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Home My WebLink About10/25/2016 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 25, 2016 RESOLUTION 102516-1 ADOPTING A LEGISLATIVE PROGRAM FOR THE 2017 SESSION OF THE VIRGINIA GENERAL ASSEMBLY AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN WHEREAS, the Board of Supervisors of Roanoke County, Virginia, appointed a Legislative Committee on July 19, 2016, to develop and review local and statewide issues that affect the health, welfare and safety of the citizens of Roanoke County; and WHEREAS, the Board of Supervisors desires to adopt this resolution as its Legislative Agenda for promotion by the local delegation, its legislative liaisons and County staff for the 2017 Virginia General Assembly. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the following legislative initiatives are submitted for the 2017 session of the Virginia General Assembly for its favorable consideration and adoption to be designated as its "2017 Legislative Agenda." Economic Development To prosper in a dynamic, global economy that rewards knowledge, innovation, and creativity, Roanoke County supports strategic investments that will enhance the region's competitive advantages, promote regional and public/private sector collaboration, attract and nurture human capital, and ensure development of a technically skilled workforce. Roanoke County Seeks: • Funding for the GO Virginia initiative to facilitate regional collaboration on priority economic development projects; Page 1 of 8 • Commitment of resources for the Virginia Research Investment Fund and Virginia Tech Carilion Research Institute to promote research, development, and commercialization of product and processes; • Implementation of the New Economy Workforce Credentials Act; • Funding to promote and expand Career and Technical education in the Roanoke region; • Additional resources for existing economic development programs including: o The Commonwealth Opportunity Fund o Virginia Business Ready Sites Program o Virginia Jobs Investment Program (VJIP) Transportation A robust, multi -modal transportation network is critical for regional economic development and enhancing quality of life. Federal and state transportation funding sources remain inadequate to meet the region's current and future mobility needs. Roanoke County Supports: • Efforts to fund regionally significant transportation projects, including Interstate 81, Interstate 73, and Route 460; • Maintenance of robust Revenue Sharing Program and greater flexibility in determining project eligibility; • Ensuring mechanisms exist to recover expenses associated with the repair of structural damage to public roads and bridges caused by the hauling of heavy equipment for the benefit of private enterprise. Page 2 of 8 Budget The Commonwealth of Virginia and Roanoke County share responsibility for ensuring sound financial practices that permit the delivery of critical public services. Roanoke County supports efforts to stabilize the Commonwealth's fiscal condition and minimize budget shortfalls that frequently result in unanticipated loss of revenue for local government operations. Roanoke County Supports: • Full state funding for K-12 education to sustain a learning environment that promotes student achievement and attracts exceptional instructional personnel. Roanoke County Opposes: • Reinstitution of "local aid to the Commonwealth" or other actions that would shift funding responsibilities for State government to local government budgets through reductions in anticipated revenue and/or the imposition of additional unfunded mandates. Government Transparency In 2015, Roanoke County passed an ordinance to require additional employees in positions of trust, beyond those mandated by statute, to file a financial disclosure form. Roanoke County Seeks: • Flexibility in determining that employees in certain positions of trust, beyond those already mandated by statute, may file short -form disclosure under Virginia Code Section 2.2-3118 instead of the long -form disclosure as mandated under Section 2.2-3317. Page 3 of 8 Roanoke County Library Board Roanoke County, working in conjunction with a Library Advisory Board, has effectively operated a Library system for decades. A recent opinion of the Attorney General of the Commonwealth advises that the County must, per State statute, employ a Managing Library Board and delegate operational oversight of the system to that Board. Roanoke County Seeks: • A legislative exclusion from the requirement that management and control of its public library system be vested in a "Managing" library board. Behavioral Health During the 2016 session, an Administration initiative to close Catawba Hospital, a state facility that provides geriatric mental health services and short-term acute care, was removed from the adopted biennial budget. As the General Assembly continues its deliberations on the appropriate balance between community-based and institutional care and weighs options for filling the gaps in accessible services, measuring outcomes, and enhancing accountability, the critical role that Catawba Hospital plays in the region's continuum of care should be recognized and carefully evaluated. Roanoke County Supports: • Dialogue between the Joint Subcommittee Studying Mental Health Services in the Commonwealth in the 21st Century, local governments, Community Service Boards, and private sector stakeholders to discern the appropriate structure and funding mechanisms for community based services; Page 4 of 8 • Sustained funding for innovative programs that emphasize early intervention and long-term recovery; • Review and implementation of system reforms which direct individuals with mental illness to appropriate care and divert individuals away from the criminal justice system while ensuring public safety; • Sustained funding for Children's Services Act (CSA) programs ensuring sufficient appropriations to maintain the partnership between the Commonwealth and localities established in CSA to provide for especially vulnerable children's behavioral and physical health needs. Roanoke County Opposes: • Efforts to close or fundamentally alter the operations of Catawba Hospital absent a comprehensive plan addressing how those services will be continued in a community based setting and how funding for those services will be accommodated within the state budget. Wireless Communication Infrastructure As the promise of 5G wireless technology moves closer to reality, the Commonwealth must continue its efforts to reconcile efficient 5G deployment with local authority over zoning and land use. Roanoke County Opposes: • Legislation that would substantially limit the ability of localities to assess fees to wireless communications companies for the use of public lands and rights-of- way; Page 5 of 8 • Legislation that would limit a locality's ability to recover reasonable administrative fees to review wireless communication infrastructure applications, including costs associated with obtaining technical expertise through outside consultants; • Legislation that would impose additional limitations or restrictions on regional initiatives designed to increase competition in broadband markets through the development of open -access networks. Pipeline Roanoke County residents have expressed concern over potential adverse environmental impacts that will result from the construction of the Mountain Valley Pipeline. Roanoke County Supports: • Providing the Department of Environmental Quality (DEQ) with adequate resources and authority to effectively monitor and enforce erosion and sediment control standards in order to protect watersheds, historic sites, and other environmentally sensitive areas. Advertising — Public Notices The advent of social media and other electronic forms of communication has fundamentally reshaped the means for disseminating information to the public. Roanoke County Supports: • Legislation that would grant localities greater flexibility to meet certain legal notice requirements including the authority to advertise legal notices on local radio, television or on the locality's website, in lieu of the newspaper advertisement requirement. Page 6 of 8 Public Safety In 2016, Roanoke County developed a Community Strategic Plan to guide decision making over the next several years. Public input generated during the planning process affirmed the value of locally provided public services, especially those services provided by the County's public safety personnel. Roanoke County Supports: • Adequate funding for the Line of Duty Act, HB599 aid to localities with police departments, and Compensation Board funded positions in Sheriffs' offices and Regional Jails; • Legislation that would make oral communication of a threat to kill or cause bodily injury to public employees a misdemeanor; • Adequate state funding for the Department of Forensic Science to ensure the availability of forensic work in a timely manner. Roanoke County Opposes: • Legislation that would legalize "consumer fireworks" or 1 AG fireworks that propel into the air. Short -Term Rentals Roanoke County seeks to be a facilitator for consumer access to new technologies enabling the "sharing economy" while retaining its traditional tools to protect the interests and rights of the public. Roanoke County Supports: • A regulatory structure that requires operators of short-term rentals to collect and remit taxes directly to local governments; Page 7 of 8 • Local authority to perform audits of local transient occupancy taxes. On motion of Supervisor McNamara to adopt the resolution, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None A CORY TESTE: . Deb&ah C. Jacket Chief Deputy Cler a he Board of Supervisors cc: Ruth Ellen Kuhnel, County Attorney Tori Williams, Planner II Page 8 of 8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, OCTOBER 25, 2016 RESOLUTION 102516-2 SUPPORTING AN APPLICATION FOR $125,000 OF MATCHED TRANSPORTATION FUNDING THROUGH THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) FISCAL YEAR 2018 REVENUE SHARING PROGRAM WHEREAS, the Board of Supervisors reviewed the projects identified in the attached Roanoke County Revenue Sharing Program, Fiscal Year 2018 Project List, Designation of Funds; and WHEREAS, the Board of Supervisors desires to submit an application for an allocation of funds of up to $125,000 through the Virginia Department of Transportation Fiscal Year 2018 Revenue Sharing Program; and WHEREAS, $125,000 of these funds are requested to fund the projects identified in the Roanoke County Revenue Sharing Program for fiscal year 2018. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors hereby supports this application for allocation of $125,000 through the Virginia Department of Transportation Fiscal Year 2018 Revenue Sharing Program. 2. If such funds are approved by the Commonwealth, the Board of Supervisors will consider the required matching funding appropriation during the fiscal year 2018 budget process. Page 1 of 2 3. The Board of Supervisors hereby grants authority for the County Administrator to execute project agreements for any approved revenue sharing projects for fiscal year 2018. On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None A COPY TESTE: Deborah C. Jacks' Chief Deputy Clerk / the Board of Supervisors cc: Philip Thompson, Deputy Director of Planning David Holladay, Planning Administrator Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, OCTOBER 25, 2016 RESOLUTION 102516-3 REQUESTING THE COMMONWEALTH TRANSPORTATION BOARD FUND A TRANSPORTATION ALTERNATIVES SET-ASIDE PROJECT FOR WILLIAMSON ROAD PEDESTRIAN IMPROVEMENTS IN ROANOKE COUNTY, VIRGINIA WHEREAS, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a request by resolution be received from the local government or state agency in order that the Virginia Department of Transportation ("VDOT") establish a Transportation Alternatives Set - Aside project to be administered by Roanoke County. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Roanoke County Board of Supervisors requests that the Commonwealth Transportation Board establish a project for Williamson Road Pedestrian Improvements to provide safe pedestrian accommodations between Peters Creek Road and Plantation Road. 2. That the Roanoke County Board of Supervisors hereby commits to provide a minimum 20 percent matching contribution for this project and any additional funds necessary to complete the project. 3. That the Roanoke County Board of Supervisors hereby agrees to enter into a project administration agreement with VDOT and provide the necessary oversight to ensure the project is developed in accordance with all state and federal requirements Page 1 of 2 for design, right of way acquisition, and construction of a federally funded transportation project. 4. That the Roanoke County Board of Supervisors will be responsible for maintenance and operating costs of any facility constructed with Transportation Alternatives Set -Aside funds unless other arrangements have been made with VDOT. 5. That if the Roanoke County Board of Supervisors subsequently elects to cancel this project, the Roanoke County Board of Supervisors hereby agrees to reimburse VDOT for the total amount of costs expended by VDOT through the date VDOT is notified of such cancellation. The Roanoke County Board of Supervisors also agrees to repay any funds previously reimbursed that are later deemed ineligible for such use by the Federal Highway Administration. 6. That the Roanoke County Board of Supervisors hereby grants authority for the County Administrator to execute project agreements for any approved Transportation Alternatives Set -Aside projects for fiscal year 2018. On motion of Supervisor Bedrosian to adopt the resolution, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None A agPY TESTE: Deborah C. Jacksl Chief Deputy Cler o the Board of Supervisors cc: Philip Thompson, Deputy Director of Planning Megan Cronise, Principal Planner Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 25, 2016 ORDINANCE 102516-4 TO ACCEPT THE CONVEYANCE OF THREE (3) PARCELS OF UNIMPROVED REAL ESTATE FOR LILA DRIVE TO THE BOARD OF SUPERVISORS, HOLLINS MAGISTERIAL DISTRICT WHEREAS, as part of the acceptance of Lila Drive as part of a Roanoke County Rural Addition project funded in partnership with the Virginia Department of Transportation (VDOT), two (2) adjacent land owners desired to donate portions of their property in fee simple to Roanoke for right-of-way purposes to improve the roadway and construct a turn -around at the terminus of Lila Drive; and WHEREAS, MIKEONE EK ROANOKE LLC and Raymond B. Huffman have freely and voluntarily entered into deeds to the Board of Supervisors of the County of Roanoke, Virginia, to thus allow the Board of Supervisors to obtain ownership of each property for purposes of road construction upon approval of this ordinance and recordation of deeds; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests to the County of Roanoke be accomplished by ordinance; the first reading of this ordinance was held on October 11, 2016, and the second reading and public hearing was held on October 25, 2016. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the donation from MIKEONE EK ROANOKE LLC of approximately 0.0087 acre of real estate for purposes of location and construction of Lila Drive as shown on exhibit entitled "Exhibit A" showing right-of-way being conveyed to Board of Page 1 of 3 Supervisors, Roanoke County by MIKEONE EK ROANOKE LLC Roanoke County Tax Map Parcel #27.06-05-12.00 situated along Lila Drive, Hollins Magisterial District, Roanoke County, Virginia dated December 10, 2015, is hereby authorized and approved. 2. That the donation from Raymond B. Huffman of approximately 0.0267 acre of real estate for purposes of location and construction of Lila Drive, as shown on exhibit entitled "Exhibit B" showing right-of-way being conveyed to Board of Supervisors, Roanoke County by RAYMOND B. HUFFMAN Roanoke County Tax Map Parcel #27.07-01-2.00 situated along Lila Drive, Hollins Magisterial District, Roanoke County, Virginia dated December 10, 2015, is hereby authorized and approved. 3. That the donation from Raymond B. Huffman of approximately 0.0066 acre of real estate for purposes of location and construction of Lila Drive, as shown on exhibit entitled "Exhibit B" showing right-of-way being conveyed to Board of Supervisors, Roanoke County by RAYMOND B. HUFFMAN Roanoke County Tax Map Parcel #27.07-01-3.01 situated along Lila Drive, Hollins Magisterial District, Roanoke County, Virginia dated March 2, 2016, is hereby authorized and approved. 4. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the donation of this real estate, all of which shall be approved as to form by the County Attorney. On motion of Supervisor Bedrosian to adopt the ordinance, seconded by Supervisor Peters and carried by the following recorded vote: Page 2 of 3 AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None A CORY TESTE: Deborah C. Jacks Chief Deputy Clerk iVthe Board of Supervisors cc: Philip Thompson, Deputy Director of Planning David Holladay, Planning Administrator Page 3 of 3 PROPERTY OF MIKEONE EK ROANOKE LLC TAX # 27.06-5-12 INSTRUMENT No. 201501045 LIMITS OF TEMPORARY CONSTRUCTION EASEMENTJ_v / \ PROPERTY OF RAYMOND B. HUFFMAN FLORENCE H. PETERS TAX # 27.07-1-1 W.B. 43, PG. 1018 / 378 S.F. TO BE CONVEYED FOR /RIGHT—OF—WAY PURPOSES FROM S.65 -38'00"E.. d TAX #27.06-5-12 v--17.43' N.69'22'00"E. 24.00' ! a N.24'22'00"E. f 14.74' 2 5692�*A PROPERTY OF BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, --,f TAX # 27.06-5-13 INST. #201503431 LO tom m �52'OA PROPERTY OF RAYMOND B. HUFFMAN TAX # 27.07-1-2 INST. #200521870 W8201200603 NOTES: 1. THIS PLAT 1S BASED ON A CURRENT FIELD SURVEY. 2. THE SUBJECT PROPERTY LIES WITHIN ZONE "X" AS SHOWN ON THE FEMA FLOOD INSURANCE RATE MAP PANEL NO. 51161CO152 G, DATED SEPTEMBER 28, 2007. 3. NUMBERS IN BRACKETS DENOTES A TEMPORARY CONSTRUCTION EASEMENT. ��yTH OF FRANK B. CALDWELL,iII LIC. NO. 9184 %!o L� 115 DATE: 12/10/15 W.O.: 15--0060 N.B.: RkeCo #8 SCALE: 1"= 30' C ALC: J. V. J. DRAWN: J.V.J. CLOSED: J.V.J. CHECKED: F.B.C. EXHIBIT "A" PLAT FOR BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA SHOWING A 378 S.F. TRACT OF LAND TO BE CONVEYED BY MIKEONE EK ROANOKE LLC HOLLINS MAGISTERIAL DISTRICT COUNTY OF ROANOKE, VA. !rCWA CALDWELL WHITE ASSOCIATES ENGINEERS / SURVEYORS / PLANNERS 4203 MELROSE AVENUE, NW P.O. BOX 6260 ROANOKE, VIRGINIA 24017 (540) 366-3400 FAX: (540) 366-8702 LIMITS OF TEMPORARY EXISTING 20' R/W CONSTRUCTION (P.B. 11, PG. 59) —� EASEMENT _PROPERTY OF 1,164 S.F. TO BE CONVEYED FOR RIGHT—OF—WAY PURPOSES FROM TAX #27.07-1-2 --\ PKF 'I PROPERTY OF �0�' BOARD OF SUPERVISORS DF ROANOKE COUNTY, VIRGINIA TAX # 27.06-05-13 INST. #20153431 --RAYMOND B. HUFFMAN IPF TAX # 27.07--01---02 W.B. 43, Pg.1018' S.65'38'00"E. INST. #200521870 120.75' WB201200603 S20'38'00"E 24.34 SIS � 22a S.20'38'00"E. •2 12.08' g1 W PROPERTY OF RAYMOND B. HUFFMAN TAX # 27.07-01-3.01 1N.32'12'00"W-j D.B. 822, Pg. 486 '1.41' INST. #200517978 1�I288 S.F. TO BE CONVEYED FOR n/f PROPERTY OF 5--__�RIGHT—OF—WAY WB201200603 PURPOSES FROM E X E LI S I N C TAX #27.07-1-3.01 TAX # 27.06--05-14.01 OT'N ES: INST. #201505428 1. THIS PLAT IS BASED ON A CURRENT FIELD SURVEY. 2. THE SUBJECT PROPERTY LIES NSURANCE RATE MAP PANEL NO.WITHIN 0NE , AS SHOWN ON THE M EXHIBIT "B" 51161CO152 G, DATED SEPTEMBER 28, 007. FLOOD 3. NUMBERS IN BRACKETS DENOTES A TEMPORARY CONSTRUCTION EASEMENT. ��yTH op � o� r�� 'FRANK B. CALDWELL,111 LIC. NO. 9184 2MAR /0 �sxoNa� � REVISED: 03/02/16 DATE: 12/10/15 CALC: J.V.J. W.O.: 15-0060 DRAWN: J.V.J. N.B.: RkeCo #8 CLOSED: J.V.J. SCALE: 1"= 30' CHECKED: F.B.C. PLAT FOR BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA SHOWING A 1,164 S.F. TRACT OF LAND TO BE CONVEYED FROM TAX #27.07-01-02 AND SHOWING A 288 S.F. TRACT OF LAND TO BE CONVEYED FROM TAX #27.07-01-03.01 BY RAYMOND B. HUFFMAN HOLLINS MAGISTERIAL DISTRICT COUNTY OF ROANOKE, VA. III CALDWELL WHITE ASSOCIATES ENGINEERS / SURVEYORS / PLANNERS 4203 MELROSE AVENUE. NAY P.O. BOX 6260 ROANOKE, VIRGINIA 24017 (540) 366-3400. FAX: (540) 366-6702 PROPERTY OF 0, RAYMOND B. HUFFMAN �- ' FLORENCE H. PETERS PROPERTY OF TAX # 27.07-01-01 a- cMIKEONE EK W.B. 43, PG. 1018 ROANOKE LLC Z TAX # 27.06-05-12 ' Lu INSTRUMENT No. 201501045 \ LIMITS OF TEMPORARY EXISTING 20' R/W CONSTRUCTION (P.B. 11, PG. 59) —� EASEMENT _PROPERTY OF 1,164 S.F. TO BE CONVEYED FOR RIGHT—OF—WAY PURPOSES FROM TAX #27.07-1-2 --\ PKF 'I PROPERTY OF �0�' BOARD OF SUPERVISORS DF ROANOKE COUNTY, VIRGINIA TAX # 27.06-05-13 INST. #20153431 --RAYMOND B. HUFFMAN IPF TAX # 27.07--01---02 W.B. 43, Pg.1018' S.65'38'00"E. INST. #200521870 120.75' WB201200603 S20'38'00"E 24.34 SIS � 22a S.20'38'00"E. •2 12.08' g1 W PROPERTY OF RAYMOND B. HUFFMAN TAX # 27.07-01-3.01 1N.32'12'00"W-j D.B. 822, Pg. 486 '1.41' INST. #200517978 1�I288 S.F. TO BE CONVEYED FOR n/f PROPERTY OF 5--__�RIGHT—OF—WAY WB201200603 PURPOSES FROM E X E LI S I N C TAX #27.07-1-3.01 TAX # 27.06--05-14.01 OT'N ES: INST. #201505428 1. THIS PLAT IS BASED ON A CURRENT FIELD SURVEY. 2. THE SUBJECT PROPERTY LIES NSURANCE RATE MAP PANEL NO.WITHIN 0NE , AS SHOWN ON THE M EXHIBIT "B" 51161CO152 G, DATED SEPTEMBER 28, 007. FLOOD 3. NUMBERS IN BRACKETS DENOTES A TEMPORARY CONSTRUCTION EASEMENT. ��yTH op � o� r�� 'FRANK B. CALDWELL,111 LIC. NO. 9184 2MAR /0 �sxoNa� � REVISED: 03/02/16 DATE: 12/10/15 CALC: J.V.J. W.O.: 15-0060 DRAWN: J.V.J. N.B.: RkeCo #8 CLOSED: J.V.J. SCALE: 1"= 30' CHECKED: F.B.C. PLAT FOR BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA SHOWING A 1,164 S.F. TRACT OF LAND TO BE CONVEYED FROM TAX #27.07-01-02 AND SHOWING A 288 S.F. TRACT OF LAND TO BE CONVEYED FROM TAX #27.07-01-03.01 BY RAYMOND B. HUFFMAN HOLLINS MAGISTERIAL DISTRICT COUNTY OF ROANOKE, VA. III CALDWELL WHITE ASSOCIATES ENGINEERS / SURVEYORS / PLANNERS 4203 MELROSE AVENUE. NAY P.O. BOX 6260 ROANOKE, VIRGINIA 24017 (540) 366-3400. FAX: (540) 366-6702 ACTION NO. A -102516-5.a ITEM NO. K-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 25, 2016 AGENDA ITEM: Request to accept and allocate funds in the amount of $23,835.12 to the Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year 2016/2017 SUBMITTED BY: APPROVED BY: ISSUE: Jill Camilletti Deputy Clerk IV Thomas C. Gates County Administrator Request to accept and allocate funds in the amount of $23,835.12 to the Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year 2016/2017. BACKGROUND: Technology Trust Funds representing fees collected by the Roanoke County Circuit Court Clerk's Office, have been received from the State in the amount of $23,835.12. In accordance with State of Virginia Code Section 17.1-279 stated the Circuit Court Clerks office shall assess a $5.00 fee called Technology Trust Fund fee. Each month, the Clerk's Office can request the fees that were assessed the previous month. The code section further states that four dollars of every five dollar fee shall be allocated by the Compensation Board from the trust fund for the purposes of obtaining and updating office automation and information technology equipment including software and conversion services; preserving, maintaining and enhancing court records, including, but not limited to the costs of repairs, maintenance, land records, consulting services, service contracts, redaction of social security numbers from land records and system replacement or upgrades and improving public access to court records. DISCUSSION: The funds received from the Commonwealth of Virginia have been earmarked for maintenance and postage needs for the Clerk of Circuit Court, specifically towards the Page 1 of 2 twice yearly maintenance bill from the Supreme Court for maintaining their records, equipment, etc. and for adding money to the postal account to aid in postage fees. FISCAL IMPACT: All funds are provided by the Commonwealth of Virginia. Funds in the amount of $23,744.12 are to be accepted and allocated to account 3320002001/580050 and $91 are to be accepted and allocated to account 330100201/520010. STAFF RECOMMENDATION: Staff recommends allocating $23,835.12 to the Clerk of Circuit Court for the fiscal year 2016/2017. VOTE: Supervisor Peters moved to accept and allocate funds. Supervisor Hooker seconded the motion. Motion approved. cc: Jill Camilletti, Deputy Clerk Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ cc: Jill Camilletti, Deputy Clerk Page 2 of 2 ACTION NO. A -102516-5.b ITEM NO. K-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 25, 2016 AGENDA ITEM: Confirmation of appointments to the Parks, Recreation and Tourism Advisory Commission; South Peak Community Development Authority (CDA) (at large) SUBMITTED BY: APPROVED BY: ISSUE: Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Confirmation of appointments BACKGROUND: Parks, Recreation and Tourism Advisory Commission Trixie Averill was appointed to this Commission on September 13, 2016, however, we have been advised that Ms. Averill cannot accept the appointment. South Peak Community Development Authority (at -Large) Thomas C. Gates and Susan Still's four-year term of office expires October 25, 2016. DISCUSSION: Parks, Recreation and Tourism Advisory Commission The Virginia Recreational Facilities Authority has submitted Debbie Pitts for consideration of this three-year appointment, which will expire June 30, 2019. Page 1 of 2 South Peak Community Development Authority (at -Large) It is the consensus of the Board of Supervisors to reappoint Thomas C. Gates and Susan Still for an additional four-year term, which will expire October 25, 2020. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends confirmation of all referenced appointments. VOTE: Supervisor Peters moved to confirm the appointments. Supervisor Hooker seconded the motion. Motion approved. cc: Doug Blount, Director of Parks, Recreation and Tourism Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ cc: Doug Blount, Director of Parks, Recreation and Tourism Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 25, 2016 RESOLUTION 102516-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for October 25, 2016, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3 inclusive, as follows: 1. Approval of minutes — September 27, 2016 2. Request to accept and allocate funds in the amount of $23,385.12 to the Clerk of the Circuit Court from the Commonwealth of Virginia forfiscal year 2016/2017 3. Confirmation of appointments to the Parks, Recreation and Tourism Advisory Commission; South Peak Community Development Authority (CDA) (at large) On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Assaid, Hooker, McNamara, Peters NAYS: None rrr.-rr_ Page 1 of 1 yrs