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HomeMy WebLinkAbout2/14/2017 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14, 2017 ORDINANCE 021417-1 AUTHORIZING THE GRANTING OF PERMANENT DRAINAGE AND TRAFFIC EASEMENTS AND TEMPORARY CONSTRUCTION DRAINAGE EASEMENTS ON PROPERTY OWNED BY THE COUNTY OF ROANOKE AT 305 EAST MAIN STREET, SALEM, VIRGINIA TO THE COMMONWEALTH OF VIRGINIA FOR A ROAD IMPROVEMENT PROJECT ON U.S. ROUTE 11/460, EAST MAIN STREET IN SALEM, VIRGINIA WHEREAS, it is proposed by the Commonwealth of Virginia for a Virginia Department of Transportation (VDOT) road improvement project to widen or improve State Highway Route 460, Project 0460-12-105, R201, from 0.0060 Mi. E. Int. Rte. 311, to 0.1002 Mi. E. Int. Parkdale Drive, in City of Salem, Virginia; and WHEREAS, the improvements will add a turn lane, benefit pedestrian travel and provide drainage improvements beginning at the intersection of East Main Street and Thompson Memorial Drive and extending east approximately 0.55 miles. The project also includes traffic and pedestrian signal improvements; and WHEREAS, the Roanoke County Courthouse and Jail complex is located on the northwest corner at the intersection of East Main Street and Thompson Memorial Drive. This ordinance will provide the Commonwealth of Virginia with the necessary permanent traffic and drainage easements (0.029 acres) as well as a temporary construction drainage easement (0.013 acres) for this Virginia Department of Transportation (VDOT) project; and WHEREAS, the proposed easements will serve the interests of the public and is necessary for the public health, safety and welfare of citizens of the County of Roanoke; and Page 1 of 3 WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and disposition of real estate be authorized only by ordinance; and WHEREAS, first reading of this ordinance was held on January 24, 2017 and the second reading was held on February 14, 2017; and WHEREAS, pursuant to the provision of Section 16.01 of the Charter of Roanoke County, the interest in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance of the necessary permanent traffic and drainage easements, as well as a temporary construction drainage easement to the Commonwealth of Virginia for the completion of a VDOT road improvement project on property owned by the County of Roanoke located at the Roanoke County Courthouse/Jail complex. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. 1. That the consideration of $1.00 cash for the permanent right and easement to use that certain land from opposite Route 460 East Main Street Construction base line Station 12+62.13 to opposite Route 460 East Main Street Station 13+93.20, containing 1,283 square feet (0.029 acres), more or less is hereby authorized. 2. The temporary right and easement to use that certain land from opposite approximate Route 460 East Main Street construction baseline Station 12+64.02 to opposite Route 460 East Main Street construction baseline Station 13+95.48, containing 565 square feet (0.013 acres), more or less is hereby authorized. Page 2 of 3 3. That the sum of $14,000 is accepted and appropriated from the Commonwealth of Virginia for the purpose of a permanent drainage easement, permanent traffic easement, temporary construction easement for drainage, wall (D-900), any and all appurtenances thereon, and any and all damages. 4. That the County Administrator, or any Assistant County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on a form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor McNamara to adopt the ordinance, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian Hooker, Peters, McNamara NAYS: None A CORY TESTE: Deb'Rrah C. Jacks L �/ Chief Deputy Clerk to Board of Supervisors cc: Rob Light, Director of General Services Ruth Ellen Kuhnel, County Attorney Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14, 2017 RESOLUTION 021417-2.a REQUESTING ACCEPTANCE OF BERKELEY PLACE DRIVE AND CAMPBELL VIEW LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention, which applies to this request for addition. NOW, THEREFORE, BE IT RESOLVED, the Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form AM -4.3 to the secondary system of state highways, pursuant to §33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be Page 1 of 2 On motion of Supervisor McNamara to adopt the resolution, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian Hooker, Peters, McNamara NAYS: None A COPY TESTE: Deborah C. Jacks / Chief Deputy Clerk t e Board of Supervisors cc: Tarek Moneir, Deputy Director of Development Virginia Department of Transportation Page 2 of 2 In the County of Roanoke ------------------------------------------------------------------------------------------------------------ By resolution of the governing body adopted February 14, 2017 The following VDOT Form AM -4.3 is hereby attached and inc Po ated as part of the governing changes in the secondary system ofstate highways. /body's resolution for A Copy Testee Signed (County Report of Changes in the Secondary System of §(tXte Highways Project/Subdivision Berkeley Farms Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number Berkeley Place Drive, State Route Number 2021 Old Route Number: 0 -------------------------------------------- • From: Int Rt. 679, Buck Mountain Road To: Int Rt. 2022, Campbell View Lane, a distance of: 0.13 miles. Recordation Reference: Inst #: 2008-09332 Right of Way width (feet) = 0 Street Name and/or Route Number Campbell View Lane, State Route Number 2022 Old Route Number: 0 -------------------------------------------- • From: Int Rt. 2021, Berkeley Place Drive To: End, Cul-de-sac, a distance of: 0.18 miles. Recordation Reference: Inst #: 2008-09332 Right of Way width (feet) = 0 Street Name and/or Route Number Berkeley Place Drive, State Route Number 2021 Old Route Number: 0 -------------------------------------------- • From: Int Rt. 2022, Campbell View Lane To: End, Cul-de-sac, a distance of: 0.03 miles. Recordation Reference: Inst #: 2008-09332 Right of Way width (feet) = 0 VDOT Form AM -4.3 (4/20/2007) Maintenance Division Date of Resolution: February 14, 2017 Page 1 of 1 VICINITYMAP Exhibit A 0 NORTH PROPOSED ADDITION(S) SHOWN IN BLUE DESCRIPTION LENGTH ROW WIDTH SERVICES As listed in the AM -4.3 Miles Feet Feet Houses 1. Berkeley Place Drive; From: Int. of Rt. 679 (Buck Mtn. Rd.), To: end of its cul-de-sac 0.16 40 28 8 2. Campbell View Lane; From: Int. of Rt. 2021 (Berkeley Place Dr.), To: end of its cul-de-sac 0.18 40 28 17 ROANOKE COUNTY ACCEPTANCE OF BERKELEY PLACE DRIVE AND DEPARTMENT OF CAMPBELL VIEW LANE INTO THE VIRGINIA DEPARTMENT COMMUNITY DEVLOPMENT OF TRANSPORTATION SCONDARY SYSTEM AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14, 2017 RESOLUTION 21417-2.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO BRUCE B. LOWE, SENIOR APPRAISER, UPON HIS RETIREMENT AFTER MORE THAN TWENTY SEVEN (27) YEARS OF SERVICE WHEREAS, Bruce B. Lowe was employed by Roanoke County on June 26, 1989; and has served in the positions of Appraiser and Senior Appraiser in the Real Estate Valuation Department during his tenure with Roanoke County; and WHEREAS, Mr. Lowe retired on January 1, 2017, after twenty seven (27)years and six (6) months of devoted, faithful and expert service to Roanoke County; and WHEREAS, Mr. Lowe, throughout his employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, Mr. Lowe retired as a Senior Appraiser with the Real Estate Valuation Office. It is extremely rare in our society today, to see an employee dedicate his professional life to one workplace for this period of time. Bruce is a military veteran that served in the Unites States Army stationed in Germany. After the military, Bruce returned to Wise, Virginia and received his degree from UVa-Wise. While employed by Roanoke County, Bruce earned his Certified Residential License, passed numerous IAAO and VAAO classes, became and has remained a member of the VAAO since 1989, and spent many hours mentoring new appraisers to the Roanoke County Real Estate Valuation Office. Bruce deserves much credit for his involvement with the many general reassessments and also his work and knowledge of single family and rural property appraisals he has completed for many years for Roanoke County. Not only has he been a Page 1 of 3 positive influence for the Real Estate Valuation Office, but he has played a major role while serving on committees for Roanoke County and the VAAO. Bruce has been a member and Chairman of the EAC for many years. During his tenure with EAC he helped with the Christmas Luncheons, and started a food donation program for departments throughout Roanoke County. This program allowed County employees to show their commitment to the community by donating canned food to our area food bank. Bruce was also instrumental in helping with Roanoke County picnics for employees while serving on this committee. Bruce served as a Board Director for the Virginia Association of Assessing Officers and served on many committees during his tenure with the VAAO. As a Director he was responsible for budget, legislation, seminars and conferences for the organization. He also was Chairman of the Land Use Committee and helped organize many seminars on Land Use for all those around the State of Virginia. He served on the Education Committee which provided education classes to those who work in the assessment field in the State of Virginia. As a member of the Education Committee, he also chaired a subcommittee which recommended candidates to take their first IAAO appraisal class. Bruce also served as Flag Bearer /Sargent at Arms. His commitments to the Roanoke County assessment process and his dedication to the Virginia Association of Assessing Officers were served with distinction. May your retirement be as great as the time we had with you in this office; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to BRUCE B. LOWE for more than twenty seven (27) years of capable, loyal and dedicated service to Roanoke County; and Page 2 of 3 FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor McNamara to adopt the resolution, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian Hooker, Peters, McNamara NAYS: None A GORY TESTE: Deborah C. Jacksl Chief Deputy Clerk 0 Ihe Board of Supervisors Page 3 of 3 ACTION NO. A -021417-2.c ITEM NO. 1-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: February 14, 2017 Confirmation of appointments to the Audit Committee (at - Large) Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Confirmation of appointments BACKGROUND: The one-year term of Joseph P. McNamara and P. Jason Peters expired on December 31, 2016. It is the consensus of the Board to recommend reappointment of both Mr. McNamara and Mr. Peters to an additional term, which will expire on December 31, 2017. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends confirmation of these appointments. Page 1 of 2 VOTE: Supervisor McNamara moved to confirm the appointments and Supervisor Peters seconded the motion. Motion approved. cc: Tanya Catron, Internal Auditor Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: Tanya Catron, Internal Auditor Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14, 2017 RESOLUTION 021417-2 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for February 14, 2017, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Approval of minutes — December 20, 2016 2. Resolution requesting acceptance of Berkeley Place Drive and Campbell View Lane into the Virginia Department of Transportation (VDOT) Secondary Road System 3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Russell Bruce Lowe, Senior Appraiser, upon his retirement after twenty- seven (27) years of service 4. Confirmation of appointment to the Audit Committee 5. Request to accept and allocate grant funds in the amount of $2,633.10 from the Commonwealth of Virginia for the Library of Virginia's Records Preservation Program Page 1 of 2 On motion of Supervisor McNamara to adopt the ordinance, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian Hooker, Peters, McNamara NAYS: None A CORS( TESTE: Deborah C. Jack' (� Chief Deputy Clerk to the Board of Supervisors Page 2 of 2 ACTION NO. A -021417-2.d ITEM NO. 1-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 2017 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $2,633.10 from the Commonwealth of Virginia for the Library of Virginia's Records Preservation Program SUBMITTED BY: APPROVED BY: ISSUE: Lindsey Ayers Thomas C. Gates County Administrator Accept and allocate grant funds in the amount of $2,633.10 from the Commonwealth of Virginia for the Library of Virginia's Records Preservation Program. BACKGROUND: The Library of Virginia administers and oversees the Circuit Court Records Preservation Program (CCRP) to provide assistance to Circuit Courts. This program is designed to help localities in restoring old records and creating microfilm and/or digital copies of those records. Funding is handled in two cycles each year for this program and requires an application to be filed each time to be considered for an award. The awards are selected by the CCRP board with consideration given to the historical, informational, and administrative value of the records and the soundness of the proposed project. DISCUSSION: The Clerk of Circuit Court's Office has applied for a grant from the Library of Virginia's Records Preservation Program. This grant funding will be used to repair Land Record Map Books. FISCAL IMPACT: This is a state grant with 100% funding from the Commonwealth of Virginia. No County funds are required. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends accepting and allocating grant funds in the amount of $2,633.10 From the Commonwealth of Virginia to the Clerk of Circuit Court for the Virginia Circuit Court Records Preservation Program. VOTE: Supervisor McNamara moved to approve the appropriation and Supervisor Petersseconded the motion. Motion approved. cc: Lindsay Ayers, Deputy Clerk Rebecca Owens, Director of Finance Christopher Bever, Director of Management and Budget Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: Lindsay Ayers, Deputy Clerk Rebecca Owens, Director of Finance Christopher Bever, Director of Management and Budget Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14, 2017 RESOLUTION 021417-3 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 2 On motion of Supervisor McNamara to adopt the resolution, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian Hooker, Peters, McNamara NAYS: None A GORY TESTE: De orah C. Jacks) Chiet Deputy Clerk to he Board of Supervisors Page 2 of 2