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HomeMy WebLinkAbout5/23/2017 - RegularRoanoke County Board of Supervisors INVOCATION: Pastor Jay Richards New Testament Baptist Church May 23, 2017 PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: "Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board." Page 1 of 5 Roanoke County Board of Supervisors Agenda May 23, 2017 Good afternoon and welcome to our meeting for May 23, 2017. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County's website at www.RoanokeCountyVA.gov. Our meetings are closed -captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution expressing appreciation and gratitude to Nancy Oliver Gray for her service as President of Hollins University (Thomas C. Gates, County Administrator) D. BRIEFINGS E. NEW BUSINESS 1. Request to amend the scope of services for the Professional Engineering Services Contact with Draper Aden Associates for the Dixie Caverns Landfill Leachate Management Upgrade (David Henderson, County Engineer) Page 2 of 5 F. FIRST READING OF ORDINANCES 1. Ordinance amending Article III (District Regulations) of the Roanoke County Zoning Ordinance (John Murphy, Zoning Administrator) 2. Ordinance authorizing the conveyance of the former William Byrd High School to Waukeshaw Development, Inc. (Due to time constraints, it is requested that, upon a four-fifths vote of the Board, the second reading be waived per Article V Chapter 2, Section 2-123 (h) of the Roanoke County Code) (Ruth Ellen Kuhnel, County Attorney) G. ADOPTION OF PROPOSED BUDGET AND SECOND READING OF ORDINANCES 1. Resolution adopting the fiscal year 2017-2018 operating budget, the fiscal year 2017-2018 capital budget and the fiscal year 2018-2027 Capital Improvement Program for Roanoke County, Virginia and Roanoke County Public Schools (Christopher Bever, Director of Management and Budget) 2. Ordinances to appropriate funds for: (a) Fiscal year 2017-2018 operations budget and approval of the Classification and Pay Plan for fiscal year 2017-2018 for Roanoke County, Virginia; (b) Fiscal year 2017-2018 capital budget for Roanoke County, Virginia; (c) Fiscal year 2017-2018 transfers to and on behalf of Roanoke County Public Schools budget for Roanoke County, Virginia; (d) Fiscal year 2017-2018 operations budget for Roanoke County Public Schools; (e) Fiscal year 2017-2018 capital budget for Roanoke County Public Schools (Christopher Bever, Director of Management and Budget) H. PUBLIC HEARING AND ADOPTION OF RESOLUTION 1. Resolution approving Roanoke County's Secondary Road Six -Year Improvement Plan for fiscal years 2018-2023 (David Holladay, Planning Administrator)(POSTPONED AT THE REQUEST OF STAFF UNTIL JUNE 27, 2017) I. PUBLIC HEARING AND SECOND READING OF ORDINANCE 1. Ordinance authorizing the vacation of a portion of a 16.5 foot public utility easement (PUE) located on 5501 Valley Drive, Windsor Hills Magisterial District on Tax Map No. 067.10-01-21.00-0000 in Farmingdale Subdivision (Tarek Moneir, Deputy Director of Development Services) Page 3 of 5 J. APPOINTMENTS 1. Budget and Fiscal Affairs (BFAC)(appointed by District and At -Large) 2. Economic Development Authority (EDA)(appointed by District) 3. Library Board (appointed by District) K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes — March 28, 2017 2. Request to accept and appropriate donations totaling $350 given to the Roanoke County Police Department to be used for Project Life Saver 3. Request to accept and appropriate grant funds in the amount of $5,000 from the Office of the Attorney General for Virginia Rules Camp Program 4. Request to accept and appropriate grant funds in the amount of $95,718.16 from the High Intensity Drug Trafficking Areas (HIDTA) Program to the Roanoke County Police Department for the Roanoke Valley Regional Drug Unit (Howard B. Hall) 5. Request to accept and appropriate grant funds in the amount of $3,000 from the Virginia Department of Game and Inland Fisheries (VDGIF) to retrofit current trash containers to make them bear resistant L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report 3. Comparative Statement of Budgeted and Actual Revenues as of April 30, 2017 4. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of April 30, 2017 5. Accounts Paid - April 30, 2017 Page 4 of 5 N. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2.3711.A.1 Discussion or consideration of the employment contract of specific public officers, appointees or employees, namely the County Administrator EVENING SESSION O. CERTIFICATION RESOLUTION P. PUBLIC HEARING AND SECOND READING OR ORDINANCES 1. The petition of Lexington Falls, LLC to rezone approximately 1.67 acres to amend a proffered condition on property zoned C-2CS (High Intensity Commercial District with conditions and special use permit), located at 6065 Peters Creek Road, and to rezone 0.68 acre from C-1 (Low Intensity Commercial District) to C-2 (High Intensity Commercial District), located in the 6100 block of Burlington Drive. The amended proffer references general conformance to a revised concept plan showing additional parking and a new access drive on Burlington Drive for an existing Bojangles restaurant; Hollins Magisterial District (Philip Thompson, Deputy Director of Planning) 2. The petition of Richard Rife, Rife + Wood Architects, to rezone approximately 0.374 acre from R-1, Low Density Residential, District to C-1, Low Intensity Commercial, District, located at 3722 Colonial Avenue, Cave Spring Magisterial District (Tax Map No. 077.18-03-31.00-0000) (Philip Thompson, Deputy Director of Planning) Q. CITIZEN COMMENTS AND COMMUNICATIONS R. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Al Bedrosian 2. Martha B. Hooker 3. P. Jason Peters 4. George G. Assaid 5. Joseph P. McNamara S. ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 23, 2017 Resolution expressing appreciation and gratitude to Nancy Oliver Gray for her service as President of Hollins University Jill Loope Director of Economic Development Thomas C. Gates County Administrator Recognition of Nancy Gray, 11th President of Hollins University for 12 years of service and leadership to the university and community BACKGROUND: This time has been set aside to recognize President Gray for her service to Hollins University DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Page 1 of 1 �II1IkCtU of cED21YTAP tsoluf �......y " i F a c� p 2 1838 EXPRESSING APPRECIATION AND GRATITUDE TO NANCY OLIVER GRAY FOR HER SERVICE AS PRESIDENT OF HOLLINS UNIVERSITY IN ROANOKE COUNTY WHEREAS, President Nancy Oliver Gray has ably led Hollins University with boundless enthusiasm for 12 years as its 11th president, outlining and implementing a bold vision and vaulting the University to prominence as a women's college of excellence; and WHEREAS, this year Hollins celebrates its 175th anniversary and there have been significant gains in enrollment during President Gray's tenure, with the largest incoming class in 17 years beginning in the fall of 2016; and WHEREAS, under her guidance, Hollins operated under no debt and a balanced operating budget and was ranked by Forbes as among "America's 100 Most Financially Fit Colleges" in 2013 and was issued an "A" rating by Forbes in the "College Financial Grades for 2016" list; and WHEREAS, she led the largest comprehensive fundraising campaign in school history and the largest undertaken by a women's college in the South, the Campaign for Women Who Are Going Places; and WHEREAS, President Gray has overseen the renovation of historic buildings and gardens on the Hollins campus in Roanoke County and became a driving force in deepening the University's commitment to environmental sustainability; and WHEREAS, during her presidency, Hollins University and Roanoke County entered into an agreement for the County and Pathfinders for Greenways to build a trailhead on University property for the Tinker Creek Greenway connecting to Carvins Cove, which opened in 2012, and allows students and the community to enjoy the area's greenway system; and WHEREAS, during her presidency, Hollins University also partnered with the County with regards to public involvement and implementation of the Hollins Area Plan, which was adopted by the Board of Supervisors in 2008; and WHEREAS, the Board adopts this Resolution of Appreciation and Gratitude to recognize President Gray for her many years of service to Hollins University. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that it expresses its deepest appreciation and gratitude to President Nancy Oliver Gray for her enthusiastic, loyal and dedicated leadership of Hollins University and collaboration with Roanoke County; and FURTHER, that the Board does express its best wishes to her and success in her future endeavors. Presented this 23th day of May 2017 George Assaid -Al Bedrosian �qcwtu�— � �-6 L Martha Hooker P. Jason Pet rs J ph P. McNamara ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: May 23, 2017 Request to amend the scope of services for the Professional Engineering Services Contact with Draper Aden Associates for the Dixie Caverns Landfill Leachate Management Upgrade Tarek Moneir Deputy Director of Development APPROVED BY: Thomas C. Gates County Administrator ISSUE: To amend the Professional Engineering Services Contact with Draper Aden in excess of 125% of the original contract award amount. Under State Code, Board approval is required before the County may execute this amendment. BACKGROUND: Roanoke County has an on-going project, approved by the Board under its Capital Improvement Program, to upgrade the leachate management system at the Dixie Caverns landfill. This upgrade will increase the capacity of the existing leachate management system and enhance the ability to store excess leachate generated by significant rain events. The project will also replace aging equipment and system controls. Draper Aden Associates (DAA) was selected through a qualifications based, competitive process to provide engineering services for this project. The identified services included initial investigations, concept and preliminary (65%) design, final design, bidding services, and construction phase services. Due to a number of unknowns in the scope of the project at its outset, only the concept and preliminary design phase services were initially authorized. After this initial work was completed the original plan was to add the additional scopes of work as the overall Page 1 of 3 scope and design of the project was better understood based on an evaluation of the existing system and a geotechnical investigation. The original contract was executed on August 31, 2015, for a lump sum of $51,233 for concept planning and preliminary design services. On January 1, 2016, based on the initial investigatory work, Amendment 1 was executed for additional geotechnical services to further investigate and identify sources of subsurface water. The cost of Amendment 1 was $12,825, which increased the total contract cost to $64,058. DAA has completed all of their contracted tasks included in the initially awarded work. Through this effort, Roanoke County and DAA now have enough information to properly price the additional professional services needed to complete this project. After negotiation with DAA, staff proposes to amend the original contract and add final design and bidding services to the agreement. This change would increase the contract by $103,077 ($75,535 final design and bidding services and $27,542 for construction phase services). In addition staff proposes a $12,000 project contingency which brings the total contract amount to $179,135. See the following table for a summary of changes and proposed changes to the contract: Contract Item Amount Subtotal/Total Original Contract (Concept and 65% Design) $51,233.00 Amendment 1 (Sub -surface Water) Investigations $12,825.00 Subtotal $64,058.00 Amendment 2 (Lump Sum) (Final Design and Bidding Services) $75,535.00 Amendment 2 (Time & Mat'I) (Construction Phase Services) $27,542.00 Proposed Contract Total 167,135.00 Requested DAA Contract Contingency $12,000.00 Requested Authorization from BOS $179,135.00 DISCUSSION: DAA was originally selected to provide professional services through a competitive, qualification based selection process. As a result of the proposed contract amendment exceeding 125% of the original award amount, staff has considered the option of re - procuring these services in a second process. However, it is the opinion of staff that such an exercise would neither produce a substantively more qualified bidder nor reduce the expected project costs. Further, re -procuring these professional services will Page 2 of 3 likely result in additional commitment of staff time to administer a second procurement process, potentially increase consultant costs, and delay project implementation. For these reasons, staff is recommending the Board authorize the recommended contract amendments. FISCAL IMPACT: Funding for this project is fully appropriated through the County's Capital Improvement Program. Approval of this item as requested will not result in additional fiscal impact to the County. STAFF RECOMMENDATION: Staff recommends approval to modify the contract with Draper Aden Associates up to an amount not to exceed $179,135. Page 3 of 3 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 23, 2017 Ordinance amending Article III (District Regulations) of the Roanoke County Zoning Ordinance Philip Thompson Deputy Director of Planning Thomas C. Gates County Administrator First reading of an ordinance to amend the Roanoke County Zoning Ordinance. BACKGROUND: Community Development staff continually works with the Planning Commission on reviewing the County's development regulations and recommending amendments when appropriate. The proposed amendments contained within this Ordinance represent regular and routine updates to the Zoning Ordinance to ensure effectiveness, efficiency and compatibility with State laws. DISCUSSION: Amendments are proposed only for Article III (District Regulations) of the Roanoke County Zoning Ordinance. Proposed changes to Article III would delete two (2) similar sections from the PRD (Planned Residential Development), PCD (Planned Commercial Development), and PTD (Planned Technology Development) Districts. The first section deals with a requirement under the approval of preliminary and final site development plans that states all property within the planned district must be held in common ownership before construction can take place. Given the nature of planned districts being developed over long periods of time, this standard is impractical. The second section proposed for deletion is a requirement that should an approved planned district development fail to Page 1 of 2 commence within a given period of time, the zoning of the property would revert to its original zoning (the zoning designation existing prior to the planned district approval). This section is in conflict with other County and State codes. Staff also proposed to amend Article III to allow guidance services as a by -right use in the 1-1, Low Intensity Industrial, District, and 1-2, High Intensity Industrial, District. This change would make guidance services consistent with other similar uses (medical office) that are currently allowed in the industrial districts. The Planning Commission held a public hearing on these amendments on May 2, 2017. No citizens spoke on this issue during the public hearing. The Planning Commission recommended approval of the proposed amendments. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the first reading of the ordinance to amend the Roanoke County Zoning Ordinance and schedule the public hearing and second reading for June 27, 2017. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2017 ORDINANCE AMENDING ARTICLE III (DISTRICT REGULATIONS) OF THE ROANOKE COUNTY ZONING ORDINANCE WHEREAS, the Planning Commission and Community Development staff have identified several areas of the Zoning Ordinance in need of updating that have resulted in the proposal of amendments to the Roanoke County Zoning Ordinance; and WHEREAS, on May 2, 2017, after proper notice, the Roanoke County Planning Commission held a public hearing on various amendments to the Zoning Ordinance and recommended said amendments to the Board of Supervisors for adoption; and WHEREAS, public necessity, convenience, general welfare and good zoning practice are valid public purposes for such recommendations by the Planning Commission and action by the Board of Supervisors; and WHEREAS, the first reading of this ordinance was held on May 23, 2017, and the second reading and public hearing was held on June 27, 2017. NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of Supervisors as follows: 1. That the Zoning Ordinance is hereby amended to read and provide as follows: ARTICLE III — DISTRICT REGULATIONS SEC. 30-47. PRD PLANNED RESIDENTIAL DEVELOPMENT DISTRICT. Sec. 30-47-7. Approval of Preliminary and Final Site Development Plans. Note: Text additions are in red font. Text deletions are in red font and struck through. Page 1 of 3 Sec. 30-47-8. . Reserved. SEC. 30-57. PCD PLANNED COMMERCIAL DEVELOPMENT DISTRICT. Sec. 30-57-8. Approval of Preliminary and Final Site Development Plans. Sec. 30-57-9. Failure to Begin Development. Reserved. SEC. 30-61. 1-1 LOW INTENSITY INDUSTRIAL DISTRICT. Sec. 30-61-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 2. Civic Uses Guidance Services SEC. 30-62. 1-2 HIGH INTENSITY INDUSTRIAL DISTRICT. Sec. 30-62-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, Note: Text additions are in red font. Text deletions are in red font and struck through. Page 2of3 modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 2. Civic Uses Guidance Services SEC. 30-63. PTD PLANNED TECHNOLOGY DEVELOPMENT DISTRICT. Sec. 30-63-8. Approval of preliminary and final site development plans. Sec. 30-63-9. FailwFe to begin development. Reserved. 2. That this ordinance shall be in full force and effect from and after its passage. Note: Text additions are in red font. Text deletions are in red font and struck through. Page 3of3 ACTION NO. ITEM NO. F.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 23, 2017 Ordinance authorizing the conveyance of the former William Byrd High School to Waukeshaw Development, Inc. (Due to time constraints, it is requested that, upon a four-fifths vote of the Board, the second reading be waived per Article V Chapter 2, Section 2-123 (h) of the Roanoke County Code) Ruth Ellen Kuhnel County Attorney Thomas C. Gates County Administrator Conveyance of the former William Byrd High School to Waukeshaw Development, Inc. BACKGROUND: In May of 2014, Roanoke County advertised a Request for Proposals for the sale and redevelopment of the former William Byrd building located in the Town of Vinton. The County received and accepted a proposal from Waukeshaw Development, Inc. to purchase and redevelop the facility into a mixed-use residential development. The proposed project includes the establishment of more than seventy (70) market rate apartments. The projected investment for the redevelopment of the property is estimated at $9.2 million. The William Byrd building was constructed in 1930, and was used as an educational and vocational training facility from 1920-2010. The two (2) -story main building consists of 62,760 sq. ft. with an adjoining annex building consisting of 6,980 sq. ft. The property includes 6.494 acres, within walking distance to downtown Vinton. To facilitate the redevelopment and historic preservation of the building, the County sought and received designation of the facility as an historic resource. On March 22, 2016, the Board of Supervisors approved a staff request to execute a Page 1 of 2 contract of sale and development agreement between Roanoke County, the Roanoke County Economic Development Authority and Waukeshaw Development, Inc. for redevelopment of the site. DISCUSSION: Waukeshaw Development has received final lender approval for permanent financing which fulfills the last contract contingency with Roanoke County. As a condition of lender approval, all financial transactions with the lender must be completed by May 31, 2017. In light of the timeframe for project financing, staff is requesting the Board of Supervisors utilize the emergency ordinance provision in the County Code Section 2- 123(h) which allows the Board to dispense with the second reading of the ordinance conveying the property to Waukeshaw. An affirmative 4/5 vote of the Board is required to waive second reading of the ordinance. FISCAL IMPACT: The agreement allows for the sale of the property for ten dollars ($10) and an economic development grant in an amount equal to ten (10) years of new local tax revenue to be reimbursed to the company. New local tax revenue is defined as net new real estate taxes generated by the project. The total amount of the grant shall not exceed $1,000,000 over a ten (10) year period. If the development generates less than the estimated new local tax revenue, then the actual grant for that year shall be less. The ten (10) year period will commence on January 1, 2018. STAFF RECOMMENDATION: Staff recommends approval of the ordinance as an emergency measure on May 23, 2017. Page 2 of 2 VIRGINIA Credit Uc�ion April 20, 2017 J. David McCormack, Jr. 230 E. Bank St. Petersburg, VA. 23803 VIA E-MAIL: johndavidmccormack@gmail.com Mr. McCormack: P.0.6ox90010 Flichmond,VA 23225-9014 (804) 323-6000 (880) 285-5051 vacu.org I am very pleased to inform you that Virginia Credit Union ("Lender") has approved the following loan subject to the terms and conditions stated herein. Borrower: William Byrd HS LLC to be determined ("Borrower") Guarantors: J. David McCormack ("Guarantors") and any other individual with a greater than 20% equity interest at closing will offer an unlimited guarantee through construction and stabilization. Once the project is stabilized by demonstrating a 1.25X DSCR on a pro - forma basis using the current rent roll terms, the guarantee will decrease to 35% of the collateral asset value. Use of Proceeds: The acquisition and construction to permanent financing of property located at 100 Highland Road, Vinton, Virginia (the "Property"). Construction Financing Loan Amount: The loan amount shall be $7,440,000 ("Note A"). Loan Type: Commercial Construction Interest Rate & Floating rate of WSJ Prime + 25 bps; Construction period can be up to 24 Term: months, with interest -only payments. Loan Fees: $100,000 Permanent Financing Loan Amount: The loan amount shall be $7,440,000 or 75% of the "as stabilized" appraised value of the Property. Loan Type: Real Estate Term loan Interest Rate: Prevailing 10 Year Treasury Constant Maturity + 235 basis points fixed at the date of conversion of the loan to permanent status. Loan Term: 144 months from the date of closing Amortization: 360 months Prepayment 1% of the balance of the loan refinanced if such refinance is with another institutional Penalty: lender within the first 84 months of the loan term. Collateral: 0 1s` DOT on the Property • Assignments of Leases and Rents • Assignment of proceeds from the sale of State and Federal Historic Tax Credits • Collateral Assignment of Property Management Agreement • Pledge of Managing Members Ownership Interest in Borrower • Assignment of construction related documents • Assignment of all deposit accounts Insurances: Real Property Borrower shall deliver a general hazard insurance policy to Lender for all real estate pledged as collateral. All insurance policies must be for maximum insurable value and in form and substance satisfactory to Lender. All policies must carry a mortgagee clause in favor of Virginia Credit Union, its successors and/or assigns, as their interest may appear. Title Insurance For the commercial property, we require a title insurance commitment, committing to the issuance of a standard ALTA Mortgagee Policy of title insurance to be issued through Virginia Statewide Title Services, which shall be in the amount of the loans made by Lender, subject only to those exceptions to title as are approved by Lender and Lenders counsel, and with affirmative mechanic's lien coverage. The title insurance commitment and title insurance policy may not contain any exceptions as to matters of survey and must insure Lender has a first lien on the Security Property, and shall contain such other affirmative coverage's and endorsements as Lender may require. All fees charged by the Title Insurance Company in connection with the closing and maintenance of the loan shall be Borrowers responsibility. Flood Insurance Flood insurance is required if the subject property is located in an area identified as an area for special hazards under the National Flood Insurance Act of 1968. Flood insurance must be in an amount equal to at least 100% of the value of the insured property and maintained for the term of the loan. General Conditions: Capacity to do business • Prior to closing, the company and guarantors must not experience any material adverse change in financial condition; You will inform us immediately, in writing, of any bankruptcy or other insolvency proceedings involving the business or guarantors; 2 You represent and warrant that Borrower and Guarantors are in good standing with the State of Virginia, current with all withholding and payroll taxes, and are in good standing with any other authorities with whom they transact business and will put forth every reasonable effort to remain in compliance with this provision. Additional Conditions: The following conditions must be satisfied to the Lender's sole satisfaction prior to closing the Loan: - Borrower will provide all requested information on the general contractor, including, but not limited to the most recent year's financial statement and a job status report on existing projects of the general contractor. - Subject to a cost budget analysis which must be acceptable to Lender and performed by a vendor chosen by Lender - Lender's receipt, review and approval of the proposed draw schedule - Closing of the Lender's Loan to Borrower in the amounts of $3,573,477 ("Note B") - Any and all developer fees payable in connection with the Project shall be subordinated to the Loan and shall be deferred with payment being restricted until the project is stabilized per the rent roll, at which point they will be payable provided no event of default has occurred. - Disbursements will be limited to demolition costs as shown in the final budget until the Part II approvals have been received from DHR and NPS and the investor has been admitted to the transaction. Construction Requirements: Contract. This loan is subject to receipt, review and approval by Lender of all construction contracts. The primary general construction contract must be fixed price and issued from a Class A contractor licensed in the State of Virginia. All Sub - Contractors are required to be licensed in the State of Virginia. A full copy of approved plans and specifications are to be provided to Lender The contract must include an agreement that Borrower will not order or permit any material changes in the approved plans and specifications without prior written consent of Lender. Licenses/Qualifications. A copy of the contractor's class "A" licenses must be delivered to the Credit Union prior to closing. Approval of Contractor and Sub - Contractors by Lender are a condition of the loan. Builder's Risk Insurance. A builder's risk insurance policy with extended coverage providing protection against such perils as fire, vandalism and malicious mischief during construction in favor of the Virginia Credit Union, it successors and assigns ATIMA. Draw Schedule. Borrower is to provide Lender with an estimated draw schedule. You agree to give us or our representative reasonable access to the Security Property. Inspections: A building inspector to be chosen by the Credit Union will conduct construction oversight. 1. They will provide an initial review of the plans and specifications. 2. Prior to each draw they will perform an on-site inspection to verify the quality and completion of the work that you are requesting payment for. 3. They will give the Credit Union a report of his findings. 3 4. We will authorize draws based on these reports. Borrower will be responsible for the cost of the review and inspections. Disbursement An initial draw to pay any verified costs of the review and inspection will be permitted at Procedure: the closing of this loan. Once Lender receives all necessary loan documents and all closing conditions have been met, Lender agrees to disburse funds as construction progresses based upon inspections acceptable to Lender. All draws on Note A will be limited to 75% of actual costs supported by contractor's and vendor invoices. Additionally, each disbursement will have a 10% retainage held until completion of the project as evidenced by issuance of the final occupancy permit and the inspector's report. All other disbursements will be made into an account opened at Virginia Credit Union accessible to the Borrower. Lender will have five (5) business days from date of draw request to process construction disbursements. Title verification and property inspection will be performed with each disbursement. Requests to advance must be on an AIA Document G702, Application and Certification for payment or other documentation that is acceptable to Lender. The contractor's notarized signature must be on this document. Other Provisions: Appraisal This loan is subject to a summary "As Is" and "As Completed" commercial appraisal. Borrower will bear all costs of the appraisal and the appraisal must be addressed to Virginia Credit Union. The appraisal is to be performed by a certified appraiser that is acceptable to Lender and is subject to final Lender review and acceptance. The appraisal must offer an independent analysis of the market value in a format acceptable to Lender of Historic Tax Credits to be held as collateral and advanced during construction. Environmental Assessment Environmental Audit (Phase I or 11) must be performed to verify that the real property has been tested and found clear of hazardous levels of toxic materials and other contaminants. Any remedial action suggested in either audit must be completed prior to any initial funding. Borrower will bear environmental assessment expenses. If the borrower has had a previous environmental assessment performed, the Lender will accept this report subject to the review and approval of the Virginia Credit Union. Financial Statements • Borrower will be required to submit to Lender within one hundred twenty (120) days of year-end, tax returns for the borrower and related entities annually. Borrower will be required to submit to Lender by the 10`h of each month internally prepared rent roll until such time as the Project can demonstrate a debt service coverage ratio of not less than 1.25 to 1.0 on a pro -forma basis. • Guarantors will be required to submit to Lender within one hundred twenty (120) 0 days of year-end, current personal financial statements and tax returns annually. • In addition, Borrower shall supply Credit Union with such other financial information as the Lender may reasonably request from time to time. • If an extension is applied for, you will provide a copy of that extension in addition to the final tax return for borrower. • Borrower will be required to supply a rent roll annually within one hundred twenty (120) days of year-end. Deposit Requirements Borrower to open and maintain the primary operating account with the Virginia Credit Union. An operating account is defined by the following: An account that is used for writing and depositing all checks. Other Documentation The Credit Union reserves the right to require additional documentation as deemed necessary prior to closing. Loan Covenants: • The project must maintain a Debt Service Coverage Ratio of 1.25X beginning with the end of the first calendar year after conversion of the Loan to permanent status, to be tested annually based upon Borrower's federal tax. • Borrower must maintain a Ratio of Total Debt to Total Equity of not more than 5 to 1 during the term of the Loan. For purposes of this calculation, any debt formally subordinated to all of Lender's loans to Borrower, will be excluded from total debt and included as equity. • This loan is callable at our option if borrower or guarantors experience an adverse change in their financial condition. • All loan documents will contain valid confessed judgment language. • The borrower hereby waives the right to trial by jury in any judicial proceeding brought between borrower and Credit Union with respect to the note or any other loan document. This loan will be cross defaulted and cross collateralized with the other loan to Borrower (Note B). • Junior liens on Property will be prohibited without prior written consent of Lender • Borrowing entity must remain a single asset, bankruptcy remote entity Costs of the Transaction: All costs involved in this transaction, including but not limited to, the reasonable fees of the lender's counsel, and any documentary stamps, transfer taxes, or recording costs involved in the transaction will be paid by the borrower. All such costs and expenses, to the extent actually incurred, will be paid by the borrower, independent of whether closing actually occurs. Acceptance: Please indicate your acceptance of the terms and conditions by returning to my attention a signed and dated copy of this commitment letter. In order for this commitment letter to remain valid, it must be received by me by the close of business on April 26`h, 2017. Additionally, this loan must close by May 315`, 2016 for this commitment to remain valid. 5 We sincerely appreciate the opportunity to offer this financing solution. If you have any questions, please feel free to contact me. Sincerely, Brian Noel Senior Business Relationship Manager The terms and conditions contained in this letter are accepted and agreed to this day of 2017 as evidenced by the signature(s) below. William Byrd HS LLC TBD By J. David McCormack Individually By J. David McCormack 0 WAUKESHAW DEVELOPMENT, INC 230 East Bank Street, Petersburg, Virginia 23803 p. 804/677-5728 f. 804/715-9286 May 9, 2017 Ruth Ellen Kuhnel County Attorney County of Roanoke 5204 Bernard Dr., Fourth Floor Roanoke, VA 24018 Dear Ms. Kuhnel: I am writing to request an emergency meeting of the board so that the property known as the Wm Byrd HS can convey on or about May 31, 2017. As evidenced by the attached lender commitment letter, the bank has imposed this as the closing date, after which the commitment will no longer be valid. I appreciate your attention to this matter, as we were all unaware that there was the necessity to pass an ordinance in order to convey. Sincerely, J. David McCormack Waukeshaw Development Inc. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, May 23, 2017 ORDINANCE AUTHORIZING THE CONVEYANCE OF THE FORMER WILLIAM BYRD HIGH SCHOOL TO WAUKESHAW DEVELOPMENT, INC. WHEREAS, the Board of Supervisors of Roanoke County acquired this property located in Vinton Magisterial District through a conveyance from the Roanoke County School Board by deed dated August 8, 2013. At the time of the conveyance from the School Board to the County, the old William Byrd High School ("School") was no longer in use by the Roanoke County School Board and was considered surplus property; and WHEREAS, Waukeshaw Development, Inc. ("Buyer") proposed a purchase of the School for the purpose of restoration and renovation of the School; and WHEREAS, the School is a landmark building in the County, and Buyer's proposal would preserve the historic nature of the building and also provide additional residential and commercial services and employment in the Vinton Magisterial District; and WHEREAS, the County, the Roanoke County Economic Development Authority ("EDA"), and the Buyer entered into a Contract of Sale dated April 7, 2016, which set forth terms and conditions for the Buyer's purchase, restoration, and renovation of the School WHEREAS, this property is on Tax map numbers 60.11-4-17 and 60.11-4-20 designated as "All those certain parcels of real estate known as the "old William Byrd High School" containing 11.335 acres and 6.494 acres, more or less, situate in the Vinton Magisterial District, together with any improvements thereon, rights incident Page 1 of 3 thereto, and appurtenances thereon belonging, all as shown on the plat entitled "Resubdivision plat for County School Board of Roanoke County being the resubdivision of Lot A-1 and Lot B as shown on `Resubdivision plat for County School Board of Roanoke County' recorded as Instrument #201203791 creating hereon Lot A -1A (11.335 Acres) & Lot B1 (6.494 Acres) situated on Gus Nicks Boulevard & Highland Road, said plat is recorded in the Roanoke County Circuit Court Clerk's Office as instrument #201212052; and WHEREAS, the Contract of Sale required the County to apply to the Commonwealth of Virginia Department of Historic Resources (THR") for a Historic Preservation Certification and the County made such application to seek a listing of the School on the Virginia Landmarks Register and the National Register of Historic Places ("the Register"); and WHEREAS, the County applied for and has received the appropriate designations by DHR fulfilling the condition of the contract required prior to closing. WHEREAS, the designation of the School on the National Register of Historic Places and on the Virginia Landmarks Register has a significant fiscal impact on the ability of Buyer to finance the renovations of the School through the sale of historic tax credits, which credits are available only in the renovation of those structures designated on the National and Virginia Registers; and WHEREAS, Buyer has agreed that, subsequent to this conveyance, Buyer will assume all responsibility to ensure that the restoration, renovation, and maintenance of the School is in compliance with requirements established by the Virginia and National Registers; and Page 2 of 3 WHEREAS, the County authorizes the Buyer to stand in its stead or as its proxy in ongoing agreements and negotiations with DHR with regard to the restoration, renovation and maintenance of the School so that Buyer may obtain historic tax credits; and WHEREAS, the conveyance of this surplus school property for restoration and renovation provides economic benefits to the County and preserves a historic landmark in the County; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on May 23, 2017, while second reading was waived pursuant to Section 2-123(h) of the County Code. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County shall convey to Buyer the School property parcels, which consists of Tax map numbers 60.11-04-17 and 60.11-04-20, by Deed, a copy of which is attached hereto and incorporated by reference. 2. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. Page 3 of 3 Prepared by: Ruth Ellen Kuhnel, VSB 428156 Roanoke County Attorney's Office EXEMPTION CLAIMED: GRANTOR AND GRANTEE ARE EXEMPTED FROM RECORDATION TAXES AND FEES PURSUANT TO §§ 58.1-811(C)(4), 17.1-266, AND 17.1-279(E) OF THE CODE OF VIRGINIA (1950), AS AMENDED. DEED OF CONVEYANCE Tax Map No. 060.11-04-20.00 THIS DEED, made and entered into this day of 2017, by and Between the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantor, and WM BYRD LLC., Grantee. WITNESSETH: WHEREAS, by Board Action 4A-032216-3, March 22, 2016, the Board of Supervisors ("the Board") entered into a Contract of Sale with Grantee, the Board, the Roanoke County Economic Development Authority and the Grantee entered into a Contract of Sale for the transfer of title of old William Byrd High School, located in the Town of Vinton, in Roanoke County, Virginia. By Ordinance adopted May 23, 2017, the Board authorized the conveyance of said property to the Grantee, subject to the term of the Contract of Sale, which is incorporated herein by reference. THAT FOR AND IN CONSIDERATION of the sum of TEN DOLLARS ($10.00), cash is in hand paid, the receipt of which is hereby acknowledged, the said Grantor does hereby BARGAIN, SELL, GRANT, and CONVEY, in fee simple with SPECIAL WARRANTY unto WM BYRD LLC all those certain lots or parcels of land, with all the appurtenances thereunto belonging, lying and being in the COUNTY OF ROANOKE, State of Virginia, and more particularly described as follows, to -wit: A certain tract of land known as the "old William Byrd High School" containing 6.494 acres, more or less, situate in the Vinton Magisterial District, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, all as shown as Lot B 1 (Tax Map 4060.11-04-20.00-0000) on the plat entitled "Resubdivision plat for County School Board of Roanoke County being the resubdivision of Lot A-1 and Lot B as shown on `Resubdivision plat for County School Board of Roanoke County' recorded as Instrument 4201203791 creating hereon Lot A -IA (11.335 Acres) & Lot B1 (6.494 Acres) situated on Gus Page 1 of 3 Nicks Boulevard & Highland Road", said plat is recorded in the Roanoke County Circuit Court Clerk's Office as Instrument 4201212052. THIS BEING all of the same real estate acquired by deed, on August 8, 2013, by and between the COUNTY SCHOOL BOARD OF ROANOKE, COUNTY, VIRGINIA, and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, and recorded as Instrument No. 201313869. This conveyance is made subject, however, to all effective easements, restrictions, and conditions of record. To have and to hold unto the Grantee, its successors and assigns forever. This instrument is executed by a duly authorized administrator of Roanoke County, Virginia, to signify acceptance by the Board of Supervisors of Roanoke County, Virginia, of the real estate conveyed herein pursuant to Ordinance # adopted by the Board on the 23' day of May 2017. This instrument is executed by a Manager of Wm Byrd LLC, a Virginia limited liability company, who has executed this deed as an authorized signatory on behalf of Wm Byrd LLC, and that such signing is the free act and deed of said limited liability company for the uses and purposes thereof. Page 2 of 3 Witness the following signatures and seals: WM BYRD LLC IRE State of Virginia County/City of , to -wit: (Seal) The foregoing instrument was acknowledged before me this day of May 2017, by of Wm Byrd LLC, Grantee. (Name) My commission expires: Approved as to form: Ruth Ellen Kuhnel County Attorney State of Virginia County/City of , to -wit: (Position) Notary Public BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By (Seal) Thomas C. Gates County Administrator The foregoing instrument was acknowledged before me this day of May 2017, by Thomas C. Gates, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia, Grantor. My commission expires: Notary Public Page 3 of 3 ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 23, 2017 Resolution adopting the fiscal year 2017-2018 operating budget, the fiscal year 2017-2018 capital budget and the fiscal year 2018-2027 Capital Improvement Program for Roanoke County, Virginia and Roanoke County Public Schools Christopher Bever Director of Management and Budget Thomas C. Gates County Administrator Resolution adopting the fiscal year 2017-2018 operating budget, the fiscal year 2017- 2018 capital budget and 2018-2027 Capital Improvement Program for Roanoke County, Virginia and Roanoke County Public Schools. BACKGROUND: Attached is a resolution approving the fiscal year 2017-2018 operating budget for Roanoke County, Virginia. This resolution is detailed by fund and includes all transfers between funds. The fiscal year 2017-2018 Roanoke County Public School's operating budget is included in the overall County budget as presented in the attached resolution. Also included in the resolution for approval and prepared in conjunction with the fiscal year 2017-2018 operating budget are the fiscal year 2017-2018 capital budget and fiscal year 2018-2027 Capital Improvement Program for the County and the Schools. A summary of sources of funds and projects included as part of the County and Schools' capital budget and Capital Improvement Program is attached. Adoption of these documents does not represent an appropriation of funds. The commitment of funds will not occur until the second reading and approval of the fiscal year 2017-2018 budget appropriation ordinance, scheduled for May 23, 2017. Page 1 of 3 In regards to the County and Schools Capital Improvement Program, only the fiscal year 2017-2018 capital budget will be appropriated as part of the budget appropriation ordinance. Adoption of the ten-year plan does not represent an appropriation of funds for all years of the plan. Years two through ten of the Capital Improvement Plan are presented for informational and planning purposes only. DISCUSSION: The proposed fiscal year 2018-2027 Capital Improvement Program was presented to the Board of Supervisors on January 24, 2017. The proposed fiscal year 2017-2018 budget, which included the proposed fiscal year 2017-2018 capital budget, was submitted to the Board on March 14, 2017. The Roanoke County School Board approved their operating and capital budgets on March 30, 2017 and subsequently amended both on April 27, 2017. Public hearings on the proposed budget and Capital Improvement Program were held on April 11, 2017 and May 9, 2017. The figures presented for adoption have been developed by staff from budget work sessions with the Board of Supervisors, and reflect the budget amounts approved by the Board of Supervisors at first reading of the budget appropriation ordinance on May 9, 2017. Included as part of the resolution is an adjustment to the County's ambulance fees. Section 2-131 of the County Code (established by Ordinance number 052201-13) indicates that the Board of Supervisors "... may establish by resolution, upon recommendation of the county administrator and the chief of fire and rescue, reasonable fees for the provision of emergency medical services by all emergency medical service personnel, whether volunteers or paid public employees, and by all private ambulances operating under a permit issued pursuant to this article." Sections four and five of the resolution include language to adjust the ambulance fees which were last amended as part of resolution 032712-6. The adjustments to the ambulance fees were discussed at both the February 28, 2017 and April 11, 2017 Board of Supervisors work sessions, and the estimated additional revenue of $75,000 has been included in the fiscal year 2017-2018 General Government revenue budget. The adoption of the budget is being requested to fulfill the County's legal requirements of adopting, and then having a first and second reading of the budget appropriation ordinance before July 1, 2017 and to allow adequate time for County and School staff to prepare and disburse employment contracts, institute pay changes, and other administrative tasks necessary for final budget implementation. Page 2 of 3 FISCAL IMPACT: Approval of the resolution adopting the County and the Schools fiscal year 2017-2018 operating budget, fiscal year 2017-2018 capital budget, and fiscal year 2018-2027 Capital Improvement program followed by approval of the second reading of the five fiscal year 2017-2018 budget appropriation ordinances provides County and Schools funding effective July 1, 2017. STAFF RECOMMENDATION: Staff recommends approval of the resolution adopting the fiscal year 2017-2018 operating budget, fiscal year 2017-2018 capital budget, and fiscal year 2018-2027 Capital Improvement Program for Roanoke County, Virginia and Roanoke County Public Schools. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2017 RESOLUTION ADOPTING THE FISCAL YEAR 2017-2018 OPERATING BUDGET, THE FISCAL YEAR 2017-2018 CAPITAL BUDGET, AND FISCAL YEAR 2018-2027 CAPITAL IMPROVEMENT PROGRAM FOR ROANOKE COUNTY, VIRGINIA AND ROANOKE COUNTY PUBLIC SCHOOLS WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.2-2506 of the State Code, and the public hearings as required thereon were held on April 11, 2017 and May 9, 2017; and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual operating budget for fiscal year 2017-2018 for Roanoke County, Virginia, and Roanoke County Public Schools as shown on the attached Schedules. 2. That there is hereby approved the capital budget for fiscal year 2017-2018 and Capital Improvement Program for fiscal year 2018-2027 for Roanoke County, Virginia, and Roanoke County Public Schools as shown on the attached Schedules. Page 1 of 6 3. That the preparation and approval of these budgets is for informative and fiscal planning purposes only. 4. The fees which shall be charged by the County of Roanoke for the following described emergency medical services provided by the Roanoke County owned, operated, funded, housed or permitted emergency vehicles shall be as follows: Advance Life Support (ALS) 1 Emergency $450.00 Advance Life Support (ALS) 2 Emergency $685.00 Basic Life Support (BLS) Emergency $390.00 Mileage (loaded) $11.00/per mile No recipient of ambulance services who cannot afford to pay the ambulance transport fees will be required to do so. 5. The ambulance fees described above in this resolution replace fees approved as part of resolution 032712-6 and shall be in full force and effect on and after July 1, 2017. Page 2 of 6 Schedule #1 County of Roanoke & Roanoke County Public Schools Adopted Fiscal Year 2017-2018 Operating and Capital Budget Revenues May 23, 2017 Revenues - County Amount General Fund - County General Government General Property Taxes $ 127,917,671 Local Sales Tax 10,484,945 Telecommunications Tax 3,686,255 Business License Tax 6,220,000 Bank Franchise Tax 600,000 Consumer Utility Tax 3,789,450 Motor Vehicle License Tax 2,280,883 Recordation/Conveyance Tax 1,509,509 Meals Tax 4,656,620 Hotel/Motel Tax 1,461,052 Other Local Taxes 604,000 Permits, Fees & Licenses 724,450 Fines and Forfeitures 404,500 Use of Money and Property 271,600 Charges for Services 4,101,398 Commonwealth 11,192,038 Federal 4,467,294 Other 2,222,601 Subtotal, General Government $ 186,594,266 Communications and Information Technology $ 10,032,908 Children's Services Act 7,250,176 Law Library 11,025 Public Works Projects 182,940 Recreation Fee Class 5,513,439 Grants and Other Funds 1,051,962 Criminal Justice Academy 371,699 Police Special Programs 1,000 Fleet Service Center 2,917,515 Subtotal, Other General Funds $ 27,332,664 Total, General Fund - County $ 213,926,930 Debt Service Fund - County $ 7,257,239 Capital Projects Fund - County 23,571,344 Internal Service Fund - County 12,116,575 Total, All County Funds $ 256,872,088 Page 3 of 6 Revenues - Schools School General (Operating) Fund School Nutrition Fund School Debt Fund School Grants Fund School Capital Fund School Instructional Resources Fund School Bus Fund School Laptop Fund Total, All Schools Funds Total: All County and Schools Funds Less: Transfers Total Net of Transfers Page 4 of 6 Amount $ 145,407,698 6,079,204 11, 863, 259 7,017,665 36, 982, 750 1,091,652 876,893 357,740 $ 209,676,861 466,548,949 (111,216,130) $ 355,332,819 Schedule #1 County of Roanoke & Roanoke County Public Schools Adopted Fiscal Year 2017-2018 Operating and Capital Budget Expenditures May 23, 2017 Expenditures - County Amount General Fund - County General Government General Administration $ 3,320,028 Constitutional Officers 13,790,787 Judicial Administration 737,232 Management Services 3,461,133 Public Safety 27,708,715 Community Services 11,847,768 Human Services 20,300,763 Non -Departmental 14,318,598 Addition to Fund Balance/Contingent Balance 479,719 Transfers to School Operating Fund 68,078,937 Transfers to (from) Capital Fund 3,625,379 Transfers to Debt Service Fund - County Debt 6,949,696 Transfers to Debt Service Fund - Schools Debt 7,625,570 Transfers to Internal Services - Risk Management 1,654,003 Transfer to Public Works Projects 182,940 Transfer to Children's Services Act Fund - County 1,284,000 Transfer to Children's Services Act Fund - Schools 1,229,000 Subtotal, General Government $ 186,594,266 Communications and Information Technology $ 10,032,908 Children's Services Act 7,250,176 Law Library 11,025 Public Works Projects 182,940 Recreation Fee Class 5,513,439 Grants and Other Funds 1,051,962 Criminal Justice Academy 371,699 Police Special Programs 1,000 Fleet Service Center 2,917,515 Subtotal, Other General Funds $ 27,332,664 Total, General Fund - County $ 213,926,930 Debt Service Fund - County $ 7,257,239 Capital Projects Fund - County 23,571,344 Internal Service Fund - County 12,116,575 Total, All County Funds $ 256,872,088 Page 5 of 6 Expenditures - Schools School General (Operating) Fund School Nutrition Fund School Debt Fund School Grants Fund School Capital Fund School Instructional Resources Fund School Bus Fund School Laptop Fund Total, All Schools Funds Total: All County and Schools Funds Less: Transfers Total Net of Transfers Page 6 of 6 Amount $ 145,407,698 6,079,204 11,863,259 7,017,665 36, 982, 750 1,091,652 876,893 357,740 $ 209,676,861 $ 466,548,949 $ (111,216,130) $ 355,332,819 f0 0 L �a L E i CN ; a) 0 N 0 7 R E 0 f0 c r� 0 O O U N 1, CV % LL O O F � O O) O O O O O O (`') M O O Lf) (A L() lf) O O Ocz� (A N N O ll) co S 0 0 co (N7 0 M� M V N M N EH O O O ^ ^ M N 000 1-- O O O 000000 0 0 0 0p 0 0p O O O O N O o N N O N CO ^ O d' O M d' O 000000 O -0000008 0 C 0 0 c 0 0 0 0 0W� O 0 0 0 O_ 00 NO LO r n N D N p N M 0 O� O co L() O Lli N O W' co H N M n 04 N CY) (0 OMI -MM 00 O co co ^ 00 00 O O O O O O co r- Q? 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G.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 23, 2017 Ordinances to appropriate funds for: (a) Fiscal year 2017- 2018 operations budget and approval of the Classification and Pay Plan for fiscal year 2017-2018 for Roanoke County, Virginia ; (b) Fiscal year 2017-2018 capital budget for Roanoke County, Virginia; (c) Fiscal year 2017-2018 transfers to and on behalf of Roanoke County Public Schools budget for Roanoke County, Virginia; (d) Fiscal year 2017-2018 operations budget for Roanoke County Public Schools; and (e) Fiscal year 2017-2018 capital budget for Roanoke County Public Schools Christopher Bever Director of Management and Budget Thomas C. Gates County Administrator Conduct second reading of five ordinances to appropriate funds for the fiscal year 2017- 2018 County and Roanoke County Schools operating and capital budgets and approve the Classification Plan for fiscal year 2017-2018. BACKGROUND: The fiscal year 2017-2018 operating budget was presented to the Board of Supervisors on March 14, 2017. Prior to that, the fiscal year 2018-2027 Capital Improvement Program (CIP) was presented to the Board of Supervisors on January 24, 2017. Budget work sessions with the Board of Supervisors were held on March 28, 2017, April 11, 2017 and April 25, 2017. Public hearings on the budget were held on April 11, 2017 and May 9, 2017, to receive written and oral comment from the public concerning the proposed fiscal year 2017- 2018 budget and the fiscal year 2018-2027 Capital Improvement Program. First reading Page 1 of 3 of the appropriation ordinances was held on May 9, 2017. Details of all proposed changes by the Board of Supervisors since the County Administrator proposed the capital budget on January 24, 2017, and operating budget on March 14, 2017, are included as an attachment to this board report form. Details of all changes by the School Board after adoption of their operating and capital budgets is also included as an attachment to this board report form. As part of first reading of the budget ordinances on May 9, 2017, the Board of Supervisors approved changes to the language in both the RCPS operations and capital budget ordinances. The ordinances attached to this board report form and recommended for approval at second reading reflect the changes to the language approved by the Board of Supervisors at first reading. Attached for your approval are five budget appropriation ordinances for fiscal year 2017- 2018 and the Classification Plan for fiscal year 2017-2018. In prior years, the entire County budget including funding for Roanoke County Public Schools (RCPS) was approved on one budget appropriation ordinance. In order to separate RCPS funding from County funding and more clearly distinguish the appropriations of the Board of Supervisors, County staff has divided the appropriation into five ordinances. Each ordinance will be voted on separately. First reading of the five ordinances was conducted on May 9, 2017. DISCUSSION: The total County budget for fiscal year 2017-2018 is $466,548,949, which includes all inter -fund and intra -fund transfers and all Schools funds. The County General Government Fund totals $186,594,266 and is appropriated as part of the County's operations ordinance ($109.7 million) and the transfers to and on behalf of Schools ordinance ($76.9 million). The budget is recommended to be appropriated in five separate budget ordinances. (a) The first budget ordinance provides funding in the amount of $156,367,238 in fiscal year 2017-2018 for the County's operations budget excluding transfers to and on behalf of the Schools. The ordinance also approves the County's Classification and Pay Plan for fiscal year 2017-2018. (b) The second budget ordinance provides funding in the amount of $23,571,344 in fiscal year 2017-2018 for the County's capital budget including the first year of the ten-year Capital Improvement Program. (c) The third budget ordinance provides funding in the amount of $76,933,507 in fiscal year 2017-2018 for transfer to and on behalf of Roanoke County Public Schools. Transfers include operating funding as part of the County and Schools revenue Page 2 of 3 sharing agreement, and transfers on behalf of the Schools to the Debt Fund and Children's Services Act Fund. (d) The fourth budget ordinance provides funding in the amount of $172,694,111 in fiscal year 2017-2018 for Schools operations and School Debt Fund. (e) The fifth budget ordinance provides funding in the amount of $36,982,750 in fiscal year 2017-2018 for the Schools' capital budget including the first year of the ten- year Capital Improvement Program. FISCAL IMPACT: Approval of the fiscal year 2017-2018 budget appropriation ordinances provides funding for County and Schools operations, transfers and capital budgets effective July 1, 2017. STAFF RECOMMENDATION: The format of the appropriation ordinance conforms to the reporting basis used at year- end in the Comprehensive Annual Financial Report (CAFR). This presentation allows the same level of budget comparison as is required by Generally Accepted Accounting Principles (GAAP) for financial reporting purposes. Staff recommends approval of the second reading of the five fiscal year 2017-2018 budget appropriation ordinances. Staff also recommends approval of the attached Classification and Pay Plan for fiscal year 2017-2018. Second reading of the five ordinances and a resolution adopting the budget is scheduled for May 23, 2017. Page 3 of 3 Attachment #1 Board of Supervisors' Changes to County Administrator's FY 2017-2018 Proposed Budget General Government Fund Budget Adj. # Budget Item Revenue Expenditure County Administrator's Proposed General Government Budget $186,679,675 $186,679,675 3.14.2017 Board of Supervisors Approved Budget Adjustments (through 4.25.2017) BA 1 Machinery and Tools Tax Reduction 45,500 ($2.90 to $2.85/$100 Assessed Value) ( ) BA 2 Eliminate New Treasurer Tax Clerk Position (39,909) (39,909) Reduce Transfer to Roanoke County Public Schools BA 3 based on decrease in Machinery and Tools Tax (19,278) (Revenue Sharing Formula) BA 4 Increase RVTV Contribution based on final RVTV 6,784 Budget (3.28.2017 Board item approving RVTV Budget) BA 5 Reduce Discretionary Outside Agency Funding (38,100) BA 6 Increase Contribution to Fund Balance 5,095 Subtotal, Budget Adjustments (85,409) (85,409) Total, Revised Budget with Adjustments through 4.25.2017 $186,594,266 $186,594,266 Prepared by the Office of Management and Budget 5/4/2017 Attachment #2 Board of Supervisors' Changes to County Administrator's FY 2017-2018 Proposed Budget FY 2018 County Capital Year Budget as Part of the FY 2018-2027 Capital Improvement Program Budget Adj. # Budget Item Revenue Expenditure County Administrator's Proposed FY 2018 Capital Year Budget as part of the FY 2018-2027 Capital Improvement Program $17,088,247 $17,088,247 (1.24.2017) Board of Supervisors Approved Budget Adjustments (through 4.25.2017) Add Buck Mountain Road / Starkey Road Intersection CAP1 project to the Capital Improvement Program. Funding is 80,000 80,000 from a proffer from Valley Management Inc., and will be added to Non -County funding sources. Reduce fiscal year 2018 funding for Roanoke River East CAP 2 Greenway project as funds were appropriated in fiscal (280,000) (280,000) year 2017. Reduction in funding from Unrestricted Cash Sources. Add funding for Countywide Computer Replacement project. Funds were budgeted as a transfer from the Communications / Information Technology as part of the CAP 3 County Administrator's proposed budget. This 25,000 25,000 adjustment aligns the transfer amount with the Capital Improvement Program. This adjustment will be applied to each year of the ten-year CIP (as detailed on attachment # 3). Reduction of grant funding for the Green Ridge Recreation Center Emergency Generator & Shelter CAP 4 project. Grants funds were appropriated to the project in (70,000) (70,000) fiscal year 2017. Reduction in funding from Non -County funding sources. Subtotal, Budget Adjustments (245,000) (245,000) Total, Revised Budget with Adjustments through 4.25.2017 $16,843,247 $16,843,247 Prepared by the Office of Management and Budget 5/3/2017 C E L Q 0 CL O ++ 7 � O E U N M y � O ++ L 0 E E u) L a� Q � U U y r L N O C N N L r N O Q N 7 } LL O N m c N al N c � 1, N % LL O F N p o m o m M o 0 L() an L() L() 0 0 (D o 0 N N 0 q LL) V O o O N N co o^ 0 0 p m m M U3 V N N CA m 0 ^ N 00000(1* O O O p V p 0 0 0 0 N 0 o LL) (A LC) V O cc N (A LLQ N LLQ N CO — ^ 0 O CO') o O 0 0 0 0 0 0 O 00000008 p 0 0 0 0 0 0 0 0 0 o 1 0 0 0 O_ O N0 r LO nQ N � N � O LD N M 08,0 O 0 Lc) 0 N v 0 co p N oi M O n0 N 0 n m m m 0 0 p o O Ci N _ O O CL L 0 O� 0 O O � o 0 o o O N' 0 0 0: o o o o o 8 0 0 00 >- � O 0 1- 0 p O N O p S LL N N Cl) M Cl) co V N N Qi V (D o r 0 00 L C 1 0 0Cp 0 0 o o o o o o p O Ln 0 0 0 0 0 0 0 0 0 0 o O M N 1 O O N N LL (A N M CO Qi00 M LO (fl O O O N pOj 0 0 p T CIL N O 0 0cc� 0 0 C4 N :� o o o o O Ln 0 0 0 0 0 0 0 0 0 0 0 0 w r CO O� C7 O M O N N (C LL N N N C7 co V3 N Cl) LO (A o V o 00 O 0 0 0 0 S o O 00 cD N O o 0 C N(C 0 0 O Lo 0 0 0 0 0 0 Ln 0 0 0: o o o o O o O N >- n Cl) r O N C4 0 o p O N LL LO N N (`') co � V � M V O N (`') lf) m 0 0 p a)i N N r 0� CA N 0 Ccc� 0 0 co ('� O O 0 0 0 0 0 0 O N' 0 0 0 0 0 0 0 0 0 0 0 0 C? 00 (O Lo r ('7 ro N (O LL N N N N C7 CO Cl) N °) CO LO M 00 O 0 o O S LO 2 N 0 0 0 Lo�� 0 0 tW) 0 0 O 0 C 0 0 0 0 0 0 0 0 0 0 O s LO r LL) (A r- 0 O N (fl N Ln LL N N C7 co V !t rn c C 0 O w r r o CO N CO p 0 0 O O O V �O� o 0 O LO I ? 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LO co W W W W 69 6 0 O ' Lo (D o o ' 0 00 r (b ca w ca w6 000 ' 0 0 o 0 0 0 N O r � 00i0ii0 0 000 O CC �100 au ER fR1691169 d) 6 w W1691169 w 6 w wluall69 w 6 ILO r- 1n C 69 691691169 w 6 I<LO OOD 1n C 69 691691169 w 6 I<LO OOD 1n C 69 691691169 WE ILn Ln c 69 69I69II69 V -J 6 69 691691169 w 6 lC� �n c 69 691691169 V3 6 I'll0 0c II uO N c 69 W1691169 w 6 o 10110 o c 64 fAIEA II69 V) 6 R 1 � 1 m 1 a`; 00 0 0 0 0 C 00 0 0 o C 0000 1SO C7 C LO LO NNc 69 V3 V) V) V-7 Vj 69 6 O O O 0 64 69 V-7 V) w 69 w 6 O O O 0 w w w ca ca w ca 6 O O O 0 w co w w w co 69 6 O O O 0 U)fAw w w fA w6 O O LO 69 69 69 69 w 69 69 6 O O O ' LO 64 69 64 64 V -J 69 64 6 O O O ' (b 0 0 0 00 O ' 0 0 0 r r OD 00 c 00 O C 0 0 o c r r m u 00 0 0 c 00 o 0 o c 00 00 o c O O 1n C7 C N N N e V) fA V) V) V) V3 V) 6 N N U) � T U_ C N a) C U) E E N n w E a N o' U O C R 0 N O a) t g (7 m o c o E C c N a O` N U) `o a m ii 0 0 5 N of C R t U E O (0 N d E 1 N (0 C= N C a 0 (D C C a Attachment #4 Roanoke County Public Schools Changes to School Board Operating Budget Schools Operating Funds Budget Adj. # Budget Item Revenue Expenditure School Board Operating Budget as of 3.30.2017 $160,850,130 $160,850,130 Schools Board Approved Budget Adjustments (through 4.27.2017) General Fund operations reduction based on decrease in RCPS-O 1 shared revenue per the revenue sharing formula due to (19,278) (19,278) five cent reduction in Machinery and Tools Tax. Subtotal, Budget Adjustments (19,278) (19,278) Total, Revised Budget with Adjustments through 4.27.2017 $160,830,852 $160,830,852 Prepared by the Office of Management and Budget 5/3/2017 Attachment #5 Roanoke County Public Schools Changes to School Board Capital Budget FY 2018 Schools Capital Year Budget as Part of the FY 2018-2027 Capital Improvement Program Budget Adj. # Budget Item Revenue Expenditure School Board FY 2018 Capital Year Budget as part of the FY 2018- 2027 Capital Improvement Program $28,482,750 $28,482,750 (as of 3.30.2017) School Board Approved Budget Adjustments (through 4.27.2017) Fully fund Cave Spring High School in fiscal year 2018. Funding planned in fiscal year 2019 moved to fiscal year 2018 and is reflected in the ten-year CIP (attachment # RCPS-C 1 6). Funding source adjustments include moving $10 8,500,000 8,500,000 million in VPSA bonds from fiscal year 2019 to fiscal year 2018 and moving $1.5 million in Schools cash sources from fiscal year 2018 to fiscal year 2019 to maintain a balanced budget. Subtotal, Budget Adjustments 8,500,000 8,500,000 Total, Revised Budget with Adjustments through 4.27.2017 $36,982,750 $36,982,750 Prepared by the Office of Management and Budget 5/3/2017 f0 NO o a O ++ L c cn E v � 0 7 Q CL � a C O Q U R A% U fV W rm LL f6 O F r O O N F) co O O V N O O O a)00(C O O O O O U3 O co W n 4 O_ � O O N O N N 0 Op 0 0 r N 0 0 0 0 0 a e00 0 CO � W N r >- �� N 43 LL O 00 p p p O O O N 43 CD 04 N p 00 p p O O N 64 0 0 0 0 LO � >- LO O O O O LL (O r � co W O Oj O N V 0 0 V3 N O N Lf) O p 00 w r CD LQ � 0 � 0 00 0 �� 00 LO LO LL O p p O N r r � 43 O O r LQ O 04 N �LO O O O O O LO Cl r 0 0� 0 N Cl! 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Lo = r r N N N N N N N N M M M M M M V V V V V LO Lf) Lf) (O (O I- J Q (O 6) I4 W CO M N O In 00 LO O N N V CO CO I� W O V W V ID V M V Z O r O Lf) CO cc M Cl) CO N V O O Ln W O M M( M M O � M O c M Lf)LOI� W L- V r M O Cl)M O W r� O (O O M V " II " O M N r W I- r r � Z(O N I- N W N O M M M M Ln M M M W M O V N V V V I- V O V Lf) V Lf) r- Lf) O (D M (O M (D O 0 N I- M r- O W V W C6 W M O I� O O r� N Q r } O I- r- O r- O V N M O r- V (O O O N M V Lf) O O r- V V O Lf) V O J N N (O LC) V W V V r (p M V I— (O V 6) O Li) r O r CO O N CO I— O r O Cl) r Cl) r M I— W M O r r W M r coN o r r O N I� Lf) N CO Lf) co O CO I- (O Lf) Lf) Lf) (O 11: O r V CO M CO V O CO (O (O (O I� O W V r O 0 N CO CO V Lf) (O (O I- W O O N M V (O I- W O M Lf) (O M O N Y r- V I- O = r r N N N N N N N N M M M M M M V V V V LC) LC) LC) LC) QM M N O N Ln N r- CO Ln Ln r- Ln M r- O M Ln CO V CO CO Lf) V M r- W r V Z Lf) N (O N_ Cl) M V V N (O Lf) CO V r O Li) N O N V O O V (q I- M 6) r O r r r N N V V W r V CO V Lf) N N N M 6) Li) N O N (O Or- V M V Li) N 6) Z Q ON N N N co N V N Lf) N I� N W N O N M N M V M M M C M O V N V V V (O V CO V LC) M Lf) (O LC) O L() N 0 Lf) (O CO 0 N I- Lf) I- O r- co W I- W O Lf) M I� M V Cl) I- Cl) V Lf)M MC) O N r O Cl) Ln O Ln O r- V I- O r- O Ln J co Lf) N (O Cl) M r- I� M O N O Ln M O W W O M M M Ln O W Cl) O N W Lf) V COI� Ln N M W O O Cl) M W N W O W 1- r- N W Ln M 1- Lf) W O O V O j_ N I- N W V O I- CO r W M V M N N N M V (O CO r V O T O (p CO r O O r Q- O O r r N M M V -- - - W O O N M V Lf) 1 W 6) N V M W O N V = r N N N N N N N N N M M M M M V V V W cl O r N M V LO 0 I- W O O N M V LO 0 W O O N Cl) V LC) (D W O O gO r N N N N N N N N N N Cl) M Cl) Cl) Cl) Cl) Cl) Cl) CO CO V AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2017 ORDINANCE APPROPRIATING FUNDS FOR THE 2017-2018 FISCAL YEAR OPERATIONS BUDGET AND APPROVAL OF THE CLASSIFICATION AND PAY PLAN FOR FISCAL YEAR 2017-2018 FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 11, 2017 and May 9, 2017, concerning the adoption of the annual budget for Roanoke County for fiscal year 2017-2018; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 23, 2017, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 9, 2017, and the second reading of this ordinance was held on May 23, 2017, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2017, and ending June 30, 2018, for the functions and purposes indicated: Page 1 of 6 County of Roanoke, Virginia Fiscal Year 2017-2018 County Operations May 23, 2017 Revenues: General Fund - County: General Government Communications & Information Technology Children's Services Act Law Library Public Works Projects Recreation Fee Class Grants & Other Funds Police Special Programs Criminal Justice Academy Fleet Service Center Subtotal, General Fund Debt Service Fund - County Internal Service Fund - Health Insurance Internal Service Fund - Dental Insurance Internal Service Fund - Risk Management Subtotal, Internal Service Funds Total Revenue - County Operations Funds Expenditures: General Government - County Operations: General Administration Board of Supervisors County Administration Internal Auditor Public Information County Attorney Human Resources Economic Development Subtotal, General Administration Constitutional Officers Commissioner of the Revenue Commonwealth's Attorney Sheriffs Office Treasurer Clerk of the Circuit Court Subtotal, Constitutional Officers Page 2 of 6 Appropriation Amount $ 109,660,760 10,032,908 7,250,176 11,025 182,940 5,513,439 1,051,962 1,000 371,699 2,917,515 $ 136,993,424 $ 7,257,239 $ 9,746,749 715,823 1,654,003 $ 12,116,575 $ 156,367,238 $ 331,954 753,710 114,528 189,275 571,113 839,443 520,006 $ 3,320,028 $ 774,293 1,135,031 9,939,974 838,725 1,102,764 $ 13,790,787 Judicial Administration Circuit Court General District Court Magistrate Juvenile & Domestic Relations Court Court Service Unit Courthouse Maintenance Subtotal, Judicial Administration Management Services Real Estate Valuation (Assessor) Finance (Accounting, Payroll, Purchasing) Management & Budget Public Transportation (CORTRAN) Subtotal, Management Services Public Safety Police Fire & Rescue Subtotal, Public Safety Community Services Community Development General Services Subtotal, Community Services Human Services Parks, Recreation, & Tourism Public Health Social Services Library Virginia Cooperative Extension Elections (Registrar) Subtotal, Human Services Non -Departmental Employee Benefits Transfer to Communications & Information Technology Contributions - Discretionary, Contractual, Dues & Memberships Miscellaneous Board Contingency Addition to Fund Balance Subtotal, Non -Departmental Page 3 of 6 $ 237,972 95,440 1,590 47,086 305,144 50,000 $ 737,232 $ 812,371 1,897,594 331,168 420,000 $ 3,461,133 $ 12,237,599 15,471,116 $ 27,708,715 $ 4,322,361 7,525,407 $ 11,847,768 $ 4,668,093 500,358 10,629,039 4,045,221 87,097 370,955 $ 20,300,763 $ 2,653,886 8,114,268 2,055,444 1,495,000 50,000 429,719 $ 14,798,317 Transfers to Other Funds 136,993,424 Transfer to Debt Service - County $ 6,949,696 Transfer to County Capital 9,746,749 3,625,379 Transfer to Children's Services Act - County 1,284,000 Transfer to Internal Services - Risk Management 12,116,575 1,654,003 Transfer to Public Works Projects 182,940 Subtotal, Transfers to Other Funds $ 13,696,018 Total, General Government - County Operations $ 109,660,760 Communications & Information Technology $ 10,032,908 Children's Services Act $ 7,250,176 Law Library $ 11,025 Public Works Projects $ 182,940 Recreation Fee Class $ 5,513,439 Grants & Other Funds $ 1,051,962 Police Special Programs $ 1,000 Criminal Justice Academy $ 371,699 Fleet Service Center $ 2,917,515 Total, General Fund - County Operations Debt Service Fund - County Internal Service Fund - Health Insurance Internal Service Fund - Dental Insurance Internal Service Fund - Risk Management Total, Internal Service Funds Total Expenditures - All County Operations Funds Page 4 of 6 $ 136,993,424 $ 7,257,239 $ 9,746,749 715,823 1,654,003 $ 12,116,575 $ 156,367,238 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another. 3. That all funded outstanding operating encumbrances at June 30, 2017, are re - appropriated to the 2017-2018 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That all General Government Fund unexpended appropriations at the end of the 2016-2017 fiscal year not lapse but shall be re -appropriated to the County Capital Reserve. 5. That all General Government Fund revenues collected in excess of appropriated revenues shall be re -appropriated to the County Capital Reserve. 6. Account balances remaining in the Fee Class Fund collected by the Parks, Recreation and Tourism Department will be allocated to accounts as defined by the Fee Class Accounts Procedure. 7. Account balances remaining in Children's Services Act (C111), Police Confiscated Property (C120), Police Special Programs (C121), Forfeited Asset Sharing (C122), Sheriff Confiscated Property (C123), Sheriff Jail Fees (C124), Inventory Accounts (C125), Criminal Justice Academy (C126), Police Training Facility (C127), Garage - Fleet Service Center (C130), Motor Pool (C132), Grants (C135), Communications and Information Technology (C141 -C144), Fee Class (C150), Law Library (C155), Public Works Fund (C170), Social Services Building (C175), South Peak Community Development Authority (C201), County Debt Fund (C310, C320, C330, C340), County Capital and Page 5 of 6 Economic Development Funds (C420, C421, C425, C428, C440, C445, C451, C455), County Trust Funds (C501, C502), Internal Service Funds (C700, C705, C710), Special Welfare (C810), Regional Fire/Rescue Training Center (C814), Commonwealth Fund (C815), and Economic Development Authority (C818) funds will carry over 100% and be re -appropriated to the individual funds. 8. That the Board of Supervisors anticipates receiving various grants, donations, and other miscellaneous revenues. These anticipated funds are appropriated to the Grants Fund for the various functions and purposes as provided therein, and said appropriation shall be acknowledged and allocated to the appropriate fund upon approval by the Board of Supervisors on the Consent Agenda. 9. That the Board of Supervisors approves the County of Roanoke Classification and Pay Plan. The Classification and Pay Plan included as part of this ordinance is effective July 1, 2017. The County Administrator shall implement the County Classification and Pay Plan pursuant to Board of Supervisors awne tfi[•7 an-aaaaimm 10. This ordinance shall take effect July 1, 2017. Page 6 of 6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2017 ORDINANCE APPROPRIATING FUNDS FOR THE 2017-2018 FISCAL YEAR CAPITAL BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 11, 2017 and May 9, 2017, concerning the adoption of the annual budget for Roanoke County for fiscal year 2017-2018; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 23, 2017, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 9, 2017, and the second reading of this ordinance was held on May 23, 2017, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2017, and ending June 30, 2018, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2017-2018 County Capital May 23, 2017 Appropriation Amount Revenues: County Capital: Transfer from General Government Fund $ 7,610,901 County Unrestricted Cash (excl. Transfer from General Govt. Fund) 3,102,196 County Restricted Cash 2,975,247 Non -County 1,108,000 Lease/Revenue Bonds 8,675,000 Miscellaneous Revenues 100,000 Total Revenue - County Capital $ 23,571,344 Expenditures: County Capital: FY 2018 Capital Fund supported by General Government Fund excluding General Government Transfers to CIP & Fleet Replacement $ 3,825,000 FY 2018 Capital Year Budget - Public Safety $ 5,047,000 FY 2018 Capital Year Budget - Community Services $ 2,843,247 FY 2018 Capital Year Budget - Human Services $ 5,238,000 FY 2018 Capital Year Budget - Internal Services $ 3,715,000 Subtotal, FY 2018 Capital Year Budget $ 16,843,247 FY 2018 Fleet Replacement Budget $ 2,903,097 Total Expenditures - County Capital $ 23,571,344 Page 2 of 3 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one project to another so as to provide for the completion of a capital project. 3. That all funded outstanding capital encumbrances at June 30, 2017, are re - appropriated to the 2017-2018 fiscal year to the same account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for capital projects at June 30, 2017, and appropriations in the 2017-2018 budget. 5. That the Board of Supervisors anticipates receiving various grants, donations, and other miscellaneous revenues. These anticipated funds are appropriated to the Grants Fund for the various functions and purposes as provided therein, and said appropriation shall be acknowledged and allocated to the appropriate fund upon approval by the Board of Supervisors on the Consent Agenda. 6. This ordinance shall take effect July 1, 2017. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2017 ORDINANCE APPROPRIATING FUNDS FOR THE 2017-2018 FISCAL YEAR TRANSFERS TO AND ON BEHALF OF ROANOKE COUNTY PUBLIC SCHOOLS FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 11, 2017 and May 9, 2017, concerning the adoption of the annual budget for Roanoke County for fiscal year 2017-2018; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 23, 2017, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 9, 2017, and the second reading of this ordinance was held on May 23, 2017, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2017, and ending June 30, 2018, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2017-2018 Schools Revenue Sharing Transfer, Debt Service Transfer, and Children's Services Act Transfer May 23, 2017 Appropriation Amount Revenues: General Government Fund $ 76,933,507 Total Revenue - Schools Transfers Expenditures: General Government Fund Transfer to Schools Operations Transfer to Transfer to Debt Service Fund - Schools Debt Service Transfer to Children's Service Act on behalf of Schools Total Expenditures - Schools Transfers Page 2 of 3 $ 76,933,507 $ 68,078,937 7,625,570 1,229,000 $ 76,933,507 2. That the transfer to Roanoke County Public Schools for operating per the County and School revenue sharing agreement shall be transferred in its entirety. 3. That the transfers made by Roanoke County on behalf of Roanoke County Public Schools to the Debt Service Fund and Children's Service Act Fund shall be based on actual expenditures incurred during fiscal year 2017-2018. Any remaining balance in those transfers shall remain with Roanoke County government. 4. This ordinance shall take effect July 1, 2017. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2017 ORDINANCE APPROPRIATING FUNDS FOR THE 2017-2018 FISCAL YEAR OPERATIONS BUDGET FOR ROANOKE COUNTY PUBLIC SCHOOLS WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 11, 2017 and May 9, 2017, concerning the adoption of the annual budget for Roanoke County for fiscal year 2017-2018; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 23, 2017, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 9, 2017, and the second reading of this ordinance was held on May 23, 2017, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2017, and ending June 30, 2018, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2017-2018 Roanoke County Public Schools Operations May 23, 2017 Page 2 of 3 Appropriation Amount Revenues: Schools Operating Funds: General $ 145,407,698 Nutrition 6,079,204 Grants 7,017,665 Instructional Resources 1,091,652 Bus 876,893 Laptop 357,740 Subtotal, Schools Operating Funds $ 160,830,852 Debt Service Fund - Schools $ 11,863,259 Total Revenue - Schools Operations and Debt Service Fund $ 172,694,111 Expenditures: Schools Operating Funds: General $ 145,407,698 Nutrition 6,079,204 Grants 7,017,665 Instructional Resources 1,091,652 Bus 876,893 Laptop 357,740 Subtotal, Schools Operating Funds Expenditures $ 160,830,852 Debt Service Fund - Schools $ 11,863,259 Total Expenditures - Schools Operations and Debt Service Fund $ 172,694,111 Page 2 of 3 2. That all funded outstanding operating encumbrances at June 30, 2017, are re - appropriated to the 2017-2018 fiscal year to the same department and account for which they are encumbered in the previous year. 3. That all School General Fund appropriations remaining at the end of the 2016- 2017 fiscal year not lapse but shall be appropriated to the School Capital Fund in fiscal year 2017-2018 as follows: G_*�i��1:��f7. _ _ _ ..■:Z1G7:TT�1:�7:T-��:T:T.\ .. _ .. fll:T:■::Zt�1T a.) Two-thirds of the year-end balance in the school operating fund will be allocated to the Maior School Capital Reserve; b.) One-third of the year-end balance in the school operating fund will be allocated to the Minor School Capital Reserve. 4. Account balances remaining in the Schools Debt Fund (C360, C365, C370) will carry over 100% and be re -appropriated to the individual funds. 5. This ordinance shall take effect July 1, 2017. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2017 ORDINANCE APPROPRIATING FUNDS FOR THE 2017-2018 FISCAL YEAR CAPITAL BUDGET FOR ROANOKE COUNTY PUBLIC SCHOOLS WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 11, 2017 and May 9, 2017, concerning the adoption of the annual budget for Roanoke County for fiscal year 2017-2018; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 23, 2017, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 9, 2017, and the second reading of this ordinance was held on May 23, 2017, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2017, and ending June 30, 2018, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2017-2018 Roanoke County Public Schools Capital May 23, 2017 Revenues: Schools Capital Schools Unrestricted Cash Virginia Public Schools Authority (VPSA) Bonds Total Revenue - Schools Capital Expenditures: Schools Capital Cave Spring High School Capital Maintenance Plan Human Resources and Payroll Module Other Minor Capital Items & Reserves Total Expenditures - Schools Capital Page 2 of 3 Appropriation Amount $ 6,982,750 30,000,000 $ 36,982,750 $ 35,500,000 1,000,000 50,000 432,750 $ 36,982,750 2. That all funded outstanding capital encumbrances at June 30, 2017, are re - appropriated to the 2017-2018 fiscal year to the same account for which they are encumbered in the previous year. 3. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project. This section applies to appropriations for capital projects at June 30, 2017, and appropriations in the 2017-2018 budget. Upon completion of a capital prosect, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for capital projects at June 30, 2017, and appropriations in the 2017-2018 budget. This ordinance shall take effect July 1, 2017. Page 3 of 3 ACTION NO. ITEM NO. 1.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: May 23, 2017 Ordinance authorizing the vacation of a portion of a 16.5 foot public utility easement (PUE) located on 5501 Valley Drive, Windsor Hills Magisterial District on Tax Map No. 067.10-01- 21.00-0000 in Farmingdale Subdivision Tarek Moneir Deputy Director of Development APPROVED BY: Thomas C. Gates County Administrator ISSUE: Ordinance authorizing the vacation of a portion of a 16.5 foot public utility easement (PUE) located on 5501 Valley Drive in the Windsor Hills Magisterial District located in Farmingdale Subdivision. BACKGROUND: The petitioners, Dumitru and Mary K Branisteanu, are requesting the Board of Supervisors vacate a 16.5 -foot Public Utility Easement (PUE) crossing their property - Lot 1, Revised Section 1 of Farmingdale to un -encumber their lot so that they may improve their property. DISCUSSION: The Branisteanus reside at 5501 Valley Drive, Roanoke, VA, a property located on the corner of Valley Drive and McVitty Road in the Farmingdale subdivision located within the Windsor Hills Magisterial District. This lot is further described as Lot 1, Section 1 - Revised Farmingdale Subdivision (Plat Book 4, Page 28 & Plat Book 3, Page 171; tax map number 067.10-01-21.00-0000) Currently, there are two 16.5 foot wide public utility easements (PUE), one of which runs Page 1 of 2 parallel to the back property line adjacent to the Hidden Valley Country Club. The second PUE runs diagonal, bisecting the property in the northwest -southeast direction as shown hatched in the attached exhibit (Attachment "A"). Only the diagonal portion of the PUE is requested to be vacated. The Branisteanus have received easement release letters from all local utility companies having an interest in the easement for future utility use (see Attachment "B"). Roanoke County has no interest in using this PUE and has no objections to vacating the easement to the petitioner. There have been no changes since the first reading on May 9, 2017. FISCAL IMPACT: No fiscal impact on the County STAFF RECOMMENDATION: Staff recommends the Board of Supervisors adopt this ordinance. 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Box 13007 Roanoke, Virginia 24030 540-777-4927 Attachment "B" March 31, 2017 RE: PUE 5601 Valley Dr. Roanoke, VA 24018 To whom it may concern: Roanoke Gas Company does not currently have any facilities located within the boundaries of a public utility easement on the subject property. We have no objection to the closure of the easement. Sincerely, Robert: E Painter Project Engineer 5400 Fallowater Ln Roanoke, VA 24018 4/13/17 Durnitru Branisteanu 550. Valley Dr Roanoke, VA 24018 RE: PUC 5501 Valley Dr Roanoke, VA 24013 Lear Mr Branisteanu, Cox Communications does not currently have any facilities located within the boundaries of a public utility easement on the subject property. We have no objection to the closure of.the easement. Sincerely f GrOA Smith Planner Chris Per County of Roanoke, and Demitru Branisteanu, Verizon has nothing in the part of PUE circled (see page 2) on Lot 1 (5501 Valley Dr). There are no plans to use the PUE circled (see page 2) on Lot 1, As a Verizon Agent (Contract Engineer), Verizon is willing to give up this part of PUE circled of Lot 1 on page 2. This part circled is the only part of the PUE to be relinquished. Approved by Verizon Engineer, Willard Dietz. (540-255-7510) Thanks, Chris Perry OSP Engineer — Roanoke -N RV '" Network Solutions 721 Gainsboro Rd.; Roanoke, Va. 24016 Office: (703)663-1942 mobile: (540)520-7536 Fax: (540)553-8217 !:mall: chr€s<r�err�r masters®m WWW,mastecnetworksolutionf,.cosn NOTICE: The Information contained in this email and any document attached hereto Is intended only for the named reciplent(s). If you are not the intended recipient, nor the employee or agent responsible for delivering this message in confidence to the intended recipient(s), you are hereby notified that you have received this transmittal in error, and any review, dissemination, distribution or copying of this transmittal or its attachments is strictly prohib€te& if you have received this transmittal and/or attachments In error, please notify me immediately by reply e-mail and then delete this message, Including any attachments. Easement and Right -of -Way Vacation/Quitclaim Request Application Date: Pia AC) i_Application Deadline: T 5 Name: l� GtI� fO-tL Gf i S74 -y" IL- r '� Address: J50 1 V gal e'x Ory, t%., ®Ct ��o� � V./+ Phone #: 51iQ `' TRI Type of Sanitary Water Public Drainage Right-of- vacation/quitclaim Sewer Easemen Utility Easement Alley Way Other: basement aseme Location of vacation quitclaim: j a V aIle- y j>1 r , kya twke , L/ area to oe vacatea or We, the undersigned, are the owners and/or adjoiners of the property referenced above. We request that the vacation/quitclaim noted above be processed for presentation to the Roanoke County Board of Supervisors. A check for $750 is enclosed for the vacation fee, advertising fee and the ordinance recordation fee. uv+n i } tt t l C U1 S to LA-- man A .man R. f� F-r-L"k,S�L' A 0 tl� zY S ww Lc.l l & L =moo rom it z �Z aaZ 0� z n S X°€ W z ��lLi n� U)3V-1 UO 0� r= I ¢ Q Q p0 LU o I N o U 6 N N C7 Z I Z I �� - �Q W m z i w o rn OZ(nimQ �noo Coal_ r. 03 a� af : O Z � F- LLJ n ~ z h x w •- N --� L7 �� w 0 > c� [Ai � W I w ¢ � = DOf W- (n N D< [` Z P�0� (f)z o�p o.JQF>NN� Q' Z Q z woz� 0Z�€ C:) U ��10- II Q O> w ti~ C) j 795 Z) ¢z W U z M C-4 W � � J r � ❑ > Lo O N E z N m L z CO Q C. a o CL N N f0 L O O O 0. L co 41r � 0 E a c a 0 E a U a� CL m L 0 LOCO E r LO a 4) v LL ti O o O N N N C) p O Y V Y r c^- Ul U m co m L U 0 U r � F� U U U z z z LU w Zz i z R QE¢YQiY<0� LL� O m U � 03 c LL as CL U j Q C V M rn rn L m co CO �r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2017 ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF A 16.5 FOOT PUBLIC UTILITY EASEMENT LOCATED ON THE PROPERTY OF DUMITRU AND MARY K. BRANISTEANU, 5501 VALLEY DRIVE, WINDSOR HILLS MAGISTERIAL DISTRICT ON TAX MAP NO. 067.10- 01-21.00-0000 IN FARMINGDALE SUBDIVISION WHEREAS, the plat of Lot 1, Section 1 — Revised Farmingdale Subdivision recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 4, page 28 and Plat Book 3, page 171, dedicated two, 16.5 foot wide public utility easements across a parcel identified as Lot 1, Section 1 (Tax Map # 067.10-01-21.00- 0000); and WHEREAS, the current owners of the property, Dumitru and Mary K. Branisteanu, have requested that a portion of the 16.5 foot public utility easement which bisects the property in the northwest -southeast direction running diagonally across the property be vacated in order to remove the encumbrances on their property; and WHEREAS, County staff has reviewed and approved the vacation of the portion of the 16.5 foot public utility easement as shown on the exhibit (Exhibit `A") attached hereto; and WHEREAS, no other property owner will be affected by the vacation of the portion of the public utility easement, and this vacation will not involve any cost to the County, and the affected County departments and public utilities have raised no objection; and WHEREAS, this notice has been given as required by Section 15.2-2204 of the Code of Virginia (1950, as amended); and Page 1 of 3 THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 9, 2017, and a second reading and public hearing of this ordinance was held on May 23, 2017. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate, a portion of one of two16.5 wide public utility easements, dedicated by plat of Lot 1, Section 1 — Revised Farmingdale Subdivision (Plat Book 4, Page 28 and Plat Book 3, Page 71) is hereby declared to be surplus and the nature of the interests in real estate renders them unavailable for other public use. 3. That the subject real estate, a portion of a 16.5 foot wide public utility easement, running diagonally and bisecting the property in the northwest -southeast direction, dedicated by plat of the revised Farmingdale Subdivision (Plat Book 4, Page 28 and Plat Book 3, Page 171) be, and hereby is, vacated pursuant to Section 15.2-2270 of the Code of Virginia 1950, as amended. 4. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all which shall be on form approved by the County Attorney. Page 2of3 6. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2272 of the Code of Virginia (1950, as amended). Page 3of3 ACTION NO. ITEM NO. J.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: All open appointments BACKGROUND: May 23, 2017 Appointments to Committees, Commissions and Boards Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator 1. Budget and Fiscal Affairs Committee (BFAC) (appointed by District and At - Large) The following District appointments remain open: Hollins Magisterial District Cave Spring Magisterial District At -Large (2) openings 2. Economic Development Authority (EDA) (appointed by District) Dan Toti, representing the Catawba Magisterial District has resigned. His four-year unexpired term ends September 18, 2018. The following four-year term expired on September 26, 2015: a) Greg Apostolou, representing the Hollins Magisterial District is eligible for reappointment Page 1 of 2 3. Library Board (appointed by District) The following four-year term expired on December 31, 2016 a) Heather Lawrence, representing the Vinton Magisterial District FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: There is no staff recommendation associated with this agenda item. Page 2 of 2 K AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2017 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows.. That the certain section of the agenda of the Board of Supervisors for May 23, 2017, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows.. 1. Approval of minutes — March 28, 2017 2. Request to accept and allocate donations totaling $350 given to the Roanoke County Police Department to be used for Project Life Saver 3. Request to accept and appropriate grant funds in the amount of $5,000 from the Office of the Attorney General for Virginia Rules Camp Program 4. Request to accept and appropriate grant funds in the amount of $95,718.16 from the High Intensity Drug Trafficking Area (HIDTA) Program to Roanoke Valley Regional Drug Unit 5. Request to accept and appropriate grant funds in the amount of $3,000 from the Virginia Department of Game and Inland Fisheries (VDGIF) to retrofit current trash containers to make them bear resistant Page 1 of 1 ACTION NO. ITEM NO. K.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: May 23, 2017 Request to accept and appropriate donations totaling $350 given to the Roanoke County Police Department to be used for Project Life Saver SUBMITTED BY: Jill Camilletti Deputy Clerk IV APPROVED BY: Thomas C. Gates County Administrator ISSUE: Acceptance and appropriation of two donations totaling $350 to the Project Lifesaver Program BACKGROUND: Mr. Jeno and Mrs. Jane Inancsi donated $50 and Oak Grove Elementary School donated $300 to be used for the Project Lifesaver Program. DISCUSSION: The funds for Project Lifesaver are used to purchase electronic tracking bracelets that allow an individual with Alzheimer's/Dementia, (or a child with autism), to be electronically traced by the police should they wander away from their caregiver. The bracelets can protect an individuals safety especially during extreme weather conditions. FISCAL IMPACT: Donations received from the Inancsi's and Oak Grove Elementary School will be allocated to the Project Lifesaver account. No County funds are required. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of donations totaling $350 to the Project Lifesaver Program. Page 2 of 2 ACTION NO. ITEM NO. K.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: May 23, 2017 Request to accept and appropriate grant funds in the amount of $5,000 from the Office of the Attorney General for Virginia Rules Camp Program SUBMITTED BY: Howard Hall Chief of Police APPROVED BY: Thomas C. Gates County Administrator ISSUE: Acceptance and appropriation of $5,000 from the Office of the Attorney General for the Virginia Rules Camp Grant BACKGROUND: Virginia Rules Camp, a signature project of the Office of the Attorney General, is Virginia's law education program designed to help middle and high school students make good decisions, avoid breaking laws, and become responsible, active citizens within their schools and communities. DISCUSSION: The Roanoke County Police Department has been awarded a grant from the Office of the Attorney General to create a Virginia Rules Camp. The camp is a series of summer day camps that will provide opportunities for young people to build positive relationships with law enforcement officers within their community, have outdoor camp -style experiences, and learn about Virginia Law. The grant will cover costs for transportation, materials and scholarships. Page 1 of 2 FISCAL IMPACT: The grant from the Office of the Attorney General will provide one hundred percent (100%) funding. No County funds are required. STAFF RECOMMENDATION: Staff recommends accepting and allocating grants fund in the amount of $5,000 from the Office of the Attorney General for the Virginia Rules Camp Grant Program to the Police Department. Page 2 of 2 ACTION NO. ITEM NO. KA AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 23, 2017 Request to accept and appropriate grant funds in the amount of $95,718.16 from the High Intensity Drug Trafficking Areas (HIDTA) Program to the Roanoke County Police Department for the Roanoke Valley Regional Drug Unit Howard Hall Chief of Police Thomas C. Gates County Administrator Accept and allocate grant funds in the amount of $95,718.16 from HIDTA BACKGROUND: The HIDTA funds were provided to identify organized drug trafficking organizations and, when possible, to prosecute the cases as drug trafficking conspiracies. Roanoke County Police Department serves as the lead agency and the Roanoke County Department of Finance serves as fiscal agent. DISCUSSION: At the end of calendar year 2016, additional funds in the amount of $35,718.16 were available to reimburse for expenses incurred by the Roanoke Valley Regional Drug Unit. In addition, the Roanoke Valley Regional Drug Unit received a commitment of funding from HIDTA in the amount of $60,000 for the 2017 calendar year. These funds will be used to continue to support investigations of drug trafficking organizations that are operating in the greater Roanoke Valley. Page 1 of 2 FISCAL IMPACT: No matching funds are required by the County. Grant is one hundred percent (100%) federal funds. STAFF RECOMMENDATION: Accept and allocate grant funds in the amount of $95,718.16 from the High Intensity Drug Trafficking Areas (HIDTA) Program to the Roanoke County Police Department for the Roanoke Valley Regional Drug Unit. Page 2 of 2 ACTION NO. ITEM NO. K.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: May 23, 2017 Request to accept and appropriate grant funds in the amount of $3,000 from the Virginia Department of Game and Inland Fisheries (VDGIF) to retrofit current trash containers to make them bear resistant Rob Light Director of General Services APPROVED BY: Thomas C. Gates County Administrator ISSUE: Acceptance and allocation of a $3,000 grant from Virginia Department of Game and Inland Fisheries (DGIF) to retrofit current County solid waste containers to make them bear resistant. BACKGROUND: The County's Department of General Services maintains a successful and cost effective voluntary program for citizens to mitigate access by bears and other wildlife to their County provided solid waste cans. Such access provides an unwanted recurring food source for animals, creates litter on property and roadsides, and can result in expensive repairs and replacement of solid waste cans. DISCUSSION: The program, begun by the County, provides factory manufactured bear cans to interested residents at a shared cost. VDGIF grant funding is utilized to reduce the expense of cans to the citizen. Participating citizens pay a one-time $30 fee for a County provided bear -resistant can. Page 1 of 2 FISCAL IMPACT: Awarded grant funds total $3,000. No County match is required. STAFF RECOMMENDATION: Staff recommends accepting and allocating grant funds in the amount of $3,000 from Virginia DGIF to the General Services Department. Page 2 of 2 � G q r4 2 � M LL \ j 0 77 ƒ g 00 N a ,m u 0 N N 2 un . cl� a a w R 'm o E $ 7 14 CLkD o m r o 2 m a a u k k 2 t / Ln c § u a a ) % , % » ; k Q 0) 2 k \ 00 a \ \ / e ¥ m { \ rn / \ $ r M co k k / _ � \ \ / _ § / � ) \ U \ $ Ln §CL / o § o E = k 2 .§ § ( / o$ e o § 22 { < ~ 2 ° o # f 0 / \ \ \ Ero § d/ / ~ k\ r V)_ _ > § 2 k % 2 2 ,u& ° & ° & ° _ m © § k § @ k k \ < 2 < < J � 2 COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Outstanding June 30, 2016 Additions Deletions General Obligation Bonds $ 4,497,704 $ - $ - VPSA School Bonds 95,149,806 8,159,100 Lease Revenue Bonds 81,150,705 - 2,740,000 Submitted By Approved By $ 180,798,215 $ Rebecca E. Owens Director of Finance Thomas C. Gates County Administrator Outstanding May 23, 2017 $ 4,497,704 86,990,706 78,410,705 $ 10,899,100 - $ 169,899,115 2— 0* e o o a o 0 3� 0 0 a o o * o 0 0 e o e * o a. a) Stn tnrnv r co M v n Orr to to Nr rU')nn Mn It tr O) C C(0tD(00 0- MIEN1-OrmopNrO NO)oOtoOr Cl) o tO CO W r t2 0 r CV N O M O M r r 0) CO CA m a to r CV Oi r p M N Lo N M n ; O N N Zj p C L 0 _ _ _ W � � N N 0 p) ^M `-'t V CO � M OND 000 C0 04 (O O CO N (D 04 r 0 i' H Cq c�Lq It N ^OMW M00 Lq C c nco w Or- 0) 000 '. c' C2 ' N cOrO 0000t0 M IT co 0Ln 4 p �04 Cl) � �Nv t0 —Cl) CO v CO C) Cfl v to 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C 0�t 0 0 0 0 0 0 0 0 0 0 0 0 aQ o_ 0 c CD CC Mt00�C'7� N to O)MCO((D-MMtnO Cl) CD ton Ul OCMO N OcnNMr Mw N O n 4(O Or n Uj OO 00 to N0 00 C U) Otn to M nnn ONNn ao Onn n Nr,nu7gM co W m r .- r ct to r W O MO V (or Mtn u) O 'q 00 U)00 V•Mh0 V m O) 00 A to Co �f �T 1- et rl �t N r '�' rl V I- Cl) CO � to W tog, ^ of (A r 00 c C'(l O 9 CO to M N M N I� I" r M CA W W NPlr�I� ^ tP) z; (D Uj N'70 r0 NMr MOC) CO i' 200 UO NN 00 M a) tor- tn(o MCO 001 V+-Mrr O C ►+ C(3 00 Oto n n n 00 q r to 0 '7 0) M fM r r r M �rM �- Nt�N(0 r M co N ^ 7 N cr O U r N 0 0 0 O O0 0 0 00 0 0 00 o U) to O v O O N ON000 M 000000000U)O O On 00)r d' O O r_(o0(00 M Cl o 000 C'M(D O to t" O T 0CF! o0000N Opo C ++ M V ON 00 ONMI-OODU)O N V Lo Lo O Q .L V Cl) NMCo M 0)tn'-sttoto0)d'00(Da) M Cl) 04 N to n N 0 IT R N M tnr Cl) 0) c} N W C Q 30) CNI 0)MN N MOMCO Nr �� CO to Y m CM OWa� Z or o O C 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 O 0'0000 Lo 00e 000 0 0 0rl0 0000e 0 0 Da)0)00Mq 0) a) 00Lr) to 00M0C)0)rl N 00)Lo to a)LI) ao „O G O to CD O)OOOM . 0)OOOMOtOMd7MCn0 00)tnNQ)0 n O � C �� •7rOr d' tt to O N CD CO N t\ 00 CV d•MNMa CO OFYIu'•O C amu) Or- nnt`0 N00n0Dtln ^ MNrN�O CD ON W O r r y Z aC7 o a� _ _ O E O 00 to 0000v C) �NCDw OCDnCO I�NO 00 0007MN co N V to M Co 00 N M 0) I- co V co M tt M CO (D to O r Co c0 (�) NNrtnv i00 'It(oO�t COr 0000 c' M Nr Mtn clN N r C W ('N0M0 CO (nm V O)(ON�M CONI oM n O a) M to Cl 0 00 O (D to Co 0 O I- N rl rl r- NT Cn �F tO 7 C t0 (n F- ` C to m6 o tb oo to OD r N O et 00 N M r d' co Y O j U) -M Go NnNCO r M N (0 a °'60 Lo o � LL tnoo0o00000000000 OtoU)00)o 0 CC 0) N O O O Ln0000 00 o O r Lo C O n n or r o a 0)(0000 wOOOr 0000(0(%)0 M 0000 V N � to "'tn MOO co tnOtOM Otn0000r 'Tto 00Ntn Co to D coMLo f to n I,ONO V)NU)�U)n0) co Mrt-NN ^ to O Co r- CD oOr M rnraDM It NNtn00 V n In U mco N MOMCC 04 ry m 'n r CO CDx X y N N X N p y F" CU to to J X WOC CC C y LL Wp x N W F- M OF- X m W C 0 ~ 8 ~ y LL y W N y ON, a F- CD Vvmov NO) (D ti X W U CU 3 _ C X Z C J O F- M O LL C «d �°� C C U yD JH U� c p N Q) N C m 0 LL 75 C7 3� E N N m0,c�_)�a m U c V o d w C c) _ 4) fn � 0)L i -) 00 F W .yr O C) _ c0 o.- W E W E m y� c o to: a' - W E� = U) 0 y aa)) a) 7 CD M O UO O 7 O m' r o Co 'C CC CD aa)) L G Madda. 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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 23, 2017 Accounts Paid- April 2017 Rebecca E. Owens Director of Finance Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors $ - $ - $ 7,973,115.77 Payroll 04/07/17 1,295,569.49 42,491.29 1,338,060.78 Payroll 04/21/17 1,257,791.72 39,660.67 1,297,452.39 Manual Checks - 446.71 446.71 Grand Total $ 10,609,075.65 A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2017 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 1 ACTION NO. ITEM NO. P.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 23, 2017 The petition of Lexington Falls, LLC to rezone approximately 1.67 acres to amend a proffered condition on property zoned C-2CS (High Intensity Commercial District with conditions and special use permit), located at 6065 Peters Creek Road, and to rezone 0.68 acre from C-1 (Low Intensity Commercial District) to C-2 (High Intensity Commercial District), located in the 6100 block of Burlington Drive. The amended proffer references general conformance to a revised concept plan showing additional parking and a new access drive on Burlington Drive for an existing Bojangles restaurant; Hollins Magisterial District Philip Thompson Deputy Director of Planning Thomas C. Gates County Administrator Agenda item for public hearing and second reading of ordinances on an application to amend a proffered condition and to rezone property from C-1 to C-2. BACKGROUND: In 2006, a 1.67 acre parcel was rezoned from C-1 to C-2 with a Special Use Permit for the purpose of constructing a fast food restaurant (Bojangles). A proffered condition for general conformance to a concept plan showing access only via Peters Creek Road was proffered at that time. Also part of that application, a 0.68 acre parcel was also rezoned from R-3, Medium Density Multi -Family Residential District, to C-1, Low Intensity Commercial District. In 2008, a rezoning petition was denied by the Board of Supervisors to amend the proffered concept plan to allow a secondary access onto Burlington Drive. Page 1 of 2 This request would amend the proffered concept plan to allow additional parking and a secondary access to the existing Bojangles restaurant from Burlington Drive. This request would also rezone the 0.68 acre parcel fronting on Burlington Drive from C-1, Low Intensity Commercial District to C-2, High Intensity Commercial District. DISCUSSION: The Planning Commission held a public hearing on this request on May 2, 2017. Six (6) citizens spoke in opposition to the petition. Their concerns included increased traffic, cut -through traffic, the inadequacy of Burlington Drive to handle any additional traffic, quality of life, potential loss of a safe, family oriented street to commercial traffic, stormwater runoff, existing trash/litter and high grass from the existing restaurant and back property, and future use of the property fronting Burlington Drive. The Planning Commission had questions/comments regarding the width of Burlington Drive, commercial entrance spacing requirements, traffic safety, Future Land Use, C-1 permitted uses, surrounding C-1 zoning, and stormwater runoff. The Planning Commission recommended approval to amend the proffer condition for the 1.67 acre parcel and to rezone the 0.68 acre parcel from C-1 to C-2. The Planning Commission believes that the two access points would improve safety and that this petition is consistent with the surrounding zoning and the Future Land Use. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board approve the second reading of the ordinance to approve the amended proffer and rezoning request. Page 2 of 2 STAFF REPORT Petitioner: Lexington Falls, LLC Request: To rezone 1.67 acres to amend a proffered condition and to rezone 0.68 acre from C-1, Low Intensity Commercial District to C-2, High Intensity Commercial District Location: 6065 Peters Creek Road and 0 Burlington Drive Magisterial District: Hollins Amendment to Proffered Condition: 1 vvcvvcrc,2006, Fevised NovembeF 15, 2006, and last 'eWSea-Tvrcmvcrc-r 2006, submitted ' A ' ;nth rezeRiRg and speeial use P8FMit applieatieR 21 12.12-006 witl+ The developer hereby proffers general conformance with the `Lexington Falls, LLC -Access Drive', prepared by Balzer and Associates, Inc. dated March 17, 2017. Special Use Permit Conditions (to remain 1. A monument -style sign shall be constructed measuring no greater than 5- unchanged on 6065 feet tall and 7 -feet wide. The sign face shall be surrounded by brick to match Peters Creek Rd): the building and shall include architectural features such as pre -cast concrete cap and base. 2. Signage placed on the building shall occupy less than 5 percent of the building fagade area. 3. Off -premises signs shall be prohibited. 4. The building shall be constructed in a style substantially conforming to Exhibit B, an accepted proffered exterior from the approved November 2005 Seaside Heights, LLC rezoning and special use permit for a Bojangles drive- in restaurant (case numbers 32-12/2004 and 33-12/2004), except that from grade to eave, all walls shall be constructed with at least two colors of red or brown brick instead of white brick. 5. Additional landscaping shall be provided. In particular, the dumpster enclosure shall be screened by tree and shrub plantings, additional trees shall be planted in the parking lot, a perimeter planting bed shall be designed in front of the parking spaces facing Peters Creek Road, additional landscaping shall be planted around the picnic area to further delineate it as a site feature, and all plants used shall conform to the Plant Palette listed in the Williamson Road Hollins Village Design Guidelines. 6. Light poles shall be black, gray, or grayish -brown. Light fixtures shall be directed downward and inward to the site, shall be no taller than 15 feet in height, and shall not be cobra -head or shoebox-style fixtures. 7. Decorative building lighting shall be used and fixtures shall be recessed wherever possible. 8. The picnic area shall be moved northward away from the dumpster. A crosswalk shall be constructed to lead customers from the nearest building entrance across the parking lot and an identifiable path shall continue from the parking lot to the picnic area. 9. The sides and rear of the dumpster enclosure shall be brick construction to match the building. EXECUTIVE SUMMARY: Lexington Falls, LLC proposes to rezone 1.67 acres fronting on Peters Creek Road to amend a proffered condition related to conformance with a masterplan for the purpose of showing additional parking and a secondary access point for the existing Bojangles restaurant from Burlington Drive. This request is also to rezone a 0.68 acre parcel fronting on Burlington Drive from C-1, Low Intensity Commercial District to C-2, High Intensity Commercial District. In 2006, the 1.67 acre parcel was rezoned from C-1 to C-2 with a Special Use Permit for the purpose of constructing a fast food restaurant. Nine conditions were applied to the Special Use Permit. At this time, the 0.68 acre parcel was also rezoned from R-3, Medium Density Multi -Family Residential District, to C-1, Low Intensity Commercial District. A condition for general conformance to a concept plan showing only access via Peters Creek Road was proffered at this time. In 2008, a rezoning was petitioned to amend the proffered concept plan for a similar rezoning to this current request. Please see attached "Lexington Falls Development Plan" dated 2-29-08. This rezoning request was denied at this time. The parcels are designated Transition and Development on the Future Land Use Map. APPLICABLE REGULATIONS Sec. 30-54, C-2, High Intensity Commercial District. (C-2, High Intensity Commercial District Regulations attached) Site plan review and building plan approval will be required. 2. ANALYSIS OF EXISTING CONDITIONS Background — In 2006, the 1.67 acre parcel was rezoned from C-1 to C-2 with a Special Use Permit for the purpose of constructing a fast food restaurant. Nine conditions were applied to the Special Use Permit. At this time, the 0.68 acre parcel was also rezoned from R-3, Medium Density Multi -Family Residential District, to C-1, Low Intensity Commercial District. A condition for general conformance to a concept plan showing only access via Peters Creek Road was proffered at this time. Since then, 6065 Peters Creek Road has been fully developed with the Bojangles restaurant and associated parking and landscaping. The restaurant was developed under previous development standards allowing for only a certain number of parking spaces. In the years since opening, a need for additional parking has 2 occurred, which is allowable under current zoning regulations. The restaurant also has a need for parking for patrons with larger trucks or landscaping trailers, as well as additional access for inclement weather situations. In 2008, a rezoning was requested to amend the proffered concept plan to allow for access along Burlington Road, similar to what is shown on the current proposed concept plan. The Planning Commission felt that the proposed access drive was not a good fit in the existing residential neighborhood at that time. Commissioners were concerned with the amount of cut -through traffic on Burlington Drive that would be generated from Airport Road and Peters Creek Road. The Planning Commission felt that because the plan was originally designed without a secondary entrance, the development could be built according to the plan submitted in the December 2006 rezoning petition. The Commission was concerned that the access drive would disrupt the neighborhood on Burlington Drive. The Planning Commission recommended denial of this request to the Board of Supervisors. The Board voted to deny the zoning request to amend the proffered site plan. The 0 Burlington Drive parcel has remained vacant. Topography/Vegetation — 6065 Peters Creek Road has been graded and developed and all required landscaping is in place. 0 Burlington Drive is a relatively flat parcel with a small amount of existing landscaping. Surrounding Neighborhood — The properties are bordered by C-1, Low Intensity commercial zonings and are for the most part vacant, with the exception of an office that fronts onto Peters creek Road. The parcels across Burlington drive are zoned R-3, Medium Density Multi -Family Residential and are currently single family homes. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture — The site currently consists of a 3,534 sq. ft. restaurant and 39 parking spaces (2 accessible. The proposed concept plan shows an additional 14 parking spaces as well as a secondary access drive onto Burlington Drive. The access drive is shown as 32' wide to accommodate larger trucks and trucks with trailers. Access/Traffic Circulation — Current access is via one entrance onto Peters Creek Road. Any additional access points require VDOT permitting and review, which includes a full review of the traffic impact analysis. Fire & Rescue/Utilities — Offered no objections and had no additional comments. Economic Development — The Department of Economic Development supports the project on the basis of increased commercial development along this corridor. 4. CONFORMANCE WITH ROANOKE COUNTY COMPREHENSIVE PLAN 6065 Peters Creek Road is designated Transition in the 2005 Comprehensive Plan which is a future land use area that encourages the orderly development of highway frontage parcels. Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. Intense retail and highway oriented commercial uses are discouraged in transition areas, which are more suitable for office, institutional and small-scale, coordinated retail uses. 0 Burlington Drive is designated at Development, which are future land use areas where most new neighborhood development will occur and 3 can include a mix of residential with retail and office uses. 5. STAFF CONCLUSIONS Lexington Falls, LLC proposes to rezone 1.67 acres fronting on Peters Creek Road to amend a proffered condition related to conformance with a masterplan for the purpose of showing additional parking and a secondary access point for the existing Bojangles restaurant from Burlington Drive. This request is also to rezone a 0.68 acre parcel fronting on Burlington Drive from C-1, Low Intensity Commercial District to C-2, High Intensity Commercial District. These parcels were rezoned in 2006 for the purpose of constructing the Bojangles restaurant. Since then, 6065 Peters Creek Road has been fully developed with the restaurant and associated parking and landscaping. In the years since construction, a need for additional parking as well as parking for patrons with larger trucks or landscaping trailers has occurred. The restaurant would also like to have additional access to the site for ease of maneuverability for these large truck/trailer patrons or for inclement weather situations. A similar request to amend the proffered concept plan was denied in 2008. No upgrades to Burlington Road have occurred since this previous denial and the area is still mostly single family residential, the two major concerns at that time. The parcels are designated Transition and Development on the Future Land Use Map and the request is consistent with these designations. CASE NUMBER: 6-5/2017 PREPARED BY: Tara Pattisall HEARING DATES: PC: 5/2/17 BOS: 5/23/17 ATTACHMENTS: Application Aerial Photo Zoning Map Future Land Use Map C-2, High Intensity Commercial District Regulations Lexington Falls Development Plan' dated 2-29-08 M County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 2.9800 Roanoke, VA 24018 (540) 772-2068 FAX (540) 776-7155 For Staff Use Only received:, Received by: Placards issued: I Bos Case Number 6 -- o 0 ALL APPLICANTS Check type of application filed (check all that apply) K Rezoning ❑ Special Use ❑ Variance ❑ Waiver 11 Administrative Appeal ❑ Comp Plan (15.2-2232) Review Applicants name/address w/zip Phone: 540-537-6194 ton Falls, LLC c/o Stan Seymour Work: Lexington y cell #: 5942 Coleman Road Roanoke, VA 24018 Fax No.: Owner's name/address w/zip Phone #: Same as above Work: Fax No. #: Property Location E065 Peters Creek Road & Magisterial District: Hollins 0 Burlington Drive Community Planning area: Peters Creek --Hollins Tax Map No.: 02713-05-01.00-00001027.13-05-02.00-0000 Existing Zoning: C2 - High Intensity Comm. District! Cl- Low Intensity Comm. District Size of parcel(s): Acres: 1.6710.68 = 2.35 Existing Land use: Fast Food Restau rant 1 Vacant REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (15.2-2232) REVIEW APPLICANTS (R/S/W/CP) Proposed Zoning: C2 - High Intensity Commercial District Proposed Land Use: Fast Food Restaurant & Access Drive Does the parcel meet the minimum lot area, width, and frontage requirements of the requested. district? Yes [)( No J IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes X No F 1F NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes 5a No F VARIANCE, WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS (VIW/AA) Variance/Waiver of Section(s) n!a of the Roanoke County Zonin mance in order to: Appeal of Zoning Administrator's decision to Q Appeal of Interpretation of Section(s): of the Roanoke County Zoning Or ce Appeal of Interpretation of Zoning Map to p Is the application complete? Please check if enclosed. APPLICATION WILL NOT B CEPTED IF ANY HESE ITEMS ARE MISSING OR INCOMPLETE. 6'8 Via. RISM/CP V/:4A R/S/w/CP VIAA FJS/W/CP VIAA b £ Consultation 8 1/2" x 11" concept plan Application fee Application Metes and bounds description Proffers, if applicable Justification Water and sewer application Adjoining property owners. I hereby certify that I am either the owner of the prop the own is agent or contract purchaser and am acting with the knowledge and consent IF the owner. Owner's Signature JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT..WAIVER OR COMP PLAN (15.2-2232) REVIEW REQUESTS Applicant Lexington Falls, LLC (Lexington Falls, LLC - Access Drive) The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. See attached narrative Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. See attached narrative Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. See attached narrative 3 LEXINGTON FALLS, LLC -- ACCESS DRIVE Tax ID's: 027.13-05-01.00-0000 & 027.13-05-02.00-0000 Justification for Rezoning: This rezoning request has two parts. The first part is the amendment of the proffered condition on Tax ID: 027.13-05-01.00-0000 (6065 Peters Creek Road) to allow for the construction of an employee parking area and access drive across Tax ID: 027.13-05- 02.00-0000 (0 Burlington Drive). The second part is for the rezoning of Tax ID 027.13-05-02.00--0000 from Cl- Low Intensity Commercial District to C2 High Intensity Commercial District.. Both parcels were rezoned in 2006 under Ordinance 121906-7 to allow for the Bojangles restaurant construction. The Bojangles restaurant has seen continued growth since its construction, as has this area of Roanoke County with many development projects in close proximity. During peak restaurant hours, parking is limited and there is additional parking needed to meet customer demands and prevent traffic issues on- site. Therefore the employee parking area is being proposed on the south side of the site. The existing Traffic Impact Analysis provided in 2006 has been updated for the current request. It is important to note that the daily vehicle traffic based on the original study was 973 vehicles per day. Based on current customer receipts from Bojangles, the actual vehicles per day is an average of 775. This request is being made based on the needs of the existing Bojangles restaurant currently in operation at 6065 Peters Creek Road. The additional parking is needed based on peak restaurant parking demands. The secondary access point will aid patrons access the site during inclement weather, will include additional parking for vehicles with landscape trailers, and will give vehicles traveling westbound on Peters Creek Road (Route 117) an additional access option at a safer signal controlled intersection. The proposed access location from tax parcel 027.13-05-02.00-0000 onto Burlington Drive is located at the northern section of right of way adjacent to the termination of Burlington Drive right of way at tax parcel 027.13-05-05.00. This location has adequate sight distance for vehicular movements and the location of the entrance provides a "T" turn around area for Burlington Drive. The entrance provides also for better connectivity, which is a priority of VDOT's secondary street connection requirements. The access drive will be in compliance with requirements as set forth by the Roanoke County Zoning Ordinance and the plans will be reviewed and approved by all required local review agencies during the design process. 2. This project is located within the Hollins Community Planning Area of Roanoke County. Although the only improvements proposed at this time are the small parking area and access drive, any future improvements will incorporate the overall aesthetic value of the existing commercial development and the goals of the community planning area. 3. The entrance location of the access drive on Burlington Drive will create a minimal increase in the number of vehicles that access Bojangles from Burlington Drive. The vast majority of vehicles will still enter/exit the Bojangles Restaurant site from Peters Creek Road which provides full access to and from Peters Creek Road. This proposed drive will also allow public and private vehicles a location to turn around at the existing termination point of Burlington Drive where there is currently not an area to do so. Fire and Rescue will have better access to the area and maneuverability with the addition of the access drive. CONCEPT PLAN CHECKLIST. A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept pian should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan_ Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS X a. Applicant naive and name of development X b. Date, scale and north arrow X c. Lot size in acres or square feet and dimensions X d. Location, names of owners and Roanoke County tax map numbers of adjoining properties X e. Physical features such as ground cover, natural watercourses, floodplain, etc. X f. The zoning and Iand use of all adjacent properties X g. All property lines and easements X h. All buildings, existing and proposed, and dimensions, floor area and heights X i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development X j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS X k. Existing utilities (water, sewer, storm drains) and connections at the site X 1. Any driveways, entrances/exits, curb openings and crossovers X m. Topography map in a suitable scale and contour intervals X n. Approximate street grades and site distances at intersections X o. Locations of all adjacent fire hydrants X p. Any proffered conditions at the site and how they are addressed X q. if project is to be phased, please show phase schedule I certify that PI items required in the checklist above are complete. Signature of plicaot Date 0ANo Community Development p Planning & Zoning Division o z v A 1838 NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County PIanning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Traffic Engineer or staff from the Virginia Department of 'Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land uses and situations that -would necessitate further study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective date: April 19, 2005 Lexington Falls LLC - (Lexington Falls LLC - Access Drive) Name of Petition n6-. Pet loner's Signature / -7/ Date TRAFFIC STUDY FOR LEXINGTON FALLS, LLC - ACCESS DRIVE Tax ID - 027.13 -05-01.00-0000 6065 Peters Creek Road 027.13-05-02.00-0000 0 Burlington Drive ROANOKE COUNTY, VIRGINIA DATE: March 17, 2017 AND ASSOCIATES INC REFLECTING TOMORROW PLANNERS ARCHITECTS ENGINEERS SURVEYORS 1208 Corporate Circle Roanoke, Virginia 24018 Phone(540) 772-8050 Existina Dailv and Peak Hour Traffic on Peters Creek Road — Route 117: 2015 VDOT published data (please see Attachment 1 AADT = 19,000 Directional Factor = 0.508 (NB) K Factor = 0.092 Existing Peak Hour Traffic Data 888 vph (860 vph) Peters Creek SB Peters Creek NB 860 vph (888 vph) KEY SITE 00 Vph =AM PH (00 vph) = PM PH Potential Site Generated Traffic: This trip generation calculation was based on the proposed land use shown on a concept plan created by Balzer and Associates (please see Attachment 2). The policies and procedures found in the Institute of Transportation Engineers (ITE) Trip Generation Manual, 9th Edition, were employed to determine the potential site generated traffic volumes for the proposed development. Traffic volumes for the average weekday and weekday peak hours of the adjacent street traffic are provided and illustrated in the Table and Figure below, respectively. Please note that the trip generation calculation below takes into account 10,000 s.f. of possible General Office space on the rear parcel to plan for any future requirements of the property. 1 Trip Generation Land Use AM PEAK HR PM PEAK HOUR DAILY Proposed ITE Independent Development Code Variable Enter Exit Total Enter Exit Total Total Fast Food Rest. w/ Drive 934`: 3,534 sq.. ft 82 79 161 60 65 115..:.11753 Through General..710. Office 0,000 sq_ ft 26 4 30 . ' 3 12 ; 15 .228 TOTAL 1 108 83 191 63 67 130 1,981 Trip Distribution: For the purposes of this analysis, it is assumed that 90% of trips for the fast food restaurant will enter and exit from Peters Creek Road and that 50% of trips for the office use will enter and exit from Peters Creek Road. The remaining trips will utilize the proposed access on Burlington Drive. As such, the expected site -generated traffic to utilize Burlington Drive is approximately 289 trips, or 145 vehicles, per day. It should be noted that the rear parcel is currently zoned C-1 and the proposed cross access drive gives traffic from this parcel an access point to the site without having to utilize Burlington Drive. 2 Projected Daily and Peak Hour Site Generated Traffic Data ................................ Peters Creek Rd, Rte 117 87 vph 73 vph (55 vph) I (55 vph) KEY 00 vph =AM PH (00 vph) = PM PH ADT = 2,045 vpd SITE 10 vph 21 vph (12 vph) (8 vph) Burlington Dr, Rte 1828 Summary: Based on the data provided, the assumptions made, and the potential site -generated traffic (including potential site generated traffic for future office development), the results of the analysis are: • Approximately 289 trips, or 145 vehicles, per day are anticipated to be added to Burlington Drive. • The increase in traffic is mitigated by providing a cross -access that allows the future commercial development to access the site via Peters Creek Road through the Bojangles property. n U O C3 LL ¢ LL LL LL LL LL LL LL LL d LL CD 0 }y 0 O 0 O 0 O oa O O o O O O Cl O o O O O O O O O O O O m O O O O C m O N O m O V N O m �- O O N O Cl N O N N O o LL m m O N In O Ln O r O C'7 m lf7 O L) d' In O a0 � 1n O m Ce) lt] O co N Lt7 O r- O Ln O LO O a0 O In O Y C3 p m r-- Ln m m r- r- m o 1n m m m N m h m N m_ co N m 7 o Y N O O O O O O O O O O O O O o o O o O O O O O O U LL U LL W U LL L- LC- G. 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Y _ O C cd O Q1 Y _ O C Cd '` O T C _ U ' 0 m C ro a] F O O U O O 7+ O _T O ?, O _T O 7+ O _T O _T O _T O T c N tC 0 O U m rn O m ¢ m ¢ a v w N (tl O O N > CC W ¢ ¢ CC CC x x 0 x O x O x Q) N ¢ o m m m m 2 a) �N m (u DDDDDDDDDDDDuj T CD U 0 IM JAL O cu O Ir 0 _T U Cf ID 0 C. C. ¢ f �2 PetitionerlProperty Owner: Lexington Falls, LLC 5960 Coleman Road Roanoke, VA 24018 Request: Amendment of Proffered condition for C2CS Zoning for subject tax parcel Tax Map #: 027.13--05-01.00-000 The following proffered condition is provided for the above referenced Zoning Request Proffered Condition: 1. The developer hereby proffers general conformance with the "Lexington Falls, LLC -- Access Drive", prepared by Balzer and Associates, Inc. dated March 17, 2017. Lexington Falls, LLC: Printed: 11����/ f�f • �J!'i?J� Signed:l Title Date �P ' /� LEXINGTON FALLS LLC — ACCESS DRIVE: ADJACENT PROPERTY OWNERS OF: 0 Burlington Drive (Tm#:27.13-05-02.00) Parcel ID: 027.13-05-03.00 Property Address: 6251 Peters Creek Road MAPSICO LIMITED COMPANY 3625 Ridgewood Lane Roanoke, VA 24014 Zoning: C I Parcel ID: 027.13-05-04.00 Property Address: 0 Peters Creek Road MAPSICO LIMITED COMPANY 3625 Ridgewood Lane Roanoke, VA 24014 Zoning: C 1 Parcel ID: 027.1305-05.00 Property Address: 0 Burlington Drive HAROLD F TRENT JR; CHERYL TRENT TICKLE 408 High Street Salem, VA 24153 Zoning: C 1 C Parcel ID: 027.17-0406.00 Property Address: 6155 Burlington Drive HUNTER P TOLLEY 6155 Burlington Drive Roanoke, VA 24019 Zoning: R3 Parcel ID: 027.17-04-07.00 Property Address: 6143 Burlington Drive KEYNET INC. 383 Heritage Drive Blue Ridge, VA 24064 Zoning: R3 Parcel ID: 027.17-04-05.00 Property Address: 0 Burlington Drive DKE HOLDINGS LLC 6045 Peters Creek Road Roanoke, VA 24019 Zoning: C1 Parcel ID: 027.17-04-01.00 Property Address: 6045 Peters Creek Road DKE HOLDINGS LLC 6045 Peters Creek Road Roanoke, VA 24019 Zoning: C1 Parcel ID: 027.17-06-62.02 Property Address: 6120 Peters Creek Road .ZONES INVESTMENT VENTURES 3324 Timberview Road Roanoke, VA 24019 Zoning: C I C Parcel ID: 027.17-06-62.00 Property Address: 6136 Peters Creek Road MT HOLDING CO 102 N Mitchell Road Roanoke, VA 24179 Zoning: C2 Parcel ID: 027.17-06-61.00 Property Address: 6206 Peters Creek Road SCIATICA LLC 708 Draper Road Blacksburg, VA 24060 Zoning: C2 Parcel ID: 027.17-06-60.00 Property Address: 6212 Peters Creek Road JACOB H PHAM 6212 Peters Creek Road Roanoke, VA 24019 Zoning: C2 Mapsico Limited Company 205 N. Wilton Road Richmond Virginia 23225 Board of Supervisors Roanoke County, Virginia 5204 Bernard Drive P.O. Box 29800 Roanoke, Virginia 24018 Re: Rezoning Petition Lexington Falls LLC Dear Board Member: Mapiso Limited Company ("Mapsico") is the owner of two parcels (numbers 027.13-05- 03.00-0000 and 027.13-05-04.00-0000) adjacent to two parcels owned by Lexington Falls, LLC (numbers 027.13-05-01.00-00000 and. 027.13-05-02.00-0000), which are scheduled to be rezoned for the purpose of allowing an access drive for a fast food restaurant to Burlington Drive. Please be advised that Mapsico does not object to the rezoning of parcels 027.13-05- 01.00-00000 and 027.13-05-02.000000 to allow such access. Mapssco Limited Company J. Fielding Douthat, Jr., err► er t)ALAV ND AS SOC FATES INC. REFLECTII`IG TOMORROW Roanoke County Tax Parcel Numbers 027.13-05-01.00 & 027.13-05-02.00 Legal Description for property to be rezoned Beginning at a point on the southerly Right -of -Way line of Peters Creek Road at the Northwesterly corner of Mapsico Limited Company (Roanoke County Tax Parcel #027.13-05-03.00, Instrument ##201300585); thence leaving said Right -of -Way and continuing with said Mapsico line S26°02'00"E, 588.57 feet total to a point at the Northwesterly comer of NII= Harold F. Trent, Jr. & Cheryl Trent Tickle (Roanoke County Tax Parcel #027.13-05-05.00, Deed Book 1636, Page 1077) and being the Northeasterly beginning of the Right -of -Way line for Burlington Drive; thence along the Northerly Right -of -Way line of Burlington Drive S57'10'00'VV, 155.96 feet to a point at the Southeasterly corner of N/F DKE Holdings, LLC (Roanoke County Tax Parcel #27.13-04-05.00, Instrument #200417853); thence leaving said Right -of -Way fine and continuing with said DKE line N32°50'00"W, 180.00 feet to a point; thence N36°41'00"W 300.85 feet to a point on the Southerly Right -of -Way line of Peters Creek Road; thence leaving the line of DKE and continuing along said Right -of -Way the following: N36°27'20" E, 190,46 feet to a point; thence N25°03'43"E, 46.63 feet to a point; thence N33°54'11"E, 30.69 feet to the Point of Beginning containing 2.363 acres total and being "Portion Lot C" and "Lot M" as shown on a plat entitled "Boundary Survey for Lexington falls, LLC" prepared by Caldwell White Associates, dated February 10, 2005, recorded in Instrument #200507902 in the clerk's office of the circuit court of the County of Roanoke, Virginia. PLANNERS • ARCHITECTS • ENGINEERS • SURVEYORS ROANOKE • RICHMOND . NEW RIVER VALLEY • STAUNTON • HARRI$ON50RG 1208 Corporate Circle • Roanoke, Virginia 24018 • (540) 772-9580 • FAX {540} 772-8050 www.balzer.cc M VLIMMIn'3MONVON-.0kLNMa s 6 E NaiioruiSNOOaojuxv — 1 r # AZ:6tlNIWV`I33id ]MO KAirJNI'INnso V QVG1J K3aNn SHM3d 4969LU 8 G 'd >3 MO 9 T Jo - 8 555 'd ,..E7 Pill I 1 1, Ml 'W1041" I T3?Jd MKMIA'11,11"M 10 1-1111100 , �j gl ;I �! 3Afij(l SSE DOV - OT 'SPU MOICIN IXill 1, . a -t A + b � a nit n IY iy ems.' �MON -_ ��`r��;� 'I►LSC �� - - Tl - C) U r U CD r U T— L) U u r U co ry N U U Im r U 1W; /1►i LU ■ � e o , »�^ ■ F- ■ � ` e z ■ � � e 2 � � � ■ Q Q e z � � o � e � � ■ 2 4= \co W U 7a5 /d \ 6 In % g In & a a S 2 - ¥ cq 7 = $ 6 ) m \ C:) _ m \ \ \ / con \j5\ CCL « _ §§ _ L)f \ \ f } w \ < § / ) ] \\ C) C) LU C-2 District Regulations SEC. 30-54. C-2 HIGH INTENSITY COMMERCIAL DISTRICT. Sec. 30-54-1. Purpose. (A) The purpose of this district is to provide locations for a variety of commercial and service related activities within the urban service area serving a community of several neighborhoods or large areas of the county. This district is intended for general application throughout the county. High intensity commercial districts are most appropriately found along major arterial thoroughfares which serve large segments of the county's population. The C-2 district permits a wide variety of retail and service related uses. Land uses permitted in this district are generally consistent with the recommendations set forth in the transition and core land use categories of the comprehensive plan. Site development regulations are designed to ensure compatibility with adjoining land uses. (Ord. No. 042208-16, § 1, 4-22-08, Ord. No. 111213-15, § 1, 11-12-13) Sec. 30-54-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. Residential Uses Accessory Apartment * Home Beauty/Barber Salon * Home Occupation, Type I * Multi -Family Dwelling * Two -Family Dwelling * 2. Civic Uses Administrative Services Clubs Cultural Services Day Care Center * Educational Facilities, College/University Educational Facilities, Primary/Secondary * Family Day Care Home Guidance Services Park and Ride Facility * Post Office Public Assembly Public Parks and Recreational Areas Safety Services * Utility Services, Minor 3. Office Uses Financial Institutions General Office Medical Office Laboratories 4. Commercial Uses Agricultural Services * Antique Shops Automobile Dealership Automobile Repair Services, Minor * Automobile Rental/Leasing Automobile Parts/Supply, Retail Bed and Breakfast * 2 C-2 District Regulations Boarding House Business Support Services Business or Trade Schools Commercial Indoor Entertainment Commercial Indoor Sports and Recreation Commercial Outdoor Entertainment Commercial Outdoor Sports and Recreation Communications Services Construction Sales and Services * Consumer Repair Services Convenience Store * Fuel Center * Funeral Services Garden Center * Gasoline Station * Hospital Hotel/Motel/Motor Lodge Kennel, Commercial Pawn Shop Personal Improvement Services Personal Services Restaurant, Drive-in or Fast Food * Restaurant, General 3 C-2 District Regulations C-2 District Regulations Retail Sales Studio, Fine Arts Veterinary Hospital/Clinic 5. Industrial Uses Recycling Centers and Stations 6. Miscellaneous Uses Amateur Radio Tower Parking Facility * (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Civic Uses Adult Care Residences Halfway House Life Care Facility Nursing Home Religious Assembly Utility Services, Major 2. Commercial Uses Adult Business * Automobile Repair Services, Major Car Wash * Commercial Indoor Amusement Dance Hall 0 C-2 District Regulations Equipment Sales and Rental Manufactured Home Sales * Mini -warehouse * Outpatient Mental Health and Substance Abuse Center Recreational Vehicle Sales and Service * Surplus Sales Truck Stop * 3. Industrial Uses Custom Manufacturing * Industry, Type I Landfill, Rubble Transportation Terminal 4. Miscellaneous Uses Broadcasting Tower Outdoor Gatherings (Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 022796-14, § 1, 2-27-96; 042297-14, § 1, 4-22-97; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 102803-15, § 2, 10-28-03; Ord. No. 102505-7, § 2, 10-25-05; Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 052411-9, § 1, 5-24-11, Ord. No. 111213- 15, § 1, 11-12-13) Sec. 30-54-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Minimum lot requirements. 1. Lots served by private well and sewage disposal system; a. Area: 1 acre (43,560 square feet). 5 C-2 District Regulations b. Frontage: 100 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water, or both: a. Area: 15,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. (B) Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet, or 20 feet when all parking is located behind the front building line. b. Accessory structures: Behind the front building line. 2. Side yard: None. 3. Rear yard: a. Principal structures: 15 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. (C) Maximum height of structures. 1. Height limitations: a. Principal structures: When adjoining property zoned R-1 or R-2, 45 feet, including rooftop mechanical equipment. The maximum height may be increased, provided each required side and rear yard adjoining the R-1 or R-2 district is increased two feet for each foot in height over 45 feet. In all locations the height is unlimited unless otherwise restricted by this ordinance. b. Accessory structures: actual height of principal structure. (D) Maximum coverage. 1. Building coverage: 50 percent of the total lot area. 2. Lot coverage: 90 percent of the total lot area. C C-2 District Regulations (Ord. No. 62293-12, § 10, 6-22-93) -- o� VM"'IkHl4'A1i�Y1D0 a]IDMA7C O .{ T � O 4E4NY -Id waw Iana0 e - g W g UH 'si:a ridgy! tJ BIPI2 011 S11'd� NOEN�XF a +I L t } 1 4 1 4 L � t •l r 1. - _----------------- -"-�"� --- _ ---" - - - - -���- -_ --- - 1 + ,■ } �"'___7r«+ 1 vsroo � -'`��°AFF L, ,■ +, f +z L�arle S, , 1 , , rL ■ t ■` ■ ,r r * I , `, '■ `, 5`, 'eL r rl 5 Qut 1 ■ e,i■` �5V ee■L e,�¢�Yu\1 I `4 r` `pA, 5■� �1�`` ■ A li ..8� � ��1 +f M"��fNp�f ', o gRRR �, C SAt C 5 111111 L IK ', � 1 5 e ■5 1 +t L � ■ t I r} 1 y I 1 e t 1 "R1 I gg r Ir 1 ` P 11, I I 4�51_i I � 1 1 - _----------------- -"-�"� --- _ ---" - - - - -���- -_ --- - Daniel Mazur 6143 Burlington Drive Roanoke, VA 24019 (540) 520-3335 April 22, 2017 Roanoke County Board of Supervisors P O Box 29800 Roanoke, VA 24018-0798 RE: Lexington Falls, LLC Request: Rezone/Access Burlington Drive My name is Daniel Mazur and I have been a resident of the above address for 32 years. I am opposing Lexington Falls, LLC applieation/request to rezone 1.67 acres from C-1 to C-2, as well as the request to have access from Burlington Drive to the existing property. My discontentment has not changed since I presented to the Board in 2006/2008. If anything, my opposition has become stronger. The said property is located directly diagonally from my front propertiy/yard and I will be the most affected by this proposed rezoning and access issue. The following are my reasons for resistance: SAFETY SAFETY SAFETY SAFETY SAFETY SAFETY • The demographics of Burlington Drive have changed since 2006. • I have become a great grandfather to a precious little girl whom I help care for daily, I stroll/walk with her up/down Burlington Drive every day to enjoy the fresh air and lovely views of our majestic mountains. • Numerous times when mowing my front lawn vehicles have run me off my property and have come very close to actually hitting me while they were entering/leaving Burlington Drive. • Every day I find Bojangles litter which consists of food, wrappers, cups, bags, etc. on my front/back yard as well as on Burlington Drive that I pick up and dispose of. • I have replaced my mail box three times since 2014 due to vehicular damage from existing traffic up/down Burlington Drive and I can no longer move my post any further back and stay within US Postal Regulations. • My schedule currently is in -synch with being adjusted to 8.00 am to 5:00 p.m. extra traffic from my business neighbors. To extend that time by 3 hours in the morning, 6 hours or more by Bojangles customers/employees in the evening will most definitely affect my sleep/family/social/life/health patterns. My bedroom is on the front of my residence so I hear every vehicle that uses Burlington Drive. At this stage of my life, I cannot keep "fast food hours" nor should I be expected to. APR 2 4 2017 cginninIty L*vvcrl jot Page 2 Daniel Mazur • Bojangles does not maintain the back property; it is overgrown and an eye -sore on our street where all other neighbors keep manicured front/back/side lawns. I have regrettably had to report the condition of said back property several times to Mr. Richardson, Roanoke County Inspector. • Daily vehicles are constantly speeding, recklessly performing, usually on their cell phones and not paying attention to their surroundings up/down Burlington Drive. I hold my breath when I see my neighbors walking or strolling their little ones for fear they will be hit by un -concerning vehicles. This has repeatedly been reported to the Roanoke County Police, yet it still occurs. • VDOT installed a speed limit sign of 25 mph for Burlington Drive last year but it has not changed the speeding. etc. issues. • Burlington Drive very often is used a turn -around for vehicles lost and these vehicles use and damage my driveway to back up in. Why would I want to allow even more vehicles to have a turn -around access on Burlington Drive when it's a dead-end street? The said application/proposal implies that having a cut through or turn around would benefit the residents. No benefit is acceptable when we would prefer Burlington Drive not be used as a cut -through / turn around. • We now have a newborn child on Burlington Drive. • I chose to live on this street because I felt a sense of family, security, and peace. I have raised my children, and now my extended family here on Burlington Drive. It surely does take a "village" to raise children and my "village" are my residential neighbors who are welcoming and offer to help in any way. To disturb the established residents on Burlington Drive and our feel of comradery between us is not acceptable. By allowing access and rezoning of said property, we lose our security and safety by having total strangers coming and going on Burlington Drive. • Burlington Drive is the existing/established residents front yards. We have no other access to our properties. Bojangles, and the other four business's front properties are on Peters Creek Road and Airport Road; they have access via the same. Burlington Drive to the 5 -existing business's is their back properties and not allowing the rezoning/access to Burlington Drive would not affect their bottom line since for several years that is how they have operated successfully. • During inclement weather, Burlington Drive is one of the last areas to be cleared. It has usually melted by the time we see the VDOT scrapers. We don't anticipate that changing whether access is granted. • During daily peak hours, all the Burlington Drive residents have trouble accessing Airport and Peters Creek Roads to come/go from their properties. Traffic is backed up past Dent Road. Unfortunately, there have been numerous accidents at the intersection as well as for vehicles taking a left onto Burlington Drive. We would prefer not adding to this already existing traffic congestion. Page 3 Daniel Mazur Burlington Drive cannot safely accommodate two vehicles going in opposite directions without one of the vehicles yielding, and that yielding is on my front property and well as my neighbor's front properties and we are all left with damaged lawns, etc. For the said application/proposal to be accepted jeopardizes all the existing resident's safety/security for our families and extended families. I feel it is unacceptable to add "289 trips or 145" more vehicles (which is an extremely low ball estimate) to my numerous above concerns. An imprecise "possible" future office development does not grant me enough information to agree/disagree on an opinion for rezoning said back property. To me personally it is not a credible issue until I know exactly what "future" plans imply. Therefore, I am opposing the rezoning of said back property. I plan on being present for both upcoming meetings; Planning Commission and Board of Supervisors to express in person my apprehensions. Thank you. Daniel Mazur cc: Roanoke County Planning Commission cc: Roanoke County Department of Community Development lozann Nackley Stevens 6001 Peters Creek Road (r_cornwray Roanoke, VA 24019-4029 (5 40) 362-8743 APIA 242017 t)evolopment April 21, 1017 Roanoke County Board 0l' Supervisors P 0 Box 29800 Roanoke, VA 24018-0798 RE: Lexington Falls, LLC Request Please allow me to introduce myself, I am .Iozann Nackley Stevens. My family and I have owned property/residence at the above address for 60 years. The only access to my property/residence is via Burlington Drive. I and writing to you so that Illy lettci' of'oppasition will be placers in Lexington Falls, LLC most recent request fele to rezone 1.67 acres to C-2 and the request to allow access to the back side of said property via Burlington Drive and for future office building development. My opposition has not wavered since: I stood before you in 2006/2008. 1 and strong„ ly opposed to all of the above for the billowing reasons/concerns: SAFETY, SAFETY, SAFETY • Burlington Drive has not gotten any wider nor longer since 2006. • The dynamics of Burlington Drive have changed since I presented my concerns to the Board in 2006/2008. We -have most recently welcomed a new born on Burlington Drive. • We now have grandchildren and believe it or not, great grandchildren, that we help care for weekly; we frequently stroll our precious ones up and down Burlington Drive. • 1 as well as my neighbor wallt up and down Burlington Drive two miles daily and due to the already existing vehicles/traffic we have to try and schedule our daily walks during less busy hours of each day in order for us to walk safely. • We walk our pets daily up and down Burlington Drive.. • I have physically blocked access to my own driveways to prevent vehicles from parking, damaging, or using my driveways as a cut through. • 1 have replaced my mailbox and paper box twice since 2013 due to vehicles hitting them. 1 have moved my post/box further back off of Burlington Drive each time as much as US Postal regulations allow. • During heavy rains. Burlington Drive has a storm water drainabelrunoff issue allowing the run-off from the top ol'Burlington Drive to flood my yard and culverts. • When another vehicle is comiIlg tip or down Burlington Drive and I and leaving or entering Illy property I have to pull over in a neighbor's front yard or driveway to allow enough space for another vehicle to pass. ll'there is a UPS, FedEx or older big box delivery vehicle on Burlington Drive I have to wait for them to exit before pulling in/out of my driveway. 11111'lington Drive Cannot aceomnrod::te t►vo vel>icles going in opposite directions. There simply is not enou ►h width. Page 2 Jozann Nackley Stevens • Daily, vehicles speed up and down Burlington Drive at all hours,they drive recklessly, and usually are talking on their cell phones not paying; attention. I have run out of fingers to count how many instances have occurred in which I literally had to jump out of the vehicles way For my own safety. We requested and VDDT installed a speed Iitlnit sign of 25 mph, but this has not corrected the speeding on our dead end street. These incidents have repeatedly been reported to the Roanoke County Police, yet they still occur daily. • We have also welcomed a Rehab Physician Business to Burlington Drive whose patients are disabled, using wheelchairs, walkers, canes. 'I'llese patients constantly are on Burlington Drive whether to smoke or wait for whomever is picking; them up. These patients come in/out every 20 to 30 minutes daily. 'Phis has added immense traffic to Burlington Drive. • Burlington Drive is not scraped/cleared in inclement weather. I have to pay to have an opening cleared from my driveway down to allow me access to conte/go Crom my residence. Respectfully, Mr. Seymour had not been a good steward of his property since 2006. Daily I pick up and dispose of his litter (food wrappers, food, cups, bags, etc.) that ends up on Burlington Drive. Mr. Seymoru• does not regularly maintain the back side of his property; litter piled up against overgrown brush, during the growing season his back property is high and overgrown so much so that literary a family of groundhogs and skunks have taken up residency. This issue has been reported numerous times to the Roanoke County Inspector. 1 am extremely respectful of n1y conlrnercial/business neighbors, but unfortunately that respect is not returned. "289 trips or 145 vehicles" per day (estimated by Balzer Associates file. on their Trip Distribution page) is an extremely low "GUESS" as to how many vehicles will aelually use Burlington Drive if access is allowed. A "possible" ft►ture office development is vague and does not allow me to make an informed decision on the rezoning; since 1 don't know what type of future business is planned ror this property. This only multiples my existing issues/concerns/worries, most of all my family's safety. There is a reason 60 years ago my ft1111ily settled on Burlington Drive and the most important reason being that Burlington Drive is a Dead End Street which allows us security frons excessive in/out vehicle and foot traffic. I plan on attending both the 5/2/17 Planning; Commission and 5/23/17 Board or Supervisors meetings to reiterate all of my above concerns. Thant: you Ibr your time and for allowing rile to voice 111), concerns/opposition once again 1 1 years later Respectful ly, Jozann Nackley Stevens cc: Roanoke County Planning Commission ✓ cc: Roanoke County Department of Community Development Page 1 of 1 Tara Pattisall - [EXTERNAL] - Burlington Drive From: Daniel <dbm61439gmail.com> To: <tpattisa l l groan okecountyv a. go v> Date: 4/22/2017 4:59 PM Subject: [EXTERNAL] - Burlington Drive Attach ments: I MG_20170421_144019095.jpg this picture was taken across the street on the property for rezoning and by the diagram supplied where the road would be to enter the parking lot. If you notice you will see my front door and walkway, the mailbox on my property by my driveway, the private road across from my walkway, approximately 200 feet there is the driveway for my neighbor at the end of the block the proposed entrance would be almost right next to the private drive maybe just guessing 15 feet away. So basically we have two driveways, 1 Private Dr., then if approved you are talking about a fourth one, so you are looking at four entrances and exits within 200 feet. For my location that is a serious issue being there that could cause just speculating here a serious problem that would make it very congested. WARNING: This message was sent from outside the Roanoke County email system. DONOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. file:///C:/Users/tpattisa) I/AppData/Local/Tem p/XPgrpwise/58FB8COAPO2_DOMAI NM -Z... 4/25/2017 km Y , y AlKa.,-A Page 1 of 1 There is no turnaround at the doctors office at the beginning of Burlington rive so when they are dropping off patients or picking them up they have to backup onto Burlington rive as there is no other entrance or exit to the doctor. This happens on a regular basis which will cause a backup. You will also notice that they are almost backing up into my neighbors drive. Dan Mazur WARNING: This message was sent from outside the Roanoke County email system. DONOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. file:///C:/Users/tpattisal I/AppData/Local/Tem p/XPgrpwise/58FF4E5BP02_DOMAI NM -Z... 4/25/2017 Y�..��S Mf-4i4ri- �R - �� Se � •1 t .1 y . �' bz c� 1a F �r •ice _ I Ar r -`i • ~' } •,/'tel• r f 0,01 r� w • wim1 •' • ^ . • f 6 Page 1 of 1 Tara Pattisall - [EXTERNAL] - Burlington From: Daniel <dbm61439gmail.com> To: <tpattisa l l groan okecountyv a. go v> Date: 4/23/2017 10:10 AM Su b;ect: [EXTERNAL] - Burlington Attach m ents: I MG_20170423_084347329.; pg do apologize if I am being a nuisance with the pictures these are the ones that I have taken I imagine my neighbors will give you more from the other in the Burlington I am supplying you with pictures that mainly directly affect me along with Burlington since will receive the most traffic turning in and out. The picture I am sending here is looking from my driveway, you have my driveway, you see the private driveway, and you see the proposed access road. In my opinion these are way too close together. Dan Mazur WARNING: This message was sent from outside the Roanoke County email system. DONOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. file:///C:/Users/tpattisa) I/AppData/LocailTemp/XPgrpwise/58FC7D7 FP02_DOMAI NM -Z... 4/25/2017 Page 1 of 1 Tara Pattisall - [EXTERNAL] - Burlington / Minnick From: Daniel <dbm61439gmail.com> To: <tpattisa l l groan okecountyv a. go v> Date: 4/23/2017 10:07 AM Subject: [EXTERNAL] - Burlington / Minnick Attachments: IMG_20170423_083605961_HDR.jpg; IMG_20170423_083959669_HDR.jpg These pictures show Minnick School whose property adjoins ours. The reason I am sending you this is something that happens periodically. Minnick is for Emotional Disabilities, Behavioral Disorders, Autism Spectruml�lDisorders, Intellectual Disabilities, n Developmental Disabilities, MultipleDisabilities, OHI. When weather is permitting the children etc. go out to play in the back field but they are supervised by adults because of their disabilities. Periodically every year some decide to run so to speak, and the adults are chasing them through our yards and across Burlington back -and -forth until they Dan Mazur WARNING: This message was sent from outside the Roanoke County email system. DONOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. file:///C:/Users/tpattisa) I/AppData/Local/Tem p/XPgrpwise/58FC7CD2PO2_DOMAI NM -Z... 4/25/2017 K � � 2 . � `' K � `� y Page 1 of 1 Tara Pattisall - [EXTERNAL] - Burlington / drainage From: Daniel <dbm61439gmail.com> To: <tpattisa l l groan okecountyv a. go v> Date: 4/24/2017 9:35 AM Su b;ect: [EXTERNAL] - Burlington / drainage Attachments: P4231087.JPG; P4231086.JPG; IMG_20170424_085402631_HDR.;pg Runoff issue This is a constant issue, as far as runoff from heavy rain. The rain tends to come down the private drive across from me onto Burlington Drive and across Burlington Drive due to the surface. There is virtually no drainage on Burlington in the one picture you can see it running down the road the others are my front yard and you will notice my walkway is underwater. Presently the property in question for rezoning has a gravel base which was used for the construction of the business. Some of the rain is absorbed due to it being a porous surface. Turning that into a drive means it would have to be resurfaced causing no absorption therefore increasing the water flow to Burlington Drive. If you notice the property up for rezoning it slants down towards Burlington where the proposed Drive is to be that part has a steep incline naturally will increase the water flow onto Burlington. I personally would like to know what will be done with the drainage issue! Will VDOT make modifications as far as drainage! Without a proper drainage system, the new drive will cause more runoff onto my front property which flows down Burlington into my driveway onto my neighbor's property causing it to pool up there next to the drive. I feel there should be some serious attention paid to the drainage issue. Dan Mazur WARNING: This message was sent from outside the Roanoke County email system. DONOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. file:///C:/Users/tpattisa) I/AppData/LocailTemp/XPgrpwise/58FDC6EEP02_DOMAI NM-... 4/25/2017 0 r Page 1 of 1 Tara Pattisall - [EXTERNAL] - Burlington Drive From: Daniel <dbm61439gmail.com> To: <tpattisa l l groan okecountyv a. go v> Date: 4/22/2017 4:49 PM Subject: [EXTERNAL] - Burlington Drive Attachments: IMG_20170419_092429351.jpg; IMG_20170419_092445425.jpg these pictures show trash pickup you will notice where the locations of the trash cans are this was taken before everybody had theirs out, solid waste division told us they had to be placed on that side of the street so with a vehicle coming up of down has to be to one side. Usually solid waste is picked up before 9 AM, every other week there are three different vehicles, the solid waste truck which you see, then if there are branches another truck comes by just for that, if there are miscellaneous items just using this as an example refrigerator, beds, mattresses generally items that fall in that category. Those times do fluctuate during the day this can be verified by solid waste division for Roanoke County. WARNING: This message was sent from outside the Roanoke County email system. DONOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. file:///C:/Users/tpattisa) I/AppData/LocailTemp/XPgrpwise/58FB8981 PO2_DOMAI NM -Z... 4/25/2017 t IN Page 1 of 1 Tara Pattisall - [EXTERNAL] - Burlington Drive From: Daniel <dbm61439gmail.com> To: <tpattisa l l groan okecountyv a. go v> Date: 4/22/2017 4:42 PM Subject: [EXTERNAL] - Burlington Drive Attachments: IMG_20170421_140237932.jpg; IMG_20170421_140306437_HDR.jpg With your permission I plan to send you pictures with explanations of what they are instead of giving you a disk at one time may be confusing. I will leave that up to you as to which ones you choose to use or not to. Any questions feel free to contact me we are all united in the neighborhood as a community and this is a major concern to us. Daniel Mazur all pictures will have a date stamp This shows UPS parked in front of my driveway making a delivery to me he is on Burlington rive twice daily with the time fluctuating making drop-offs and pickups usually turns into the driveway across from me where he delivers and picks up on a daily basis. In the next day air has to be delivered by 10:30 AM then he is back usually in the afternoon with the time fluctuating making pickups. WARNING: This message was sent from outside the Roanoke County email system. DONOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. file:///C:/Users/tpattisa) I/AppData/LocailTemp/XPgrpwise/58FB87 E5PO2_DOMAI NM -Z... 4/25/2017 4. trz cu 76 6- 1p Iz k moo (2-0� rad �-� li,a . Z Vv I cj : - T;; � 2'Q L,-,- , ), -nT-- eLYA t APR 2 7 2011 Community Developmoul_ 10 rza ras 0rLG*—C -Q 215-r. cr•j-r*r� r� k4f o V— 60 ` ✓-� �� I )4 �P I ircE- 5!; int q: 2 , Jrr / II IC -0 © /0 C d vfal i„j/Z , y t' Y ✓ r w� /<4- e- , , IcL / �,Cl T" u W ! T -L �4- a f 5 6 !Q- A-d�- T��rc Wendy Mazur 6545 Greenway Drive Roanoke, VA 24019 (540) 798-6517 April 26, 2017 Roanoke County Board of Supervisors P O Box 29800 Roanoke, VA 24018-0798 RE: Lexington Falls, LLC Request: Rezone/Access Burlington Drive My name is Wendy Mazur. My father resides at 6143 Burlington Drive. I am expressing my written concerns regarding rezoning/access via Burlington Drive to the existing BoJangles. Due to my work schedule I will be unable to attend either meeting and would like my opinion/opposition heard. I visit my father on a regular basis. I visit after work and drive through the Airport Road/Peters Creek Road intersection, then take a left onto Burlington Drive. I have to yield to oncoming traffic before I can make the left onto Burlington Drive. I am a "sitting duck" since the intersection is so close to the entrance to Burlington Drive. More times than not the vehicles behind me must slam on their breaks to avoid running into the back of my vehicle. My number one concern is SAFETY. Obviously if access is permitted there will be extensive traffic on Burlington Drive. I already have issues when entering and leaving Burlington Drive since two vehicles cannot pass each other safely. I pull over to Burlington Drive residents front yards in order to avoid being side-swiped. I feel guilty my vehicle and tire marks damage the neighbor's front yards. When you acid delivery trucks into this mix I just must wait until they have passed for me to pull in/out. Speeding/reckless driving on Burlington Drive continues to be a safety issue even though a 25mph speed limit sign is posted. My father helps care for my granddaughter and they very often walk/stroll up/down Burlington Drive. I insist that my father phones me to let me know after their walk they are safely back inside since the business vehicles on Burlington Drive show no /regard/respect/safety to the existing residents of Burlington Drive. Thank you for the opportunity to express my opposition/concerns on this issue. Respectfully, Wendy Mazur cc: Roanoke County Community Development cc: Roanoke County Planning Commission Page 1 of 2 Tara Pattisall - [EXTERNAL] - 5/2/17 Meeting From: jozann stevens <jozann.stevens@verizon.net> To:<tpattisall@roanokecountyva.gov> Date: 5/3/2017 5:13 AM Subject: [EXTERNAL] - 5/2/17 Meeting Hi Tara, Thank you again for allowing me the opportunity to voice my opinions at the planning commission meeting on Tuesday and for taking the time to visit with me on Thursday 4/27/17. It is always informative to learn more about how our Roanoke County government is run. I have some questions /feedback about some of the issues discussed at the meeting. First of all let me state that I respect the Planning Commission decision to approve all of the issues. It seems the meeting focused on Mr. Seymour's rights as a property owner but I feel my rights as a resident/property owner of 60 years were not addressed. Whether or not the access via Burlington Drive was approved, I have very valid concerns that were not addressed. The safety issues mentioned during the meeting; speeding/reckless driving on Burlington Drive; storm water/drainage overflow during heavy rains; my mailbox and paper box having to be replaced numerous times due to vehicles hitting them while moving out of the way to allow another vehicle to pass, not to mention the damage done to my yard/grass; my safety while walking my two miles a day which I have adapted around my business neighbors normal hours of 8:00 a.m. to 5:00 p.m.; my inability to enter and exit my property within a reasonable amount of time due to traffic on Burlington Drive and Airport Road; excessive Bojangle's litter that I pick up and dispose of daily; me daily trying to avoid not being side-swiped by another vehicle passing me on Burlington Drive, etc. etc. (refer to my letter of 4/21/17). No one could provide me with solutions to any of the above and these issues/concerns are just going to increase with more vehicles using Burlington Drive. The Planning Commission did not request, nor did Mr. Seymour provide a traffic study. The traffic during morning rush hour, lunch time, and end of work hour backs up past Dent Road all the way to the intersection of Airport/Peters Creek Road. It is impossible for me to enter or leave my property during these peak times of each day. The representative from Balzer Assoc as well as Mr. Blevins from VDOT felt the traffic was a non -issue and I felt everyone just took them for their word. The Planning Commission did not request, nor did Mr. Seymour provide an accident report study. I am sure a lot of the "small fender benders" at the intersection of Airport/Peters Creek Road and making the left onto Burlington Drive are not reported but there have been just as many serious accidents that have been recorded. My own family member was "rear ended" in February, 2017 making the left onto Burlington Drive and the driver did not want this accident to go against his insurance, so he paid for the vehicle damage and did not report the accident. Again just on their word alone from Mr. Blevins and Balzer Assoc. rep this was accepted. Mr. Seymour stated that by opening access to Burlington Drive commercially this would increase the value of our properties. If I were not already here first, I would never purchase a property on file:///C:/Users/tpattisall/AppData/Local/Temp/XPgrpwise/5909670BPO2_DOMAINM-Z_... 5/3/2017 Page 2 of 2 the same street as a fast food restaurant whether the access was on the front or the back side. Mr. Seymour did not provide any real estate assessments nor real estate sales figures showing any verification to his statement. I am sure there are other neighborhoods that are similar to Burlington Drive that are mixed residential/commercial and it would be helpful to see if the properties increased or decreased in value and if when sold whether the price was affected. Again, everyone took this statement on his word. Mr. Seymour and/or Balzer Assoc. rep made the statement that rescue/911 vehicles would have better/safer access when Burlington Drive is opened as a cut -through. During the last two years of my Father's life in which I was able to care for him at home I called 911 quite a few times, and the rescue squad vehicles, fire trucks, etc. never had any issues entering or leaving. In March, 2014 the APCO transformer on the electric pole located on the side of Burlington Drive sparked and caused a fire in my yard; the fire trucks and rescue vehicles were here within 2 minutes and again there was no problem entering/leaving. In October, 2016 a squirrel was performing acrobatics' on the electric line and hit something that he shouldn't have which caused an actual fire in the electric pole, which in turn caused another fire in my yard. Don't worry, the little squirrel survived!!! Once again no issues with the fire trucks accessing Burlington Drive either coming or going. The accident Dr. Lewis mentioned that her patient experienced in January, 2017, again no issues with either the rescue squad vehicles nor fire trucks. So documentation from Hollins Rescue Squad 95 describing their issues with Burlington Drive access would be appreciated. Once again statements were made with no verification. Not that I don't trust Mr. Seymour's word ............................... I fully understand that I am surrounded by commercial properties. But for the record (which I thought was cleared up in 2006/2008) my property was zoned C-1 in the late 1970's. All of the properties facing Airport Road / Peters Creek Road were all rezoned at the same time. My property has never been used as a commercial property; it has always been my primary residential home and I have no plans of changing that. I also fully understand/accept development even if its in my own back yard. All I ask is that said development not put up a smoke screen, give me the respect that I give them, and give me the proper documentation/reports to support their applications so I can make an informed opinion. Thank you once again and hope to see you at the next meeting on 5/23/17 Respectfully Jozann Nackley Stevens WARNING: This message was sent from outside the Roanoke County email system. DO NOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. file:///C:/Users/tpattisall/AppData/Local/Temp/XPgrpwise/5909670BP02_DOMAINM-Z_... 5/3/2017 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2017 ORDINANCE REZONING APPROXIMATELY 1.67 ACRES TO AMEND A PROFFERED CONDITION ON PROPERTY ZONED C-2CS (HIGH INTENSITY COMMERCIAL DISTRICT WITH CONDITIONS AND SPECIAL USE PERMIT), LOCATED AT 6065 PETERS CREED ROAD, AND REZONING 0.68 ACRE FROM C-1 (LOW INTENSITY COMMERCIAL DISTRICT) TO C-2 (HIGH INTENSITY COMMERCIAL DISTRICT), IN THE 6100 BLOCK OF BURLINGTON DRIVE, HOLLINS MAGISTERIAL DISTRICT WHEREAS, in 2006, the Board of Supervisors approved a request to rezone approximately 1.67 acres of property at 6065 Peters Creek Road (Tax Map No. 027.13- 05-01.00-0000) from C-1 (low intensity commercial district) to C-2 (high intensity commercial district) with a special use permit, for the purpose of constructing a fast food restaurant. Proffered conditions were applied to the special use permit, including the condition of general conformance to the concept plan showing access only via Peters Creek Road; and WHEREAS, in 2006, the Board of Supervisors also approved the applicant's request to rezone a 0.68 acre parcel located in the 6100 Block of Burlington Drive (Tax Map No. 027.05-02.00-0000), contiguous to the parcel located at 6065 Peters Creek Road, from R-3 (medium density multi -family residential district) to C-1 (low intensity commercial district); and WHEREAS, this rezoning request seeks to amend the proffered condition on the 1.67 acre parcel to allow for additional parking and a secondary access point for the existing restaurant from Burlington Drive; and Page 1 of 2 WHEREAS, the first reading of this ordinance was held on April 25, 2017, and the second reading and public hearing were held on May 23, 2017; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 2, 2017 and subsequently recommended approval of the rezoning application; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The proffered conditions on 1.67 acres of property at 6065 Peters Creek Road (Tax Map No. 027.13-05-01.00-0000), in the Hollins Magisterial District, are hereby amended as follows: a. The developer hereby proffers substantial conformance with the "Lexington Falls, LLC — Access Drive", prepared by Balzer and Associates, Inc. dated March 17, 2017. 2. The 0.68 acre parcel located in the 6100 Block of Burlington Drive (Tax Map No. 027.05-02.00-0000), in the Hollins Magisterial District, is hereby rezoned from C-1 (low density commercial district) to C-2 (high intensity commercial district). 3. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or part of ordinances in conflict with the provisions of this ordinance shall be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Page 2 of 2 ACTION NO. ITEM NO. P.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 23, 2017 The petition of Richard Rife, Rife + Wood Architects, to rezone approximately 0.374 acre from R-1, Low Density Residential, District to C-1, Low Intensity Commercial, District, located at 3722 Colonial Avenue, Cave Spring Magisterial District (Tax Map No. 077.18-03-31.00-0000) Philip Thompson Deputy Director of Planning Thomas C. Gates County Administrator Agenda item for public hearing and second reading of ordinances on an application to rezone property from residential to commercial. BACKGROUND: The applicant is seeking to use the property for a hair salon (Personal Services). Personal Services is not a permitted use in the R-1 zoning district but is a permitted use in the C-1 zoning district. In 2006, the same property owners applied to rezone the parcel from R-1 to C-1 for the purpose of operating a hair salon. The Board of Supervisors denied that rezoning petition. Design Guidelines for development and redevelopment were developed as part of the Colonial Avenue Corridor Study in 2000. DISCUSSION: The Planning Commission held a public hearing on this request on April 4, 2017. Five Page 1 of 3 citizens spoke in opposition to the petition. Their concerns included increased traffic, allowing commercial traffic on a residential street, increase in the number of severe traffic accidents in the area, potential for parking on Green Valley Drive, need for this use, increase in storm water runoff, compatibility with the surrounding community, impact to the residential character and property values of the neighborhood, and Colonial Avenue becoming Brambleton Avenue. The Planning Commission had questions regarding traffic accidents in the area, storm water runoff, and the Colonial Avenue Design Guidelines. Staff stated that the application met many of the Colonial Avenue Design Guidelines but the application did not address right-of-way planting along Colonial Avenue, foundation plantings, lighting locations, and hours of operation. The Commission asked if the applicant would be willing to proffer hours of operation, and include the location of lighting and additional landscaping on a revised concept plan. Mr. Rife, agent for the applicant, stated that they would provide additional proffers and concept plan revisions in advance of the Board of Supervisors meeting. The Commission stated that it needed to be sensitive to the residential community surrounding Colonial Avenue and that the additional proffered conditions would limit any impact the business creates for the surrounding neighborhood. The Commission recommended approval of the rezoning request with the submitted and proposed proffered conditions. Prior to the Board of Supervisors April 25th meeting, the applicants requested a continuance until the Board's May 23rd meeting to work out additional issues with the concept plan and proffered conditions. The revised proffers submitted by the applicant for this rezoning application are: 1. The property will be developed in substantial conformance with the Concept Plan prepared by Certified Landscape Architect Dan Chitwood dated May 15, 2017, copy attached. 2. A 10' wide right-of-way planting buffer will be established to screen the parking area from Green Valley Drive. 3. A 20' wide Type B planting buffer will be established along the rear property line. The planting buffer will incorporate the planting schedule, vegetation types and spacing as described within either option one or two of the Type B planting buffer standards. 4. Any lighting installed around the parking area shall be bollard -type fixtures no more than 4' in height. A photocopy of the type of fixture to be used is attached to this application. 5. Signage will be installed and maintained as follows: a. Any future freestanding sign shall be monument in style as defined by the Roanoke County Zoning Ordinance. The sign shall not exceed 24 square feet in face area, 5 feet in height and 7 feet in width. The sign shall be Page 2 of 3 landscaped. The sign shall only be lit from the ground and shall not cause glare onto Colonial Avenue or adjacent properties. b. Attached building signage shall not cover more than 5 percent of the building fagade area. c. Neon signage shall not be allowed on the property. d. Message or interchangeable sign boards shall not be allowed on the property. e. Temporary signage shall not be allowed on the property. 6. Operating hours shall be from 7:00 AM to 9:00 PM. 7. Permitted C-1 uses on the property shall be limited to the following uses: Accessory Apartment General Office Business Support Services Consumer Repair Services Personal Services (Beauty / Barber Salon only) Fine Arts Studio 8. Parking for all uses on the property shall be located on the site. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board approve the second reading of the ordinance to rezone the property from R-1 to C-1 with proffered conditions. Page 3 of 3 Application to Rezone 3722 Colonial Avenue from R-1 to C-1, with conditions �, /, x.2017 Page Thirteen Richard W. and Judith Taylor Wagner, the Owners of 3722 Colonial Avenue, Tax No. 077.18-03- 31.00-0000, request that their property be rezoned from the current R-1 category to C-1 (Personal Services) in order to operate a beauty salon on the property and hereby proffer the following conditions: 1. The property will be developed in substantial conformance with the Concept Plan prepared by Certified Landscape Architect Dan Chitwood dated May 15, 2017, copy attached. 2. A 10' wide right-of-way planting buffer will be established to screen the parking area from Green Valley Drive. 3. A 20' wide Type B planting buffer will be established along the rear property line. The planting buffer will incorporate the planting schedule, vegetation types and spacing as described within either option one or two of the Type B planting buffer standards. 4. Any lighting installed around the parking area shall be bollard -type fixtures no more than 4' in height. A photocopy of the type of fixture to be used is attached to this application. 5. Signage will be installed and maintained as follows: f. Any future freestanding sign shall be monument in style as defined by the Roanoke County Zoning Ordinance. The sign shall not exceed 24 square feet in face area, 5 feet in height and 7 feet in width. The sign shall be landscaped. The sign shall only be lit from the ground and shall not cause glare onto Colonial Avenue or adjacent properties. g. Attached building signage shall not cover more than 5 percent of the building fagade area. h. Neon signage shall not be allowed on the property. i. Message or interchangeable sign boards shall not be allowed on the property. j. Temporary signage shall not be allowed on the property. 0. Operating hours shall be from 7:00 AM to 9:00 PM. 7. Permitted C-1 uses on the property shall be limited to the following uses: .� 9�r r • Accessory Apartment y • General Office a • Business Support Services MAY i 6 211 • Consumer Repair Services • Personal Services (Beauty / Barber Salon only) DevePopM6nt • Fine Arts Studio 8. Parking for all uses on the property shall be located on the site. �d �l 0 T/Owner.K. Owner: Judith Taylor finer Richard W. Wagn Date: �'�' /X Date: zLl�ll P., Ey oll a CY w x a n CI S -ok s s 4A o � u w cv m e� o o �� 3 cd'� 41 Ey oll a CY w x a Louvered 2800K LED Bollard BKT 16130BKT28 (Textured Black) Dimensions Height 29.50" Width 6.25" Kichler 7711 East Pleasant Valley Road Cleveland. Ohio 44131-a010 Toll free. 866.555.5706 or kichler.com Project Name: Location: Type: Qty: Comments: Ordering Information Product ID 16130BKT28 Finish Textured Black Available Finishes AZT, BKT Dimensions Weight 6.00 LBS Photometrics Kelvin Temperature 2813K Color Rendering Index 73 Specifications Material Aluminum Electrical Voltage 12V Operating Voltage Range 9-15V Qualifications Safety Rated Wet Warranty www.kichler.comlwarranty Primary Lamping Light Source LED Lamp Included Included Max or Nominal Watt 3.57W Lamp Type LED Notes: 1) Information provided is subject to change without notice. All values are design or typical values when measured under laboratory conditions. 2) Incandescent Equivalent: The incandescent equivalent as presented is an approximate number and is for reference only. STAFF REPORT Petitioner: Richard Rife, Rife and Wood Architects Request: To rezone from R-1, Low -Density Residential, to C-1, Low -Intensity Commercial, on approximately 0.374 acre Location: 3722 Colonial Avenue Magisterial District: Cave Spring Proffered Conditions: 1. The property will be developed in substantial conformance with the Concept Plan prepared by Certified Landscape Architect Dan Chitwood dated February 14, 2017. 2. A 10' wide right-of-way planting buffer will be established to screen the parking area from Green Valley Drive. 3. A 25' wide Type B planting buffer will be established along the rear property line. The planting buffer will incorporate the planting schedule, vegetation types and spacing as described within either option one or two of the Type B planting buffer standards. 4. Any future freestanding sign shall be monument in style as defined by the Roanoke County Zoning Ordinance. The sign shall not exceed 24 square feet in face area and shall be landscaped. The sign shall only be lit from the ground and shall not cause glare onto Colonial Avenue or adjacent properties. 5. Electronic message board signage shall not be allowed on the property. 6. Any lighting installed around the parking area shall be bollard -type fixtures no more than 4' in height. EXECUTIVE SUMMARY: Richard Rife, from Rife and Wood Architects, is petitioning to rezone a property located at 3722 Colonial Avenue from R-1, Low -Density Residential, to C-1, Low -Intensity Commercial, for the purposes of operating a Personal Services (hair salon) zoning use. The property is approximately 0.374 acre in size and is located in the Cave Spring Magisterial District. The Future Land Use map designates this land parcel as Transition. This parcel is within the Colonial Avenue Design Guideline area, which provides for recommended, but not required, design elements for businesses regarding existing conditions, site layout, architectural treatment, landscaping, lighting, and signage. APPLICABLE REGULATIONS In the application, the petitioner indicates the owner's intent to operate a hair salon. The Roanoke County Zoning Ordinance designates this commercial operation a personal services use, defined as: Personal Services: Establishments of places of business engaged in the provision of frequently or reoccurring needed services of a personal nature. Typical uses include beauty and barber shops, massage studios, grooming of pets, seamstresses, tailors, or shoe repairs; florists, and laundromats and dry cleaning stations serving individuals and households. The Roanoke County Zoning Ordinance contains no Use and Design Standards associated with a Personal Services zoning use type. The Colonial Avenue Design Guidelines recommend property owners develop land parcels to follow standards specific to the Colonial Avenue corridor. The goal of these standards is to plan for and achieve compatibility between new and existing developments along Colonial Avenue. The applicant is proffering six conditions, five of which are in accordance with the Colonial Avenue Design Guidelines. Additionally, the character of both the building exterior and site meet more of the applicable design guidelines. A successful rezoning to C-1, Low -Intensity Commercial, requires the property owners comply with landscaping standards contained within Section 30-92 (Screening, Landscaping and Buffer Yards) of the Zoning Ordinance. Specifically, the Zoning Ordinance requires property owners install a type B buffer yard between C-1, Low -Intensity Commercial, and R-1, Low -Density Residential zoning, as stated in Section 30- 92-6. Additionally, the applicant is proffering two conditions that comply with the landscaping recommendations contained within the Colonial Avenue Design Guidelines. The Zoning Ordinance requires that, should the salon operate, the property must meet parking standards detailed in Section 30-91 (Off Street Parking, Stacking and Loading). Specifically, to operate a Personal Services zoning use of the size proposed by the applicant, the property owners would need to provide four parking spaces, one of which designated as disabled, to be compliant with the number and type of parking spaces required by Ordinance. The applicant is proposing six parking places, one of which would be designated as disabled. The property owner would add paved surface adjacent to existing parking in order to accommodate the two additional parking spaces. The existing and proposed parking area is/will be located at the rear of the building, as recommended by the Colonial Avenue Design Guidelines. 2. ANALYSIS OF EXISTING CONDITIONS Background — The residence was constructed in 1956 and utilized as a single family home. Roanoke County never issued a license to operate a commercial business at the location. In 2006, the same property owners applied to rezone the parcel from R-1, Low -Intensity Residential to C-1, Low -Intensity Commercial zoning, for the purpose of operating a beauty salon. The Board of Supervisors denied that rezoning petition. To operate a hair salon as desired, the petitioner must rezone the land parcel to a commercial use type, where Roanoke County allows a Personal Service zoning use. As was true in 2006, the applicant is choosing to petition for Low -Intensity (C-1) zoning, as that zoning type allows for small scale, personal service businesses, like that proposed by the applicant. Since the property owners' last attempt to rezone the property, several other land parcels within the immediate area have transitioned from residential to commercial zoning. The property owners indicate the desire to install three salon chairs in the building, from which to operate their business. Topography/Vegetation — The land parcel is relatively flat with no natural or artificial watercourses present. One large deciduous tree exists along the front (West) of the building facing Colonial Avenue. Three medium sized deciduous trees exist along the South (Green Valley Road) side of the residence. Five large shrubs are present along the rear (East) property line. The adjacent commercially zoned property to the North of the subject parcel has established and maintained a type B buffer yard as consistent with the Roanoke County Zoning Ordinance. Surrounding Neighborhood — A C-1, Low -Intensity Commercially zoned parcel directly adjoins the subject parcel to the North. The subject parcel is two blocks North of the Promenade Park Shopping Center, zoned C-2, High Intensity Commercial, with Conditions. Within three blocks of the subject parcel, there are four C- 1 zoned parcels and three C-2 zoned parcels, several of which have been rezoned from residential to commercial use within the last decade. There are R-1, Low -Density Residential, zoned parcels along Colonial Avenue and Green Valley Drive East of the subject parcel, which contain single family residences. Many of these parcels have driveway access to Green Valley Drive alongside the subject parcel. The nearby C-1 zoned parcels currently consist of General Office, Medical Office, and Club zoning use types. The nearby C-2 zoned parcels consist of a Convenience Store and Equipment Sales and Rental zoning uses. The conditions proffered by the property owners of 3722 Colonial Avenue are roughly consistent with those accepted by the Board of Supervisors for similar properties transitioning to C-1 zoning along Colonial Avenue. ANALYSIS OF PROPOSED DEVELOPMENT Site Lavout/Architecture — Consistent with Colonial Avenue Design Guidelines, the applicant proposes no permanent changes to the structure exterior, as to maintain the existing residential character of the building. The front of the building sits approximately fifty-nine (59) feet from Colonial Avenue. Existing parking is located to the rear of the building, also consistent with Colonial Avenue Guidelines, and is accessed directly from Green Valley Drive. The applicant proposes adding the extra parking spaces directly adjacent to existing parking on the East side of the building. The owner created four (4) parking places at the residence, the closest of which are located approximately forty-two (42) feet from the street, with another two (2) spaces proposed. The applicant provided a concept plan, which demonstrates a proposed site layout, and proffered a condition requiring substantial conformance with that plan. Although the owner does not propose or intend to install a freestanding sign at this time, the concept plan indicates the site of a freestanding sign if the property owner chooses to install one. Should the parcel owner decide to install a sign, they are proffering a condition limiting the style, size and lighting of any freestanding signage. Any sign installation would be subject to County review for conformance to both any proffer statement and Zoning Ordinance sign standards. The Zoning Ordinance requires a type B buffer yard between properties zoned C-1 and R-1, which the concept plan demonstrates along the East side of the property. The concept plan also annotates appropriate right of way plantings along the South side of the property, closest to Green Valley Drive. Access/Traffic Circulation — The subject parcel is directly accessed from Green Valley Drive, approximately one -hundred and forty-five (145) feet from Colonial Avenue. The closest residential driveway accessing Green Valley Drive is approximately ninety-nine (99) feet from the subject parcel, before any access or parking improvements. VDOT commented on this land use application indicating, in part, that entrance and egress from a commercial property would be governed by the VDOT Road Design Manual, Appendix F: Access Management Design Standards for Entrances and Intersections. VDOT also indicated a land use permit will be required if the existing entrance is changed. Additionally, the owner could provide updated traffic summary calculations to VDOT if desired. The current daily traffic count for Colonial Avenue in front of the proposed business in ten thousand (10,000) vehicles per day. The current daily traffic count for the 3700 block of Green Valley Drive is three -hundred and fifty (350) vehicles per day. The Roanoke County Police Department did not comment on this land use application regarding either traffic congestion or collision volume. Traffic collision history for this area indicates that between 2012 and 2016, there were, on average, seven traffic collisions per year on Colonial Avenue between Electric and Popular Roads, between the hours of 9 am and 9 pm. In 2016, there were five traffic collisions in this area, in the time frame previously stated. Fire & Rescue/Utilities — The Roanoke County Fire Rescue Department does not object to the applicant's petition. Fire Marshal Simmons indicated any Fire Code requirements would be met under the Office of Building Safety change of use process. Mr. Simmons did want to ensure that any increased traffic related to the use does not increase the risk of traffic collisions in the immediate area. Economic Development — The Department supports the applicant's request, siting that a beauty salon is an appropriate commercial use in a Transitional land use area. Building Safety — Should the Board approve the rezoning request, Building Commissioner Morgan Yates states the property would need to undergo a Building Code change of use process. Community Meeting — A Community Meeting was held at the Roanoke County Administration Center on Thursday, March 16, 2017, from 6 to 8 p.m. One citizen attended this meeting. They obtained information regarding the applicant's proposal and asked questions regarding the use of the property. The individual expressed opposition to the proposed rezoning, siting concern regarding late hours of operation. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The Roanoke County Comprehensive Plan designated the Future Land Use area of this property as Transition, which encourages the orderly development of highway frontage parcels. Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. Intense retail and highway oriented commercial uses are discouraged in transition areas, which are more suitable for office, institutional and small-scale, coordinated retail uses, like that proposed by the applicant. The sought C-1, Low -Intensity Commercial, zoning does not allow for intensive commercial zoning uses. The Zoning Ordinance requires that a landscape buffer be installed between commercial properties and residential development. Because of these factors, and as Transitional areas favor the development of frontage parcels like Colonial Avenue, the applicants' proposal conforms to Roanoke County's Comprehensive Plan. 5. STAFF CONCLUSIONS Staff anticipates that the proposed use (Personal Services) would have minimal impact on the surrounding neighborhood. The Colonial Avenue Design Guidelines recommends conditions to achieve compatibility between new and existing developments along Colonial Avenue. The applicant submitted six (6) proffered conditions with his application, five of which directly address Colonial Avenue Design recommendations. These conditions address concept plan conformance, landscaping, signage, and lighting, and serve to mitigate adverse impacts to the surrounding residential neighborhood. Additionally, general site characteristics regarding building and parking design already conform to Colonial Avenue recommendations. The petitioner submitted a concept plan, completed by a licensed architect, which details proposed layout of the site. The applicant also proffered a condition assuring substantial conformance with this concept plan. To date, one individual spoke against the petitioner's proposal. No other citizens contacted the department regarding this land use application. The proposed rezoning conforms to the Roanoke County Comprehensive Plan. Other items that the Planning Commission may want to consider as proffered conditions include landscaping (foundation plantings around the building, planting along Colonial Avenue, and parking lot 0 landscaping), signage (limit building signage, prohibit neon signage, temporary signs, and interchangeable message boards, and establish a sign height and width for monument sign), lighting (freestanding or other), hours of operation, and limiting uses. CASE NUMBER: PREPARED BY: HEARING DATES: ATTACHEMENTS: 5-412017 Brian W. Hughes PC: 4/4/2017 BOS: 4/25/2017 Application Aerial Map Land Use Map Zoning Map Photographs R-1 District Standards C-1 District Standards Colonial Avenue Design Guidelines Countv of Roanoke For Staff Use Only Community Development Date received: Received by: Planning & Zoning 0,2- - 16 - 2-u 17 5< I 10 C kJ l f, Ap lication fee: PC/BZA date: 5204 Bemard Drive P O Box 29800 Placards issued: BOS date: Roanoke, VA 24018 (540) 772-2068 FAX (540) 776-7155 Case ]Number 's- — ALL APPLICANTS Check type of application filed (check all that apply) )( Rezoning ❑ Special Use ❑ Variance ❑ Waiver ❑ Administrative Appeal ❑ Comp Plan (IS.2-2232) Review Applicants name/address w/zip Phone: 54o- 344 •l615 K;CkArA R4,-, Ki�,-+ V464A "ItcetS Work: 15240 GrawAE+n K&AA Cell #: K,4,,,4 f VA 7-'4015 Y'iGYldYd @+�l eWao�•l�WA Fax No.: 540-344-5148Z Owner's name/address whip Phone #; 540- '5549-'066 1z"A' A W. 4 JLAA;+6 I Wainer Work: '11ZZ Clovtia.t AvelAtke Fax No. #: VA Vom Property Location Cc>lotn�e�E A venues Magisterial District: Lave Sprig Community Planning area: tao]ortiat Aentae 4arrtdo►- TaxMap No.: O�I�I•��_Cy3"3I•C�D-04pQ Existing Zoning: K I Size of parcel(s): Acres: 0.369 Existing Land Use: 5irtJ1¢,-;qmt ( A ve.5trxeoez REZONING, SPECIAL. USE PERMIT, WAIVER AND. COMP PLAN (ls 2-2232} REVIEW APPLICANTS (R/S/W/CP) Proposed Zoning: C - f�►r5ov�a 1 +ry rt e5� L64W it i tn►�ad Proposed Land Use: 15ec K+ 5g1ar1 Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes X No IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes)( No IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes No VARIANCE, WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS (W/AA) Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF T ITEMS ARE MISSING OR INCOMPLETE. HESE R/SIW/CP V/AA RIS/W/CP V/AA RISIW/CP WAA Consultation 8 112" x I I" concept plan Application fee Application Metes and bounds description Proffers, if applicable Justification Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the property oi,j downer's agent or contract purchaser and am acting with the knowledge and consent f the owner. i ff Owner's Signature 2 JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2232) REVIEW REQUESTS Applicant KtGk,%y-d KITS . Idl e+�aad AYE ti'Eec�s -- �¢ZotritVtG oT 3722 4�4v,1a( Ave The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. See A4d,4kMer1-+. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. lwe 1"['T i eL-r— ,evv+ Please describe the irnpact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. Seo- M+AAmemt. CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may he altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS X a. Applicant name and name of development X b. Date, scale and north arrow X c. Lot size in acres or square feet and dimensions X d. Location, names of owners and Roanoke County tax map numbers of adjoining properties X c. Physical features such as ground cover, natural watercourses, floodplain, etc. X f. The zoning and land use of all adjacent properties g. All property lines and easements h. All buildings, existing and proposed, and dimensions, floor area and heights __X__ i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development x j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information requiredfor REZONING and SPECIAL USE PERMITAPPLICANTS Nih k. Existing utilities (water, sewer, storm drains) and connections at the site X 1. Any driveways, entrances/exits, curb openings and crossovers N1/k m. Topography map in a suitable scale and contour intervals N�Pr n. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants X p. Any proffered conditions at the site and how they are addressed lU A- q. if project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. Signature of applicant 4 2f9-11 7 Date M p A 61 Community Development , , Planning & Zoning Division z` z NOTICE TO ,APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Traffic Engineer or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land uses and situations that would necessitate further study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective date: April '19, 2005 Am It - �fe-aZ" e 31ZZ �C i�lx�uG -2 f � Name of etition Petitioner' ignature Z,11461& Date Application to Rezone 3722 Colonial Avenue from R-1 to C -I., with conditions February 14, 2017 Page Nine Richard W. and Judith Taylor Wagner, the Owners of 3722 Colonial Avenue, Tax No. 077.18-03- 31.00-0000, request that their property be rezoned from the current R-1 category to C-1 (Personal Services) in order to operate a beauty salon on the property. The property is more fully described as: Lot 5, Section 2, Green Valleys BEGINNING at a point on Bent Mountain Road at the northwest corner of Lot 1, Section 2, Green Valleys; thence leaving said road, S. 36 degrees 30 minutes E. 164.98 feet to a point; thence N. 53 degrees 30 minutes E. 100.00 feet to a point on Green Valley Drive; thence with the same N. 36 degrees 30 minutes W. 138.84 feet to a point; thence with a curved line to the right having an arc distance of 38.97 feet to a point on Bent Mountain Road; thence N. 52 degrees 49 minutes E 75.05 feet to the point of BEGINNING. The following conditions are hereby proffered as conditions of the rezoning: 1. The property will be developed in substantial conformance with the Concept Plan prepared by Certified Landscape Architect Dan Chitwood dated February 14, 2017, copy attached. 2. A 10' wide right-of-way planting buffer will be established to screen the parking area from Green Valley Drive. 3. A 25' wide Type B planting buffer will be established along the rear property line. The planting buffer will incorporate the planting schedule, vegetation types and spacing as described within either option one or two of the Type B planting buffer standards. 4. Any future freestanding sign shall be monument in style as defined by the Roanoke County Zoning Ordinance. The sign shall not exceed 24 square feet in face area and shall be landscaped. The sign shall only be lit from the ground and shall not cause glare onto Colonial Avenue or adjacent properties. 5. Electronic message board signage shall not be allowed on the property. 6. Any lighting installed around the parking area shall be bollard -type fixtures no more than 4' in height. How the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance: The italicized quotations cited below are from the C-1 "Purpose" section of the Roanoke County Zoning Ordinance. • The request to allow a hair salon supports the purpose of the C-1 low intensity commercial district, which "is to provide for the development of attractive and efficient office and commercial uses in the urban service area which serve both community and county -wide needs. " • The proposed use is consistent with the C-1 district goals to allow "for varying intensities of office and commercial development [such] as small scale office and commercial uses " The proposed use is a small scale commercial use that utilizes an existing structure. Application to Rezone 3722 Colonial Avenue from R-1 to C-1, with conditions February 14, 2017 Page Ten • The property is located in a "Transition" Zone on the Future Land Use Map: "Land uses permitted in the C-1 district are generally consistent with the recommendations set forth in the transition and core land use categories of the comprehensive plan.,/ • The proposed use fronts on Colonial Avenue in compliance with the statement that "C-1 districts are most appropriately found along ... major arterial streets where existing commercial development has occurred and/or where commercial zoning has been established, or near existing residential development where it would serve as a logical buffer strip between conflicting land use types. " The property is the only property on the south side of Colonial Avenue between Green Valley Road and the Garden Club driveway that is not already zoned C-1 or C-2. All of these properties form a buffer between Colonial Avenue and the residential properties behind them. • The Purpose section also states that "Site developmentstandards are intended to ensure compatibility with adjacent land uses. " The property, as currently developed, meets those standards: o Minimum Lot Area: 15,000 square feet. Actual Area: 16,291 sf. o Minimum Road Frontage: 75. Actual: 100 feet. o Minimum Front yard Setback: 30 feet Actual: 48.2 feet. o Minimum Side yard Setback: Same as front Actual: 22.5 feet. yard for a corner lot, except 20 feet when all parking is located behind the front building line. o Rear yard: 15 feet. Actual: 75 feet. o Maximum Lot Coverage: 80% of lot area. Proposed: Approx. 66%. Personal Services such as a beauty salon are permitted uses in the C-1 zone. How the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan: Please see the attached Concept Plan prepared by Certified Landscape Architect Dan Chitwood which illustrates how the Owner plans to conform to the Colonial Avenue Corridor Plan and other Roanoke County development standards. The application conforms to the Colonial Avenue Corridor Plan in the following ways: • It reuses an existing residential structure to preserve the existing residential character of the corridor. • The front yard character of the nearby residential properties is being preserved. • The property conforms to all development standards for setbacks and lot coverage. • The parking will be located in the rear yard as recommended by the Corridor Plan's Design Guidelines. • The existing vehicular entrance will be reused; no new curb cuts. • A 10' wide right-of-way planting buffer will be established to screen the parking area from Green Valley Drive as recommended by the Corridor Plan's Landscaping guidelines. Application to Rezone 3722 Colonial Avenue from R-1 to C-1, with conditions February 14, 2017 Page Eleven • A 25' wide Type B planting buffer will be established along the rear property line to separate the applicant's C-1 property from the adjoining residential property as recommended by the Corridor Plan's Landscaping guidelines. The planting buffer will incorporate the planting schedule, vegetation types and spacing as described within either option one or two of the Type B planting buffer standards. • Any future freestanding sign shall be monument in style as defined by the Roanoke County Zoning Ordinance. The sign shall not exceed 24 square feet in face area and shall be landscaped. This is smaller than the S' x 7' sign size limitation recommended by the Corridor Plan's Signage guidelines. • The sign shall only be lit from the ground and shall not cause glare onto Colonial Avenue or adjacent properties. Electronic message board signage shall not be allowed on the property. • ' Any lighting installed around the parking area shall be bollard -type fixtures no more than 4' in height. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/ recreation and fire and rescue. The property will maintain its residential appearance if this rezoning request is approved. The primary physical change will be a rearrangement of the existing rear yard parking area to provide the six parking spaces required for a commercial property of this size. The existing access drive will be widened to 24' wide as required by the zoning ordinance. No additional vehicular entrances will be added. Planting buffers will be added to screen the parking area and provide separation from the adjacent residential property as described above. The impact of the zoning change on neighboring properties should be minimal, vehicular traffic during the business day will be somewhat higher than it is currently. This increase should be offset by the corresponding decrease in night time traffic when the salon is closed. A traffic study for converting this property to a beauty salon use conducted in 2007 is attached to this application. We foresee no negative impact on the road network, utility services, or fire / rescue services. A commercial use will not generate school students or parks / recreation users. Owner: Judith Taylor W5Aner Date: .. Owner: RiiccharcVW. Wagner Date: Application to Rezone 3722 Colonial Avenue from R-1 to C-1, with conditions February 14, 2017 Page Twelve Richard W. and Judith Taylor Wagner, the Owners of 3722 Colonial Avenue, Tax No. 077.18-03- 31.00-0000, request that their property be rezoned from the current R-1 category to C-1 (Personal Services) in order to operate a beauty salon on the property and hereby proffer the following conditions: 1. The property will be developed in substantial conformance with the Concept Plan prepared by Certified Landscape Architect Dan Chitwood dated February 14, 2017, copy attached. 2. A 10' wide right-of-way planting buffer will be established to screen the parking area from Green Valley Drive. 3. A 2S' wide Type B planting buffer will be established along the rear property line. The planting buffer will incorporate the planting schedule, vegetation types and spacing as described within either option one or two of the Type B planting buffer standards. 4. Any future freestanding sign shall be monument in style as defined by the Roanoke County Zoning Ordinance. The sign shall not exceed 24 square feet in face area and shall be landscaped. The sign shall only be lit from the ground and shall not cause glare onto Colonial Avenue or adjacent properties. S. Electronic message board signage shall not be allowed on the property. 6. Any lighting installed around the parking area shall be bollard -type fixtures no more than 4' in height. Owner: Owner: a/ Judith Taylor Yagner Richar W. Wagner Date: _ Date: CT MAI Application to Rezone 3722 Colonial Avenue from R-1 to C-1, with conditions February 14, 2017 Page Thirteen Adjacent properties: Stephen M. Harrell 3716 Colonial Avenue Roanoke, VA 24018 Tax No. 077.18-03-24.00-0000 Brijan Patel 3730 Colonial Avenue Roanoke, VA 24018 Tax No. 077.18-03-32.00-0000 JRG-1, Inc. 3737 Colonial Avenue Roanoke, VA 24018 Tax No. 077.18-04-32.00-0000 Bryan J. Thornhill 3725 Colonial Avenue Roanoke, VA 24018 Tax No. 077.18-04-33.00-0000 Kathy E. Peters 3719 Colonial Avenue Roanoke, VA 24018 Tax No. 077.18-04-34.00-0000 Mary H. Smith 3713 Colonial Avenue Roanoke, VA 24018 Tax No. 077.18-04-11.00-0000 Zoning: C-1CS Zoning: R-1 Zoning: R-1 Zoning: R-1 Zoning: R-1 Zoning: R-1 Edwin V. Sjolander & Mary Ann Selander 3718 Green Valley Road Roanoke, VA 24018 Tax No. 077.18-30.00-0000 Roanoke TLC Properties Zoning: R-1 3717 Thompsons Lane Roanoke, VA 24018 Tax No. 077.18-03-25.00-0000 Zoning; R-1 a T ear.) 13 it }F'- s '�1� �^ +�� ,kP �q ='--tet � ��" it's !),kN cnrnvom) C OH C F=. VL lkt--1 ISCALE. JDATE: • IDRWN BY: ISHEET NO.: 6 OF: Ll W -m A= 90'29'12" R= 25.00' T= 25.2 1 ' L = 39.48' BRG. S 8'09'25 " W CHO, 35.51' COLONIAL AVENUE EX. IRON PIN BEARS 50' R/W S 56 ;3726" W 0.58' FROM CORNER N 5249'30" E-75-05' G EX. IRON PIN EX. IRON PIN BEARS 5 52'J8'5.3" W 0.45' FROM CORNER J c� 00 -. Q4 a 0 a oa'o 30' M.B.L. 0.6 ^' (P. B. 3, PG. 192 EX. STONE r �-.--.-.-� FLOWER BOX 5.2' X 7.3' 22.5' f F7CONC, CONC. STOOP 13.1' 45.2' 1 STORY BRICK A a RANCH 13722 A 45.2' L .'CONC Y EX. CONC. STOOP & ' STEPS WITH WALL i ] +- 4' CONC. WALK LEGEND R/W RIGHT OF WAY CONC. CONCRETE EX SHED ON CONC. OVER ONTO LOT 1 ASPHALT f RIVE __.. ...... . PIN SET E EX IRON PIN 100.00' ----- S 5,37,30'00" W LOT 6 - EX. BRICK WALL EXTENDS ONTO LOT 5 LOT 1 SECTION NO. 2 "GREEN VALLEYS" (P. B. 3, PG. 192) 0.6' 03 EX. IRON PIN LOT 2 rn 6 `" :f, TAX #77.18.03-31 LOT 5 0.374 AC. a� EX SHED ON CONC. OVER ONTO LOT 1 ASPHALT f RIVE __.. ...... . PIN SET E EX IRON PIN 100.00' ----- S 5,37,30'00" W LOT 6 - EX. BRICK WALL EXTENDS ONTO LOT 5 LOT 1 SECTION NO. 2 "GREEN VALLEYS" (P. B. 3, PG. 192) 0.6' 03 EX. IRON PIN LOT 2 Tim Beard -Trip G...e.n, Report,476707.pof 2 HSMM I AECOM TRIP GENERATION STUDY ""M Brambleton Studio HSMM Commission 30204 April 6, 2007 Tiro Beard -Trip Gen F�aport 4_6_07.r 6 07 p - age 3 - Brambleton Studio Trip Generation Study Table of Contents 1.0 bitroduction and Study Purpose 2.0 Existing Salon....................................................................................•...........,......•.. 2 3.0 Observed Existing Volurnes.................................•.................................................................,..2 4.0 Trip Generation, Rates for Existing Brambleton S#udio....•.............................. ........................3 5.0 THP Generation for the Proposed Colonial Avenue Site ....... ....................................................4 List of Figures Figure1 - Location Map..................................................................................................................1 Figure 2 - Existing Mid -Day peak Hour Traffic Volume ............................... ......... .2 Figure -3 Existing PM Peak Hour Traffio Volume ........................................... . Appendices Appendix A.- Existing Traf o Counts (April 4, 2007) HSMM, Ixtc, i April G, 2007 Tim Beard - Trip Gen Report.1-6-07 pdf „ ........ — �s Page d Brambleton Studio Trip Gonem6on Study .1.0 Intra duction and Study Purpose Richard Wagner is the owner of Brambleton Studio, a beauty salon located at 2937 Brambleton Avenue in Roanoke County. He has proposed creating a similar but smaller studio at a location less than a mile away at the corner of Colonial Avenue and Green Valley Arivc, also in Roanoke County. As part of the rezoning application review, the Virginia Department of -Transportation and Roanoke County are interested in the traffic impacts of the proposed studio. Typical traffic impact studies are based oil trip generation productions fiona multiple studies of similar facilities of various sizes and numerous locations. The most commonly used resource for these studies is the Instifuta of Transportation Engine= (ITB) 'Trip Generation Manual, currently in its 7th Edition. This nook contains data on hips: for a variety of land uses; however, no appropriate rate for a stand alone bdauly salon is included. Therei`ore, detorimining the traffic impact of the proposed salon required a specific study of a similar facility in'die local area. This report documents the methodology, findings, and conclusions of that study, and is intended to provide realistic estimates of the number of trips expected to be generated by the proposed studio daring the mid-day and evening peak periods. This information should assist VDOT and Roanoke County in their evaluation of the proposed rezoning. Pigure 1 depicts the location of the existing Brambleton Studio. r(igute 1- Location Map IISMM, Inc. 1 April G, 2007 -.....:............:...:P....a_ 9iimBeard-TripGeepot4-0pfn RrG7.d,.. ,. Ermnbleton Studio Trip Generation Study 2,0 Existing Salon The existing Brambleton Studio includes 14 total work stations with 12 work stations being designated for hair soMoes and 2 work stations being used for nail services, Each of the work stations are occupied by independent contractors, There are 21 parking spaces available for the Brambleton Studio. 3.0 Observed Existing Volumes Turning movement counts were collected by HSMM on April 4a', 2007 at the -Brambleton Studio, As this week falls before Easter, the salon was relatively busy, with all hair cutting stations actively serving customers, so the observed traffio generation should be on the high end (i.e. conservative end) of the expected. range. These volumes were collected to quantify existing entering and exiting volumes fofthe nrid-day and PM Pear hour for Brambleton Studio, The data was collected by an HSMM employee who observed the driveway of the studio and recorded entering and exiting traffic and tabulated the results for each 15 minute period between 11:20 am to 1:30 pm qnd again from 3:30 p.m, to 6:30 p.m, As a backup documentation of these counts, videotapes of the entrance drive were made during these count periods. These can be made available for review if requested. During the mid-day peak horn` (11:30 to 12:30) there were a total of 15 trips generated with forty-seven percent of those trips entering (7) and fifty-three percent of the tiips exiting (8), The PM peak hour (4:00 to.5:00) yielded 27 total trips with 67% entering (18) and 33% exiting (9). The existing peals hour trip distributions ave, depioted in Figure 2 and Figure 3. - Thc f"ni ;g movement count. data collectibn shects for this project are included in Appendix A, e�A79d�troR ZU00 th kr rive Figure 2 -Existing Mid -Day Peale Hour Traffic Volumes HSMM, Inc. 2 Aprit 6, 2007 Pag Tim_eard - Trig Gcq Report 4-6-07.pdfi .. _ . e ..._ ... Brmnbletotr Studio Trip Generation Stpdy cw+o.�w �mnrn..�c�:o.��or+.n�rnnn.�wo.ry�in.�win.�. i�nnr•.n� ;J, eirzti�tt3tie-ri lQtf . 5'flJDTf], Figure 3 -Existing PAI Peak Hour Traffic Volumes QA Trip Generation Rates for Exisdng $rgmbleton Studio Trip generation rates -were computed using the previously discussed -driveway cbunts for Brambleton Studio during the mid-day and PM peak hours. Since the tra.t'Ftc counts v�ere obtained during a holiday week -(Easter), -the volumes represent a higher more conservative approach than a typical work day. With 15 trips for 14 stations, #lie generation rate is slightly over 1 trip per station for the midday peak (with 7 trips or 47% entering and 8 trips or 53% exiting). With about 27 trips for 14 stations, the generation rate is just below 2 traps per station for the p.m, peak (with 18 trips or 67% entering and 9 trips or 33% exiting). Trip Generation is delineated in Table 4.1. This produces approximately 1 trip per work station in the raid-daypeak hour and Iess than 2 trips per work station in the PM peak hour. 5,0 Projected Trip Generatio-u for Colonial Avenge Site Based on the. trip generation rates for the existing Brambleton Studio of one (1) trip per station in the midday peak and two (2) trips per station in the pm peak, the expected number of total trips for the proposed 5 station Colonial Avenue site is about 5 (about 2 entering and 3 exiting) in the midday peak and about 10 in the evening peak (about 7 entering and 3 exiting), This eluates to one vehiole entering every nine (9) minutes and one vehicle leaving every twenty minutes. HSMM, Inc. 3 April 6, 2007 Brambleton Studio Trip Generation Study Appeudh A. HSABI Traffic Count Worhsheets April 4, 2007 145mm, Tue. A-1 April 6, 2007. Tim Board - Trip. Gen Report 4-6-07 I.j Trip Generation Study Branbletbn Studio Today's Date. 4 AFS lWather Conditions SQ6,"o- ST TrafficCouater(HSA" C",9 PAV+s. Time (Nt)ouPe;,k) ,r Approach y� N13 TO SB TO (BrambletonSfudios) (BrambletouStudios) 3infaring Baiting Lrnfering L?xiting 11:45-12;00 12:15-12:30 ( 3 E 12:30-12:45 ) 12:45-1:00 Co LJ to OTRf. �I1�,n I a �FA• � 1rX�i'a_y�C ..� Ni3 To 5fj o ("I C M El �p Trip Ge► onfion Study BrambIrtm Studio Today's Date 4 hpg)t- 20D•7 Weathu Conditions �U,7tii% #7 ura€Jn] tpY� Traffic Comfex WSW C � � Q i7AV15 Tlnte TAI Peak) Approach rte MR (Bramb)etou Studio's) 8B (13rambleton Studios) Bntering Exiting- tntaring Fxffiug� 3:30-3:45 } o ' a h 3:45-4:00.A. 9 { 4;00-4:]5 o� III/ 4:154;30 - [a 4:30 4:85Ao Jill) q 4:45-5:00. 11 no s;oo-5:35 3 (�} 5:35-5:30 t �r 5:30-5:45 J ( } 5:4$-6:00 G:00 -b:15 ° in, O(o k EM i01h Cnl g-ws Z4 Co 0 3 0 0 N 0)N co pp N (U \V6 � O .2 (n o 00 o � ci N o U N > U N 11 N L _ Z N 0 N N o N 0) U j5 LL UN cn � N CV Q N o o Z ch �' vi vi m OO Q Q m - tl1 e co Q � ) ) � ) ) ) ) ) o_ � 6 � ) ) F.W. ) ) § � § ) G ) G � � ) � ) ) � ) � ) ) � � ) ) � ) � ) � 2 ) o ) ) � / ) ) G ) « ! D k / © \ ~� \ / ! -E / / / \ L -~ _ \ / ® )) )# [§ d o j f 8 a = 4 2 o± a» A 3 _ _ / o_ y N / 3 - \ 0 / \ $ ) U)- � d % 3 § o § x o , � i. �� � I .;p I i � � si y �n v ao «�: � ,.. i.` ,f`` � I ,� •1 MIT pf-art ft-wiiiiw -2z-ur-cab - MIT __11al! 7" HHHHHH HHH'-9 A R-1 District Regulations SEC. 30-41. R-1 LOW DENSITY RESIDENTIAL DISTRICT. Sec. 30-41-1. Purpose. (A) The R-1, low density residential district is established for areas of the county within the urban service area with existing low -middle density residential development, with an average density of from one (1) to three (3) units per acre, and land which appears appropriate for such development. These areas are generally consistent with the neighborhood conservation land use category as recommended in the comprehensive plan. In addition, where surrounding development and the level of public services warrant, these areas coincide with the development category recommended in the plan. This district is intended to provide the highest degree of protection from potentially incompatible uses and residential development of a significantly different density, size, or scale, in order to maintain the health, safety, appearance and overall quality of life of existing and future neighborhoods. In addition to single-family residences, only uses of a community nature which are generally deemed compatible are permitted in this district. This would include parks and playgrounds, schools and other similar neighborhood activities. (Ord. No. 042799-11, § If., 4-27-99; Ord. No. 042208-16, § 1, 4-22-08) Sec. 30-41-2. Permitted uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. Agricultural and Forestry Uses Stable, Private * 2. Residential Uses Accessory Apartment * Home Beauty/Barber Salon * Home Occupation, Type I * Manufactured Home * Manufactured Home, Emergency * Multiple Dog Permit * R-1 District Regulations Residential Human Care Facility Single Family Dwelling, Attached * Single Family Dwelling, Attached (Cluster Subdivision Option) Single Family Dwelling, Detached Single Family Dwelling, Detached (Cluster Subdivision Option) Single Family Dwelling, Detached (Zero Lot Line Option) 3. Civic Uses Community Recreation * Family Day Care Home Park and Ride Facility * Public Parks and Recreational Areas * Utility Services, Minor 4. Commercial Uses Bed and Breakfast * 5. Miscellaneous Uses Amateur Radio Tower * Wind Energy System, Small * (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Residential Uses Alternative Discharging Sewage System * 2. Civic Uses Cemetery * 2 R-1 District Regulations Crisis Center Day Care Center * Educational Facilities, Primary/Secondary * Religious Assembly * Utility Services, Major 3. Commercial Uses Golf Course * 4. Miscellaneous Uses Outdoor Gatherings * (Ord. No. 42793-20, § II, 4-27-93; Ord. No. 62293-12, §§ 3, 8, 6-22-93; Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 62795-10, 6-27-95; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 042500-9, § II, 4-25-00; Ord. No. 072605-7, § 1, 7-26-05; Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 052609-22, § 1, 5-26-09; Ord. No. 030811-1, § 1, 3-8-11; Ord. No. 052411-9, § 1, 5-24-11, Ord. No. 111213-15, § 1, 11-12-13) Sec. 30-41-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Minimum lot requirements. 1. All lots served by private well and sewage disposal systems: a. Area: 0.75 acre (32,670 square feet). b. Frontage: 90 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water: a. Area: 20,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. 3. All lots served by both public sewer and water: a. Area: 7,200 square feet. 3 R-1 District Regulations b. Frontage: 60 feet on a publicly owned and maintained street. (B) Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet. b. Accessory structures: Behind the front building line. 2. Side yard: a. Principal structures: 10 feet. b. Accessory structures: 10 feet behind front building line or 3 feet behind rear building line. 3. Rear yard: a. Principal structures: 25 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. (C) Maximum height of structures. 1. Height limitations: a. Principal structures: 45 feet. b. Accessory structures: 15 feet, or 25 feet provided they comply with the setback requirements for principal structures. (D) Maximum coverage. 1. Building coverage: 35 percent of the total lot area for all buildings and 7 percent for accessory buildings. 2. Lot coverage: 50 percent of the total lot area. (Ord. No. 62293-12, § 10, 6-22-93; Ord. No. 42694-12, § 8, 4-26-94; Ord. No. 042208-16, § 1, 4-22-08, Ord. No. 111213-15, § 1, 11-12-13) El C-1 District Regulations SEC. 30-53. C-1 LOW INTENSITY COMMERCIAL DISTRICT. Sec. 30-53-1. Purpose. (A) The purpose of the C-1 low intensity commercial district is to provide for the development of attractive and efficient office and commercial uses in the urban service area which serve both community and county -wide needs. The C-1 district allows for varying intensities of office and commercial development as part of either a planned office complex or, to a limited degree, small scale office and commercial uses. The C-1 districts are most appropriately found along or near major arterial streets where existing commercial development has occurred and/or where commercial zoning has been established, or near existing residential development where it would serve as a logical buffer strip between conflicting land use types. Land uses permitted in the C-1 district are generally consistent with the recommendations set forth in the transition and core land use categories of the comprehensive plan. Site development standards are intended to ensure compatibility with adjacent land uses. (Ord. No. 042208-16, § 1, 4-22-08, Ord. No. 111213-15, § 1, 11-12-13) Sec. 30-53-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. Residential Uses Accessory Apartment * Home Beauty/Barber Salon * Home Occupation, Type I * Multi -family Dwelling * Two-family Dwelling * 2. Civic Uses Administrative Services Clubs Cultural Services Day Care Center * Educational Facilities, College/University Educational Facilities, Primary/Secondary * Guidance Services Park and Ride Facility * Post Office Public Parks and Recreational Areas * Safety Services * Utility Services, Minor 3. Office Uses Financial Institutions General Office Medical Office 4. Commercial Uses Agricultural Services * Antique Shops Bed and Breakfast Business Support Services Business or Trade Schools Communications Services Consumer Repair Services Personal Improvement Services Personal Services 2 C-1 District Regulations C-1 District Regulations Studio, Fine Arts Veterinary Hospital/Clinic 5. Miscellaneous Uses Amateur Radio Tower Parking Facility (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Civic Uses Religious Assembly Utility Services, Major 2. Office Uses Laboratories 3. Commercial Uses Automobile Rental/Leasing Commercial Indoor Sports and Recreation Restaurant, Drive-in or Fast Food Restaurant, General Retail Sales 4. Industrial Uses Landfill, Rubble Recycling Centers and Stations 5. Miscellaneous Uses Broadcasting Tower 3 C-1 District Regulations Outdoor Gatherings * (Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 042203-13, § 1, 4- 22-03; Ord. No. 042208-16, § 1, 4-22-08, Ord. No. 111213-15, § 1, 11-12-13) Sec. 30-53-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Minimum lot requirements. 1. Lots served by private well and sewage disposal system; a. Area: 1 acre (43,560 square feet). b. Frontage: 100 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water, or both: a. Area: 15,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. (B) Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet, or 20 feet when all parking is located behind the front building line. b. Accessory structures: Behind front building line. 2. Side yard: None. 3. Rear yard: a. Principal structures: 15 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one (1) street, front yard setbacks shall apply to all streets. (C) Maximum height of structures. El C-1 District Regulations 1. Height limitations: a. Principal structures: When adjoining property zoned R-1 or R-2, forty-five (45) feet, including rooftop mechanical equipment. The maximum height may be increased, provided each required side and rear yard adjoining the R-1 or R-2 district is increased two (2) feet for each foot in height over forty-five (45) feet. In all other locations the height is unlimited unless otherwise restricted by this ordinance. b. Accessory structures: 15 feet. (D) Maximum coverage. Building coverage: 50 percent of the total lot area. 2. Lot coverage: 80 percent of the total lot area. (Ord. No. 62293-12, § 10, 6-22-93; Ord. No. 052411-9, § 1, 5-24-11) COLONIAL AVENUE CORRIDOR DESIGN GUIDELINES FOR DEVELOPMENT/REDEVELOPMENT Background Colonial Avenue provides a vital link in the regional highway network from the inner city of Roanoke to the outlying suburbs of Roanoke County. As development has increased over the years around the inner city area, the function of Colonial Avenue has stayed the same. This increase in development has had a direct impact on the roadway as traffic volumes rise steadily. High traffic volumes and the availability of developable land often cause developers to seek locations along such corridors for new commercial development. This situation has begun along the Colonial Avenue corridor. As commercial.pressures increase, the importance of protecting established neighborhoods and ensuring the safe and efficient flow of traffic becomes more crucial. It is also important to ensure a comfortable transition for existing residential frontage properties if neighboring parcels become commercial. Compatibility can be improved upon, if not achieved, through the proper use of building style, orientation and location, landscaping, signage, lighting, parking concepts and access management. Staff recommends the following site design guidelines - particularly on Colonial Avenue frontage properties - for development or redevelopmentin the corridor. Goal To plan for and achieve compatibility between new and existing developments along the corridor. Design Guidelines Objectives To encourage well designed, aesthetically pleasing developments that make a positive contribution to the streetscape and lessen potential negative impacts on adjacent residential properties. To encourage architectural compatibility with the surrounding residential character. To minimize impacts to traffic flow from new developments. To encourage the use of landscaping to improve environmental quality within new developments, enhance property values and create an enduring community image. To limit light pollution onto adjacent residential areas and encourage human scale in detail lighting. To minimize sign clutter by encouraging attractive, well-placed signage. I. Existing Conditions A. The proposed development should show sensitivity to the existing residential character of the corridor by incorporating as many of the following as possible: The preservation and use of existing residential structures for small offices (architecturally compatible alterations and additions are permitted), or the construction of new buildings having a distinct residential character. 2. The preservation and incorporation of existing vegetation. 3. Front yard character that is a common feature of residential properties should be preserved_ 4. Depending upon terrain, the use of terraced parking lots, minimizing their visual and site impacts, may be appropriate. 5. Existing drainage ways should be protected and incorporated into all proposals. II. Site Layout A. Buildings 1. A building should be prominent from street view, using its architecture as advertising. 2. Setbacks should be determined according to ultimate road right-of-way. 3. Minimum distance between a building, off-street parking, driveway, loading space or paved surfaces and any contiguous residential property should be 25 feet. B. Parking 1. Parking should be constructed to the rear and sides of buildings only. Street frontage should be devoted to building architecture and landscaping. 2. Parking areas should be designed to allow fixture interconnections with adjacent parcels. 3. Where feasible, break up required parking into smaller areas spaced throughout the site, lessening their visual and environmental impacts. 4. Alternative surface materials, such as pervious pavement, are recommended. Asphalt pavement should be minimized to mitigate existing drainage problems. C. Site Access 1. Where feasible, businesses should share access points from the street right-of-way. Temporary access points may be utilized until further development of the corridor allows for combined access. These temporary permits are issued with the understanding that they will be closed when a satisfactory alternate access in available in the opinion of the local governing body. 2. At the time of project approval property owners should provide a joint easement agreement allowing cross access to and from other properties in the surrounding area and a unified parking and circulation plan should be established wherever feasible. III. Architectural Treatment A. Scale 1. Size of buildings should approach a residential scale. Avoid excessive height and buildings out of scale with adjacent structures. 2. Where larger buildings are proposed, landscaping and architectural facades should be used to lessen their impact. 3. Where infilling between existing residential structures, maintain a continuity of building height, width, first floor elevation, architectural style and porch detailing, if applicable. B. Entrances 1. Design entrances that are clearly visible and easily recognizable from parking lots and walkways which serve the building. 2. The principal "front" facade should face Colonial Avenue, for all buildings directly adjacent to the road, although the major pedestrian entrance may be in the back or side of the structure. C. Materials 1. Materials should be selected for harmony with the surrounding community and for suitability to the type of building and style in which they are used. 2. Exterior materials such as exposed concrete block, metal or brightly colored siding are not recommended. Materials should be in the range of earth tones. D. Roofs Utilize dormers, gables and other variations in roof shapes and/or heights that are compatible with the basic facade elements and add interest and scale to the building. Avoid flat roofs. Gable roofs, hip roofs and multiple plain roofs are encouraged. IV. Landscaping A. Native Vegetation 1. Landscape plans should incorporate the use of native vegetation. B. Adjacent Right -of -Way Plantings 1. Front yards should be developed as open green spaces with a combination of large and small trees, evergreen & deciduous shrubs, earth berms, and/or ground covers. 2. Where it is necessary that portions of a parking lot front the adjacent right-of-way, a planting strip of 10 feet in width should be provided along the adjacent right-of-way. Within this strip a combination of large and small trees, evergreen & deciduous shrubs, earth berms or ground covers should be utilized to buffer the parking area. C. Parking Areas 1. Parking areas should incorporate raised landscaped islands in order to break up large expanses of pavement. 2. Large shade trees should be planted within and along the perimeter of parking areas in order to mitigate the negative environmental effects of heat and glare. 3. Landscaped berms located around parking areas to soften the noise, light and view of a parking area to its neighbors are highly encouraged. D. Building Plantings 1. Buildings should incorporate foundation plantings where appropriate. E. Stormwater Management 1. Above- ground stormwater management areas and facilities should be landscaped with plants adaptable to being temporarily inundated with water and designed as an asset to the overall development. F. Screening & Buffering 1. Where a development adjoins residential property, a 25 -foot wide buffer yard should be required. a. Within this buffer yard landscaping and screening should be provided and maintained to an average height of 15 feet. A combination of large and small trees, evergreen & deciduous shrubs, earth berms and/or ground covers should be utilized. Berming is encouraged to supplement screening. Average berm height should be 3-4 feet. Berm slopes should be no greater than 2:1. V. Lighting A. Details of lighting fixtures should be compatible with the existing residential character of the corridor. B. Path and landscape lighting are encouraged where appropriate. Lighting should be at a pedestrian scale through the use of light standards or placements 14 feet or less in height. . C. Parking lot lighting should be no more than 14' above grade, down -lit or shielded so as to direct light to the interior of the lot and not project glare onto the street or adjacent properties. Average intensity should not exceed the minimum required for safety. D. Any security lighting should be shielded and located so as to not cast light onto adjacent properties. In addition, the light source should not be visible from adjoining residential areas. VI. Signage A. The shared use of signs is encouraged for adjacent businesses. B. Signage should complement a buildings' architectural style. C. Signage placed on buildings should occupy less than 5% of the facade area. D. All freestanding signs should be monument type and meet the following criteria: 1. Monument signs should not exceed 5 feet in height or 7 feet in width; 2. Signs should be ground lit or top lit with shielded lamps placed so as to not cast light onto the path of traffic or on any adjacent road or property. E. Message length should be limited so that a passing motorist can read a sign within three -to -four seconds. No interchangeable boards should be permitted. F. Signs should be complemented, accented and enhanced by landscaping. The size of the landscaping plot should be one and one-half times the square footage of the sign, G. No portable or temporary signs should be permitted. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2017 ORDINANCE REZONING APPROXIMATELY 0.374 ACRE FROM R-1, LOW DENSITY RESIDENTIAL DISTRICT, TO C-1, OFFICE DISTRICT, LOCATED AT 3722 COLONIAL AVENUE, CAVE SPRING MAGISTERIAL DISTRICT (TAX MAP NO. 077.18-03-31.00-0000) WHEREAS, the first reading of this ordinance was held on March 28, 2017, and the second reading and public hearing were held on May 23, 2017; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 4, 2017, and subsequently recommended approval of the rezoning application with the submitted and proposed proffered conditions; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. The proffered conditions on 0.374 acre of property at 3722 Colonial Avenue, in the Cave Spring Magisterial District (Tax Map No. 077.18-03-31.00-0000) are as follows.. a. The property will be developed in substantial conformance with the Concept Plan prepared by Certified Landscape Architect Dan Chitwood dated May 15, 2017. b. A 10' wide right-of-way planting buffer will be established to screen the parking area from Green Valley Drive. c. A 20' wide Type B planting buffer will be established along the rear property line. The planting buffer will incorporate the planting Page 1 of 3 schedule, vegetation types and spacing as described within either option one or two of the Type B planting buffer standards. d. Any lighting installed around the parking area shall be bollard -type fixtures no more than 4' in height. e. Signage will be installed and maintained as follows: i. Any future freestanding sign shall be monument in style as defined by the Roanoke County Zoning Ordinance. The sign shall not exceed 24 square feet in face area, 5 feet in height and 7 feet in width. The sign shall be landscaped. The sign shall only be lit from the ground and shall not cause glare onto Colonial Avenue or adjacent properties. ii. Attached building signage shall not cover more than 5 percent of the building facade area. iii. Neon signage shall not be allowed on the property. iv. Message or interchangeable sign boards shall not be allowed on the property. v. Temporary signage shall not be allowed on the property. f. Operating hours shall be from 7:00 AM to 9:00 PM. g. Permitted C-1 uses on the property shall be limited to the following uses: Accessory Apartment; General Office; Business Support Services; Consumer Repair Services; Personal Services (Beauty / Barber Salon only); and Fine Arts Studio. h. Parking for all uses on the property shall be located on the site. Page 2 of 3 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or part of ordinances in conflict with the provisions of this ordinance shall be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Page 3 of 3