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HomeMy WebLinkAbout9/26/2017 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON SEPTEMBER 26, 2017 RESOLUTION 092617-1 AMENDING THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) SECONDARY SIX-YEAR ROAD IMPROVEMENT PLAN FOR FISCAL YEARS 2018 THROUGH 2023, THE CONSTRUCTION PRIORITY LIST AND ESTIMATED ALLOCATIONS FOR FISCAL YEAR 2018 BY ESTABLISHING A NEW SECONDARY SYSTEM PROJECT AND TRANSFERRING SIX-YEAR PLAN CONSTRUCTION FORMULA FUNDS TO THE PROJECT WHEREAS, Sections 33.2-331 of the Code of Virginia (1950, as amended) provides the opportunity for Roanoke County to work with the Virginia Department of Transportation in developing a Secondary Six -Year Road Improvement Plan; and WHEREAS, this Board had previously agreed to assist in the preparation of the Secondary Six -Year Road Improvement Plan, in accordance with Virginia Department of Transportation policies and procedures; and WHEREAS, a public hearing, which was duly advertised on the proposed Secondary Six -Year Improvement Plan for fiscal years 2018-2023 and Construction Priority List and Estimated Allocations for fiscal year 2018 was held on May 23, 2017, to receive comments and recommendations on Roanoke County's Secondary Six -Year Road Improvement Plan for fiscal years 2018-2023 as well as the Construction Priority List and Estimated Allocations for fiscal year 2018; WHEREAS, since such time as the Secondary Six -Year Improvement Plan was approved by this Board, the Virginia Department of Transportation has informed the Board that Construction Formula funds, in the amount of $1,515,609, allocated to Secondary System projects in Roanoke County prior to, and through fiscal year 2010 are subject to deallocation unless transferred to an active project; and Page 1 of 3 WHEREAS, this Board has identified a new project, Fallowater Lane Extension from Electric Road to Chevy Road, as a recipient of the funds to be transferred. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does hereby amend the Secondary Six -Year Road Improvement Plan for Roanoke County for fiscal years 2018-2023 to include a new project, Fallowater Lane Extension; and BE IT FURTHER RESOLVED, that the Board of Supervisors does also hereby amend the Construction Priority List and Estimated Allocations for fiscal year 2018 to list Fallowater Lane Extension; and BE IT FURTHER RESOLVED, that the Board of Supervisors requests that $1,515,609 in Construction Formula funds be transferred to the new project; and BE IT FURTHER RESOLVED, that the Board of Supervisors is responsible for the project balance of $984,391, based upon the project estimate; $2,500,000. This balance is eligible for Revenue Sharing Funding. BE IT FURTHER RESOLVED that a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the proposed Roanoke County Secondary Six -Year Road Improvement Plan for fiscal years 2018-2023 by the Clerk to the Board. Page 2 of 3 On motion of Supervisor Assaid to adopt the resolution, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara NAYS: None M. Arnold Covey, Director of Community Development Richard Caywood, Assistant County Administrator David Holladay, Planning Administrator Virginia Department of Transportation Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 26, 2017 ORDINANCE 092617-2 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA APPROVING THE LEASE FINANCING OF VARIOUS CAPITAL PROJECTS FOR THE COUNTY AND AUTHORIZING THE LEASING OF CERTAIN COUNTY -OWNED PROPERTY, THE EXECUTION AND DELIVERY OF A PRIME LEASE AND A LOCAL LEASE ACQUISITION AGREEMENT AND FINANCING LEASE, AND OTHER RELATED ACTIONS WHEREAS, the Board of Supervisors (the "Board") of the County of Roanoke, Virginia (the "County"), intends to finance all or a portion of the costs (or to reimburse the County for payment of such costs) of various capital improvements, including the acquisition, construction and equipping of public safety radios, a public park and a public service center, including capitalized interest for all or a portion of the construction period (collectively, the "Projects"); WHEREAS, the Board has determined that it is in the best interest of the County to enter into a lease arrangement in order to obtain funds to finance the Projects; WHEREAS, the Board is authorized, pursuant to Section 15.2-1800 of the Code of Virginia of 1950, as amended, to lease any improved or unimproved real estate held by the County; WHEREAS, the first reading of this ordinance was held on September 12, 2017 and the second reading was held on September 26, 2017; WHEREAS, Virginia Resources Authority ("VRA") intends to issue its Infrastructure and State Moral Obligation Revenue Bonds (Virginia Pooled Financing Program), Series 2017C (the "VRA Bonds"), and to provide a portion of the proceeds to the County to Page 1 of 9 finance the Projects pursuant to the terms of a Local Lease Acquisition Agreement and Financing Lease (the "Financing Lease"), between the County and VRA; WHEREAS, the County will enter into a Prime Lease (the "Prime Lease") with VRA whereby the County will lease certain real estate, which may include the Vinton Library (the "Real Estate") and the associated improvements and property located thereon (the "Improvements") to VRA; WHEREAS, the County will enter into the Financing Lease with VRA pursuant to which VRA will lease the Real Estate and the Improvements back to the County and the County will make rental payments corresponding in amount and timing to the debt service on the portion of the VRA Bonds issued to finance the Projects (the "Rental Payments"); WHEREAS, pursuant to the Financing Lease the County will undertake and complete the Projects; WHEREAS, the County intends to pay the Rental Payments out of appropriations from the County's General Fund; WHEREAS, the Financing Lease shall indicate that approximately $7,075,000 plus any amount requested for capitalized interest (or such other amount as requested by the County and approved by VRA prior to the pricing of the VRA Bonds) is the amount of proceeds requested (the "Proceeds Requested") from VRA; WHEREAS, VRA's objective is to pay the County an amount which, in VRA's judgment, reflects the market value of the Rental Payments under the Financing Lease (the "VRA Purchase Price Objective"), taking consideration of such factors as the purchase price to be received by VRA for the VRA Bonds, the issuance costs of the VRA Bonds (consisting of the underwriters' discount and other costs incurred by VRA Page 2 of 9 (collectively, the "VRA Costs")) and other market conditions relating to the sale of the VRA Bonds; WHEREAS, such factors may result in the County receiving an amount other than the par amount of the aggregate principal components of the Rental Payments under the Financing Lease and consequently (i) the aggregate principal components of the Rental Payments under the Financing Lease may be greater than the Proceeds Requested in order to receive an amount of proceeds that is substantially equal to the Proceeds Requested, or (ii) if the maximum authorized aggregate principal components of the Rental Payments under the Financing Lease set forth in paragraph 4 of this Ordinance does not exceed the Proceeds Requested by at least the amount of the VRA Costs and any original issue discount, the amount to be paid to the County, given the VRA Purchase Price Objective and market conditions, will be less than the Proceeds Requested; WHEREAS, the Prime Lease and the Financing Lease are referred to herein as the "Documents." Copies of the Documents are on file with the County Administrator. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. Approval of Lease -Leaseback Arrangement. The lease -leaseback arrangement with VRA to accomplish the financing of the Projects is hereby approved. The County Administrator is authorized to determine the Real Estate and Improvements, as may be required by VRA, to be subject to the lease -leaseback arrangement. 2. Approval of Prime Lease. The leasing of the Real Estate and the Improvements by the County, as lessor, to VRA, as lessee, pursuant to the terms of the Prime Lease is hereby approved. Page 3 of 9 3. Approval of the Financing Lease. The leasing of the Real Estate and the Improvements by VRA, as lessor, to the County, as lessee, pursuant to the terms of the Financing Lease is hereby approved. 4. Approval of the Terms of the Rental Payments. The Rental Payments set forth in the Financing Lease shall be composed of principal and interest components reflecting an original aggregate principal amount not to exceed $7,500,000, a true interest cost not to exceed 5.00% per annum (taking into account any original issue discount or premium) and a term not exceeding 20 years from the date of the closing of the VRA It is determined to be in the best interest of the County to accept the offer of VRA to enter into the Financing Lease with the County for an amount determined by VRA to be fair, subject to the conditions set forth in this Ordinance, which Financing Lease shall be executed by the Chairman of the Board (the "Chairman") and the County Administrator, or either of them. Given the VRA Purchase Price Objective and market conditions, it may become necessary to enter into the Financing Lease with aggregate principal components of the Rental Payments greater than the Proceeds Requested. If the limitation on the maximum aggregate principal components of Rental Payments on the Financing Lease set forth in this paragraph 4 restricts VRA's ability to generate the Proceeds Requested, taking into account the VRA Costs, the VRA Purchase Price Objective and market conditions, the County Administrator is authorized to accept a purchase price for the Bond at an amount less than the Proceeds Requested. The Financing Lease, in substantially the form presented to this meeting, is hereby approved, with such completions, omissions, insertions and changes not inconsistent with Page 4 of 9 this Ordinance as may be approved by the Chairman or the County Administrator. The Chairman and the County Administrator, either of whom may act are hereby authorized and directed to enter into the Financing Lease. The actions of the Chairman and the County Administrator in accepting the final terms of the Rental Payments shall be conclusive, and no further action shall be necessary on the part of the Board. 5. Other Payments under Financing Lease. The County agrees to pay all amounts required by the Financing Lease, including any amounts required by Section 5.1(b) of the Financing Lease, including the "Supplemental Interest," as provided in such section. 6. Execution and Recordation of Documents. The Chairman and the County Administrator, either of whom may act, are authorized and directed to execute the Documents and deliver them to the other parties thereto. The Chairman and the County Administrator, either of whom may act, are further authorized to cause the Documents, to be recorded in the Clerk's Office of the Circuit Court of Roanoke County. 7. Form of Documents. The Documents shall be in substantially the forms on file with the County Administrator, which are hereby approved with such completions, omissions, insertions and changes as may be approved by the Chairman and the County Administrator, either of whom may act, with the execution and delivery of the Documents by the Chairman and/or the County Administrator constituting conclusive evidence of the approval of any such completions, omissions, insertions, and changes. Page 5 of 9 8. Essentiality of the Projects and Real Estate. The Projects, the Real Estate and the Improvements are hereby declared to be essential to the efficient operation of the County, and the County anticipates that the Projects, the Real Estate and the Improvements will continue to be essential to the operation of the County during the term of the Financing Lease. 9. Annual Budget. While recognizing that it is not empowered to make any binding commitment to make Rental Payments and any other payments required under the Financing Lease beyond the current fiscal year, the Board hereby states its intent to make annual appropriations for future fiscal years in amounts sufficient to make all such payments and hereby recommends that future Boards do likewise during the term of the Financing Lease. The Board directs the County Administrator, or such other officer who may be charged with the responsibility for preparing the County's annual budget, to include in the budget request for each fiscal year during the term of the Financing Lease an amount sufficient to pay the Rental Payments and all other payments coming due under the Financing Lease during such fiscal year. If at any time during any fiscal year of the County throughout the term of the Financing Lease, the amount appropriated in the County's annual budget in any such fiscal year is insufficient to pay when due the Rental Payments and any other payments required under the Financing Lease, the Board directs the County Administrator, or such other officer who may be charged with the responsibility for preparing the County's annual budget, to submit to the Board at the next scheduled meeting, or as promptly as practicable but in any event within 45 days, a request for a supplemental appropriation sufficient to cover the deficit. Page 6 of 9 10. Rental Payments Subject to Appropriation. The County's obligation to make the Rental Payments and all other payments pursuant to the Financing Lease is hereby specifically stated to be subject to annual appropriation therefor by the Board, and nothing in this Ordinance or the Documents shall constitute a pledge of the full faith and credit nor taxing power of the County or compel the Board to make any such appropriation. 11. Disclosure Documents. The County authorizes and consents to the inclusion of information with respect to the County to be contained in VRA's Preliminary Official Statement and VRA's Official Statement in final form, both to be prepared in connection with the sale of the VRA Bonds. If appropriate, such disclosure documents mom11- •.Fi g u - �I:L'�if11r - - u � -11T' County Administrator is authorized and directed to take whatever actions are necessary and/or appropriate to aid VRA in ensuring compliance with Securities and Exchange Commission Rule 15c2-12. 12. Tax Documents. The County Administrator and the Director of Finance, either of whom may act, is authorized to execute a Nonarbitrage Certificate and Tax Compliance Agreement and/or any related document (the "Tax Documents") setting forth the expected use and investment of the proceeds of the VRA Bonds to be received pursuant to the Documents and containing such covenants as may be necessary in order for the County and/or VRA to comply with the provisions of the Internal Revenue Code of 1986, as amended (the "Tax Code"), with respect to the VRA Bonds and the Documents including the provisions of Section 148 of the Tax Code and applicable regulations relating to "arbitrage bonds." The County covenants that the proceeds of the VRA Bonds Page 7 of 9 to be received pursuant to the Documents will be invested and expended as set forth in the Tax Documents, to be delivered simultaneously with the issuance and delivery of the Financing Lease and that the County shall comply with the other covenants and representations contained therein. 13. Other Actions. All other actions of the officers of the County in conformity with the purpose and intent of this Ordinance are hereby approved and confirmed. The officers of the County are hereby authorized and directed to execute and deliver all certificates and instruments and to take all such further action as may be considered necessary or desirable in connection with the execution and delivery of the Documents. 14. SNAP Investment Authorization. The County has heretofore received and reviewed the Information Statement (the "Information Statement") describing the State Non -Arbitrage Program of the Commonwealth of Virginia ("SNAP") and the Contract Creating the State Non -Arbitrage Program Pool I (the "Contract"), and the County has determined to authorize the Director of Finance to utilize SNAP in connection with the investment of the proceeds of the lease -leaseback transaction if the Director of Finance determines that the utilization of SNAP is in the best interest of the County. The Board acknowledges that the Treasury Board of the Commonwealth of Virginia is not, and shall not be, in any way liable to the County in connection with SNAP, except as otherwise provided in the contract creating the investment program pool. 15. Effective Date. This Ordinance shall take effect immediately. Page 8 of 9 On motion of Supervisor McNamara to adopt the ordinance, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Hooker, Peters, McNamara NAYS: Supervisors Assaid, Bedrosian TESTE: Deborah C. Jactr Chief Deputy C er the Board cc: Rebecca Owens, Director of Finance Ruth Ellen Kuhnel, County Attorney Page 9 of 9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 26, 2017 ORDINANCE 092617-3 ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $1,084,206 FROM THE DEPARTMENTOF HOMELAND SECURITY (DHS) STAFFING FOR ADEQUATE FIRE AND EMERGENCY REPSONSE (SAFER) GRANT WHEREAS, the County of Roanoke Fire and Rescue Department applied for a Department of Homeland Security (DHS) Staffing for Adequate Fire and Emergency Response (SAFER) program grant in February 2017; and WHEREAS, on July 28, 2017, the County's Fire and Rescue Department received notification that is was selected as a recipient of a SAFER grant; and MT WHEREAS, the SAFER grant award totals $1,084,206 over a period of three years; WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance before they are expended; and WHEREAS, first reading of this ordinance was held on September 12, 2017, and the second reading was held on September 26, 2017. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows - 1 . ollows: 1. That the sum of $1,084,206 is hereby appropriated from grant proceeds from the Department of Homeland Security (DHS) Staffing for Adequate Fire and Emergency Response (SAFER) program. 2. A total of seven (7) new firefighter positions will be added to the County of Roanoke Classification and Pay Plan. 3. That this ordinance shall take effect from and after the date of adoption. Page 1 of 2 On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara NAYS: None A CIOPY TESTE: Deborah C. Jacks Chief Deputy Clerk t e Board cc: Stephen G. Simon, Chief of Fire and Rescue Christopher R. Bever, Director of Management and Budget Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. A -092617-4.a ITEM NO. 1-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 26, 2017 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $142,868 from the Virginia Department of Criminal Justice Services Virginia Victim Witness Fund SUBMITTED BY: APPROVED BY: ISSUE: Rebecca Owens Director of Finance Thomas C. Gates County Administrator Acceptance and allocation of $142,868 for the Victim Witness Program from the Virginia Department of Criminal Justice Services BACKGROUND: In 1984, the General Assembly created the victim/witness grant program and designated the Department of Criminal Justice as the administering agency. The grant funds provide financial support to local victim/witness programs designed to provide direct services, information, and assistance required by Virginia's Crime Victim and Witness Rights Act. DISCUSSION: This grant awarded to the Commonwealth Attorney's Office will be utilized to provide a Victim Witness Program for Roanoke County. FISCAL IMPACT: Awarded grant federal funds for the Victim Witness Program total $142,868. There is no County match required with the acceptance of this grant. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of grant funds to the Commonwealth Attorney's Office Victim Witness Program in the amount of $142,868. VOTE: Supervisor McNamara moved to approve allocate funds in the amount of $142,868 Motion approved. the staff recommendation to accept and Supervisor Peters seconded the motion. cc: Rebecca Owens, Director of Finance Christopher R. Bever, Director of Management and Budget Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: Rebecca Owens, Director of Finance Christopher R. Bever, Director of Management and Budget Page 2 of 2 ACTION NO. A -092617-4.b ITEM NO. 13 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 26, 2017 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $238,653 from the Virginia Department of Motor Vehicles for the Selective Enforcement Grant for the Sober on All Roads (SOAR) Task Force SUBMITTED BY: Howard B. Hall Chief of Police APPROVED BY: Thomas C. Gates County Administrator ISSUE: Acceptance and allocation of $238,653 for the Selective Enforcement Grant from the Virginia Department of Motor Vehicles. BACKGROUND: The Virginia Department of Motor Vehicles (DMV) administers funding from the United States Department of Transportation National Highway Traffic Safety Administration for various initiatives around the Commonwealth for highway safety. They use Driving Under the Influence (DUI) task forces to reduce the incidence of impaired driving has been commonplace in the State. Typically DUI task forces have been funded for limited periods of time with funding provided by the Virginia Highway Safety Office. These task forces have been effective in reducing the most severe consequences of impaired driving. During the period of 2011 through 2013 there were 732 alcohol-related crashes in the participating jurisdictions of the County of Roanoke, City of Roanoke, City of Salem, and Town of Vinton with 251 resulting in injuries. The members of the Task Force are responsible for enforcement in all three jurisdictions based upon an analysis of impaired driving crashes. The DUI Task Force Program started in 2016, and while the grant is awarded on an annual basis, it is expected that the DMV will fund the grant Page 1 of 3 for five years, or through 2020. DISCUSSION: The Roanoke County Police Department was awarded a grant from the National Highway Traffic Safety Administration through the Virginia DMV to continue the Sober on All Roads (SOAR) DUI Task Force with the responsibility to identify and arrest impaired drivers across the region. The grant is awarded on an annual basis; however, the Virginia DMV has indicated that funding is available to renew the grant for at least five (5) years. This is the second year of receiving this grant. Jurisdictions participating in SOAR include the County of Roanoke, City of Roanoke, City of Salem, and the Town of Vinton. FISCAL IMPACT: Awarded grant funds total $238,653 which includes a required local match of 20% or $47,731. Roanoke County's portion of the grant match requirement will be met by providing fuel and vehicle maintenance necessary for its Task Force positions included in the fiscal year 2017-2018 Police Department budget. Acceptance of this grant will not require an additional appropriation of County funds. STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of grant funds to the Police Department in the amount of $238,653 from the Virginia Department of Motor Vehicles. VOTE: Supervisor McNamara moved to approve allocate funds in the amount of $238,653 Motion approved. the staff recommendation to accept and Supervisor Peters seconded the motion. Page 2 of 3 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ Page 2 of 3 cc: Howard B. Hall, Chief of Police Christopher R. Bever, Director of Management and Budget Rebecca Owens, Director of Finance Page 3 of 3 ACTION NO. A -092617-4.c ITEM NO. 1-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 26, 2017 AGENDA ITEM: Request to accept and allocate grant funds from the Division of Motor Vehicle for the Selective Enforcement Grants in the amount of $149,625 SUBMITTED BY: APPROVED BY: ISSUE: Howard B. Hall Chief of Police Thomas C. Gates County Administrator Acceptance and allocation of grants totaling $149,625 from the Division of Motor Vehicles for traffic enforcement and training. BACKGROUND: The Virginia Highway Safety Office, part of the Virginia Department of Motor Vehicles, oversees the funding and coordination of various highway safety grant programs. These programs are designed to improve the safety of motorists by focusing on a variety of factors that contribute to motorist injury. The Roanoke County Police Department has been awarded Selective Enforcement Grants as part of the ongoing initiative to reduce traffic fatalities in the Commonwealth of Virginia. The Roanoke County Police Department has received grants from the Division of Motor Vehicles for approximately 25 years. The Police Department uses these grants to reduce alcohol related fatalities and serious injuries in traffic crashes, increase occupant protection, and to provide additional speed enforcement on Interstate 81 and 581. DISCUSSION: The Division of Motor Vehicles awarded to the Roanoke County Police Department the following grants: Page 1 of 2 1. Selective Enforcement Grant in the amount of $88,200 to reduce alcohol related fatalities and serious injuries in traffic crashes. 2. Selective Enforcement Grant in the amount of $17,550 to increase vehicle occupant protection. 3. Selective Enforcement Grant in the amount of $43,875 to provide for additional speed enforcement. Grant funds will be utilized for personnel, training and equipment costs associated with each grant program. FISCAL IMPACT: Awarded federal grant funds total $149,625, which includes a required local match of $49,875. The County will meet the local match through operational funds budgeted for fuel and vehicle maintenance in the fiscal year 2017-2018 Police Department budget. STAFF RECOMMENDATION: Staff recommends acceptance and allocation of grant funds to the Police Department in the amount of $149,625 from the Division of Motor Vehicles for the Selective Enforcement Grants. VOTE: Supervisor McNamara moved to approve the staff recommendation to accept and allocate grant funds in the amount of $149,625. Supervisor Peters seconded the motion. Motion approved. cc: Howard B. Hall, Chief of Police Christopher R. Bever, Director of Management and Budget Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: Howard B. Hall, Chief of Police Christopher R. Bever, Director of Management and Budget Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. A -092617-4.d ITEM NO. 1-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 26, 2017 AGENDA ITEM: Request to accept and allocate funds in the amount of $13,524.50 from the Commonwealth of Virginia for the Library of Virginia's Records Preservation Program SUBMITTED BY: APPROVED BY: ISSUE: Lindsey Ayers Deputy Clerk II Thomas C. Gates County Administrator Acceptance and allocation of a grant in the amount of $13,524.50 from the Commonwealth of Virginia for the Library of Virginia's Records Preservation Program BACKGROUND: The Library of Virginia administers and oversees the Circuit Court Records Preservation Program (CCRP) to provide assistance to Circuit Courts. This program is designed to help localities in restoring old records and creating microfilm and/or digital copies of those records. Funding is handled in one cycle each year for this program and requires an application to be filed each time to be considered for an award. The awards are selected by the CCRP board with consideration given to the historical, informational, and administrative value of the records and the soundness of the proposed project. DISCUSSION: The Clerk of Circuit Court's Office received a grant from the Library of Virginia's Records Preservation Program. This grant funding will be used to repair Land Record Map Books. FISCAL IMPACT: Grant funds totaling $13,524.50 from the Commonwealth of Virginia provides one Page 1 of 2 hundred percent (100%) funding. No County funds are required. STAFF RECOMMENDATION: Staff recommends accepting and allocating grant funds in the amount of $13,524.50 from the Commonwealth of Virginia to the Clerk of Circuit Court for the Virginia Circuit Court Records Preservation Program for fiscal year 2017-2018. VOTE: Supervisor McNamara moved to approve the staff recommendation to accept and allocated funds in the amount of $13,524.50. Supervisor Peters seconded the motion. Motion approved. cc: Lindsay Ayers, Deputy Clerk I I Christopher R. Bever, Director of Management and Budget Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: Lindsay Ayers, Deputy Clerk I I Christopher R. Bever, Director of Management and Budget Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. A -092617-4.e ITEM NO. 1-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 26, 2017 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $5,217.70 from the U. S. Department of Justice's Bulletproof Vest Partnership SUBMITTED BY: APPROVED BY: ISSUE: Eric Orange Sheriff Thomas C. Gates County Administrator Acceptance and allocation of $5,217.70 for the Bulletproof Vest Partnership Grant BACKGROUND: The Bulletproof Vest Partnership (BVP), created by the Bulletproof Vest Partnership Grant Act of 1998 is a unique U. S. Department of Justice initiative designed to provide a critical resource to state and local law enforcement. DISCUSSION: The Roanoke County Sheriff's Office applied for and received a grant in the amount of $5,217.70 from the Bulletproof Vest Partnership. This grant will provide funding to assist in the purchase of protective vests. FISCAL IMPACT: The total amount of the grant awarded is $5,217.70, which includes a 50% match. U.S. Department of Justice grant funds total $2,608.85 and the County match of $2,608.85 was appropriated by the Board of Supervisors in the fiscal year 2017-2018 Sheriffs Office budget. No additional appropriation of County funds is required. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of grant funds to the Sheriff's Office in the amount of $5,217.70 from the U.S. Department of Justice's Bulletproof Vest Partnership. VOTE: Supervisor McNamara moved to approve the staff recommendation to accept and allocate $5,217.70. Supervisor Peters seconded the motion. Motion approved. cc: Eric Orange, Sheriff Christopher R. Bever, Director of Management and Budget Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: Eric Orange, Sheriff Christopher R. Bever, Director of Management and Budget Rebecca Owens, Director of Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY SEPTEMBER 26, 2017 RESOLUTION 092617-4.f REQUESTING THE ROANOKE VALLEY TRANSPORTATION PLANNING ORGANIZATION TO FUND A LIST OF PROJECTS FOR THE FISCAL YEAR 2019-2024 REGIONAL SURFACE TRANSPORTATION PROGRAM WHEREAS, the Roanoke Valley Transportation Planning Organization reviews applications for funding through the Regional Surface Transportation Program and makes recommendations for project funding to the Commonwealth Transportation Board; and WHEREAS, the Roanoke County Board of Supervisors reviewed a list of projects for Regional Surface Transportation Program funding at a work session on September 12, 2017; and WHEREAS, the Roanoke County Board of Supervisors supports the list of projects for Regional Surface Transportation Program funding. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia requests the Roanoke Valley Transportation Planning Organization to fund the following list of projects for the Fiscal Year 2019-2024 Regional Surface Transportation Program - 1 . rogram: 1. Route 419/Route 220 Diverging Diamond Interchange — Preliminary Engineering 2. Roanoke River Greenway — Explore Park to Rutrough Road 3. Starkey Road/Buck Mountain Road Intersection Improvements Page 1 of 2 On motion of Supervisor McNamara to adopt the resolution, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara NAYS: None TESTE: Deborah C. Jacks` Chief Deputy Clerk to th Board cc: David Holladay, Planning Administrator Page 2 of 2 ACTION NO. A -092617-4.g ITEM NO. 1-8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: September 26, 2017 Confirmation of appointment to the Budget and Fiscal Affairs Committee (BFAC) (At -Large) Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Confirmation of appointments DISCUSSION: Budget and Fiscal Affairs Committee (At -Large) Lynda McNutt -Foster has resigned her At -Large appointment. Her unexpired term will expire August 31, 2018. Staff has recommended the appointment of Joe Jones to fill this unexpired term. Staff has also recommended the appointment of Pat Young to fill the remaining At - Large appointment. The term of this appointment is for two years and will expire August 31, 2019. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends confirmation of the above appointments. Page 1 of 2 VOTE: Supervisor McNamara moved to confirm the appointments. Supervisor Peters seconded the motion. Motion approved. cc: Christopher R. Bever, Director of Management and Budget Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. Bedrosian ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: Christopher R. Bever, Director of Management and Budget Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 26, 2017 RESOLUTION 092617-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for September 26, 2017, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8 inclusive, as follows - 1 . ollows: 1. Approval of minutes — July 27, 2017 2. Request to accept and allocate grant funds in the amount of $142,868 from the Virginia Department of Criminal Justice Services Virginia Victim Witness Fund 3. Request to accept and allocate grant funds in the amount of $238,653 from the Virginia Department of Motor Vehicles for the Selective Enforcement Grant for the Sober on All Roads (SOAR) Task Force 4. Request to accept and allocate grant funds from the Division of Motor Vehicle for the Selective Enforcement Grants in the amount of $149,625 5. Request to accept and allocate funds in the amount of $13,524.50 from the Commonwealth of Virginia for the Library of Virginia's Records Preservation Program 6. Request to accept and allocate grant funds in the amount of $5,217.70 from the U. S. Department of Justice's Bulletproof Vest Partnership 7. Resolution requesting the Roanoke Valley Transportation Planning Organization to fund a list of projects for the Fiscal Year 2019-2024 Regional Surface Transportation Program 8. Confirmation of appointment to the Budget and Fiscal Affairs Committee (BFAC) (At -Large) Page 1 of 2 On motion of Supervisor McNamara to adopt the resolution, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara NAYS: None A iCOPY TESTE: Dabbrah C. Jacks Chief Deputy Clerk t e Board Page 2 of 2