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HomeMy WebLinkAbout10/10/2017 - RegularRoanoke County Board of Supervisors October 10, 2017 INVOCATION: Father Tom Reeves Church of St. Peter and St. Paul PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: "Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board." Page 1 of 5 Roanoke County Board of Supervisors Agenda October 10, 2017 Good afternoon and welcome to our meeting for October 10, 2017. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County's website at www.RoanokeCountvVA.gov. Our meetings are closed -captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of the Cave Spring Volunteer Fire Department on their 75th anniversary (Stephen G. Simon, Chief of Fire and Rescue) 2. Recognition of the Cave Spring Rescue Squad Auxiliary 50th Anniversary (Stephen G. Simon, Chief of Fire and Rescue) 3. Proclamation declaring October 22-28, 2017, as Red Ribbon Week in the County of Roanoke (Roanoke Area Youth Substance Abuse Coalition) Page 2 of 5 D. BRIEFINGS 1. Briefing to update the Board of Supervisors on medical protocols in the Roanoke County jail (Eric Orange, Sheriff) E. NEW BUSINESS 1. Resolution calling on State and Federal representatives to immediately address conditions, which place at risk the health insurance coverage for residents of Roanoke County enrolled in health care plans supported by the Affordable Care Act (ACA) (Joseph P. McNamara, Chairman of the Board of Supervisors) 2. Resolution requesting the Department of Environmental Quality (DEQ) to require a water quality performance bond for the Mountain Valley Pipeline (MVP) project as part of its Section 401 Certification process and requesting that DEQ extend the public comment period for project plan review by an additional 90 days (Richard Caywood, Assistant County Administrator) F. FIRST READING OF ORDINANCES 1. Ordinance authorizing the granting of a public sanitary sewer easement to the Western Virginia Water Authority on property owned by the Roanoke County Board of Supervisors located at 6842 Walrond Drive, Hollins Magisterial District (Doug Blount, Director of Parks, Recation and Tourism) 2. Ordinance accepting and appropriating funds in the amount of $234,316, and authorizing the execution of project administration agreements for the Merriman Road Drainage Project (David Holladay, Planning Administrator) G. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance amending Roanoke County Code Chapter 16.1 - Precious Metals and Gems (Howard B. Hall, Chief of Police; Peter Lubeck, Senior Assistant County Attorney) H. SECOND READING OF ORDINANCES 1. Ordinance approving an extension of an Intergovernmental Agreement between the City of Roanoke, the City of Salem and the County of Roanoke for the establishment of a regional collision center with Roanoke Accident Support Services, LTD (Howard B. Hall, Chief of Police; Peter Lubeck, Senior Assistant County Attorney) I. APPOINTMENTS 1. Budget and Fiscal Affairs (BFAC)(appointed by District) Page 3 of 5 2. Economic Development Authority (EDA)(appointed by District) 3. Library Board (appointed by District) 4. Social Services Advisory Board (appointed by District) J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes — August 22, 2017 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to David G. McMillan, Police Officer -Commander -CID, upon his retirement after thirty -one (31) years of service 3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Sheila S. Obenchain, Human Resources Specialist I, upon her retirement after thirty (30) years of service 4. Designation of voting delegate to the Virginia Association of Counties (VACo) Conference to be held November 11-14, 2017 5. Request to accept donated ammunition to the Roanoke County Police Department from Walmart K. CITIZENS' COMMENTS AND COMMUNICATIONS L. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report 3. Treasurer's Statement of Accountability per Investment and Portfolio Policy as of July 31, 2017 4. Treasurer's Statement of Accountability per Investment and Portfolio Policy as of August 31, 2017 5. Proclamation declaring the month of October as Fire Prevention Month in Roanoke County Page 4 of 5 M. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. P. Jason Peters 2. George G. Assaid 3. Al Bedrosian 4. Martha B. Hooker 5. Joseph P. McNamara N. WORK SESSIONS 1. Joint work session with the Roanoke County Public School Board (Joseph P. McNamara, Chairman of the Board of Supervisors; Tim Greenway, Chairman of the Roanoke County School Board) O. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711.A.7. Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body P. CERTIFICATION RESOLUTION Q. ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: October 10, 2017 Recognition of the Cave Spring Volunteer Fire Department on their 75th anniversary SUBMITTED BY: Stephen G. Simon Chief of Fire and Rescue APPROVED BY: Thomas C. Gates County Administrator ISSUE: The Cave Spring Volunteer Fire Company was formed in 1942 and celebrates 75 years of serving the Cave Spring community. BACKGROUND: In 1942, fifteen (15) volunteers responded to the concerns of area residents and businesses to organize the Cave Spring Volunteer Fire Department (CSVFD) to reduce the average response times in this part of Roanoke County. Using a donated truck which they converted to a pumper, they began the service which continues today. In the early years, businesses often allowed employees who volunteered to serve the local community to leave work to respond to calls. Today, Roanoke County provides career staff at our station Monday - Friday, 6am-6pm. Evenings, weekends and holidays are covered by volunteers who give of their time, talent and resources to train, respond to calls and stay at the station during their duty hours to assure a timely response. Cave Spring Volunteer Fire Department has 35 members, six of whom are attending the volunteer academy to work towards their certification to be able to fully serve; and CSVFD has chosen to utilize Fire Prevention Week, October 8-14, 2017, to celebrate their seventy-fifth anniversary of service to the Cave Spring community and promote the Page 1 of 2 national slogan of "Every Second Counts - Plan 2 Ways Out". STAFF RECOMMENDATION: Staff recommends recognition of this outstanding community organization. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 10, 2017 RESOLUTION RECOGNIZING THE CAVE SPRING VOLUNTEER FIRE DEPARTMENT ON THEIR 75TH ANNIVERSARY WHEREAS, In 1942, fifteen (15) volunteers responded to the concerns of area residents and businesses to organize the Cave Spring Volunteer Fire Department (CSVFD) to reduce the average response times in this part of Roanoke County. Using a donated truck, which they converted to a pumper, they began the legacy which continues today; and WHEREAS, In the early years, businesses often allowed employees who volunteered to serve the local community to leave work to respond to calls. Today that is not the case so Roanoke County provides career staff at our station Monday — Friday, 6am-6pm. Evenings, weekends and holidays are covered by volunteers who give of their time, talent and resources to train, respond to calls and stay at the station during their duty hours to assure a timely response; and WHEREAS, Roanoke County helps by providing the building, most vehicles, much of the training, some of the fire -fighting gear, radio equipment, and safety equipment used by our personnel. Today, the Cave Spring Volunteer Fire Department has 35 members, six of whom are attending the volunteer academy to work towards their certification to be able to fully serve; and WHEREAS, CSVFD has chosen to utilize Fire Prevention Week, October 8-14, 2017 to celebrate our Seventy-fifth anniversary of service to the Cave Spring community. By doing so it will help us promote the national slogan of "Every Second Counts — Plan 2 Ways Out," which we encourage families to use for the home, business, or place that they Page 1 of 2 may visit to help keep their family safe; and WHEREAS, The Cave Spring Volunteer Fire Department thanks Roanoke County, the Fire and Rescue Department and the residents of the Cave Spring Community for their continued support and for allowing them the privilege to serve and to protect the residents, property and visitors of this area. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to The Cave Spring Volunteer Fire Department for seventy-five (75) years of dedicated service to the Roanoke County community; and FURTHER, the Board of Supervisors does express its best wishes continued success in the future. Page 2 of 2 ACTION NO. ITEM NO. C.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: October 10, 2017 Recognition of the Cave Spring Rescue Squad Auxiliary 50th Anniversary SUBMITTED BY: Stephen G. Simon Chief of Fire and Rescue APPROVED BY: Thomas C. Gates County Administrator ISSUE: The Cave Spring Rescue Squad Auxiliary was formed in 1967 and celebrates 50 years of supporting the crew and larger community. BACKGROUND: Originally founded to help the crew with the kitchen, operate and answer the base radio to dispatch calls, raise money for equipment and serve as hostesses to meetings, the Cave Spring Rescue Squad Auxiliary has evolved into an organization that provides support for the community at large. Through fund raising efforts, including the now famous Chicken BBQ's, the Auxiliary has donated over $400,000 directly to the Cave Spring Rescue Squad. Donations from the Auxiliary has been used to purchase food for staffing during major weather events, furniture, appliances and uniforms. Funds have also been used for life saving and protection equipment including turn -out gear, extrication equipment (first Jaws of Life in the region -1975), a rapid response ALS licensed vehicle, and a new ambulance (1976- 1977). The Auxiliary's reach is not just felt by the Cave Spring Rescue Squad. They have donated time and goods to the Lutheran Home, Hart Foundation, Camelot Nursing home, Catawba and Southwestern State Hospital, Roanoke Rescue Mission, Pheasant Ridge Nursing home, and the Ronald McDonald House. They have provided clothing to Page 1 of 2 local children for back to school, materials for local teachers and students, boxes to service members overseas, and staffing for local precinct election polls. The Auxiliary has also provided meals for search and rescue efforts, prolonged fire events, Roanoke County Volunteer Chiefs' Board, WVEMS Council meetings, VAVRS district meetings, Cave Spring High School football teams, and the National EMS Memorial families while this event was held in Roanoke (1996-2009). FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends recognition of this outstanding community organization. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY OCTOBER 10, 2017 RESOLUTION RECOGNIZING THE CAVE SPRING RESCUE SQUAD AUXILIARY ON THEIR 50TH ANNIVERSARY WHEREAS, the Cave Spring Rescue Squad Auxiliary (the "Auxiliary") was formed in 1967 and has provided 50 years of support to the Cave Spring Rescue Squad (CSRS) crew and the larger community within the County of Roanoke; and WHEREAS, the Auxiliary was originally founded to help the crew with the kitchen, operate and answer the base radio to dispatch calls, raise money for equipment and serve as hostesses to meetings and has evolved into an organization that provides support for the community at large; and WHEREAS, the Auxiliary immediately started raising money and took charge of the running of the now famous Chicken BBQ's. They have purchased everything from food for staffing during major weather events, furniture, appliances, and uniforms to turn- out gear, extrication equipment, a rapid response Advanced Life Support (ALS) licensed vehicle, and even half of a new ambulance; and WHEREAS, the Auxiliary's reach is notjust felt by the Cave Spring Rescue Squad. They have donated time and goods to the Lutheran Home, Hart Foundation, Camelot Nursing home, Catawba and Southwestern State Hospital, Roanoke Rescue Mission, Pheasant Ridge Nursing home, and the Ronald McDonald House. They have provided clothing to local children for back to school, materials for local teachers and students, boxes to service members overseas, and staffing for local precinct election polls; and WHEREAS, the Auxiliary taught Cardiopulmonary Resuscitation (CPR) and First Aid courses, provided well-being checks at local events, and compiled pamphlets for distribution on Lawn Mower safety and Life Saving Facts. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to THE CAVE SPRING RESCUE SQUAD AUXILIARY for fifty (50) years of dedicated service to the Roanoke County community; and FURTHER, the Board of Supervisors does express its best wishes continued success in the future. ACTION NO. ITEM NO. C.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 10, 2017 Proclamation declaring October 22-28, 2017, as Red Ribbon Week in the County of Roanoke Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Proclaiming October 22-28, 2017 as Red Ribbon Week in the County of Roanoke BACKGROUND: For the twenty-fifth (25th) year, citizens of the Roanoke Valley will be asked to take a stand against drug use and risky behaviors through the observance of Red Ribbon Week. Members of the Executive Board of the Roanoke Area Youth Substance Abuse Coalition (RAYSAC) will be in attendance to accept the proclamation. Page 1 of 1 Al"Ittt"Ttnl DECLARING OCTOBER 22 THROUGH OCTOBER 28, 2017, AS RED RIBBON WEEK IN THE COUNTY OF ROANOKE WHEREAS, alcohol and other drug abuse in this nation has reached epidemic stages; and WHEREAS, it is Imperative that visible, unified prevention education efforts by community members be launched to eliminate the demand for drugs; and WHEREAS, National Family Partnership (NFP) is sponsoring the National Red Ribbon Campaign offering citizens the opportunity to demonstrate their commitment to drug-free lifestyles (no use of illegal drugs, no illegal use of legal drugs); and WHEREAS, the National Red Ribbon Campaign will be celebrated in every community in America during "Red Ribbon Week", October 22-28, 2017; and WHEREAS, business, government, parents, law enforcement, media, medical, religious institutions, schools, senior citizens, service organization and youth will demonstrate their commitment to healthy, drug-free lifestyles by wearing and displaying Red Ribbons during this week-long campaign; and WHEREAS, we intend to further commit our resources to ensure the success of the Red Ribbon Campaign. NOW, THEREFORE, We, The Board of Supervisors or Roanoke County, Virginia on behalf of all of its citizens, do hereby proclaim October 22-28, 2017, as RED RIBBON WEEK in Roanoke County, Virginia; and FURTHER, encourage all of our citizens to participate in drug prevention education activities, making a visible statement that we are strongly committed to a drug-free state. Presented this 10th day of October 2017 Ge rote ge G. &spelt! Al Bedrosian ,. fi Martha Hooker eph P. McNamara ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 10, 2017 Briefing to update the Board of Supervisors on medical protocols in the Roanoke County jail Eric Orange Sheriff Thomas C. Gates County Administrator This time has been set aside to brief the Board of Supervisors on medical protocols in the Roanoke County jail. Page 1 of 1 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 10, 2017 Resolution calling on State and Federal representatives to immediately address conditions, which place at risk the health insurance coverage for residents of Roanoke County enrolled in health care plans supported by the Affordable Care Act (ACA) Joseph P. McNamara Board Member Windsor Hills Thomas C. Gates County Administrator Chairman Joseph P. McNamara has requested the Board of Supervisors consider the attached resolution to address concerns with the health insurance coverage supported by the ACA. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 10, 2017 RESOLUTION CALLING ON STATE AND FEDERAL REPRESENTATIVES TO IMMEDIATELY ADDRESS CONDITIONS, WHICH PLACE AT RISK THE HEALTH INSURANCE COVERAGE FOR RESIDENTS OF ROANOKE COUNTY ENROLLED IN HEALTH CARE PLANS SUPPORTED BY THE AFFORDABLE CARE ACT (ACA) WHEREAS, health insurance coverage provided through the federal Affordable Care Act (ACA) is the primary means for health care to some 70,000 residents of Southwest Virginia, a significant portion of which reside in Roanoke County; and WHEREAS, announcements of insurance companies Aetna, Optima and Anthem indicated these companies would no longer offer individual health care policies as part of the ACA Exchange Market in the Roanoke Valley; and WHEREAS, the recent, last minute decision of Anthem to re-enter the market after negotiating significant concessions on plan pricing will allow Roanoke County residents currently receiving health care services through the ACA to continue to receive services at a much higher cost; and WHEREAS, without the re-entering of Anthem into the exchange market, the Roanoke and New River Valleys will have, on January 1, 2018, achieved the dubious distinction of being the only place in the United States where no ACA supported insurance options exists for individuals; and WHEREAS, the economic growth and vitality of Roanoke County and the Roanoke Valley is dependent on the influx of new residents, self-employed entrepreneurs and the maintenance of an existing small business workforce; and Page 1 of 3 WHEREAS, the inability of residents, entrepreneurs, and employees of small businesses without company sponsored health insurance to secure and maintain affordable health care services through the ACA or similar program severely disadvantages Roanoke County in the competition for new residents, entrepreneurs, and business and further risks the continued economic decline of the people and communities of Southwest Virginia; and WHEREAS, political leaders at all levels of government must not only observe the deficiencies of the ACA, but proactively work to ensure that those receiving health insurance care through this program may continue to have viable options for service, regardless of where they may live; and WHEREAS, the physical well-being of our citizens and the economic well-being of our community are imperiled by policies, which leave portions of the Virginia Commonwealth without the options for health care services enjoyed by all other regions of the country. NOW THEREFORE BE IT RESOLVED, we the Roanoke County Board of Supervisors request the immediate effort of our State and Federal representatives to ensure that the residents of Roanoke County, the surrounding Roanoke Valley and all those areas of the Commonwealth at risk of losing access to ACA supported health care have viable options for service; and BE IT FURTHER RESOLVED, the Roanoke County Board of Supervisors request our State and Federal representatives proactively seek a reasonable, sustainable public policy solution to the provision of health care that does not create Page 2 of 3 service coverage gaps which force individuals to choose the geographic location of their residence or business based on the availability of basic health insurance protections; and FURTHER, The Board of Supervisors directs the County Clerk to provide attested copies of this resolution to The Honorable Paul Ryan, Speaker of the United States House of Representatives, The Honorable Bob Goodlatte, Chairman of the House Judiciary Committee, The Honorable Mitch McConnell, Senate Majority Leader of the United States Senate, The Honorable Mark Warner, United States Senator, and The Honorable Tim Kaine, United States Senator. Page 3 of 3 ACTION NO. ITEM NO. E.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 10, 2017 Resolution requesting the Department of Environmental Quality (DEQ) to require a water quality performance bond for the Mountain Valley Pipeline (MVP) project as part of its Section 401 Certification process and requesting that DEQ extend the public comment period for project plan review by an additional 90 days Richard Caywood Assistant County Administrator Thomas C. Gates County Administrator The Department of Environmental Quality (DEQ), through the State Water Control Board, has the authority to consider Section 401 certification for the Mountain Valley Pipeline Project. DEQ also has approval authority for the erosion and siltation control plans for the project. This item requests additional citizen protections in these approval processes. BACKGROUND: The proposed Mountain Valley Pipeline Project will extend over 300 miles from Wetzel County, West Virginia to the existing TRANSCO facility in central Pittsylvania County, Virginia. The currently proposed route will extend over eight miles through western and southern Roanoke County. The route through Roanoke County is characterized by very steep, karst, geology, and highly erodible soils. County residents along the proposed route are served almost exclusively by private wells and springs for drinking water, agricultural uses and commercial uses. The combination of shallow bedrock, karst geology, and erodible soils make these water sources particularly vulnerable to potential disruption by the construction of the proposed Mountain Valley Pipeline Project. Page 1 of 2 DISCUSSION: County residents are concerned that impacts may occur to these water supplies during or after construction and that the company will not be inclined to take appropriate restorative actions. The Roanoke County Pipeline Advisory Committee has recommended that the Board of Supervisors petition the Department of Environmental Quality (DEQ) to require a project performance bond to include private water sources as part of its Section 401 certification process. County residents are similarly concerned that uncontrolled erosion and sedimentation may impact both drinking water sources as well as the natural aquatic environment. The Department of Environmental Quality (DEQ) posted project plans for "Spread 10," which covers Roanoke County on its website on September 22, 2017, with a public review and comment period ending October 22, 2017. The materials associated with "Spread 10" are highly complex engineering materials consisting of hundreds of pages of materials in very large size files. Many citizens have reported challenges in downloading the materials much less actually reviewing them. The Roanoke County Pipeline Advisory Committee has recommended that the Board of Supervisors petition the Department of Environmental Quality (DEQ) to extend the currently published comment period an additional 90 days in order to allow citizens adequate time to access, review, and develop comments on these complex documents. FISCAL IMPACT: This action has no fiscal impact. STAFF RECOMMENDATION: Staff and the Roanoke County Pipeline Advisory Committee recommend approval of this item. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 10, 2017 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA REQUESTING REQUESTING THE DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) TO REQUIRE A WATER QUALITY PERFORMANCE BOND FOR THE MOUNTAIN VALLEY PIPELINE (MVP) PROJECT AS PART OF ITS SECTION 401 CERTIFICATION PROCESS AND REQUESTING THAT DEQ EXTEND THE PUBLIC COMMENT PERIOD FOR PROJECT PLAN REVIEW BY AN ADDITIONAL 90 DAYS WHEREAS, over eight miles of the proposed Mountain Valley Pipeline (MVP) would traverse very steep slopes with highly erodible soils in Roanoke County; and WHEREAS, the required excavation is unprecedented for a utility project in Roanoke County, and has the potential to cause severe erosion in vertically steep and inhospitable mountainous terrain, and the volume of runoff from seasonal downpours could exacerbate erosion causing substantial harm to water resources downstream from the pipeline construction area; and WHEREAS, the residents along the pipeline route in Roanoke County rely on groundwater from wells, springs or rivers for their domestic water supplies; and WHEREAS, the citizens are deeply concerned that construction of the proposed Mountain Valley Pipeline could have severe negative consequences for the domestic and agricultural water supplies of citizens with respect to potential erosion and sedimentation of downstream areas; and WHEREAS, in the highly variable karst geology of Roanoke County, sinkholes and underground channels are potentially capable of carrying sediments and other pollutants over long distances in some portions of the county where the pipeline's Page 1 of 3 construction has been proposed to occur which could damage springs, wells, and other sources of drinking water; and WHEREAS, the Virginia Department of Environmental Quality (DEQ) is responsible for protecting water quality through the Section 401 Permitting Process which includes review of erosion and sediment control and storm water management plans from Mountain Valley Pipeline, LLC; and WHEREAS, the citizens of Roanoke County and Roanoke County staff need adequate time to process and provide meaningful plan review comments to DEQ. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia that in consideration of the points made above, the Board of Supervisors respectfully requests that: 1. The Virginia Department of Environmental Quality require a performance bond from the Mountain Valley Pipeline, LLC to execute its role to adequately oversee and manage the environmental aspects of the construction of the pipeline project; and 2. That the performance bond be an adequate amount based upon the threat of harm to public and private water systems, including wells and springs; and 3. That DEQ seek any other economic assurances from MVP to ensure liability of the MVP to adequately protect the affected citizens; and 4. That DEQ extend its public comment period for the erosion and sedimentation plans for the MVP project an additional 90 days. FURTHER, that the Board of Supervisors of the County of Roanoke, Virginia hereby directs the County Administrator to transmit this resolution to the Executive Page 2 of 3 Director of the Virginia Department of Environmental Quality and to the Federal Energy Regulatory Commission. Page 3 of 3 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 10, 2017 Ordinance authorizing the granting of a public sanitary sewer easement to the Western Virginia Water Authority on property owned by the Roanoke County Board of Supervisors located at 6842 Walrond Drive, Hollins Magisterial District Doug Blount Director of Parks Recreation and Tourism Thomas C. Gates County Administrator Enact an ordinance authorizing a public sanitary sewer easement at 6842 Walrond Drive in the Hollins Magisterial District BACKGROUND: Tax parcels 027.10-02-06.00 (Yates Estate) and 027.10-02-07.00 (Creasy Estate) border Walrond Park. Both of these parcels have had septic tank problems over the last thirty-six (36) months. The Virginia Department of Health has ruled that tax parcel 027.10-02-06.00 needs to connect to public sewer and is not allowing any additional repairs to the septic system on this parcel. DISCUSSION: The Western Virginia Water Authority (WVWA) has requested a public sanitary sewer easement to connect to the eight (8) inch public sanitary sewer gravity line that runs through Walrond Park. Staff from WVWA and Roanoke County reviewed connection options for both parcels. The only two (2) options for sewer connections available were either at Walrond Park or on Deer Branch Road. Due to both parcels being at a lower elevation than the Deer Branch sewer line, the best option was to connect into Walrond Park. Page 1 of 2 The sewer line extension will be twenty (20) feet easement across Walrond Park. The easement will traverse an open field and will not impact on Walrond Park or any of the recreational amenities in the park. The easement will allow tax parcel 027.10-02-06.00 to connect immediately to public sewer and tax parcel 027.10-02-07.00 to connect in the future. FISCAL IMPACT: There is no fiscal impact for the easement. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the ordinance and setting the second reading for October 24, 2017. Page 2 of 2 NEW 20' PUBLIC - SANITARY SEWER EASEMENT (3,719 SF.) LEGEND R/W RIGHT OF WAY EX. EXISTING D.B. DEED BOOK PC. PAGE S.F. SQUARE FEET Q SEWER MANHOLE % Board of Supervisors of Roanoke County, Virginia Deed Book 1011, Page 743 SEE PLAT IN 0.6 1011, PG. 746 o '� A\ 0o d a Tax # 02710-02-0700 Property of \ Gary L. Creasy & Reed Valdene ��1 \ Will Book 201100130 EX. DWELLING #7611 `9 \ �010o� \ 0`90 k-,\ o F O� -9, o9� % `� o& \ Aye Tax # 027.10-02-06.00 Property of 'moo\ 5 William Hudson Yates Estate % % O r'a J Will Book 201500697 10 fid'- �/ i �• � / F"'`"Q �a� a�- Np� obi gyp, ° too ` <po so ~' O� / �p o¢ L or- �� ° O f/ 9 9' vii o o� SQO sF o �° iOp ° O ' �� � 6`9]`rrof� \ Or / oo-. ��`ti0, ° `L13 LTH p ` +'' LARRY THOMAS .` �o OGLE,/ JR. 0T��r�3/ 2 0!7 GRAPHIC SCALE Lie. No. 002459 50' 0 50' PLAT SHOWING NEW iiiii 20' PUBLIC SANITARY SCALE' 1" = 50' 9 b SURV��o NOTES SEWER EASEMENT 1. A PORTION OF THE WALROND PARK PROPERTY IS LOCATED 3,719 S. F. WITHIN THE LIMITS OF A SPECIAL FLOOD HAZARD AREA AS LOCATED ON THE PROPERTY OF THE DESIGNATED BY FEMA. THIS OPINION IS BASED ON AN INSPECTION OF THE FLOOD INSURANCE RATE MAP AND HAS BEEN VERIFIED IN BOARD OF SUPERVISORS THE FIELD. SEE MAP NUMBER 51161CO152G, DATED SEPTEMBER 28, OF ROANOKE COUNTY, VIRGINIA 2007, ZONES "AE", 'X (SHADED & UN -SHADED)". D. B. 1011, PG, 743 2. THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A BEING GRANTED TO THE CURRENT TITLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY THAT ARE NOT SHOWN HEREON. WESTERN VIRGINIA 3. THE PURPOSE OF THIS PLAT IS TO CREATE A NEW 20' PUBLIC WATER AUTHORITY SANITARY SEWER EASEMENT AND DOES NOT CONSTITUTE A SITUATED AT #6842 WALROND DRIVE BOUNDARY SURREY. HOLLINS MAGISTERIAL DISTRICT 4. THIS PLAT IS BASED ON A CURRENT FIELD SURVEY. ROANOKE COUNTY, VIRGINIA 5. FOR CLARITY, NOT ALL PHYSICAL IMPROVEMENTS ARE SHOWN HEREON. DATE: Abri! 18. ?017 I i I ThAgi)PN A cCnrT A TPc A r 000". I_ N .AN my I oy 1� y � 11 .," 027.10-02-07.00-0000 K, JJ 027:10 NO III ' 4 i All ti 1 m J� Feet 0 75 150 300 450 600 1 `� �ROANOKE Walrond Park ® Creasy Property [M Park Boundary Existing Sewerline COUNTY VA Yates Property PARKS, RECREATION Existing Waterline &TOURISM 10/2/2017 This Deed is exempt (i) f rom recordation taxes pursuant to Section 58.1-811 (A)(3) and (C)(5) of the Code of Virginia (1950), as amended, and (ii) from the payment of Clerk's fees pursuant to Section 17.1-266 of the Code of Virginia (1950), as amended. NOTICE TO THE CLERK: When indexing this instrument, please refer to the Western Virginia Water Authority Walrond Park project. THIS EASEMENT AGREEMENT, made this day of 2017, by and between BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA a political subdivision of the Commonwealth of Virginia (whether one or more, the "Grantor"); and the WESTERN VIRGINIA WATER AUTHORITY, a water and sewer authority created pursuant to Chapter 51 of Title 15.2 of the Code of Virginia (1950), as amended ("Grantee"). :WITNESSETH: That for and in consideration of the sum of One Dollar ($1.00), paid in hand at and with the execution and delivery of this Easement Agreement, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, the Grantor does hereby GRANT and CONVEY with General Warranty and Modern English Covenants of Title unto the Grantee, its successors and assigns, the following described easements, to -wit: A new twenty foot (20') RIGHT and EASEMENT and a ten foot (10') temporary construction easement, to construct, install, improve, operate, inspect, use, maintain, repair or replace a sewer line or lines and communication infrastructure including but not limited to fiber optics cable together with related improvements including slope(s), if applicable (collectively, the "easement"), together with the right of ingress and egress thereto from a public road, upon, over, under, and across those tracts or parcels of land belonging to the Grantor, acquired by deed dated January 15, 1975, and recorded in the Clerk's Office for Circuit Court of the City of Roanoke, Virginia, as Deed Book 1011, Page Number 743, and designated on the Land Records as Tax Map No. 027.10-02-19.00-0000 (the "Property"). The location of said easement is generally described on the exhibit attached hereto as "Exhibit A" and by this reference made a part hereof,] and more particularly described as being centered over the constructed sewer line or lines. The Grantee agrees to restore and repair any actual damage to Grantor's property which may be directly caused by the construction, reconstruction, or maintenance of said project except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the Property to the identical original condition, but rather as near thereto as is practicable to the condition at the time the easement was granted, and that the Grantor will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents shall have the right to inspect the easement herein granted and to cut, clear, and remove all undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement, that in any way endangers or interferes with the proper use of the same. The Grantor covenants that no building or structure shall be erected upon or within the easement herein granted or placed in such location as to render said easement inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. The Grantor acknowledges that the plans for the aforesaid project as they affect the v have heen filly Pvnlainerl to Grantnr nr Grantnr'e anthnrizerl renrecentative The frytnrec the location, construction, operation, maintenance, or reconstruction of or within the easement herein granted. The grant and provision of this Easement Agreement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. To have and to hold unto the Grantee, its successors and assigns forever. WITNESS the following signature(s): GRANTOR(S):Board of Supervisors of Roanoke County, Virginia Title: Approved as to form: County Attorney COMMONWEALTH OF VIRGINIA COUNTY OF ROANOKE to wit: The foregoing instrument was acknowledged before me this day of , 2017, by , its of on behalf of said entity, Grantor. My Commission Expires: Notary Public My Registration Number is: GRANTEE: WESTERN VIRGINIA WATER AUTHORITY Lo Robert W. Benninger Title: Director of Engineering Services COMMONWEALTH OF VIRGINIA CITY OF ROANOKE to wit: The foregoing instrument was acknowledged before me this day of , 2017, by Robert W. Benninger, Director of Engineering Services for the Western Virginia Water Authority, on behalf of said corporation, Grantee. Notary Public My Commission Expires: My Registration Number is: AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 24, 2017 ORDINANCE AUTHORIZING THE GRANTING OF A PUBLIC SANITARY SEWER EASEMENT TO THE WESTERN VIRGINIA WATER AUTHORITY ON PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS LOCATED AT 6842 WALROND DRIVE (TAX MAP NO. 027.10-02-19.00-0000), HOLLINS MAGISTERIAL DISTRICT WHEREAS, the County operates Walrond Park located at 6842 Walrond Drive, in the Hollins Magisterial District, as a regional public park; and WHEREAS, the parcel identified as Roanoke County Tax Map No. 027.10-02- 19.00-0000 is located within Walrond Park; and WHEREAS, The Western Virginia Water Authority has requested a twenty (20) foot wide underground public sanitary sewer easement, across the parcel identified as Tax Map No. 027.10-02-19.00-0000, equating to three thousand seven hundred nineteen (3,719) square feet, for the purpose of providing public sewer services to two (2) residences adjacent to Walrond Park (identified as tax parcels 027.10-02-06.00 and 027.10-02.07.00); and WHEREAS, The Western Virginia Water Authority has also requested an additional ten (10) foot temporary construction easement to install the sewer line; and WHEREAS, the two (2) identified residences have failing septic systems and the best option (due to the topography of the parcels) for sewer service would be to access sewer services by a sewer line through Walrond Park; and WHEREAS, the proposed public sanitary sewer easement has no negative effects on Walrond Park or park amenities; and WHEREAS, the Western Virginia Water Authority will compensate Roanoke Page 1 of 2 County $1.00 for the public sanitary sewer easement; and WHEREAS, pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the disposition of interests in real estate can be authorized only by ordinance. A first reading of this ordinance was held on October 10, 2017, and a second reading was held on October 24, 2017. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the granting of a twenty (20) foot wide underground public sanitary sewer easement, across the parcel identified as Tax Map No. 027.10-02-19.00-0000, equating to three thousand seven hundred nineteen (3,719) square feet, for the purpose of providing public sewer services to two residences adjacent to Walrond Park, in the Hollins Magisterial District, is hereby authorized and approved. 2. That the granting of an additional ten (10) foot construction easement across the parcel identified as Tax Map No. 027.10-02-19.00-0000 is further authorized and approved. 3. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this conveyance, all of which shall be on such forms approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. Page 2 of 2 ACTION NO. ITEM NO. F.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: October 10, 2017 Ordinance accepting and appropriating funds in the amount of $234,316, and authorizing the execution of project administration agreements for the Merriman Road Drainage Project Arnold Covey Director of Community Development APPROVED BY: Thomas C. Gates County Administrator ISSUE: Acceptance and appropriation of $234,316 in Revenue Sharing funds and authorization for execution of project administration agreements for the Merriman Road Drainage Project BACKGROUND: On October 14, 2014, the Roanoke County Board of Supervisors created the Merriman Road Drainage Project, through application to the Virginia Department of Transportation (VDOT) for Revenue Sharing funds. The initial cost estimate for the project was $100,000. A copy of the fiscal year 2015-2016 Revenue Sharing program is attached for reference. The $100,000 original cost estimate was derived without the benefit of any survey or completed design information. The original project scope envisioned modifying and improving an existing open ditch drainage system. Preliminary engineering in the fall of 2016 determined that modification to the existing ditches would be inadequate to address drainage issues and alteration would likely create a traffic safety hazard. A revised scope of work was developed which eliminated the open ditch concept in favor of adding drainage pipe sections and associated structures. As a result of this scope change, the estimated cost of construction Page 1 of 2 increased to approximately $325,000. Design plans are attached for reference. In order to execute the project and accommodate the expanded project cost, County and VDOT staff identified Revenue Sharing surplus funds from a completed project that were available for transfer to the Merriman Road Drainage Project. Through an administrative process VDOT allows some project fund transfers. The transfer permits Roanoke County to retain and utilize unexpended State Revenue Sharing Funds provided monies are moved to an existing, active County project. DISCUSSION: A fund transfer and appropriation of $234,316 is required to complete the Merriman Road Drainage project. Unexpended funds from the Wildwood Road sight distance and guardrail project serve as the source of additional appropriated funds. The Wildwood Road project was constructed in 2015 without the guardrail portion of the project being completed. Guardrail construction was eliminated from the project scope due to the inability to acquire sufficient donation of right of way. VDOT has authorized the transfer of funds from the Wildwood Road project to the Merriman Road project and has amended all project administration agreements accordingly. To finalize the Merriman Road project funding transfer, the Board of Supervisors is requested to appropriate the noted additional funds to the Merriman Road Drainage Project. The Board appropriation action is required since the Merriman Road project is locally administered. The Board is also requested to authorize the County Administrator to execute on behalf of the County the revised Merriman Road project agreement with VDOT. FISCAL IMPACT: There is no fiscal impact. No additional County funds will be required. Approval of this action will appropriate reallocated funds provided by VDOT for construction of the Merriman Road Drainage Project. STAFF RECOMMENDATION: Staff recommends approval of the first reading of this ordinance, and scheduling the second reading of the ordinance for October 24, 2017. Page 2 of 2 O 0 OO 0 O O p O 0 0 0 V] O fR O fR N N O lA AP, OO O O O O O O O O O O V O O LP LP O O N fR — fR Ef} ER fR L O O O O O O O C O O C) O O O O V O O oN p � O O O W fR fR fR r.j Apr O U 0 0 0 0 Q ,aa � � �, o ff p p1 N 'j i N oi i w0 ro "6 O U a— �_ NN NU LO 0) E UJU rp p"6 vi OLn O C E N N U to N OLn t p U a� C� is C �xo���, E� N d p 'S OLa�., Nom' +� > t�i� Cd L: N X �_ � ��i N N UJ 2� Op E c� p > O p p �a �a Ew C Lol � cLn �� a p a p E p w - O 3 n N U 3 Q ��� `� U CD wO aM C U L Y tin 'p N tNi E d UJ aL6' r6 N U UJ rp to L O N r "a .R+ C 9 O C� E N -a " p � . 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I QC 2W oom II<'I,r ■ w a:! i 0 �Zrn \ �nz0 a X > > LLJ w C -D z x� zo In U 001222— W AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, OCTOBER 10, 2017 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $234,316 AND AUTHORIZING THE EXECUTION OF PROJECT ADMINISTRATION AGREEMENTS FOR THE MERRIMAN ROAD DRAINAGE PROJECT WHEREAS, on October 14, 2014, the Roanoke County Board of Supervisors created the Merriman Road Drainage Project, through application to the Virginia Department of Transportation (VDOT) for Revenue Sharing funds; and WHEREAS, during preliminary engineering in the fall of 2016 for the Merriman Road Drainage Project, the initial cost estimate of $100,000 was determined to be insufficient, and a new preliminary estimate determined at approximately $325,000; and WHEREAS, funds in the amount of $234,316 have been identified from the VDOT Revenue Sharing Program, from a completed project (Wildwood Road sight distance and guardrail), and available for transfer; and WHEREAS, VDOT has transferred the funds and has amended the Merriman Road project administration agreements; and WHEREAS, VDOT requires that the Board of Supervisors grant signatory authority to a specific staff person or persons to execute project administration agreements; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on October 10, 2017 and the second reading was held on October 24, 2017. Page 1 of 2 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. 1. That the sum of $234,316 is accepted and appropriated from the VDOT Revenue Sharing program for the purpose of completing the Merriman Road Drainage Project. 2. That the County Administrator or his designee is hereby granted signatory authority to execute project administration agreements for the Merriman Road Drainage Project. 3. That this ordinance shall take effect upon its adoption. Page 2 of 2 ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 10, 2017 Ordinance amending Roanoke County Code Chapter 16.1 - Precious Metals and Gems Howard B. Hall Chief of Police Thomas C. Gates County Administrator Approval of amendments to Roanoke County Code Chapter 16.1 - Precious Metals and Gems BACKGROUND: Chapter 16.1 of the Roanoke County Code (originally enacted in 1982), which regulates dealers of precious metals and gems, has not been revised since 1992 and requires updates in order to be consistent with updates to the Code of Virginia and updates in technology. DISCUSSION: The proposed amendments are consistent with the Code of Virginia and practices used by other jurisdictions, and include the following: Clarification of terms and definitions, Imposition of new record-keeping requirements for dealers (to further deter the purchase and resale of stolen property), Increase the number of days (from 10 to 15) for which a dealer must retain purchased metals or gems before reselling or removing from his place of business, Authorization for electronic exchange of information between dealers and the Page 1 of 2 Police Department, Permanent revocation of a dealer's license for a third violation of the Code, and the Establishment of an appeals process. There have been no changes since the first reading on September 26, 2017. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends approval of this ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 24, 2017 ORDINANCE AMENDING ROANOKE COUNTY CODE CHAPTER 16.1 - PRECIOUS METALS AND GEMS WHEREAS, on April 13, 1982, the Board of Supervisors adopted Ordinance No. 3099, enacting Section 16.1 of the Roanoke County Code, which regulates dealers of precious metals and gems in Roanoke County; and WHEREAS, since it was last revised in 1992, the need for the adoption of several amendments has been identified; and WHEREAS, legal notice and advertisement has been provided as required by law, the first reading of this ordinance was held on September 26, 2017, and the second reading and public hearing were held on October 24, 2017; and NOW, THEREFORE, BE IT ORDAINED BY the Board of Supervisors of Roanoke County, Virginia, that the precious metals and gems ordinance for Roanoke County is hereby amended and reenacted as follows: 1. The Roanoke County Precious Metals and Gems Ordinance is hereby amended to read and provide as follows: Chapter 16.1 – Precious Metals ARTICLE I. - IN GENERAL Secs. 16.1-1-16.1-20. - Reserved. Sec. 16.1-21. - Definitions. For the purposes of this chapter, unless the context requires a different meaning: Page 1 of 11 Chief of Police means the Roanoke County Police Chief or his designee. Coin means any piece of gold, silver, or other metal fashioned into a prescribed shape, weight, and degree of fineness, stamped by authority of a government with certain marks and devices, and having a certain fixed value as money. Dealer means any person, firm, partnership or corporation engaged in the business of purchasing secondhand precious metals or gems ii —removing in any manner precious metals or gems from manufactured articles not then owned by such person, firm, partnership or corporation; iii buying, acquiring or selling precious metals or gems removed from such manufactured articles. "DaWerDealer includes all employers and principals on whose behalf a purchase is made, and shall moan any employee or agent who makes any si -r-h purchase for or on behalf of his employer or principal-; each person within a firm, partnership, or corporation that engages in the activities of a dealer This 9d tir9n ohaA." AAt ho nt9AGtn ir-Qrd c6r4 _o to innli 1de mono rnc must obtain a permit. �„���� eRgaged in tho f�ll�niinrv• The definition of dealer shall not include persons engaged in the following: {� Purchases of precious metal or gems directly from other dealers, manufacturers, or wholesalers for retail or wholesale inventories, provided the selling dealer has complied with the provisions of this chapter. R-}_Purchases of precious metals or gems from a duly qualified fiduciary who is disposing of the assets of the estate being administered by such fiduciary-the add. minisst.Patt. ir-n r,f aR estate. 4}_Acceptance by a retail merchant of trade-in merchandise previously sold by such retail merchant to the person presenting that merchandise for trade-in. 44 4_Repairing, restoring or designing jewelry by a retail merchant, if such activities are within his normal course of business. {�}5_Purchases of precious metals or gems by industrial refiners and manufacturers, insofar as such purchases are made directly from retail merchants, wholesalers, or dealers or by mail originating outside the Commonwealth of Virginia. 6.{6-} _Persons regularly engaged in the business of purchasing and processing nonprecious scrap metals which incidentally may contain traces of precious metals recoverable as a by-product. Gems means precious or semiprecious stones customarily used in jewelry. Whether IGGSe nr in a Setting Precious metals means any item, except coins, composed in whole or in part of gold, silver, platinum, or platinum alloys. Sec. 16.1-22. - Vinlotinnc „t nhapter no„ora Penalties; first and subsequent offenses. Page 2 of 11 A. Any person convicted of violating any provisions of this chapter shall be guilty of a Class 2 misdemeanor for the first offense. Upon conviction of any subsequent offense, he shall be guilty of a Class 1 misdemeanor. B. Upon the first conviction, -by aRY , of a dealer for violation of any provision of this chapter, the chief of police may revoke #i& -the dealer's permit to -en-in hi icinocc oc o rloolor i inrJor +hic Ghon+or for a-pe4ed-ef-one full year from the date the conviction becomes final. Such revocation by the Ghm f �iGo shall be mandatory for two full years from the date the conviction becomes final upon a second conviction. Upon a third conviction, the dealer's license shall be revoked Permanently; the dealer shall henceforth be ineligible to apply for a permit in the County. Sec. 16.1-23. - Chapter not applicable to sale or purchase of coins. The provisions of this chapter shall not apply to the sale or purchase of coins Sec. 16.1-23.1. - Chapter not applicable to financial institutions. The provisions of this chapter shall not apply to any bank or branch thereof, trust company, or bank holding company, or any wholly-owned subsidiary thereof, engaged in the business of buying and selling gold and silver bullion. Sec. 16.1-24. - Waiver of article provisions for certain exhibitions and shows. The chief of police may waive, by written notice, any provision of this chapter, except section 16.1-28 "Grube' 16-1-30, for particular numismatic, gem or antique exhibitions or craft shows sponsored by nonprofit organizations, provided the purpose of the exhibitions or shows is nonprofit in nature, notwithstanding the fact that there may be casual purchases and trades made at such exhibitions or shows. ARTICLE II. - DEALERS Sec. 16.1-285. - I len+;f,,.,+;en of PerSenRS frarn ..,hGFR r UFGh-ases "de. Credentials and statement of ownership reauired from seller. No dealer shall purchase precious metal or gems, without first (i) ascertaining the identity of the seller,, by requiring an identification issued by a governmental agency,, with a photograph of the seller thereon, and at least one other corroborating means of identification, and (ii) obtaining a statement of ownership from the , .seller. deb. - 6.1 25.--iPerstivA 6:4T GcgaTr d by Gharotor and Gf artirvitals listedin Ri i_h roG�s Page 3 of 11 Sec. 16.1-2-96. - Dnra-rrl of PUFGhases Records to be kept; copy furnished to local authorities. 444-A. Every dealer shall keep, at his place of business an accurate and legible record of each purchase of precious metals or gems. The record of each such purchased shall be retained by the dealer for not less than twenty-four (24) months. These records shall set forth the following: 1. A photograph of each precious metal or gem purchased from each seller; {�2. A complete description of all precious metals or gems purchased from each seller. The description shall include all names. initials. serial numbers. or other identifying marks or monograms on each item purchased, the true weight or carat of any gem, and the price paid for each item,; {4}3. The date, a44d-time, and place of receiving the item{s}s purchased-; 44. The full name, residence address, work -place address, home and work telephone numbers, date of birth, aq�sex, race, height, weight, hair color, and other identifying marks of the person selling the precious metals or gems;& linonco niimh�r nr cnniol coniiri}yi niimhor onrl cinno�o ofollor rrc�-rTa-rnu Tvr�vrcrara ccarT� rr-n-crrrrrr 1.-vr cn cr. 5. Verification of identification of each seller through two forms of identification, one of which must be a government -issued identification card bearing a photograph of the person selling the precious metals or gems, such as a driver's license or military identification card. The record shall contain the types of identification exhibited. the issuina aaencv/ies. and the numbers thereon: {4}6. A statement of ownership from the seller-; 7. A receipt bearing the printed name and legible handwritten signature of the seller or the person for whom the service of removal is performed, acknowledging such sale or service; 8. A digital image of the form of identification used by the person involved in the transaction; and 9. A digital image of the seller or of the person for whom the service of removal or precious metals or gems is performed. The image shall show, at a minimum, the part of the body from the chest to the top of the head of such person. Page 4 of 11 {�B. The information required by subdivisions (1 ` three Leh (3) of su bseGtinn (a) abeve A-1 through A-4 shall appear on each bill of sale for all precious metals and gems Purchased by a dealer, -and a copy shall be er Ieyerorl furnished to the chief of police within twenty-four (24) hours of the time of purchase, fo-t#c.Affi,r-e-ef nhiof of neline, in a manner prescribed by the chief of police, which may include electronic format. If the purchase occurs during a weekend, the furnishing of documentation shall be made no later than 10:00 AM of the next regular County workday. C. A written copy of the bill of sale will be kept at the business with all documentation required above and available for review at any time by law enforcement. D. Any one individual making more than three precious metal sales in a thirty (30) day period shall be reported directly to the Police Department. 16.1-27. - InspeGtiGR of reruerds 1 by Ghapter and- of ar+irles Iistedd in sur --h Fere Seo. 16.1-27. Officers may examine records or property; warrantless search and seizure authorized. Every dealer or his employee shall admit to his place of business, during regular business hours, the chief of police oreffirvers; A -f the 1'�Qapa#m,am his designee s sheriff er his s,e,ern deputies ani -I or any law-enforcement-e#kAF officer of the state or federal government&. The dealer or his employee shall FeFMit 66IGh IA-,., enfernement allow the officer to (i) examine all records required by this chapter, and any article listed in-saG# a record which is believed by the officer to be missing or stolen and (ii) search for and take into possession any article known or believed by him to be missing or stolen. Sec. 16.14028. - Prohibited purchases. 4a -)-A. No dealer shall purchase precious metals or gems from any person who is under thf-eighteen (18) years of age. {�B. No dealer shall purchase precious metals or gems from any pe-pse seller who the dealer believes, or has reason to believe, is not the owner of such items, unless IGh Worsen the seller has written and duly authenticated authorization from the owner permitting and directing such sale. /n\ Ale dealer shall p irnhase er sell .�n�i nreniei is met.�ls er eems eveent at the nl.�ne of ��7-rv�crccrrc�-ate cn-arty-prccTv�-rrrcca��Trgcnrr T�cp �cr�crn�cCvr hiicinoc'cos iilontifioil in t,.h,,eonnlinotinn roniiirorJ by sontinn 16-42 SeG. 16.1'0``. - Qeni-! er Ip -p -r o-r-Fedmt TRTEyeFy dealeFat the time of obtaH�ga-pemF d-er ArtF6;Ie 1�f hant shall f Onto a r /� n -e in f -aver of eFylsoFs ed by a 7TAfr-eT ie7TTtPTr-r•eG��'1"1"� vTYTJVI� � Page 5 of 11 /4\ The name a�lrlress age race dFiv 1 IiGense number er se I se Tv � aFarc�� � � eif�ac�� arTve�s�rc cl--vr�vEit%r�cjF n l�hce r and s i n n er turp- of the neTl l cr (4) A state -Ment of ewneFGhin {+P „v..the seder /b)Thein � icrmrFevquir r1 by subdivisions (1) thFGUgh /Z\ of subset ie�a) R'beve shall ear on eaGh hill of sale ferr �preG+eAsimTet s and gems PUFGhased by a dealer and a i.env shall he mailed er delivered, ��within twentv_fer (24) hours Of e -ti a of PUFGhase, to the o#ire of the ehief of peliGe ry crra�Trra�vrcrra�TTr C //�� �1G X1_25 InspPation of r S renlliFed by chapter and of artier list in VeG��VT �TTi.T�7 �TG7'TTVTT TGZj'GTTr ��TG '-Tr�TG s,,r.h re.errls 9yeFy dealer ner ho -R. employee shall addimnit te his plarge ef. busioness, dUFO butiRnn .rsh 9UFS, Ghief of pelage er effii.er�r� pee_ Ione i-1eeppa�rt� he f eons s4�ia ��Rand any la��i_nneent �e�ffi�i.�i�a�l��o�fjate er ferleral npntq Thp paler nreveMWhis employee all permit sUih laui_enferi+ t GTII vT6GTITGTT I__ -9 (0) exaFnmne FequmFed by thmG GhapteF, and any aFtOGI- II.___ III surph a rerperrl whin -h is believed effigy+ to he missing nr stelen and .7T1'Gll-'Cl-T Tl GT vllT6GT TITCj"vTTGV�ri IT'RTTQ�TTT s rnh fnr and a On essien Rn artii.le I/n Own to him to he missing er ea-IT�e--t�e�s� rv--�,TT� hrle\A/n or hel0e\/er1 by him to hwe keen stolen Set. 16.1-30. Drehibiterl PUFGhases (a�Qealer Stall PUFGhasmetals er gems from any person vihn is under the age of eighteen ( 18) years (b) No -;hall purchase preriolls metals OF germs from any person Who the r1�1�b��5 er has risen to believe, is not to Q_Wner of sllrh items Unless Q T �TTfR�T �4TrGG7TJ GTL�i7Tfv"G- V�7r7T � au-c�h person Written and my alt_hPrtrircactew aelcrl ric_7catriern frrom t_hPve4rwrnrer permitting and direGting SUGh sale (G) Ne shall PUFGhase OF sell anor gems except at the place of business as id -entified in the application regUired by section Sec. 16.1-x-1-29. - Cetentien of purchases Dealer to retain purchases. (a) A. A -The dealer shall retain all precious metals or gems purchased by him for a minimum of +fifteen(15) calendar days from the date on which a copy of the bill of sale is received by the chief of police_p6irsaant te sec^c. +i^n 1 1-2Q Until the �rrvT,--r6 v --rte expiration of this period, the dealer shall not sell, alter, or dispose of a purchased item, in whole or in part, or remove it from his place of business in the seyCounty. {b}a.If a dealer performs the service of removing precious metals or gems, he shall retain the metals or gems removed and the article from which the removal was made for a period of ten (19�fifteen Ll 5) calendar days after receiving such article and precious metals or gems. 99G. 16-4-2-2. Q��le �1T T�& Page 7 of 11 C. Each dealer shall keep -and maintain-, for at least twenty-four (24) months,- an accurate and legible record of the name and address of the person, firm, or corporation to ,which he sells any precious metal or gem in its original form after the fifteen (15) day waiting period Feq iiFed by G +i^„ 16; 1 21. This record shall also show the name and address of the peFsea--seller from whom the dealer purchased such item. ARTICLE III. - PERMIT Sec. 16.1-2-630. - Bond or letter of credit required of dealers when permit obtained. - 4a) -A. Prior to submitting an application for permit, €every dealer-etthe +�of ni��norit tef—,shall enter into a recognizance to the County,� fog--rcrcv^r--^vfthe ^,orura ^vf.6rc1pervi=&o�, secured by a corporate surety authorized to do business in the Csommonwealth, in the penal sum of ten +hniiconrl $10,000.00, conditioned upon due observance of the terms of this chapter. In lieu of a bond, a dealer may cause to be issued, by a bank authorized to do business in the Csommonwealth, a letter of credit in favor of the fh^ -GaFd ref of marvic nro in s im of f^n +he sa;A -1 dollars ($10,000.0,04—for County, ,,Tt�x�„T-�r-«�a,�,a-�,�-, $10,000.00. {)}B. -A single bond upon an employer or principal may be written or a single letter of credit issued 'HAP -19r thio R^,.fir,n to cover all emplovees and all transactions occurrina at a single location. {GSC. Any person sn�larl--b—aggrieved by the misconduct of any dealer �^�"�-s which violated the provision of this chapter -,-4e may maintain an action for recovery in any court of proper jurisdiction against—+6#the dealer and his surety-. #h�Recovery against the surety shall be only for that amount of the judgment �# a4v-,--which is unsatisfied by the dealer. 77 NO ' n and rnen inn of business, I9r� ncc est-6�--�-,�� ' r�T�en ,��a ' n� . eperated Saturdays, 961 onrl hnllrloYS ovnon+orl fnr o norinrl of 1A. et. loco +hon +on (10) daYS, +ho dealer ,hall nn+if�i +ho nhiof of nnlino of All nlncinnc onrl ronnoninnc of ci inh hi icinocc Tho SPeGiorl in his onnlino+inn fpr o norm i+ , inrlo—der +hic nhon+or, Sec. 16.1-3144-. - Permit required; method of obtaining permit; method of permit renewal; revocation of permit.... A. No person shall engage in the activities of a dealer in the GE)6lRtyCounty as defined by section 16.1-21, upleSa; he ";;G; o ni,rron+ without first obtaining a permit se te de icci iorl by the from the chief of police, ni irs ion+ +n this or+inlo NG ni irnhoco AF-6;3149 Page 8 of 11 g "n„ ^era^n ,�ecirinry ^ermit The permit required by this article shall file with be issued by the chief of police upon payment of a $200.00 application fee made Payable to "Treasurer, Roanoke County" and upon satisfaction of the requirements of this section. To obtain a permit, the dealer shall file with the chief of police an application form; which shall includes the dealer's full name, many aliases. aAd-his address, age, sex, race, Social Security Number, and date of birth, a^^, GGGial Deni irity ni sex, and ^mss; the name, address, and telephone number of the applicant's employer, if any; aPA-the location of the appliGaRt'sdealer's place of business-; and written authorization to conduct a background investigation and G Inh applina all n n_riied by an applinati^n fee ref Wge fingerprints. t+ea—sfa��he an hupd-red rd($200.00), payable te "TTeasuTer, ReaReke (` unti " The applicant must sign and date the application and certify that the information contained in the application is true and correct. A permit shall not be issued if the applicant has been convicted of a felony or crime of moral turpitude within the last ten (10) years prior to the date of application, or if the applicant is presently under investigation for the same. The permit shall be denied if the applicant has been denied a permit or has had a permit revoked under any ordinance similar in substance to the provisions of this chapter. C. Before a permit required -by this-aFtiGle-may be issued, the_-app4Ga#dealer must have all weighing devices that will be used in his business inspected and approved by_ylocal or state weights and measures officials and present written evidence of such approval to the,,,�t� chief of police. �-a-^ dri+ T� wal of any permit, a& A t er-5�tie i -- F 1 46, eaGh ealter oII nrnVide �nvcrrctcQA tQvMdinr-iQ-vi-arnr insrentiGn and app Feyal within thirty /40\ dayS PriGr tr- siInh renePY;;I PIate D. A permit issued under this article shall be valid for ee^ (1) ear twelve (12) months from the date issued, 61„I,eSS G^^ner reye er1 and may be renewed in the same manner as such permit was initially obtained, with an annual permit fee -A -f Ave hupdrerd rinllars {$200.004, p Ne n2r���Ft-F&Stl epi-��2c artinle shall be transferable -.�-r-th-I�--�� E. The permit shall be a personal privilege and shall not be transferable. The dealer shall at all times prominently display the permit on his business premises in the County. F. -If the dealer does not operate continuously at the same location when he obtains the permit, he shall notify the Cshief of olice when he ceases or renews operations, or upon change of his location. Failure to operate on weekends or holidays shall not Page 9 of 11 be construed as ceasing or discontinuing operation. The dealer shall conduct his business only from the fixed and permanent location in the County specified in his application for a permit.I,f a(-Q�AleP-Fs t GlDeFatepl w0thp, It int � Q+i FdaYc SURd wo and r^nr�rvniZed hGlii aYG ^vn^n+^rl fr�r a n^riGd ref 7TH RT1�J � G'G�C{TITi GT4G}7 CC'GI-TGT-Cr-FJG-I"I�P� AAt eoo thAn ten (1 (1\ i-I.wc� +h^ PI^.�I^r c�h.�ll nr�+if�i +h^ Phi^f ref nGlin^ ref .SII nlr�oinrvc� P ef o- roh Th^ hi ioineoo ref A PIeWer ohAll h^ nAnrli in+ell Gnhi rnm the fivei-1 and Permonent Irmo+inn cPenifierl in hic oPPlino+inn fnr o Permit upper thio nh.�P+^r G. The chief of police may waive the permit fee for retail merchants that are required to be licensed as aawnbrokers under Chapter 40 (� 54.1-4000 et sea.) of the Code of Roanoke County. .. c ma I kill ItIl c ma I kill ItIl ARTICLE IV. - SEVERABILITY 16.1-48—- Severability. Page 10 of 11 The sections, paragraphs, sentences, clauses and phrases of this chapter are severable, and if any phrase, clause, sentence, paragraph or section of this chapter shall be declared unconstitutional or invalid by the valid judgment or decree of a court of competent jurisdiction, the remaining phrases, clauses, sentences, paragraphs and sections of this chapter shall remain valid. ARTICLE V. - APPEALS 16.2-33. Aaaeals An appeal from the decision of the chief of police to deny an application or to revoke a permit shall be made in writing to the County aA< dministrator within seven (7) days of the receipt of a decision. The appeal shall state the specific grounds for the appeal. The County aAdministrator or his designee shall hold a hearing within a reasonable time from the receipt of the appeal. At the hearing, the applicant or permit holder may be represented by counsel, may cross-examine witnesses and may present evidence in his favor. The decision of the County aA ; dministrator shall be final. 2. This ordinance shall be in full force and effect from and after its adoption. Page 11 of 11 Chapter 16.1 – Precious Metals ARTICLE I. - IN GENERAL Secs. 16.1-1-16.1-20. - Reserved. Sec. 16.1-21. - Definitions. For the purposes of this chapter, unless the context requires a different meaning: Chief of Police means the Roanoke County Police Chief or his designee. Coin means any piece of gold, silver, or other metal fashioned into a prescribed shape, weight, and degree of fineness, stamped by authority of a government with certain marks and devices, and having a certain fixed value as money. Dealer means any person, firm, partnership or corporation engaged in the business of (i) purchasing secondhand precious metals or gems; (ii) removing in any manner precious metals or gems from manufactured articles not then owned by such person, firm, partnership or corporation; (iii) buying, acquiring or selling precious metals or gems removed from such manufactured articles. Dealer includes all employers and principals on whose behalf a purchase is made, and any employee or agent who makes any purchase for or on behalf of his employer or principal; each person within a firm, partnership, or corporation that engages in the activities of a dealer must obtain a permit. The definition of dealer shall not include persons engaged in the following: 1. Purchases of precious metal or gems directly from other dealers, manufacturers, or wholesalers for retail or wholesale inventories, provided the selling dealer has complied with the provisions of this chapter. 2. Purchases of precious metals or gems from a duly qualified fiduciary who is disposing of the assets of the estate being administered by such fiduciary. 3. Acceptance by a retail merchant of trade-in merchandise previously sold by such retail merchant to the person presenting that merchandise for trade-in. 4. Repairing, restoring or designing jewelry by a retail merchant, if such activities are within his normal course of business. 5. Purchases of precious metals or gems by industrial refiners and manufacturers, insofar as such purchases are made directly from retail merchants, wholesalers, or dealers or by mail originating outside the Commonwealth of Virginia. 6. Persons regularly engaged in the business of purchasing and processing nonprecious scrap metals which incidentally may contain traces of precious metals recoverable as a by-product. Page 1 of 6 Gems means precious or semiprecious stones customarily used in jewelry. Precious metals means any item, except coins, composed in whole or in part of gold, silver, platinum, or platinum alloys. Sec. 16.1-22. - Penalties; first and subsequent offenses. A. Any person convicted of violating any provisions of this chapter shall be guilty of a Class 2 misdemeanor for the first offense. Upon conviction of any subsequent offense, he shall be guilty of a Class 1 misdemeanor. B. Upon the first conviction of a dealer for violation of any provision of this chapter, the chief of police may revoke the dealer's permit for one full year from the date the conviction becomes final. Such revocation shall be mandatory for two full years from the date the conviction becomes final upon a second conviction. Upon a third conviction, the dealer's license shall be revoked permanently; the dealer shall henceforth be ineligible to apply for a permit in the County. Sec. 16.1-23. - Chapter not applicable to sale or purchase of coins. The provisions of this chapter shall not apply to the sale or purchase of coins. Sec. 16.1-23.1. - Chapter not applicable to financial institutions. The provisions of this chapter shall not apply to any bank or branch thereof, trust company, or bank holding company, or any wholly-owned subsidiary thereof, engaged in the business of buying and selling gold and silver bullion. Sec. 16.1-24. - Waiver of article provisions for certain exhibitions and shows. The chief of police may waive, by written notice, any provision of this chapter, except section 16.1-28, for particular numismatic, gem or antique exhibitions or craft shows sponsored by nonprofit organizations, provided the purpose of the exhibitions or shows is nonprofit in nature, notwithstanding the fact that there may be casual purchases and trades made at such exhibitions or shows. ARTICLE II. - DEALERS Sec. 16.1-25. - Credentials and statement of ownership required from seller. No dealer shall purchase precious metal or gems, without first (i) ascertaining the identity of the seller by requiring an identification issued by a governmental agency with a photograph of the seller thereon, and at least one other corroborating means of identification, and (ii) obtaining a statement of ownership from the seller. Sec. 16.1-26. - Records to be kept; copy furnished to local authorities. A. Every dealer shall keep, at his place of business, an accurate and legible record of each purchase of precious metals or gems. The record of each such purchased shall Page 2 of 6 be retained by the dealer for not less than twenty-four (24) months. These records shall set forth the following: 1. A photograph of each precious metal or gem purchased from each seller; 2. A complete description of all precious metals or gems purchased from each seller. The description shall include all names, initials, serial numbers, or other identifying marks or monograms on each item purchased, the true weight or carat of any gem, and the price paid for each item; 3. The date, time, and place of receiving the items purchased; 4. The full name, residence address, work -place address, home and work telephone numbers, date of birth, sex, race, height, weight, hair color, and other identifying marks of the person selling the precious metals or gems; 5. Verification of identification of each seller through two forms of identification, one of which must be a government -issued identification card bearing a photograph of the person selling the precious metals or gems, such as a driver's license or military identification card. The record shall contain the types of identification exhibited, the issuing agency/ies, and the numbers thereon; 6. A statement of ownership from the seller; 7. A receipt bearing the printed name and legible handwritten signature of the seller or the person for whom the service of removal is performed, acknowledging such sale or service; 8. A digital image of the form of identification used by the person involved in the transaction; and 9. A digital image of the seller or of the person for whom the service of removal or precious metals or gems is performed. The image shall show, at a minimum, the part of the body from the chest to the top of the head of such person. B. The information required by subdivisions A-1 through A-4 shall appear on each bill of sale for all precious metals and gems purchased by a dealer, and a copy shall be furnished to the chief of police within twenty-four (24) hours of the time of purchase, in a manner prescribed by the chief of police, which may include electronic format. If the purchase occurs during a weekend, the furnishing of documentation shall be made no later than 10:00 AM of the next regular County workday. C. A written copy of the bill of sale will be kept at the business with all documentation required above and available for review at any time by law enforcement. D. Any one individual making more than three precious metal sales in a thirty (30) day period shall be reported directly to the Police Department. Page 3 of 6 16.1-27. Officers may examine records or property; warrantless search and seizure authorized. Every dealer or his employee shall admit to his place of business, during regular business hours, the chief of police or his designee or any law-enforcement officer of the state or federal government. The dealer or his employee shall allow the officer to (i) examine all records required by this chapter, and any article listed in a record which is believed by the officer to be missing or stolen and (ii) search for and take into possession any article known or believed by him to be missing or stolen. Sec. 16.1-28. - Prohibited purchases. A. No dealer shall purchase precious metals or gems from any person who is under eighteen (18) years of age. B. No dealer shall purchase precious metals or gems from any seller who the dealer believes, or has reason to believe, is not the owner of such items, unless the seller has written and duly authenticated authorization from the owner permitting and directing such sale. Sec. 16.1-29. - Dealer to retain purchases. A. The dealer shall retain all precious metals or gems purchased by him for a minimum of fifteen (15) calendar days from the date on which a copy of the bill of sale is received by the chief of police. Until the expiration of this period, the dealer shall not sell, alter, or dispose of a purchased item, in whole or in part, or remove it from his place of business in the County. B. If a dealer performs the service of removing precious metals or gems, he shall retain the metals or gems removed and the article from which the removal was made for a period of fifteen (15) calendar days after receiving such article and precious metals or gems. C. Each dealer shall maintain for at least twenty-four (24) months an accurate and legible record of the name and address of the person, firm, or corporation to which he sells any precious metal or gem in its original form after the fifteen (15) day waiting period. This record shall also show the name and address of the seller from whom the dealer purchased such item. ARTICLE III. - PERMIT Sec. 16.1-30. - Bond or letter of credit required of dealers when permit obtained. A. Prior to submitting an application for permit, every dealer shall enter into a recognizance to the County, secured by a corporate surety authorized to do business in the Commonwealth, in the penal sum of $10,000.00, conditioned upon due observance of the terms of this chapter. In lieu of a bond, a dealer may cause to be Page 4 of 6 issued, by a bank authorized to do business in the Commonwealth, a letter of credit in favor of the County, for $10,000.00. B. A single bond upon an employer or principal may be written or a single letter of credit issued to cover all employees and all transactions occurring at a single location. C. Any person aggrieved by the misconduct of any dealer which violated the provision of this chapter may maintain an action for recovery in any court of proper jurisdiction against the dealer and his surety. Recovery against the surety shall be only for that amount of the judgment which is unsatisfied by the dealer. Sec. 16.1-31. - Permit required; method of obtaining permit; method of permit renewal; revocation of permit. A. No person shall engage in the activities of a dealer in the County as defined by section 16.1-21, without first obtaining a permit from the chief of police. B. The permit required by this article shall be issued by the chief of police upon payment of a $200.00 application fee made payable to "Treasurer, Roanoke County" and upon satisfaction of the requirements of this section. To obtain a permit, the dealer shall file with the chief of police an application form which includes the dealer's full name, any aliases, address, age, sex, race, Social Security Number, and date of birth; the name, address, and telephone number of the applicant's employer, if any; the location of the dealer's place of business; and written authorization to conduct a background investigation and fingerprints. The applicant must sign and date the application and certify that the information contained in the application is true and correct. A permit shall not be issued if the applicant has been convicted of a felony or crime of moral turpitude within the last ten (10) years prior to the date of application, or if the applicant is presently under investigation for the same. The permit shall be denied if the applicant has been denied a permit or has had a permit revoked under any ordinance similar in substance to the provisions of this chapter. C. Before a permit may be issued, the dealer must have all weighing devices that will be used in his business inspected and approved by local or state weights and measures officials and present written evidence of such approval to the chief of police. D. A permit issued under this article shall be valid for twelve (12) months from the date issued and may be renewed in the same manner as such permit was initially obtained, with an annual permit fee of $200.00. E. The permit shall be a personal privilege and shall not be transferable. The dealer shall at all times prominently display the permit on his business premises in the County. F. If the dealer does not operate continuously at the same location after he obtains the permit, he shall notify the chief of police when he ceases or renews operations, or upon change of his location. Failure to operate on weekends or holidays shall not be construed as ceasing or discontinuing operation. The dealer shall conduct his Page 5 of 6 business only from the fixed and permanent location in the County specified in his application for a permit. G. The chief of police may waive the permit fee for retail merchants that are required to be licensed as pawnbrokers under Chapter 40 (§ 54.1-4000 et seq.) of the Code of Roanoke County. ARTICLE IV. - SEVERABILITY 16.1-32. — Severability. The sections, paragraphs, sentences, clauses and phrases of this chapter are severable, and if any phrase, clause, sentence, paragraph or section of this chapter shall be declared unconstitutional or invalid by the valid judgment or decree of a court of competent jurisdiction, the remaining phrases, clauses, sentences, paragraphs and sections of this chapter shall remain valid. ARTICLE V. - APPEALS 16.2-33 Appeals An appeal from the decision of the chief of police to deny an application or to revoke a permit shall be made in writing to the County administrator within seven (7) days of the receipt of a decision. The appeal shall state the specific grounds for the appeal. The County administrator or his designee shall hold a hearing within a reasonable time from the receipt of the appeal. At the hearing, the applicant or permit holder may be represented by counsel, may cross-examine witnesses and may present evidence in his favor. The decision of the County administrator shall be final. Page 6 of 6 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 10, 2017 Ordinance approving an extension of an Intergovernmental Agreement between the City of Roanoke, the City of Salem and the County of Roanoke for the establishment of a regional collision center with Roanoke Accident Support Services, LTD Howard B. Hall Chief of Police Thomas C. Gates County Administrator Renewal of the intergovernmental agreement with Roanoke Accident Support Services. BACKGROUND: On February 23, 2016, the Board of Supervisors approved an agreement with Roanoke Accident Support Services (RASS) to establish a crash reporting center (CRC) to serve Roanoke County, Roanoke City, and the City of Salem. The CRC was opened in September 2016. Since that time, the Police Department has referred approximately 25 percent of reportable property damage crashes to the CRC, saving many hours of officer time. The feedback from citizens who have used the CRC to report crashes has been overwhelmingly positive. The 18 month pilot project authorized by the agreement expires on November 30, 2017. Pursuant to Article III, Section 3-1 of the agreement, all parties desire to extend the agreement until November 30, 2021. Based on the pilot phase of implementation, the following items have been added to the initial agreement: 1. RASS will provide computer tablets to each participating agency so that photographs taken at crash scenes can be uploaded to the CRC. RASS has agreed to maintain these photos as required by the Code of Virginia and make Page 1 of 2 them available to the participating agencies. The purpose of this is to eliminate the need to tow vehicles to the CRC. 2. During the term of the agreement, RASS will not provide towing or storage services to any third party within the Roanoke Valley. This is an enhancement to the initial agreement designed to clarify a possible conflict of interest; however, RASS has never expressed any desire or made any attempts to provide these services. DISCUSSION: There have been no changes since the first reading of this ordinance was held on September 26, 2017. FISCAL IMPACT: ►C•7iLa STAFF RECOMMENDATION: Staff recommends approval of this ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 24, 2017 ORDINANCE APPROVING AN EXTENSION OF AN INTER- GOVERNMENTAL AGREEMENT BETWEEN THE CITY OF ROANOKE, THE CITY OF SALEM AND THE COUNTY OF ROANOKE FOR THE ESTABLISHMENT OF A REGIONAL COLLISION CENTER WITH ROANOKE ACCIDENT SUPPORT SERVICES, LTD WHEREAS, on February 23, 2016, the Board of Supervisors approved an agreement with Roanoke Accident Support Services (RASS) to establish a crash reporting center (CRC) to serve Roanoke County, Roanoke City and the City of Salem; and WHEREAS, the CRC was opened in September of 2016 and since that time, the Police Department has referred approximately 25% of reportable property damage crashes to the CRC, saving many hours of officer time, and citizens who have used the CRC to report crashes have provided overwhelmingly positive feedback about their experience -land WHEREAS, the eighteen -month pilot project authorized by the agreement expires on November 30, 2017; and WHEREAS, pursuant to Article III, section 3-1 of the agreement, all parties desire to extend the agreement until November 30, 2021. Accordingly, a First Supplement to the Roanoke Valley Regional Collision Reporting Center Agreement has been proposed; and WHEREAS, in addition to extending the agreement, and based on the pilot phase of implementation, the following items have been included in the First Supplement to the Agreement: Page 1 of 2 1. RASS will provide computer tablets to each participating agency so that photographs taken at crash scenes by police officers can be uploaded to the CRC. RASS has agreed to maintain these photos as required by the Code of Virginia and make them available to the participating agencies. The purpose of this practice is to eliminate the need to tow vehicles to the CRC. 2. During the term of the agreement, RASS will not provide towing or storage services to any third party within the Roanoke Valley. This amendment is designed to clarify RASS's position and to eliminate a potential conflict of interest; however, RASS has never expressed any desire or made any attempt to provide these services. NOW, THEREFORE, BE IT ORDAINED BY the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the First Supplement to the Roanoke Valley Regional Collision Center Agreement with Roanoke Accident Support Services, Ltd. is approved. 2. That the County Administrator or his designee is hereby authorized to execute the First Supplement to the Roanoke Valley Regional Collision Center Agreement upon such form as approved by the County Attorney. 3. That this ordinance shall be in full force and effect from and after its passage. Page 2 of 2 FIRST SUPPLEMENT TO THE ROANOKE VALLEY REGIONAL COLLISION REPORTING CENTER AGREEMENT This First Supplement to the Roanoke Valley Regional Collision Reporting Center Agreement (hereinafter the "First Supplement") is between the City of Roanoke, ("Roanoke City"); the County of Roanoke, ("Roanoke County"); and the City of Salem, ("Salem"), each of which is a political subdivision or municipality of the Commonwealth of Virginia (the "Participating Localities"), and Roanoke Accident Support Services Ltd., a corporation organized under the laws of Virginia ("RASS"). This amended agreement will become effective when all parties have signed it. The date of this First Supplement will be the date that it is signed by the last parry to sign it (as indicated by the date associated with that party's signature). The parties entered into the Roanoke Valley Regional Collision Reporting Center Agreement (hereinafter the "Agreement") in April 2016 for RASS to facilitate collision reporting in partnership with the police departments of the Participating Localities. Pursuant to Article III, Section 3-1 of the Agreement, the initial term of the agreement was an eighteen (18) month pilot program; the Agreement is scheduled to terminate on November 30, 2017. The Agreement further provides that upon approval of all parties, the term of agreement may be extended to November 30, 2021, unless sooner terminated or further extended. Further, the Agreement provides that if such extension occurs, as of each five (5) year anniversary date of November 30, 2021, the term of the agreement will automatically be extended for two additional five (5) year terms beyond the then existing date of termination, unless one or more of the Participating Localities chooses to withdraw from the agreement. The parties desire to extend the agreement. In March 2017, the County and RASS entered into an additional memorandum of understanding, in which RASS agreed to provide Roanoke County police officers with computer tablets to enable officers to upload photographs of crash -scene photographs (where one or more vehicles was disabled) to RASS's secure data management system. The other Participating Localities are also willing to receive computer tablets and to upload photographs. Further, the parties desire to clarify that RASS, in the operation of the collision reporting center, will not provide towing or storage services to any third party within the Roanoke Valley. The parties therefore agree as follows: 1. Pursuant to Article III, Section 3-1 of the Agreement, the Agreement is extended to November 30, 2021. 2. RASS will provide computer tablets to each of the Participating Localities so that officers will have the ability to upload photographs to RASS's National Law Enforcement Telecommunications System secure facility. RASS staff will thereafter attach all applicable on -scene photographs to the appropriate collision report and the photographs will be securely stored in RASS's propriety Collision Reporting & Occurrence Management System ("CROMS"). Photographs submitted to RASS and Page 1 of 3 entered into the CROMS system will be shared with the Participating Localities by providing the Participating Localities with CROMS access. Photographs will thereafter be provided to insurers with the individual vehicle insurance claims resulting from the collision, in accordance with the provisions of the Code of Virginia Section 46.2-380. The Participating Localities will have access to information and photographs in CROMS for at least thirty-six (36) months after the termination of the Agreement. RASS will continue to have access and use the information only as allowed by the Code of Virginia. 3. During the term of the Agreement, neither BASS, nor any entity in which RASS has any interest, shall operate any automobile body repair shop, automobile rental facility, or motor vehicle towing or storage business within the Roanoke Valley (each, a "Restricted Business") and shall ensure that no director, officer or employee of RASS or any of its affiliated companies operates or has any direct or indirect interest in or control over any Restricted Business. 4. The Participating Localities and RASS further agree that all other terms and conditions set forth in the Agreement, not specifically amended and/or modified by this First Supplement shall remain in full force and effect; and that the Agreement and the First Supplement represent the entire agreement between the parties. Each party is signing this agreement on the date stated opposite that party's signature. CITY OF ROANOKE, VIRGINIA Date: 12017 By: (SEAL) Robert S. Cowell, Jr., City Manager Attest: Clerk Approved as to form: 1.2 Page 2 of 3 City Attorney Date: , 2017 Attest: Clerk Date: Attest: Clerk COUNTY OF ROANOKE, VIRGINIA By: (SEAL) Thomas C. Gates, County Administrator Approved as to form: M. County Attorney CITY OF SALEM, VIRGINIA 2017 By: Kevin S. Boggess, City Manager Approved as to form: By: City Attorney ROANOKE ACCIDENT SUPPORT SERVICES LTD. Date: 12017 By: Steven A. Sanderson, President Page 3 of 3 Lu �. x �a�pa CO W 0 Ln c O CL G) Of 1 O V) C) Q 4-0 c� Q _ co -J Q D Q. •� 0 c O .� as 4-' _ �. o O no o %4-�, � v` -a c 0 6n on - LA p L d c 0 C0 D ` © L �' ~ 41 — 0 O ° Q 0 6 Q ], C) _. ACTION NO. ITEM NO. 1.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: All open appointments BACKGROUND: October 10, 2017 Appointments to Committees, Commissions and Boards Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator 1. Budget and Fiscal Affairs Committee (BFAC) (appointed by District and At - Large) The following District appointments remain open: Hollins Magisterial District Cave Spring Magisterial District Vinton Magisterial District 2. Economic Development Authority (EDA) (appointed by District) Billy H. Branch, representing the Cave Spring Magisterial District has resigned. His four-year unexpired term ends September 26, 2017 The following four-year term expired on September 26, 2015: a) Greg Apostolou, representing the Hollins Magisterial District is eligible for reappointment Page 1 of 2 3. Library Board (appointed by District) The following four-year term expired on December 31, 2016 a) Heather Lawrence, representing the Vinton Magisterial District 4. Social Services Advisory Board (appointed by District) The following four-year term expired on July 31, 2017. a) Mike Bailey, representing the Hollins Magisterial District FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: There is no staff recommendation associated with this agenda item. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 10, 2017 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for October 10, 2017, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Approval of minutes — August 22, 2017 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to David G. McMillan, Police Officer -Commander -CID, upon his retirement after thirty -one (31) years of service 3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Sheila S. Obenchain, Human Resources Specialist I, upon her retirement after thirty (30) years of service 4. Designation of voting delegate to the Virginia Association of Counties (VACo) Conference to be held November 11-14, 2017 5. Request to accept donated ammunition to the Roanoke County Police Department from Walmart Page 1 of 1 ACTION NO. ITEM NO. J.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 10, 2017 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to David G. McMillan, Police Officer -Commander -CID, upon his retirement after thirty -one (31) years of service Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of the retirement of David G. McMillan BACKGROUND: David G. McMillan, Police Officer -Commander -CID, retired on October 1, 2017, after thirty-one years and two months of service with Roanoke County's Police Department. Commander McMillan is unable to attend today's meeting and his quilt and resolution will be mailed to his home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 10, 2017 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DAVID G. MCMILLAN, POLIC OFFICER- COMMANDER -CID, UPON HIS RETIREMENT AFTER THIRTY-ONE (31) YEARS OF SERVICE WHEREAS, Commander McMillan was employed by Roanoke County on August 9, 1986; and WHEREAS, Commander McMillan retired on October 1, 2017, afterthirty-one years and two months of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Commander McMillan's tenure with Roanoke County, he has served with professionalism and dedication in providing services to the citizens of Roanoke County; and WHEREAS, during Commander McMillan's time with the Roanoke County Police Department he served the County as a patrol officer and as a detective before becoming a supervisor, moving through the ranks of Sergeant, Lieutenant, and finally to Commander. At one time or another, he served in every Division in the Police Department and received numerous commendations for outstanding work performance and accolades from citizens who he helped throughout his career. During his tenure, he was responsible for a number of projects and innovations that improved the delivery of law enforcement services to County residents as well as training for County officers, including, notably, overseeing construction of the County's weapons training facility. WHEREAS, NOW, THEREFORE, BE IT RESOLVED thatthe Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DAVID G. MCMILLAN for more than thirty-one years of capable, Page 1 of 2 loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. J.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 10, 2017 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Sheila S. Obenchain, Human Resources Specialist I, upon her retirement after thirty (30) years of service Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of the retirement of Sheila S. Obenchain BACKGROUND: Sheila S. Obenchain, Human Resource Specialist I, retired on October 1, 2017, after thirty years of service with Roanoke County. Ms. Obenchain is unable to attend today's meeting and her quilt and resolution will be mailed to her home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 10, 2017 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO SHEILA S. OBENCHAIN, HUMAN RESOURCE SPECIALIST I, UPON HER RETIREMENT AFTER THIRTY (30) YEARS OF SERVICE WHEREAS, Ms. Obenchain was employed by Roanoke County on October 5, 1987, on a full-time basis; and WHEREAS, Ms. Obenchain retired on October 1, 2017, after thirty years of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Ms. Obenchain's tenure with Roanoke County, she served with professionalism and dedication in providing services to the citizens of Roanoke County; and WHEREAS, Ms. Obenchain worked in several positions with the Roanoke County Sheriff's Office, including assisting with the inmate educational program and as a control room operator prior to joining the Roanoke County Human Resources Department; and WHEREAS, during Ms. Obenchain's time in Human Resources, she assisted countless employees with benefit and retirement issues, helped to create policies and procedures, and assisted with the transition from written recording keeping to digital files and records; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to SHEILA S. OBENCHAIN for thirty years of capable, loyal and dedicated service to Roanoke County; and Page 1 of 2 FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. J.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 10, 2017 Designation of voting delegate to the Virginia Association of Counties (VACo) Conference to be held November 11-14, 2017 Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Designation of voting delegate to VACo BACKGROUND: The Virginia Association of Counties' (VACo) annual conference will be held November 11-14, 2017. They have requested that each county designate a representative of its Board of Supervisors as well as an alternate to cast its votes at the annual business meeting on Tuesday, November 14, 2017. The voting credentials form must be submitted to VACo by November 1, 2017. DISCUSSION: Chairman Joseph P. McNamara will be attending the conference and it is recommended that he be appointed as Roanoke County's voting representative for 2017. Additionally, it is recommended that Ruth Ellen Kuhnel, County Attorney, be designated as the alternate. FISCAL IMPACT: There is no fiscal impact associated with this Board action. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends appointing Joseph P. McNamara and Ruth Ellen Kuhnel as the voting representatives for 2017. Page 2 of 2 ACTION NO. ITEM NO. J.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 10, 2017 Request to accept donated ammunition to the Roanoke County Police Department from Walmart Howard B. Hall Chief of Police Thomas C. Gates County Administrator Acceptance of a donation from Walmart to the Roanoke County Police Department. BACKGROUND: Walmart has recently contacted the Roanoke County Police Department to offer a donation of firearm ammunition that had been erroneously received at one of their retail stores and could not be returned to the manufacturer. Staff consulted with the Federal Department of Alcohol Tobacco and Firearms and there are no prohibitions against accepting this donation. The retail value of the ammunition is $292. DISCUSSION: Receipt of this donation requires Board authorization. The Police Department has indicated the ammunition can be utilized and accepting the donation will offset future expenses of the Department. FISCAL IMPACT: There is no fiscal impact to the County that results from accepting the donation. Accepting the donation will permit nominal future cost avoidance. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends acceptance of this donation. Page 2 of 2 Q) .�d 0 c 0 � 0 � � � 0 U Q) � Q) Q) w 3 . v � c m � � Q) to c � 0 U � 0 m � u c m 2 -0 Q) m CL 0 CL CL m c � 00 0 N P� 0 J_ 2 � MA LL rq rq cm cm o M . u L3 00 0 . 7 Ln o 00 m cr o % r � k 7 2 t / Ln § I m 2 u » » cm cm c . 2 » > k k 2 2 q % cm m cn Ln % 00 0 M m CL2 CL c k \ _ / \ u % + / � \ / / ƒ ) \ 2 / § u n 0 / o CLrq k \ 0 \ k cm / / / r- 00 $ o 0 00 \ \ - k Li Q E / k / L < S e % e \ u o \ a \ � \ & @ & e @ c \ ca COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Unaudited Outstanding June 30, 2017 Additions Deletions General Obligation Bonds $ 3,640,935 $ - VPSA School Bonds 86,990,706 8,107,624 Lease Revenue Bonds 78,410,705 - 3,005,000 Submitted By Approved By $ 169,042,346 $ Rebecca E. Owens Director of Finance Thomas C. Gates County Administrator Outstanding October 10, 2017 $ 3,640,935 78,883,082 75,405,705 $ 11,112,624 - $ 157,929,722 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: October 10, 2017 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 31 -Jul -17 SUMMARY OF INFORMATION: CASHINVESTMENT: SUNTRUST CON 13,939,120.58 13,939,120.58 CrZsPA=1N �il�►�� SCOTT STRI NGFELLOW CONTRA (177,422.00) SCOTT STRINGFELLOW 54,006,679.08 WELLS FARGO 14,000,000.00 WELLS FARGO CONTRA (74,660.00) 67,754,597.08 LOCAL GOVT INVESTMENT POOL: 1,086,555.61 GENERAL OPERATION 11,280,796.23 11,280,796.23 MONEY MARKET: AMERICAN NATIONAL BANK 2,501,407.53 BRANCH BANKING & TRUST 1,090,769.43 SCOTT STRI NGFELLOW - JAIL 1,111,102.08 SCOTT STRI NGFELLOW 15,478,223.78 UNION FIRST 1,086,555.61 VALLEY BANK/BNC 2,531,552.48 WELLS FARGO 320, 511.82 24,120,122.73 TOTAL 117, 094, 636.62 10/10/2017 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: October 10, 2017 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 31 -Aug -17 SUMMARY OF INFORMATION: CASHINVESTMENT: SUNTRUST CON 3,578,579.96 3,578,579.96 CrZsPA=1N �il�►�� SCOTT STRI NGFELLOW CONTRA (169,580.00) SCOTT STRINGFELLOW 54,006,433.11 WELLS FARGO 14,000,000.00 WELLS FARGO CONTRA (68,740.00) 67,768,113.11 LOCAL GOVT INVESTMENT POOL: 15,542,659.81 GENERAL OPERATION 11,292,104.12 11,292,104.12 MONEY MARKET: AMERICAN NATIONAL BANK 2,503,895.23 BRANCH BANKING & TRUST 1,091,371.76 HOMETRUST BANK 2,500,606.09 SCOTT STRI NGFELLOW - JAIL 1,111, 917.93 SCOTT STRI NGFELLOW 15,542,659.81 UNION FIRST 1,086,786.32 VALLEY BANK/BNC 2,532,627.75 WELLS FARGO 331,055.41 26,700,920.30 TOTAL 109, 339, 717.49 10/10/2017 0,V"1Ut"T1_a4 OA O� R O,rr� Z 0 � 2 1838 DECLARING THE MONTH OF OCTOBER 2017 AS FIRE PREVENTION MONTH IN THE COUNTY OF ROANOKE WHEREAS, the County of Roanoke, Virginia is committed to ensuring the safety and security of all those living in and visiting Roanoke County; and WHEREAS, Roanoke County Fire & Rescue Department responded to 156 home fires in 2016; and WHEREAS, sadly, Roanoke County home fires resulted in 4 civilian deaths in 2016; and WHEREAS, newer homes are built with lightweight materials that burn faster than older home constructions; and WHEREAS, many of today's products and furnishings produce toxic gases and smoke when burned, making it impossible to see and breathe within moments; and WHEREAS, these conditions contribute to a much smaller window of time for people to escape a home fire safely, with people having as little as one to two minutes to escape from the time the smoke alarm sounds; and WHEREAS, a home fire escape plan provides the skill set and know-how to quickly and safely escape a home fire situation; and WHEREAS, a home fire escape plan includes two exits from every room in the home; a path to the outside from each exit; smoke alarms in all required locations; and a meeting place outside where everyone in the home will meet upon exiting; and WHEREAS, home fire escape plans should be developed by all members of the household; and WHEREAS, practicing a home fire escape plan twice a year ensures that everyone in the household knows what to do in a real fire situation; and WHEREAS, Roanoke County's first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, Roanoke County's residents are responsive to public education measures and are able to take personal steps to increase their safety from fire, especially in their homes; and WHEREAS, the 2017 Fire Prevention Week theme, "Every Second Counts: Plan 2 Ways Outl" effectively serves to educate the public about the vital importance of developing a home fire escape plan with all members of the household and practice it twice a year. NOW THEREFORE, we, the Board of Supervisors of Roanoke County, Virginia do hereby proclaim October 2017, as Fire Prevention Month throughout this County. We urge all the people of Roanoke County to develop a home fire escape plan with all members of the household and practice it twice a year, and to participate in the many public safety activities and efforts of Roanoke County's fire and rescue services during Fire Prevention Month 2017. Presented this 10th day of October 2017 -!f I (__J George G. A id Al Bedrosian &4eA- — Martha Ho ker ACTION NO. ITEM NO. N.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: October 10, 2017 Joint work session with the Roanoke County Public School Board Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Chairman McNamara has requested that this time has been set aside to hold a joint work session with the Roanoke County Public School Board. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 10, 2017 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 1