HomeMy WebLinkAbout12/5/2017 - Adopted Board Records
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 5, 2017
RESOLUTION 120517-1EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TOJOSEPH
LADUKE,SOLID WASTE EQUIPMENT OPERATOR UPON HIS
RETIREMENT AFTER MORE THAN TWENTY-FIVE (25) YEARS OF
SERVICE
WHEREAS,Mr. LaDuke was employed by Roanoke County on November 2, 1992
on a part time basis and January 12,1995 on a full-time basis; and
WHEREAS,Mr. LaDuke will retire on December1, 2017, after twenty-fiveyears
andone monthofdevoted, faithful and expertserviceto Roanoke County; and
WHEREAS,during Mr. LaDuke’s tenure with the General ServicesDepartment, he
has servedwith professionalism and dedication in providing services to the citizens of
Roanoke County;
WHEREAS, throughout Mr. LaDuke’s tenure with Roanoke County, he has worked
in the Solid Waste Division for the length of his employment providing citizens with quality
service including brush collection and bulk collection, while part-time as a refuse collector.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County toJOSEPH LADUKEfor more than twenty-fiveyears of capable, loyal and
dedicated service to Roanoke County; and
FURTHER,the Board of Supervisors does express its best wishes for a happy and
productive retirement.
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ACTION NO. A-120517-2
ITEM NO. E-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:December 5, 2017
AGENDA ITEM:Request to accept audited financial results for the fiscal year
ended June 30, 2017
SUBMITTED BY:Rebecca Owens
Director of Finance
APPROVED BY:Thomas C. Gates
County Administrator
ISSUE:
Accept audited financial results for the County of Roanoke for the fiscal year ended
June 30, 2017
BACKGROUND:
Cherry Bekaert completed the audit of the financial operations of the County of
Roanoke and the County of Roanoke Public Schools for the year ended June 30, 2017.
The Audit Committee met on November 14, 2017, to review the results ofthe year’s
operations. Both the County and Schools received a clean and unmodified opinion.
Staff from Cherry Bekaert will present the audit information to the Board at the meeting.
DISCUSSION:
On September 26, 2017, staff reviewed preliminary unaudited financial results for June
30, 2017, and there have been minimal changes since that work session. Below is the
information for the County regarding the General Government results of operations for
the fiscal year ended June 30, 2017.
Results of Operations of the County of Roanoke for the Year Ended June 30,
2017:
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Revenues
Revenues were within 0.7% or $1,397,659 of the amended budget as shown on
Attachment I and reasons for these variances are as follows:
-Other Local Taxes and Fees were $336,188 above budget primarily the result
of increased collections for recordation tax, hotel & motel room tax, and other
local taxes and fees.
-Sales Tax was $480,706 above budget primarily the result of collections received
belonging to the City of Roanoke. Approximately $325,000 will be reserved
and reimbursed to the City of Roanoke.
-Intergovernmental Revenues were $458,748 above budget primarily the result
of reimbursements for Social Services programs.
Expenditures:
Expenditures were within 0.4% or $896,310 of the amended budget as shown on
Attachment I and reasons for these variances are as follows:
-Personnel savings were related to attrition and vacancies-$260,757
-Court Services Unit-$167,552 savings related to reduced usage of juvenile
detention
-Under-spending of departmental budgets-$320,472
-Department encumbrances-$147,529 -Funds that were obligated prior to the end
of the fiscal year but not paid until the following year
Results of Operations of the Roanoke County Public Schools for the Year Ended
June 30, 2017:
The Schools ended the year with revenues ($283,399.53) less than final budget and
expenditure savings of $3,244,570.07 net of outstanding purchase orders and the
Emergency Reserve. Attachment II is the year-end report the School Board approved
at their Board meeting on November 14, 2017. No action is required by the Board of
Supervisors.
FISCAL IMPACT:
The policies for use of general fund revenues and expenditures in excess of budget at
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year end designates portionsof the year-end balance for capital reserves as well as to
the general fund unappropriated balance. Based upon these policies, staff
recommends the following:
-$577,749 will be added to the general fund unappropriated balance. This will
increase the General Fund Unappropriated Balance to $23,531,962 at June 30,
2017, which is 11.00 % of the 2017-2018 General Fund Revenues.
-$103,691 will be allocated to Capital reserves
-$200,000 will be allocated to the 2017-2018 Capital Budget
-$325,000 will be reserved for reimbursement of Sales Tax to the City of
Roanoke
-$350,000 will be reserved for Risk Management Fund Balance
-$525,000 will be reserved for Children's Services Act Fund Balance
- $212,529 will be carried over for outstanding purchase orders and carryover
items:
-Outstanding purchasing orders-$147,529
-Website-$65,000
STAFF RECOMMENDATION:
Staff recommends the Board accept the audited financial results for the fiscal year
ended June 30, 2017.
VOTE:
SupervisorPetersmoved to approve the staff recommendation to accept the audited
financial results. Supervisor McNamaraseconded the motion. Motion approved.
YesNoAbsent
Mr. Assaid
Mr. Bedrosian
Ms. Hooker
Mr. Peters
Mr. McNamara
cc:Rebecca Owens, Director of Finance
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ACTION NO. A-120517-3.a
ITEM NO. H-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 5, 2017
AGENDA ITEM: Request to accept and allocate grant funds in the amount of
$42,564 from the Virginia Department of Emergency
Management (VDEM) for an Emergency Management
Performance Grant
SUBMITTED BY: Stephen G. Simon
Chief of Fire and Rescue
APPROVED BY: Thomas C. Gates
County Administrator
ISSUE:
Accept and allocate an Emergency Management Performance Grant in the amount of
$42,564 from the Department of Emergency Management.
BACKGROUND:
The Emergency Management Performance Grant is an annual grant to local governments
for emergency preparation. Funds may be used for technology equipment to enhance
Emergency Operations Center (EOC) capabilities in performing initial damage
assessments following an incident. Funds may also be used for acqusition of
interoperable mobile radios, USB charging stations, and other items that support EOC
operations as well as field operation logistical needs.
DISCUSSION:
If approved, the County anticipates utilizing grant funds to improve EOC and field
capabilities in performing damage assessments immediately subsequent to an
emergency or hazardous incident.
FISCAL IMPACT:
Awarded grant funds total $42,564, which includes a required local match of 50% or
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$21,282. Terms and conditions of the grant permit Roanoke County to use a portion of
the existing Emergency Manager's salary to meet the match requirement of the grant.
Acceptance of this grant will not require a County contribution of cash.
STAFF RECOMMENDATION:
Staff recommends the acceptance and allocation of grant funds to the Fire and Rescue
Department in the amount of $42,564 from the VDEM.
VOTE:
Supervisor McNamara moved to approve the staff recommendation to accept and
allocate the funds. Supervisor Hooker seconded the motion. Motion approved.
Yes No Absent
Mr. Assaid
Mr. Bedrosian
Ms. Hooker
Mr. Peters
Mr. McNamara
cc: Stephen G. Simon, Chief of Fire and Rescue
Chris Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 5, 2017
RESOLUTION120517-3.bESTABLISHING A MEETING SCHEDULE
FOR THE BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR
CALENDAR YEAR 2018
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1.That for calendar year 2018, the regular meetings of the Board of
Supervisorsof Roanoke County, Virginia, are set forth below with public hearings
scheduled for 7:00 p.m. unless otherwise advertised.
Tuesday, January 9,2018at 3pm
Tuesday, January 23,2018at 3 pm and 7 pm
Tuesday, February 13,2018at 3 pm
Tuesday, February 27,2018at 3 pm and 7 pm
Tuesday, March 13,2018at 3 pm
Tuesday, March 27,2018at 3 pm and 7 pm
Tuesday, April 10,2018at 3 pm
Tuesday, April 24,2018at 3 pm and 7 pm
Tuesday, May 8,2018at 3 pm
Tuesday, May 22,2018at 3 pm and 7 pm
Tuesday, June 12,2018at 3 pm
Tuesday, June 26,2018at3 pm and 7 pm
Tuesday, July 24,2018at 3 pmand 7 pm
Tuesday, August 28,2018at 3 pmand 7 pm
Tuesday, September 11,2018at 3 pm
Tuesday, September 25,2018at 3 pm and 7 pm
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ACTION NO. A-120517-3.c
ITEM NO. H-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:December 5, 2017
AGENDA ITEM:Request to accept and allocate grantfunds in the amount of
$24,318.45 from the U. S. Department of Justice’s
Bulletproof Vest Partnership to the Roanoke County Police
Department.
SUBMITTED BY:Howard B. Hall
Chief of Police
APPROVED BY:Thomas C. Gates
County Administrator
ISSUE:
Acceptance and allocation of $24,318.45 for the Bulletproof Vest Partnership Grant
BACKGROUND:
The Bulletproof Vest Partnership (BVP), created by the Bulletproof Vest Partnership
Grant Act of 1998 is a unique U.S. Department of Justice initiative designed to provide a
critical resource to State and local law enforcement. Since 1999, the BVP program has
awarded more than 13,000 jurisdictions, a total of $430 million in federal funds for the
purchase of over one million vests.
DISCUSSION:
The U.S. Department of Justice's Bulletproof Vest Partnership awarded the Roanoke
County Police Department grant funds to assist in the purchase of protective vests for
officers.
FISCAL IMPACT:
The total amount of the grant awarded is $24,318.45, which includes a 50% match. U.
S. Department of Justice grant funds total $12,159.22 and the County match of
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$12,159.23 was appropriated by the Board of Supervisors in the fiscal year 2017-2018
Police Department budget. No additional appropriation of County funds isrequired.
STAFF RECOMMENDATION:
Staff recommends the acceptance and allocation of grant funds in the amount of
$24,318.45 to the Police Department from the U.S. Department of Justice's Bulletproof
Vest Partnership.
VOTE:
Supervisor McNamara moved to approve the staff recommendation to accept the grant
funds. Supervisor Hookerseconded the motion. Motion approved.
YesNoAbsent
Mr. Assaid
Mr. Bedrosian
Ms. Hooker
Mr. Peters
Mr. McNamara
cc:Howard B.Hall, Chief of Police
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
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ACTION NO. A-120517-3.d
ITEM NO. H-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:December 5, 2017
AGENDA ITEM:Confirmation of appointments to the Building Code Board of
Adjustments and Appeals (Fire Code Board of Appeals);
Roanoke Valley Broadband Authority;
SUBMITTED BY:Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY:Thomas C. Gates
County Administrator
ISSUE:
Confirmation of appointments
BACKGROUND:
Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals):
Alternate Ralph Henry’s appointment expired on October 28, 2017.
Alternate Justin Biller is now a volunteer firefighter and cannot continue to serve.
Roanoke Valley Broadband Authority:
Citizen Representative, Michael McEvoy’s, four-year term expires December 13, 2017.
Alternate Representative, Daniel R. O'Donnell's four-year term expires December 31,
2017.
DISCUSSION:
Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals):
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Staff recommends the reappointment of alternate Mr. Ralph Henry for an additional
four-year term to expire November 21, 2021.
Staff recommends Todd Sutphin (alternate) for a four-yearterm to expire November 21,
2021.
Roanoke Valley Broadband Authority:
Staff recommends Daniel R. O’Donnell (alternate) for a four-year term to expire
December 31, 2021.
Staff recommends Michel McEvoy, (citizen) for a four-year term to expire December 13,
2021.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
STAFF RECOMMENDATION:
Staff recommends confirmation of the above appointments.
VOTE:
Supervisor McNamara moved to approve the staff recommendation to confirm the
appointments. Supervisor Hooker seconded the motion. Motion approved.
YesNoAbsent
Mr. Assaid
Mr. Bedrosian
Ms. Hooker
Mr. Peters
Mr. McNamara
cc: Morgan Yates, Building Commissioner
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ACTION NO. A-120517-3.e
ITEM NO. H-6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:December 5, 2017
AGENDA ITEM:Request to accept and allocate grant funds in the amount of
$11,000 from the Virginia Department of Emergency
Management (VDEM) for a State Homeland Security
program
SUBMITTED BY:Susan Slough
Assistant Director of Communications & Technology
APPROVED BY:Thomas C. Gates
County Administrator
ISSUE:
Accept and allocate a State Homeland Security Program Grant in the amount of
$11,000 from the Virginia Department of Emergency Management.
BACKGROUND:
The Homeland Security Grant Program plays an important role in the implementation of
the National Preparedness System by providing funding to support core capabilities
essential to achieving national preparedness.
The ability for multiple jurisdictions to communicate with each other in remote locations
has become an important issue inensuring emergency preparedness and response.
While the Roanoke region is generally capable of interagency communications in a
broad geographic area, there remains some areas of the general region where
communication capabilities are insufficient.
DISCUSSION:
Through use of these grant funds, Roanoke County intends to partner with Pittsylvania
County to combine 800 MHz radio systems using Inter-RF Subsystem Interface (ISSI)
technology. This will improve the communication and coordination of the public safety
departments within the Roanoke Valley Radio System by establishing a a seamless
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"talk path" with Pittsylvania County.
FISCAL IMPACT:
Awarded federal grant funds total $11,000. No local matching funds are required.
STAFF RECOMMENDATION:
Staff recommends the acceptance and allocation of grant funds to Department of
Communications and Information Technology in the amount of $11,000 from the VDEM.
VOTE:
Supervisor McNamara moved to approve the staff recommendation to accept the grant
funds. Supervisor Hooker seconded the motion. Motion approved.
YesNoAbsent
Mr. Assaid
Mr. Bedrosian
Ms. Hooker
Mr. Peters
Mr. McNamara
cc: Susan Slough, Assistant Director of Communications and Technology
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 5, 2017
RESOLUTION 120517-3.fEXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TOGARRETT L.
HOSTETTER,MASTER PARAMEDIC/FIREFIGHTER, UPON HIS
RETIREMENT AFTER MORE THAN TWENTY-THREE (23) YEARS OF
SERVICE
WHEREAS,Mr. Hostetterwas employed by Roanoke County on November 28,
1994on a full-time basis; and
WHEREAS,Mr. Hostetterwill retire on December1, 2017, after twenty-threeyears
ofdevoted, faithful and expertserviceto Roanoke County; and
WHEREAS,during Mr. Hostetter’s tenure with the Fire and RescueDepartment, he
has servedwith professionalism and dedication in providing services to the citizens of
Roanoke County; and
WHEREAS,during his tenure Mr. Hostetter served as a Field Training Officer and
trained the majority of the paramedics in the County which will be a legacy that will live on
for years to come; and
WHEREAS, Mr. Hostetter is credited with the formation of the Muscular Dystrophy
Association (MDA) annual Guns and Hoses hockey game for the Roanoke Valley
generating over $500,000 in donationsto the Muscular Dystrophy since the inception of the
first game; and
WHEREAS, Mr. Hostetter placed patient care far above just their medical needs.
He was compassionate about the overall well-being of the patient and went above and
beyond to meet their needs, medical or otherwise.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY,DECEMBER 5, 2017
RESOLUTION 120517-3APPROVINGAND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORSAGENDA FOR
THIS DATE DESIGNATED AS ITEM H-CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for December 5,
2017,designated as Item H-Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through7
inclusive, as follows:
1.Approval of minutes –October 10, 2017; October 17, 2017
2.Request to accept and allocate grant funds in the amount of $42,564 from the
Virginia Department of Emergency Management (VDEM) for an Emergency
Management Performance Grant (Stephen G. Simon, Chief of Fire and Rescue)
3.Resolution establishing a meeting schedule for the Board of Supervisors of
Roanoke County for calendar year 2018
4.Request to accept and allocate grant funds in the amount of $24,318.45 from
the U. S. Department of Justice’s Bulletproof Vest Partnership to the Roanoke
County Police Department
5.Confirmation of appointments to the Building Code Board of Adjustments and
Appeals (Fire Code Board of Appeals); Roanoke Valley Broadband Authority
6.Request to accept and allocate grant funds in the amount of $11,000 from the
Virginia Department of Emergency Management (VDEM) for a State Homeland
Security program
7.Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Garrett L. Hostetter, Master Paramedic/Firefighter, upon his retirement
after twenty-three (23) years of service
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 5, 2018
RESOLUTION 120517-4CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member’s knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies;and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
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