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HomeMy WebLinkAbout7/25/2017 - RegularINVOCATION: Pastor M. Sylvia Ball Sweet Union Baptist Church Roanoke County Board of Supervisors July 25, 2017 PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: "Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board. " Page 1 of 5 Roanoke County Board of Supervisors Agenda July 25, 2017 Good afternoon and welcome to our meeting for July 25, 2017. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County's website at www.RoanokeCountyVA.gov. Our meetings are closed -captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES 1. Roll Call B. CERTIFICATION RESOLUTION C. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS D. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of Richard L. Caywood, Assistant County Administrator for receiving the Virginia Local Government Management Association's Marcia Mashaw Outstanding Assistant Award (Thomas C. Gates, County Administrator) 2. Recognition of the Roanoke County Strategic Plan for receiving the 2017 Virginian Award for Implementation and Accountability from the Virginia Chapter of the American Planning Association (Daniel R. O'Donnell, Assistant County Administrator) Page 2 of 5 E. BRIEFINGS 1. Briefing to introduce to the Board of Supervisors members of the Budget and Fiscal Affairs Committee (BFAC) (Christopher R. Bever, Director, Management and Budget) 2. Briefing to update the Board of Supervisors on the Mountain Valley Pipeline project (Richard Caywood, Assistant County Administrator) F. NEW BUSINESS 1. Resolution amending the County Administrator's Employment Agreement (Ruth Ellen Kuhnel, County Attorney) 2. Resolution of the Board of Supervisors of the County of Roanoke, Virginia authorizing the execution of certain documents in connection with certain General Obligation School Bonds previously purchased by the Virginia Public School Authority (Rebecca Owens, Director of Finance) G. SECOND READING OF ORDINANCES 1. Ordinance authorizing the Board of Supervisors of Roanoke County to enter into and execute a revision of the Extraterritorial Arrest Powers Agreement with the City of Roanoke, the City of Salem and the Town of Vinton (Howard B. Hall, Chief of Police) 2. Ordinance accepting and appropriating $42,389.50 from the Western Virginia Water Authority for use of the Roanoke Valley Radio System (Bill Hunter, Director of Communications and Information Technology; Susan Slough, Assistant Director of Communications and Information Technology) 3. Ordinance accepting and appropriating grant funds in the amount of $485,490.59 from the Virginia Information Technology Agency Public Safety Answering Point (PSAP) Grant Program (Bill Hunter, Director of Communications and Information Technology; Susan Slough, Assistant Director of Communications and Information Technology) H. APPOINTMENTS 1. Budget and Fiscal Affairs (BFAC)(appointed by District and At -Large) 2. Economic Development Authority (EDA)(appointed by District) 3. Library Board (appointed by District) 4. Parks, Recreation and Tourism Advisory Board (appointed by District) Page 3 of 5 CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes —April 25, 2017; May 9, 2017 2. Confirmation of appointment of Lisa Garst (At -Large) to the Blue Ridge Behavioral Healthcare Board of Directors 3. Confirmation of appointments to the Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board; Court Community Corrections Program Regional Community Criminal Justice Board; Local Office on Aging Advisory Council, Parks, Recreation and Tourism Advisory Commission (At -Large and District); Roanoke County Economic Development Authority (EDA) (District); Roanoke Valley Convention & Visitors Bureau Board of Directors; Roanoke Valley Resource Authority; Roanoke Valley Transportation Planning Organization; Roanoke Valley -Alleghany Regional Commission; Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee; Total Action for Progress (TAP) Board of Directors 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Starlena S. Patton, Recreation Program Supervisor, upon her retirement after thirty-nine (39) years of service 5. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Julius D. Shepheard, Deputy Sheriff -Sergeant, upon his retirement after more than twenty-two (22) years of service 6. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Lawrence T. Williams, Jr., Parks Planning and Development Manager, upon his retirement after more than eleven (11) years of service J. CITIZENS' COMMENTS AND COMMUNICATIONS K. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report 3. Accounts Paid - June 30, 2017 Page 4 of 5 L. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. P. Jason Peters 2. George G. Assaid 3. Al Bedrosian 4. Martha B. Hooker 5. Joseph P. McNamara M WORK SESSIONS 1. Work session for the Board of Supervisors to discuss the draft Reimagine/419 Town Center Plan (Joseph P. McNamara, Chairman of the Board of Supervisors) N. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711.A.3. To discuss the acquisition of real property for a public purpose, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body O. CERTIFICATION RESOLUTION P. ADJOURNMENT Page 5 of 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2017 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia convened a closed meeting on June 27, 2017, pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 1 ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 25, 2017 Recognition of Richard L. Caywood, Assistant County Administrator for receiving the Virginia Local Government Management Association's Marcia Mashaw Outstanding Assistant Award Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of Richard L. Caywood, Assistant County Administrator BACKGROUND: In September of 2014, Mountain Valley Pipeline, LLC announced their intention to construct a 300 -mile natural gas pipeline through portions of Virginia, including Roanoke County. In response to this announcement, Roanoke County established a Roanoke County Pipeline Advisory Committee to facilitate public communication and information regarding this project. Mr. Caywood was designated as the point of contact for the project and was designated to serve as staff liaison to the appointed Committee. The VLGMA Marcia Mashaw Outstanding Assistant Award is an award for a VLGMA member who has demonstrated outstanding performances, particularly with a special project. Mr. Caywood's efforts to inform and educate citizens on matters related to the Mountain Valley Pipeline have been exemplary. Through diligence and considerable effort, Mr. Caywood has become an expert in the role local governments' play in the Federal Energy Regulatory Commission (FERC) process. His expertise is recognized not only by the Pipeline Advisory Committee, but also by surrounding jurisdictions, which rely on Mr. Caywood's advice and guidance for their own engagement on matters related to the Mountain Valley Pipeline. Page 1 of 2 As a result of Mr. Caywood's professionalism and commitment to community engagement on a matter of significant public concern, he has been awarded the VLGMA Marcia Mashaw Outstanding Assistant Award for 2017. Page 2 of 2 ACTION NO. ITEM NO. D.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: July 25, 2017 Recognition of the Roanoke County Strategic Plan for receiving the 2017 Virginian Award for Implementation and Accountability from the Virginia Chapter of the American Planning Association Daniel O'Donnell Assistant County Administrator APPROVED BY: Thomas C. Gates County Administrator ISSUE: Recognition of the receipt of a statewide award from the Virginia Chapter of the American Planning Association for the Roanoke County Community Strategic Plan BACKGROUND: Roanoke County was awarded the 2017 Virginian Award for Implementation and Planning by the Virginia Chapter of the American Planning Association at their annual meeting on July 18 for creating and implementing the Roanoke County Community Strategic Plan. An inclusive planning process of nine (9) months resulted in the Community Strategic Plan's adoption by the Board of Supervisors in August of 2016. This award shows the importance of open citizen engagement and community collaboration in helping to shape the future direction of the County. As over 60 staff members, the Board of Supervisors and nearly 900 community partners were involved in the development of the plan, this recognition gives the Board of Supervisors and Administration the opportunity to thank all involved, and celebrate the spirit of cooperation that has enabled the Community Strategic Plan to be the successful community planning document that it is. Page 1 of 1 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 25, 2017 Briefing to introduce to the Board of Supervisors members of the Budget and Fiscal Affairs Committee (BFAC) Christopher Bever Director of Management and Budget Thomas C. Gates County Administrator Introduction of Budget and Fiscal Affairs Committee (BFAC) members to the Board of Supervisors. BACKGROUND: The Board of Supervisors established the County of Roanoke Budget and Fiscal Affairs Committee (BFAC) by resolution on December 8, 2015, to serve in an advisory capacity to the Board of Supervisors and County staff on County financial and budget matters. The approved BFAC Charter is included as Attachment A. The BFAC Charter established the size of the committee at eleven members with each Board of Supervisors having an appointment, five members appointed by the Board of Supervisors jointly, and one ex -officio appointment representing County Administration. To date, six of the eleven membership positions have been filled. Current members include: Mr. Harvey D. Brookings, Jr. Vice President, National Bank; Mr. Jason DeVries Director of Client Relations, Eaton Financial; Page 1 of 2 Mr. Sam English Founder & Chief Executive Officer, Attention Point; Ms. Sherry D. Lawrence Chief Financial Officer, Poe & Cronk Real Estate Group, Inc.; Mr. Mike Leigh President, OpX Solutions; and Mr. Christopher R. Bever Director, Management and Budget, County of Roanoke. Additionally, Department of Finance and Office of Management and Budget staff also serve as resources to BFAC as needed. BFAC has been meeting monthly to learn the County's budget and fiscal policies and processes. Committee members are developing a work plan for the next nine to twelve months in order to provide comment in an advisory role to the Board of Supervisors on budget and fiscal related matters. DISCUSSION: This time has been scheduled to introduce BFAC members to the Board of Supervisors. Mr. Harvey Brookings will address the Board of Supervisors as the representative from BFAC, introduce committee members in attendance, and briefly discuss BFAC initiatives planned for the next nine to twelve months. FISCAL IMPACT: There is no fiscal impact associated with the briefing. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors receive information regarding the Budget and Fiscal Affairs Committee (BFAC). Page 2 of 2 ATTACHMENT A County of Roanoke Budget and Fiscal Affairs Committee Charter Purpose The Budget and Fiscal Affairs Committee (BFAC) is a citizen advisory group appointed by the County Board of Supervisors to review, analyze and provide informed comment on Roanoke County fiscal practices and procedures. Business Function The Budget and Fiscal Affairs Committee shall provide comment and guidance to the County Administrator and the Board of Supervisors on the following: • The use and prioritization of public resources necessary to fund the annual Operating Budget and the ten-year Capital Improvement Program (CIP); • Fiscal policies and fiscal benchmarks; and • Enhancing public understanding and public transparency of fiscal practices. Membership Size of the Committee: The Budget and Fiscal Affairs Committee shall be comprised of eleven (11) members with each Board Supervisor having an appointment, five members appointed jointly by the Board of Supervisors, and one ex officio appointment representing County Administration. Representation: The Budget and Fiscal Affairs Committee shall be comprised of a broad range of citizens of various professional backgrounds with an interest and commitment to the fiscal well- being of Roanoke County government. Term of Committee Membership: With the exception of the ex officio member whose term shall be indefinite, each Committee member shall serve a two-year term beginning September 1 and expiring on August 31. Members of the Committee subject to a term appointment may be re- appointed to four consecutive terms. It is the Board's intention to stagger terms to ensure operational continuity. The Committee shall designate a Chair from its membership who shall serve a term of one year. A Chair may be appointed to successive terms upon a majority vote of the Committee members. Meetings The Committee will meet monthly at the Committee's discretion typically on the third Thursday of the month and may meet as frequently as necessary to fulfill its advisory responsibilities. Staff Resources • Director of Finance • Director of Office of Management and Budget • Staff of the Department of Finance and the Office of Management and Budget ACTION NO. ITEM NO. E.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 25, 2017 Briefing to update the Board of Supervisors on the Mountain Valley Pipeline project Richard Caywood Assistant County Administrator Thomas C. Gates County Administrator This time has been set aside to update the Board on the Mountain Valley Pipeline project. Page 1 of 1 ACTION NO. ITEM NO. F-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 25, 2017 Resolution amending Employment Agreement Ruth Ellen Kuhnel County Attorney Ruth Ellen Kuhnel County Attorney the County Administrator's The County Administrator's Employment Contract expires on December 27, 2017. The Board desires to renew this contract for a period of two (2) years with a new expiration date of December 27, 2019. BACKGROUND: On November 18, 2014, the Roanoke County Board of Supervisors passed a resolution appointing Thomas C. Gates as County Administrator and authorized the signing of a three (3) year employment contract. That contract expiration date is December 27, 2017. DISCUSSION: The existing contract between the Board of Supervisors and Mr. Gates requires that the contract may only be amended by written agreement. The Board wishes to execute an amendment of the contract dated November 18, 2014, to extend the term for an additional term of two (2) years for an ending date of December 27, 2019, which amendment is attached to this Board Report (named "Addendum"). In addition to the term extension, the amendment updates Mr. Gates' salary and deferred compensation amounts to reflect newly negotiated terms. The amendment also clarifies other non- financial terms to reflect the current status of his employment. Page 1 of 2 FISCAL IMPACT: If the County Administrator chooses to enroll in the Deferred Compensation Plan, the resulting increase will be $275.69 per pay period. STAFF RECOMMENDATION: Staff has no recommendation as the terms were negotiated by the Board of Supervisors. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2017 RESOLUTION AMENDING THE COUNTY ADMINISTRATOR'S EMPLOYMENT AGREEMENT WHEREAS, on November 18, 2014 the Roanoke County Board of Supervisors approved the appointment of Thomas C. Gates as County Administrator and executed a contract on that same day by Resolution 111814-1; and WHEREAS, the contract states that any amendment must be by written agreement; and WHEREAS, the Board and Mr. Gates desire to amend the existing contract to reflect a two-year extension and to amend other terms to reflect the current relationship. NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The current term of the Employment Agreement of the County Administrator, Thomas C. Gates, is hereby extended for a two-year term ending December 27, 2019. 2. The Chairman of the Board is hereby authorized to sign the attached Amendment to reflect changes to the original Employment Agreement, which Amendment is hereby made a part of this Resolution. (Attachment) Page 1 of 1 EMPLOYMENT AGREEMENT AMENDMENT This AMENDMENT is made and entered into this day of July, 2017, between the Board of Supervisors of Roanoke County, Virginia (the "Board") and Thomas C. Gates (the "County Administrator") and incorporates herein the original Employment Agreement entered into on November 18, 2014. Whereas, the parties both agree to make certain changes to the original Employment Agreement, which are as follows: 1. Section 2(a): The original Agreement expires on December 27, 2017, the Board now agrees to extend the Agreement for (2) years ending on December 27, 2019. The sentence shall now read: "The County Administrator shall continue his services in that position for an additional two (2) year term ending December 27, 2019." 2. Section 3(c): Delete the last sentence in the paragraph in its entirety, removing all references to unemployment benefits. 3. Section 5: Replace corresponding sentence with, "The annual base salary of the County Administrator beginning December 28, 2017, shall be $187,837." 4. Section 7: Add sentence to end of existing paragraph, "Usage of flexible leave shall be governed by the Roanoke County Employee Flexible Leave Policy outlined in the Employee Handbook." 5. Section 11: Substitute current 3rd sentence with "If he chooses to enroll in the Deferred Compensation Plan, then the County will pay on his behalf into such plan $929.00 per 26 pay periods for the term of this Agreement." Page 1 of 2 6. Section 13: Substitute paragraph in its entirety: "The Board acknowledges that the County Administrator has relocated to Roanoke County under the terms of the original Employment Agreement and that he is required to maintain residency in the County during the term of this Agreement." 7. Section 16: This paragraph is stricken in its entirety as the Relocation Allowance has been expended and the provision is moot. 8. Section 17: Shall be renumbered as "Section 16". 9. New Section 16(a), former Section 17(a), shall be stricken and replaced with, "The Board agrees to provide insurance or self-insurance coverage in matters relating to the County Administrator's official duties within the scope of employment. The County shall also provide legal counsel for the County Administrator to defend the Administrator against any and all legal actions arising from the execution of his official responsibilities." Furthermore, if not addressed specifically within this Amendment, then the language of the Original Employment Agreement stands as written. Executed this day of July, 2017. Attest: Chief Deputy Clerk Approved as to form: Ruth Ellen Kuhnel, County Attorney BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA Joseph P. McNamara, Chairman Thomas C. Gates, County Administrator Page 2 of 2 ACTION NO. ITEM NO. F.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 25, 2017 Resolution of the Board of Supervisors of the County of Roanoke, Virginia authorizing the execution of certain documents in connection with certain General Obligation School Bonds previously purchased by the Virginia Public School Authority Rebecca Owens Director of Finance Thomas C. Gates County Administrator Authorize the execution of certain documents in connection with a refunding of the 2011 Virginia Public School Authority bonds BACKGROUND: The County of Roanoke has historically financed major School construction and renovation projects through the issuance of Virginia Public School Authority (VPSA) bonds which are managed by the Virginia Department of the Treasury. Periodically, the Treasury has these bonds evaluated for the purpose of identifying the feasibility of refunding certain bond issues and reducing overall interest/financing costs based on current market conditions. DISCUSSION: The County was notified that the VPSA bonds issued in 2011 may be subject to refinancing in a planned 2017 Refunding Bond and will be considered along with other school bonds issued by VPSA. The 2011 Bonds were originally issued for the Cave Spring Middle School project for $9.1 million with annual installments of approximately $455,000 and interest at 3.3% to Page 1 of 3 5.1%. The 2017 VPSA Refunding Bonds are scheduled for pricing in early August 2017. In order to participate in the potential savings, the County and Schools are required to approve the attached resolution which authorizes the execution of certain documents in connection with the refunding of the bonds. The School Board approved the associated documents at their meeting on July 13, 2017. FISCAL IMPACT: The projected savings from the refunding for the 2011 bonds are estimated as follows: Date Projected savings 8/1/2018 $ 16,697.72 8/1/2019 5,926.16 8/1/2020 5,790.67 8/1/2021 5,658.29 8/1/2022 18, 908.96 8/1/2023 22,677.87 8/1/2024 21,663.50 8/1/2025 20, 516.25 8/1/2026 21, 062.58 8/1/2027 19, 045.68 8/1/2028 17, 305.24 8/1/2029 17,157.61 8/1/2030 16,168.84 8/1/2031 18, 838.25 $ 227,417.63 Projected savings of the 2017 VPSA Refunding totals $227,417.63. This is an estimated amount and will be determined pending the market conditions at the time of the refunding. The locality will continue to be responsible for making its debt service payment on the Local School bond in accordance with the original amortization schedule and VPSA will cause the Refunding Credit to be returned (by wire) on or after August 1 each applicable year, provided the locality's debt service payment has been received. The refund will be shared equally between the County and Schools and appropriated each year during the budget process based on the prioritized needs of the governing body. Page 2 of 3 STAFF RECOMMENDATION: Staff recommends authorizing the County Administrator or his designee to execute the necessary documents in connection with the 2017 Virginia Public School Authority bond refunding. Page 3 of 3 APPENDIX A CERTIFICATE OF REFUNDING OF LOCAL SCHOOL BOND The undersigned representative of the School Board of the County of Roanoke, Virginia (the "School Board"), and the undersigned representative of the County of Roanoke, Virginia (the "Issuer"), each hereby certify on behalf of the School Board and the Issuer, respectively, the following to the Virginia Public School Authority ("VPSA"): I. The School Board and the Issuer acknowledge that each provided to VPSA a Use of Proceeds Certificate dated November 9, 2011 (the "Original Use of Proceeds Certificate") in connection with the issuance of certain local school general obligation bond of the Issuer described therein (the "Local Bond"). A copy of the Original Use of Proceeds Certificate is attached as Schedule 1. 2. As set forth in the Original Use of Proceeds Certificate, VPSA purchased the Local Bond with the proceeds of certain bonds of VPSA described therein (the "VPSA Bonds"). 3. VPSA informed the School Board and the Issuer that on August 22, 2017, VPSA will issue its School Financing Refunding Bonds (1997 Resolution) Series 2017B (the "VPSA Refunding Bonds") in part for the purpose of refunding a portion of the VPSA Bonds for debt service savings, and the School Board and the Issuer understand that as a condition of realizing the debt service savings allocable to the Local Bond, VPSA is requiring that the School Board and the Issuer provide this Certificate. 4. The schedule of refunding credits for the Local Bond, which has been prepared by VPSA, is attached as Schedule 2. 5. The School Board and the Issuer acknowledge that the Local Bond was issued as a tax-exempt bond and that the refunding of the VPSA Bonds causes a "reissuance" for federal income tax purposes of the Local Bond. The School Board and the Issuer further acknowledge that (i) VPSA is not requiring that the Local Bond continue to be treated as tax-exempt obligations for federal income tax purposes after August 22, 2017, (ii) VPSA is requiring that the Local Bond not be considered a "private activity bond" within the meaning of Section 141 of the Internal Revenue Code of 1986, as amended and (iii) in order for the Local Bond to satisfy VPSA's requirement in (ii), the School Board and the Issuer must continue to comply with the requirements of the Original Use of Proceeds Certificate, as modified by this Certificate. 6. The School Board and the Issuer hereby represent that except as set forth in this Certificate and except to the extent that they relate to an earlier date, the representations and warranties of the School Board and the Issuer contained in the Original Use of Proceeds Certificate are true and correct as of the date hereof. 7. The Local Bond financed the costs of the projects described on Schedule 3 (the "Project"). 8. The School Board and the Issuer expended all of the proceeds of the Bonds on costs associated with the Project or costs of issuance related to the Local Bond on or before June 30, 2016. 9. The Project is operational and used by the School Board and the Issuer for public school purposes and for no other purpose. 10. Neither the School Board nor the Issuer has any plans to close or lease, sell or otherwise dispose of the Project or any part thereof. 11. Neither the School Board nor the Issuer has entered into any arrangement regarding the ownership, use or operation of the Project, and no third party owns, uses (for example, under a lease), or operates (for example, through a management agreement) the Project or any part thereof. 12. The Issuer and the School Board acknowledge and agree that in order to keep the Local Bond provisions consistent with the VPSA Bonds, the Local Bond will not be prepayable for approximately 10 years after the closing date of the refunding and then only with the consent of VPSA. 13. The School Board and the Issuer acknowledge that the certifications, representations, warranties, and agreements contained in this Certificate will be relied upon by (i) the Treasurer and Secretary and the Assistant Treasurer and Secretary of VPSA in executing the tax certificate and Form 8038-G with respect to the VPSA Refunding Bonds and (ii) VPSA's Bond Counsel in rendering its opinion that interest on the bonds that refunded the VPSA Bonds is excludable from gross income for federal income tax purposes. Reliance for such purposes is authorized. 14 The School Board and the Issuer shall provide VPSA with any information within the School Board's or Issuer's possession or control, as the case may be, pertaining to the amount, expenditure, and investment of the proceeds of the Local Bond or the ownership, use and operation of the Project as may be requested in writing by VPSA, within 10 days of the date of mailing such request. [Signature page follows] IN WITNESS WHEREOF, the School Board and the Issuer each has caused a duly authorized representative to sign this Certificate as of the date above first written. Dated: , 2017 ROANOKE COUNTY SCHOOL BOARD In Print Name: Title: COUNTY OF ROANOKE Un Print Name: Title: [Signature page to Certificate of a Refunding of Local School Bond] SCHEDULE 1 Original Use of Proceeds Certificate (to be provided by School Board or Issuer) SCHEDULE 2 Schedule of Refunding Credits (To be provided by VPSA upon return of the signed Certificate and satisfaction of any requirements) SCHEDULE 3 Description of the Project The project included demolition of the existing Cave Spring Middle School, with the exception of the gym and auditorium, and construction of a new middle school building along with the major renovation of the existing gym and auditorium. It included site work and parking lot improvements along with establishment of a new entrance and traffic patterns. SCHEDULE 4 Expenditure Plan for Unspent Proceeds [Complete only if applicable to Question 8] AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2017 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA AUTHORIZING THE EXECUTION OF CERTAIN DOCUMENTS IN CONNECTION WITH CERTAIN GENERAL OBLIGATION SCHOOL BONDS PREVIOUSLY PURCHASED BY THE VIRGINIA PUBLIC SCHOOL AUTHORITY WHEREAS, the County of Roanoke, Virginia (the "County") previously issued its General Obligation School Bond, Series 2011 (the "2011 Local Bond") to finance certain capital projects for public school purposes, which was purchased by the Virginia Public School Authority ("VPSA") with a portion of the proceeds of VPSA's School Financing Bonds Series 2011 (the "2011 VPSA Bonds"); and WHEREAS, VPSA has notified the County that (i) VPSA is issuing its School Financing Refunding Bonds, Series 2017 to potentially refund a portion of the 2011 VPSA Bonds (the "Refunded VPSA Bonds") for debt service savings and (ii) VPSA will allocate the debt service savings achieved as a result of such refunding to the local school bonds purchased with the Refunded VPSA Bonds, including a portion of the Local Bonds (the "County's Refunded Local Bonds"); and WHEREAS, VPSA has notified the County that the County will receive its allocable share of the savings achieved over the remaining amortization period of the County's Refunded Local Bonds through an annual credit (the "Refunding Credit"), which will be paid to the County on or after August 1 of each applicable year, provided the County's debt service payments on the Local Bonds have been received; and Page 1 of 2 WHEREAS, in order to receive the Refunding Credit, VPSA requires that the County and the School Board of the County execute a Certificate of Refunding of Local School Bond (the "Refunding Certificate") in a form substantially similar to the Certificate of Refunding of Local School Bond on file with the County's Director of Finance; and WHEREAS, the Board of Supervisors of the County (the "Board") desires to authorize the execution and delivery of the Refunding Certificate and the performance of such other actions required by VPSA in order to receive the Refunding Credit. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The Board authorizes and directs the County Administrator and the Director of Finance, or either of them, and such officers and agents of the County as either of them may designate to execute and deliver the Refunding Certificate and to take such other actions and to sign such other documents as required by VPSA in order to receive the Refund Credit and all such actions previously taken are ratified and confirmed. 2. This Resolution shall take effect immediately. Page 2 of 2 ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 25, 2017 Ordinance authorizing the Board of Supervisors of Roanoke County to enter into and execute a revision of the Extraterritorial Arrest Powers Agreement with the City of Roanoke, the City of Salem and the Town of Vinton Howard Hall Chief of Police Thomas C. Gates County Administrator The current extraterritorial arrest agreement is in need of revision. BACKGROUND: In April of 2013, the County of Roanoke, City of Salem, City of Roanoke and Town of Vinton entered into an updated extra -territorial arrest agreement that provides the on - duty police officers of each jurisdiction with authority to exercise arrest powers in all participating jurisdictions. Since that time, the regional information sharing system used by the police departments has changed. As a result, the requirement for notifications is no longer needed. DISCUSSION: In 2013, the police departments in the Roanoke Valley were using the Roanoke Area Criminal Justice Information Network (RACJIN) system to share information. The current extraterritorial arrest agreement references RACJIN and requires a notification of extraterritorial arrests if that system is not used. RACJIN is no longer being used as all of the participating agencies are participating in the state-wide LINX system. For this reason, the notification requirement is no longer needed. The requested revision of the agreement will delete Section 3 "Notifications." All other Page 1 of 2 provisions of the existing agreement will remain the same. There have been no changes since the first reading on June 27, 2017. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends approval of the ordinance amending the Extraterritorial Arrest Agreement with the City of Roanoke, City of Salem and the Town of Vinton. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2017 ORDINANCE AUTHORIZING THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO ENTER INTO AND EXECUTE A REVISION OF THE EXTRATERRITORIAL ARREST POWERS AGREEMENT WITH THE CITY OF ROANOKE, THE CITY OF SALEM AND THE TOWN OF VINTON WHEREAS, in October of 1985 the County of Roanoke and the City of Roanoke entered into an extraterritorial agreement which granted arrest powers to the County Sheriff's deputies and the City's police officers for certain traffic related offenses; and WHEREAS, in April of 1991 an amended extraterritorial agreement was executed by the County and the City to reflect the establishment of the Roanoke County Police Department and certain technical amendments to the Virginia Motor Vehicle Code; and WHEREAS, in April of 2013 an amended extraterritorial agreement was executed by the County of Roanoke, the City of Roanoke, the City of Salem and the Town of Vinton expanding the arrest powers of officers in those jurisdictions to any violation of state law and to extend that authority to off-duty officers, except those engaging in off- duty secondary police related employment outside their normal jurisdictions, as a concrete example of governmental cooperation; and WHEREAS, in April 2013 the police departments in the Roanoke Valley were using the Roanoke Area Criminal Justice Information Network (RACJIN) system to share information. The current extraterritorial arrest agreement references RACJIN and requires a notification of extraterritorial arrests if that system is not used. RACJIN is no longer being used as all of the participating agencies are participating in the State-wide LINX system. Since that time, the regional information sharing system used by the Page 1 of 2 police departments has changed. As a result, the requirement for notifications is no longer needed. The requested revision of the agreement will delete Section 3 "Notifications." All other provisions of the existing agreement will remain the same; and WHEREAS, Section 15.2-1736 of the 1950 Code of Virginia provides that the governing bodies of localities may enter in and become a party to contracts or mutual aid agreements for the use of their joint forces, both regular and auxiliary, their equipment and materials to maintain peace and good order; and WHEREAS, Section 15.2-300 of the 1950 Code of Virginia provides for the joint exercise of powers by political subdivisions of the Commonwealth of Virginia; and WHEREAS, the first reading of this ordinance was held on June 27, 2017, and the second reading was held on Tuesday, July 25, 2017. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That the County Administrator is hereby authorized, by and on behalf of the County of Roanoke, to enter into and execute a Revision of the Extraterritorial Arrest Agreement between the Count of Roanoke, the City of Roanoke, the City of Salem, and the Town of Vinton. 2. That this ordinance shall be in full force and effect from and after its passage. Page 2 of 2 AMENDMENT TO EXTRATERRITORIAL ARREST AGREEMENT THIS AMENDMENT, made and entered into this day of , 2017, by and between the CITY OF ROANOKE, VIRGINIA, a municipal corporation of the Commonwealth of Virginia, hereinafter referred to as "Roanoke," the COUNTY OF ROANOKE, VIRGINIA, a political subdivision of the Commonwealth of Virginia, hereinafter referred to as "County," the TOWN OF VINTON, a municipal corporation of the Commonwealth of Virginia, hereinafter referred to as "Vinton," and the CITY OF SALEM, VIRGINIA, a municipal corporation of the Commonwealth of Virginia, hereinafter referred to as "Salem." WHEREAS, the City of Roanoke, Virginia, County of Roanoke, Virginia, Town of Vinton, Virginia and City of Salem, Virginia entered into an Extraterritorial Arrest Agreement dated April 18, 2013; and NOW THEREFORE, in consideration of the foregoing and other good and valuable consideration, the parties agree as follows: Paragraph 3 of the original Extraterritorial Arrest Agreement is deleted in its entirety; and the entirety of the Amended Agreement is set forth below. WITNESSETH WHEREAS, officers of the Town of Vinton, County of Roanoke, and the cities of Roanoke and Salem police departments have occasion during the course of their employment as town, county, and city police officers to be on duty outside the corporate boundaries of the political subdivision which employees them; and WHEREAS, it is the intent of Roanoke, Salem, Vinton, and the County to bestow extraterritorial arrest powers upon such officers who, while on duty outside the corporate boundaries of the political subdivision which employees them, observe certain offenses committed in their presence, without the creation of any additional liability for the political subdivision where the arrest occurs or its officers and employees; and WHEREAS, Section 15.2-1736 of the 1950 Code of Virginia, as amended, provides that the governing bodies of localities may, by proper ordinances or resolutions, Page 1 of 9 enter in and become a party to contracts or mutual aid agreements for the use of their joint forces, both regular and auxiliary, their equipment and materials to maintain peace and good order. NOW, THEREFORE, for and in consideration of the undertakings of the parties to this Agreement, Roanoke, Salem and the County covenant and agree, each with the other as follows: 1. Definitions -As used in this Agreement, the following words and phrases shall have the meanings ascribed to them in this section. Roanoke- Shall mean the City of Roanoke, Virginia. Salem- Shall mean the City of Salem, Virginia. County- Shall mean the County of Roanoke, Virginia. Town- Shall mean the Town of Vinton, Virginia. Extraterritorial Arrest Power- Shall mean the right, power and authority of an officer of the City of Roanoke, County of Roanoke, City of Salem, or Town of Vinton police department while in Roanoke County, the City of Roanoke, Salem, or Vinton to stop and effect arrests and otherwise enforce the law with respect to any violation of a state law which an officer would be required to act upon if working a regular tour of duty in their jurisdiction of employment. This section does not apply to, or include officers working in any off duty capacity, otherwise referred to as secondary police related employment. Officer- Shall mean any sworn officer of the respective police departments of Roanoke, Salem, Vinton, and the County. On Duty- Shall mean working an assigned tour with the employment law enforcement agency. Off Duty- Shall mean that period of time during which an employee would not normally be scheduled or required to engage actively in the performance Page 2of9 of police duties. This section does not apply to, or include officers working in ant off duty, secondary police related employment. State Code- Shall mean the (1950) Code of Virginia, as amended. 2. Extraterritorial Arrest Power- An officer in Roanoke, Salem, Vinton or the County shall possess extraterritorial arrest power while on duty when any violation of state law becomes known to the officer, or probable cause exists to effect an arrest. This section is not Inclusive of any individual city, county, or town codes which reciprocal agreements do not cover. Any officer effecting or attempting to effect an extraterritorial arrest under or pursuant to this Agreement shall have the same rights, powers and authorities as the officer would possess in making or attempting to make an arrest in the political subdivision employing the officer under similar circumstances. Nothing in this Agreement shall be construed as requiring an officer to effect an extraterritorial arrest. 3. Responsibility of the Parties- Roanoke, Salem, Vinton, and the County agree that to the extent permitted by applicable law, each party to this Agreement will be responsible for the actions, inactions or violations of its officers, employees, and agents in connection with any extraterritorial police activity contemplated under this Agreement, but nothing contained herein shall be construed as a waiver of the sovereign immunity of any locality. 4. Operational Policies- Any officer effecting an extraterritorial arrest shall comply with the operational policies of his own department. Roanoke, Salem, Vinton, and the County agree to hold their own officers, respectively, responsible and accountable for compliance with operational policies of the employing department. 5. Cooperative Joint Operations- Pursuant to this Agreement, a law enforcement officer from any of the participating localities who has the rank of lieutenant or Page 3of9 higher may coordinate with a law enforcement officer of another participating locality of the rank of lieutenant or higher to coordinate a joint law enforcement operation that they believe will serve to better protect the health, safety and welfare of the citizens of their respective locality and the Roanoke Valley. 6. No Effect on Existing Powers -This Agreement shall not supersede, restrict, limit or otherwise impair or affect extraterritorial arrest powers already existing pursuant to § 15.2-1724. Police and other officers may be sent beyond territorial limits; § 15.2-1727. Reciprocal agreements with localities outside the Commonwealth; § 15.2-1728. Mutual aid agreements between police departments and federal authorities; § 15.2-1729. Agreements for enforcement of state and county laws by federal officers on federal property; § 15.2-1730. Calling upon law-enforcement officers of counties, cities or towns for assistance; § 19.2-77. Escape, flight and pursuit; arrest anywhere in Commonwealth; § 19.2-249. Offenses committed on boundary of two counties, two cities, or county and city, etc.; where prosecuted; § 19.2-249.1. Offenses committed within towns situated in two or more counties; where prosecuted; § 19.2-250. How far jurisdiction of corporate authorities extends; and other sections of the State Code or any authority or power existing under the City of Roanoke Charter of 1952 or the City of Salem under the City of Salem Charter. 7. Rights of Officers- While acting under or pursuant to this Agreement, any city officer in the county, any town officer in the city or county, or any county officer in the city shall have all the Immunities from liabilities and exemptions from laws, ordinances and regulations and shall have all the pension, relief, disability, Workers' Compensation and other benefits enjoyed by the officerwhile performing his/her respective duties within the territorial limits of his/her political subdivision. 8. No Backup- This agreement shall not be construed as requiring any city officer to act in the county or town, any town officer to act in the city or county, or any county officer to act in the city or town upon request to supplement or replace routine patrol or enforcement activities. Page 4of9 9. Loss or Damage to Equipment- The localities shall have no liability for any destruction, loss or damage of any motor vehicle, equipment or personal property owned and operated by the other localities in the exercise of extraterritorial arrest power under or pursuant to this agreement. 10.Immunities- This agreement shall not be construed to impair or affect any sovereign or governmental Immunity or official immunity that may otherwise be available to the localities, any officer, agent or employee of the localities. 11. Termination- Any party to this agreement shall have the right to terminate this agreement, with or without cause, by giving written notice to the chief administrative officer of the other parties by certified mail, return receipt requested. Any termination shall be effective 10 days after receipt of notice of termination. 12. Completeness of Agreement- This agreement represents the entire and integrated agreement between Roanoke, Salem, Vinton, and the County and supersedes ail prior negotiations, representations or agreements, either oral or written. This agreement may be amended only by written instrument signed by authorized representatives of Roanoke, Salem, Vinton, and the County. 13. Gender- Any word importing the masculine gender used in this agreement may extend to and be applied to females as well as males 14. Effective Date- This agreement shall be effective immediately upon its execution by ail of the parties hereto. IN WITNESS WHEREOF, the City of Roanoke, Virginia has caused this agreement to be signed and attested on behalf of the City by the City Manager and City Clerk, respectively, and the City of Salem, Virginia has caused this agreement to be signed and attested on behalf of the City by the City Manager and City Clerk, respectively, by the Town Manager on behalf of the Town of Vinton, and the County of Roanoke, Virginia has caused this agreement to be signed and attested on behalf of the County by the County Administrator and Clerk to the Board of Supervisors. Page 5of9 CITY OF ROANOKE la City Manager Attest: City Clerk Approved as to form: Roanoke City Attorney State of Virginia, County/City of Roanoke, to wit: The foregoing agreement was executed before me this day of , 2017, by City Manager, on behalf of the City of Roanoke, Virginia. My Commission expires: Notary Public Page6of9 CITY OF SALEM City Manager Attest: City Clerk Approved as to form: Salem City Attorney State of Virginia, County/City of Roanoke, to wit: The foregoing agreement was executed before me this day of , 2017, by City Manager, on behalf of the City of Salem, Virginia. My Commission expires: Notary Public Page7of9 TOWN OF VINTON Town Manager Attest: Town Clerk Approved as to form: Vinton Town Attorney State of Virginia, County/City of Roanoke, to wit: The foregoing agreement was executed before me this day of , 2017, by Town Manager, on behalf of the Town of Vinton, Virginia. My Commission expires: Notary Public Page8of9 COUNTY OF ROANOKE County Administrator Attest: Chief Deputy Clerk to the Board of Supervisors Approved as to form: Roanoke County Attorney State of Virginia, County/City of Roanoke, to wit: The foregoing agreement was , 2017, by _ of the County of Roanoke, Virginia. My Commission expires: executed before me this day of , County Administrator, on behalf Notary Public Page 9of9 THIS AGREEMENT, made and entered into this 18th day of April, 2013, by and between the CITY OF ROANOKE, VIRGINIA, a municipal corporation of the Commonwealth of Virginia, hereinafter referred to as "Roanoke", the COUNTY OF ROANOKE, VIRGINIA, a political subdivision of the Commonwealth of Virginia, hereinafter referred to as "County", the TOWN OF VINTON, a municipal corporation of the Commonwealth of Virginia, hereinafter referred to as "Vinton", and the CITY OF SALEM, VIRGINIA, a municipal corporation of the Commonwealth of Virginia, hereinafter referred to as "Salem". WITNESSETH WHEREAS, officers of the Town of Vinton, County of Roanoke, and the cities of Roanoke and Salem police departments have occasion during the course of their employment as town, county, and city police officers to be on duty outside the corporate boundaries of the political subdivision which employees them; and WHEREAS, it is the intent of Roanoke, Salem, Vinton, and the County to bestow extraterritorial arrest powers upon such officers who, while on duty outside the corporate boundaries of the political subdivision which employees them, observe certain offenses committed in their presence, without the creation of any additional liability for the political subdivision where the arrest occurs or its officers and employees; and WHEREAS, Section 15.2-1736 of the 1950 Code of Virginia, as amended, provides that the governing bodies of localities may, by proper ordinances or resolutions, enter in and become a party to contracts or mutual aid agreements for the use of their joint forces, both regular and auxiliary, their equipment and materials to maintain peace and good order. NOW, THEREFORE, for and in consideration of the undertakings of the parties to this Agreement, Roanoke, Salem and the County covenant and agree, each with the other as follows: 1. Definitions — As used in this Agreement, the following words and phrases shall have the meanings ascribed to them in this section. Roanoke — Shall mean the City of Roanoke, Virginia. Salem — Shall mean the City of Salem, Virginia. oun — Shall mean the County of Roanoke, Virginia. Town — Shall mean the Town of Vinton, Virginia. Extraterritorial arrest power — Shall mean the right, power and authority of an officer of the City of Roanoke, County of Roanoke, City of Salem, or Town of Vinton police department while in Roanoke County, the City of Roanoke, Salem, or Vinton to stop and effect arrests and otherwise enforce the law with respect to any violation of a state law which an officer would be required to act upon if working a regular tour of duty in their jurisdiction of employment. This section does not apply to, or include officers working in any off duty capacity, otherwise referred to as secondary police related employment. Page 1 of 7 Qf�er — Shall mean any sworn officer of the respective police departments of Roanoke, Salem, Vinton, and the County. On Du — Shall mean working an assigned tour with the employing law enforcement agency. 0 Du — Shall mean that period of time during which an employee would not normally be scheduled or required to engage actively in the performance of police duties. This section does not apply to, or include officers working in any off duty, secondary police related employment. State Code — Shall mean the (1950) Code of Virginia, as amended. 2. Extraterritorial Arrest Power — An officer in Roanoke, Salem, Vinton, or the County shall possess extraterritorial arrest power while on duty when any violation of state law becomes known to the officer, or probable cause exists to effect an arrest. This section is not inclusive of any individual city, county, or town codes which reciprocal agreements do not cover. Any officer effecting or attempting to effect an extraterritorial arrest under or pursuant to this Agreement shall have the same rights, powers and authorities as the officer would possess in making or attempting to make an arrest in the political subdivision employing the officer under similar circumstances. Nothing in this Agreement shall be construed as requiring an officer to effect an extraterritorial arrest. 3. Notification — Any officer making an extraterritorial arrest shall give notice of such fact by filing a written report within forty-eight (48) hours of the arrest, enumerating the name of the person arrested, the offense and time, place and particulars of the offense, with the law enforcement agency in the jurisdiction where the arrest occurred. This requirement is automatically satisfied when the officer submits a report in accordance with his current departmental procedures so long as the department participates in the cooperative regional database currently known as "RACJIN." 4. Responsibility of the Parties — Roanoke, Salem, Vinton, and the County agree that to the extent permitted by applicable law, each party to this Agreement will be responsible for the actions, inactions or violations of its officers, employees, and agents in connection with any extraterritorial police activity contemplated under this Agreement, but nothing contained herein shall be construed as a waiver of the sovereign immunity of any locality. S. Operational Policies — Any officer effecting an extraterritorial arrest shall comply with the operational policies of his own department. Roanoke, Salem, Vinton, and the County agree to hold their own officers, respectively, responsible and accountable for compliance with operational policies of the employing department. Page 2 of 7 6. Cooperative joint Operations — Pursuant to this Agreement, a law enforcement officer from any of the participating localities who has the rank of lieutenant or higher may coordinate with a law enforcement officer of another participating locality of the rank of lieutenant or higher to coordinate a joint law enforcement operation that they believe will serve to better protect the health, safety and welfare of the citizens of their respective locality and the Roanoke Valley. 7. No effect on existing powers — This Agreement shall not supersede, restrict, limit or otherwise impair or affect extraterritorial arrest powers already existing pursuant to § 15.2-1724. Police and other officers may be sent beyond territorial limits; § 15.2-1727. Reciprocal agreements with localities outside the Commonwealth; § 15.2-1728. Mutual aid agreements between police departments and federal authorities; § 15.2-1729. Agreements for enforcement of state and county laws by federal officers on federal property; § 15.2-1730. Calling upon law-enforcement officers of counties, cities or towns for assistance; § 19.2-77. Escape, flight and pursuit; arrest anywhere in Commonwealth; § 19.2-249. Offenses committed on boundary of two counties, two cities, or county and city, etc.; where prosecuted; § 19.2-249.1. Offenses committed within towns situated in two or more counties; where prosecuted; § 19.2- 250. How far jurisdiction of corporate authorities extends; and other sections of the State Code or any authority or power existing under the City of Roanoke Charter of 1952 or the City of Salem under the City of Salem Charter. 8. Rights of Officers — While acting under or pursuant to this Agreement, any city officer in the county, any town officer in the city or county, or any county officer in the city shall have all the immunities from liabilities and exemptions from laws, ordinances and regulations and shall have all the pension, relief, disability, Workers' Compensation and other benefits enjoyed by the officer while performing his/her respective duties within the territorial limits of his/her political subdivision. 9. No Backup — This agreement shall not be construed as requiring any city officer to act in the county or town, any town officer to act in the city or county, or any county officer to act in the city or town upon request to supplement or replace routine patrol or enforcement activities. 10. Loss or Damage to Equipment — The localities shall have no liability for any destruction, loss or damage of any motor vehicle, equipment or personal property owned and operated by the other localities in the exercise of extraterritorial arrest power under or pursuant to this agreement. 11. Immunities — This agreement shall not be construed to impair or affect any sovereign or governmental immunity or official immunity that may otherwise be available to the localities, any officer, agent or employee of the localities. Page 3 of 7 12. Termination — Any party to this agreement shall have the right to terminate this agreement, with or without cause, by giving written notice to the chief administrative officer of the other parties by certified mail, return receipt requested. Any termination shall be effective 10 days after receipt of notice of termination. 13. Completeness of Agreement — This agreement represents the entire and integrated agreement between Roanoke, Salem, Vinton, and the County and supersedes all prior negotiations, representations or agreements, either oral or written. This agreement may be amended only by written instrument signed by authorized representatives of Roanoke, Salem, Vinton, and the County. 14. Gender — Any word importing the masculine gender used in this agreement may extend to and be applied to females as well as males. 15. Effective Date — This agreement shall be effective immediately upon its execution by all of the parties hereto. IN WITNESS WHEREOF, the City of Roanoke, Virginia has caused this agreement to be signed and attested on behalf of the City by the City Manager and City Clerk, respectively, and the City of Salem, Virginia has caused this agreement to be signed and attested on behalf of the City by the City Manager and City Clerk, respectively, by the Town Manager on behalf of the Town of Vinton, and the County of Roanoke, Virginia has caused this agreement to be signed and attested on behalf of the County by the County Administrator and Clerk to the Board of Supervisors. CIT OF RO KE VIRGINIA By City Manager Attest: A ,OOW C' Clerk Approved as to form: Roanoke ty t rney State of Virginia, County/City of Roanoke, to -wit: The foregoing agreement was executed before me this Q?'/+A day of dJ►,t e , 2013, by Christopher P. Morrill, City Manager, on behalf of the.N", •F.q j`���� City of Roanoke, Virginia.RY V�G�*•CTA • • PUBLIC O� Notary ublic _ * REG. #317923 •= MY COMMISSION ; Q o EXPIRES My commission expires: -7�. a� �� ••'•. 2/28/2014 •' �.;�0� • .... • • J�Q�`. Page 4 FAL 1 A `�01 CITY OF SALEM, RGINIA By City Manager Attest: State of Virginia, County/City of Salem, to -wit: The foregoing agreement was executed before me this c2rd day of PC IC ` . 2013, by Kevin Boggess, City Manager, on behalf of the City of Salem, Virginia. Notary kolic My commission expires: Page 5 of 7 State of Virginia,(�,,��,,�L. Coun City of I\LJ�.�/ YC e_ to -wit: Toe foregoing agreement was executed before me this� day of 2013, by Chris Lawrence, Town Manager, on behalf of the Town k Vinton, Virginia. A'Qi"s J('� -,#- aw & QNotary Publi My commission expires: ,U, F_ g. TUCEI ' ComrnO weaPh of Virginia 1 80614 �0 rnISS o EPS. Sept. 30 20/ , , Page 6 of 7 A to the Board of COUNTY OF ROANOKE, VIRGINIA By n C �`t`a,•� County A nistrator Approved as to form: V4K*\ `trA Roanoke County Attorney (14 State of Virginia, County of Roanoke, to -wit: �. The foregoing agreement was executed before me this P41� day of Q'r_L , . 2013, by B. Clayton Goodman III, County Administrator, on behalf of the County of Roanoke, Virginia. Notary Public My commission expires: N' COCti,�'�; � -' •'•NOTARY ' PUBLIC REG.#340909 *E * ' my C MMISS ON 0 44 � NWFA LTH Page 7 of 7 ACTION NO. ITEM NO. G.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 25, 2017 Ordinance accepting and appropriating $42,389.50 from the Western Virginia Water Authority for use of the Roanoke Valley Radio System Susan Slough Assistant Director of Communications & Technology Thomas C. Gates County Administrator Second reading of an ordinance appropriating of $42,389.50 from Western Virginia Water Authority (WVRA) for the purchase of radios and for the use of the Roanoke Valley Radio System (RVRS). The WVRA is an existing user of the anolog service of the RVRS and will transition to the digital service provided by the RVRS. BACKGROUND: The Western Virginia Water Authority (WVWA) has been a user of the Roanoke Valley Radio System since its inception in 2004. When the 2009 digital radio upgrade was completed, six (6) analog channels remained available for those who wanted to avoid the expense of purchasing new equipment. As this analog system approaches end of life, the WVWA has requested to become a subscriber of the RVRS digital service. This ordinance will allow the Western Virginia Water Authority to move from their current analog radio system to the Roanoke Valley Radio System's digital system. DISCUSSION: Roanoke County will receive $31,955.50 from the Western Virginia Water Authority for the purchase of digital radios and accessories necessary for the WVWA to utilize the digital network. Roanoke will receive $10,434.00 annually from the Western Virginia Water Authority for Page 1 of 2 expenses and maintenance costs related to their use of the digital radio system. There have been no changes since the first reading on June 27, 2017. FISCAL IMPACT: The County will receive revenue of $31,955.50 for the one time purchase of radios to use on the radio system appropriated to the Communications and Information Technology Fund. A recurring revenue of $10,434.00 appropriated to Communication and Information Technology Fund from the Western Virginia Water Authority for reimbursement to offset cost of maintenance and operation of the radio system. STAFF RECOMMENDATION: Staff recommends approval of this ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2017 ORDINANCE TO APPROPRIATE FUNDS IN THE AMOUNT OF $42,389.50 FROM THE WESTERN VIRGINIA WATER AUTHORITY TO THE COUNTY OF ROANOKE COMMUNICATIONS AND INFORMAITON TECHNOLOGY FUND FOR FISCAL YEAR 2017-2018 WHEREAS, the Western Virginia Water Authority (WVWA) has signed an agreement to become a user of the Roanoke Valley Digital Radio System; and WHEREAS, the WVWA has agreed to pay the County of Roanoke $42,389.50 for the purchase of radios and annual maintenance costs for fiscal year 2017-2018; and WHEREAS, funds received from the WVWA will be appropriated to the County's Communication and Information Technology Fund to provide for costs associated with the WVWA use of the Roanoke Valley Digital Radio System; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance before they are expended; and WHEREAS, first reading of this ordinance was held on June 27, 2017, and the second reading was held on July 25, 2017. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. That the sum of $42,389.50 is hereby appropriated from revenue received from the Western Virginia Water Authority (WVWA) to the County's Communication and Information Technology Fund for fiscal year 2017-2018. 2. That this ordinance shall take effect from and after the date of adoption. Page 1 of 1 ACTION NO. ITEM NO. G.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: July 25, 2017 Ordinance accepting and appropriating grant funds in the amount of $485,490.59 from the Virginia Information Technology Agency Public Safety Answering Point (PSAP) Grant Program Susan Slough Assistant Director of Communications & Technology APPROVED BY: Thomas C. Gates County Administrator ISSUE: Second reading of an ordinance to appropriate $485,490.59 in grant funding from the Virginia Information Technology Agency Public Safety Answering Point (PSAP) grant program for a regional Real -Time Next Generation (NG) 9-1-1 GIS project BACKGROUND: The Public Safety Answering Point (PSAP) Grant Program is a multi-million dollar grant program administered by the Virginia 9-1-1 Services Board. The purpose of the program is to financially assist Virginia primary PSAPs with the purchase of equipment and/or services that support the continuity and enhancement of wireless E-911. Location data has always been central to 9-1-1 to help direct response teams to the appropriate destination. The ever increasing presence of GIS, paralleled by advances in location technology offer an opportunity to streamline regional data management and access. Within the Roanoke Valley, three local governments share a vision for a collaborative initiative to establish a dynamic regional dataset designed to support the corresponding PSAPs. Roanoke County, the City of Roanoke and the City of Salem are looking to leverage GIS to compile, manage and host web based map services that represent the most up-to-date versions of the datasets from each locality. This is Phase II of the project. Phase I was funded for $166,259 in a previous grant. Page 1 of 2 DISCUSSION: This project will create a new Real -Time NG -9-1-1 valid dataset for City of Roanoke, County of Roanoke and City of Salem PSAPs. The data included will be Road Centerlines, Address Building Points and/or Polygons, Emergency Service Zones, PSAP Boundaries, Authoritative Boundaries and County / Municipal Boundaries. This project will support PSAP readiness for future technology and enhance the current efficiency of each PSAP. There have been no changes since the first reading on June 27, 2017. FISCAL IMPACT: Awarded grant funds total $485,490.59. No local matching funds are required. STAFF RECOMMENDATION: Staff recommends approval of this ordinance. Page 2 of 2 Jeacy D. Stem Chairman VDEM Jim Junkins Vice Chaiman Harrisonburg - Rockingham ECC David A. Von Moll Treasurer Comptroller Richard C. Clark Chief of Police City of Galax Terry Ellis Virginia Cable Telecommunications Association Danny Garrison Richmond Ambulance Authority Dennis E_ Hale Chief of Fire & EMS Dinwiddie County Honorable Kevin W. Hall Sheriff of the City of Covington Diane Harding Verizon Wireless Robert Layman AT&T Anthony McDowell Fire Chief Henrico County Jeffrey T. Merriman Verizon Communications Lee W. Miller III Captain Virginia State Police Nelson P. Moe CIO - VITA Kathleen Scay Hanover County Jolena Young Twin County Megan Peterson Office of the Governor COMMONWEALTH of VIRGINIA Virghiii-i 9-1-1 Services Barra! January 24, 2017 Dear Roanoke County PSAP: Dorothy Spears -Dean PSC Coordinator (804)416-6201 Terry D. Mayo Board Administrative Assistant (804) 416-6197 I am pleased to advise you that the Virginia 9-1-I Services Board has approved your FYI grant request. You have been awarded $485,490.59 for your Shared Services NG9-1-1 GIS project, Grant ID 18- 099. Funding for this grant award will be available beginning July 1, 2017. The Grant Payment Reimbursement Process is described in the PSAP Grant Guidelines. Payment will be made on a reimbursement basis only for allowable project costs. ISP staff has already advised grant awardees of any non -allowable items that were included in their grant applications; however, grant awardees are financially responsible for any non -allowable items that are submitted for reimbursement. If you are unsure whether or not a purchase will be reimbursed, particularly with CAD and NG9-1-1 GIS projects, please consult your Regional Coordinator or me before making the purchase. All funding requests must be submitted on the Grant Payment Request Form. Invoice(s) that support the amount requested should be attached to the form at the time it is submitted in order for the request to be processed. Furthermore, a Progress Report is required after completion of the first year of the grant award period. When the project is completed, a Grant Closure Form is needed to close out the grant award. Finally, grant payment requests will be held until all required reports are received. This includes annual True -ups, or any other document required by the Board. If you have any questions, please do not hesitate to contact your Regional Coordinator or me via email. Congratulations on your grant award! Sincerely, ✓�.�Cld.? � (�4d�OSL1 Lisa Nicholson Public Safety Program Manager Commonwealth Enterprise Solutions Center --11751 Meadowviile Lane— Chester, Virginia 23836 (866) 482-3911 ---FAX (804) 416-6353 —TTY USERS TDD #71 1—www.va911.org AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2017 ORDINANCE ACCEPTING AND APPROPRIATING GRANT FUNDS IN THE AMOUNT OF $485,490.59 FROM THE VIRGINIA INFORMATION TECHNOLOGY AGENCY PUBLIC SAFETY ANSWERING POINT (PSAP) GRANT PROGRAM WHEREAS, the Virginia Information Technology Agency has provided funding for several Public Safety Answering Point grants throughout the Commonwealth; and WHEREAS, advances in location technology offer an opportunity to streamline regional data management and access; and WHEREAS, the Roanoke County Department of Communications and Information Technology has been awarded a grant from the Virginia Information Technology Agency Public Safety Answering Point Grant Program; and WHEREAS, these funds are specific to creating and establishing a regional dataset used by Roanoke County, the City of Roanoke and the City of Salem Public Safety Answering Points; and WHEREAS, the grant will provide $485,490.59 in State funds and does not require a County match; and WHEREAS, this project will support PSAP readiness for future technology and enhance the current efficiency of each PSAP; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on June 27, 2017, and the second reading was held on July 25, 2017. Page 1 of 2 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. 1. That the sum of $485,490.59 is hereby accepted and appropriated from the Virginia Information Technology Agency to the Department of Communications and Information Technology; and 2. That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: All open appointments BACKGROUND: July 25, 2017 Appointments to Committees, Commissions and Boards Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator 1. Budget and Fiscal Affairs Committee (BFAC) (appointed by District and At - Large) The following District appointments remain open: Hollins Magisterial District Cave Spring Magisterial District At -Large (2) openings 2. Economic Development Authority (EDA) (appointed by District) Dan Toti, representing the Catawba Magisterial District has resigned. His four-year unexpired term ends September 26, 2018. Supervisor Martha Hooker has recommended the appointment of Kyle M. Richardson to fill the unexpired term of Mr. Toti. Confirmation has been added to the Consent Agenda. Billy H. Branch, representing the Cave Spring Magisterial District has resigned. His Page 1 of 2 four-year unexpired term ends September 26, 2017 The following four-year term expired on September 26, 2015: a) Greg Apostolou, representing the Hollins Magisterial District is eligible for reappointment 3. Library Board (appointed by District) The following four-year term expired on December 31, 2016 a) Heather Lawrence, representing the Vinton Magisterial District 4. Parks, Recreation and Tourism Advisory Board (appointed by District) The following three year terms expired on June 30, 2017: a) Jay Glenn, representing the Cave Spring Magisterial District b) Murray Cook, representing the Windsor Hills Magisterial District Supervisors Assaid and McNamara have recommended the reappointment of both Mr. Glenn and Mr. Cook to an additional term, which shall expire on June 30, 2020. Confirmation has been placed on the Consent Agenda. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: There is no staff recommendation associated with this agenda item. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2017 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows.. That the certain section of the agenda of the Board of Supervisors for July 25, 2017, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6 inclusive, as follows.. 1. Approval of minutes — April 25, 2017; May 9, 2017 2. Confirmation of appointment of Lisa Garst (At -Large) to the Blue Ridge Behavioral Healthcare Board of Directors 3. Confirmation of appointments to the Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board; Court Community Corrections Program Regional Community Criminal Justice Board; Local Office on Aging Advisory Council, Parks, Recreation and Tourism Advisory Commission; Roanoke County Economic Development Authority; Roanoke Valley Convention & Visitors Bureau Board of Directors; Roanoke Valley Resource Authority; Roanoke Valley Transportation Planning Organization; Roanoke Valley - Alleghany Regional Commission; Roanoke Valley -Alleghany Regional Comprehensive Economic Development Strategy Committee; Total Action for Progress (TAP) Board of Directors 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Starlena S. Patton, Recreation Program Supervisor, upon her retirement after thirty-nine (39) years of service 5. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Julius D. Shepheard, Deputy Sheriff- Sergeant, upon his retirement after more than twenty-two years of service 6. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Lawrence T. Williams, Jr., Parks Planning and Development Manager, upon his retirement after over eleven (11) years of service Page 1 of 1 ACTION NO. ITEM NO. 1.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 25, 2017 Confirmation of appointment of Lisa Garst (At -Large) to the Blue Ridge Behavioral Healthcare Board of Directors Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Ratification of an At -Large appointment to the Blue Ridge Behavioral Healthcare Board of Directors BACKGROUND: In accordance with the Bylaws of the Blue Ridge Behavioral Healthcare Board of Directors, all At -Large appointments are to be ratified by all four local governing bodies. DISCUSSION: Roanoke County has been advised by Debbie Bonniwell, Executive Director of Blue Ridge Behavioral Healthcare that Ms. Lisa Garst has been endorsed to serve an unexpired term previously held by Mr. Vic Boddie. Ms. Garst's term will be from June 8, 2017 through December 31, 2019. Ms. Bonniwell has requested ratification by all four localities. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends ratification of this appointment. Page 2 of 2 Blue Ridge Behavioral Healthcare June 16, 2017 Mr. Thomas C. Gates County Administrator Roanoke County 5204 Bernard Dr. Roanoke, VA 24018 RE: Appointment of At -Large BRBH Board Member Dear Mr. Gates: Office of the CEO The Blue Ridge Behavioral Healthcare (BRBH) Board of Directors voted to nominate Ms. Lisa Garst as an at -large board member at the June 8, 2017 board meeting. Ms. Garst will serve in the vacant at -large board appointment that was previously held by Mr. Vic Boddie, who submitted his resignation letter on September 25, 2016. As per our bylaws, the BRBH Board nominates our at -large board representatives, and asks the participating governing bodies to approve those appointments. At our June 8, 2017 Board meeting, the Board unanimously endorsed Ms. Garst to serve as an at -large member for which she is eligible according to Title 37.2 - 502 of the Code of Virginia, We respectfully request that the Roanoke County Board of Supervisors approve the appointment of Ms. Garst for an unexpired partial term, from June 8, 2017 through December 31, 2019. This request is being sent concurrently to administrators in each of our other four local governing bodies for approval by the five local governing bodies of at -large members as called for in our By-laws. If I can be of assistance in this process or if you have any questions that I may be helpful with, please do not hesitate to contact me at 540-345-9841, or Ashley Simmons, Executive Office Coordinator, at your convenience, Sincerely, Debbie Bonniwell, MBA, LCSW Chief Executive Officer C: The Honorable Joseph P. McNamara, Chair, Roanoke County Board of Supervisors Mr. David Wells, Chair, Blue Ridge Behavioral Healthcare Board of Directors Ms. Lisa Garst Executive Offices 301 Elm Avenue SW Roanoke, VA 24016-4001 (540) 345-9841 Fax (540) 345-6891 The Community Services Board serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig, and Roanoke ACTION NO. ITEM NO. 1.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 25, 2017 Confirmation of appointments to the Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board; Court Community Corrections Program Regional Community Criminal Justice Board; Local Office on Aging Advisory Council, Parks, Recreation and Tourism Advisory Commission (At -Large and District); Roanoke County Economic Development Authority (EDA) (District); Roanoke Valley Convention & Visitors Bureau Board of Directors; Roanoke Valley Resource Authority; Roanoke Valley Transportation Planning Organization; Roanoke Valley - Alleghany Regional Commission; Roanoke Valley -Alleghany Regional Comprehensive Economic Development Strategy Committee; Total Action for Progress (TAP) Board of Directors Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Confirmation of appointments. DISCUSSION: 1. Court -Community Corrections Alcohol Safety Action Program (ASAP) Policy Board (At -Large) The Board of Supervisors has recommended the reappointment of J. Eric Orange, Sheriff for an additional three-year term, which will expire on June 30, 2020. Page 1 of 4 2. Court -Community Corrections Program - Regional Community Criminal Justice Board (At -Large) The Board of Supervisors has recommended the reappointment of J. Eric Orange, Sheriff for an additional three-year term, which will expire on June 30, 2020. 3. Local Office on Aging Advisory Council (At -Large) The Board of Supervisors has recommended the reappointment of Charlotte A. Moore as the Roanoke County Representative. This is a one-year appointment and will expire March 31, 2018. 4. Parks, Recreation and Tourism Advisory Commission, At -Large and District Supervisor Joseph McNamara has recommended the reappointment of Murray Cook to represent the Windsor Hills Magisterial District to an additional three-year term. This term will expire on June 30, 2020. Supervisor George Assaid has recommended the reappointment of Jay Glenn to represent the Cave Spring Magisterial District to an additional three-year term. This term will expire on June 30, 2020. The Board of Supervisors has recommended the reappointment of Deborah George as the At -Large Representative to an additional three-year term. This term will expire on June 30, 2020. 5. Roanoke County Economic Development Authority (EDA) (District) Supervisor Martha Hooker has recommended the appointment of Kyle M. Richardson to fill the unexpired Catawba Magisterial District term. This appointment will expire on September 26, 2018. 6. Roanoke Valley Convention and Visitors Bureau Board of Directors (At -Large) The Board of Supervisors has recommended the reappointment of Douglas M. Blount to an additional two-year term. This term will expire June 30, 2019. 7. Roanoke Valley Resource Authority (At -Large) The Board of Supervisors has recommended the appointment of Rob Light to fill the unexpired term vacated by the resignation of Anne Marie Green. This appointment will expire December 31, 2019. Page 2 of 4 8. Roanoke Valley Transportation Planning Organization The Board of Supervisors has recommended the reappointment of P. Jason Peters as the Roanoke County Representative for an additional three-year term. The term will expire June 30, 2020. The Board of Supervisors has recommended the reappointment of George Assaid as the alternate Roanoke County Representative for an additional three-year term. The term will expire June 30, 2020. 9. Roanoke Valley -Alleghany Regional Commission The Board of Supervisors has recommended the reappointment of Joseph P. McNamara as the Elected Roanoke County Representative for an additional three- year term. The term will expire June 30, 2020. The Board of Supervisors has recommended the reappointment of Daniel R. O'Donnell as the Non -Elected Roanoke County Representative for an additional three-year term. The term will expire June 30, 2020. 10. Roanoke Valley -Alleghany Regional Comprehensive Economic Development Strategy Committee The Board of Supervisors has recommended the reappointment of Joseph P. McNamara as the Elected Roanoke County Representative for an additional three- year term. The term will expire June 30, 2020. The Board of Supervisors has recommended the reappointment of Rebecca L. Walter as a Citizen Representative for an additional three-year term. The term will expire June 30, 2020. 11. Total Action for Progress (TAP) Board of Directors The Board of Supervisor has recommended the reappointment of Charlotte A. Moore to as the Board's designee for an additional term. This term will expire October 9, 2018. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 3 of 4 STAFF RECOMMENDATION: Staff recommends approval of all appointments. Page 4 of 4 ACTION NO. ITEM NO. 1.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 25, 2017 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Starlena S. Patton, Recreation Program Supervisor, upon her retirement after thirty-nine (39) years of service Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of the retirement of Starlena S. Patton BACKGROUND: Starlena S. Patton, Recreation Program Supervisor, retired on May 1, 2017, after thirty- nine years of service with Roanoke County's Parks, Recreation and Tourism Department. Ms. Patton is unable to attend today's meeting and her quilt and resolution will be mailed to her home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Page 1 of 2 Staff recommends adoption of the attached resolution. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2017 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO STARLENA S. PATTON, RECREATION PROGRAM SUPERVISOR, UPON HER RETIREMENT AFTER MORE THAN THIRTY NINE (39) YEARS OF SERVICE WHEREAS, Ms. Patton was employed by Roanoke County in April, 1978 on a part- time basis and October 1, 1981, on a full-time basis; and WHEREAS, Ms. Patton will retire on May 1, 2017, after thirty nine years of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Ms. Patton's tenure with the Parks, Recreation and Tourism Department, she served with professionalism and dedication to provide support for the citizens of Roanoke County by acting as the liaison between our Department and the 11 Youth Recreation Clubs and serving as an expert league scheduler; and WHEREAS, Ms. Patton served on the committee to develop the Parks, Recreation and Tourism Department's first Community Use Manual; was a committee member with Virginia Amateur Sports for the Virginia Commonwealth Games; and was instrumental in starting the Cheerleading Olympics and the Roanoke County Classic Soccer Tournament; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to STARLENA S. PATTON for thirty nine years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 1 of 1 ACTION NO. ITEM NO. 1.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 25, 2017 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Julius D. Shepheard, Deputy Sheriff -Sergeant, upon his retirement after more than twenty-two (22) years of service Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of the retirement of Julius D. Shepheard BACKGROUND: Julius D. Shepheard, Deputy Sheriff -Sergeant, retired on July 1, 2017, after twenty-two years and five months of service with Roanoke County's Sheriff's Department. Mr. Shepheard is unable to attend today's meeting and his quilt and resolution will be mailed to his home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, July 25, 2017 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JUILIUS DWIGHT SHEPHEARD, DEPUTY SHERIFF -SERGEANT, UPON HIS RETIREMENT AFTER MORE THAN TWENTY-TWO (22) YEARS OF SERVICE WHEREAS, Mr. Shepheard was employed by Roanoke County on August 9,1986 - July 5, 1994; and following a brief departure returned to serve January 13, 2003 -June 30, 2017; and WHEREAS, Mr. Shepheard will retire on July 1, 2017, after twenty two years and five months of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Mr. Shepheard's tenure with the County, he has served as Deputy Sheriff -Lieutenant, Deputy Sheriff -Sergeant, Deputy Sheriff—Rehabilitation; Deputy Sheriff — Care and Confinement and Deputy Sheriff -Sergeant with the Sheriff's Office and has served with professionalism and dedication in providing services to the citizens of Roanoke County; and WHEREAS, Sgt. Shepheard in addition to his responsibilities as a Deputy Sheriff, was also heavily involved in outreach through Special Olympics and Junior Achievement. Sgt. Shepheard has dedicated the majority of his adult life in service to his community and his contributions to the County of Roanoke are greatly appreciated. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JULIUS D. SHEPHEARD for more than twenty two years of capable, loyal and dedicated service to Roanoke County; and Page 1 of 2 FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. 1.6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 25, 2017 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Lawrence T. Williams, Jr., Parks Planning and Development Manager, upon his retirement after more than eleven (11) years of service Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of the retirement of Lawrence T. Williams, Jr. BACKGROUND: Lawrence T. Williams, Jr. Parks Planning and Development Manager, retired on July 1, 2017, after eleven years and eleven months of service with Roanoke County's Parks, Recreation and Tourism Department. Mr. Lawrence is unable to attend today's meeting and his quilt and resolution will be mailed to his home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Page 1 of 2 Staff recommends adoption of the attached resolution. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2017 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO LAWRENCE T. WILLIAMS, JR., PARKS PLANNING AND DEVELOPMENT MANAGER, UPON HIS RETIREMENT AFTER MORE THAN ELEVEN (11) YEARS OF SERVICE WHEREAS, Mr. Williams, Jr. was employed by Roanoke County on August 1, 2005; and will retire on July 1, 2017, after eleven years and eleven months of devoted, faithful, professional and dedicated service to the Roanoke County; and WHEREAS, during Mr. William's tenure with the Parks, Recreation and Tourism Department, he created a comprehensive data base of Roanoke County Park maintained properties that included mapping sites and collecting pertinent information now used as a main Department resource, and provided expert support for the creation of the 2008 Parks, Recreation, and Tourism Masterplan and the 2016 Explore Park Masterplan; and WHEREAS, Mr. Williams administered the designs, environmental permitting and compliance, and the management of numerous Capital Maintenance Projects and Capital Improvements Projects that included the planning and development of our Blueways and Greenways, and a significant contribution to the ongoing development of the Roanoke River Greenway; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to LAWRENCE T. WILLIAMS, JR. for more than eleven years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 1 of 1 00 r -I O N r -I O N L N U N ii G I;v j,4 O � d2NIIQ NN 14 14 M M L O � W& m l I l G V O kD • O00 �O 0 ao M m Ln c- O m M M V i/)• V) O O O O bD M r O m O V Ln 01 M M O c o ; O O w M 14 01 cI N M N G M w m M Q M Of N 00 M OL N M r m N N m c D m m N 0 O M N U') O U C m N U C � � L•- C p ++ O N 0b0 ++ M O) 0) c 00 3 00 O p W m0 N E N O N 01 U h U O 4 O N m m i h h -0 T O cif m +a)41 co 7 41 N Q Q m j Q Q c c CL Q CL Q N -75 D Q Q m COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Unaudited Outstanding June 30, 2017 Additions Deletions General Obligation Bonds $ 3,640,935 $ - VPSA School Bonds 86,990,706 8,107,624 Lease Revenue Bonds 78,410,705 - Submitted By Approved By $ 169,042,346 $ Rebecca E. Owens Director of Finance Thomas C. Gates County Administrator Outstanding July 25, 2017 $ 3,640,935 78,883,082 78,410,705 $ 8,107,624 - $ 160,934,722 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: July 25, 2017 Accounts Paid- June 2017 Rebecca E. Owens Director of Finance Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors Payroll 06/02/17 Payroll 06/16/17 Payroll 06/30/17 Manual Checks Grand Total Direct Deposit 1,338,685.39 1,273,301.32 1,539,118.76 Checks 58,269.28 54,305.75 90,665.89 2,806.90 Total $ 15,093,186.04 1,396,954.67 1,327,607.07 1,629,784.65 2,806.90 $ 19,450,339.33 A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors. ACTION NO. ITEM NO. M.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: July 25, 2017 Work session for the Board of Supervisors to discuss the draft Reimagine/419 Town Center Plan Deborah Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator This time has been set aside for the Board of Supervisors to hold a work session to discuss the draft Reimagine/419 Town Center Plan. Page 1 of 1 u +) yQ� (I Ouoj A tel. 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U Q Q C > m— U U U f6 A n n n n n n n m N C Mt d C d O +' CZ d+' 0 tm O d O u N C M M C T �+ > C •L C i i 00 . y y O O C d U d t i W C C cL a+ O1 10 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2017 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 1