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HomeMy WebLinkAbout2/27/2018 - Adopted Board RecordsACTION NO. A-022718-1 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 27, 2018 AGENDA ITEM: Request to approve renewal of the Interstate Coalition contract for pursuit of construction of Interstate 73 in the Commonwealth of Virginia SUBMITTED BY: APPROVED BY: ISSUE: Thomas C. Gates County Administrator Thomas C. Gates County Administrator Authorization to continue Roanoke County's participation as a partner in the Interstate 73 Coalition, LLC BACKGROUND: On June 1, 2015, Roanoke County jointly entered into a contract with the Counties of Franklin and Henry and the Cities of Martinsville and Roanoke to advocate for funding in support of construction of Interstate 73 in Virginia. The agreement among the participating jurisdictions established the Interstate 73 Coalition LLC, and included the hiring of a consultant to lobby for Federal and State legislative support for the 1-73 project. Contract terms stipulated the agreement would expire on December 31, 2016, if not otherwise renewed by those governing bodies party to the agreement. DISCUSSION: While some progress has been made in identifying potential sources of funding for 1-73 construction, considerable work remains to ensure this regional economic development effort receives funding consideration at both the State and Federal level. The prospect of new federal investment in the nation's infrastructure in particular suggests continued efforts to advocate for this project are prudent. Page 1 of 2 A project briefing by John Stirrup, Partner, Alcalde & Fay will be provided to the Board of Supervisors prior to consideration of this action. FISCAL IMPACT: Roanoke County's proportional contribution to the 1-73 coalition is $24,000 for the term of the proposed contract renewal. STAFF RECOMMENDATION: Staff recommends approval of the contract extension and the County's continued participation in the 1-73 Coalition. VOTE: Supervisor Peters moved to approve the contract extension as per copy attached. Supervisor North seconded the motion. Motion approved. cc: Thomas C. Gates, County Administrator Christopher Bever, Director of Management and Budget Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Mr. Assaid ❑ ® ❑ Mr. North ® ❑ ❑ Mr. McNamara ❑ ® ❑ Mr. Peters ® ❑ ❑ Ms. Hooker ® ❑ ❑ cc: Thomas C. Gates, County Administrator Christopher Bever, Director of Management and Budget Rebecca Owens, Director of Finance Page 2 of 2 THE INTERSTATE 73 COALITION, LLC January 22, 2.018 Members of The Interstate 73 Coalition, LLC Pursuant to Section 12 of the agreement, Contract Among County of Franklin, Virginia, County of Henry, Virginia, County of Roanoke, Virginia, City of Martinsville, City of Roanoke, Virginia, And The Interstate 73 Coalition, LLC for Pursuit of Construction of Interstate 73 in the Commonwealth of Virginia dated June 1, 2015, the Contract has been renewed at option of the Localities, as evidence by their signatures below, The new term of the contract will be January 1, 2018 through December 31, 2018, Sincerely, Robert J. Catron Co -Executive Director For State Affairs /s/ John T. Stirrup Co -Executive Director For Federal Affairs 11 IN WITNESS WHEREOF, the parties hereto have signed this Renewal Letter by their authorized representatives. WITNESS: �Y Printed 04 and Title THE INTERSTATE 73 CPAOTIO/, LLC Al Bv k" Printed Name and Title SS: R. MCGILL, ADMINISTRATIVE ASSISTANT IV CITY OF ROANOKE, VIRGINIA By �,C�Zr City Manag 'or Authorized Representative ROBERTS. COWELt JR., CITY MAMAGER Printed Name and Title Printed Name and Title WITNESS: Printed Name and Title COUNTY OF FRANKLIN, VIRGINIA .39 County Administrator or Authorized Representative Printed Name and Title WITNESS: Printed Name and Title COUNTY OF HENRY, VIRGINIA By County Administrator or Authorized Representative Printed Name and Title WITNESS: Printed Name and Title COUNTY OF ROANOKE, VIRGINIA By County Administrator or Authorized Representative Printed Name and Title WITNESS; Printed Name and Title CITY OF MARTINSVILLE, VIRGINIA By City Manager or Authorized Representative Printed Name and Title AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 27, 2018 RESOLUTION 022718-2 DENYING THE MEMORANDUM OF AGREEMENT BETWEEN THE VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY AND ROANOKE COUNTY WHEREAS, the pipeline known as the Mountain Valley Pipeline (MVP) is expected to transport a natural gas supply from the Marcellus and Utica regions to various Southeast United States markets; and WHEREAS, the Code of Virginia clearly grants authority to DEQ (Department of Environmental Quality) to administer and enforce the Erosion and Sediment Control Law (Code of Virginia §§ 62.1-44.15:51 et seq.) and the Stormwater Management Act (Code of Virginia §§ 62.1-44.15:24 et seq.) for linear projects constructed subject to approved standards and specifications; and WHEREAS, DEQ has agreed to offer the Locality an opportunity to review and comment on the site-specific erosion and sediment control and stormwater plans for construction activities in the locality related to the proposed MVP project; and WHEREAS, DEQ has also agreed to offer the Locality an opportunity as practicable, to accompany DEQ on regular compliance and inspection site visits, and emergency or complaint -based compliance and inspection site visits, to construction sites in the Locality related to the proposed MVP; and WHEREAS, the Locality designates the County Engineer to serve as the Locality Inspection Contact for the purposes of receiving notification on behalf of the Locality for the compliance and inspection activities described in this Agreement; and Page 1 of 2 WHEREAS, this Agreement shall be effective upon its execution by both DEQ and the Locality and on the date specified below; and mm WHEREAS, the Locality may terminate this Agreement upon written notice to NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: The Memorandum of Agreement between the Virginia Department of Environmental Quality and Roanoke County be, and hereby is, approved; and That the County Administrator, or his designee, is hereby authorized to execute said Agreement on behalf of the County. On motion of Supervisor Assaid to adopt the resolution, seconded by Supervisor North the motion was denied by the following recorded vote: AYES: Supervisors Assaid, North NAYS: Supervisors McNamara, Peters, Ddborah C. Jacks , Chief Deputy Cle�k the Board cc: Richard L. Caywood, Assistant County Administrator Ruth Ellen Kuhnel, County Attorney Page 2 of 2 ACTION NO. A-022718-3 ITEM NO. K-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: February 27, 2018 Request to approve the Cable Television budget for fiscal year 2018-2019 Elaine Bays -Murphy Director of Cable Access Thomas C. Gates County Administrator Approval of the Cable Television budget for fiscal year 2018-2019 BACKGROUND: Roanoke Valley Television, RVTV-3, serves Roanoke County, Roanoke City, the Town of Vinton, and their respective school systems. RVTV-3 was created in 1993 as an agreement between the three localities to form a Government & Educational Access Station. The station is located at the Jefferson Center, and is staffed by five full time staff members. RVTV-3 produces original video productions, monthly television shows, and covers live government meetings. Programming is cablecast on Cox Communications, Channel 3, and Comcast, Channel 3, in the West County area. RVTV-3 is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the County, the City, and the Town. Mr. Jason Peters represents the Board of Supervisors, Ms. Amy Whittaker represents Roanoke County Administration, and Mr. David Jones is the Member at Large. The operational budget for RVTV is provided by the three local governments, and is funded through the Virginia Communications Sales and Use Tax paid by Cox Communications. The budget amount paid by each locality is based on the proportion of Cox customers located in each jurisdiction. Roanoke County's share of the cable budget is 44%. RVTV-3 staff are included in the County's payroll and benefit system. Page 1 of 3 DISCUSSION: Last year, Roanoke Valley Television produced a total of 163 video productions for the three localities and their school systems. RVTV produced the following for the County: (40) Television Shows, (28) Stand Alone Video Productions, and (22) Live Board Meetings. RVTV also provides the Live Board Meeting signal for Web Streaming. RVTV television shows include: "Roanoke County Today," "Accent Excellence," "Roanoke County Business Partners," & "Recreation Television." An entire list of video productions is included in the Budget Packet. RVTV-3 programming is uploaded to the RVTV website and social media sources. Additionally, RVTV-3 programming is posted to the websites and social media sources for Roanoke County, Roanoke City, Town of Vinton and their School Systems. The fiscal year 2018-2019 total Operating Budget is $447,525. Roanoke County's share is based on the proportion of Cox customers located in each jurisdiction. Roanoke County's share of the cable budget is 44%. FISCAL IMPACT: Roanoke County's share of the cable budget for 2018-2019 is $196,911. This is an increase of $11,734 over the prior year. County staff will review the entire RVTV budget as presented to the Board and if deemed appropriate, include an increase in the County Administrator's recommended budget for 2018-2019. STAFF RECOMMENDATION: The Roanoke Valley Regional Cable Television Committee recommends approval of the fiscal year 2018-2019 RVTV Operating Budget. VOTE: Supervisor McNamara moved to approve the fiscal year 2018-2019 budget. Supervisor Peters seconded the motion. Motion approved. Page 2 of 3 cc: Elaine Bays -Murphy, Director of Cable Access Christopher Bever, Director of Management and Budget Rebecca Owens, Director of Finance Page 3 of 3 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. North ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ Ms. Hooker ® ❑ ❑ cc: Elaine Bays -Murphy, Director of Cable Access Christopher Bever, Director of Management and Budget Rebecca Owens, Director of Finance Page 3 of 3 ACTION NO. A -022718-4.a ITEM NO. 1_1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 27, 2018 AGENDA ITEM: Confirmation of appointment to the Blue Ridge Behavioral Healthcare Board of Directors; South Peak Community Development Authority SUBMITTED BY: APPROVED BY: ISSUE: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Confirmation of appointments BACKGROUND: Blue Ridge Behavioral Healthcare: It is the recommendation of staff and consensus of the Board of Supervisors to appoint Virginia Vann to replace Rev. Keith Beasley, as he has completed his final three-year term. This term is effective January 1, 2018, and will expire December 31, 2020. South Peak Community Development Authority: During Closed Session on February 13, 2018, it was the consensus of the Board to recommend the appointment of Brian Baumgardner to the South Peak Community Development Authority. This is a four-year appointment and will expire October 25, 2021. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends confirmation of these appointments. VOTE: Supervisor McNamara moved to confirm the appointments. Supervisor North seconded the motion. Motion approved. Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. North ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ Ms. Hooker ® ❑ ❑ Page 2 of 2 ACTION NO. A -022718-4.b ITEM NO. 1-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 27, 2018 AGENDA ITEM: Confirmation of appointment terms of the Roanoke Valley - Alleghany Regional Commission and The Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Comm ittee SUBMITTED BY: APPROVED BY: ISSUE: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Correction to reflect correct term limits BACKGROUND: On January 23, 2018, the Board of Supervisors Elected Phil C. North to the Roanoke Valley -Alleghany Regional Commission and the Roanoke Valley -Alleghany Regional comprehensive Economic Development Strategy Committee to a term ending June 30, 2019. The correct term ending date should be June 30, 2020. This Board action recommends the confirmation of the correct term ending date to June 30, 2020. STAFF RECOMMENDATION: Staff recommends confirmation of the correct term dates. Page 1 of 2 VOTE: Supervisor McNamara moved to confirm the term dates. Supervisor North seconded the motion. Motion approved. Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. North ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ Ms. Hooker ® ❑ ❑ Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 27, 2018 RESOLUTION 022718-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for February 27, 2018, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2 inclusive, as follows: 1. Section 2.2-3711.A.1, Personnel, namely discussion concerning appointments to the Roanoke Regional Airport Commission 2. Section 2.2-3711.A.8, Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel, specifically as it relates to Roanoke Valley Resource Authority contracts On motion of Supervisor McNamara to adopt the resolution, seconded by Supervisor North the motion was approved by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None r, A (GQI?Y TESTE: Deborah C. Jaclo Chief Deputy ClArk t/the Board Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 27, 2018 RESOLUTION 022718-5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 2 On motion of Supervisor McNamara to adopt the resolution, seconded by Supervisor North the motion was approved by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None TE Deborah C. Ja Chief Deputy Cl"to the Board Page 2 of 2