HomeMy WebLinkAbout6/27/2017 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON JUNE 27, 2017
RESOLUTION 062717-1 APPROVING THE SECONDARY SIX-YEAR
ROAD IMPROVEMENT PLAN FOR FISCAL YEARS 2018 THROUGH
2023 AND THE CONSTRUCTION PRIORITY LIST AND ESTIMATED
ALLOCATIONS FOR FISCAL YEAR 2018
WHEREAS, Sections 33.2-331 of the Code of Virginia (1950, as amended)
provides the opportunity for Roanoke County to work with the Virginia Department of
Transportation in developing a Secondary Six -Year Road Improvement Plan; and
WHEREAS, this Board had previously agreed to assist in the preparation of the
Secondary Six -Year Road Improvement Plan, in accordance with Virginia Department
of Transportation policies and procedures; and
WHEREAS, a public hearing, which was duly advertised on the proposed
Secondary Six -Year Improvement Plan for Fiscal Years 2018-2023 and Construction
Priority List and Estimated Allocations for Fiscal Year 2018 was held on June 27, 2017,
to receive comments and recommendations on Roanoke County's Secondary Six -Year
Road Improvement Plan for Fiscal Years 2018-2023 as well as the Construction Priority
List and Estimated Allocations for Fiscal Year 2018.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does
hereby approve the Secondary Six -Year Road Improvement Plan for Roanoke County
for Fiscal Years 2018-2023; and
BE IT FURTHER RESOLVED, that the Board of Supervisors does also hereby
approve the Construction Priority List and Estimated Allocations for Fiscal Year 2018;
and
BE IT FURTHER RESOLVED that a copy of this resolution duly attested to be
forthwith forwarded to the Virginia Department of Transportation Salem Residency
Office along with a duly attested copy of the proposed Roanoke County Secondary Six -
Year Road Improvement Plan for Fiscal Years 2018-2023 by the Clerk to the Board.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
A Q'O`PY TESTE:
Deborah C. Jacks
Chief Deputy Clerk tdAe Board of Supervisors
cc: David Holladay, Planning Administrator
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 27, 2017
ORDINANCE 062717-2 TO APPROPRIATE FUNDS IN THE AMOUNT OF
$128,290 FROM THE VIRIGINIA DEPARTMENT OF SOCIAL SERVICES
AND THE CITY OF SALEM FOR THE COUNTY OF ROANOKE
DEPARTMENT OF SOCIAL SERVICES FOR FISCAL YEAR 2017-2018
WHEREAS, the 2017 Commonwealth of Virginia approved budget included
additional funding to assist with Family Services staff increased workload; and
WHEREAS, the County of Roanoke's share of this funding is $120,620 to support
additional Family Services Specialist positions; and
WHEREAS, the City of Salem will also contribute $7,670 to support the costs of the
new positions; and
WHEREAS, the appropriation of these funds from the Commonwealth of Virginia
and the City of Salem was not included in the fiscal year 2017-2018 approved budget
ordinance; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance before they are expended; and
WHEREAS, first reading of this ordinance was held on June 27, 2017, while second
reading was waived pursuant to Section 2-123(h) of the County Code.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
That the sum of $128,290 is hereby appropriated from revenue received from
the Virginia Department of Social Services and the City of Salem forfiscal year 2017-2018.
2. A total of three (3) full-time positions will be added to the County of Roanoke
Classification and Pay Plan.
Page 1 of 2
3. This ordinance shall take effect on July 1, 2017.
On motion of Supervisor McNamara to adopt the ordinance, seconded by
Supervisor Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
A COPY TESTE:
Deb ah C. Jack
Chief Deputy Clerk to(4 Board of Supervisors
cc: Joyce Earl, Director of Social Services
Chris Bever, Director of Management and Budget
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 27, 2017
ORDINANCE 062717-3 TO APPROPRIATE FUNDS IN THE AMOUNT OF
$334,515 FROM A TRANSFER BY THE ROANOKE COUNTY SCHOOL
BOARD TO THE COUNTY OF ROANOKE FOR MOWING AND
GROUNDS -KEEPING OF SCHOOL CAMPUSES FOR FISCAL YEAR
2017-2018
WHEREAS, County and Roanoke County Public Schools staff have reached an
agreement for the County to assume mowing and grounds -keeping responsibilities at
Schools campuses; and
WHEREAS, the Roanoke County School Board has approved the Memorandum of
Understanding (MOU) detailing this agreement and agreed to provide funding for the
services and equipment outlined in the MOU; and
WHEREAS, the transfer of funds from the Roanoke County School Board to the
County of Roanoke was not included in the fiscal year 2017-2018 approved budget
ordinance; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance before they are expended; and
WHEREAS, first reading of this ordinance was held on June 27, 2017, while second
reading was waived pursuant to Section 2-123(h) of the County Code.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
1. That the sum of $334,515 is hereby appropriated from revenue received from
the Roanoke County Schools Board for fiscal year 2017-2018.
2. A total of five (5) full-time positions will be added to the County of Roanoke
Classification and Pay Plan to fulfill the County's obligations under the terms of the MOU.
Page 1 of 2
Classification and Pay Plan to fulfill the County's obligations under the terms of the MOU.
3. This ordinance shall take effect on July 1, 2017.
On motion of Supervisor McNamara to adopt the ordinance, seconded by
Supervisor Peters and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
A CQPY TESTE:
Deborah C. Jacts
Chief Deputy Cle o the Board of Supervisors
cc: Doug Blount, Director of Parks, Recreation and Tourism
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 27, 2017
ORDINANCE 062717-4 AMENDING ARTICLE III (DISTRICT
REGULATIONS) OF THE ROANOKE COUNTY ZONING ORDINANCE
WHEREAS, the Planning Commission and Community Development staff have
identified several areas of the Zoning Ordinance in need of updating that have resulted
in the proposal of amendments to the Roanoke County Zoning Ordinance; and
WHEREAS, on May 2, 2017, after proper notice, the Roanoke County Planning
Commission held a public hearing on various amendments to the Zoning Ordinance and
recommended said amendments to the Board of Supervisors for adoption; and
WHEREAS, public necessity, convenience, general welfare and good zoning
practice are valid public purposes for such recommendations by the Planning
Commission and action by the Board of Supervisors; and
WHEREAS, the first reading of this ordinance was held on May 23, 2017, and the
second reading and public hearing was held on June 27, 2017.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors as follows:
1. That the Zoning Ordinance is hereby amended to read and provide as
follows:
ARTICLE III — DISTRICT REGULATIONS
SEC. 30-47. PRD PLANNED RESIDENTIAL DEVELOPMENT DISTRICT.
Sec. 30-47-7. Approval of Preliminary and Final Site Development Plans.
Note: Text additions are in red font. Text deletions are in red font and struck through.
Page 1 of 4
Sec. 30-47-8. Reserved.
SEC. 30-57. PCD PLANNED COMMERCIAL DEVELOPMENT DISTRICT.
Sec. 30-57-8. Approval of Preliminary and Final Site Development Plans.
Sec. 30-57-9. Reserved.
SEC. 30-61. 1-1 LOW INTENSITY INDUSTRIAL DISTRICT.
Sec. 30-61-2. Permitted Uses.
(A) The following uses are permitted by right subject to
requirements contained in this ordinance. An asterisk (*)
modified or more stringent standards as listed in article
standards, for those specific uses.
2. Civic Uses
Guidance Services
SEC. 30-62. 1-2 HIGH INTENSITY INDUSTRIAL DISTRICT.
Sec. 30-62-2. Permitted Uses.
all other applicable
indicates additional,
IV, use and design
(A) The following uses are permitted by right subject to all other applicable
requirements contained in this ordinance. An asterisk (*) indicates additional,
Note: Text additions are in red font. Text deletions are in red font and struck through.
Page 2 of 4
modified or more stringent standards as listed in article IV, use and design
standards, for those specific uses.
2. Civic Uses
Guidance Services
SEC. 30-63. PTD PLANNED TECHNOLOGY DEVELOPMENT DISTRICT.
Sec. 30-63-8. Approval of preliminary and final site development plans.
Sec. 30-63-9. Reserved.
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00
N'M
2. That this ordinance shall be in full force and effect from and after its
passage.
On motion of Supervisor McNamara to adopt the ordinance, seconded by
Supervisor Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
A
TESTE:
Chief Deputy
Note: Text additions are in red front Text deletions are in red font and struck through.
Page 3 of 4
Board of Supervisors
cc: John Murphy, Zoning Administrator
Arnold Covey, Director of Community Development
Tarek Moneir, Deputy Director of Development
Philip Thompson, Deputy Director of Planning
William Driver, Director of Real Estate Valuation
Ruth Ellen Kuhnel, County Attorney
Note: Text additions are in red font. Text deletions are in red font and struck through.
Page 4 of 4
ACTION NO. A -062717-5.f
ITEM NO. K-7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 27, 2017
AGENDA ITEM: Request to accept and allocate funds in the amount of
$20,971.04 to the Clerk of the Circuit Court from the
Commonwealth of Virginia
SUBMITTED BY:
APPROVED BY:
ISSUE:
Jill Camilletti
Deputy Clerk IV
Thomas C. Gates
County Administrator
Request to accept and allocate funds in the amount of $20,971.04 to the Clerk of the
Circuit Court from the Commonwealth of Virginia.
BACKGROUND:
Technology Trust Funds represent fees collected by the Roanoke County Circuit Court
Clerk's Office and received from the State in the amount of $20,971.04. In accordance
with State of Virginia Code Section 17.1-279, the Circuit Court Clerk's Office shall
assess a $5.00 fee called a Technology Trust Fund fee. Each month, the Clerk's Office
can request the fees that were assessed the previous month. The code section further
states that four dollars of every five dollar fee shall be allocated by the Compensation
Board from the trust fund for purposes of obtaining and updating office automation and
information technology equipment including software and conversion services;
preserving, maintaining and enhancing court records, including, but not limited to the
costs of repairs, maintenance, and records, consulting services, service contracts,
redaction of social security numbers from land records and system replacement or
upgrades and improving public access to court records.
DISCUSSION:
The funds received from the Commonwealth of Virginia have been earmarked for
maintenance needs for the Clerk of Circuit Court, specifically towards the twice yearly
Page 1 of 2
maintenance bill from the Supreme Court for maintaining their records, equipment, etc.
FISCAL IMPACT:
All funds are provided by the Commonwealth of Virginia. No County matching funds are
required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating $20,971.04 to the Clerk of Circuit Court for
the fiscal year 2016/2017.
VOTE:
Supervisor McNamara moved to approve the staff recommendation and Supervisor
Peters seconded the motion. Motion approved.
cc: Jill Camilletti, Deputy Clerk IV
Rebecca Owens, Director of Finance
Chris Bever, Director of Management and Budget
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Jill Camilletti, Deputy Clerk IV
Rebecca Owens, Director of Finance
Chris Bever, Director of Management and Budget
Page 2 of 2
ACTION NO. A -062717-5.a
ITEM NO. K_2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
June 27, 2017
Request to approve fiscal agent agreement for the Regional
Center for Animal Care and Protection (RCACP)
Rebecca Owens
Director of Finance
Thomas C. Gates
County Administrator
Approve a fiscal agent agreement with the Regional Center for Animal Care and
Protection
BACKGROUND:
The County of Roanoke has served as the fiscal agent for the Regional Center for
Animal Care and Protection (RCACP) since December 2012.
DISCUSSION:
The current agreement expires on June 30, 2017, and is recommended for renewal
through June 30, 2020. Fiscal agent responsibilities include Accounting, Accounts
Payable, Payroll and Purchasing and are outlined on the attached agreement.
The RCACP approved this agreement during their budget process.
FISCAL IMPACT:
The RCACP will pay the County of Roanoke $53,400, $54,720 and $56,100 for fiscal
years ending June 30, 2018, 2019 and 2020, respectively to provide fiscal agent
services. The annual revenue received for providing this service was included as a
recovered cost in the County General Government Budget.
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends approval of the attached fiscal agent agreement with the Regional
Center for Animal Care and Protection, in substantially the format submitted, and
authorizing the County Administrator to sign the agreement.
VOTE:
Supervisor McNamara moved to approve the staff recommendation and Supervisor
Peters seconded the motion. Motion approved.
cc: Rebecca Owens, Director of Finance
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Rebecca Owens, Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 27, 2017
RESOLUTION 062717-5.b EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO KATHY H.
CALDWELL, POLICE ADMINISTRATIVE ASSISTANT UPON HER
RETIREMENT AFTER MORE THAN SEVENTEEN (17) YEARS OF
SERVICE
WHEREAS, Ms. Caldwell was employed by Roanoke County on October 12, 1999
on a full-time basis; and
WHEREAS, Ms. Caldwell retired on June 1, 2017, after seventeen years and eight
months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, during Ms. Caldwell's tenure with the Police Department, she has
served with professionalism and dedication in providing services to the citizens of Roanoke
County; and
WHEREAS, Ms. Caldwell served as the administrative assistant to three Roanoke
County Police Chiefs over the course of 17 years; and
WHEREAS, during this time, Ms. Caldwell managed all of the functions of the
Office of the Chief with very little direct supervision; and
WHEREAS, Ms. Caldwell was able to provide assistance to many citizens of
Roanoke County by helping them resolve police -related issues; and
WHEREAS, Ms. Caldwell was widely respected by her peers in the Police
Department and Roanoke County Government.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to KATHY H. CALDWELL for more than seventeen years of capable, loyal and
Page 1 of 2
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor McNamara to adopt the resolution, seconded by
Supervisor Peters and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
A COPY TESTE:
Debbmh C. Jacks)
Chief Deputy Clerk t e Board of Supervisors
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 27, 2017
RESOLUTION 062717-5 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM K- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for June 27,
2017, designated as Item K - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 8
inclusive, as follows:
1. Approval of minutes —April 11, 2017
2. Request to approve fiscal agent agreement for the Regional Center forAnimal Care
and Protection (RCACP)
3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Kathy H. Caldwell, Police Administrative Assistant upon her retirement
after over seventeen (17) years of service
4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Connie J. Clark, Payroll Specialist, upon her retirement after more than
eighteen (18) years of service
5. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Lisa W. Greer, Financial Analyst, upon her retirement after more than
eighteen (18) years of service
6. Request to accept and allocate funds in the amount of $2,000 for the Public Safety
Answering Points (PSAP) Educational Grant Program
7. Request to accept and allocate funds in the amount of $20,971.04 to the Clerk of
the Circuit Court from the Commonwealth of Virginia
8. Request to accept and allocate funds in the amount of $5,406.81 from the
Commonwealth of Virginia to the Clerk of Circuit Court
Page 1 of 2
On motion of Supervisor McNamara to adopt the resolution, seconded by
Supervisor Peters and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
A COPY TESTE:
Deborah C. Jacks-
Chief
ackChief Deputy Cle o the Board of Supervisors
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON JUNE 25, 2017
RESOLUTION 062717-5.c EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO CONNIE CLARK,
PAYROLL SPECIALIST, UPON HER RETIREMENT AFTER MORE THAN
EIGHTEEN (18) YEARS OF SERVICE
WHEREAS, Connie Clark was employed by Roanoke County on September 14,
1998; and
WHEREAS, Mrs. Clark retired on April 30, 2017, after eighteen (18) years and
seven (7) months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, during Mrs. Clark's tenure as Payroll specialist, she has served with
professionalism and dedication in providing payroll services to the citizens of Roanoke
County; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to CONNIE CLARK for more than eighteen (18) years of capable, loyal and
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 1 of 2
On motion of Supervisor McNamara to adopt the resolution, seconded by
Supervisor Peters and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
A QdPY TESTE:
De—bash C. Jac)(s
Chief Deputy ClerqVthe Board of Supervisors
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON JUNE 27, 2017
RESOLUTION 062717-5.d EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO LISA W. GREER,
FINANCIAL ANALYST, UPON HER RETIREMENT AFTER MORE THAN
EIGHTEEN (18) YEARS OF SERVICE
WHEREAS, Lisa W. Greer was employed by Roanoke County on January 6, 1999
as a Financial Analyst; and
WHEREAS, Mrs. Greer retired on June 1, 2017, after eighteen (18) years and five
(5) months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, during Mrs. Greer's tenure as Financial Analyst, she prepared a variety
of reports, reconciliations, and financial analyses and worked with Roanoke County Public
Schools on grant administration and reconciliation.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to LISA W. GREER for more than eighteen (18) years of capable, loyal and
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 1 of 2
On motion of Supervisor McNamara to adopt the resolution, seconded by
Supervisor Peters and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
A CO2Y TESTE:
Deborah C. Jacks,„
Chief Deputy Clerk to the Board of Supervisors
Page 2 of 2
ACTION NO. A -062717-5.e
ITEM NO. K-6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 27, 2017
AGENDA ITEM: Request to accept and allocate funds in the amount of
$2,000 for the Public Safety Answering Points (PSAP)
Educational Grant Program
SUBMITTED BY:
APPROVED BY:
ISSUE:
Susan Slough
Assistant Director of Communications & Technology
Thomas C. Gates
County Administrator
Request to accept and allocate funds in the amount of $2,000 in grant funding from the
Virginia Information Technology Agency Public Safety Access Point (PSAP) program.
BACKGROUND:
The Virginia Information Technologies Agency awards grant funds from 911 user taxes.
The purpose of the program is to financially assist Virginia primary Public Safety
Answering Points (PSAPs) with the purchase of equipment, services and training that
support the continuity and enhancement of wireless E-911.
DISCUSSION:
Each year the Roanoke County E-911 Center has applied for, and been awarded, an
educational grant, provided by the Virginia E-911 Services Board. This grant is used to
offset the expense of training.
FISCAL IMPACT:
Awarded grant funds total $2,000. No local matching funds are required.
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends accepting and allocating $2,000 for the Public Safety Access Point
grant program.
VOTE:
Supervisor McNamara moved to approve the staff recommendation and Supervisor
Peters seconded the motion. Motion approved.
cc: Susan Slough, Assistant Director of Communications and Information Tech.
Rebecca Owens, Director of Finance
Chris Bever, Director of Management and Budget
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Susan Slough, Assistant Director of Communications and Information Tech.
Rebecca Owens, Director of Finance
Chris Bever, Director of Management and Budget
Page 2 of 2
ACTION NO. A -062717-5.g
ITEM NO. K-8
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 27, 2017
AGENDA ITEM: Request to accept and allocate funds in the amount of
$5,406.81 from the Commonwealth of Virginia to the Clerk of
Circuit Court
SUBMITTED BY:
APPROVED BY:
ISSUE:
Jill Camilletti
Deputy Clerk IV
Thomas C. Gates
County Administrator
Request to accept and allocate funds in the amount of $5,406.81 to the Clerk of the
Circuit Court from the Commonwealth of Virginia
BACKGROUND:
Technology Trust Funds represent fees collected by the Roanoke County Circuit Court
Clerk's Office and received from the State in the amount of $5,406.81. In accordance
with State of Virginia Code Section 17.1-279, the Circuit Court Clerk's Office shall
assess a $5.00 fee called a Technology Trust Fund fee. Each month, the Clerk's Office
can request the fees that were assessed the previous month. The code section further
states that four dollars of every five dollar fee shall be allocated by the Compensation
Board from the trust fund for purposes of obtaining and updating office automation and
information technology equipment including software and conversion services;
preserving, maintaining and enhancing court records, including, but not limited to the
costs of repairs, maintenance, and records, consulting services, service contracts,
redaction for social security numbers from land records and system replacement or
upgrades and improving public access to court records.
DISCUSSION:
The funds received from the Commonwealth of Virginia have been earmarked for
Page 1 of 2
maintenance needs for the Clerk of Circuit Court, specifically towards the twice yearly
maintenance bill from the Supreme Court for maintaining their records, equipment, etc.
FISCAL IMPACT:
All funds are provided by the Commonwealth of Virginia. No County matching funds are
required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating $5,406.81 to the Clerk of Circuit Court for
the fiscal year 2016/2017.
VOTE:
Supervisor McNamara moved to approve the staff recommendation and Supervisor
Peters seconded the motion. Motion approved.
cc: Jill Camilletti, Deputy Clerk IV
Rebecca Owens, Director of Finance
Chris Bever, Director of Management and Budget
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Jill Camilletti, Deputy Clerk IV
Rebecca Owens, Director of Finance
Chris Bever, Director of Management and Budget
Page 2 of 2