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Home My WebLink About2/13/2018 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2018 RESOLUTION 021318-1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO ROBERT L. JONES PARAMEDIC / FIREFIGHTER, UPON HIS RETIREMENT AFTER 10 YEARS OF SERVICE WHEREAS, Robert L. Jones was hired on September 4, 2007 and has worked as a Firefighter/EMT and Firefighter/Paramedic during his tenure with Roanoke County; and WHEREAS, Firefighter/ Paramedic Jones retired on December 31, 2017, after ten (10) years and three (3) months of devoted, faithful, and expert service with the County; and WHEREAS, during his time serving Roanoke County, Mr. Jones provided quality care to the sick and injured with the utmost compassion, and WHEREAS, Mr. Jones started his services to the Roanoke County community as a volunteer firefighter in 1980 at the Cave Spring Volunteer Fire Company; and WHEREAS, Mr. Jones also served as an Auxiliary Sheriff's Deputy with the Roanoke County Sheriff's Office from 1980 to 1988; and WHEREAS, Mr. Jones served as a charter member and Volunteer Fire Chief at the Back Creek Station from 1996 to 2007, where he worked to maintain a volunteer base to serve the community; and WHEREAS, Mr. Jones has held numerous certifications from the Department of Fire Programs, Virginia Department of Forestry, National Fire Academy and Virginia Office of Emergency Medical Service during his years of service. Page 1 of 2 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Robert L. Jones, for ten (10) years of capable, loyal and dedicated of career service and twenty seven (27) years of volunteer service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None A COPY TESTE: Deborah C. JacWs Chief Deputy Clerk the Board Page 2 of 2 ACTION NO. A-021318-2 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2018 AGENDA ITEM: Request to transfer funds in the amount of $6,500 from Board of Supervisors contingency funding to the Department of Library Services to enable the Sunday opening of the Hollins Library from 1-5 p.m. SUBMITTED BY: Phil C. North Board Member - Hollins APPROVED BY: Thomas C. Gates County Administrator ISSUE: Utilizing Board of Supervisors contingency funding to provide resources for adding Sunday hours from 1:00 - 5:00 p.m. at the Hollins Library. BACKGROUND: At the January 9, 2017 Board of Supervisors Meeting, Supervisor Phil C. North asked staff to look into the cost and feasibility of adding Sunday hours from 1:00 p.m. until 5:00 p.m. at the Hollins Library. The Hollins Library currently has operating hours from 9:00 a.m. until 9:00 p.m. on Monday through Thursday and from 9:00 a.m. until 5:00 p.m. on Friday and Saturday. The library is closed on Sundays. The County Administrator provided the Board of Supervisors Budget Memo #1: "Additional Operating Hours at Hollins Library" on January 16, 2018 to address Supervisor North's question. That memo is attached for reference. DISCUSSION: On an annual basis, the cost of adding Sunday hours at the Hollins Library is estimated to be $19,237; with staffing costs estimated at $16,710 and operating costs including utilities estimated at $2,527. Page 1 of 2 Supervisor North has recommended the Board consider opening the Hollins Library for Sunday hours from 1:00 p.m. until 5:00 p.m. at an anticipated cost of approximately $6,500 from March until the end of the current fiscal year. He has recommended that the funds to cover this cost be transferred from previously appropriated Board of Supervisors contingency funds. The contingency funds currently has a balance of $50,000, and if this item is approved, the remaining balance will be $43,500. The addition of Sunday hours at the Hollins Library is contingent on Library Services being able to hire or designate current full and part-time employees to staff the Library on Sundays. FISCAL IMPACT: The anticipated cost of $6,500 will be deducted from the Board of Supervisors contingency funding and transferred to the Department of Library Services. Since Board of Supervisors contingency funding was appropriated as part of the fiscal year 2017- 2018 operating budget, an additional appropriation of funds is not required. Additionally, an annual impact of approximately $19,500 will be required to be included in the operating budget to continue providing Sunday hours at Hollins Library during fiscal year 2018-2019. STAFF RECOMMENDATION Staff recommendation was provided as part of Budget Memo #1: "Additional Operating Hours at Hollins Library". VOTE: Supervisor North moved to transfer contingency funds to enable Sunday hours. Supervisor Peters seconded the motion. Motion approved. cc: Shari Henry, Director of Library Services Rebecca Owens, Director of Finance Christopher Bever, Director of Management and Budget Page 2 of 2 Yes No Absent Mr. Assaid ❑ ® ❑ Mr. North ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ Ms. Hooker ® ❑ ❑ cc: Shari Henry, Director of Library Services Rebecca Owens, Director of Finance Christopher Bever, Director of Management and Budget Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2018 RESOLUTION 021318-3 RECOMMENDING THE ROANOKE VALLEY RESOURCE AUTHORITY REEVALUATE TRANSPORTATION OPTIONS FOR THE DELIVERY OF MUNICIPAL SOLID WASTE TO THE SMITH GAP LANDFILL WHEREAS, the Roanoke Valley Resource Authority (RVRA) was created 25 years ago to meet the municipal solid waste needs of Roanoke County, Roanoke City and the Town of Vinton; and WHEREAS, the Roanoke Valley Resource Authority was designed with a state-of- the-art transfer system; and WHEREAS, the rail delivery of municipal solid waste to the Smith Gap Landfill has been an efficient and cost effective operation, which minimizes the impact of waste transfer on the region and its communities; and WHEREAS, The Roanoke Valley Resource Authority incurred expense to design, construct and operate an environmentally friendly and citizen friendly transport system; and WHEREAS, the Roanoke Valley Resource Authority has been engaged in evaluating options for the transfer of waste to the Smith Gap Landfill; and Whereas, this evaluation has resulted in two viable alternatives including the transport of waste via truck and the transport of waste via a combination of truck and rail; and Page 1 of 2 WHEREAS, the projected cost of the two alternatives can be debated although data presented by the RVRA suggests long terms costs to be reasonably comparable. NOW THEREFORE BE IT RESOLVED, the Roanoke County Board of Supervisors recommends RVRA reevaluate options for the transport of solid waste to the Smith Gap Landfill; and FURTHER, the Roanoke County Board of Supervisors recommends the expenses and benefits of each transport option considered, including all truck transition waste flow expenses, be publicly disseminated; and THEREFORE BE IT FURTHER RESOLVED, that this resolution be communicated to the Roanoke Valley Resource Authority Board and Executive Director, Roanoke City Council, Town of Vinton Council, City of Salem Council and regional elected officials. On motion of Supervisor McNamara to adopt the resolution, seconded by Supervisor North and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None A (i(d 1PY TESTE: Deb&ah C. Jac Chief Deputy CIT4 the Board Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON FEBRUARY 13, 2018 RESOLUTION 021318-4 APPROVING THE ABANDONMENT OF 0.03 MILES OF SECONDARY ROUTE 1590, KENWORTH ROAD, CATAWBA MAGISTERIAL DISTRICT WHEREAS, Sections 33.2-909 of the Code of Virginia (1950, as amended) provides procedures for local governing bodies to cause any section of the secondary system of state highways to be abandoned; and WHEREAS, a public notice was posted as prescribed under Section 33.2-909 of the Code of Virginia, announcing a public hearing to receive comments concerning abandoning the section of road described below from the secondary system of State highways; and WHEREAS, the Commissioner of the Virginia Department of Transportation was provided the prescribed notice of the Board of Supervisors intent to abandon the subject section of road; and WHEREAS, after considering all evidence available, the Board of Supervisors is satisfied that no public necessity exists for the continuance of the section of Secondary Route 1590 from 0.00 Miles at Dead End to 0.03 Miles from Dead End, a distance of 0.03 Miles, and hereby deems that section of road is no longer necessary as part of the Secondary System of State Highways. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does hereby abandon the above described section of road and removes it from the secondary system of state highways, pursuant to Section 33.2-909 of the Code of Virginia; BE IT FURTHER RESOLVED that a copy of this resolution duly attested to be forthwith forwarded to the Resident Engineer of the Virginia Department of Transportation. on motion of Supervisor Peters to adopt the resolution, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None A WHY TESTE: Deb6rah C. Jackal Chief Deputy Cler the Board cc: David Holladay, Planning Administrator Virginia Department of Transportation In the County of Roanoke ------------------------------------------------------------------------------------------------------------ By resolution of the governing body adgAted February 13, 2018 The following MOT Form AM -4.3 is hereby attached and incorpratId as part of the gq(ern)pg body's resolution for changes in the secondary system of state highways. til n A Copy Testee Signed (County Report of Changes in the Secondary System of Project/Subdivision Kenworth Drive Abandonment Type Change to the Secondary System of State Highways: Abandonment The following facilities of the Secondary System of State Highways are hereby ordered abandoned, pursuant to the statutory authority cited: Reason for Change: Pursuant to Code of Virginia Statute: Street Name and/or Route Number Abandonment, Non -Project Related §33.2-909 Kenworth Drive, State Route Number 1590 Old Route Number: 0 -------------------------------------------- • From: 0.00 Mi EOSM To: 0.03 MI EOSM, a distance of: 0.03 miles. VDOT Form AM -4.3 (4/20/2007) Maintenance Division Date of Resolution: February 13, 2018 Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2018 ORDINANCE 021318-5 REPEALING ROANOKE COUNTY LAW LIBRARY FEE -COUNTY CODE SECTION 2.4 WHEREAS, on March 12, 1985, the Board of Supervisors of Roanoke County imposed an assessment for law libraries as part of the costs incident to each civil action filed in the courts within its boundaries; and WHEREAS, the funds from this fee were to be expended for the purposes as provided in the statute, for the use and maintenance of the law library to be open to the public; and WHEREAS, in March 2015, the part-time librarian retired and the Board of Supervisors ceased subsidizing the operation of the law library through the fiscal year 2015-2016 budget process; and WHEREAS, in December 2017, the Law Library Committee concluded that there are fiduciary concerns with continuing to collect a fee for a non-viable library and sought guidance from the judges; and WHEREAS, first reading of this ordinance was held on January 23, 2018, and the second reading and public hearing was held on February 13, 2018. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: Fee. 1. That this ordinance repeals Roanoke County Ordinance 2.4 Law Library Page 1 of 3 2018. That the provisions of this ordinance shall take effect on February 13, That a certified copy of this ordinance be forwarded to the judges and Clerks of the Courts serving Roanoke County, and the Treasurer of Roanoke County, and the Roanoke County/Salem Bar Association. Page 2 of 3 - . ...ee Page 2 of 3 On motion of Supervisor Hooker to adopt the ordinance, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None A PQRY TESTE: Deborah C. Jacks Chief Deputy Clerl o the Board cc: Ruth Ellen Kuhnel, County Attorney The Honorable Charles N. Dorsey The Honorable David B. Carson The Honorable James R. Swanson The Honorable William D. Broadhurst The Honorable J. Christopher Clemens The Honorable Leisa K. Ciaffone The Honorable Onzlee Ware The Honorable Hilary D. Griffith The Honorable Frank W. Rogers III The Honorable John Weber III The Honorable Jacqueline F. Ward Talevi The Honorable Scott R. Geddes The Honorable Francis W. Burkart III The Honorable Thomas W. Roe, Jr. Steven A. McGraw, Sr., Clerk of Roanoke County Circuit Court Debra Shelor Barbour, Clerk of Roanoke County Juvenile and Domestic Relations Court Carol E. Comacho, Clerk of Roanoke County General District Court F. Kevin Hutchins, Treasurer Roanoke/Salem Bar Association Page 3 of 3 ACTION NO. A -021318-6.a ITEM NO. 12 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2018 AGENDA ITEM: Confirmation of appointment to the Economic Development Authority (EDA)(District); Roanoke Valley Broadband Authority (At -Large) SUBMITTED BY: APPROVED BY: ISSUE: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Confirmation of appointments. BACKGROUND: Economic Development Authority (EDA)(District): Supervisor P. Jason Peters has recommended the reappointment of Leon McGhee and Steve Musselwhite to represent the Vinton Magisterial District for an additional four-year term to expire September 26, 2021. Roanoke Valley Broadband Authority (At -Large): The Board of Supervisors has recommended the reappointment of Thomas C. Gates to the Roanoke Valley Broadband Authority for a four year -term to expire December 13, 2021. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends confirmation of all appointments. VOTE: Supervisor McNamara moved to confirm the appointments. Supervisor Peters seconded the motion. Motion approved. cc: Jill Loope, Director of Economic Development Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. North ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ Ms. Hooker ® ❑ ❑ cc: Jill Loope, Director of Economic Development Page 2 of 2 ACTION NO. A -021318-6.b ITEM NO. 1-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2018 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $2,000 for the Public Safety Answering Points (PSAP) Educational Grant Program SUBMITTED BY: APPROVED BY: ISSUE: Susan Slough Assistant Director of Communications & Technology Thomas C. Gates County Administrator Accept and allocate grant funds in the amount of $2,000 in grant funding from the Virginia Information Technology Agency Public Safety Access Point (PSAP) program. BACKGROUND: The Virginia Information Technologies Agency awards grant funds from 911 user taxes. The purpose of the program is to financially assist Virginia primary Public Safety Answering Points (PSAPs) with the purchase of equipment, services and training that support the continuity and enhancement of wireless E-911. DISCUSSION: Each year the Roanoke County E-911 Center has applied for, and been awarded, an educational grant, provided by the Virginia E-911 Services Board. This grant is used to offset the expense of training. FISCAL IMPACT: Awarded grant funds total $2,000. No local matching funds are required. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends accepting and allocating $2,000 for the Public Safety Access Point grant program. VOTE: Supervisor McNamara moved to accept and allocate the funds. Supervisor Peters seconded the motion. Motion approved. cc: Susan Slough, Assistant Director of Communications and Technology Rebecca Owens, Director of Finance Christopher Bever, Director of Management and Budget Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. North ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ Ms. Hooker ® ❑ ❑ cc: Susan Slough, Assistant Director of Communications and Technology Rebecca Owens, Director of Finance Christopher Bever, Director of Management and Budget Page 2 of 2 ACTION NO. A -021318-6.d ITEM NO. 1-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2018 AGENDA ITEM: Request to accept universal microchip scanner donated to the Roanoke County Board of Supervisors from PetSmart Charities SUBMITTED BY: APPROVED BY: ISSUE: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Acceptance of a donation from PetSmart Charities to the Roanoke County Board of Supervisors BACKGROUND: PetSmart Charities has donated a universal microchip scanner for use in keeping pets out of shelters. DISCUSSION: Receipt of this donation requires Board authorization. FISCAL IMPACT: There is no fiscal impact to the County that results from accepting the donation. STAFF RECOMMENDATION: Staff recommends acceptance of this donation. Page 1 of 2 VOTE: Supervisor McNamara moved to accept the donation. Supervisor Peters seconded the motion. Motion approved. Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. North ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ Ms. Hooker ® ❑ ❑ Page 2 of 2 ACTION NO. A -021318-6.c ITEM NO. 1-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2018 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $2,000 from Lewis Gale Hospital for an Emergency Medical Services Grant SUBMITTED BY: APPROVED BY: ISSUE: Stephen G. Simon Chief of Fire and Rescue Thomas C. Gates County Administrator Accept and allocate grant funds in the amount of $2,000 from Lewis Gale Hospital for an Emergency Medical Services (EMS) Grant. BACKGROUND: Lewis Gale Hospital has sponsored a grant program for all area jurisdictions to provide funding for medical supplies. DISCUSSION: In the event of a mass casualty incident it is critical to triage patients and provide immediate care to those severely injured. This funding will enable the department to purchase Tactical EMS kits. These kits will used to stop major bleeding and control patients' airways on the scene. FISCAL IMPACT: Awarded grant funds total $2,000. No County funds are required. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of grant funds in the amount of $2,000 from Lewis Gale Hospital for an Emergency Medical Services Grant. VOTE: Supervisor McNamara moved to accept the grant. Supervisor Peters seconded the motion. Motion approved. cc: Stephen G. Simon, Chief of Fire and Rescue Rebecca Owens, Director of Finance Christopher Bever, Director of Management and Budget Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. North ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ Ms. Hooker ® ❑ ❑ cc: Stephen G. Simon, Chief of Fire and Rescue Rebecca Owens, Director of Finance Christopher Bever, Director of Management and Budget Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2018 RESOLUTION 021318-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM 1- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for February 13, 2018, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Approval of minutes — December 19, 2017; January 9, 2018 2. Confirmation of appointment to the Economic Development Authority (EDA)(District); Roanoke Valley Broadband Authority (At -Large) 3. Request to accept and allocate funds in the amount of $2,000 for the Public Safety Answering Points (PSAP) Educational Grant Program 4. Request to accept and allocate grant funds in the amount of $2,000 from Lewis Gale Hospital for their Emergency Medical Services Grant 5. Request to accept universal microchip scanner donated to the Roanoke County Board of Supervisors from PetSmart Charities On motion of Supervisor McNamara to adopt the resolution, seconded by Supervisor North and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None Deborah C. Jaclw Chief Deputy Cler to the Board Page 1 of 1