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HomeMy WebLinkAbout1/23/2018 - RegularINVOCATION: Roanoke County Board of Supervisors January 23, 2018 PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: "Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board." Page 1 of 5 Roanoke County Board of Supervisors Agenda January 23, 2018 Good afternoon and welcome to our meeting for January 23, 2018. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County's website at www.RoanokeCountyVA.gov. Our meetings are closed -captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of police officers and fire and rescue personnel who volunteered disaster relief assistance to Houston, Texas and Puerto Rico (Howard B. Hall, Chief of Police; Stephen G. Simon, Chief of Fire and Rescue) 2. Recognition of the Department of Economic Development for again being designated as an Accredited Economic Development Organization (AEDO) by the International Economic Development Council (IEDC) (Jill Loope, Director of Economic Development) Page 2 of 5 D. BRIEFINGS 1. Briefing to discuss with the Board of Supervisors the County Administrator's Proposed Fiscal Year 2019-2028 Capital Improvement Program (CIP) (Thomas C. Gates, County Administrator; Christopher R. Bever, Director, Management and Budget) 2. Briefing to update the Board of Supervisors on the Mountain Valley Pipeline project (Richard L. Caywood, Assistant County Administrator) E. NEW BUSINESS 1. Resolution supporting the relocation of the Roanoke County gateway sign on U.S. 220 in the Clearbrook area (Megan G. Cronise, Principal Planner) F. PUBLIC HEARING AND ADOPTION OF RESOLUTION 1. Public Hearing and Resolution of Endorsement for a Virginia Department of Transportation (VDOT) Comprehensive Roadside Management Program Project for the Route 220 Median in Clearbrook in Roanoke County (Bailey DuBois, Planner II) G. FIRST READING OF ORDINANCES 1. Ordinance repealing Roanoke County Law Library Fee - County Code Section 2.4 (Ruth Ellen Kuhnel, County Attorney) H. SECOND READING OF ORDINANCES 1. Ordinance approving a lease with Blue Mountain Huts, LLC to provide camping facilities and services in Explore Park (Doug Blount, Director of Parks, Recreation and Tourism) 2. Ordinance approving a lease with Don's Cab -Inns, LLC to provide camping facilities and services in Explore Park (Doug Blount, Director of Parks, Recreation and Tourism) 3. Ordinance accepting and appropriating grant funds in the amount of $139,473 from the Department of Criminal Justice Services for the Byrne Justice Assistance Grant (JAG) Program -Law Enforcement/First Responders Cooperative Response Project Regional Field Force Team (Howard B. Hall, Chief of Police) I. APPOINTMENTS 1. Board of Zoning Appeals (BZA)(appointed by District) 2. Budget and Fiscal Affairs (BFAC)(appointed by District) Page 3 of 5 3. Economic Development Authority (EDA)(appointed by District) 4. Library Board (appointed by District) J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes — December 5, 2017 2. Confirmation of appointments to the Board of Zoning Appeals (District); Roanoke County Audit Committee; Roanoke Valley Transportation Planning Organization; Roanoke Valley -Alleghany Regional Commission; Roanoke Valley -Alleghany Regional Comprehensive Economic Development Strategy Committee; Virginia Association of Counties and Western Virginia Regional Jail Authority 3. Request to accept and allocate grant funds in the amount of $8,399.65 from the U. S. Department of Justice's Bulletproof Vest Partnership 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to David W. Ford, Solid Waste Equipment Operator, upon his retirement after more than twenty-four (24) years of service K. CITIZENS' COMMENTS AND COMMUNICATIONS L. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report 3. Comparative Statement of Budgeted and Actual Revenues as of December 31, 2017 4. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of December 31, 2017 5. Accounts Paid — December 31, 2017 M. WORK SESSIONS 1. Work session to review with the Board of Supervisors fiscal year 2017-2018 mid- year revenues and expenditures (Rebecca E. Owens, Director of Finance; Christopher R. Bever, Director of Management and Budget) Page 4 of 5 EVENING SESSION N. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. The petition of Kimberly J. Bolden, Charlotte W. Johnston, and Triple J Farm Events, LLC to obtain a Special Use Permit in a AG -1, Agricultural/Rural Low Density, District and AG -3, Agricultural/Rural Preserve, District for the operation of a special events facility on approximately 14.954 acres, located at 5198 Blacksburg Road, Catawba Magisterial District. This request is for a wedding event space in and adjacent to an existing barn structure on the property. The Planning Commission may recommend conditions to the Board of Supervisors on this new request. The property is currently subject to an existing special use permit that is proposed to be removed. The existing permit allows 21 events per year, all between April 1 and October 31, with not more than 150 persons at any single event. There are also conditions limiting noise generation, lighting, signage, and parking as well as the screening of portable sanitation services. (Philip Thompson, Deputy Director of Planning) O. CITIZEN COMMENTS AND COMMUNICATIONS P. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Phil C. North 2. Joseph P. McNamara 3. P. Jason Peters 4. George G. Assaid 5. Martha B. Hooker Q. ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: January 23, 2018 Recognition of police officers and fire and rescue personnel who volunteered disaster relief assistance to Houston, Texas and Puerto Rico SUBMITTED BY: Howard B. Hall Chief of Police APPROVED BY: Thomas C. Gates County Administrator ISSUE: Recognition of Roanoke County Police Officers and Fire and Rescue Personnel for volunteering to assist in disaster relief to Houston, Texas and Puerto Rico. BACKGROUND: On August 25, 2017, Hurricane Harvey made landfall on the Texas Gulf Coast. Over the next four days, many areas received more than 40 inches of rain as the system meandered over eastern Texas and adjacent waters, causing catastrophic flooding. Texas Governor, Greg Abbott, declared a state of emergency due to the flooding across the state. On August 30, 2017, Roanoke County Fire and Rescue Lieutenant Kevin Gresham and Lieutenant Geoff Tuck volunteered to be deployed to Houston, Texas to assist in the disaster relief efforts. They returned from their deployment on September 7, 2017. On September 20, 2017, Hurricane Maria made landfall in Puerto Rico as a high-end Category 4 hurricane. Hurricane Maria left a wake of destruction that has included a high death toll, as well as, suffering an island -wide electric and communication blackout. Puerto Rico is being assisted by the Federal Emergency Management Agency (FEMA), which reached out to the Virginia Department of Emergency Management to request that police officers to be deployed to assist in the relief efforts. Page 1 of 2 The following officers volunteered to be deployed to assist in these efforts: November 24 thru December 9, 2017 Police Officer I Ileana Aponte -Pena Poilice Officer I Christopher Thayer December 9 thru 23, 2017 Police Officer II Sarah Dagon Police Officer I Brian McBride December 29 thru January 13, 2018 Police Officer II Christian Mason Police Officer I Heidi Pomposini DISCUSSION: The Roanoke County Police Department and the Roanoke County Fire and Rescue Department would like to recognize these employees that were willing to sacrifice their time away from family to assist in relief efforts to communities that were reeling from a natural disaster. Each employee demonstrated compassion and a serving attitude to be willing to volunteer their service to serve a community in need during conditions that were not ideal. Page 2 of 2 ACTION NO. ITEM NO. C.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: January 23, 2018 Recognition of the Department of Economic Development for again being designated as an Accredited Economic Development Organization (AEDO) by the International Economic Development Council (IEDC) Jill Loope Director of Economic Development Thomas C. Gates County Administrator Reaccreditation of the Economic Development Department BACKGROUND: The Department of Economic Development has again been designated an Accredited Economic Development Organization (AEDO) by the International Economic Development Council (IEDC). Originally accredited in 2004, the Roanoke County Department of Economic Development was recently reaccredited by the IEDC following thirteen successful years of activity as an AEDO member. There are currently only 60 other organizations with AEDO status throughout the United States. Roanoke County is one of four accredited organizations in Virginia. The International Economic Development Council is the largest membership association serving economic and community development professionals in the world, with over 4,400 members nationwide and abroad. The IEDC's Accredited Economic Development Organization Program recognizes the professional excellence of economic development organizations throughout North America through a comprehensive peer review process that measures economic development organizations against commonly held standards in the profession. The program consists of two phases: documentation review and an onsite visit. Each phase is designed to evaluate information about the structure, organization, funding, program and staff of the candidate economic development Page 1 of 2 organization The Department of Economic Development has consistently maintained a high professional standard worthy of recognition among industry peers. This preparedness, along with the support of the Board of Supervisors and Administration has assisted with achieving record-breaking business announcements and expansions over the past three years. Maintenance of the Accredited Economic Development Organization status is required every three years and is accomplished through documentation submission and/or onsite visits by a team of the AEDO subcommittee. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item Page 2 of 2 Contact: Jill Loope Title: Director of Economic Development Phone: 540-772-2124 The Roanoke County Department of Economic Development Reaccredited by the International Economic Development Council Washington, DC — (January 23, 2018) - The International Economic Development Council (IEDC) announces that the Roanoke County Department of Economic Development has once again been recognized as one of 60 economic development organizations accredited by IEDC as an Accredited Economic Development Organization (AEDO). Originally accredited in 2004, the Department was reaccredited by IEDC following 13 successful years of activity as an AEDO member. "The Roanoke County Department of Economic Development displays the professionalism, commitment, and technical expertise that is deserving of this honor", said IEDC President and CEO Jeff Finkle. The AEDO program is a comprehensive peer review process that measures economic development organizations against commonly held standards in the profession. The program consists of two phases: a documentation review and an onsite visit. Each phase is designed to evaluate information about the structure, organization, funding, program, and staff of the candidate economic development organization. Earning the AEDO accreditation tells the community and prospects that the Roanoke County Department of Economic Development attained a measure of excellence assuring that their trust is well placed and their business is in good hands. Maintenance of the AEDO status is required every three years and is accomplished through documentation submission and/or onsite visits by a team of the AEDO subcommittee. The International Economic Development Council is the largest membership association serving economic and community development professionals in the world. With over 5,000 members nationwide and abroad, IEDC offers the economic development profession one source for information and professional development, one voice for the profession and one force for advocacy. For more information on IEDC or the AEDO program, please contact AEDO Program Manager Dana Crater at 910-833-7020 or dcratergiedconline.org, or visit IEDC's website at htlp://www.iedconline.org/AEDO. ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: January 23, 2018 Briefing to discuss with the Board of Supervisors the County Administrator's Proposed Fiscal Year 2019-2028 Capital Improvement Program (CIP) Christopher R. Bever Director of Management and Budget Thomas C. Gates County Administrator Briefing for the Board of Supervisors regarding the County Administrator's Proposed Fiscal Year 2019-2028 Capital Improvement Program (CIP). BACKGROUND: As part of the annual budget process, the County Administrator presents a ten-year Capital Improvement Program (CIP) for consideration by the Board of Supervisors. This briefing provides an overview of the ten-year CIP. The Board of Supervisors will deliberate the priorities, projects, and funding sources included in the proposed CIP through budget adoption on May 22, 2018. DISCUSSION: This time has been scheduled to provide the Board of Supervisors with a briefing on the County Administrator's Proposed Fiscal Year 2019-2028 CIP. The proposed CIP document and the presentation providing an overview of the CIP will be distributed to the Board of Supervisors at the January 23, 2018 meeting. A work session has also been scheduled for February 27, 2018, to continue discussion on the proposed CIP. Page 1 of 2 FISCAL IMPACT: There is no fiscal impact associated with the briefing. The fiscal impact of the CIP will be determined at adoption of the fiscal year 2018-2019 budget on May 22, 2018. The Board of Supervisors will adopt for appropriation the first year of the ten-year CIP as part of the annual budget ordinances. STAFF RECOMMENDATION: Staff recommends the Board of Supervisors receive information regarding the County Administrator's Proposed Fiscal Year 2019-2028 Capital Improvement Program. Page 2 of 2 ACTION NO. ITEM NO. D.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: January 23, 2018 Briefing to update the Board of Supervisors on the Mountain Valley Pipeline project Richard Caywood Assistant County Administrator Thomas C. Gates County Administrator Briefing regarding the Mountain Valley Pipeline project BACKGROUND: Assistant County Administrator Richard L. Caywood will provide a briefing regarding the status of the Mountain Valley Pipeline project. Page 1 of 1 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: January 23, 2018 Resolution supporting the relocation of the Roanoke County gateway sign on U.S. 220 in the Clearbrook area Philip Thompson Deputy Director of Planning Thomas C. Gates County Administrator Agenda item for adoption of a resolution supporting the relocation of the Roanoke County gateway sign on U.S. 220 in the Clearbrook area. BACKGROUND: ValleyStar Credit Union approached Roanoke County in 2016 about sponsoring a landscaped area in the vicinity of the new branch located at 3452 Buck Mountain Road. County Staff proposed the existing landscaped area surrounding the Roanoke County gateway sign on U.S. 220 just south of the Blue Ridge Parkway at the intersection with Stable Road. The mature landscaping has been damaged over the years and is in need of maintenance and re -landscaping. ValleyStar Credit Union proposes to replant and regularly maintain this landscaped area and install two "Landscaping By" signs under the VDOT Comprehensive Roadside Management Program. DISCUSSION: As part of the Roanoke County Re -Branding effort, a new gateway sign was proposed to replace the existing round County seal sign in Clearbrook. Instead of replacing the existing sign in its current location, County Staff proposes moving the new gateway sign approximately 1,100 feet north, near the northbound on-ramp and off -ramp for the Blue Page 1 of 2 Ridge Parkway. This proposed location is closer to the actual Roanoke County / Roanoke City boundary and will be the first gateway sign visible heading south on U.S. 220 towards Clearbrook. VDOT requires a Land Use Permit with a resolution from the governing body for locality identification or "welcome to" signs in the public right-of-way. County Staff has also prepared a landscaping plan for the new gateway sign location. The proposed landscaping plan is smaller in scale than the existing landscaped area and will be easier to maintain with County or Inmate labor. FISCAL IMPACT: The new gateway sign has been purchased and is ready to be installed. $2,560 is available in the Department of Community Development Corridor Improvement account for the landscaping material cost. Parks, Recreation and Tourism staff will manage the installation and maintenance of the landscaping. STAFF RECOMMENDATION: Staff recommends adoption of the resolution. 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I crani ial Existing Roanoke County Sign (to be relocated and replaced) Proposed CRMP Sign (2) 1 ' Landscaping�by- ;v Va I I eySta r fCREDIT UNION AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2018 RESOLUTION SUPPORTING THE RELOCATION OF THE ROANOKE COUNTY GATEWAY SIGN ON U.S. 220 IN THE CLEARBROOK AREA IN ROANOKE COUNTY, VIRGINIA WHEREAS, Roanoke County has committed to replace and relocate its Roanoke County gateway sign located in the U.S. 220 median in the Clearbrook area in Roanoke County, Virginia, as part of the Roanoke County re -branding effort; and WHEREAS, the relocated gateway sign and new landscaping will be located 1,100 feet north of the existing gateway sign, near the northbound on-ramp and off - ramp for the Blue Ridge Parkway; and and WHEREAS, new landscaping will be installed around the relocated gateway sign; WHEREAS, the Virginia Department of Transportation (VDOT) requires a resolution of support from the governing body for locality identification or "welcome to" signs in the public right-of-way. BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, AS FOLLOWS: 1. That the Board hereby adopts this Resolution of Support to replace and relocate its Roanoke County gateway sign located in the U.S. 220 median in the Clearbrook area. 2. That the Board requests the Virginia Department of Transportation to approve a Land Use Permit for this project. Page 1 of 2 3. That the Clerk to the Board is directed to send a copy of this resolution to the Virginia Department of Transportation. Page 2 of 2 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: January 23, 2018 Public Hearing and Resolution of Endorsement for a Virginia Department of Transportation (VDOT) Comprehensive Roadside Management Program Project for the Route 220 Median in Clearbrook in Roanoke County Philip Thompson Deputy Director of Planning Thomas C. Gates County Administrator Agenda item for a public hearing on a VDOT Comprehensive Roadside Management Program (CRMP) project for the Route 220 median in Clearbrook. BACKGROUND: ValleyStar Credit Union, a new County business located at 3452 Buck Mountain Road, proposes to sponsor a landscaping project (improvements and maintenance) in the median where the existing Roanoke County gateway sign is located. The existing Roanoke County gateway sign is proposed to be updated and relocated to the north in the same median. The existing gateway sign landscaping is currently maintained by Roanoke County Parks, Recreation and Tourism, utilizing an Inmate Crew. ValleyStar Credit Union proposes to leave the Crape Myrtles in place, replace the remaining bushes and add several new plants. Two signs recognizing ValleyStar Credit Union will be installed as part of this project. The project is consistent with the goals of the 2005 Roanoke County Community Plan. Page 1 of 2 DISCUSSION: The Comprehensive Roadside Management Program for the Route 220 median in Clearbrook requires that at least $7,500 be spent on landscaping projects located within VDOT right-of-way over the course of five years. In exchange for the financial commitment, the sponsor may erect a "Landscaping By" sign. This program requires the local governing body to hold a public hearing and adopt a Resolution of Endorsement prior to project approval by VDOT. Roanoke County acts as a facilitator between VDOT and the sponsors. FISCAL IMPACT: No County funds will be expended. STAFF RECOMMENDATION: Staff recommends adoption of the resolution. Page 2 of 2 T 1p�; f. LU Y O z 0 0 O 01 L tlJ o (1) 3- flJ Dv m C CD tffL �_ > , C a o' Q L u a E7 x W z c? z O U0) 2- _0 0 Z 3 c a OC! C 1p�; H Z D O Y V O cC O W toil O 4 �0 Wr �E L cc LL w 5 f. H Z D O Y V O cC O W toil O 4 �0 Wr �E L cc LL w 5 c cn C: 201 V) _0 a) V) 0 CL 0 N c x 0 z fiW M IA EA 0 4 0 z 0 0 LL L. ❑ 0 (U V) 0 Q 0 ui x 0 z uj M IA EA 0 4 0 ui 11 x 0 z 11 M r " 7 r z D 0 [i /0�/ lig W 0 z Q 0 X I,l Q1 C .L U) u 0 i fa " ©C " 4 W Ln aco oZS " t c v_A W " �' � L a � 0 L C C Q 0 W 5 W a 7A M r " 7 r z D 0 [i /0�/ lig W 0 z Q 0 X I,l Orr 00 00 N CD C O ■CL co U U) Co J LO LO LO NO O) CO O N co co W m a) C: C [Z O 00 � C � (0 CO CO MIA a) O (1) co N _ -0 > — c0 N W cn O C: U) M 75 O � MIA QUOTE Valleystar Credit Union 3452 Buck lane ROANOKE VIRGINIA 24019 DR AN LANDSCAPING INC Date Dream Landscaping, Inc Oct 3, 2017 5405 Cove Rd Quote Number ROANOKE VA 24019 QU-0066 USA Description Quantity Unit Price Tax Amount USD Additional Work -Prepping sign areas for new trees/plants 6.00 80.00 Tax Exempt 480.00 Plants(Clearbrook sign)- 4.00 25.00 5.3% 100.00 Winterberry 3g Plants(Clearbrook sign)- 8.00 12.00 5.3% 96.00 Pennsylvania Sage 1g Plants(Clearbrook sign)- 4.00 12.00 5.3% 48.00 Butterfly weed 1g Plants(Clearbrook sign)- 8.00 12.00 5.3% 96.00 Aster/Shooting star 1g Plants(Clearbrook sign)- 8.00 25.00 5.3% 200.00 Hoogendoron Holly 3g Plants(Clearbrook sign)- 6.00 12.00 5.3% 72.00 Wintergreen 1g Plants(Clearbrook sign)- 40.00 8.50 5.3% 340.00 Ground and Mountain phlox 1g Plants(Clearbrook sign)- 8.00 6.50 5.3% 52.00 Variegated Liriope Plants(Clearbrook sign)- 20.00 5.50 5.3% 110.00 Fall and spring annuals Mulch -Double shredded hardwood 3.50 35.00 5.3% 122.50 Registered Office: 5445 Cove Rd, Roanoke, VA, 24019, USA. Description Plants(Clearbrook sign) - Crepe Myrtle 6' Plants(Clearbrook Sign) - Dogwood 5-6' Landscaping Install -plants and mulch around Clearbrook sign Plants-Daylilies-Far end of median Plants -Annuals -Far end of median Quantity Unit Price Tax Amount USD 1.00 75.00 5.3% 75.00 1.00 125.00 5.3% 125.00 10.00 80.00 Tax Exempt 800.00 10.00 8.50 5.3% 85.00 100.00 5.50 5.3% 550.00 Subtotal 3,351.50 TOTAL SALES TAX 5.3% 109.81 TOTAL USD 3,451.31 QUOTE Valleystar Credit Union 3452 Buck lane ROANOKE VIRGINIA 24019 Description Monthly Contract -Grounds Maintenance: Maintaining Median area for one year; Mowing, trimming, weed control, Mulch application once per year. Annual total=$2,040 Quantity DR AN LANDSCAPING INC Date Sep 25, 2017 Quote Number QU-0067 Unit Price Dream Landscaping, Inc 5405 Cove Rd ROANOKE VA 24019 USA Tax Amount USD 1.00 170.00 Tax Exempt 170.00 Subtotal 170.00 TOTAL USD 170.00 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2018 RESOLUTION OF ENDORSEMENT FOR A VIRGINA DEPARTMENT OF TRANSPORTATION COMPREHENSIVE ROADSIDE MANAGEMENT PROJECT FOR THE ROUTE 220 MEDIAN IN CLEARBROOK IN ROANOKE COUNTY, VIRGINIA WHEREAS, ValleyStar Credit Union has committed to install and maintain landscaping and signage for five years at the Route 220 median in Clearbrook in Roanoke County, Virginia; and WHEREAS, this landscaping and signage project is consistent with the goals of the 2005 Roanoke County Community Plan; and WHEREAS, these improvement activities fall under the Virginia Department of Transportation (VDOT) Comprehensive Roadside Management Program; and WHEREAS, this VDOT program requires the local governing body to hold a public hearing and adopt a resolution of endorsement prior to project approval by VDOT; and, WHEREAS, the Board held a public hearing on this project after advertisement, as required, on January 23, 2018. BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, AS FOLLOWS: 1. That the Board finds that this landscaping and signage project at the Route 220 median in Clearbrook is consistent with the goals of the 2005 Roanoke County Community Plan. Page 1 of 2 2. That the Board accepts the offer of ValleyStar Credit Union to maintain the landscaping and signage at the Route 220 median in Clearbrook for five years. 3. That the Board hereby adopts this Resolution of Endorsement for the landscaping project at the Route 220 median in Clearbrook, and requests the Virginia Department of Transportation to approve this project under its Comprehensive Roadside Management Program. 4. That the Clerk to the Board is directed to send a copy of this resolution to the Virginia Department of Transportation and to ValleyStar Credit Union. Page 2 of 2 ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: January 23, 2018 Ordinance repealing Roanoke County Law Library Fee - County Code Section 2.4 SUBMITTED BY: Ruth Ellen Kuhnel County Attorney APPROVED BY: Thomas C. Gates County Administrator ISSUE: The Law Library Committee has determined that the Law Library, located in the Roanoke County Courthouse, is no longer a viable operation making the assessment of a civil action fee collected by the Clerks of Court unnecessary prompting a repeal of the Section 2-4 of the County Code. BACKGROUND: On March 12, 1985, the Board of Supervisors of Roanoke County adopted an ordinance, which accepted a donation from the Salem Roanoke/County Bar Association of materials jointly with the City of Salem and imposed a $2.00 law library fee pursuant to Section 42.1-70 of the Code of Virginia. The fee was later increased to $4.00 when the State Code was amended in 1988. The funds from this fee were to be expended for the purposes as provided in the statute including the use and maintenance of a law library open to the public. The funds from this fee have been maintained in a separate account overseen by the Finance Department and Office of Management and Budget. A Law Library Committee was formed by order from the Circuit Court judges to manage the Library. In March 2015 the part-time librarian retired and the Board of Supervisors ceased subsidizing the operation of the law library in the fiscal year 2015-2016 budget. Fee revenue collected to support the library is neither sufficient to maintain the legal subscriptions necessary to keep the books and periodicals up to date nor to hire Page 1 of 2 another staff person. In an attempt to keep the materials accessible to the public despite the lack of a dedicated staff person in the library, the Commonwealth Attorney's office has agreed to permit access to anyone who wanted to use the library. In December 2017 after a series of conversations and meetings, the Law Library Committee concluded that there are fiduciary concerns with continuing to collect a fee for a non-viable library and sought guidance from the judges through an order requesting permission to close the library officially. The Clerk of Court, who is statutorily provided with some oversight responsibilities of the Law Library, was also consulted in this process. The County Attorney met with the Clerk of Court on January 3, 2018, to review the Committee's findings. DISCUSSION: The Law Library Committee has voted to disband the operation of the Law Library citing a lack of use, insufficient operating resources and increased courthouse security creating challenges for public access. The Clerk of Court concurs with the findings of the Law Library Committee. Fiduciary responsibility requires that the first step in deaccessioning the Library is to cease collecting the fee from the public. The next step will be disposing of the assets in a responsible manner, including tracking the original donors, researching recycling options and general disbanding of the physical assets. A further step will be communication to the potential users of the availability of other community resources such as the Salem Public Library. Lastly, the fund balance ($34,174) will be eliminated through the reallocation of funds in a manner consistent with statutory requirements. FISCAL IMPACT: No fiscal impact is anticipated. Citizens will receive relief from the civil filing fee. STAFF RECOMMENDATION: Approve elimination of the Law Library fee. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2018 ORDINANCE REPEALING ROANOKE COUNTY LAW LIBRARY FEE - COUNTY CODE SECTION 2.4 WHEREAS, on March 12, 1985, the Board of Supervisors of Roanoke County imposed an assessment for law libraries as part of the costs incident to each civil action filed in the courts within its boundaries; and WHEREAS, the funds from this fee were to be expended for the purposes as provided in the statute, for the use and maintenance of the law library to be open to the public; and WHEREAS, in March 2015, the part-time librarian retired and the Board of Supervisors ceased subsidizing the operation of the law library through the fiscal year 2015-2016 budget process; and WHEREAS, in December 2017, the Law Library Committee concluded that there are fiduciary concerns with continuing to collect a fee for a non-viable library and sought guidance from the judges; and WHEREAS, first reading of this ordinance was held on January 23, 2018, and the second reading and public hearing was held on February 13, 2018. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: Fee. 2018. 1. That this ordinance repeals Roanoke County Ordinance 2.4 Law Library 2. That the provisions of this ordinance shall take effect on February 13, Page 1 of 3 3. That a certified copy of this ordinance be forwarded to the judges and clerks of the courts serving Roanoke County, and the Treasurer of Roanoke, County, and the Roanoke County/Salem Bar Association. Page 2 of 3 with the City ef Salem. -- - .. . _ _ - - - - IC.. A1111 N _. I MIN I if w- mill momm I mw 31SWW�M!!! 2 =2I Page 3 of 3 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: January 23, 2018 Ordinance approving a lease with Blue Mountain Huts, LLC to provide camping facilities and services in Explore Park Doug Blount Director of Parks Recreation and Tourism Thomas C. Gates County Administrator Approval of an ordinance authorizing a lease agreement with Blue Mountain Huts to offer camping and equipment rental at Explore Park BACKGROUND: Roanoke County signed a 99 -year lease for Explore Park in 2013 with the Virginia Recreational Facilities Authority. As a part of the lease requirements, Roanoke County developed a master plan for the park. The master plan laid out a detailed approach to providing recreational amenities through public and private offerings to develop the park into a destination for local citizens and tourists from outside of Virginia's Blue Ridge. In 2016, the Roanoke County Board of Supervisors approved the Adventure Plan for Explore Park which outlined the direction for the park's development. As a part of the Adventure Plan and Business Plan for Explore Park, it outlined the public-private partnerships that were necessary for the park to develop into a destination facility. One of the important components of the Adventure Plan was providing overnight accommodations for park users. Cabins and camping were two of the essential amenities needed at Explore Park. Roanoke County issued Request for Proposal 2017-095: Overnight Accommodations for Explore Park on March 22, 2017 and proposals were due on May 17, 2017. Page 1 of 2 Roanoke County received one proposal to provide camping from Blue Mountain Huts, LLC. Changes from the first reading include correcting legal name to Blue Mountain Huts, LLC and a clarification to the ordinance. Additionally, after consideration of liability issues, the insurance amount has been changed from $5 million to $2.5 million. DISCUSSION: Blue Mountain Adventures has proposed to build and operate up to 50 camping spots at Explore Park. There will be several different forms of camping available that will include group camping areas, hike -in primitive camping areas, elevated platform decks, canvas huts and similar accommodations. Camping spots would continue to be added to the park until completed by March of 2020. Nightly rates would range from $25 to $150 depending upon the season and services offered with an overnight stay. Blue Mountain will also provide additional client services such as shuttling and meals. Blue Mountain Huts will also provide rental equipment in the park. This will include a variety of outdoor equipment such as mountain bikes and boats. The lease also addresses future growth should demand grow for camping at Explore Park. The lease is for 5 -years with two additional 5 -year options for a total of 15 years. FISCAL IMPACT: Roanoke County will receive 5% of gross revenue for the first two years and starting in year three will receive 10% of gross revenue from Blue Mountain Huts. The revenue from the land lease will be used to support the operations of Explore Park. STAFF RECOMMENDATION: Staff recommends approval of this ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2018 ORDINANCE APPROVING A LEASE WITH BLUE MOUNTAIN HUTS, LLC ^^ '€AFF' ' TO PROVIDE CAMPING FACILITIES AND SERVICES IN EXPLORE PARK WHEREAS, the County is the Lessee of a ninety-nine year lease for Explore Park, property owned by the Virginia Recreational Facilities Authority ("VRFA"), a political subdivision of the Commonwealth of Virginia; and WHEREAS, the purpose of the lease between the County and the VRFA is for the County to provide and promote a high quality recreational attraction in the western part of the Commonwealth; expand the historical knowledge of adults and children; promote tourism and economic development in the Commonwealth; set aside and conserve scenic and natural areas along the Roanoke River; preserve open -space land; and enhance and expand research and educational programs; and WHEREAS, the Roanoke County Department of Parks, Recreation & Tourism ("PRT") has devised a master plan ("Adventure Plan") for the land leased by the County in Explore Park to achieve the purpose of the County / VRFA Lease; and WHEREAS, the Adventure Plan calls for design and implementation of various outdoor recreation activities, including different types of camping facilities and amenities; and WHEREAS, the County has solicited and negotiated contracts with various vendors for ground leases and event contracts to implement the Adventure Plan; and Page 1 of 3 WHEREAS, Blue Mountain Huts, LLCAdvaptures, IRc , was the responsive bidder for the County's RFP for, among other things, providing camping for visitors to Explore Park; and WHEREAS, the County has agreed to lease portions of Explore Park toe# Blue Mountain Nuts, LLQ; kavem gyres, " , so that the company may provide quality camping and other related services to visitors of Explore Park; and WHEREAS, such a lease will provide tangible and intangible benefits to the County in the form of revenue and economic development; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of Roanoke County, the County is authorized to acquire property, including the lease of real estate; and, 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition of any interest in real estate shall be accomplished by ordinance, the first reading of this ordinance was held on January 9, 2018, and the second reading of this ordinance was held on January 23, 2018. 3. That the execution of a Lease Agreement ("Agreement") with Blue Mountain Huts, LLCAdvtzPt­rtQr,, IRG to lease certain parcels of land in Explore Park is authorized. 4. That the lease term shall commence on January _, 2018, and continue for a period of 5 years, with the option to renew for an additional successive 5 -year Page 2of3 periods, upon the same terms and conditions contained in the Agreement, unless terminated as provided in the Agreement. 5. That the base rent shall be five percent for the first two years and ten percent er year thereafter of Blue Mountain Huts, LLC's Adventures,IRG.'S gross revenue, annually, during the term of the Agreement. 6. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the lease of this property, all of which shall be approved as to form by the County Attorney. 8. That this ordinance shall be effective on and from the date of its adoption. Page 3of3 This Explore Park Lease Agreement, made this day of , 2018, is by and between the Roanoke County Board of Supervisors ("the County") and Blue Mountain Huts, LLC ("Company"), a company with its principal place of business at 10452 Bent Mountain Road, Bent Mountain, Virginia. RECITALS The County is a political subdivision of the Commonwealth of Virginia. The County is the Lessee of a ninety-nine year lease for Explore Park, property owned by the Virginia Recreational Facilities Authority ("VRFA"), a political subdivision of the Commonwealth of Virginia. The terms of said lease are incorporated by reference herein. WHEREAS, the provisions of Section 15.2-1811 of the Code of Virginia, 1950, as amended, allow the County to operate a public park and recreation facility; WHEREAS, the purpose of the lease between the County and the VRFA is for the County to provide and promote a high quality recreational attraction in the western part of the Commonwealth; expand the historical knowledge of adults and children; promote tourism and economic development in the Commonwealth; set aside and conserve scenic and natural areas along the Roanoke River; preserve open -space land; and enhance and expand research and educational programs, this Lease Agreement between the County and Company accomplishes that purpose. WHEREAS, the County wishes to provide, among other things, camping accommodations and other outdoor recreation activities for visitors to Explore Park, and Company is willing to design, build, operate, and maintain camping facilities at Explore Park at its expense and provide outdoor recreation equipment rentals and shuttle services to visitors of Explore Park; and WHEREAS, Company is willing and able to render said services pursuant to the provisions of this Agreement; and WHEREAS, this Lease Agreement between County and Company shall consist of the County's Request for Proposal 2017-097, this document, and the attached Exhibits (collectively, "Lease Agreement"); and WHEREAS, the governing body of the County, its Board of Supervisors, has approved this Lease Agreement, pursuant to Ordinance NOW, THEREFORE, in consideration of the mutual covenants contained herein, the County and the Company agree to the following: 1. Term This Lease Agreement shall commence on , 2018, and shall continue for a period of five years, terminating on December 31, 2023 ("Initial Term"). The parties may extend the term of 1 this Lease Agreement for no more than two successive five-year terms upon the completion of the terms and conditions of this Lease Agreement. The total renewable terms of this Agreement shall be no more than fifteen calendar years. If the parties wish to continue after the Initial Term, this Agreement (or as amended) shall be executed by mutual consent of the parties at that time, but in any event no later than one hundred twenty (120) days prior to the conclusion of the Initial Term. 2. Services Required Services Company agrees to render services (the "Services") to the County by designing, constructing, and operating in Explore Park camping accommodations and outdoor recreation equipment rental kiosks as set forth more fully in Exhibit A, "Scope of Services." Company agrees to perform the Services as stated in the Scope of Services in exchange for the County authorizing Company to utilize Explore Park for conduct of Company's business and for further consideration as described in this Lease Agreement. Operation and QualitfOperation Company shall provide, operate and maintain the required and authorized overnight accommodations, outdoor recreation equipment rentals, and any related support facilities and services in accordance with this Lease Agreement to such an extent and in a manner considered satisfactory by the County. All of Company's camping facilities shall comply with applicable state and federal laws and regulations, including but not limited to Virginia Department of Health standards. The Services to be provided under the terms of this Lease Agreement will complement other recreational services to be provided by other vendors at Explore Park and further, Company shall work collaboratively with other vendors in Explore Park to provide travel packages to Explore Park visitors. Rates All rates and charges to the public by Company for the camping accommodations, outdoor recreation equipment rentals, and boating shuttle services as outlined in this Lease Agreement shall be reasonable and appropriate for the type and quality of facilities and/or services required and/or authorized under this Lease Agreement. Company's rates and charges to the public for Services under this Agreement must be approved by the County on an annual basis. Exclusive Vendor The County and the Company agree that Company shall be given the first right of refusal as the exclusive vendor for outdoor recreation equipment rentals in Explore Park during the term of this Lease Agreement. Company will be the exclusive vendor for overnight accommodations including tent pad sites, canvas platforms, elevated treehouse platform decks group tent camping and other canvas structures. This provision excludes yurts, which may be provided by a different vendor, pursuant to a different contract. 2 3. Compensation Fee In consideration for use of the Leased Premises as described herein, Company shall pay the County 5% of annual gross revenue derived from the Services offered pursuant to the terms of this Lease Agreement for the first two years and starting in year 3 shall pay 10% of annual gross revenue derived from Services, as further described and defined in Exhibit B. The entirety of the fee arrangement between County and Company is set forth in Exhibit B, which is incorporated by reference herein. The County shall not be responsible for any costs of building and operating infrastructure and equipment necessary for the services to be provided by Company, except as outlined in this Lease Agreement. Roanoke County will also provide an online reservation system, the cost of which will be borne equally by the County, Company and third party Cabin vendor. Where Company's customers rent Company's equipment and overnight accommodations utilizing County's point of sale system and or online reservation system, County shall remit Company's rental revenue to Company on a monthly basis, minus 3% for all related credit card fees. To the extent that Company is in arrears on annual rent, County reserves the right to withhold such equipment rental revenue. Company shall provide the County 15 complimentary rental voucher for campsite or elevated platform decks and 10 equipment rental vouchers for promotional uses on an annual basis during non -peak rental periods. Each rental voucher would equal a one night free stay in a cabin or yurt or a free day rental of a mountain bike or boat. Manner of Pam Company agrees to pay said compensation amount to the County on a quarterly basis by submitting the payment along with the accounting of Company's revenues, in a manner sufficient for the County to determine compliance with the revenue sharing requirement of this Agreement under Exhibit B. Audit Company agrees that the County shall have the right to inspect and audit Company's revenues, on an annual basis, for the camping accommodations and equipment rental revenue that is the subject of this Agreement to ensure correct payments to County. 4. Leased Premises The areas of Explore Park to be leased by County to the Company to provide the Services outlined in this Lease Agreement ("Leased Premises") are more fully described in Exhibit C, incorporated by reference herein. Company acknowledges that Riverside Village Group Camping and Journey's End Group Camping areas, as depicted on Leased Premises in Exhibit C, are temporary locations until such a time as the Adventure Plan components are implemented in those respective areas. County will give the Company 120 days' notice to vacate those areas. 3 County reserves the right to ask Company to relocate camping areas due to temporary infrastructure construction during the first twenty-four months of this Agreement. Company shall bear the costs, if any, for re -locating camping platforms, tents, teepee tents, picnic tables, fire rings, etc. Company waives any claims for lost profits or business interruption during or subsequent to, the relocation process Company's rights as set forth herein will not interfere with County's use of the Property outside the Leased Premises. Company will clean up and restore property at conclusion of each installation or repair process that Company disturbed during the term of this Agreement. 5. Construction or Installation of Real Property Improvements Company may construct or install upon Leased Premises only those real property improvements that are determined by the County to be necessary and appropriate for the construction and operation of the camping accommodations and equipment rental kiosks to be managed by Company. All real property improvements constructed or installed by Company shall be deemed fixtures and will become the property of the County immediately. Should Group Camping Areas 1, 2 or 3, as depicted in Exhibit C, need to be relocated, County will bear the cost of relocating those camping facilities. Company shall commence construction on the camping accommodations and outdoor equipment rental kiosks on or before February 1, 2018 in a manner that demonstrates to the satisfaction of the County that Company is in good faith carrying forward its obligations under this Lease Agreement. Company may start offering camping services in platform tents on or before June 1, 2018. Outdoor rental equipment services may begin on or before June 1, 2019 Company shall complete and have the camping accommodations for 50 other camping spots completed by March 1, 2020. Company shall construct all trails necessary for connecting the entrances to the camping accommodations and outdoor recreation equipment rental kiosks that are the subject of this Lease Agreement. All trails must be constructed and maintained in accordance with County trail standards. 6. Marketing Company will work with County to market Company's business at Explore Park. Company shall have a limited, non-exclusive license to use Explore Park's logo and marks for the promotion of the camping accommodations. Company will work collaboratively with County to combine marketing funds when appropriate. Company gives County a non-exclusive license to use Company's logo and marks with Company's approval to promote the camping accommodations, outdoor equipment rental, and Explore Park. Company shall collaborate with County and other Explore Park vendors to develop discount packages for customers. Company will set a discounted rental rate for County -sponsored programs to use Company's services. M 7. Easements and Access The County shall grant to Company non-exclusive rights of easement for rights of access to the Leased Premises in Explore Park so Company can fulfill its obligations under the terms of this Lease Agreement. The County shall have the right at any time to enter upon or into the Leased Premises assigned to Company under this Lease Agreement for any purpose the County deems necessary for administration of Explore Park. 8. Maintenance Company accepts the Leased Premises "as is," and the County makes no warranties, express or implied, with respect thereto. Company will keep and maintain the Leased Premises and all improvements from time to time located thereon, and all appurtenances thereto, in good repair and in safe and sanitary condition, ordinary wear and tear excepted; and will make all necessary repairs, replacements and renewals, which shall be substantially equal in quality and class to the original work. Company will notify County of any safety issues with trees in the leased premises. Company will conform with and do all things necessary to comply with every valid law, regulation, order and requirement of any governmental authority relating to the Leased Premises, and will hold harmless and save liabilities, including but not limited to consequential damages, for the breach thereof or failure to comply therewith. Company acknowledges that during the first 24 months of operation, construction will be underway within Explore Park to build infrastructure to support park operations. This construction may temporarily impact Company's camping areas. Company will hold harmless the County during this 24 month period for any claims it might otherwise have for any adverse impact, including but not limited to, claims for lost revenue or business interruption. 9. Standard of Performance and Compliance with Applicable Laws Company warrants and represents that it possesses the special skill and professional competence, expertise and experience to undertake the obligations imposed by this Agreement. Company agrees to perform in a diligent, efficient, competent and skillful manner commensurate with the highest standards of the trade or industry, and to otherwise perform as is necessary to provide the Services required by this Agreement. Company warrants and represents that it will, at all times, observe and comply with all federal, state, local and municipal ordinances, rules, regulations, relating to the provision of the Services to be provided by Company hereunder or which in any manner affect this Agreement. Company shall not obstruct or interfere with the rights of other tenants of County, or injure or annoy them, or permit anything to be done which will in any way increase the rate of fire insurance or liability insurance on the Leased Premises or contents, and in the event that, by reason of acts of Company, there is any increase in rate of such insurance on the Premises or contents, created by Company's acts or conduct of its business, then Company hereby agrees to pay such increase. It is further agreed that Company shall use the Premises solely for the purpose specified in Exhibit 5 A of this Agreement. With the exception of the boating shuttle permit from National Park Service, Company, at its expense, shall procure any and all governmental licenses and permits required for the conduct of Company's business on the Leased Premises and shall at all times comply with the requirement of each such license and permit. Except as otherwise specified in this Lease Agreement, County is not required, and does not represent or warrant that it will obtain or endeavor to obtain for Company any license or permit. 10.Insurance At all times during the term of this Agreement, Company shall maintain a policy of general commercial liability insurance with limits of liability of two million, five hundred thousandfie ffii1lieti dollars ($2-5,5900,000). Company shall name the County as an additional insured on this policy and shall provide a certificate of insurance to County. At all times during the term of this Agreement, Company shall maintain a policy of workers' compensation insurance, with limits of liability as required by the Workers' Compensation Commission of Virginia. 11. Relationship of the Parties Independent Contractors Nothing contained herein shall be deemed to create any relationship other than that of Company as an independent contractor with the County. This Agreement shall not constitute, create, or otherwise imply an employment, joint venture, partnership, agency or similar arrangement between County and Company. It is expressly agreed that Company is acting as an independent contractor and not as an employee of the County in providing the Services under this Agreement. Employee Benefits Company shall not be eligible for any benefit available to employees of the County including, but not limited to, workers' compensation insurance, state disability insurance, unemployment insurance, group health and life insurance, vacation pay, sick pay, severance pay, bonus plans, pension plans, or savings plans. Payroll Taxes Company shall be responsible for all FICA, federal and state withholding taxes and workers' compensation coverage for any individuals assigned to perform the Services in furtherance of this Agreement. 12. Indemnification Company agrees to defend, indemnify and hold harmless the County, its governing body, officers, employees, officials and agents, from and against any and all claims, suits, liens, judgments, damages, losses and expenses including reasonable legal fees and costs arising in whole or in part and in any manner against any and all liabilities, claims, demands, actions, costs, and expenses of any kind and nature whatsoever, which may arise, in whole or in part, as a result of any physical damage to person or property as a result of the Services provided by Company herein, or out of a breach by Company of its obligations under this Agreement. The County shall 0 have no liability over any event or injury that may occur as a result of any use of Camping. The County further disclaims all liability associated with the Services provided herein, and make no warranties as to the safety of Explore Park for conducting said Services. 13. Force Maieure Neither party shall be liable for any delay or failure to perform its obligations (other than a failure to comply with payment obligations) hereunder if such delay or failure is caused by an unforeseeable event beyond the reasonable control of a party, including without limitation: act of God; fire; flood; earthquake; labor strike; sabotage; fiber cut; embargoes; power failure, e.g., rolling blackouts, electrical surges or current fluctuations; lightning; supplier's failures; act or omissions of telecommunications common carriers; material shortages or unavailability or other delay in delivery; lack of or delay in transportation; government codes, ordinances, laws, rules, regulations or restrictions; war or civil disorder, or act of terrorism. Force majeure shall also include closure of the Blue Ridge Parkway by the National Park Service. 14. Assignment Company shall not assign this Agreement without the prior express written consent of the County. Any attempted assignment by Company without the prior express written approval of the County, shall at the County's sole option terminate this Lease Agreement without any notice to Company of such termination. 15. Waiver of Breach The waiver by either party of a breach or violation of any provision of this Lease Agreement shall not operate or be construed to constitute a waiver of any subsequent breach or violation of the same or other provision thereof. 16. Governing Law This Lease Agreement shall be construed and governed by the laws of the Commonwealth of Virginia, without giving effect to the principles of conflicts of laws. The venue for any disputes arising out of this Lease Agreement shall be the Circuit Court for Roanoke County or in the United States Federal District Court for the Western District of Virginia, Roanoke Division. 17. Severability If any provision of this Lease Agreement is held to be unenforceable for any reason, the unenforceability thereof shall not affect the remainder of the Agreement, which shall remain in full force and effect, and enforceable in accordance with its terms. 7 18. Notices All required notices or other communications required or permitted under the terms of this Lease Agreement shall be in writing and shall be deemed to have been duly given when delivered personally in hand, or when mailed by certified or registered mail, return receipt requested with proper postage prepaid, addressed to the appropriate party at the following address: County of Roanoke Director, Parks Recreation & Tourism 1206 Kessler Mill Road Salem, VA 24153 19. Entire Agreement Jonathan and Holly Hart Blue Mountain Huts, LLC 10452 Bent Mountain Road Bent Mountain, VA 24059 This Lease Agreement, which includes the County's RFP #2017-095 and the Exhibits attached hereto, contains the entire agreement and understanding of the parties with respect to the subject matter hereof, and supersedes and replaces any and all prior discussions, representations and understandings, whether oral or written. ROANOKE COUNTY BOARD OF SUPERVISORS By County Administrator Commonwealth of Virginia, County of Roanoke, to wit: The foregoing instrument was acknowledged before me this day of , 2018, by (title) of Roanoke County Board of Supervisors. Notary Public My commission expires: BLUE MOUNTAIN HUTS, LLC LIZ Commonwealth of Virginia, County of Roanoke, to wit: The foregoing instrument was acknowledged before me this day of , 2018, by (title) of Blue Mountain Huts, LLC My commission expires: 0 Notary Public EXHIBIT A SCOPE OF SERVICES Company's Obligations Blue Mountain Huts, LLC ("Company") shall provide the following services under its obligations to Roanoke County in this Lease Agreement: Company shall construct, install, and maintain all camping accommodations. Company may construct outdoor recreation equipment rental kiosks. The camping accommodations shall be inspected daily and audited by Company staff no less than once a year. Company will provide the following types of camping, all of which will all be subject to the terms and conditions of this Lease Agreement. Company is prohibited from constructing yurts or cabins or any other camping accommodations in Explore Park that are not expressly set forth herein. Each of the camping operations listed below will be open to the public on an on-going, March to December basis: 1. Elevated Platform Decks -Company may place as many elevated platform decks as is practical and safe on the Leased premises, as depicted on Exhibit C. 2. Group camping in Riverside Village- Special Use Permits will be issued to groups by County on a date by date basis. Riverside Village will be used for special events throughout the year and when the area is not scheduled, a special use permit can be issued to third parties. 3. Hike -In camping- Company will develop camping sites that are accessible only along adjacent trails and access points. Company shall develop and maintain footpaths. Company shall ensure that its customers park in one of the identified public parking lots at Explore Park and walk to their camping sites on the Leased Premises, as depicted on Exhibit C. 4. Platform Canvas Tents and Platform Tipis - Company may place their canvas tent huts in the camping area located along the Old Salem Turnpike on the Leased Premises, as depicted on Exhibit C. 5. Company may offer camping 12 months a year if desired. Company will be responsible for defining and equipping each campsite with fire rings, picnic tables and platforms as needed. Fire rings may not be larger than 3 feet in diameter except in the group camping areas where a large centrally located fire ring will be established by Company Company may offer operate a retail program with the camping accommodations and outdoor equipment rentals, to include Company -branded apparel and products and pre-packaged food and beverage items. Company will submit a retail list of proposed products and pricing prior to the start of each operating season for approval. County reserves the right to require amendments to Company's proposed products and pricing should either be inconsistent with local, state or federal laws. 10 Company will meet monthly or as requested with the Department Director, Assistant Director for Parks, Outdoor Services Manager, Business and Information Manager and Tourism Manager to discuss camping operations and park operations. Company may provide camping rental equipment at the Blue Ridge Parkway Visitor Center. Such equipment shall be rented to customers via County's point of sale system as a convenience to Company and its customers. Company will provide standard operating procedures for rental and security of the equipment. The Company is responsible for all maintenance and up keep of the rental equipment. During the first 48 months of this Agreement, Company may request that County provide additional suitable locations in Explore Park for equipment rental kiosks, including but not limited to, the building more commonly known as Journey's End in Explore Park. Within the first thirty-six months of the term of this Agreement, Company may exercise an option to operate a shuttle service for boaters who enter or exit the Roanoke River in Explore Park and need transportation to other National Park Service facilities along the Blue Ridge Parkway. At the time of Company excising this option, the financial terms may be negotiated and added as an addendum to this agreement. Company will service and inspect each campsite on a daily basis. All trash and debris will be collected and placed in the Explore Park dumpsters. Company will be permitted to use Company trucks and cars to service camp sites that have road access. All trail accessed camp sites must be accessed by foot, bike or with a utility vehicle. Should Company and County mutually agree to install a composting toilet and shower facility for a hike in camping area, County agrees to purchase the materials and Company shall build and maintain the unit. Company acknowledges that Explore Park is an important component of the County's economy and positive customer service experience is critical to the success of Explore Park. Accordingly, Company will act in good faith to be attentive and resolve customer complaints in a timely manner. Company will implement appropriate training program(s) for all Company employees who work or otherwise provide services in Explore Park. Company shall conduct a criminal conviction screening and shall review and analyze the results of such screening for all its employees and subcontractors. Company shall not employ any registered sex offenders to work or provide services at any of the Leased Premises. Company shall provide the results of any of the results of background screenings for Company employees at the request of the County. County reserves the right to require Company to remove any of Company's employees or agents from working or delivering Services for Company in Explore Park. Company will work collaboratively with the County to be open beyond usual operating hours during large regional special events. The County shall give Company no less than thirty days' 11 notice of any regional special events for which the County would require Company to extend its usual operating hours. County will provide a County contact that will be available to Company for any issues that arise during camping operations. In turn, Company will provide County a contact to be available 24 hours a day for camping issues or to be accessible to visit the park should a significant issue arise with a camping guest that County personnel cannot solve. Overnight security of camping will be addressed through a contract addendum. County's Obligations County shall perform the following for the County to facilitate Company's operation of camping facilities and rental operations in Explore Park: County shall ensure that proper gates or other entrances are installed to allow ingress and egress onto Leased Premises. County will provide gate access key to authorized Company employees for access to Explore Park. County will provide the materials necessary to construct up to ten elevated platform decks. Company will be responsible for the construction and maintenance of elevated platform decks. County will provide an online reservation system or third party online reservation system so all overnight accommodations services will be located in one central reservation system. County shall ensure that mowing or other land preparation is complete so that Company will have means of ingress and egress to Leased Premises. County will provide access for Company's customers to use the bathhouse located in Explore Park. County will work with Company to identify and expand Company's camping facilities, not to exceed fifty additional camping sites, beyond those identified on the Leased Premises as depicted Exhibit C, should demand for camping facilities increase during the term of this Agreement. County may, at its discretion and at the request of Company, provide additional camping areas for lease to Company for camping during special events. County grants Company the option to use the residence located at 3906 Rutrough Rd as a live-in facility for the owners and/or manager of the Company's camping operations during the term of this Agreement. Stieh tise shall be at tie east to Gempaiiy. County will make reasonable and necessary renovations or replacement of the structure, at County's expense, if Company elects to exercise this option. County may take up to 12 months to complete necessary renovations. This option expires 12 months after the date this Agreement is executed. 12 EXHIBIT B FEE STRUCTURE The following terms shall govern payment of rent, fees, and collection of taxes by Blue Mountain Huts, LLC ("Company") to the County of Roanoke ("County") in exchange for use of the Leased Premises: 1. Company shall pay the County 5% (five percent) of C o in p a n y' s annual gross revenue for the first two years and then will pay 10% (ten percent) starting in year three from its operations at Explore Park during the term of this Agreement. 2. Company shall remit such payments as described herein to County on a quarterly basis with the last annual payment, no later than July 30, 2018, and continuing each year during the term of this Agreement. 3. For all Company rental equipment, shuttle services and overnight accommodations transactions that are processed through the County's point of sale system or online web portal, County will bill Company on a monthly for the credit card fees not to exceed 3% incurred by County for such rental, shuttle and overnight accommodations transactions. 4. Company shall apply for and at all times during the course of this Agreement, shall maintain a business license, as issued by the Roanoke County Commissioner of the Revenue. 5. Company shall remit to the Roanoke County Commissioner of Revenue or Roanoke County Treasurer all applicable Business, Professional and Occupational License taxes, business personal property taxes, and other applicable taxes as mandated by Title 58.1 of the Code of Virginia during the term of this Agreement. 6. Company shall collect from customers and remit all applicable sales taxes to the Roanoke County Commissioner of the Revenue at all times during the term of this Agreement. 7. In administering this Agreement, the County Finance director may request that Company provide reports and sufficient data regarding revenue to determine whether Company is complying with terms of the revenue-sharing agreement. In the event County Finance director requests reports or other documents to conduct such an audit, such information shall be produced by Company in a reasonable time, not to exceed thirty days from the date of the request. 8. Company agrees, to the extent it contracts with third parties to perform any of Company's duties associated with the services as described in this Lease Agreement, Company shall hold harmless and indemnify County for any claims resulting from the failure of Company to make prompt payments to all persons or entities providing equipment, labor, services, or tools in connection with Services Company is obligated to provide under this Lease Agreement. 13 ROANOKE Explore Park Lease Agreement ° 125 250 500 75Feet COUNTY VA PHRKS, RECREATION &iOAflON Exhibit C - Blue Mountain Adventures Date: 12/20/2017 1 inch = 605 feet Explore Park Campground Lease Areas Coordinates OBJECTID Lease -Area Acreage Square Footage POINT _X POINTY Latitude Longitude 462 Camping Area #1 2 95,476 11088872.92 3614486.126 37.24197902 -79.85373351 463 Camping Area #1 2 95,476 11088871.66 3614489.573 37.24198843 -79.85373801 464 Camping Area #1 2 95,476 11088871.68 3614493.205 37.24199841 -79.85373811 465 Camping Area #1 2 95,476 11088872.99 3614497.014 37.24200892 -79.85373381 466 Camping Area #1 2 95,476 11088848.16 3614552.383 37.24216 -79.85382185 467 Camping Area #1 2 95,476 11088852.02 3614556.514 37.24217149 -79.85380878 468 Camping Area #1 2 95,476 11088857.14 3614560.772 37.24218339 -79.8537914 469 Camping Area #1 2 95,476 11088871 3614569.563 37.24220808 -79.85374424 470 Camping Area #1 2 95,476 11088890.67 3614579.063 37.24223494 -79.85367711 471 Camping Area #1 2 95,476 11088913.82 3614587.924 37.24226019 -79.85359802 472 Camping Area #1 2 95,476 11088937.66 3614595.059 37.24228072 -79.85351649 473 Camping Area #1 2 95,476 11088956.89 3614598.855 37.2422919 -79.85345064 474 Camping Area #1 2 95,476 11088980.75 3614598.444 37.24229171 -79.85336866 475 Camping Area #1 2 95,476 11089008.24 3614592.981 37.24227779 -79.85327394 476 Camping Area #1 2 95,476 11089036.58 3614581.757 37.24224809 -79.85317604 477 Camping Area #1 2 95,476 11089072.53 3614571.488 37.2422213 -79.85305207 478 Camping Area #1 2 95,476 11089116.81 3614552.234 37.24217016 -79.852899 479 Camping Area #1 2 95,476 11089156.6 3614529.77 37.24211004 -79.85276121 480 Camping Area #1 2 95,476 11089198.96 3614503.455 37.24203944 -79.8526144 481 Camping Area #1 2 95,476 11089243.89 3614464.947 37.24193545 -79.85245818 482 Camping Area #1 2 95,476 11089284.97 3614423.229 37.2418225 -79.85231503 483 Camping Area #1 2 95,476 11089257.74 3614411.461 37.24178911 -79.85240796 484 Camping Area #1 2 95,476 11089230.46 3614393.034 37.24173744 -79.85250077 485 Camping Area #1 2 95,476 11089222.71 3614388.571 37.24172487 -79.85252718 486 Camping Area #1 2 95,476 11089208.24 3614380.957 37.24170339 -79.85257651 487 Camping Area #1 2 95,476 11089195.49 3614371.885 37.24167798 -79.85261987 488 Camping Area #1 2 95,476 11089184.07 3614361.507 37.24164903 -79.85265859 489 Camping Area #1 2 95,476 11089163.02 3614339.793 37.24158857 -79.85272981 490 Camping Area #1 2 95,476 11089135.01 3614312.206 37.24151171 -79.85282467 491 Camping Area #1 2 95,476 11089121.7 3614297.833 37.24147171 -79.85286968 492 Camping Area #1 2 95,476 11089110.31 3614282.971 37.24143045 -79.85290807 493 Camping Area #1 2 95,476 11089102.05 3614268.551 37.24139052 -79.85293574 494 Camping Area #1 2 95,476 11089098.3 3614258.931 37.24136395 -79.85294813 495 Camping Area #1 2 95,476 11089095.17 3614247.147 37.24133147 -79.85295832 496 Camping Area #1 2 95,476 11089092.63 3614233.159 37.24129295 -79.85296635 497 Camping Area #1 2 95,476 11089090.67 3614216.86 37.24124811 -79.85297227 498 Camping Area #1 2 95,476 11089088.69 3614185.916 37.24116306 -79.85297755 499 Camping Area #1 2 95,476 11089087.42 3614121.862 37.2409871 -79.85297877 500 Camping Area #1 2 95,476 11089086.28 3614103.915 37.24093777 -79.85298181 501 Camping Area #1 2 95,476 11089085.23 3614098.587 37.24092309 -79.85298515 502 Camping Area #1 2 95,476 11089083.82 3614095.914 37.2409157 -79.85298987 503 Camping Area #1 2 95,476 11089081.99 3614095.81 37.24091534 -79.85299612 504 Camping Area #1 2 95,476 11089079.72 3614098.278 37.24092203 -79.85300406 505 Camping Area #1 2 95,476 11089053.54 3614151.13 37.24106614 -79.8530966 506 Camping Area #1 2 95,476 11089037.23 3614182.548 37.24115178 -79.85315417 507 Camping Area #1 2 95,476 11089000.61 3614246.773 37.24132672 -79.8532831 508 Camping Area #1 2 95,476 11088991.23 3614264.91 37.24137616 -79.85331623 509 Camping Area #1 2 95,476 11088983.31 3614282.029 37.24142286 -79.85334426 510 Camping Area #1 2 95,476 11088976.9 3614294.775 37.24145761 -79.85336691 511 Camping Area #1 2 95,476 11088962.75 3614318.201 37.24152139 -79.85341666 512 Camping Area #1 2 95,476 11088957.64 3614327.598 37.24154699 -79.85343469 513 Camping Area #1 2 95,476 11088924.91 3614390.496 37.24171844 -79.85355023 514 Camping Area #1 2 95,476 11088892.27 3614451.38 37.24188435 -79.85366535 515 Camping Area #1 2 95,476 11088872.92 3614486.126 37.24197902 -79.85373351 516 Camping Area #2 2 89,054 11089358.78 3614418.736 37.24181307 -79.85206128 517 Camping Area #2 2 89,054 11089369.69 3614464.305 37.24193864 -79.85202604 518 Camping Area #2 2 89,054 11089472.38 3614541.965 37.24215595 -79.85167712 519 Camping Area #2 2 89,054 11089588.54 3614556.084 37.2421993 -79.85127877 520 Camping Area #2 2 89,054 11089646.31 3614523.352 37.24211167 -79.85107874 521 Camping Area #2 2 89,054 11089699.58 3614480.35 37.24199568 -79.85089364 522 Camping Area #2 2 89,054 11089731.67 3614409.751 37.24180305 -79.85077994 523 Camping Area #2 2 89,054 11089762.48 3614320.538 37.24155926 -79.85066973 Roanoke County, VA 1/4/2018 Page 1 of 10 Explore Park Campground Lease Areas Coordinates OBJECTID Lease -Area Acreage Square Footage POINT _X POINTY 524 Camping Area #2 2 89,054 11089756.7 3614192.817 37.24120828 -79.8506833 525 Camping Area #2 2 89,054 11089731.03 3614138.263 37.24105745 -79.8507688 526 Camping Area #2 2 89,054 11089703.43 3614118.367 37.24100173 -79.85086262 527 Camping Area #2 2 89,054 11089675.19 3614151.741 37.24109227 -79.85096126 528 Camping Area #2 2 89,054 11089625.77 3614222.983 37.24128598 -79.85113452 529 Camping Area #2 2 89,054 11089561.59 3614297.433 37.24148791 -79.85135865 530 Camping Area #2 2 89,054 11089484.57 3614365.465 37.24167172 -79.85162655 531 Camping Area #2 2 89,054 11089408.2 3614409.751 37.24179033 -79.85189108 532 Camping Area #2 2 89,054 11089358.78 3614418.736 37.24181307 -79.85206128 544 Camping Area #3 22 966,940 11088671.76 3616366.423 37.24713486 -79.85451717 545 Camping Area #3 22 966,940 11088818.08 3616423.523 37.24729743 -79.85401735 546 Camping Area #3 22 966,940 11088935.85 3616452.073 37.24738048 -79.85361419 547 Camping Area #3 22 966,940 11089053.62 3616409.248 37.24726751 -79.85320752 548 Camping Area #3 22 966,940 11089192.8 3616359.286 37.24713578 -79.85272694 549 Camping Area #3 22 966,940 11089257.03 3616266.499 37.24688349 -79.8525017 550 Camping Area #3 22 966,940 11089317.7 3616159.437 37.24659186 -79.85228802 551 Camping Area #3 22 966,940 11089360.53 3616077.356 37.24636813 -79.85213687 552 Camping Area #3 22 966,940 11089503.28 3615820.408 37.2456681 -79.85163386 553 Camping Area #3 22 966,940 11089657.1 3615598.627 37.24506508 -79.85109454 554 Camping Area #3 22 966,940 11089813.95 3615372.92 37.24445139 -79.85054465 555 Camping Area #3 22 966,940 11089956.5 3615181.606 37.2439316 -79.85004555 556 Camping Area #3 22 966,940 11089722.13 3615053.487 37.24357054 -79.85084433 557 Camping Area #3 22 966,940 11089458.17 3615175.904 37.24389635 -79.85175709 558 Camping Area #3 22 966,940 11089162.79 3615274.381 37.24415517 -79.85277659 559 Camping Area #3 22 966,940 11089164.88 3615138.125 37.24378106 -79.85276274 560 Camping Area #3 22 966,940 11089111.58 3615040.907 37.24351198 -79.85294104 561 Camping Area #3 22 966,940 11089042.4 3614943.128 37.24324073 -79.85317385 562 Camping Area #3 22 966,940 11088919.34 3614997.006 37.24338385 -79.85359921 563 Camping Area #3 22 966,940 11088809.59 3615215.846 37.24398052 -79.853987 564 Camping Area #3 22 966,940 11088771.49 3615436.041 37.24458373 -79.85412875 565 Camping Area #3 22 966,940 11088726.18 3615809.702 37.24560811 -79.8543028 566 Camping Area #3 22 966,940 11088671.76 3616366.423 37.24713486 -79.85451717 533 Camping Area #4 5 201,519 11089264.17 3616748.277 37.24820685 -79.85250089 534 Camping Area #4 5 201,519 11089439.04 3616609.097 37.24783151 -79.85189332 535 Camping Area #4 5 201,519 11089571.08 3616452.073 37.24740547 -79.85143199 536 Camping Area #4 5 201,519 11089678.14 3616105.906 37.24645902 -79.85104719 537 Camping Area #4 5 201,519 11089535.39 3616030.963 37.2462476 -79.85153388 538 Camping Area #4 5 201,519 11089428.33 3616177.281 37.24664521 -79.85190886 539 Camping Area #4 5 201,519 11089292.72 3616416.385 37.24729652 -79.85238648 540 Camping Area #4 5 201,519 11089082.17 3616498.466 37.24751365 -79.85311384 541 Camping Area #4 5 201,519 11088889.46 3616530.585 37.24759427 -79.85377743 542 Camping Area #4 5 201,519 11089135.7 3616673.334 37.24799599 -79.85293855 543 Camping Area #4 5 201,519 11089264.17 3616748.277 37.24820685 -79.85250089 160 Camping Area #5 1 34,356 11091266.4 3612473.974 37.2365471 -79.84541334 161 Camping Area #5 1 34,356 11091263.08 3612479.383 37.23656183 -79.84542503 162 Camping Area #5 1 34,356 11091259.68 3612486.895 37.23658233 -79.84543706 163 Camping Area #5 1 34,356 11091252.94 3612507.601 37.23663893 -79.84546122 164 Camping Area #5 1 34,356 11091246.82 3612534.149 37.23671159 -79.84548353 165 Camping Area #5 1 34,356 11091242.16 3612562.976 37.23679058 -79.84550095 166 Camping Area #5 1 34,356 11091239.63 3612589.353 37.23686292 -79.84551094 167 Camping Area #5 1 34,356 11091239.31 3612611.52 37.23692378 -79.84551311 168 Camping Area #5 1 34,356 11091240 3612620.432 37.23694828 -79.8455112 169 Camping Area #5 1 34,356 11091241.23 3612627.772 37.23696849 -79.84550733 170 Camping Area #5 1 34,356 11091243 3612633.461 37.23698418 -79.84550154 171 Camping Area #5 1 34,356 11091245.28 3612637.453 37.23699523 -79.84549388 172 Camping Area #5 1 34,356 11091248.97 3612641.005 37.23700513 -79.84548139 173 Camping Area #5 1 34,356 11091254.03 3612644.282 37.23701433 -79.84546418 174 Camping Area #5 1 34,356 11091260.41 3612647.25 37.23702273 -79.84544241 175 Camping Area #5 1 34,356 11091268.02 3612649.867 37.23703022 -79.84541639 176 Camping Area #5 1 34,356 11091286.52 3612653.901 37.23704202 -79.84535304 177 Camping Area #5 1 34,356 11091307.95 3612656.029 37.2370487 -79.84527954 178 Camping Area #5 1 34,356 11091330.26 3612656.037 37.23704959 -79.8452029 Roanoke County, VA 1/4/2018 Page 2 of 10 Explore Park Campground Lease Areas Coordinates OBJECTID Lease -Area Acreage Square Footage POINT _X POINTYIff Latitude Longitude 179 Camping Area #5 1 34,356 11091351.02 3612653.906 37.23704456 -79.84513149 180 Camping Area #5 1 34,356 11091360.17 3612652.102 37.23703996 -79.8451 181 Camping Area #5 1 34,356 11091368.28 3612649.845 37.23703408 -79.845072 182 Camping Area #5 1 34,356 11091375.25 3612647.171 37.23702701 -79.84504794 183 Camping Area #5 1 34,356 11091380.98 3612644.113 37.23701883 -79.8450281 184 Camping Area #5 1 34,356 11091386.25 3612639.965 37.23700765 -79.84500982 185 Camping Area #5 1 34,356 11091391.79 3612634.039 37.23699159 -79.84499048 186 Camping Area #5 1 34,356 11091397.58 3612626.383 37.23697079 -79.84497022 187 Camping Area #5 1 34,356 11091403.55 3612617.082 37.23694548 -79.84494927 188 Camping Area #5 1 34,356 11091415.74 3612593.951 37.23688244 -79.84490627 189 Camping Area #5 1 34,356 11091427.37 3612566.504 37.23680751 -79.84486496 190 Camping Area #5 1 34,356 11091437.5 3612536.714 37.2367261 -79.84482871 191 Camping Area #5 1 34,356 11091441.39 3612522.584 37.23668745 -79.84481467 192 Camping Area #5 1 34,356 11091444.29 3612509.641 37.23665202 -79.84480406 193 Camping Area #5 1 34,356 11091446.12 3612498.378 37.23662116 -79.84479726 194 Camping Area #5 1 34,356 11091446.83 3612489.01 37.23659546 -79.84479436 195 Camping Area #5 1 34,356 11091446.41 3612481.759 37.23657553 -79.84479544 196 Camping Area #5 1 34,356 11091444.87 3612476.751 37.23656172 -79.84480046 197 Camping Area #5 1 34,356 11091440.89 3612472.112 37.23654882 -79.84481393 198 Camping Area #5 1 34,356 11091434.11 3612467.713 37.23653647 -79.84483698 199 Camping Area #5 1 34,356 11091424.69 3612463.65 37.23652495 -79.84486914 200 Camping Area #5 1 34,356 11091412.9 3612460.042 37.23651458 -79.84490947 201 Camping Area #5 1 34,356 11091399.02 3612456.988 37.23650565 -79.844957 202 Camping Area #5 1 34,356 11091383.66 3612454.635 37.23649858 -79.84500962 203 Camping Area #5 1 34,356 11091367.47 3612453.08 37.23649368 -79.84506516 204 Camping Area #5 1 34,356 11091351.09 3612452.385 37.23649113 -79.84512139 205 Camping Area #5 1 34,356 11091335.95 3612452.544 37.23649097 -79.84517341 206 Camping Area #5 1 34,356 11091321.61 3612453.495 37.23649302 -79.84522272 207 Camping Area #5 1 34,356 11091308.42 3612455.213 37.23649723 -79.84526808 208 Camping Area #5 1 34,356 11091296.64 3612457.667 37.23650351 -79.84530868 209 Camping Area #5 1 34,356 11091286.49 3612460.799 37.23651171 -79.84534371 210 Camping Area #5 1 34,356 11091278.01 3612464.585 37.23652177 -79.845373 211 Camping Area #5 1 34,356 11091271.3 3612468.987 37.2365336 -79.84539626 212 Camping Area #5 1 34,356 11091266.4 3612473.974 37.2365471 -79.84541334 367 Expansion Area #1 2 94,583 11089878.66 3614362.819 37.24167994 -79.85027273 368 Expansion Area #1 2 94,583 11089881.25 3614368.147 37.24169467 -79.8502641 369 Expansion Area #1 2 94,583 11089884.97 3614374.067 37.24171108 -79.85025159 370 Expansion Area #1 2 94,583 11089895.64 3614387.385 37.24174807 -79.85021561 371 Expansion Area #1 2 94,583 11089910.03 3614401.947 37.24178863 -79.85016689 372 Expansion Area #1 2 94,583 11089925.9 3614415.468 37.24182638 -79.85011302 373 Expansion Area #1 2 94,583 11089933.65 3614420.762 37.24184123 -79.85008667 374 Expansion Area #1 2 94,583 11089942.28 3614425.323 37.24185409 -79.85005724 375 Expansion Area #1 2 94,583 11089951.89 3614429.198 37.24186511 -79.85002444 376 Expansion Area #1 2 94,583 11089962.64 3614432.459 37.24187449 -79.84998767 377 Expansion Area #1 2 94,583 11089984.36 3614436.847 37.24188739 -79.84991327 378 Expansion Area #1 2 94,583 11090027.08 3614442.414 37.24190436 -79.84976681 379 Expansion Area #1 2 94,583 11090044.19 3614445.233 37.24191277 -79.84970816 380 Expansion Area #1 2 94,583 11090061.22 3614449.355 37.24192476 -79.84964988 381 Expansion Area #1 2 94,583 11090075.75 3614454.617 37.24193978 -79.84960022 382 Expansion Area #1 2 94,583 11090084.38 3614458.949 37.24195202 -79.84957078 383 Expansion Area #1 2 94,583 11090107.68 3614472.362 37.24198977 -79.84949142 384 Expansion Area #1 2 94,583 11090114.95 3614475.562 37.24199884 -79.84946659 385 Expansion Area #1 2 94,583 11090121.65 3614477.566 37.24200461 -79.84944368 386 Expansion Area #1 2 94,583 11090131.53 3614479.297 37.24200975 -79.84940983 387 Expansion Area #1 2 94,583 11090141.92 3614480.259 37.2420128 -79.84937418 388 Expansion Area #1 2 94,583 11090152.2 3614480.395 37.24201358 -79.84933888 389 Expansion Area #1 2 94,583 11090161.94 3614479.702 37.24201206 -79.84930537 390 Expansion Area #1 2 94,583 11090170.71 3614478.232 37.24200836 -79.8492752 391 Expansion Area #1 2 94,583 11090178.47 3614476.012 37.24200257 -79.84924844 392 Expansion Area #1 2 94,583 11090185.08 3614473.08 37.24199478 -79.84922556 393 Expansion Area #1 2 94,583 11090190.5 3614469.466 37.24198507 -79.84920679 394 Expansion Area #1 2 94,583 11090206.42 3614456.012 37.24194874 -79.84915144 Roanoke County, VA 1/4/2018 Page 3 of 10 Explore Park Campground Lease Areas Coordinates POINT_X J-POINT_Y 11090217.87 3614445.121 11090226.99 3614434.741 11090233.7 3614424.918 11090 237.71 3614417.219 11090241.57 3614408.28 11090256.08 3614368.707 11090260.28 3614359.761 11090264.74 3614352.02 11090272.46 3614338.866 11090280.02 3614323.553 11090301.19 3614272.372 11090307.93 3614258.146 11090319.3 3614238.83 11090323.46 3614230.656 11090328.06 3614218.593 11090332.24 3614203.524 11090333.68 3614194.231 11090334.53 3614183.218 11090334.48 3614174.55 11090333.59 3614168.426 11090332.06 3614164.175 11090329.93 3614160.431 11090327.19 3614157.19 11090323.83 3614154.446 11090319.89 3614152.206 110 90 315.31 3614150.433 11090303.89 3614148.176 11090293.57 3614147.952 11090280.32 3614149.263 11090264.64 3614152.062 11090247.42 3614156.193 11090229.58 3614161.454 11090212.84 3614167.36 11090198.6 3614173.419 11090187.8 3614179.225 11090180.11 3614185.817 11090155.8 3614211.256 11090149.14 3614217.02 11090143.25 3614221.074 11090136.87 3614224.217 11090130.03 3614226.469 11090122.55 3614227.923 11090104.84 3614230.03 11090100.03 3614231.336 11090096 3614233.223 11090093.06 3614234.376 11090089.14 3614234.911 11090078.1 3614234.156 11090065.68 3614231.796 11090030.89 3614223.786 11090013.65 3614221.074 11089996.15 3614220.607 11089979.32 3614222.612 11089963.26 3614226.978 11089944.8 3614234.573 11089935.48 3614240.128 11089926.54 3614248.388 11089919.38 3614257.147 11089901.61 3614281.822 11089891.85 3614293.911 11089884.56 3614304.525 11089879.25 3614314.402 Latitude Iff Lease -Area Acreage Square Footage 395 Expansion Area #1 2 94,583 396 Expansion Area #1 2 94,583 397 Expansion Area #1 2 94,583 398 Expansion Area #1 2 94,583 399 Expansion Area #1 2 94,583 400 Expansion Area #1 2 94,583 401 Expansion Area #1 2 94,583 402 Expansion Area #1 2 94,583 403 Expansion Area #1 2 94,583 404 Expansion Area #1 2 94,583 405 Expansion Area #1 2 94,583 406 Expansion Area #1 2 94,583 407 Expansion Area #1 2 94,583 408 Expansion Area #1 2 94,583 409 Expansion Area #1 2 94,583 410 Expansion Area #1 2 94,583 411 Expansion Area #1 2 94,583 412 Expansion Area #1 2 94,583 413 Expansion Area #1 2 94,583 414 Expansion Area #1 2 94,583 415 Expansion Area #1 2 94,583 416 Expansion Area #1 2 94,583 417 Expansion Area #1 2 94,583 418 Expansion Area #1 2 94,583 419 Expansion Area #1 2 94,583 420 Expansion Area #1 2 94,583 421 Expansion Area #1 2 94,583 422 Expansion Area #1 2 94,583 423 Expansion Area #1 2 94,583 424 Expansion Area #1 2 94,583 425 Expansion Area #1 2 94,583 426 Expansion Area #1 2 94,583 427 Expansion Area #1 2 94,583 428 Expansion Area #1 2 94,583 429 Expansion Area #1 2 94,583 430 Expansion Area #1 2 94,583 431 Expansion Area #1 2 94,583 432 Expansion Area #1 2 94,583 433 Expansion Area #1 2 94,583 434 Expansion Area #1 2 94,583 435 Expansion Area #1 2 94,583 436 Expansion Area #1 2 94,583 437 Expansion Area #1 2 94,583 438 Expansion Area #1 2 94,583 439 Expansion Area #1 2 94,583 440 Expansion Area #1 2 94,583 441 Expansion Area #1 2 94,583 442 Expansion Area #1 2 94,583 443 Expansion Area #1 2 94,583 444 Expansion Area #1 2 94,583 445 Expansion Area #1 2 94,583 446 Expansion Area #1 2 94,583 447 Expansion Area #1 2 94,583 448 Expansion Area #1 2 94,583 449 Expansion Area #1 2 94,583 450 Expansion Area #1 2 94,583 451 Expansion Area #1 2 94,583 452 Expansion Area #1 2 94,583 453 Expansion Area #1 2 94,583 454 Expansion Area #1 2 94,583 455 Expansion Area #1 2 94,583 456 Expansion Area #1 2 94,583 POINT_X J-POINT_Y 11090217.87 3614445.121 11090226.99 3614434.741 11090233.7 3614424.918 11090 237.71 3614417.219 11090241.57 3614408.28 11090256.08 3614368.707 11090260.28 3614359.761 11090264.74 3614352.02 11090272.46 3614338.866 11090280.02 3614323.553 11090301.19 3614272.372 11090307.93 3614258.146 11090319.3 3614238.83 11090323.46 3614230.656 11090328.06 3614218.593 11090332.24 3614203.524 11090333.68 3614194.231 11090334.53 3614183.218 11090334.48 3614174.55 11090333.59 3614168.426 11090332.06 3614164.175 11090329.93 3614160.431 11090327.19 3614157.19 11090323.83 3614154.446 11090319.89 3614152.206 110 90 315.31 3614150.433 11090303.89 3614148.176 11090293.57 3614147.952 11090280.32 3614149.263 11090264.64 3614152.062 11090247.42 3614156.193 11090229.58 3614161.454 11090212.84 3614167.36 11090198.6 3614173.419 11090187.8 3614179.225 11090180.11 3614185.817 11090155.8 3614211.256 11090149.14 3614217.02 11090143.25 3614221.074 11090136.87 3614224.217 11090130.03 3614226.469 11090122.55 3614227.923 11090104.84 3614230.03 11090100.03 3614231.336 11090096 3614233.223 11090093.06 3614234.376 11090089.14 3614234.911 11090078.1 3614234.156 11090065.68 3614231.796 11090030.89 3614223.786 11090013.65 3614221.074 11089996.15 3614220.607 11089979.32 3614222.612 11089963.26 3614226.978 11089944.8 3614234.573 11089935.48 3614240.128 11089926.54 3614248.388 11089919.38 3614257.147 11089901.61 3614281.822 11089891.85 3614293.911 11089884.56 3614304.525 11089879.25 3614314.402 Latitude Iff Longitude 37.24191928 -79.84911158 37.24189113 -79.84907972 37.24186442 -79.84905622 37.24184344 -79.84904206 37.24181904 -79.84902833 37.24171093 -79.84897655 37.24168653 -79.84896171 37.24166544 -79.84894599 37.24162962 -79.84891885 37.24158786 -79.84889213 37.24144814 -79.84881687 37.24140934 -79.84879304 37.24135674 -79.84875303 37.24133445 -79.84873836 37.2413015 -79.84872196 37.24126028 -79.84870684 37.24123482 -79.84870145 37.24120461 -79.848698 37.2411808 -79.84869774 37.24116395 -79.84870048 37.24115221 -79.84870553 37.24114185 -79.84871268 37.24113284 -79.84872194 37.24112517 -79.84873333 37.24111887 -79.84874676 37.24111382 -79.84876242 37.24110717 -79.8488015 37.24110615 -79.84883696 37.24110923 -79.84888252 37.2411163 -79.84893652 37.24112697 -79.84899588 37.24114072 -79.84905742 37.24115628 -79.8491152 37.24117236 -79.84916442 37.24118788 -79.84920182 37.24120568 -79.84922854 37.24127459 -79.84931331 37.24129016 -79.84933645 37.24130106 -79.8493569 37.24130945 -79.84937897 37.24131536 -79.84940255 37.24131906 -79.84942832 37.24132415 -79.84948928 37.24132755 -79.84950586 37.24133257 -79.84951979 37.24133562 -79.84952995 37.24133694 -79.84954344 37.24133443 -79.84958132 37.24132746 -79.84962388 37.2413041 -79.84974298 37.24129597 -79.84980206 37.241294 -79.84986217 37.24129885 -79.84992005 37.24131021 -79.84997543 37.24133034 -79.85003921 37.24134523 -79.8500715 37.24136757 -79.85010262 37.24139134 -79.85012766 37.2414584 -79.85018992 37.24149122 -79.85022403 37.24152008 -79.85024957 37.241547 -79.85026831 Roanoke County, VA 1/4/2018 Page 4 of 10 Explore Park Campground Lease Areas Coordinates Lease Area Acreage Square Footage POINT_X POINTY 457 Expansion Area #1 2 94,583 11089875.74 3614323.878 37.24157288 -79.85028085 458 Expansion Area #1 2 94,583 11089873.91 3614333.341 37.2415988 -79.85028759 459 Expansion Area #1 2 94,583 11089873.78 3614342.873 37.24162497 -79.8502885 460 Expansion Area #1 2 94,583 11089875.36 3614352.65 37.24165188 -79.85028357 461 Expansion Area #1 2 94,583 11089878.66 3614362.819 37.24167994 -79.85027273 1 Expansion Area #2 5 228,203 11087870.15 3612659.49 37.23692307 -79.85708784 2 Expansion Area #2 5 228,203 11088047.66 3612686.6 37.23700453 -79.85647947 3 Expansion Area #2 5 228,203 11088121.27 3612622.82 37.23683227 -79.85622349 4 Expansion Area #2 5 228,203 11088212.77 3612597.39 37.23676605 -79.85590795 5 Expansion Area #2 5 228,203 11088355.2 3612331.484 37.23604142 -79.85540561 6 Expansion Area #2 5 228,203 11088524.16 3612115.2 37.23545411 -79.85481463 7 Expansion Area #2 5 228,203 11088241.38 3611952.69 37.23499666 -79.85577788 8 Expansion Area #2 5 228,203 11088041.46 3612201.94 37.23567328 -79.85647685 9 Expansion Area #2 5 228,203 11087997.46 3612296.24 37.23593052 -79.85663263 10 Expansion Area #2 5 228,203 11087924.62 3612540.529 37.23659852 -79.85689487 11 Expansion Area #2 5 228,203 11087870.15 3612659.49 37.23692307 -79.85708784 12 Expansion Area #3 12 507,540 11089416.46 3611308.95 37.23327507 -79.85171017 13 Expansion Area #3 12 507,540 11089413.77 3611312.901 37.23328581 -79.85171962 14 Expansion Area #3 12 507,540 11089412.28 3611317.13 37.23329737 -79.85172492 15 Expansion Area #3 12 507,540 11089412 3611321.643 37.23330975 -79.8517261 16 Expansion Area #3 12 507,540 11089412.93 3611326.451 37.23332299 -79.85172314 17 Expansion Area #3 12 507,540 11089415.07 3611331.56 37.23333711 -79.85171607 18 Expansion Area #3 12 507,540 11089418.41 3611336.994 37.23335216 -79.85170484 19 Expansion Area #3 12 507,540 11089422.99 3611342.774 37.23336821 -79.85168942 20 Expansion Area #3 12 507,540 11089428.81 3611348.935 37.23338536 -79.85166971 21 Expansion Area #3 12 507,540 11089440.32 3611359.259 37.23341417 -79.8516307 22 Expansion Area #3 12 507,540 11089455.28 3611370.946 37.23344685 -79.85157987 23 Expansion Area #3 12 507,540 11089520.59 3611416.269 37.23357389 -79.85135781 24 Expansion Area #3 12 507,540 11089533.38 3611425.746 37.23360042 -79.85131432 25 Expansion Area #3 12 507,540 11089543.38 3611433.906 37.23362322 -79.8512804 26 Expansion Area #3 12 507,540 11089599.65 3611481.784 37.23375692 -79.85108947 27 Expansion Area #3 12 507,540 11089623.21 3611500.688 37.23380976 -79.85100949 28 Expansion Area #3 12 507,540 11089645.38 3611517.599 37.23385707 -79.85093416 29 Expansion Area #3 12 507,540 11089667.12 3611533.206 37.23390079 -79.85086025 30 Expansion Area #3 12 507,540 11089688.21 3611547.322 37.23394038 -79.85078852 31 Expansion Area #3 12 507,540 11089708.84 3611560.077 37.23397622 -79.85071829 32 Expansion Area #3 12 507,540 11089729.14 3611571.547 37.23400852 -79.85064914 33 Expansion Area #3 12 507,540 11089757.84 3611585.623 37.2340483 -79.85055124 34 Expansion Area #3 12 507,540 11089791.01 3611599.292 37.23408715 -79.85043799 35 Expansion Area #3 12 507,540 11089823.02 3611610.863 37.23412018 -79.85032861 36 Expansion Area #3 12 507,540 11089893.95 3611634.877 37.23418891 -79.85008616 37 Expansion Area #3 12 507,540 11089922.73 3611645.403 37.23421895 -79.84998784 38 Expansion Area #3 12 507,540 11090041.8 3611690.777 37.23434824 -79.84958112 39 Expansion Area #3 12 507,540 11090106.09 3611716.622 37.23442174 -79.84936156 40 Expansion Area #3 12 507,540 11090121.32 3611723.508 37.23444125 -79.84930959 41 Expansion Area #3 12 507,540 11090170.07 3611747.31 37.23450852 -79.8491433 42 Expansion Area #3 12 507,540 11090186.14 3611753.611 37.23452646 -79.84908844 43 Expansion Area #3 12 507,540 11090200.72 3611757.831 37.23453862 -79.84903855 44 Expansion Area #3 12 507,540 11090215.33 3611760.336 37.23454607 -79.84898852 45 Expansion Area #3 12 507,540 11090230.78 3611761.291 37.2345493 -79.84893547 46 Expansion Area #3 12 507,540 11090247.27 3611760.71 37.23454835 -79.84887883 47 Expansion Area #3 12 507,540 11090265.11 3611758.581 37.23454321 -79.84881744 48 Expansion Area #3 12 507,540 11090280.62 3611755.742 37.23453602 -79.84876401 49 Expansion Area #3 12 507,540 11090298.03 3611751.758 37.23452576 -79.84870404 50 Expansion Area #3 12 507,540 11090374.02 3611731.606 37.2344734 -79.84844203 51 Expansion Area #3 12 507,540 11090392.44 3611727.784 37.23446363 -79.84837859 52 Expansion Area #3 12 507,540 11090409.06 3611725.279 37.2344574 -79.84832139 53 Expansion Area #3 12 507,540 11090433.21 3611723.27 37.23445283 -79.84823834 54 Expansion Area #3 12 507,540 11090484.39 3611721.397 37.23444969 -79.84806246 55 Expansion Area #3 12 507,540 11090506.33 3611719.937 37.23444654 -79.84798703 56 Expansion Area #3 12 507,540 11090529.11 3611716.908 37.23443912 -79.84790864 57 Expansion Area #3 12 507,540 11090549.03 3611712.258 37.23442713 -79.84783999 Roanoke County, VA 1/4/2018 Page 5 of 10 Explore Park Campground Lease Areas Coordinates OBJECTID I Lease -Area Acreage Square Footage POINT _X POINTY11111F Latitude Longitude 58 Expansion Area #3 12 507,540 11090589.02 3611700.767 37.23439714 -79.84770208 59 Expansion Area #3 12 507,540 11090601.27 3611696.537 37.23438601 -79.84765981 60 Expansion Area #3 12 507,540 11090611.74 3611692.223 37.23437457 -79.84762362 61 Expansion Area #3 12 507,540 11090621.54 3611687.261 37.23436132 -79.84758971 62 Expansion Area #3 12 507,540 11090629.85 3611681.931 37.23434701 -79.8475609 63 Expansion Area #3 12 507,540 11090636.77 3611676.17 37.23433147 -79.84753685 64 Expansion Area #3 12 507,540 11090642.35 3611669.94 37.23431457 -79.8475174 65 Expansion Area #3 12 507,540 11090646.54 3611663.517 37.2342971 -79.84750268 66 Expansion Area #3 12 507,540 11090650.18 3611656.046 37.23427672 -79.84748982 67 Expansion Area #3 12 507,540 11090653.27 3611647.496 37.23425336 -79.84747878 68 Expansion Area #3 12 507,540 11090655.85 3611637.8 37.23422684 -79.84746947 69 Expansion Area #3 12 507,540 11090659.47 3611615.334 37.23416528 -79.84745591 70 Expansion Area #3 12 507,540 11090661.96 3611583.013 37.23407662 -79.84744579 71 Expansion Area #3 12 507,540 11090662.67 3611559.388 37.23401177 -79.84744218 72 Expansion Area #3 12 507,540 11090661.93 3611535.793 37.23394694 -79.84744357 73 Expansion Area #3 12 507,540 11090659.77 3611513.425 37.23388542 -79.84744989 74 Expansion Area #3 12 507,540 11090656.25 3611492.88 37.23382887 -79.84746095 75 Expansion Area #3 12 507,540 11090651.53 3611474.793 37.23377901 -79.84747631 76 Expansion Area #3 12 507,540 11090645.61 3611459.122 37.23373574 -79.84749587 77 Expansion Area #3 12 507,540 11090638.55 3611446.019 37.23369948 -79.84751945 78 Expansion Area #3 12 507,540 11090630.41 3611435.565 37.23367045 -79.8475469 79 Expansion Area #3 12 507,540 11090625.82 3611431.268 37.23365847 -79.84756246 80 Expansion Area #3 12 507,540 11090620.6 3611427.365 37.23364755 -79.84758019 81 Expansion Area #3 12 507,540 11090608.25 3611420.715 37.2336288 -79.84762228 82 Expansion Area #3 12 507,540 11090593.28 3611415.57 37.23361408 -79.84767345 83 Expansion Area #3 12 507,540 11090575.49 3611411.86 37.2336032 -79.84773437 84 Expansion Area #3 12 507,540 11090557.04 3611409.708 37.23359657 -79.84779765 85 Expansion Area #3 12 507,540 11090535.41 3611408.556 37.23359255 -79.84787189 86 Expansion Area #3 12 507,540 11090456.8 3611408.438 37.23358915 -79.84814187 87 Expansion Area #3 12 507,540 11090441.13 3611409.007 37.23359009 -79.84819572 88 Expansion Area #3 12 507,540 11090423.35 3611411.448 37.2335961 -79.84825691 89 Expansion Area #3 12 507,540 11090405.46 3611415.149 37.23360556 -79.84831853 90 Expansion Area #3 12 507,540 11090359.63 3611426.105 37.23363385 -79.84847649 91 Expansion Area #3 12 507,540 11090346.59 3611428.572 37.23364012 -79.84852139 92 Expansion Area #3 12 507,540 11090335.08 3611430.115 37.2336439 -79.84856098 93 Expansion Area #3 12 507,540 11090322.34 3611430.841 37.23364539 -79.84860479 94 Expansion Area #3 12 507,540 11090310.78 3611430.294 37.23364344 -79.84864446 95 Expansion Area #3 12 507,540 11090300.18 3611428.463 37.233638 -79.84868078 96 Expansion Area #3 12 507,540 11090290.43 3611425.328 37.233629 -79.84871413 97 Expansion Area #3 12 507,540 11090281.14 3611420.974 37.23361668 -79.84874581 98 Expansion Area #3 12 507,540 11090271.69 3611415.372 37.23360093 -79.84877798 99 Expansion Area #3 12 507,540 11090262.03 3611408.488 37.23358164 -79.84881085 100 Expansion Area #3 12 507,540 11090252.02 3611400.243 37.23355861 -79.8488448 101 Expansion Area #3 12 507,540 11090231.47 3611380.305 37.23350304 -79.84891441 102 Expansion Area #3 12 507,540 11090202 3611347.736 37.23341245 -79.84901403 103 Expansion Area #3 12 507,540 11090188.63 3611331.568 37.23336752 -79.84905917 104 Expansion Area #3 12 507,540 11090159.88 3611293.457 37.23326173 -79.84915602 105 Expansion Area #3 12 507,540 11090133.35 3611260.218 37.2331694 -79.84924554 106 Expansion Area #3 12 507,540 11090115.44 3611238.943 37.23311027 -79.849306 107 Expansion Area #3 12 507,540 11090081.25 3611198.961 37.23299913 -79.84942148 108 Expansion Area #3 12 507,540 11090062.82 3611179.102 37.23294387 -79.84948379 109 Expansion Area #3 12 507,540 11090043.96 3611161.797 37.23289561 -79.84954771 110 Expansion Area #3 12 507,540 11090034.8 3611154.709 37.23287578 -79.84957883 111 Expansion Area #3 12 507,540 11090025.68 3611148.553 37.23285852 -79.84960984 112 Expansion Area #3 12 507,540 11090011.2 3611141.018 37.23283726 -79.84965921 113 Expansion Area #3 12 507,540 11089993.97 3611134.872 37.2328197 -79.8497181 114 Expansion Area #3 12 507,540 11089973.95 3611129.929 37.23280534 -79.84978662 115 Expansion Area #3 12 507,540 11089931.66 3611122.05 37.23278204 -79.84993145 116 Expansion Area #3 12 507,540 11089913.99 3611118.111 37.23277053 -79.84999195 117 Expansion Area #3 12 507,540 11089896.21 3611112.644 37.23275482 -79.85005278 118 Expansion Area #3 12 507,540 11089881.33 3611106.029 37.23273607 -79.85010356 119 Expansion Area #3 12 507,540 11089870.12 3611098.789 37.23271574 -79.85014169 Roanoke County, VA 1/4/2018 Page 6 of 10 Explore Park Campground Lease Areas Coordinates OBJECTID I Lease -Area Acreage Square Footage POINT _X POINTY11111F Latitude Longitude 120 Expansion Area #3 12 507,540 11089858.93 3611089.013 37.23268845 -79.85017963 121 Expansion Area #3 12 507,540 11089847.68 3611076.623 37.23265399 -79.85021769 122 Expansion Area #3 12 507,540 11089836.17 3611061.431 37.23261182 -79.85025646 123 Expansion Area #3 12 507,540 11089826.19 3611046.353 37.23257001 -79.85029001 124 Expansion Area #3 12 507,540 11089815.46 3611028.501 37.23252057 -79.85032596 125 Expansion Area #3 12 507,540 11089782.74 3610968.918 37.23235565 -79.85043541 126 Expansion Area #3 12 507,540 11089771.78 3610949.876 37.23230293 -79.85047214 127 Expansion Area #3 12 507,540 11089760.85 3610932.93 37.23225596 -79.85050885 128 Expansion Area #3 12 507,540 11089750.9 3610920.064 37.23222023 -79.85054236 129 Expansion Area #3 12 507,540 11089745.06 3610913.89 37.23220305 -79.85056213 130 Expansion Area #3 12 507,540 11089739.37 3610908.986 37.23218936 -79.85058144 131 Expansion Area #3 12 507,540 11089733.78 3610905.311 37.23217904 -79.85060045 132 Expansion Area #3 12 507,540 11089728.27 3610902.846 37.23217206 -79.85061926 133 Expansion Area #3 12 507,540 11089722.8 3610901.576 37.23216836 -79.850638 134 Expansion Area #3 12 507,540 11089717.35 3610901.504 37.23216794 -79.85065671 135 Expansion Area #3 12 507,540 11089711.91 3610902.627 37.23217082 -79.85067545 136 Expansion Area #3 12 507,540 11089706.46 3610904.95 37.23217698 -79.85069427 137 Expansion Area #3 12 507,540 11089701.26 3610908.176 37.23218564 -79.85071231 138 Expansion Area #3 12 507,540 11089695.75 3610912.439 37.23219713 -79.85073141 139 Expansion Area #3 12 507,540 11089683.63 3610924.261 37.23222912 -79.85077364 140 Expansion Area #3 12 507,540 11089671.39 3610938.543 37.23226786 -79.85081637 141 Expansion Area #3 12 507,540 11089645.61 3610971.083 37.23235621 -79.85090651 142 Expansion Area #3 12 507,540 11089627.35 3610994.296 37.23241924 -79.85097038 143 Expansion Area #3 12 507,540 11089608.74 3611020.085 37.23248933 -79.85103557 144 Expansion Area #3 12 507,540 11089589.35 3611049.02 37.23256803 -79.85110359 145 Expansion Area #3 12 507,540 11089567.49 3611083.623 37.2326622 -79.85118037 146 Expansion Area #3 12 507,540 11089558.2 3611100.446 37.23270804 -79.85121309 147 Expansion Area #3 12 507,540 11089549.34 3611120.267 37.23276212 -79.85124451 148 Expansion Area #3 12 507,540 11089541.36 3611141.326 37.23281964 -79.85127293 149 Expansion Area #3 12 507,540 11089521.37 3611198.803 37.2329767 -79.85134443 150 Expansion Area #3 12 507,540 11089514.68 3611215.434 37.23302211 -79.85136824 151 Expansion Area #3 12 507,540 11089508.01 3611229.737 37.23306113 -79.85139185 152 Expansion Area #3 12 507,540 11089499.31 3611245.206 37.23310327 -79.85142249 153 Expansion Area #3 12 507,540 11089489.93 3611258.495 37.23313939 -79.85145535 154 Expansion Area #3 12 507,540 11089479.68 3611269.869 37.23317023 -79.8514911 155 Expansion Area #3 12 507,540 11089468.46 3611279.45 37.2331961 -79.85153012 156 Expansion Area #3 12 507,540 11089456.87 3611286.489 37.23321497 -79.85157026 157 Expansion Area #3 12 507,540 11089427 3611301.012 37.23325368 -79.85167357 158 Expansion Area #3 12 507,540 11089420.75 3611305.039 37.2332645 -79.85169524 159 Expansion Area #3 12 507,540 11089416.46 3611308.95 37.23327507 -79.85171017 213 Group Camping Area #1 2 76,139 11091003.21 3612914.946 37.23774782 -79.84633896 214 Group Camping Area #1 2 76,139 11090994.42 3612912.079 37.2377396 -79.84636901 215 Group Camping Area #1 2 76,139 11090988.78 3612909.438 37.23773213 -79.84638824 216 Group Camping Area #1 2 76,139 11090975.92 3612901.839 37.23771076 -79.84643203 217 Group Camping Area #1 2 76,139 11090969.1 3612899.237 37.23770335 -79.84645535 218 Group Camping Area #1 2 76,139 11090961.05 3612897.719 37.23769886 -79.8464829 219 Group Camping Area #1 2 76,139 11090954.81 3612897.591 37.23769827 -79.84650435 220 Group Camping Area #1 2 76,139 11090950.01 3612898.438 37.2377004 -79.84652088 221 Group Camping Area #1 2 76,139 11090944.71 3612900.117 37.23770481 -79.84653917 222 Group Camping Area #1 2 76,139 11090934.82 3612905.329 37.23771873 -79.84657338 223 Group Camping Area #1 2 76,139 11090925.23 3612912.864 37.23773905 -79.84660669 224 Group Camping Area #1 2 76,139 11090914.35 3612924.524 37.23777065 -79.84664465 225 Group Camping Area #1 2 76,139 11090908.46 3612932.067 37.23779113 -79.84666524 226 Group Camping Area #1 2 76,139 11090901.59 3612942.244 37.23781881 -79.84668933 227 Group Camping Area #1 2 76,139 11090889.54 3612963.376 37.23787637 -79.84673175 228 Group Camping Area #1 2 76,139 11090882.51 3612977.515 37.23791492 -79.8467566 229 Group Camping Area #1 2 76,139 11090877.58 3612989.112 37.23794658 -79.84677409 230 Group Camping Area #1 2 76,139 11090873.79 3613002.537 37.2379833 -79.84678777 231 Group Camping Area #1 2 76,139 11090871.54 3613007.777 37.2379976 -79.84679577 232 Group Camping Area #1 2 76,139 11090869.05 3613011.145 37.23800675 -79.84680446 233 Group Camping Area #1 2 76,139 11090861.88 3613018.279 37.23802606 -79.84682947 234 Group Camping Area #1 2 76,139 11090859.09 3613021.812 37.23803566 -79.84683922 Roanoke County, VA 1/4/2018 Page 7 of 10 Explore Park Campground Lease Areas Coordinates Lease -Area Acreage Square Footage POINT_X POINTY Latitude Longitude 235 Group Camping Area #1 2 76,139 11090854.16 3613031.593 37.23806233 -79.84685662 236 Group Camping Area #1 2 76,139 11090849.72 3613046.792 37.23810389 -79.8468726 237 Group Camping Area #1 2 76,139 11090846.33 3613062.461 37.23814679 -79.84688504 238 Group Camping Area #1 2 76,139 11090844.42 3613076.683 37.23818577 -79.84689228 239 Group Camping Area #1 2 76,139 11090843.68 3613093.25 37.23823124 -79.84689564 240 Group Camping Area #1 2 76,139 11090844.56 3613107.598 37.23827068 -79.84689331 241 Group Camping Area #1 2 76,139 11090846.61 3613120.051 37.23830496 -79.84688691 242 Group Camping Area #1 2 76,139 11090849.39 3613129.737 37.23833167 -79.84687783 243 Group Camping Area #1 2 76,139 11090853.51 3613138.857 37.23835687 -79.84686411 244 Group Camping Area #1 2 76,139 11090859.19 3613148.249 37.23838289 -79.84684508 245 Group Camping Area #1 2 76,139 11090866.35 3613157.322 37.23840809 -79.8468209 246 Group Camping Area #1 2 76,139 11090876.48 3613167.545 37.23843656 -79.84678663 247 Group Camping Area #1 2 76,139 11090887.13 3613176.569 37.23846176 -79.84675047 248 Group Camping Area #1 2 76,139 11090900 3613185.653 37.23848721 -79.84670672 249 Group Camping Area #1 2 76,139 11090909.69 3613191.647 37.23850405 -79.84667371 250 Group Camping Area #1 2 76,139 11090918.47 3613196.317 37.23851722 -79.8466438 251 Group Camping Area #1 2 76,139 11090932.51 3613202.226 37.238534 -79.84659585 252 Group Camping Area #1 2 76,139 11090943.23 3613205.593 37.23854366 -79.84655921 253 Group Camping Area #1 2 76,139 11090975 3613213.415 37.23856639 -79.84645045 254 Group Camping Area #1 2 76,139 11090983.89 3613216.837 37.23857613 -79.84642011 255 Group Camping Area #1 2 76,139 11091006.33 3613227.041 37.23860504 -79.84634351 256 Group Camping Area #1 2 76,139 11091013.02 3613229.374 37.23861171 -79.84632064 257 Group Camping Area #1 2 76,139 11091019.19 3613230.864 37.23861604 -79.84629952 258 Group Camping Area #1 2 76,139 11091029.81 3613232.569 37.23862114 -79.84626314 259 Group Camping Area #1 2 76,139 11091037.2 3613232.782 37.23862201 -79.84623778 260 Group Camping Area #1 2 76,139 11091047.1 3613230.855 37.23861711 -79.84620367 261 Group Camping Area #1 2 76,139 11091059.65 3613225.995 37.23860425 -79.84616033 262 Group Camping Area #1 2 76,139 11091071.26 3613219.655 37.2385873 -79.84612012 263 Group Camping Area #1 2 76,139 11091084.24 3613210.21 37.23856187 -79.84607509 264 Group Camping Area #1 2 76,139 11091096.18 3613199.546 37.23853305 -79.84603355 265 Group Camping Area #1 2 76,139 11091106.32 3613188.125 37.23850208 -79.84599815 266 Group Camping Area #1 2 76,139 11091114.07 3613177.059 37.23847199 -79.84597098 267 Group Camping Area #1 2 76,139 11091118.72 3613166.744 37.23844385 -79.84595451 268 Group Camping Area #1 2 76,139 11091120.12 3613161.102 37.23842841 -79.84594944 269 Group Camping Area #1 2 76,139 11091121.19 3613153.456 37.23840745 -79.84594539 270 Group Camping Area #1 2 76,139 11091121.23 3613132.421 37.23834969 -79.84594421 271 Group Camping Area #1 2 76,139 11091122.63 3613118.933 37.2383127 -79.84593874 272 Group Camping Area #1 2 76,139 11091128.22 3613088.191 37.23822849 -79.84591804 273 Group Camping Area #1 2 76,139 11091129.16 3613073.783 37.23818896 -79.8459141 274 Group Camping Area #1 2 76,139 11091126 3613042.518 37.23810298 -79.84592344 275 Group Camping Area #1 2 76,139 11091126.58 3613012.553 37.23802071 -79.84591998 276 Group Camping Area #1 2 76,139 11091123.46 3612980.516 37.2379326 -79.84592912 277 Group Camping Area #1 2 76,139 11091124.73 3612964.62 37.237889 -79.84592399 278 Group Camping Area #1 2 76,139 11091124.52 3612958.456 37.23787206 -79.8459244 279 Group Camping Area #1 2 76,139 11091122.49 3612951.182 37.23785201 -79.84593103 280 Group Camping Area #1 2 76,139 11091115.97 3612937.512 37.23781421 -79.84595272 281 Group Camping Area #1 2 76,139 11091113.83 3612931.706 37.23779818 -79.84595982 282 Group Camping Area #1 2 76,139 11091111.65 3612917.109 37.23775801 -79.84596658 283 Group Camping Area #1 2 76,139 11091109.79 3612911.536 37.23774263 -79.84597268 284 Group Camping Area #1 2 76,139 11091105.91 3612905.53 37.23772599 -79.84598572 285 Group Camping Area #1 2 76,139 11091100.28 3612901.944 37.23771592 -79.8460049 286 Group Camping Area #1 2 76,139 11091095.74 3612901.095 37.23771341 -79.84602045 287 Group Camping Area #1 2 76,139 11091087.87 3612901.526 37.23771428 -79.84604749 288 Group Camping Area #1 2 76,139 11091079.23 3612903.012 37.23771803 -79.84607726 289 Group Camping Area #1 2 76,139 11091059.7 3612909.096 37.23773397 -79.84614461 290 Group Camping Area #1 2 76,139 11091042.75 3612912.774 37.23774341 -79.84620301 291 Group Camping Area #1 2 76,139 11091030.8 3612914.534 37.23774777 -79.84624414 292 Group Camping Area #1 2 76,139 11091013.94 3612915.97 37.23775105 -79.84630214 293 Group Camping Area #1 2 76,139 11091008.24 3612915.763 37.23775026 -79.84632171 294 Group Camping Area #1 2 76,139 11091003.21 3612914.946 37.23774782 -79.84633896 295 Group Camping Area #2 2 77,064 11090403.29 3613743.632 37.24000009 -79.84844023 296 Group Camping Area #2 2 77,064 11090409.49 3613750.232 37.24001846 -79.84841924 Roanoke County, VA 1/4/2018 Page 8 of 10 Explore Park Campground Lease Areas Coordinates OBJECTID Lease -Area Acreage Square Footage POINT _X POINTY Latitude . Longitude 297 Group Camping Area #2 2 77,064 11090417.93 3613756.002 37.24003464 -79.84839056 298 Group Camping Area #2 2 77,064 11090428.58 3613761.032 37.24004887 -79.84835422 299 Group Camping Area #2 2 77,064 11090443.93 3613766.494 37.24006447 -79.84830174 300 Group Camping Area #2 2 77,064 11090454.83 3613769.329 37.24007268 -79.84826444 301 Group Camping Area #2 2 77,064 11090467.25 3613771.066 37.24007794 -79.84822186 302 Group Camping Area #2 2 77,064 11090481.4 3613771.772 37.24008043 -79.84817331 303 Group Camping Area #2 2 77,064 11090499.82 3613771.575 37.24008061 -79.84811002 304 Group Camping Area #2 2 77,064 11090523.24 3613771.022 37.24008001 -79.84802956 305 Group Camping Area #2 2 77,064 11090537.07 3613769.718 37.24007698 -79.84798198 306 Group Camping Area #2 2 77,064 11090548.89 3613766.977 37.24006991 -79.84794123 307 Group Camping Area #2 2 77,064 11090558.25 3613762.684 37.24005849 -79.8479089 308 Group Camping Area #2 2 77,064 11090565.04 3613757.133 37.24004351 -79.84788528 309 Group Camping Area #2 2 77,064 11090571.46 3613749.098 37.2400217 -79.84786284 310 Group Camping Area #2 2 77,064 11090576.75 3613740.334 37.23999784 -79.84784424 311 Group Camping Area #2 2 77,064 11090587.63 3613719.806 37.23994189 -79.84780588 312 Group Camping Area #2 2 77,064 11090592.54 3613711.878 37.23992031 -79.84778861 313 Group Camping Area #2 2 77,064 11090598.44 3613704.08 37.23989913 -79.84776798 314 Group Camping Area #2 2 77,064 11090613.94 3613685.904 37.23984981 -79.84771384 315 Group Camping Area #2 2 77,064 11090620.4 3613677.549 37.23982712 -79.84769123 316 Group Camping Area #2 2 77,064 11090626 3613668.392 37.2398022 -79.84767155 317 Group Camping Area #2 2 77,064 11090629.37 3613659.803 37.23977874 -79.84765953 318 Group Camping Area #2 2 77,064 11090630.57 3613651.372 37.23975563 -79.847655 319 Group Camping Area #2 2 77,064 11090629.83 3613641.669 37.23972896 -79.84765709 320 Group Camping Area #2 2 77,064 11090627.43 3613631.168 37.23970003 -79.84766482 321 Group Camping Area #2 2 77,064 11090618.22 3613600.244 37.23961474 -79.84769492 322 Group Camping Area #2 2 77,064 11090616.7 3613590.712 37.2395885 -79.84769967 323 Group Camping Area #2 2 77,064 11090616.67 3613582.325 37.23956547 -79.84769936 324 Group Camping Area #2 2 77,064 11090618.78 3613570.636 37.23953345 -79.84769155 325 Group Camping Area #2 2 77,064 11090626.86 3613544.516 37.23946204 -79.84766251 326 Group Camping Area #2 2 77,064 11090629.37 3613532.789 37.23942993 -79.84765331 327 Group Camping Area #2 2 77,064 11090630.47 3613517.771 37.23938873 -79.84764881 328 Group Camping Area #2 2 77,064 11090629.95 3613500.861 37.23934227 -79.84764976 329 Group Camping Area #2 2 77,064 11090628.29 3613484.432 37.23929708 -79.84765467 330 Group Camping Area #2 2 77,064 11090623.02 3613445.15 37.239189 -79.84767082 331 Group Camping Area #2 2 77,064 11090620.68 3613419.357 37.23911807 -79.8476776 332 Group Camping Area #2 2 77,064 11090617.94 3613405.776 37.23908067 -79.84768634 333 Group Camping Area #2 2 77,064 11090612.03 3613385.821 37.23902564 -79.84770566 334 Group Camping Area #2 2 77,064 11090607.24 3613374.306 37.23899383 -79.84772157 335 Group Camping Area #2 2 77,064 11090604.5 3613369.824 37.23898141 -79.84773077 336 Group Camping Area #2 2 77,064 11090601.57 3613366.393 37.23897187 -79.84774065 337 Group Camping Area #2 2 77,064 11090598.44 3613363.985 37.23896514 -79.8477513 338 Group Camping Area #2 2 77,064 11090595.08 3613362.592 37.23896118 -79.84776275 339 Group Camping Area #2 2 77,064 11090590.76 3613362.085 37.23895962 -79.84777758 340 Group Camping Area #2 2 77,064 11090585.35 3613362.515 37.23896059 -79.84779618 341 Group Camping Area #2 2 77,064 11090569.68 3613366.402 37.23897065 -79.8478502 342 Group Camping Area #2 2 77,064 11090563.64 3613368.574 37.23897637 -79.84787104 343 Group Camping Area #2 2 77,064 11090557.65 3613371.589 37.23898442 -79.84789178 344 Group Camping Area #2 2 77,064 11090551.63 3613375.477 37.23899486 -79.84791262 345 Group Camping Area #2 2 77,064 11090545.5 3613380.309 37.23900789 -79.84793394 346 Group Camping Area #2 2 77,064 11090535 3613390.313 37.23903495 -79.8479705 347 Group Camping Area #2 2 77,064 11090508.71 3613418.478 37.23911127 -79.84806216 348 Group Camping Area #2 2 77,064 11090487.21 3613440.299 37.23917035 -79.8481371 349 Group Camping Area #2 2 77,064 11090465.64 3613464.488 37.23923593 -79.84821238 350 Group Camping Area #2 2 77,064 11090443.76 3613491.295 37.2393087 -79.84828882 351 Group Camping Area #2 2 77,064 11090421.07 3613521.358 37.23939037 -79.84836824 352 Group Camping Area #2 2 77,064 11090393.82 3613556.085 37.23948467 -79.84846355 353 Group Camping Area #2 2 77,064 11090383.47 3613570.624 37.23952419 -79.84849983 354 Group Camping Area #2 2 77,064 11090374.54 3613586.434 37.23956726 -79.84853126 355 Group Camping Area #2 2 77,064 11090371.37 3613593.967 37.23958782 -79.84854254 356 Group Camping Area #2 2 77,064 11090369 3613601.377 37.23960808 -79.84855104 357 Group Camping Area #2 2 77,064 11090365.84 3613616.254 37.23964881 -79.84856261 358 Group Camping Area #2 2 77,064 11090364.11 3613631.887 37.23969167 -79.84856933 Roanoke County, VA 1/4/2018 Page 9 of 10 Explore Park Campground Lease Areas Coordinates Roanoke County, VA 1/4/2018 Page 10 of 10 Lease—Area Acreage Square Footage POINT _X POINTY Latitude . Longitude 359 Group Camping Area #2 2 77,064 11090363.89 3613647.492 37.23973452 -79.84857085 360 Group Camping Area #2 2 77,064 11090365.19 3613662.343 37.23977536 -79.84856712 361 Group Camping Area #2 2 77,064 11090366.73 3613670.571 37.23979801 -79.84856223 362 Group Camping Area #2 2 77,064 11090369.03 3613679.048 37.23982138 -79.84855473 363 Group Camping Area #2 2 77,064 11090375.97 3613696.923 37.23987074 -79.84853176 364 Group Camping Area #2 2 77,064 11090386.07 3613716.27 37.23992427 -79.84849802 365 Group Camping Area #2 2 77,064 11090400.75 3613739.821 37.23998953 -79.84844877 366 Group Camping Area #2 2 77,064 11090403.29 3613743.632 37.24000009 -79.84844023 Roanoke County, VA 1/4/2018 Page 10 of 10 ACTION NO. ITEM NO. H.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: January 23, 2018 Ordinance approving a lease with Don's Cab -Inns, LLC to provide camping facilities and services in Explore Park Doug Blount Director of Parks Recreation and Tourism Thomas C. Gates County Administrator Approval of an ordinance authorizing a lease agreement with Don's Cab -Inns, LLC to offer cabin and yurt rentals at Explore Park BACKGROUND: Roanoke County signed a 99 -year lease for Explore Park in 2013 with the Virginia Recreational Facilities Authority. As a part of the lease requirements, Roanoke County developed a master plan for the park. The master plan laid out a detailed approach to providing recreational amenities through public and private offerings to develop the park into a destination for local citizens and tourists from outside of Virginia's Blue Ridge. In 2016, the Roanoke County Board of Supervisors approved the Adventure Plan for Explore Park, which outlined the direction for the park's development. As a part of the Adventure Plan and Business Plan for Explore Park, it outlined the public-private partnerships that were necessary for the park to develop into a destination facility. One of the important components of the Adventure Plan was providing overnight accommodations for park users. Cabins and camping were two of the essential amenities needed at Explore Park. Roanoke County issued Request for Proposal 2017-095: Overnight Accommodations for Explore Park on March 22, 2017 and proposals were due on May 17, 2017. Page 1 of 2 Roanoke County received one proposal to provide cabins and yurts from Don's Cab - Inns, LLC. There have been no changes since the first reading of this ordinance on January 9, 2018. DISCUSSION: Don's Cab -Inns, LLC has proposed to build and operate 18 cabins and yurts at Explore Park. Cabins and yurts could start arriving at Explore Park in the spring and summer of 2018 in a temporary location until the infrastructure is complete for the cabin camping area (cabins and yurts will be located in Flex Pod A as identified on the Adventure Plan map). Cabins and yurts would continue to be added to the park until completed by February of 2020. Nightly rates would range from $50 to $150 depending upon the season. The lease also addresses future growth should demand grow for cabins and yurts at Explore Park. The lease is for 5 -years with two additional 5 -year options for a total of 15 years. FISCAL IMPACT: Roanoke County will receive 10% of gross revenue from Don's Cab -Inns, LLC. The revenue from the land lease will be used to support the operations of Explore Park. Roanoke County will provide the infrastructure for the support of cabins and yurts in the area identified as Flex Pod A in the Adventure Plan. The cost estimate for the infrastructure is $684,310. The funding is available in the fiscal year 2017-2018 Capital Improvement Plan as a part of the Explore Park capital project. STAFF RECOMMENDATION: Staff recommends approval of this ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2018 ORDINANCE APPROVING A LEASE WITH DON'S CAB -INNS, LLC TO PROVIDE CAMPING FACILITIES AND SERVICES IN EXPLORE PARK WHEREAS, the County is the Lessee of a ninety-nine year lease for Explore Park, property owned by the Virginia Recreational Facilities Authority ("VRFA"), a political subdivision of the Commonwealth of Virginia; and WHEREAS, the purpose of the lease between the County and the VRFA is for the County to provide and promote a high quality recreational attraction in the western part of the Commonwealth; expand the historical knowledge of adults and children; promote tourism and economic development in the Commonwealth; set aside and conserve scenic and natural areas along the Roanoke River; preserve open -space land; and enhance and expand research and educational programs; and WHEREAS, the Roanoke County Department of Parks, Recreation & Tourism ("PRT") has devised a master plan ("Adventure Plan") for the land leased by the County in Explore Park to achieve the purpose of the County / VRFA Lease; and WHEREAS, the Adventure Plan calls for design and implementation of various outdoor recreation activities, including different types of camping facilities and amenities; and WHEREAS, the County has solicited and negotiated contracts with various vendors for ground leases and event contracts to implement the Adventure Plan; and WHEREAS, Don's Cab -Inn's LLC, was the responsive bidder for the County's RFP for, among other things, providing camping cabins for visitors to Explore Park; and Page 1 of 3 WHEREAS, the County has agreed to lease portions of Explore Park to Dons Cab -Inns, LLC, so that the company may provide quality camping cabins and other related services to visitors of Explore Park; and WHEREAS, such a lease will provide tangible and intangible benefits to the County in the form of revenue and economic development. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of Roanoke County, the County is authorized to acquire property, including the lease of real estate; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition of any interest in real estate shall be accomplished by ordinance, the first reading of this ordinance was held on January 9, 2018, and the second reading of this ordinance was held on January 23, 2018. 3. That the execution of a Lease Agreement ("Agreement") with Dons Cab - Inns, LLC to lease certain parcels of land in Explore Park is authorized. 4. That the lease term shall commence on January _, 2018, and continue for a period of 5 years, with the option to renew for an additional successive 5 -year periods, upon the same terms and conditions contained in the Agreement, unless terminated as provided in the Agreement. 5. That the base rent shall be ten percent of Dons Cab -Inns LLC's gross revenue derived from its services at Explore Park, annually, during the term of the Agreement. Page 2of3 6. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the lease of this property, all of which shall be approved as to form by the County Attorney. 8. That this ordinance shall be effective on and from the date of its adoption. Page 3of3 This Explore Park Lease Agreement ("Agreement"), made this day of , 2018, is by and between the Roanoke County Board of Supervisors ("the County") and Don's Cab - Inns, LLC ("Company"), a company with its principal place of business at 530 Chestnut Mountain Drive, Vinton, Virginia, 24179. RECITALS The County is a political subdivision of the Commonwealth of Virginia. The County is the Lessee of a ninety-nine year lease for Explore Park, property owned by the Virginia Recreational Facilities Authority ("VRFA"), a political subdivision of the Commonwealth of Virginia. The terms of said lease are incorporated by reference herein. WHEREAS, the provisions of Section 15.2-1811 of the Code of Virginia, 1950, as amended, allow the County to operate a public park and recreation facility; and WHEREAS, the purpose of the lease between the County and the VRFA is for the County to provide and promote a high quality recreational attraction in the western part of the Commonwealth; expand the historical knowledge of adults and children; promote tourism and economic development in the Commonwealth; set aside and conserve scenic and natural areas along the Roanoke River; preserve open -space land; and enhance and expand research and educational programs. This Lease Agreement between the County and Company accomplishes that purpose; and WHEREAS, the County wishes to provide, among other things, camping cabins and yurts ("Cabins") for visitors to Explore Park, and Company is willing to d e s i g n, build, operate, and maintain same at the Park, at its expense, and provide Cabins to visitors of Explore Park; and WHEREAS, Company is willing and able to render said services pursuant to the provisions of this Agreement; and WHEREAS, the governing body of the County, its Board of Supervisors, has approved this Agreement, pursuant to Ordinance NOW, THEREFORE, in consideration of the mutual covenants contained herein, the County and the Company agree to the following: 1. Term This Agreement shall commence on , 2018, and shall continue for a period of five years, terminating on December 31, 2023 ("Initial Term"). The parties may extend the term of this Agreement for no more than two successive five-year terms upon the completion of the terms and conditions of this Agreement. The total renewable terms of this Agreement shall be no more than fifteen calendar years. If the parties wish to continue after the Initial Term, this Agreement (or as amended) shall be executed by mutual consent of the parties at that time, but in any event no later than one hundred twenty (120) days prior to the conclusion of the Initial Term. 2. Services Required Services Company agrees to render services (the "Services") to the County by designing, constructing, and operating in Explore Park the Cabins as set forth in Exhibit "A," "Scope of Services," the terms of which are incorporated by reference herein. Company agrees to perform the Services as stated in the Scope of Services in exchange for the County authorizing Company to utilize Explore Park for conduct of Company's business and for further consideration as described in this Agreement. Operation and Quality of Operation Company shall provide, operate and maintain the required and authorized Cabins and any related support facilities and services in accordance with this Agreement to such an extent and in a manner considered satisfactory by the County. The Services to be provided under the terms of this Agreement will complement other recreational services to be provided by other vendors and further, Company shall work collaboratively with other vendors in Explore Park to provide travel packages to Explore Park visitors. Rates All rates and charges to the public by Company for use of the Cabins as outlined in this Agreement shall be reasonable and appropriate for the type and quality of facilities and/or services required and/or authorized under this Agreement. Company's rates and charges to the public for Services under this Agreement must be approved by the County on an annual basis. Exclusive Vendor The County and Company agree that Company shall be the exclusive vendor for Cabins, including treehouse cabins, and Yurts in Explore Park during the term of this Agreement. Company acknowledges that other vendors may provide other types of camping accommodations in Explore Park during the term of this Agreement. Company will also be the exclusive vendor for the retail gem mine program. Company shall have the option to be the exclusive vendor for permanent camping cabin structures. In order to exercise this option, Company must construct a minimum of one, but not more than three, fixed structures. The additional details of this option are set forth more fully in Exhibit B. 3. Compensation Fee In consideration for use of the Leased Premises as described herein, Company shall pay the County 10% of annual gross revenue annually, as further described and defined in Exhibit B. The entirety of the fee arrangement between the County and Company is set forth in Exhibit B, which is incorporated by reference herein. The County shall not be responsible for any costs of 2 building and operating equipment necessary for the services to be provided by Company, except as outlined in this Agreement. Manner of Pam Company agrees to pay said compensation amount to the County on a quarterly basis by submitting the payment along with the accounting of the necessary documentation sufficient for the contractual payment to be evident to the County from the documentation provided, or as otherwise authorized under Exhibit B. Audit Company agrees that the County shall have the right to inspect and audit Company's revenues, on an annual basis, for the Cabins and Yurts that are the subject of this Agreement to ensure correct payments to County. 4. Leased Premises The areas of Explore Park to be leased by Company from the County to provide the Services outlined in this Agreement are more fully described in Exhibit C, incorporated by reference herein. Company's rights set forth herein will not interfere with the County's use of the Property outside the Leased Premises. Company will clean up and restore property at conclusion of each installation or repair process during the term of this Agreement. 5. Construction or Installation of Real Property provements Company may construct or install upon Leased Premises only those real property improvements that are determined by the County to be necessary and appropriate for the installation and operation of the Cabins by Company. With the exception of the Cabins, all other real property improvements constructed or installed by Company shall be deemed fixtures and will become the property of the County immediately. Company shall commence construction and installation of the Cabins on or before February 1, 2018 in a manner that demonstrates to the satisfaction of the County that Company is in good faith carrying forward its obligations under this Agreement. Company shall complete construction and installation by February 1, 2020. Company can begin renting Cabins to Explore Park visitors on or before July 1, 2018 after the infrastructure is complete in Flex Pod A 6. Marketing Company will work with the County to market Company at Explore Park. Company shall have a limited, non-exclusive license to use Explore Park's logo and marks for the promotion of the Cabins. Company will work collaboratively with the County to combine marketing funds when appropriate. Company gives the County a non-exclusive license to use Company's logo and marks to promote the Cabins and Explore Park. 3 Company shall collaborate with the County and other Explore Park vendors to develop discount packages for customers. Company will set a discounted admission rate for Roanoke County programs to use Cabins. Company shall provide the County 10 complimentary rental voucher for Cabins for promotional uses on an annual basis during non -peak rental periods. Each rental voucher would equal a one night free stay in a cabin or yurt. 7. Easements and Access The County shall grant to Company non-exclusive rights of easement for rights of access to the Leased Premises in Explore Park so Company can fulfill its obligations under the terms of this Agreement. The County shall have the right at any time to enter upon or into the Leased Premises assigned to Company under this Agreement for any purpose the County deems necessary for administration of Explore Park. 8. Maintenance Company accepts the Leased Premises "as is," and the County makes no warranties, express or implied, with respect thereto. Company will keep and maintain the Leased Premises and all improvements located thereon, and all appurtenances thereto, in good repair and in safe and sanitary condition, ordinary wear and tear excepted; and will make all necessary repairs, replacements and renewals, which shall be substantially equal in quality and class to the original work. Company will notify County of any safety issues with trees in the leased premises. County will be responsible for cutting or removal of trees. Company will conform with and do all things necessary to comply with every valid law, regulation, order and requirement of any governmental authority relating to the Leased Premises, and will hold and save liabilities, including but not limited to consequential damages, for the breach thereof or failure to comply therewith. Company acknowledges that during the first 24 months of operation that construction will be underway within Explore Park to build infrastructure to support park operations. This construction may temporally impact Company's cabin areas and County will be held harmless during this 24 month period for any impacts on Company, including but not limited to, business interruption costs. 9. Standard of Performance and Compliance with Applicable Laws Company warrants and represents that it possesses the special skill and professional competence, expertise and experience to undertake the obligations imposed by this Agreement. Company agrees to perform in a diligent, efficient, competent and skillful manner commensurate with the highest standards of the profession, and to otherwise perform as is necessary to undertake the Services required by this Agreement. Company warrants and represents that it will, at all times, observe and comply with all federal, state, local and municipal ordinances, rules, regulations, relating to the provision of the Services to be provided by Company hereunder or which in any manner 4 affect this Agreement. Company shall not obstruct or interfere with the rights of other tenants of the County, or injure or annoy them, or permit anything to be done which will in any way increase the rate of fire insurance or liability insurance on the Leased Premises or contents, and in the event that, by reason of acts of Company, there is any increase in rate of such insurance on the Premises or contents, created by Company's acts or conduct of its business, then Company hereby agrees to pay such increase. It is further agreed that Company shall use the Leased Premises solely for the purpose specified in this Agreement. Company, at its expense, shall procure any and all governmental licenses and permits required for the conduct of Company's business on the Leased Premises and shall at all times comply with the requirement of each such license and permit. The County is not required, and does not represent or warrant that it will obtain or endeavor to obtain for Company any license or permit. 10. Insurance At all times during the term of this Agreement, Company shall maintain a policy of general commercial liability insurance with limits of liability of two million dollars ($2,000,000). Company shall name the County as an additional insured on this policy and shall provide a certificate of insurance to the County. At all times during the term of this Agreement, Company shall maintain a policy of workers' compensation insurance, with limits of liability as required by the Workers' Compensation Commission of Virginia. 11. Relationship of the Parties Independent Contractors Nothing contained herein shall be deemed to create any relationship other than that of Company as an independent contractor with the County. This Agreement shall not constitute, create, or otherwise imply an employment, joint venture, partnership, agency or similar arrangement between the County and Company. It is expressly agreed that Company is acting as an independent contractor and not as an employee of the County in providing the Services under this Agreement. Employee Benefits Company shall not be eligible for any benefit available to employees of the County including, but not limited to, workers' compensation insurance, state disability insurance, unemployment insurance, group health and life insurance, vacation pay, sick pay, severance pay, bonus plans, pension plans, or savings plans. Payroll Taxes Company shall be responsible for all FICA, federal and state withholding taxes and workers' compensation coverage for any individuals assigned to perform the Services in furtherance of this Agreement. 5 12. Indemnification Company agrees to defend, indemnify and hold harmless the County, its governing body, officers, employees, officials and agents, from and against any and all claims, suits, liens, judgments, damages, losses and expenses including reasonable legal fees and costs arising in whole or in part and in any manner against any and all liabilities, claims, demands, actions, costs, and expenses of any kind and nature whatsoever, which may arise, in whole or in part, as a result of any physical damage to person or property as a result of the Services provided by Company herein, or out of a breach by Company of its obligations under this Agreement. The County shall have no liability over any event or injury that may occur as a result of any use of Cabins. The County further disclaims all liability associated with the Services provided herein, and make no warranties as to the safety of Explore Park for conducting said Services. 13. Force Majeure Neither party shall be liable for any delay or failure to perform its obligations (other than a failure to comply with payment obligations) hereunder if such delay or failure is caused by an unforeseeable event beyond the reasonable control of a party, including without limitation: act of God; fire; flood; earthquake; labor strike; sabotage; fiber cut; embargoes; power failure, e.g., rolling blackouts, electrical surges or current fluctuations; lightning; supplier's failures; act or omissions of telecommunications common carriers; material shortages or unavailability or other delay in delivery; lack of or delay in transportation; government codes, ordinances, laws, rules, regulations or restrictions; war or civil disorder, or act of terrorism. Force majeure also includes any closure of the Blue Ridge Parkway by the National Park Service. 14. Assignment Company shall not assign this Agreement without the prior express written consent of the County. Any attempted assignment by Company without the prior express written approval of the County shall at the County's sole option terminate this Agreement without any notice to Company of such termination. 15. Waiver of Breach The waiver by either party of a breach or violation of any provision of this Agreement shall not operate or be construed to constitute a waiver of any subsequent breach or violation of the same or other provision thereof. 16. Governing Law This Agreement shall be construed and governed by the laws of the Commonwealth of Virginia, without giving effect to the principles of conflicts of laws. The venue for any disputes arising out of this Agreement shall be the Circuit Court for Roanoke County or in the United States Federal District Court for the Western District of Virginia, Roanoke Division. M If any provision of this Agreement is held to be unenforceable for any reason, the unenforceability thereof shall not affect the remainder of the Agreement, which shall remain in full force and effect, and enforceable in accordance with its terms. 17. Notices All required notices or other communications required or permitted under the terms of this Agreement shall be in writing and shall be deemed to have been duly given when delivered personally in hand, or when mailed by certified or registered mail, return receipt requested with proper postage prepaid, addressed to the appropriate party at the following address: County of Roanoke Director, Parks Recreation & Tourism 1206 Kessler Mill Road Salem, VA 24153 18. Entire Agreement Donald and Melody Harrison Don's Cab -Inns, LLC 530 Chestnut Mountain Drive Vinton, VA 24179 This Lease Agreement shall consist of this document, Roanoke County RFP 92017-095, and Company's response thereto, and all exhibits referenced herein. To the extent that there is any conflict between the terms in this document, the RFP or Company's response thereto, the terms of this document shall supersede any conflicting terms. This Lease Agreement which includes the exhibits hereto contains the entire agreement and understanding of the parties with respect to the subject matter hereof, and supersedes and replaces any and all prior discussions, representations and understandings, whether oral or written. Roanoke County Board of Supervisors By Commonwealth of Virginia, County of Roanoke, to wit: The foregoing instrument was acknowledged before me this day of , 2018, by (title) of Roanoke County Board of Supervisors. Notary Public My commission expires: DON'S CAB -INNS, LLC 7 Commonwealth of Virginia, County of Roanoke, to wit: The foregoing instrument was acknowledged before me this day of , 2018, by (title) of Don's Cab -Inns, LLC. My commission expires: E3 Notary Public EXHIBIT A SCOPE OF SERVICES Company's Obligations Don's Cab -Inns, LLC ("Company") shall provide the following services under its obligations to Roanoke County in the Lease Agreement: 1. Company shall construct, install, and maintain up to 18 Cabins and Yurts on the Leased Premises, as depicted on Exhibit C. Such Cabins and Yurts shall not be considered fixtures and shall remain the property of the Company. Construction and installation of Cabins shall be complete no later than February 1, 2020; however, such construction and installation is subject to the County's fulfillment of its obligations for certain infrastructure as set forth below. County acknowledges that Company will deliver the Cabin as they are completed. Company will deliver the Cabins to Explore Park for storage until Flex Pod A is ready for the Cabins to be placed. 2. Should Company wish to construct, install, and maintain more than 18 Cabins and Yurts (aggregate), Company may do so only upon presenting a written proposal to County and receiving County's written approval. 3. Company has an option to be the exclusive vendor for fixed -structure camping cabins in Explore Park. Company must notify County no later than June 30, 2021 whether Company will exercise such option. If Company elects to exercise this option, such fixed -structure cabins must be complete no later than the end of year five of this Lease Agreement. The minimum size of each of the fixed structure camping cabins will be 400 square feet, with the maximum size 600 square feet. Each fixed -structure camping cabin shall be equipped with restrooms and shower facilities. Fixed -structure cabins may be placed in the expansion areas identified in Exhibit C or Riverside Camping area depicted in the Adventure Plan (fort area). 4. Company will meet monthly or by requested with the Department Director, Assistant Director for Parks, Outdoor Services Manager, Business and Information Manager and Tourism Manager to discuss camping operations and park operations. 5. Company will be responsible for addressing behavioral issues with guests or invitees on the Leased Premises. 6. Company staff will provide nightly security checks of campsites on the Leased Premises through the use of outdoor security camera surveillance. Should a security issue arise with a Cabin or Yurt, Company staff will be expected to respond within one hour. Company does have the option to contribute financially to a joint park security patrol between the County and park vendors. The Companies cost share would be 20% of the security cost. p] 7. Company acknowledges that Explore Park is an important component of the County's economy and positive customer service experience is critical to the success of Explore Park. Accordingly, Company will act in good faith to be attentive and resolve customer complaints in a timely manner. 8. Company shall conduct a criminal conviction screening and shall review and analyze the results of such screening for all its employees and subcontractors. Company shall not employ any registered sex offenders to work or provide services at any of the Leased Premises. Company shall provide the results of any of the results of background screenings for Company employees at the request of the County. County reserves the right to require Company to remove any of Company's employees or agents from working or delivering Services for Company in Explore Park. 9. Company will implement appropriate training program (s) for its employees who will work or provide services in Explore Park. Company acknowledges Explore Park is a drug and alcohol free facility for all employees and subcontractors. 10. Company will work collaboratively with the County to be open beyond usual operating hours during large regional special events. The County shall give Company no less than thirty days' notice of any regional special events for which the County would require Company to extend its usual operating hours. 11. Company may construct a cabin that serves as an office and retail facility in Flexpod A. Company will be responsible for all daily inspection and/or servicing of cabin and yurt units. 12. Company will comply with all Virginia Department of Health policies for cabins and yurts. 13. Company staff may work in the Blue Ridge Visitor Center to greet and check in Company's customers and invitees. 14. Company will provide after hour access to cabins and yurts via door combination to guests who arrive during the hours that the Blue Ridge Visitor Center is closed. 15. Each Cabin or Yurt will be equipped with furnishings, mattresses, small refrigerators, outside furniture, outdoor fire rings and picnic tables. Fire rings will not exceed three feet in diameter. 16. Company will inspect each unoccupied Cabin or Yurt on a daily basis except under circumstances that present undue hardship to the company, such as times of inclement weather. 17. Company will not be allowed to offer tent, platform, or other forms of camping as 10 part of its services. Company acknowledges that other vendors will be in the park providing food and beverage services and retail programs. Company has the option to sell basic camping supplies and prepackaged food items, subject to the terms of this Agreement. 18. The cabin rental rates will be established in a range of $50 to $150 per night depending on the season. The County will review the rates, subject to the terms of this Agreement. 19. Company maintains the right to cancel the contract within 12 months of the completion of the infrastructure for Flexpod A should sales for cabin rentals equate to an average occupancy rate of 25% or less for the 12 month period. 20. Company will be allowed to rent camping spots to travel trailers and RVs using the existing unused cabin locations until the cabins are in place and/ or a RV campground is operational. County's Obligations Roanoke County Board of Supervisors ("County") shall provide the following services under its obligations to the Company in the Agreement: 1. County shall provide necessary infrastructure for electricity hook-ups for the Cabins, to provide a minimum of thirty amps of service to each Cabin as set forth in Exhibit D. 2. County shall provide prepared sites for installation of a minimum of 18 Cabins, with gravel pads in dimensions 10' x 20' for cabins and 18' in diameter for yurts, as set forth in Exhibit D. 3. County shall provide a bathhouse facility and public water and sewer to the bathhouse facility for Company's customers to use that is located on the Leased Premises and adequate for the needs of fully -occupied Cabins. County will be responsible for the maintenance and up keep, cleaning and stocking of paper products and hand soap of the bathhouse facility. 4. County shall be responsible for landscaping and preparing the entrance to the area in the Park for the Leased Premises. Company will have input into the landscape design for Flex Pod A. County, in consultation with Company, will design and install directional signage to the area in the Park where the Cabins will be located. 5. County shall provide access to the bathhouse located in Flexpod A for Company's invitees. 6. County will develop the site plan for Flex Pod A and provide an asphalt road loop within Flex Pod A. 11 7. County shall provide landscaping between cabins and around the bathhouse. 8. County will be responsible for all stormwater requirements for the development of Flexpod A. 9. County shall provide one parking spot per cabin for Company's customers on the Leased Premises. 10. County will be responsible for daily trash pick up around the Cabin grounds on the Leased Premises. 11. The service entrance to Explore Park will be open on a year-round basis for park access. 12. County will provide snow removal services within 24 hours of a weather event ending. 13. County will provide the Company a RV hook up for a camper to be on the premises for Company staff to stay overnight in the park as camping care -takers. The RV hook up will be in close proximity to the cabin area. 12 EXHIBIT B FEES STRUCTURE The following terms shall govern all transactions related to the provision of Services by Don's Cab -Inns LLC ("Company") in this Agreement with the Board of Supervisors of Roanoke County ("County") in exchange for use of the Leased Premises: 1. Company shall pay the County 10% (Ten percent) of Company's annual gross revenue from its operations at Explore Park during the term of this Agreement. 2. Company shall remit such payments as described herein to County on a quarterly basis, with the last annual payment no later than July 30, 2018, and continuing each year during the term of this Agreement. Where Company's customers rent overnight accommodations utilizing County's point of sale system and or online reservation system, County shall remit Company's rental revenue to Company on a monthly basis, minus 3% for all related credit card fees. To the extent that Company is in arrears on annual rent, County reserves the right to withhold such overnight accommodation revenue. 4. Company shall apply for and at all times during the course of this Agreement, shall maintain a business license, as issued by the Roanoke County Commissioner of the Revenue. Company shall remit to the Roanoke County Commissioner of Revenue or Roanoke County Treasurer all applicable Business, Professional and Occupational License taxes, business personal property taxes, and other applicable local, state, and federal taxes as mandated by Title 58.1 of the Code of Virginia during the term of this Agreement. 6. Company shall collect from its customers and remit all applicable local, state, and federal taxes to the Roanoke County Commissioner of the Revenue, the County Treasurer, or other applicable government officials at all times during the term of this Agreement. 7. In administering this Agreement, the County Finance director may request that Company provide reports and sufficient data regarding revenue to determine whether Company is complying with terms of the revenue-sharing agreement. In the event County Finance director requests reports or other documents to conduct such an audit, such information shall be produced by Company in a reasonable time, not to exceed thirty days from the date of the request. 8. Company agrees that, to the extent it contracts with third parties to perform any of Company's duties associated with the Services to be provided pursuant to this Lease Agreement, Company shall hold harmless and indemnify County for any claims resulting from the failure of Company to make prompt payment to all 13 persons or entities providing equipment, labor, services, or tools in connection with the Services Company is obligated to provide under this Agreement. 14 ®ROANOKE Explore Park Lease Agreement0 3060 120 180 240 ''m� Feet COUNTY VA Exhibit C - Don's Cab-Inns Date: 12/4/2017 `? 1 inch = 198 feet / / \ LTJ` \\ \Q U\ �♦\\�\\\\; \\ \ \ . \ \04 \ \ \\ \\ `♦ \\\ \ \ Z �♦ \ �Q \\ \ \\ ♦♦ ♦`\ \\\ Ml- ... _�'`_____ _--�W (jam � \ ♦ \ \\ \Q'!a,(\\ \\ \\\\ \\ \\ \` `�� --- W tik�\ �: \\ ♦\ \ \\ `\ \\ \ \� \`�� tooop I Ilk FM I 000l kol ' / / / �/„ I III \ \ \ \ \ \ \ \ \♦ \\\ \ �� �� `� �� / �' \ \ \ �/ �j/ / 1 I I 1 1 \ \ \ \ \\ \ \\ ♦ \ / /___ \ // // III I \ \ \\ \\ \\ � ♦\ \Q `�� �_� � \\\ \\ \\\� \�`�___�// /// �//' I / / / / / /�/ / / / � / / 1 1 \ ♦ � �\ \\ \\\ � __ �� � ♦ \ \ \ `�__�� // /.� I I 1 / I I I I I �[I I I I I O'W—_-- ``__ \ \ \\ �\ �\ \\ \ 1 --- `\ \ \ ` `\ ♦\ \ / /// / / 1 1 1 1 \ I I I I I 1 I 1 I �// \♦♦ \� \\� \� \\ \\ \`� `�� �� \\ `\ \ \\ \\\ \\ \��__�' ///// \I 11 Il 1 \\ \ I j I I j I I I I 1 I 11 Ic // / __ �� / / / / / / / ///// //�� 1 11II1111 I 1 1 1 1 I 'oe lo, /77 i /.1/////� / .01 _/11 000, 63iON (INV SONIMVNG s s gl SNIEIVO )4NVd 3MO1dX3 Z O Q uj W J W LL A EN zI, V 5i5 mK. ¢ ao �3 n Jfig Sb RH8 n ^ � y W � W U W �3x« og ag /� z b (^a) J Pa CL W ago O -pe-m W H °w 10 A a g q O W ® U u o�IIJ onae� V N omy ��a Q o V osa3 �4�$0�U�� ® in wiIzz .G�u9oY eg O 4 `5 8s �9 € Z Y h n� ® Z o W oa ",fie a W ¢�§ Z Eo 6x 4� - ��� `�^ gg �.! 0 mLL < U os ""g�� Eo��o le Z�- zx�o Wo a g Cud 3w' O Es _ foo woo ag 1� Z a a ex�d n of w € o c° H A38 o HAY oR )PH R. €s F uj Z O Q uj W J W LL A EN zI, V 5i5 mK. ¢ ao �3 n Jfig Sb RH8 n ^ � y W � W U W �3x« og ag /� z b (^a) J pacific U 12tS Inc. 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ITEM NO. H.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: January 23, 2018 Ordinance accepting and appropriating grant funds in the amount of $139,473 from the Department of Criminal Justice Services for the Byrne Justice Assistance Grant (JAG) Program -Law Enforcement/First Responders Cooperative Response Project Regional Field Force Team Howard B. Hall Chief of Police Thomas C. Gates County Administrator Appropriation of $139,473 in grant funding for the purchase of equipment for a Regional Field Force Team BACKGROUND: The JAG program provides sub -grants to local governments and state agencies to support critical funding necessary in a wide range of program areas including law enforcement, prosecution and court, prevention and education, corrections and community corrections, drug treatment and enforcement, planning and evaluation and technology improvements. DISCUSSION: The Roanoke County Police Department has been awarded a grant from the Byrne/JAG Program to purchase equipment for a Regional Field Force Team. The goal of this regional team is to combine resources (personnel and equipment) to prepare for and address public demonstrations in the Roanoke Valley. This grant will provide training and preparation of area law enforcement officers in the appropriate handling of demonstrations and protests which have the potential to impact public safety. Page 1 of 2 The Regional Team will be comprised of police officers from area jurisdictions including Roanoke County, Roanoke City, City of Salem, and the Town of Vinton. The Regional Team is facilitated by an existing extra -territorial arrest agreement that gives each jurisdiction the authority to enforce laws in partnering jurisdictions. Additionally, law enforcement personnel from Virginia Western Community College and Roanoke College will participate on the Regional Team. Grant proceeds and activities required by the grant will be administered by Roanoke County on behalf of all participating agencies. The collaboration will: 1) Develop a standard response team respond to public demonstrations so as to ensure the safety of citizens, demonstrators and public safety personnel; 2) Train each officer in the appropriate procedures and practices for managing demonstrations and civil protests; 3) Provide consistency in training among all participating agencies; 4) Provide a trained team of law enforcement officers capable of providing mutual aid support within the region for prolonged demonstrations; and 3) Provide a resource for jurisdictions in the Southwestern part of the Commonwealth of Virginia. There have been no changes since the first reading held on January 9, 2018. FISCAL IMPACT: Awarded federal grant funds total $139,473. No County funds are required. Roanoke County will serve as the fiscal agent for this grant and funds have been included in the current year grant budget to cover the associated costs of grant administration in the Finance Department. STAFF RECOMMENDATION: Staff recommends approval of this ordinance. Page 2 of 2 Francine C. Ecker Director Mr. Thomas C. Gates County Administrator Roanoke County 5204 Bernard Drive Roanoke, VA 24018-0798 Department of Criminal Justice Services December 13, 2017 1100 Bank Street Richmond, Virginia 23219 (804)786-4000 TDD (804) 786-8732 Title: Byrne/JAG Program - Law Enforcement/First Responders Cooperative Response Projects Dear Mr. Gates: I am pleased to advise you that grant number 18-A4285AD12 for the above -referenced grant program has been approved for an award of $139,473 in Federal Funds. Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions. To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to Janice Waddy, Grants Administrator, at the Department of Criminal Justice Services (DCJS). Please review the conditions carefully; as some require action on your part before we will disburse grant funds. Also, enclosed are the Post Award Instructions and Reporting_ Requirements. Please refer to and read this information carefully as it contains details on processing financial and progress reports, as well as requesting awarded funds. Remember all financial and progress reports, budget amendment requests and request for funds must be processed through our online Grants Management Information System (GMIS). We appreciate your interest in this grant program and will be happy to assist you in any way we can to assure your project's success. If you have any questions, please call Patrick Harris at (804) 786-5367. Sincerely, Francine C. Ecker Director Enclosures cc: Asst. Chief James Chapman, Assistant Chief Ms. Rebecca E. Owens, Finance Director Mr. Patrick Harris, DCJS Monitor Criminal Justice Services Board • Committee on Training ^ Advisory Committee on Juvenile Justice and Prevention Advisory Committee to the Court Appointed Special Advocate and Children's Justice Act Programs Advisory Committee on Sexual and Domestic Violence • Private Security Services Advisory Board www. dcjs.virginia. gov Department of Criminal Justice Services 1100 Bank Street, 12th Floor, Richmond, VA 23219 Statement of Grant Award/Acceptance Subgrantee: Roanoke County County Date: December 13, 2017 Grant Period: Grant Number: From: 01/01/2018 Through: 09/30/2018 18-A4285AD 12 Project Director Project Administrator Finance Officer Asst. Chief James Chapman Mr. Thomas C. Gates Ms. Rebecca E. Owens Assistant Chief County Administrator Finance Director Roanoke Co. Police Department Roanoke County Roanoke County 5925 Cove Road 5204 Bernard Drive 5204 Bernard Drive Roanoke, VA 24019 Roanoke, VA 24018-0798 Roanoke, VA 24018-0798 Phone: (540) 777-8603 Phone: (540) 772-2004 Phone: (540) 283-8125 Email: jchapman@roanokecountyva.gov Email: tgates@roanokeeountyva.gov Email: rowens@roanokecountyva.gov Grant Award Budget DCJS Funds Budget Categories Federal General Special Local TOTALS Travel $0 $0 $0 $0 $0 Supplies/Other $0 $0 $0 $0 $0 Personnel $0 $0 $0 $0 $0 Indirect Cost $0 $0 $0 $0 $0 Equipment $139,473 $0 $0 $0 $139,473 Consultant $0 $0 $0 $0 $0 Totals $139,473 $0 $0 $0 $139,473 This grant is subject to all rules, regulations, and criteria included in the grant guidelines and the special conditions attached thereto. ^ C Francine C. Ecker, Director The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does hereby accept this grant and agree to the conditions pertaining thereto, this day of , 20 Signature: Title: Subgrantee: Roanoke County Department of Criminal Justice Services 1100 Bank Street, 12th Floor Richmond, Virginia 23219 i Federal Catalog Number: 16.738 Title: Law Enforcement/First Responders Cooperative Response Projects The following conditions are attached to and made a part. of this grant award: Grant Number: 18-A4285AD12 1. Where the Statement of Grant Award reflects a required match contribution by the grant recipient, the recipient agrees, by accepting the award, to provide the match as shown in non-federal match. 2. By signing the Statement of Grant Award/Acceptance, the grant recipient agrees: to use the grant funds to carry out the activities described in the grant application, as modified by the terms and conditions attached to this award or by subsequent amendments approved by DCJS; to adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; and to comply with all terms, conditions and assurances either attached to this award or submitted with the grant application. 3. By accepting this grant, the recipient assures that funds made available through it will not be used to replace state or local funds that would, in the absence of this grant, be made available for the same purposes. 4. Within 60 days of the starting date of the grant, the subgrantee must initiate the project funded. If not, the subgrantee must report to the DCJS, by letter, the steps taken to initiate the project, the reasons for the delay, and the expected starting date. If the project is not operational within 90 days of the start date, the subgrantee must obtain approval in writing from the DCJS for a new implementation date or the DCJS may cancel and terminate the project and redistribute the funds. 5. The subgrantee agrees to submit such reports as requested by DCJS on forms provided by DCJS. Funds from this grant will not be disbursed, if any of the required Financial or Progress reports are overdue by more than 30 days unless you can show good cause for missing the reporting deadline. 6. Grant funds are usually disbursed quarterly. Grant state and local match funds are expended and/or obligated during the grant period. All legal obligations must be liquidated no later than 90 days after the end of the grant period. All requests for reimbursement must be completed within 90 days after the end of the grant. The grant recipient agrees to submit to the DCJS a final grant financial report and return all unexpended grant funds that were received within 90 -days after the end of the grant. 7. Budget Amendment Requests must be submitted through GMIS by the Project Director, Program Administrator, or Finance Officer. This Budget Amendment form must be accompanied with a narrative. No more than two such amendments will be permitted during the grant period. The deadline for all budget amendments to be submitted will be 45 days prior to the end of the grant year. 8. Acceptance of this grant award by the local government applicant constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised and evaluated in accord with the local government's established employment and personnel policies; and assuring that all terms, conditions and assurances—those submitted with the grant application, and those issued with this award—are complied with. a. By signing the Statement of Grant Award/Acceptance, the grantee agrees to comply with all terms, conditions, certifications and assurances that are attached to and made part of this grant award. b. The Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug -Free Workplace Requirements (2 pages) can be downloaded from the DCJS website at hitp://www.dcjs.virginia.gov/forms/grants/usdoi.doe c. The General Grant Conditions and Assurances, Attachment A (5 pages) can be downloaded at http://www.dcjs.virginia.gov/forrns/grants/attachmentA.doc. 9. Any delegation of responsibility for carrying out grant -funded activities to an office or department not a part of the local government must be pursuant to a written memorandum of understanding by which the implementing office or department agrees to comply with all applicable grant terms, conditions and assurances. Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions and assurances of the grant award. 10. The grantee agrees to comply with the Virginia Public Procurement Act hM2:Heva.virginia.goy/pages/eva-yppa.htm. Procurement transactions, whether negotiated or advertised and without regard to dollar value, shall be conducted in a manner so as to provide maximum open and free competition. An exemption to this regulation requires the prior approval of the DCJS and is only given in unusual circumstances. Any request for exemption must be submitted in writing to the DCJS. Permission to make sole source procurements must be obtained from DCJS in advance. 11. The grantee may follow their own established travel rates if they have an established travel policy. If a grantee does not have an established policy, then they must adhere to state travel policy. The state allows reimbursement for actual reasonable expenses. For future reference please refer to the following IRS website for the most current mileage rate: htt]2://www.irs.2ov/taxpros/article/O,,id=156624,00.html: Transportation costs for air and rail must be at coach rates. 12. Project Income: Any funds generated as a direct result of DCJS grant -funded projects are deemed project income. Project income must be reported on the Subgrantee Financial Report for Project Income provided by DCJS. Instructions for the Project Income form can be downloaded at: bq://www dcts virginia gov/forms/p,rants/sub air ntProjectlncomelnstructions.doc. The Project Income form can also be downloaded from the DCJS website at: http•//www dcis virginia.gov/forms/grants/subuantProjectlncome.xls. Examples of project income might include service fees; client fees; usage or rental fees; sales of materials; income received from sale of seized and forfeited assets (cash, personal or real property included). 13. The grantee agrees to comply with all federal and state confidentiality requirements. All grantees receiving funds to conduct research or statistical activities that involve collecting data identifiable to a private person should submit a Privacy Certificate, when required, in accordance with the requirements of 28 CFR Part 22. This requirement can be downloaded at: http:://www.ecfr.gov/cgi-bin/text- idx?SID=484ad202fefda843 f58e860eebaa85b&node=28:1.0.1.1.23&rgn=div5#28:1.0.1.1.23.0.4.6. 14. The grantee agrees to comply with the Department of Justice's requirements of 28CFR part 46 – Protection of Human Subjects. These federal requirements can be downloaded at: http://www.ecfr.gov/cgi-bin/text- idx?SID=484ad202fefda5843f53 e860eebaa85b&node=28:2.0.1.1.4&ro=div5. 15. The recipient agrees to assist the Department of Justice in complying with the National Environmental Policy Act (NEPA), and other related federal environmental impact analyses requirements in the use of these grant funds. Accordingly, prior to obligating grant funds, the grantee agrees to first determine if any of the following activities will be related to the use of the grant funds. Recipient understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the recipient, subrecipient, or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property either (i) listed on or eligible for listing on the National Register of Historic Places or (ii) located within a 100 -year flood plain; c. A renovation, lease, or any other proposed use of a building or facility that will either (i) result in a change in its basic prior use or (ii) significantly change its size; and d. Implementation of a new program involving the use of chemicals other than chemicals that are (i) purchased as an incidental component of a funded activity and (ii) traditionally used, for example, in office, household, recreational, or education environments. 16. The subgrantee agrees that it and all its contractors will comply with the following federal civil rights laws as applicable: ■ Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color, or national origin in the delivery of services (42 U.S.C. § 2000d), and the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart C; ■ The Omnibus Crime Control and Safe Streets Act of 1968, which prohibits discrimination on the basis of race, color, national origin, religion, or sex in the delivery of services and employment practices (42 U.S.C. § 3789d(c)(1)), and the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart D; ■ Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of disability in the delivery of services and employment practices (29 U.S.C. § 794), and the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart G; ■ Title 11 of the Americans with Disabilities Act of 1990, which prohibits discrimination on the basis of disability in the delivery of services and employment practices (42 U.S.C. § 12132), and the DOJ implementing regulations at 28 C.F.R. Part 35; ■ Title IX of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in education programs and activities (20 U.S.C. § 1681), and the DOJ implementing regulations at 28 C.F.R. Part 54; ■ The Age Discrimination Act of 1975, which prohibits discrimination on the basis of age in the delivery of services (42 U.S.C. § 6102), and the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart I; and ■ The DOJ regulations on the Equal Treatment for Faith -Based Organizations, which prohibit discrimination on the basis of religion in the delivery of services and prohibit organizations from using DOJ funding for inherently religious activities (28 C.F.R. Part 38). ■ The Juvenile Justice and Delinquency Prevention Act of 1974, as amended, which prohibits discrimination in both employment and the delivery of services or benefits based on race, color, national origin, religion, and sex in JJDPA- funded programs or activities (42 U.S.C. § 5672(b)). ■ Section 1407 of the Victims of Crime Act (VOLA), as amended, which prohibits discrimination in both employment and the delivery of services or benefits on the basis of race, color, national origin, religion, sex, and disability in VOCA-funded programs or activities. (42 U.S.C. § 10604). ■ The grantee agrees to meet the civil rights training requirements through viewing the online training modules offered through the Office on Civil Rights at http://ojR.g;ov/about/ocr/ocr-training-videos/video-ocr-training htm. The grantee must review these training modules at least once per grant cycle and must view the civil rights overview, standard assurances modules, and the module on the obligations to provide services to limited English proficient (LEP) individuals. 17. The subgrantee agrees that in the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs. 18. Scheduled Audit - The grantee agrees to forward a copy of the scheduled audit of this grant award. Please forward to DCJS —Attention: FINANCE. 19. Prior to DCJS disbursing funds, the Grantee must comply with the following special conditions: a) Objectives, activities and timeline should include more descriptive SMART principles. Examples of measureable activities could include: number of participating organizations; number of training courses or exercises conducted; hours of training delivered; number of individuals trained; professional certifications awarded to individuals trained; value of free services or resources provided by participating or supporting organizations. b) For your record, in the Equipment line delete "Grenade Launcher" as this is not allowable. c) Resubmit the grant application face sheet re-signed by the County Administrator showing the Roanoke County Finance Officer listed in the Finance Officer position. Francine C. Ecker Department of Criminal Justice Services Director NOTICE To: Grants Project Administrator . From: Janice Waddy, DCJS Grants Administrator Re: Post Award Instructions and Reporting Requirements PLEASE READ VERY CAREFULLY. 1100 Bank Street Richmond, Virginia 23219 (804) 786-4000 TDD (804) 786-8732 ❑ GRANTAWARD AND SPECIAL CONDITIONS: Please review your Award and Special Conditions very carefully. Pay attention to the last Special Conditions) listed. These Special Condition(s) may require additional documentation from you before grant funds can be released. Sign and date the grant award acceptance and submit any Special Condition documentation by email or mail to: Office of Grants Management Attention: Janice Waddy Dept. of Criminal Justice Services 1100 Bank Street, 12' Floor Richmond, Virginia 23219 grants m gmtkili ci s.virgini a. goy ❑ REPORTING REQUIREMENTS By accepting the accompanying grant award, you are agreeing to submit on-line quarterly progress and financial reports. for this grant throughout the grant period, as well as final reports to close the grant. No eligible current recipient of funding will be considered for continuation funding if, as of the continuation application due date, any of the required Financial and Progress reports for the current grant are more than thirty (30) days overdue. For good cause, submitted in writing by the grant recipient, DCJS may waive this provision. Financial reports and progress reports* are due no later than the close of business on the 12�` working day after the end of the quarter (*except Pre- and Post -Incarceration Services reports which are due by the last working day of the end of the following month). Also, V - STOP progress reports are submitted on a semi-annual schedule 12th working day after 6130 and 12131 quarters.) Reports. are required even if no expenditures have occurred during the quarter. Requests for Funds will not be honored from grant recipients who do not fulfill this reporting obligation. A scheduled due dates is also attached for your reference. Criminal Justice Services Board • Committee on Training • Advisory Committee on Juvenile Justice and Prevention Advisory Committee to the Court Appointed Special Advocate and Children's Justice Act Programs Advisory Committee on Sexual and Domestic Violence • Private Security Services Advisory Board www.dcjs.virginia. gov ❑ PROGRESS REPORTS Refer to our website: http://www.dcis.virainia.gov/ for submitting progress reports through the online Grants Management Information System (GMIS). In order to use this web -based system if you have not previously done so, you must obtain a user name and password set up by your Finance Officer, whose name and contact information is listed on the attached Statement of Grant Award/Acceptance. Paper copies of progress reports are no longer accepted. You are required to use the online system to submit your progress reports._ ❑ FINANCIAL REPORTS Refer to our website for submitting financial reports through the online Grants Management Information System (GMIS). In order to use this web -based system, if you have not previously done so you must obtain a user name and assword set up by your Finance Officer, whose name and contact information is listed on the attached Statement of Grant. Award/Acceptance. Paper copies of financial reports are no longer accepted. You are required to use the online system in reporting your expenditures._ The address is: http://www.dcjs.virginia.gov/grantsAdministration/gmis/index.ef n?menui,evel=4 ❑ REQUESTING GRANT FUNDS Refer to our website for requesting funds through the Grants Management Information System (GMIS). In order to use this web -based system if you have not previously done so, you must obtain a user name and password set up by your Finance Officer, whose name and contact information is listed on the attached Statement of Grant Award/Acceptance. *Please note, you can access this system using the same password assigned for the online financial reporting system. Paper copies of request for funds are no longer accepted. You are required to use the. online system for requesting funds. ❑ BUDGET AMENDMENTS Budgets can be amended in most DOS grant programs with prior approval. Please review your special conditions carefully to determine the requirements and procedures for amending budgets. Refer to our website for the online Grants Management Information System. *Please note again that you can access this system using the same password assigned for the online financial reporting system. Paper copies of budget amendments are no longer accepted. You are required to use the online system for submitting budget amendments. gen prog updated 6-17 Reports are due by the 12th working'day following the close of the quarter covered in the report. Financial reports are required even if no expenditures have occurred. QUARTER ENDING DUE DATE 9/30/2017 10/18/2017 12/31/2017 1/22/2018 3/31/2018 4/17/2018 6/30/2018 7/18/2018 9/30/2018 10/17/2018 12/31/2018 1/17/2019 Please contact the appropriate DOS staff person if you need assistance with the following: • Financial Reports and Request for Funds — DOS Fiscal Services Manager, Bill Dodd, at 804/371-0638 or bill.dodd@dcj s.virinia.gov • GMIS — Complete and send an email to grantsweb@dcjs.virginia.gov citing the error message received, to request assistance from the GMIS IT Specialist, DeAndrea Williams. • Progress ss Reports and Other Requests — your assigned DCJS Grant Program Monitor. • If you have general questions, please contact Virginia Sneed at (804) 786-5491 or by e-mail at virginia.sneed@dcjs.virginia.gov. general programs 6/17 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2018 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $139,473 FROM THE DEPARTMENT OF CRIMINAL JUSTICE SERVICES FOR THE BYRNE JUSTICE ASSISTANCE GRANT PROGRAM - LAW ENFORCEMENT / FIRST RESPONDERS COOPERATIVE RESPONSE PROJECT REGIONAL FIELD FORCE TEAM WHEREAS, the Department of Criminal Justice Services has provided sub -grants to local governments and state agencies to support law enforcement; and WHEREAS, the Roanoke County Police Department has been awarded the Byrne Justice Assistance Grant from the Department of Criminal Justice to help purchase equipment for the Regional Field Force Team; and WHEREAS, the grant will provide $139,473 federal funds and requires no County match; and WHEREAS, the grant funds will be used to purchase the equipment that is needed to properly equip officers for the Regional Field Force Team; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on January 9, 2018, and the second reading was held on January 23, 2018. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. That the sum of $139,473 is hereby accepted and appropriated from the Department of Criminal Justice Services to the Police Department; and Page 1 of 2 That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 ACTION NO. ITEM NO. 1.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: All open appointments BACKGROUND: January 23, 2018 Appointments to Committees, Commissions and Boards Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator 1. Board of Zoning Appeals (BZA)(appointed by District) The following five-year term expired on June 30, 2017: a) Carlton W. Wright, representing the Hollins Magisterial District is eligible for reappointment Supervisor Phil North has recommended the reappointment of Carlton W. Wright for a five-year term expiring on June 30, 2022. 2. Budget and Fiscal Affairs Committee (BFAC) (appointed by District) The following District appointments remain open: Cave Spring Magisterial District Vinton Magisterial District 3. Economic Development Authority (EDA) (appointed by District) Billy H. Branch, representing the Cave Spring Magisterial District has resigned. His Page 1 of 2 four-year unexpired term ended September 26, 2017. The following four-year terms expired on September 26, 2017: a) Steve Anderson, representing the Cave Spring Magisterial District is eligible for reappointment b) Leon McGhee, representing the Vinton Magisterial District is eligible for reappointment c) Steve Musselwhite, representing the Vinton Magisterial District is eligible for reappointment 4. Library Board (appointed by District) The following four-year term expired on December 31, 2016: a) Heather Lawrence, representing the Vinton Magisterial District FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends the appointment of the nominations brought forth by Supervisor North. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2018 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for January 23, 2018, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4 inclusive, as follows: 1. Approval of minutes — December 5, 2017 2. Confirmation of appointments to the Board of Zoning Appeals (District); Roanoke County Audit Committee; Roanoke Valley Transportation Planning Organization; Roanoke Valley -Alleghany Regional Commission; Roanoke Valley -Alleghany Regional Comprehensive Economic Development Strategy Committee; Virginia Association of Counties and Western Virginia Regional Jail Authority 3. Request to accept and allocate grant funds in the amount of $8,399.65 from the U. S. Department of Justice's Bulletproof Vest Partnership 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to David W. Ford, Solid Waste Equipment Operator, upon his retirement after more than twenty-four (24) years of service Page 1 of 1 ACTION NO. ITEM NO. J.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: January 23, 2018 Confirmation of appointments to the Board of Zoning Appeals (District); Roanoke County Audit Committee; Roanoke Valley Transportation Planning Organization; Roanoke Valley -Alleghany Regional Commission; Roanoke Valley -Alleghany Regional Comprehensive Economic Development Strategy Committee; Virginia Association of Counties and Western Virginia Regional Jail Authority Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Confirmation of appointments BACKGROUND: Board of Zoning Appeals (BZA)(District) Supervisor Phil North has recommended the reappointment of Carlton W. Wright for a five-year term expiring on June 30, 2022 The Board of Supervisors has recommended the following appointments: Roanoke County Audit Committee: P. Jason Peters - term to expire December 31, 2018 Joseph P. McNamara - term to expire December 31, 2018 Page 1 of 2 Roanoke Valley Transportation Planning Organization: George Assaid - term to expire June 30, 2020 Phil C. North - term to expire June 30, 2020 Roanoke Valley -Alleghany Regional Commission: Phil C. North - term to expire June 30, 2019 Roanoke Valley -Alleghany Regional Comprehensive Economic Development Strategy Committee: Phil C. North - term to expire June 30, 2019 Virginia Association of Counties: P. Jason Peters - Legislative Contact - no term limit Marth B. Hooker - Liasison Board Member - no term limit Western Virginia Regional Jail Authority: Sheriff Eric Orange - term to expire December 31, 2018 Chief Deputy Sheriff Steve Turner (alternate) - term to expire December 31, 2018 Rebecca Owens - term to expire December 31, 2018 Daniel R. O'Donnell (alternate) - term to expire December 31, 2018 Joseph P. McNamara - term to expire December 31, 2018 Martha B. Hooker (alternate) - term to expire December 31, 2018 FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends confirmation of all appointments. Page 2 of 2 ACTION NO. ITEM NO. J.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: January 23, 2018 Request to accept and allocate grant funds in the amount of $8,399.65 from the U. S. Department of Justice's Bulletproof Vest Partnership Eric Orange Sheriff Thomas C. Gates County Administrator Acceptance and allocation of $8,399.65 for the Bulletproof Vest Partnership Grant BACKGROUND: The Bulletproof Vest Partnership (BVP), created by the Bulletproof Vest Partnership Grant Act of 1998, is a unique U. S. Department of Justice initiative designed to provide a critical resource to State and local law enforcement. DISCUSSION: The Roanoke County Sheriff's Office applied for and received a grant in the amount of $8,399.65 from the Bulletproof Vest Partnership. This grant will provide funding to assist in the purchase of protective vests. FISCAL IMPACT: The total amount of the grant awarded is $8,399.65, which includes a fifty percent (50%) match. U.S. Department of Justice grant funds total $4,199.82 and the County match of $4,199.83 was appropriated by the Board of Supervisors in the fiscal year 2017-2018 Sheriff's Office budget. No additional appropriation of County funds is required. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends acceptance and allocation of grant funds in the amount of $8,399.65 from the U. S. Department of Justice's Bulletproof Vest Partnership. Page 2 of 2 ACTION NO. ITEM NO. J.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: January 23, 2018 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to David W. Ford, Solid Waste Equipment Operator, upon his retirement after more than twenty-four (24) years of service Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of the retirement of David W. Ford BACKGROUND: David W. Ford, Solid Waste Equipment Operator, retired on January 1, 2018, after twenty-four years and six months of service with Roanoke County. Mr. Ford is unable to attend today's meeting and his quilt and resolution will be mailed to his home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2018 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DAVID W. FORD, SOLID WASTE EQUIPMENT OPERATOR, UPON HIS RETIREMENT AFTER TWENTY-FOUR (24) YEARS OF SERVICE WHEREAS, Mr. Ford was employed by Roanoke County on April 5, 1993, on a part- time basis and on March 28, 1994, on a full-time basis; and WHEREAS, Mr. Ford will retire on January 1, 2018, after twenty-four years and six months of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Mr. Ford's tenure with the Roanoke County, he has served with professionalism and dedication in providing services to the citizens of Roanoke County; WHEREAS, throughout Mr. Ford's tenure with Roanoke County, he has worked both in the Utility Department and the Solid Waste Division providing citizens with daily service often in extreme weather conditions. With the Solid Waste Division, Mr. Ford worked primarily as a bulk collection driver and provided exemplary customer service, normally going above and beyond the call of duty. WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DAVID W. FORD for more than twenty-four years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 1 of 1 Q) .�d 0 c 0 � 0 � � � 0 U Q) � Q) Q) w 3 . v � c m � � Q) to c � 0 U � 0 m � u c m 2 -0 Q) m CL 0 CL CL 2 � 00 0 N P� 0 J_ 2 � MA LL rq rq cm cm o u 0 � A . 7 Ln 00 m cr m 0 ° c� % r- % g M c � k 7 2 t / Ln § I m 2 u » )» n o . 2 » > k q 2 2 cm q % \ N r- o u Ln % § cm 0r- Rt Ln ecn CL2 M c k \ _ / \ u / % / % � q % » % \ � � G � ƒ G e C: ?? ƒ ( / \ ( 9 E 9 o f & r t m 0 \ % u \ 2 % 2 / % 00 $ rq / $ 7 % 2 e = \ \ 7 2 E ( \ 0 § 2 » 0 & CL » k § � e § k � e '& e '& \ e 2 ) o u 2 o \ u @ & o @ & r14 e o c <CL < CL < < M COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Audited Outstanding June 30, 2017 Additions Deletions General Obligation Bonds $ 3,640,935 $ - VPSA School Bonds 86,990,706 Lease Revenue Bonds 78,410,705 6,440,000 Outstanding January 23, 2018 $ 3,640,935 8,107,624 78,883,082 3,005,000 81,845,705 $ 169,042,346 $ 6,440,000 $ 11,112,624 - $ 164,369,722 Submitted By Rebecca E. Owens Director of Finance Approved By Thomas C. 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N 0 00Or hr 000000 (�0yl Oo C7h 't Ci M C00 N 0 co 0 C> N O m r rl M l0 C07 N N W m r,CDT Tnrn 00000 n co Cn 00 CC) O M V (O f`i v Cl) LnN N r u) j l0 (tn 0000 N r V Lo r. O Cho r` } r N co r tCOpD r 1n IL w �o Or'00r'_2 ren O 007ON00N V .00 Cqp O ON N 00 u -i of n u-, Lo r- V V m V CO N O 0 t00 O u) V' O'0 M N 0 00 r u) 0 O hh 0 0 Of r N f, N 0 e� O im 0'7 Oi N D. t1 � a = N U C C ca v = _ 15U > 00 w c c=( 0 �— �m m m (J U) oo 0 4) C cn CCL) = z c m m>CWO = C ~~ � w 0CCL n o SZ =- N G y G X N !` w F U 5 r-mca� Z s (7 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 23, 2018 Accounts Paid- December 2017 Rebecca E. Owens Director of Finance Thomas C. Gates County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors $ - $ - $ 9,191,037.09 Payroll 12/01/17 1,295,930.43 81,125.30 1,377,055.73 Payroll 12/15/17 1,422,553.06 51,207.25 1,473,760.31 Payroll 12/29/17 1,464,444.05 49,653.82 1,514,097.87 Manual Checks - 5,554.06 5,554.06 Grand Total $ 13,561,505.06 A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors. ACTION NO. ITEM NO. M.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: January 23, 2018 Work session to review with the Board of Supervisors fiscal year 2017-2018 mid -year revenues and expenditures Christopher R. Bever Director of Management and Budget Thomas C. Gates County Administrator Review fiscal year 2017-2018 mid -year (through December 31, 2017) revenues and expenditures with the Board of Supervisors. BACKGROUND: As part of financial best practices, County staff annually provides the Board of Supervisors a mid -year update regarding budget to actual revenues and expenditures for the current fiscal year. The attached presentation provides information on revenues and expenditures through the second quarter (December 31, 2017) of fiscal year 2017- 2018. DISCUSSION: This time has been scheduled to discuss fiscal year 2017-2018 mid -year revenues and expenditures. The attached PowerPoint presentation will be shown. FISCAL IMPACT: There is no fiscal impact associated with the receipt of the attached presentation. Page 1 of 1 N N N 00 O N N 0 MTD Q c� Q � � cn > Q w00� � 00 GJ i O O O X GJ � � Z a � � v N 00 N M m O Ln n 00 N � t/? -Ln N t/? 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N CI Ln "0 V). - Ln m Ln 00 en "D lfl M •: M 00 O 0) O • N to I- I^ N M M qj)- Vf. • � O O n O • • 000 000 M 00 to 0) 00 N 0) ^ • .. l!7 c -I 0 0 �� N to w • 0M 00 Ln N O �i O ^ • • O00 r -I 00 � O 4 E L i U fB > > cn O N U CL � x O �--� O O o C ca co Q Q o = buo ca (3) 4-a > CL buo x w (3)(2) i O o O � O +� W E E cc) >O Ov 0 0 Ln CL 00 O E O L C: m Q Ln C 'C N (U.0 U N O U 'O C: C O c: CU ' cn =3 O C: v j C: O O Q O O U N Nca Q CU 4A m ` CO2 � LL ; O E— O 00 ca '� O O O E >- N U O =U � U- U O L Q N b-0 m Ol O 00 O LL N O CL O N Ln O a� 00 4-J O 'E Q U a--+ co c O U N F -I O U ACTION NO. ITEM NO. N.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: January 23, 2018 The petition of Kimberly J. Bolden, Charlotte W. Johnston, and Triple J Farm Events, LLC to obtain a Special Use Permit in a AG -1, Agricultural/Rural Low Density, District and AG -3, Agricultural/Rural Preserve, District for the operation of a special events facility on approximately 14.954 acres, located at 5198 Blacksburg Road, Catawba Magisterial District. This request is for a wedding event space in and adjacent to an existing barn structure on the property. The Planning Commission may recommend conditions to the Board of Supervisors on this new request. The property is currently subject to an existing special use permit that is proposed to be removed. The existing permit allows 21 events per year, all between April 1 and October 31, with not more than 150 persons at any single event. There are also conditions limiting noise generation, lighting, signage, and parking as well as the screening of portable sanitation services. Philip Thompson Deputy Director of Planning Thomas C. Gates County Administrator Agenda item for public hearing and second reading of ordinances on an application for a new special use permit for special events facility. BACKGROUND: Special events facilities require a special use permit in the A-1, Agricultural/Rural Low Density District, and the AG -3, Agricultural/Rural Preserve District. In June 2016, the Board of Supervisors amended the County's zoning ordinance Page 1 of 3 to define special events facilities and to allow such facilities as a special use in the AG -3, AG -1, and AV zoning districts. In January 2017, the Board of Supervisors approved for the property in question a special use permit for a special events facility. The granted special use permit was approved with eight (8) conditions. DISCUSSION: The Planning Commission held a public hearing on this request on January 2, 2018. Ten (10) citizens spoke during the public hearing. Seven (7) citizens spoke in support of the petition, while three (3) citizens spoke in opposition. The comments of those speaking in support included appropriate use for the property, the use being an asset to the Catawba Valley, the need for this type of facility due to limited venues, increased tourism and tax revenue, the scenic beauty of the area, and the minimal impacts associated with the use. Citizens in opposition spoke about noise, buffers, screening of portable sanitation facilities, use of the barn structure, impacts to quality of life and that the use was not the proper location for this type of facility. The Planning Commission discussed the various issues raised by the speakers at the public hearing and determined that the proposed conditions adequately address these issues. The Planning Commission also discussed that the use was appropriate for this location, was consistent with the Board of Supervisors' decision in amending the Roanoke County Zoning Ordinance to allow this use in agricultural areas, and was consistent with the Roanoke County Comprehensive Plan. The Planning Commission recommends approval of the special use permit for special events facility with the following six (6) conditions: 1. Concept Plan Conformance. The site shall be developed in general conformance with the concept plan titled Triple J Farm Events Concept Plan dated December 1, 2017. 2. Signage. Signage shall be limited to one freestanding sign measuring thirty square feet in size and ten feet in total height. Digital and LED sign faces are prohibited. 3. Noise. Using or operating loudspeakers or microphones shall only be allowed between the hours of 7:00 a.m. and 10:00 p.m. Loudspeakers, if used, shall be positioned so that sound is directed away from neighboring residences. Musical instruments shall not be connected to loudspeakers or any other sound amplification device. Page 2 of 3 4. Lighting. All exterior fixtures shall be designed, located and arranged so as not to direct glare on adjoining streets or a residential use type. The intensity at adjoining streets or a residential use type shall not exceed 0.5 foot candles. 5. Parking. Parking shall be prohibited on Blacksburg Road. 6. Portable sanitation services. Portable sanitation services shall be fully screened from public view. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board approve the second reading of the ordinance to approve a special use permit for a special events facility with six (6) conditions. Page 3 of 3 Additional Materials Associated with the Planning Commission's January 2, 2017 Public Hearing Information Provided by Deborah Caldwell - Bono at the Planning Commission's January 21 2017 Public Hearing w � I �I � I a - f +r w � I �I W D that you were going through with the noise and what you discovered because I know there was some discussion about all the -elements that had to be in place, how if'there was a little wind, it changed. - MR. THOMPSON: Well, when we walked back, let me pull up this revised Concept Plan. When we started walking back along their fence line back towards where they keep their cattle, you could go a pretty good distance, and we had her tum it up pretty loud. MS. HOOKER: And did you have this measured as you were MR. THOMPSON: We did. Peter Lewbeck had a wheel and we were measuring distances so it was a pretty far distance, I will say. Again, one of the issues with the Noise Ordinance talks about is it plainly audible. So could you hear sound? Yes. Could you hear music playing? Yes. Could you make out what song it was? Sometimes, but the further you went, no. Again, as you mentioned, when we first went out, you could hear it a pretty far distance. When we were there for a while the wind picked up and you couldn't hear it. I'll also say it was wintertime and there were no leaves on the trees or whatever to help buffer. One other thing of the conditions, when you see the Concept Plan and what is required is to have that buffering of the use and part of that we think is having that double row of evergreen trees that also will help with both the lighting and the sound. "heli deadep, the sound. When we went to the front of the barn near the road, obviously along the initial driveway you -su r}d hear it, and again it wasn't very loud, but you could hear it, but when you went over by where the gazebo is we had trouble hearing it, and again, part of it was the road noise, part of it was just the wind. MS. HOOKER: So when you went from the barn to the front gazebo over near the side parking — MR, THOMPSON: Right, You also have the barn blocking some of it from where the speaker was too. I will say when you're at their place you can hear traffic on 311. It's 1000 feet and you can bear traffic when it's going back and forth. Obviously there is traffic going on on 311 at times as well. We did visit up at, and it's a pretty good distance up to the Equestrian Center. It sits up on a hill. Actually when you're on top and you're over, you actually hear probably 311 more than you do anything �6 8c/cy J 9yw �5 2 shot is from Blacksburg Road from the western property line. It shows the single family, the gazebo and the right side of the barn. This is taken from the eastern property line showing the existing sign and one of the two access points to the site. This is as you enter the property along the eastern property line. This is turned back around facing towards Blacksburg Road. Again, that's the eastern end of the property line. Back towards the left of the barn looking towards the rear of the site, same shot, but it's taken more towards the rear that shows the existing barn that's used for the ag use on the property. In the rear of the property, this is taken towards, is a shot of the existing single family. My back is to the eastern property line. The. same spot back towards the adjoining parcel, it shows the existing single family on that parcel. Back towards the rear behind the existing barn, shooting towards the western property line. This is, my back is towards the rear of the property. This is the rear of the barn. This also shows some of the existing landscaping that's already installed on the site. This is a shot in front of the barn. Well, to the side of the barn, but the barn, how I understand it, opens to the side of the property, showing the gazebo and then that's a shot of the existing single family. A few more shots of the barn. This was just taken to show how the use of the porta-potty using the existing screening. A shot of the gazebo that's in front of the parcel. This is across from the site of the existing Catawba Commercial Stable Boarding facility. This is the rear of the property, and again this is all the existing ag use, existing farming that is currently in operation on the property. This is the second access point towards the westeni property line, and the existing sign. This was the Concept Plan that was submitted with the application packet. This indicates the layout of the use where the majority of the special events would take place. Also the location of the parking, which would all be in the rear or to the side, which would depend on the amount of cars that were needed. This is also one of the suggested conditions, is conformance with the initial Concept Plan. This circulation plan shows the flow of the traffic as it enters the site to the left of the barn around to the rear and then would exit back out Blacksburg Road. I'm going to briefly talk to these conditions. As you know, these are suggested by staff and they are imposed by the Board as part of the approval, if it is approved. Many of these came from the Page [ oi' 2 Nriorynn Yates - REWSION cottcerrsing Rc_clEtest gar RekriGw Coninlonis - Sinden [Triple j Farm } vents, LLC} Front; Morpn fates To; Slrsan WCOY Date: 12121X2016 12:2I Phi Subject: REVISION roncemi[tg Retfuest €or Rei+iety Comments - Bolden (Triple 1 Faroi Events, I -C) Susan, The office of i wild€ng sa_,ety Ilk --n to strbia t a retrised comment for the Planning Commission Departmental f`cet+€ew Cor,Fnient for the January 3, 20I7 Public Hearing corlcvrnirro Kirtlberly !. 6olcen �ri�le 1 Fame Events, LLC). The ❑rigi[laf comment was "This building has been determined to be a "fans) building or structure" and is not Under the jurisdiction of the office of BLID61lg Saf6ty," I V�Quld €if:e to revise the comment to rear[ "This building hes been daterrl'sried to be a "Fara) building or structure" as defined in the 2012 \grgkniis Uniform Statewide Building Code, therafore :t is exErlpt irons the 2t3i2 Urrifar[,,t Staie4uide Building Cotte. As long as the st(uctunz continues to in -act Lhe definition of a.rm building or structure" theft the Offir-e Of Building Safety does riot hove )urr5diction, If'the Structure changes to DO forlher Met= the d lflldon, ihEil a Bir"skiing Code Change os'! is will be rewired and the structure will be required to meet all cif the requirements of the 2012 Virginia U liform Stat6w' ide Bus€d€nq Cocie including the re�quirementa of the 2012 1rrcq€n`sa Construction Code," Thank you, Morgan Morgan }rates, CBC _Building Conlmllssioner Ra�_rto#ce County Adm[nistration Center 5�04 Bemard Drive n1vi ROW-iol-2, VA 24018 f17;r�.iCC°S ritl'aa11��PCDurI�Ir�r1.CSCti1r :: 5tt;;r7rs IvIcC ty i L/29/?0 1-6 2:53 P 1 Plensn see request far reuiCIkk Comments, Thank you Sus311 IACCoy I'lactrtirtcg Aldrrtiitis[rative Rssisl int Uei)t, of Community Deuelq)Ment phmie t -JO 712-2082 lav,S-L1 rlG 7.)55 ��nl�cc>Sr�t}r��anolcecoun:.s:n.tro�r illi ://ICJ[Jsc rsl€t��r7tes/flplyDat�lLacnl/'I`enZi�( `}'Grp rise/585A7�CC`P02_DUtrllAININr1-Z... '3120[2 17 9/14/2017 Re: [EXTERNAL) - Ttiple J violations of the law From: Peter Lubeck <PLUBECK@roanokecountyva.gov> To: dcaldwellb <dcaldwellb@aoLcom>; tgrimes <tgrirees@terryngrimes,com> Subject: Re: [EXTERNAL] - Triple J violations of the law Date: Wed, Jul 19, 2017 2:53 pm Hello Debbie, Vve forwarded your concern to Morgan Yates for his consideration, Best, Peter Peter S. Lubeck Senior Assistant County Attorney County of Roanoke (540) 772-2009 > > > <dcaldwellb aol.com> 7/19/2017 10:41 AM > > > Peter, Triple J is allowing event attendees into their home (clearly, indisputably a ":residence"). They are allowing the bridal party to come -in and get dressed and they are allowing attendees to use the bathroom facilities in the home. Their Fb page clearly establishes that the bridal party is allowed use of the home to get ready. (please go to their page and see for yourself; if it has been taken down just let me know and I will forward to you a copy of the posting and Kim's reply acknowledging same) We see a steady stream of people going in and out of the home during events and we have spoken to people who have attended the events who confirm that the home bathrooms are made available to the public invitees. They are also letting people use the bathroom in the event hall (although telling them, the attendees, that they are not supposed to let them be using it.) Would Roanoke County please enforce the law as it applies to all; and make them stop using the home as part of these events. As the home is clearly a residence and using it for these events is clearly a change of use, the law prohibits the use of the residence as part of these events unless the home is brought up to code. The County is already aware that renovations have been made to the home with out any permits being pulled and no inspection being made. I thank you for your kind attention to this matter. Please do not hesitate to contact me should you have any questions or need anything further Thank you! WARNING: This message was sent from outside the Roanoke County email system. DQ NOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. 9/1412017 From: Peter Lubeck <PLUBECK@roanokecountyva.gov�- To: dcaidwellb <dcaidwellb@aoLcom> Subject: Re: [EXTERNAL] -triple j Date: Tue, Aug 1, 2017 1:55 pm Hello Debbie, I've again forwarded your email to Mr. Yates. Best, Peter Peter S. Lubeck Senior Assistant County Attorney County of Roanoke (540)772-2009 Re: [EXTERNAL] - triple ] >>> <dcaldwellb@aol.com> 8/1/2017 12:59 PM >>> Good afternoon Peter, would you please let Murphy or Yates know that they are still letting event goers use the home during these events. Perhaps your guy did not get a chance to lot them know that this is a violation but they allowed it again at the wedding last Sat. Please allow this to serve as an official complaint. If it is a residence, and I do believe there is no issue about the home being a residence, it has to be brought up to code if it is to be used as part of the SLIP venues. I greatly appreciate your past and continuing cooperation, If you should need anything further please let me know. Have a good one. Debbie WARNING: This message was sent from outside the Roanoke County email system. D© NOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. Wfnc,lfmail and rnmi+n Phmail-ctrllan- lclPrinrMPSsaae III 9/14/2017 Re: [EXTERNAL] - Triple J From: Peter Lubeck <PLUBECK@roanokecourityva.gov> To; dcaldwelib <dcaldwellb@aoi.com>; tgrimes <tgrirnes@terryngrimes.com> Cc: Ruth Ellen Kuhnel <REKUHNEL@roanokecountyva.gov> Subject; Re: [EXTERNAL) - Triple J Date: Tue, Aug 8, 2017 9:49 am Good morning, Debbie (and I am copying Terry, too), I am sorry to hear about Mr, Hensley's condition and discomfort. To clarify, are you expressing concern that the Boldens' music is in violation of the conditions of the special use permit? If so, could you please provide specifics so that I can pass on the complaint to zoning staff? If the music is bothersome, but not in violation of the permit, then I will not encourage staff to impose conditions that are more strict. Debbie, the last time you visited my office, you expressed some interest in exploring some sort of alternate dispute resolution. Perhaps this is a new opportunity to consider such options? Looking forward to potential outcomes of the pending litigation, I don't see that any court ruling will solve all of the problems between you and the BDldens. I hate to think that the emotional and financial investment on both sides could result in a disappointing outcome for both families (both of which are great families!). Also, in response to your most recent FOIA request for documents relating to the investigation into the use of the residence, I've passed on your request and staff is. gathering the documents. I'll let you know as soon as they are available for pick-up. Best, Peter Peter S. Lubeck Senior Assistant County Attorney County of Roanoke (540) 772-2009 >>> <dcaldwellb@aol.com> 8/8/2017 9:02 AM >>> Good morning Peter, could you please let them know that not only us but that Mr. Hensley, the neighbor on the other side of them, finds their music level to be very disturbing. Mr. Hensley had a stroke a couple of weeks ago and he and his wife said the music was so loud that they could feel the vibrations in their home with their own tv on. He is continuing his recovery and I told there that I would let you know as they both agreed he did not need the stress of trying to ask them to tone it down. Many thanks! WARNING: This message was sent from outside the Roanoke County email system. Do NOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. 111 9/1412017 Re: (EXTERNAL) - Triple J From: Peter Lubeck <PLUBECK@roanokecountyva.gov> To: dcaldwellb <dcaldwellb@aol.com>; bhaddox <bhaddox@terryngrimes.com>: tgrimes <tgrimes@terryngrimes.cam> Subject: Re: [EXTERNAL] - Triple J Date: Mon, Aug 14, 2017 9:44 am Good morning, Debbie, I will certainly pass on your complaint. However, with regards to your first issue of concern (the duration of the events into the evening) the 9:30 limitation, as I read the ordinance, the limitation applies only to the use of loudspeakers or other amplification devices. Certainly, if music is being broadcast past 9:30, that would be a violation of the permit; there is no limit on how long guests may linger. With regards to the residence, as you are aware, Mr. Simmons and Mr. Yates are working with the Boldens to help them become compliant. I expect that the other items of concern will be addressed with the Boldens. Peter Peter S. Lubeck Senior Assistant County Attorney County of Roanoke (540) 77272009 >>> <dcaldwellb@aol.com> 8/14/2017 9:26 AM »> Good morning Peter, sorry to have to trouble you first thing this fine Monday morning. However, there were a few things this weekend that need to be addressed: They are continuing these events until 10:00 even though the SUP cuts the events off at 9:30. That means I believe that they need to be GONE by 9:30 as the permit proscribes. They are stili using the home, a residence as we all know and agree I hope, for these events. Even allowing these event goers to walk on and around the decks is in violation of the code. No one knows what the weight bearing load is. That house has undergone numerous remodelings over the years and there has not been a permit pulled and there have been no inspections since the house was originally built per the County's information. Perhaps they need to put chains up or something to stop the flow onto the home unless it is brought up to code. Also, one of their guests came on our property, drove past the house down to the barn behind our home, opened the gate to the pastures where we have three horses and left without closing the gate behind them and then drove over to the event. I don't think that I have to express how dangerous that would be for the horses, as well as vehicles and bikers, for horses to be loose on Blacksburg Rd. I greatly appreciate your kind attention to these issues and anything that you can do to address them! Should you need anything further please let me know. Have a good one, Debbie WARNING: This message was sent from outside the Roanoke County email system. DO NOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. 9/14/2017 Re: [EXTERNAL] - Triple J From: Peter Lubeck <PLUBECK@roanokocountyva.gov> To: dcaldwellb <dcaldwellb@aol.com> Cc: Johnson <Johnson@johnsonrosen.com>; okeeffe <okeeffe@johnsonrosen.com>, Ruth Ellen Kuhnei <REKUHNEL@roanokecountyva,gov>; tgrimes <tgrimes@terryngrirnes.corn> Subject: Re: [EXTERNAL] - Triple J Date: Thu, Aug 24, 2017 8:56 am Hello Debbie, I have forwarded your email to John Murphy, our zoning administrator. Best, Peter Peter S. Lubeck Senior Assistant County Attorney County of Roanoke (540) 772-2009 >>> <dcaldwellbPaol.com> 8/24/2017 8:17 AM >>> Good Thursday morning Peter, As you can see from the attached photo, the port -a -john is still here. Thursday, and not hidden from public view. I have other photos showing it is never hidden from public view in its current spot. Additionally, can you please advise of the County's response to them using the residence as part of the events. I do not understand the County giving them 10 days to ,correct the situation when it is simply.prohibited. It should not take 10 days . I1 should cease immediately. Please allow this to serve as a complaint as to these continuing violations of the SUP and please enforce the permit restrictions. If anything further is needed kindly let me know. All the best, Debbie WARNfN(3: This message was sent from outside the Roanoke County email system. DO NOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. 9111412017 Peter S. Lubeck Senior Assistant County Attorney County of Roanoke (540) 772-2009 Re: [EXTERNAL] - triple J Farms >>> <dcaldwellb aol.com> 8/29/2017 5:19 PM >>> Good afternoon Peter, please allow this to serve as another complaint re: the port -a -johns still being in public view. (it was even STILL there this am/ Tuesday.) The one from the prior weekend remained at the venue, in public view through last Friday. Also, please allow this email to further serve as a FOIA request as to what steps are being taken to enforce the permit (and the code) which prohibit the use of the residence. Your prior email said that the County officials were working with them to "become compliant". Lastly, please allow this to serve as a FOIA request for a copy of the Special Use Permit that was actually issued. I thank you for your kind attention to these matters. All the best, Debbie WARNING: This message was sent from outside the Roanoke County email system, DO NOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. 1412017 Re_ (EKTERNALj - triple J Farms From: Peter Lubeck <PLUBECK@roanokecountyva.gov> To, dcaldwellb <dcaldwellb@aol.com>; Johnson <Johnson@johnsonrosen.com>; okeeffe <okee€#e@johnsonrosen.cnm>; tgrimes <tgrime s@terryngrimes. Gom> Subject: Re: [EXTERNAL] - triple J Farms Date: Wed, Aug 30, 2017 9:08 am Hello Debbie, I've forwarded this new complaint to Mr. Murphy. Peter Peter S. Lubeck Senior Assistant County Attorney County of Roanoke (540) 772-2009 >>> <dcaldwellb aol.carn> 8/29/2017 5:19 PM >>> Good afternoon Peter, please allow this to serve as another complaint re: the port -a johns still being in public view. last was even STILL there this am/ Tuesday.) The one from the prior weekend remained at the venue, in public view through la Friday. Also, please allow this email to further serve as a FOIA request as to what steps are being taken to enforce the permit (and the code) which prohibit the use of the residence. Your prior email said that the County officials were working with them to "become compliant". Lastly, please allow this to serve as a FOIA request for a copy of the Special Use Permit that was actually issued. I thank you for your kind attention to these matters. All the best, Debbie WARNING: This message was sent from outside the Roanoke County email system. Do NOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. 9/1412017 Re: [EXTERNAL] - triple J Farms From: Peter Lubeck <PLUBECK@roanokecountyva.gov> To: dcaldwellb <dcaldwellb@aol.com>; Johnson <Johnson@johnsonrose n.com>; okeeffe <okeeffe@johnsonrosen.com>; tgrimes <tgdmes@terryngrimes.com> Cc: Ruth Ellen Kuhnel <REKUHNEL@roanokecountyva.gov> Subject: Re: [EXTERNAL] - triple J Farms Date: Wed, Aug 30, 2017 4:02 pm Hello Debbie, I am writing to respond to the two requests that you made for documents this morning (pursuant to the Virginia Freedom of Information Act). With regards to your request for "steps being taken to enforce the permit (and the code) which prohibit the use of the residence," the County is exercising its discretion, pursuant to Section 2.2-3706 of the Code of Virginia, not to release such records. With regards to your request for "a copy of the Special Use Permit that was actually issued," please be advised that the "permit" that is provided to an applicant for a special use permit is a copy of the ordinance enacted by the Board of Supervisors, You have already confirmed that you are in possession of this document; I assume that you do not desire another copy. Best, Peter Peter S. Lubeck Senior Assistant County Attorney County of Roanoke (540) 772-2009 >> > <dcaldwellb aol.com> 8/29/2017 5;19 PM > > > Good afternoon Peter, please allow this to serve as another complaint re: the port -a -johns still being in public view. (it was even STILL there this am/ Tuesday.) The one from the prior weekend remained at the venue, in public view through last Friday. Also, please allow this email to further serve as a FOIA request as to what steps are being taken to enforce the permit (and the code) which prohibit the use of the residence. Your prior email said that the County officials were working with them to "become compliant". Lastly, please allow this to serve as a FOIA request for a copy of the Special Use Permit that was actually issued. I thank you for your kind attention to these matters. All the best, Debbie WARNING: This message was sent from outside the Roanoke County email system, DO NOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. 1/1 9/14/2017 Peter S. Lubeck Senior Assistant County Attorney County of Roanoke (540) 772-2009 Re: [EXTERNAL] - triple J Farms >>> <dcaldwellb aol.com> 8/30/2017 5:05 PM > > > Hi Peter, I thank you for your prompt response; however, 2.2-3706 deals with "Disclosure of Criminal Records"; typo??? Best, Debbie •-----Original Message ----- From: Peter Lubeck <PLUSEC K roanokecount a, Qov> To: dcaldwellb <dcaldwellb aol.com>; Johnson <Johnson ohnSonrosen.com>; okeeffe <okeeffeCe�johnsonrosen.com>; tgrimes <t rimes ter n rimes.com> Cc: Ruth Ellen Kuhnel <REKUHNEL roanokecount a, ov> Sent: Wed,'Aug 30, 2017 4:02 pm Subject: Re: [EXTERNAL] - triple J Farms Hello Debbie, I am writing to respond to the two requests that you made for documents this morning (pursuant to the Virginia Freedom of Information Act). With regards to your request for "steps being taken to enforce the permit (and the code) which prohibit the use of the residence," the County is exercising its discretion, pursuant to Section 2.2-3706 of the Code of Virginia, not to release such records. With regards to your request for "a copy of the Special Use Permit that was actually issued," please be advised that the "permit" that is provided to an applicant for a special use permit is a copy of the ordinance enacted by the Board of Supervisors. You have already confirmed that you are in possession of this document, I assume that you do not desire another copy. Best, Peter Peter S. Lubeck Senior Assistant County Attorney County of Roanoke (540) 772-2009 >>> <dcaldwellb(5)aol.com> 8/29/2017 5:19 PM >>> Good afternoon Peter, please allow this to serve as another complaint re: the port -a -johns still being in public view. (it was even STILL there this am/ Tuesday.) The one from the prior weekend remained at the venue, in public view through last Friday. Also, please allow this email to further serve as a FOIA request as to what steps are being taken to enforce the permit (and the code) which prohibit the use of the residence. Your prior email said that the County officials were working with them to "become compliant". Lastly, please allow this to serve as a FOIA request for a copy of the Special Use Permit that was actually issued, . I. thank you for your kind attention to these matters. All the best, Debbie 9/14/21)17 Re: [EXTERNAL] - triple J Farms From: Peter Lubeck <PLUBECK@roanokecountyva,gov> To: dcaldwellb <dcaldwellb@aol.com>; Johnson <JohnsonQohnsonrosen.com>; okeeffe <okeeffe@johnsanrosen.corn>; bhaddox <bhaddox@terryngrimes.com>; tgrimes <tgrimes@terryngrimes,com> Cc: Ruth Ellen Kuhnel <REKUHNEL@roanokecountyva.gov> Subject: Re: [EXTERNAL] - triple J Farms Date: Thu, Aug 31, 2017 8:05 am Hello Debbie, You are correct that Section 2.2-3706 deals with disclosure of criminal records. Inasmuch as a potential violation of the building code or fire code may be prosecuted as a misdemeanor, the County may exercise its discretion to withhold records of such investigations. Best, Peter Peter S. Lubeck Senior Assistant County Attorney County of Roanoke (540) 772-2009 >>> <dcaldwellb aol.com> 8/30/2037 5:05 PM >>> Hi Peter, I thank you for your prompt response; however, 2.2-3706 deals with "Disclosure of Criminal Records"; typo??? Best, Debbie -----Original Message ----- Front: Peter Lubeck <PLUBECK(a roanokecount�va.gov> To: dcaldwellb <dca1dwe1lb1@ao1.com>; Johnson <Johnson(cr�johnsonroson.com>; okeeffe <okeeffe 'ohnsonrosen.com>; tgrimes <tgrimesrimes(a,terryngdmes.aom> Cc: Ruth Ellen Kuhnel <REKUHNEL@roanokecountyva.gov_> Sent: Wed, Aug 30, 2017 4:02 pm Subject: Re: [EXTERNAL] - triple J Farms Hello Debbie, I am writing to respond to the two requests that you made for documents this morning (pursuant to the Virginia Freedom of Information Act). With regards to your request for "steps being taken to enforce the permit (and the code) which prohibit the use of the residence," the County is exercising its discretion, pursuant to Section 2.2-3706 of the Code of Virginia, not to release such records. With regards to your request for "a copy of the Special Use Permit that was actually issued," please be advised that the "permit" that is provided to an applicant for a special use permit is a copy of the ordinance enacted by the Board of Supervisors. You have already confirmed that you are in possession of this document; I assume that you do not desire another copy. Best, Peter 9/14/2017 Re'. [EXTERNAL] - triple J Farms From: Peter Lubeck <PLU13ECK@roanokecountyva.goY> To: dcaldwellb <dca€dwellb@aol.com>; Johnson <John&0n@johnsonroson.com>; okeeffe <okeeffe@johnsonrosen.com>; bhaddox <bhaddox@terryngrtmes.com>; tgrimes <tgrirnes@terryngr€mes.corn> Subject: Re: [EXTERNAL] - triple J Farms Date: Fri, Sep 1, 2017 8:29 am Debbie, I've forwarded your complaints to appropriate individuals. ! wish you a restful labor day weekend, too! Peter Peter S. Lubeck Senior Assistant County Attorney County of Roanoke (540) 772-2009 >> > <dcaldwellb@aol.com> 9/1/2017 7:56 AM >> > Good Friday morning Peter, not sure that I agree with your response re: FOIA. However, please allow this to serve as another complains of Triple J's violation of the ordinance as to their failure to keep the port -a -johns from public view. Today is the fourteenth consecutive day that the port-a=john remains in public view. As you have been advised previously, with photos being sent, they continue, with impunity, and with full knowledge of the county to violate the law/ordinance. Also, I ask that the county "investigate" their apparent continuing violation of the law/ordinance by using the home as part of the events. These are not "potential violations"; they are documented violations and I again ask the county to enforce the ordinance as it applies to Triple J Farms. All the best and have a great labor day weekend, Debbie -----Original Message ----- From: Peter Lubeck <PLUBECK65).roanokecountyva.goy> To: dcaldwellb <dcaldwellb((Vaol.com>; Johnson <Johnson ohnsonrosen.com>; okeeffe <okeeffe(cDiohhsonrosen.com>; bhaddox <bhaddoxfcbterryngrimes.com>; tgrimes <t ricl rues@terryngrimes.com> Cc: Ruth Ellen Kuhnel <REKUHNEL roanokecoun a_ ov> Sent: Thu, Aug 31, 2017 9:05 am Subject: Re: [EXTERNAL] - triple J Farms Hello Debbie, - You are correct that Section 2.2-3706 deals with disclosure of criminal records. Inasmuch as a potential violation of the building code or..fire code may be prosecuted as a misdemeanor, the County may exercise its discretion to withhold records of such investigations. Best, Peter Pi MR. MCNAMARA: Any other questions from the staff? The applicants are here, I'm assuming. MR. THOMPSON: They are. MR. MCNAMARA: If you could identify yourself, you are more than welcome to address some of the questions and tell us what you might like us to hear. MS. BOLDEN: Yes, I'm Kimberly Bolden. I live at 5198 Blacksburg Road. I am just trying to take advantage of the Special Permit Use that you had already put into place. There is a great need for this type of venue. In no way am I trying to disrupt anyone. We do have a farm so we're not going to, you know my mother is going to protect animals. So they comae first. I know that's a big concern. We've attracted people from all over. They've come from Texas, they've come from Florida, Danville. I mean I am getting calls from all over so we're definitely bringing in people from out of town that need this type of venue. Most of the weddings are in the front. I've only had the ones that I had last Fall. I had two in the front of the barn like right at the foyer of it and then I had a large one at the big gazebo in the front field, and I had a small one down the sidewalk. She had like 75 people and that would typically be, you know, it would have to be a small one to have it there, but mostly are in the front. I don't have a problem with any of the new revisions as far as the parking. I don't see a problem with that. As far as the sound, I'm okay with no live hands and being amplified. I mean I'm willing to work with you guys to make this happen. MR. MCNAMARA: Any questions of the applicant? Gentleman from Hollins please. MR. BEDROSIAN: And it may be for Phil too. When they have an event, do they still have to come back to Roanoke County to get a permit? So right now this would mean whatever event they want to do, as long as it fits within these parameters, they're good? MR. THOMPSON: Right. MR. BEDROSIAN: Did we say there was a limit of the amount of people that could show up? CIO NIl'YPONlW.l>�'.ALT111(of WIRGI M Offirc of the Attumcy Qcncrnt t1L'[FiIG{I11. Cocnncltli[ Anomer General August 23, 2010 900 Fill\Ia1lkSncet Wrimitnd, Vilainin 23219 811-1-IM:201 FA.0 80448 1971 Virginia 11c1�y Scndces ICev[irJ. Burke, Esquire sno--szs.ill+l Fouquier County Attorney 10 Hotel Street, Suite 206 Wnrrenton, Vlr8(nIn20186 Denr Mn: Binka; J nirn responding to your request for all official advisory opinion in occovdanro with section 2.2- 505 of rho Code of Ynghda- IsslrePrescoted You ask whetlter the use of a "feral building or structure" for the purposes of hosting events like concerts, ' dances and wedding reccpilons constitutes it change in tho Occupancy classification of Elle structure sufficient to rcqulre rho struchnro's compliance with the Uniferan Statolvido Building Code ("building code") and to rcquiro the owner of such a structure to obtain an occupancy permit for such evellis. [response lZ is my opinion that [lie infrequent use of a "farm building or structure" to [lost a concert, danoc of othersac!nt gathering does not Constituto n chango In occupancy olassificatloll nild, therefore, does not require the owner to obtain an occupancy permit for the naNY uses, Background You note that owners of farm buildings or structures, lvhich are exempt from tiro building coda, periodically use those buildings for non-agrlcullural uses. You relate flint axanlpirs of file nets, nou- agriculturnl uses include the hosting of coneeris, wedding recaptlons cad danC08. You request advice oil [lie issua of Micilier the ownor of n structure defined as a "farm building or straotlirs" %Vllo wishes to occasionally use his property for non-agricultural uses must obtain all occupancy permit for the now use. Applicable Law and Discussion Tho building coda generally requires the owner of building to obtain tin occupancy permit whon a building Undergoes a "ollango of occupalleY."1 Fame buildings rind structures are exempt from tilt 1 13 VA. A13,,,i1N, Coln 5-G3-3a(C) (2010). Kevin J. Barka, Esq. August23, 2010 Page 2 rtqulromenta and standarda embodlod in the Wilding aod6 2 For the purposes of the building coda, "farm building or sWoture" is defined as n, (Bjuildiug or strooture not used for raoldential purposes, looaWd on property where farming operations take place, acrd used prfnrarfly far any of the following uses or combination thereof - 1. Storage, handling, production, display, sampling Or We of agrioultural, horticultural, floricultural or or siiviculturel products produced in the fadrn; 2. Sheltering, raising, isadling, processing or enla of agricultural animals at agrlouitural animal products; 3. Epsituest or office uses relating to the farm operations; 4. Use of furrn maciilnary or equipment or malntanonco or storage ofvehlolos, maobindry Or cqulpmbnt on i111e fermi 5. Storage or use of supplies and inate>ials used on tbo ream; or 6. Implementation of bestmanagement practices associated with fay operatlons,' So long as a building (1) is not uged for rwidendal purposes, (2) Is located an propor(y where farming operations take pface and 0) is used prfurartfy in ane of tha uses provided, the rnqulrements of the building Gado do not apply{ Tisa eaneral Assembly's rallance on lite term ")rrlinarfVl Moates that the Cioncial Assembly contemplated Uta# some non-�pecified uses worrid be made of thesg bfiuildinga. The answer to y6ur questinh thus ultiurateiy cairns on the circumstances of each Individual one. Perhimmut changes In the use of a struotvra -for example,'the remodeling of a baro into a residence —Would dell fur 6 new oeeupanoy pemtit tor Cita st uobire! An occasional use, Woh as using a barn several tlmos per ygar for a w0ding fpapptlon, would not after thb fact that the beau remains "primarily" dovuted t6 a apgoifipd farm use and, therefore, would not destroy the gxempt status of the barn m a "farm tullding or structure"s 2 VA. CcDa Am. § 36-p9(B) (2010). tbls !a true for all farm bulydhrgs and atnaehrroa except for those that aro usad as a rw6rant 4o ct fiaad in Vii. Cons ANN. 135,1-1 (2010) and any Im bullding located "svlllrin a !load plain or in a tnudslldd-prcaa arca. Id Farm buildings looated wid" [Icbd plataa aro asubjeot to food -proofing roguladons or modal ds regulallausr as app9cable," Id. ' 6adlon 36-97 (2014) (amplraels adders). 4 Id ' Whpp a farm building or struature fells oublds the scope of the axemq len, oither because it 1s no longer primarily rlas'd for one of the specified purpoeao, because It la used for rosidarntiai purposes, or is no Iotlgar 10cated on property iviiam farming operations talte place,ures lha strictof 13 VA. ADM. COD'S 5-63-30(0) (2010) would reeptire the owner to obtaln nnmy occupancy permit. Tlds coonlusloq drayve Iiu har ahrcngth trout the Dict That the (ieperalAssenibly la 2040 tva6 made swam of 1136 Act that D= buildlagb iia dmplayed for pu wp s otW *} o farm usb and that gime. aitaruptive piupdsM prosedtdd safpty'odacaans. 5eA Report of iba 13oald of Houslag and CerurnuAlty DevalopkaO, Virglnia Ferre Brdtdings lied structures and the Uhltoim Ststewlde Building ('.odor Hausa Dom No, 2$ (2000). Lagfalative idlictien In (bb wake of this ropwt auppads lire undarstanding that 16u&fszm buildings ramaln exempt &dm the requirements of 11116 build% g coda 0 long as lhoy are used prinwily l'ur die aptalfled purposes. 81 tCoviu J. Burke, l?sq. Anust 23, 2014 Page 3 Cortelnston Aocordhigly, it is my opinion that the occosionnl ase of n "fniiu building or strncturo" to hast a edncart, dQ1,ca or otlter Soria] gathering flops )lot constltnto n chango 111 ocGvP'llieY C1aSaltiCatl0li aud, thcreforo, +loos not racllcira the owner to obtain an ucGlIpancy Perulit far Ile 11 n'Isa. 1Vitlt !(i[Idest regards, I nlu Very truly yours, t1 Kenneth T. Cuccrncili,11 Attonley General 82 �.� STAFF,REPORT :: .. ..,. ... _ ,. ..:F Petitioner: Triple J Farm Events, LLC -- Kimberly Bolden Request: To obtain a special use permit in. an AG -1, Agri cul turallRural Low Density, District and AG -3, Agricultural/Rural Preserve, District for the operation of a special events facility on approximately 14.954 acres Location: 5198 Blacksburg Road Magisterial District: Catawba Suggested 1. The site shall be developed in general conformance with the concept plan Conditions: dated October 21, 2016, subject to those changes which may be required by Roanoke County during the plot plan review process. 2. Signage shall be limited to one freestanding sign measuring thirty square feet in size and ten feet in total height. Digital and LED sign faces are prohibited. 3. Portable sanitation services shall be fully screened from public view. 4. Parking shall be prohibited on Blacksburg Road. 5. All exterior lighting fixtures shall be designed, located and arranged so as not to direct glare on adjoining streets or a residential use type. The intensity at adjoining streets or a residential use type shall not exceed 0.5 foot candies. EXECUTIVE SUMMARY: Kimberly Bolden, owner of Triple J Farm Events, is requesting a special use permit to operate a special events facility at 5195 Blacksburg Road. The site is 14.954 acres in size. The primary activity will be wedding receptions, however if the use type is approved, additional similar events will be permitted. The property is split zoned between AG -1, Agricultural/Rural Low Density district and AG -3, Agricultural/Rural Preserve district. In both zoning districts, the special events facility use type is permitted with a special use permit. This new use type was adopted by the Board of Supervisors in June of 2016 and was inquired by Mrs. Bolden in early 2016. This site is designated Rural Preserve on the future land use map of the Roanoke County Comprehensive Plan. A future land use area of mostly undeveloped, outlying lands. These rural regions are generally stable and require a high degree of protection to preserve agricultural, forestal, recreational, and remote rural residential areas. f Appropriate land use types within rural preserve areas are agricultural production, agricultural services, forest and wooded products, parks and outdoor recreation facilities, rural residential, rural institutional and mining and extraction operations. Rural Institutional uses can be described as limited intensity uses such as religions assembly facilities and clubs serving the rural population base. APPLICABLE REGULATIONS The AG -1, Agricultural/Rural Low Density District (the portion of the property where the use type will occur if approved) permits a variety of agricultural and forestry, residential, civic and limited commercial uses (see attached AG -1, District Regulations). Some civic and commercial use types permitted by right include family day care home, park and ride facility, religious assembly, bed and breakfast and veterinary hospital/clinic. Per Section 30-29-5, a special events facility is defined as: "a place, structure, or other facility used for the assembly of or intention of attracting people for cultural, ceremonial, celebratory purposes or civic clubs for which there is a leasing fee. Such assembly includes, but is not limited to, anniversary and birthday celebrations, reunions, weddings, and receptions. Music concerts or festivals as a primary use shall be considered an outdoor gathering. The following Use and Design Standards, per Section 30-85-24.6, will apply if the special use permit is approved: 1. The site shall front directly on and have direct access to a publicly owned and maintained street. 2. When adjoining a residential use type, a Type C buffer yard in accordance with Section 30-92 shall be provided along the property line which adjoins the residential use type." 2. ANALYSIS OF EXISTING CONDITIONS Background — Kimberly Bolden and her family have lived at the property since 1979. In early 2016, Mrs. Bolden contacted Roanoke County regarding the special event facility use type. The special events facility use type was adopted into the Roanoke County Zoning Ordinance in July of 2016. There has been wedding receptions conducted at the property, however Mrs. Bolden is attempting to bring her property into compliance by this request. If approved, Triple J Farm Events, the company Mrs. Bolden owns and operates, is anticipating 12 to 15 receptions a year, with other events during the holidays. Signage -,The entire property is allowed 30 square feet of total signage, as determined by the AG -1 district regulations for the property. Per Section 30-93-13 (A), a maximum of thirty (30) square feet shall be allowed per use, for identification signs. There is an existing sign on the property. A separate sign permit is required for the display of that sign. There are some concerns with the existing location of the.sign. A fifteen foot setback [s required from the front property line. This issue will be resolved during the sign permitting ` process. . TopographyNegetation —The entire site is very fiat with minimal existing vegetation. There are large trees which screen the existing barn from the adjacent property to the north and in front of both the barn and the single family dwelling, adjacent to Blacksburg Road. The AG -1 zoned front portion primary use is residential. The rear portion is also zoned AG -1 and the primary use is agricultural. The AG -3 zoned portion is located at the very rear of the site and is approximately 50,000 square feet in size. The agricultural and residential uses will remain on the property if the special use permit is approved. The two existing uses are separated by a four foot fence. In addition, the existing barn and single family dwelling are also separated from the field with a four foot high fence. Surrounding Neighborhood — Adjacent properties are zoned AG -1, AgriculturallRural Low Density district, and AG -3, AgriculturallRural Preserve district. Adjacent land uses are residential to the north and south and commercial to the west, across Blacksburg Road. The commercial use is Catawba Equestrian Center which provides boarding and training of horses. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture — The existing barn is 1,728 square feet in size, which will primarily be used for the special events facility use. The maximum capacity is 85 inside the barn and maximum of 150 people in the indicated outside area on the concept plan. The outside area is in front of the barn and adjacent to Blacksburg Road. The use will not exceed behind the barn, other than parking. There is an existing fence that separates the special event facility use and the remainder of the site. In addition to the grassy area in front of the barn and the barn itself, there are also two gazebos to use with I the special event facility. Other structures on the property that are not to be used for this use are a single family dwelling and an accessory structure. There is also a barn on the agricultural use portion of the property that will be used for that use. No additional exterior pole lighting is proposed. No food preparation will be done onsite. All events will be handled by a private company (caterers). Certain events will have music, including professional DJ's. Chapter 12 of the Code of the County of Roanoke regulates the specific acts of noise disturbance and is enforced by the Roanoke County Police Department. Access/Traffic Circulation -- No changes to the existing entrance are proposed at this time. The Virginia Department of Transportation did comment that a land use permit will be required if a new entrance is needed from the VDOT right of way or for a change in use of an existing structure. However, the proposed use does not appear to adversely impact VDOT right of way based on the application submittal. Parking will be prohibited on VDOT right of way, as mentioned in the application. Blacksburg Road appears to be unposted, therefore the speed limit is statutory 55 MPH. The sight distance requirements are dependent on how the entrance would be classified. If classified as a commercial entrance, 610 feet of intersection sight distance is required. If classified as low-volume commercial, 495 feet of stopping sight distance is required. Finally, if classified as a private entrance, there is not a sight distance requirement. According to the submitted application the special event traffic will enter the property along the eastern property line past the barn to the designated parking area. Traffic will leave the property along the paved driveway nearest the western property line from the parking area No paving or gravel is proposed for parking areas. There are two areas designated on the concept plan for parking. One is directly behind the barn and single family dwelling, separated by a fence, the second is to the far right of the site, adjacent to Blacksburg Road. Agency Comments: The Office of Building Safety has no issue with this request, indicating the "building (barn) has been determined as "farm building or structure" as defined in the 2012 Virginia Uniform Statewide Building Code, therefore it is exempt from the 2012 Uniform Statewide Building Code. As long as the structure continues to meet the definition of "farm building or structure" then the Office of Building Safety does not have jurisdiction. If the structure changes to no longer meet the definition, then a Building Code Change of Use will be required and the structure will be required to meet all the requirements of the 2012 Virginia Uniform Statewide Building Code including the requirements of the 2012 Virginia Construction Code". The Fire Marshal's Office does not object to this request, however due to the farm structure determination, the applicable building codes that would regulate construction and life safety features for the type of facility do not apply. The applicant did speak with a Deputy Fire Marshal about the placement of fire extinguishers, however that consultation did not deem the building to be in compliance with any standard or meet fire safety regulations. The Department of Economic Development offered no objections to this land use application indicating "this is a complimentary and appropriate use at this location in the Catawba Valley, and is consistent with nearby uses at the Catawba Sustainability Center and the Homepiace Restaurant". The Commissioner of the Revenue commented there has been contact with the applicant regarding what type of business license is required. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN This site is designated Rural Preserve on the future land use map of the Roanoke County Comprehensive Plan. A future land use area of mostly undeveloped, outlying lands. These rural regions are generally stable and require a high degree of protection to preserve agricultural, forestall, recreational, and remote rural residential areas. Appropriate land use types within rural preserve areas are agricultural production, agricultural services, forest and wooed products, parks and outdoor recreation facilities, rural residential, rural institutional and mining and extraction operations. Rural Institutional can be described as limited intensity uses such as religions assembly facilities and clubs serving the rural population base. In addition, if the special use permit is approved, the agricultural character of the property will continue to operate. 5. STAFF CONCLUSIONS Triple J Farm is requesting a special use permit to operate a special events facility on a 14.954 acre parcel located at 5198 Blacksburg Road. The site is currently zoned AG -1, Agricultural/Rural Low Density zoning district and AG -3, Agricultural/Rural Preserve zoning district. The site is designated as Rural Preserve on the Roanoke County f=uture Land Use Map. The proposed application conforms to the Zoning Ordinance and is in conformance with the future land use area designation. CASE NUMBER: 1-112017 PREPARED BY: Rebecca James HEARING DATES: PC: 113117 BOS:1/24117 ATTACHMENTS: Application Concept Plan Circulation Plan Pictures Aerial Map Zoning Map Land Use Map AG -1 Agricultural/Rural Low Density District Standards AG -3 Agricultural/Rural Preserve Chapter 13, Article ll. — Noise of the Code of the County of Roanoke Emalls from Citizens AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 24, 2017 ORDINANCE 012417-8 GRANTING A SPECIAL USE PERMIT FOR THE OPERATION OF A SPECIAL EVENTS FACILITY IN A AG -1 (AGRICULTURALI RURAL LOW DENSITY) DISTRICT ON A 14.954 ACRE PARCEL LOCATED AT 5198 BLACKSBURG ROAD, IN THE CATAWBA MAGISTERIAL DISTRICT (TAX MAP NO. 14.00-01-08) WHEREAS, the first reading of this ordinance was held on December 19, 2016,.. and the second reading and public hearing were held on January 24, 2017; and WHEREAS, the Roanoke County Planning Commission held a public Dearing on this matter on January 3, 2017; and WHEREAS, the Planning Commission recommends approval of the petition with conditions; and law. WHEREAS, legal notice and advertisement has been provided as required by NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to allow the operation of a special events facility on in a AG -1 (agricultural/ rural low density) district a 14.954 acre parcel located at 5198 Blacksburg Rd. (Tax Map No. 14.00-01-08), in the Catawba Magisterial District, is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact on the surrounding 11 Page 1 of 3 neighborhood or community, and the said special use permit is hereby approved with the following conditions: a. The site shall be developed in general conformance with the concept plan dated January 23, 2017, subject to those changes, which may be required by Roanoke County during the plot plan review process. Event activities and event parking shall be Limited to the designated area set forth in the concept plan dated January 23, 2017. b. Signage shall be limited to one freestanding sign measuring thirty square feet in size and ten feet in total height. Digital and LED sign faces are prohibited. c. Portable sanitation services shall be fully screened from public view. d. Parking shall be prohibited on Blacksburg Road. e. All exterior lighting fixtures shall be designed, located and arranged so as not to direct glare on adjoining streets or a residential use type. The intensity at adjoining streets or a residential use type shall not exceed 0.5 foot candles. f. Using or operating a loudspeakers or microphones shall be allowed between the hours of 12:00 p.m. and 9:30 p.m. Loudspeakers, if used, shall be positioned so that sound is directed away from neighboring residences. Musical instruments shall not be connected to loudspeakers or any other sound amplification device. g. The number of people at each event shall be limited to 150. Page 2 of 3 h. Events may be held at the facility each year from April 1 through October 31. The number of events shall not exceed 21 per year. During the first year of operation (2017), each event shall be reported to the Roanoke County Department of Community Development in advance of the event. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or part of ordinances in conflict with the provisions of this ordinance shall be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Hooker to adopt the ordinance, seconded by Supervisor McNamara and carried by the following recorded vote: AYES: Supervisors Bedrosian, Hooker, McNamara NAYS: Supervisors Assaid, Peters A CORN TESTE: Dehprah C. Jacks il/ Chief Deputy Clerk o e Board of Supervisors cc: Arnold Covey, Director of Community Development Philip Thompson, Deputy Director of Planning Tarek Moneir, Deputy Director of Development William Driver, Director of Real Estate Evaluation Peter Lubeck, Senior Assistant County Attorney John Murphy, Zoning Administrator Page 3of3 Information Provided by Kimberly Bolden at the Planning Commission's January 21 2017 Public Hearing j Triple J Farra Events - Horne Page 1 of 6 Triple J Farm Events @triplejfarmevent Home Posts Reviews Videos Photos About Community Groups Promote Manage Promotions Like Fallow Share Learn More 5.0 of5 slays t'MST HELOPUL MOST RECENT STARRATING 6.0 45 reviews Marty Bolden reviewed Triple J Farm Events - 6 stars 45 March 17, 2016 4 stars 3 stars Like Comment Share 2 stars 1 star Triple J Farm Events Write a comment... P..e EN %S W -L Q Haley Shepherd reviewed Triple J Farm Events — August 5, 2017 I can not say enough of how incredible this place truly is! Kim and her family run this venue so you can enjoy your wedding and go up and beyond for the day] Always responding to multiple calls, questions, there to decorate, brainstorm ideas, and their kindness is just Incredible! I could go on and on about how wonderful they are and how beautiful the venue ist Nothing bad to say! Only good things! Thanks Kim and family for a day thatwas beautiful and stress free to focus on my family! Love Comment Share @1, 5riple J Fame Events, Victoria Noel and 3 others Laura Stump As the mother of the bride. I wholeheartedly agree with my daughters review. Kim & herfamily are wonderful! And their place is gorgeoush Like - Reply • 21w r' Triple J Fann Events Thank youl Your family was a two pleasure to work with, and I appreciata you guys for allowing me to be part o€ your beaunfot day! Like - Reply, Commented on by Marty Bolden - 21w Lori Euler Stump Just an extended Family memberto the bride, but this place and these people give their ALL to make dreams come Unelll They truly show love to their clienisl So thankful my niece chose TripreJllll I Like - Reply- 21w r• Wi11a a comment— rtes. Enter m yam_ isMarty Copenhaver Robinette reviewed Triple J Fann Events Novembec 13, 2017 Thank you so much to Triple J Farm Events for making Sophia and Clay's wedding day beautiful and exactly what they wanted, in sN tv o'. !hc v:cathcrl plan g was Chat (55) https://viw-v.facebook.conn/pg/triplejfarmevent/reviews/?refuge—internal 1/2/2418 Triple J Farm Events - Home Page 2 of 6 amazing, and your willingness to stick with Plan A with us until the last possible minute was appreciated. Some favorite details were the beautiful, spacious Bride's area for getting ready, and your custom centerpieces_ Thanks for going the extra mile! Triple J Farm Events T' Tripfe J Fan Events It was a pleasure wonting with bo€h families) Thank you so much for choosing us to be a part of their special dayl 1 Like - Reply - Commented on by Iriplejfarmevenis • 7w Tammy Matney l would agree Marty Triple J Farms waswondedlul. It might have been cold and raining but, my whole famlly said it was the bast wedding ever and I agree, Like- Reply - 7w F.` Write a comment... Iles Enat b pas[ r - Sophia Matney reviewed Triple J t=erm Events— �'��� fdovombor 13, 2n17 Kim and her mother (and the rest of her crew) made my special day so much more special than I ever -expected. It rained and rained but they did everything they could to make sure I had the best experience over. They went above and beyond and I cannot express into words how gracious we were. Sweetest people you will meet and they will do overylhing they can to make sure your experience is stress free. The venue itself offers so much and has a TON included. People are STILL contacting me and telling me that it was one of the most fun weddings they had ever been to. Thank you so much Kim we love you and your family! 6 Tammy Marney r" Triple J Farm Events Wow!] Thank you so much Sophia Robinette Marney, that was so sweet. You guys were so run to workvrith and I wish you nothing but the best! You got a pretty good guyl lot 1 Like - Reply - Commented on by Marty Bolden - 7w t Write a comment... Press En _r to Past. rs Jennifer Corbitt reviewed Trlpie J Farm Invents — _�. May 2, 2x}17 Kim went above and beyond to create an incredible experience, notjust for us but for all of our guests as well. She took SO much off my shoulders for ourwedding, and made me feel like I was part of her family. The bam is so beautiful, the home was a comfortable and inviting place for the gids and I to prepare, and the grounds are Immaculately landscaped. We got so many compliments on our wedding, and I owe much of the credit to Kim and her husband for such a wonderful venue - 0 R4pfs J Farm Events, Tammy MaEney, Christina Lawson and 1 olber TrlpIn J Fa mi Events I appreciate that so much Your familywas so fun to work vMh and we enjoyed having you here. Yourwedding was beautiful and it was a pleasure to be a past of it 1 Like - Reply - Commented on by Marty Holden - 34w it Write a comment... Press Ertt_r la post. Jill Armstrong reviewed TripfL J Fann Events October 4e, 2017 Stafflowner beyond willing and eager to help with anything they can. Absolutely beautiful venue and incredible bridal suite to get ready €n! 0 Triple J Farm Events Thankyou so much!4 Hwas a pleasure working with you guys! Like - Reply - Commented on by Marty Bolden - tow !j Wrile a comment... •3.' Press EntertoposE. Chat (55)) hitps://www.facebook.con/pg/tdplejfannevenVreviews/?ref=page'i Vernal 1/2/2018 Triple 7 Farm! Events - Home Page 3 of 6 !' Ron MO Stephanie Craig reviewed Triple J Farm Events --- 5 � ,,,, � September 25, 2017 Stunning venue! As a fellow wedding vendor I would highly recommend Triple J Farm Eventsl Kim is a dream to work with and the farm is just beautiful) f� Triple J Fair) Evens -7�!+" •� Triple J Farm Events Thank you for your kind wards[ q -i ` 1 t.lke - Reply Commented on by Courtney Holden - 14w °- Ronald Stephanie Craig Yourwelcome! (.`.. Like - Reply - 14w Wille a comment... Prass Eniar la AcsL Ramona Kern reviewed Triple J Farm Events — 9eplembef 9, 2017 Beautiful venue for my niece's wedding. Would recommend to friends. 01 76ple J Fart Events and 1 other virile a comment_ PrSs Ent¢r la ped, . / Veronica O€ivarez reviewed Triple J Farm Events — I October 18, 2017 This place rocks ...... you couldn't ask for a finer venue. 6 '- Triple J Farm Events Thank you, Veonica OlivareITillz. Like - Reply - Commented on by Marty Bolden - 10w z, Wdle a comment... Prass Einer to Pest. Lorene Funic Accardo reviewed Triple J Farm Events — Oclober 1, 2017 - I was very impressed with the venue. It was absolutely beautiful. Nq Tnple J Farm Events t Triple J Fame Events Thankyaul t 1 Like - Reply - Commented on by Maly Bo#den - 13vr 7, Write a comment... Press Ertx toposl- Aft Jenny Marie reviewed Triple J Farm Events -- September 16,2016 Such a gorgeous venue and super sweet owners would def recommend this venue forweddings and events everything Is flawless and there are no words to describe all the beauty of every piece by piece details of the venue job well done III D1)El0n11 q,", 2 Triple J Fann Events Thank you Jenny! 1 Ghat (55) a https://www.facebook.com/pg/triplcjfatmevent/reviews/?ref=page internal 1/2/2018 Triple J Farm Events - Horne Page 4 of 6 Lice - Reply - Commenled on by Marty Bolden - 1y Jenny Marie Your welcome L€he Reply • ly r. Write a comment... P.Ess Emla to post. ' Jennifer Savage -Pierson reviewed l riple J Farm Events — Oclaber 3, 2016 I had been with my boyfriend for almost len years and wanted to find a venue where we could have the wedding of our dreams with kind vendors who would make the process as easy as possible. Being their FIRST wedding, t cannot say enough incredible things about this venue. I had over half of my friends tell me that I had Iheir'dream wedding' and the location and venue was a huge part of it. Kim and her family were so invested in our wedding and that meant the world to dan and I. 1 did the footwork. I looked other places and triple j farms is the BEST. Just go look at it and I promise you'll fat€ in love. t know 1 did. THANK YOU KIM! ' N 56pte J Farm Events, Lisa Whoday, Sydney Whortey and 2 others Triple J Farm Events Thank you, Jenn and pan for letting as be a part ofyour special dayl We couldrit have asked fora better coupleto be ourfirsti C 1 Like • Reply • Commented on by Marry Bolden - 1 y Write acommenl... Arens Enlet ro Ort. Bill Jennings reviewed Triple J Farm Events — May 21,2017 - Great venuel Definitely 5 stars plus! Kim and her staff couldn't have been nicer to deal with] triple J Fami Events and 1 other 01 Mike Yeatts reviewed Triple J Farm Everils — May 20, 2017 Attended a wedding, 5/27. The venue and staff are second to none. C Triple .1 Farm Events 7 Triple J Rasm Events Thank you Mikel Your photos are gorgeous! LL v 1 Like • Reply - Commented on by Marty Bolden , 31w it MNe Yeatts Thank You Like • Reply - 31w 61 Write a reply... Write a comment... Press Ester b post. AIM Buddy Angela Italiano reviewed Triple J Farm Eventsqu — September 23,20M - I had the pleasure of meeting with Kim today. She makes you feel right at }tome.. Breath taking is about all I can say about the farm. Kim has put her heart and sole into Triple J Farm. I took forward to working with her in the future. I highly recommend Triple J Farm Events. You will not leave disappointed! M 2 7' .. Triple J Fame Events Thank you so much Angela. It was great meeting with you and i ` look forward to working with you soon! I Like - Reply - Commented on by Marty Bolden - iy X• Write a comment... Chat issl https://www.facebook.com/pg/triplej fannevent/reviews/?ref—page_i ntemal 1121-2018 Triple ,l Farm Events - Home Page S of 6 Press 17"l, Eo post_ Andrea Persinger Jennings reviewed Triple J Farm Events -- May 21, 2077 Beautiful venue and wonderful people to deal with! Triple J Farm Events f. Write a comment... PrSssE t3,Wposr. I Q1 Darlene Conrad reviewed Triple J Fami Events — I .7. Navember 3, 2016 I cannot say enough about Triple J. The people are so kind and helpful and the views are extraordinary. Highly recommend ill �L- Tripie J Farm Events Thank you so much, you guys were awesome aswelll Cant wait ' to work with you again] IJke - Reply - Commented on by Marty Bolden - ly j Write a comment... Press Erdar lopo_i. Jilt Frances chin! reviewed Triple J Farm Events— November 6.2016- Absolutely ,2016Abso€utely lovely facility. Kiat was a lure pleasure to work with. LOTS of p€aces for great photo opportunities. Highly recommend. r• I� Write a comment... N—L twlopost Sarah Jennings reviewed Triple J Farm Events— June 3, 2016 - BEAUTIFULI! Km is AWES0ME! She definitely goes all out to make sure your day is absolutely perfect! I couldn't have asked for a more beautiful wedding. By far the nicest people to work wlthl C Triple J Farm Events Thank you Sarah€ Were exrlted to have you harel yJ:sr Like - Reply - Commented on by Marty Bolden , 1y i Write a comment... Pre ss Fiterio pass. Mary Vargas Macha; reviewed Triple J Farm Events July 7, 2015 - Such an amazing location! And so easy to work with c 'triple J Farm Events Write a comment... Prey Wor to post. Holly Clyburn reviewed Triple J Farm Events 0.t September 13,2616 Beautiful venue, Terrific attention 10 detail. Loved taking pictures there and took forward to photographing the upcoming wedding. Chat t5$) haps://www.facebook.com/pgltriplejfanneven`t/reviews/?ref=page internal 1/2/2018 Triple J Farm Events - Home Like Comment Share r.. j Write a carnment... Press Mer to Po_I. Page 6 of 6 See More About Create Ad Crea#a Paye De4elopeis Careers Privacy Cookies Ad Chok;eS Terms Help Facebook 0 2M rngiish (US) Lapariol Pran�ais (Franca) �a�Z(iiiiiM) L ]i F'ortuyu& (Brasil) Itaiiano '61w 01 Nutsch W� E]-�4 Chat (85) https://www.facebook.com/pg/triplejfannevent/reviews/?ref page_internal 1/2/2018 Emails Submitted Prior to the Planning Commission's January 21 2017 Public Hearing I. TRIPLE J'S REQUEST FOR ADDITIONAL DAYS TO HOLD EVENTS Please don't take away the remaining vestiges of peace and quiet left in the Catawba Valley (please remember that the residents of Catawba Valley who signed petitions were approximately three to one against this type of business in an agricultural community). After the Planning Commission hearing and prior to the hearing with the Board of Supervisors, Roanoke County staff came to our home to see just how adversely the event hall would impact us, the closest neighbors. As a result, Mr. Thompson spoke to the Board of Supervisors and recommended some changes which were adopted by the Board. As he stated, "One other thing of the conditions, when you see the Concept Plan and what is require is to have that buffering of the use and part of that we think is having that double row of evergreen trees that will help with both the lighting and the sound, help deaden the sound." The double row of evergreen trees has yet to be planted. The noise level at these functions is already extremely disruptive with the number of events currently held. Despite Triple J's promise to be mindful of the noise level out of respect to the neighbors they do not do so. The music is so loud that it can be heard across Route 311 and it vibrates and reverberates inside of the home of the Bonos as well as the home of Mr. Hensley. Despite me advising Mr. Lubeck of Mr. and Mrs. Henley's concerns about the noise level and Mr. Hensley having a stroke and how disruptive the level of music was, nothing changed. They play it apparently as loud as the crowd wants and Roanoke County Police have advised they can do nothing about it unless it continues past 10:00 p.m. Frankly, there should be no amplification of music nor loud speakers allowed. Kim Bolden testified at the Board of Supervisors' hearing, "As far as the sound, I'm okay with no live bands and being amplified. I mean I am willing to work with you guys to make this happen." The amplification/loudspeakers do not foster a minimum adverse impact on the surrounding neighbors. Further evidence of Triple J's total disregard of their neighbors' right to peace and quiet in their homes is Triple J's request to add more events than they have already been granted. II. THIS COMMISSIONS' REQUEST TO SET THIS FOR REVIEW IN A YEAR We are grateful for this Commission's insight a year ago to set this matter for review to see how things are going. We hereby respectfully Petition that the Special Use Permit previously granted should be revoked or at least that the parameters of the Special Use Permit be enforced and that at a minimum that the conditions be modified to prohibit loudspeakers and amplification of music. There is no need whatsoever for any amplification of music. It is simply too disruptive to the neighbors and it is not controlled by Triple J. The parameters of the Special Use Permit should be enforced. Despite Phillip Thompson's recommendations as adopted by the Board of Supervisors, Triple J has not planted the double row of evergreens needed to try and serve as a sound and light buffer to the Bonos. All other aspects of the Revised Site Plan regarding the planting of trees were enforced. Instead of a double row of evergreens, to give the Bonos a noise and light buffer, Triple J planted only four evergreens in a single row. We are also respectfully asking that the Commission make clear that the requirement that porta-a-johns be fully screened is to be enforced. Despite repeated requests and pictures being sent to the County Attorney to please make them screen the port -a -johns, it was not enforced until September 11, 2017 (over twenty-two weeks). Also, there remains no screening of the second port -a -john when used. Further, Triple J uses the residence as part of the events in violation of Staff Report recommendations and in violation of the Building Code; with no consequences. The Staff Report noted that there are two additional buildings on the premises that are not to be used as part of the events, the residential dwelling and a larger barn. Further, the residence has undergone numerous renovations since it was originally built in 1979 with no permits having been pulled and no inspections having ever occurred. Thousands of people walk on the decks and countless people enter the home where the bride and her guests gather before the ceremony. Mr. Yates has been made aware of Triple J's use of the residence for these events; yet it is allowed to continue. The Special Use Permit should be revoked until the building is brought up to code for a commercial business. As Mr. Yates stated in his December 21, 2016 e-mail to Susan McCoy, "This building has been determined to be a "farm building or structure" as defined in the 2012 Virginia Uniform Statewide Building Code, therefor it is exempt from the 2012 Uniform Statewide Building Code. As long as the structure continues to meet the definition of "farm building or structure" then the Office of Building Safety does not have jurisdiction. If the structure changes to no longer meet the definition, then a Building Code Change of Use will be required and the structure will be required to meet all of the requirements of the 2012 Virginia Uniform Statewide Building Code including the requirements of the 2012 Virginia Construction Code." The evidence is overwhelming that the primary use of that building has changed from farm use to event use. As Mrs. Bolden and Mrs. Johnston have stated on the record after the Board of Supervisors hearing that the event hall stays staged with the tables and chairs. They show it all the time, year round. The events themselves go from April to October (seven out of twelve months). In the "off-season" it is shown to potential clients, engagement photos are taken and they have "non-paying" events. They have further claimed that during the "off-season" that the John Deere tractor, farm equipment, would be kept inside. That is not the case. The John Deere sits at the equipment shed on the other side of the home all year long. We have appealed the Building Commissioner's refusal to inspect the building to Richmond. In March, 2017 an architect who at our request looked into the situation sent a letter to Morgan Yates about numerous safely concerns, as he was required to do, being a "required reporter". Mr. Yates has refused to inspect the building and the Technical Review Board has determined that they can do nothing as they have determined that we have no standing to appeal Mr. Yates' refusal to enforce the Code. III. CONCLUSION Please do not make an almost unbearable situation even worse by adding more events. Please take whatever steps you can to make clear that the Special Use Permit parameters are observed by enforcing the planting of the double row of evergreens as a sound and light buffer and that the port -a -john be fully screened. Please revise the Special Use Permit so as to ban loudspeaker, amplification of music. Please consider revoking the Special Use Permit until the building is brought up to Code as its primary use is now an event hall, not a barn structure. We thank you for your consideration. Philip Thompson - [EXTERNAL] - Triple J Farm - 5198 Blacksburg Road From: "Justin St. Clair" cstclairj88@gmail.com> To: "pthompson roanokecountyva.gov" <pthompson@roanokecountyva.gov> Dale: 12/28/2017 2:20 PM Subject: [EXTERNAL] - Triple J farm - 5198 Blacksburg Road Good afternoon Phillip, I am a resident of Roanoke County and live on Blacksburg Road. 1 am writing to support the approval of the new special use permit for Triple J Fann. Over the past year, we have drove past Triple J Farm on the weekend when they were having an event and have had absolutely no issues with congestion or noise. On every occasion there were parking attendants along the roadway in high -visibility vests directing guests to the parking location. Any perceived notion that the number of cars for events may cause issues on Blacksburg Road or Rt 311 are dwarfed in comparison to Virginia Tech Football traffic, or traffic issues that arise when there are incidents on Interstate 81 when people seek alternate routes (including semi -trailers which is much more of a safety issue). To my knowledge, there have been no legitimate complaints about the venue, and there have been no violations reported. I am glad that this family has chosen to share the beauty of their property with others and work hard to provide a location for outdoor and barn style weddings. Attendees are able to experience areas of the county that are rural and not heavily traveled by those who do not live in Catawba_ This brings exposure to businesses such as the Homeplace and other attractions like the Appalachian trail which has multiple trail -heads and spurs within close proximity. This also supports numerous vendors who are generally small businesses and local to the area. This is an excellent use of the land to maintain the rural character of the area and it allows this family to share the experience with others. I am in full support of the SUP. Thank you, Justin St. Clair, M.S., P.E. 9095 Blacksburg Rd 540.59$.4653 WARNING: This message was sent from outside the Roanoke Coto@ email system. DO NOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. Information Distributed by Staff at the Planning Commission's January 2, 2017 Meeting Incident Report Print Date/Time, 12/15/2017 10:04 Login ID: ewwright ROANOKE COUNTY POLICE DEPARTMENT . OR] Number: VA0800300 UnItlPersonnel Unit Personnel 1126 1126-REINHARD Person(s) No. Role Name Address Phone Race . Sex DOB E911 Caller BOLDEN, KIMBERLY <UNKNOWN> (540)309-3173 Vehicle(s) Role Type Year Make Model Color License State Disposition(s) Disposition Count 70 1 Property Date Code Type Make Model 'Description Tag No. Item No. Page: 1 of 2 Incident: 2017-60024850 Incident DatelTime: 4/28/2017 9:00:46 AM Incident Type: CIVIL ADVICE Location: 5198 BLACKSBURG RD Venue: Roanoke -County Catawba VA 24070 Phone Number: (540)309-3173 Source: PHONE Report Required: No Priority: 3 Prior Hazards: No Status: NOT IN PROGRESS LE Case Number. Nature of Call: UnItlPersonnel Unit Personnel 1126 1126-REINHARD Person(s) No. Role Name Address Phone Race . Sex DOB E911 Caller BOLDEN, KIMBERLY <UNKNOWN> (540)309-3173 Vehicle(s) Role Type Year Make Model Color License State Disposition(s) Disposition Count 70 1 Property Date Code Type Make Model 'Description Tag No. Item No. Page: 1 of 2 CAD Narrative 04/28/2017 09:05:19 AMANNING Narrative: CALLER IS REQ A PHONE CALL REF PROBLEMS WITH NEIGHBORS.. NEIGHBORS HAVE THREATENED TO DISRUPT A WEDDING AT 4 TOMORROW.. WANTS TO MOW WHAT SHE CAN DO 04/28/2017 09:33:13 BCLEMSON Narrative: 935 ADVISED 04/28/2017 09:33:31 Laura Reinhard Narrative: Dispatch received by unit 1126 04/28/2017 09:50:02 Laura Reinhard Narrative: X17 adv has a business permit on her property for wedding venue, is having issues with neighbor not wanting the venue next to their property and has a lawsuit against the county because of the permit, Deborah Bono is the neighbor 04/28/2017 09:53:48 Laura Reinhard Narrative: causing issues such piling up trash, blowing horns during ceremony, driving up and down the roadway in golfcart blocldug the driveway 04/28/2017 09:55:47 Laura Reinhard Narrative: requesting extra patrol 4129 @ 1500 for a couple hours at least have an officer in the area during the ceremony which is at 1600 hours 04/28/2017 10:06:24 Laura Reinhard Narrative: gave number to Sgt Pascoe in re to possible off duty officer Page: 2 of 2 Print DatelTime: .12/15/201710:04 Login 1D: ewwright Incident Report Incident: 2017-00025140 ROANOKE COUNTY POLICE DEPARTMENT ORI Number: VA0800300 Incident Date/Time' 4/29/2017 3:26:49 PM Incident Type: DISTURBANCE Location: 5198 BLACKSBURG RD Venue: Roanoke County Catawba VA 24070 Phone Number: (540)816-8028 Source: 911 Report Required: No Priority: 2 Prior Hazards: No Status: IN PROGRESS LE Case Number: Nature of Call: Unit/Personnel Unit Personnel 1179 1179 -Stafford 1184 1184 -Harris Person(s) No, Role Name Address Phone Race Sex DOB E911 Caller BOLDEN, KIMBERLY WPH2 7 Catawba Hospital (540)309-3173 Dr VA Roanoke E911 Caller WHIRLY, LISA 5587 CATAWBA HOSPITAL (540)818-8028 DR VA ROANOKE VA 24070 Vehicle(s) Role Type Year Make Model Color License State Disposition(s) Disposition Count 70 1 Property Date Code Type Make Model Description Tag No. Item No. Page: 1 of 2 CAD Narrative 04/29/2017 15:26:24 TRALPH Narrative: Call #: 47053 - E911 Info - Special Response info: VER j IFY PD VERIFY F VERIFY EMS 04/29/2017 15:26:49 TBLACKWOOD Narrative: E911 Info - Class of Service: WPH2 Special Response Info: VERIFY PD VERIFY FD VERIFY EMR y Uncertainty: Confidence: 04/291201715:27:23 TRALPH Narrative: Call #: 47053 - CALLED YESTERDAY WANTING A OFF DUTY OFFICER . 04/29/201715:27:35 TBLACKWOOD Narrative: IMMED HANG UP ,,,BEFORE CALL BACK HAVE ANOTHER CALL ON FROM THIS LOC 04/291201715:28:05 TRALPH Narrative: Call #: 47053 - TODAY SHE IS HAVING PROBLEMS WITH HER NEIGHBOR WHO IS THREATING TO TEAR UP HER PROPERTY AND SHE HAS A WEDDIGN SCHEDULED TODAY 04/29/201715:28:25 TRALPH Narrative: Call 9, 47053 - SHE IS WHITE FEMALE ON A MOWER IN THE MIDDLE OF THE ROAD 04/29/2017 15:28:37 TBLACKWOOD Narrative: CALLER AD'VING SHE IS HOLDING A WEDDING AT THE LOC,, THE NEIGH NEXT DOOR IS RIDING A LAWMOWING AND TAKING PICTURES OF HER GUESTS 04129/201715:28:47 TRALPH Narrative: Call #: 47053 - THE HUSBAND IS THREATING TO MESS UP HER PROPERTY 04/29/2017 15:28:55 TBLACKWOOD Narrative: CALLER ADV'ING THE FEMALE IS STANDING ACROSS FROM TEH CLALER NOW 04/29/2017 15:29:37 TBLACKWOOD Narrative: FEMALE IS DEBRA CALDWALDWELL „FEMALE ON A JOHN DEER TRACTOR 04/29/2017 15:29:40 TRALPH Narrative: THE NEIGHBOR IS RIDING A JOHN DEER MOWER 04/29/2017 15:29:49 TRALPH Narrative: NO WEAPONS 04/29/2017 15:30:06 TBLACKWOOD Narrative: DRIVING IT UP AND DOWN THE RDWY LIKE ITS A CAR TRYING TO CAUSE AN ACCIDENT 04/29/2017 15:30:15 TBLACKWOOD Narrative: FEMALE WRNG BLU SHIRT AND BOOTS, STRAW HAT 04/29/2017 15:30:19 TRALPH Narrative: THE WEDDING STARTS AT 4 PM AND MY CALLER THINKS THAT IS WHEN EVERYTHING IS GOING TO HAPPEN 04/29/2017 15:31:07 TBLACKWOOD Narrative: CALLERS SISTER CALLED YESTERDAY TO TALK TO SOMEONE ADV'ING THIS FEMALE HAS MADE THREATS TO DISTRUPT ANY WEDDINGS HELD AT THE LOC. 04/29/2017 15:31:27 nharris Narrative: Dispatch received by unit 1184 041291201715:31:28 rstafford Narrative: Dispatch received by unit 1179 04/29/201715:34:25 TBLACKWOOD Narrative: RD 806 04/29/201715:43:39 nharris Narrative: Dispatch received by unit 1184 Page: 2 6t 2 Incident Report Print DatelTime: 12/15/2017 10:05 ROANOKE COUNTY POLICE DEPARTMENT Login IC): ewwright ORI Number: VA0800300 Incident: 2017-00025149 Incident DatelTime: 4/29/2017 4:26:13 PM Incident Type: DISTURBANCE Location: 5198 BLACKSBURG RD Venue: Roanoke County Catawba VA 24070 Phone Number. (540)309-3173 Source: 911 Report Required: No Priority: 2 Prior Hazards: No Status: IN PROGRE=SS LE Caso Number: 'Nature of Call: Unit/Personnel Unit Personnel 1157 1157-SWANSON Person(s) No. Role Name Address Phone Race Sex DOB E911 Caller BOWDON, KIMBERLY W ,J 5587 CATAWBA (540)309-3173 HOSPITAL DR - SW S VA Roanoke Vehicle(s) Role Type Year Make Model Color License State Disposition(s) Disposition Count 70 1 Property Date Code Type Make Model Description Tag No. Item No. Page: 1 of 2 CADNarrative 041291201716:26:13 TSEVERA Narrative: E911 Info - Special Response Info: VERIFY PD VERIFY FD VERIFY EMS 64/291201716:27:12 TSEVERA Narrative: SUBJ HAS THREATENED TO RUIN HER WEDDING 04/29/201716:27:14 TSEVERA Narrative: ONGOING CASE 04/29/2017 16:27:18 TSEVERA Narrative: HE IS THERE NOW 04/29/201716:27:30 TSEVERA, Narrative: ON HIS TRACTOR AT HER CEROMONY 04/29/201716:27:55. TSEVERA Narrative: HIS NAME IS DAN BONO 04/29/2017 16:28:28 TSEVERA Narrative: UNK C60 OR INTOX, SAYS HE HAS HX OF BEING INTOX BUT UNK IF NOW 04/29/2017 16:28:46 TSEVERA Narrative: DEBBIE BONO IS THERE AS WELL, SHE, S ON THE TRACTOR 041291201716:28:58 TSEVERA Narrative: THERE NOW GOING UP THE DRIVEWAY_ 04/29/201716:29:11 TSEVERA Narrative: RED TRACTOR 04/291201716:29:36 TSEVERA Narrative: BEN**** NOT DAN 04/29/2017 16:29:48 TSEVERA Narrative: BEN ON RED TRACTOR AND DEBBIE ON THE JOHN DEER TRACTOR 04/29/2017 16:29:52 TSEVERA Narrative: OFC OUT THERE 40 MIN AGO 04129/201716:30:00 cswanson Narrative: Dispatch received by unit 1157 041291201716:30:03 TSEVERA Narrative: WANTS OFFICER IN PERSON 041291201716:30:13 TSEVERA Narrative: NO WEAPONS 041291201716:30:37 TSEVERA Narrative: X17 WILL MEET OFC AT BARN 04/29/2017 16:53:32 TBLACKWOOD Narrative: LAST LARCENY AT THIS LOC WAS 10-1-16, #16-057653 04/291201717:11:05 cswans6n Narrative: Parties were separated when I arrived on scene. X17 request case numbers for larcenies prior. Civil. Page: 2 of.2 Page: 1 of 2 Incident Report Print Date/Time: 12/15/2017 10:07 ROANOKE COUNTY POLICE DEPARTMENT Login ID: ewwright ORI Number: VA0800300 Incident: 2017-00026006 Incident Date/Time: 5/3/2017 8:37:37 PM Incident Type: SECURITY CHECK Location: 5198 BLACKSBURG RD, Venue: Roanoke County Catawba VA 24070 Phone Number: Source: RADIO Report Required: No Priority: 3 Prior Hazards: No Status: IN PROGRESS LE Case Number: Nature'of Call: UnittPersonnel Unit Personnel 0610 0610-POINDEXTER Person(s) No. Role Name Address Phone Race Sex DOB, Vehicle(s) Rale Type Year Make Model Color " License State Disposition(s) Disposition Count 70 1 Property Date Code Type Make Model Description Tag No. Item No. Page: 1 of 2 CATS Narrative 05/03/2017 20:37:3$. MPOINDEXTER Narrative: Dispatch received by unit 0610 Page: 2 of 2 Incident Repot Print Date/Time: 12/15/2017 10:07 ROANOKE COUNTY POLICE DEPARTMENT Login 1D: ewwright ORI Number: VA0800300 Incident: 2017-00035454 Incident Datelfime: 6/17/2017 10:11:32 PM Incident Type: LOUD PARTY t -ovation: 5198 BLACKS13URG RD Venue: Roanoke County Catawba VA 24070. Phone Number: (540)330-7745 " Source: 911 Report Required: No Priority: 2 Prior Hazards: No Status: IN PROGRESS LE Case Number: Nature of Cali: Unit/Personnel Unit Personnel 1134 1134-ENGLE 1155 1155 -RAY 1161 1161 -MARTIN Person(s) No. Role Name Address Phone Race Sex DOB E911 Caller CALDWELL, DEBRA 5585 CATAWBA HOSPITAL (540)330-7745 DR (540) 511-8599 ROANOKE COUNTY VA 24070 Vehicle(s) Role Type Year Make Model Color License State Disposition(s) Disposition Count 70 1 Property Date Code Type Make Model Description Tag No. Item No. Page: 1 of 2 CAD Narrative 0611712017 22:11:32 TPAINTER Narrative: E911 Info - Class of Service: WR -LS Special Response Into: VERIFY PD VERIFY FD I VERIFY EMS I Uncertainty: Confidence: 06/17/2017 22:11:55 TPAINTER Narrative: CALLER IS ADV AT THIS ADDRESS THERE IS ALOUD PARTY _ 06/17/2017 22:12:11 TPAINTER Narrative: CALLER CANT TELL ME HOW MANY PEOPLE ARE THERE, JUST SAYING ITS VERY LOUD 06/17/2017 22:12:13 TPAINTER Narrative: NO COMPL 06/17/2017 22:12:14 mengle Narrative: Dispatch received by unit 1134 06/17/2017 22:12:27 TPAINTER Narrative: CALLER LIVES AT 5180 BLACKSBURG RD 06/17/2017 22:12:32 tray Narrative: Dispatch received by unit 1155 06/17/2017 22:13:00 sgmartin Narrative: Dispatch received by unit 1161 06/17/2017 22:17:03 BCLEMSON Narrative: 5198 BLACKSBURG RD IS THE WEDDING PLACE/ UNMOWN NAME 06/17/2017 22:17:27 AMOORE Narrative: TRIPLE J FARM EVENTS 5198 BLACKSBURG RD 540-309-3173 PER GOOGLE 06/17/2017 22:19:52 HBOOTHE Narrative: XRERED 1161 TO NUMBER FOR TRIPLE J FARM 06/17/2017 22:44:44 sgmartin Narrative. No load music heard, guest were shuttiug down the wedding and packing up. No violation observed. Clear C70 Page: 2 of 2 Incident Report Print DatelTime: 12/15/2017 10:07 ROANOKE COUNTY POLICE DEPARTMENT Login ID: ewwright ORI Number: VA0800300 Incident: 2017-00036933 Incident Date/Time: 6/24/2017 10:03:00 AM Incident Type: ALSC Location: 5198 BLACKSBURG RD Venue: Roanoke County Catawba VA 24070 Phone Number:. (540)309-3173 Source: 911 Report Required: No Priority: EMS 1 Prior Hazards: No Status: IN PROGRESS LE Case Number: Nature of Call: Unit/Personnel Unit Personnel 0808 0808-GREENE 1126 1126-REINHARD - Person(s) No. Role Name Address Phone Race Sex DOB E911 Caller BOULDER, JERELL 5585 CATAWBA HOSPITAL (540)330-3582 DR (540) 501 8600 ROANOKE VA 24070 E911 Caller BOLDEN, KIMBALL 5587 CATAWBA HOSPITAL^ (540)312-6935 DR Catawba VA 24070 Vehicle(s) Role Type Year Make Madel Color License State Disposition(s) Disposition Count EM 1 70 2 Property Date Code Type Make Model Description Tag No. Item No. Page: 1 of 2 CAD NArrative 06/24/2017 10:03:04 AMANNING Narrative: Call #: 69556 - E911 Info - Class of Service: WRLS Uncertainty: Confidence: 06/24/2017 10:03:11 TSEVERA Narrative: E911 Info - Class of Service: WPHI Uncertainty: Confidence. - 06/24/2017 10:03:29 onfidence:06/24/201710:03:29 TSEVERA Narrative: SON WAS THROWN BULL 061241201710:03:36 TSEVERA Narrative: WAS THROWN 20 FT JN AIR 061241201710:03:42 TSEVERA Narrative: UNK IF HES BREATHING 06/241201710:03:55 AMANNING Narrative: Call #: 69556 70 YOM // 200 LBS 06124/201710:04:07 , jpatterson Narrative: Dispatch received by unit EMS2 06124/201710:04:11 TSEVERA Narrative: HE IS CURRENTLY AT THE BARN, HE IS DOWN 06/24/2017 10:04:16 AMANNING Narrative: Call #: 69556 -'HIT BY BULL 06/24/2017 10:04:24 TSEVERA Narrative: CALLER AT HOUSE, DOESNT WANT TO LOOK AT THE SON RIGHT NOW 06/241201710:04:26 AMANNING Narrative: Call #: 69556 - HE'S BREATHING 061241201710:04:39 TBLACKWOOD Narrative: have another person on the phone saying Ther cis 70yrs male 200 lbs who was'hit by a bull',, is concious and breathing 061241201710:04:54 AMANNING Narrative: Call #: 69556 - CONSCIOUS BUT NOT TALKING 06/24/201710:04:59 TBLACKWOOD Narrative: 2nd caller adVing is is not tallying , ,is not bleeding 06/241201710:05:00 AMANNING Narrative: Call #: 69556 -NOT BLEEDING 06124/201710:05:03 Laura Reinhard Narrative: Dispatch received by unit 1126 06/241201710:05:07 AMANNING Narrative: Call #: 69556 - THROWN ABOUT 5 FT 061241201710:05:21 AMANNING Narrative: Call #: 69556 - WENT UP 6-8 FT IN AIR 06/24/201710:05:29 TBLACKWOOD Narrative: 2nd caller adv'ing he was thrown about 5 ft ,,,, about 6 to 8 ft in a the air 061241201710:05:33 TBLACKWOOD Narrative: landed on his face 061241201710:05:33 TSEVERA Narrative: HE IS 73YOM //.WEIGHS 180 06124/201710:05:37 AMANNING Narrative: Call #:.69556 - LANDED ON HIS FACE 061241201710:05:39 JERROLD T GREENX- TGREENE. Narrative: Dispatch received by unit 0808 06/241201710:05:43 TSEVERA Narrative: UNK IF CONC AND BREAHTING PER MY CALLER . 004/201710:06:04 TBLACKWOOD Narrative: **Fbull is ont'in the field and is contained 06124/201710:06:06 AMANNING Narrative: Call #: 69556 - BULL IS OUT IN THE FIELD... CALLER_ ADV IT'S CONTAINED 06/241201710:06:18 RDAVIS Narrative: AC4 RESP 06124/201710:06:28 TSEVERA Narrative: **'`BEHIND THE BLUE HOUSE BEHIND TRIPPLE J BARNS*** 06124/201710:06:35 TBLACKWOOD Narrative: 2nd caller jorell bolden 06/24/201710:06:49 DROBERTSON Narrative: 740 ADV 06/24/201710:06:52 AMANNING Narrative: Call #: 69556 - **x**REF D992/D1018**** 06/24/2017 10:07:08 TSEVERA Narrative: ****EMD REF/MY CALLER NOT WITH PT AND DOESNT WANT TO GO DOWN TO PT/DI010**** 06124/201710:07:09 AMANNING Narrative: Call #: 69556 - BACK BEHIND THE HOUSE, MOTHER AND GRANDMOTHER OUT FRONT 06/241201710:07:12 TBLACKWOOD Narrative. patient is behind the house ,,,,, people out front will be waiting to direct in responders 06/24/2017 10:07:48 AMANNING Narrative: Call #: 69556 - CALLER ADV IIE WAS COMING BACK AROUND 06/24/2017 10:07:52 AMANNING Narrative: Call #: 69556 - ***REF EMD . 06/24/2017 10:07:59 TSEVERA Narrative: MY CALLER NOW GIVING PHONE TO DAUGHTER // BULL DOWN OVER HILL 06/24/2017 10:08:22 TSEVERA Narrative: **BULL CURRENTLY IN A FENCED IN FIELD** 06/24/2017 10:08:56 TSEVERA Narrative: DAUGHTER UNK IF CONC AND BREATHING AS WELL 06/24/2017 10:10:48 TSEVERA Narrative: CALLER TRYING TO KEEP GRANDMOTHER CALM 06/24/201710:11:10 TSEVERA Narrative: MY CALLER STATING HE IS ALIVE 06/24/201710:11:34 TSEVERA Narrative: EMS2 ADV CHECK WITH CARILION TRANSPORT FOR HELI AVA 06124/201710:11:46 TSEVERA Narrative: NOT PUTTING ON STANDBY RIGHT NOW*** JUST CHECKING ON AVA 06124/201710:12:28 RDAVIS Narrative: LIFEGUARD I1 AVAILABLE IN RADFORD AND 12 IS IN LEXINGTON 06/241201710:12:52 TSEVERA Narrative: CALLER DC UNITS ONS 06/24/201710:17:11 TBLACKWOOD Narrative: **emd ref/0911d1018 for 2nd caller*** 061241201710:17:37 TSEVERA Narrative: EMS2 REQ C10 06/241201710:18:04 RDAVIS Narrative: M101 ADV LIFEGUARD IS PROBABLY NOT NEEDED 06124/201710;20:11 AMANNING ' Narrative: C04 IS ADV THEY WILL HAVE A TRUCK OUT IN ABOUT 4 06/24/2017 10:21:06 TSEVERA Narrative: U10 RESP FOR Wl 06/24/2017 10:22:10 TSEVERA Narrative:-EMS2 ADV U10 DISREGARD 06/24/2017 10:35:49 TSEVERA Narrative: AST CH4 CLEAR Page: 2 of 2 Print DatelTime: 12/15/2017 90:08 Login ID: ewwright Incident: 2017-00046885 ROANOKE COUNTY POLICE DEPARTMENT ORI Number: VA0800300 Incident Date/Time: 811 21201 7 9:30:59 PM Imcident Type: LOUD MUSIC Location: 5198 BLACKSBURG RD Venue: Roanoke County Catawba VA 24070 Phone Number: (540)384-7745 Source: 919 Report Required: No -Priority: 2 Prior Hazards: No Status: IN PROGRESS LE Case Number: Nature of Call: UniUPersonnel Unit Personnel 1157 1157-SWANSON Person(s) No. Rale Name Address Phone Race Sex DOB 1 Caller BONO, DEBBIE (540)384-7745 Vehicle(s) Role Type Year Make Model Color License State Disposition(s) Disposition Count 70 1 Property Date. Code Type Make Model Description Tag No. Item No. Page: 1 of 2 CAD Narrative 08/12/2017: 21:32:37 gkapoor Narrative: CALLER WOULD LIFE TO SPEAK TO OFFICER - MAKE X17 08/12/2017: 21:32:22 gkapoor Narrative: CALLER IS AT.5180 BLACKSBURG RD 08112/2017: 21:32:00 gkapoor Narrative: LIGHTS, MUSIC STILL BLARING 0811212017: 21:31:55 gkapoor Narrative: CALLER SAID THE PARTY IS STILL GOING STRONG 08/12/2017: 21:31:47 gkapoor Narrative: THEY HAVE A PERMIT TO PLAY MUSIC UNTIL 930 PM 08112/2017: 21:31:32 gliapoor Narrative: CALLER ADV THAT PEOPLE ARE PLAYING MUSIC VERY LOUD Page: 2 of 2 Print Dateffime: 12115/20-1? 10:05 Login ID: ewwlright Incident Report Incident: 2017-00049169 ROANOKE COUNTY POLICE DEPARTMENT ORI Number: VA0800300 Incident Daterrime: 8/24/2017 10:58:33 AM Incident Type: DISTURBANCE Location: 5198 BLACKSBURG RD Venue: Roanoke County Catawba VA 24070 Phone Number: (540)309-3687 Source: 911 Report Required: No Priority: 2 Prior Hazards: No Status: JUST OCCURRED LE Case Number. 2017-00049169 Nature of Call: UnWersonbei Unit Personnel 0684 0684 -CROSIER Person(s) No. Role Name Address Phone Race Sex DOB 1 Caller GOLDEN, MARTY (540)309-3687 Vehicle(s) Rote Type Year Make Model Calor License State Disposition(s) Disposition Count 71 1 Property Date Code Type Make Model Description Tag No. Item No. Page: 1 of 2 CAD Narrative 08124/2017: 11:32:58 tsevera Narrative: 684 MAX TIMER 08/24/2017: 11:01:14 tsevera Narrative: THE NEIGHBOR IS DEBBIE CALDWELL, HE IS BEN BONO 08/24/2017: 11:00:49 tsevera Narrative: THE COMMONWEALTH ATTORNEY ADV PD WAS NEEDED 08/24/2017: 11:00:41. tsevera Narrative: THE CALLERS BUSINESS IS BESIDE NEIGHBORS FARM -FIELD HOUSE, THATS WHY. THE NEIGHBORS ARE UPSET 08/24/2017: 10:59:43 tsevera Narrative: LEFT IN WHITE VAN 08/24/2017: 10:59:27 tsevera Narrative: CALLER HAS BUSINESS, AND NEIGHBOR HAS ONGOING HURASSED CALLER 08/24/2017: 10:59:12 tsevera Narrative: NEIGHBOR JUST PULLED OF AND LEFT 08/24/2017: 10:58:50 tsevera Narrative: HARASSMENT FROM NEIGHBORDS -Page: 2 of 2 Roanoke County Police Department Criminal Incident Information Release In response to your Freedom of Information Act request, listed below is "criminal incident informnation" regarding the event you referenced. The complete report is considered to be criminal investigation information or material. As such, it is exempted from disclosure under Section 2.2--3706(F), (1) of the Code of Virginia (Freedom of Information Act). Case Number: 2017-00049169 Date of Incident: 8/24/2017 Criminal Activity: SUSPICIOUS CIRUMSTANCE General Location:. BLACKSBURG RD CATAWBA Investigating Officer. CROSIER Unit #: 0684 Injuries Sustained: NONE Property Damage/Stolen (General Description): NONE Information Requested by: REBECCA JAMES Information Released by: 1162 Date of Release: December 15, 2017 Roanoke County Police Department 5925 Cove Rd Roanoke, VA 24019 (540) 777-8605 RCPD-549 (1112006)t STAFF REPORT Petitioner: Kimberly J. Bolden, Charlotte W. Johnston, and Triple J Farm Events, LLC Request: To obtain a new special use permit in an AG -1, Agricultural/Rural Low Density, District and AG -3, Agricultural/Rural Preserve, District for the operation of a special events facility on approximately 14.954 acres Location: 5198 Blacksburg Road Magisterial District: Catawba Suggested 1. Concept Plan Conformance. The site shall be developed in general Conditions: conformance with the concept plan titled Triple J Farm Events Concept Plan dated December 1, 2017. 2. Signage. Signage shall be limited to one freestanding sign measuring thirty square feet in size and ten feet in total height. Digital and LED sign faces are prohibited. 3. Noise. Using or operating loudspeakers or microphones shall only be allowed between the hours of 7:00 a.m. and 10:00 p.m. Loudspeakers, if used, shall be positioned so that sound is directed away from neighboring residences. Musical instruments shall not be connected to loudspeakers or any other sound amplification device. 4. Lighting. All exterior fixtures shall be designed, located and arranged so as not to direct glare on adjoining streets or a residential use type. The intensity at adjoining streets or a residential use type shall not exceed 0.5 foot candles. 5. Parking. Parking shall be prohibited on Blacksburg Road. 6. Portable sanitation services. Portable sanitation services shall be fully screened from public view. EXECUTIVE SUMMARY: The petitioners are requesting a special use permit in an AG -1, Agricultural/Rural Low Density, District and AG -3, Agricultural/Rural Preserve, District to operate a special events facility at 5198 Blacksburg Road. The site is 14.954 acres in size. This request is primarily for a wedding event space in and adjacent to an existing barn structure on the property. The property is currently subject to an existing special use permit that is proposed to be removed. The existing permit allows 21 events per year, all between April 1 and October 31, with not more than 150 persons at any single event. There are also conditions limiting noise generation, lighting, signage, and parking as well as the screening of portable sanitation services. This site is designated Rural Preserve on the future land use map of the Roanoke County Comprehensive Plan. A future land use area of mostly undeveloped, outlying lands. These rural regions are generally stable and require a high degree of protection to preserve agricultural, forestal, recreational, and remote rural residential areas. Appropriate land use types within rural preserve areas are agricultural production, agricultural services, forest and wooded products, parks and outdoor recreation facilities, rural residential, rural institutional and mining and extraction operations. Rural Institutional uses can be described as limited intensity uses such as religions assembly facilities and clubs serving the rural population base. 1. APPLICABLE REGULATIONS The Roanoke County Zoning Ordinance defines a special events facility as "a place, structure, or other facility used for the assembly of or intention of attracting people for cultural, ceremonial, celebratory purposes or civic clubs for which there is a leasing fee. Such assembly includes, but is not limited to, anniversary and birthday celebrations, reunions, weddings, and receptions. Music concerts or festivals as a primary use shall be considered an outdoor gathering. The AG -1, Agricultural/Rural Low Density District (the portion of the property where the use type will occur if approved) permits a variety of agricultural and forestry, residential, civic and limited commercial uses (see attached AG -1, District Regulations). Some civic and commercial use types permitted by right include family day care home, park and ride facility, religious assembly, bed and breakfast and veterinary hospital/clinic. The AG -3, Agricultural/Rural Preserve District Regulations are also attached. The Roanoke County Zoning Ordinance also contains Use and Design Standards for a special events facility. The Use and Design Standards are: 1. The site shall front directly on and have direct access to a publicly owned and maintained street. 2. When adjoining a residential use type, a Type C buffer yard in accordance with Section 30-92 shall be provided along the property line which adjoins the residential use type. The site/property fronts directly on Blacksburg Road which is a publicly owned and maintained street. Type C buffer yards were installed on the property in the spring of 2017 in association with the previously approved special use permit. 2. ANALYSIS OF EXISTING CONDITIONS Property — Kimberly Bolden and Charlotte Johnston have lived at the property since 1979. The property was subdivided in 1991 into two parcels (a 14.954 acre front parcel and a 12.20 acre back parcel). The front parcel (14.954 acres) is the subject of this special use permit. There are several buildings on the property. The existing barn, which is primarily used for the special events facility use, is approximately 36' x 48' in size (1,728 square feet). Attached to the existing barn are a covered deck between approximately 1,100 — 1,200 feet in size and an open deck approximately 350 square feet in size. There are two gazebos on the property that are used with the special events facility. Other structures on the property include a single family dwelling and accessory structures that are used in association with the residential and agricultural uses on the property. The entire property is fenced. The four foot high fencing separates the special events facility and residential uses from the agricultural uses. The property is generally flat from Blacksburg Road to the existing single family dwelling. The property then gently slopes to Catawba Creek which is located near the rear property line. There is a minimal number of existing trees on the back portions of the property where the agriculture use is conducted. Trees have been planted along the property lines and fencing to screen the existing barn and special events facility use from adjacent properties. 2 Surrounding Neighborhood — Adjacent properties are zoned AG -1, Agricultural/Rural Low Density district, and AG -3, Agricultural/Rural Preserve district. Adjacent land uses are rural residential homes to the east, south and west. Catawba Equestrian Center, a commercial stable, which provides boarding and training of horses, is located to the north across Blacksburg Road. Zoning Ordinance/Special Events Facility Use — In June of 2016, the Board of Supervisors adopted amendments to the Zoning Ordinance. These amendments included adding a definition for special events facility, allowing a special events facility in several agricultural districts (AG -3, AG -1, and AV) as a special use, and creating use and design standards for a special events facility. During the development and adoption of these amendments, the Planning Commission and Board of Supervisors discussed providing additional economic opportunities for agricultural properties, and the importance of keeping family farms intact and from being subdivided into rural residential subdivisions. Existing Special Use Permit — On January 24, 2017, the Board of Supervisors approved a special use permit for the operation of a special events facility on this property with the following eight (8) conditions: 1. The site shall be developed in general conformance with the concept plan dated January 23, 2017, subject to those changes, which may be required by Roanoke County during the plot plan review process. Event activities and event parking shall be limited to the designated area set forth in the concept plan dated January 23, 2017. 2. Signage shall be limited to one freestanding sign measuring thirty square feet and ten feet in total height. Digital and LED sign faces are prohibited. 3. Portable sanitation services shall be fully screened from public view. 4. Parking shall be prohibited on Blacksburg Road. 5. All exterior fixtures shall be designed, located and arranged so as not to direct glare on adjoining streets or a residential use type. The intensity at adjoining streets or a residential use type shall not exceed 0.5 foot candles. 6. Using or operating loudspeakers or microphones shall be allowed between the hours of 12:00 p.m. and 9:30 p.m. Loudspeakers, if used, shall be positioned so that sound is directed away from neighboring residences. Musical instruments shall not be connected to loudspeakers or any other sound amplification device. 7. The number of people at each event shall be limited to 150. 8. Events may be held at the facility each year from April 1 through October 31. The number of events shall not exceed 21 per year. During the first year of operation (2017), each event shall be reported to the Roanoke County Department of Community Development in advance of the event. The existing special use permit is proposed to be removed. Plot Plan/Business License Approval — On April 20, 2017, County staff approved the plot plan for the special events facility, as well as the zoning compliance checklist for the petitioners' business license. Sign Permit — In March, 2017, a sign permit was approved for the existing sign on the property. The sign is roughly 9 feet in height and the sign area is approximately 5' 4" x 5' 4" and set back a minimum of 15 feet from the front property line. Complaints — During the past year, the adjacent property owner, Deborah Caldwell -Bono has filed a number of complaints through the County Attorney's office regarding the special events facility. A listing of these complaints and their resolution is attached to the staff report. Community Development staff did not receive or is aware of any other complaints other than the ones filed by Deborah Caldwell -Bono. Events — Under the existing special use permit, the petitioners held eighteen (18) events between April 1, 2017, and October 31, 2017. The estimated number of attendees ranged from 70 people to 149 people with an average of 111 people for all events. A listing of the events is attached to this staff report. 3. ANALYSIS OF PROPOSED DEVELOPMENT As shown on the concept plan, the special events facility use will be limited to the front portion of the property fronting Blacksburg Road, approximately 3 acres in size. The special events facility use includes, but is not limited to, the existing barn structure and its associated decks, the two gazebos, the large grassed area along Blacksburg Road in front of the existing barn and single family home, and the large grass parking area along the western property line. The maximum capacity inside of the existing barn is 85 people. Lighting exists on the existing barn structure. Low level rope lighting lines the fencing near the existing barn and along the covered decks. No additional exterior pole lighting is proposed. Portable sanitation services are currently used on-site and have been screened. No food preparation will be done on site. Food for all events will be handled by private companies (caterers) and prepared off-site. Certain events will have music, including professional DJ's. Staff recommends limiting the operation of loudspeakers and microphones to between the hours of 7:00 a.m. and 10:00 p.m. Staff would also recommend that if loudspeakers are used that they shall be positioned so that sound is directed away from neighboring residences, and that musical instruments shall not be connected to loudspeakers or any other sound amplification device. The time limitation of the loudspeakers and microphones is consistent with the time limitations listed under the Noise Ordinance in the Roanoke County Code (Chapter 13, Article II). The site is accessed by two existing entrances off of Blacksburg Road. The first entrance is located along the eastern property line and provides access to the existing barn. Generally, this access is utilized to drop some people off at the barn (elderly, disabled, etc.), and for people working at the event (caterers, DJs, musicians, etc.). The second entrance which is located towards the western property line provides access to the main parking area and to the existing single family dwelling. The main parking area is contained within a fenced area that is grassed. A row of evergreen trees is planted along the western property fence line to help screen this parking area from the adjoining property. Blacksburg Road is unposted; therefore the speed limit is the statutory 55 MPH. The Annual Average Daily Traffic (AADT) volume estimated by the Virginia Department of Transportation (VDOT) for Blacksburg Road is 350 vehicle trips. The existing special use permit has a condition prohibiting parking along Blacksburg Road. Staff recommends that a condition prohibiting parking along Blacksburg Road be included with this new special use permit. Agency Comments: The following comments were provided by various agencies on this request: 4 Economic Development — "Economic Development supports the special use permit request for Triple J Farm Events for outdoor weddings and special events. This is a complimentary and appropriate use at this location in the Catawba Valley, and is consistent with nearby uses at the Catawba Sustainability Center and the Homeplace Restaurant." Building Safety —'The Office of Building Safety has previously determined that the structure is a `farm building or structure' as defined in the 2012 Virginia Uniform Statewide Building Code (USBC), therefore it is exempt from the USBC. As long as the structure continues to meet the definition of `farm building or structure' then the Office of Building Safety does not have jurisdiction. If the structure changes to no longer meet the definition, then a Building Code Change of Use will be required and the structure will be required to meet all of the requirements of the USBC." Fire & Rescue — "The Office of Building Safety has determined that the barn used for the wedding venue is a farm structure and therefore the applicable building codes that would regulate construction and life safety features for this type of facility do not apply. This determination also exempts the barn from routine inspections in accordance with the Statewide Fire Prevention Code. The residence located on the property cannot be used as part of the wedding venue due to change of use requirements." 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN This site is designated Rural Preserve on the future land use map of the Roanoke County Comprehensive Plan. A future land use area of mostly undeveloped, outlying lands. These rural regions are generally stable and require a high degree of protection to preserve agricultural, forestall, recreational, and remote rural residential areas. Appropriate land use types within rural preserve areas are agricultural production, agricultural services, forest and wooed products, parks and outdoor recreation facilities, rural residential, rural institutional and mining and extraction operations. Rural Institutional can be described as limited intensity uses such as religions assembly facilities and clubs serving the rural population base. In addition, if the special use permit is approved, the agricultural character of the property will continue to operate. The Village Center future land use designation is located on an adjacent property within 500 feet of the property. Village Center is a future land use area which serves as the commercial and institutional focal point of surrounding rural residential and farming establishments. Here, the highest level of rural land use activities may occur. By nature, the majority of commercial and institutional activities in Village Center areas are designed, scaled and marketed to best serve the product and service needs of the residents from the surrounding rural areas. 5. STAFF CONCLUSIONS Kimberly J. Bolden, Charlotte W. Johnston, and Triple J Farm Events, LLC are requesting a new special use permit to operate a special events facility on approximately 14.954 acres located at 5198 Blacksburg Road. The site is currently zoned AG -1, Agricultural/Rural Low Density, District and AG -3, Agricultural/Rural Preserve, District. The site is designated as Rural Preserve on the Roanoke County Future Land Use Map. The proposed application conforms to the Roanoke County Zoning Ordinance and is in conformance with the County's Comprehensive Plan. Staff recommends approval of this new special use permit for a special events facility with the following conditions: Concept Plan Conformance. The site shall be developed in general conformance with the concept plan titled Triple J Farm Events Concept Plan dated December 1, 2017. 2. Signage. Signage shall be limited to one freestanding sign measuring thirty square feet in size and ten feet in total height. Digital and LED sign faces are prohibited. 3. Noise. Using or operating loudspeakers or microphones shall only be allowed between the hours of 7:00 a.m. and 10:00 p.m. Loudspeakers, if used, shall be positioned so that sound is directed away from neighboring residences. Musical instruments shall not be connected to loudspeakers or any other sound amplification device. 4. Lighting . All exterior fixtures shall be designed, located and arranged so as not to direct glare on adjoining streets or a residential use type. The intensity at adjoining streets or a residential use type shall not exceed 0.5 foot candles. 5. Parking. Parking shall be prohibited on Blacksburg Road. 6. Portable sanitation services. Portable sanitation services shall be fully screened from public view. CASE NUMBER: PREPARED BY: HEARING DATES: ATTACHMENTS: 1-112018 Philip Thompson PC: 112118 Application Aerial Map Zoning Map Land Use Map BOS: 1123118 Pictures List of Complaints List of Events for 2017 AG -1 Agricultural/Rural Low Density District Standards AG -3 Agricultural/Rural Preserve District Standards Special Events Facility Use & Design Standards Rural Preserve Future Land Use Designation Village Center Future Land Use Designation 0 f 2 - 1"In --� 8 1 �� County of Roanoke For Staff Use Only Community Development Planning & Zoning Date receive I D Received by: I I Application f 0-00 PC date: ac) 5204 Bernard Drive P O BOX 29800 Roanoke, VA 24018 Placards issued: BOS da 1B QA (540) 772-2068 FAX (540) 776-7155 Case Number y +- ALL APPLICANTS Check type of application filed (check all that apply) ❑ Rezoning N Special Use ❑ Variance ❑ Waiver ❑ Administrative Appeal ❑ Comp Plan (15.2-2232) Review Applicants name/address w/zip Phone: 540-404-9669 Triple J Farm Events, LLC - Kimberly J. Bolden Work: 540-384-7252 5198 Blacksburg Rd. Cell #: 540-309-3173 Catawba, VA 24070 Fax No.: N/A Owner's name/address w/zip Phone #: 540-309-5893 Charlotte W. Johnston & Kimberly J. Bolden Work: NIA 5198 Blacksburg Rd. Fax No. #: N/A Catawba, VA 24070 Property Location Magisterial District: Catawba 5198 Blacksburg Rd. Catawba, VA 24070 Community Planning area: Catawba Tax Map No.: 14.00-01-08 Existing Zoning: AG-1/AG-3 Size of parcel(s): Acres: 14.954 Existing Land Use: Agriculture REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (is.2-2232) REVIEW APPLICANTS (R/S/W/CP) Proposed Zoning: AG-1/AG-3S Proposed Land Use: Special Events Facility Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes K No ❑ IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes N No ❑ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ❑ No N VARIANCE, WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS (V/WIAA) Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinanc o Appeal of Zoning Administrator's decision to Appeal of interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the anolication comnlete? Please check if enclosed. APPLICATION WILL NOT BEA CEPTED W 1DF T ITEMS ARE MISSING OR INCOP R/SS/W/CP V/A.A R/S/ Consultation Application Justification I hereby certify that 1 am either the own consent f the owner. -Fr I P le T. 7 (- r, ll 2 JUSTIFICATION F.OR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (152-2232) REVIEW REQUESTS Applicant Triple J Farm Events, LLC - Kimberly J. Bolden The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. See attached Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. See attached Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. See attached 3 CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS a. Applicant name and name of development b. Date, scale and north arrow c. Lot size in acres or square feet and dimensions d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties g. All property lines and easements h. All buildings, existing and proposed, and dimensions, floor area and heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the site I. Any driveways, entrances/exits, curb openings and crossovers � m. Topography map in a suitable scale and contour intervals s n. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how they are addressed q. If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. Si �"'ature o cant f T. NOV 10 2017 r j� Gwn muniry QevelopM�o / 0 I Date 2 PORN Community Development Planning & Zoning Division to POTENTIAL OF NEED FOR TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY The following is a list of potentially high traffic -generating land uses and road network situations that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your rezoning, subdivision waiver, public street waiver, or special use permit request. If your request involves one of the items on the ensuing list, we recommend that you meet with a County planner, the County traffic engineer, and/or Virginia Department of Transportation staff to discuss the potential additional traffic related information that may need to be submitted with the application in order to expedite your application process. (Note this list is not inclusive and the County staff and VDQT reserve the right to request a traffic study at any time, as deemed necessary.) High Traffic -Generating Land Uses: • Single-family residential subdivisions, Multi -family residential units, or Apartments with more than 75 dwelling units • Restaurant (with or without drive-through windows) • Gas station/Convenience store/Car wash • Retail shop/Shopping center • Offices (including: financial institutions, general, medical, etc.) • Regional public facilities • Educational/Recreational facilities • Religious assemblies • Hotel/Motel • Golf course • Hospital/Nursing home/Clinic • Industrial site/Factory • Day care center • Bank • Non-specific use requests Road Network Situations: • Development adjacent to/with access onto/within 500 -ft of intersection of a roadway classified as an arterial road (e.g., Rte 11, 24, 115, 117, 460, 11/460, 220, 221, 419, etc) • For new phases or changes to a development where a previously submitted traffic study is more than two (2) years old and/or roadway conditions have changed significantly • When required to evaluate access issues • Development with ingress/egress on roads planned or scheduled for expansion, widening, improvements, etc. (i.e. on Long Range Transportation Plan, Six -Yr Road Plan, etc.) • Development in an area where there is a known existing traffic and/or safety problem • Development would potentially negatively impact existing/planned traffic signal(s) • Substantial departure from the Community Plan • Any site that is expected to generate over one hundred (100) trips during the peak hour of the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty (750) trips in an average day Effective date: April 19, 2005 VA �OANO� F Community Development z Planning & Zoning Division Z v 1 38 NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Traffic Engineer or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land uses and situations that would necessitate further study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Name of Petition itioner's Signature �a i7 D to Effective dater April 19, 2005 8 Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. This request is consistent with and encourages continued agricultural use of the property, as set forth in the current zoning classification of the Zoning Ordinance. Moreover, the use will support the economic viability of resource preservation and the ongoing agricultural use and character of the property. The District Regulations for the AG -1 district specifically allow, with a special use permit, special events facilities, such as that operated by the applicant under their current Special Use Permit, providing: A place, structure, or other facility used for the assembly of or intention of attracting people for cultural, ceremonial, celebratory or civic clubs for which there is a leasing fee. Such assembly included, but is not limited to, anniversary and birthday celebrations, reunions, weddings, and receptions.... The weekend wedding receptions and other events proposed to be hosted by the applicant in the barn structure on the property fit squarely within this definition. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. This request will allow a small-scale commercial use, on a limited number of days per year, with very limited impacts, that will enhance the viability of the agricultural use of the property, in this case raising cattle and hay production. The continued viability and exposure of the public to these valuable open space areas that enhance the quality of life for County residents, is in conformity with the desire of the Future Land Use Guide in the Community Plan to encourage and support the production of crops, plants, vines, trees, livestock, poultry and eggs and associated services such as soil and crop preparation, landscape and horticultural care. Thus, the limited commercial use under the requested Special Use Permit will encourage the conservation goals of the Community Plan. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on the public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescues. The requested Special Use Permit will have limited if any impact on the foregoing items. The request seeks to expand the number of days per year, but otherwise will continue the provisions and restrictions of the current Special Use Permit under which the business operates in order to minimize any such impacts. The attached materials outline the steps taken by the applicant and additional details of their operations, including those shown in the Concept Plan dated January 23, 2016 (attached here as Exhibit A), on which the existing Special Use Permit was predicated. See also the supporting information from the original Special Use Permit Application attached here as Exhibit B. The proposed steps taken to minimize any such impacts include: a. The site will be developed and continue to operate in general conformance with the attached concept plan (which is identical to the approved concept plan referenced in the ordinance approving the current SUP), subject to those changes, which may be required by Roanoke County during the plot plan review process. Event activities and event parking will be limited to the designated area(s) set forth in the attached concept plan. b. Signage will be limited to one freestanding sign measuring thirty square feet in size and ten feet in total height. Digital and LED sign faces will be prohibited. c. Portable sanitation services will continue to be fully screened from public view. d. Parking will be prohibited on Blacksburg Road, and limited to the area(s) shown on the attached concept plan. e. All exterior lighting fixtures will be designed, located and arranged so as not to direct glare on adjoining streets or a residential use type. The intensity at adjoining streets or a residential use type will not exceed 0.5 foot candles. f. Using or operating loudspeakers or microphones will only be allowed between the hours of 12:00 p.m. and 9:30 p.m. Loudspeakers, if used, will be positioned so that sound is directed away from neighboring residences. Musical instruments will not be connected to loudspeakers or any other sound amplification device. g. The number of people at each event will be limited to 150. h. Events will be held at the facility each year only from April 1 through October 31, with no more than thirty (30) such events per calendar year during this period. Additionally, no more than five (5) events may be held over the holiday season from November 1 through the end of the year. EXHIBIT A Concept Plan _< 9-. LU - , •.� |! ! 'Ing |� 2G |/HS , � � � EXHIBIT B Supporting Information from original Special Use Permit Application APPLICATION FOR WEDDING EVENTS TRiPLE j Farr EVENTS,, LLC NOVEMBER 23, 2016 CONTENTS INTRODUCTION.......someone *see r......f.......ossaaaoseerrrrs..r,r OUTDOOR SPECIFICS.....e.reeoerse..see" was re.rooseesrr.ee,r2 SAFETYPLA►N........see moo" ease" ae...soess.s sen as.lr.!l.. i.000s.3 PARKINS ..e..........................3 LIVHTINV SPECIFICS...... 601. see...............'A...........f..M4 SANITIZATION PLAN .............. e...i,...... man e. s as."..r r..4 FOOD SAFETY........... *** sooe.4 NOISE.. ..a seems*...means aaaa memo. a as *"*"a f.r.s asses!. .@s.. re ass i see!!.lf4 AH�f �RTI?J�Veiflf Nl../fff.aiaa.!!fi/mama /!!lilafi/aaaaaaalHlliifrf� FUTURE LAND �S�ifiilNff.iasaaaaaa i!/llf fiffffflfflaf Maaaaa� OTHER ATTACHMENTS.. 1 S.. a/ a asses o"a a.../ a @sees * assesses a ...e f I INTRODUCTION Kimberly Bolden, owner of Triple J Fara Events, LLC is applying for an outdoor special use B permit, to be allowed to hold outdoor weddings on Saturdays from May through October, and possibly a few small Christmas parties in December. The property is agriculture, but will not be effected by events, which will only be taken place in front of property, and in and around barn. I mill work with Roanoke County and comply with all guidelines to limit or eliminate any negative impact on the community and surrounding neighbors. I believe this will only improve property value and will meet a large need in the county for this type of business. I ani taking advantage of a recent code put in place for this type of business. OUTT R SPECIFICS Triple J Farm Events is specifically going to be used for weddings and some small events. The barn is approximately 36 x 48 and holds 85 people inside and no more than 150 people outside. Clients will be able to arrive day before event to have rehearsals and decorate. There will be approximately 12-15 weddings a year, and a couple events in December. Triple J Farm will furnish porta johns, which Va. Board of Health requires one john for every 100 guest. They will be delivered Friday before event and picked up on Monday after. There will be feed trucks for catering at some events. SAFETY PLAN One of our main goals is to ensure the safety of all our guests. To that end, we have consulted with Deputy Fire Marshall, Scott Jones, and will be working with Roanoke County Fire Dept. l am required to purchase one large fire extinguisher for barn, with classification code 2A1 DBC. We also have one outside faucet near back of barn. We will have three to five employees, depending on number of guests. All employees will be dressed and wearing name tags to be easily found, if needed. PARKING PLAN AND CIRCULATION Triple J Farm Events provides onsite parking for employees and guests (see map). There will be signs directing guests to parking and an event employee will be directing traffic also. Traffic flow will enter at barn and exit on other side of house eliminating congestion on Blacksburg Rd. There will be additional parking, if needed, in front field. We will put NO PARKING signs along Blacksburg Rd. to keep vehicles away from road. LIGHTING SPECIFICS We have used low lighting to ensure to not affect our surrounding neighbors. These rope lights are lining our outside fencing and are running along our back porch. We have a dusk of dawn light on end of barn facing 5180 property. Most lights will be turned off by 10prn May thru October. SANITIZATION PLAN Triple J Farm has been working closely with Tidy services= we will provide a portae john for use at each event and they will contain running water, hand sanitizer and paper towels. Hand sanitizer will be near all food areas, as well. Addition to our residential trash can we will need to add another large can for trash and pick-up. FOOD SAFETY PLAN Food trucks and outside catering only from respected local food services and catering businesses will be delivering food. NoiSE All events will have music in some form, most are Djs with amps and some will be live bands. Triple J Farm will control noise levels, if believe is effecting neighbors or livestock. All music will stop by 10pm. 0 ADVERTISING Triple J Farm Events will advertise mostly by social media. We do have a sign at front, and alongside Blacksburg Rd. In addition, we have a web page and would like to enter into bridal shows and join the Roanoke wedding network,. FUTURE LAND USE Triple J Farm will continue to be in land use, and will not be effected by these events, We will continue to raise beef cattle, and *li be highly protected from outside guests and traffic. The area where livestock is, will be totally separate from venue. k\#\}\\\AAL, D 2 Alp - CD _ . �!§!!|| R � #_)!{ _ � October 1, 2016 To whom it may concern, f i, ZO ,owner of 5198 Blacksburg Road, Catawba, Virginla 24070 give Kimberly Bolden, ovAer of Triple J Farm Events, permission to operate her wedding venue on this property. Thank you, Charlotte W Johnston I �LL a 7 PHUate. � �b � •� lSms y G � �Ct�'��o�� 1t E t]$SISHsL�s��� sta� o olNIN ■ 2 1If U] VJ LO W Yx, b 9 w tl ss W 'ff cella 112G, �. -E-, m r a 7 PHUate. � �b � •� lSms y G � �Ct�'��o�� 1t E t]$SISHsL�s��� sta� o ■ 2 1If U] VJ LO W Yx, b 9 w tl ss W 'ff cella 112G, �. -E-, m r a PHUate. � �b � •� lSms y G � �Ct�'��o�� 1t E t]$SISHsL�s��� sta� o s yg�gI .4f W �2 •y �� i Z, Z UJ ILO �{ • .. 9 s1 G a ti � 00 na Vx�3"1,.�ay? tD bsw ten m$8g�c �"c4���' wQ R�} 1 ■ i I _ �i 5 s yg�gI .4f W �2 •y �� m go Io `-' Z, Z UJ ILO �{ • .. 9 s1 G a ti � 00 na Vx�3"1,.�ay? tD bsw ten m$8g�c �"c4���' wQ Location 5198 BLACKSBURG RD Summary Property Account Number 2370 Parcel ID 014.00-01-08.00-0004 Old Parcel ID Current Property Mailing Address Owner JOHNSTON CHARLOTTE W LIFE EST City CATAWBA State VA Address 5195 BLACKSBURG RD Zip 24070 Jurisdiction,ZoningCode- Multiple Zonings Description Current Property Sales Information Sale Date 812812015 Legal Reference DB201508325 Sale Price 0 Grantor(Seller) JOHNSTON, CHARLOTTE W Current Property Assessment Card Y Value Year 2015 Building Value 216,600 Xtra Features Value 38,700 Land Area 14.95 - AC Land Value 96,300 Total Value 351,600 Narrative Description This property contains 14.95 - AC of land mainly classified as RURAL HS with a(n)RURAL HS style building, built about 1979, having CEDAR / REDW exterior andCORR/SHT MET roof cover, with 0 unit(s), 0 total room(s), 4 total bedroom(s), 3 total bath(s), 0 total half bath(s), 0 total 314 bath(s). Legal Description ,NEW LT 2A SUR FOR JAMES M & CHARLOTTE W JOHNSTON -1-inh--Mi wn mantes '?ArrmnkNi imha =9'17n 11, 1/1 Unofficial Property Record Cara - Roanoke County, Virginia General Property Data Parcell!) 014.00-01-08.41-0000 Prior Parcel IB — Property Owner JOHNSTON CHARLOTTE W LIFE EST Mailing Address 5188 BLACKSBURG RD City CATAWBA Mailing State VA Zip 24070 Account Number 2371 Property Location 0 SLACKSBURG RU Property Use RURAL AC Most Recent Sale Date 8128/2015 Legal Reference D820150832# Grantor JOHNSTON, CHARLOTTE W Sale Price 0 Jurisdiction-ZoningCode-County-AG3-AgriculturailRural Land Area 12.2 -AC Description Preserve Current Property Assessment Card 1 Value Building Value 0 Xtra Features 0 Land Value 33,600 Total Value 33,600 Value Legal Description NEW LT 2 B SUR FOR JAMES M & CHARLOTTE W JOHNSTON CATAWBA Narrative Description of Property This property contains 12.2 -AC of land mainly classified as RURAL AC with a(n) NIA style building, built about NiA , having NIA exterior and NIA roof cover, with NIA units, 0 roam s. 0 bedroom s 0 bath a 0 half hath s . Property Images Disclaimer This information is believed to be correct but is subject to change and Is not warranteed. Building Description Building Style NTA Foundation Type NIA Flooring Type NIA # of Living Units NIA Frame Type NIA Basement Floor NIA Year Built NIA Roof Structure NIA Heating Type NIA Style/Story Height NTA Roof Cover NIA Heating Fuel NIA Insulation NTA Primary Ext. Siding NIA Air Conditioning 0"1a Finished Area (SF) NIA interior Walls NIA 4 of Bsmt Garages 0 Number Rooms 0 # of Bedrooms.0 # of Full Baths 0 # of 314 Baths 0 # of 112 Baths 0 # of Other Fixtures 0 Legal Description NEW LT 2 B SUR FOR JAMES M & CHARLOTTE W JOHNSTON CATAWBA Narrative Description of Property This property contains 12.2 -AC of land mainly classified as RURAL AC with a(n) NIA style building, built about NiA , having NIA exterior and NIA roof cover, with NIA units, 0 roam s. 0 bedroom s 0 bath a 0 half hath s . Property Images Disclaimer This information is believed to be correct but is subject to change and Is not warranteed. Unofficial Property Record Card - Roanoke County, Virginia General Property Data Parcel ID 014.00-01-04.00-0000 Prior Parcel ID — Property Owner UNITED STATES OF AMERICA Mailing Address XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX city XXXXXXXXXXXXXXXX= Mailing State XX Zip 99998 Account Number 2366 Property Location 0 BLACKSBURG RD Property Use FEDERAL Most Recent Sale Date 212212005' Legal Reference CH0212212005 C��i fii�Tii �l►`�Il.li_��)�'�1i1t1�Y+1,Y_idil:�C«71 Sale Price 0 Jurisdlation4oningCode-County-AG3-AgriculturallRural Preserve Land Area 3.54 -AC Description Current Property Assessment Card 1 Value Building Value 0 Xtra Features 0 Value Building Style NIA # of Living Units WA Year Built NIA Style/Story Height NIA Insulation NIA Finished Area (SF) NIA Number Rooms 0 # of 314 Baths 0 Land Value 3,500 Total Value 3,500 Building Description Foundation Type MIA Frame Type N/A Roof Structure NIA Roof Cover NIA Primary Ext. Siding NIA Interior Walls NIA # of Bedrooms 0 # of 112 Baths 0 Legal Description PT LT 2 SUR FOR JERRY MORGAN EST CATAWBA Narrative Description of Property Flooring Type NIA Basement Floor NIA Heating Type NIA Heating Fuel NIA Air Conditioning 0% # of Bsmt Garages 0 # of Full Baths 0 # of Other Fixtures 0 This property contains 3.54 - AC of land mainly classified as FEDERAL with a(n) N1A style building, built about NIA, having NIA exterior and NIA roof cover, with NIA unit(s), 0 room(s), 0 bedroom(s), 0 bath(s), 0 half baths s). Property images Disclaimer. This information is believed to be correct but is subject to change and is not warranteed. Unofficial Property Record Card - Roanoke County, Virginia General Property Data Parcel ID 014.00-01-07.00-0000 Prior Parcel ID - Property Owner CALDWELL-BONO DEBORAH BONO BENNY ANDREW Mailing Address 5180 BLACKSBURG RD City CATAWBA Mailing State VA Zip 24070 Account Number 2369 Property Location 5180 BLACKSBURG RD Property Use RURAL HS Most Recent Sale Date 711712 00 3 Legal Reference D60200316979 Grantor CALDWELL DEBORAH S Sale Price 0 Jurisdiction-ZoningCode-Multiple Zonings Land Area 26.57 -AC Description Current Property Assessment Card 1 Value Building Value 293,600 Xtra Features 28 000 Land Value 132,300 Total Value 453.900 Value Building Description Building Style RURAL HS Foundation Type CONT FOOTING Flooring Type CARPET # of Living Units 0 Frame Type Basement Floor NIA Year Built 1995 Roof Structure GABLE Heating Type AIR -DUCTED Style/Story Height CONTEMPORARY Roof Cover ASPICOMP SHN Heating Fuel GAS insulation NIA Primary Ext. Siding CEDAR 1 REDW Air Conditioning 100 Finished Area (SF) 3250 Interior Walls DRYWALL ## of Ssmt Garages 0 Number Rooms 0 # of Bedrooms 3 # of Full Baths 3 # of 314 Baths 0 # of 112 Baths 1 # of Other Fixtures 0 Legal Description MAJ PT Lr 3 SUR FOR JERRY MORGAN EST CATAWBA Narrative Description of Property This property contains 26.57 - AC of land mainly classified as RURAL HS with a(n) RURAL HS style building, built about 1995, having CEDAR I REDW exterior and ASPICOMP SHN roof cover, with 0 unit(s),. 0 roams , 3 bedrooms , 3 bath(s), 1 half bath s - Property Images No Picture flable fOP N Disclaimer. This information is believed to be correct but is subject to change and is not warranteed. Unofficial Property Record Card - Roanoke County, Virginia General Property Data Parcel ID 007.00-0250.00-0000 Prior Parcei Ila — Property Owner CALDWELL-BONG DEBORAH BONO BENNY ANDREW Mailing Address 5180 BLACKSBtiRG RD City CATAWBA Mailing State VA Zip 24070 Account Number 2011" Property Location $195 BLACKSBURG RD Property Use RURAL HS Most Recent Sale Date 711712003 Legal Reference CH0711712003 � Grantor Sale Price 0 Jurisdiction-Zoning0ode-County-AG1 -Agriculture Mum I Low Land Area 4s. a2 -AC Description Density Current Property Assessment Card 1 Value Building Value 0 Xtra Features .126,600 Land Value 258,300 Total Value 384,900 Value Building Description Building Style NIA # of Living Units NIA Year Built NIA StylefStory Height NIA Insulation NIA Foundation Type NIA Frame Type NIA Roof Structure NIA Roof Cover NIA Primary Ext. Siding NIA Flooring Type NIA Basement Floor NIA Heating Type WA Heating Fuel NIA Air Conditioning 0% Finished Area (SF) NIA Interior Walls NIA # of Bsmt Garages 0 Number Rooms 0 # of Bedrooms 0 # of Full Baths 0 # of 314 Baths 0 # of 112 Baths 0 # of Other Fixtures 0 Legal Description MAJ PT TR A CATAWBA Narrative Description of Property This property contains 45.82 . AC of land mainly classified as RURAL. HS with a(n) NIA style building, built about NIA, having NIA exterior and NIA roof cover, with NIA unit(s), 0 room(s), 0 bedroom(s), 0 bath(s), 0 half ba s}. imaaes Disclaimer. This Information is believed to be correct but is subject to change and is not warrenteed. Unofficial Property Record Card - Roanoke County, Virginia General Property Data Parcel ID 014.00-01.09.00.0000 Prior Parcel ID — Property Owner HENSLEY JAMES C Mailing Address 5216 BLACKSBURG RD City CATAW13A Mailing State VA Zip 24070 Account Number 2372 Property Location 5216 BLACKSBURG RD Property Use RURAL HS Most Recent Sale Date 10/3112005 Legal Reference CH1013112005 y Grantor HENSLEY JAMES C & SUSAN B Sale Price 0 Jurisdiction-ZoningCode- MuMpie Zonings Land Area 27.59 - AC Description Current Property Assessment Card 1 Value Building Value 124,900 Xtra Features 12,300 Land Value 129,700 Total Value 265,900 Value Building Description Building Style RURAL HS # of Living Units 0 Year Built 1990 StylelStory Height RANCH WITH BASEMENT Insulation NIA Finished Area (SF) 1336 Number Rooms 0 # of 314 Baths 0 Foundation Type CONT FOOTING Frame Type Roof Structure GABLE Roof Cover AS SHN Primary Ext Siding FACE BRICK Interior Walls DRYWALL # of Bedrooms 3 # of 112 Baths 0 Legal Description MAJ PT LT 1 SUR FOR JERRY MORGAN EST CATAWBA Narrative Description of Property Vlooring Type CARPET Basement Floor N/A Beating Type HEAT PUMP Heating Fuel ELECTRIC Air Conditioning 100% # of Bsmt Garages 2 # of Full Baths 2 # of Other Fixtures 0 This property contains 27.59 - AC of land mainly classified as RURAL HS with a(n) RURAL HS style building, built about 1990, having FACE BRICK exterior and ASPICOMP SHN roof cover, with 0 uriit(s), 0 room(s), 3 bedroom(s), 2 bath(s), 0 half bath(s). vronerty im Disclaimer. This information is believed to be correct but is subject to change and is not warranteed 0 c C3 l'y' J f-) -73 ! c 1•y� 1SeTeenshot-2016 1030-03 ) 1900.png <— Reviews 4* 3* 2* .1 * Jenny Marie reviewed Triple J Farm Events 4' Such a gorgeous venue and super sweet owners would def recommend this venue for weddings and events everything is flawless and there are no words to describe all the beauty of every piece by piece details of the venue job well done 'if 0*00,0,0 Ido Like 1P Comment 04 sharp T. J. Wells reviewed Triple J Farm Events Can you ever ask for more than a beautiful location and a wonderful venue? Of course you can! How about incredible owners and fantastic customer service? If you're getting married, I HIGHLY suggest you check out Triple J Farm Events for your venue! You won't be disappointed! Page I of I https://mail..google.coi-n/ /scs/rnail-static/ iis/k=p-maii.main.en.B91bvZOFvbY.0/m=m i.... 1013012016 'Screenshot 20161030-031750.png <- Reviews t 11 Jennifer Savage -Pierson reviewed Triple J Farm Events — GO `2 L5 P 11 I had been with my boyfriend for almost ten years and wanted to find a venue where we could have the wedding of our dreams with kind vendors who would r , nalae the process as easy as possible. Being their FIRST wedding, I cannot say enough incredible things about this venue. I had over half of my friends tell me that I had their'drearn wedding` and the location and venue was a huge part of it. Kim and her family were so invested in our wedding and that meant the world to dan and 1. 1 did the footwork. I looked other places and triple j farms is the BEST Just go look at it and I promise you'll fall in love- I know I did. THANK YOU KIM!,�� 0 have IP 11 1 4 Share Buddy Angela Italiano reviewed Triple J Farm L61 Events — I had the pleasure of meeting with Kim today. She makes you feel right at home.. Breath taking is about all I can say about the farm. Kim has put her heart and sole into Triple J Farm. 1 look forward to working with her in the future. I highly recommend Triple J Farm Events. You will not lea,Vjr.o disappointed! Page I of 1 https://r,nail.google.com/ /scs/mail-stafic/ /is/k=mall.inain.e.n.B91bvZOFvbY.0/m=m i__ 10/30/2016 'Screenshot-20161030-03 ) I 808.png <- Reviews Michelle Sowder reviewed Triple J Farm Events -- This This plaCe is beautiful!! If this would have been available 2 years ago, when I got married, I would have chosen this!! 4 Share bDonna Montgomery reviewed Triple J Farm al Events AD Thoughtful attention to every detail. Kim is so pleasant to work with. The venue is absolutely beautiful. Kim has a way of putting her special touches on everything. A magical night. THANK YOU for making this evening so PERFECT 3 Holly Tyburn reviewed Triple J Farm Events — Beautiful verge. Terrific attention to detail. Loved taking pictures there and look forward to photographing the upcoming wedding, Page I of I https://mail.google.com/-/ses/maii-static//js/k=gmall.main.en,B91bvZOFvbY.0/m=m i.... 10/30/22016 Screenshot_20161030-031833.png <- Reviews Mary Vargas Machaj reviewed Triple J Farm Events — Such an amazing location! And so easy to work with lip uke Roger Mills reviewed Triple J Farm Events 40 Great all new brides should iook at it before they decide anything! li Lime Ip Comment Sarah Scott reviewed Triple J Farm Events — 4D BEAUTIFUL!! l can't wait to have my wedding here! Lisa Whorley _reviewed Triple J Farm Events -- 4D �I1 •At 9+iT�l1 /1�� �PJ1 /y �"�fr'1 �JI!'°\n ♦l9 %iA lf�� f �T YT\T I'C4+1�I F{ CC1/i )'Y1I�C1 lS P� Page 1 of 1 https://mail.Lyooele.com/ /scs/mail-static/ /is/I---gmail_main.en.891 hv7i �FvhY Ohnm r, i 1 011WI 116 !lf E U. H L a CL a w ni LL ar L Q nL µ.e Im Q O ro Q d 0 2" rta �Y c[s C cta i N Q w c h 1 d/y J 0 11� C1 Qrf ;wj , Vx V is s! ++ IL m ON m f Q�ll N� , r-zi- �ts } LU LL L Q A-2 L cv CL cz 0 0 i cu 0 �u zs m tI) f3 L 31 -�s G? C i3 G� OD cc -16 a7 C LM E2 "L3 �I b. +Q sz b' . E `lzltj _ IS to �J i 2 �jl co Va' �y 4J m �\j z 17 n AM n 0 a a i,xy�• 1} -tip. M At - fzl F� Y`i'p' �jw t■iAa a v j �i LrRF 5f fi�rr{{ E -..rfir �F •��! 4__yy �I'.f e ' y1•'yr.�J#`T r'j �Fi�'y1-'��+i yr.I i,xy�• 1} -tip. M At - fzl F� Y`i'p' �jw t■iAa a v j �i LrRF 5f fi�rr{{ Ct�dIF M �F ri i,xy�• 1} -tip. M F� Y`i'p' �jw t■iAa a v f Y.. i 3 A, i or alb•. ¢ of �� � _ -iF i� Ail � I1�� l�A • _ '`. f. il41i [i [� � ►s P; tfi :r>, t=f l 4' :'41 1 4 Vy- Llu• �'<;��' r � . 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'' I N 9 7 O z�N / o L G ? a CD U N p 0 Lm U)N o m d W m o r f6 O O COD O U $ y Z Q al r co N p y y _- � t6 Z Na Z rn to Q � o /� o a L1 V' U [� [ U Lo �' O C X m '9tiQM Q w d d H d" PARCEL 14.00-01-08.00-0000 METES & BOUNDS DESCRIPTION ALL THAT PROPERTY with a point of beginning at an iron rod found in the southerly margin of Virginia State Route 785, Blacksburg Road, at the corner of the Hensley Property, Roanoke County Tax Map No. 1.4.00-01-09, and following the southerly margin of Blacksburg Road N. 55' 31' 00" E. 66.67 feet to an iron rod; thence continuing on the southerly margin of Blacksburg Road, on a curve concave to the south with radius 1,669.10 feet, an internal angle 6° 45' 24", 196.83 feet to an iron rod; thence continuing on the southerly margin of Blacksburg Road N. 62° 16' 24" E. 200.00 feet to an iron rod; thence turning S. 34° 38' 36" E. 1,538.22 feet to an iron pin in a fence; thence turning S. 63° 23' 55" W. 393.06 feet to an iron pin in a fence; thence turning N. 37° 22' 10" W. 1.,521.36 feet to the point of beginning; and comprising 14.954 acres, more or less. AND BEING more particularly described as NEW LOT 2A on that certain plat entitled "Partial Survey and Family Subdivision for James M. & Charlotte W. Johnston," drawn by John T. Parker, L.S., dated May 17, 1991, and of record among the land records of Roanoke County, Virginia, at Plat Book 13, page 129. Number of Parcels:--_-_1-- Number of Pages:---.3----- C ] C" PQ County ............ ­--------- ROANOKE-COUNTY ....._ __.......-. .. . TAX EXEMPT? VIRGINIA/FEDERAL LAW [74 Grantor:$.1 [}Q Grantee: Consideration.- .............. . .......___.-$0.00 Existing Debt: $0.00........ . .. .. . Actual Value/Assumed: _.............__-. $O.DD----_....__.... ._ PRioRINSTRUMF€w CINDER§ 58.1-803(6): Original Principal: ... -.0.00 ----- FairMarket ValueIncrease: ------------------ 0.00(AreoAbove Reserved ForDeed,Stamponly) Original Book Number: ........ Original Page Number: ,--------- Original Instrument Number: ---_.------------------- Prior Recording At: [ ] City D< County ROANOKE------------- - „ - -- Percentage In This Jurisdiction: - 100,00000%- BUSiNE$$ / NAME 1[ )Grantor. 40NNSTON,_CHARLOTTE W C ] Grantor: 1 [ ] Grantee;-B.0LC?�E.N,_K1MBERL,Y J [ ]Grantee. CIIANTEF ADDRESS Name: KIMBERLY J BOLDEN Address: 5198 BLACKSBURG ROAD City: CATAWBA state: ....VA.. Zip Code: 24070 Book Number: _1127 Page Number: 178- Instrument Number- ----------- --- Parcel Identification Number (PIN): 14..00-01-08 - -------- -'rax Map Number: 1� 0701-p8 Short Property Description. . NEW !OT 2A 14.954 ACRES -----------...... .......... ..........--._..._.-.,..........-..-..-._...-_._.._.._ PB 13 PG 129 -- -- ------ -.......................... Current Property Address: 5198 BIACKSBURG - - ROAQ - ........ - City: CATAWBA ..._ . .._.. ....... State: VA. Zi Cade: 24070 Instrument Prepared By: STEPHEN M YOST ESQUIRE Recording Paid By: OPN LAW_. Recording Returned To: STEPHEN-MYOSTES!f.,tUIPW----------------- -------------------------------------------- Address: P O BOX 279 110 EAST FIRST S-------------- -------- -------- - City; SALEM, .......................... State: ... 1!A--- zip Code-------------24153 +tom ■ s ' I 1 R 1 L0 1 / ri " FORM CC-1570 Rev: 7/15 Page 1 of 1 Cover Sheet A §§ 17.1-223,17.1-227.1,17,1-249 Copyright 0 2014 mince of the Executive Secretary, Supreme Court of Virginia. All rights reserved. QFN LAW Osterhaudt ?rillaman Natt-Helscher-YDA Maxwell- Ferguson Stephen M. host, Esquire VSO ##14762 110 East First Street P. 0. Box 279 Salem, VA 24153 TITLE INSURANCE UNDERWRITER: None CONSIDERATION: $0.00 TAX ASSESSED VALUE- $343,500.00 TAX MAP NO.: 14.00-01-08 THIS DEED HAS BEEN PREPARED WITHOUT BENEFIT OF TITLE EXAMINATION BY ITS PREPARER THE RECORDATION OF THIS DEET? IS EXEMPT FROM TAXATION PURSUANT TO THE PROVISIONS OF SECTION 5B.1 -811(D) OF THE 1950 CODE OF VIRGINIA, AS AMENDED THIS DEED OF GIFT, made and entered into on August 25, 2015, by and between CHARLOTTE W. JOHNSTON, (hereinafter "Grantor"), and KIMBERLY J, BOLDEN, (hereinafter "Grantee"). Grantee Address: 5198 Blacksburg Road, Catawba, VA 24070. - W I T N E S S E T H - THAT FOR AND IN CONSIDERATION of the sum of One Dollar cash in hand paid by the Grantee to the Grantor, and other good and valuable consideration, the receipt of which is hereby acknowledged, the Grantor does hereby give, grant and convey, with General Warranty and English Covenants of Title, 1 all of the following lot or parcel of land situated in the County of Roanoke, State of Virginia, and described as follows: BEING New Lot 2-A, consisting of 14.954 acres as shown on that certain plat of subdivision prepared by T. P. Parker & Son, Engineers -Surveyors -Planners, dated May 17, 1991, and recorded in Plat Book 13, page 129, in the Clerk's Office of the Circuit Court for the County of Roanoke, Virginia. BEING a portion of that certain real property conveyed unto James M. Johnston and Charlotte W. Johnston, husband and wife, as tenants by the entireties with the right of survivorship as at common law, by deed dated July 31, 1979, from F. Earl Frith, unmarried, et als., recorded in the Clerk's Office of the Circuit. Court for the County of Roanoke, Virginia, in Deed Book 1127, Page 178. The said James M. Johnston died on August 11, 2004 (see Roanoke County Will Bock 200400436), thus vesting full title in the hereinabove described real property in his widow, Charlotte W. Johnston, The Grantor reserves for herself a life estate in and to the hereinabove described property for and during her natural life. OPN LAW Ostethoudt- Prillaman Natt -Hol Scher• Yost Maxwell Ferguson 2 OPN LAW Osterktoudt- Prillaman Natt-Helscher-Yost Maxwell Terguson and conditions of record affecting the hereinabove -described property. WITNESS the following signature and seal: (SEAL) CHARLOTTE W. JOHfTSTON STATE OF VIRGINIA, CITY OF SALEM, TO -WIT: The foregoing instrument was acknowledged before me on ( g�i 2015, by CHARLOTTE W. JOHNSTON. TAMMY S. BACON NOTARY PUBLIC Commonwealth of Virginia Reg. #225672 s{° y. my Commission Expires Notary Public My commission expires: 4- a Notary Registration Number: INSTRUMENT #2015008325' RECORDED IN THE CLERK'S OFF CE OF ROANOKE COUNTY ON AUGUST 281 2015 AT 10'. 39AM 3 STEVEN At MCGRAWi CLERK RECORDED BY: FRS I l JONN W. F. HANSR ATTOR149V AT LAW ROAAORC. VIROO141A 5=11V mcrI78 This DEED is made July 31, 1979, between F. EARL FRITH, :remarried, and FRED P. BULLINGTON and ADRIENNE G. BULLINGTON, his rife, as Grantors; and JAMES M. JOHNSTON and CHARLOTTE W. JOHNSTON, tusband and wife, as Grantees. - W I T N E S S E T H T H A T- IN CONSIDERATION of Ten Dollars ($10.00) and Other good and valuable consideration, the receipt of all of which is hereby acknowledged, the Grantors do hereby bargain, sell, grant and convey, with General Warranty and English Covenants of Title, unto the Gran- teesas tenants by the entireties with the right of survivorship as at common law, all of the following parcel of land situate in Rosnoki -ounty, Virginia, and more particularly described as follows: STARTING at the intersection of the south aide of Va. Sec. Rte. No. 785 with the south side of Va. Rte. No. 311, thence with the south side of Va. Rte. No. 785 the following 6 courses and. distances; S. 550-30'-58" W. 75.58 ft. to a right of way monument, S. 37°-33'-01" W. 137.60 ft. to a right of way monument, S. 65°-41'-24" W. 235. 37 ft. to a right of way monument, 6. W-47'-15" W. 149.08 ft. to a point, S. 60'-24'-38" W. 356.46 ft. to a point and S. 620-16'-24" W. 105.99 ft. to a point, said point being the corner of Lots 2 and 3 on the survey of the Jerry Morgan Estate here- inafter referred to, said point being the ACTUAL PLACE OF BEGINNING; thence with the line between said Lots 2 and 3, S. 34°-36'-34" E. 3,547.14 ft, to a point on the southerly outside line; thence generally along the ton of the mountain S. 62°-35'- 49" W. 295 ft. to apoint, said point being the south corner between Lots 3. and 2 of said Jerry Morgan Estate; thence N. 37°42'-10" W. 3,550.39 ft. to a point on the south side of Va.-See, Rte. No. 785; thence with the south side of Va. See. Rte. No. 785 the following 3 courses and distances: N. 55'-31' E. 66.67 ft, to a point, thence with a curve to the right whose radius is 1669.1 ft. and whose chord is N. 580-53'-32" E. 196.71 ft., an arc distance of 196.83 ft. to a point, thence N. 62°-16'-24" E. 200 ft. to the ACTUAL PLACE OF BEGINNING. and containing 30.70 acres, and being Lot 2 according to the survey for the Jerry Morgan Estate showing division of tract situate in Catawba Magisterial District of Roanoke County made by T.P. Parker & Song Engineers and Sur- veyors, dated September 26, 1978, a copy of which is recorded in the Clerk's Office of the Circuit Court for Roanoke County, Virginia in Deed Book 1109 at page 476; and i BbQi(1127 PAGE, 79 BEING a part of the same property conveyed to F. Earl Frith and Fred P. Bullington by deed dated - November 14, 1978, from John W. Morgan, Executor. and James E. Morgan, Executor, surviving Executors of the will of Esther Morgan and Jerry Morgan, de- ceased, of record in the aforesaid Clerk's Office in Deed Book 1109 at page 473. This conveyance is made subject, however, to all restric- tions, conditions, easements and reservations appearing of record which affect said property. WITNESS the following signatures an seals: , (SEAL) F. Earl Frit -(SEAL) (SEAL) - �r�-��Bu� 'L�,.1.l,.xt •;moi ..J.7'sC�tc�r-r �-.�. (SEAL) r erne G. Bu ngton STATE OF VIRGINIA: . to -wit: CITY OF ROAX40KE : The foregoing instrument was acknowledged before me this day of i , 1979,✓�by F. � F). Earl Frith, �unmarried. — ~"1,1 0 Notary Public My commission expires: r f / STATE OF VIRGINIA: to -wit, CITY OF ROANOKE The foreg ng instrument was acknowledged before me this day of , 1979, by Fred P. Bullington and Adrienne G. Bullington, his wife. ti JoNH W. F. HANCR otary Public ATT ORHCT AT LAW f10ANOX C, VIR51N1A My commission expires:f/n State Tax $_,10 - U In the Clerk's ffice of the Cir it Court for the County of Roanoke, County Tax $- was this te day of � acknowledgment 5 this instrument Transfer Pea $ /,� n was preoenCed, and with the Certi ate of acknoxledgment thereto Clark's Fee $ /_/J_19 0 annexed, admitted to record at __ S� O'clock _M. The Plats $ taxes imposed by Par. 58-54 and 58-,5c4.1 of the Code have been paid. Total 0 L1 x� i ".- Total $ Teets: Clerk By: Dep. Clerk — WONw Dal J x r4 W Z U U =m�zz U85 W � , m cl W w m m ho I is m z��acaF�� N a agiY3a alajaa a caws a_ p 22 Z ��a� a y F ugol pJ 1-254 Q zm0�'p_� } NNZ } N pWOUO n1=a h• W O@ } N tll mF2 W W NpQ Vim }IA `u 0 O UQ 4 ZO Cj O r- ^� ov14��az �v]ra z } yr �S o Qa F + a- o la-ac�a o y02 �mQmzw I X�... 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NV - event was for family NV - Type C buffer and double row of /24/2017 Concept plan violation evergreens have been installed NV - Type C buffer and double row of /19/2017 Concept plan violation evergreens have been installed NV - Type C buffer and double row of /19/2017 Concept plan violation evergreens have been installed NV - the condition restricts the Sup condition - event continuting amplication of music, not the event /19/2017 past 9:30 times Use of home for events (bridal NV - Forwarded to Office of Building '/19/2017 party changing) Safety NV - Spoke to Kim Bolden. Tent was being set up Thursday before weekend SUP conditions - preparing for event. Location was in approved '/27/2017 event in rear yard location '/28/2017 SUP condition - parking? NV - not enough information NV- the condistion restricrs the SUP condition - events going past amplification of music, not the event /14/2017 10:00 times SUP condition - guests entering /14/2017 Bono's property NV SUP condition - music playing NV- staff spoke with Kim Bolden, there (/14/2017 past 9:30 was no amplification that weekend. SUP condition -port of john screening, driving vehicles NV - staff spoke with Kim Bolden. through rear field and parking Parking of vehicles was HC. Port a john /14/2017 vehicles in rear field. not visible from public view. The Boldens were asked to provide SUP condition - port a john additional screening. Final inspection (/24/2017 screening was done on 9/6/17 Use of home for events (bridal party changing) - FOIA was NV - Forwarded to Office of Building (/29/2017 requested at this date Safety 4- 0 N L 3 rn E Z m o N O o N m 0 N Ln O O o N O Ln o N O c I O N O N o N O Y/ N N 00 m c -I r- 00 c -I m z A' 4-1 w /WR V -W � to E L Q> N W cn ca i Z t Ln w Ln w Ln w Un w un w Ln w Un w Ln w Un w Ln w Ln w Ln w Ln w Ln w Ln w Ln w Ln w Ln w fa L LL i W an c ao an an ao an an an ao an an an an ao an an an ao c 4— -6 -6 -6 -6 -6 -6 -6 O vvvvvvvvvvvvvvvvvv CL H 0 0 0 O O O O 0 0 0 N N N N \ N \ N \ N \ N \ N \ N N \ N \ N \ N \\ N N \ N \ N \ \ \ r I \ 00 0 01 N \LnM O N \ I- N \ n 1--iI - \ m\ N \ Ln N -i \ 01 -i \ l0 N \ LA -i \ M N \ O M \ Ln Ln L.0 I*- 00 00 00 00 m m m O O O W c -I N M :I- Ln L.0 I, 00 m O c -I -1 c -I N c -I M c -I �t c -I Ln c -I L.0 c -I I,, c -I 00 c -I W 3 Z AG -1 District Regulations SEC. 30-33. AG -1 AGRICULTURAL/RURAL LOW DENSITY DISTRICT. Sec. 30-33-1. Purpose. (A) The AG -1, agricultural/rural low density district consists of land primarily used as farmland, woodlands, and scattered residential development located within the rural service area. Also found in these areas are lands with steep slopes, and groundwater recharge areas. Many of the county's unique natural and scenic resources are also found in this district. The purpose of this district is to encourage these areas to remain in their rural state, and protect sensitive and unique land resources from degradation, consistent with the recommendations of the comprehensive plan for the rural preserve areas. This may be accomplished by maintaining the existing agricultural lands and preventing the encroachment of incompatible land uses, while allowing development to occur at a reasonable density. Non-farm residents should recognize that they are located in an agricultural environment where the right -to -farm has been established as county policy. This district is also intended to minimize the demand for unanticipated public improvements and services, such as public sewer and water, by reducing development densities and discouraging large scale development. (Ord. No. 042799-11, § If., 4-27-99; Ord. No. 042208-16, § 1, 4-22-08) Sec. 30-33-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. Agricultural and Forestry Uses Agriculture Farm Employee Housing * Forestry Operations * Stable, Commercial * Stable, Private * Wayside Stand * 2. Residential Uses Accessory Apartment * Home Beauty/Barber Salon * Home Occupation, Type II Manufactured Home * Manufactured Home, Accessory * Manufactured Home, Emergency * Multiple Dog Permit * Residential Human Care Facility Single -Family Dwelling, Detached 3. Civic Uses Community Recreation * Family Day Care Home Park and Ride Facility * Public Parks and Recreational Areas * Religious Assembly Safety Services * Utility Services, Minor 4. Commercial Uses Bed and Breakfast * Veterinary Hospital/Clinic 5. Miscellaneous Uses Amateur Radio Tower * Wind Energy System, Small* 2 AG -1 District Regulations AG -1 District Regulations (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Agricultural and Forestry Uses Commercial Feedlots 2. Residential Uses Alternative Discharging Sewage Systems 3. Civic Uses Camps * Cemetery Day Care Center Utility Services, Major 4. Commercial Uses Agricultural Services Antique Shops * Bed and Breakfast Inn Campgrounds Country Inn Golf Course Kennel, Commercial Special Events Facility Studio, Fine Arts 5. Industrial Uses Composting * 3 AG -1 District Regulations Custom Manufacturing * Landfill, Construction Debris * Landfill, Sanitary * Resource Extraction * 6. Miscellaneous Uses Aviation Facilities, Private * Broadcasting Tower * Outdoor Gatherings * Shooting Range, Outdoor * Wind Energy System, Large* Wind Energy System, Utility* (Ord. No. 42793-20, § II, 4-27-93; Ord. No. 62293-12, § 8, 6-22-93; Ord. No. 82493-8, § 2, 8- 24-93; Ord. No. 42694-12, § 7, 4-26-94; Ord. No. 62795-10, 6-27-95; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 072605-7, § 1, 7-26-05; Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 052609- 22, § 1, 5-26-09; Ord. No. 030811-1, § 1, 3-8-11; Ord. No. 091311-7, § 1, 9-13-I1, Ord. No. 111213-15, § 1, 11-12-13, Ord. No. 062816-4, § 1, 6-28-16) Sec. 30-33-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Minimum lot requirements. 1. All lots, regardless of sewer and water provisions: a. Area: 1.5 acres (65,340 square feet). b. Frontage: 150 feet on a publicly owned and maintained street. C. Maximum width to depth ratio: 1 to 5 (W to D) on streets in existence prior to the adoption of this ordinance. (B) Minimum setback requirements. El AG -1 District Regulations 1. Front yard: a. Principal structures: 30 feet. b. Accessory structures: Behind the front building line. 2. Side yard: a. Principal structures: 20 feet. b. Accessory structures: 20 feet behind front building line or 10 feet behind rear building line. 3. Rear yard: a. Principal structures: 25 feet. b. Accessory structures: 10 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. 5. Where the principal structure is more than 150 feet from the street, accessory buildings may be located 150 feet from the street and 20 feet from any side property line. (C) Maximum height of structures. 1. All structures: 45 feet. (D) Maximum coverage. 1. Building coverage: 20 percent of the total lot area. 2. Lot coverage: 40 percent of the total lot area. (Ord. No. 62293-12, § 10, 6-22-93, Ord. No. 111213-15, § 1, 11-12-13) E AG -3 District Regulations SEC. 30-32. AG -3 AGRICULTURAL/RURAL PRESERVE DISTRICT. Sec. 30-32-1. Purpose. (A) The AG -3, agricultural/rural preserve district consists of land primarily used as farmland, woodlands, and widely scattered residential development located within the rural service area. Also found in these areas are lands with steep slopes, and groundwater recharge areas. Many of the county's unique natural and scenic resources are found in this district. The purpose of this district is to maintain these areas essentially in their rural state, and attempt to protect sensitive and unique land resources from degradation as recommended in the rural preserve land use category of the comprehensive plan. This may be accomplished by maintaining the existing agricultural lands and preventing the encroachment of incompatible land uses. Non-farm residents should recognize that they are located in an agricultural environment where the right -to -farm has been established as county policy. This district is also intended to minimize the demand for unanticipated public improvements and services, such as public sewer and water, by reducing development densities and discouraging large scale development. (Ord. No. 042799-11, § If., 4-27-99; Ord. No. 042208-16, § 1, 4-22-08) Sec. 30-32-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. Agricultural and Forestry Uses Agriculture Farm Employee Housing * Forestry Operations * Stable, Commercial * Stable, Private * Wayside Stand * 2. Residential Uses Accessory Apartment * Home Beauty/Barber Salon * Home Occupation, Type II Manufactured Home * Manufactured Home, Accessory * Manufactured Home, Emergency * Multiple Dog Permit * Residential Human Care Facility Single -Family Dwelling, Detached 3. Civic Uses Community Recreation * Family Day Care Home Park and Ride Facility * Public Parks and Recreational Areas * Safety Services * Utility Services, Minor 4. Commercial Uses Agricultural Services * Bed and Breakfast * Kennel, Commercial * Veterinary Hospital/Clinic 5. Industrial Uses Custom Manufacturing * 6. Miscellaneous Uses Amateur Radio Tower * 2 AG -3 District Regulations AG -3 District Regulations Wind Energy System, Small* (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IN, use and design standards, for those specific uses. 1. Agricultural and Forestry Uses Commercial Feedlots 2. Residential Uses Alternative Discharging Sewage Systems 3. Civic Uses Camps * Cemetery Correctional Facilities Day Care Center * Religious Assembly Utility Services, Major 4. Commercial Uses Antique Shops * Bed and Breakfast Inn Campgrounds Country Inn Golf Course Special Events Facility Studio, Fine Arts 5. Industrial Uses 3 AG -3 District Regulations Composting * Landfill, Construction Debris * Landfill, Rubble * Landfill, Sanitary * Resource Extraction * 6. Miscellaneous Uses Aviation Facilities, Private * Broadcasting Tower * Outdoor Gatherings * Shooting Range, Outdoor * Wind Energy System, Large* Wind Energy System, Utility* (Ord. No. 42793-20, § II, 4-27-93; Ord. No. 62293-12, § 8, 6-22-93; Ord. No. 82493-8, § 2, 8- 24-93; Ord. No. 42694-12, § 7, 4-26-94; Ord. No. 62795-10, 6-27-95; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 072605-7, § 1, 7-26-05; Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 052609- 22, § 1, 5-26-09; Ord. No. 030811-1, § 1, 3-8-11; Ord. No. 091311-7, § 1, 9-13-11, Ord. No. 111213-15, § 1, 11-12-13, Ord. No. 062816-4, § 1, 6-28-16) Sec. 30-32-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Minimum lot requirements. 1. All lots, regardless of sewer and water provisions: a. Area: 3 acres (130,680 square feet). b. Frontage: 200 feet on a publicly owned and maintained street. C. Maximum width to depth ratio: 1 to 5 (W to D) on streets in existence prior to the adoption of this ordinance. El AG -3 District Regulations (B) Minimum setback requirements. 1. Front yard: a. Principal structures: 50 feet. b. Accessory structures: Behind the front building line. 2. Side yard: a. Principal structures: 25 feet. b. Accessory structures: 25 feet behind front building line or 10 feet behind rear building line. 3. Rear yard: a. Principal structures: 35 feet. b. Accessory structures: 10 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. 5. Where the principal structure is more than 150 feet from the street, accessory buildings may be located 150 feet from the street and 25 feet from any side property line. (C) Maximum height of structures. 1. All structures: 45 feet. (D) Maximum coverage. 1. Building coverage: 10 percent of the total lot area. 2. Lot coverage: 20 percent of the total lot area. (Ord. No. 62293-12, § 10, 6-22-93, Ord. No. 111213-15, § 1, 11-12-13) E Use & Design Standards — Commercial Uses Sec. 30-85-24.6. Special Events Facility. (A) General Standards: The site shall front directly on and have direct access to a publicly owned and maintained street. 2. When adjoining a residential use type, a Type C buffer yard in accordance with Section 30-92 shall be provided along the property line which adjoins the residential use type. (Ord. No. 062816-4, § 1, 6-28-16) Rural Preserve: A future land use area of mostly undeveloped, outlying lands. These rural regions are generally stable and require a high degree of protection to preserve agricultural, forestal, recreational, and remote rural residential areas. Land Use Types: Agricultural Production - The production of crops, plants, vines, trees, livestock, poultry and eggs. Agricultural Services - Services that support agricultural production such as soil and crop preparation, veterinary services and landscape and horticultural care. Forest and Wood Products - Tree farms, forest nurseries and reforestation services. Parks and Outdoor Recreation Facilities - Large regional parks and other recreation facilities that are designed to preserve environmentally sensitive lands and protect them from more intense land uses. Rural Residential - Single-family residential generally averaging a gross density of one unit per three acres. Cluster developments are encouraged. Rural Institutional - Limited intensity uses such as religious assembly facilities and clubs serving the local rural population base. Minim and Extraction Operations - Those uses that locate according to the availability of natural resources. There are strict limitations on these industries in the Rural Preserve designation due to potentially harmful effects on housing, farming and resource protection and conservation areas. Land Use Determinants: EXISTING LAND USE PATTERN - Locations where agricultural, recreational, and forestal uses are predominant and are encouraged to expand. EXISTING ZONING - Locations where agricultural zoning is in effect. RURAL RESIDENTIAL AND INSTITUTIONAL AREAS - Locations where limited, very low density residential and institutional uses are allowed. RESOURCE PROTECTION - Locations where valuable and irreplaceable resources such as open space, public water supply impoundments, rivers, streams, lakes, productive agricultural land, woodlands, critical slopes, ridgelines, historical and archeological sites and unique natural areas exist. ACCESS - Locations that are accessible by existing improved or unimproved rural roads and, to a lesser extent, rural arterial highways. RURAL SECTOR - Locations outside the urban service area. Village Center: A future land use area which serves as the commercial and institutional focal point of surrounding rural residential and farming establishments. Here, the highest level of rural land use activities may occur. By nature, the majority of commercial and institutional activities in Village Center areas are designed, scaled and marketed to best serve the product and service needs of the residents from the surrounding rural areas. Land Use Types: Agricultural Production and Services - Services which support the surrounding agricultural community. Parks and Outdoor Recreation - Small-scale facilities that serve the rural neighborhoods or are used for community purposes. These recreation facilities should be linked to the residential areas by greenways, bike trails and pedestrian paths. Eco -tourism - Facilities that serve a niche market and are often outdoor, sports oriented. Designed in an environmentally sensitive way to protect the valuable natural resources of the rural areas. Residential - Development at relatively high rural densities, generally not exceeding 6 units per acre and including single-family and two-family housing. Rural Community Centers - Includes institutional uses such as schools, religious assembly facilities, clubs and meeting rooms that serve the needs of the surrounding rural village residents. Convenience Retail - Establishments that provide retail goods and services to the surrounding rural village residents. Rural Highway Retail - Small-scale, rural establishments that provide retail goods and services to the passing motorists. These uses should be clustered in a village design that complements the rural surroundings. Land Use Determinants: EXISTING LAND USE PATTERN - Locations where commercial, institutional and low- to middle -density residential uses have developed and that are generally surrounded by rural residential settlements. EXISTING ZONING - Locations where commercial zoning has been established. ACCESS - Locations that are usually situated at a crossroad and are served by a rural arterial. RURAL SECTOR - Locations outside the urban service area. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 23, 2018 ORDINANCE GRANTING A SPECIAL USE PERMIT FOR THE OPERATION OF A SPECIAL EVENTS FACILITY IN A AG -1 (AGRICULTURAL/ RURAL LOW DENSITY) DISTRICT ON A 14.954 ACRE PARCEL LOCATED AT 5198 BLACKSBURG ROAD, IN THE CATAWBA MAGISTERIAL DISTRICT (TAX MAP NO. 14.00-01-08) WHEREAS, on January 24, 2017, the Board of Supervisors granted a special use permit, with conditions, allowing the operation of a special events facility on a 14.954 acre parcel located at 5198 Blacksburg Rd (Tax Map No. 14.00-01-08) in the Catawba Magisterial District; and WHEREAS, after one year of operating such a venue, the applicants have filed an application for a new special use permit; and WHEREAS, the first reading of this ordinance was held on December 19, 2017, and the second reading and public hearing were held on January 23, 2018; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on January 2, 2018; and WHEREAS, the Planning Commission recommends approval of the petition with conditions; and law. WHEREAS, legal notice and advertisement has been provided as required by NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The Board finds that the granting of a special use permit to allow the operation of a special events facility on in a AG -1 (agricultural/ rural low Page 1 of 4 density) district a 14.954 acre parcel located at 5198 Blacksburg Rd. (Tax Map No. 14.00-01-08), in the Catawba Magisterial District, meets with the requirements of Section 30-19-1 of the Roanoke County Code. The proposed use conforms with the standards set forth in article IV, use and design standards, and further conforms with the following general standards: a. The proposed use is in conformance with the comprehensive plan of the County, as amended, pursuant to the provisions of Section 15.2- 2232 of the 1950 Code of Virginia, as amended, and with official County policies adopted in relation thereto, including the purposes of the zoning ordinance. b. The proposed use will have a minimum adverse impact on the surrounding neighborhood and community; the Board has evaluated adverse use with consideration to items such as, but not limited to, traffic congestion, noise, lights, dust, drainage, water quality, odor, fumes and vibrations. c. In considering impacts, the Board has given due regard to the timing of the operation, site design, access, screening, and other matters which might be regulated to mitigate adverse impact. 2. The special use permit granted by the Board on January 24, 2017 is removed. The Board grants a new special use permit to allow the operation of a special events facility at 5198 Blacksburg Rd. (Tax Map No. 14.00-01- 08), in the Catawba Magisterial District, subject to the following conditions: Page 2 of 4 a. The site shall be developed in general conformance with the concept plan dated December 1, 2017, subject to those changes, which may be required by Roanoke County during the plot plan review process. Event activities shall be limited to the designated area set forth in the concept plan dated December 1, 2017. b. Signage shall be limited to one freestanding sign measuring thirty square feet in size and ten feet in total height. Digital and LED sign faces are prohibited. c. Portable sanitation services shall be fully screened from public view. d. Parking shall be prohibited on Blacksburg Road. e. All exterior lighting fixtures shall be designed, located and arranged so as not to direct glare on adjoining streets or a residential use type. The intensity at adjoining streets or a residential use type shall not exceed 0.5 foot candles. f. Using or operating loudspeakers or microphones shall be allowed between the hours of 7:00 a.m.. and 10:00 p.m. Loudspeakers, if used, shall be positioned so that sound is directed away from neighboring residences. Musical instruments shall not be connected to loudspeakers or any other sound amplification device. 3. This new special use permit replaces the special use permit that was granted by the Board on January 24, 2017. 4. This ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or part of ordinances in conflict with the provisions of Page 3 of 4 this ordinance shall be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Page 4 of 4