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Home My WebLink About3/13/2018 - RegularINVOCATION: Roanoke County Board of Supervisors March 13, 2018 PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: "Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board." Page 1 of 4 Roanoke County Board of Supervisors Agenda March 13, 2018 Good afternoon and welcome to our meeting for March 13, 2018. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County's website at www.RoanokeCountvVA.gov. Our meetings are closed -captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Proclamation declaring March as American Red Cross Month in the County of Roanoke (Jackie Grant, Executive Director, American Red Cross) D. BRIEFINGS 1. Briefing to discuss with the Board of Supervisors the County Administrator's Proposed Fiscal Year 2018-2019 Operating Budget (Thomas C. Gates, County Administrator; Christopher R. Bever, Director, Management and Budget) E. NEW BUSINESS Page 2 of 4 F. FIRST READING OF ORDINANCES 1. Ordinance approving a lease with Reba Farm Inn to provide equestrian camping facilities and services in Explore Park (Doug Blount, Director of Parks, Recreation and Tourism) 2. Ordinance approving a lease with Treetop Quest Roanoke, LLC to provide an aerial adventure course at Explore Park (Doug Blount, Director of Parks, Recreation and Tourism) G. SECOND READING OF ORDINANCES 1. Ordinance accepting and appropriating funds in the amount of $368,730 to Roanoke County Public Schools (Rebecca Owens, Director of Finance) H. APPOINTMENTS 1. Budget and Fiscal Affairs (BFAC) (appointed by District) 2. Economic Development Authority (EDA) (appointed by District) 3. Library Board (appointed by District) I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes — January 23, 2018 2. Request to accept and allocate grant funds in the amount of $2,000 for the Public Safety Answering Points (PSAP) Educational Grant Program 3. Resolution requesting acceptance of Sullivan Lane into the Virginia Department of Transportation Secondary System 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Timothy R. Baker, Deputy Sheriff-Sergeant-Inmate/Jail Services, upon his retirement after more than twenty-two (22) years of service 5. Confirmation of appointment to the Roanoke Regional Airport Commission (At - Large) J. CITIZENS' COMMENTS AND COMMUNICATIONS Page 3 of 4 K. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves 2. Outstanding Debt Report 3. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of November 30, 2017 4. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of December 31, 2017 L. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. George G. Assaid 2. Phil C. North 3. Joseph P. McNamara 4. P. Jason Peters 5. Martha B. Hooker M. ADJOURNMENT Page 4 of 4 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: March 13, 2018 Proclamation declaring March as American Red Cross Month in the County of Roanoke Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of March as Red Cross Month in the County of Roanoke DISCUSSION: Jackie Grant, Executive Director of the Roanoke and New River Valley areas of the American Red Cross is expected to be in attendance to receive the proclamation. Page 1 of 1 C�lnixn#g of Ytoanah'o Z a` 838 DECLARING MARCH AS AMERICAN RED CROSS MONTH IN THE COUNTY OF ROANOKE WHEREAS, March is American Red Cross Month, a special time to recognize and thank our heroes, those who volunteer, donate blood, take life-saving courses or provide financial donation to support an organization whose mission is to help those in need; and WHEREAS, we would like to remember those who help all of us here in the County of Roanoke by giving their time to help their neighbor, and thank our heroes- our volunteers, blood donors, class takers and financial supporters who help us assist those in need; WHEREAS, in the County of Roanoke, the Red Cross works tirelessly through Is nine employees and 616 volunteers to help when disaster strikes, when someone needs lifesaving skills or the comfort of a helping hand. It provides 24-hour support to members of the military, veterans and their families and provides training in CPR, aquatics safety and first aid; and WHEREAS, across the Country, the American Red Cross responds to nearly 70,000 disasters a year. It provides some 400,000 services to military members, veterans and civilians, collects and distributed about 40 percent of the nation's blood supply and trains more than seven million people in first aid, water safety and other life-saving skills every year; and WHEREAS, our community depends on the American Red Cross, which relies on donations of time, money and blood to fulfill its humanitarian mission. Despite these challenging economic times, the American Red Cross continues to offer help and comfort to those in need. NOW, THEREFORE, We, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the month of March 2018 as American Red Cross Month; and FURTHER, call this observance to the attention of all our citizens and encourage all Americans to support this organization and its hobble humanitarian mission. Presented this 13th day of March 2018 George Assaid HookerMartha �Phil C. North P. Jasol ani ,.,_, allr/ _-/,�i►,'�) ;r 7 P. McNamara ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: March 13, 2018 Briefing to discuss with the Board of Supervisors the County Administrator's Proposed Fiscal Year 2018-2019 Operating Budget Christopher R. Bever Director of Management and Budget Thomas C. Gates County Administrator Briefing for the Board of Supervisors regarding the County Administrator's Proposed Fiscal Year 2018-2019 Operating Budget. BACKGROUND: As part of the annual budget process, the County Administrator presents a balanced operating budget for consideration by the Board of Supervisors. This briefing provides an overview of the County Administrator's Proposed Fiscal Year 2018-2019 Operating Budget. DISCUSSION: This time has been scheduled to provide the Board of Supervisors with a briefing on the County Administrator's Proposed Fiscal Year 2018-2019 Operating Budget. The proposed operating budget document and the Power Point presentation providing an overview of the operating budget will be distributed to the Board of Supervisors at the March 13, 2018 meeting. FISCAL IMPACT: There is no fiscal impact associated with this briefing. The fiscal impact of the operating Page 1 of 2 budget will be determined at budget adoption scheduled for May 22, 2018. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors receive information regarding the County Administrator's Proposed Fiscal Year 2018-2019 Operating Budget. Page 2 of 2 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: March 13, 2018 Ordinance approving a lease with Reba Farm Inn to provide equestrian camping facilities and services in Explore Park Doug Blount Director of Parks Recreation and Tourism Thomas C. Gates County Administrator Approval of an ordinance authorizing a lease agreement with Reba Farm Inn to offer equestrian facilities and services in Explore Park BACKGROUND: Roanoke County signed a 99 -year lease for Explore Park in 2013 with the Virginia Recreational Facilities Authority. As a part of the lease requirements, Roanoke County developed a master plan for the park. The master plan laid out a detailed approach to providing recreational amenities through public and private offerings to develop the park into a destination for local citizens and tourists from outside of Virginia's Blue Ridge. In 2016, the Roanoke County Board of Supervisors approved the Adventure Plan for Explore Park which outlined the direction for the park's development. As a part of the Adventure Plan and Business Plan for Explore Park, it outlined the public-private partnerships that were necessary for the park to develop into a destination facility. One of the services identified in the Adventure Plan was providing equestrian services. Roanoke County issued Request for Proposal 2017-097: Programs for Explore Park on March 22, 2017, and proposals were due on May 17, 2017. Roanoke County received one proposal to provide equestrian services and camping from Reba Farm Inn. Page 1 of 2 DISCUSSION: Reba Farm Inn has proposed to build and operate an equestrian facility at South Ops Park to offer equestrian camping, trail riding, excursions, riding lessons and special events. Reba Farm Inn proposes to build up to six (6) camping spots with electrical hook ups for equestrian travel trailers and RVs. The company will place horses and donkeys on the property. They will renovate three structures on at South Ops Park for a barn and equipment storage. They also will build additional fences and gates to accommodate trail riding, lessons and special events. Rates for customers will vary based on the type of services being offered. South Ops Park is also a future location for the Roanoke River Greenway and trailhead parking facility. The lease is for five (5) -years with two (2) additional five (5) -year options for a total of 15 years. FISCAL IMPACT: Roanoke County will receive ten percent (10%) of gross sales from Reba Farm Inn. The revenue from the land lease will be used to support the operations of Explore Park. STAFF RECOMMENDATION: Staff recommends approval of first reading of the ordinance and schedule second reading for March 27, 2018. Page 2 of 2 This Explore Park Lease Agreement, made this day of , 2018, is by and between the Roanoke County Board of Supervisors ("the County") and Reba Farm Inn ("Company"). RECITALS The County is a political subdivision of the Commonwealth of Virginia. The County is the Lessee of a ninety-nine year lease for Explore Park, property owned by the Virginia Recreational Facilities Authority ("VRFA"), a political subdivision of the Commonwealth of Virginia. The terms of said lease are incorporated by reference herein. Whereas, the provisions of Section 15.2-1811 of the Code of Virginia, 1950, as amended, allow the County to operate a public park and recreation facility; Whereas, the purpose of the lease agreement between the County and the VRFA is for the County to provide and promote a high quality recreational attraction in the western part of the Commonwealth; expand the historical knowledge of adults and children; promote tourism and economic development in the Commonwealth; set aside and conserve scenic and natural areas along the Roanoke River; preserve open -space land; and enhance and expand research and educational programs, this Agreement between County and Company is consistent with the County's purpose and strategic plan for Explore Park. Whereas, the County wishes to provide, among other things, equestrian special events, including trail rides, lessons and equestrian camping in and across Explore Park, and the Company is willing to p 1 a n, direct, operate, host, construct and manage such services at the Park at its expense; and WHEREAS, Company is willing and able to render said services pursuant to the provisions of this Agreement; and Whereas, this Lease Agreement shall consist of County's RFP 2017-097, the Company's response, this document, and any exhibits thereto (collectively, "the Agreement"). NOW, THEREFORE, in consideration of the mutual covenants contained herein, the County and the Lessee agree to the following: 1. Term This Agreement shall commence on , 2018, and shall continue for a period of five years, terminating on December 31, 2022 ("Initial Term"). The parties may extend the term of this Agreement for no more than two successive five-year terms upon the completion of the terms and conditions of this Agreement. The total renewable terms of this Agreement shall be no more than fifteen calendar years. If the parties wish to continue after the Initial Term, this Agreement (or as amended) shall be executed by mutual consent of the parties at that time, but in any event no later than one hundred twenty (120) days prior to the expiration of Page 1 of 9 the Initial Term. 2. Services Required Services Company agrees to render services (the "Services") to the County by designing, planning, operating, and hosting in Explore Park equestrian services, including trail rides, lessons and equestrian camping, as set forth in Exhibit A, "Scope of Services." Company agrees to perform the Services as stated in Exhibit A in exchange for the County authorizing Company to utilize Explore Park for conduct of Company's business and for further consideration as described in this Agreement. Company will be an exclusive vendor for trail rides and equestrian services in Explore Park. Operation and Quality of Operation The Company shall p 1 a n, direct, operate, host, and manage trail rides and equestrian services and any related support facilities and services in accordance with this Agreement to such an extent and in a manner considered satisfactory by the County. The Services to be provided under the terms of this Agreement will complement other recreational services to be provided by other vendors and further, that Company shall work collaboratively with other vendors in Explore Park to provide travel packages to Explore Park visitors. Rates All rates and charges to the public by the Company for participation in the trail rides and equestrian events as outlined in this Agreement shall be reasonable and appropriate for the type and quality of events and/or services required and/or authorized under this Agreement. The Company's rates and charges to the public must be approved by the County. 3. Compensation Fee In consideration for use of the trails and other facilities in Explore Park as event venues, as described herein, Company shall pay the County 10% of gross revenue. The entirety of the fee arrangement between the County and Company is set forth in Exhibit B, which is incorporated b y r e f e r e n c e h e r e i n. The C o u n t y shall not be responsible for any costs of building and operating infrastructure and equipment necessary for the Services to be provided by Company, except as outlined in this Agreement. Manner of Pam Company agrees to pay said compensation amount to the County on a quarterly basis under the terms of this Agreement. Company shall also provide an accounting of the necessary documentation sufficient for the contractual payment to be evident to the County from the documentation provided, or as otherwise authorized under Exhibit B. Page 2 of 9 Audit Company agrees that the County shall have the right to inspect and audit Company's revenues, on an annual basis, for equestrian services that are the subject of this Agreement to ensure correct payments to County. 4. Leased Premises The areas of Explore Park to be leased by Company from the County to provide the Services outlined in this Agreement are more fully described in Exhibit C, incorporated by reference herein. Company's rights set forth herein will not interfere with the County's use of the Property outside the Leased Premises. Company will clean up and restore property at the conclusion of each installation or repair process during the term of this Agreement. 5. Construction or Installation of Real Property provements The Company may construct or install in Explore Park only those real property improvements that are determined by the County to be necessary and appropriate for the administration and operation of the trail rides, lessons, equestrian camping and equestrian events to be conducted by the Company. All real property improvements constructed or installed by the Company shall be deemed fixtures and will immediately become the property of the County. The Company shall commence its first trail ride or equestrian event in Explore Park on or before , 2018 in a manner that demonstrates to the satisfaction of the County that the Company is in good faith carrying forward its obligations under this Agreement. 6. Marketing Company will work with the county to market Company at Explore Park. Company shall have a limited, non-exclusive license to use Explore Park's logo and marks for the promotion of equestrian services. Company will work collaboratively with the County to combine marketing funds when appropriate. Company gives County a non-exclusive license to use logo and marks to promote equestrian services and Explore Park. 7. Maintenance Company accepts the Leased Premises "as is," and the County makes no warranties, express or implied, with respect thereto. Company will keep and maintain the Leased Premises and all improvements located thereon, and all appurtenances thereto, in good repair and in safe and sanitary condition, ordinary wear and tear excepted; and will make all necessary repairs, replacements and renewals, which shall be substantially equal in quality and class to the original work. Company will notify County of any safety issues with trees in the leased premises. County will be responsible for cutting or removal of trees. Company will conform with and do all things necessary to comply with every valid law, regulation, order and requirement of any governmental Page 3 of 9 authority relating to the Leased Premises, and will hold and save liabilities, including but not limited to consequential damages, for the breach thereof or failure to comply therewith. Company acknowledges that during the equestrian operations at South Ops Park that construction of the Roanoke River Greenway will be underway within the park site. This construction may temporally impact Company's leased areas and County will be held harmless during this 12-18 month period for any impacts on Company, including but not limited to, business interruption costs 8. Standard of Performance and Compliance with Applicable Laws Company warrants and represents that it possesses the special skill and professional competence, expertise and experience to undertake the obligations imposed by this Agreement. Company agrees to perform in a diligent, efficient, competent and skillful manner commensurate with the highest standards of the profession, and to otherwise perform as is necessary to undertake the Services required by this Agreement. Company warrants and represents that it will, at all times, observe and comply with all federal, state, local and municipal ordinances, rules, regulations, relating to the provision of the Services to be provided by Company hereunder or which in any manner affect this Agreement. 9. Insurance At all times during the term of this Agreement, the Company shall maintain a policy of general commercial liability insurance with limits of liability of three million dollars ($3,000,000). The Company shall name the County as an additional insured on this policy and shall provide a certificate of insurance to County. At all times during the term of this Agreement, the Company shall maintain a policy of workers' compensation insurance, with limits of liability as required by the Workers' Compensation Commission of Virginia. 10. Relationship of the Parties Independent Contractors Nothing contained herein shall be deemed to create any relationship other than that of the Company as an independent contractor with County. This Agreement shall not constitute, create, or otherwise imply an employment, joint venture, partnership, agency or similar arrangement between the County and Company. It is expressly agreed that Company is acting as an independent contractor and not as an employee of the County in providing the Services under this Agreement. Employee Benefits Company shall not be eligible for any benefit available to employees of County including, but not limited to, workers' compensation insurance, state disability insurance, unemployment insurance, group health and life insurance, vacation pay, sick pay, severance pay, bonus plans, pension plans, or savings plans. Page 4 of 9 Payroll Taxes Company shall be responsible for all FICA, federal and state withholding taxes and workers' compensation coverage for any individuals assigned to perform the Services in furtherance of this Agreement. 11. Indemnification Company agrees to defend, indemnify and hold harmless the County, its governing body, officers, employees, officials and agents, from and against any and all claims, suits, liens, judgments, damages, losses and expenses including reasonable legal fees and costs arising in whole or in part and in any manner against any and all liabilities, claims, demands, actions, costs, and expenses of any kind and nature whatsoever, which may arise, in whole or in part, as a result of any physical damage to person or property as a result of the Services provided by Company herein, or out of a breach by Company of its obligations under this Agreement. The County shall have no liability over any event or injury that may occur as a result of equestrian services and camping. The County further disclaims all liability associated with the Services provided herein, and make no warranties as to the safety of Explore Park for conducting said Services. 12. Force Majeure Neither party shall be liable for any delay or failure to perform its obligations (other than a failure to comply with payment obligations) hereunder if such delay or failure is caused by an unforeseeable event beyond the reasonable control of a party, including without limitation: act of God; fire; flood; earthquake; labor strike; sabotage; fiber cut; embargoes; power failure, e.g., rolling blackouts, electrical surges or current fluctuations; lightning; supplier's failures; act or omissions of telecommunications common carriers; material shortages or unavailability or other delay in delivery; lack of or delay in transportation; government codes, ordinances, laws, rules, regulations or restrictions; war or civil disorder, or act of terrorism. Force majeure also includes any closure of the Blue Ridge Parkway and or trails by the National Park Service. 13. Assignment Company shall not assign this Agreement without the prior express written consent of the County. Any attempted assignment by Company without the prior express written approval of County shall at County's sole option terminate this Agreement without any notice to Company of such termination. 14. Waiver of Breach The waiver by either party of a breach or violation of any provision of this Agreement shall not operate or be construed to constitute a waiver of any subsequent breach or violation of the same or other provision thereof. Page 5 of 9 15. Governing Law This Agreement shall be construed and governed by the laws of the Commonwealth of Virginia, without giving effect to the principles of conflicts of laws. The venue for any disputes arising out of this Agreement shall be the Circuit Court for Roanoke County or in the United States Federal District Court for the Western District of Virginia, Roanoke Division. 16. Notices All required notices or other communications required or permitted under the terms of this Agreement shall be in writing and shall be deemed to have been duly given when delivered personally in hand, or when mailed by certified or registered mail, return receipt requested with proper postage prepaid, addressed to the appropriate party at the following address: County of Roanoke Director, Parks Recreation & Tourism 1206 Kessler Mill Road Salem, VA 24153 17. Entire Agreement REBA FARM INN Ronald Gore 1099 Reba Farm Lane Bedford, VA 24523 This Lease Agreement shall consist of this document, Roanoke County RFP #2017-097, and Company's response thereto, and all exhibits referenced herein. To the extent that there is any conflict between the terms in this document, the RFP or Company's response thereto, the terms of this document shall supersede any conflicting terms. This Lease Agreement which includes the exhibits hereto contains the entire agreement and understanding of the parties with respect to the subject matter hereof, and supersedes and replaces any and all prior discussions, representations and understandings, whether oral or written. Roanoke County Board of Supervisors Reba Farm Inn County Administrator Page 6 of 9 President / CEO EXHIBIT A Scope of Services The Roanoke County Board of Supervisors (County) and REBA FARM INN ("Company") have entered into this Agreement for Company to provide certain services to the County as a vendor. Company, pursuant to the terms of this Agreement, shall offer the following services: I . Company shall operate its Services on portions of the Niagara Equestrian Camp "South Ops Park", located at 3204 Highland Road and identified as Tax Parcel IDs 080.00-01- 35.00-0000, 071.03-01-10.00-0000 and 071.03-01-11.00-0000 for equestrian services as identified in Exhibit C (the Leased Premises). Exhibit C shows the future greenway and trailhead parking. Company is not responsible for maintaining these two recreational amenities. 2. Company will be responsible for installation and maintenance of all fencing and gates to secure horses and donkeys on the Leased Premises. 3. Company may sell food, beverage and retail services at South Ops Park. Company will obtain all necessary licenses and permits and pay all applicable taxes associated with such sales. 4. Company is responsible for safe passage of its customers, invitees, employees, agents, and assigns across Highland Road as a means of ingress into National Park Service property along the Blue Ridge Parkway, contingent on federal approval and permitting, pursuant to the Services offered herein. 5. Company will be responsible for all electric costs associated with delivery of Services that are the subject of this Agreement. 6. Company will be responsible for maintaining the well pump and well and maintaining water quality for use in the delivery of Services under this Agreement. Should Company want to make the water potable, Company is responsible for the disinfecting process, testing and obtaining any Virginia Department of Health permits. 7. Company is responsible for any building improvements on the Leased Premises and securing occupancy permits through Roanoke County. 8. Company shall provide equestrian camping services on the Leased Premises with 2-6 electric hook ups for campers and RVs. 9. Company shall conduct a criminal conviction screening and shall review and analyze the results of such screening for all its employees, agents, and subcontractors. Company shall not employ any registered sex offenders to work or provide services at any of the Leased Premises. Company shall provide the results of any of the results of background screenings for Company employees at the request of the County. County reserves the right to require Company to remove any of Company's employees or agents from working or delivering Services for Company in Explore Park. 10. Company will implement appropriate training program(s) for its employees who will work or provide services in Explore Park. Company acknowledges Explore Park is a drug and alcohol free facility for all employees and subcontractors. 11. Company will comply with and be required to obtain permits all Virginia Department of Health policies for camping and use of potable water. Page 7 of 9 12. Company will be responsible for daily visits to South Ops site for animal feeding, watering, waste removal and inspection of facilities; Company is subject to all applicable local, state, and federal regulations for the care of all animals. 13. Company will meet no less often than monthly with the Department Director, Assistant Director for Parks, Outdoor Services Manager, Business and Information Manager and Tourism Manager to discuss camping operations and park operations. 14. Company acknowledges that Explore Park is an important component of the County's economy and positive customer service experience is critical to the success of Explore Park. Accordingly, Company will act in good faith to be attentive and resolve customer complaints in a timely manner. 15. Company will provide a minimum of one ADA accessible and one non -ADA accessible portable toilet on the Leased Premises during operations until a time in the future that public restrooms are available on or immediately adjacent to the Leased Premises. Company has permission to build and install bathroom facilities on the Leased Premises, subject to all applicable local, state, and federal regulations. County, pursuant to the terms of this Agreement, shall be responsible for the following: 1. County will demolish buildings D and E identified in Exhibit C to this Agreement. The site will be graded and returned to a natural state with grass within 120 days of the agreement. 2. County will provide Company a trail riding loop for delivery of Company's Services in Explore Park for a regular schedule throughout the year. All trail riding by Company's invitees, licensees, and customers in Explore Park must be scheduled in advance with the Outdoor Services Manager. The trail riding loop will be provided in writing by County on an annual basis in collaboration with Company. The trail riding loop may be subject to change throughout the year based on park construction and activities. 3. County will provide registration and online booking of Company's services should Company want this service at no cost to the Company. The Company will reimburse County for all credit card fees related to in park or online transactions at 3% of each sale transaction. 4. County will provide Company use of buildings A, B and C as identified on Exhibit C. 5. County will provide dumpsters at Explore Park for Company and its invitees and customers to use while using the Leased Premises. 6. County will design and provide an entrance sign visible from Highland Road. 7. County will be responsible for installing and maintaining a septic field for use of camping and or restroom facilities by the Company. Page 8 of 9 EXHIBIT B Fee Agreement Company agrees that, to the extent it contracts with third parties to perform any of Company's duties associated with the trail rides and equestrian events as described in this Agreement, Company shall hold harmless and indemnify County for any claims resulting from the failure of Company to make prompt payments to all persons or entities providing equipment, labor, services, or tools in connection with Services Company is obligated to provide under this Agreement. 1. Company shall pay the County 10% (Ten percent) of Company's annual gross revenue from its operations at Explore Park during the term of this Agreement. 2. Company shall remit such payments as described herein to County on a quarterly basis, with the last annual payment no later than June 30 during each year during the term of this Agreement. 3. Where Company's customers rent overnight accommodations utilizing County's point of sale system and or online reservation system, County shall remit Company's rental revenue to Company on a monthly basis, minus 3% for all related credit card fees. To the extent that Company is in arrears on annual rent, County reserves the right to withhold such overnight accommodation revenue. 4. Company shall apply for and at all times during the course of this Agreement, shall maintain a business license, as issued by the Roanoke County Commissioner of the Revenue. 5. Company shall remit to the Roanoke County Commissioner of Revenue or Roanoke County Treasurer all applicable Business, Professional and Occupational License taxes, business personal property taxes, and other applicable local, state, and federal taxes as mandated by Title 58.1 of the Code of Virginia during the term of this Agreement. 6. Company shall collect from its customers and remit all applicable local, state, and federal taxes to the Roanoke County Commissioner of the Revenue, the County Treasurer, or other applicable government officials at all times during the term of this Agreement. 7. In administering this Agreement, the County Finance director may request that Company provide reports and sufficient data regarding revenue to determine whether Company is complying with terms of the revenue-sharing agreement. In the event County Finance director requests reports or other documents to conduct such an audit, such information shall be produced by Company in a reasonable time, not to exceed thirty days from the date of the request. 8. Company agrees that, to the extent it contracts with third parties to perform any of Company's duties associated with the Services to be provided pursuant to this Lease Agreement, Company shall hold harmless and indemnify County for any claims resulting from the failure of Company to make prompt payment to all persons or entities providing equipment, labor, services, or tools in connection with the Services Company is obligated to provide under this Agreement. Page 9 of 9 " I QLease Area S Future Roanoke River Greenway Parcel ID: 071.03-01-10.00-0000 Parcel ID: % 071.03-01-11.00-0000 Parcel ID: 080.00-01-35.00-0000 Building A Building C Building E I y� Building B cy� Building D Q� r' ,dROANOKE Explore Park Lease Agreement -Niagara Equestrian Area 0 50 100 200 300 COUNTYVA Exhibit C - Reba Farm Inn/Saddle Soar Equitainment Feet malts, nEc�anory ' Date: 2/21/2018 1 inch = 238 feet ��a=<< ,-,� AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13, 2018 ORDINANCE APPROVING A LEASE WITH REBA FARM INN TO PROVIDE EQUESTRIAN SERVICES IN EXPLORE PARK WHEREAS, the County is the Lessee of a ninety-nine year lease for Explore Park, property owned by the Virginia Recreational Facilities Authority ("VRFA"), a political subdivision of the Commonwealth of Virginia; and WHEREAS, the purpose of the lease between the County and the VRFA is for the County to provide and promote a high quality recreational attraction in the western part of the Commonwealth; expand the historical knowledge of adults and children; promote tourism and economic development in the Commonwealth; set aside and conserve scenic and natural areas along the Roanoke River; preserve open -space land; and enhance and expand research and educational programs; and WHEREAS, the Roanoke County Department of Parks, Recreation & Tourism ("PRT") has devised a master plan ("Adventure Plan") for the land leased by the County in Explore Park to achieve the purpose of the County / VRFA Lease; and WHEREAS, the Adventure Plan calls for design and implementation of various outdoor recreation activities, including different types of recreation activities; and WHEREAS, the County has solicited and negotiated contracts with various vendors for ground leases and event contracts to implement the Adventure Plan; and WHEREAS, Reba Farm Inn ("Reba Farm"), was the responsive bidder for the County's RFP for, among other things, providing equestrian services for visitors to Explore Park; and Page 1 of 3 WHEREAS, the County has agreed to lease portions of Explore Park to Reba Farm, so that the company may provide quality equestrian events and services to visitors of Explore Park; and WHEREAS, such a lease will provide tangible and intangible benefits to the County in the form of revenue and economic development; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of Roanoke County, the County is authorized to acquire property, including the lease of real estate; and, 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition of any interest in real estate shall be accomplished by ordinance, the first reading of this ordinance was held on March 13, 2018, and the second reading of this ordinance was held on March 27, 2018. 3. That the execution of a Lease Agreement ("Agreement") with Reba Farm to lease certain parcels of land in Explore Park is authorized. 4. That the lease term shall commence on April 1, 2018, and continue for a period of five (5) years, with the option to renew for an additional successive five (5) - year periods, upon the same terms and conditions contained in the Agreement, unless terminated as provided in the Agreement. 5. That the base rent shall be ten percent (10%) of Reba Farm Inn's gross revenue derived from its services at Explore Park, annually, during the term of the Agreement. Page 2of3 6. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the lease of this property, all of which shall be approved as to form by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption. Page 3of3 ACTION NO. ITEM NO. F.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: March 13, 2018 Ordinance approving a lease with Treetop Quest Roanoke, LLC to provide an aerial adventure course at Explore Park Doug Blount Director of Parks Recreation and Tourism Thomas C. Gates County Administrator Approval of an ordinance authorizing a lease agreement with Treetop Quest Roanoke, LLC to offer aerial adventure and retail services in Explore Park BACKGROUND: Roanoke County signed a 99 -year lease for Explore Park in 2013 with the Virginia Recreational Facilities Authority. As a part of the lease requirements, Roanoke County developed a master plan for the park. The master plan laid out a detailed approach to providing recreational amenities through public and private offerings to develop the park into a destination for local citizens and tourists from outside of Virginia's Blue Ridge. In 2016, the Roanoke County Board of Supervisors approved the Adventure Plan for Explore Park, which outlined the direction for the park's development. As a part of the Adventure Plan and Business Plan for Explore Park, it outlined the public-private partnerships necessary for the park to develop into a destination facility. One of the services identified in the Adventure Plan was providing a signature aerial adventure course. Roanoke County issued Request for Proposal 2017-0092: Aerial Adventure Course for Explore Park on March 22, 2017, and proposals were due on May 17, 2017. Roanoke County received two proposals to provide aerial adventure courses. Treetop Page 1 of 2 Quest was selected as the firm that best met the criteria for the Request for Proposal. DISCUSSION: Treetop Quest Roanoke, LLC has proposed to build an aerial adventure course with four levels in the course. Treetop Quest has three facilities in current operation in the United States and will open a fourth location in Philadelphia, PA in April 2018. Explore Park will be the fifth (5t") facility for Treetop Quest. Treetop Quest offers a state of the art, continuous belay system for guests. This belay system keeps the participants attached to the cabling system while on the course so they never have to become disconnected while moving from element to element. This system allows for children as young as four (4) years of age to use the aerial adventure course. Treetop Quest will also provide a retail program with merchandise, food and beverage services. Treetop Quest will construct their facility in Adventure Village next to the Visitor Center and Arthur Taubman Center. The Visitor Center parking lot will provide parking for the attraction. Treetop Quest will build the attraction in the first year of the agreement and will open the facility in year two of the agreement. The lease also addresses future growth by adding swinging bridges and a suspended children's play area during the first five (5) years of the agreement. The lease is for seven (7) years with two (2) additional three (3) -year options for a total of 13 years. FISCAL IMPACT: Roanoke County will receive five percent (5%) or a minimum of $25,000 beginning in year two (2) of the agreement. In years three through seven (3-7), the minimum guarantee to Roanoke County will be $30,000. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the ordinance and setting second reading for March 27, 2018. Page 2 of 2 Explore Park Lease Agreement This Explore Park Lease Agreement, made this day of , 2018, ("the Agreement") is by and between the Roanoke County Board of Supervisors ("the County") and Treetop Quest Roanoke, LLC ("Company"), a company with its principal place of business at 1351 Oakbrook Drive, Suite 105, Norcross, Georgia. RECITALS The County is a political subdivision of the Commonwealth of Virginia. The County is the Lessee of a ninety-nine year lease for Explore Park, property owned by the Virginia Recreational Facilities Authority ("VRFA"), a political subdivision of the Commonwealth of Virginia. The terms of said lease are incorporated by reference herein. WHEREAS, the provisions of Section 15.2-1811 of the Code of Virginia, 1950, as amended, allow the County to operate a public park and recreation facility; and WHEREAS, the purpose of the lease between the County and the VRFA is for the County to provide and promote a high quality recreational attraction in the western part of the Commonwealth; expand the historical knowledge of adults and children; promote tourism and economic development in the Commonwealth; set aside and conserve scenic and natural areas along the Roanoke River; preserve open -space land; and enhance and expand research and educational programs. This Agreement between the County and Company accomplishes that purpose; and WHEREAS, the County wishes to provide, among other things, an aerial adventure recreation activity for visitors to Explore Park, and Company is willing to d e s i g n, build, operate, and maintain same at the park, at its expense, and provide the treetop obstacle course and aerial adventure experience to visitors of Explore Park; and WHEREAS, Company is willing and able to render said services pursuant to the provisions of this Agreement; and WHEREAS, the governing body of the County, its Board of Supervisors, has approved this Agreement, pursuant to Ordinance NOW, THEREFORE, in consideration of the mutual covenants contained herein, the County and the Company agree to the following: 1. Term This Agreement shall commence on , 2018, and shall continue for a period of seven years, terminating on December 31, 2024 ("Initial Term"). The parties may extend the term of this Agreement for no more than two successive three-year terms upon the completion of the terms and conditions of this Agreement. The total renewable terms of this Agreement shall be no Page 1 of 10 more than thirteen calendar years. If the parties wish to continue after the Initial T e rm , this Agreement (or as amended) shall be executed by mutual consent of the parties at that time, but in any event no later than one hundred twenty (120) days prior to the conclusion of the Initial Term. 2. Services Required Services Company agrees to render services (the "Services") to the County by designing, constructing, and operating in E x p l o r e P a r k an aerial adventure course as set forth in Exhibit "A," "Scope of Services." Company agrees to perform the Services as stated in the Scope of Services in exchange for the County authorizing Company to utilize Explore Park for conduct of Company's business and for further consideration as described in this Agreement. Operation and QualitfOperation Company shall provide, operate and maintain the required and authorized aerial adventure activity and any related support facilities and services in accordance with this Agreement to such an extent and in a manner considered satisfactory by the County. The Services to be provided under the terms of this Agreement will complement other recreational services to be provided by other vendors and further, Company shall work collaboratively with other vendors in Explore Park to provide travel packages to Explore Park visitors. Rates All rates and charges to the public by Company for the aerial adventure course as outlined in this Agreement shall be reasonable and appropriate for the type and quality of facilities and/or services required and/or authorized under this Agreement. Company's rates and charges to the public for Services under this Agreement must be approved by the County on an annual basis. Exclusive Vendor The County and Company agree that Company shall be the exclusive vendor for aerial adventure courses in Explore Park during the term of this Agreement. 3. Compensation Fee In consideration for use of the Leased Premises as described herein, beginning in year two of this Agreement, Company shall pay the County 5% of annual gross profits with a minimum guarantee of $25,000 annually, as further described and defined in Exhibit B. The entirety of the fee arrangement between the County and Company is set forth in Exhibit B which is incorporated by reference herein. The County shall not be responsible for any costs of building and operating infrastructure and equipment necessary for the services to be provided by Company, except as outlined in this Agreement. Manner of Pam Company agrees to pay said compensation amount to the County on a quarterly basis by submitting the payment along with the accounting of the necessary documentation sufficient for Page 2 of 10 the contractual payment to be evident to the County from the documentation provided, or as otherwise authorized under Exhibit B. Audit Company agrees that the County shall have the right to inspect and audit Company's revenues, on an annual basis, for the aerial adventure course that is the subject of this Agreement to ensure correct payments to County. 4. Leased Premises The areas of Explore Park to be leased by Company from the County to provide the Services outlined in this Agreement are more fully described in Exhibit C, incorporated by reference herein. Leased premises shall also include the ground floor of the Arthur Taubman Center ("the Center") for Company's use for their retail operation. Use of the Center shall continue under the terms of this Agreement until Company has completed construction of a separate building for their retail operations, or, until expiration of the initial seven year term of this Agreement, whichever shall occur earliest. Company shall be responsible for any improvements to Leased Premises in the Center. The County shall be responsible for landscaping and preparing the entrance to the ground floor of the Center. The County will be responsible for costs of utilities (electric, water and sewer) associated with Company's use of space in the Center. Company is responsible for paying for the telephone land lines and communication lines for internet access. The County, in consultation with Company, will design and install directional signage to Company's retail entrance. Company's rights set forth herein will not interfere with the County's use of the Property outside the Leased Premises. Company will clean up and restore property at conclusion of each installation or repair process during the term of this Agreement. 5. Construction or Installation of Real Property Improvements Company may construct or install upon Leased Premises onlythose real property improvements that are determined by the County to be necessary and appropriate for the administration and operation of the aerial adventure recreation activity to be conducted by Company. All real property improvements constructed or installed by Company shall be deemed fixtures and will become the property of the County immediately. Company shall commence construction on the aerial adventure course on or before March 1, 2019 in a manner that demonstrates to the satisfaction of the County that Company is in good faith carrying forward its obligations under this Agreement. Company shall complete and have the aerial adventure course available for public use on or before , 2019. Page 3 of 10 6. Marketing Company will work with the County to market Treetop Quest at Explore Park. Company shall have a limited, non-exclusive license to use Explore Park's logo and marks property for the promotion of the aerial adventure course. Company will work collaboratively with the County to combine marketing funds when appropriate. Company gives the County permission to use Treetop Quest logo and marks to promote the aerial adventure course and Explore Park. Company shall collaborate with the County and other Explore Park vendors to develop discount packages for customers. Company will set a discounted admission rate for Roanoke County employees to use Treetop Quest. Company shall provide the County 250 complimentary admission tickets for promotional and VIP uses on an annual basis. 7. Easements and Access The County shall grant to Company non-exclusive rights of easement for rights of access to the Leased Premises in Explore Park so Company can fulfill its obligations under the terms of this Agreement. The County shall have the right at any time to enter upon or into the Leased Premises assigned to Company under this Agreement for any purpose the County deems necessary for administration of Explore Park. 8. Maintenance Company accepts the Leased Premises "as is," and the County makes no warranties, express or implied, with respect thereto. Company will keep and maintain the Leased Premises and all improvements located thereon, and all appurtenances thereto, in good repair and in safe and sanitary condition, ordinary wear and tear excepted; and will make all necessary repairs, replacements and renewals, which shall be substantially equal in quality and class to the original work. Company will conform with and do all things necessary to comply with every valid law, regulation, order and requirement of any governmental authority relating to the Leased Premises, and will hold and save liabilities, including but not limited to consequential damages, for the breach thereof or failure to comply therewith. 9. Standard of Performance and Compliance with Applicable Laws Company warrants and represents that it possesses the special skill and professional competence, expertise and experience to undertake the obligations imposed by this Agreement. Company agrees to perform in a diligent, efficient, competent and skillful manner commensurate with the highest standards of the profession, and to otherwise perform as is necessary to undertake the Services required by this Agreement. Company warrants and represents that it will, at all times, observe and comply with Page 4 of 10 all federal, state, local and municipal ordinances, rules, regulations, relating to the provision of the Services to be provided by Company hereunder or which in any manner affect this Agreement. Company shall not obstruct or interfere with the rights of other tenants of the County, or injure or annoy them, or permit anything to be done which will in any way increase the rate of fire insurance or liability insurance on the Leased Premises or contents, and in the event that, by reason of acts of Company, there is any increase in rate of such insurance on the Premises or contents, created by Company's acts or conduct of its business, then Company hereby agrees to pay such increase. It is further agreed that Company shall use the Premises solely for the purpose specified in paragraph three of this Agreement. Company, at its expense, shall procure any and all governmental licenses and permits required for the conduct of Company's business on the Leased Premises and shall at all times comply with the requirement of each such license and permit. The County is not required, and does not represent or warrant that it will obtain or endeavor to obtain for Company any license or permit. 10.Insurance At all times during the term of this Agreement, Company shall maintain a policy of general commercial liability insurance with limits of liability of five million dollars ($5,000,000). Company shall name the County as an additional insured on this policy and shall provide a certificate of insurance to the County. At all times during the term of this Agreement, Company shall maintain a policy of workers' compensation insurance, with limits of liability as required by the Workers' Compensation Commission of Virginia. 11. Relationship of the Parties Independent Contractors Nothing contained herein shall be deemed to create any relationship other than that of Company as an independent contractor with the County. This Agreement shall not constitute, create, or otherwise imply an employment, joint venture, partnership, agency or similar arrangement between the County and Company. It is expressly agreed that Company is acting as an independent contractor and not as an employee of the County in providing the Services under this Agreement. Employee Benefits Company shall not be eligible for any benefit available to employees of the County including, but not limited to, workers' compensation insurance, state disability insurance, unemployment insurance, group health and life insurance, vacation pay, sick pay, severance pay, bonus plans, pension plans, or savings plans. Payroll Taxes Company shall be responsible for all FICA, federal and state withholding taxes and workers' compensation coverage for any individuals assigned to perform the Services in furtherance of this Agreement. Page 5 of 10 12. Indemnification Company agrees to defend, indemnify and hold harmless the County, its governing body, officers, employees, officials and agents, from and against any and all claims, losses, liabilities or expenses (including, without limitation, attorneys' fees) which may arise, in whole or in part, out of a breach by Company of its obligations under this Agreement and as a result of any physical damage to person or property as a result of the Services provided by Company herein. The County shall have no liability over any event or injury that may occur as a result of any person's use of Company's Services or associated equipment which is acknowledged by Company as an assumption of risk on behalf of itself and acceptance of all responsibility therefor. The County further disclaims all liability associated with the Services provided herein as a result of the use of Explore Park, or the County's property, and make no warranties as to the safety of Explore Park for conduct of said Services. Company acknowledges its responsibility to ensure the safety of all persons utilizing its Services. 13. Force Maieure Neither party shall be liable for any delay or failure to perform its obligations (other than a failure to comply with payment obligations) hereunder if such delay or failure is caused by an unforeseeable event beyond the reasonable control of a party, including without limitation: act of God; fire; flood; earthquake; labor strike; sabotage; fiber cut; embargoes; power failure, e.g., rolling blackouts, electrical surges or current fluctuations; lightning; supplier's failures; act or omissions of telecommunications common carriers; material shortages or unavailability or other delay in delivery; lack of or delay in transportation; government codes, ordinances, laws, rules, regulations or restrictions; war or civil disorder, or act of terrorism. 14. Assignment Company shall not assign this Agreement without the prior express written consent of the County. Any attempted assignment by Company without the prior express written approval of the County shall at the County's sole option terminate this Agreement without any notice to Company of such termination. 15. Waiver of Breach The waiver by either party of a breach or violation of any provision of this Agreement shall not operate or be construed to constitute a waiver of any subsequent breach or violation of the same or other provision thereof. 16. Governing Law This Agreement shall be construed and governed by the laws of the Commonwealth of Virginia, without giving effect to the principles of conflicts of laws. The venue for any disputes arising out of this Agreement shall be the Circuit Court for Roanoke County or in the United States Federal District Court for the Western District of Virginia, Roanoke Division. Page 6 of 10 17. Severability If any provision of this Agreement is held to be unenforceable for any reason, the unenforceability thereof shall not affect the remainder of the Agreement, which shall remain in full force and effect, and enforceable in accordance with its terms. 18. Notices All required notices or other communications required or permitted under the terms of this Agreement shall be in writing and shall be deemed to have been duly given when delivered personally in hand, or when mailed by certified or registered mail, return receipt requested with proper postage prepaid, addressed to the appropriate party at the following address: County of Roanoke Director, Parks Recreation & Tourism 1206 Kessler Mill Road Salem, VA 24153 19. Entire Agreement Treetop Quest Roanoke, LLC 1351 Oakbrook Drive, Suite 105 Norcross, GA 30093 This Agreement which includes the exhibits hereto contains the entire agreement and understanding of the parties with respect to the subject matter hereof, and supersedes and replaces any and all prior discussions, representations and understandings, whether oral or written. Roanoke County Board of Supervisors County Administrator Page 7 of 10 Treetop Quest Roanoke, LLC President/CEO EXHIBIT A SCOPE OF SERVICES Treetop Quest, Inc. ("Company") shall provide the following Services under its obligations to the County in the Agreement: Company shall construct all trails necessary for connecting the entrances to each aerial adventure course. All trails must be constructed and maintained in accordance with County trail standards as established by the County's Department of Parks Recreation & Tourism. Company shall construct, install, and maintain all aerial adventure facilities and infrastructure and supporting operational facilities. The aerial adventure features shall be inspected daily and audited no less than once a year by the Association of Challenge Course Technology (ACCT).All inspection reports and documents will be kept on the premises. Company shall ensure an annual arborist inspection of the trees within the aerial adventure course. Company shall construct four play levels within the aerial adventure course. Company shall construct a Treetop Spider Quest attraction by year 3 of the initial term of this Agreement. Company shall construct a Treetop Canopy Walk by year 5 of the initial term of this Agreement. Company will operate Treetop Quest from March through December annually. Company will use its continuous belay system in the aerial adventure course in a manner that users are tethered at all times to the fixtures on the course. Company shall secure the Leased Premises daily by removing access ladders and steps to the platforms for the aerial adventure. Company shall post appropriate cautionary signs regarding unauthorized access during non -business hours. Company has the option to offer a retail program with the aerial adventure course. This includes Company -branded apparel and products and pre-packaged food and beverage items. Company will submit a retail list of proposed products and pricing prior to the start of each operating season for approval. The County reserves the right to require amendments to proposed products and pricing should either be inconsistent with local, state or federal laws. Company has the first right of refusal for Segway tours during the initial 7 -year term of this contract. Page 8 of 10 Company acknowledges that Explore Park is an important component of the County's economy and positive customer service experience is critical to the success of Explore Park. Accordingly, Company will act in good faith to be attentive and resolve customer complaints in a timely manner. All Company employees shall successfully pass a criminal background check. Company will implement a training program for employees regarding the operations of the aerial adventure course as well as the policies and rules at Explore Park. All Company employees shall successfully pass a background screening. Explore Park is a drug and alcohol free facility for all employees and contractors. Company will work collaboratively with the County to be open beyond usual operating hours during large regional special events. The County shall give Company no less than thirty days' notice of any regional special events for which the County would require Company to extend its usual operating hours. Company shall collaborate with the County and a third party vendor to be selected by the County to design and develop a zip line system across the Roanoke River during the initial term of this Agreement. Should Company elect not to build this component, the County has the option after the initial term of this Agreement to negotiate with another vendor to provide the river -crossing aerial adventure component. Page 9 of 10 EXHIBIT B FEE STRUCTURE The following terms shall govern payment of rent, fees, and collection of taxes by Treetop Quest, Inc. ("Company") to the County of Roanoke in exchange for use of the Leased Premises: 1. Company shall pay the County 5% of C om p any' s annual gross profits from its operations at Explore Park, with a minimum guarantee of $25,000 to be paid annually to County beginning in year two of this Agreement. Thereafter, in years three through seven of this Agreement, and during any renewal terms, the minimum guaranteed payment to County shall be $30,000. 2. The rent owed by Company, as described herein, shall be due and owing to the County no later than July 30, 2019, and continuing each year during the term of this Agreement. 3. Company shall apply for and at all times during the course of this Agreement, shall maintain a business license, as issued by the Roanoke County Commissioner of the Revenue. 4. Company shall remit to the Roanoke County Commissioner of Revenue or Roanoke County Treasurer all applicable Business, Professional and Occupational License taxes, business personal property taxes, and other applicable taxes as mandated by Title 58.1 of the Code of Virginia during the term of this Agreement. 5. Company shall collect from customers and remit all applicable sales taxes to the Roanoke County Commissioner of the Revenue at all times during the term of this Agreement. 6. In administering this Agreement, the County Finance director may request that Company provide reports and sufficient data regarding revenue to determine whether Company is complying with terms of the revenue-sharing agreement. In the event County Finance director requests reports or other documents to conduct such an audit, such information shall be produced by Company in a reasonable time, not to exceed thirty days from the date of the request. Page 10 of 10 M AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13, 2018 ORDINANCE APPROVING A LEASE WITH TREETOP QUEST ROANOKE, LLC TO PROVIDE AERIAL ADVENTURE COURSE IN EXPLORE PARK WHEREAS, the County is the Lessee of a ninety-nine year lease for Explore Park, property owned by the Virginia Recreational Facilities Authority ("VRFA"), a political subdivision of the Commonwealth of Virginia; and WHEREAS, the purpose of the lease between the County and the VRFA is for the County to provide and promote a high quality recreational attraction in the western part of the Commonwealth; expand the historical knowledge of adults and children; promote tourism and economic development in the Commonwealth; set aside and conserve scenic and natural areas along the Roanoke River; preserve open -space land; and enhance and expand research and educational programs; and WHEREAS, the Roanoke County Department of Parks, Recreation & Tourism ("PRT") has devised a master plan ("Adventure Plan") for the land leased by the County in Explore Park to achieve the purpose of the County / VRFA Lease; and WHEREAS, the Adventure Plan calls for design and implementation of various outdoor recreation activities, including different types of recreation activities; and WHEREAS, the County has solicited and negotiated contracts with various vendors for ground leases and event contracts to implement the Adventure Plan; and WHEREAS, Treetop Quest, Roanoke LLC ("Treetop Quest"), was the responsive bidder for the County's RFP for, among other things, providing an aerial adventure course for visitors to Explore Park; and Page 1 of 3 WHEREAS, the County has agreed to lease portions of Explore Park to Treetop Quest, so that the company may provide quality aerial adventure and retail services to visitors of Explore Park; and WHEREAS, such a lease will provide tangible and intangible benefits to the County in the form of revenue and economic development. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of Roanoke County, the County is authorized to acquire property, including the lease of real estate; and, 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition of any interest in real estate shall be accomplished by ordinance, the first reading of this ordinance was held on March 13, 2018, and the second reading of this ordinance was held on March 27, 2018. 3. That the execution of a Lease Agreement ("Agreement") with Treetop Quest to lease certain parcels of land in Explore Park is authorized. 4. That the lease term shall commence on April 1, 2018, and continue for a period of seven (7) years, with the option to renew for two (2) additional successive three (3) -year periods, upon the same terms and conditions contained in the Agreement, unless terminated as provided in the Agreement. 5. That the base rent shall be five percent (5%) of Treetop Quest's gross revenue derived from its services at Explore Park, annually, during the term of the Page 2of3 Agreement, with a minimum guarantee of $25,000 annually in year two (2) of the Agreement. 6. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the lease of this property, all of which shall be approved as to form by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption. 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G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: March 13, 2018 Ordinance accepting and appropriating funds in the amount of $368,730 to Roanoke County Public Schools SUBMITTED BY: Rebecca Owens Director of Finance APPROVED BY: Thomas C. Gates County Administrator ISSUE: Accept and appropriate funds in the amount of $368,730 to Roanoke County Public Schools BACKGROUND: During fiscal year 2018, Roanoke County Public Schools budgeted E -Rate revenue conservatively because of partial a -rate funding in fiscal year 2017. Since the fiscal year 2017-18 budget was adopted, the E -Rate application for fiscal year 2018 was approved for more than was budgeted. Any time funds are received by Roanoke County Public Schools that were not included in the budget previously approved by the Board of Supervisors, staff are required to have those funds appropriated by the Board of Supervisors before the Schools can spend the funds. DISCUSSION: Software support for the Building Security System will expire September 2018. This includes licenses and maintenance agreements for the Card Access System, IP Video Surveillance System, and the Building Panic System. In addition, hardware kiosks for the LobbyGuard visitor management system need to be replaced. Page 1 of 2 These components will be updated for all school locations in the district. The proposal aligns with the original goals of the safety task force for Roanoke County and Roanoke County Public Schools. This solution includes a maintenance renewal on all building security systems for 5 years and will cost $468,000. There have been no changes since the first reading of this ordinance. FISCAL IMPACT: Appropriate funds in the amount of $368,730 received for E -Rate. Additional funds for the project will come from the Schools laptop insurance reserve. STAFF RECOMMENDATION: Staff recommends approval of this ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13, 2018 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $368,730 TO ROANOKE COUNTY PUBLIC SCHOOLS WHEREAS, Roanoke County Public Schools received $368,730 in E -Rate revenue during the year not originally budgeted; and WHEREAS, any funds received during the year that were not included in the budget approved by the Board of Supervisors requires appropriation before the funds can be spent; and WHEREAS, software support for the building security system will expire on September 2018; and WHEREAS, the maintenance renewal on all building security systems will cost $468,000; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on February 27, 2018, and the second reading was held on March 13, 2018. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. 1. That the sum of $368,730 is hereby appropriated to the County School Board of Roanoke County for fiscal year 2017-2018 . 2. That this ordinance shall take effect from and after the date of adoption. Page 1 of 1 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: March 13, 2018 Appointments to Committees, Commissions and Boards Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator All open district appointments BACKGROUND: 1. Budget and Fiscal Affairs Committee (BFAC) (appointed by District) The following District appointments remain open: Cave Spring Magisterial District Vinton Magisterial District 2. Economic Development Authority (EDA) (appointed by District) Billy H. Branch, representing the Cave Spring Magisterial District has resigned. His four-year unexpired term ended September 26, 2017. The following four-year term expired on September 26, 2017: a) Steve Anderson, representing the Cave Spring Magisterial District is eligible for reappointment 3. Library Board (appointed by District) The following four-year term expired on December 31, 2016: Page 1 of 2 a) Heather Lawrence, representing the Vinton Magisterial District FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13, 2018 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for March 13, 2018, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Approval of minutes — January 23, 2018 2. Request to accept and allocate grant funds in the amount of $2,000 for the Public Safety Answering Points (PSAP) Educational Grant Program 3. Resolution requesting acceptance of Sullivan Lane into the Virginia Department of Transportation Secondary System 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Timothy R. Baker, Deputy Sheriff-Sergeant-Inmate/Jail Services, upon his retirement after more than twenty-two (22) years of service 5. Confirmation of appointment to the Roanoke Regional Airport Commission (At - Large) Page 1 of 1 ACTION NO. ITEM NO. 1.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: March 13, 2018 Request to accept and allocate grant funds in the amount of $2,000 for the Public Safety Answering Points (PSAP) Educational Grant Program Susan Slough Assistant Director of Communications & Technology Thomas C. Gates County Administrator Accept and allocate grant funds in the amount of $2,000 in grant funding from the Virginia Information Technology Agency Public Safety Access Point (PSAP) program. BACKGROUND: The Virginia Information Technologies Agency awards grant funds from 911 user taxes. The purpose of the program is to financially assist Virginia primary Public Safety Answering Points (PSAPs) with the purchase of equipment, services and training that support the continuity and enhancement of wireless E-911. DISCUSSION: Each year the Roanoke County E-911 Center has applied for, and been awarded, an educational grant, provided by the Virginia E-911 Services Board. This grant is used to offset the expense of training. FISCAL IMPACT: Awarded grant funds total $2,000. No local matching funds are required. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends accepting and allocating $2,000 for the Public Safety Access Point grant program. Page 2 of 2 COMMONWEALTH of VIRGINIA Commonwealth Enterprise Solutions Center -11751 Meadowville Lane—Chester, Virginia 23836 (866) 482-3911— FAX (804) 416-6353 — TTY" USERS TDD 9711 Virginia E-911 Services Board Dorothy Spears -Dean PSC Coordinator (804)416-6201 January 11, 2018 Terry D. Mayo Jeffrey D. Stem Board_Administrative Chairman VDEM Assistant (804) 416-6197 Dear Roanoke County PSAP: James Junkins Vice Chairman Harrisonburg -Rockingham Thank bitti Thank you or submitting a FY19 PSAP Grant Program y g �s ' application. Your ECC application meets the current Grant Guidelines and was recommended for David A. Von Moll funding by the PSAP Grant Committee. I are pleased to advise you that Treasurer State of Virginia the Virginia E-411 Services Board has approved your request. You have Comptroller been awarded $2,000 for your Individual PEP project, grant ID 97. Danny Garrison Richmond Ambulance Authority Funding for this grant award will be. available on a reimbursement basis beginning July 1, 2018. Reimbursements will only be made for items Robert T &Layman allowable under the current Grant Guidelines. All funding requests must be submitted on the Public Safety Grant Payment Request Form, which is Jeffrey Merriman available on the ISP website. The receipt(s) that substantiates the amount Verizon Comunication requested must be attached to the request at the time of submission. Diane Harding Verizon Wireless Finally, in order for a funding request to be processed, the PSAP must AnthonyMcDowellell have already submitted an required financial and rant progress reports y Y� q g' p g p Fire Chief Henrico County for any previous fiscal years by the identified deadline. This includes Nelson P. Moe required submission of any true -ups and supporting documentation. CIO - VITA Kathleen Seay If you have any questions, please do not hesitate to contact your Regional Hanover County Coordinator or me via email. Dennis E, Hale Chief of Fire and EMS Congratulations on your grant award! Dinwiddie County Kevin W. Hall Sincerely, Sheriff of the City of Covington r_4 � Jolena Young Lisa Nicholson Twin County Public Safety Program Manager Dep Secretary Adam Thiel Office of the Governor Advisor Commonwealth Enterprise Solutions Center -11751 Meadowville Lane—Chester, Virginia 23836 (866) 482-3911— FAX (804) 416-6353 — TTY" USERS TDD 9711 ACTION NO. ITEM NO. 1.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: March 13, 2018 Resolution requesting acceptance of Sullivan Lane into the Virginia Department of Transportation Secondary System Tarek Moneir Deputy Director of Development Thomas C. Gates County Administrator Resolution requesting the Virginia Department of Transportation (VDOT accept Sullivan Lane into the Secondary Road System BACKGROUND: This resolution requests the Virginia Department of Transportation (VDOT) to accept, as described by the AM -4.3 form attached as Exhibit "B", 0.2 mile of Sullivan Lane from the intersection of Huntridge Rd. (VA SEC. Route # 1220) to its cul-de-sac into the Secondary Road System. Sullivan Lane is located within Applewood Section 19 in the Hollins Magisterial District. Exhibit "A" contains the location map. DISCUSSION: The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds this section to be acceptable for inclusion in the Secondary Road System. FISCAL IMPACT: There is no fiscal impact to Roanoke County. The developer provides the Surety fee of $12,000 and Maintenance fee of $500 in addition to $1,000 administrative cost as required by VDOT. Page 1 of 2 STAFF RECOMMENDATION: The staff recommends that the Board approve a resolution requesting VDOT to accept the addition of Sullivan Lane into the Secondary Road System. Page 2 of 2 Exhibit "A" - VICINITYMAP NORTH �,��.�• tr`'' )y, ow'Dr I C 'j.y e3a'ACI r oao Lc / j MMI5T . , ! � � ` ro? w � � ^ ' � r 1. e�Lo �c •,� • �. • ` WT 0 Ali 11. SULLIVAN LONE T aL" ~ /�• 001e At / 7 �, j , '\ •-�,•v j \ rt / . ASti /r • /! � •.` � ` (✓SOS � i��1�I• \ rTv rr IOTe ` / W?0 Is �. o.rn ac . 55 ,�• 11 o13p SLC %�• `C� . .�. •oaa ,rc x rj 12aI.jx �•\; t `�1 o•q a wT is ie yy �/ .rut f "r r� �!� Yy LOT 5O •� e� JC. •%• x....� •, .. r.•'� �. ?' 'y y / aaaLVr�� y IU/ � elm" / —•. 1:'L W70 00 +. 1 ♦�01'40pawlM1wufla•wrX r \' y, /f/ f' %i ^f►al�yy� 02M AC t•, a O M fY.p ' � � 'y � .y /;/ /' � Lars R p ' rAT a o-., a agar w rwr '`` • / ow w[ l I IAT 1 fj esa ac �• :� rheRa n �o.r s �POD'Y , y •y/,% et 7 - 9�szKV40 / / AC-- -- ` MANUAL i • r •\ 1,. '� �1 s .. ' -il ..� ,� ! I i tom r i PROPOSED ADDITION SHOWN IN GRAY RIGHT ROADWAY DESCRIPTION LENGTH OF WAY WIDTH SERVICES Miles Feet Feet Houses Sullivan Lane from the intersection with Huntridge Road to its cul-de-sac 0.2 50 36 16 Exhibit „B„ In the County of Roanoke ----------------------------------------------------------------------------------------------------------------- By resolution of the governing body adopted March 13, 2018 The following VDOTForm AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system of state highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways Project/Subdivision The Gables at the Orchards Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number ♦ Sullivan Lane, State Route Number 1309 Old Route Number: 0 --—————————————————————————————————————————- • From: Intersection of Huntridge Road (Rte 1220) To: End of Cul-de-sac, a distance of: 0.20 miles. Recordation Reference: 02/10/2009 Right of Way width (feet) = 0 VDOT Form AM -4.3 (4/20/2007) Maintenance Division Date of Resolution: March 13, 2018 Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13, 2018 RESOLUTION REQUESTING ACCEPTANCE OF SULLIVAN LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached VDOT Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention, which applies to this request for addition. NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form AM -4.3 to the secondary system of State highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Page 1 of 1 ACTION NO. ITEM NO. 1.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: March 13, 2018 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Timothy R. Baker, Deputy Sheriff-Sergeant-Inmate/Jail Services, upon his retirement after more than twenty-two (22) years of service Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of the retirement of Timothy R. Baker BACKGROUND: Timothy R. Baker, Deputy Sheriff-Sergeant-Inmate/Jail Services, retired on March 1, 2018, after twenty-two years and eleven months of service with Roanoke County's Sheriff's Department. Mr. Baker is unable to attend today's meeting and his quilt and resolution will be mailed to his home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13, 2018 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO TIMOTHY R. BAKER, DEPUTY SHERIFF-SERGEANT-INMATE/JAIL SERVICES, UPON HIS RETIREMENT AFTER TWENTY-TWO (22) YEARS OF SERVICE WHEREAS, Mr. Baker was employed by Roanoke County on April 3, 1995; and WHEREAS, Mr. Baker retired on March 1, 2018, after twenty-two years and eleven months of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Mr. Baker's tenure with the Sheriff's Department, he has served as a Deputy Sheriff-Sergeant-Inmate/Jail Services, Deputy Sheriff-Care/Confinement, and Deputy Sheriff -Sergeant and has served with professionalism and dedication in providing services to the citizens of Roanoke County; and WHEREAS, during Mr. Baker's time serving the citizens of Roanoke County, he did so with exceptional dedication and determination to ensure that he provided the highest level of service possible. As the Jail's Services Sergeant, Mr. Baker strived to find innovative ways to save taxpayer dollars. He initiated a bulk purchase program in conjunction with the Western Virginia Regional Jail which has saved thousands of dollars in janitorial supply costs. Mr. Baker had a way to bring a smile to everyone's face with just his everyday pleasant attitude and genuine concern for their well-being. Mr. Baker will be missed by his colleagues and leaves behind a magnificent legacy of well-deserved respect and outstanding service; and WHEREAS, Mr. Baker plans on spending his retirement enjoying time with his family and his new found hobby of metal detecting. He also has expressed his desire to promote childhood literacy by volunteering his time to the "Little Free Library" organization. Mr. Page 1 of 2 Baker would like to see library boxes, similar to the one located in the lobby of the Roanoke County Jail, throughout the entire Roanoke Valley and feels that his experience will be most helpful in achieving the organization's mission. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to TIMOTHY R. BAKER for more than twenty-two years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. 1.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: March 13, 2018 Confirmation of appointment to the Roanoke Regional Airport Commission (At -Large) Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Confirmation of appointment. BACKGROUND: During Closed Session on February 27, 2018, the Board recommended the appointment of Gary Powers to the Roanoke Regional Airport Commission (At -Large) for a four-year term to expire February 10, 2022. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends confirmation of this appointment. Page 1 of 1 Q) .�d 0 c 0 � 0 � � � 0 U Q) � Q) Q) w 3 . v � c m � � Q) to c � 0 U � 0 m � u c m 2 -0 Q) m CL 0 CL CL 2 � 00 0 N P� 0 J_ 2 � MA LL rq rq cm cm o u 0 � A . 7 Ln 00 m cr m 0 ° c� % r- % g M c 0 0 0 C � 7 E / § I m 0 u » )» n 0 . 2 » > k q 2 2 cm q % \ m r- 0 .2U L % § e cm 0 Ln CL ca � c k \ _ / \ u / % / % � q % » % \ \ \ Ln / » ) kk / ƒ ( } ( 9 E 9 ƒ f 2 & 2 I rq % g < g # 0 \ % u \ to Ln 2 % — % / 00 2 0 7 % $ 7 r 2 rq q ) \ \ C:\ _2 \ ) � 0 ) Ln q 2 » & » k � § § $ N \ \ N \ { \ @ & / @ & % / ry) ^ COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Audited Outstanding June 30, 2017 Additions Deletions General Obligation Bonds $ 3,640,935 $ - VPSA School Bonds 86,990,706 Lease Revenue Bonds 78,410,705 6,440,000 Outstanding March 13, 2018 $ 3,640,935 8,107,624 78,883,082 3,005,000 81,845,705 $ 169,042,346 $ 6,440,000 $ 11,112,624 - $ 164,369,722 Submitted By Rebecca E. Owens Director of Finance Approved By Thomas C. Gates County Administrator ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: February 13, 2018 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 30 -Nov -17 SUMMARY OF INFORMATION: CASHINVESTMENT: SUNTRUST CON 30,161,289.58 30,161,289.58 CrZsPA=1N �il�►�� SCOTT STRINGFELLOW CONTRA (289,304.00) SCOTT STRINGFELLOW 58,006,034.38 WELLS FARGO 11,000,000.00 WELLS FARGO CONTRA (119,150.00) 68,597,580.38 LOCAL GOVT INVESTMENT POOL: 674,026.08 GENERAL OPERATION 3,313,443.54 3,313,443.54 MONEY MARKET: AMERICAN NATIONAL BANK 2,511,446.74 BRANCH BANKING & TRUST 1,093,141.80 HOMETRUST BANK 2,504,976.20 SCOTT STRINGFELLOW - JAIL 1,114,398.18 SCOTT STRINGFELLOW 674,026.08 UNION FIRST 1,087,463.84 VALLEY BANK/BNC 2,535,786.80 WELLS FARGO 3,379,124.69 14,900,364.33 TOTAL 116, 972, 677.83 02/13/2018 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: March 13, 2018 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 31 -Dec -17 SUMMARY OF INFORMATION: CASHINVESTMENT: SUNTRUST CON 11,311,303.81 11,311,303.81 CrZsPA=1N �il�►�� SCOTT STRI NGFELLOW CONTRA (300,902.00) SCOTT STRINGFELLOW 58,005,934.24 WELLS FARGO 12,000,000.00 WELLS FARGO CONTRA (125,010.00) 69,580,022.24 LOCAL GOVT INVESTMENT POOL: 10,704,238.63 GENERAL OPERATION 8,317,786.93 8,317,786.93 MONEY MARKET: AMERICAN NATIONAL BANK 2,514,161.85 BRANCH BANKING & TRUST 1,093,773.90 HOMETRUST BANK 2,506,369.38 SCOTT STRI NGFELLOW - JAIL 1,115,390.47 SCOTT STRI NGFELLOW 10,704,238.63 UNION FIRST 1,087,694.74 VALLEY BANK/BNC 2,536,863.87 WELLS FARGO 2,391,565.91 23,950,058.75 TOTAL 113,159,171.73 03/13/2018