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HomeMy WebLinkAbout1/10/2017 - Regular Roanoke County Board of Supervisors January 10, 2017 NOTE: The Board of Supervisors will hold its annual organizational meeting at 2:00 p.m. in the Board meeting room prior to the regularly scheduled Board meeting. Good afternoon and welcome to our meeting for January 10, 2017. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of www.RoanokeCountyVA.gov. Our meetings are now closed-captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. ORGANIZATIONAL MEETING 1. Roll Call 2. Organization of County Board (a) Election of Officers: (1) Chairman (2) Vice Chairman Page 1 of 5 Roanoke County Board of Supervisors Agenda January 10, 2017 INVOCATION: Pastor Greg Irby Temple Baptist Church PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of Page 2 of 5 B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of appreciation to P. Jason Peters for his service as Chairman of the Roanoke County Board of Supervisors in 2016 D. BRIEFINGS 1. Briefing to update the Board of Supervisors on the progress of the I-73 Corridor (Thomas C. Gates, County Administrator; John T. Stirrup, Alcalde & Fay) E. NEW BUSINESS 1. Request to approve an extension of a contract among the Counties of Franklin, Henry and Roanoke and the Cities of Martinsville and Roanoke and the Interstate 73 Coalition, LLC for pursuit of construction of Interstate 73 in the Commonwealth of Virginia (Thomas C. Gates, County Administrator) F. FIRST READING OF ORDINANCES 1. Ordinance accepting and appropriating funds in the amount of $921,970 for the Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project (Richard Caywood, Assistant County Administrator) 2. Ordinance to accept and appropriate $29,680 from Franklin County for the (Susan Slough, Assistant Director for Communications) G. SECOND READING OF ORDINANCES 1. Ordinance amending Chapter 21, Article III, Section 21-39 of the Roanoke County Code, requiring tax exempt entities to reestablish eligibility for tax exempt status of real property on a triennial basis; and enacting a new Chapter 21, Article II, Section 21-23, requiring tax exempt entities to reestablish eligibility for tax exempt status of personal property on a triennial basis (Peter Lubeck, Senior Assistant County Attorney) H. APPOINTMENTS 1. Board of Zoning Appeals (BZA) (appointed by District) 2. Budget and Fiscal Affairs (BFAC) (appointed by District and At-Large) 3. Clean Valley Council (At-Large) 4. Economic Development Authority (EDA) (appointed by District) Page 3 of 5 I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes December 6, 2016 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to James E. Bowles, Combination Code Compliance Inspector, upon his retirement after over thirty-one (31) years of service 3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Victoria A. Webb, Security Specialist, upon her retirement after over forty-three (43) years of service 4. Request to accept donation of Ballistic Vest for Police Department K9 5. Request to accept donation of Ballistic Vest for Police Department K9 6. Request to accept and allocate grant funds in the amount of $5,000 from the Virginia Commission for the Arts (VCA) for the Local Government Challenge Grant for fiscal year 2016-2017 7. Confirmation of appointment terms on the Western Virginia Regional Industrial Facility Authority 8. Confirmation of appointment to the Planning Commission (District) J. CITIZENS' COMMENTS AND COMMUNICATIONS K. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report L. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. George G Assaid 2. Al Bedrosian 3. Martha B. Hooker 4. P. Jason Peters 5. Joseph P. McNamara Page 4 of 5 M. WORK SESSIONS 1. Work session to discuss transportation funding issues with the Board of Supervisors (Tori Williams, Planner II) N. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711.A.3. To discuss the acquisition of real property for a public purpose, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body 2. Section 2.2-3711.A.1. To discuss and consider the performance of specific public officers or employees, namely the County Administrator 3. Section 2.2-3711.A.1. To discuss and consider the performance of specific public officers or employees, namely the County Attorney O. CERTIFICATION RESOLUTION P. ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO.A.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2017 AGENDA ITEM: Election of Officers: (1) Chairman (2) Vice Chairman SUBMITTED BY: Deborah Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Thomas C. Gates County Administrator ISSUE: Election of Chairman and Vice Chairman for 2017 BACKGROUND: Each year at the annual organizational meeting of the Board of Supervisors, the Board elects a Chairman and Vice-Chairman. Section 3.08 of the Roanoke County Charter provides as follows: Section 3.08. Chairman and Vice-Chairman. - The Board shall, at its first meeting in January of each year, elect one of its number as Chairman, who shall preside at such meeting and all other meetings during the term for which so elected, if present. The Board also may elect a Vice-Chairman who shall, if so elected, preside at meetings in the absence of the Chairman and may discharge any other duty of the chairman during his absence or disability. The Chairman and Vice-Chairman shall preside for a term of one (1) year. The Chairman and Vice-Chairman may succeed themselves in office. In the case of the absence from any meeting of the Chairman and Vice-Chairman, the members present shall choose one of their number as temporary Chairman. In addition to the compensation provided members of the Board of Supervisors, the Board may by ordinance fix an additional sum to be paid to the Chairman and Vice-Chairman, not to exceed the limit established by general law, without regard to the maximum salary limits. Chairmen and vice-chairmen may be elected to serve for terms corresponding to their terms as supervisors or may be elected for such other period as determined by the Page 1 of 2 governing body. If the board fails to designate a specific term of office for which a chairman or vice-chairman is elected, it shall be presumed that such officers were elected for a term of one (1) year, and shall serve until their successors have been elected and qualify (see Sec. 15.2-1422 of the Code of Virginia). It has been the custom of the Board of Supervisors of Roanoke County to elect these officers for terms of one (1) year as provided in the Charter until the next organizational meeting. Page 2 of 2 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2017 AGENDA ITEM: Resolution of appreciation to P. Jason Peters for his service as Chairman of the Roanoke County Board of Supervisors in 2016 SUBMITTED BY: Deborah Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Thomas C. Gates County Administrator ISSUE: Recognition of Chairman P. Jason Peters for his service as Chairman of the Roanoke County Board of Supervisors in 2016 BACKGROUND: This time has been set aside to recognize Chairman Peters for his service in 2016. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 2017 RESOLUTION OF APPRECIATION TO P. JASON PETERS FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2016 WHEREAS, P. Jason Peters served as Chairman of the Roanoke County Board of Supervisors during 2016; and WHEREAS, during Mr. Peters term as Chairman, the County achieved a variety of accomplishments, including: Sale of the 419 Library to Heritage Roanoke, LLC for the redevelopment of the property into corporate offices for American Healthcare Sale of the former Roland E, Cook School to Old School for the redevelopment of the property into 16 loft apartments Sale of the former William Byrd High School to Waukeshaw Development, Inc. for the redevelopment of the property into 80 market rate apartments Sale of the former Vinton Library for a full-service restaurant Sale of Tanglewood Mall to Blackwater Resources Acquisition of the 106 acre Woodhaven Road properties through the Western Virginia Industrial Facilities Authority Launching the Reimagine 419 Town Center Study and community visioning process -ever Community Strategic Plan Completion of the Explore Park Master Plan Expansion of the broadband network into Roanoke County, adding 25 miles of open-access fiber to primary commercial corridors New construction, renovation and expansion projects representing more than $20 million in new investment, and the creation and retention of more than 400 jobs WHEREAS, Chairman Peters chose a positive approach to governing by encouraging transparency and prompt responses to citizens; and WHEREAS, Chairman Peters worked diligently throughout the year to represent the citizens of Roanoke County by emphasizing sound financial strategies and practices and Page 1 of 2 promoting regional economic development and initiatives to benefit all the residents of the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its deepest appreciation to P. Jason Peters for his service as Chairman during 2016 and for his belief in democracy and championing of citizen participation in local government. Page 2 of 2 ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2017 AGENDA ITEM: Briefing to update the Board of Supervisors on the progress of the I-73 Corridor SUBMITTED BY: Thomas Gates County Administrator APPROVED BY: Thomas C. Gates County Administrator ISSUE: This time has been set aside to update the Board of Supervisors on the progress of the I-73 Corridor Consortium. John T. Stirrup, Partner, Alcalde & Fay, will provide the briefing. Page 1 of 1 ACTION NO. ITEM NO.E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2017 AGENDA ITEM: Request to approve an extension of a contract among the Counties of Franklin, Henry and Roanoke and the Cities of Martinsville and Roanoke and the Interstate 73 Coalition, LLC for pursuit of construction of Interstate 73 in the Commonwealth of Virginia SUBMITTED BY: Thomas Gates County Administrator APPROVED BY: Thomas C. Gates County Administrator ISSUE: Authorization to continue Roanoke County's participation as a partner in the Interstate 73 Coalition, LLC, and provide a 12 month extension of a contract for services. BACKGROUND: On June 1, 2015, Roanoke County jointly entered into a contract with the Counties of Franklin and Henry and the Cities of Martinsville and Roanoke to advocate for funding in support of construction of Interstate 73 in Virginia. The agreement among the participating jurisdictions established the Interstate 73 Coalition LLC, and included the hiring of a consultant to lobby for Federal and State legislative support for the I-73 project. Contract terms stipulated the agreement would expire on December 31, 2016, if not otherwise renewed by those governing bodies party to the agreement. DISCUSSION: While some progress has been made in identifying potential sources of funding for I-73 construction, considerable work remains to ensure this regional economic development effort receives funding consideration at both the State and Federal level. The prospect of new federal investment in the nation's infrastructure in particular suggests continued efforts to advocate for this project are prudent. Page 1 of 2 To date, the City of Martinsville, City of Roanoke, and Henry County have authorized their continued participation in the I-73 Coalition and endorsed a 12 month extension of the contract. Franklin County is expected to consider a similar contract extension on January 17, 2016. A project briefing by John Stirrup, Partner, Alcalde & Fay will be provided to the Board of Supervisors prior to consideration of this action. FISCAL IMPACT: Roanoke County's proportional contribution to the I-73 coalition is $24,000 for the term of the proposed contract extension. STAFF RECOMMENDATION: Staff recommends approval of the contract extension and the County's continued participation in the I-73 Coalition. Page 2 of 2 TI73C,LLC HE NTERSTATE OALITION December 2, 2016 Members of The Interstate 73 Coalition, LLC Pursuant to Section 12 of the agreement, Contract Among County of Franklin, Virginia, County of Henry, Virginia, County of Roanoke, Virginia, City of Martinsville, City of Roanoke, Virginia, And The Interstate 73 Coalition, LLC for Pursuit of Construction of Interstate 73 in the Commonwealth of Virginia dated June 1, 2015, the Contract has been renewed at option of the Localities, as evidence by their signatures below. The new term of the contract will be January 1, 2017 through December 31, 2017. Sincerely, /s/ /s/ Robert J. Catron John T. Stirrup Co-Executive Director Co-Executive Director For State Affairs For Federal Affairs 1 IN WITNESS WHEREOF, the parties hereto have signed this Renewal Letter by their authorized representatives. WITNESS: THE INTERSTATE 73 COALITION, LLC _________________________________ By_________________________________ ________________________________ _________________________________ Printed Name and Title Printed Name and Title 2 COUNTY OF FRANKLIN, VIRGINIA WITNESS: ________________________________ By_________________________________ County Administrator or Authorized Representative ________________________________ __________________________________ Printed Name and Title Printed Name and Title 3 COUNTY OF HENRY, VIRGINIA WITNESS: ________________________________ By_________________________________ County Administrator or Authorized Representative ________________________________ __________________________________ Printed Name and Title Printed Name and Title 4 COUNTY OF ROANOKE, VIRGINIA WITNESS: ________________________________ By_________________________________ County Administrator or Authorized Representative ________________________________ __________________________________ Printed Name and Title Printed Name and Title 5 CITY OF MARTINSVILLE, VIRGINIA WITNESS: ________________________________ By_________________________________ City Manager or Authorized Representative ________________________________ __________________________________ Printed Name and Title Printed Name and Title 6 CITY OF ROANOKE, VIRGINIA WITNESS: ________________________________ By_________________________________ City Manager or Authorized Representative ________________________________ __________________________________ Printed Name and Title Printed Name and Title 7 ACTION NO. ITEM NO. F-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2017 AGENDA ITEM: Ordinance accepting and appropriating funds in the amount of $921,970 for the Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Thomas C. Gates County Administrator ISSUE: Appropriation of $921,970 in funds from various sources for the Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project BACKGROUND: On July 27, 2010, the Roanoke County Board of Supervisors created the Plantation Road Project through an application for Virginia Department of Transportation (VDOT) Revenue Sharing funds. Since that time, Roanoke County has made multiple applications for Enhancement Funding from VDOT in grant applications that were approved by the Board of Supervisors. In addition, the Roanoke Valley Transportation Organization (RVTPO) has granted Regional Surface Transportation Program (RSTP) funding for the project. Roanoke County advertised the project for construction and received competitive bids for the project on November 10, 2016. On January 3, 2017, the bids were approved by VDOT and the project is now able to be awarded by Roanoke County. The award will be made after the second reading of this ordinance. Roanoke County will locally administer the Plantation Road Streetscape Improvement Project. Since it will be locally administered, all funding for the project must be appropriated by the Board of Supervisors even though 80% of the funding for the project is reimbursed by the Commonwealth of Virginia or other parties. Page 1of 2 Funds requiring appropriation for the project include: $276,289 in Revenue Sharing funds transferred to the project from the cancelled Sugar Loaf Mountain guardrail project (project cancelled in 2012 due to the inability to acquire sufficient right of way); $400,000 in Road Surface Transportation Plan (RSTP) funds provided through the Roanoke Valley Transportation Planning Organization (RVTPO) as part of the Fiscal Year 2017-2022 RSTP Six-Year Financial Plan (copies of the RVTPO resolution and approved financial plan attached); $41,029 in Revenue Sharing funds transferred to the Plantation Road Project from the cancelled Fort Lewis Church drainage project (VDOT corrected drainage problem through its maintenance program); $204,652 in funding from the Western Virginia Water Authority for project expenses related to the relocation and improvement of a number of Western Virginia Water Authority (WVWA) water and sewer infrastructure. DISCUSSION: Nearly all highway construction projects that occur in Roanoke County are administered by VDOT. When VDOT administers a project, the only appropriations that must be made by Roanoke County are for local funding matches required by Revenue Sharing, Enhancement Grants, or similar financial programs. The Plantation Road Streetscape project is locally administered requiring all project appropriations to be authorized by the Board of Supervisors. FISCAL IMPACT: None. Approval of this action will appropriate funds provided by VDOT and the WVWA for construction of the Plantation Road Project. STAFF RECOMMENDATION: Staff recommends approval of the first reading of this ordinance and scheduling the second reading of the ordinance for January 24, 2017. Page 2of 2 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 1,955,439 $ 3,149,439 5,104,8785,104,878 - $ FY22FY22 $ $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 1,955,439 $ 1,350,000 $ 1,703,741 5,009,1805,009,180 - $ FY21FY21 $ $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 41,525 $ 1,955,439 $ 1,000,000 $ 1,950,000 4,946,9644,946,964 - $ FY20FY20 $ $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 500,000 $ 100,000 $ 775,386 $ 18,093 $ 1,396,098 $ 1,955,439 4,745,0164,745,016 - $ FY19FY19 $ $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 750,000 $ 226,470 $ 63,402 $ 520,000 $ 1,053,895 $ 1,955,439 4,569,2064,569,206 - $ FY18FY18 $ $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 226,514 $ 750,000 $ 553,895 $ 400,000 $ 247,212 $ 200,000 $ 300,000 $ 1,796,315 4,473,9364,473,936 - $ FY 17-22 RSTP Six-Year Financial Plan - Approved by RVTPO Policy Board 08-25-2016 FY17FY17 $ $ Difference: $ - $ - $ - $ - $ - $ - $ - $ 405,600 $ 657,000 $ 300,000 $ 560,000 $ 177,956 $ 100,000 $ 200,000 $ 2,990,760 $ 2,863,800 $ 4,250,050 $ 1,279,503 $ 2,176,318 Total Funding Allocated: Total Funding Available: Previous Allocations $ 2,990,760 $ 632,114 $ 657,000 $ 4,363,800 $ 5,857,840 $ 300,000 $ 560,000 $ 1,679,503 $ 2,650,000 $ 177,956 $ 100,000 $ 1,459,500 $ 1,220,000 $ 200,000 $ 400,000 $ 775,386 $ 1,000,000 $ 3,300,000 $ 14,127,475 Recommended Funding Roanoke Valley Transportation Planning Organization (RVTPO) Roanoke River Greenway - Eddy Avenue Bridge (Salem); UPC 56409 ; administered by Roanoke River Greenway - Apperson Dr. Bridge (Salem); UPC 105206; administered by Roanoke River Greenway - City of Salem line to Bridge Street; UPC 102769 and UPC Roanoke River Greenway - Water Pollution Control Plant to the Blue Ridge Parkway; Roanoke River Greenway - Greenhill Park (Roanokeke County) to Riverside Park Plantation Road, Bicycle, Pedestrian and Streetscape Improvement Project Bus Replacement for Smart Way Commuter Service - 2007 Freightliner (Salem); UPC 97171; administered by Roanoke County West Main Street Pedestrian Improvements - Phase II Downtown Roanoke Multimodal Transportation Study West Main Street Pedestrian Improvement Project Project Campbell Avenue Bike and Ped Improvements UPC 91191; administered by Roanoke County Tinker Creek Greenway Connectivity Study 105439; administered by City of Roanoke Bus Replacement and Rebuild Program Exit 140 Park and Ride Reconstruction Tinker Creek Pedestrian Bridge Bus Stop Accessibility - GRTC Garden City Trail Connection Tinker Creek Trail Extension Walnut Avenue Phase I Balance Entry City of SalemCity of Salem AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 2017 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $921,970 FOR PLANTATION ROAD BICYCLE, PEDESTRIANAND STREETSCAPE IMPROVEMENT PROJECT WHEREAS,theRoanoke Valley Transportation Planning Organization (RVTPO) developed the Fiscal Year 2017-2022 Regional Surface Transportation Plan (RSTP)Six- Year Financial Plan. The Fiscal Year 2017-2022 plan included additional funds that were not originally programmed in the current financial plan, but could be used to accelerate current projects, or fund deficits; and WHEREAS, in reviewing the construction bid estimates for the Plantation Road Project, the available funds were approximately $380,000 short of the required amount. An additional $400,000 was requested and added to the project; and WHEREAS, on August 25,2016, the RVTPO endorsed the Fiscal Year 2017-2022 RSTP Six-Year FinancialPlan. The plan included an additional $400,000 forthe Plantation Road Project with the allocation of the additional$400,000 being scheduled for fiscal year 2017 to be accepted and appropriated by Roanoke County; and WHEREAS, fundsin the amount of $317,318 from the Virginia Department of Transportation (VDOT) Revenue Sharing Program have been identified from two cancelled projects (Sugar Loaf Mountain Road guardrail project and Fort Lewis Church Road drainage project)to be used in the Plantation Road Project,which must be accepted and appropriated;and Page 1of 3 WHEREAS, the County is participating in the improvement of a section of highway designated as Plantation Road, Bicycle, Pedestrianand Streetscape Improvements Project, which will necessitate changes to the Authority’s water and sewer facilities. The estimated cost is $204,652 and the Authority will reimburse the County for cost incurred for this facility bettermentand such funds must be accepted and appropriated by Roanoke County; and WHEREAS, the total of the above referenced funds equal $921,970; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on January 10, 2017and the second reading was held on January 24, 2017. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the sum of $400,000 is accepted and appropriated from the Regional Surface Transportation Programfor the purpose of completing the Plantation Road Bicycle, Pedestrianand Streetscape Improvement Project. 2.That the sum of $317,318 is accepted and appropriated from the Virginia Department of Transportation (VDOT) Revenue Sharing Program for the purpose of completing the Plantation Road Bicycle, Pedestrianand Streetscape Improvement Project. 3.That the sum of $204,652 isaccepted andappropriated from the Western Virginia Water Authority for the costs of water and sewer facility betterment Page 2of 3 which costs are required by the improvements of the Plantation Road Bicycle, Pedestrianand Streetscape Improvement Project. 4.That this ordinance shall take effect upon its adoption. Page 3of 3 ACTION NO. ITEM NO. F-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2017 AGENDA ITEM: Ordinance to accept and appropriate $29,680 from Franklin County for the reimbursement for logging recorder services and site use at Crowell’s Gap SUBMITTED BY: Bill Hunter Director of Communications & Technology APPROVED BY: Thomas C. Gates County Administrator ISSUE: Appropriation of $29,680 from Franklin County for the reimbursement for recorder services and site use at Crowell's Gap BACKGROUND: In May 2015, the Board of Supervisors approved the Intergovernmental Agreement for Franklin County to join the City and County of Roanoke radio system. As part of this agreement, Franklin County will need access to the County owned radio site located at Crowell’s Gap. DISCUSSION: This access will allow Franklin County an entry point to the radio system prime site, use of the microwave backbone, and use of the tower facilities as a transceiver site for their radio system. Franklin County has also requested the services of our logging recorder for their new radio system. Connecting these two systems will have many benefits, one of which will beinteroperability between the municipalities. This system addition will expand regional radio coverage from 260 square miles to an estimated 950 square mile area. This will allow each locality seamless uninterrupted communications within both radio system areas. Page 1of 2 FISCAL IMPACT: Revenue of $29,680 appropriated to Communications and Information Technology from Franklin County annually for the reimbursement of expenses associated with site access, logging recorder services, and use of the microwave system. STAFF RECOMMENDATION: Staff recommends approval of the first reading of this ordinance and scheduling of the second reading on January 24, 2017. Page 2of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 2017 ORDINANCE TO ACCEPT AND APPROPRIATE $29,680 FROM FRANKLIN COUNTY FOR THE REIMBURSEMENT FOR LOGGING RECORDER SERVICES AND WHEREAS, in May of 2015, The Board of Supervisors approved the Intergovernmental Agreement for Franklin County to join the City and County of Roanoke radio system. As part of this agreement, Franklin County will need access to WHEREAS, the access will allow Franklin County an entry point to the radio system prime site, use of a microwave backbone and use of the tower facilities as a transceiver site for their radio system; and WHEREAS, Franklin County has also requested the services of our logging recorder for their new radio system; and WHEREAS, connecting these two systems will have many benefits, one of which will be interoperability between the municipalities; and WHEREAS, the system addition will expand regional radio coverage from 260 square miles to an estimated 950 square mile area. This will allow each locality seamless uninterrupted communications within both radio system areas; and WHEREAS, Franklin County annually reimburses expenses associated with this access to Roanoke County, which in this cycle is the sum of $29,680; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and Page 1 of 2 WHEREAS, first reading of this ordinance was held on January 10, 2017, and the second reading was held on January 24, 2017. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $29,680 is hereby appropriated to Communications and Information Technology from Franklin County annually for the reimbursement of expenses associated with site access, logging recorder services, and use of the microwave system. 2. That this ordinance shall take effect upon its adoption. Page 2 of 2 ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2017 AGENDA ITEM: Ordinance amending Chapter 21, Article III, Section 21-39 of the Roanoke County Code, requiring tax exempt entities to reestablish eligibility for tax exempt status of real property on a triennial basis; and enacting a new Chapter 21, Article II, Section 21-23, requiring tax exempt entities to reestablish eligibility for tax exempt status of personal property on a triennial basis SUBMITTED BY: Peter Lubeck Senior Assistant County Attorney APPROVED BY: Thomas C. Gates County Administrator ISSUE: An ordinance to resolve a conflict between the Code of Virginia and the Code of Roanoke County regarding how often Roanoke County may require tax exempt entities to reestablish their tax exempt status, and for which categories of property such re- establishment is required. This proposed ordinance updates the Code of Roanoke County so that it is consistent with the Code of Virginia. BACKGROUND: Section 58.1-3605 of the Code of Virginia, which was last updated in 1995, authorizes a locality to adopt an ordinance requiring tax exempt entities to file applications, triennially, to reestablish their eligibility for tax exempt status for real and personal property. Chapter 21, Article III, Section 21-39 of the Code of Roanoke County, which was enacted in 1983, requires tax exempt entities to file applications, biennially, to reestablish their eligibility for tax exempt status for real property. Further, the County Code presently does not require tax exempt entities to reestablish tax exempt status for personal property. Page 1 of 2 DISCUSSION: The proposed ordinance updates the Code of Roanoke County, so that it is consistent with the Code of Virginia. Tax exempt entities will be required to file with the Commissioner of Revenue, triennially, applications to retain tax exempt status of real and personal property. This agenda item was deferred to January 10, 2016, at the December 20, 2016, Board Meeting. FISCAL IMPACT: There is no fiscal impact directly associated with this item. STAFF RECOMMENDATION: Staff recommends approval of this ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 10, 2016 ORDINANCE AMENDING CHAPTER 21, ARTICLE III, SECTION 21-39 OF THE ROANOKE COUNTY CODE, REQUIRING TAX EXEMPT ENTITIES TO REESTABLISH ELIGIBILITY FOR TAX EXEMPT STATUS OF REAL PROPERTY ON A TRIENNIAL BASIS; AND ENACTING A NEW CHAPTER 21, ARTICLE II, SECTION 21-23, REQUIRING TAX EXEMPT ENTITIES TO REESTABLISH ELIGIBILITY FOR TAX EXEMPT STATUS OF PERSONAL PROPERTY ON A TRIENNIAL BASIS WHEREAS, Section 58.1-3605 of the Code of Virginia, which was last updated in 1995, authorizes a locality to adopt an ordinance requiring tax exempt entities to file applications, triennially, to reestablish their eligibility for tax exempt status for real and personal property; and WHEREAS, the Roanoke County Code, which was enacted in 1983, is inconsistent with the Code of Virginia because it requires tax exempt entities to file applications, biennially, to reestablish their eligibility for tax exempt status for real property; and WHEREAS, the Roanoke County Code presently does not require tax exempt entities to reestablish tax exempt status for personal property; and WHEREAS, the first reading of this ordinance was held on December 6, 2016; and the second reading was held on December 20, 2016. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 21-39 of Chapter 21, Article III of the County Code is hereby amended as follows: Biennial Triennial reestablishment of exempt status. Sec. 21-39 Page 1 of 3 (a) Any person, firm, corporation or other legal entity, except the commonwealth, any political subdivision thereof or the United States, owning real estate situate, lying and being in the county, which real estate is exempt from local taxation pursuant to chapter 36, title 58.1 (§ 58.1-3600 et seq.), of the Code of Virginia, shall, file triennially an application with the commissioner of revenue as a requirement for retention of the exempt status of the property. commencing for the two-year period, January, 1984December, 1985, and each biennial period thereafter, reestablish entitlement to continued exempt status. (b) Each person, firm, corporation or other legal entity subject to subsection (a) above shall may be given sixty (60) days' written notice, by the office of the commissioner of the revenue, of the requirement to reestablish exempt status, and thereafter shall file an application, for each separate piece or parcel of real estate claimed to be exempt, file a separate application, on a form obtained from the office of the commissioner of the revenue, listing each piece or parcel of real estate claimed to be exempt. Such application shall contain, among other information, the exact legal name of the owner of such property and the precise usage of the pieces or parcels of real estate claimed to be exempt. The Each such separate application shall be filed on or before December 31 of the year immediately preceding the biennial triennial period for which such exemption is sought to be reestablished. (c) Any person, firm, corporation or other legal entity failing to comply with all and singular the terms and provisions of this section shall lose his or its entitlement to real estate tax exempt status for the triennial biennial period for which such reestablishment does not occur as herein provided. (Ord. No. 83-83, § 1,5-12-83; Ord. No. ________, 12-20-2016) State Law reference Authority for above section, Code of Virginia, § 58.1-3605. 2. That a new Section 21-23 of Chapter 21, Article II of the County Code, which was previously reserved, is hereby enacted as follows: Sec. 21-23. - Triennial reestablishment of exempt status. (a) Any person, firm, corporation or other legal entity, except the commonwealth, any political subdivision thereof or the United States, owning personal property which is exempt from local taxation pursuant to chapter 36, title 58.1 (§ 58.1-3600 et seq.), of the Code of Virginia, shall file triennially an application with the commissioner of revenue as a requirement for retention of the exempt status of the property. Page 2 of 3 (b) Each person, firm, corporation or other legal entity subject to subsection (a) above mayshall be given sixty (60) days' written notice, by the office of the commissioner of the revenue, of the requirement to reestablish exempt status, and thereafter shall file an application, on a form obtained from the office of the commissioner of the revenue. Such application shall contain, among other information, the exact legal name of the owner of such property and the precise usage of the personal property claimed to be exempt. Such application shall be filed on or before December 31 of the year immediately preceding the triennial period for which such exemption is sought to be reestablished. (c) Any person, firm, corporation or other legal entity failing to comply with all and singular the terms and provisions of this section shall lose his or its entitlement to personal property tax exempt status for the triennial period for which such reestablishment does not occur as herein provided. (Ord. No. ________, 12-20-2016) State Law reference Authority for above section, Code of Virginia, § 58.1- 3605. 3. That any provision of the Roanoke County Code not specifically amended above shall remain in full force and effect as adopted. 4. That this ordinance shall be in full force and effect from and after its passage. Page 3 of 3 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2017 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Deborah Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Thomas C. Gates County Administrator ISSUE: All open appointments BACKGROUND: 1. Board of Zoning Appeals (appointed by District) The Windsor Hills five (5)-year term expires June 30, 2016. 2. Budget and Fiscal Affairs Committee (BFAC) (appointed by District and At- Large) The following District appointments remain open: Hollins Magisterial District Cave Spring Magisterial District At-Large (2) openings 3. Clean Valley Council (At Large) Adam Cohen has resigned his appointment to the Clean Valley Counsel. His three- year term expired June 30, 2015. Page 1 of 2 4. Economic Development Authority (EDA) (appointed by District) The following four-year term expired on September 26, 2015: a) Greg Apostolou, representing the Hollins Magisterial District is eligible for reappointment FISCAL IMPACT : There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: There is no staff recommendation associated with this agenda item. Page 2 of 2 I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 2017 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for January 10, 2017, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8 inclusive, as follows: 1. Approval of minutes December 6, 2016 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to James E. Bowles, Combination Code Compliance Inspector, upon his retirement after over thirty-one (31) years of service 3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Victoria A. Webb, Security Specialist, upon her retirement after over forty-three (43) years of service 4. Request to accept donation of Ballistic Vest for Police Department K9 5. Request to accept donation of Ballistic Vest for Police Department K9 6. Request to accept and allocate grant funds in the amount of $5,000 from the Virginia Commission for the Arts (VCA) for the Local Government Challenge Grant for fiscal year 2016-2017 7. Confirmation of appointment terms on the Western Virginia Regional Industrial Facility Authority 8. Confirmation of appointment to the Planning Commission (District) Page 1 of 1 ACTION NO. ITEM NO. I.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2017 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to James E. Bowles, Combination Code Compliance Inspector, upon his retirement after over thirty-one (31) years of service SUBMITTED BY: Deborah Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Thomas C. Gates County Administrator ISSUE: Recognition of the retirement of James E. Bowles BACKGROUND: James E. Bowles, Combination Code Compliance Inspector, retired on January 1, 2017, after thirty-one years and eleven months of service with Roanoke County's Community Development Department. Mr. Bowles is unable to attend today's meeting and his quilt and resolution will be mailed to his home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 2017 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JAMES E. BOWLES, COMBINATION CODE COMPLIANCE INSPECTOR, UPON HIS RETIREMENT AFTER MORE THAN THIRTY-ONE (31) YEARS OF SERVICE WHEREAS, James E. Bowles was employed by Roanoke County on February 10, 1985; and WHEREAS, Mr. Bowles retired on January 1, 2017, after thirty-one years and eleven months of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Mr. Bowles tenure in the Community Development, he has served as Building Inspector-Engineering & Inspections; Assistant Building Official; Building Inspector-Construction; Combination Code Compliance Inspector; and as Acting Building Commissioner with professionalism and dedication in providing services to the citizens of Roanoke County; and WHEREAS, during Mr. Bowles time with Roanoke County, he was certified by the Virginia Department of Housing and Community Development as a building official; and certified by the Department of Conservation and Recreation as an Erosion and Sediment Control Inspector. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke JAMES E. BOWLES County to for more than thirty-one (31)years of capable, loyal and dedicated service to Roanoke County; and Page 1 of 2 FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. I.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2017 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Victoria A. Webb, Security Specialist, upon her retirement after over forty-three (43) years of service SUBMITTED BY: Deborah Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Thomas C. Gates County Administrator ISSUE: Recognition of the retirement of Victoria A. Webb BACKGROUND: Victoria A. Webb, Security Specialist, retired on January 1, 2017, after forty-three years and seven months of service with the Roanoke County Communications and Information Technology Department. to her home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 2017 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO VICTORIA A. WEBB, SECURITY SPECIALIST, UPON HER RETIREMENT AFTER MORE THAN FORTY-THREE (43) YEARS OF SERVICE WHEREAS, Victoria A. Webb was employed by Roanoke County on June 11, 1973; and WHEREAS, Ms. Webb will retire on January 1, 2017, after forty-three years and seven months of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Ms. Webb tenure with the County, which began with the School Board, then moved to the then Data Processing Department as County staff. Over the course of her distinguished career she has served as a Key Punch Operator, Computer Operator, Computer Operations Supervisor, and Security Specialist with professionalism and dedication in providing services to the citizens of Roanoke County; and WHEREAS, during Ms. Webbs time with Roanoke County she served in two major areas in Information Technology - Computer Operations and User Security. Managing both a daylight and evening shift, she supervised the efficient processing of all printing of products for the critical business systems such as staff payrolls, and citizen Personal Property and Real Estate tax statements. Serving as the System Administrator for the County mainframe computer she was responsible for all data backup and recovery. As technology advanced she was instrumental in the establishment of the County Technical Contact Program, additional staff on a traditional Help Desk. She managed the work order system for tracking computer issues and assets, providing positive control on approximately a million dollars in assets. Ms. Webb was key to the successful migration of the legacy mainframe to client-server computing. As Security Specialist she implemented the County's first security awareness program, critical to the prevention of cyberattacks. She also established processes, policies and guidelines to improve efficiencies and enhance many of the County's security processes. WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens Page 1 of 2 VICTORIA A. WEBB of Roanoke County to for more than forty-three (43) years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. I.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2017 AGENDA ITEM: Request to accept donation of Ballistic Vest for Police Department K9 SUBMITTED BY: Howard Hall Chief of Police APPROVED BY: Thomas C. Gates County Administrator ISSUE: Donation of Ballistic Vest for Police Department K9 Kayos from Spikes K9 Fund BACKGROUND: Spikes K9 Fund has offered to donate a ballistic vest to the Roanoke County Police Department for use by a department K9. DISCUSSION: Spikes K9 Fund is a 501c(3) organization founded by James Hatch, a retired military K9 handler, to support the training, care, and preservation of working dogs. The Fund has provided support to over 200 working dogs around the United States. The vest is valued at $2500. There is no cost to the Police Department. FISCAL IMPACT: None STAFF RECOMMENDATION: Acceptance of the ballistic vest. Page 1 of 1 ACTION NO. ITEM NO. I.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2017 AGENDA ITEM: Request to accept donation of Ballistic Vest for Police Department K9 SUBMITTED BY: Howard Hall Chief of Police APPROVED BY: Thomas C. Gates County Administrator ISSUE: Donation of Ballistic Vest for Police Department K9 Titan from Capital K9. BACKGROUND: Capital K9 has offered to donate a Ballistic Vest to the Roanoke County Police Department for use by a Department K9. DISCUSSION: Capital K-9 Association is a non-profit (501c(3)) organization dedicated to providing ballistic body armor and safety equipment for police working dogs. It has donated vests to over 50 police K9s. The vest is valued at $1,800. There is no cost to the Police Department. FISCAL IMPACT: None STAFF RECOMMENDATION: Acceptance of the ballistic vest. Page 1 of 1 ACTION NO. ITEM NO. I.6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2017 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $5,000 from the Virginia Commission for the Arts (VCA) for the Local Government Challenge Grant for fiscal year 2016- 2017 SUBMITTED BY: Christopher Bever Director of Management and Budget APPROVED BY: Thomas C. Gates County Administrator ISSUE: Request to accept and allocate grant funds in the amount of $5,000 from the Virginia Commission for the Arts (VCA) for the Local Government Challenge Grant. BACKGROUND: The Local Government Challenge Grant program was developed by the VCA to encourage local governments to support the arts. The VCA will match up to $5,000 of any donation the County makes to qualified art organizations in the Roanoke Valley. The County of Roanoke has been a recipient of this grant since 2001. This allocationof $5,000 is for the fiscal year 2016-2017 award period. DISCUSSION: The organizations identified as meeting the qualifications for the award in fiscal year 2016-2017 include: the O. Winston Link Museum (History Museum and Historical Society of Western Virginia), Mill Mountain Theater, and the Roanoke Symphony Orchestra. The table below shows the budgeted County contribution and VCA grant award amount for fiscal year 2016-2017. Page 1 of 2 OrganizationFY 2016-2017 FY 2016-2017 VCA Grant County Budget Award O. Winston Link Museum / Hitorical $1,667 $3,250 Museum and Historical Society of Western Virginia Mill Mountain Theater $1,667 $1,000 Roanoke Symphony Orchestra $2,750 $1,666 Total $5,000 $7,000 The required County match was appropriated by the Board of Supervisors as part of the adoption of the fiscal year 2016-2017 annual budget ordinance. County funds are released to organizations upon their request for the appropriated funds and their submission of an annual audit or financial statement. VCA grants funds will be released to the organizations once the required information for distribution of County funds has been received. FISCAL IMPACT: The required County match for the awards was included as part of the fiscal year 2016- 2017 annual budget ordinance approved by the Board of Supervisors. There is no additional fiscal impact to the County with the appropriation of these awards from the VCA. STAFF RECOMMENDATION: Staff recommends accepting and allocating grant funds in the amount of $5,000 from the Virginia Commission for the Arts (VCA) for the Local Government Challenge Grant. Page 2 of 2 ACTION NO. ITEM NO. I.7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2017 AGENDA ITEM: Confirmation of appointment terms on the Western Virginia Regional Industrial Facility Authority SUBMITTED BY: Deborah Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Thomas C. Gates County Administrator ISSUE: Correction of terms of appointment for Richard Caywood and Jill Loope BACKGROUND: On February 23, 2016, the Board confirmed the reappointment of Jill Loope and Richard Caywood to an additional two-year term to expire February 4, 2018. Since that time, staff has been advised by the Authority that the terms should have been for four years to expire in 2020. DISCUSSION: Confirmation of the terms of these appointments have been placed on the Consent Agenda. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends the correction of the appointment terms for Jill Loope and Richard Caywood to expire February 4, 2020. Page 1 of 1 ACTION NO. ITEM NO. I.8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2017 AGENDA ITEM: Confirmation of appointment to the Planning Commission (District) SUBMITTED BY: Deborah Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Thomas C. Gates County Administrator ISSUE: Confirmation of appointment to the Planning Commission. BACKGROUND: Donald T. Butzer has resigned his appointment to the Planning Commission effective January 4, 2017. DISCUSSION: Supervisor Martha Hooker has recommended the appointment of Troy Henderson to complete the term vacated by Mr. Butzer. This appointment expires June 30, 2020. FISCAL IMPACT: There is no fiscal impact associated with this appointment. STAFF RECOMMENDATION: Staff recommends confirmation of the appointment of Mr. Henderson to fill the unexpired term. Page 1 of 1 COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: OutstandingOutstanding June 30, 2016AdditionsDeletionsJanuary 10, 2017 General Obligation Bonds$4,497,704$-$-$4,497,704 VPSA School Bonds95,149,8068,159,10086,990,706 Lease Revenue Bonds81,150,705-2,740,00078,410,705 $180,798,215$-$10,899,100-$169,899,115 Submitted ByRebecca E. Owens Director of Finance Approved ByThomas C. Gates CountyAdministrator ACTION NO. ITEM NO. M.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2017 AGENDA ITEM: Work session to discuss transportation funding issues with the Board of Supervisors SUBMITTED BY: Philip Thompson Deputy Director of Planning APPROVED BY: Thomas C. Gates County Administrator ISSUE: This time has been scheduled to discuss transportation funding issues with the Board of Supervisors. The attached PowerPoint presentation will be reviewed. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 2017 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 1