appropriate, including such other equipment and accessories as are or become normally provided by Tenant in connection with the use and operation of a bank night deposit box. Tenant may bolt its night deposit box or otherwise secure the night deposit box with Landlord's input, which will not be unreasonably withheld. Landlord agrees to cooperate in good faith to facilitate Tenant's installation activities. In addition, Landlord shall provide Tenant with access to perform the necessary site preparation. Tenant may change the night deposit box by removing, replacing, or adding from time to time, some or all of the equipment and features offered. 4.2 Tenant's Property. The night deposit box, ATM, and all of Tenant's trade fixtures and personal property shall be and at all times remain the property of Tenant. 5. Signage and Trademarks. 5.1 General. Tenant may place and maintain the night deposit box and related equipment at the Premises, subject to Landlord's approval, which shall not be unreasonably withheld, and subject to all applicable laws. All of Tenant's signage shall (a) be fabricated, installed and maintained by Tenant at Tenant's sole expense, (b) be consistent with any signage the Landlord itself uses for the Property and (c) at all times remain the property of Tenant. Subject to any applicable governmental laws, rules and regulations, and subject to Landlord's approval (which approval may not be unreasonably withheld, conditioned or delayed), Tenant may change its signage based upon a change in Tenant's standard corporate signage, name or logo as long as it complies with applicable laws and is not an increase in size and not placed in any space not currently approved for signage. 5.2 Permits. Tenant shall obtain, at tenant's sole expense, all permits, variances, or similar governmental approvals necessary to allow Tenant's installation of its signs. Page 3 of 9 5.3 Trademarks. Tenant may operate its night deposit box under any trademark, logo or service mark permitted by law. 6. Maintenance. 6.1 Maintenance of Bank Equipment. Tenant shall be solely responsible for all maintenance and security costs associated with maintaining the night deposit box. Tenant shall have the right to update security features and perform other service as necessary for the night deposit box. If Tenant chooses to service the night deposit box outside of the hours of 8:00 AM and 5:00 PM, it will be at Landlord's discretion how to best access the Property. 6.2 Maintenance of Real Property. Landlord shall maintain the Real Property surrounding the Premises in conformance with Landlord's current standards of maintenance. 6.3 Tenant's Negligence or Willful Acts. Landlord shall not be obligated to make any repairs to the Premises due to damage caused by the grossly negligent or willful acts of Tenant, or its agents, employees, contractors, licensees or invitees, but at its option, such repairs may be made by the Landlord and charged to the Tenant. Landlord shall not have responsibility to repair any damages which arise out of or are caused by Tenant's use or occupancy of the Premises or by Tenant's installation of fixtures, equipment, improvements, furniture or any other property of the Tenant in or upon the Premises or by any act or omission of Tenant or any employees, agents, contractors, licensees or invitees of Tenant. 7. Removal of Night Deposit Box, ATM, and other Tenant Property. Upon the expiration of this Agreement, Tenant shall remove the night deposit box and related equipment, Tenant's signs, and Tenant's other trade fixtures and personal property from the Premises, at Tenant's sole expense. Such removal shall occur not more than thirty (30) days after the expiration or other termination of this Agreement. Tenant shall, at its sole expense, reasonably repair any damage to the Premises caused by such removal. Any repairs caused by such removal shall be made in a professional and workmanlike manner. If Landlord is not satisfied with the repairs to damage, it may elect to repair the damage and Tenant shall reimburse Landlord within thirty days of the receipt of the bill. This section applies to any and all moves and relocations which may occur during the life of this lease and any renewals. 8. Services and Utilities. 8.1 Utility Services at the Premises. The costs for electricity needed to operate or otherwise secure the night deposit box shall be paid for by Tenant as well as Page 4 of 9 all other utility services dedicated to Tenant's operation and security for the night deposit box. 8.2 Interruption of Service. Landlord shall not permit any person or entity to tamper with Tenant's telecommunications wiring, panels or equipment without Tenant's express prior written consent. Any deliberate interruption of power to the night deposit box and related security equipment caused by Landlord in the scope of necessary building renovations shall be communicated in writing to the Tenant and Tenant may post notices of any scheduled interruption to Tenant's customers. Except for any interruption of power or telephone service caused by any act of God or casualty event, Tenant's Monthly Rent payable hereunder shall be abated on a per diem basis (based on a thirty (30) day month) for any day during which the power and/or service for security equipment for the night deposit box is inoperable, unless the shutdown is caused by Tenant. Landlord shall only reimburse Tenant for costs and expenses Tenant incurs to restore operation if the interruption of service is caused by or within reasonable control of Landlord or its agents or contractors. 9. Damage or Destruction of the Premises. 9.1 Termination. If the Property or the Premises are damaged by fire, lightning, windstorm, tornado, earthquake, civil disturbance, flood, acts or nature or other casualty loss, and, in the reasonable opinion of either party, the Premises are thereby rendered substantially untenable or unusable, and cannot be reasonably commercially rebuilt within one hundred eighty (180) days following the date of casualty, this Lease shall terminate, at the option of either party, effective on the date of the casualty, upon written notice to the other party, given within thirty (30) days following the casualty. 9.2 Obligation to Repair and Restore. If neither party terminates this Lease as provided in 9.1 above, Landlord shall repair and restore the Building and the Premises as promptly as possible to their former condition, but the timetable will be at the at the Landlord's discretion with the rent proportionality abated. 10. Insurance. 10.1 Property Insurance. During the Lease Term, Landlord shall, at Landlord's expense, maintained, that insures the Real Property and Landlord's personal property on the Real Property on a replacement cost basis, and Tenant shall maintain insurance that covers the Premises and the night deposit box, its contents and related equipment on a replacement cost basis. Each insurance policy shall, at a minimum, risk insurance, including but not limited to loss or damage due to fire and the risks normally included in extended coverage (e.g., flood, windstorm, earthquake, and terrorism.) Page 5 of 9 10.2 Tenant's Duty to Maintain General Liability Insurance Tenant shall provide and maintain comprehensive general liability insurance for bodily injury, death and property damage in or about the Premises with such limits as may be reasonably required by Landlord from time to time but not less than a single limit of $1,000,000 for each occurrence, which policy shall name the Landlord as an additional insured and a copy of such policy shall be provided to the Landlord prior to the commencement date of this Lease. Each policy shall provide that it may not be canceled without first giving thirty (30) days advance written notice to the Landlord of proposed cancellation. 11. Indemnifications and Risk of Loss 11.1 Indemnification of Landlord Tenant shall indemnify Landlord and hold Landlord harmless from and against any and all claims, actions, damages, liability and expense (including without limitation, fees of attorneys, investigators and experts) in connection with the loss of life, personal injury or damage to property caused to any person in or about the Premises or arising out of the occupancy or use by Tenant, its employees, agents and invitees, of the Premises or any part thereof. Landlord agrees that it maintains liability and other applicable insurance policies for any covered acts that may result from negligent acts or omissions of Landlord's employees, agents, invitees, and assigns with regard to the ATM and night deposit box. Without limiting the foregoing, Tenant shall forever release and hold Landlord harmless from all claims arising out of damage to Tenant's property. In case any such claim, action or proceeding is brought against Landlord, upon written notice from Landlord and at Tenant's sole cost and expense, Tenant shall resist or defend such claim, action or proceeding or shall cause to be resisted or defended by its insurer. 11.2 Risk of Loss. Tenant shall bear all risk of loss to the night deposit box and related equipment resulting from vandalism, theft, or any criminal acts and Landlord shall not be responsible for any losses suffered by Tenant from such causes. 12. Governing Law The laws governing the Commonwealth of Virginia shall apply in any and all disputes. 13. Assignment and Subletting. Tenant shall not assign or transfer all or any part of its interest under this Agreement without the prior written consent of Landlord, which consent shall not be unreasonably withheld, conditioned or delayed. 14. Default. The failure of Tenant to pay Monthly Rent or any other amount payable hereunder, where such failure shall continue for a period of ten days after written notice thereof by Landlord, shall constitute a default. If the Tenant defaults, then the Landlord, in addition to any other remedies available in law or equity, may (i) continue this Lease and enforce all rights and remedies or, (ii) terminate this Lease by providing written notice Page 6 of 9 to the defaulting party of such intention and recover any amount necessary to compensate Landlord for failure to perform its obligations under this Lease. If Tenant shall pay the rent as herein provided, and shall keep, observe and perform all other covenants of this Lease then the Tenant may peaceably and quietly, have, hold and enjoy the Premises for the term in this Agreement. 15. Entire Agreement, Severability Clause. This Agreement with any addenda and exhibits hereto represent the entire agreement between the parties with respect to the subject matter hereto, and supersedes all other proposals, agreements, representations and covenants, oral or written. Any modification of this Agreement, unless otherwise indicated herein, must be in writing and signed by both parties. This Agreement shall not be amended or modified except by written instrument executed by both parties. Should any provision of this Lease be or become void or unenforceable, the remaining provisions shall remain in full force and effect. This Agreement with any addenda and exhibits hereto represent the entire agreement between the parties with respect to the subject matter hereto, and supersedes all other proposals, agreements, representations and covenants, oral or written. 16. Authorization. This Agreement is executed by a duly authorized administrator of Roanoke County, Virginia, on behalf of the Board of Supervisors or Roanoke County, Virginia, pursuant to Ordinance # adopted by said Board on the _ day of 2016, and by a duly authorized representative of Union Bank & Trust. 17. Notices. (a) To Landlord: Board of Supervisors, Roanoke County Virginia Attn: Rob Light, Acting Director of General Services 1206 Kessler Mill Road Salem, Virginia 24153 (b) To Tenant: Union Bank & Trust Attn: Chad Horsley Purchasing Manager 111 Franklin Plaza- Suite 110 Roanoke, Virginia 24018 Page 7 of 9 seals. IN WITNESS WHEREOF, the parties hereto have affixed their signatures and LANDLORD: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By: Title: COMMONWEALTH OF VIRGINIA COUNTY OF ROANOKE, to wit: The foregoing Deed of Lease was acknowledged before me this day of , 2016, by Thomas C. Gates acting in his capacity as County Administrator and designee of the Roanoke County Board of Supervisors, on behalf of the County. My commission expires: Registration No. Notary Public TENANT: UNION BANK & TRUST By:_ Title: COMMONWEALTH OF VIRGINIA CITY/COUNTY OF , to wit: The foregoing Deed of Lease was acknowledged before me this day of , 2016, by , acting in his capacity as My commission expires: Registration No. Notary Public , on behalf of Union Bank & Trust. Page 8 of 9 SEE ATTACHED EXHIBIT A Page 9 of 9 Y c C13 m Q a� U) m CO cz �p N Ow {�jJ N m 0 w N � QQ z w r w $a 4 0 82 s � W 0 W Z SZ Cc Z 0 x F LM 1a `���'o " tNom �Tr w Fi a ff¢ u$3 LU V a4 v~i a Qp, N O C u�1 w w __ W ww¢ f" y Q LL lB 0. fP W m m 4 w W cc m O w W Q w -� 7 w Q y( x �( x w Z LL S ww W lL W W HT W ZL1LZQ¢ W w -� w O W lL W Z J 1 [d -3 U fn U j ZW uj FO- F-rJ tF~ !- F- C7 t7 c� L7 C7 L� U' Z W W w aO_XU) ZN z z Z Z z�Q¢ Z CL Q y U W Q W ul W W w W W ll! W 4 Vl 4 I 1 I i � I I 1 1 { 1 I t ill t Ip 1 1 ful {l I i r I 1 I i I I O � � a z Z w m > W u�r, pa, as LL WIL S2 w S2 Yj Y F C 4L 4¢ ltl N' Y r J w W 0 1.1, 'M m m r 4 W �Oq'Q a$ z z z z 3 O Lou z z 0 2 ma� �.{ .o z coi¢a pN •- O G MWOZULOZIMIL ACTION NO. ITEM NO. K.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: All open appointments. BACKGROUND: September 13, 2016 Appointments to Committees, Commissions and Boards Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator 1. Board of Zoning Appeals (appointed by District) The Windsor Hills Magisterial District representative has passed away. Mr. Karr's five (5) -year term expires June 30, 2016. 2. Budget and Fiscal Affairs Committee (BFAC) (appointed by District and At - Large) The Budget and Fiscal Affairs Committee shall be comprised of eleven (11) members with each Board Supervisor having an appointment, five members appointed jointly by the Board of Supervisors, and one ex officio appointment representing County Administration. Mr. Gates is currently working with the Board on recommendations to this committee. 3. Clean Valley Council (At Large) Adam Cohen has resigned his appointment to the Clean Valley Counsel. His three- year term expired June 30, 2015. Page 1 of 2 4. Economic Development Authority (EDA) (appointed by District) The following four-year term expired on September 26, 2015: a) Greg Apostolou, representing the Hollins Magisterial District is eligible for reappointment DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: There is no staff recommendation associated with this agenda item. Page 2 of 2 L AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2016 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for September 13, 2016, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11 inclusive, as follows: 1. Approval of minutes — July 19, 2016; August 9, 2016 2. Resolution requesting acceptance of Faircrest Lane, Hannah Belle Way and William Court into the Virginia Department of Transportation Secondary System 3. Request to accept and allocate grant funds in the amount of $15,426 to the Sheriff Department from the U. S. Department of Justice for the Edward Byrne Memorial Justice Assistance Grant Program 4. Confirmation of appointments to the Community Policy and Management Team (CPMT); Parks, Recreation and Tourism Commission; Social Services Advisory Board 5. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Walter R. Mundy, Parks Crew Leader, upon his retirement after more than thirty-six years of service 6. Request to approve the Board of Supervisors budget development calendar for fiscal year 2017-2018 7. Donation of a Police Dog to the Roanoke County Police Department 8. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Beth A. Dalton, Office Support Specialist, upon her retirement after more than eleven years of service Page 1 of 2 9. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Joey T. Stump, Deputy Chief, upon his retirement after more than thirty years of service 10. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Kay H. Parr, Control Room Operator, upon her retirement after more than 38 years of service 11. Request to accept and allocate grant funds in the amount of $85,183 from the Virginia Department of Criminal Justice Services Virginia Victim Witness Fund, federal Victims of Crime Act (VOCA) to the Commonwealth Attorney's Office Page 2 of 2 ACTION NO. ITEM NO. L_2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2016 AGENDA ITEM: Resolution requesting acceptance of Faircrest Lane, Hannah Belle Way and William Court into the Virginia Department of Transportation Secondary System SUBMITTED BY: APPROVED BY: ISSUE: Tarek Moneir Deputy Director of Development Thomas C. Gates County Administrator Resolution requesting the Virginia Department of Transportation (VDOT) accept several roads into the State Highway system. DISCUSSION: The Bank of Fincastle, the developer of Faircrest subdivision, is requesting the Roanoke County Board of Supervisors approve a resolution requesting the Virginia Department of Transportation (VDOT) accept the roads described below and shown in Exhibit A: 1) 0.21 miles of Faircrest Lane from the intersection of Route 2025 (Hannah Belle Way) and Route 2026 (William Court) to its cul-de-sac; 2) 0.08 miles of Faircrest Lane from the intersection of Route 2025 (Hannah Belle Way) to the intersection of Route 2025 (Hannah Belle Way) and Route 2026 (William Court); 3) 0.06 miles of Faircrest Lane from the intersection of Route 679 (Buck Mountain Road) to the intersection of Route 2025 (Hannah Belle Way); 4) 0.15 miles of Hannah Belle Way from the intersection of Route 2024 (Faircrest Lane) to the intersection of Route 2024 (Faircrest Lane) and Route 2026 (William Court); and, Page 1 of 2 5) 0.13 miles of William Court from the intersection of Route 2024 (Faircrest Lane) to its cul-de-sac. Faircrest Lane, Hannah Belle Way and William Court are located in the Cave Spring Magisterial District. The staff has inspected these roads along with representatives of the Virginia Department of Transportation and finds the roads to be eligible for VDOT acceptance. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 2 of 2 In the County of Roanoke ----------------------------------------------------------------------------------------------------------------- By resolution of the governing body adopted September 13, 2016 The following VDOTForm AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system of state highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways Project/Subdivision Faircrest Subdivision Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number ♦ Faircrest Lane, State Route Number 2024 Old Route Number: 0 --—————————————————————————————————————————- • From: Int. Rt. 2025, Hannah Belle Way & Rt. 2026, William Court To: End Cul-de-sac, a distance of: 0.21 miles. Recordation Reference: Inst#:2012-00156 Right of Way width (feet) = 0 Street Name and/or Route Number ♦ Faircrest Lane, State Route Number 2024 Old Route Number: 0 --—————————————————————————————————————————- • From: Int. Rt. 2025, Hannah Belle Way To: Int. Rt. 2025, Hannah Belle Way & Rt. 2026, William Court, a distance of: 0.08 miles. Recordation Reference: Inst#:2012-00156 Right of Way width (feet) = 0 Street Name and/or Route Number ♦ Faircrest Lane, State Route Number 2024 Old Route Number: 0 --—————————————————————————————————————————- • From: Int. Rt. 679, Buck Mountain Road To: Int. Rt. 2025, Hannah Belle Way, a distance of: 0.06 miles. Recordation Reference: Inst#:2012-00156 Right of Way width (feet) = 0 VDOT Form AM -4.3 (4/20/2007) Maintenance Division Date of Resolution: September 13, 2016 Page 1 of 2 Street Name and/or Route Number ♦ Hannah Belle Way, State Route Number 2025 Old Route Number: 0 --—————————————————————————————————————————- • From: Int. Rt. 2024, Faircrest Lane To: Int. Rt. 2024, Faircrest Lane & Rt. 2026, William Court, a distance of: 0.15 miles. Recordation Reference: Inst#:2012-00156 Right of Way width (feet) = 0 Street Name and/or Route Number ♦ William Court, State Route Number 2026 Old Route Number: 0 --—————————————————————————————————————————- • From: Int. Rt. 2024, Faircrest Lane & Rt. 2025, Hannah Belle Way To: End Cul-de-sac, a distance of: 0.13 miles. Recordation Reference: Inst#:2012-00156 Right of Way width (feet) = 0 VDOT Form AM -4.3 (4/20/2007) Maintenance Division Date of Resolution: Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2016 RESOLUTION REQUESTING ACCEPTANCE OF FAIRCREST LANE, HANNAH BELLE WAY AND WILLIAM COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition. NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form AM -4.3 to the secondary system of state highways, pursuant to §33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be Page 1 of 2 forwarded to the Residency Administrator for the Virginia Department of Transportation. Page 2 of 2 Exhibit A 51i'� 1 A CA LN I `�W EA Y A' HJY,7E DRf4E U E= PI_5+1blJN'FJH .3P RT 639 1pYy�.q VICINITY M" NORTH DESCRIPTION LENGTH ROW ^ 4 SERVICES As listed in the AM -4.3 Miles Feet Feet Houses 1. Faircrest Lane; From: Int. of Rt. 2025 & Rt. ' '"_ • - .5'e''w[__�— moi'.• !��e� -__ "s=a 2026, To: the end of its cul-de-sac 0.21 40 d 31 2. Faircrest Lane; From: Int. of Rt. 2025 To: The Int. of Rt. 2025 & Rt. 2026 kol AL 50 36 5 3. Faircrest Lane; From: Int. of Rt. 679 To: Int. of Rt. 2025 0.06 50 Cir 4 4. Hannah Belle Way; From: Int. of Rt. 2024 To: Int. of Rt. 2024 & 2026 0.15 40 28 36 5. William Court; From: Int. Rt. 2024 & Rt. 2025 To: The end of cul-de-sac 0.13 PROPOSED ADDITION(S) SHOWN IN BLUE 28 16 DESCRIPTION LENGTH ROW WIDTH SERVICES As listed in the AM -4.3 Miles Feet Feet Houses 1. Faircrest Lane; From: Int. of Rt. 2025 & Rt. 2026, To: the end of its cul-de-sac 0.21 40 28 31 2. Faircrest Lane; From: Int. of Rt. 2025 To: The Int. of Rt. 2025 & Rt. 2026 0.08 50 36 5 3. Faircrest Lane; From: Int. of Rt. 679 To: Int. of Rt. 2025 0.06 50 36 4 4. Hannah Belle Way; From: Int. of Rt. 2024 To: Int. of Rt. 2024 & 2026 0.15 40 28 36 5. William Court; From: Int. Rt. 2024 & Rt. 2025 To: The end of cul-de-sac 0.13 40 28 16 ROANOKE COUNTY ACCEPTANCE OF FAIRCREST LANE, HANNAH BELLE WAY DEPARTMENT OF AND WILLIAM COURT INTO THE VIRGINIA DEPARTMENT COMMUNITY DEVLOPMENT OF TRANSPORTATION SCONDARY SYSTEM ACTION NO. ITEM NO. L_3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2016 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $15,426 to the Sheriff Department from the U. S. Department of Justice for the Edward Byrne Memorial Justice Assistance Grant Program SUBMITTED BY: Eric Orange Sheriff APPROVED BY: Thomas C. Gates County Administrator ISSUE: Accept and allocate grant funds in the amount of $15,426 to the Sheriff Department from the U. S. Department of Justice for the Edward Byrne Memorial Justice Assistance Grant Program BACKGROUND: The U. S. Department of Justice administers and oversees the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. This program is designed to help State, local, and tribal efforts to prevent or reduce crime and violence. DISCUSSION: The Sheriff's Department has created a community outreach program designed to increase community awareness of safety issues and empower program participants through increased knowledge of safety matters. Programs of the Sheriff's Office will include Firearms Safety, Print for Kids, and AVOID (Awareness, Verbalization, Overcome, Identify, and Distance) classes. Grant funds will provide for necessary equipment and materials for these programs. Page 1 of 2 FISCAL IMPACT: Federal grant funds total $15,426 and no County match is required. STAFF RECOMMENDATION: Staff recommends accepting and allocating $15,426 to the Sheriff Department for the Edward Byrne Memorial Justice Assistance Grant. Page 2 of 2 ACTION NO. ITEM NO. L_4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2016 AGENDA ITEM: Confirmation of appointments to the Community Policy and Management Team (CPMT); Parks, Recreation and Tourism Commission; Social Services Advisory Board SUBMITTED BY: APPROVED BY: ISSUE: Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Confirmation of appointments. BACKGROUND: Community Policy and Management Team (CPMT): Patience O'Brien was the alternate social service representative on the above team and she is no longer employed with the County of Roanoke. This appointment is recommended by the Director of Social Services and ratified by the Board of Supervisors. Parks Recreation and Tourism Advisory Commission: The three-year term of Fred Corbett, representing the Cave Spring Magisterial District expired on June 30, 2016. The three-year term of Mike Roop, representing the Vinton Magisterial District expired on June 30, 2016. The three-year term of Ranny Grubb, representing the Hollins Magisterial District expired on June 30, 2016. Page 1 of 3 The three-year tern of David A. Hurt, representing the Virginia Recreational Facilities Authority (VRFA) expired on June 30, 2016 and does not wish to be reappointed. The three-year term of William H. (Bill) Tanger, representing VRFA expired on June 30, 2016. Social Services Advisory Board: The four-year term of Gwen Vieth, representing the Windsor Hills Magisterial District expired on July 31, 2016. DISCUSSION: Community Policy and Management Team (CPMT) Joyce Earl, Director of Social Services has appointed Shannon Brabham, Assistant Director of Social Services to serve as her alternate on the Roanoke County Community Policy and Management Team (CPMT). In accordance with the CPMT bylaws, this appointment should be ratified by the Board of Supervisors. It is staff recommendation to the Board of Supervisors to approve the appointment of Shannon Brabham as the alternate for Joyce Earl, Director of Social Services on the Roanoke County Community Policy and Management Team. Parks, Recreation and Tourism Advisory Commission: Supervisor George Assaid has recommended the reappointment of Fred Corbett to represent the Cave Spring Magisterial District for an additional three-year term that will expire June 30, 2019. Supervisor P. Jason Peters has recommended the reappointment of Mike Roop to represent the Vinton Magisterial District for an additional three-year term that will expire June 30, 2019. Supervisor Al Bedrosian has recommended the reappointment of Ranny Grubb to represent the Hollins Magisterial District for an additional three-year term that will expire June 30, 2019. The VRFA has recommended the reappointment of William T. (Bill) Tanger to an additional three-year term to expire June 30, 2019 and the appointment of Trixie Averill to a three-year term also to expire June 30, 2019. Page 2 of 3 Social Services Advisory Board: Supervisor Joe McNamara has recommended the reappointment of Gwen Vieth to represent the Windsor Hills Magisterial District for an additional four-year term that will expire July 31, 2020. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of all recommendations. Page 3 of 3 ACTION NO. ITEM NO. L_5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2016 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Walter R. Mundy, Parks Crew Leader, upon his retirement after more than thirty-six years of service SUBMITTED BY: APPROVED BY: ISSUE: Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of the retirement of Walter R. Mundy BACKGROUND: Walter R. Mundy, Parks Crew Leader, retired on August 1, 2016, after thirty-six years and four months of service with the Roanoke County Parks, Recreation and Tourism Department. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2016 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO WALTER R. MUNDY, PARKS CREW LEADER, UPON HIS RETIREMENT AFTER MORE THAN THIRTY- SIX YEARS OF SERVICE WHEREAS, Walter R. Mundy was employed by Roanoke County on April 15,1980-1 and worked for Public Works and the Parks, Recreation, and Tourism Department serving as a Parks Laborer, Parks Maintenance Worker, Motor Equipment Operator I, and Parks Crew Leader; and WHEREAS, Mr. Mundy retired on August 1, 2016, after thirty-six years and four months of devoted, faithful and expert service to Roanoke County; and WHEREAS, throughout Mr. Mundy's career served Roanoke County with professionalism and dedication to maintain park amenities, turf, landscaping, athletic fields, playgrounds, and greenways, and directed a Parks District Operation to support recreation league play and daily park users, supported county snow removal and outdoor emergencies at county facilities, and supported our special events and tournaments to enhance the quality of life for the citizens of Roanoke County and our visitors. WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to WALTER R. MUNDY for more than thirty-six years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 1 of 1 ACTION NO. ITEM NO. L_6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: September 13, 2016 Request to approve the Board of Supervisors budget development calendar for fiscal year 2017-2018 Christopher Bever Director of Management and Budget Thomas C. Gates County Administrator Planning for the fiscal year 2017-2018 operating and capital budgets is underway. Attachment A is the budget development calendar detailing required Board of Supervisors actions, budget work sessions, and briefings associated with both the operating and capital budgets. BACKGROUND: As part of the annual budget development process, the Office of Management and Budget prepares a budget development calendar for approval by the Board of Supervisors. While the calendar is subject to change, it provides the Board of Supervisors and County staff a clear timeline to meet all legal obligations associated with both the operating and capital budgets. FISCAL IMPACT: There is no fiscal impact associated with the approval of the budget development calendar. STAFF RECOMMENDATION: Staff recommends approval of the fiscal year 2017-2018 budget development calendar. Page 1 of 1 H z W a O J W W 0 F- LU m 00 r -I O N n r -I O N Oc a W J a v N li 4•d a) dA 3 m i m Q OJ E a) to m to Cf0 C � `~ O O M U 00 O O1 41 s m CL O1 L a L L L L •� L tan v E o. 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ITEM NO. L_7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: September 13, 2016 Donation of a Police Dog to the Roanoke County Police Department Howard Hall Chief of Police Thomas C. Gates County Administrator Donation of a Police Dog to the Roanoke County Police Department BACKGROUND: Throw Away Dogs Project, a rescue organization that rehabilitates dogs for the purpose of converting rescued dogs to be used as Police K -9s, has offered to donate to the Roanoke County Police Department a 5 -year old German Shepherd K-9. The dog has been evaluated by a veterinarian and K-9 trainers and is deemed suitable for police work. It will be certified in tracking, narcotics detection and patrol work. DISCUSSION: If this donation is accepted, the dog will become part of the Police Department's K-9 Unit. A handler will be selected and trained with the dog and the team will be deployed for field work in the Uniform Division. Deployment of this K-9 team will permit the Police Department to replace a K-9 that is retiring in 2016. The cost to purchase a similar dog would be approximately $6000-7000. FISCAL IMPACT: There is no fiscal impact. There are funds in the Police Department budget to support the operations of the K-9 teams and all necessary training requirements. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends acceptance of this donation. Page 2 of 2 ACTION NO. ITEM NO. L-8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2016 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Beth A. Dalton, Office Support Specialist, upon her retirement after more than eleven years of service SUBMITTED BY: APPROVED BY: ISSUE: Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of the retirement of Beth A. Dalton BACKGROUND: Beth A. Dalton, Office Support Specialist, retired on August 1, 2016, after eleven years and eleven months of service with the Roanoke County Fire and Rescue Department Ms. Dalton is unable to attend the meeting and her resolution and quilt will be mailed to her home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2016 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO BETH A. DALTON, OFFICE SERVICES SPECIALIST, UPON HER RETIREMENTAFTER MORE THAN ELEVEN YEARS OF SERVICE WHEREAS, Beth A. Dalton was employed by Roanoke County on September 13, 2004 -land WHEREAS, Ms. Dalton retired on August 1, 2016, after eleven years and eleven months of devoted, faithful and expert service to Roanoke County; and WHEREAS, Ms. Dalton served as an Office Services Specialist with the Roanoke County Fire and Rescue Department during her tenure with Roanoke County and has served with professionalism and dedication in providing services to the citizens of Roanoke County; and WHEREAS, during Ms. Dalton's time serving the citizens of Roanoke County, she provided excellent support for fire and rescue administrative offices and staff performing her duties with expertise and proficiency; and WHEREAS, Ms. Dalton was committed to the department and its programs dedicating time to facilitate the annual Children's Christmas event in coordination with Social Services and the annual Character Academy facilitated by the Roanoke County Fire Marshal's office. Her diligence and enthusiasm greatly contributed to the success of these events. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to BETH A. DALTON for more than eleven years of capable, loyal and dedicated Page 1 of 2 service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. L_9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2016 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Joey T. Stump, Deputy Chief, upon his retirement after more than thirty years of service SUBMITTED BY: APPROVED BY: ISSUE: Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of the retirement of Joey T. Stump BACKGROUND: Joey T Stump, Deputy Chief, retired on August 1, 2016, after thirty years and one month of service with the Roanoke County Fire and Rescue Department. Deputy Chief Stump is unable to attend the meeting and his resolution and quilt will be mailed to his home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2016 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JOEY T. STUMP, DEPUTY CHIEF, UPON HIS RETIREMENT AFTER MORE THAN THIRTY YEARS OF SERVICE WHEREAS, Joey T. Stump was employed by Roanoke County on July 1, 1986; and WHEREAS, Chief Stump retired on August 1, 2016, after thirty years and one month of devoted, faithful and expert service to Roanoke County; and WHEREAS, Chief Stump served as Paramedic/Firefighter, Lieutenant, Captain, Battalion Chief, Deputy Chief and even lead the department for six months as acting Fire and Rescue Chief following the retirement of the previous chief during his tenure with Roanoke County and has served with professionalism and dedication in providing services to the citizens of Roanoke County; and WHEREAS, during Chief Stump's time serving the citizens of Roanoke County, he acted as Roanoke County's Emergency Management Coordinator handling local emergency situations and working with State and Federal agencies to ensure the County was prepared to react; and WHEREAS, Chief Stump began serving the citizens of Roanoke County as a volunteer at the Bent Mountain Volunteer Fire and Rescue agencies while still attending high school. He devoted many hours to volunteering and at the age of 22 he was elected to serve as Volunteer Chief; and WHEREAS, Chief Stump was one of the original six paramedics hired when the Fire and Rescue department was established in 1986, and also one of the three original 24- hour field Battalion Chiefs responding to emergencies throughout the County; and Page 1 of 2 WHEREAS, during Chief Stump's time serving the citizens of Roanoke County, he served as an instructor teaching tactical rescue programs including rope, confined space, trench rescue and vehicle extrication not only to the County but throughout the Commonwealth of Virginia. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JOEY T. STUMP for more than thirty years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. L.10 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: September 13, 2016 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Kay H. Parr, Control Room Operator, upon her retirement after more than 38 years of service Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of the retirement of Kay H. Parr BACKGROUND: Kay H. Parr, Control Room Operator, retired on August 1, 2016, after thirty-eight years and two months of service with the Roanoke County Sheriff's Office. Ms. Parr is unable to attend the meeting and her resolution and quilt will be mailed to her home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2016 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO KAY H. PARR, CONTROL ROOM OPERATOR, UPON HER RETIREMENT AFTER MORE THAN THIRTY-EIGHT YEARS OF SERVICE WHEREAS, Kay H. Parr was employed by Roanoke County on June 1, 1978; and WHEREAS, Ms. Parr retired on August 1, 2016, after thirty-eight years and two months of devoted, faithful and expert service to the Sheriff's Office of Roanoke County; and WHEREAS, Ms. Parr served as Deputy Sheriff, Administrative Secretary, Lead Dispatcher, Dispatcher and Control Room Operator with the Sheriff's Office, during her tenure with Roanoke County and has served with professionalism and dedication in providing services to the citizens of Roanoke County; and WHEREAS, during Ms. Parr's time serving the citizens of Roanoke County, she has done so with great dedication and determination to ensure that she provides the highest level of service possible. Mrs. Parr has taken it upon herself to become versed in the aspects of VCIN and has assumed the responsibility of being the lead instructor for our agency. Mrs. Parr has dedicated the last 38 years of her life in service to the Roanoke County Sheriff's Office and to the great citizens of our community. Mrs. Parr will be greatly missed leaving behind a legacy of hard work, determination and unparalleled service. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to J. KAY H. PARR for more than thirty-eight years of capable, loyal and dedicated service to Roanoke County; and Page 1 of 2 FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. L.11 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 13, 2016 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $85,183 from the Virginia Department of Criminal Justice Services Virginia Victim Witness Fund, federal Victims of Crime Act (VOCA) to the Commonwealth Attorney's Office SUBMITTED BY: APPROVED BY: ISSUE: Rebecca Owens Director of Finance Thomas C. Gates County Administrator Accept Victim Witness Program grant funds in the amount of $85,183. BACKGROUND: The Roanoke County Victim Witness Program provides comprehensive information and direct services to crime victims and witnesses in accordance with the Crime Victim and Witness Rights Act and other applicable victim rights' laws. DISCUSSION: The Department of Criminal Justice Services awarded the Roanoke County Commonwealth Attorney's Victim Witness Program funding to enhance victim services. FISCAL IMPACT: Federal funds in the amount of $85,183 must be allocated from the grant account to the Victim Witness Grant for fiscal year 2017. No County matching funds are required for this grant. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of grant funds to the Commonwealth Attorney's Office Victim Witness Program in the amount of $85,183. Page 2 of 2 0 0 0 � 0 � � J Q } � � � . v � § � § Mo � 0 Q 2 0 m S c M ca � £ : CL 2 CL CL � c WC 0 ° &Q 00g m ~ a , en � . C � ° Z.,Ln / -a � m in u k k 2 E / Ln ]� § u � a a ) % q .»; % 0 0 0) 2 k \ § e / a ¥ a {\ en / g r M co k k / _ 7 _ \ / § o ) ( f tD 0 .E = o § b.0 en/ kD § \ % / §~ \ @ § " / § m k \ % 2 41 E k k k 41 w 2 & 2 & # , I o & , o & e @ @ < < CL 2 _ � m COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Outstanding June 30, 2016 Additions Deletions General Obligation Bonds $ 4,497,704 $ VPSA School Bonds 95,654,875 Lease Revenue Bonds 75,902,803 Submitted By Approved By $ 176,055,382 $ Rebecca E. Owens Director of Finance Thomas C. Gates County Administrator IkiW Outstanding September 13, 2016 - $ - $ 4,497,704 8,159,100 87,495, 775 - - 75,902,803 - $ 8,159,100 - $ 167, 896, 282 ACTION NO. ITEM NUMBER N-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: September 13, 2016 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 30 -Jun -16 SUMMARY OF INFORMATION: CASH INVESTMENT: SUNTRUST CON 23,242,699.43 23,242,699.43 GOVERNMENT: SCOTT STRINGFELLOW CONTRA 19,087.00 SCOTT STRINGFELLOW 41,008,796.25 WELLS FARGO 11,000,000.00 WELLS FARGO CONTRA 1,500.00 52,029,383.25 LOCAL GOVT INVESTMENT POOL: GENERAL OPERATION 12,202,280.02 12,202,280.02 MONEY MARKET: BRANCH BANKING & TRUST 1,084,023.22 SCOTT STRINGFELLOW - JAIL 1,105,543.19 SCOTT STRINGFELLOW 27,435,717.82 UNION FIRST 3,079,841.79 VALLEY BANK/BNC 2,518,650.36 WELLS FARGO 5,178,662.34 40,402,438.72 TOTAL 127, 876, 801.42 08/09/2016 ACTION NO. ITEM NUMBER N-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: September 13, 2016 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 31 -Jul -16 SUMMARY OF INFORMATION: CASHINVESTMENT: SUNTRUST CON 19,198,719.77 19,198,719.77 CrZsPA=1N �il�►�� SCOTT STRINGFELLOW CONTRA (8,326.00) SCOTT STRINGFELLOW 43,008,526.79 WELLS FARGO 8,000,000.00 WELLS FARGO CONTRA 400.00 51,000,600.79 LOCAL GOVT INVESTMENT POOL: 2,518,650.36 GENERAL OPERATION 12,207,465.61 12,207,465.61 MONEY MARKET: BRANCH BANKING & TRUST 1,084,367.58 SCOTT STRINGFELLOW - JAIL 1,105,926.87 SCOTT STRINGFELLOW 25,485,031.08 UNION FIRST 3,080,493.94 VALLEY BANK/BNC 2,518,650.36 WELLS FARGO 8,188,992.70 41,463,462.53 TOTAL 123, 870, 248.70 09/13/2016 N-5 County of Roanoke, Virginia Funds Invested in the VML / VACO OPEB Pooled Trust Portfolio I Annual Report to the Board of Supervisors Prior Fiscal Fiscal Year Ended Cumulative Years June 30, 2016 Total Beginning Balance $ 4,854,741.81 $ - Contributions 3,324,409.00 177,591.00 3,502,000.00 Investment Income 5,855.83 1,878.04 7,733.87 Membership fee (5,000.00) - (5,000.00) Program and bank fees (25,106.13) (6,307.08) (31,413.21) Net unrealized gain (loss) 1,554,583.11 (21,993.24) 1,532,589.87 $ 4,854,741.81 $ 5,005,910.53 $ 5,005,910.53 The OPEB pooled trust fund is a fund set up to pay for the future liabilities associated with the provision of post-retirement health insurance benefits to retirees. The annual contributions based on an actuarial study that projects future costs associated with current employee data. The latest actuary report projects a trust fund contribution of $195,802 for FY16-17. The above schedule summarizes the funds that are under the responsibility of the Local Finance Board. These funds are invested in the VML /VACO OPEB Investment Pool, Portfolio I, as authorized by the Roanoke County Board of Supervisors. The contributions to the OPEB Trust Fund have generated a gain (net of fees and expenses) of 30% since its inception. The Local Finance Board of the County of Roanoke, Virginia has met all of its obligations for FY 2015-16. The Local Finance Board members are Kevin Hutchins, Penny Hodge, Paul Mahoney, and Rebecca Owens. Submitted by: Kevin Hutchins Chairman, Roanoke County Local Finance Board