HomeMy WebLinkAbout5/9/2017 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 9, 2017
RESOLUTION 050917-1 APPROVING THE ROANOKE COUNTY PUBLIC
SCHOOLS BUDGET FOR FISCAL YEAR 2017-2018 UPON CERTAIN
TERMS AND CONDITIONS
WHEREAS, State Code 22.1-93 requires the governing body of a County to prepare
and approve an annual budget for education purposes by May 15 or within thirty (30) days
of the receipt by the County of the estimates of state funds, whichever shall later occur;
and
WHEREAS, the Roanoke County School Board approved their fiscal year 2017-
2018 budget on March 30, 2017, and subsequently amended the budget on April 27, 2017.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia that the fiscal year 2017-2018 Roanoke County Public Schools budget as set forth
by the School Board's adoption on March 30, 2017, and incorporating approved
amendments to that budget on April 27, 2017, a copy of which is incorporated by reference
herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized
to execute and attest, respectively, on behalf of the County, any documentation, in form
approved by the County Attorney, necessary to evidence said approval.
Page 1 of 2
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Assaid and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, McNamara, Peters
NAYS: Supervisor Bedrosian
A CORY TESTE:
Deborah C. Jacky
Chief Deputy Cler�tVhe Board of Supervisors
cc: Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Dr. Gregory Killough, Superintendent of Roanoke County Schools
Penny Hodge, Assistant Superintendent of Finance, Roanoke County Schools
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 2017
RESOLUTION 050917-2.a EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JOHN D.
LOOPE, PARKS MAINTENANCE WORKER UPON HIS RETIREMENT
AFTER MORE THAN FIFTEEN (15) YEARS OF SERVICE
WHEREAS, Mr. Loope was employed by Roanoke County on October 9, 2001 on a
part-time basis and December 31, 2005 on a full-time basis; and
WHEREAS, Mr. Loope will retire on April 1, 2017, afterfifteen years and six months
of devoted, faithful and expert service to Roanoke County; and
WHEREAS, during Mr. Loope's tenure with the Parks, Recreation and Tourism
Department, he has served with professionalism and dedication to provide support for Park
Projects, Facility Repairs, Park Entrance Gate and Barrier System Program, and the Parks,
Recreation, and Tourism Special Events for the safe and enjoyment experience of our
visitors and citizens; and
WHEREAS, Mr. Loope provided staunch support to the Roanoke County Street
Sign Program in support of the Roanoke County Police Department and County
Emergency Operations, and the Parks Work Order Program to benefit all Departments of
Roanoke County.
WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to JOHN D. LOOPE for more than fifteen years of capable, loyal and
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 1 of 2
On motion of Supervisor McNamara to adopt the resolution, seconded by
Supervisor Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
A /COPY TESTE:
Debbrah C. Jack
Chief Deputy Clerk t e Board of Supervisors
Page 2 of 2
ACTION NO. A -050917-2.b
ITEM NO. J-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
May 9, 2017
Request to approve a fiscal agent agreement with the
Roanoke Valley Resource Authority
Rebecca Owens
Director of Finance
Thomas C. Gates
County Administrator
Approve a fiscal agent agreement with the Roanoke Valley Resource Authority
BACKGROUND:
The County of Roanoke has served as the fiscal agent for the Roanoke Valley
Resource Authority (RVRA) since 1992.
DISCUSSION:
The current agreement expires on June 30, 2017, and is recommended for renewal
through June 30, 2020. Fiscal agent responsibilities include Accounting, Accounts
Payable and Payroll and are outlined on the attached agreement.
The Roanoke Valley Resource Authority Board approved this agreement at its meeting
on April 19, 2017
FISCAL IMPACT:
RVRA will pay the County of Roanoke $55,713, $57,384, and $59,105 for fiscal years
ending June 30, 2018, 2019 and 2020, respectively to provide fiscal agent services. The
annual revenue received for providing this service is included as a recovered cost in the
County General Government Budget.
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends approval of the attached fiscal agent agreement with the Roanoke
Valley Resources Authority, in substantially the format submitted, and authorizing the
County Administrator to sign the agreement.
VOTE:
Supervisor McNamara moved to approve the staff recommendation and Supervisor
Hooker seconded the motion. Motion approved.
cc: Rebecca Owens, Director of Finance
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Rebecca Owens, Director of Finance
Page 2 of 2
ACTION NO. A -050917-2.c
ITEM NO. J-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
May 9, 2017
Request to approve a fiscal agent agreement with the
Western Virginia Regional Jail Authority
Rebecca Owens
Director of Finance
Thomas C. Gates
County Administrator
Approve a fiscal agent agreement with the Western Virginia Regional Jail Authority
BACKGROUND:
The County of Roanoke has served as the fiscal agent for the Western Virginia
Regional Jail Authority (WVRJA) since 2005.
DISCUSSION:
The current agreement expires on June 30, 2017, and is recommended for renewal
through June 30, 2020. Fiscal agent responsibilities include Accounting, Accounts
Payable, Payroll, and Purchasing and are outlined on the attached agreement.
The Western Virginia Regional Jail Authority approved this agreement at their meeting
on April 6, 2017.
FISCAL IMPACT:
The WVRJA will pay the County of Roanoke $112,563, $115,940 and $119,418 for
fiscal years ending June 30, 2018, 2019 and 2020, respectively to provide fiscal agent
services. The annual revenue received for providing this service is included as a
recovered cost in the County General Government Budget.
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends approval of the attached fiscal agent agreement with the Western
Virginia Regional Jail Authority, in substantially the format submitted, and authorizing
the County Administrator to sign the agreement.
VOTE:
Supervisor McNamara moved to approve the staff recommendation and Supervisor
Hooker seconded the motion. Motion approved.
cc: Rebecca Owens, Director of Finance
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Rebecca Owens, Director of Finance
Page 2 of 2
ACTION NO. A -050917-2.d
ITEM NO. J-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 9, 2017
AGENDA ITEM: Proclamation declaring the week of May 21 through 27, 2017
as Emergency Medical Services Week in the County of
Roanoke
SUBMITTED BY:
APPROVED BY:
ISSUE:
Stephen Simon
Chief of Fire and Rescue
Thomas C. Gates
County Administrator
A proclamation declaring the week of May 21 through 27, 2017, as Emergency Medical
Services Week.
BACKGROUND:
Emergency Medical Services Week brings together local communities and medical
personnel to publicize public safety and honor the dedication of those who provide the
day-to-day lifesaving services of medicine's "front line."
STAFF RECOMMENDATION:
Staff recommends that the Board adopt the attached proclamation declaring the week
of May 21 through 27, 2017, as Emergency Medical Services Week.
Page 1 of 2
VOTE:
Supervisor McNamara moved to approve the staff recommendation and Supervisor
Hooker seconded the motion. Motion approved.
cc: Stephen Simon, Chief of Fire and Rescue
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Stephen Simon, Chief of Fire and Rescue
Page 2 of 2
ACTION NO. A -050917-2.e
ITEM NO. J-6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 9, 2017
AGENDA ITEM: Confirmation of appointment of the Private Community
Resource Provider to the Roanoke County Community
Policy and Management Team (CPMT)
SUBMITTED BY:
APPROVED BY:
ISSUE:
Deborah Jacks
Chief Deputy Clerk to the Board of Supervisors
Thomas C. Gates
County Administrator
Confirmation of appointment to the Roanoke County Community Policy and
Management Team (CPMT)
BACKGROUND:
In accordance with the Bylaws of the CPMT, a representative of a private organization
or association of providers of children or family services, or its designee shall be
appointed by the Board of Supervisors for a three-year term.
DISCUSSION:
The Roanoke County Community Policy and Management Team (CPMT) has
recommended Renee Brown with DePaul Community Resources be approved for a
three-year term, effective July 1, 2017. This appointment would expire on June 30,
2020.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends approval of this recommendation.
VOTE:
Supervisor McNamara moved to approve the staff recommendation and Supervisor
Hooker seconded the motion. Motion approved.
cc: Jessica Webb, CSA Coordinator
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Jessica Webb, CSA Coordinator
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 2017
RESOLUTION 050917-2 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
That the certain section of the agenda of the Board of Supervisors for May 9, 2017,
designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated Items 1 through 6 inclusive, as
follows..
1. Approval of minutes —April 11, 2017
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to John D. Loope, Parks Maintenance Worker, after more than fifteen
years of service
3. Request to approve fiscal agent agreement with Roanoke Valley Resource
Authority
4. Request to approve fiscal agent agreement with Western Virginia Regional Jail
Authority
5. Proclamation declaring the week of May 21 through 27, 2017 as Emergency
Medical Services Week in the County of Roanoke
6. Confirmation of appointment of the Private Community Resource Providerto the
Roanoke County Community Policy and Management Team (CPMT)
Page 1 of 2
On motion of Supervisor McNamara to adopt the resolution, seconded by
Supervisor Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
A C Y TESTE:
Deborah C. Jack
Chief Deputy Cler& the Board of Supervisors
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 2017
ORDINANCE 050917-3 ACCEPTING AND APPROPRIATING
FUNDS IN THE AMOUNT OF $200,000 TO ROANOKE COUNTY
PUBLIC SCHOOLS FROM THE SALE OF SURPLUS COMPUTER
EQUIPMENT
WHEREAS, the Roanoke County Public Schools has a laptop program for
grades 9-12; and
WHEREAS, during the school year 2016-2017, Roanoke County Public
Schools identified 1,600 MacBook Air laptops and 1,000 Dell latitude laptops that are
beyond their useful life; and
WHEREAS, to ensure proper data removal and destruction of all equipment,
the state vendor, Powerhouse Recycling, will perform these services and pay RCPS
for the surplus equipment; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds
be appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on April 25, 2017, and
the second reading was held on May 9, 2017.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the sum of $200,000 is hereby appropriated to the Roanoke
County Public Schools; and
2. That this ordinance shall take effect from and after the date of adoption.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Page 1 of 2
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters
NAYS: None
U
Deborah C. Jacks ►
Chief Deputy Clerk t th oard of Supervisors
cc: Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Penny Hodge, Assistant Superintendent of Finance, Roanoke County Schools
Page 2 of 2