HomeMy WebLinkAbout1/9/2018 - RegularRoanoke County
Board of Supervisors
Agenda
January 9, 2018
NOTE: The Board of Supervisors will hold its annual organizational meeting
at 2:00 p.m. in the Board Meeting Room prior to the regularly
scheduled Board Meeting
Good afternoon and welcome to our organizational meeting for January 9, 2018.
Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public
hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from
this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3,
and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board
of Supervisors meetings can also be viewed online through Roanoke County's website
at www.RoanokeCountvVA.gov. Our meetings are closed -captioned, so it is important
for everyone to speak directly into the microphones at the podium. Individuals who
require assistance or special arrangements to participate in or attend Board of
Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least
48 hours in advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES
1. Roll Call
2. Organization of County Board
1. Election of Officers:
(1) Chairman
(2) Vice -Chairman
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INVOCATION:
Roanoke County
Board of Supervisors
January 9, 2018
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
"Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board."
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B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Resolution expressing appreciation and gratitude to George A. Levicki, DDS for
his service as President and CEO of Delta Dental of Virginia in Roanoke County
(Jill Loope, Director of Economic Development)
2. Resolution of appreciation to Joseph P. McNamara for his service as Chairman
of the Roanoke County Board of Supervisors in 2017 (Chairman of the Roanoke
County Board of Supervisors)
D. BRIEFINGS
E. NEW BUSINESS
1. Resolution granting signatory authority to the County Administrator, or his
designee, to execute a project administration agreement with the Virginia
Department of Transportation for the Fallowater Lane Extension Project (Richard
Caywood, Assistant County Administrator)
F. FIRST READING OF ORDINANCES
1. Ordinance approving a lease with Blue Mountain Adventures, Inc. to provide
camping facilities and services in Explore Park (Doug Blount, Director of Parks,
Recreation and Tourism)
2. Ordinance approving a lease with Don's Cab -Inns, LLC to provide camping
facilities and services in Explore Park (Doug Blount, Director of Parks,
Recreation and Tourism)
3. Ordinance accepting and appropriating grant funds in the amount of $139,473
from the Department of Criminal Justice Services for the Byrne Justice
Assistance Grant (JAG) Program -Law Enforcement/First Responders
Cooperative Response Project Regional Field Force Team (Jimmy Chapman,
Assistant Chief of Police)
G. SECOND READING OF ORDINANCES
1. Ordinance accepting and appropriating grants totaling $93,530 from the Virginia
Land Conservation Foundation in the amount of $69,980 and the Preservation
Trust Fund through Pathfinders for Greenways in the amount of $23,550 for land
acquisition to connect Carvins Cove to the Hanging Rock Battlefield Trail (Doug
Blount, Director of Parks, Recreation and Tourism)
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H. APPOINTMENTS
1. Board of Zoning Appeals (BZA)(appointed by District)
2. Budget and Fiscal Affairs (BFAC)(appointed by District)
3. Economic Development Authority (EDA)(appointed by District)
4. Library Board (appointed by District)
5. Social Services Advisory Board (appointed by District)
I. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Approval of minutes — November 8, 2017
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Jeffrey D. Clark, Police Officer IV, upon his retirement after twenty-six
(26) years of service
3. Request to accept and allocate funds in the amount of $6,003 to the Clerk of the
Circuit Court from the Commonwealth of Virginia for Technology Trust Funds
4. Confirmation of appointments to the Budget and Fiscal Affairs Committee
(District), Economic Development Authority (EDA)(District); Library Board
(District); Social Services Advisory Board (District) and the Western Virginia
Regional Industrial Facility Authority
5. Ratification of appointment to the Blue Ridge Behavioral Healthcare Board of
Directors
6. Request to re -allocate grant funds in the amount of $83,294 from the Virginia
Department of Motor Vehicles for the Selective Enforcement Grant
J. CITIZENS' COMMENTS AND COMMUNICATIONS
K. REPORTS
1. Unappropriated, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
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L. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. George G. Assaid
2. Phil C. North
3. Martha B. Hooker
4. P. Jason Peters
5. Joseph P. McNamara
M. WORK SESSIONS
1. Work session to review with the Board of Supervisors recommended updates to
County of Roanoke financial policies (Rebecca E. Owens, Director of Finance;
Christopher R. Bever, Director, Management and Budget)
N. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2-3711.A.1, Personnel, namely discussion concerning appointments to
the Roanoke County Audit Committee; Roanoke Valley Cable Television
Committee, Roanoke Valley Transportation Planning Organization; Roanoke
Valley -Alleghany Regional Commission; Roanoke Valley -Alleghany Regional
Comprehensive Economic Development Strategy Committee; Social Services
Advisory Board; Virginia Association of Counties (Liaison Board Member)
(Legislative Contact); Virginia's First Regional Industrial Facility Authority;
Western Virginia Regional Jail Authority
O. CERTIFICATION RESOLUTION
P. ADJOURNMENT
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ACTION NO.
ITEM NO. A.2.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
January 9, 2018
Election of Officers: (1) Chairman (2) Vice -Chairman
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Thomas C. Gates
County Administrator
ISSUE:
Election of Chairman and Vice -Chairman for 2018
BACKGROUND:
Each year at the annual organizational meeting of the Board of Supervisors, the Board
elects a Chairman and Vice -Chairman. Section 3.08 of the Roanoke County Charter
provides as follows:
Section 3.08. Chairman and Vice -Chairman. - The Board shall, at its first meeting in
January of each year, elect one of its number as Chairman, who shall preside at such
meeting and all other meetings during the term for which so elected, if present. The
Board also may elect a Vice -Chairman who shall, if so elected, preside at meetings in
the absence of the Chairman and may discharge any other duty of the chairman during
his absence or disability. The Chairman and Vice -Chairman shall preside for a term of
one (1) year. The Chairman and Vice -Chairman may succeed themselves in office. In
the case of the absence from any meeting of the Chairman and Vice -Chairman, the
members present shall choose one of their number as temporary Chairman. In addition
to the compensation provided members of the Board of Supervisors, the Board may by
ordinance fix an additional sum to be paid to the Chairman and Vice -Chairman, not to
exceed the limit established by general law, without regard to the maximum salary
limits.
Chairmen and Vice-chairmen may be elected to serve for terms corresponding to their
terms as supervisors or may be elected for such other period as determined by the
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governing body. If the board fails to designate a specific term of office for which a
chairman or vice-chairman is elected, it shall be presumed that such officers were
elected for a term of one (1) year, and shall serve until their successors have been
elected and qualify (see Sec. 15.2-1422 of the Code of Virginia). It has been the
custom of the Board of Supervisors of Roanoke County to elect these officers for terms
of one (1) year as provided in the Charter until the next organizational meeting.
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ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
January 9, 2018
Resolution expressing appreciation and gratitude to George
A. Levicki, DDS for his service as President and CEO of
Delta Dental of Virginia in Roanoke County
Jill Loope
Director of Economic Development
Thomas C. Gates
County Administrator
Recognition of George A. Levicki for 36 years of service to Delta Dental of Virginia
BACKGROUND:
This time has been set aside to recognize George A. Levicki, President and CEO for his
leadership in growing Delta Dental of Virginia as the leading dental insurer in Virginia,
and one of Roanoke County's top 25 employers.
DISCUSSION:
There is no discussion associated with this agenda item.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends approval of the resolution.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 9, 2018
RESOLUTION EXPRESSING APPRECIATION AND GRATITUDE TO
GEORGE A. LEVICKI, DDS FOR HIS SERVICE AS PRESIDENT AND
CEO OF DELTA DENTAL OF VIRGINIA IN ROANOKE COUNTY
WHEREAS, George Levicki has diligently served the company for 36 years as
Dental Director, Vice President of Professional Affairs, and finally as President and CEO
for the past 26 years; and
WHEREAS, under his leadership, Delta Dental of Virginia grew to become the
leading dental insurer in Virginia and Corvesta Enterprise was founded to support the
organization's continued growth; and
WHEREAS, Delta Dental of Virginia has become a valuable part of the County's
business community through George Levicki's leadership as one of the top 25
employers in Roanoke County, producing sustainable jobs with competitive wages for
citizens; and
WHEREAS, George Levicki is recognized throughout the community for his
involvement with organizations such as the Foundation for Roanoke Valley, Virginia
Health Care Foundation, and the Dean's Advancement Advisory Council for the Virginia
Tech Carilion School of Medicine; and
WHEREAS, the Board adopts this resolution of appreciation and gratitude to
recognize Doctor Levicki for his many years of service to Delta Dental of Virginia and
the community.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, that it expresses its deepest appreciation and gratitude to Doctor
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George Levicki for his enthusiastic and dedicated leadership of Delta Dental of Virginia
and collaboration with Roanoke County; and
FURTHER, that the Board does express its best wishes to him and success in
his future endeavors.
ACTION NO.
ITEM NO. C.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
January 9, 2018
Resolution of appreciation to Joseph P. McNamara for his
service as Chairman of the Roanoke County Board of
Supervisors in 2017
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Thomas C. Gates
County Administrator
Recognition of Chairman Joseph P. McNamara for his service as Chairman of the
Roanoke County Board of Supervisors in 2017
BACKGROUND:
This time has been set aside to recognize Chairman McNamara for his service in 2017.
DISCUSSION:
There is no discussion associated with this agenda item.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 9, 2017
RESOLUTION OF APPRECIATION TO JOSEPH P. MCNAMARA FOR HIS
SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2017
WHEREAS, Joseph P. McNamara served as Chairman of the Roanoke County
Board of Supervisors during 2017; and
WHEREAS, during Mr. McNamara's term as Chairman, the County achieved a
variety of accomplishments, including:
➢ Completion of the broadband network in Roanoke County, adding 25 miles
of open -access fiber to primary commercial corridors
➢ New construction, renovation and expansion projects representing more than
$38 million in new investment and the creation and retention of more than
175 jobs including; the Tru by Hilton hotel, the LewisGale Cave Spring
Emergency Room, American National Bank and Valley Star Credit Union
➢ Completion of the Roland E. Cook School redevelopment project into 21 loft
apartments
➢ Sale of the former Allstate building to Metis Holdings
➢ Completion of Phase 1 of the Retreat Apartments on Cove Road
➢ Explore Park improvements and growth strategies to include the
development of camping, recreation and tourist destination experiences
➢ Completion of the Reimagine 419 Town Center Study and community
visioning process
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WHEREAS, Chairman McNamara emphasized sound financial strategies and
practices and promoted regional projects and initiatives to benefit all the residents of the
Roanoke Valley.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, does hereby extend its deepest appreciation to Joseph P. McNamara for
his service as Chairman during 2017 and for his belief in democracy and championing of
citizen participation in local government.
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ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
January 9, 2018
Resolution granting signatory authority to the County
Administrator, or his designee, to execute a project
administration agreement with the Virginia Department of
Transportation for the Fallowater Lane Extension Project
Arnold Covey
Director of Community Development
APPROVED BY: Thomas C. Gates
County Administrator
ISSUE:
The Virginia Department of Transportation (VDOT) requires signatory authority, granted
by resolution of the local governing body, for all project funding agreements when the
locality is administering the highway project. This applies to all subsequent
amendments to the program agreements as additional funds are applied to the project.
BACKGROUND:
When Roanoke County elects or is required to administer VDOT funded roadway
projects, VDOT requires project administration agreements between the County and
VDOT. For County staff to execute the agreements, VDOT requires documentation of
signatory authority. This applies to any subsequent amendments to the project
agreements, as additional funds are allocated to the project.
On September 26, 2017, the Board of Supervisors passed Resolution 092617-1,
amending the VDOT Secondary Six Year Improvement Program, and established the
Fallowater Lane Extension Project.
On October 24, 2017, the Board of Supervisors passed Resolution 102417-1,
supporting an application for matched revenue sharing funding through VDOT, for the
Fallowater Lane Extension Project.
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Since that time, Roanoke County staff have made application to VDOT to administer the
Preliminary Engineering and Construction phases of the Fallowater Lane Extension
Project. VDOT is creating the necessary project administration agreement, which
requires a resolution from the Board of Supervisors designating signatory authority to
execute the agreement.
DISCUSSION:
The resolution would grant signatory authority to the County Administrator, or his
designee, to execute project administration agreements
FISCAL IMPACT:
This resolution has no fiscal impact. Future grant applications and the associated
acceptance and allocation of funding will continue to be presented to the Board of
Supervisors
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors adopt a granting signatory authority to
the County Administrator, or his designee, to execute a project administration
agreement with the Virginia Department of Transportation for the Fallowater Lane
Extension Project
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, JANUARY 9, 2018
RESOLUTION GRANTING SIGNATORY AUTHORITY TO THE COUNTY
ADMINISTRATOR OR HIS DESIGNEE TO EXECUTE A PROJECT
ADMINISTRATION AGREEMENT WITH THE VIRGINIA DEPARTMENT
OF TRANSPORTATION FOR THE FALLOWATER LANE EXTENSION
PROJECT
WHEREAS, the County of Roanoke desires to have a safe and efficient road
system; and
WHEREAS, from time to time, the County of Roanoke and the Virginia
Department of Transportation (VDOT) work together to enhance the transportation
system; and
WHEREAS, certain agreements between the County of Roanoke and the Virginia
Department of Transportation must be executed for this cooperative work to be
accomplished; and
WHEREAS, on September 26, 2017, the Board of Supervisors adopted a
resolution amending the Secondary Six Year Improvement Plan and establishing the
Fallowater Lane Extension project; and
WHEREAS, on October 24, 2017, the Board of Supervisors adopted a resolution
supporting an application for Revenue Sharing funds for the Fallowater Lane Extension
Project; and
WHEREAS, Roanoke County has requested to administer the preliminary
Engineering and Construction phases of the project.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia does hereby grant signatory authority to the County
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Administrator or his designee to execute a project agreement with VDOT for the
Fallowater Lane Extension Project.
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ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
January 9, 2018
Ordinance approving a lease with Blue Mountain
Adventures, Inc. to provide camping facilities and services in
Explore Park
Doug Blount
Director of Parks Recreation and Tourism
Thomas C. Gates
County Administrator
Approval of an ordinance authorizing a lease agreement with Blue Mountain Adventures
to offer camping and equipment rental at Explore Park
BACKGROUND:
Roanoke County signed a 99 -year lease for Explore Park in 2013 with the Virginia
Recreational Facilities Authority. As a part of the lease requirements, Roanoke County
developed a master plan for the park. The master plan laid out a detailed approach to
providing recreational amenities through public and private offerings to develop the park
into a destination for local citizens and tourists from outside of Virginia's Blue Ridge.
In 2016, the Roanoke County Board of Supervisors approved the Adventure Plan for
Explore Park which outlined the direction for the park's development. As a part of the
Adventure Plan and Business Plan for Explore Park, it outlined the public-private
partnerships that were necessary for the park to develop into a destination facility. One
of the important components of the Adventure Plan was providing overnight
accommodations for park users. Cabins and camping were two of the essential
amenities needed at Explore Park.
Roanoke County issued Request for Proposal 2017-095: Overnight Accommodations
for Explore Park on March 22, 2017 and proposals were due on May 17, 2017.
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Roanoke County received one proposal to provide camping from Blue Mountain
Adventures, Inc.
DISCUSSION:
Blue Mountain Adventures has proposed to build and operate up to 50 camping spots at
Explore Park. There will be several different forms of camping available that will include
group camping areas, hike -in primitive camping areas, elevated platform decks, canvas
huts and similar accommodations. Camping spots would continue to be added to the
park until completed by March of 2020. Nightly rates would range from $25 to $150
depending upon the season and services offered with an overnight stay. Blue Mountain
will also provide additional client services such as shuttling and meals.
Blue Mountain Adventures will also provide rental equipment in the park. This will
include a variety of outdoor equipment such as mountain bikes and boats.
The lease also addresses future growth should demand grow for camping at Explore
Park.
The lease is for 5 -years with two additional 5 -year options for a total of 15 years.
FISCAL IMPACT:
Roanoke County will receive 5% of gross revenue for the first two years and starting in
year three will receive 10% of gross revenue from Blue Mountain Adventures. The
revenue from the land lease will be used to support the operations of Explore Park.
STAFF RECOMMENDATION:
Staff recommends first reading of the ordinance and setting second reading for January
23, 2018.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 9, 2018
ORDINANCE APPROVING A LEASE WITH BLUE MOUNTAIN
ADVENTURES, INC TO PROVIDE CAMPING FACILITIES AND
SERVICES IN EXPLORE PARK
WHEREAS, the County is the Lessee of a ninety-nine year lease for Explore
Park, property owned by the Virginia Recreational Facilities Authority ("VRFA"), a
political subdivision of the Commonwealth of Virginia; and
WHEREAS, the purpose of the lease between the County and the VRFA is for
the County to provide and promote a high quality recreational attraction in the western
part of the Commonwealth; expand the historical knowledge of adults and children;
promote tourism and economic development in the Commonwealth; set aside and
conserve scenic and natural areas along the Roanoke River; preserve open -space land;
and enhance and expand research and educational programs; and
WHEREAS, the Roanoke County Department of Parks, Recreation & Tourism
("PRT") has devised a master plan ("Adventure Plan") for the land leased by the County
in Explore Park to achieve the purpose of the County / VRFA Lease; and
WHEREAS, the Adventure Plan calls for design and implementation of various
outdoor recreation activities, including different types of camping facilities and
amenities; and
WHEREAS, the County has solicited and negotiated contracts with various
vendors for ground leases and event contracts to implement the Adventure Plan; and
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WHEREAS, Blue Mountain Adventures, Inc, was the responsive bidder for the
County's RFP for, among other things, providing camping for visitors to Explore Park;
and
WHEREAS, the County has agreed to lease portions of Blue Mountain
Adventures, Inc, so that the company may provide quality camping and other related
services to visitors of Explore Park; and
WHEREAS, such a lease will provide tangible and intangible benefits to the
County in the form of revenue and economic development;
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of
Roanoke County, the County is authorized to acquire property, including the lease of
real estate; and,
2. That pursuant to the provisions of Section 18.04 of the Charter of
Roanoke County, the acquisition of any interest in real estate shall be accomplished by
ordinance, the first reading of this ordinance was held on January 9, 2018, and the
second reading of this ordinance was held on January 23, 2018.
3. That the execution of a Lease Agreement ("Agreement") with Blue
Mountain Adventures, Inc to lease certain parcels of land in Explore Park is authorized.
4. That the lease term shall commence on January _, 2018, and continue
for a period of 5 years, with the option to renew for an additional successive 5 -year
periods, upon the same terms and conditions contained in the Agreement, unless
terminated as provided in the Agreement.
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5. That the base rent shall be five percent for the first two years and ten
percent per year thereafter of Blue Mountain Adventures, Inc.'s gross revenue,
annually, during the term of the Agreement.
6. That the County Administrator, or an Assistant County Administrator, is
authorized to execute such documents and take such actions on behalf of the Board of
Supervisors in this matter as are necessary to accomplish the lease of this property, all
of which shall be approved as to form by the County Attorney.
8. That this ordinance shall be effective on and from the date of its adoption.
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This Explore Park Lease Agreement, made this day of , 2018, is by and
between the Roanoke County Board of Supervisors ("the County") and Blue Mountain
Adventures, Inc. ("Company"), a company with its principal place of business at 10452 Bent
Mountain Road, Bent Mountain, Virginia.
RECITALS
The County is a political subdivision of the Commonwealth of Virginia.
The County is the Lessee of a ninety-nine year lease for Explore Park, property owned by
the Virginia Recreational Facilities Authority ("VRFA"), a political subdivision of the
Commonwealth of Virginia. The terms of said lease are incorporated by reference herein.
WHEREAS, the provisions of Section 15.2-1811 of the Code of Virginia, 1950, as
amended, allow the County to operate a public park and recreation facility;
WHEREAS, the purpose of the lease between the County and the VRFA is for the County
to provide and promote a high quality recreational attraction in the western part of the
Commonwealth; expand the historical knowledge of adults and children; promote tourism and
economic development in the Commonwealth; set aside and conserve scenic and natural areas
along the Roanoke River; preserve open -space land; and enhance and expand research and
educational programs, this Lease Agreement between the County and Company accomplishes that
purpose.
WHEREAS, the County wishes to provide, among other things, camping accommodations
and other outdoor recreation activities for visitors to Explore Park, and Company is willing to
design, build, operate, and maintain camping facilities at Explore Park at its expense and provide
outdoor recreation equipment rentals and shuttle services to visitors of Explore Park; and
WHEREAS, Company is willing and able to render said services pursuant to the
provisions of this Agreement; and
WHEREAS, this Lease Agreement between County and Company shall consist of the
County's Request for Proposal 2017-097, this document, and the attached Exhibits (collectively,
"Lease Agreement"); and
WHEREAS, the governing body of the County, it Board of Supervisors, has approved this
Lease Agreement, pursuant to Ordinance
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
County and the Company agree to the following:
1. Term
This Lease Agreement shall commence on , 2018, and shall continue for a period of five
years, terminating on December 31, 2023 ("Initial Term"). The parties may extend the term of
1
this Lease Agreement for no more than two successive five-year terms upon the completion of the
terms and conditions of this Lease Agreement. The total renewable terms of this Agreement shall
be no more than fifteen calendar years. If the parties wish to continue after the Initial Term, this
Agreement (or as amended) shall be executed by mutual consent of the parties at that time, but in
any event no later than one hundred twenty (120) days prior to the conclusion of the Initial Term.
2. Services
Required Services
Company agrees to render services (the "Services") to the County by designing, constructing,
and operating in Explore Park camping accommodations and outdoor recreation equipment rental
kiosks as set forth more fully in Exhibit A, "Scope of Services." Company agrees to perform the
Services as stated in the Scope of Services in exchange for the County authorizing Company to
utilize Explore Park for conduct of Company's business and for further consideration as described
in this Lease Agreement.
Operation and QualitfOperation
Company shall provide, operate and maintain the required and authorized overnight
accommodations, outdoor recreation equipment rentals, and any related support facilities and
services in accordance with this Lease Agreement to such an extent and in a manner considered
satisfactory by the County. All of Company's camping facilities shall comply with applicable
state and federal laws and regulations, including but not limited to Virginia Department of Health
standards. The Services to be provided under the terms of this Lease Agreement will complement
other recreational services to be provided by other vendors at Explore Park and further, Company
shall work collaboratively with other vendors in Explore Park to provide travel packages to
Explore Park visitors.
Rates
All rates and charges to the public by Company for the camping accommodations, outdoor
recreation equipment rentals, and boating shuttle services as outlined in this Lease Agreement shall
be reasonable and appropriate for the type and quality of facilities and/or services required and/or
authorized under this Lease Agreement. Company's rates and charges to the public for Services
under this Agreement must be approved by the County on an annual basis.
Exclusive Vendor
The County and the Company agree that Company shall be given the first right of refusal as
the exclusive vendor for outdoor recreation equipment rentals in Explore Park during the term of
this Lease Agreement. Company will be the exclusive vendor for overnight accommodations
including tent pad sites, canvas platforms, elevated treehouse platform decks group tent camping
and other canvas structures. This provision excludes yurts, which may be provided by a different
vendor, pursuant to a different contract.
2
3. Compensation
Fee
In consideration for use of the Leased Premises as described herein, Company shall pay the
County 5% of annual gross revenue derived from the Services offered pursuant to the terms of this
Lease Agreement for the first two years and starting in year 3 shall pay 10% of annual gross
revenue derived from Services, as further described and defined in Exhibit B. The entirety of the
fee arrangement between County and Company is set forth in Exhibit B, which is incorporated by
reference herein. The County shall not be responsible for any costs of building and operating
infrastructure and equipment necessary for the services to be provided by Company, except as
outlined in this Lease Agreement. Roanoke County will also provide an online reservation system,
the cost of which will be borne equally by the County, Company and third party Cabin vendor.
Where Company's customers rent Company's equipment and overnight accommodations
utilizing County's point of sale system and or online reservation system, County shall remit
Company's rental revenue to Company on a monthly basis, minus 3% for all related credit card
fees. To the extent that Company is in arrears on annual rent, County reserves the right to withhold
such equipment rental revenue.
Company shall provide the County 15 complimentary rental voucher for campsite or elevated
platform decks and 10 equipment rental vouchers for promotional uses on an annual basis during
non -peak rental periods. Each rental voucher would equal a one night free stay in a cabin or yurt
or a free day rental of a mountain bike or boat.
Manner of Pam
Company agrees to pay said compensation amount to the County on a quarterly basis by
submitting the payment along with the accounting of Company's revenues, in a manner sufficient
for the County to determine compliance with the revenue sharing requirement of this Agreement
under Exhibit B.
Audit
Company agrees that the County shall have the right to inspect and audit Company's revenues,
on an annual basis, for the camping accommodations and equipment rental revenue that is the
subject of this Agreement to ensure correct payments to County.
4. Leased Premises
The areas of Explore Park to be leased by County to the Company to provide the Services
outlined in this Lease Agreement ("Leased Premises") are more fully described in Exhibit C,
incorporated by reference herein.
Company acknowledges that Riverside Village Group Camping and Journey's End Group
Camping areas, as depicted on Leased Premises in Exhibit C, are temporary locations until such a
time as the Adventure Plan components are implemented in those respective areas. County will
give the Company 120 days' notice to vacate those areas.
3
County reserves the right to ask Company to relocate camping areas due to temporary
infrastructure construction during the first twenty-four months of this Agreement. Company shall
bear the costs, if any, for re -locating camping platforms, tents, teepee tents, picnic tables, fire rings,
etc. Company waives any claims for lost profits or business interruption during or subsequent to,
the relocation process
Company's rights as set forth herein will not interfere with County's use of the Property outside
the Leased Premises. Company will clean up and restore property at conclusion of each installation
or repair process that Company disturbed during the term of this Agreement.
5. Construction or Installation of Real Property Improvements
Company may construct or install upon Leased Premises only those real property
improvements that are determined by the County to be necessary and appropriate for the
construction and operation of the camping accommodations and equipment rental kiosks to be
managed by Company. All real property improvements constructed or installed by Company shall
be deemed fixtures and will become the property of the County immediately. Should Group
Camping Areas 1, 2 or 3, as depicted in Exhibit C, need to be relocated, County will bear the cost
of relocating those camping facilities.
Company shall commence construction on the camping accommodations and outdoor
equipment rental kiosks on or before February 1, 2018 in a manner that demonstrates to the
satisfaction of the County that Company is in good faith carrying forward its obligations under this
Lease Agreement. Company may start offering camping services in platform tents on or before
June 1, 2018. Outdoor rental equipment services may begin on or before June 1, 2019 Company
shall complete and have the camping accommodations for 50 other camping spots completed by
March 1, 2020.
Company shall construct all trails necessary for connecting the entrances to the camping
accommodations and outdoor recreation equipment rental kiosks that are the subject of this Lease
Agreement. All trails must be constructed and maintained in accordance with County trail
standards.
6. Marketing
Company will work with County to market Company's business at Explore Park. Company
shall have a limited, non-exclusive license to use Explore Park's logo and marks for the promotion
of the camping accommodations. Company will work collaboratively with County to combine
marketing funds when appropriate. Company gives County a non-exclusive license to use
Company's logo and marks with Company's approval to promote the camping accommodations,
outdoor equipment rental, and Explore Park.
Company shall collaborate with County and other Explore Park vendors to develop discount
packages for customers. Company will set a discounted rental rate for County -sponsored programs
to use Company's services.
M
7. Easements and Access
The County shall grant to Company non-exclusive rights of easement for rights of access to
the Leased Premises in Explore Park so Company can fulfill its obligations under the terms of this
Lease Agreement.
The County shall have the right at any time to enter upon or into the Leased Premises assigned
to Company under this Lease Agreement for any purpose the County deems necessary for
administration of Explore Park.
8. Maintenance
Company accepts the Leased Premises "as is," and the County makes no warranties, express
or implied, with respect thereto. Company will keep and maintain the Leased Premises and all
improvements from time to time located thereon, and all appurtenances thereto, in good repair and
in safe and sanitary condition, ordinary wear and tear excepted; and will make all necessary repairs,
replacements and renewals, which shall be substantially equal in quality and class to the original
work. Company will notify County of any safety issues with trees in the leased premises. Company
will conform with and do all things necessary to comply with every valid law, regulation, order
and requirement of any governmental authority relating to the Leased Premises, and will hold
harmless and save liabilities, including but not limited to consequential damages, for the breach
thereof or failure to comply therewith. Company acknowledges that during the first 24 months of
operation, construction will be underway within Explore Park to build infrastructure to support
park operations. This construction may temporarily impact Company's camping areas. Company
will hold harmless the County during this 24 month period for any claims it might otherwise have
for any adverse impact, including but not limited to, claims for lost revenue or business
interruption.
9. Standard of Performance and Compliance with Applicable Laws
Company warrants and represents that it possesses the special skill and professional
competence, expertise and experience to undertake the obligations imposed by this Agreement.
Company agrees to perform in a diligent, efficient, competent and skillful manner commensurate
with the highest standards of the trade or industry, and to otherwise perform as is necessary to
provide the Services required by this Agreement.
Company warrants and represents that it will, at all times, observe and comply with all federal,
state, local and municipal ordinances, rules, regulations, relating to the provision of the Services
to be provided by Company hereunder or which in any manner affect this Agreement.
Company shall not obstruct or interfere with the rights of other tenants of County, or injure or
annoy them, or permit anything to be done which will in any way increase the rate of fire insurance
or liability insurance on the Leased Premises or contents, and in the event that, by reason of acts
of Company, there is any increase in rate of such insurance on the Premises or contents, created
by Company's acts or conduct of its business, then Company hereby agrees to pay such increase.
It is further agreed that Company shall use the Premises solely for the purpose specified in Exhibit
5
A of this Agreement. With the exception of the boating shuttle permit from National Park Service,
Company, at its expense, shall procure any and all governmental licenses and permits required for
the conduct of Company's business on the Leased Premises and shall at all times comply with the
requirement of each such license and permit. Except as otherwise specified in this Lease
Agreement, County is not required, and does not represent or warrant that it will obtain or endeavor
to obtain for Company any license or permit.
10.Insurance
At all times during the term of this Agreement, Company shall maintain a policy of general
commercial liability insurance with limits of liability of five million dollars ($5,000,000).
Company shall name the County as an additional insured on this policy and shall provide a
certificate of insurance to County. At all times during the term of this Agreement, Company shall
maintain a policy of workers' compensation insurance, with limits of liability as required by the
Workers' Compensation Commission of Virginia.
11. Relationship of the Parties
Independent Contractors
Nothing contained herein shall be deemed to create any relationship other than that of
Company as an independent contractor with the County. This Agreement shall not constitute,
create, or otherwise imply an employment, joint venture, partnership, agency or similar
arrangement between County and Company. It is expressly agreed that Company is acting as an
independent contractor and not as an employee of the County in providing the Services under this
Agreement.
Employee Benefits
Company shall not be eligible for any benefit available to employees of the County
including, but not limited to, workers' compensation insurance, state disability insurance,
unemployment insurance, group health and life insurance, vacation pay, sick pay, severance pay,
bonus plans, pension plans, or savings plans.
Payroll Taxes
Company shall be responsible for all FICA, federal and state withholding taxes and
workers' compensation coverage for any individuals assigned to perform the Services in
furtherance of this Agreement.
12. Indemnification
Company agrees to defend, indemnify and hold harmless the County, its governing body,
officers, employees, officials and agents, from and against any and all claims, suits, liens,
judgments, damages, losses and expenses including reasonable legal fees and costs arising in
whole or in part and in any manner against any and all liabilities, claims, demands, actions, costs,
and expenses of any kind and nature whatsoever, which may arise, in whole or in part, as a result
of any physical damage to person or property as a result of the Services provided by Company
herein, or out of a breach by Company of its obligations under this Agreement. The County shall
0
have no liability over any event or injury that may occur as a result of any use of Camping. The
County further disclaims all liability associated with the Services provided herein, and make no
warranties as to the safety of Explore Park for conducting said Services.
13. Force Maieure
Neither party shall be liable for any delay or failure to perform its obligations (other than a
failure to comply with payment obligations) hereunder if such delay or failure is caused by an
unforeseeable event beyond the reasonable control of a party, including without limitation: act of
God; fire; flood; earthquake; labor strike; sabotage; fiber cut; embargoes; power failure, e.g.,
rolling blackouts, electrical surges or current fluctuations; lightning; supplier's failures; act or
omissions of telecommunications common carriers; material shortages or unavailability or other
delay in delivery; lack of or delay in transportation; government codes, ordinances, laws, rules,
regulations or restrictions; war or civil disorder, or act of terrorism. Force majeure shall also
include closure of the Blue Ridge Parkway by the National Park Service.
14. Assignment
Company shall not assign this Agreement without the prior express written consent of the
County. Any attempted assignment by Company without the prior express written approval of the
County, shall at the County's sole option terminate this Lease Agreement without any notice to
Company of such termination.
15. Waiver of Breach
The waiver by either party of a breach or violation of any provision of this Lease Agreement
shall not operate or be construed to constitute a waiver of any subsequent breach or violation of
the same or other provision thereof.
16. Governing Law
This Lease Agreement shall be construed and governed by the laws of the Commonwealth of
Virginia, without giving effect to the principles of conflicts of laws. The venue for any disputes
arising out of this Lease Agreement shall be the Circuit Court for Roanoke County or in the United
States Federal District Court for the Western District of Virginia, Roanoke Division.
17. Severability
If any provision of this Lease Agreement is held to be unenforceable for any reason, the
unenforceability thereof shall not affect the remainder of the Agreement, which shall remain in
full force and effect, and enforceable in accordance with its terms.
7
18. Notices
All required notices or other communications required or permitted under the terms of this
Lease Agreement shall be in writing and shall be deemed to have been duly given when delivered
personally in hand, or when mailed by certified or registered mail, return receipt requested with
proper postage prepaid, addressed to the appropriate party at the following address:
County of Roanoke
Director, Parks Recreation & Tourism
1206 Kessler Mill Road
Salem, VA 24153
19. Entire Agreement
Jonathan and Holly Hart
Blue Mountain Adventures, Inc
10452 Bent Mountain Road
Bent Mountain, VA 24059
This Lease Agreement, which includes the County's RFP #2017-095 and the Exhibits
attached hereto, contains the entire agreement and understanding of the parties with respect to
the subject matter hereof, and supersedes and replaces any and all prior discussions,
representations and understandings, whether oral or written.
ROANOKE COUNTY BOARD OF SUPERVISORS
By
County Administrator
Commonwealth of Virginia,
County of Roanoke, to wit:
The foregoing instrument was acknowledged before me this day of
, 2018, by (title) of
Roanoke County Board of Supervisors.
Notary Public
My commission expires:
BLUE MOUNTAIN ADVENTURES
LIZ
Commonwealth of Virginia,
County of Roanoke, to wit:
The foregoing instrument was acknowledged before me this day of
, 2018, by (title)
of Blue Mountain Adventures, Inc.
My commission expires:
0
Notary Public
EXHIBIT A
SCOPE OF SERVICES
Company's Obligations
Blue Mountain Adventures, Inc. ("Company") shall provide the following services under its
obligations to Roanoke County in this Lease Agreement:
Company shall construct, install, and maintain all camping accommodations. Company may
construct outdoor recreation equipment rental kiosks. The camping accommodations shall be
inspected daily and audited by Company staff no less than once a year.
Company will provide the following types of camping, all of which will all be subject to the terms
and conditions of this Lease Agreement. Company is prohibited from constructing yurts or cabins
or any other camping accommodations in Explore Park that are not expressly set forth herein. Each
of the camping operations listed below will be open to the public on an on-going, March to
December basis:
1. Elevated Platform Decks- Company may place as many elevated platform decks as is
practical and safe on the Leased premises, as depicted on Exhibit C.
2. Group camping in Riverside Village- Special Use Permits will be issued to groups by
County on a date by date basis. Riverside Village will be used for special events
throughout the year and when the area is not scheduled, a special use permit can be
issued to third parties.
3. Hike -In camping- Company will develop camping sites that are accessible only along
adjacent trails and access points. Company shall develop and maintain footpaths.
Company shall ensure that its customers park in one of the identified public parking
lots at Explore Park and walk to their camping sites on the Leased Premises, as depicted
on Exhibit C.
4. Platform Canvas Tents and Platform Tipis - Company may place their canvas tent huts
in the camping area located along the Old Salem Turnpike on the Leased Premises, as
depicted on Exhibit C.
5. Company may offer camping 12 months a year if desired.
Company will be responsible for defining and equipping each campsite with fire rings, picnic
tables and platforms as needed. Fire rings may not be larger than 3 feet in diameter except in the
group camping areas where a large centrally located fire ring will be established by Company
Company may offer operate a retail program with the camping accommodations and outdoor
equipment rentals, to include Company -branded apparel and products and pre-packaged food and
beverage items. Company will submit a retail list of proposed products and pricing prior to the
start of each operating season for approval. County reserves the right to require amendments to
Company's proposed products and pricing should either be inconsistent with local, state or federal
laws.
10
Company will meet monthly or as requested with the Department Director, Assistant Director for
Parks, Outdoor Services Manager, Business and Information Manager and Tourism Manager to
discuss camping operations and park operations.
Company may provide camping rental equipment at the Blue Ridge Parkway Visitor Center. Such
equipment shall be rented to customers via County's point of sale system as a convenience to
Company and its customers. Company will provide standard operating procedures for rental and
security of the equipment. The Company is responsible for all maintenance and up keep of the
rental equipment.
During the first 48 months of this Agreement, Company may request that County provide
additional suitable locations in Explore Park for equipment rental kiosks, including but not limited
to, the building more commonly known as Journey's End in Explore Park.
Within the first thirty-six months of the term of this Agreement, Company may exercise an option
to operate a shuttle service for boaters who enter or exit the Roanoke River in Explore Park and
need transportation to other National Park Service facilities along the Blue Ridge Parkway. At the
time of Company excising this option, the financial terms may be negotiated and added as an
addendum to this agreement.
Company will service and inspect each campsite on a daily basis. All trash and debris will be
collected and placed in the Explore Park dumpsters. Company will be permitted to use Company
trucks and cars to service camp sites that have road access. All trail accessed camp sites must be
accessed by foot, bike or with a utility vehicle.
Should Company and County mutually agree to install a composting toilet and shower facility for
a hike in camping area, County agrees to purchase the materials and Company shall build and
maintain the unit.
Company acknowledges that Explore Park is an important component of the County's economy
and positive customer service experience is critical to the success of Explore Park. Accordingly,
Company will act in good faith to be attentive and resolve customer complaints in a timely manner.
Company will implement appropriate training program(s) for all Company employees who work
or otherwise provide services in Explore Park.
Company shall conduct a criminal conviction screening and shall review and analyze the results
of such screening for all its employees and subcontractors. Company shall not employ any
registered sex offenders to work or provide services at any of the Leased Premises. Company shall
provide the results of any of the results of background screenings for Company employees at the
request of the County. County reserves the right to require Company to remove any of Company's
employees or agents from working or delivering Services for Company in Explore Park.
Company will work collaboratively with the County to be open beyond usual operating hours
during large regional special events. The County shall give Company no less than thirty days'
11
notice of any regional special events for which the County would require Company to extend its
usual operating hours.
County will provide a County contact that will be available to Company for any issues that arise
during camping operations. In turn, Company will provide County a contact to be available 24
hours a day for camping issues or to be accessible to visit the park should a significant issue arise
with a camping guest that County personnel cannot solve. Overnight security of camping will be
addressed through a contract addendum.
County's Obligations
County shall perform the following for the County to facilitate Company's operation of camping
facilities and rental operations in Explore Park:
County shall ensure that proper gates or other entrances are installed to allow ingress and egress
onto Leased Premises. County will provide gate access key to authorized Company employees
for access to Explore Park.
County will provide the materials necessary to construct up to ten elevated platform decks.
Company will be responsible for the construction and maintenance of elevated platform decks.
County will provide an online reservation system or third party online reservation system so all
overnight accommodations services will be located in one central reservation system.
County shall ensure that mowing or other land preparation is complete so that Company will have
means of ingress and egress to Leased Premises.
County will provide access for Company's customers to use the bathhouse located in Explore Park.
County will work with Company to identify and expand Company's camping facilities, not to
exceed fifty additional camping sites, beyond those identified on the Leased Premises as depicted
Exhibit C, should demand for camping facilities increase during the term of this Agreement.
County may, at its discretion and at the request of Company, provide additional camping areas for
lease to Company for camping during special events.
County grants Company the option to use the residence located at 3906 Rutrough Rd as a live-in
facility for the owners and/or manager of the Company's camping operations during the term of
this Agreement. Such use shall be at no cost to Company. County will make reasonable and
necessary renovations or replacement of the structure, at County's expense, if Company elects to
exercise this option. County may take up to 12 months to complete necessary renovations. This
option expires 12 months after the date this Agreement is executed.
12
EXHIBIT B
FEE STRUCTURE
The following terms shall govern payment of rent, fees, and collection of taxes by Blue
Mountain Adventures ("Company") to the County of Roanoke ("County") in exchange for
use of the Leased Premises:
1. Company shall pay the County 5% (five percent) of C o in p a n y' s annual gross
revenue for the first two years and then will pay 10% (ten percent) starting in year three
from its operations at Explore Park during the term of this Agreement.
2. Company shall remit such payments as described herein to County on a quarterly basis
with the last annual payment, no later than July 30, 2018, and continuing each year
during the term of this Agreement.
3. For all Company rental equipment, shuttle services and overnight accommodations
transactions that are processed through the County's point of sale system or online web
portal, County will bill Company on a monthly for the credit card fees not to exceed 3%
incurred by County for such rental, shuttle and overnight accommodations transactions.
4. Company shall apply for and at all times during the course of this Agreement, shall
maintain a business license, as issued by the Roanoke County Commissioner of the
Revenue.
5. Company shall remit to the Roanoke County Commissioner of Revenue or Roanoke
County Treasurer all applicable Business, Professional and Occupational License taxes,
business personal property taxes, and other applicable taxes as mandated by Title 58.1
of the Code of Virginia during the term of this Agreement.
6. Company shall collect from customers and remit all applicable sales taxes to the
Roanoke County Commissioner of the Revenue at all times during the term of this
Agreement.
7. In administering this Agreement, the County Finance director may request that Company
provide reports and sufficient data regarding revenue to determine whether Company is
complying with terms of the revenue-sharing agreement. In the event County Finance
director requests reports or other documents to conduct such an audit, such information
shall be produced by Company in a reasonable time, not to exceed thirty days from the
date of the request.
8. Company agrees, to the extent it contracts with third parties to perform any of
Company's duties associated with the services as described in this Lease Agreement,
Company shall hold harmless and indemnify County for any claims resulting from the
failure of Company to make prompt payments to all persons or entities providing
equipment, labor, services, or tools in connection with Services Company is obligated
to provide under this Lease Agreement.
13
ROANOKE Explore Park Lease Agreement ° 125 250 500 75Feet
COUNTY VA
PHRKS, RECREATION
&iOAflON Exhibit C - Blue Mountain Adventures Date: 12/20/2017 1 inch = 605 feet
Explore Park
Campground Lease Areas Coordinates
OBJECTID
Lease -Area
Acreage
Square Footage
POINT _X
POINTY
Latitude
Longitude
462
Camping Area #1
2
95,476
11088872.92
3614486.126
37.24197902
-79.85373351
463
Camping Area #1
2
95,476
11088871.66
3614489.573
37.24198843
-79.85373801
464
Camping Area #1
2
95,476
11088871.68
3614493.205
37.24199841
-79.85373811
465
Camping Area #1
2
95,476
11088872.99
3614497.014
37.24200892
-79.85373381
466
Camping Area #1
2
95,476
11088848.16
3614552.383
37.24216
-79.85382185
467
Camping Area #1
2
95,476
11088852.02
3614556.514
37.24217149
-79.85380878
468
Camping Area #1
2
95,476
11088857.14
3614560.772
37.24218339
-79.8537914
469
Camping Area #1
2
95,476
11088871
3614569.563
37.24220808
-79.85374424
470
Camping Area #1
2
95,476
11088890.67
3614579.063
37.24223494
-79.85367711
471
Camping Area #1
2
95,476
11088913.82
3614587.924
37.24226019
-79.85359802
472
Camping Area #1
2
95,476
11088937.66
3614595.059
37.24228072
-79.85351649
473
Camping Area #1
2
95,476
11088956.89
3614598.855
37.2422919
-79.85345064
474
Camping Area #1
2
95,476
11088980.75
3614598.444
37.24229171
-79.85336866
475
Camping Area #1
2
95,476
11089008.24
3614592.981
37.24227779
-79.85327394
476
Camping Area #1
2
95,476
11089036.58
3614581.757
37.24224809
-79.85317604
477
Camping Area #1
2
95,476
11089072.53
3614571.488
37.2422213
-79.85305207
478
Camping Area #1
2
95,476
11089116.81
3614552.234
37.24217016
-79.852899
479
Camping Area #1
2
95,476
11089156.6
3614529.77
37.24211004
-79.85276121
480
Camping Area #1
2
95,476
11089198.96
3614503.455
37.24203944
-79.8526144
481
Camping Area #1
2
95,476
11089243.89
3614464.947
37.24193545
-79.85245818
482
Camping Area #1
2
95,476
11089284.97
3614423.229
37.2418225
-79.85231503
483
Camping Area #1
2
95,476
11089257.74
3614411.461
37.24178911
-79.85240796
484
Camping Area #1
2
95,476
11089230.46
3614393.034
37.24173744
-79.85250077
485
Camping Area #1
2
95,476
11089222.71
3614388.571
37.24172487
-79.85252718
486
Camping Area #1
2
95,476
11089208.24
3614380.957
37.24170339
-79.85257651
487
Camping Area #1
2
95,476
11089195.49
3614371.885
37.24167798
-79.85261987
488
Camping Area #1
2
95,476
11089184.07
3614361.507
37.24164903
-79.85265859
489
Camping Area #1
2
95,476
11089163.02
3614339.793
37.24158857
-79.85272981
490
Camping Area #1
2
95,476
11089135.01
3614312.206
37.24151171
-79.85282467
491
Camping Area #1
2
95,476
11089121.7
3614297.833
37.24147171
-79.85286968
492
Camping Area #1
2
95,476
11089110.31
3614282.971
37.24143045
-79.85290807
493
Camping Area #1
2
95,476
11089102.05
3614268.551
37.24139052
-79.85293574
494
Camping Area #1
2
95,476
11089098.3
3614258.931
37.24136395
-79.85294813
495
Camping Area #1
2
95,476
11089095.17
3614247.147
37.24133147
-79.85295832
496
Camping Area #1
2
95,476
11089092.63
3614233.159
37.24129295
-79.85296635
497
Camping Area #1
2
95,476
11089090.67
3614216.86
37.24124811
-79.85297227
498
Camping Area #1
2
95,476
11089088.69
3614185.916
37.24116306
-79.85297755
499
Camping Area #1
2
95,476
11089087.42
3614121.862
37.2409871
-79.85297877
500
Camping Area #1
2
95,476
11089086.28
3614103.915
37.24093777
-79.85298181
501
Camping Area #1
2
95,476
11089085.23
3614098.587
37.24092309
-79.85298515
502
Camping Area #1
2
95,476
11089083.82
3614095.914
37.2409157
-79.85298987
503
Camping Area #1
2
95,476
11089081.99
3614095.81
37.24091534
-79.85299612
504
Camping Area #1
2
95,476
11089079.72
3614098.278
37.24092203
-79.85300406
505
Camping Area #1
2
95,476
11089053.54
3614151.13
37.24106614
-79.8530966
506
Camping Area #1
2
95,476
11089037.23
3614182.548
37.24115178
-79.85315417
507
Camping Area #1
2
95,476
11089000.61
3614246.773
37.24132672
-79.8532831
508
Camping Area #1
2
95,476
11088991.23
3614264.91
37.24137616
-79.85331623
509
Camping Area #1
2
95,476
11088983.31
3614282.029
37.24142286
-79.85334426
510
Camping Area #1
2
95,476
11088976.9
3614294.775
37.24145761
-79.85336691
511
Camping Area #1
2
95,476
11088962.75
3614318.201
37.24152139
-79.85341666
512
Camping Area #1
2
95,476
11088957.64
3614327.598
37.24154699
-79.85343469
513
Camping Area #1
2
95,476
11088924.91
3614390.496
37.24171844
-79.85355023
514
Camping Area #1
2
95,476
11088892.27
3614451.38
37.24188435
-79.85366535
515
Camping Area #1
2
95,476
11088872.92
3614486.126
37.24197902
-79.85373351
516
Camping Area #2
2
89,054
11089358.78
3614418.736
37.24181307
-79.85206128
517
Camping Area #2
2
89,054
11089369.69
3614464.305
37.24193864
-79.85202604
518
Camping Area #2
2
89,054
11089472.38
3614541.965
37.24215595
-79.85167712
519
Camping Area #2
2
89,054
11089588.54
3614556.084
37.2421993
-79.85127877
520
Camping Area #2
2
89,054
11089646.31
3614523.352
37.24211167
-79.85107874
521
Camping Area #2
2
89,054
11089699.58
3614480.35
37.24199568
-79.85089364
522
Camping Area #2
2
89,054
11089731.67
3614409.751
37.24180305
-79.85077994
523
Camping Area #2
2
89,054
11089762.48
3614320.538
37.24155926
-79.85066973
Roanoke County, VA
1/4/2018
Page 1 of 10
Explore Park
Campground Lease Areas Coordinates
OBJECTID
Lease -Area
Acreage
Square Footage
POINT _X
POINTY
524
Camping Area #2
2
89,054
11089756.7
3614192.817
37.24120828
-79.8506833
525
Camping Area #2
2
89,054
11089731.03
3614138.263
37.24105745
-79.8507688
526
Camping Area #2
2
89,054
11089703.43
3614118.367
37.24100173
-79.85086262
527
Camping Area #2
2
89,054
11089675.19
3614151.741
37.24109227
-79.85096126
528
Camping Area #2
2
89,054
11089625.77
3614222.983
37.24128598
-79.85113452
529
Camping Area #2
2
89,054
11089561.59
3614297.433
37.24148791
-79.85135865
530
Camping Area #2
2
89,054
11089484.57
3614365.465
37.24167172
-79.85162655
531
Camping Area #2
2
89,054
11089408.2
3614409.751
37.24179033
-79.85189108
532
Camping Area #2
2
89,054
11089358.78
3614418.736
37.24181307
-79.85206128
544
Camping Area #3
22
966,940
11088671.76
3616366.423
37.24713486
-79.85451717
545
Camping Area #3
22
966,940
11088818.08
3616423.523
37.24729743
-79.85401735
546
Camping Area #3
22
966,940
11088935.85
3616452.073
37.24738048
-79.85361419
547
Camping Area #3
22
966,940
11089053.62
3616409.248
37.24726751
-79.85320752
548
Camping Area #3
22
966,940
11089192.8
3616359.286
37.24713578
-79.85272694
549
Camping Area #3
22
966,940
11089257.03
3616266.499
37.24688349
-79.8525017
550
Camping Area #3
22
966,940
11089317.7
3616159.437
37.24659186
-79.85228802
551
Camping Area #3
22
966,940
11089360.53
3616077.356
37.24636813
-79.85213687
552
Camping Area #3
22
966,940
11089503.28
3615820.408
37.2456681
-79.85163386
553
Camping Area #3
22
966,940
11089657.1
3615598.627
37.24506508
-79.85109454
554
Camping Area #3
22
966,940
11089813.95
3615372.92
37.24445139
-79.85054465
555
Camping Area #3
22
966,940
11089956.5
3615181.606
37.2439316
-79.85004555
556
Camping Area #3
22
966,940
11089722.13
3615053.487
37.24357054
-79.85084433
557
Camping Area #3
22
966,940
11089458.17
3615175.904
37.24389635
-79.85175709
558
Camping Area #3
22
966,940
11089162.79
3615274.381
37.24415517
-79.85277659
559
Camping Area #3
22
966,940
11089164.88
3615138.125
37.24378106
-79.85276274
560
Camping Area #3
22
966,940
11089111.58
3615040.907
37.24351198
-79.85294104
561
Camping Area #3
22
966,940
11089042.4
3614943.128
37.24324073
-79.85317385
562
Camping Area #3
22
966,940
11088919.34
3614997.006
37.24338385
-79.85359921
563
Camping Area #3
22
966,940
11088809.59
3615215.846
37.24398052
-79.853987
564
Camping Area #3
22
966,940
11088771.49
3615436.041
37.24458373
-79.85412875
565
Camping Area #3
22
966,940
11088726.18
3615809.702
37.24560811
-79.8543028
566
Camping Area #3
22
966,940
11088671.76
3616366.423
37.24713486
-79.85451717
533
Camping Area #4
5
201,519
11089264.17
3616748.277
37.24820685
-79.85250089
534
Camping Area #4
5
201,519
11089439.04
3616609.097
37.24783151
-79.85189332
535
Camping Area #4
5
201,519
11089571.08
3616452.073
37.24740547
-79.85143199
536
Camping Area #4
5
201,519
11089678.14
3616105.906
37.24645902
-79.85104719
537
Camping Area #4
5
201,519
11089535.39
3616030.963
37.2462476
-79.85153388
538
Camping Area #4
5
201,519
11089428.33
3616177.281
37.24664521
-79.85190886
539
Camping Area #4
5
201,519
11089292.72
3616416.385
37.24729652
-79.85238648
540
Camping Area #4
5
201,519
11089082.17
3616498.466
37.24751365
-79.85311384
541
Camping Area #4
5
201,519
11088889.46
3616530.585
37.24759427
-79.85377743
542
Camping Area #4
5
201,519
11089135.7
3616673.334
37.24799599
-79.85293855
543
Camping Area #4
5
201,519
11089264.17
3616748.277
37.24820685
-79.85250089
160
Camping Area #5
1
34,356
11091266.4
3612473.974
37.2365471
-79.84541334
161
Camping Area #5
1
34,356
11091263.08
3612479.383
37.23656183
-79.84542503
162
Camping Area #5
1
34,356
11091259.68
3612486.895
37.23658233
-79.84543706
163
Camping Area #5
1
34,356
11091252.94
3612507.601
37.23663893
-79.84546122
164
Camping Area #5
1
34,356
11091246.82
3612534.149
37.23671159
-79.84548353
165
Camping Area #5
1
34,356
11091242.16
3612562.976
37.23679058
-79.84550095
166
Camping Area #5
1
34,356
11091239.63
3612589.353
37.23686292
-79.84551094
167
Camping Area #5
1
34,356
11091239.31
3612611.52
37.23692378
-79.84551311
168
Camping Area #5
1
34,356
11091240
3612620.432
37.23694828
-79.8455112
169
Camping Area #5
1
34,356
11091241.23
3612627.772
37.23696849
-79.84550733
170
Camping Area #5
1
34,356
11091243
3612633.461
37.23698418
-79.84550154
171
Camping Area #5
1
34,356
11091245.28
3612637.453
37.23699523
-79.84549388
172
Camping Area #5
1
34,356
11091248.97
3612641.005
37.23700513
-79.84548139
173
Camping Area #5
1
34,356
11091254.03
3612644.282
37.23701433
-79.84546418
174
Camping Area #5
1
34,356
11091260.41
3612647.25
37.23702273
-79.84544241
175
Camping Area #5
1
34,356
11091268.02
3612649.867
37.23703022
-79.84541639
176
Camping Area #5
1
34,356
11091286.52
3612653.901
37.23704202
-79.84535304
177
Camping Area #5
1
34,356
11091307.95
3612656.029
37.2370487
-79.84527954
178
Camping Area #5
1
34,356
11091330.26
3612656.037
37.23704959
-79.8452029
Roanoke County, VA
1/4/2018
Page 2 of 10
Explore Park
Campground Lease Areas Coordinates
OBJECTID
Lease -Area
Acreage
Square Footage
POINT _X
POINTYIff
Latitude
Longitude
179
Camping Area #5
1
34,356
11091351.02
3612653.906
37.23704456
-79.84513149
180
Camping Area #5
1
34,356
11091360.17
3612652.102
37.23703996
-79.8451
181
Camping Area #5
1
34,356
11091368.28
3612649.845
37.23703408
-79.845072
182
Camping Area #5
1
34,356
11091375.25
3612647.171
37.23702701
-79.84504794
183
Camping Area #5
1
34,356
11091380.98
3612644.113
37.23701883
-79.8450281
184
Camping Area #5
1
34,356
11091386.25
3612639.965
37.23700765
-79.84500982
185
Camping Area #5
1
34,356
11091391.79
3612634.039
37.23699159
-79.84499048
186
Camping Area #5
1
34,356
11091397.58
3612626.383
37.23697079
-79.84497022
187
Camping Area #5
1
34,356
11091403.55
3612617.082
37.23694548
-79.84494927
188
Camping Area #5
1
34,356
11091415.74
3612593.951
37.23688244
-79.84490627
189
Camping Area #5
1
34,356
11091427.37
3612566.504
37.23680751
-79.84486496
190
Camping Area #5
1
34,356
11091437.5
3612536.714
37.2367261
-79.84482871
191
Camping Area #5
1
34,356
11091441.39
3612522.584
37.23668745
-79.84481467
192
Camping Area #5
1
34,356
11091444.29
3612509.641
37.23665202
-79.84480406
193
Camping Area #5
1
34,356
11091446.12
3612498.378
37.23662116
-79.84479726
194
Camping Area #5
1
34,356
11091446.83
3612489.01
37.23659546
-79.84479436
195
Camping Area #5
1
34,356
11091446.41
3612481.759
37.23657553
-79.84479544
196
Camping Area #5
1
34,356
11091444.87
3612476.751
37.23656172
-79.84480046
197
Camping Area #5
1
34,356
11091440.89
3612472.112
37.23654882
-79.84481393
198
Camping Area #5
1
34,356
11091434.11
3612467.713
37.23653647
-79.84483698
199
Camping Area #5
1
34,356
11091424.69
3612463.65
37.23652495
-79.84486914
200
Camping Area #5
1
34,356
11091412.9
3612460.042
37.23651458
-79.84490947
201
Camping Area #5
1
34,356
11091399.02
3612456.988
37.23650565
-79.844957
202
Camping Area #5
1
34,356
11091383.66
3612454.635
37.23649858
-79.84500962
203
Camping Area #5
1
34,356
11091367.47
3612453.08
37.23649368
-79.84506516
204
Camping Area #5
1
34,356
11091351.09
3612452.385
37.23649113
-79.84512139
205
Camping Area #5
1
34,356
11091335.95
3612452.544
37.23649097
-79.84517341
206
Camping Area #5
1
34,356
11091321.61
3612453.495
37.23649302
-79.84522272
207
Camping Area #5
1
34,356
11091308.42
3612455.213
37.23649723
-79.84526808
208
Camping Area #5
1
34,356
11091296.64
3612457.667
37.23650351
-79.84530868
209
Camping Area #5
1
34,356
11091286.49
3612460.799
37.23651171
-79.84534371
210
Camping Area #5
1
34,356
11091278.01
3612464.585
37.23652177
-79.845373
211
Camping Area #5
1
34,356
11091271.3
3612468.987
37.2365336
-79.84539626
212
Camping Area #5
1
34,356
11091266.4
3612473.974
37.2365471
-79.84541334
367
Expansion Area #1
2
94,583
11089878.66
3614362.819
37.24167994
-79.85027273
368
Expansion Area #1
2
94,583
11089881.25
3614368.147
37.24169467
-79.8502641
369
Expansion Area #1
2
94,583
11089884.97
3614374.067
37.24171108
-79.85025159
370
Expansion Area #1
2
94,583
11089895.64
3614387.385
37.24174807
-79.85021561
371
Expansion Area #1
2
94,583
11089910.03
3614401.947
37.24178863
-79.85016689
372
Expansion Area #1
2
94,583
11089925.9
3614415.468
37.24182638
-79.85011302
373
Expansion Area #1
2
94,583
11089933.65
3614420.762
37.24184123
-79.85008667
374
Expansion Area #1
2
94,583
11089942.28
3614425.323
37.24185409
-79.85005724
375
Expansion Area #1
2
94,583
11089951.89
3614429.198
37.24186511
-79.85002444
376
Expansion Area #1
2
94,583
11089962.64
3614432.459
37.24187449
-79.84998767
377
Expansion Area #1
2
94,583
11089984.36
3614436.847
37.24188739
-79.84991327
378
Expansion Area #1
2
94,583
11090027.08
3614442.414
37.24190436
-79.84976681
379
Expansion Area #1
2
94,583
11090044.19
3614445.233
37.24191277
-79.84970816
380
Expansion Area #1
2
94,583
11090061.22
3614449.355
37.24192476
-79.84964988
381
Expansion Area #1
2
94,583
11090075.75
3614454.617
37.24193978
-79.84960022
382
Expansion Area #1
2
94,583
11090084.38
3614458.949
37.24195202
-79.84957078
383
Expansion Area #1
2
94,583
11090107.68
3614472.362
37.24198977
-79.84949142
384
Expansion Area #1
2
94,583
11090114.95
3614475.562
37.24199884
-79.84946659
385
Expansion Area #1
2
94,583
11090121.65
3614477.566
37.24200461
-79.84944368
386
Expansion Area #1
2
94,583
11090131.53
3614479.297
37.24200975
-79.84940983
387
Expansion Area #1
2
94,583
11090141.92
3614480.259
37.2420128
-79.84937418
388
Expansion Area #1
2
94,583
11090152.2
3614480.395
37.24201358
-79.84933888
389
Expansion Area #1
2
94,583
11090161.94
3614479.702
37.24201206
-79.84930537
390
Expansion Area #1
2
94,583
11090170.71
3614478.232
37.24200836
-79.8492752
391
Expansion Area #1
2
94,583
11090178.47
3614476.012
37.24200257
-79.84924844
392
Expansion Area #1
2
94,583
11090185.08
3614473.08
37.24199478
-79.84922556
393
Expansion Area #1
2
94,583
11090190.5
3614469.466
37.24198507
-79.84920679
394
Expansion Area #1
2
94,583
11090206.42
3614456.012
37.24194874
-79.84915144
Roanoke County, VA
1/4/2018
Page 3 of 10
Explore Park
Campground Lease Areas Coordinates
POINT_X J-POINT_Y
11090217.87 3614445.121
11090226.99 3614434.741
11090233.7 3614424.918
11090 237.71 3614417.219
11090241.57 3614408.28
11090256.08 3614368.707
11090260.28 3614359.761
11090264.74 3614352.02
11090272.46 3614338.866
11090280.02 3614323.553
11090301.19 3614272.372
11090307.93 3614258.146
11090319.3 3614238.83
11090323.46 3614230.656
11090328.06 3614218.593
11090332.24 3614203.524
11090333.68 3614194.231
11090334.53 3614183.218
11090334.48 3614174.55
11090333.59 3614168.426
11090332.06 3614164.175
11090329.93 3614160.431
11090327.19 3614157.19
11090323.83 3614154.446
11090319.89 3614152.206
110 90 315.31 3614150.433
11090303.89 3614148.176
11090293.57 3614147.952
11090280.32 3614149.263
11090264.64 3614152.062
11090247.42 3614156.193
11090229.58 3614161.454
11090212.84 3614167.36
11090198.6 3614173.419
11090187.8 3614179.225
11090180.11 3614185.817
11090155.8 3614211.256
11090149.14 3614217.02
11090143.25 3614221.074
11090136.87 3614224.217
11090130.03 3614226.469
11090122.55 3614227.923
11090104.84 3614230.03
11090100.03 3614231.336
11090096 3614233.223
11090093.06 3614234.376
11090089.14 3614234.911
11090078.1 3614234.156
11090065.68 3614231.796
11090030.89 3614223.786
11090013.65 3614221.074
11089996.15 3614220.607
11089979.32 3614222.612
11089963.26 3614226.978
11089944.8 3614234.573
11089935.48 3614240.128
11089926.54 3614248.388
11089919.38 3614257.147
11089901.61 3614281.822
11089891.85 3614293.911
11089884.56 3614304.525
11089879.25 3614314.402
Latitude Iff
Lease -Area
Acreage
Square Footage
395
Expansion Area #1
2
94,583
396
Expansion Area #1
2
94,583
397
Expansion Area #1
2
94,583
398
Expansion Area #1
2
94,583
399
Expansion Area #1
2
94,583
400
Expansion Area #1
2
94,583
401
Expansion Area #1
2
94,583
402
Expansion Area #1
2
94,583
403
Expansion Area #1
2
94,583
404
Expansion Area #1
2
94,583
405
Expansion Area #1
2
94,583
406
Expansion Area #1
2
94,583
407
Expansion Area #1
2
94,583
408
Expansion Area #1
2
94,583
409
Expansion Area #1
2
94,583
410
Expansion Area #1
2
94,583
411
Expansion Area #1
2
94,583
412
Expansion Area #1
2
94,583
413
Expansion Area #1
2
94,583
414
Expansion Area #1
2
94,583
415
Expansion Area #1
2
94,583
416
Expansion Area #1
2
94,583
417
Expansion Area #1
2
94,583
418
Expansion Area #1
2
94,583
419
Expansion Area #1
2
94,583
420
Expansion Area #1
2
94,583
421
Expansion Area #1
2
94,583
422
Expansion Area #1
2
94,583
423
Expansion Area #1
2
94,583
424
Expansion Area #1
2
94,583
425
Expansion Area #1
2
94,583
426
Expansion Area #1
2
94,583
427
Expansion Area #1
2
94,583
428
Expansion Area #1
2
94,583
429
Expansion Area #1
2
94,583
430
Expansion Area #1
2
94,583
431
Expansion Area #1
2
94,583
432
Expansion Area #1
2
94,583
433
Expansion Area #1
2
94,583
434
Expansion Area #1
2
94,583
435
Expansion Area #1
2
94,583
436
Expansion Area #1
2
94,583
437
Expansion Area #1
2
94,583
438
Expansion Area #1
2
94,583
439
Expansion Area #1
2
94,583
440
Expansion Area #1
2
94,583
441
Expansion Area #1
2
94,583
442
Expansion Area #1
2
94,583
443
Expansion Area #1
2
94,583
444
Expansion Area #1
2
94,583
445
Expansion Area #1
2
94,583
446
Expansion Area #1
2
94,583
447
Expansion Area #1
2
94,583
448
Expansion Area #1
2
94,583
449
Expansion Area #1
2
94,583
450
Expansion Area #1
2
94,583
451
Expansion Area #1
2
94,583
452
Expansion Area #1
2
94,583
453
Expansion Area #1
2
94,583
454
Expansion Area #1
2
94,583
455
Expansion Area #1
2
94,583
456
Expansion Area #1
2
94,583
POINT_X J-POINT_Y
11090217.87 3614445.121
11090226.99 3614434.741
11090233.7 3614424.918
11090 237.71 3614417.219
11090241.57 3614408.28
11090256.08 3614368.707
11090260.28 3614359.761
11090264.74 3614352.02
11090272.46 3614338.866
11090280.02 3614323.553
11090301.19 3614272.372
11090307.93 3614258.146
11090319.3 3614238.83
11090323.46 3614230.656
11090328.06 3614218.593
11090332.24 3614203.524
11090333.68 3614194.231
11090334.53 3614183.218
11090334.48 3614174.55
11090333.59 3614168.426
11090332.06 3614164.175
11090329.93 3614160.431
11090327.19 3614157.19
11090323.83 3614154.446
11090319.89 3614152.206
110 90 315.31 3614150.433
11090303.89 3614148.176
11090293.57 3614147.952
11090280.32 3614149.263
11090264.64 3614152.062
11090247.42 3614156.193
11090229.58 3614161.454
11090212.84 3614167.36
11090198.6 3614173.419
11090187.8 3614179.225
11090180.11 3614185.817
11090155.8 3614211.256
11090149.14 3614217.02
11090143.25 3614221.074
11090136.87 3614224.217
11090130.03 3614226.469
11090122.55 3614227.923
11090104.84 3614230.03
11090100.03 3614231.336
11090096 3614233.223
11090093.06 3614234.376
11090089.14 3614234.911
11090078.1 3614234.156
11090065.68 3614231.796
11090030.89 3614223.786
11090013.65 3614221.074
11089996.15 3614220.607
11089979.32 3614222.612
11089963.26 3614226.978
11089944.8 3614234.573
11089935.48 3614240.128
11089926.54 3614248.388
11089919.38 3614257.147
11089901.61 3614281.822
11089891.85 3614293.911
11089884.56 3614304.525
11089879.25 3614314.402
Latitude Iff
Longitude
37.24191928
-79.84911158
37.24189113
-79.84907972
37.24186442
-79.84905622
37.24184344
-79.84904206
37.24181904
-79.84902833
37.24171093
-79.84897655
37.24168653
-79.84896171
37.24166544
-79.84894599
37.24162962
-79.84891885
37.24158786
-79.84889213
37.24144814
-79.84881687
37.24140934
-79.84879304
37.24135674
-79.84875303
37.24133445
-79.84873836
37.2413015
-79.84872196
37.24126028
-79.84870684
37.24123482
-79.84870145
37.24120461
-79.848698
37.2411808
-79.84869774
37.24116395
-79.84870048
37.24115221
-79.84870553
37.24114185
-79.84871268
37.24113284
-79.84872194
37.24112517
-79.84873333
37.24111887
-79.84874676
37.24111382
-79.84876242
37.24110717
-79.8488015
37.24110615
-79.84883696
37.24110923
-79.84888252
37.2411163
-79.84893652
37.24112697
-79.84899588
37.24114072
-79.84905742
37.24115628
-79.8491152
37.24117236
-79.84916442
37.24118788
-79.84920182
37.24120568
-79.84922854
37.24127459
-79.84931331
37.24129016
-79.84933645
37.24130106
-79.8493569
37.24130945
-79.84937897
37.24131536
-79.84940255
37.24131906
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37.24132415
-79.84948928
37.24132755
-79.84950586
37.24133257
-79.84951979
37.24133562
-79.84952995
37.24133694
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37.24133443
-79.84958132
37.24132746
-79.84962388
37.2413041
-79.84974298
37.24129597
-79.84980206
37.241294
-79.84986217
37.24129885
-79.84992005
37.24131021
-79.84997543
37.24133034
-79.85003921
37.24134523
-79.8500715
37.24136757
-79.85010262
37.24139134
-79.85012766
37.2414584
-79.85018992
37.24149122
-79.85022403
37.24152008
-79.85024957
37.241547
-79.85026831
Roanoke County, VA 1/4/2018 Page 4 of 10
Explore Park
Campground Lease Areas Coordinates
Lease Area
Acreage
Square Footage
POINT_X
POINTY
457
Expansion Area #1
2
94,583
11089875.74
3614323.878
37.24157288
-79.85028085
458
Expansion Area #1
2
94,583
11089873.91
3614333.341
37.2415988
-79.85028759
459
Expansion Area #1
2
94,583
11089873.78
3614342.873
37.24162497
-79.8502885
460
Expansion Area #1
2
94,583
11089875.36
3614352.65
37.24165188
-79.85028357
461
Expansion Area #1
2
94,583
11089878.66
3614362.819
37.24167994
-79.85027273
1
Expansion Area #2
5
228,203
11087870.15
3612659.49
37.23692307
-79.85708784
2
Expansion Area #2
5
228,203
11088047.66
3612686.6
37.23700453
-79.85647947
3
Expansion Area #2
5
228,203
11088121.27
3612622.82
37.23683227
-79.85622349
4
Expansion Area #2
5
228,203
11088212.77
3612597.39
37.23676605
-79.85590795
5
Expansion Area #2
5
228,203
11088355.2
3612331.484
37.23604142
-79.85540561
6
Expansion Area #2
5
228,203
11088524.16
3612115.2
37.23545411
-79.85481463
7
Expansion Area #2
5
228,203
11088241.38
3611952.69
37.23499666
-79.85577788
8
Expansion Area #2
5
228,203
11088041.46
3612201.94
37.23567328
-79.85647685
9
Expansion Area #2
5
228,203
11087997.46
3612296.24
37.23593052
-79.85663263
10
Expansion Area #2
5
228,203
11087924.62
3612540.529
37.23659852
-79.85689487
11
Expansion Area #2
5
228,203
11087870.15
3612659.49
37.23692307
-79.85708784
12
Expansion Area #3
12
507,540
11089416.46
3611308.95
37.23327507
-79.85171017
13
Expansion Area #3
12
507,540
11089413.77
3611312.901
37.23328581
-79.85171962
14
Expansion Area #3
12
507,540
11089412.28
3611317.13
37.23329737
-79.85172492
15
Expansion Area #3
12
507,540
11089412
3611321.643
37.23330975
-79.8517261
16
Expansion Area #3
12
507,540
11089412.93
3611326.451
37.23332299
-79.85172314
17
Expansion Area #3
12
507,540
11089415.07
3611331.56
37.23333711
-79.85171607
18
Expansion Area #3
12
507,540
11089418.41
3611336.994
37.23335216
-79.85170484
19
Expansion Area #3
12
507,540
11089422.99
3611342.774
37.23336821
-79.85168942
20
Expansion Area #3
12
507,540
11089428.81
3611348.935
37.23338536
-79.85166971
21
Expansion Area #3
12
507,540
11089440.32
3611359.259
37.23341417
-79.8516307
22
Expansion Area #3
12
507,540
11089455.28
3611370.946
37.23344685
-79.85157987
23
Expansion Area #3
12
507,540
11089520.59
3611416.269
37.23357389
-79.85135781
24
Expansion Area #3
12
507,540
11089533.38
3611425.746
37.23360042
-79.85131432
25
Expansion Area #3
12
507,540
11089543.38
3611433.906
37.23362322
-79.8512804
26
Expansion Area #3
12
507,540
11089599.65
3611481.784
37.23375692
-79.85108947
27
Expansion Area #3
12
507,540
11089623.21
3611500.688
37.23380976
-79.85100949
28
Expansion Area #3
12
507,540
11089645.38
3611517.599
37.23385707
-79.85093416
29
Expansion Area #3
12
507,540
11089667.12
3611533.206
37.23390079
-79.85086025
30
Expansion Area #3
12
507,540
11089688.21
3611547.322
37.23394038
-79.85078852
31
Expansion Area #3
12
507,540
11089708.84
3611560.077
37.23397622
-79.85071829
32
Expansion Area #3
12
507,540
11089729.14
3611571.547
37.23400852
-79.85064914
33
Expansion Area #3
12
507,540
11089757.84
3611585.623
37.2340483
-79.85055124
34
Expansion Area #3
12
507,540
11089791.01
3611599.292
37.23408715
-79.85043799
35
Expansion Area #3
12
507,540
11089823.02
3611610.863
37.23412018
-79.85032861
36
Expansion Area #3
12
507,540
11089893.95
3611634.877
37.23418891
-79.85008616
37
Expansion Area #3
12
507,540
11089922.73
3611645.403
37.23421895
-79.84998784
38
Expansion Area #3
12
507,540
11090041.8
3611690.777
37.23434824
-79.84958112
39
Expansion Area #3
12
507,540
11090106.09
3611716.622
37.23442174
-79.84936156
40
Expansion Area #3
12
507,540
11090121.32
3611723.508
37.23444125
-79.84930959
41
Expansion Area #3
12
507,540
11090170.07
3611747.31
37.23450852
-79.8491433
42
Expansion Area #3
12
507,540
11090186.14
3611753.611
37.23452646
-79.84908844
43
Expansion Area #3
12
507,540
11090200.72
3611757.831
37.23453862
-79.84903855
44
Expansion Area #3
12
507,540
11090215.33
3611760.336
37.23454607
-79.84898852
45
Expansion Area #3
12
507,540
11090230.78
3611761.291
37.2345493
-79.84893547
46
Expansion Area #3
12
507,540
11090247.27
3611760.71
37.23454835
-79.84887883
47
Expansion Area #3
12
507,540
11090265.11
3611758.581
37.23454321
-79.84881744
48
Expansion Area #3
12
507,540
11090280.62
3611755.742
37.23453602
-79.84876401
49
Expansion Area #3
12
507,540
11090298.03
3611751.758
37.23452576
-79.84870404
50
Expansion Area #3
12
507,540
11090374.02
3611731.606
37.2344734
-79.84844203
51
Expansion Area #3
12
507,540
11090392.44
3611727.784
37.23446363
-79.84837859
52
Expansion Area #3
12
507,540
11090409.06
3611725.279
37.2344574
-79.84832139
53
Expansion Area #3
12
507,540
11090433.21
3611723.27
37.23445283
-79.84823834
54
Expansion Area #3
12
507,540
11090484.39
3611721.397
37.23444969
-79.84806246
55
Expansion Area #3
12
507,540
11090506.33
3611719.937
37.23444654
-79.84798703
56
Expansion Area #3
12
507,540
11090529.11
3611716.908
37.23443912
-79.84790864
57
Expansion Area #3
12
507,540
11090549.03
3611712.258
37.23442713
-79.84783999
Roanoke County, VA
1/4/2018
Page 5 of 10
Explore Park
Campground Lease Areas Coordinates
OBJECTID
I Lease -Area
Acreage
Square Footage
POINT _X
POINTY11111F
Latitude
Longitude
58
Expansion
Area
#3
12
507,540
11090589.02
3611700.767
37.23439714
-79.84770208
59
Expansion
Area
#3
12
507,540
11090601.27
3611696.537
37.23438601
-79.84765981
60
Expansion
Area
#3
12
507,540
11090611.74
3611692.223
37.23437457
-79.84762362
61
Expansion
Area
#3
12
507,540
11090621.54
3611687.261
37.23436132
-79.84758971
62
Expansion
Area
#3
12
507,540
11090629.85
3611681.931
37.23434701
-79.8475609
63
Expansion
Area
#3
12
507,540
11090636.77
3611676.17
37.23433147
-79.84753685
64
Expansion
Area
#3
12
507,540
11090642.35
3611669.94
37.23431457
-79.8475174
65
Expansion
Area
#3
12
507,540
11090646.54
3611663.517
37.2342971
-79.84750268
66
Expansion
Area
#3
12
507,540
11090650.18
3611656.046
37.23427672
-79.84748982
67
Expansion
Area
#3
12
507,540
11090653.27
3611647.496
37.23425336
-79.84747878
68
Expansion
Area
#3
12
507,540
11090655.85
3611637.8
37.23422684
-79.84746947
69
Expansion
Area
#3
12
507,540
11090659.47
3611615.334
37.23416528
-79.84745591
70
Expansion
Area
#3
12
507,540
11090661.96
3611583.013
37.23407662
-79.84744579
71
Expansion
Area
#3
12
507,540
11090662.67
3611559.388
37.23401177
-79.84744218
72
Expansion
Area
#3
12
507,540
11090661.93
3611535.793
37.23394694
-79.84744357
73
Expansion
Area
#3
12
507,540
11090659.77
3611513.425
37.23388542
-79.84744989
74
Expansion
Area
#3
12
507,540
11090656.25
3611492.88
37.23382887
-79.84746095
75
Expansion
Area
#3
12
507,540
11090651.53
3611474.793
37.23377901
-79.84747631
76
Expansion
Area
#3
12
507,540
11090645.61
3611459.122
37.23373574
-79.84749587
77
Expansion
Area
#3
12
507,540
11090638.55
3611446.019
37.23369948
-79.84751945
78
Expansion
Area
#3
12
507,540
11090630.41
3611435.565
37.23367045
-79.8475469
79
Expansion
Area
#3
12
507,540
11090625.82
3611431.268
37.23365847
-79.84756246
80
Expansion
Area
#3
12
507,540
11090620.6
3611427.365
37.23364755
-79.84758019
81
Expansion
Area
#3
12
507,540
11090608.25
3611420.715
37.2336288
-79.84762228
82
Expansion
Area
#3
12
507,540
11090593.28
3611415.57
37.23361408
-79.84767345
83
Expansion
Area
#3
12
507,540
11090575.49
3611411.86
37.2336032
-79.84773437
84
Expansion
Area
#3
12
507,540
11090557.04
3611409.708
37.23359657
-79.84779765
85
Expansion
Area
#3
12
507,540
11090535.41
3611408.556
37.23359255
-79.84787189
86
Expansion
Area
#3
12
507,540
11090456.8
3611408.438
37.23358915
-79.84814187
87
Expansion
Area
#3
12
507,540
11090441.13
3611409.007
37.23359009
-79.84819572
88
Expansion
Area
#3
12
507,540
11090423.35
3611411.448
37.2335961
-79.84825691
89
Expansion
Area
#3
12
507,540
11090405.46
3611415.149
37.23360556
-79.84831853
90
Expansion
Area
#3
12
507,540
11090359.63
3611426.105
37.23363385
-79.84847649
91
Expansion
Area
#3
12
507,540
11090346.59
3611428.572
37.23364012
-79.84852139
92
Expansion
Area
#3
12
507,540
11090335.08
3611430.115
37.2336439
-79.84856098
93
Expansion
Area
#3
12
507,540
11090322.34
3611430.841
37.23364539
-79.84860479
94
Expansion
Area
#3
12
507,540
11090310.78
3611430.294
37.23364344
-79.84864446
95
Expansion
Area
#3
12
507,540
11090300.18
3611428.463
37.233638
-79.84868078
96
Expansion
Area
#3
12
507,540
11090290.43
3611425.328
37.233629
-79.84871413
97
Expansion
Area
#3
12
507,540
11090281.14
3611420.974
37.23361668
-79.84874581
98
Expansion
Area
#3
12
507,540
11090271.69
3611415.372
37.23360093
-79.84877798
99
Expansion
Area
#3
12
507,540
11090262.03
3611408.488
37.23358164
-79.84881085
100
Expansion
Area
#3
12
507,540
11090252.02
3611400.243
37.23355861
-79.8488448
101
Expansion
Area
#3
12
507,540
11090231.47
3611380.305
37.23350304
-79.84891441
102
Expansion
Area
#3
12
507,540
11090202
3611347.736
37.23341245
-79.84901403
103
Expansion
Area
#3
12
507,540
11090188.63
3611331.568
37.23336752
-79.84905917
104
Expansion
Area
#3
12
507,540
11090159.88
3611293.457
37.23326173
-79.84915602
105
Expansion
Area
#3
12
507,540
11090133.35
3611260.218
37.2331694
-79.84924554
106
Expansion
Area
#3
12
507,540
11090115.44
3611238.943
37.23311027
-79.849306
107
Expansion
Area
#3
12
507,540
11090081.25
3611198.961
37.23299913
-79.84942148
108
Expansion
Area
#3
12
507,540
11090062.82
3611179.102
37.23294387
-79.84948379
109
Expansion
Area
#3
12
507,540
11090043.96
3611161.797
37.23289561
-79.84954771
110
Expansion
Area
#3
12
507,540
11090034.8
3611154.709
37.23287578
-79.84957883
111
Expansion
Area
#3
12
507,540
11090025.68
3611148.553
37.23285852
-79.84960984
112
Expansion
Area
#3
12
507,540
11090011.2
3611141.018
37.23283726
-79.84965921
113
Expansion
Area
#3
12
507,540
11089993.97
3611134.872
37.2328197
-79.8497181
114
Expansion
Area
#3
12
507,540
11089973.95
3611129.929
37.23280534
-79.84978662
115
Expansion
Area
#3
12
507,540
11089931.66
3611122.05
37.23278204
-79.84993145
116
Expansion
Area
#3
12
507,540
11089913.99
3611118.111
37.23277053
-79.84999195
117
Expansion
Area
#3
12
507,540
11089896.21
3611112.644
37.23275482
-79.85005278
118
Expansion
Area
#3
12
507,540
11089881.33
3611106.029
37.23273607
-79.85010356
119
Expansion
Area
#3
12
507,540
11089870.12
3611098.789
37.23271574
-79.85014169
Roanoke County, VA 1/4/2018 Page 6 of 10
Explore Park
Campground Lease Areas Coordinates
OBJECTID
I Lease -Area
Acreage
Square Footage
POINT _X
POINTY11111F
Latitude
Longitude
120
Expansion Area #3
12
507,540
11089858.93
3611089.013
37.23268845
-79.85017963
121
Expansion Area #3
12
507,540
11089847.68
3611076.623
37.23265399
-79.85021769
122
Expansion Area #3
12
507,540
11089836.17
3611061.431
37.23261182
-79.85025646
123
Expansion Area #3
12
507,540
11089826.19
3611046.353
37.23257001
-79.85029001
124
Expansion Area #3
12
507,540
11089815.46
3611028.501
37.23252057
-79.85032596
125
Expansion Area #3
12
507,540
11089782.74
3610968.918
37.23235565
-79.85043541
126
Expansion Area #3
12
507,540
11089771.78
3610949.876
37.23230293
-79.85047214
127
Expansion Area #3
12
507,540
11089760.85
3610932.93
37.23225596
-79.85050885
128
Expansion Area #3
12
507,540
11089750.9
3610920.064
37.23222023
-79.85054236
129
Expansion Area #3
12
507,540
11089745.06
3610913.89
37.23220305
-79.85056213
130
Expansion Area #3
12
507,540
11089739.37
3610908.986
37.23218936
-79.85058144
131
Expansion Area #3
12
507,540
11089733.78
3610905.311
37.23217904
-79.85060045
132
Expansion Area #3
12
507,540
11089728.27
3610902.846
37.23217206
-79.85061926
133
Expansion Area #3
12
507,540
11089722.8
3610901.576
37.23216836
-79.850638
134
Expansion Area #3
12
507,540
11089717.35
3610901.504
37.23216794
-79.85065671
135
Expansion Area #3
12
507,540
11089711.91
3610902.627
37.23217082
-79.85067545
136
Expansion Area #3
12
507,540
11089706.46
3610904.95
37.23217698
-79.85069427
137
Expansion Area #3
12
507,540
11089701.26
3610908.176
37.23218564
-79.85071231
138
Expansion Area #3
12
507,540
11089695.75
3610912.439
37.23219713
-79.85073141
139
Expansion Area #3
12
507,540
11089683.63
3610924.261
37.23222912
-79.85077364
140
Expansion Area #3
12
507,540
11089671.39
3610938.543
37.23226786
-79.85081637
141
Expansion Area #3
12
507,540
11089645.61
3610971.083
37.23235621
-79.85090651
142
Expansion Area #3
12
507,540
11089627.35
3610994.296
37.23241924
-79.85097038
143
Expansion Area #3
12
507,540
11089608.74
3611020.085
37.23248933
-79.85103557
144
Expansion Area #3
12
507,540
11089589.35
3611049.02
37.23256803
-79.85110359
145
Expansion Area #3
12
507,540
11089567.49
3611083.623
37.2326622
-79.85118037
146
Expansion Area #3
12
507,540
11089558.2
3611100.446
37.23270804
-79.85121309
147
Expansion Area #3
12
507,540
11089549.34
3611120.267
37.23276212
-79.85124451
148
Expansion Area #3
12
507,540
11089541.36
3611141.326
37.23281964
-79.85127293
149
Expansion Area #3
12
507,540
11089521.37
3611198.803
37.2329767
-79.85134443
150
Expansion Area #3
12
507,540
11089514.68
3611215.434
37.23302211
-79.85136824
151
Expansion Area #3
12
507,540
11089508.01
3611229.737
37.23306113
-79.85139185
152
Expansion Area #3
12
507,540
11089499.31
3611245.206
37.23310327
-79.85142249
153
Expansion Area #3
12
507,540
11089489.93
3611258.495
37.23313939
-79.85145535
154
Expansion Area #3
12
507,540
11089479.68
3611269.869
37.23317023
-79.8514911
155
Expansion Area #3
12
507,540
11089468.46
3611279.45
37.2331961
-79.85153012
156
Expansion Area #3
12
507,540
11089456.87
3611286.489
37.23321497
-79.85157026
157
Expansion Area #3
12
507,540
11089427
3611301.012
37.23325368
-79.85167357
158
Expansion Area #3
12
507,540
11089420.75
3611305.039
37.2332645
-79.85169524
159
Expansion Area #3
12
507,540
11089416.46
3611308.95
37.23327507
-79.85171017
213
Group Camping Area #1
2
76,139
11091003.21
3612914.946
37.23774782
-79.84633896
214
Group Camping Area #1
2
76,139
11090994.42
3612912.079
37.2377396
-79.84636901
215
Group Camping Area #1
2
76,139
11090988.78
3612909.438
37.23773213
-79.84638824
216
Group Camping Area #1
2
76,139
11090975.92
3612901.839
37.23771076
-79.84643203
217
Group Camping Area #1
2
76,139
11090969.1
3612899.237
37.23770335
-79.84645535
218
Group Camping Area #1
2
76,139
11090961.05
3612897.719
37.23769886
-79.8464829
219
Group Camping Area #1
2
76,139
11090954.81
3612897.591
37.23769827
-79.84650435
220
Group Camping Area #1
2
76,139
11090950.01
3612898.438
37.2377004
-79.84652088
221
Group Camping Area #1
2
76,139
11090944.71
3612900.117
37.23770481
-79.84653917
222
Group Camping Area #1
2
76,139
11090934.82
3612905.329
37.23771873
-79.84657338
223
Group Camping Area #1
2
76,139
11090925.23
3612912.864
37.23773905
-79.84660669
224
Group Camping Area #1
2
76,139
11090914.35
3612924.524
37.23777065
-79.84664465
225
Group Camping Area #1
2
76,139
11090908.46
3612932.067
37.23779113
-79.84666524
226
Group Camping Area #1
2
76,139
11090901.59
3612942.244
37.23781881
-79.84668933
227
Group Camping Area #1
2
76,139
11090889.54
3612963.376
37.23787637
-79.84673175
228
Group Camping Area #1
2
76,139
11090882.51
3612977.515
37.23791492
-79.8467566
229
Group Camping Area #1
2
76,139
11090877.58
3612989.112
37.23794658
-79.84677409
230
Group Camping Area #1
2
76,139
11090873.79
3613002.537
37.2379833
-79.84678777
231
Group Camping Area #1
2
76,139
11090871.54
3613007.777
37.2379976
-79.84679577
232
Group Camping Area #1
2
76,139
11090869.05
3613011.145
37.23800675
-79.84680446
233
Group Camping Area #1
2
76,139
11090861.88
3613018.279
37.23802606
-79.84682947
234
Group Camping Area #1
2
76,139
11090859.09
3613021.812
37.23803566
-79.84683922
Roanoke County, VA 1/4/2018 Page 7 of 10
Explore Park
Campground Lease Areas Coordinates
Lease -Area
Acreage
Square Footage
POINT_X
POINTY
Latitude
Longitude
235
Group
Camping Area
#1
2
76,139
11090854.16
3613031.593
37.23806233
-79.84685662
236
Group
Camping Area
#1
2
76,139
11090849.72
3613046.792
37.23810389
-79.8468726
237
Group
Camping Area
#1
2
76,139
11090846.33
3613062.461
37.23814679
-79.84688504
238
Group
Camping Area
#1
2
76,139
11090844.42
3613076.683
37.23818577
-79.84689228
239
Group
Camping Area
#1
2
76,139
11090843.68
3613093.25
37.23823124
-79.84689564
240
Group
Camping Area
#1
2
76,139
11090844.56
3613107.598
37.23827068
-79.84689331
241
Group
Camping Area
#1
2
76,139
11090846.61
3613120.051
37.23830496
-79.84688691
242
Group
Camping Area
#1
2
76,139
11090849.39
3613129.737
37.23833167
-79.84687783
243
Group
Camping Area
#1
2
76,139
11090853.51
3613138.857
37.23835687
-79.84686411
244
Group
Camping Area
#1
2
76,139
11090859.19
3613148.249
37.23838289
-79.84684508
245
Group
Camping Area
#1
2
76,139
11090866.35
3613157.322
37.23840809
-79.8468209
246
Group
Camping Area
#1
2
76,139
11090876.48
3613167.545
37.23843656
-79.84678663
247
Group
Camping Area
#1
2
76,139
11090887.13
3613176.569
37.23846176
-79.84675047
248
Group
Camping Area
#1
2
76,139
11090900
3613185.653
37.23848721
-79.84670672
249
Group
Camping Area
#1
2
76,139
11090909.69
3613191.647
37.23850405
-79.84667371
250
Group
Camping Area
#1
2
76,139
11090918.47
3613196.317
37.23851722
-79.8466438
251
Group
Camping Area
#1
2
76,139
11090932.51
3613202.226
37.238534
-79.84659585
252
Group
Camping Area
#1
2
76,139
11090943.23
3613205.593
37.23854366
-79.84655921
253
Group
Camping Area
#1
2
76,139
11090975
3613213.415
37.23856639
-79.84645045
254
Group
Camping Area
#1
2
76,139
11090983.89
3613216.837
37.23857613
-79.84642011
255
Group
Camping Area
#1
2
76,139
11091006.33
3613227.041
37.23860504
-79.84634351
256
Group
Camping Area
#1
2
76,139
11091013.02
3613229.374
37.23861171
-79.84632064
257
Group
Camping Area
#1
2
76,139
11091019.19
3613230.864
37.23861604
-79.84629952
258
Group
Camping Area
#1
2
76,139
11091029.81
3613232.569
37.23862114
-79.84626314
259
Group
Camping Area
#1
2
76,139
11091037.2
3613232.782
37.23862201
-79.84623778
260
Group
Camping Area
#1
2
76,139
11091047.1
3613230.855
37.23861711
-79.84620367
261
Group
Camping Area
#1
2
76,139
11091059.65
3613225.995
37.23860425
-79.84616033
262
Group
Camping Area
#1
2
76,139
11091071.26
3613219.655
37.2385873
-79.84612012
263
Group
Camping Area
#1
2
76,139
11091084.24
3613210.21
37.23856187
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264
Group
Camping Area
#1
2
76,139
11091096.18
3613199.546
37.23853305
-79.84603355
265
Group
Camping Area
#1
2
76,139
11091106.32
3613188.125
37.23850208
-79.84599815
266
Group
Camping Area
#1
2
76,139
11091114.07
3613177.059
37.23847199
-79.84597098
267
Group
Camping Area
#1
2
76,139
11091118.72
3613166.744
37.23844385
-79.84595451
268
Group
Camping Area
#1
2
76,139
11091120.12
3613161.102
37.23842841
-79.84594944
269
Group
Camping Area
#1
2
76,139
11091121.19
3613153.456
37.23840745
-79.84594539
270
Group
Camping Area
#1
2
76,139
11091121.23
3613132.421
37.23834969
-79.84594421
271
Group
Camping Area
#1
2
76,139
11091122.63
3613118.933
37.2383127
-79.84593874
272
Group
Camping Area
#1
2
76,139
11091128.22
3613088.191
37.23822849
-79.84591804
273
Group
Camping Area
#1
2
76,139
11091129.16
3613073.783
37.23818896
-79.8459141
274
Group
Camping Area
#1
2
76,139
11091126
3613042.518
37.23810298
-79.84592344
275
Group
Camping Area
#1
2
76,139
11091126.58
3613012.553
37.23802071
-79.84591998
276
Group
Camping Area
#1
2
76,139
11091123.46
3612980.516
37.2379326
-79.84592912
277
Group
Camping Area
#1
2
76,139
11091124.73
3612964.62
37.237889
-79.84592399
278
Group
Camping Area
#1
2
76,139
11091124.52
3612958.456
37.23787206
-79.8459244
279
Group
Camping Area
#1
2
76,139
11091122.49
3612951.182
37.23785201
-79.84593103
280
Group
Camping Area
#1
2
76,139
11091115.97
3612937.512
37.23781421
-79.84595272
281
Group
Camping Area
#1
2
76,139
11091113.83
3612931.706
37.23779818
-79.84595982
282
Group
Camping Area
#1
2
76,139
11091111.65
3612917.109
37.23775801
-79.84596658
283
Group
Camping Area
#1
2
76,139
11091109.79
3612911.536
37.23774263
-79.84597268
284
Group
Camping Area
#1
2
76,139
11091105.91
3612905.53
37.23772599
-79.84598572
285
Group
Camping Area
#1
2
76,139
11091100.28
3612901.944
37.23771592
-79.8460049
286
Group
Camping Area
#1
2
76,139
11091095.74
3612901.095
37.23771341
-79.84602045
287
Group
Camping Area
#1
2
76,139
11091087.87
3612901.526
37.23771428
-79.84604749
288
Group
Camping Area
#1
2
76,139
11091079.23
3612903.012
37.23771803
-79.84607726
289
Group
Camping Area
#1
2
76,139
11091059.7
3612909.096
37.23773397
-79.84614461
290
Group
Camping Area
#1
2
76,139
11091042.75
3612912.774
37.23774341
-79.84620301
291
Group
Camping Area
#1
2
76,139
11091030.8
3612914.534
37.23774777
-79.84624414
292
Group
Camping Area
#1
2
76,139
11091013.94
3612915.97
37.23775105
-79.84630214
293
Group
Camping Area
#1
2
76,139
11091008.24
3612915.763
37.23775026
-79.84632171
294
Group
Camping Area
#1
2
76,139
11091003.21
3612914.946
37.23774782
-79.84633896
295
Group
Camping Area
#2
2
77,064
11090403.29
3613743.632
37.24000009
-79.84844023
296
Group
Camping Area
#2
2
77,064
11090409.49
3613750.232
37.24001846
-79.84841924
Roanoke County, VA
1/4/2018
Page 8 of 10
Explore Park
Campground Lease Areas Coordinates
OBJECTID
Lease -Area
Acreage
Square Footage
POINT _X
POINTY
Latitude
.
Longitude
297
Group
Camping Area
#2
2
77,064
11090417.93
3613756.002
37.24003464
-79.84839056
298
Group
Camping Area
#2
2
77,064
11090428.58
3613761.032
37.24004887
-79.84835422
299
Group
Camping Area
#2
2
77,064
11090443.93
3613766.494
37.24006447
-79.84830174
300
Group
Camping Area
#2
2
77,064
11090454.83
3613769.329
37.24007268
-79.84826444
301
Group
Camping Area
#2
2
77,064
11090467.25
3613771.066
37.24007794
-79.84822186
302
Group
Camping Area
#2
2
77,064
11090481.4
3613771.772
37.24008043
-79.84817331
303
Group
Camping Area
#2
2
77,064
11090499.82
3613771.575
37.24008061
-79.84811002
304
Group
Camping Area
#2
2
77,064
11090523.24
3613771.022
37.24008001
-79.84802956
305
Group
Camping Area
#2
2
77,064
11090537.07
3613769.718
37.24007698
-79.84798198
306
Group
Camping Area
#2
2
77,064
11090548.89
3613766.977
37.24006991
-79.84794123
307
Group
Camping Area
#2
2
77,064
11090558.25
3613762.684
37.24005849
-79.8479089
308
Group
Camping Area
#2
2
77,064
11090565.04
3613757.133
37.24004351
-79.84788528
309
Group
Camping Area
#2
2
77,064
11090571.46
3613749.098
37.2400217
-79.84786284
310
Group
Camping Area
#2
2
77,064
11090576.75
3613740.334
37.23999784
-79.84784424
311
Group
Camping Area
#2
2
77,064
11090587.63
3613719.806
37.23994189
-79.84780588
312
Group
Camping Area
#2
2
77,064
11090592.54
3613711.878
37.23992031
-79.84778861
313
Group
Camping Area
#2
2
77,064
11090598.44
3613704.08
37.23989913
-79.84776798
314
Group
Camping Area
#2
2
77,064
11090613.94
3613685.904
37.23984981
-79.84771384
315
Group
Camping Area
#2
2
77,064
11090620.4
3613677.549
37.23982712
-79.84769123
316
Group
Camping Area
#2
2
77,064
11090626
3613668.392
37.2398022
-79.84767155
317
Group
Camping Area
#2
2
77,064
11090629.37
3613659.803
37.23977874
-79.84765953
318
Group
Camping Area
#2
2
77,064
11090630.57
3613651.372
37.23975563
-79.847655
319
Group
Camping Area
#2
2
77,064
11090629.83
3613641.669
37.23972896
-79.84765709
320
Group
Camping Area
#2
2
77,064
11090627.43
3613631.168
37.23970003
-79.84766482
321
Group
Camping Area
#2
2
77,064
11090618.22
3613600.244
37.23961474
-79.84769492
322
Group
Camping Area
#2
2
77,064
11090616.7
3613590.712
37.2395885
-79.84769967
323
Group
Camping Area
#2
2
77,064
11090616.67
3613582.325
37.23956547
-79.84769936
324
Group
Camping Area
#2
2
77,064
11090618.78
3613570.636
37.23953345
-79.84769155
325
Group
Camping Area
#2
2
77,064
11090626.86
3613544.516
37.23946204
-79.84766251
326
Group
Camping Area
#2
2
77,064
11090629.37
3613532.789
37.23942993
-79.84765331
327
Group
Camping Area
#2
2
77,064
11090630.47
3613517.771
37.23938873
-79.84764881
328
Group
Camping Area
#2
2
77,064
11090629.95
3613500.861
37.23934227
-79.84764976
329
Group
Camping Area
#2
2
77,064
11090628.29
3613484.432
37.23929708
-79.84765467
330
Group
Camping Area
#2
2
77,064
11090623.02
3613445.15
37.239189
-79.84767082
331
Group
Camping Area
#2
2
77,064
11090620.68
3613419.357
37.23911807
-79.8476776
332
Group
Camping Area
#2
2
77,064
11090617.94
3613405.776
37.23908067
-79.84768634
333
Group
Camping Area
#2
2
77,064
11090612.03
3613385.821
37.23902564
-79.84770566
334
Group
Camping Area
#2
2
77,064
11090607.24
3613374.306
37.23899383
-79.84772157
335
Group
Camping Area
#2
2
77,064
11090604.5
3613369.824
37.23898141
-79.84773077
336
Group
Camping Area
#2
2
77,064
11090601.57
3613366.393
37.23897187
-79.84774065
337
Group
Camping Area
#2
2
77,064
11090598.44
3613363.985
37.23896514
-79.8477513
338
Group
Camping Area
#2
2
77,064
11090595.08
3613362.592
37.23896118
-79.84776275
339
Group
Camping Area
#2
2
77,064
11090590.76
3613362.085
37.23895962
-79.84777758
340
Group
Camping Area
#2
2
77,064
11090585.35
3613362.515
37.23896059
-79.84779618
341
Group
Camping Area
#2
2
77,064
11090569.68
3613366.402
37.23897065
-79.8478502
342
Group
Camping Area
#2
2
77,064
11090563.64
3613368.574
37.23897637
-79.84787104
343
Group
Camping Area
#2
2
77,064
11090557.65
3613371.589
37.23898442
-79.84789178
344
Group
Camping Area
#2
2
77,064
11090551.63
3613375.477
37.23899486
-79.84791262
345
Group
Camping Area
#2
2
77,064
11090545.5
3613380.309
37.23900789
-79.84793394
346
Group
Camping Area
#2
2
77,064
11090535
3613390.313
37.23903495
-79.8479705
347
Group
Camping Area
#2
2
77,064
11090508.71
3613418.478
37.23911127
-79.84806216
348
Group
Camping Area
#2
2
77,064
11090487.21
3613440.299
37.23917035
-79.8481371
349
Group
Camping Area
#2
2
77,064
11090465.64
3613464.488
37.23923593
-79.84821238
350
Group
Camping Area
#2
2
77,064
11090443.76
3613491.295
37.2393087
-79.84828882
351
Group
Camping Area
#2
2
77,064
11090421.07
3613521.358
37.23939037
-79.84836824
352
Group
Camping Area
#2
2
77,064
11090393.82
3613556.085
37.23948467
-79.84846355
353
Group
Camping Area
#2
2
77,064
11090383.47
3613570.624
37.23952419
-79.84849983
354
Group
Camping Area
#2
2
77,064
11090374.54
3613586.434
37.23956726
-79.84853126
355
Group
Camping Area
#2
2
77,064
11090371.37
3613593.967
37.23958782
-79.84854254
356
Group
Camping Area
#2
2
77,064
11090369
3613601.377
37.23960808
-79.84855104
357
Group
Camping Area
#2
2
77,064
11090365.84
3613616.254
37.23964881
-79.84856261
358
Group
Camping Area
#2
2
77,064
11090364.11
3613631.887
37.23969167
-79.84856933
Roanoke County, VA
1/4/2018
Page 9 of 10
Explore Park
Campground Lease Areas Coordinates
Roanoke County, VA 1/4/2018 Page 10 of 10
Lease—Area
Acreage
Square Footage
POINT _X
POINTY
Latitude
.
Longitude
359
Group
Camping Area
#2
2
77,064
11090363.89
3613647.492
37.23973452
-79.84857085
360
Group
Camping Area
#2
2
77,064
11090365.19
3613662.343
37.23977536
-79.84856712
361
Group
Camping Area
#2
2
77,064
11090366.73
3613670.571
37.23979801
-79.84856223
362
Group
Camping Area
#2
2
77,064
11090369.03
3613679.048
37.23982138
-79.84855473
363
Group
Camping Area
#2
2
77,064
11090375.97
3613696.923
37.23987074
-79.84853176
364
Group
Camping Area
#2
2
77,064
11090386.07
3613716.27
37.23992427
-79.84849802
365
Group
Camping Area
#2
2
77,064
11090400.75
3613739.821
37.23998953
-79.84844877
366
Group
Camping Area
#2
2
77,064
11090403.29
3613743.632
37.24000009
-79.84844023
Roanoke County, VA 1/4/2018 Page 10 of 10
ACTION NO.
ITEM NO. F.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
January 9, 2018
Ordinance approving a lease with Don's Cab -Inns, LLC to
provide camping facilities and services in Explore Park
Doug Blount
Director of Parks Recreation and Tourism
Thomas C. Gates
County Administrator
Approval of an ordinance authorizing a lease agreement with Don's Cab -Inns, LLC to
offer cabin and yurt rentals at Explore Park
BACKGROUND:
Roanoke County signed a 99 -year lease for Explore Park in 2013 with the Virginia
Recreational Facilities Authority. As a part of the lease requirements, Roanoke County
developed a master plan for the park. The master plan laid out a detailed approach to
providing recreational amenities through public and private offerings to develop the park
into a destination for local citizens and tourists from outside of Virginia's Blue Ridge.
In 2016, the Roanoke County Board of Supervisors approved the Adventure Plan for
Explore Park, which outlined the direction for the park's development. As a part of the
Adventure Plan and Business Plan for Explore Park, it outlined the public-private
partnerships that were necessary for the park to develop into a destination facility. One
of the important components of the Adventure Plan was providing overnight
accommodations for park users. Cabins and camping were two of the essential
amenities needed at Explore Park.
Roanoke County issued Request for Proposal 2017-095: Overnight Accommodations
for Explore Park on March 22, 2017 and proposals were due on May 17, 2017.
Page 1 of 2
Roanoke County received one proposal to provide cabins and yurts from Don's Cab -
Inns, LLC.
DISCUSSION:
Don's Cab -Inns, LLC has proposed to build and operate 18 cabins and yurts at Explore
Park. Cabins and yurts could start arriving at Explore Park in the spring and summer of
2018 in a temporary location until the infrastructure is complete for the cabin camping
area (cabins and yurts will be located in Flex Pod A as identified on the Adventure Plan
map). Cabins and yurts would continue to be added to the park until completed by
February of 2020. Nightly rates would range from $50 to $150 depending upon the
season.
The lease also addresses future growth should demand grow for cabins and yurts at
Explore Park.
The lease is for 5 -years with two additional 5 -year options for a total of 15 years.
FISCAL IMPACT:
Roanoke County will receive 10% of gross revenue from Don's Cab -Inns, LLC. The
revenue from the land lease will be used to support the operations of Explore Park.
Roanoke County will provide the infrastructure for the support of cabins and yurts in the
area identified as Flex Pod A in the Adventure Plan. The cost estimate for the
infrastructure is $684,310. The funding is available in the fiscal year 2017-2018 Capital
Improvement Plan as a part of the Explore Park capital project.
STAFF RECOMMENDATION:
Staff recommends first reading of the ordinance and setting second reading for January
23, 2018.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 9, 2018
ORDINANCE APPROVING A LEASE WITH DON'S CAB -INNS, LLC TO
PROVIDE CAMPING FACILITIES AND SERVICES IN EXPLORE PARK
WHEREAS, the County is the Lessee of a ninety-nine year lease for Explore
Park, property owned by the Virginia Recreational Facilities Authority ("VRFA"), a
political subdivision of the Commonwealth of Virginia; and
WHEREAS, the purpose of the lease between the County and the VRFA is for
the County to provide and promote a high quality recreational attraction in the western
part of the Commonwealth; expand the historical knowledge of adults and children;
promote tourism and economic development in the Commonwealth; set aside and
conserve scenic and natural areas along the Roanoke River; preserve open -space land;
and enhance and expand research and educational programs; and
WHEREAS, the Roanoke County Department of Parks, Recreation & Tourism
("PRT") has devised a master plan ("Adventure Plan") for the land leased by the County
in Explore Park to achieve the purpose of the County / VRFA Lease; and
WHEREAS, the Adventure Plan calls for design and implementation of various
outdoor recreation activities, including different types of camping facilities and
amenities; and
WHEREAS, the County has solicited and negotiated contracts with various
vendors for ground leases and event contracts to implement the Adventure Plan; and
WHEREAS, Don's Cab -Inn's LLC, was the responsive bidder for the County's
RFP for, among other things, providing camping cabins for visitors to Explore Park; and
Page 1 of 3
WHEREAS, the County has agreed to lease portions of Explore Park to Dons
Cab -Inns, LLC, so that the company may provide quality camping cabins and other
related services to visitors of Explore Park; and
WHEREAS, such a lease will provide tangible and intangible benefits to the
County in the form of revenue and economic development.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of
Roanoke County, the County is authorized to acquire property, including the lease of
real estate; and
2. That pursuant to the provisions of Section 18.04 of the Charter of
Roanoke County, the acquisition of any interest in real estate shall be accomplished by
ordinance, the first reading of this ordinance was held on January 9, 2018, and the
second reading of this ordinance was held on January 23, 2018.
3. That the execution of a Lease Agreement ("Agreement") with Dons Cab -
Inns, LLC to lease certain parcels of land in Explore Park is authorized.
4. That the lease term shall commence on January _, 2018, and continue
for a period of 5 years, with the option to renew for an additional successive 5 -year
periods, upon the same terms and conditions contained in the Agreement, unless
terminated as provided in the Agreement.
5. That the base rent shall be ten percent of Dons Cab -Inns LLC's gross
revenue derived from its services at Explore Park, annually, during the term of the
Agreement.
Page 2of3
6. That the County Administrator, or an Assistant County Administrator, is
authorized to execute such documents and take such actions on behalf of the Board of
Supervisors in this matter as are necessary to accomplish the lease of this property, all
of which shall be approved as to form by the County Attorney.
8. That this ordinance shall be effective on and from the date of its adoption.
Page 3of3
This Explore Park Lease Agreement ("Agreement"), made this day of ,
2018, is by and between the Roanoke County Board of Supervisors ("the County") and Don's Cab -
Inns, LLC ("Company"), a company with its principal place of business at 530 Chestnut Mountain
Drive, Vinton, Virginia, 24179.
RECITALS
The County is a political subdivision of the Commonwealth of Virginia.
The County is the Lessee of a ninety-nine year lease for Explore Park, property owned by
the Virginia Recreational Facilities Authority ("VRFA"), a political subdivision of the
Commonwealth of Virginia. The terms of said lease are incorporated by reference herein.
WHEREAS, the provisions of Section 15.2-1811 of the Code of Virginia, 1950, as
amended, allow the County to operate a public park and recreation facility; and
WHEREAS, the purpose of the lease between the County and the VRFA is for the County
to provide and promote a high quality recreational attraction in the western part of the
Commonwealth; expand the historical knowledge of adults and children; promote tourism and
economic development in the Commonwealth; set aside and conserve scenic and natural areas
along the Roanoke River; preserve open -space land; and enhance and expand research and
educational programs. This Lease Agreement between the County and Company accomplishes
that purpose; and
WHEREAS, the County wishes to provide, among other things, camping cabins and
yurts ("Cabins") for visitors to Explore Park, and Company is willing to d e s i g n, build,
operate, and maintain same at the Park, at its expense, and provide Cabins to visitors of
Explore Park; and
WHEREAS, Company is willing and able to render said services pursuant to the
provisions of this Agreement; and
WHEREAS, the governing body of the County, its Board of Supervisors, has approved this
Agreement, pursuant to Ordinance
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
County and the Company agree to the following:
1. Term
This Agreement shall commence on , 2018, and shall continue for a period of five
years, terminating on December 31, 2023 ("Initial Term"). The parties may extend the term of
this Agreement for no more than two successive five-year terms upon the completion of the terms
and conditions of this Agreement. The total renewable terms of this Agreement shall be no more
than fifteen calendar years. If the parties wish to continue after the Initial Term, this Agreement
(or as amended) shall be executed by mutual consent of the parties at that time, but in any event
no later than one hundred twenty (120) days prior to the conclusion of the Initial Term.
2. Services
Required Services
Company agrees to render services (the "Services") to the County by designing,
constructing, and operating in Explore Park the Cabins as set forth in Exhibit "A," "Scope of
Services," the terms of which are incorporated by reference herein. Company agrees to perform
the Services as stated in the Scope of Services in exchange for the County authorizing Company
to utilize Explore Park for conduct of Company's business and for further consideration as
described in this Agreement.
Operation and Quality of Operation
Company shall provide, operate and maintain the required and authorized Cabins and any
related support facilities and services in accordance with this Agreement to such an extent and in
a manner considered satisfactory by the County. The Services to be provided under the terms of
this Agreement will complement other recreational services to be provided by other vendors and
further, Company shall work collaboratively with other vendors in Explore Park to provide travel
packages to Explore Park visitors.
Rates
All rates and charges to the public by Company for use of the Cabins as outlined in this
Agreement shall be reasonable and appropriate for the type and quality of facilities and/or services
required and/or authorized under this Agreement. Company's rates and charges to the public for
Services under this Agreement must be approved by the County on an annual basis.
Exclusive Vendor
The County and Company agree that Company shall be the exclusive vendor for Cabins,
including treehouse cabins, and Yurts in Explore Park during the term of this Agreement.
Company acknowledges that other vendors may provide other types of camping accommodations
in Explore Park during the term of this Agreement. Company will also be the exclusive vendor
for the retail gem mine program.
Company shall have the option to be the exclusive vendor for permanent camping cabin
structures. In order to exercise this option, Company must construct a minimum of one, but not
more than three, fixed structures. The additional details of this option are set forth more fully in
Exhibit B.
3. Compensation
Fee
In consideration for use of the Leased Premises as described herein, Company shall pay
the County 10% of annual gross revenue annually, as further described and defined in Exhibit B.
The entirety of the fee arrangement between the County and Company is set forth in Exhibit B,
which is incorporated by reference herein. The County shall not be responsible for any costs of
2
building and operating equipment necessary for the services to be provided by Company, except
as outlined in this Agreement.
Manner of Pam
Company agrees to pay said compensation amount to the County on a quarterly basis by
submitting the payment along with the accounting of the necessary documentation sufficient
for the contractual payment to be evident to the County from the documentation provided,
or as otherwise authorized under Exhibit B.
Audit
Company agrees that the County shall have the right to inspect and audit Company's
revenues, on an annual basis, for the Cabins and Yurts that are the subject of this Agreement to
ensure correct payments to County.
4. Leased Premises
The areas of Explore Park to be leased by Company from the County to provide the
Services outlined in this Agreement are more fully described in Exhibit C, incorporated by
reference herein.
Company's rights set forth herein will not interfere with the County's use of the Property
outside the Leased Premises. Company will clean up and restore property at conclusion of each
installation or repair process during the term of this Agreement.
5. Construction or Installation of Real Property provements
Company may construct or install upon Leased Premises only those real property
improvements that are determined by the County to be necessary and appropriate for the
installation and operation of the Cabins by Company. With the exception of the Cabins, all other
real property improvements constructed or installed by Company shall be deemed fixtures and will
become the property of the County immediately.
Company shall commence construction and installation of the Cabins on or before
February 1, 2018 in a manner that demonstrates to the satisfaction of the County that Company
is in good faith carrying forward its obligations under this Agreement. Company shall complete
construction and installation by February 1, 2020. Company can begin renting Cabins to Explore
Park visitors on or before July 1, 2018 after the infrastructure is complete in Flex Pod A
6. Marketing
Company will work with the County to market Company at Explore Park. Company
shall have a limited, non-exclusive license to use Explore Park's logo and marks for the
promotion of the Cabins. Company will work collaboratively with the County to combine
marketing funds when appropriate. Company gives the County a non-exclusive license to use
Company's logo and marks to promote the Cabins and Explore Park.
3
Company shall collaborate with the County and other Explore Park vendors to develop
discount packages for customers. Company will set a discounted admission rate for Roanoke
County programs to use Cabins.
Company shall provide the County 10 complimentary rental voucher for Cabins for
promotional uses on an annual basis during non -peak rental periods. Each rental voucher would
equal a one night free stay in a cabin or yurt.
7. Easements and Access
The County shall grant to Company non-exclusive rights of easement for rights of access
to the Leased Premises in Explore Park so Company can fulfill its obligations under the terms of
this Agreement.
The County shall have the right at any time to enter upon or into the Leased Premises
assigned to Company under this Agreement for any purpose the County deems necessary for
administration of Explore Park.
8. Maintenance
Company accepts the Leased Premises "as is," and the County makes no warranties,
express or implied, with respect thereto. Company will keep and maintain the Leased Premises
and all improvements located thereon, and all appurtenances thereto, in good repair and in safe
and sanitary condition, ordinary wear and tear excepted; and will make all necessary repairs,
replacements and renewals, which shall be substantially equal in quality and class to the original
work. Company will notify County of any safety issues with trees in the leased premises. County
will be responsible for cutting or removal of trees. Company will conform with and do all things
necessary to comply with every valid law, regulation, order and requirement of any governmental
authority relating to the Leased Premises, and will hold and save liabilities, including but not
limited to consequential damages, for the breach thereof or failure to comply therewith. Company
acknowledges that during the first 24 months of operation that construction will be underway
within Explore Park to build infrastructure to support park operations. This construction may
temporally impact Company's cabin areas and County will be held harmless during this 24 month
period for any impacts on Company, including but not limited to, business interruption costs.
9. Standard of Performance and Compliance with Applicable Laws
Company warrants and represents that it possesses the special skill and professional
competence, expertise and experience to undertake the obligations imposed by this
Agreement. Company agrees to perform in a diligent, efficient, competent and skillful
manner commensurate with the highest standards of the profession, and to otherwise
perform as is necessary to undertake the Services required by this Agreement.
Company warrants and represents that it will, at all times, observe and comply
with all federal, state, local and municipal ordinances, rules, regulations, relating to the
provision of the Services to be provided by Company hereunder or which in any manner
4
affect this Agreement.
Company shall not obstruct or interfere with the rights of other tenants of the County, or
injure or annoy them, or permit anything to be done which will in any way increase the rate of
fire insurance or liability insurance on the Leased Premises or contents, and in the event that, by
reason of acts of Company, there is any increase in rate of such insurance on the Premises or
contents, created by Company's acts or conduct of its business, then Company hereby agrees to
pay such increase. It is further agreed that Company shall use the Leased Premises solely for
the purpose specified in this Agreement. Company, at its expense, shall procure any and all
governmental licenses and permits required for the conduct of Company's business on the
Leased Premises and shall at all times comply with the requirement of each such license and
permit. The County is not required, and does not represent or warrant that it will obtain or
endeavor to obtain for Company any license or permit.
10. Insurance
At all times during the term of this Agreement, Company shall maintain a policy of general
commercial liability insurance with limits of liability of two million dollars ($2,000,000).
Company shall name the County as an additional insured on this policy and shall provide a
certificate of insurance to the County. At all times during the term of this Agreement, Company
shall maintain a policy of workers' compensation insurance, with limits of liability as required by
the Workers' Compensation Commission of Virginia.
11. Relationship of the Parties
Independent Contractors
Nothing contained herein shall be deemed to create any relationship other than that
of Company as an independent contractor with the County. This Agreement shall not
constitute, create, or otherwise imply an employment, joint venture, partnership, agency or
similar arrangement between the County and Company. It is expressly agreed that Company
is acting as an independent contractor and not as an employee of the County in providing the
Services under this Agreement.
Employee Benefits
Company shall not be eligible for any benefit available to employees of the
County including, but not limited to, workers' compensation insurance, state disability
insurance, unemployment insurance, group health and life insurance, vacation pay, sick pay,
severance pay, bonus plans, pension plans, or savings plans.
Payroll Taxes
Company shall be responsible for all FICA, federal and state withholding taxes
and workers' compensation coverage for any individuals assigned to perform the Services
in furtherance of this Agreement.
5
12. Indemnification
Company agrees to defend, indemnify and hold harmless the County, its governing body,
officers, employees, officials and agents, from and against any and all claims, suits, liens,
judgments, damages, losses and expenses including reasonable legal fees and costs arising
in whole or in part and in any manner against any and all liabilities, claims, demands, actions,
costs, and expenses of any kind and nature whatsoever, which may arise, in whole or in part,
as a result of any physical damage to person or property as a result of the Services provided
by Company herein, or out of a breach by Company of its obligations under this Agreement.
The County shall have no liability over any event or injury that may occur as a result of any
use of Cabins. The County further disclaims all liability associated with the Services
provided herein, and make no warranties as to the safety of Explore Park for conducting said
Services.
13. Force Majeure
Neither party shall be liable for any delay or failure to perform its obligations (other than
a failure to comply with payment obligations) hereunder if such delay or failure is caused by an
unforeseeable event beyond the reasonable control of a party, including without limitation: act of
God; fire; flood; earthquake; labor strike; sabotage; fiber cut; embargoes; power failure, e.g.,
rolling blackouts, electrical surges or current fluctuations; lightning; supplier's failures; act or
omissions of telecommunications common carriers; material shortages or unavailability or other
delay in delivery; lack of or delay in transportation; government codes, ordinances, laws, rules,
regulations or restrictions; war or civil disorder, or act of terrorism. Force majeure also includes
any closure of the Blue Ridge Parkway by the National Park Service.
14. Assignment
Company shall not assign this Agreement without the prior express written consent of the
County. Any attempted assignment by Company without the prior express written approval of the
County shall at the County's sole option terminate this Agreement without any notice to Company
of such termination.
15. Waiver of Breach
The waiver by either party of a breach or violation of any provision of this Agreement
shall not operate or be construed to constitute a waiver of any subsequent breach or violation
of the same or other provision thereof.
16. Governing Law
This Agreement shall be construed and governed by the laws of the Commonwealth of
Virginia, without giving effect to the principles of conflicts of laws. The venue for any disputes
arising out of this Agreement shall be the Circuit Court for Roanoke County or in the United States
Federal District Court for the Western District of Virginia, Roanoke Division.
M
If any provision of this Agreement is held to be unenforceable for any reason, the
unenforceability thereof shall not affect the remainder of the Agreement, which shall remain
in full force and effect, and enforceable in accordance with its terms.
17. Notices
All required notices or other communications required or permitted under the terms of
this Agreement shall be in writing and shall be deemed to have been duly given when delivered
personally in hand, or when mailed by certified or registered mail, return receipt requested with
proper postage prepaid, addressed to the appropriate party at the following address:
County of Roanoke
Director, Parks Recreation & Tourism
1206 Kessler Mill Road
Salem, VA 24153
18. Entire Agreement
Donald and Melody Harrison
Don's Cab -Inns, LLC
530 Chestnut Mountain Drive
Vinton, VA 24179
This Lease Agreement shall consist of this document, Roanoke County RFP 92017-095, and
Company's response thereto, and all exhibits referenced herein. To the extent that there is any
conflict between the terms in this document, the RFP or Company's response thereto, the terms
of this document shall supersede any conflicting terms.
This Lease Agreement which includes the exhibits hereto contains the entire
agreement and understanding of the parties with respect to the subject matter hereof, and
supersedes and replaces any and all prior discussions, representations and understandings,
whether oral or written.
Roanoke County Board of Supervisors
By
Commonwealth of Virginia,
County of Roanoke, to wit:
The foregoing instrument was acknowledged before me this day of
, 2018, by (title) of
Roanoke County Board of Supervisors.
Notary Public
My commission expires:
DON'S CAB -INNS, LLC
7
Commonwealth of Virginia,
County of Roanoke, to wit:
The foregoing instrument was acknowledged before me this day of
, 2018, by (title)
of Don's Cab -Inns, LLC.
My commission expires:
E3
Notary Public
EXHIBIT A
SCOPE OF SERVICES
Company's Obligations
Don's Cab -Inns, LLC ("Company") shall provide the following services under its obligations to
Roanoke County in the Lease Agreement:
1. Company shall construct, install, and maintain up to 18 Cabins and Yurts on the
Leased Premises, as depicted on Exhibit C. Such Cabins and Yurts shall not be
considered fixtures and shall remain the property of the Company. Construction
and installation of Cabins shall be complete no later than February 1, 2020;
however, such construction and installation is subject to the County's fulfillment
of its obligations for certain infrastructure as set forth below. County
acknowledges that Company will deliver the Cabin as they are completed.
Company will deliver the Cabins to Explore Park for storage until Flex Pod A is
ready for the Cabins to be placed.
2. Should Company wish to construct, install, and maintain more than 18 Cabins and
Yurts (aggregate), Company may do so only upon presenting a written proposal
to County and receiving County's written approval.
3. Company has an option to be the exclusive vendor for fixed -structure camping
cabins in Explore Park. Company must notify County no later than June 30, 2021
whether Company will exercise such option. If Company elects to exercise this
option, such fixed -structure cabins must be complete no later than the end of year
five of this Lease Agreement. The minimum size of each of the fixed structure
camping cabins will be 400 square feet, with the maximum size 600 square feet.
Each fixed -structure camping cabin shall be equipped with restrooms and shower
facilities. Fixed -structure cabins may be placed in the expansion areas identified
in Exhibit C or Riverside Camping area depicted in the Adventure Plan (fort area).
4. Company will meet monthly or by requested with the Department Director,
Assistant Director for Parks, Outdoor Services Manager, Business and
Information Manager and Tourism Manager to discuss camping operations and
park operations.
5. Company will be responsible for addressing behavioral issues with guests or
invitees on the Leased Premises.
6. Company staff will provide nightly security checks of campsites on the Leased
Premises through the use of outdoor security camera surveillance. Should a
security issue arise with a Cabin or Yurt, Company staff will be expected to
respond within one hour. Company does have the option to contribute financially
to a joint park security patrol between the County and park vendors. The
Companies cost share would be 20% of the security cost.
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7. Company acknowledges that Explore Park is an important component of the County's
economy and positive customer service experience is critical to the success of Explore
Park. Accordingly, Company will act in good faith to be attentive and resolve customer
complaints in a timely manner.
8. Company shall conduct a criminal conviction screening and shall review and analyze
the results of such screening for all its employees and subcontractors. Company
shall not employ any registered sex offenders to work or provide services at any of
the Leased Premises. Company shall provide the results of any of the results of
background screenings for Company employees at the request of the County.
County reserves the right to require Company to remove any of Company's
employees or agents from working or delivering Services for Company in Explore
Park.
9. Company will implement appropriate training program (s) for its employees who will
work or provide services in Explore Park. Company acknowledges Explore Park is
a drug and alcohol free facility for all employees and subcontractors.
10. Company will work collaboratively with the County to be open beyond usual
operating hours during large regional special events. The County shall give
Company no less than thirty days' notice of any regional special events for which
the County would require Company to extend its usual operating hours.
11. Company may construct a cabin that serves as an office and retail facility in Flexpod
A. Company will be responsible for all daily inspection and/or servicing of cabin
and yurt units.
12. Company will comply with all Virginia Department of Health policies for cabins and
yurts.
13. Company staff may work in the Blue Ridge Visitor Center to greet and check in
Company's customers and invitees.
14. Company will provide after hour access to cabins and yurts via door combination to
guests who arrive during the hours that the Blue Ridge Visitor Center is closed.
15. Each Cabin or Yurt will be equipped with furnishings, mattresses, small
refrigerators, outside furniture, outdoor fire rings and picnic tables. Fire rings will
not exceed three feet in diameter.
16. Company will inspect each unoccupied Cabin or Yurt on a daily basis except under
circumstances that present undue hardship to the company, such as times of
inclement weather.
17. Company will not be allowed to offer tent, platform, or other forms of camping as
10
part of its services. Company acknowledges that other vendors will be in the park
providing food and beverage services and retail programs. Company has the option
to sell basic camping supplies and prepackaged food items, subject to the terms of
this Agreement.
18. The cabin rental rates will be established in a range of $50 to $150 per night
depending on the season. The County will review the rates, subject to the terms of
this Agreement.
19. Company maintains the right to cancel the contract within 12 months of the
completion of the infrastructure for Flexpod A should sales for cabin rentals equate
to an average occupancy rate of 25% or less for the 12 month period.
20. Company will be allowed to rent camping spots to travel trailers and RVs using the
existing unused cabin locations until the cabins are in place and/ or a RV
campground is operational.
County's Obligations
Roanoke County Board of Supervisors ("County") shall provide the following services under
its obligations to the Company in the Agreement:
1. County shall provide necessary infrastructure for electricity hook-ups for the
Cabins, to provide a minimum of thirty amps of service to each Cabin as set
forth in Exhibit D.
2. County shall provide prepared sites for installation of a minimum of 18 Cabins,
with gravel pads in dimensions 10' x 20' for cabins and 18' in diameter for
yurts, as set forth in Exhibit D.
3. County shall provide a bathhouse facility and public water and sewer to the
bathhouse facility for Company's customers to use that is located on the Leased
Premises and adequate for the needs of fully -occupied Cabins. County will be
responsible for the maintenance and up keep, cleaning and stocking of paper
products and hand soap of the bathhouse facility.
4. County shall be responsible for landscaping and preparing the entrance to the area in
the Park for the Leased Premises. Company will have input into the landscape design
for Flex Pod A. County, in consultation with Company, will design and install
directional signage to the area in the Park where the Cabins will be located.
5. County shall provide access to the bathhouse located in Flexpod A for Company's
invitees.
6. County will develop the site plan for Flex Pod A and provide an asphalt road loop
within Flex Pod A.
11
7. County shall provide landscaping between cabins and around the bathhouse.
8. County will be responsible for all stormwater requirements for the development of
Flexpod A.
9. County shall provide one parking spot per cabin for Company's customers on the
Leased Premises.
10. County will be responsible for daily trash pick up around the Cabin grounds on the
Leased Premises.
11. The service entrance to Explore Park will be open on a year-round basis for park access.
12. County will provide snow removal services within 24 hours of a weather event ending.
13. County will provide the Company a RV hook up for a camper to be on the premises for
Company staff to stay overnight in the park as camping care -takers. The RV hook up
will be in close proximity to the cabin area.
12
EXHIBIT B
FEES STRUCTURE
The following terms shall govern all transactions related to the provision of Services by Don's
Cab -Inns LLC ("Company") in this Agreement with the Board of Supervisors of Roanoke
County ("County") in exchange for use of the Leased Premises:
1. Company shall pay the County 10% (Ten percent) of Company's annual gross
revenue from its operations at Explore Park during the term of this Agreement.
2. Company shall remit such payments as described herein to County on a quarterly
basis, with the last annual payment no later than July 30, 2018, and continuing
each year during the term of this Agreement.
Where Company's customers rent overnight accommodations utilizing County's
point of sale system and or online reservation system, County shall remit
Company's rental revenue to Company on a monthly basis, minus 3% for all
related credit card fees. To the extent that Company is in arrears on annual rent,
County reserves the right to withhold such overnight accommodation revenue.
4. Company shall apply for and at all times during the course of this Agreement,
shall maintain a business license, as issued by the Roanoke County Commissioner
of the Revenue.
Company shall remit to the Roanoke County Commissioner of Revenue or
Roanoke County Treasurer all applicable Business, Professional and Occupational
License taxes, business personal property taxes, and other applicable local, state,
and federal taxes as mandated by Title 58.1 of the Code of Virginia during the
term of this Agreement.
6. Company shall collect from its customers and remit all applicable local, state, and
federal taxes to the Roanoke County Commissioner of the Revenue, the County
Treasurer, or other applicable government officials at all times during the term of
this Agreement.
7. In administering this Agreement, the County Finance director may request that
Company provide reports and sufficient data regarding revenue to determine
whether Company is complying with terms of the revenue-sharing agreement. In
the event County Finance director requests reports or other documents to conduct
such an audit, such information shall be produced by Company in a reasonable
time, not to exceed thirty days from the date of the request.
8. Company agrees that, to the extent it contracts with third parties to perform any of
Company's duties associated with the Services to be provided pursuant to this
Lease Agreement, Company shall hold harmless and indemnify County for any
claims resulting from the failure of Company to make prompt payment to all
13
persons or entities providing equipment, labor, services, or tools in connection
with the Services Company is obligated to provide under this Agreement.
14
®ROANOKE Explore Park Lease Agreement0 3060 120 180 240
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Pacific Yurts Inc. • 77456 Hwy. 99 • Cottage Grove, OR 97424 9 800.944.0240 9 541.942.9435 9 yurts.com
ACTION NO.
ITEM NO. F.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
January 9, 2018
Ordinance accepting and appropriating grant funds in the
amount of $139,473 from the Department of Criminal Justice
Services for the Byrne Justice Assistance Grant (JAG)
Program -Law Enforcement/First Responders Cooperative
Response Project Regional Field Force Team
Howard B. Hall
Chief of Police
Thomas C. Gates
County Administrator
Appropriation of $139,473 in grant funding for the purchase of equipment for a Regional
Field Force Team
BACKGROUND:
The JAG program provides sub -grants to local governments and state agencies to
support critical funding necessary in a wide range of program areas including law
enforcement, prosecution and court, prevention and education, corrections and
community corrections, drug treatment and enforcement, planning and evaluation and
technology improvements.
DISCUSSION:
The Roanoke County Police Department has been awarded a grant from the Byrne/JAG
Program to purchase equipment for a Regional Field Force Team. The goal of this
regional team is to combine resources (personnel and equipment) to prepare for and
address public demonstrations in the Roanoke Valley. This grant will provide training
and preparation of area law enforcement officers in the appropriate handling of
demonstrations and protests which have the potential to impact public safety.
Page 1 of 2
The Regional Team will be comprised of police officers from area jurisdictions including
Roanoke County, Roanoke City, City of Salem, and the Town of Vinton. The Regional
Team is facilitated by an existing extra -territorial arrest agreement that gives each
jurisdiction the authority to enforce laws in partnering jurisdictions. Additionally, law
enforcement personnel from Virginia Western Community College and Roanoke
College will participate on the Regional Team. Grant proceeds and activities required
by the grant will be administered by Roanoke County on behalf of all participating
agencies.
The collaboration will:
1) Develop a standard response team respond to public demonstrations so as to
ensure the safety of citizens, demonstrators and public safety personnel;
2) Train each officer in the appropriate procedures and practices for managing
demonstrations and civil protests;
3) Provide consistency in training among all participating agencies;
4) Provide a trained team of law enforcement officers capable of providing
mutual aid support within the region for prolonged demonstrations; and
3) Provide a resource for jurisdictions in the Southwestern part of the
Commonwealth of Virginia.
FISCAL IMPACT:
Awarded federal grant funds total $139,473. No County funds are required.
Roanoke County will serve as the fiscal agent for this grant and funds have been
included in the current year grant budget to cover the associated costs of grant
administration in the Finance Department.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of this ordinance and scheduling of the
second reading on January 23, 2018.
Page 2 of 2
Francine C. Ecker
Director
Mr. Thomas C. Gates
County Administrator
Roanoke County
5204 Bernard Drive
Roanoke, VA 24018-0798
Department of Criminal Justice Services
December 13, 2017
1100 Bank Street
Richmond, Virginia 23219
(804)786-4000
TDD (804) 786-8732
Title: Byrne/JAG Program - Law Enforcement/First Responders Cooperative Response Projects
Dear Mr. Gates:
I am pleased to advise you that grant number 18-A4285AD12 for the above -referenced grant program has
been approved for an award of $139,473 in Federal Funds.
Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions.
To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to
Janice Waddy, Grants Administrator, at the Department of Criminal Justice Services (DCJS). Please review the
conditions carefully; as some require action on your part before we will disburse grant funds.
Also, enclosed are the Post Award Instructions and Reporting_ Requirements. Please refer to and read this
information carefully as it contains details on processing financial and progress reports, as well as requesting
awarded funds. Remember all financial and progress reports, budget amendment requests and request for
funds must be processed through our online Grants Management Information System (GMIS).
We appreciate your interest in this grant program and will be happy to assist you in any way we can to
assure your project's success. If you have any questions, please call Patrick Harris at (804) 786-5367.
Sincerely,
Francine C. Ecker
Director
Enclosures
cc: Asst. Chief James Chapman, Assistant Chief
Ms. Rebecca E. Owens, Finance Director
Mr. Patrick Harris, DCJS Monitor
Criminal Justice Services Board • Committee on Training ^ Advisory Committee on Juvenile Justice and Prevention
Advisory Committee to the Court Appointed Special Advocate and Children's Justice Act Programs
Advisory Committee on Sexual and Domestic Violence • Private Security Services Advisory Board
www. dcjs.virginia. gov
Department of Criminal Justice Services
1100 Bank Street, 12th Floor, Richmond, VA 23219
Statement of Grant Award/Acceptance
Subgrantee: Roanoke County County
Date: December 13, 2017
Grant Period:
Grant Number:
From: 01/01/2018 Through: 09/30/2018
18-A4285AD 12
Project Director
Project Administrator
Finance Officer
Asst. Chief James Chapman
Mr. Thomas C. Gates
Ms. Rebecca E. Owens
Assistant Chief
County Administrator
Finance Director
Roanoke Co. Police Department
Roanoke County
Roanoke County
5925 Cove Road
5204 Bernard Drive
5204 Bernard Drive
Roanoke, VA 24019
Roanoke, VA 24018-0798
Roanoke, VA 24018-0798
Phone: (540) 777-8603
Phone: (540) 772-2004
Phone: (540) 283-8125
Email: jchapman@roanokecountyva.gov
Email: tgates@roanokeeountyva.gov
Email: rowens@roanokecountyva.gov
Grant Award Budget
DCJS Funds
Budget Categories Federal General Special
Local TOTALS
Travel $0 $0
$0 $0 $0
Supplies/Other $0 $0
$0 $0 $0
Personnel $0 $0
$0 $0 $0
Indirect Cost $0 $0
$0 $0 $0
Equipment $139,473 $0
$0 $0 $139,473
Consultant $0 $0
$0 $0 $0
Totals $139,473 $0
$0 $0 $139,473
This grant is subject to all rules, regulations, and criteria included in the grant guidelines and the special
conditions attached thereto. ^ C
Francine C. Ecker, Director
The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does hereby
accept this grant and agree to the conditions pertaining thereto, this day of
, 20
Signature:
Title:
Subgrantee: Roanoke County
Department of Criminal Justice Services
1100 Bank Street, 12th Floor
Richmond, Virginia 23219
i
Federal Catalog Number: 16.738
Title: Law Enforcement/First Responders
Cooperative Response Projects
The following conditions are attached to and made a part. of this grant award:
Grant Number: 18-A4285AD12
1. Where the Statement of Grant Award reflects a required match contribution by the grant recipient, the recipient agrees, by
accepting the award, to provide the match as shown in non-federal match.
2. By signing the Statement of Grant Award/Acceptance, the grant recipient agrees:
to use the grant funds to carry out the activities described in the grant application, as modified by the terms and
conditions attached to this award or by subsequent amendments approved by DCJS;
to adhere to the approved budget contained in this award and amendments made to it in accord with these terms and
conditions;
and to comply with all terms, conditions and assurances either attached to this award or submitted with the grant
application.
3. By accepting this grant, the recipient assures that funds made available through it will not be used to replace state or local
funds that would, in the absence of this grant, be made available for the same purposes.
4. Within 60 days of the starting date of the grant, the subgrantee must initiate the project funded. If not, the subgrantee must
report to the DCJS, by letter, the steps taken to initiate the project, the reasons for the delay, and the expected starting date.
If the project is not operational within 90 days of the start date, the subgrantee must obtain approval in writing from the
DCJS for a new implementation date or the DCJS may cancel and terminate the project and redistribute the funds.
5. The subgrantee agrees to submit such reports as requested by DCJS on forms provided by DCJS. Funds from this grant
will not be disbursed, if any of the required Financial or Progress reports are overdue by more than 30 days unless you can
show good cause for missing the reporting deadline.
6. Grant funds are usually disbursed quarterly. Grant state and local match funds are expended and/or obligated during the
grant period. All legal obligations must be liquidated no later than 90 days after the end of the grant period. All requests
for reimbursement must be completed within 90 days after the end of the grant. The grant recipient agrees to submit to the
DCJS a final grant financial report and return all unexpended grant funds that were received within 90 -days after the end
of the grant.
7. Budget Amendment Requests must be submitted through GMIS by the Project Director, Program Administrator,
or Finance Officer. This Budget Amendment form must be accompanied with a narrative. No more than two such
amendments will be permitted during the grant period. The deadline for all budget amendments to be submitted
will be 45 days prior to the end of the grant year.
8. Acceptance of this grant award by the local government applicant constitutes its agreement that it assumes full
responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring
proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired,
supervised and evaluated in accord with the local government's established employment and personnel policies; and
assuring that all terms, conditions and assurances—those submitted with the grant application, and those issued with this
award—are complied with.
a. By signing the Statement of Grant Award/Acceptance, the grantee agrees to comply with all terms, conditions,
certifications and assurances that are attached to and made part of this grant award.
b. The Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug -Free
Workplace Requirements (2 pages) can be downloaded from the DCJS website at
hitp://www.dcjs.virginia.gov/forms/grants/usdoi.doe
c. The General Grant Conditions and Assurances, Attachment A (5 pages) can be downloaded at
http://www.dcjs.virginia.gov/forrns/grants/attachmentA.doc.
9. Any delegation of responsibility for carrying out grant -funded activities to an office or department not a part of the local
government must be pursuant to a written memorandum of understanding by which the implementing office or department
agrees to comply with all applicable grant terms, conditions and assurances. Any such delegation notwithstanding, the
applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions
and assurances of the grant award.
10. The grantee agrees to comply with the Virginia Public Procurement Act hM2:Heva.virginia.goy/pages/eva-yppa.htm.
Procurement transactions, whether negotiated or advertised and without regard to dollar value, shall be conducted in a
manner so as to provide maximum open and free competition. An exemption to this regulation requires the prior approval
of the DCJS and is only given in unusual circumstances. Any request for exemption must be submitted in writing to the
DCJS. Permission to make sole source procurements must be obtained from DCJS in advance.
11. The grantee may follow their own established travel rates if they have an established travel policy. If a grantee does not
have an established policy, then they must adhere to state travel policy. The state allows reimbursement for actual
reasonable expenses. For future reference please refer to the following IRS website for the most current mileage rate:
htt]2://www.irs.2ov/taxpros/article/O,,id=156624,00.html: Transportation costs for air and rail must be at coach rates.
12. Project Income: Any funds generated as a direct result of DCJS grant -funded projects are deemed project income. Project
income must be reported on the Subgrantee Financial Report for Project Income provided by DCJS. Instructions for the
Project Income form can be downloaded at:
bq://www dcts virginia gov/forms/p,rants/sub air ntProjectlncomelnstructions.doc. The Project Income form can also be
downloaded from the DCJS website at: http•//www dcis virginia.gov/forms/grants/subuantProjectlncome.xls. Examples
of project income might include service fees; client fees; usage or rental fees; sales of materials; income received from sale
of seized and forfeited assets (cash, personal or real property included).
13. The grantee agrees to comply with all federal and state confidentiality requirements. All grantees receiving funds to
conduct research or statistical activities that involve collecting data identifiable to a private person should submit a Privacy
Certificate, when required, in accordance with the requirements of 28 CFR Part 22. This requirement can be downloaded
at: http:://www.ecfr.gov/cgi-bin/text-
idx?SID=484ad202fefda843 f58e860eebaa85b&node=28:1.0.1.1.23&rgn=div5#28:1.0.1.1.23.0.4.6.
14. The grantee agrees to comply with the Department of Justice's requirements of 28CFR part 46 – Protection of Human
Subjects. These federal requirements can be downloaded at: http://www.ecfr.gov/cgi-bin/text-
idx?SID=484ad202fefda5843f53 e860eebaa85b&node=28:2.0.1.1.4&ro=div5.
15. The recipient agrees to assist the Department of Justice in complying with the National Environmental Policy Act (NEPA),
and other related federal environmental impact analyses requirements in the use of these grant funds. Accordingly, prior
to obligating grant funds, the grantee agrees to first determine if any of the following activities will be related to the use of
the grant funds. Recipient understands that this special condition applies to its following new activities whether or not
they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the
recipient, subrecipient, or any third party and the activity needs to be undertaken in order to use these grant funds, this
special condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property either (i) listed on or eligible for listing on the National Register of
Historic Places or (ii) located within a 100 -year flood plain;
c. A renovation, lease, or any other proposed use of a building or facility that will either (i) result in a change in its
basic prior use or (ii) significantly change its size; and
d. Implementation of a new program involving the use of chemicals other than chemicals that are (i) purchased as an
incidental component of a funded activity and (ii) traditionally used, for example, in office, household,
recreational, or education environments.
16. The subgrantee agrees that it and all its contractors will comply with the following federal civil rights laws as applicable:
■ Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color, or national origin
in the delivery of services (42 U.S.C. § 2000d), and the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart
C;
■ The Omnibus Crime Control and Safe Streets Act of 1968, which prohibits discrimination on the basis of race, color,
national origin, religion, or sex in the delivery of services and employment practices (42 U.S.C. § 3789d(c)(1)), and
the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart D;
■ Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of disability in the delivery
of services and employment practices (29 U.S.C. § 794), and the DOJ implementing regulations at 28 C.F.R. Part 42,
Subpart G;
■ Title 11 of the Americans with Disabilities Act of 1990, which prohibits discrimination on the basis of disability in the
delivery of services and employment practices (42 U.S.C. § 12132), and the DOJ implementing regulations at 28
C.F.R. Part 35;
■ Title IX of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in education
programs and activities (20 U.S.C. § 1681), and the DOJ implementing regulations at 28 C.F.R. Part 54;
■ The Age Discrimination Act of 1975, which prohibits discrimination on the basis of age in the delivery of services (42
U.S.C. § 6102), and the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart I; and
■ The DOJ regulations on the Equal Treatment for Faith -Based Organizations, which prohibit discrimination on the
basis of religion in the delivery of services and prohibit organizations from using DOJ funding for inherently religious
activities (28 C.F.R. Part 38).
■ The Juvenile Justice and Delinquency Prevention Act of 1974, as amended, which prohibits discrimination in both
employment and the delivery of services or benefits based on race, color, national origin, religion, and sex in JJDPA-
funded programs or activities (42 U.S.C. § 5672(b)).
■ Section 1407 of the Victims of Crime Act (VOLA), as amended, which prohibits discrimination in both employment
and the delivery of services or benefits on the basis of race, color, national origin, religion, sex, and disability in
VOCA-funded programs or activities. (42 U.S.C. § 10604).
■ The grantee agrees to meet the civil rights training requirements through viewing the online training modules offered
through the Office on Civil Rights at http://ojR.g;ov/about/ocr/ocr-training-videos/video-ocr-training htm. The grantee
must review these training modules at least once per grant cycle and must view the civil rights overview, standard
assurances modules, and the module on the obligations to provide services to limited English proficient (LEP)
individuals.
17. The subgrantee agrees that in the event a Federal or State court or Federal or State administrative agency makes a finding
of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability
against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice
Programs.
18. Scheduled Audit - The grantee agrees to forward a copy of the scheduled audit of this grant award. Please forward to
DCJS —Attention: FINANCE.
19. Prior to DCJS disbursing funds, the Grantee must comply with the following special conditions:
a) Objectives, activities and timeline should include more descriptive SMART principles. Examples of measureable
activities could include: number of participating organizations; number of training courses or exercises
conducted; hours of training delivered; number of individuals trained; professional certifications awarded to
individuals trained; value of free services or resources provided by participating or supporting organizations.
b) For your record, in the Equipment line delete "Grenade Launcher" as this is not allowable.
c) Resubmit the grant application face sheet re-signed by the County Administrator showing the Roanoke County
Finance Officer listed in the Finance Officer position.
Francine C. Ecker Department of Criminal Justice Services
Director
NOTICE
To: Grants Project Administrator .
From: Janice Waddy, DCJS Grants Administrator
Re: Post Award Instructions and Reporting Requirements
PLEASE READ VERY CAREFULLY.
1100 Bank Street
Richmond, Virginia 23219
(804) 786-4000
TDD (804) 786-8732
❑ GRANTAWARD AND SPECIAL CONDITIONS:
Please review your Award and Special Conditions very carefully. Pay attention to the last
Special Conditions) listed. These Special Condition(s) may require additional
documentation from you before grant funds can be released. Sign and date the grant award
acceptance and submit any Special Condition documentation by email or mail to:
Office of Grants Management
Attention: Janice Waddy
Dept. of Criminal Justice Services
1100 Bank Street, 12' Floor
Richmond, Virginia 23219
grants m gmtkili ci s.virgini a. goy
❑ REPORTING REQUIREMENTS
By accepting the accompanying grant award, you are agreeing to submit on-line quarterly
progress and financial reports. for this grant throughout the grant period, as well as final
reports to close the grant. No eligible current recipient of funding will be considered for
continuation funding if, as of the continuation application due date, any of the required
Financial and Progress reports for the current grant are more than thirty (30) days
overdue. For good cause, submitted in writing by the grant recipient, DCJS may waive this
provision.
Financial reports and progress reports* are due no later than the close of business on the 12�`
working day after the end of the quarter (*except Pre- and Post -Incarceration Services
reports which are due by the last working day of the end of the following month). Also, V -
STOP progress reports are submitted on a semi-annual schedule 12th working day after
6130 and 12131 quarters.) Reports. are required even if no expenditures have occurred during
the quarter. Requests for Funds will not be honored from grant recipients who do not
fulfill this reporting obligation. A scheduled due dates is also attached for your reference.
Criminal Justice Services Board • Committee on Training • Advisory Committee on Juvenile Justice and Prevention
Advisory Committee to the Court Appointed Special Advocate and Children's Justice Act Programs
Advisory Committee on Sexual and Domestic Violence • Private Security Services Advisory Board
www.dcjs.virginia. gov
❑ PROGRESS REPORTS
Refer to our website: http://www.dcis.virainia.gov/ for submitting progress reports through
the online Grants Management Information System (GMIS). In order to use this web -based
system if you have not previously done so, you must obtain a user name and password set up
by your Finance Officer, whose name and contact information is listed on the attached
Statement of Grant Award/Acceptance. Paper copies of progress reports are no longer
accepted. You are required to use the online system to submit your progress reports._
❑ FINANCIAL REPORTS
Refer to our website for submitting financial reports through the online Grants Management
Information System (GMIS). In order to use this web -based system, if you have not
previously done so you must obtain a user name and assword set up by your Finance
Officer, whose name and contact information is listed on the attached Statement of Grant.
Award/Acceptance. Paper copies of financial reports are no longer accepted. You are
required to use the online system in reporting your expenditures._ The address is:
http://www.dcjs.virginia.gov/grantsAdministration/gmis/index.ef n?menui,evel=4
❑ REQUESTING GRANT FUNDS
Refer to our website for requesting funds through the Grants Management Information
System (GMIS). In order to use this web -based system if you have not previously done so,
you must obtain a user name and password set up by your Finance Officer, whose name and
contact information is listed on the attached Statement of Grant Award/Acceptance.
*Please note, you can access this system using the same password assigned for the online
financial reporting system. Paper copies of request for funds are no longer accepted. You
are required to use the. online system for requesting funds.
❑ BUDGET AMENDMENTS
Budgets can be amended in most DOS grant programs with prior approval. Please review
your special conditions carefully to determine the requirements and procedures for amending
budgets. Refer to our website for the online Grants Management Information System.
*Please note again that you can access this system using the same password assigned for the
online financial reporting system.
Paper copies of budget amendments are no longer accepted. You are required to use the
online system for submitting budget amendments.
gen prog updated 6-17
Reports are due by the 12th working'day following the close of the quarter covered in the report.
Financial reports are required even if no expenditures have occurred.
QUARTER ENDING
DUE DATE
9/30/2017
10/18/2017
12/31/2017
1/22/2018
3/31/2018
4/17/2018
6/30/2018
7/18/2018
9/30/2018
10/17/2018
12/31/2018
1/17/2019
Please contact the appropriate DOS staff person if you need assistance with the following:
• Financial Reports and Request for Funds — DOS Fiscal Services Manager, Bill Dodd, at
804/371-0638 or bill.dodd@dcj s.virinia.gov
• GMIS — Complete and send an email to grantsweb@dcjs.virginia.gov citing the error
message received, to request assistance from the GMIS IT Specialist, DeAndrea
Williams.
• Progress ss Reports and Other Requests — your assigned DCJS Grant Program Monitor.
• If you have general questions, please contact Virginia Sneed at (804) 786-5491 or
by e-mail at virginia.sneed@dcjs.virginia.gov.
general programs 6/17
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 9, 2018
ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE
AMOUNT OF $139,473 FROM THE DEPARTMENT OF CRIMINAL
JUSTICE SERVICES FOR THE BYRNE JUSTICE ASSISTANCE GRANT
PROGRAM - LAW ENFORCEMENT / FIRST RESPONDERS
COOPERATIVE RESPONSE PROJECT REGIONAL FIELD FORCE
TEAM
WHEREAS, the Department of Criminal Justice Services has provided sub -grants
to local governments and state agencies to support law enforcement; and
WHEREAS, the Roanoke County Police Department has been awarded the Byrne
Justice Assistance Grant from the Department of Criminal Justice to help purchase
equipment for the Regional Field Force Team; and
WHEREAS, the grant will provide $139,473 federal funds and requires no County
match; and
WHEREAS, the grant funds will be used to purchase the equipment that is needed
to properly equip officers for the Regional Field Force Team; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on January 9, 2018, and the
second reading was held on January 23, 2018.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
That the sum of $139,473 is hereby accepted and appropriated from the
Department of Criminal Justice Services to the Police Department; and
Page 1 of 2
That this ordinance shall take effect from and after the date of adoption.
Page 2 of 2
ACTION NO.
ITEM NO. G.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
January 9, 2018
Ordinance accepting and appropriating grants totaling
$93,530 from the Virginia Land Conservation Foundation in
the amount of $69,980 and the Preservation Trust Fund
through Pathfinders for Greenways in the amount of $23,550
for land acquisition to connect Carvins Cove to the Hanging
Rock Battlefield Trail
Doug Blount
Director of Parks Recreation and Tourism
Thomas C. Gates
County Administrator
Approval of appropriation ordinance to accept $93,530 from a Virginia Land
Conservation Foundation grant and a Preservation Trust Fund grant through the
Pathfinders for Greenways to develop the Hinchee Trail, a greenway connection to
Carvins Cove from the Hanging Rock Battlefield Trail.
BACKGROUND:
Hanging Rock Battlefield Trail is a rail -trail project which incorporates interpretive signs
describing the Civil War Battle at Hanging Rock and the use of the railroad for hauling
coal to Catawba. The Trail, Route #17 in the Greenway Plan, opened in 1999 as one of
the early greenway projects in the Roanoke Valley. The trail is a 1.7 mile -long cinder
surface, and hosts many runners and walkers each day. It runs parallel to Kessler Mill
Road, adjacent to the Roanoke County Public Service Center, under 1-81, adjacent to
numerous business and residences. The City of Salem has funding to extend the trail
south to the existing portions of Mason Creek Greenway (Route #23) near GE and
ultimately the trail will connect to the Roanoke River Greenway (Route #31). The
existing Hanging Rock Battlefield Trail will be the direct linkage to the proposed Hinchee
Trail, providing the greenway connection to this new trail from businesses, residential,
and commercial areas.
Page 1 of 4
Carvins Cove Natural Reserve is a 12,463 -acre watershed property protecting Carvins
Cove Reservoir. The reservoir and lands immediately surrounding it, approximately
1100 acres, are owned and operated by the Western Virginia Water Authority; the
remaining lands above the 1200 -foot contour are owned and managed by the City of
Roanoke's Parks and Recreation Department. Conservation easements were placed on
the City's 11,363 acres in 2008 & 2009 and are held by Virginia Outdoors Foundation
and Blue Ridge Land Conservancy. These easements are on the lands above the 1200 -
foot contour and protect the land for watershed, recreation, open space, natural habitat,
biological diversity, and forest use. Carvins Cove is a destination outdoor recreation
area. The Hinchee Trail would provide a new connection to Carvins Cove from the
urban area, allowing access without an automobile.
Brushy Mountain Fire Road is an existing, single lane, unsurfaced road with ditches,
running from Timberview Road at Hanging Rock to Happy Valley Trail at the Bennett
Springs gate (Route 740) for Carvins Cove, a distance of over 12 miles. Two miles of
the road are in private ownership designated on property plats in various ways,
including "Old CCC Road" and "Brushy Mountain Road". When the 911 emergency
management system was installed, all roads were named and the'/4 mile at the bottom
of the road which serves three houses was named Virginia Deer Road. The road is
gated on each end and near the Hinchee/Carvins Cove line. The portion within Carvins
Cove is open for trail use by bicycles, hikers, and equestrians, but the 1.97 -mile portion
on private land has always been closed. The road is also an access route for
emergency management for fire and rescue.
DISCUSSION:
The Hinchee family has been in discussions with the Roanoke Valley Greenway
Coordinator and Roanoke County for several years. The heirs of two Hinchee trusts
jointly own over 200 acres. The heir of the Margaret R. Hinchee Revocable Trust has
agreed to donate her share of seven land tracts, called the mountain properties, to
Roanoke County for the greenway and preservation of the mountain. Pathfinders for
Greenways has agreed to purchase property owned by the Lloyd M. Hinchee
Revocable Trust, which includes a half interest in the seven mountain parcels previously
referenced and sole ownership of one parcel (35 acres with frontage on Mason Creek).
The Hinchee mountain properties are wooded and undeveloped; there are remains of
an old cabin, an old orchard, and two parking areas. The conservation values include
open space, upland forest, headwaters of streams, recreation access, wildlife habitat,
and scenic viewsheds. The Hinchee Trail project will provide access to Carvins Cove
lands that currently are relatively difficult to reach because they are ten miles from any
access points. In addition to the mountain properties noted, the heirs of the two Trusts
have agreed to sell the three tracts at the intersection of Timberview and Dutch Oven
Page 2 of 4
Roads for trailhead parking, picnic facilities, and trailhead amenities.
The goal of this project is to connect the Roanoke Valley Greenway network to the
12,463 -acre Carvins Cove Natural Reserve. This project is in Roanoke County, half a
mile from Exit 141 of 1-81 and a mile from the City of Salem. The project would provide
the opportunity for users to bicycle, walk, or ride horses from the Hanging Rock
Battlefield Trail to Carvins Cove, thus connecting an urban area to a very rural, natural
preserve.
Land acquistion by the County for this project will accomplished through direct granting
of property, property purchase, and donation of land acquired by the Pathfinders for
Greenways as follows:
The Pathfinders for Greenways will purchase the half interest of seven land tracts
owned by Lloyd M. Hinchee Revocable Trust at a value of $141,000. The
purchased land will subsequently be donated to Roanoke County;
The Margaret R. Hinchee Trust will donate to Roanoke County their half interest in
seven tracts of land. The donation value of this land is $141,000;
The Pathfinders for Greenways will purchase a 35.37 acre tract of land from Lloyd
M. Hinchee Revocable Trust at a value of $114,700. The Pathfinders for Greenways
will utilize a Preservation Trust Fund grant in the amount of $46,500 to be used
towards the land purchase. The Pathfinders will in turn donate the acquired land to
Roanoke County.
Roanoke County will purchase 2.75 acres of land from the Margaret R. Hinchee
Revocable Trust and Lloyd M. Hinchee Revocable Trust for $42,200 plus land
acquisition costs.
Roanoke County will purchase greenway easments as necessary from property
owners adjacent to the acquired properties.
County funding for this effort is provided through the following:
Virginia Land Conservation Foundation grant in the amount of $69,980;
The Pathfinders for Greenways / Preservation Trust Fund grant in amount of
$23,550;
These two grants require appropriation by the Board of Supervisors.
Page 3 of 4
County grant match funds in the amount of $51,380.
The requested action of the Board of Supervisors is for the appropriation of grant
funds only. County matching funds have previously been appropriated in the
Department of Parks and Recreation.
There have been no changes since the first reading held on December 19, 2017.
FISCAL IMPACT:
County funding is available through the Capital Budget in the Parks and Recreation
Capital Maintenance Program (CMP) project in the amount of $51,830. This funding will
provide the required County match for the Virginia Land Conservation Foundation grant.
These funds will be transferred from the Capital Fund to the newly created grant
account.
As funds in the Capital Maintenance Program project have been previously
appropriated, an additional appropriation by the Board is not required for the County
match.
STAFF RECOMMENDATION:
Staff recommends approval of the ordinance to accept and appropriate $93,530 in grant
funding from the Virginia Land Conservation Foundation and Pathfinders for Greenways
and Preservation Trust Fund.
Page 4 of 4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 9, 2017
ORDINANCE ACCEPTING AND APPROPRIATING GRANTS TOTALING
$93,530 FROM THE VIRGINIA LAND CONSERVATION FOUNDATION IN
THE AMOUNT OF $69,980 AND THE PRESERVATION TRUST FUND
THROUGH PATHFINDERS FOR GREENWAYS IN THE AMOUNT OF
$23,550 FOR LAND ACQUISITION TO CONNECT CARVINS COVE TO
THE HANGING ROCK BATTLEFIELD TRAIL
WHEREAS, The Virginia Land Conservation Fund provides grant funding to
jurisdictions to acquire land for recreational purposes; and
WHEREAS, Roanoke County has been awarded a grant from the Virginia Land
Conservation Foundation in the amount of $69,980 for the construction of a greenway
that connects the Hanging Rock Battlefield Trail to Carvins Cove; and
WHEREAS, Roanoke County and the Pathfinders for Greenways partner together
to build and maintain greenways and trails, and are partnering together to construct the
greenway from the Hanging Rock Battlefield Trail to Carvins Cove; and
WHEREAS, Pathfinders for Greenways has been awarded a grant from the
Preservation Trust Fund and will donate up to $23,550 to Roanoke County land
acquisition costs; and
WHEREAS, in order to construct the greenway, Roanoke County and the Margaret
R. Hinchee Revocable Trust, have an agreement for Roanoke County to purchase
approximately 2.75 acres of land; and
WHEREAS, Margaret R. Hinchee Revocable Trust will further donate their half
interest in seven parcels totalling approximately 200 acres to build the greenway; and
Page 1 of 2
WHEREAS, Roanoke County will further acquire greenway easements as
necessary for the greenway; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on December 19, 2017, and
the second reading was held on January 9, 2018.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
1. That the sum of $69,980 is hereby appropriated from a Virginia Land
Conservation Foundation grant for the purpose of land and easement
acquisition to construct a new greenway that connects Carvins Cove to the
Hanging Rock Battlefield Trail.
2. That the sum of $23,550 is hereby appropriated from a Preservation Trust
Fund grant award through the Pathfinders for Greenways for the purpose
of land acquisition.
3. That this ordinance shall take effect from and after the date of adoption.
Page 2 of 2
THE VIRGINIA LAND CONSER VA TION FOUNDATION
GRANT PROGRAMPROJECT CONTRACTUAL AGREEMENT
(FEE ACQUISITIONBYSTATE OR LOCAL GOVERNMENT)
Grant Recipient: Roanoke County Parks, Recreation, and Tourism
Project Number: VLCF — 196 (18)
Project Title: Carvins Cove Connector
Project Period: November 1, 2017 to November 1, 2019
Project Scope: Acquisition of 242+/- acres located in Roanoke County
Total Project Cost: $ 613,060.00
Grant Amount: $ 69,980.00 VLCF funds
The Virginia Land Conservation Foundation (VLCF) and the Grant Recipient named herein, in
exchange for the grant funds provided hereunder and the perpetual dedication to be given by the
Grant Recipient, and other good and valuable consideration, the receipt and sufficiency of which
are acknowledged hereby, mutually agree to perform this contractual agreement (Agreement) in
accordance with the Virginia Land Conservation Foundation Act, Virginia Code §10.1-1017
through §10.1-1026, the provisions and conditions of the VLCF Grant Manual dated May 24,
2017, and with the terms, promises, conditions, specifications, and procedures listed below.
The Grant Recipient hereby agrees to provide the following documents to VLCF prior to
grant disbursement:
An appraisal of the fair market value of the property that meets USPAP standards and is
prepared within six months of closing by an appraiser certified as a general real estate
appraiser in Virginia.
2. A real estate purchase contract evidencing the property is under contract to the Grant
Recipient, or a letter of intent indicating Grant Recipient's ability to acquire the property.
[Not required in the case of VLCF funds being provided as a reimbursement]
3. A survey plat prepared by a Virginia licensed surveyor or professional engineer meeting
ALTA/ASCM (NSPS) standards, preferably in digital form, depicting the metes and bounds
of the property.
4. A Phase I Environmental Site Assessment satisfactory to VLCF, showing no major or
significant environmental problems with the property.
5. A title report or commitment for owner's title insurance less than ninety (90) days old
showing title vested in the seller of the property and that upon closing of the purchase
transaction, the Grant Recipient will hold an unencumbered priority interest in the property
(subject to easements and other encumbrances of record acceptable to VLCF).
6. A copy of the draft deed, the form of which has been approved by the Department of
Conservation and Recreation on behalf of VLCF prior to recordation.
• The property must be dedicated in perpetuity as open -space land under the Open -
Space Land Act (Virginia Code §§ 10.1-1700 to 10.1-1705), specifying one or more of
the purposes described in the Virginia Land Conservation Fund Act, Virginia Code
§ 10.1-1020 et seq. The deed must give DCR the right to enforce the dedication.
7. Verification of eligible expenditures including: settlement statements, copies of invoices,
cancelled checks (both sides), etc. These documents must be in hand and approved before
reimbursements will be made.
The following special project terms and conditions are agreed to by the parties hereto:
A. VLCF grant funds distributed shall not exceed 50 percent of appraised value, not to exceed
the total grant amount of $ 69,980.00.
B. Until project closure, the Grant Recipient shall submit brief progress reports twice a year to
VLCF on the status of grant implementation, with the first report due by April 30, 2018.
The second report will be due by October 31, 2018, the third report by April 30, 2019,
and a final report is due upon completion of the project.
C. The form of the deed of transfer must be provided to and approved by the Department of
Conservation and Recreation on behalf of VLCF prior to recordation.
D. The Grant Recipient must provide a copy of the recorded deed of transfer for which VLCF
monies have been awarded, showing the locality, deed book, page of recordation, and/or
instrument number to VLCF no later than one month after recordation.
E. If the value of another parcel of real property is used as any part of the match for the grant,
that parcel must meet the same requirements (save the purchase contract) identified above.
The submitted appraisal must show that the unencumbered value of any property used as
match is equal to the value of funds required to complete the match.
F. The Executive Secretary of VLCF reserves the right to seek independent appraisal reviews, at
Grant Recipient's expense, on all appraisals prior to reimbursement.
G. The Grant Recipient agrees to hold the Commonwealth of Virginia harmless from all legal
liability under the Comprehensive Environmental Response, Compensation and Liability Act
of 1980 (CERCLA), as amended, 42 U. S. C. §§ 9601 et seq., together with any other federal,
state or local law or ordinance related to hazardous substances or hazardous waste.
H. The Grant Recipient shall ensure that the property will be made and shall remain accessible
to Commonwealth of Virginia staff for site inspection for compliance with the terms of the
Virginia Land Conservation Fund Program and will provide judicially enforceable ingress
and egress rights therefor. Requests from VLCF for periodic monitoring reports shall be
granted.
Grant Recipient agrees to post at least one informational sign in a prominently visible
position at the project site to acknowledge the assistance received from VLCF. The Recipient
agrees to give appropriate credit to VLCF in any and all press releases, publications, annual
reports, signage, video credits, dedications, and other public communications regarding the
VLCF-funded project.
J. The parties understand that VLCF funding maybe subject to rescission by the General
Assembly. In such a case, VLCF reserves the authority to cancel this Agreement.
K. The Grant Recipient must contact DCR at least two months before the desired closing date to
ensure that the Department will have sufficient funds available to meet the funding
obligations created hereunder. Reimbursement will not proceed until DCR receives sufficient
appropriations for the project.
VLCF — (18) Page 2
L. Grant Recipient must provide contact information for the settlement agent who will be
receiving the VLCF funds for final closing, and must also provide a W-9 for that company at
least one month before the desired closing date.
M. This Agreement shall inure to the benefit of and be binding upon the parties hereto and their
respective successors. Nothing contained herein shall give or allow any claim or right of
action whatsoever by any other third person. It is the express intention of the Commonwealth
of Virginia and the Grant Recipient that any other person or entity receiving benefits under
this Agreement shall be deemed an incidental beneficiary only.
N. Modification of this Agreement must be in writing and upon approval of both parties.
O. Nothing in this Agreement is intended to conflict with current laws or regulations of the
Commonwealth of Virginia. If any term of this Agreement is found by any court or other
legal authority, or is agreed by the parties to be in conflict with any law or regulation
governing its subject, the conflicting term shall be considered null and void. The remaining
terms and conditions of this Agreement shall remain in full force and effect.
P. This Agreement and any documents incorporated specifically by reference represent the
entire agreement between the parties and supersede all prior oral and written statements or
agreements.
Q. The individual executing this Agreement on behalf of the Grant Recipient possesses all
necessary power and authority to bind the Grant Recipient and, upon execution, this
Agreement shall constitute a legal and valid obligation of the Grant Recipient.
R. The terms of this Agreement, as modified with the consent of all parties, will remain in effect
until November 1, 2019, or until terminated as set forth below. VLCF may, in its discretion,
extend the term for up to one year upon request of the Grant Recipient based upon unavoidable
circumstances. Either party may terminate this Agreement upon thirty (30) days' advance
written notice to the other party.
In witness whereof, the parties hereto have executed this contractual agreement as of the dates
entered below.
(Signatures follow on next page)
VLCF — (18) Page 3
The Virginia Land Conservation Foundation
Commonwealth of Virginia
Date
Clyde E. Cristman
Executive Secretary
Grant Recipient: Roanoke County Parks, Recreation, and Tourism
By
[Signature]
Please print name here:
Title
Date
VLCF — (18) Page 4
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PARKS, RECREATION FEEL
a TouRIsm Date: 8/9/2017
ACTION NO.
ITEM NO. H.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
All open appointments
BACKGROUND:
January 9, 2018
Appointments to Committees, Commissions and Boards
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Thomas C. Gates
County Administrator
1. Board of Zoning Appeals (BZA)(appointed by District)
The following five-year term expired on June 30, 2017:
a) Carlton W. Wright, representing the Hollins Magisterial District is eligible
for reappointment
2. Budget and Fiscal Affairs Committee (BFAC) (appointed by District)
The following District appointments remain open:
Hollins Magisterial District
Cave Spring Magisterial District
Vinton Magisterial District
Supervisor Phil North has recommended the appointment of Brian Bond for a term
to expire December 31, 2018.
Page 1 of 3
3. Economic Development Authority (EDA) (appointed by District)
Billy H. Branch, representing the Cave Spring Magisterial District has resigned. His
four-year unexpired term ended September 26, 2017.
The following four-year term expired on September 26, 2015:
a) Greg Apostolou, representing the Hollins Magisterial District is eligible for
reappointment
Supervisor Phil North has recommended the reappointment of Greg Apostolou for a
term to expire September 26, 2019.
The following four-year term expired on September 26, 2017:
a) Steve Anderson, representing the Cave Spring Magisterial District is
eligible for reappointment
b) Leon McGhee, representing the Vinton Magisterial District is eligible for
reappointment
c) Steve Musselwhite, representing the Vinton Magisterial District is eligible
for reappointment
4. Library Board (appointed by District)
The following four-year term expired on December 31, 2016:
a) Heather Lawrence, representing the Vinton Magisterial District
The following four-year term expired on December 31, 2017:
a) Betty F. Ward, representing the Hollins Magisterial District
Supervisor Phil North has recommended the reappointment of Betty F. Ward to an
additional four-year term to expire December 31, 2021.
5. Social Services Advisory Board (appointed by District)
The following four-year term expired on July 31, 2017:
a) Mike Bailey, representing the Hollins Magisterial District
Supervisor Phil North has recommended the appointment of Jerry Canada to a
four-year term to expire July 31, 2021.
Page 2 of 3
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends the appointment of the nominations brought forth by Supervisor
North.
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY JANUARY 9, 2017
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM I- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for January 9,
2017, designated as Item I - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 6
inclusive, as follows:
1. Approval of minutes — November 8, 2017
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Jeffrey D. Clark, Police Officer IV, upon his retirement after twenty-six
(26) years of service
3. Request to accept and allocate funds in the amount of $ 6,003 to the Clerk of the
Circuit Court from the Commonwealth of Virginia for fiscal year 2018/2019
4. Confirmation of appointments to the Budget and Fiscal Affairs Committee (District),
Economic Development Authority (EDA)(District), Library Board (District); Social
Services Advisory Board (District) and the Western Virginia Regional Industrial
Facility Authority
5. Ratification of appointment to the Blue Ridge Behavioral Healthcare Board of
Directors
6. Request to re -allocate grant funds in the amount of $83,294 from the Virginia
Department of Motor Vehicles for the Selective Enforcement Grant
Page 1 of 1
ACTION NO.
ITEM NO. 1.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
January 9, 2018
Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Jeffrey D. Clark, Police
Officer IV, upon his retirement after twenty-six (26) years of
service
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Thomas C. Gates
County Administrator
Recognition of the retirement of Jeffrey D. Clark
BACKGROUND:
Jeffrey D. Clark, Police Officer IV, retired on January 1, 2018, after twenty-six years with
Roanoke County's Police Department.
Mr. Clark is unable to attend today's meeting and his quilt and resolution will be mailed
to his home.
DISCUSSION:
There is no discussion associated with this agenda item.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 9, 2017
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO JEFFREY D. CLARK,
POLICE OFFICER IV, UPON HIS RETIREMENT AFTER TWENTY-SIX (26)
YEARS OF SERVICE
WHEREAS, Mr. Clark was employed by Roanoke County on January 6, 1992; and
WHEREAS, Mr. Clark retired on January 1, 2018, after twenty-six (26) years of
devoted, faithful and expert service to Roanoke County; and
WHEREAS, during Mr. Clark's tenure with the Police Department, he has served
with professionalism and dedication in providing services to the citizens of Roanoke
County;
WHEREAS, Mr. Clark has served in the position of uniformed patrol officer, school
resource officer, general assignment detective, and narcotics detective.
WHEREAS, Mr. Clark is a graduate of the Virginia Forensic Sciences Academy and
has served as the department's senior crime scene technician on numerous serious crime
scenes. Mr. Clark is also a trained computer forensics examiner and has performed
numerous computer and cell phone forensic examinations supporting investigations of a
wide range of crimes.
WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to JEFFREY D. CLARK for more than twenty-six years of capable,
loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 1 of 1
ACTION NO.
ITEM NO. 1.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
January 9, 2018
Request to accept and allocate funds in the amount of
$6,003 to the Clerk of the Circuit Court from the
Commonwealth of Virginia for Technology Trust Funds
SUBMITTED BY: Jill Camilletti
Deputy Clerk IV
APPROVED BY: Thomas C. Gates
County Administrator
ISSUE:
Acceptance and allocation of funds in the amount of $6,003 to the Clerk of the Circuit
Court from the Commonwealth of Virginia
BACKGROUND:
Technology Trust Funds represent fees collected by the Roanoke County Circuit Court
Clerk's Office, have been received from the State in the amount of $6,003. In
accordance with State of Virginia Code Section 17.1-279 stated the Circuit Court Clerk's
Office shall assess a $5.00 fee called Technology Trust Fund Fee. Each month, the
Clerk's Office can request the fees that were assessed the previous month. The code
section further states that four dollars of every five dollar fee shall be allocated by the
Compensation Board from the trust fund for the purposes of obtaining and updating
office automation and information technology equipment including software and
conversion services; preserving, maintaining and enhancing court records, including but
not limited to the costs of repairs, maintaining and enhancing court records, consulting
services, service contracts, redaction of social security numbers from land records and
system replacement or upgrades and improving public access to court records.
DISCUSSION:
The funds received from the Commonwealth of Virginia have been earmarked for
Page 1 of 2
maintenance needs for the Clerk of Circuit Court, specifically towards the twice yearly
maintenance bill from the Supreme Court for maintaining their records, equipment, etc.
FISCAL IMPACT:
All funds are provided by the Commonwealth of Virginia. No County matching funds are
required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating $6,003 to the Clerk of Circuit Court from the
Commonwealth of Virginia.
Page 2 of 2
ACTION NO.
ITEM NO. 1.4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
January 9, 2018
Confirmation of appointments to the Budget and Fiscal
Affairs Committee (District), Economic Development
Authority (EDA)(District); Library Board (District); Social
Services Advisory Board (District) and the Western Virginia
Regional Industrial Facility Authority
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Thomas C. Gates
County Administrator
Confirmation of appointments
BACKGROUND:
Supervisor Phil North has recommended the appointment of the following:
Budget and Fiscal Affairs Committee (District):
Brian Bond for a term to expire December 31, 2018
Economic Development Authority (EDA)(District):
Gregory Apolostolou for an additional term to expire September 26, 2019.
Library Board:
Betty F. Ward for an additional term to expire December 31, 2021
Social Services Advisory Board (District)
Page 1 of 2
Jerry Canada to a term to expire July 31, 2021.
Western Virginia Regional Industrial Facility Authority:
Thomas C. Gates and Daniel O'Donnell's (alternate) terms expire on February 4, 2018.
Staff has recommended that Mr. Gates be reappointed and Mr. Christopher Bever be
appointed as alternate. These are four-year terms and will expire February 4, 2022.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends confirmation of all appointments.
Page 2 of 2
Blue Ridge
Behavioral
Healthcare
December 19, 2017
Mr. Thomas C. Gates
County Administrator
Roanoke County
5204 Bernard Dr.
Roanoke, VA 24018
Dear Mr. Gates:
Office of the CEO
Blue Ridge Behavioral Healthcare (BRBI-i) serves as the Community Services Board (CSB) for
the County of Roanoke, Cities of Roanoke and Salem, as well as for the Counties of Botetourt
and Craig.
According to our records, on December 31, 2017, Rev. Keith Beasley will complete his third and
final three-year term on the Blue Ridge Behavioral Healthcare Board of Directors as an
appointed representative of Roanoke County. Community Services Board members are
eligible for three full three-year terms according to Title 37.2 - 502 of the Code of Virginia.
We respectfully request that the Roanoke County Board of Supervisors consider appointment of
Ms. Virginia Vann, to fill the vacancy of Rev. Beasley's membership on our board. If appointed,
Ms. Vann will serve her first full three-year term from January 1, 2018 through December 31,
2020.
If l can be of assistance in this process, or if you have any questions that I may be helpful with,
please do not hesitate to contact me at 540-345-9841 at your convenience.
Sincerely,
Debbie Bonniwell, MBA, LCSW
Chief Executive Officer
Attachment: Resume of Ms. Virginia Vann
C: The Honorable Joseph P. McNamara, Chair, Roanoke County Board of Supervisors
Ms. Debbie Jacks, Chief Deputy Clerk to the Board
Ms. Virginia Vann
Executive Offices 301 Elm Avenue SW Roanoke, VA 24016-4001 (540) 345-9841 Fax (540) 345-6891
The Community Services Board serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig, and Roanoke
Virginia Vann
EDUCATION
LIBERTY UNIVERSITY Lynchburg, Virginia
Masters of Education - Professional School Counseling, Dec 2013
CHARLESTON SOUTHERN UNIVERSITY Charleston, South Carolina
Bachelors in Religion, Minor in Psychology, May 2006
PROFESSIONAL EXPERIENCE
Roanoke County Department of Social Services Roanoke, Virginia
Resource Parent January 2015 - Current
• Serving on the Foster Parent Advisory Board
• PRIDE Parent Co -Trainer for new foster parents
• Resource speaker for foster parent recruitment, orientations and graduation panels
• Licensed resource parent providing emergency care services for children ages 0-18
Roanoke County School District Roanoke, Virginia
Burlington Elementary April 2014 --Current
• Evaluate data to determine effectiveness of prevention and intervention services
• Establish "Mentoring Men" and "Leading Ladies" groups for peer mentoring and support
• Provide classroom guidance services related to social/emotional, academic and career domains
• Provide informal assessments of students who had been referred to child study for educational services
• Provide small group counseling services for grief, divorce, bullying, anger manage issues or self-esteem
• Coordinator of all educational 504 pians, standards-based testing and homebased/homebound instruction
• Provide short-term individual counseling sessions to address immediate needs preventing academic success
• Engage with school families to determine needs and meet with community partners to have those needs met:
holiday sponsorship, clothing collections, school supplies, backpack program, etc.
ACTION NO.
ITEM NO. 1.5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
January 9, 2018
Ratification of appointment to the Blue Ridge Behavioral
Healthcare Board of Directors
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Thomas C. Gates
County Administrator
Ratification of At -Large appointment
BACKGROUND:
At -Large appointments to the Blue Ridge Behavioral Healthcare (BRBH) Board of
Directors are nominated by the BRBH Board of Directors and in accordance with their
bylaws, must be ratified by the participating governing bodies.
DISCUSSION:
Ms. Helen Ferguson has been nominated for a three-year term as an At -Large Board
member by BRBH and must be ratified by each locality.
FISCAL IMPACT:
There is no fiscal impact associated with this appointment.
STAFF RECOMMENDATION:
Staff recommends ratification of Helen Ferguson to a three-year term to expire
December 31, 2020.
Page 1 of 1
Blue Ridge
Behavioral��
Healthcare
December 19, 2017
Mr. Thomas C. Gates
County Administrator
Roanoke County
5204 Bernard Dr.
Roanoke, VA 24018
RE: Appointment of At -Large BRBH Board Member
Dear Mr. Gates:
Office of the CEO
The Blue Ridge Behavioral Healthcare (BRBH) Board of Directors voted to nominate Ms. Helen
Ferguson as an at -large board member at the December 14, 2017 board meeting. Ms.
Ferguson will serve in the vacant at -large board appointment that was previously held by Mr.
Bruce Thomasson, who resigned from his appointment February 20, 2017. As per our bylaws,
the BRBH Board nominates our at -large board representatives, and asks the participating
governing bodies to approve those appointments.
At our December 14, 2017 Board meeting, the Board unanimously endorsed Ms. Ferguson to
serve as an at -large member for which she is eligible according to Title 37.2 - 502 of the Code
of Virginia. We respectfully request that the Roanoke County Board of Supervisors approve the
appointment of Ms. Ferguson for her first three-year term, from January 1, 2018 through
December 31, 2020.
This request is being sent concurrently to administrators in each of our other four local
governing bodies for approval by the five local governing bodies of at -large members as called
for in our By-laws. If I can be of assistance in this process or if you have any questions that I
may be helpful with, please do not hesitate to contact me at 540-345-9841, or Ashley Simmons,
Executive Office Coordinator, at your convenience.
Sincerely,
- /7; ? '//,,"� .-
Debbie Bonniwell, MBA, LCSW
Chief Executive Officer
C: The Honorable Joseph P. McNamara, Chair, Roanoke County Board of Supervisors
Mr. David Wells, Chair, Blue Ridge Behavioral Healthcare Board of Directors
Ms. Helen Ferguson
Executive Offices 301 Elm Avenue SW Roanoke, VA 24016-4001 (540) 345-9841 Fax (540) 345-6891
The Community Services Board serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig, and Roanoke
Helen R. Ferguson
EDUCATION University of Massachusetts Medical School, Center for Integrated Primary Care;
Certificate
Virginia Polytechnic Institute and State University; Master in Public Health
St. Augustine School of Medical Assistants; Associate Degree, Medical Assisting
Virginia College of Osteopathic Medicine
Spelman College; Bachelor of Arts Degree
WORK EXPERIENCE
Roanoke Rescue Mission Roanoke, VA
Chief Programs Officer September 2016 -Present
• Overseeing the Rescue Mission's Programs: Shelters, Tabitha Program, Recovery Program,
Clinic, Food Services, and Facilities
• Developing internal systems for better guest and patient services
• Ensuring all departments work effectively together
• Coordinating staff development for the Rescue Mission's Programs
• Evaluating program effectiveness and budget
• Supervising the Residential Support Team and off campus housing
• Educating the community on programs at the Rescue Mission
• Connecting with local schools and community partners
• Writing and overseeing grant projects
Roanoke Rescue Mission Roanoke, VA
Director of Programs February 2015 -September 2016
• Supervised the Rescue Mission Clinic, Recovery Program, and Food Service departments
• Lead weekly meetings for the departments of Clinic, Recovery, and Food Service
• Coordinated staff development for the departments of Clinic, Recovery, and Food Service
• Educated the community on programs at the Rescue Mission
• Developed internal systems for better guest and patient services
• Connected with local schools and community partners
• Wrote and oversaw grant projects
Jefferson College of Health Sciences Roanoke, VA
Adjunct Faculty January 2015 -December 2015
• Taught assigned class material in accordance with learning objectives
• Created, distributed, and reviewed course syllabus
• Evaluated students performances promptly based on rubrics
• Communicated with students to provide supplementary instruction when necessary
Roanoke Rescue Mission Roanoke, VA
Assistant Director of Programs June 2014 -February 2015
• Supervised the Rescue Mission Clinic, Recovery Program, and Food Service departments
• Lead weekly meetings for the departments of Clinic, Recovery, and Food Service
• Coordinated staff development for the departments of Clinic, Recovery, and Food Service
• Educated the community on programs at the Rescue Mission
• Developed internal systems for better guest and patient services
• Connected with local schools and community partners
G. Wayne Fralin Free Clinic (Rescue Mission) Roanoke, VA
Manager of Health Care Services June 2012 -June 2014
• Supervised paid staff and volunteers
• Updated and reviewing clinic policies, procedures, and forms
• Monitored the facility for upkeep
• Recruited professional resources for the enhancement of the clinic
• Reported clinic statistics to Virginia Association of Free and Charitable Clinics
• Connected with local schools and community partners
• Provided continuity of patient care
• Supervised respite and providing case management
• Developed patient education programs
• Supervised students on externship experiences
• Presented information on homelessness and the clinic to the community and schools
CERTIFICATIONS Pharmacy Technician (exp. 12/2017); Integrated Care Specialist; Recovery Coach; Peer
Recovery Specialist (DBHDS)
VOLUNTEERISM Volunteer for Special Olympics - Area 8, Virginia Armature Sports, Delta Sigma Theta
Sorority, Inc.
ACTION NO.
ITEM NO. 1.6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
January 9, 2018
Request to re -allocate grant funds in the amount of $83,294
from the Virginia Department of Motor Vehicles for the
Selective Enforcement Grant
SUBMITTED BY: Howard B. Hall
Chief of Police
APPROVED BY: Thomas C. Gates
County Administrator
ISSUE:
Approve re -allocation of grant funds previously awarded in the amount of $83,294 for the
Selective Enforcement Grant. Grant funding will be re -allocated from the Roanoke
Valley Driving Under the Influence (DUI) Task Force Grant to the Drug Recognition
Expert (DRE) Grant.
BACKGROUND:
The Virginia Department of Motor Vehicles (DMV) administers funding from the United
States Department of Transportation National Highway Traffic Safety Administration for
various initiatives around the Commonwealth for highway safety.
The Roanoke County Police Department was awarded grant funds in the amount of
$238,653 from the National Highway Traffic Safety Administration through the Virginia
DMV to continue the Sober on All Roads (SOAR) DUI Task Force with the responsibility
to identify and arrest impaired drivers across the region. These funds were accepted
and allocated to the Police Department on September 26, 2017 through Board of
Supervisors' approval. At the time of the award, the grant funding was applicable to DUI
related enforcement, and excluded Driving Under the Influence of Drugs (DUID)
enforcement.
Page 1 of 2
DISCUSSION:
The original DUI Task Force grant awarded addressed only alcohol-related
enforcement, and did not allow an officer working the DUI Task Force to be paid from
the grant if the arrest was related to DUID. The National Highway Traffic Safety
Administration is providing an opportunity to re -allocate $83,294 of grant funds from the
DUI Task Force grant to a Drug Recognition Expert (DRE) Grant. The DRE grant will
fund one officer while continuing to serve on the Roanoke Valley DUI task force. No
additional staffing will be required, as the officer serving in this role is a current County
employee.
The task force members will continue the responsibilities along with the other
jurisdictional task force members to conduct traffic enforcement operations to identify
DUI/DUID drivers to include saturation patrols and sobriety checkpoints. Enforcement
will be conducted throughout all four jurisdictions and include: 1-81 and 1-581. Roanoke
County will remain responsible for supplying an ongoing analysis of alcohol-related
crashes and arrest in conjunction with the other jurisdictional task force members in
order to effectively plan enforcement efforts throughout the Roanoke Valley.
The Commonwealth of Virginia requires Board of Supervisors' approval in re -allocating
grant funding for the DRE Grant to address DUID enforcement activities.
FISCAL IMPACT:
There is no fiscal impact associated with the re -allocation of this grant funding. Grant
funding was previously awarded and appropriated by the Board of Supervisors on
September 26, 2017 and Roanoke County's portion of the grant match requirement
is being met by providing fuel and vehicle maintenance necessary for its Task
Force positions included in the fiscal year 2017-2018 Police Department budget. Re-
allocation of these grant funds will not require an additional appropriation of County
funds.
STAFF RECOMMENDATION:
Staff recommends the re -allocation of grant funds in the amount of $83,294 from the
Virginia Department of Motor Vehicles Sober on All Roads (SOAR) Driving Under the
Influence Task Force Grant to the Drug Recognition Expert (DRE) Grant to support
Driving Under the Influence of Drugs enforcement.
Page 2 of 2
013my,
www.dmv ow.com
Virginia Department of Motor Vehicles
Post Office Box 27412
Richmond, Virginia 23269-0001
HIGHWAY SAFETY PROJECT GRANT
LAW ENFORCEMENT PROJECT APPLICATION
TSS 0 10. 1 (12/04/14)
Page 1 of 8
Purpose: To provide an application for Law Enforcement entities to apply for a Virginia Highway Safety Project
Grant.
Instructions: Follow the instructions on page 2 to provide the requested information. Applications must include a project
budget using form TSS 1013, page 8.
Email the completed application package to the DMV Project Monitor for the area to be served by the
grant.
1. APPLICANT OFFICE REQUESTING GRANT
Roanoke County Police Department
2 ADDRESS CITY STATE ZIP CODE
5925 Cove Rd Roanoke VA 24018
3. TYPE OF ORGANIZATION
4. DMV REGION
5. DMV PROJECT MONITOR'S NAME
Locality
RK
Steven Williams
6. PROJECT TITLE
Selective Enforcement — Alcohol/Drugs
7. DURATION OF GRANT PERIOD
8. TOTAL AMOUNT OF FUNDS REQUESTED
FROM: October 1, 2017 TO: September 30, 2018
$83,294
9. PROJECT DIRECTOR(S) (you may provide a primary and an alternate —
14. FISCAL OR ACCOUNTING OFFICIAL CONTACT (name and title)
name and title)
Rebecca Owens
A. Spencer D. Lewis
15. ADDRESS
5204 Bernard Drive
B.
Roanoke, VA 24018
10. ADDRESS
16. EMAIL rowensaroanokecountyva.gov
5925 Cove Rd.
Roanoke VA 24019
17. PHONE (540) 772-2020
11. A. EMAIL slewis(cD. roan okecountvva.aov
18. FAX ( )
B. EMAIL
12. A. PHONE (540) 524-8588 B. PHONE ( )
13. FAX ( )
19. FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEIN): (Note that the
funds will be sent to the address that corresponds to the organization's
FEIN.)
546001572
20. NAME OF ORGANIZATION THAT WILL RECEIVE GRANT
REIMBURSEMENTS (if different from above applicant)
Roanoke County
21. ADDRESS
PO Box 21009
Roanoke, VA 24018
22. CONTACT EMAIL slewista'�roanokecountyva.gov
23. PHONE (540) 524-8588
24. FAX
TSS 0 10. 1 (12/04/14)
Page 2 of 8
L INSTRUCTIONS FOR COMPLETING THE APPLICATION J
Use the guidelines and definitions below to complete page 1 of Virginia Highway Safety Law Enforcement Project Grant
Application (form TSS 010.1).
1. Applicant Office Requesting Grant — Name of office applying for funds (e.g., Richmond City Police Department,
Loudoun County Sheriffs Office, etc.).
2. Address — Official location of office requesting funds.
3. Type of Organization — Identify the organization type - locality, state, higher education, nonprofit.
4. DMV Region — Identify the region where this project will take place.
5. DMV Project Monitor — Name of person assigned to monitor this grant application. Select this link -
http://www.dmv.virginia.gov/safetv/#resources/safety contacts.html - for the Monitor in your area.
6. Project Title — A brief title that describes the work to be accomplished by the project (e.g., Selective Enforcement -
Alcohol, Selective Enforcement –Speed, etc.).
7. Duration of Grant Period —The federal fiscal year runs from October 1 through September 30. Therefore, October 1 of
the current year through September 30 of the next calendar year is indicated.
8. Total Amount of Funds Requested —Amount of grant funds requested must agree with Budget Form (TSS 10B -Page 9
of 9) submitted.
9. Project Director(s) — Names A. and B. contact or staff persons responsible for directing the highway safety project,
include his or her working title.
10. Address — Business address of project director.
11. Email — Business email of project directors A. and B.
12. Telephone — Business phone number of project directors A. and B.
13. Fax — Business fax number of project director's office.
14. Fiscal or Accounting Official Contact — Name of the official responsible for authorizing payments related to the project
grant, include his or her working title; e.g., John E. Funds, Chief Fiscal Officer, Accounting Manager, etc. This contact is
for technical questions regarding the processing of reimbursements.
15. Address — Business address of official authorizing payments.
16. Email — Business email of official authorizing payments.
17. Telephone — Business telephone number of official authorizing payments.
18. Fax — Business fax number of official authorizing payments.
19. Federal Employer ID Number - IRS Federal Employer Identification Number issued to an organization for payment
purposes.
20. Name of Organization that will Receive Reimbursements — State the name of the organization where grant
reimbursements are to be mailed. In some organizations, multiple administrative offices play a role in the grant
application and administration process. An example may be where a county government applies for the grant, the
sheriffs office administers the grant, and the reimbursements are sent to the county treasurer's office. In this example
items 21-24 would pertain to the treasurer's office where reimbursements will be received and processed.
21. Address — Address where reimbursements are to be sent.
22. Email — Email for the contact where reimbursements are to be sent.
23. Telephone — Business phone number for the contact where reimbursements are to be sent.
24. Fax — Business fax number for the contact where reimbursements are to be sent.
TSS 0 10. 1 (12/04/14)
Page 3 of 8
PROBLEM IDENTIFICATION
Identify locations and times when crashes are most frequent, along with causal factors and driver
characteristics using DMV Crash Data.
This grant is to continue the multi -jurisdiction DUI task force consisting of Roanoke City, Roanoke County, Salem City and
the Town of Vinton. The purpose is to continue the enforcement team with officers from each jurisdiction who have shown
the ability to effectively identify and apprehend alcohol impaired drivers. The enforcement team would be deployed in all
four jurisdictions based upon alcohol-related crash data, enforcement data, as well as during special events known for
increasing the chance of impaired drivers. As such, the below four year data is the total of all four jurisdictions.
2013
PROJECT DETAILS
Please provide answers to the following questions as part of the Problem Statement: (Must complete all
parts)
Total Crashes
3889
Total Population:
93,524
Squared Miles Covered: 250
Interstate within
13
Routes within
Boundaries:
1-81,1-581
Boundaries: 11,220,221,460
Total number of
968
Officers with Traffic
Sworn Officers:
140
Enforcement
223
196
Responsibilities: 110
Most Recent Seatbelt
64
83
Usage Rate:
87
A/R Fatalities
PROBLEM IDENTIFICATION
Identify locations and times when crashes are most frequent, along with causal factors and driver
characteristics using DMV Crash Data.
This grant is to continue the multi -jurisdiction DUI task force consisting of Roanoke City, Roanoke County, Salem City and
the Town of Vinton. The purpose is to continue the enforcement team with officers from each jurisdiction who have shown
the ability to effectively identify and apprehend alcohol impaired drivers. The enforcement team would be deployed in all
four jurisdictions based upon alcohol-related crash data, enforcement data, as well as during special events known for
increasing the chance of impaired drivers. As such, the below four year data is the total of all four jurisdictions.
Based upon DMV crash data, alcohol-related crashes mostly occurred during the below hours:
Thursday thru Saturday 1800 — 0300 hours.
A/R serious injury crashes occurred:
Monday 1800 — Midnight and Tuesday, Wednesday, Saturday from 2100 — 0300 hours.
A/R Fatality crashes occurred:
Monday 1800 — Midnight and Friday, Saturday and Sunday from 1800 — 0300 hours.
An analysis of alcohol-related crashes in the Roanoke Region revealed a common problem along the major routes through
the Roanoke Valley, to include: 1-81, 1-581, Route 11, Route 221, Route 460 and Route 419.
2013
2014
2015
2016
Total Crashes
3889
3546
3692
3190
Fatalities
13
12
13
14
Injuries
979
968
967
1276
A/R Crashes
231
223
196
158
A/R Injuries
64
83
102
83
A/R Fatalities
3
9
7
8
Based upon DMV crash data, alcohol-related crashes mostly occurred during the below hours:
Thursday thru Saturday 1800 — 0300 hours.
A/R serious injury crashes occurred:
Monday 1800 — Midnight and Tuesday, Wednesday, Saturday from 2100 — 0300 hours.
A/R Fatality crashes occurred:
Monday 1800 — Midnight and Friday, Saturday and Sunday from 1800 — 0300 hours.
An analysis of alcohol-related crashes in the Roanoke Region revealed a common problem along the major routes through
the Roanoke Valley, to include: 1-81, 1-581, Route 11, Route 221, Route 460 and Route 419.
TSS 0 10. 1 (12/04/14)
Page 4 of 8
PROJECT DETAILS
Goals and Specific Program Elements. The goals and specific program elements of the Sub grantee's
proposal are incorporated as the first item in the Statement of Work and Special Conditions.
List Specific Program Elements:
10/01
01/01
04/01
07/01
12/31
03/31
06/30
09/30
a. Projected Total Overtime Enforcement hours
0
0
0
0
Total Overtime Enforcement Hours:
b. Projected Grant -Funded Checkpoints 0 0 0 0
c. Projected Grant -Funded Saturation Patrols 0 0 0 0
d. Projected Number of Officers Attending Training 1
e. Projected Number of Training Events 3
Current Projected
f. Number of Radar Units in Active Use
g. Number of Breath Testing Units in Active Use
Identify how these strategies and equipment purchases will impact the problem(s).
This grant will fund one officer, who is also a DRE, from Roanoke County, (full time employee) to continue the
Roanoke Valley DUI task force. Roanoke County and Roanoke City will have two team members, Salem City will
have one team member and the Town of Vinton will have one team member. The two Roanoke County task force
members will continue the responsibilities along with the other jurisdictional task force members to conduct
traffic enforcement operations to identify DUI/DUID drivers to include saturation patrols and sobriety checkpoints.
Enforcement will be conducted throughout all four jurisdictions and include: 1-81 and 1-581. Roanoke County will
remain responsible for supplying an ongoing analysis of alcohol-related crashes and arrest in conjunction with the
other jurisdictional task force members in order to effectively plan enforcement efforts throughout the Roanoke Valley
The grant will cover the overtime for one Roanoke County officer (DRE) for court time, DRE callouts and any extra
hours spent not able to be comped back.
Does your agency submit data through the traffic records electronic data system? Y=Yes N=No
Citation Data Y FR300P Report Y
TSS 0 10. 1 (12/04/14)
Page 5 of 8
REVIEW WORKSHEET (DMV Use Only)
Recommendations:
Original Amount Requested:
Recommended Amount.-
Project
mount.
Project Recommendation:
Requirements Checklist:
Budget Cost Itemized for All Activities:
50% Matching Funds Clearly Stated and Documented:
Applicant Attended Required Workshop:
Applicant Submitted Required Pre and Post Safety
Belt Use Survey Forms for the Previous Grant Year:
Probable Program Area:
TSS 0 10. 1 (12/04/14)
Page 6 of 8
REVIEWER COMMENTS (DMV Use Only) 11
Received funding in this program over the past three years?
Received equipment in this program over the past three years?
Is the equipment requested appropriate for the number of
traffic officers and current equipment inventory?
Has agency received the same types of equipment on past grants?
Does the agency participate in:
Multi -Jurisdictional Efforts?
TREDS?
C I OT?
CPSF?
Has the agency had disciplinary action related to the grant?
Are the 50% matching funds identified and appropriate?
Hours worked to citation ratio of current or previous grants (if known)?
Personal knowledge of the agency, their work ethic, productivity, and their timely submission of reports and their timely
submissions of TREDS data:
TSS 0 10. 1 (12/04/14)
Page 7 of 8
REVIEWER RECOMMENDATIONS (DMV Use Only)
Personnel:
OT/Special Duty Hours Requested:
Recommended Hours:
Recommended Funding:
Training/Travel:
Training Events/Officers Requested:
Recommended Training Event/Officers:
Recommended Funding:
Equipment:
Equipment Units Requested Units Recommended Funding Recommended
RADAR
LI DAR
CAMERA
BREATHALYZER
TSS 0 10. 1 (12/04/14)
Page 8 of 8
9 HIGHWAY SAFETY GRANT
J'awv
www.t3mWow.com PROJECT BUDGET
Virginia Department of Motor Vehicles
Post Office Box 27412
Richmond, Virginia 23269-0401
APPLICANT ORGANIZATION
Project Title:
❑ Original Budget Date:
Purpose: Use this form to prepare a breakdown of the projected budget necessary to operate the Highway Safety Project.
Instructions: For each entry indicate the amount of funds required from federal sources.
J
FEDERAL MATCHING
z
DESCRIPTION
FUNDS 50% FUNDS 25%
1 Police Officer personnel related cost
76,134.00
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SUBTOTAL DIRECT COSTS: $83,294 $20,823.50
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NOT TO EXCEED 10% OF THE PROJECT COST (Does
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not apply to law enforcement grants.)
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$20,823.50
25% MINIMUM MATCHING FUNDS REQUIRED:
$20,823.50
In the box below, describe the source of income that will provide the revenue not funded by a grant and the amount of matching
funds that will be used to compliment the project, e.g., approved annual operating budget equal to $10,000.
A portion of Roanoke County's Fuel and Vehicle maintenance budget will be used as match.
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COUNTY OF ROANOKE, VIRGINIA
CHANGES IN OUTSTANDING DEBT
Changes in outstanding debt for the fiscal year to date were as follows:
Audited
Outstanding
June 30, 2017 Additions Deletions
General Obligation Bonds $ 3,640,935 $ -
VPSA School Bonds 86,990,706
Lease Revenue Bonds 78,410,705 6,440,000
Outstanding
January 9, 2018
$ 3,640,935
8,107,624 78,883,082
3,005,000 81,845,705
$ 169,042,346 $ 6,440,000 $ 11,112,624 - $ 164,369,722
Submitted By Rebecca E. Owens
Director of Finance
Approved By Thomas C. Gates
County Administrator
ACTION NO.
ITEM NO. M.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
January 9, 2018
Work session
recommended
policies
to review with the Board of Supervisors
updates to County of Roanoke financial
SUBMITTED BY: Christopher R. Bever
Director of Management and Budget
APPROVED BY: Thomas C. Gates
County Administrator
ISSUE:
Discussion with the Board of Supervisors regarding updates to County of Roanoke
financial policies.
BACKGROUND:
In January 2017, County staff held a work session with the Board of Supervisors to
discuss County financial policies. At that time, staff indicated to the Board of
Supervisors that they would be working with departments and thoroughly reviewing all
policies with the goal of bringing back a County of Roanoke comprehensive financial
policy addressing all areas related to the County's financial condition. The attached
PowerPoint presentation highlights the changes and additions recommended to be a
part of the new County of Roanoke comprehensive financial policy.
DISCUSSION:
The Director of the Department of Finance and her staff have conducted a thorough
review of the County's financial policy. Attached to this board report form is a draft of a
new County of Roanoke comprehensive financial policy which incorporates a number of
stand alone existing policies, updates to existing policies, and new policy additions. All
of these policies are designed to formalize County processes and procedures and allow
the County to utilize best practices to manage its financial health.
Page 1 of 2
FISCAL IMPACT:
There is no impact to the current fiscal year budget related to the new County of
Roanoke comprehensive financial policy, as staff is recommending the application of
the policy beginning July 1, 2018.
STAFF RECOMMENDATION:
Staff recommends that the Board receive information regarding the new County of
Roanoke comprehensive financial policy. Staff also recommends after Board of
Supervisor review, adopting the new County of Roanoke comprehensive financial policy
in February 2018 with the application of the policy beginning July 1, 2018.
Page 2 of 2
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Background
COUNTY OF ROANOKE
Roanoke, Virginia
FINANCIAL POLICY
Policy Number
DATE ISSUED
FEBRUARY XX, 2018
PAGE 1 OF 15
Fiscal integrity is a top priority for the County of Roanoke. The County's financial policies establish
the framework for financial planning and management and provide guidelines against which
budgetary performance can be measured and proposals for future funding can be evaluated. The
policies further ensure that the County continues to be a model for excellence in government by
providing direction in the areas of revenues, operating expenditures, Capital Improvement Program,
reserves and debt management.
Purpose
The primary objective of financial management policies is for the Board of Supervisors to create the
framework for making sound financial decisions. The County Administrator is responsible for the daily
administration of the Board's policies and general County operations. The County Administrator may
designate other County officials to assist in the administration of these policies. These financial
management policies are a statement of the guidelines and goals that influence and guide the financial
management practices of the County of Roanoke. Financial management policies that are adopted,
adhered to, and regularly reviewed are recognized as the cornerstone of sound financial management.
Objectives
• To contribute significantly to the County's ability to insulate itself from fiscal crises and economic
disruption in order to ensure continuous delivery of public services.
• To provide sound principles to guide the important decisions of the Board and of management
which have significant fiscal impact.
• To assist sound management of County government by providing accurate and timely
information on financial condition.
• To promote long-term financial planning in regards to both day-to-day operations and capital
improvements.
• To set forth operational principles which minimize the cost of government, to the extent
consistent with services desired by the public, and which minimize financial risk.
• To ensure the legal use of all County funds through a good system of financial security and
internal controls.
• To employ policies which prevent undue or unbalanced reliance on certain revenues, which
distribute the costs of county government services as fairly as possible, and which provide
adequate funds to operate desired programs.
• To provide essential public facilities and prevent deterioration of the County's public facilities
and its capital plan.
COUNTY OF ROANOKE
Roanoke, Virginia
FINANCIAL POLICY
Policy Number
DATE ISSUED
FEBRUARY XX, 2018
PAGE 2 OF 15
• To enhance access to short-term and long-term markets by helping to achieve the highest credit
and bond ratings possible.
• To protect and enhance the County's credit rating and prevent default on any debts.
Financial Reporting
The County's accounting and financial reporting will comply with:
• Generally Accepted Accounting Principles of the United States of America (GAAP)
• Government Accounting Standards (GAS), issued by the Comptroller General of the United
States
• The Uniform Financial Reporting Manual, issued by the Auditor of Public Accounts of the
Commonwealth of Virginia
• Specifications for Audits of Counties, Cities and Towns, issued by the Auditor of Public Accounts
of the Commonwealth of Virginia
• Circular A-133 Audits of States, Local Governments, and Non -Profit Organizations, Uniform
Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, and
the Compliance Supplement, issued by the U.S. Office of Management and Budget
• The Government Finance Officers Association's Certificate of Achievement for Excellence in
Financial Reporting and Distinguished Budget Presentation Award Programs
• The Code of Virginia, and other legal and regulatory bodies' requirements, as applicable
The County will establish and maintain an internal control structure designed to protect the County from
loss, theft and misuse. The structure will be designed to provide reasonable assurance of that objective;
the concept of reasonable assurance recognizes that:
• The cost of a control should not exceed the benefits likely to be derived
• The valuation of costs and benefits requires estimates and judgments made by management
The County will also maintain a complete inventory of capital assets meeting its capitalization
thresholds, in accordance with Generally Accepted Accounting Principles of the United States of
America.
A comprehensive, annual financial audit, including an audit of federal grants, will be conducted by an
independent public accounting firm, and the results of that audit will be presented publicly to the Board
of Supervisors by December 31, following the end of the previous fiscal year.
Annual Budget
COUNTY OF ROANOKE
Roanoke, Virginia
FINANCIAL POLICY
Budget Ordinances
Policy Number
DATE ISSUED
FEBRUARY XX, 2018
PAGE 3 OF 15
The County's Annual Budget Ordinances will be balanced, adopted and administered in accordance
with the Local Government Budget and Fiscal Control Act (N. C. G. S 159-8{a}). This Act states that a
budget ordinance is balanced when the sum of estimated net revenues and appropriated fund balances
is equal to appropriations.
The General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds, Schools and
Internal Service Funds shall have legally adopted budgets through the annual budget ordinances.
The Board does not legally adopt budgets in instances where the County acts as fiscal agent for trust
and agency funds.
County staff shall provide for approval by the Board five ordinances providing appropriations for County
and Schools operating, capital, and transfers. These ordinances will include:
1. An ordinance appropriating funds for the County's fiscal year operations budget.
2. An ordinance appropriating funds for the County's fiscal year capital budget.
3. An ordinance appropriating funds for the County's transfers to, and on behalf of, the Schools.
4. An ordinance appropriating funds for the Schools' fiscal year operations budget.
5. An ordinance appropriating funds for the Schools' fiscal year capital budget.
Budgeting Process
County staff shall provide to the Board a calendar of significant dates and legal requirements associated
with the next fiscal year budget no later than October of each year.
The County Administrator shall submit to the Board a balanced Capital Budget in January and a
balanced Operating Budget in March for the next fiscal year.
After a series of work sessions and public hearings on the budget, the Board of Supervisors shall adopt
the annual operating and capital budgets for both the County and the Schools in May for appropriations
effective July 1 of the next fiscal year.
Budgeting Philosophy
The budget will provide for current expenditures balanced with current revenues. It will address the
adequate maintenance and orderly replacement of capital assets, and the adequate funding of all
retirement systems and other post -employment benefits (OPEB). Funding shall be identified for
incremental operating costs associated with capital projects in the operating budget after being
identified and approved in the Capital Improvement Program.
COUNTY OF ROANOKE
Roanoke, Virginia
Budget Monitoring
FINANCIAL POLICY
Policy Number
DATE ISSUED
FEBRUARY XX, 2018
PAGE 4 OF 15
The County will maintain a budget control system and staff will monitor and evaluate expenditures and
revenues as compared to budget and/or prior year-to-date reports. The County Administrator will
propose recommendations to the Board for adjustments as needed.
Revenues and Expenditures
Revenues
The County will strive to maintain a diversified and stable revenue system to shelter the organization
from fluctuations in any single revenue source and ensure its ability to provide ongoing service.
The County's annual revenue streams consist of local, state, federal and other financing sources. It is
the County's policy for one-time revenues to be used to fund capital projects or other non-recurring
expenditures. County staff will provide revenue estimates for the next fiscal year by using historical
data, current economic conditions, and future economic projections.
Revenue estimates are monitored on a regular basis to identify any potential trends that would
significantly impact the revenue sources. In January of each year, County staff will provide for
information to the Board a mid -year update of current year revenues as relates to the adopted budget.
In September of each year, or soon thereafter as preliminary year-end revenue estimates are available,
County staff will provide for information to the Board a year-end comparison of budgeted to actual
revenues for the previous fiscal year.
Revenue Team
A Revenue Team composed of County staff and appropriate Constitutional Officers meets to review
current construction trends, the number of authorized building permits, housing sales, mortgage rates,
and other economic data which impact Real Estate Tax revenue collections.
In addition, the Revenue Team uses statistical models to estimate revenue categories including but not
limited to: the Personal Property Tax; Local Sales Tax; Business, Professional, and Occupational
License Tax; Consumer Utility Tax; Hotel and Motel Tax; Meals Tax; and Recordation Tax.
Fees and Charges
Roanoke County, where possible, institutes user fees and charges for providing specialized programs
and services. Established rates recover operational costs, indirect costs, and capital or debt service
costs. The County will regularly review user fee charges and related expenditures to determine if it is
meeting pre -established recovery goals.
As part of the budget development process, County staff shall produce an annual Fee Compendium to
be adopted by the Board of Supervisors at the same time as adoption of the Annual Budget Ordinances.
The Fee Compendium will list all fees and charges imposed by the County for providing specialized
COUNTY OF ROANOKE
Roanoke, Virginia
FINANCIAL POLICY
Policy Number
DATE ISSUED
FEBRUARY XX, 2018
PAGE 5 OF 15
programs and services. The Fee Compendium will provide details on the type of fee, authority to levy
the fee, current fees, and proposed changes to the current fees.
Expenditures
The County's expenditure budget is divided into functional areas (departments), transfers, non -
departmental, and capital fund expenditures. In coordination with departments, Budget staff will
monitor expenditures throughout the fiscal year to ensure compliance with legal requirements and
accounting standards.
Expenditure estimates are monitored on a regular basis to identify any potential trends that would
significantly impact the approved budgeted expenditure levels. In January of each year, County staff
will provide for information to the Board a mid -year update of current year expenditures as relates to
the adopted budget. In September of each year, or soon thereafter as preliminary year-end expenditure
estimates are available, County staff will provide for information to the Board a year-end comparison of
budgeted to actual expenditures for the previous fiscal year.
Board of Supervisors Contingency Expenditure Budget
The Board of Supervisors generally appropriates a Contingency budget to provide for unanticipated
expenditures that arise during the year. This budget is recommended to be established at a minimum
of $50,000, though the Board has the discretion to alter that amount through the budget appropriation
process. The use of these funds require approval of the Board of Supervisors and the Contingency
Budget shall not be considered a source for recurring expenditures.
Expenditure Budget Transfers
Language is included in the annual Operating and Capital Budget Ordinances providing the County
Administrator, or his/her designee, the authority to transfer funds within and between appropriation
functions. Amendments impacting the level of budget authority established by fund through the Annual
Operating and Capital Budget Ordinances must be approved by the Board as a supplemental budget
appropriation. Language governing expenditure budget transfers will be reviewed by staff and approved
by the Board on an annual basis.
Revenue and Expenditure Forecastin
A forecast of General Fund expenditures and revenues is developed as part of each year's budget
process and is periodically updated. Individual and aggregate revenue categories, as well as
expenditures, are projected by revenue and/or expenditure type. Historical growth rates, economic
assumptions and County expenditure priorities are all used in developing the forecast. This tool is used
as a planning document for developing the budget guidelines and for evaluating the future impact of
current year decisions.
COUNTY OF ROANOKE
Roanoke, Virginia
FINANCIAL POLICY
Policy Number
DATE ISSUED
FEBRUARY XX, 2018
PAGE 6 OF 15
Forecasts of revenues and expenditures are also developed for the County's Capital Improvement
Program. Information regarding those forecasts can be found in the section entitled "Capital
Improvement Planning".
Fiscal Impact Review
It is County policy that all items having potential fiscal impact be presented to the Board of Supervisors
for review. This review can be part of the annual operating or capital budgets, or as part of the "Fiscal
Impact" section of a Board Report Form, which accompanies all Board agenda items. Effective
management dictates that the Board of Supervisors and County citizens be presented with the direct
and indirect costs of all items as part of the decision making process.
Capital Improvement Planning
The County Administrator annually will submit to the Board for its consideration a ten-year Capital
Improvement Program (CIP) pursuant to the timeline established in the annual budget preparation
schedule. For inclusion in the Capital Improvement Program, a project or collection of projects generally
must have an estimated useful life that exceeds five years with a total project cost of at least $100,000.
The Capital Improvement Program shall include the following elements:
• A statement of the objectives of the Capital Improvement Program and its relationship to the
County's Strategic Plans, as applicable;
• An estimate of the cost and anticipated sources of funds for each project included in the Capital
Improvement Program. Each year of the ten-year program must be balanced in that all capital
expenditures included in the plan must have an identified funding source.
• A summary of capital projects considered, but not included in the balanced ten-year program.
• An estimate of the fiscal impact of the project, including additional operating costs or revenues
impacting the County's Operating Budget associated with the project.
• Adherence to all policies related to debt and debt service as described in the section entitled
"Debt Management".
The first year of the Capital Improvement Program, also known as the Capital Year Budget, will be
appropriated by the Board as part of the adoption of the annual Capital Budget Ordinance. The annual
Capital Budget Ordinance shall set forth specific provisions regarding funds remaining at project
completion and the ability of the County Administrator to transfer funds to facilitate the completion of
an existing project.
COUNTY OF ROANOKE
Roanoke, Virginia
FINANCIAL POLICY
Capital Projects Review
Policy Number
DATE ISSUED
FEBRUARY XX, 2018
PAGE 7 OF 15
On a bi-annual basis, County staff shall provide the Board with a summary status of all active capital
projects. The summary shall include status of the project, financial information, and other relevant
information as determined by staff.
"Pay-as-you-go" Financing
A number of options are available for financing the Capital Improvement Program, including bond
proceeds and other non -County funding sources (e.g. grants and private capital contributions). The
County generally looks to maximize the use of current revenue, or "pay-as-you-go" financing. Financing
capital projects from current revenues indicates the County's intent to show purposeful restraint in
incurring long-term debt.
The decision for using current revenues to fund a capital project is based on the merits of the particular
project in relation to an agreed upon set of criteria, including balancing capital needs versus operating
needs. In determining the merits of "pay-as-you-go" financing, non-recurring revenues should not be
used for recurring expenditures.
Debt Management
The County shall comply with all requirements of the Code of Virginia and other legal and regulatory
bodies' requirements regarding the issuance of bonds and other financing sources for the County or its
debt issuing authorities. The County shall comply with the U.S. Internal Revenue Service arbitrage
rebate requirements for bonded indebtedness. In addition, the County will institute a control structure
to monitor and ensure compliance with bond covenants.
Purposes for Debt Issuance
The County may issue debt for the purpose of acquiring or constructing Capital Projects, including
buildings, machinery, equipment, furniture and fixtures. This includes debt issued on behalf of the
Schools for the same purposes. When feasible, debt issuances will be pooled together to minimize
issuance costs. The Capital Improvements Program will identify all debt -related projects and the debt
service impact upon operations identified.
Guidelines for Issuing Debt
The County recognizes that the essential components of a debt policy are the limitations and guidelines
set by the locality. The following guidelines reflect the County's philosophy concerning indebtedness:
a. The County will not use short-term borrowing to finance operating needs, except in instances as
described under "Revenue Anticipation Notes".
b. Long-term debt will be used in compliance with all aspects of the debt policy.
COUNTY OF ROANOKE
Roanoke, Virginia
FINANCIAL POLICY
Policy Number
DATE ISSUED
FEBRUARY XX, 2018
PAGE 8 OF 15
c. The maturity of any debt will not exceed the expected useful life of the project for which the debt
is issued.
d. Each project proposed for financing through debt issuance will have a multi-year analysis
performed for review of the debt service impact on the County's General Government Operating
Budget and an analysis on the County's approved Debt Ratios as indicated in the section entitled
"Debt Limits".
e. At a minimum, all issuances of Debt require approval and appropriation of the proceeds by the
Board of Supervisors with additional approvals, if applicable, indicated in the section entitled
"Types of Debt/Structural Features".
Debt Limits
The County does not have any Constitutional or Statutory Debt Limits. The County does abide by the
following self-imposed debt targets:
1. Net Outstanding and Projected Debt as a Percentage of Total Taxable Assessed Value will
not exceed three percent (3.0%) in the current fiscal year or subsequent fiscal years as detailed
in the County's Capital Improvement Program.
2. General Obligation Current and Projected Debt Service as a Percentage of General
Government Expenditures will not exceed ten percent (10%) in the current fiscal year or
subsequent fiscal years as detailed in the County's Capital Improvement Program. General
Government expenditures include the Governmental Fund expenditures, the School Board
component unit expenditures, and County and School transfer to capital projects and Proprietary
Funds as outlined in the County's Comprehensive Annual Financial Report (CAFR).
All debt ratio calculations shall include debt issued on behalf of the Schools. These ratios will be
calculated each year in conjunction with the budget process and the annual audit.
Types of Debt/Structural Features
Bond Anticipation Notes
• The County may issue Bond Anticipation Notes (BANs) in expectation of General Obligation
Bonds or Revenue Bonds when cash is required for the financed capital project to be initiated
or continue or when long-term markets do not appear appropriate on a given date, but have a
clear potential for improvement within 12 months.
• The County will issue BANs for a period not to exceed two years.
• No BANs will be rolled over more than one additional two year period.
COUNTY OF ROANOKE
Roanoke, Virginia
FINANCIAL POLICY
Revenue Anticipation Notes
Policy Number
DATE ISSUED
FEBRUARY XX, 2018
PAGE 9 OF 15
• The County's General Government Fund Balance was designed to provide adequate cash flow
to avoid the need for Revenue Anticipation Notes (RANs).
• The County may issue RANs in an extreme emergency beyond the County's control or ability to
forecast when the revenue source will be received subsequent to the timing of funds needed.
• The County will issue RANs for a period not to exceed the one year period permitted under the
Constitution of Virginia, Article VII section 10.
General Obligation Bonds
• The Constitution of Virginia, Article VII section 10, and the Public Finance Act provide the
authority for a County to issue General Obligation (GO) Debt with no limit on the amount of GO
Debt that a County may issue. The County may issue GO Debt for capital projects or other
properly approved projects.
• All debt secured by the general obligation of the County must be approved by the Board of
Supervisors and a public referendum, with the exception of Virginia Public School Authority
(VPSA) Bonds and State Literary Fund Loans, which do not need approval by referendum.
VPSA Bonds and State Literary Fund Loans
• School capital projects may be constructed with debt, either through VPSA Bonds or State
Literary Fund Loans, and refunding bonds with preference given to accessibility and interest
rates.
• Approval of the School Board is required prior to approval by the Board of Supervisors.
Lease/Revenue Bonds
• The County may issue Lease/Revenue bonds to fund enterprise activities or for capital projects
that will generate a revenue stream.
• The bonds will include written covenants, which will require that the revenue sources are
sufficient to fund the debt service requirements.
• Cost of issuance, debt service reserve funds and capitalized interest may be included in the
capital project costs and thus are fully eligible for reimbursement from bond proceeds.
Capital Acquisition Notes and Leases
The County may issue short-term notes or capital leases to purchase buildings, machinery, equipment,
furniture and fixtures.
COUNTY OF ROANOKE
Roanoke, Virginia
FINANCIAL POLICY
Moral Obligation Debt
Policy Number
DATE ISSUED
FEBRUARY XX, 2018
PAGE 10 OF 15
• The County may enter into leases, contracts, or other agreements with other public bodies, which
provide for the payment of debt when revenues of such agencies may prove insufficient to cover
debt service.
• Payment of such moral obligation debt service will be done when the best interest of the County
is clearly demonstrated.
• While such moral obligation support does not affect the debt limit of the County, the amount of
bonds issued with the County's moral obligation should be controlled in order to limit potential
demands on the County. There is no legal obligation, but the County is placing its good name
and reputation on the line and there is every expectation that the County would make good any
deficiencies when a default exists.
Credit Objectives
The County of Roanoke will strive to maintain or improve its current bond ratings. The County will also
maintain relationships with the rating agencies that assign ratings to the County's various debt
obligations. The rating agencies will be kept abreast of the County's financial condition by providing
them with the County's Comprehensive Annual Financial Report (CAFR) and the Operating and Capital
Improvement Program Budget.
Authorized Methods of Sale
The County will select a method of sale that is the most appropriate in light of financial, market,
transaction -specific and issuer -related conditions. Debt obligations are generally issued through
competitive sale. If the County and its financial advisor determine that a competitive sale would not
result in the best outcome for the County, then a negotiated sale, private placement or other method
may be chosen.
Selecting Outside Finance Professionals
The County of Roanoke will retain external finance professionals to be selected through a competitive
process. The finance professionals will include, but may not be limited to, the financial advisor, bond
counsel and the underwriter. The finance professionals will assist in developing a bond issuance
strategy, preparing bond documents and marketing bonds to investors. The length of the contracts will
be determined by the County. The selection process will require experience in the following: municipal
debt, diverse financial structuring, and pricing municipal securities.
COUNTY OF ROANOKE
Roanoke, Virginia
FINANCIAL POLICY
Post -Issuance Compliance
Policy Number
DATE ISSUED
FEBRUARY XX, 2018
PAGE 11 OF 15
The Director of Finance will oversee post -issuance compliance activities to ensure compliance
with federal guidelines and other legal regulatory requirements including:
• Tracking proceeds of a debt issuance to ensure they are spent on qualified tax-exempt
debt purposes
• Maintaining detailed records of all expenditures and investments related to debt funds
• Ensuring that projects financed are used in a manner consistent with legal requirements
• Reporting of necessary disclosure information and other required fillings in a timely
manner
• Monitoring compliance with applicable arbitrage rules and performing required rebate
calculations in a timely manner
The Director of Finance may consult with bond counsel, financial advisors or other
professionals as deemed appropriate to meet the post -issuance compliance requirements.
Reserves
General Government Fund
The County of Roanoke's General Government Fund (Fund C100) Unassigned Fund Balance will be
maintained to provide the County with sufficient working capital and a comfortable margin of safety to
address emergencies and unexpected declines in revenue.
The General Government Fund's Unassigned Fund Balance should not be used to support recurring
operating expenditures outside of the current budget year. If a budget variance requires the use of
Unassigned Fund Balance, the County will decrease the General Government Fund's expenditures
and/or increase the General Government Fund's revenues to prevent using the Unassigned Fund
Balance for two consecutive fiscal years to subsidize General Fund operations.
The General Government Fund's Unassigned Fund Balance will be as follows:
Fund
Number
Fund Name
Policy
C100
General Government
Twelve percent (12%) of budgeted annual General
Fund
Government expenditures
In the event that the General Government Fund's Unassigned Fund Balance is used to provide for
temporary funding of unforeseen emergency needs, the County shall restore the balance to the twelve
percent (12%) minimum, as defined above, within two fiscal years following the fiscal year in which the
COUNTY OF ROANOKE
Roanoke, Virginia
FINANCIAL POLICY
Policy Number
DATE ISSUED
FEBRUARY XX, 2018
PAGE 12 OF 15
event occurred. This will provide for full recovery of the targeted General Government Fund Unassigned
Fund Balance in a timely manner.
Funds in excess of the maximum annual requirements outlined above may be considered to
supplement "pay-as-you-go" capital expenditures or other nonrecurring expenditures with Board
approval.
Other General Funds
For the funds listed below, an annual Unassigned Fund Balance shall be maintained as follows:
Fund
Number
Fund Name
Policy
C111
Children's Services Act
(CSA)
Twenty percent (20%) of budgeted annual expenditures
C126
Criminal Justice Academy
Ten percent (10%) of budgeted annual expenditures
C130
Fleet Service Center
Seven and a half percent (7.5%) of budgeted annual
expenditures
C142
Communications Shop
Ten percent (10%) of budgeted annual expenditures
C144
Emergency Communications
Center (ECC)
Seven and a half percent (7.5%) of budgeted annual
expenditures
C150
Recreation Fee Class
Five percent (5%) of budgeted annual expenditures
In the event that any of the Fund's Unassigned Fund Balance is used to provide for temporary funding
of unforeseen emergency needs, the County shall restore the balance to the minimum, as defined
above, within two fiscal years following the fiscal year in which the event occurred. This will provide for
full recovery of the targeted Fund Unassigned Fund Balance in a timely manner.
Funds in excess of the Unassigned Fund Balance policy outlined above may be considered to
supplement "pay-as-you-go" capital expenditures or other nonrecurring expenditures with Board
approval.
All other County Funds structured under the County's General Fund may carry a reserve balance but
do not have a specific annual target. These County Funds are not permitted to expend funds in excess
of available revenues.
Capital Reserve Funds
The County will maintain funds for the specific use of providing "pay-as-you-go" funding for capital
projects as detailed in the approved Capital Improvement Program. Contributions to the Capital
Reserve Fund will primarily be made with year-end expenditure savings and revenue surplus balances.
On annual basis, County staff shall present to the Board for consideration the allocation of year-end
balances to support the Capital Reserve Fund. There are no minimum fund balance requirements
associated with the Capital Reserve Fund.
COUNTY OF ROANOKE
Roanoke, Virginia
FINANCIAL POLICY
Internal Service Funds
Policy Number
DATE ISSUED
FEBRUARY XX, 2018
PAGE 13 OF 15
The County has three funds classified as Internal Services Funds; they include the Health Insurance
Fund, Dental Insurance Fund, and Risk Management Fund.
Health Insurance Fund (Fund C700)
So as long as the County continues the current policy of self-insuring health insurance costs, a reserve
for healthcare costs shall be maintained as follows:
Fund
Number
Fund Name
Policy
C700
Health Insurance Fund
Ten percent (10%) of budgeted healthcare costs plus a
reserve equal to the estimated incurred but not reported
(IBNR) claims.
To the extent the reserve falls below the minimum threshold of 10%, the reserve will be restored to that
level within two fiscal years. Funds in excess of the Unassigned Fund Balance policies in all Other
Funds outlined in this policy may be transferred to the Health Insurance Fund to restore the Health
Insurance Fund Balance policy with Board approval.
At no time shall the use of funds in excess of the 10% fund balance plus a reserve equal to the estimated
incurred but not reported (IBNR) claims be used to reduce the annual employee contribution to the
Health Insurance Fund, except in cases where a temporary rate adjustment has been made to restore
minimum Health Insurance Fund Balance levels. Funds in excess of the Unassigned Fund Balance
policy outlined above may be considered to supplement "pay-as-you-go" capital expenditures or other
nonrecurring expenditures with Board approval.
Dental Insurance (Fund C705)
So as long as the County elects to provide a fully insured Dental plan, no reserve is required. If the
County elects to self -insure Dental Insurance costs in the future, a reserve for dental costs will be
established by the Board.
COUNTY OF ROANOKE
Roanoke, Virginia
FINANCIAL POLICY
Risk Management (Fund C710)
Policy Number
DATE ISSUED
FEBRUARY XX, 2018
PAGE 14 OF 15
So as long as the County continues the current policy of self-insuring Worker's Compensation costs, a
reserve for Risk Management costs shall be maintained as follows:
Fund
Number
Fund Name
Policy
C710
Risk Management Fund
Ten percent (10%) of budgeted risk management costs
plus a reserve equal to the estimated incurred but not
reported (IBNR) claims.
A reserve of $500,000 shall be established for potential
auto or property claims.
To the extent the reserve falls below the established policy, the reserve will be restored to that level
within two fiscal years. Funds in excess of the Unassigned Fund Balance policies in all Other Funds
outlined in this policy may be transferred to the Risk Management Fund to restore the Risk Management
Fund Balance policy with Board approval.
Cash Management/investments
Maintaining the safety of the principal of the County's public investment is the highest priority
in the County's cash management policy. The secondary and tertiary priorities are the
maintenance of liquidity of the investment and optimization of the rate of return within the
parameters of the Code of Virginia, respectively. Funds held for future capital projects are
invested in accordance with these objectives, and in such a manner so as to ensure compliance
with U.S. Treasury arbitrage regulations. The County maintains cash and temporary
investments in several investment portfolios.
The Treasurer, County of Roanoke (an elected Constitutional Officer) is responsible for
maintaining and updating a separate investment policy, which is approved by the Board of
Supervisors.
Internal Controls
A comprehensive system of financial internal controls shall be maintained in order to protect
the County's assets and sustain the integrity of the County's financial systems. Managers at all
levels shall be responsible for implementing sound controls and for regularly monitoring and
measuring their effectiveness.
COUNTY OF ROANOKE
Roanoke, Virginia
FINANCIAL POLICY
RESPONSIBLE DEPARTMENT
Policy Number
DATE ISSUED
FEBRUARY XX, 2018
PAGE 15 OF 15
The Department of Finance and the Office of Management and Budget are responsible for the
administration of this policy.
POLICY AUTHORITY
The Board of Supervisors authorizes the use of this policy.
REVIEW DATE
This policy will be reviewed annually and updated as necessary for modifications.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 9, 2017
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
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