HomeMy WebLinkAbout12/6/2016 - Regular
December 6, 2016
477
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
The Board of Supervisors of Roanoke County, Virginia met this day atthe
Roanoke County Administration Center, this being the second Tuesday and the first
regularly scheduled meeting of the month of December 2016. Audio and video
recordings of this meeting will be held on file for a minimum of five (5) years in the office
of the Clerk to the Board of Supervisors.
IN RE: OPENING CEREMONIES
Before the meeting was called to order a moment of silence was
observed. The Pledge of Allegiance was recited by all present.
IN RE: CALL TO ORDER
Chairman Peters called the meeting to order at 3:01 p.m. The roll call was
taken.
MEMBERS PRESENT:
Chairman P. Jason Peters,Supervisors George G. Assaid,
Al Bedrosian, Martha B. Hooker and Joseph P. McNamara
MEMBERS ABSENT:
None
STAFF PRESENT:
Thomas C. Gates, County Administrator; Daniel R.
O’Donnell, Assistant County Administrator; Richard
Caywood, Assistant County Administrator; Ruth Ellen
Kuhnel, County Attorney; Amy Whittaker, Public Information
Officer and Deborah C. Jacks, Chief Deputy Clerk to the
Board
IN RE: BRIEFINGS
1. Briefing to discuss with the Board of Supervisors the 2017 Real
Estate Reassessment and regional economic conditions (William
E. "Billy" Driver, Director of Real Estate; Christopher Bever,
Director of Management and Budget; Rebecca Owens, Director of
Finance; Jill Loope, Director of Economic Development)
Briefing was given. Chairman Peters commented he attended the State of
the Commonwealth and was encouraged by the growth of the Roanoke Valley.
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IN RE: NEW BUSINESS
1. Request to amend Roanoke County's contract with Whitman,
Requardt and Associates (WRA) for engineering services for the
Plantation Road project (Richard Caywood, Assistant County
Administrator)
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Mr. Caywood introduced David Holladay, David Henderson, and Megan
Cronise who were in attendance to answer any questions. Mr. Caywod then provided
an explanation of the request. Mr. Peters asked for confirmation of no additional funds,
with Mr. Caywood responding in the affirmative.
Supervisor Bedrosian moved to approve the staff recommendation to
amend the contract, which was seconded by Supervisor Peters andcarried by the
following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
2. Resolution approving a Cooperative Fire Protection Agreement
between the County of Roanoke and the United States
Department of Agriculture Forest Service(Stephen G. Simon,
Chief of Fire and Rescue)
Mr. Simon outlined the request for the resolution. Mr. Simon introduced
Peter Lubeck for any legal questions. There was no discussion.
RESOLUTION 120616-2 APPROVING A COOPERATIVE FIRE
PROTECTION AGREEMENT BETWEEN THE COUNTY OF
ROANOKE AND THE UNITED STATES DEPARTMENT OF
AGRICULTURE FOREST SERVICE
WHEREAS, the Fire and Rescue Department of Roanoke County (the “County”)
has the responsibility for the prevention, detection and suppression of structure and
other non-wildland fires within the County of Roanoke; and
WHEREAS, the United States Department of Agriculture Forest Service (“USFS”)
has the responsibility for the prevention, detection and suppression of wildland fires on
National Forest administered lands and on adjacent or intermingled State and private
forested lands as identified through written agreement; and
WHEREAS, portions of the George Washington and Jefferson National Forests
are within the jurisdictional borders of the County; and
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WHEREAS, it is beneficial for the County and USFS to coordinate their efforts in
the prevention, detection, and suppression of wildland fires in and adjacent to their
areas of responsibility; and
WHEREAS, the County and USFS, pursuant to Section 27-2.1 of the Code of
Virginia, desire to enter into a Cooperative Fire Protection Agreement (the “Agreement”)
for wildland fire management activities; and
WHEREAS, in addition to the Agreement, the County and USFS have further
negotiated a Supplement to the Agreement, which includes an annual operating plan,
which may foreseeably be changed from year to year; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, that:
1. The negotiated Cooperative Fire Protection Agreement between the County
of Roanoke and the United States Department of Agriculture Forest Service,
is hereby approved; and
2. The County Administrator is authorized to execute such Agreement, upon
such form as shall be approved by the County Attorney; and
3. The County’s Chief of Fire and Rescue Department is authorized to execute
any supplements to the Agreement, as may be needed, upon such forms as
shall be approved by the County Attorney; and
4. This Resolution shall be effective on and rom the date of its adoption.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
IN RE: FIRST READING OF ORDINANCES
1. Ordinance amending Chapter 21, Article III, Section 21-39 of the
Roanoke County Code, requiring tax exempt entities to
reestablish eligibility for tax exempt status of real property on a
triennial basis; and enacting a new Chapter 21, Article II, Section
21-23, requiring tax exempt entities to reestablish eligibility for tax
exempt status of personal property on a triennial basis (Peter
Lubeck, Senior Assistant County Attorney)
Mr. Lubeck outlined the request for the ordinance. There was no
discussion.
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Supervisor Peters’ motion to approve first reading and set the second
reading and public hearing for December 20, 2016, was seconded by Supervisor
McNamara and approved by the following vote:
AYES: Supervisor Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
2. Ordinance accepting the conveyance of sixteen (16) parcels of
unimproved real estate to the Board of Supervisors, for the
extension of Ivyland Road, Vinton Magisterial District (David
Holladay, Planning Administrator
David Holladay outlined the request for the ordinance and acknowledged
the neighbors who worked on obtaining all the necessary information: Mr. Burwell and
Mr. Casey.
Supervisor Peters’ motion to approve first reading and set the second
reading and public hearing for December 20, 2016, was seconded by Supervisor
McNamara and approved by the following vote:
AYES: Supervisor Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
IN RE: CONSENT AGENDA
RESOLUTION 120616-3 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM H- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for December
6, 2016, designated as Item H - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 4 inclusive, as follows:
1. Approval of minutes – November 8, 2016
2. Resolution requesting acceptance of Dawn Marie Court into the Virginia
Department of Transportation System
3. Resolution establishing a meeting schedule for the Board of Supervisors of
Roanoke County for calendar year 2017
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481
4. Request to accept and allocate grant funds in the amount of $10,000 from
Appalachian Electric Power Economic Development Growth Enhancement
Program
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
RESOLUTION 120616-3.a REQUESTING ACCEPTANCE OF
DAWN MARIE COURT INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Addition Form AM-4.3, fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of
the Circuit Court of Roanoke County, and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation’s Subdivision Street Requirements, and
WHEREAS, the County and the Virginia Department of Transportation have
entered into an agreement on March 9, 1999 for comprehensive stormwater detention
which applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form AM-4.3 to the secondary system of state highways, pursuant to §33.2-705, Code
of Virginia, and the Department's Subdivision Street Requirements, after receiving a
copy of this resolution and all outstanding fees and documents required of the
developer, whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right-of-way, as described, and any necessary easements for cuts, fills and drainage,
and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Residency Administrator for the Virginia Department of Transportation.
BE IT FURTHER RESOLVED, this Board hereby guarantees the performance of
the street(s) requested herein to become a part of the State maintained secondary
system of state highways for a period of one year from the date of the acceptance of the
referenced streets by VDOT into the secondary system of state highways. This Board
will reimburse all costs incurred by VDOT to repair faults in the referenced streets and
related drainage facilities associated with workmanship or materials as determined
exclusively by VDOT.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Hooker and carried by the following recorded vote:
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AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
RESOLUTION 120616-3.b ESTABLISHING A MEETING
SCHEDULE FOR THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY FOR CALENDAR YEAR 2017
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That for calendar year 2017, the regular meetings of the Board of
Supervisors of Roanoke County, Virginia, are set forth below with public hearings
scheduled for 7:00 p.m. unless otherwise advertised.
Thursday, January 5, 2017 at 5:30 pm (Joint Work Session with School Board)
Tuesday, January 10, 2017 at 3 pm
Tuesday, January 24, 2017 at 3 pm and 7 pm
Tuesday, February 14, 2017 at 3 pm
Tuesday, February 28, 2017 at 3 pm and 7 pm
Tuesday, March 14, 2017 at 3 pm
Tuesday, March 28, 2017 at 3 pm and 7 pm
Tuesday, April 11, 2017 at 3 pm
Tuesday, April 25, 2017 at 3 pm and 7 pm
Tuesday, May 9, 2017 at 3 pm
Tuesday, May 23, 2017 at 3 pm and 7 pm
Tuesday, June 13, 2017 at 3 pm
Tuesday, June 27, 2017 at 3 pm and 7 pm
Tuesday, July 25, 2017 at 3 pm and 7 pm
Tuesday, August 22, 2017 at 3 pm and 7 pm
Tuesday, September 12, 2017 at 3 pm
Tuesday, September 26, 2017 at 3 pm and 7 pm
Tuesday, October 10, 2017 at 3 pm
Tuesday, October 24, 2017 at 3 pm and 7 pm
Wednesday, November 8, 2017 at 3 pm
Tuesday, November 21, 2017 at 3 pm and 7 pm
Tuesday, December 5, 2017 at 3 pm
Tuesday December 19, 2017 at 3 pm and 7 pm
2. That the organizational meeting for 2018 shall be held on Tuesday,
January 9, 2018, at 2:00 p.m.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
December 6, 2016
483
A-160616-3.c
IN RE: REPORTS
Supervisor Peters moved to receive and file the following reports. The
motion was seconded by Supervisor Assaid and carried by the following recorded vote:
AYES: Supervisors
NAYS: None
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Statement of the Treasurer’s Accountability per Investment and
Portfolio Policy, as of August 31, 2016
Supervisor Bedrosian commented on the debt and asked the citizens to
pay attention to our debt.
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Bedrosian stated that he had a couple of things. Over the last
couple of weeks, there have been some issues with towing; the Collision Center and
thinks a couple members of the Board maybe got contacted and he would like to ask
and was thinking we could put on the agenda an update on how we are doing with the
Collision Center and to invite some members of the towing community; members of the
insurance community to just discuss it. He thinks it will be good for the public to hear
some of the things going on and he loves getting things out into the open and
discussing things and the impact that they have in our community. As many people
know, we have a new process for dealing with accidents that happen in Roanoke
County. The next thing, as always, as we get towards the end of the year, people like
donating money and he always tells people to give money to good causes. He
continues to get on the United Way a little bit; he likes some of what they do, but
strongly urges, since we do help them, that they would stop funding Planned
Parenthood and he thinks that is very important. He thinks other work that they do is
good and he would urge everybody as we get towards the end of the year that there are
a lot of people in need and to really think about how you could help others as we get
towards the end of the year. Last thing he wants to talk about is the church that he
goes to, Shenandoah Baptist Church, is putting on a nativity presentation; very different
than what he has seen in the past. He was a little skeptical in the beginning, but they
have a facility called Camp Eagle out in Fincastle and they use many acres to present a
nativity and you actually take a tour through it with different set ups from the birth of
December 6, 2016
484
Jesus all the way up to an older person and it is very well done and very interesting.
Although it has been cold weather Saturday night and raining Sunday, still several
hundred people came out each evening; he was very impressed. Also, his daughter is
in it and that is another reason to come. Actually, it is a very good presentation and so
he invites everybody next Saturday and Sunday starting at about 5:00 pm out there at
Camp Eagle.
Supervisor Hooker stated she just had a couple of points. First, she would
like to applaud our local law enforcement officers when a fallen US Marshall was
passing through our area and the body was being laid to rest and the family and the
body was coming through in a parade of cars, and many of our local law enforcement
officers came by on the overpass and saluted as the body passed by and it was really
quite touching, very respectful and she was proud of our people. The second thing is
that she was able to attend the Christmas Tree lighting last night and it was just a really
great family-friendly event and she was very pleased with the way it was put together. It
was outgoing; we have more enthusiasm and growth and that is a good problem to
have; not much parking. It was a great event.
Supervisor Peters stated he wanted to touch on a couple of things. If you
have seen the Roanoke Times today the article talking about our Burton students was a
pretty neat article. He does want to reiterate what Ms. Hooker said about the tree
lighting last night. He was shocked by the number of people that showed up; they
actually delayed the beginning of the presentation last night because there was so
many people pouring into the library. He commended the library on opening that facility
to us and to Parks and Recreation. The Parks and Recreation employees were helping
to navigate all that last night, but it was a great time for all of our families that showed
up. He also encouraged everyone to come out to the first ever Roanoke County
Christmas Parade that will be this Saturday, December 10, 2016, at 10:00 am. He
encouraged his collegues to attend as he has received an invitation to attend and would
encourage all of his collegues to be there. It will be on Brambleton Avenue.
Chairman Peters recessed to work session on the fourth floor at 4:10 p.m.
Chairman Peters called the meeting into session at 4:25 p.m.
IN RE: WORK SESSIONS
1. Work session to review with the Board of Supervisors tax-exempt
properties and policies (Thomas Gates, County Administrator;
Christopher Bever, Director of Management and Budget)
In attendance were: Billy Driver, Director of Real Estate Valuation; Ruth
Ellen Kuhnel, County Attorney; Peter Lubeck, Senior Assistant County Attorney, Chris
Bever, Director of Management and Budget and Rebecca Owens, Director of Finance.
December 6, 2016 485
Mr. Gates provided an overview and then turned the meeting over to Chris
Bever, who reviewed a PowerPoint presentation.
Supervisor Bedrosian asked about tax exempt properties in the land-use
program and asked for confirmation that if the land is no longer considered land-use,
the County can go and collect the back taxes. Mr. Bever confirmed adding it would
probably be covered in a contract for sale.
Mr. Gates then outlined the potential next steps adding staff is expecting
two requests that will be coming before the Board in January.
The work session was held from 4:25 p.m. until 5:25 p.m.
IN RE: ADJOURNMENT
Chairman Peters adjourned the meeting at 5:25 p.m.
Su miffed by: Approved by:
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Lto !lit‘iiri
D�.orah C. Ja / P. Jas Peters
Chief Deputy V•• rk to the Board Chairman
December 6, 2016
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