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Home My WebLink About3/28/2017 - Adopted Board Records (2)ACTION NO. A-032817-1 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 28, 2017 AGENDA ITEM: Request to approve the Cable Television budget for fiscal year 2017-2018 SUBMITTED BY: Elaine Bays -Murphy Director of Cable Access APPROVED BY: Thomas C. Gates County Administrator ISSUE: Approval of the Cable Television budget for fiscal year 2017-2018 BACKGROUND: Roanoke Valley Television, RVTV-3, serves Roanoke County, Roanoke City, the Town of Vinton, and their respective school systems. RVTV-3 was created in 1993 as an agreement between the three localities to form a Government & Educational Access Station. The station is located at the Jefferson Center, and is staffed by five full time staff members. RVTV-3 produces original video productions, monthly television shows, and covers live government meetings. Programming is cable cast on Cox Communications, Channel 3, and Comcast, Channel 3, in the West County area. RVTV-3 is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the County, the City, and the Town. Mr. Jason Peters represents the Board of Supervisors, Ms. Amy Whittaker represents Roanoke County Administration, and Mr. David Jones is the Member at Large. The operational budget for RVTV is provided by the three local governments, and is funded through the Virginia Communications Sales and Use Tax paid by Cox Communications. The budget amount paid by each locality is based on the proportion of Cox customers located in each jurisdiction. Roanoke County's share of the cable budget is 44%. RVTV-3 staff are included in the County's payroll and benefit system. Page 1 of 3 DISCUSSION: Last year, Roanoke Valley Television produced a total of 157 video productions for the three localities and their school systems. RVTV produced the following for the County: (34) Television Shows, (29) Stand Alone Video Productions, and (22) Live Board Meetings. RVTV television shows include: "Roanoke County Today," "Accent Excellence," "Roanoke County Business Partners, "& "Recreation Television." An entire list of video productions is included in the Budget Packet. The approximate rate for video production work in the private sector is $1,500 per finished minute. The RVTV production value for stand alone videos is $1,578,000. This total does not include TV shows or LIVE government meetings. RVTV-3 programming is uploaded to the RVTV website and social media sources. Additionally, RVTV-3 programming is posted to the websites and social media sources for Roanoke County, Roanoke City, Town of Vinton and their School Systems. The fiscal year 2017-2018 total Operating Budget is $420,857. Roanoke County's share is based on the proportion of Cox customers located in each jurisdiction. Roanoke County's share of the cable budget is 44%. FISCAL IMPACT: Roanoke County's share of the cable budget for 2017-2018 is $185,177. This is an increase of $10,282 over the prior year. RVTV's 2017-2018 budget as proposed is $6,784 higher than the amount included in the County Administrator's fiscal year 2018 proposed operating budget ($178,393). County staff will review the entire RVTV budget as presented to the Board and if deemed appropriate, recommend a technical correction to the County Administrator's budget before first reading of the budget ordinance scheduled for May 9, 2017. STAFF RECOMMENDATION: The Roanoke Valley Regional Cable Television Committee recommends approval of the fiscal year 2017-2018 RVTV Operating Budget. Page 2 of 3 VOTE: Supervisor McNamara moved to approve RVTV's budget and Supervisor Peters seconded the motion. Motion approved. cc: Elaine Bays -Murphy, Director of Cable Access Christopher Bever, Director of Management and Budget Page 3 of 3 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: Elaine Bays -Murphy, Director of Cable Access Christopher Bever, Director of Management and Budget Page 3 of 3 To: Roanoke Regional Cable Television Committee From: Elaine Bays -Murphy, Director of Cable Access Date: March 8, 2017 Re: Approved FY 2017-2018 Operating Budget BACKGROUND INFORMATION: Roanoke Valley Television, RVTV Channel 3, is a Government & Educational Access Station, serving the City of Roanoke, Roanoke County, Town of Vinton, and their respective School Systems. In 1992, the three localities signed an agreement to form a Government & Educational Access Station, and RVTV-3 was created in 1993. The operational budget for RVTV is provided by the three local governments, and it is funded through the Virginia Communications Sales and Use Tax Revenue paid by Cox Communications. The RVTV budget amount paid by each locality is based on the percentage of Cox Customers located in each jurisdiction. RVTV has five full-time staff members. RVTV-3 produces Original Videos, Monthly Television Shows, and covers LIVE Government Meetings. Roanoke Valley Television produced the following in 2016: • 81 Original Television Shows (11) Inside Roanoke, (12) Roanoke County Today, (12) Spotlight On City Schools, (12) Accent Excellence, (6) Roanoke County Business Partners, (4) Recreation Television, (12) BizRoanoke (12) Libraries Happenings • 58 Regular Government Meetings (24) Regular Roanoke City Council, (22) Regular Roanoke County Board of Supervisors, (12) City Council Briefings • 76 Original Video Productions ( List of Video Productions on Attachment Pages 4 & 5) The approximate rate for video production work in the private sector is $1,500 per finished minute. The approximate RVTV Production Value for Stand Alone Video Productions is $1,578,000. (Total value does not include TV Shows or Government Meetings). RVTV-3 Programming is uploaded to the RVTV Website & Social Media Sources. Additionally, RVTV-3 Programming is uploaded to the Websites & Social Media Sources for Roanoke City, Roanoke County, Town of Vinton & their School Systems. RVTV Website www.RVTV.org RVTV YouTube Channel www.youtube.com/RoanokeValleyTV RVTV Facebook Page (1,249 Likes) www.facebook.com/RoanokeValleyTelevision RVTV Twitter www.twitter.com/RoanokeValleyTV FISCAL IMPACT: The proposed FY2017/2018 Operating Budget request is $420,857. Roanoke County is the fiscal agent for Roanoke Valley Television, and RVTV positions are included in the County's Classification Plan. The last full review of RVTV job positions took place in 1997. The Human Resources Department researched salary data on a regional basis to benchmark RVTV positions. Additionally, Internal job duties were compared to other County jobs. Job descriptions have been revised to include new technology and more accurately describe how RVTV serves several entities. It is the recommendation of the Roanoke County Human Resources Department that all RVTV job positions increase three grades. The budget includes closed captioning services for Roanoke City Council & Roanoke County Board of Supervisors meetings. On January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1-645 et seq.) required Cox Communications, as well as other cable television providers, to pay a five percent (5%) sales or use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including the City of Roanoke, County of Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the amount of revenues it receives from cable television providers, like Cox, to the localities. The operational budget for RVTV is provided by the three local governments, and it is funded through the Virginia Communications Sales and Use Tax Revenue paid by Cox Communications. The RVTV budget amount paid by each locality is based on the percentage of Cox Customers located in each jurisdiction. Cox calculates the percentage of Subscribers (December 31, 2016) in each locality as follows: Locality 2015 Percentage 2016 Percentage City 52.17% 52% County 43.61% 44% Vinton 4.22% 4% Based on the above percentages, each member's contribution to the FY2017/2018 budget of $420,857 is: Locality 2016/2017 Budget 2017/2018 Budget City $209,225 $218,846 County $174,895 $185,177 Vinton $16,924 $16,834 Total $401,044 $420,857 *In addition to the City's share of the above budget of $420,857, the City will also pay $2,136 for closed captioning for City Council Briefings. RVTV Financial Report - Current Account Balances as of December 31, 2016 C817-9601 (Operating Budget)...........................................................$238,445.28 C817-9603 (Cox Cable Capital Equipment Grant)...............................$981,915.05 C817-9604 (Operating Reserve)..........................................................$66,022.08 (Operating Reserve Balance to be maintained is 20% of the Operating Budget) The Operating Reserve Account represents the unused funds from the Operating Budget since 1993. RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into the Operating Reserve Account. 2 ATTACHMENTS: RVTV Proposed 2017 — 2018 Budget Budget 2016-2017 101010 Regular (215,215) 219,320.00 202100 FICA (7.65%) 16,732.00 202200 Retirement - VRS (11.18%) 24,453.00 202840 Deferred Comp Match (650 x 3) 2,600.00 202300 Group Health Insurance (34,156 + 10%) 38,942.00 202310 Group Dental Insurance 2,249.00 202500 VRS Life (1.31 %) 2,472.00 202500 LTD Insurance (.275%) 709.00 202750 VRS Health Credit (030%) 656.00 300013 Professional Services - Other 23,194.00 (Closed Captioning $22,250 Security System $276) 300013A CC - City Council Briefings 320001 Repairs Vehicles (By Garage) 300.00 320001 Repairs (Other Equipment) 1,000.00 3300005 Maintenance Service Contracts 3,125.00 (Telephone $550 Website $2,575) 520010 Postage 100.00 520030 Telephone 4,230.00 520033 Internet & Adobe Cloud 1,990.00 520035 Cellular Phones (2 Smart Phones) 1,200.00 5300005 Motor Vehicle Insurance 1,382.00 5300008 General Liability Insurance 3,346.00 540010 Lease/Rent of Buildings 46,486.00 (8 x $3,950.55 4 x $4,069.06) 550001 Travel (Mileage) 100.00 550020 Dinner Meetings & Luncheons 150.00 580001 Dues & Association Membership 308.00 (Public Relations Society of America) 601010 Office Supplies - General 500.00 601013 Small Equipment & Supplies 2,000.00 601013 Video Supplies 2,000.00 608080 Gas, Oil & Grease 1,400.00 609091 Tires,Tubes & Parts 200.00 Total $401,044.00 * City Only Proposed Budget 2017-2018 236,736.00 18,110.00 26,467.00 1,950.00 37,572.00 2,249.00 3,101.00 651.00 710.00 22,526.00 300.00 500.00 3,125.00 100.00 4,230.00 1,990.00 1,200.00 1,512.00 3,465.00 47,880.00 100.00 75.00 308.00 600.00 2,000.00 2,000.00 1,200.00 200.00 $420,857.00 *In addition to the City's share of the above budget of $420,857, the City will also pay $2,136 for closed captioning for City Council Briefings. RVTV expended 96.08% of the 2015/2016 Budget. 3 RVTV 2016 Edited Video Productions Roanoke City Productions Length New Roanoke Voting Precincts 3:00 Implementing LEAN Conference Highlight Video 8:00 C -Span Bus Tour — Roanoke Valley Governor's School 2:00 Raleigh Court Branch Re -Opening 15:00 Norman Rockwell Exhibition Media Preview —Taubman 2:00 Jail Security Division — Roanoke Sheriff's Office 10:00 Deschutes Brewery Announcement 30:00 Huff Lane Park Ribbon -Cutting 12:00 Roanoke Valley Convention & Visitors Annual Meeting 60:00 Spring Career, Lifestyle & Financial Fitness Fair 4:00 RVTV-3 Interview with George Takei 7:00 An Evening with George Takei 56:00 Weatherize Roanoke 3:00 Sheriff's Office — Administrative Functions 6:00 State of the City Address 60:00 River's Edge Sports Complex Ribbon -Cutting 4:00 Roanoke GO Outside Festival 3:00 Leaf Collection PSA .30 New Police Chief Announcement 16:00 RYSE — Rehousing Youth for Success in Education 14:00 Little Free Libraries Press Conference 10:00 Smith Park Ribbon -Cutting 9:00 Lead Poisoning Awareness 6:00 HOPE Initiative Press Conference 34:00 Neighborhoods Awards Dinner 60:00 Emergency Preparedness Videos 45:00 Linwood Holton Tree Planting Ceremony 20:00 Police -Fire Emergency Equipment Video 10:00 Library Happenings PSA :30 Inside Roanoke PSA .30 Leadership College PSA :30 Roanoke County Productions Length Tons of Fun PSA :30 Tons of Fun Highlight Video 4:00 Roanoke County — Roanoke River Trail Ribbon -Cutting 22:00 Friendship Health & Rehab South Ribbon -Cutting 15:00 Arbor Day Celebration 4:00 Rally for Road Safety 3:00 Semi -Annual Book Sale PSA :30 Grandma Says Stormwater PSA :30 Touch -A -Truck PSA :30 Roanoke Valley Resource Authority Residential Service Area 5:00 Fire & Rescue — Fire Safety Challenge 4:00 Fire & Rescue — Fire Safety Press Conference 11:00 Roanoke County Productions Length Route 419 Town Center PSA .30 Semi -Annual Book Sale PSA :30 Educational Forum on Heroin & Prescription Drug Abuse 55:00 Janine Underwood — Drug Abuse Testimonial 14:00 Mental Illness Awareness Training 120:00 State of the County Address 50:00 Christmas Tree Lighting PSA :30 Christmas Tree Lighting Highlight Video 5:00 Accent Excellence PSA .30 Recreation Television PSA :30 Director of Library Services — HR Recruitment Video 2:00 Milken Educator of the Year Award — Lindsay Murray 30:00 Town of Vinton Productions Length Vinton Dogwood Festival PSA :30 Vinton Heritage & Storytelling Festival PSA :30 Vinton Heritage & Storytelling Festival Highlight Video 12:00 Vinton Arbor Day Celebration 30:00 New Moon Creative & Earthworks Pottery Ribbon -Cutting 4:00 Twin Creeks Brewing Company Ribbon -Cutting 5:00 State of the Town Address 30:00 City, County, & Town Productions Length Cox 401h Anniversary Celebration 30:00 Cox Community Scavenger Hunt Announcement 26:00 (12) RCACP Adoptable Pets Video 2:30 each (30:00) Roanoke City & Roanoke County Collision Reporting Center 20:00 Western VA Industrial Facility Authority Announcement 5:00 Total Minutes Produced 1,052 Minutes 2016 Video Productions (Does not include Shows or Meetings) Productions City of Roanoke Roanoke County Town of Vinton 76 36 29 11 Percentage 47% 38% 15% 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 28, 2017 ORDINANCE 032817-2 APPROPRIATING FUNDS IN THE AMOUNT OF $335,000 FROM REVENUES COLLECTED BY THE COUNTY OF ROANOKE LIBRARY SYSTEM TO THE GENERAL GOVERNMENT LIBRARY DEPARTMENT FOR FISCAL YEAR 2016-2017 WHEREAS, the Library Department receives, throughout the year, revenue associated with services and products provided to the public; and WHEREAS, the Library Department receives reimbursement from the Schools and Libraries program, also known as the E -Rate program, implemented by the Federal Communications Commission; and WHEREAS, forfiscal year 2016-2017 those revenues and reimbursements were not included as part of the approved budget ordinance; and WHEREAS, the Library Department relies on those revenues to offset annual operating costs, and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance before they are expended; and WHEREAS, first reading of this ordinance was held on March 14, 2017, and the second reading was held on March 28, 2017. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. That the sum of $335,000 is hereby appropriated from revenue received by the Library System to the General Government Library Department budget for fiscal year 2016-2017; and 2. That this ordinance shall take effect from and after the date of adoption. Page 1 of 2 On motion of Supervisor McNamara to adopt the ordinance seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara NAYS: None A CGPY TESTE: Deborah C. Jacks Chief Deputy Cler the Board of Supervisors cc: Toni Cox, Acting Director of Library Services Rebecca Owens, Director of Finance Chris Bever, Director of Management and Budget Page 2 of 2 ACTION NO. A -032817-3.a ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: March 28, 2017 Request to accept and $4,523.96 to the Clerk Commonwealth of Virginia Jill Camilletti Deputy Clerk IV Thomas C. Gates County Administrator allocate funds in the amount of of the Circuit Court from the Request to accept and allocate funds in the amount of $4,523.96 to the Clerk of the Circuit Court from the Commonwealth of Virginia. BACKGROUND: Technology Trust Funds represent fees collected by the Roanoke County Circuit Court Clerk's Office and received from the State in the amount of $4,523.96. In accordance with State of Virginia Code Section 17.1-279, the Circuit Court Clerk's Office shall assess a $5.00 fee called a Technology Trust Fund fee. Each month, the Clerk's Office can request the fees that were assessed the previous month. The code section further states that four dollars of every five dollar fee shall be allocated by the Compensation Board from the trust fund for purposes of obtaining and updating office automation and information technology equipment including software and conversion services; preserving, maintaining and enhancing court records, including, but not limited to the costs of repairs, maintenance, and records, consulting services, service contracts, redaction of social security numbers from land records and system replacement or upgrades and improving public access to court records. DISCUSSION: The funds received from the Commonwealth of Virginia have been earmarked for Page 1 of 2 maintenance needs for the Clerk of Circuit Court, specifically towards the twice yearly maintenance bill from the Supreme Court for maintaining their records, equipment, etc. FISCAL IMPACT: All funds are provided by the Commonwealth of Virginia. No County matching funds are required. STAFF RECOMMENDATION: Staff recommends accepting and allocating $4,523.96 to the Clerk of Circuit Court for the fiscal year 2016/2017. VOTE: Supervisor McNamara moved to accept and allocate the funds; Supervisor Peters seconded the motion. Motion approved. cc: Jill Camilletti, Deputy Clerk IV Christopher Bever, Director of Management and Budget Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: Jill Camilletti, Deputy Clerk IV Christopher Bever, Director of Management and Budget Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. A -032817-3.b ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 28, 2017 AGENDA ITEM: Proclamation declaring April 9-15, 2017, as National Public Safety Telecommunicators Week in the County of Roanoke SUBMITTED BY: Susan Slough Assistant Director of Communications & Technology APPROVED BY: Thomas C. Gates County Administrator ISSUE: Request the Board of Supervisors to recognize the week of April 9-15, 2017 as National Telecom municators Week in Roanoke County. BACKGROUND: This week-long event, held annually during the second week of April, honors telecommunications personnel in the public safety community. STAFF RECOMMENDATION: Staff recommends the Board recognize April 9-15, 2017 as National Telecom municators Week in Roanoke County. Page 1 of 2 VOTE: Supervisor McNamara moved to approve the proclamation and Supervisor Peters seconded the motion. Motion approved. cc: Susan Slough, Assistant Director of Communications & Technology Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: Susan Slough, Assistant Director of Communications & Technology Page 2 of 2 ACTION NO. A -032817-3.c ITEM NO. J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 28, 2017 AGENDA ITEM: Confirmation of appointment to the Virginia Western Community College Board of Directors SUBMITTED BY: Deborah Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Thomas C. Gates County Administrator ISSUE: Confirmation of appointment. BACKGROUND: Charles L. Robbins has resigned leaving an unexpired four-year term that will expire June 30, 2018. DISCUSSION: During the closed session on March 14, 2017, the Board of Supervisors conducted interviews and by consensus recommended the appointment of Dr. Sam English to fill the unexpired term. FISCAL IMPACT: There is no fiscal impact associated with this item. STAFF RECOMMENDATION: Staff recommends confirmation of this appointment. Page 1 of 2 VOTE: Supervisor McNamara moved to confirm the appointment and Supervisor Peters seconded the motion. Motion approved. Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 28, 2017 RESOLUTION 032817-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for March 28, 2017, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4 inclusive, as follows: 1. Approval of minutes — January 24, 2017 2. Request to accept and allocate funds in the amount of $4,523.96 to the Clerk of the Circuit Court from the Commonwealth of Virginia 3. Proclamation declaring April 9 through 15, 2017, as National Public Safety Telecommunicators Week in the County of Roanoke 4. Confirmation of appointment to the Virginia Western Community College Board of Directors (At -Large) On motion of Supervisor McNamara to adopt the resolution, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara NAYS: None A COPY TESTE: Deborah C. Jacks Chief Deputy Clerk Page 1 of 1 the Board of Supervisors AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 28, 2017 RESOLUTION 032817-4 TO SET THE REAL ESTATE MAXIMUM TAX RATE FOR CALENDAR YEAR 2017 TO SUPPORT THE FISCAL YEAR 2017-2018 OPERATING BUDGET WHEREAS, the Roanoke County Board of Supervisors of Roanoke Virginia will set maximum tax rates for calendar year 2017 to support the fiscal year 2017-2018 operating budget; and WHEREAS, a public hearing for citizen comments on setting maximum tax rates was held on March 28, 2017, at a regular meeting of the Board of Supervisors of Roanoke County Virginia; and WHEREAS, the Roanoke County Board of Supervisors will adopt final 2017 calendar year tax rates to support the fiscal year 2017-2018 operating budget on April 11, 2017, following a public hearing for citizen comments on adopting calendar year 2017 tax rates; NOW, THEREFORE, BE IT RESOLVED by the Roanoke County Board of Supervisors of Roanoke Virginia, set the following Real Estate maximum tax rate for calendar year 2017 to support the fiscal year 2017-2018 operating budget: (A) The Real Estate Tax for calendar year 2017 is set at a rate of not more than $1.09 per $100 of assessed valuation. Page 1 of 2 On motion of Supervisor Peters to adopt the resolution seconded by Supervisor McNamara and carried by the following recorded vote: AYES: Supervisors Assaid, Hooker, Peters, McNamara NAYS: Supervisor Bedrosian A COPY TESTE: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors cc: F. Kevin Hutchens, Treasurer Chris Bever, Director of Management and Budget Nancy Horn, Commissioner of the Revenue Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 28, 2017 RESOLUTION 032817-5 TO SET THE PERSONAL PROPERTY MAXIMUM TAX RATE FOR CALENDAR YEAR 2017 TO SUPPORT THE FISCAL YEAR 2017-2018 OPERATING BUDGET WHEREAS, the Roanoke County Board of Supervisors of Roanoke Virginia will set maximum tax rates for calendar year 2017 to support the fiscal year 2017-2018 operating budget; and WHEREAS, a public hearing for citizen comments on setting maximum tax rates was held on March 28, 2017 at a regular meeting of the Board of Supervisors of Roanoke County Virginia; and WHEREAS, the Roanoke County Board of Supervisors will adopt final 2017 calendar year tax rates to support the fiscal year 2017-2018 operating budget on April 11, 2017 following a public hearing for citizen comments on adopting calendar year 2017 tax rates; NOW, THEREFORE, BE IT RESOLVED by the Roanoke County Board of Supervisors of Roanoke Virginia, set the following Personal Property maximum tax rate for calendar year 2017 to support the fiscal year 2017-2018 operating budget: (A) The Personal Property Tax for calendar year 2017 is set at a rate of not more than $3.50 per $100 of assessed valuation. Page 1 of 2 On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara NAYS: None A COPY TESTE: Deborah C. Jacks Chief Deputy Clerk t he Board of Supervisors cc: F. Kevin Hutchins, Treasurer Nancy Horn, Commission of the Revenue Chris Bever, Director of Management and Budget Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 28, 2017 RESOLUTION 032817-6 TO SET THE MACHINERY AND TOOLS MAXIMUM TAX RATE FOR CALENDAR YEAR 2017 TO SUPPORT THE FISCAL YEAR 2017-2018 OPERATING BUDGET WHEREAS, the Roanoke County Board of Supervisors of Roanoke Virginia will set maximum tax rates for calendar year 2017 to support the fiscal year 2017-2018 operating budget; and WHEREAS, a public hearing for citizen comments on setting maximum tax rates was held on March 28, 2017 at a regular meeting of the Board of Supervisors of Roanoke County Virginia; WHEREAS, the Roanoke County Board of Supervisors will adopt final 2017 calendar year tax rates to support the fiscal year 2017-2018 operating budget on April 11, 2017 following a public hearing for citizen comments on adopting calendar year 2017 tax rates; NOW, THEREFORE, BE IT RESOLVED by the Roanoke County Board of Supervisors of Roanoke Virginia, set the following Machinery and Tools maximum tax rate for calendar year 2017 to support the fiscal year 2017-2018 operating budget: (A) The Machinery and Tools Tax for calendar year 2017 is set at a rate of not more than $2.85 per $100 of assessed valuation. Page 1 of 2 On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor McNamara and carried by the following recorded vote: AYES: Supervisors Bedrosian, Hooker, Peters, McNamara NAYS: Supervisor Assaid A COPY TESTE: Ghiet Deputy Glerk to the Board of Supervisors cc: F. Kevin Hutchins, Treasurer Nancy Horn, Commissioner of the Revenue Chris Bever, Director of Management and Budget Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 28, 2017 ORDINANCE 032817-7 REZONING APPROXIMATELY 6.656 ACRES TO AMEND PROFFERED CONDITIONS ON PROPERTY ZONED R -4C LOCATED AT 6430 AND 6451 ARCHCREST DRIVE, HOLLINS MAGISTERIAL DISTRICT (TAX MAP NOS. 026.16-02-14.00 AND 026.16-02-14.06) WHEREAS, in 2009, the Board of Supervisors approved a request to rezone approximately 6.656 acres of property at 6430 and 6451 Archcrest Drive, in the Hollins Magisterial District (Tax Map Nos. 026.16-02-14 and 026.16-02-14.06) (the "Property") from C-2 and R-3 to R-4 for the purpose of constructing a mix of multi -family residences and townhouses, with the proffered condition not to exceed 115 units; and WHEREAS, in 2014, the Board of Supervisors approved a rezoning request on the Property to amend the proffered conditions to substitute multi -family units for the townhouse units; and WHEREAS, this rezoning request seeks to amend the previously proffered condition regarding maximum units as well as the proffered master plan to add one additional twelve -unit multi -family building to the site. WHEREAS, the first reading of this ordinance was held on February 28, 2017, and the second reading and public hearing were held on March 28, 2017; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on March 7, 2017, and subsequently recommended approval of the rezoning application; and law. WHEREAS, legal notice and advertisement has been provided as required by Page 1 of 4 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The proffered conditions on 6.656 acres of property at 6430 and 6451 Archcrest Drive, in the Hollins Magisterial District (Tax Map Nos. 026.16-02- 14 and 026.16-02-14.06) are hereby amended as follows: a. The developer hereby proffers substantial conformance with the "Suncrest Masterplan", prepared by Balzer and Associates, Inc. dated 211'x,- 2014 1/10/2017. b. The developer proffers a maximum of 445 126 residential units for the R-4 portion of the subject property. c. There will be no vehicular access from Vivian Avenue to the subject parcel. d. Signage for the Suncrest community will be provided by a monument style sign not to exceed 8' in height and 15' in width and be in compliance with Section 30-93 Signs of the Roanoke County Zoning Ordinance. e. Site and parking lot lighting shall be provided utilizing residential post top mounted fixtures. f. A 15' buffer yard shall be provided along the eastern property line and a portion of the northern property line as indicated in Section 30-92-6 of the Roanoke County Zoning Ordinance. Page 2 of 4 g. The community walking trail shall be a minimum of 5' in width and be constructed of asphalt, concrete, or a crushed stone material to be completed with each residential phase of construction. h. The developer hereby proffers substantial conformance with the "Suncrest Multifamily Residential Development Front Elevation", prepared by Balzer and Associates, Inc. dated 4/15/2014. i. The only construction entrance for this development shall be from Peters Creek Road. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or part of ordinances in conflict with the provisions of this ordinance shall be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Bedrosian to adopt the ordinance seconded by Supervisor Assaid and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara NAYS: None PY TESTE: Deborah C. JacW / Chief Deputy CI r o the Board of Supervisors cc: Arnold Covey, Director of Community Development Philip Thomson, Deputy Director of Planning Tarek Moneir, Deputy Director of Development Page 3 of 4 William Driver, Director of Real Estate Peter Lubeck, Senior Assistant County Attorney John Murphy, Zoning, Administrator Page 4 of 4