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Home My WebLink About11/22/2016 - Adopted Board Records ACTION NO. A-112216-1 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 2016 AGENDA ITEM: Request to accept audited financial results for the fiscal year ended June 30, 2016 SUBMITTED BY: Rebecca Owens Director of Finance APPROVED BY: Thomas C. Gates County Administrator ISSUE: Accept audited financial results for the County of Roanoke for the fiscal year ended June 30, 2016 BACKGROUND: Cherry Bekaert completed the audit of the financial operations of the County of Roanoke and the County of Roanoke Public Schools for the year ended June 30, 2016. The Audit Committee met on November 10, 2016, to review the results of the year’s operations. Both the County and Schools received a clean and unmodified opinion. Staff from Cherry Bekaert will present the audit information to the Board at the meeting. The Comprehensive Annual Financial Report will be distributed to the Board of Supervisors as soon as it is received from the printer. DISCUSSION: On September 27, 2016, staff reviewed preliminary unaudited financial results for June 30, 2016, and there have been minimal changes since that work session. Below is information for the County regarding the General Government results of operations for fiscal year ended June 30, 2016. Page 1of 4 Results of Operations of the County of Roanoke for the Year Ended June 30, 2016: Revenues Revenues were within 0.5% or $977,771 of the amended budget as shown on Attachment I and reasons for these variances are as follows: ·Other Local Taxes and Fees were $512,376 above budget primarily the result of increased collections for recordation tax, hotel & motel room tax, and other local taxes and fees. ·Intergovernmental Revenues were $474,439 above budget primarily the result of reimbursements for Social Services programs. Expenditures : Expenditures were within 0.75% or $1,341,717 of the amended budget as shown on Attachment I and reasons for thesevariances are as follows: ·Personnel savings were related to attrition and vacancies-$496,724 ·Court Services Unit-$242,012 savings related to reduced usage of juvenile detention ·Overall under-spending of departmental budgets-$421,614 ·Department encumbrances-$181,367 -Funds that were obligated prior to the end of the fiscal year but not paid until the following year Results of Operations of the Roanoke County Public Schools for the Year Ended June 30, 2016: The Schools ended the year with a revenue surplus of approximately $1,700,270 and expenditure savings of $2,720,303 net of outstanding purchase orders and the Emergency Reserve. Attachment II is the year-end report the School Board approved at their Board meeting on November 10, 2016. Noaction is required by the Board of Supervisors. FISCAL IMPACT: The policies for use of general fund revenues and expenditures in excess of budget at Page 2of 4 year end designates portions of the year-end balance for capital reserves as well as to the general fundunappropriated balance. Based upon these policies, staff recommends the following: ·$648,865 will be added to the general fund unappropriated balance. This will increase the General Fund Unappropriated Balance to $22,954,213 at June 30, 2016,which is11.00 % of the 2016-2017 General Fund Revenues. ·$328,905 will be allocated to Capital reserves from revenues ·$1,060,351 will be allocated to Capital reserves from expenditures ·$281,367 will be carried over for outstanding purchase orders and carryover items: oOutstanding purchasing orders-$181,367 oEmployee recognition program-$75,000 oOutside legal fees and potential litigation -$25,000 These appropriations are covered in the budget ordinance 052416-4 and no action is required by the Board. Budget ordinance 052416-4 also provides for the carryover and reappropriation of th Floor Training Room project is being charged to the capital project balances. The 4 General Services Capital Maintenance Program account. As part of the year endclose out process, staff recommends allocating the carryover balance in the Capital Building Repair account ($169,592.03) to the Capital Maintenance Program account. This action will use the Capital Building Repair account for its intended purpose, closeout that account, and reimburse the Capital Maintenance Program for expenses associated with the training room project. STAFF RECOMMENDATION: Staff recommends the Board accept the audited financial results for the fiscal year ended June 30, 2016. Page 3of 4 VOTE: Supervisor Petersmovedto accept the audited financial results for the fiscal year ended June 30, 2016. Supervisor Assaidseconded the motion. Motion approved. YesNoAbsent Mr. Assaid Mr. Bedrosian Ms. Hooker Mr. McNamara Mr. Peters cc:Rebecca Owens, Director of Finance Page 4of 4 ACTION NO. A-112216-2.a ITEM NO. J.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 2016 AGENDA ITEM: Confirmation of appointment to the Blue Ridge Behavioral Healthcare (BRBH) Board of Directors; Budget and Fiscal Affairs Committee (BFAC)(District) SUBMITTED BY: Deborah Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Thomas C. Gates County Administrator ISSUE: Confirmation of appointments BACKGROUND: The Blue Ridge Behavioral Healthcare (BRBH) Board of Directors has nominated Col. Bobby Russell as an at-large Board Member. Per the BRBH Bylaws, the board nominates the at-large representatives and asks the participating governing bodies to approve the appointment. Supervisor Martha Hooker has recommended the appointment of Sherry D. Lawrence to represent the Catawba Magisterial District. DISCUSSION: Blue Ridge Behavioral Healthcare (BRBH): Col. Bobby Russell's appointment would be to complete the unexpired three-year term of Greg Hamilton and will expire December 31, 2018. Page 1 of 2 Budget and Fiscal Affairs Committee (BFAC): Ms. Lawrence’s appointment would carry a term to expire August 31, 2017. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends the confirmation of these appointments. VOTE: Supervisor Peters moved to confirm the appointments. Supervisor McNamara seconded the motion. Motion approved. YesNoAbsent Mr. Assaid Mr. Bedrosian Ms. Hooker Mr. McNamara Mr. Peters cc: Debbie Bonniwell, MBA, LCSW, CEO Blue Ridge Behavioral Health Care Col. Bobby Russell, Superintendent, Western Virginia Regional Jail Authority Christopher Bever, Director of Management and Budget Page 2 of 2 ACTION NO. A-112216-2.b ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 22, 2016 AGENDA ITEM: Request to amend the budget development calendar for fiscal year 2017-2018 SUBMITTED BY: Christopher Bever Director of Management and Budget APPROVED BY: Thomas C. Gates County Administrator ISSUE: Request to amend the fiscal year 2017-2018 budget development calendar originally approved by the Board of Supervisors on September 13, 2016. BACKGROUND: As part of the annual budget development process, the Office of Management and Budget prepares a budget development calendar for approval by the Board of Supervisors. The Board ofSupervisors approved a budget development calendar for the fiscal year 2017-2018 budget development process on September 13, 2016. Subsequent to that approval, staff is recommending two amendments be made to the calendar. The first amendment moves the joint work session with the Roanoke County School Board planned for December 20, 2016 to January 5, 2017. The second amendment adds a public hearing regarding the effective tax rate (if necessary) on March 28, 2017. Attachment A is the updated fiscal year 2017-2018 budget development calendar reflecting these two changes. DISCUSSION: There is no discussion associated with this agenda item. Page 1of 2 FISCAL IMPACT: There is no fiscal impact associated with the approval of the budget development calendar. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approved the amended fiscal year 2017-2018 budget development calendar. VOTE: Supervisor Peters moved to approve the amended budget development calendar. Supervisor McNamara seconded the motion. Motion approved. YesNoAbsent Mr. Assaid Mr. Bedrosian Ms. Hooker Mr. McNamara Mr. Peters cc: Christopher Bever, Director of Management and Budget Page 2of 2 Briefing - County Administrator's Briefing - County Administrator's Proposed FY 17-18 Operating Briefing - Reassessment and Proposed FY 18-27 CIP Briefing Economic Conditions Budget Mid-Year Revenue & Expenditure Budget Work Session - Tax-Exempt Joint Work Session with Roanoke Budget Work Session - Roanoke Budget Work Session - FY 15-16 Budget Work Session - FY 18-27 Budget Work Session - FY 16-17 Budget Work Session - FY 17-18 Policies & Non-Taxable Property Project Funding & Debt Policies Board of Supervisors Items CIP Project Requests, Project Updates, Fleet Replacement, Budget Work Session - Fire Prepared by the Office of Management and Budget Work Session FISCAL YEAR 2017-2018 BUDGET DEVELOPMENT County Public Schools County Fiscal Policies Department Staffing Year-End Overview Revenue Overview BOARD OF SUPERVISORS ITEMS Update ATTACHMENT A 11/7/2016 Action - Approve FY 17-18 Budget Development Calendar (Consent Board Action Agenda) Tuesday, September 13, 2016Tuesday, September 27, 2016 Tuesday, November 22, 2016 Tuesday, December 20, 2016 Tuesday, November 8, 2016 Tuesday, December 6, 2016 Tuesday, February 14, 2017Tuesday, February 28, 2017 Tuesday, October 11, 2016Tuesday, October 25, 2016 Tuesday, January 10, 2017Tuesday, January 24, 2017 Thursday, January 5, 2017 Tuesday March 14, 2017 Board Meeting Date Meeting ScheduledMeeting Tentative Briefing (if needed) Schools Operating and Budget Work Session - FY 17-18 Budget Work Session - FY 17-18 FY 18-27 Capital Improvement (Departmental Budgets, Other Employee Compensation & County Operating Budget Prepared by the Office of Management and Budget Funds, Outside Agencies) Work Session Budget Work Session - FISCAL YEAR 2017-2018 BUDGET DEVELOPMENT Budget Work Session - Program and Debt Capital Budgets BOARD OF SUPERVISORS ITEMS Benefits ATTACHMENT A 11/7/2016 Roanoke Valley Television (RVTV) Action - 2nd Reading of FY 17-18 Action - 1st Reading of FY 17-18 Action - Resolution on FY 17-18 Roanoke County Public Schools Effective Tax Rate (if necessary) Action - Adopt Maximum Tax Regional Airport Commission Action - Adopt Tax Rates (w/ Capital Budget Public HearingCapital Budget Public Hearing Action - Hold Operating and Action - Hold Operating and Operating Budget Ordinance Action - Approve FY 17-18 Action - Approve FY 17-18 Action - Approve FY 17-18 Action - Approve FY 17-18 Operating and FY 18-27 CIP Action - Public Hearing on Roanoke Valley Resource Rates (w/ Public Hearing) Authority (RVRA) Budget Board Action Budget Ordinance Public Hearing) (RCPS) Budget Budget Budget Tuesday, March 28, 2017 Tuesday, April 11, 2017Tuesday, April 25, 2017 Tuesday, May 23, 2017 Tuesday, May 9, 2017 Board Meeting Date Meeting Tentative AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,NOVEMBER 22, 2016 RESOLUTION 112216-2APPROVINGAND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for November 22, 2016, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3 inclusive, as follows: 1.Approval of minutes – October 25, 2016 2.Confirmation of appointment to the Blue Ridge Behavioral Healthcare Board of Directors; Budget and Fiscal Affairs Committee (BFAC) (District) 3.Request to amend the budget development calendar for fiscal year 2017-2018 On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor McNamara and carried by the following recorded vote: AYES:Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS:None A COPY TESTE: ___________________________________ Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Page 1 of 1