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HomeMy WebLinkAbout4/10/2018 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2018 RESOLUTION 041018-1 SETTING THE ALLOCATION PERCENTAGE FOR PERSONAL PROPERTY TAX RELIEF IN ROANOKE COUNTY FOR THE 2018 TAX YEAR WHEREAS, in accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly and as set forth in item 503.E (Personal Property Tax Relief Program or "PPTRA") of Chapter 951 of the 2005 Acts of Assembly and qualifying vehicle with a taxable situs within the County commencing January 1, 2018, shall receive personal property tax relief; and, WHEREAS, this Resolution is adopted pursuant to Ordinance 122005-10 adopted by the Board of Supervisors on December 20, 2005. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That tax relief shall be allocated so as to eliminate personal property taxation for qualifying personal use vehicles valued at $1,000 or less. 2. That qualifying personal use vehicles valued at $1,001-$20,000 will be eligible for 55.97% tax relief. 3. That qualifying personal use vehicles valued at $20,001 or more shall only receive 55.97% tax relief on the first $20,000 of value; and 4. That all other vehicles which do not meet the definition of qualifying (for example, including but not limited to, business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. Page 1 of 2 5. That the percentages applied to the categories of qualifying personal use vehicles are estimated fully to use all available PPTRA funds allocated to Roanoke County by the Commonwealth of Virginia. 6. That this Resolution shall be effective from and after the date of its adoption. On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor Assaid, the motion was approved by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None TESTE: Debarah C. Jacks Chief Deputy Clerk t e Board cc: Rebecca Owens, Director of Finance Laurie Gearheart, Assistant Director of Finance Christopher Bever, Director of Management and Budget Ruth Ellen Kuhnel, County Attorney F. Kevin Hutchins, Treasurer Nancy Horn, Commissioner of the Revenue Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 10, 2018 RESOLUTION 041018-2 APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FISCAL YEAR 2018-2019 WHEREAS, Section 24.13 of the Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provides that the Commission shall prepare and submit its operating budget for the forthcoming year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 27, 2018, a copy of which is on file in the office of the Clerk of the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the fiscal year 2018-2019 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the fiscal year 2018-2019 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the March 27, 2018, report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. Page 1 of 2 On motion of Supervisor North to adopt the resolution, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None A QORY TESTE: Deborah C. Jacks' Chief Deputy Clerk tb th Board of Supervisors cc: Rebecca Owens, Director of Finance Christopher Bever, Director of Management and Budget Tim Bradshaw, Executive Director, Roanoke Regional Airport Stephanie M. Moon Reynolds, Clerk, Roanoke City Council Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2018 RESOLUTION 041018-3 APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE FISCAL YEAR 2018-2019 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke and the Town Council of the Town of Vinton; and WHEREAS, the Chief Executive Officer of the Roanoke Valley Resource Authority has submitted the fiscal year 2018-2019 budget of the Roanoke Valley Resource Authority for approval. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA that the fiscal year 2018-2019 budget for the Roanoke Valley Resource Authority, is hereby approved, and the County Administrator and the Clerk are authorized to execute and attest respectively, on behalf of the County, any documentation, in form by the County Attorney, necessary to evidence said approval. On motion of Supervisor North to adopt the resolution, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, McNamara, Peters, Hooker NAYS: None ABSTAIN: Supervisor North Page 1 of 2 TESTE: D�horah C. Jack§ Chief Deputy Clerk o e Board of Supervisors cc: Rebecca Owens, Director of Finance Rob Light, Director of General Services Christopher Bever, Director of Management and Budget Daniel Miles, CEO, Roanoke Valley Resource Authority Stephanie M. Moon Reynolds, Clerk, Roanoke City Council Susan Johnson, Clerk, Town of Vinton Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, APRIL 10, 2018 ORDINANCE 041018-4 AUTHORIZING THE RELOCATION OF THE POLLING PLACE FOR PRECINCT 306 — GARST MILL PURSUANT TO SECTION 24.2-306, 24.2-307 AND 24.2-310 OF THE CODE OF VIRGINIA, AS AMENDED WHEREAS, Sections 24.2-306, 24.2-307 and 24.2-310 of the Code of Virginia (1950), as amended, authorize the governing body of each county to establish the polling place for each precinct in that jurisdiction by ordinance; and WHEREAS, the citizens of Roanoke County, as well as the election officials, will be better served by the relocation of the Precinct 306-Garst Mill; and WHEREAS, the election officials have determined that the proposed polling place will provide more space for voting equipment, higher security to assure citizen and equipment safety, additional and more convenient parking and better accessibility for citizens for all future elections; and WHEREAS, the first reading of this ordinance was held on March 27, 2018, and the second reading of this ordinance and public hearing were held on April 10, 2018. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the relocation of the following polling place be and is hereby approved as follows: (1) Garst Mill Precinct 306 polling place in the Cave Spring Magisterial District be relocated from the Cave Spring Rescue Station at 3206 Valley Forge Avenue, Roanoke, Virginia 24018 to Room 16 of The Page 1 of 2 Brambleton Center at 3738 Brambleton Avenue, Roanoke, Virginia 24018; and 2. That the General Registrar for the County of Roanoke, Virginia is hereby authorized to take all measures necessary to comply with Virginia law and regulations regarding a change in a polling precinct and for reasonable notification to the voters of this change in their respective polling location. 3. That the County Administrator and the General Registrar are hereby authorized and directed to take such others actions as may be necessary to accomplish the intent of this ordinance. 4. That this ordinance shall take effect immediately. On motion of Supervisor Assaid to adopt the ordinance, seconded by Supervisor McNamara and carried by the following recorded vote: AYES: Supervisors Assaid, Hooker, McNamara, Peters NAYS: None cc: Anna Cloeter, Registrar Electoral Board State Board of Elections Division of Legislative Services TESTE: Deborah C. Jacks ' Chief Deputy Clerk tot Board of Supervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2018 ORDER 041018-5 SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2018 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 2018, and ending December 31, 2018, be, and hereby is, set for a tax rate of $1.09 per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by Sections 58.1-3200, 58.1-3201, 58.1-3506.A.8, and 58.1-3506.13 of the 1950 Code of Virginia, as amended, situate in Roanoke County. On motion of Supervisor McNamara to adopt the order, seconded by Supervisor North and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None TESTE: Deborah C. Jacks' Chief Deputy Clerk t th Board of Supervisors cc: Christopher Bever, Director of Management and Budget Rebecca Owens Director of Finance F. Kevin Hutchins, Treasurer Nancy Horn, Commissioner of the Revenue Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2018 ORDER 041018-6 SETTING THE TAX LEVY ON PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2018 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows - 1 . ollows: 1. That the levy for the twelve-month period beginning January 1, 2018, and ending December 31, 2018, be, and hereby is, set for a tax rate of $3.50 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding that class of personal property generally designated as machinery and tools as set forth in Section 58.1-3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of household goods and personal effects as are defined in Sections 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1- 3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592- 11, and generally designated as Motor Vehicles for Disabled Veterans. 3. That the levy for the twelve-month period beginning January 1, 2018, and ending December 31, 2018, be, and hereby is, set at fifty (50%) percent of the tax rate established in paragraph 1 for the taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Section 58.1 - Page 1 of 2 3506 of the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for Disabled Veterans. On motion of Supervisor Hooker to adopt the order, seconded by Supervisor North and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None PY TESTE: Deborah C. Jacks Chief Deputy Clerk o t e Board of Supervisors cc: Christopher Bever, Director of Management and Budget Rebecca Owens Director of Finance F. Kevin Hutchins, Treasurer Nancy Horn, Commissioner of the Revenue Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2018 ORDER 041018-7 SETTING THE TAX LEVY ON A CLASSIFICATION OF PERSONAL PROPERTY - MACHINERY AND TOOLS - SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2018 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1- 3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 2. That the levy for the twelve-month period beginning January 1, 2018, and ending December 31, 2018, be, and hereby is, set for a tax rate of $2.85 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Section 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. On motion of Supervisor Hooker to adopt the order, seconded by Supervisor North and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None TESTE: Deborah C. Jacks I Chief Deputy Clerk to th Board of Supervisors Page 1 of 2 cc: Christopher Bever, Director of Management and Budget Rebecca Owens Director of Finance F. Kevin Hutchins, Treasurer Nancy Horn, Commissioner of the Revenue Page 2 of 2 ACTION NO. A -041018-8.a ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: April 10, 2018 Confirmation of appointment to the Roanoke Valley Greenway Commission Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Confirmation of reappointment to the Roanoke Valley Greenway Commission BACKGROUND: Gregory Walter's appointment to the Roanoke Valley Greenway Commission will expire on April 8, 2018. DISCUSSION: The Board of Supervisors has recommended the reappointment of Gregory Walter to a three-year term to expire April 8, 2011. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends confirmation of this appointment. Page 1 of 2 VOTE: Supervisor Hooker moved to confirm the appointment. Supervisor North seconded the motion. Motion approved. cc: Liz Belcher, Roanoke Valley Greenway Project Coordinator Page 2 of 2 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. North ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ Ms. Hooker ® ❑ ❑ cc: Liz Belcher, Roanoke Valley Greenway Project Coordinator Page 2 of 2 ACTION NO. A -041018-8.b ITEM NO. J_3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: April 10, 2018 Observance and Proclamation of Friday, April 27, 2018, as National Arbor Day in Roanoke County Doug Blount Director of Parks Recreation and Tourism Thomas C. Gates County Administrator Observance and Proclamation of Friday, April 27, 2018 as National Arbor Day in Roanoke County BACKGROUND: The Arbor Day Foundation has named Roanoke County a 2017 Tree City USA Community for its commitment to effective urban forestry management. It is the 20th year that Roanoke County has earned this honor from the Arbor Day Foundation, the nation's largest nonprofit organization dedicated to planting trees. The Tree City USA program is sponsored in cooperation with the National Association of State Foresters and the USDA Forest Service. Roanoke County retained its Tree City USA designation by meeting the program's following four requirements: ❑ a tree board or department; ❑ a tree -care ordinance; ❑ an annual community forestry budget of at least $2 per capita; and ❑ an annual Arbor Day observance and proclamation. The funding for this year's Roanoke County's Arbor Day planting is provided through the Virginia Trees for Clean Water matching grant program, in partnership with the Virginia Department of Forestry and the Roanoke Valley -Alleghany Regional Commission. The Virginia Department of Forestry has developed the Virginia Trees for Clean Water program to improve water quality across the Commonwealth of Virginia through efforts Page 1 of 3 to plant trees. The grants awarded through this program encourage local government and citizen involvement in creating and supporting long-term and sustained tree canopy cover. Arbor Day celebrations enable local governments to raise public awareness about the benefits of planting trees for the health of our streams and river. DISCUSSION: Roanoke County will observe National Arbor Day on Friday, April 27, 2018, with a celebration at Back Creek Elementary School. The celebration will consist of a ceremonial tree planting, a presentation by State foresters on the importance of trees, and a program by students from the elementary school. Additionally, Roanoke County Parks, Recreation and Tourism will plant trees at Mayflower Hills Park for the disc golf course that is under construction and scheduled to open in May 2018, furthering the mission of implementing the Explore Park Adventure Plan. Volunteers from Faith Christian School will assist Roanoke County in planting these trees in honor of Arbor Day through their annual day of service known as Project Faith Day. Roanoke County encourages residents, businesses, and organizations to plant a tree in the community in honor of National Arbor Day. Cleaner air, improved storm water management, energy savings, and increased property values are among the benefits enjoyed by Tree City USA communities. FISCAL IMPACT: The Virginia Trees for Clean Water program is a 50/50 matching grant with funds awarded on a reimbursement basis. Overhead costs for administering the grant will be incurred by the Roanoke Valley -Alleghany Regional Commission. Roanoke County's contribution will be in the form of in-kind services. No direct funding from Roanoke County is required. STAFF RECOMMENDATION: Staff recommends that the Roanoke County Board of Supervisors proclaim Friday, April 27, 2018, as National Arbor Day in Roanoke County. Page 2 of 3 VOTE: Supervisor Hooker moved to observe and proclaim April 27, 2018, as National Arbor Day. Supervisor McNamara seconded the motion. Motion approved. cc: Doug Blount, Director of Parks, Recreation and Tourism Page 3 of 3 Yes No Absent Mr. Assaid ® ❑ ❑ Mr. North ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Peters ® ❑ ❑ Ms. Hooker ® ❑ ❑ cc: Doug Blount, Director of Parks, Recreation and Tourism Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2018 RESOLUTION 041018-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for April 10, 2018, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3 inclusive, as follows: 1. Approval of minutes — February 13, 2018 2. Confirmation of appointment to the Roanoke Valley Greenway Commission 3. Observance and Proclamation of Friday, April 27, 2018 as National Arbor Day in Roanoke County On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor North, the motion was approved by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None TESTE Deborah C. JacksI / Chief Deputy Cler to a Board Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2018 RESOLUTION 041018-9 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor McNamara, the motion was approved by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None -ah C. Jacks I Deputy Clerk to t e Board Page 1 of 1