HomeMy WebLinkAbout5/23/2017 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
ON TUESDAY, MAY 23, 2017
RESOLUTION 052317-1 EXPRESSING APPRECIATION AND
GRATITUDE TO NANCY OLIVER GRAY FOR HER SERVICE AS
PRESIDENT OF HOLLINS UNIVERSITY IN ROANOKE COUNTY
WHEREAS, President Nancy Oliver Gray has ably led Hollins University with
boundless enthusiasm for 12 years as its 11th president, outlining and implementing a
bold vision and vaulting the University to prominence as a women's college of
excellence; and,
WHEREAS, this year Hollins celebrates its 175th anniversary and there have
been significant gains in enrollment during President Gray's tenure, with the largest
incoming class in 17 years beginning in the fall of 2016; and
WHEREAS, under her guidance, Hollins operated under no debt and a balanced
operating budget and was ranked by Forbes as among "America's 100 Most Financially
Fit Colleges" in 2013 and was issued an "A" rating by Forbes in the "College Financial
Grades for 2016" list; and
WHEREAS, she led the largest comprehensive fundraising campaign in school
history and the largest undertaken by a women's college in the South, the Campaign for
Women Who Are Going Places; and,
WHEREAS, President Gray has overseen the renovation of historic buildings and
gardens on the Hollins campus in Roanoke County and became a driving force in
deepening the University's commitment to environmental sustainability; and
WHEREAS, during her presidency, Hollins University and Roanoke County
entered into an agreement for the County and Pathfinders for Greenways to build a
Page 1 of 2
trailhead on University property for the Tinker Creek Greenway connecting to Carvins
Cove, which opened in 2012, and allows students and the community to enjoy the
area's greenway system; and
WHEREAS, during her presidency, Hollins University also partnered with the
County with regards to public involvement and implementation of the Hollins Area Plan,
which was adopted by the Board of Supervisors in 2008; and
WHEREAS, the Board adopts this Resolution of Appreciation and Gratitude to
recognize President Gray for her many years of service to Hollins University.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, that it expresses its deepest appreciation and gratitude to President
Nancy Oliver Gray for her enthusiastic, loyal and dedicated leadership of Hollins
University and collaboration with Roanoke County; and
FURTHER, that the Board does express its best wishes to her and success in
her future endeavors.
On motion of Supervisor Bedrosian to adopt the resolution, seconded by
Supervisor McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara,
NAYS: None
A CQP1( TESTE:
debbrah C. Jacks
Chief Deputy Clerk the Board
Page 2 of 2
ACTION NO. A-052317-2
ITEM NO. E_1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 23, 2017
AGENDA ITEM: Request to amend the scope of services for the Professional
Engineering Services Contact with Draper Aden Associates
for the Dixie Caverns Landfill Leachate Management
Upgrade
SUBMITTED BY:
Tarek Moneir
Deputy Director of Development
APPROVED BY: Thomas C. Gates
County Administrator
ISSUE:
To amend the Professional Engineering Services Contact with Draper Aden in excess of
125% of the original contract award amount. Under State Code, Board approval is
required before the County may execute this amendment.
BACKGROUND:
Roanoke County has an on-going project, approved by the Board under its Capital
Improvement Program, to upgrade the leachate management system at the Dixie
Caverns landfill. This upgrade will increase the capacity of the existing leachate
management system and enhance the ability to store excess leachate generated by
significant rain events. The project will also replace aging equipment and system
controls. Draper Aden Associates (DAA) was selected through a qualifications based,
competitive process to provide engineering services for this project.
The identified services included initial investigations, concept and preliminary (65%)
design, final design, bidding services, and construction phase services. Due to a
number of unknowns in the scope of the project at its outset, only the concept and
preliminary design phase services were initially authorized. After this initial work was
completed the original plan was to add the additional scopes of work as the overall
Page 1 of 3
scope and design of the project was better understood based on an evaluation of the
existing system and a geotechnical investigation.
The original contract was executed on August 31, 2015, for a lump sum of $51,233 for
concept planning and preliminary design services. On January 1, 2016, based on the
initial investigatory work, Amendment 1 was executed for additional geotechnical
services to further investigate and identify sources of subsurface water. The cost of
Amendment 1 was $12,825, which increased the total contract cost to $64,058.
DAA has completed all of their contracted tasks included in the initially awarded work.
Through this effort, Roanoke County and DAA now have enough information to properly
price the additional professional services needed to complete this project. After
negotiation with DAA, staff proposes to amend the original contract and add final design
and bidding services to the agreement. This change would increase the contract by
$103,077 ($75,535 final design and bidding services and $27,542 for construction
phase services). In addition staff proposes a $12,000 project contingency which brings
the total contract amount to $179,135.
See the following table for a summary of changes and proposed changes to the
contract:
Contract Item
Amount
Subtotal/Total
Original Contract (Concept and 65% Design)
$51,233.00
Amendment 1 (Sub -surface Water) Investigations
$12,825.00
Subtotal
$64,058.00
Amendment 2 (Lump Sum) (Final Design and
Bidding Services)
$75,535.00
Amendment 2 (Time & Mat'I) (Construction Phase
Services)
$27,542.00
Proposed Contract Total
167,135.00
Requested DAA Contract Contingency
$12,000.00
Requested Authorization from BOS
$179,135.00
DISCUSSION:
DAA was originally selected to provide professional services through a competitive,
qualification based selection process. As a result of the proposed contract amendment
exceeding 125% of the original award amount, staff has considered the option of re -
procuring these services in a second process. However, it is the opinion of staff that
such an exercise would neither produce a substantively more qualified bidder nor
reduce the expected project costs. Further, re -procuring these professional services will
Page 2 of 3
likely result in additional commitment of staff time to administer a second procurement
process, potentially increase consultant costs, and delay project implementation. For
these reasons, staff is recommending the Board authorize the recommended contract
amendments.
FISCAL IMPACT:
Funding for this project is fully appropriated through the County's Capital Improvement
Program. Approval of this item as requested will not result in additional fiscal impact to
the County.
STAFF RECOMMENDATION:
Staff recommends approval to modify the contract with Draper Aden Associates up to
an amount not to exceed $179,135.
VOTE:
Supervisor McNamara moved to approve the staff recommendation and Supervisor
Hooker seconded the motion. Motion approved.
cc: Tarek Moneir, Deputy Director of Development
David Henderson, County Engineer
Page 3 of 3
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Tarek Moneir, Deputy Director of Development
David Henderson, County Engineer
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, May 23, 2017
ORDINANCE 052317-3 AUTHORIZING THE CONVEYANCE OF THE
FORMER WILLIAM BYRD HIGH SCHOOL TO WAUKESHAW
DEVELOPMENT, INC. (NOW TO BE KNOWN AS WM BYRD LLC)
WHEREAS, the Board of Supervisors of Roanoke County acquired this property
located in Vinton Magisterial District through a conveyance from the Roanoke County
School Board by deed dated August 8, 2013. At the time of the conveyance from the
School Board to the County, the old William Byrd High School ("School") was no longer
in use by the Roanoke County School Board and was considered surplus property; and
WHEREAS, Waukeshaw Development, Inc. (now to be known as Wm Byrd
LLC)("Buyer") proposed a purchase of the School for the purpose of restoration and
renovation of the School; and
WHEREAS, the School is a landmark building in the County, and Buyer's
proposal would preserve the historic nature of the building and also provide additional
residential and commercial services and employment in the Vinton Magisterial District;
and
WHEREAS, the County, the Roanoke County Economic Development Authority
("EDA"), and the Buyer entered into a Contract of Sale dated April 7, 2016, which set
forth terms and conditions for the Buyer's purchase, restoration, and renovation of the
School
WHEREAS, this property is on Tax map number 60.11-4-20 designated as "that
certain parcel of real estate known as the "old William Byrd High School" containing
6.494 acres, more or less, situate in the Vinton Magisterial District, together with any
Page 1 of 4
improvements thereon, rights incident thereto, and appurtenances thereon belonging,
all as shown on the plat entitled "Resubdivision plat for County School Board of
Roanoke County being the resubdivision of Lot A-1 and Lot B as shown on
`Resubdivision plat for County School Board of Roanoke County' recorded as
Instrument #201203791 creating hereon Lot A -1A (11.335 Acres) & Lot 131 (6.494
Acres) situated on Gus Nicks Boulevard & Highland Road, said plat is recorded in the
Roanoke County Circuit Court Clerk's Office as instrument #201212052; and
WHEREAS, the Contract of Sale required the County to apply to the
Commonwealth of Virginia Department of Historic Resources (THR") for a Historic
Preservation Certification and the County made such application to seek a listing of the
School on the Virginia Landmarks Register and the National Register of Historic Places
("the Register"); and
WHEREAS, the County applied for and has received the appropriate
designations by DHR fulfilling the condition of the contract required prior to closing.
WHEREAS, the designation of the School on the National Register of Historic
Places and on the Virginia Landmarks Register has a significant fiscal impact on the
ability of Buyer to finance the renovations of the School through the sale of historic tax
credits, which credits are available only in the renovation of those structures designated
on the National and Virginia Registers; and
WHEREAS, Buyer has agreed that, subsequent to this conveyance, Buyer will
assume all responsibility to ensure that the restoration, renovation, and maintenance of
the School is in compliance with requirements established by the Virginia and National
Registers; and
Page 2 of 4
WHEREAS, the County authorizes the Buyer to stand in its stead or as its proxy
in ongoing agreements and negotiations with DHR with regard to the restoration,
renovation and maintenance of the School so that Buyer may obtain historic tax credits;
and
WHEREAS, the conveyance of this surplus school property for restoration and
renovation provides economic benefits to the County and preserves a historic landmark
in the County; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading of this ordinance was held on May 23, 2017, while second reading was
waived pursuant to Section 2-123(h) of the County Code.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the County shall convey to Buyer the School property parcel, which
consists of Tax map number 60.11-04-20, by Deed, a copy of which is attached hereto
and incorporated by reference.
2. That the County Administrator or Assistant County Administrator are
hereby authorized to execute such documents and take such actions on behalf of
Roanoke County in this matter as are necessary to accomplish the acquisition of this
real estate, all of which shall be approved as to form by the County Attorney.
Page 3 of 4
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
A COPY TESTE:
Deborah C. Jackt
Chief Deputy Clerkthe Board of Supervisors
Cc: Jill Loope, Director of Economic Development
Ruth Ellen Kuhnel, County Attorney
Page 4 of 4
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 23, 2017
RESOLUTION 052317-4 ADOPTING THE FISCAL YEAR 2017-2018
OPERATING BUDGET, THE FISCAL YEAR 2017-2018 CAPITAL BUDGET,
AND FISCAL YEAR 2018-2027 CAPITAL IMPROVEMENT PROGRAM FOR
ROANOKE COUNTY, VIRGINIA AND ROANOKE COUNTY PUBLIC
SCHOOLS
WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides
that the governing body of the County shall prepare and approve an annual budget; and
WHEREAS, said budget shall be prepared and approved for informative and fiscal
planning purposes only; and
WHEREAS, this budget contains a complete itemized and classified plan of all
contemplated expenditures and all estimated revenues and borrowings for the ensuing
fiscal year; and
WHEREAS, a brief synopsis of said budget was published as required by the
provisions of Section 15.2-2506 of the State Code, and the public hearings as required
thereon were held on April 11, 2017 and May 9, 2017; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia:
1. That there is hereby approved the annual operating budget for fiscal year
2017-2018 for Roanoke County, Virginia, and Roanoke County Public
Schools as shown on the attached Schedules.
2. That there is hereby approved the capital budget for fiscal year 2017-2018
and Capital Improvement Program for fiscal year 2018-2027 for Roanoke
County, Virginia, and Roanoke County Public Schools as shown on the
attached Schedules.
Page 1 of 6
3. That the preparation and approval of these budgets is for informative and
fiscal planning purposes only.
4. The fees which shall be charged by the County of Roanoke for the following
described emergency medical services provided by the Roanoke County
owned, operated, funded, housed or permitted emergency vehicles shall be
as follows:
Advance Life Support (ALS) 1 Emergency $450.00
Advance Life Support (ALS) 2 Emergency $685.00
Basic Life Support (BLS) Emergency $390.00
Mileage (loaded)
$11.00/per mile
No recipient of ambulance services who cannot afford to pay the ambulance
transport fees will be required to do so.
5. The ambulance fees described above in this resolution replace fees
approved as part of resolution 032712-6 and shall be in full force and effect
on and after July 1, 2017.
Page 2 of 6
Schedule #1
County of Roanoke & Roanoke County Public Schools
Adopted Fiscal Year 2017-2018 Operating and Capital Budget Revenues
May 23, 2017
Revenues - County
Amount
General Fund - County
General Government
General Property Taxes
$
127,917,671
Local Sales Tax
10,484,945
Telecommunications Tax
3,686,255
Business License Tax
6,220,000
Bank Franchise Tax
600,000
Consumer Utility Tax
3,789,450
Motor Vehicle License Tax
2,280,883
Recordation/Conveyance Tax
1,509,509
Meals Tax
4,656,620
Hotel/Motel Tax
1,461,052
Other Local Taxes
604,000
Permits, Fees & Licenses
724,450
Fines and Forfeitures
404,500
Use of Money and Property
271,600
Charges for Services
4,101,398
Commonwealth
11,192,038
Federal
4,467,294
Other
2,222,601
Subtotal, General Government
$
186,594,266
Communications and Information Technology
$
10,032,908
Children's Services Act
7,250,176
Law Library
11,025
Public Works Projects
182,940
Recreation Fee Class
5,513,439
Grants and Other Funds
1,051,962
Criminal Justice Academy
371,699
Police Special Programs
1,000
Fleet Service Center
2,917,515
Subtotal, Other General Funds
$
27,332,664
Total, General Fund - County
$
213,926,930
Debt Service Fund - County
$
7,257,239
Capital Projects Fund - County
23,571,344
Internal Service Fund - County
12,116,575
Total, All County Funds
$
256,872,088
Page 3 of 6
Revenues - Schools
School General (Operating) Fund
School Nutrition Fund
School Debt Fund
School Grants Fund
School Capital Fund
School Instructional Resources Fund
School Bus Fund
School Laptop Fund
Total, All Schools Funds
Total: All County and Schools Funds
Less: Transfers
Total Net of Transfers
Page 4 of 6
Amount
$ 145,407,698
6,079,204
11,863,259
7,017,665
36,982,750
1,091,652
876,893
357,740
$ 209,676,861
466,548,949
(111,216,130)
$ 355,332,819
Schedule #1
County of Roanoke & Roanoke County Public Schools
Adopted Fiscal Year 2017-2018 Operating and Capital Budget Expenditures
May 23, 2017
Expenditures - County Amount
General Fund - County
General Government
General Administration
$
3,320,028
Constitutional Officers
13,790,787
Judicial Administration
737,232
Management Services
3,461,133
Public Safety
27,708,715
Community Services
11,847,768
Human Services
20,300,763
Non -Departmental
14,318,598
Addition to Fund Balance/Contingent Balance
479,719
Transfers to School Operating Fund
68,078,937
Transfers to (from) Capital Fund
3,625,379
Transfers to Debt Service Fund - County Debt
6,949,696
Transfers to Debt Service Fund - Schools Debt
7,625,570
Transfers to Internal Services - Risk Management
1,654,003
Transfer to Public Works Projects
182,940
Transfer to Children's Services Act Fund - County
1,284,000
Transfer to Children's Services Act Fund - Schools
1,229,000
Subtotal, General Government
$
186,594,266
Communications and Information Technology
$
10,032,908
Children's Services Act
7,250,176
Law Library
11,025
Public Works Projects
182,940
Recreation Fee Class
5,513,439
Grants and Other Funds
1,051,962
Criminal Justice Academy
371,699
Police Special Programs
1,000
Fleet Service Center
2,917,515
Subtotal, Other General Funds
$
27,332,664
Total, General Fund - County
$
213,926,930
Debt Service Fund - County
$
7,257,239
Capital Projects Fund - County
23,571,344
Internal Service Fund - County
12,116,575
Total, All County Funds
$
256,872,088
Page 5 of 6
Expenditures - Schools
School General (Operating) Fund
School Nutrition Fund
School Debt Fund
School Grants Fund
School Capital Fund
School Instructional Resources Fund
School Bus Fund
School Laptop Fund
Total, All Schools Funds
Total: All County and Schools Funds
Less: Transfers
Total Net of Transfers
Amount
$ 145,407,698
6,079,204
11,863,259
7,017,665
36,982,750
1,091,652
876,893
357,740
$ 209,676,861
$ 466,548,949
$ (111,216,130)
$ 355,332,819
On motion of Supervisor McNamara to adopt the resolution, seconded by
Supervisor Peters and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Peters, McNamara
NAYS: Supervisor Bedrosian
ZTESTE:
C. Jac*
Chief Deputy Clerk to
cc: Thomas C. Gates, County Administrator
Daniel O'Donnell, Assistant County Administrator
Richard L. Caywood, Assistant County Administrator
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Ruth Ellen Kuhnel, County Attorney
Page 6 of 6
Board of Supervisors
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 23, 2017
ORDINANCE 052317-5 APPROPRIATING FUNDS FOR THE 2017-2018
FISCAL YEAR OPERATIONS BUDGET AND APPROVAL OF THE
CLASSIFICATION AND PAY PLAN FOR FISCAL YEAR 2017-2018 FOR
ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 11, 2017 and May 9, 2017, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2017-2018; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved
said budget on May 23, 2017, pursuant to the provisions of Section 13.02 of the
Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as
amended; and
WHEREAS, the first reading of this appropriation ordinance was held on May 9,
2017, and the second reading of this ordinance was held on May 23, 2017, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2017, and ending June 30, 2018, for the
functions and purposes indicated:
Pagel of 7
County of Roanoke, Virginia
Fiscal Year 2017-2018
County Operations
May 23, 2017
Revenues:
General Fund - County:
General Government
Communications & Information Technology
Children's Services Act
Law Library
Public Works Projects
Recreation Fee Class
Grants & Other Funds
Police Special Programs
Criminal Justice Academy
Fleet Service Center
Subtotal, General Fund
Debt Service Fund - County
Internal Service Fund - Health Insurance
Internal Service Fund - Dental Insurance
Internal Service Fund - Risk Management
Subtotal, Internal Service Funds
Total Revenue - County Operations Funds
Expenditures:
General Government - County Operations:
General Administration
Board of Supervisors
County Administration
Internal Auditor
Public Information
County Attorney
Human Resources
Economic Development
Subtotal, General Administration
Constitutional Officers
Commissioner of the Revenue
Commonwealth's Attorney
Sheriffs Office
Treasurer
Clerk of the Circuit Court
Subtotal, Constitutional Officers
Page 2 of 7
Appropriation
Amount
$ 109,660,760
10,032,908
7,250,176
11,025
182,940
5,513,439
1,051,962
1,000
371,699
2,917,515
$ 136,993,424
$ 7,257,239
$ 9,746,749
715,823
1,654,003
$ 12,116,575
$ 156,367,238
$ 331,954
753,710
114,528
189,275
571,113
839,443
520,006
$ 3,320,028
$ 774,293
1,135,031
9,939,974
838,725
1,102,764
$ 13,790,787
Judicial Administration
Circuit Court
General District Court
Magistrate
Juvenile & Domestic Relations Court
Court Service Unit
Courthouse Maintenance
Subtotal, Judicial Administration
Management Services
Real Estate Valuation (Assessor)
Finance (Accounting, Payroll, Purchasing)
Management & Budget
Public Transportation (CORTRAN)
Subtotal, Management Services
Public Safety
Police
Fire & Rescue
Subtotal, Public Safety
Community Services
Community Development
General Services
Subtotal, Community Services
Human Services
Parks, Recreation, & Tourism
Public Health
Social Services
Library
Virginia Cooperative Extension
Elections (Registrar)
Subtotal, Human Services
Non -Departmental
Employee Benefits
Transfer to Communications & Information Technology
Contributions - Discretionary, Contractual, Dues & Memberships
Miscellaneous
Board Contingency
Addition to Fund Balance
Subtotal, Non -Departmental
Page 3 of 7
$ 237,972
95,440
1,590
47,086
305,144
50,000
$ 737,232
$ 812,371
1,897,594
331,168
420,000
$ 3,461,133
$ 12,237,599
15,471,116
$ 27,708,715
$ 4,322,361
7,525,407
$ 11,847,768
$ 4,668,093
500,358
10,629,039
4,045,221
87,097
370,955
$ 20,300,763
$ 2,653,886
8,114,268
2,055,444
1,495,000
50,000
429,719
$ 14,798,317
Transfers to Other Funds
Transfer to Debt Service - County
Transfer to County Capital
Transfer to Children's Services Act - County
Transfer to Internal Services - Risk Management
Transfer to Public Works Projects
Subtotal, Transfers to Other Funds
Total, General Government - County Operations
Communications & Information Technology
Children's Services Act
Law Library
Public Works Projects
Recreation Fee Class
Grants & Other Funds
Police Special Programs
Criminal Justice Academy
Fleet Service Center
Total, General Fund - County Operations
Debt Service Fund - County
Internal Service Fund - Health Insurance
Internal Service Fund - Dental Insurance
Internal Service Fund - Risk Management
Total, Internal Service Funds
Total Expenditures - All County Operations Funds
Page 4 of 7
$ 6,949,696
3,625,379
1,284,000
1,654,003
182,940
$ 13,696,018
$
109,660,760
$
10,032,908
$
7,250,176
$
11,025
$
182,940
$
5,513,439
$
1,051,962
$
1,000
$
371,699
$
2,917,515
$
136,993,424
$
7,257,239
$
9,746,749
715,823
1,654,003
$
12,116,575
$ 156,367,238
2. That the County Administrator may authorize or delegate the authorization of
the transfer of any unencumbered balance or portion thereof from one
department to another.
3. That all funded outstanding operating encumbrances at June 30, 2017, are
re -appropriated to the 2017-2018 fiscal year to the same department and
account for which they are encumbered in the previous year.
4. That all General Government Fund unexpended appropriations at the end of
the 2016-2017 fiscal year not lapse but shall be re -appropriated to the County
Capital Reserve.
5. That all General Government Fund revenues collected in excess of
appropriated revenues shall be re -appropriated to the County Capital
Reserve.
6. Account balances remaining in the Fee Class Fund collected by the Parks,
Recreation and Tourism Department will be allocated to accounts as defined
by the Fee Class Accounts Procedure.
7. Account balances remaining in Children's Services Act (C111), Police
Confiscated Property (C120), Police Special Programs (C121), Forfeited
Asset Sharing (C122), Sheriff Confiscated Property (C123), Sheriff Jail Fees
(C124), Inventory Accounts (C125), Criminal Justice Academy (C126), Police
Training Facility (C127), Garage - Fleet Service Center (C130), Motor Pool
(C132), Grants (C135), Communications and Information Technology (C141 -
C144), Fee Class (C150), Law Library (C155), Public Works Fund (C170),
Social Services Building (C175), South Peak Community Development
Page 5 of 7
Authority (C201), County Debt Fund (C310, C320, C330, C340), County
Capital and Economic Development Funds (C420, C421, C425, C428, C440,
C445, C451, C455), County Trust Funds (C501, C502), Internal Service
Funds (C700, C705, C710), Special Welfare (C810), Regional Fire/Rescue
Training Center (C814), Commonwealth Fund (C815), and Economic
Development Authority (C818) funds will carry over 100% and be re -
appropriated to the individual funds.
8. That the Board of Supervisors anticipates receiving various grants,
donations, and other miscellaneous revenues. These anticipated funds are
appropriated to the Grants Fund for the various functions and purposes as
provided therein, and said appropriation shall be acknowledged and allocated
to the appropriate fund upon approval by the Board of Supervisors on the
Consent Agenda.
9. That the Board of Supervisors approves the County of Roanoke
Classification and Pay Plan. The Classification and Pay Plan included as part
of this ordinance is effective July 1, 2017. The County Administrator shall
implement the County Classification and Pay Plan pursuant to Board of
Supervisors Resolution 0825115-1.
10. This ordinance shall take effect July 1, 2017.
Page 6 of 7
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Peters, McNamara
NAYS: Supervisor Bedrosian
A VQPY TESTE:
Deborah C. Jackis /�
Chief Deputy Clerk o e Board of Supervisors
cc: Thomas C. Gates, County Administrator
Daniel O'Donnell, Assistant County Administrator
Richard L. Caywood, Assistant County Administrator
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Ruth Ellen Kuhnel, County Attorney
Page 7 of 7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 23, 2017
ORDINANCE 052317-6 APPROPRIATING FUNDS FOR THE 2017-2018
FISCAL YEAR CAPITAL BUDGET FOR ROANOKE COUNTY,
VIRGINIA
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 11, 2017 and May 9, 2017, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2017-2018; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved
said budget on May 23, 2017, pursuant to the provisions of Section 13.02 of the
Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as
amended; and
WHEREAS, the first reading of this appropriation ordinance was held on May 9,
2017, and the second reading of this ordinance was held on May 23, 2017, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2017, and ending June 30, 2018, for the
functions and purposes indicated:
Pagel of 4
County of Roanoke, Virginia
Fiscal Year 2017-2018
County Capital
May 23, 2017
Appropriation
Amount
Revenues:
County Capital:
Transfer from General Government Fund $ 7,610,901
County Unrestricted Cash (excl. Transfer from General Govt. Fund) 3,102,196
County Restricted Cash 2,975,247
Non -County 1,108,000
Lease/Revenue Bonds 8,675,000
Miscellaneous Revenues 100,000
Total Revenue - County Capital $ 23,571,344
Expenditures:
County Capital:
FY 2018 Capital Fund supported by General Government Fund
excluding General Government Transfers to CIP & Fleet Replacement $ 3,825,000
FY 2018 Capital Year Budget - Public Safety
$
5,047,000
FY 2018 Capital Year Budget - Community Services
$
2,843,247
FY 2018 Capital Year Budget - Human Services
$
5,238,000
FY 2018 Capital Year Budget - Internal Services
$
3,715,000
Subtotal, FY 2018 Capital Year Budget
$
16,843,247
FY 2018 Fleet Replacement Budget $ 2,903,097
Total Expenditures - County Capital $ 23,571,344
Page 2 of 4
2. That the County Administrator may authorize or delegate the authorization of
the transfer of any unencumbered balance or portion thereof from one project
to another so as to provide for the completion of a capital project.
3. That all funded outstanding capital encumbrances at June 30, 2017, are re -
appropriated to the 2017-2018 fiscal year to the same account for which they
are encumbered in the previous year.
4. That appropriations designated for capital projects will not lapse at the end of
the fiscal year but shall remain appropriated until the completion of the project
or until the Board of Supervisors, by appropriate action, changes or eliminates
the appropriation. Upon completion of a capital project, staff is authorized to
close out the project and transfer to the funding source any remaining
balances. This section applies to appropriations for capital projects at June
30, 2017, and appropriations in the 2017-2018 budget.
5. That the Board of Supervisors anticipates receiving various grants,
donations, and other miscellaneous revenues. These anticipated funds are
appropriated to the Grants Fund for the various functions and purposes as
provided therein, and said appropriation shall be acknowledged and allocated
to the appropriate fund upon approval by the Board of Supervisors on the
Consent Agenda.
6. This ordinance shall take effect July 1, 2017.
Page 3 of 4
On motion of Supervisor McNamara to adopt the ordinance, seconded by
Supervisor Peters and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Peters, McNamara
NAYS: Supervisor Bedrosian
0
Deborah C. Jacks)
Chief Deputy Clerk oche Board of Supervisors
cc: Thomas C. Gates, County Administrator
Daniel O'Donnell, Assistant County Administrator
Richard L. Caywood, Assistant County Administrator
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Ruth Ellen Kuhnel, County Attorney
Page 4 of 4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 23, 2017
ORDINANCE 052317-7 APPROPRIATING FUNDS FOR THE 2017-2018
FISCAL YEAR TRANSFERS TO AND ON BEHALF OF ROANOKE
COUNTY PUBLIC SCHOOLS FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 11, 2017 and May 9, 2017, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2017-2018; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved
said budget on May 23, 2017, pursuant to the provisions of Section 13.02 of the
Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as
amended; and
WHEREAS, the first reading of this appropriation ordinance was held on May 9,
2017, and the second reading of this ordinance was held on May 23, 2017, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2017, and ending June 30, 2018, for the
functions and purposes indicated:
Pagel of 3
County of Roanoke, Virginia
Fiscal Year 2017-2018
Schools Revenue Sharing Transfer, Debt Service Transfer, and
Children's Services Act Transfer
May 23, 2017
Appropriation
Amount
Revenues:
General Government Fund $ 76,933,507
Total Revenue - Schools Transfers
Expenditures:
General Government Fund
Transfer to Schools Operations
Transfer to Transfer to Debt Service Fund - Schools Debt Service
Transfer to Children's Service Act on behalf of Schools
Total Expenditures - Schools Transfers
Page 2 of 3
$ 76,933,507
$ 68,078,937
7,625,570
1,229,000
$ 76,933,507
2. That the transfer to Roanoke County Public Schools for operating per the
County and School revenue sharing agreement shall be transferred in its
entirety.
3. That the transfers made by Roanoke County on behalf of Roanoke County
Public Schools to the Debt Service Fund and Children's Service Act Fund
shall be based on actual expenditures incurred during fiscal year 2017-2018.
Any remaining balance in those transfers shall remain with Roanoke County
government.
4. This ordinance shall take effect July 1, 2017.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Peters, McNamara
NAYS: Supervisor Bedrosian
cc: Thomas C. Gates, County Administrator
Daniel O'Donnell, Assistant County Administrator
Richard L. Caywood, Assistant County Administrator
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Ruth Ellen Kuhnel, County Attorney
Page 3 of 3
yrs
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 23, 2017
ORDINANCE 052317-8 APPROPRIATING FUNDS FOR THE 2017-2018
FISCAL YEAR OPERATIONS BUDGET AND APPROVAL OF THE
CLASSIFICATION AND PAY PLAN FOR FISCAL YEAR 2017-2018 FOR
ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 11, 2017 and May 9, 2017, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2017-2018; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved
said budget on May 23, 2017, pursuant to the provisions of Section 13.02 of the
Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as
amended; and
WHEREAS, the first reading of this appropriation ordinance was held on May 9,
2017, and the second reading of this ordinance was held on May 23, 2017, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2017, and ending June 30, 2018, for the
functions and purposes indicated:
Pagel of 7
County of Roanoke, Virginia
Fiscal Year 2017-2018
County Operations
May 23, 2017
Revenues:
General Fund - County:
General Government
Communications & Information Technology
Children's Services Act
Law Library
Public Works Projects
Recreation Fee Class
Grants & Other Funds
Police Special Programs
Criminal Justice Academy
Fleet Service Center
Subtotal, General Fund
Debt Service Fund - County
Internal Service Fund - Health Insurance
Internal Service Fund - Dental Insurance
Internal Service Fund - Risk Management
Subtotal, Internal Service Funds
Total Revenue - County Operations Funds
Expenditures:
General Government - County Operations:
General Administration
Board of Supervisors
County Administration
Internal Auditor
Public Information
County Attorney
Human Resources
Economic Development
Subtotal, General Administration
Constitutional Officers
Commissioner of the Revenue
Commonwealth's Attorney
Sheriffs Office
Treasurer
Clerk of the Circuit Court
Subtotal, Constitutional Officers
Page 2 of 7
Appropriation
Amount
$ 109,660,760
10,032,908
7,250,176
11,025
182,940
5,513,439
1,051,962
1,000
371,699
2,917,515
$ 136,993,424
$ 7,257,239
$ 9,746,749
715,823
1,654,003
$ 12,116,575
$ 156,367,238
$ 331,954
753,710
114,528
189,275
571,113
839,443
520,006
$ 3,320,028
$ 774,293
1,135,031
9,939,974
838,725
1,102,764
$ 13,790,787
Judicial Administration
Circuit Court
General District Court
Magistrate
Juvenile & Domestic Relations Court
Court Service Unit
Courthouse Maintenance
Subtotal, Judicial Administration
Management Services
Real Estate Valuation (Assessor)
Finance (Accounting, Payroll, Purchasing)
Management & Budget
Public Transportation (CORTRAN)
Subtotal, Management Services
Public Safety
Police
Fire & Rescue
Subtotal, Public Safety
Community Services
Community Development
General Services
Subtotal, Community Services
Human Services
Parks, Recreation, & Tourism
Public Health
Social Services
Library
Virginia Cooperative Extension
Elections (Registrar)
Subtotal, Human Services
Non -Departmental
Employee Benefits
Transfer to Communications & Information Technology
Contributions - Discretionary, Contractual, Dues & Memberships
Miscellaneous
Board Contingency
Addition to Fund Balance
Subtotal, Non -Departmental
Page 3 of 7
$ 237,972
95,440
1,590
47,086
305,144
50,000
$ 737,232
$ 812,371
1,897,594
331,168
420,000
$ 3,461,133
$ 12,237,599
15,471,116
$ 27,708,715
$ 4,322,361
7,525,407
$ 11,847,768
$ 4,668,093
500,358
10,629,039
4,045,221
87,097
370,955
$ 20,300,763
$ 2,653,886
8,114,268
2,055,444
1,495,000
50,000
429,719
$ 14,798,317
Transfers to Other Funds
Transfer to Debt Service - County
Transfer to County Capital
Transfer to Children's Services Act - County
Transfer to Internal Services - Risk Management
Transfer to Public Works Projects
Subtotal, Transfers to Other Funds
Total, General Government - County Operations
Communications & Information Technology
Children's Services Act
Law Library
Public Works Projects
Recreation Fee Class
Grants & Other Funds
Police Special Programs
Criminal Justice Academy
Fleet Service Center
Total, General Fund - County Operations
Debt Service Fund - County
Internal Service Fund - Health Insurance
Internal Service Fund - Dental Insurance
Internal Service Fund - Risk Management
Total, Internal Service Funds
Total Expenditures - All County Operations Funds
Page 4 of 7
$ 6,949,696
3,625,379
1,284,000
1,654,003
182,940
$ 13,696,018
$
109,660,760
$
10,032,908
$
7,250,176
$
11,025
$
182,940
$
5,513,439
$
1,051,962
$
1,000
$
371,699
$
2,917,515
$
136,993,424
$
7,257,239
$
9,746,749
715,823
1,654,003
$
12,116,575
$ 156,367,238
2. That the County Administrator may authorize or delegate the authorization of
the transfer of any unencumbered balance or portion thereof from one
department to another.
3. That all funded outstanding operating encumbrances at June 30, 2017, are
re -appropriated to the 2017-2018 fiscal year to the same department and
account for which they are encumbered in the previous year.
4. That all General Government Fund unexpended appropriations at the end of
the 2016-2017 fiscal year not lapse but shall be re -appropriated to the County
Capital Reserve.
5. That all General Government Fund revenues collected in excess of
appropriated revenues shall be re -appropriated to the County Capital
Reserve.
6. Account balances remaining in the Fee Class Fund collected by the Parks,
Recreation and Tourism Department will be allocated to accounts as defined
by the Fee Class Accounts Procedure.
7. Account balances remaining in Children's Services Act (C111), Police
Confiscated Property (C120), Police Special Programs (C121), Forfeited
Asset Sharing (C122), Sheriff Confiscated Property (C123), Sheriff Jail Fees
(C124), Inventory Accounts (C125), Criminal Justice Academy (C126), Police
Training Facility (C127), Garage - Fleet Service Center (C130), Motor Pool
(C132), Grants (C135), Communications and Information Technology (C141 -
C144), Fee Class (C150), Law Library (C155), Public Works Fund (C170),
Social Services Building (C175), South Peak Community Development
Page 5 of 7
Authority (C201), County Debt Fund (C310, C320, C330, C340), County
Capital and Economic Development Funds (C420, C421, C425, C428, C440,
C445, C451, C455), County Trust Funds (C501, C502), Internal Service
Funds (C700, C705, C710), Special Welfare (C810), Regional Fire/Rescue
Training Center (C814), Commonwealth Fund (C815), and Economic
Development Authority (C818) funds will carry over 100% and be re -
appropriated to the individual funds.
8. That the Board of Supervisors anticipates receiving various grants,
donations, and other miscellaneous revenues. These anticipated funds are
appropriated to the Grants Fund for the various functions and purposes as
provided therein, and said appropriation shall be acknowledged and allocated
to the appropriate fund upon approval by the Board of Supervisors on the
Consent Agenda.
9. That the Board of Supervisors approves the County of Roanoke
Classification and Pay Plan. The Classification and Pay Plan included as part
of this ordinance is effective July 1, 2017. The County Administrator shall
implement the County Classification and Pay Plan pursuant to Board of
Supervisors Resolution 0825115-1.
10. This ordinance shall take effect July 1, 2017.
Page 6 of 7
On motion of Supervisor McNamara to adopt the ordinance, seconded by
Supervisor Peters and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Peters, McNamara
NAYS: Supervisor Bedrosian
A COPY TESTE:
Debo'Fah C. Jacks)
Chief Deputy Clerk(9/he Board of Supervisors
cc: Thomas C. Gates, County Administrator
Daniel O'Donnell, Assistant County Administrator
Richard L. Caywood, Assistant County Administrator
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Ruth Ellen Kuhnel, County Attorney
Page 7 of 7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 23, 2017
ORDINANCE 052317-9 APPROPRIATING FUNDS FOR THE 2017-2018
FISCAL YEAR CAPITAL BUDGET FOR ROANOKE COUNTY PUBLIC
SCHOOLS
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 11, 2017 and May 9, 2017, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2017-2018; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved
said budget on May 23, 2017, pursuant to the provisions of Section 13.02 of the
Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as
amended; and
WHEREAS, the first reading of this appropriation ordinance was held on May 9,
2017, and the second reading of this ordinance was held on May 23, 2017, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2017, and ending June 30, 2018, for the
functions and purposes indicated:
Page 1 of 4
County of Roanoke, Virginia
Fiscal Year 2017-2018
Roanoke County Public Schools Capital
May 23, 2017
Revenues:
Schools Capital
Schools Unrestricted Cash
Virginia Public Schools Authority (VPSA) Bonds
Total Revenue - Schools Capital
Expenditures:
Schools Capital
Cave Spring High School
Capital Maintenance Plan
Human Resources and Payroll Module
Other Minor Capital Items & Reserves
Total Expenditures - Schools Capital
Page 2 of 4
Appropriation
Amount
$ 6,982,750
30,000,000
$ 36,982,750
$ 35,500,000
1,000,000
50,000
432,750
$ 36,982,750
2. That all funded outstanding capital encumbrances at June 30, 2017, are re -
appropriated to the 2017-2018 fiscal year to the same account for which they
are encumbered in the previous year.
3. That appropriations designated for capital projects will not lapse at the end of
the fiscal year but shall remain appropriated until the completion of the
project. This section applies to appropriations for capital projects at June 30,
2017, and appropriations in the 2017-2018 budget.
4. Upon completion of a capital project, staff is authorized to close out the
project and transfer to the funding source any remaining balances. This
section applies to appropriations for capital projects at June 30, 2017, and
appropriations in the 2017-2018 budget.
5. This ordinance shall take effect July 1, 2017.
Page 3 of 4
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Hooker, Peters, McNamara
ABSTAIN: Supervisor Assaid
NAYS: Supervisor Bedrosian
A COPY TESTE:
Deborah C. Jacks/
Chief Deputy Clerk t he Board of Supervisors
cc: Thomas C. Gates, County Administrator
Daniel O'Donnell, Assistant County Administrator
Richard L. Caywood, Assistant County Administrator
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Ruth Ellen Kuhnel, County Attorney
Page 4 of 4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 23, 2017
ORDINANCE 052317-10 AUTHORIZING THE VACATION OF A
PORTION OF A 16.5 FOOT PUBLIC UTILITY EASEMENT LOCATED
ON THE PROPERTY OF DUMITRU AND MARY K. BRANISTEANU,
5501 VALLEY DRIVE, WINDSOR HILLS MAGISTERIAL DISTRICT ON
TAX MAP NO. 067.10-01-21.00-0000 IN FARMINGDALE SUBDIVISION
WHEREAS, the plat of Lot 1, Section 1 — Revised Farmingdale Subdivision
recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat
Book 4, page 28 and Plat Book 3, page 171, dedicated two, 16.5 foot wide public utility
easements across a parcel identified as Lot 1, Section 1 (Tax Map # 067.10-01-21.00-
0000); and
WHEREAS, the current owners of the property, Dumitru and Mary K.
Branisteanu, have requested that a portion of the 16.5 foot public utility easement which
bisects the property in the northwest -southeast direction running diagonally across the
property be vacated in order to remove the encumbrances on their property; and
WHEREAS, County staff has reviewed and approved the vacation of the portion
of the 16.5 foot public utility easement as shown on the exhibit (Exhibit `A") attached
hereto; and
WHEREAS, no other property owner will be affected by the vacation of the
portion of the public utility easement, and this vacation will not involve any cost to the
County, and the affected County departments and public utilities have raised no
objection; and
WHEREAS, this notice has been given as required by Section 15.2-2204 of the
Code of Virginia (1950, as amended); and
Page 1 of 3
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by
ordinance. A first reading of this ordinance was held on May 9, 2017, and a second
reading and public hearing of this ordinance was held on May 23, 2017.
2. That pursuant to the provisions of Section 16.01 of the Roanoke County
Charter, the subject real estate, a portion of one of two16.5 wide public utility
easements, dedicated by plat of Lot 1, Section 1 — Revised Farmingdale Subdivision
(Plat Book 4, Page 28 and Plat Book 3, Page 71) is hereby declared to be surplus and
the nature of the interests in real estate renders them unavailable for other public use.
3. That the subject real estate, a portion of a 16.5 foot wide public utility
easement, running diagonally and bisecting the property in the northwest -southeast
direction, dedicated by plat of the revised Farmingdale Subdivision (Plat Book 4, Page
28 and Plat Book 3, Page 171) be, and hereby is, vacated pursuant to Section 15.2-
2270 of the Code of Virginia 1950, as amended.
4. That all costs and expenses associated herewith, including but not limited to
publication, survey and recordation costs, shall be the responsibility of the Petitioners.
5. That the County Administrator, or any Assistant County Administrator, is
hereby authorized to execute such documents and take such actions as may be
necessary to accomplish the provisions of this ordinance, all which shall be on form
approved by the County Attorney.
Page 2of3
6. That this ordinance shall be effective on and from the date of its adoption, and
a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit
Court of Roanoke County, Virginia, in accordance with Section 15.2-2272 of the Code of
Virginia (1950, as amended).
On motion of Supervisor McNamara to adopt the ordinance, seconded by
Supervisor Peters and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
A COM TESTS:
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
cc: Tarek Moneir, Deputy Director of Development
Page 3 of 3
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ACTION NO. A -052317-11.a
ITEM NO. K-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 23, 2017
AGENDA ITEM: Request to accept and appropriate donations totaling $350
given to the Roanoke County Police Department to be used
for Project Life Saver
SUBMITTED BY:
APPROVED BY:
ISSUE:
Jill Camilletti
Deputy Clerk IV
Thomas C. Gates
County Administrator
Acceptance and appropriation of two donations totaling $350 to the Project Lifesaver
Program
BACKGROUND:
Mr. Jeno and Mrs. Jane Inancsi donated $50 and Oak Grove Elementary School
donated $300 to be used for the Project Lifesaver Program.
DISCUSSION:
The funds for Project Lifesaver are used to purchase electronic tracking bracelets that
allow an individual with Alzheimer's/Dementia, (or a child with autism), to be
electronically traced by the police should they wander away from their caregiver. The
bracelets can protect an individuals safety especially during extreme weather
conditions.
FISCAL IMPACT:
Donations received from the Inancsi's and Oak Grove Elementary School will be
allocated to the Project Lifesaver account. No County funds are required.
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends acceptance and appropriation of donations totaling $350 to the
Project Lifesaver Program.
VOTE:
Supervisor Peters moved to approve the staff recommendation and Supervisor Hooker
seconded the motion. Motion approved.
cc: Jill Camilletti, Deputy Clerk IV
Howard B. Hall, Chief of Police
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Jill Camilletti, Deputy Clerk IV
Howard B. Hall, Chief of Police
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
ACTION NO. A -052317-11.b
ITEM NO. K-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 23, 2017
AGENDA ITEM: Request to accept and appropriate grant funds in the amount
of $5,000 from the Office of the Attorney General for Virginia
Rules Camp Program
SUBMITTED BY:
APPROVED BY:
ISSUE:
Howard Hall
Chief of Police
Thomas C. Gates
County Administrator
Acceptance and appropriation of $5,000 from the Office of the Attorney General for the
Virginia Rules Camp Grant
BACKGROUND:
Virginia Rules Camp, a signature project
Virginia's law education program designed
make good decisions, avoid breaking laws
within their schools and communities.
DISCUSSION:
of the Office of the Attorney General, is
to help middle and high school students
and become responsible, active citizens
The Roanoke County Police Department has been awarded a grant from the Office of
the Attorney General to create a Virginia Rules Camp. The camp is a series of summer
day camps that will provide opportunities for young people to build positive relationships
with law enforcement officers within their community, have outdoor camp -style
experiences, and learn about Virginia Law. The grant will cover costs for transportation,
materials and scholarships.
Page 1 of 2
FISCAL IMPACT:
The grant from the Office of the Attorney General will provide one hundred percent
(100%) funding. No County funds are required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating grants fund in the amount of $5,000 from
the Office of the Attorney General for the Virginia Rules Camp Grant Program to the
Police Department.
VOTE:
Supervisor Peters moved to approve the staff recommendation and Supervisor Hooker
seconded the motion. Motion approved.
cc: Howard B. Hall, Chief of Police
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Howard B. Hall, Chief of Police
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
ACTION NO. A -052317-11.c
ITEM NO. K-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 23, 2017
AGENDA ITEM: Request to accept and appropriate grant funds in the amount
of $95,718.16 from the High Intensity Drug Trafficking Areas
(HIDTA) Program to the Roanoke County Police Department
for the Roanoke Valley Regional Drug Unit
SUBMITTED BY:
APPROVED BY:
ISSUE:
Howard Hall
Chief of Police
Thomas C. Gates
County Administrator
Accept and allocate grant funds in the amount of $95,718.16 from HIDTA
BACKGROUND:
The HIDTA funds were provided to identify organized drug trafficking organizations and,
when possible, to prosecute the cases as drug trafficking conspiracies. Roanoke County
Police Department serves as the lead agency and the Roanoke County Department of
Finance serves as fiscal agent.
DISCUSSION:
At the end of calendar year 2016, additional funds in the amount of $35,718.16 were
available to reimburse for expenses incurred by the Roanoke Valley Regional Drug Unit.
In addition, the Roanoke Valley Regional Drug Unit received a commitment of funding
from HIDTA in the amount of $60,000 for the 2017 calendar year. These funds will be
used to continue to support investigations of drug trafficking organizations that are
operating in the greater Roanoke Valley.
Page 1 of 2
FISCAL IMPACT:
No matching funds are required by the County. Grant is one hundred percent (100%)
federal funds.
STAFF RECOMMENDATION:
Accept and allocate grant funds in the amount of $95,718.16 from the High Intensity
Drug Trafficking Areas (HIDTA) Program to the Roanoke County Police Department for
the Roanoke Valley Regional Drug Unit.
VOTE:
Supervisor Peters moved to approve the staff recommendation and Supervisor Hooker
seconded the motion. Motion approved.
cc: Howard B. Hall, Chief of Police
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Howard B. Hall, Chief of Police
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 23, 2017
RESOLUTION 052317-11 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM K- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
That the certain section of the agenda of the Board of Supervisors for May 23, 2017,
designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated Items 1 through 5 inclusive, as
follows..
1. Approval of minutes — March 28, 2017
2. Request to accept and allocate donations totaling $350 given to the Roanoke
County Police Department to be used for Project Life Saver
3. Request to accept and appropriate grant funds in the amount of $5,000 from the
Office of the Attorney General for Virginia Rules Camp Program
4. Request to accept and appropriate grant funds in the amount of $95,718.16 from
the High Intensity Drug Trafficking Area (HIDTA) Program to Roanoke Valley
Regional Drug Unit
5. Request to accept and appropriate grant funds in the amount of $3,000 from the
Virginia Department of Game and Inland Fisheries (VDGIF) to retrofit current
trash containers to make them bear resistant
Page 1 of 2
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara,
NAYS: None
0
Uebdal h C. Jacks
Chief Deputy Clerk;�/he Board of Supervisors
Page 2 of 2
ACTION NO. A -052317-11.d
ITEM NO. K-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 23, 2017
AGENDA ITEM: Request to accept and appropriate grant funds in the amount
of $3,000 from the Virginia Department of Game and Inland
Fisheries (VDGIF) to retrofit current trash containers to make
them bear resistant
SUBMITTED BY:
APPROVED BY:
ISSUE:
Rob Light
Director of General Services
Thomas C. Gates
County Administrator
Acceptance and allocation of a $3,000 grant from Virginia Department of Game and
Inland Fisheries (DGIF) to retrofit current County solid waste containers to make them
bear resistant.
BACKGROUND:
The County's Department of General Services maintains a successful and cost effective
voluntary program for citizens to mitigate access by bears and other wildlife to their
County provided solid waste cans. Such access provides an unwanted recurring food
source for animals, creates litter on property and roadsides, and can result in expensive
repairs and replacement of solid waste cans.
DISCUSSION:
The program, begun by the County, provides factory manufactured bear cans to
interested residents at a shared cost. VDGIF grant funding is utilized to reduce the
expense of cans to the citizen. Participating citizens pay a one-time $30 fee for a
County provided bear -resistant can.
Page 1 of 2
FISCAL IMPACT:
Awarded grant funds total $3,000. No County match is required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating grant funds in the amount of $3,000 from
Virginia DGIF to the General Services Department.
VOTE:
Supervisor Peters moved to approve the staff recommendation and Supervisor Hooker
seconded the motion. Motion approved.
cc: Rob Light, Director of General Services
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Rob Light, Director of General Services
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 23, 2017
RESOLUTION 052317-12 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
Page 1 of 2
On motion of Supervisor McNamara to adopt the resolution, seconded by
Supervisor Peters and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
A CORY TESTE:
Deborah C. Jacks I
Chief Deputy Clerk t e Board of Supervisors
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 23, 2017
ORDINANCE 052317-13 REZONING APPROXIMATELY 1.67 ACRES
TO AMEND A PROFFERED CONDITION ON PROPERTY ZONED C-
2CS (HIGH INTENSITY COMMERCIAL DISTRICT WITH CONDITIONS
AND SPECIAL USE PERMIT), LOCATED AT 6065 PETERS CREEK
ROAD
AND
REZONING 0.68 ACRE FROM C-1 (LOW INTENSITY COMMERCIAL
DISTRICT) TO C-2 (HIGH INTENSITY COMMERCIAL DISTRICT), IN
THE 6100 BLOCK OF BURLINGTON DRIVE, HOLLINS MAGISTERIAL
DISTRICT
WHEREAS, in 2006, the Board of Supervisors approved a request to rezone
approximately 1.67 acres of property at 6065 Peters Creek Road (Tax Map No. 027.13-
05-01.00-0000) from C-1 (low intensity commercial district) to C-2 (high intensity
commercial district) with a special use permit, for the purpose of constructing a fast food
restaurant. Proffered conditions were applied to the special use permit, including the
condition of general conformance to the concept plan showing access only via Peters
Creek Road; and
WHEREAS, in 2006, the Board of Supervisors also approved the applicant's
request to rezone a 0.68 acre parcel located in the 6100 Block of Burlington Drive (Tax
Map No. 027.05-02.00-0000), contiguous to the parcel located at 6065 Peters Creek
Road, from R-3 (medium density multi -family residential district) to C-1 (low intensity
commercial district); and
WHEREAS, this rezoning request seeks to amend the proffered condition on the
1.67 acre parcel to allow for additional parking and a secondary access point for the
existing restaurant from Burlington Drive; and
Page 1 of 3
WHEREAS, the first reading of this ordinance was held on April 25, 2017, and
the second reading and public hearing were held on May 23, 2017; and
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on May 2, 2017 and subsequently recommended approval of the rezoning
application; and
law.
WHEREAS, legal notice and advertisement has been provided as required by
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. The proffered conditions on 1.67 acres of property at 6065 Peters Creek
Road (Tax Map No. 027.13-05-01.00-0000), in the Hollins Magisterial District,
are hereby amended as follows:
a. The developer hereby proffers substantial conformance with the
"Lexington Falls, LLC — Access Drive", prepared by Balzer and
Associates, Inc. dated March 17, 2017.
2. The 0.68 acre parcel located in the 6100 Block of Burlington Drive (Tax Map
No. 027.05-02.00-0000), in the Hollins Magisterial District, is hereby rezoned
from C-1 (low density commercial district) to C-2 (high intensity commercial
district).
3. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or part of ordinances in conflict with the
provisions of this ordinance shall be, and the same hereby are, repealed. The
Page 2 of 3
Zoning Administrator is directed to amend the zoning district map to reflect
the change in zoning classification authorized by this ordinance.
On motion of Supervisor Bedrosian to adopt the ordinance, seconded by
Supervisor Assaid and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
A COSY TESTE:
Deborah C. Jacks' �Ze
Chief Deputy Clerk Board of Supervisors
cc: Arnold Covey, Director of Community Development
Philip Thompson, Deputy Director of Planning
Tarek Moneir, Deputy Director of Development
William Driver, Director of Real Estate Valuation
Peter Lubeck, Senior Assistant County Attorney
John Murphy, Zoning Administrator
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 23, 2017
ORDINANCE 052317-14 REZONING APPROXIMATELY 0.374 ACRE
FROM R-1, LOW DENSITY RESIDENTIAL DISTRICT, TO C-1, LOW
INTENSITY COMMERCIAL DISTRICT, LOCATED AT 3722 COLONIAL
AVENUE, CAVE SPRING MAGISTERIAL DISTRICT (TAX MAP NO.
077.18-03-31.00-0000)
WHEREAS, the first reading of this ordinance was held on March 28, 2017, and
the second reading and public hearing were held on May 23, 2017; and
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on April 4, 2017, and subsequently recommended approval of the rezoning
application with the submitted and proposed proffered conditions; and
law.
WHEREAS, legal notice and advertisement has been provided as required by
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
The proffered conditions on 0.374 acre of property at 3722 Colonial Avenue, in
the Cave Spring Magisterial District (Tax Map No. 077.18-03-31.00-0000) are as
follows..
a. The property will be developed in substantial conformance with the
Concept Plan prepared by Certified Landscape Architect Dan
Chitwood dated May 15, 2017.
b. A 10' wide right-of-way planting buffer will be established to screen the
parking area from Green Valley Drive.
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c. A 20' wide Type B planting buffer will be established along the rear
property line. The planting buffer will incorporate the planting
schedule, vegetation types and spacing as described within either
option one or two of the Type B planting buffer standards.
d. Any lighting installed around the parking area shall be bollard -type
fixtures no more than 4' in height.
e. Signage will be installed and maintained as follows:
i. Any future freestanding sign shall be monument in style as
defined by the Roanoke County Zoning Ordinance. The sign
shall not exceed 24 square feet in face area, 5 feet in height and
7 feet in width. The sign shall be landscaped. The sign shall
only be lit from the ground and shall not cause glare onto
Colonial Avenue or adjacent properties.
ii. Attached building signage shall not cover more than 5 percent
of the building facade area.
iii. Neon signage shall not be allowed on the property.
iv. Message or interchangeable sign boards shall not be allowed
on the property.
v. Temporary signage shall not be allowed on the property.
f. Operating hours shall be from 7:00 AM to 9:00 PM.
g. Permitted C-1 uses on the property shall be limited to the following
uses: Accessory Apartment; General Office; Business Support
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Services; Consumer Repair Services; Personal Services (Beauty /
Barber Salon only); and Fine Arts Studio.
h. Parking for all uses on the property shall be located on the site.
2. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or part of ordinances in conflict with the
provisions of this ordinance shall be, and the same hereby are, repealed. The
Zoning Administrator is directed to amend the zoning district map to reflect
the change in zoning classification authorized by this ordinance.
On motion of Supervisor Assaid to adopt the ordinance, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker
NAYS: Supervisors Peters, McNamara
A COPY TESTE:
Deborah C. Jac
Chief Deputy CI rk the Board of Supervisors
cc: Arnold Covey, Director of Community Development
Philip Thompson, Deputy Director of Planning
Tarek Moneir, Deputy Director of Development
William Driver, Director of Real Estate Valuation
Peter Lubeck, Senior Assistant County Attorney
John Murphy, Zoning Administrator
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