HomeMy WebLinkAbout9/12/2017 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 12, 2017
RESOLUTION 091217-1 REQUESTING THE VIRGINIA DEPARTMENT
OF TRANSPORTATION TO RESTRICT THROUGH TRACTOR TRUCK
AND TRAILER OR SEMI -TRAILER COMBINATIONS ON ROUTE 624
(NEWPORT ROAD / MOUNT TABOR ROAD) IN ROANOKE COUNTY
WHEREAS, the Roanoke County Board of Supervisors and the Montgomery
County Board of Supervisors, have studied the possibility of placing a through tractor
truck and trailer or semi -trailer combinations restriction on Route 624 (Newport Road /
Mount Tabor Road); and
WHEREAS, the through tractor truck and trailer or semi -trailer combinations is
proposed on Route 624 (Mount Tabor Road / Newport Road), beginning at the NCL of
Blacksburg, Route 624 (Mount Tabor Road / Newport Road) and ending at the
intersection of Route 311 (Catawba Valley Drive) with the termini to termini distance
equaling approximately 18.61 miles; and
WHEREAS, the alternate route proposed is Bus. US Route 460 (North Main
Street) beginning at the intersection of Mount Tabor Road and Bus. US Route 460
(North Main Street), in the Town of Blacksburg, then traveling north on Bus. US Route
460 (North Main Street), to US Route 460, then traveling east on US Route 460 to 1-81,
then traveling north on 1-81 to Exit 140 to Route 311 (Thompson Memorial), then
traveling north on Route 311 (Thompson Memorial / Catawba Valley Drive) and ending
at the intersection of Route 624 (Newport Road) and Route 311 (Catawba Valley Drive)
with the termini to termini distance equaling approximately 47.05 miles; and
WHEREAS, the alternate route has been found to be reasonable; and
Page 1 of 2
WHEREAS, a public hearing was held on September 12, 2017, according to
Section 46.2-809 of the Code of Virginia, 1950, as amended.
NOW, THEREFORE BE IT RESOLVED, that the Roanoke County Board of
Supervisors requests the Virginia Department of Transportation to restrict through
tractor truck and trailer or semi -trailer combinations on Route 624 (Mount Tabor Road),
beginning at the NCL of Blacksburg Route 624 (Mount Tabor Road / Newport Road)
and ending at the intersection of Route 311 (Catawba Valley Drive), with the termini to
termini distance equaling approximately 18.61 miles; and
BE IT FURTHER RESOLVED that the County will use its offices for enforcement
of the proposed restriction in Roanoke County.
On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
Chief Deputy Clerk to the Board
cc: Arnold Covey, Director of Community Development
David Holladay, Planning Administrator
Virginia Department of Transportation
Craig Meadows, Montgomery County Administrator
Montgomery County Government Center
755 Roanoke Street
Suite 2E
Christiansburg, VA 24073
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 12, 2017
ORDINANCE 091217-2 AUTHORIZING THE GRANTING OF A NEW
PUBLIC DRAINAGE EASEMENT BY CHARLES S. AND ANNETTE W.
KROLL TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
ON PROPERTY OWNED BY CHARLES S. AND ANNETTE W. KROLL
(TAX MAP NO. 087.05-04-16.00) FOR THE PURPOSE OF
FACILITATING STORM WATER MANAGEMENT
WHEREAS, the Roanoke County has requested that Ernestine W. Smith
("Smith") grant the County a new variable one hundred eighty-seven square foot public
drainage easement across Krolls' property in the County (Tax Map No. 087.05-04-
16.00) said new drainage easement to adjoin an existing culvert currently located on the
same parcel; and
WHEREAS, the new public drainage easement will facilitate storm water
management along Belle Meade Drive, which is a residential area; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading of this ordinance was held on June 27, 2017, and the second reading and
public hearing was held on July 25, 2017.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the County shall acquire a new twenty -foot public drainage easement
across property belonging to Smith, adjacent to Belle Meade Drive, more specifically
identified on Tax Map No. 087.05-04-16.00, containing 187 square feet and shown on
the attached plat prepared by Caldwell White Associates, dated April 19, 2016, and
such conveyance is hereby authorized and approved.
Page 1 of 2
2. That the County Administrator, or any Assistant County Administrators,
either of whom may act, are authorized to execute, deliver and record the deeds, and
any other documents on behalf of the County and to take all such further action as any
of them may deem necessary or desirable in connection with this project. The form of
the deed is hereby approved with such completions, omissions, insertions and changes
as the County Administrator may approve, whose approval shall be evidenced
conclusively by the execution and delivery thereof, all of which shall be approved as to
form by the County Attorney.
3. That this ordinance shall be effective from and after the date of its
adoption.
On motion of Supervisor Assaid to adopt the ordinance, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
A CORY TESTE:
D&b(obrah C. Jacks //
Chief Deputy Clerl o the Board
cc: Tarek Moneir, Deputy Director of Development
Page 2 of 2
TAX.
#087.05-04-10.00 # TAX. #087.05-04--05.00
e
EX. VARIABLE ,1
WIDTH P.U.E.
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TAX #087.05-04-15.00Q
PROPERTY OF 1
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LOT 5, BLOCK 1
CHARLES S. KROLL I
-
LOT 7. BLOCK 1
BELLE MEAdEQ
& ANNETTE W. KRCLL 1
o
BELLE MEADS
N.B.: RkeCo #3 CLOSED:
TAX #087.45-04--16.00 I
,
F.B.C.
LOT 6, BLOCK 1
BELLE MEADE, P.B. 3, PG. 286 I
D.B. 1658, PG_ 1739
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170' I
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WDTH DRAINAGE
224'
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(187 SF)
- -
< N.88 34'00"W.. 100.00'
BELLE MEADE DRIVE
VA SEC. RTE. 1633 — 50' R.O.W.
NOTES:
1. REFERENCE. BELLE MEADE, RECORDED IN P.B. 3, Pc- 286
2. THIS PLAT IS BASED ON A CURRENT FIELD SURVEY.
3. THE SUBJECT PROPERTY UES WITHIN ZONE "X" AS SHOWN ON THE FEMA
FLOOD INSURANCE RATE MAP PANEL NO. 51161CO232 Q. DATED SEPT 28, 2007.
15,
G`P
FRANK B. CALDWELL,111
UC. NO. 1335
19 APR 0
DATE: 04/19/16 CALC:
J.V.J.
W.O.: 16-0012 DRA'vVN:
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N.B.: RkeCo #3 CLOSED:
J.V.J.
SCALE: 1"= 40' CHECKED.
F.B.C.
EASEMENT PLAT 9k1J161r A
FOR
COUNTY OF ROANOKE
SHOWING NEW PUBLIC STORM DRAIN 'EASEMENT
SITUATE 3815 BELLE MEADE DRIVE
LOT 6, BLOCK 1
BELLE MEADE, P.B. 3, PG. 286
COUNTY OF ROANOKE, VA.
CWA.
CALDWELL WHITE ASSOCIATES
P.O. BOX 6260
ROANOKE, VIRGINIA 24017
640) 365-3400 PAX: (540) 366-6702
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 12, 2017
ORDINANCE 091217-3 AUTHORIZING THE GRANTING OF A NEW
PUBLIC DRAINAGE EASEMENT BY DONNA R. MORAN TO THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY ON PROPERTY
OWNED BY DONNA R. MORAN (TAX MAP NO. 071.10-04-36.00) FOR
THE PURPOSE OF FACILITATING STORM WATER MANAGEMENT
WHEREAS, the Roanoke County has requested that Donna R. Moran ("Moran")
grant the County a new variable five hundred eighty-nine point eight square foot public
drainage easement across Moran's property in the County (Tax Map No. 071.10-04-
36.00) said new drainage easement to adjoin an existing culvert currently located on the
same parcel; and
WHEREAS, the new public drainage easement will facilitate storm water
management along Route 1064, Pedigo Lane, in the Vinton Magisterial District, which is
a residential area; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading of this ordinance was held on August 22, 2017, and the second reading and
public hearing was held on September 12, 2017.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the County shall acquire a new, five hundred eighty-nine point eight
square feet public drainage easement across property belonging to Moran, adjacent to
Pedigo Lane, more specifically identified on Tax Map No. 071.10-04-36.00 containing
589.80 square feet and shown on the attached plat prepared by Roanoke County
Page 1 of 2
Department of Community Development, dated June 9, 2017, and such conveyance is
hereby authorized and approved.
2. That the County Administrator, or any Assistant County Administrators,
either of whom may act, are authorized to execute, deliver and record the deeds, and
any other documents on behalf of the County and to take all such further action as any
of them may deem necessary or desirable in connection with this project. The form of
the deed is hereby approved with such completions, omissions, insertions and changes
as the County Administrator may approve, whose approval shall be evidenced
conclusively by the execution and delivery thereof, all of which shall be approved as to
form by the County Attorney.
3. That this ordinance shall be effective from and after the date of its
adoption.
On motion of Supervisor Peters to adopt the ordinance, seconded by
Supervisor Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
A QOP1Y TESTE:
Deborah C. Jack
Chief Deputy CI rk Vthe Board
cc: Tarek Moneir, Deputy Director of Development
Page 2 of 2
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SECTION No. 7
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INSTR. No. 200912700
NEW 5'
DRAINAGE u/C 1
EASEMENT ELEC. ONES
` -----------------------
10' N60'48*40 E 95.90'
Q--------------------------------
iw000 FENCE
NEW 5' DRAINAGE EASEMENT
AREA= 589.80 S.F. (0.0135 AC.)
EASEMENT LINE TABLE (589.80 SQ. FT.)
LIN£
BEARING
LENGTH RADIUS
1-2 fie
S 59'49'57"W
5.00' 761.07'
2-3
S 59'49'57"W
5.00' 761.07'
3-4
4-5
5-2
S 30'21'20"E
S 60'48'40"W
N 30'21'20"W
117.98'
5.00'
117.95'
"CURVE A"
R=761.07'
L= 75.71'
Ton = 37.89'
D=5'41'59"
CH=S56'47'40"W
CHORD DIST,=75.68'
"CURVE B"
R=761.07'
L=15.50'
Ton= 7.75'
D=1'10'00"
CH=S60'13'40"W
CHORD DIST.=15.50'
EXHIBI A
SHOWING
5' DRAINAGE EASEMENT (589.80 Sq. Ft.) BEING CONVEYED
TO
BOARD OF SUPERVISORS, ROANOKE COUNTY
BY
DONNA R. MORAN
ROANOKE COUNTY TAX MAP PARCEL #71.10-04-36.00
SITUATED ALONG PEDIGO LANE
VINTON MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
SCALE: 1"= 30' DATE: JUNE 9, 2017
PREPARED BY ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, SEPTEMBER 12, 2017
ORDINANCE 091217-4 TO AMEND THE FISCAL YEAR 2017-2018
CAPITAL BUDGET AND SELF-CONTAINED BREATHING
APPARATUS CAPITAL PROJECT BY ACCEPTING AND
APPROPRIATING FEDERAL GRANT FUNDING IN THE AMOUNT OF
$860,455, APPROPRIATING COUNTY CAPITAL RESERVES IN THE
AMOUNT OF $879,545, AND REDUCING PLANNED BONDED
INDEBTEDNESS BY $1,600,000
WHEREAS, the County of Roanoke Fire and Rescue Department applied for and
was selected as a recipient of a Federal Emergency Management Agency (FEMA) grant in
the amount of $860,455 for the replacement of Self -Contained Breathing Apparatus
(SCBA) as detailed in the fiscal year 2017-2018 Capital Budget; and
WHEREAS, the grant proceeds were not part of the financing plan for the SCBA
project; and
WHEREAS, County Finance and Budget staff have determined that the project can
now be completed without planned bonded indebtedness and recommend amending the
fiscal year 2017-2018 Capital Budget to reflect revised project costs and funding sources;
and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance before they are expended; and
WHEREAS, first reading of this ordinance was held on August 22, 2017, and the
second reading was held on September 12, 2017.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
1. That the project budget for SCBA replacement included in the fiscal year
Page 1 of 2
2017-2018 Capital Budget be increased by $140,000 to $1,740,000 to provide for thermal
imaging cameras mounted to the SCBAs.
2. That the fiscal year 2017-2018 Capital Budget approved by ordinance
052317-6 be amended by $140,000 to $23,711,344 to account for additional SCBA project
costs.
3. Accept and appropriate $860,455 in Federal grant funding for SCBA
replacement.
4. Appropriate County Capital Reserves in the amount of $879,545 for a
required (10) percent grant match ($86,045.50) and for the balance of SCBA project costs
($793,499.50).
5. Reduce planned bonded indebtedness in the amount of $1,600,000 as part
of the fiscal year 2017-2018 Capital Budget as Federal grant funding and County Capital
Reserves will be utilized to provide for SCBA project funding.
6. That this ordinance shall take effect from and after the date of adoption.
On motion of Supervisor McNamara to adopt the ordinance, seconded by
Supervisor Peters and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
A COPY TESTE:
Deborah C. J%y4o
Chief Deputy the Board
cc: Stephen G. Simon, Chief of Fire and Rescue
Christopher R. Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, SEPTEMBER 12, 2017
ORDINANCE 091217-5 APPROVING THE PURCHASE OF +/- 1.82
ACRES LOCATED AT 5285 HOLLINS ROAD (TAX MAP NO. 039.05-02-
03.00-0000), HOLLINS MAGISTERIAL DISTRICT
WHEREAS, Hollins Cold Storage, LLC (the "Owners") are the owners of +/- 1.82
acres located at 5285 Hollins Road in Roanoke County, Virginia, County of Roanoke
Tax Parcel No. 039-05-02-03.00-0000, in the Hollins Magisterial District; and
WHEREAS, the Board of Supervisors of Roanoke County has determined that it
is in the public interest to acquire this property to expand the Fleet Service Center; and
WHEREAS, the Board of Supervisors and the Owners negotiated a contract with
a contract price of $975,000, with an initial $10,000 deposit at the signing of the
contract, an additional $90,000 to be paid to escrow agent on the day after the last day
of the Inspection Period (90 days) and the remaining $875,000 to be paid in cash at the
closing with funds from the fiscal year 2019 Capital Improvement Plan budget; and
WHEREAS, the contract provides the County with a ninety (90) day due diligence
period (Inspection Period) for surveys, inspections, surface and subsurface
explorations, tests, and other site evaluations and analyses; and
WHEREAS, the contract provides the County with 30 days after the end of the
Inspection Period for title examination and survey; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading of this ordinance to be held on August 22, 2017; and the second reading to
be held on September 12, 2017.
Page 1 of 3
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the acquisition of the +/- 1.82 acres of real estate located at 5285 Hollins
Road in Roanoke County, Virginia, the Vinton Magisterial District (Tax Map
No. 080.00-05-19.00-0000) is hereby authorized and approved at the
purchase price of $ 975,000.
2. Funding for the combined deposits of $100,000 is available for use in the
Public Service Center Replacement Capital Improvement Plan project for
fiscal year 2017-2018. The remaining $875,000 for closing on July 10, 2019,
will require approval and appropriation in the fiscal year 2019 budget.
3. That the County Administrator or Assistant County Administrator are hereby
authorized to execute such documents, including but not limited to the initial
contract and any other incidental documents required for closing and take
such actions on behalf of Roanoke County in this matter as are necessary to
accomplish the acquisition of this real estate, all of which shall be approved
as to form by the County Attorney.
4. That this ordinance is to be in full force and effect upon its passage.
Page 2 of 3
On motion of Supervisor Bedrosian to adopt the ordinance, seconded by
Supervisor McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
Deborah C. Jacks/ /
Chief Deputy Clekko the Board
cc: Rob Light, Director of General Services
Ruth Ellen Kuhnel, County Attorney
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 12, 2017
ORDINANCE 091217-6 AUTHORIZING THE LEASE OF THE HOUSE
AND ONE ACRE OF REAL ESTATE (TAX MAP NO. 75.00-2-36),
LOCATED AT HAPPY HOLLOW PARK AT 6697 MT. CHESTNUT
ROAD
WHEREAS, in 1985, the County acquired a single-family dwelling, located at
6697 Mt. Chestnut Road in the Windsor Hills Magisterial District, as part of the
acquisition of Happy Hollow Park; and
WHEREAS, this property, which is located adjacent to Happy Hollow Park,
consists of approximately one acre of real estate with improvements, identified as
Roanoke County Tax Map No. 75.00-2-36; and
WHEREAS, the County leased this house in 2009 to tenants who have now
vacated the premises; and
WHEREAS, the Department of Parks and Recreation recommends that the
County retain the services of a real estate management company to lease and manage
the property; and
WHEREAS, this property was advertised for lease from June 5, 2017 through
July 31, 2017, and suitable tenants desire to rent the house; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading of this ordinance was held on August 22, 2017; the second reading was
held on September 12, 2017.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
Page 1 of 2
1. That this property consists of approximately one acre of real estate with
improvements, identified as Roanoke County Tax Map No. 75.00-2-36; and
2. That it is in the County's best interests to retain the services of a real
estate management company to lease and manage the property on an ongoing basis
until such time as it may be necessary to utilize said property in connection with the
Happy Hollow Park; and
3. That funds generated through the leasing of the property be placed in the
Department of Parks and Recreation Ground Maintenance Budget; and
4. That the Director of the Department of Parks and Recreation, or his
designee, is authorized to execute such documents and take such actions on behalf of
Roanoke County as are necessary to accomplish the leasing and management of the
property on an ongoing basis, all of which shall be upon forms approved by the County
Attorney.
On motion of Supervisor McNamara to adopt the ordinance, seconded by
Supervisor Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
A CIDPK TESTE:
Deb6-rah C. JacKs
Chief Deputy Cler the Board
cc: Doug Blount, Director of Parks, Recreation and Tourism
Ruth Ellen Kuhnel, County Attorney
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, SEPTEMBER 12, 2017
RESOLUTION 091217-7.b REQUESTING ACCEPTANCE OF LARYN
LANE AND LEIGH LANE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached VDOT Form AM -4.3, fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County; and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation's Subdivision Street Requirements; and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999, for comprehensive stormwater detention which
applies to this request for addition.
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form AM -4.3 to the secondary system of state highways, pursuant to §33.2-705, Code of
Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of
this resolution and all outstanding fees and documents required of the developer,
whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Residency Administrator for the Virginia Department of Transportation.
Page 1 of 2
On motion of Supervisor McNamara to adopt the resolution, seconded by
Supervisor Peters and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
Deborah C. JdgkV
Chief Deputy C4Wrk to the Board
cc: Tarek Moneir, Deputy Director of Development
Virginia Department of Transportation
Page 2 of 2
' K
IF a
WAi TfNI IN IC
Hickory Hill
Oil
ork
Attachment A
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Laryn La, (Ri43
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PROPOSED ADDITIONS (SHADED)
DESCRIPTION LENGTH ROW WIDTH SERVICES
As Listed in the AM 4.3 Miles Feet Feet Houses
1. Laryn Lane; From Int. of Route 2062
0.10
48
36
20
(Towne Drive); To: Int. Leigh Lane
2. Leigh Lane; From Int. Route 2063 (Laryn
0.09
40
28
12
Lane); To: the end of its cul-de-sac.
ROANOKE COUNTY
DEPARTMENT OF
COMMUNITY DEVELOPMENT
ACCEPTANCE OF LARYN LANE AND LEIGH LANE INTO
THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM
In County of Roanoke
-------------------------------------------the-----------------------------------------------------------------
By resolution of the governing body adopted September 12, 2017
The following MOT Form AM -4.3 is hereby attached and incorpoat d as part of t/ e�verning body's resolution for
changes in the secondary system of state highways. n t tet') I ,
A Copy Testee Signed (County
Report of Changes in the Secondary System of fate Highways
Project/Subdivision Townes at Hidden Valley
Type Change to the Secondary System of State Highways:
Addition
The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions
cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as
required, is hereby guaranteed:
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
Laryn Lane, State Route Number 2063
Old Route Number: 0
--------------------------------------------
• From: Intersection with Towne Drive
To: Intersection with Leigh Lane, a distance of: 0.11 miles.
Recordation Reference: INSTR #201403912
Right of Way width (feet) = 0
Street Name and/or Route Number
Leigh Lane, State Route Number 2065
Old Route Number: 0
--------------------------------------------
• From: Intersection with Laryn Lane
To: End, Cul-de-sac, a distance of: 0.07 miles.
Recordation Reference: INSTR #201403912
Right of Way width (feet) = 0
VDOT Form AM -4.3 (4/20/2007) Maintenance Division
Date of Resolution: September 12, 2017 Page I of 1
ACTION NO. A -091217-7.a
ITEM NO. K-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
September 12, 2017
Request to approve the Board of Supervisors budget
development calendar for fiscal year 2018-2019
Christopher R. Bever
Director of Management and Budget
Thomas C. Gates
County Administrator
Planning for the fiscal year 2018-2019 operating and capital budgets is underway.
Attachment A is the budget development calendar detailing required Board of
Supervisors actions, public hearings, budget work sessions, and briefings associated
with both the operating and capital budgets.
BACKGROUND:
As part of the annual budget development process, the Office of Management and
Budget prepares a budget development calendar for approval by the Board of
Supervisors. While the calendar is subject to change, it provides the Board of
Supervisors and County staff a clear timeline to meet all legal obligations associated
with both the operating and capital budgets.
FISCAL IMPACT:
There is no fiscal impact associated with the approval of the budget development
calendar.
STAFF RECOMMENDATION:
Staff recommends approval of the fiscal year 2018-2019 budget development calendar.
Page 1 of 2
VOTE:
Supervisor McNamara moved to approve the staff recommendation to approve the
Budget development calendar for fiscal 2018-2019. Supervisor Peters seconded the
motion. Motion approved.
cc: Christopher R. Bever, Director of Management and Budget
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Christopher R. Bever, Director of Management and Budget
Page 2 of 2
ATTACHMENT A
Fiscal Year 2018-2019 Budget Development Calendar
(dates subject to change)
1 of 2
Date
Board Actions
Public Hearings
Briefings/Work Sessions
25 -Jul -17
Briefing: Budget and Fiscal Affairs
Committee (BFAC) Introduction
22 -Aug -17
First reading of changes to the
Approved FY 2018-2027 CIP
(ordinance)
12 -Sep -17
Second reading of changes to the
Approved FY 2018-2027 CIP
(ordinance)
Frst reading of 2017 bond issuance
(ordinance)
Approval of FY 2018-2019 budget
development calendar (consent
agenda)
26 -Sep -17
Second reading of 2017 bond
Work Session: Fiscal Year 2016-2017
issuance (ordinance)
Preliminary and Unaudited Year -End
Overview (Finance, Budget)
10 -Oct -17
24 -Oct -17
Work Session: County Fees and Charges
r�
for Services
.Y
8 -Nov -17
Work Session: CORTRAN (tentative)
Work Session: Capital Improvement
Program (CIP) Update
21 -Nov -17
Briefing: Fiscal Year 2016-2017 Audit
Results (Finance)
Work Session: Linking the Community
Strategic Plan to the FY 2018-2019
Budget (tentative)
5 -Dec -17
Briefing: 2018 Reassessment and
Regional Economic Conditions
(Assessor, Budget)
19 -Dec -17
Work Session: Children's Services Act
(CSA) Update
9 -Jan -18
Work Session: County Financial Polices
(Finance, Budget, BFAC)
23 -Jan -18
Approval of updated County
Briefing: County Administrator's
financial policies (resolution)
Proposed FY 2019-2028 Capital
Improvement Program Presentation
Work Session: FY 2018 Mid -Year
Revenue and Expenditure Update; Fiscal
Year 2018-2019 Budget Issues
13 -Feb -18
Work Session: FY 2018-2019 Revenue
F"
Outlook; County Fees & Charges for
aq
.Y
Services Compendium
27 -Feb -18
Work Session: Budget and Fiscal
Affairs Committee (BFAC) - Capital
Improvement Program
Work Session: FY 2019-2028 Capital
Improvement Program
13 -Mar -18
Briefing: County Administrator's
Proposed FY 2018-2019 Operating
Budget Presentation
1 of 2
ATTACHMENT A
Fiscal Year 2018-2019 Budget Development Calendar
(dates subject to change)
2 of 2
Date
Board Actions
Public Hearings
Briefings/Work Sessions
27 -Mar -18
Adoption of 2018 maximum tax
Public Hearing: Effective Tax
Work Session: Total Compenstation;
rates (resolution)
Rate (if necessary)
Outside Agencies; Revenue (if
Public Hearing: Maximum Tax
necessary)
Rate
10 -Apr -18
Adoption of 2018 tax rates (order)
Public Hearing: Tax Rate
Work Session: Departmental Budgets;
Adoption
Other General Fund Budgets
Public Hearing: Operating and
Captial Budgets (first of two)
24 -Apr -18
Work Session: Schools, CIP, Debt,
Other/Follow-Up Items
F"
8 -May -18
First reading of budget ordinances
Public Hearing: Operating and
bn
(total of five ordinances)
Captial Budgets (two of two)
Approval of School Board budget
(resolution)
22 -May -18
Second reading of budget ordinances
(total of five ordinances)
Approval of operating and capital
budgets, revenues and expenditures
for County and Schools (resolution)
12 -Jun -18
Work Session: County/Town of Vinton
Relationships
2 of 2
ACTION NO. A -091217-7.c
ITEM NO. K-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 12, 2017
AGENDA ITEM: Confirmation of appointment to the Budget and Fiscal Affairs
Committee (BFAC) (appointed by District); Social Services
Advisory Board (appointed by District)
SUBMITTED BY:
APPROVED BY:
ISSUE:
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Thomas C. Gates
County Administrator
Confirmation of appointments
DISCUSSION:
Budget and Fiscal Affairs Committee (At -Large and District)
Martha B. Hooker has recommended the reappointment of Sherry Lawrence,
representing the Catawba District to fill an additional two-year term. This term will
expire on August 31, 2019.
Staff has recommended the reappointment of Harvey Brookins as an At -Large
appointment to fill an additional two-year term. This term will expire on August 31,
2019.
Supervisor Joseph P. McNamara has recommended the reappointment of Sam English
representing the Windsor Hills District to fill an additional two-year term. This term will
expire on August 31, 2019.
Social Services Advisory Board
George G. Assaid has recommended the reappointment of Barbara Long, representing
the Cave Spring Magisterial District to fill an additional four-year term. This term will
Page 1 of 2
expire July 31, 2021.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends confirmation of the above appointments.
VOTE:
Supervisor McNamara moved to approve the confirmation of appointents. Supervisor
Peters seconded the motion. Motion approved.
cc: Christopher R. Bever, Director of Management and Budget
Joyce Earl, Director of Social Services
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Christopher R. Bever, Director of Management and Budget
Joyce Earl, Director of Social Services
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 12, 2017
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM K- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for September
12, 2017, designated as Item K - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 5 inclusive, as follows:
1. Approval of Minutes — June 6, 2017; June 27, 2017
2. Request to approve the Board of Supervisors budget development calendar for
fiscal year 2018-2019
3. Resolution requesting acceptance of Laryn Lane and Leigh Lane into the Virginia
Department of Transportation Secondary System
4. Confirmation of appointment to the Budget and Fiscal Affairs Committee (BFAC)
(appointed by District); Social Services Advisory Board (appointed by District)
5. Confirmation of appointment of the parent representative to the Community Policy
and Management Team (CPMT)
Page 1 of 2
On motion of Supervisor McNamara to adopt the resolution, seconded by Supervisor
Peters and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
Page 2 of 2
ACTION NO. A -091217-7.d
ITEM NO. K-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
September 12, 2017
Confirmation of appointment of the parent representative to
the Community Policy and Management Team (CPMT)
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Thomas C. Gates
County Administrator
Confirmation of appointment
DISCUSSION:
The Community Policy and Management Team has recommended the appointment of
Terri Janiga as a parent representive for a three-year term to expire June 30, 2020. Ms.
Janiga has agreed to serve.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends confirmation of the above appointment.
Page 1 of 2
VOTE:
Supervisor McNamara moved to confirm the appointment. Supervisor Peters seconded
the motion. Motion approved.
cc: Jessica Webb
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. Bedrosian
®
❑
❑
Ms. Hooker
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Jessica Webb
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 12, 2017
RESOLUTION 091217-8 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
Page 1 of 2
On motion of Supervisor McNamara to adopt the resolution, seconded by
Supervisor Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara
NAYS: None
ABSENT: Supervisor Peters
PY TESTE:
l#borah C. Jadks /,0
Chief Deputy Clerl0o the Board
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