HomeMy WebLinkAbout5/22/2018 - RegularRoanoke County
Board of Supervisors
INVOCATION: Pastor Wes Winebarger
Fellowship Community Church
May 22, 2018
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
"Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board."
Page 1 of 5
Roanoke County
Board of Supervisors
Agenda
May 22, 2018
NOTE: There is no 7:00 p.m. meeting as there are no public hearings
scheduled.
Good afternoon and welcome to our meeting for May 22, 2018. Regular meetings are
held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00
p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of
Supervisors meetings can also be viewed online through Roanoke County's website at
www.RoanokeCountvVA.gov. Our meetings are closed -captioned, so it is important for
everyone to speak directly into the microphones at the podium. Individuals who require
assistance or special arrangements to participate in or attend Board of Supervisors
meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in
advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Proclamation declaring the Month of May 2018 as Business Appreciation Month
in Roanoke County (Jill Loope, Director of Economic Development)
D. BRIEFINGS
Page 2 of 5
E. NEW BUSINESS
1. Resolution adopting the fiscal year 2018-2019 operating budget, the fiscal year
2018-2019 capital budget and the fiscal year 2019-2028 Capital Improvement
Program for Roanoke County, Virginia and Roanoke County Public Schools
(Christopher R. Bever, Director of Management and Budget)
F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING
ORDINANCE -CONSENT AGENDA: Approval of these items does not indicate
support for, or judge the merits of, the requested zoning actions but satisfies
procedural requirements and schedules the Public Hearings which will be held after
recommendation by the Planning Commission.-
1.
ommission:
1. The petition of Virginia Varsity Storage, Inc. to rezone approximately 2.1256
acres from C -2C, High Intensity Commercial, District with conditions to 1-1, Low
Intensity Industrial, District, to remove proffered conditions, and to obtain a
special use permit for a mini -warehouse facility, located at 5881 Starkey Road,
Cave Spring Magisterial District
G. FIRST READING OF ORDINANCES
1. Ordinance increasing the salaries of the members of the Board of Supervisors of
Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and
Section 15.2-1414.3 of the Code of Virginia (Ruth Ellen Kuhnel, County Attorney)
H. SECOND READING OF ORDINANCES
1. Ordinances to appropriate funds for:
(a) Fiscal year 2018-2019 operations budget and approval of the Classification
and Pay Plan for fiscal year 2018-2019 for Roanoke County, Virginia;
(b) Fiscal year 2018-2019 capital budget for Roanoke County, Virginia;
(c) Fiscal year 2018-2019 transfers to and on behalf of Roanoke County Public
Schools budget for Roanoke County, Virginia;
(d) Fiscal year 2018-2019 operations budget for Roanoke County Public Schools;
(e) Fiscal year 2018-2019 capital budget for Roanoke County Public Schools
(Christopher R. Bever, Director of Management and Budget)
2. Ordinance amending Section 10-3 (Levying of License Fees and Taxes) of the
Roanoke County Code, raising the threshold of annual gross receipts for those
entities required to pay the County Business License Tax (from $100,000 or
more to $125,000 or more); and requiring entities that are below the threshold to
pay only an annual $50 license fee (Christopher R. Bever, Director of
Management and Budget)
Page 3 of 5
3. Ordinance imposing or increasing certain fees for services for development and
inspections, planning and zoning, and repealing prior actions concerning same
(Arnold Covey, Director of Community Development; Christopher R. Bever,
Director of Management and Budget)
4. Ordinance adopting a Police e -Citation initiative wherein the County will assess a
five dollar fee per convicted offense or pre -payable offense in each criminal or
traffic case in the district or circuit courts (Howard B. Hall, Chief of Police;
Christopher R. Bever, Director of Management and Budget)
5. Ordinance amending Section 20-25 (Supplemental Collection Service) of the
Roanoke County Code repealing Section 20-25(F), discontinuing the "Payloader
Program" (renting a trailer for additional trash disposal) (Rob Light, Director of
General Services; Christopher R. Bever, Director of Management and Budget)
6. Ordinance authorizing the granting of an electric utility easement to Appalachian
Power Company (AEP) on Townsend Road, an unimproved right of way owned
by the Roanoke County Board of Supervisors, for the purpose of supplying
electric power to 8447 Townsend Road (Tax Map No. 026.08-03-27.00-0000),
Hollins Magisterial District (Tarek Moneir, Deputy Director of Development; Peter
Lubeck, Senior Assistant County Attorney)
I. APPOINTMENTS
1. Budget and Fiscal Affairs (BFAC) (appointed by District)
2. Economic Development Authority (EDA) (appointed by District)
3. Library Board (appointed by District)
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Approval of minutes — March 27, 2018
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Philip W. Ferguson, Master Deputy Sheriff III, upon his retirement after
twenty (20) years of service
3. Request to accept and allocate funds in the amount of $4,048.15 to the Clerk of
Circuit Court from the Commonwealth of Virginia for Technology Trust Funds
Page 4 of 5
4. Resolution approving the Programmatic Project Administration Agreement
Extension Addendum for existing Revenue Sharing projects, and granting
signatory authority to the County Administrator or his designee to execute the
agreement
K. CITIZENS' COMMENTS AND COMMUNICATIONS
L. REPORTS
1. Unappropriated, Board Contingency and Capital Reserves
2. Outstanding Debt Report
3. Comparative Statement of Budgeted and Actual Revenues as of April 30, 2018
4. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of April 30, 2018
5. Accounts Paid - April 30, 2018
6. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of
March 31, 2018
M. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Phil C. North
2. Joseph P. McNamara
3. P. Jason Peters
4. George Assaid
5. Martha B. Hooker
N. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2-3711.A.1, Consultation with legal counsel and briefings by staff
members or consultants pertaining to actual or probable litigation, where such
consultation or briefing in open meeting would adversely affect the negotiating or
litigating posture of the public body, namely opioid litigation
O. CERTIFICATION RESOLUTION
P. ADJOURNMENT
Page 5 of 5
ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
May 22, 2018
Proclamation declaring the Month of May 2018 as Business
Appreciation Month in Roanoke County
Jill Loope
Director of Economic Development
Thomas C. Gates
County Administrator
Request of the Board of Supervisors to declare the Month of May 2018 as Business
Appreciation Month in Roanoke County
BACKGROUND:
This month recognizes all businesses for their contributions to fostering an attractive
and prosperous economic environment in Roanoke County
DISCUSSION:
Mr. Bob Archer, Chairman and CEO and Ms. Jackie Archer, President and COO of Blue
Ridge Beverage Company, Inc. will be present to accept the proclamation on behalf of
the Roanoke County business community.
Founded in 1938, Blue Ridge Beverage Company is one of the largest wholesale
beverage distributors in Virginia, distributing hundreds of the finest malt beverages, fine
wines and soft drinks made in the United States and around the world. Blue Ridge
Beverage is a legacy company that has maintained business operations in the Roanoke
region for 80 years. The company, under continuous ownership of the Archer family for
59 years, is currently undergoing a 40,000 sq. ft. expansion in Roanoke County.
Blue Ridge Beverage exhibits all of the qualities that are valued and celebrated during
Business Appreciation Month and it is appropriate that they be recognized and
Page 1 of 2
represent all County businesses in celebration of Business Appreciation Month.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends approval of the proclamation.
Page 2 of 2
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DECLARING THE MONTH OF MAY 2018 AS BUSINESS
APPRECIATION MONTH IN THE COUNTY OF ROANOKE
WHEREAS, the County of Roanoke is proud to have a dynamic base of business
and industry which contributes to an emergent local economy: and
WHEREAS, these business partners create wealth in the County of Roanoke by
capital investment and the creation of essential employment
opportunities for Roanoke citizens; and
WHEREAS, the County of Roanoke recognizes that existing businesses play a
crucial role in sustaining the economic well-being, and in building a
prosperous community through charitable, civic and philanthropic
contributions; and
WHEREAS, the Board wishes to acknowledge the leadership role embodied by
the entire existing business community, express its respect and
convey to these business partners the esteem in which they are held;
and
NOW, THEREFORE, we, the Board of Supervisors of Roanoke County, Virginia, do
hereby proclaim the month of May 2018, as BUSINESS
APPRECIATION MONTH in the County of Roanoke; and
FURTHER, by this proclamation give notice to our citizens that we recognize the
accomplishments of our existing businesses; entrepreneurs; small,
minority and women -owned businesses; and the major employers
that contribute greatly to our economic vitality and the well-being of
our citizens.
Presented this 22"d day of May 2018
110
George Assaiid j� x
�&� N U6,
Martha Hooker
,Qa e - n o_2mo4
I C. North
P. Jason Pet'errs-
rlph P. McNamara
ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
May 22, 2018
Resolution adopting the fiscal year 2018-2019 operating
budget, the fiscal year 2018-2019 capital budget and the
fiscal year 2019-2028 Capital Improvement Program for
Roanoke County, Virginia and Roanoke County Public
Schools
Christopher R. Bever
Director of Management and Budget
Thomas C. Gates
County Administrator
Resolution adopting the fiscal year 2018-2019 operating budget, the fiscal year 2018-
2019 capital budget and 2019-2028 Capital Improvement Program for Roanoke County,
Virginia and Roanoke County Public Schools.
BACKGROUND:
Attached is a resolution approving the fiscal year 2018-2019 operating budget for
Roanoke County, Virginia. This resolution is detailed by fund and includes all transfers
between funds. The fiscal year 2018-2019 Roanoke County Public School's operating
budget is included in the overall County budget as presented in the attached resolution
as part of Schedules 1 and 2.
Also included in the resolution for approval and prepared in conjunction with the fiscal
year 2018-2019 operating budget are the fiscal year 2018-2019 capital budget and
fiscal year 2019-2028 Capital Improvement Program for the County and the Schools. A
summary of sources of funds and projects included as part of the County and Schools'
capital budget and Capital Improvement Program is attached as Schedule 3.
Adoption of these documents does not represent an appropriation of funds. The
commitment of funds will not occur until the second reading and approval of the fiscal
Page 1 of 2
year 2018-2019 budget appropriation ordinance, scheduled for May 22, 2018.
In regards to the County and Schools Capital Improvement Program, only the fiscal year
2018-2019 capital budget will be appropriated as part of the budget appropriation
ordinance. Adoption of the ten-year plan does not represent an appropriation of funds
for all years of the plan. Years two through ten of the Capital Improvement Plan are
presented for informational and planning purposes only.
DISCUSSION:
The adoption of the budget is being requested to fulfill the County's legal requirements
of adopting, and then having a first and second reading of the budget appropriation
ordinance before July 1, 2018 and to allow adequate time for County and School staff to
prepare and disburse employment contracts, institute pay changes, and other
administrative tasks necessary for final budget implementation.
FISCAL IMPACT:
Approval of the resolution adopting the County and the Schools fiscal year 2018-2019
operating budget, fiscal year 2018-2019 capital budget, and fiscal year 2019-2028
Capital Improvement program followed by approval of the second reading of the five
fiscal year 2018-2019 budget appropriation ordinances provides County and Schools
funding effective July 1, 2018.
STAFF RECOMMENDATION:
Staff recommends approval of the resolution adopting the fiscal year 2018-2019
operating budget, fiscal year 2018-2019 capital budget, and fiscal year 2019-2028
Capital Improvement Program for Roanoke County, Virginia and Roanoke County
Public Schools.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
RESOLUTION ADOPTING THE FISCAL YEAR 2018-2019 OPERATING
BUDGET, THE FISCAL YEAR 2018-2019 CAPITAL BUDGET, AND
FISCAL YEAR 2019-2028 CAPITAL IMPROVEMENT PROGRAM FOR
ROANOKE COUNTY, VIRGINIA AND ROANOKE COUNTY PUBLIC
SCHOOLS
WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides
that the governing body of the County shall prepare and approve an annual budget; and
WHEREAS, said budget shall be prepared and approved for informative and fiscal
planning purposes only; and
WHEREAS, this budget contains a complete itemized and classified plan of all
contemplated expenditures and all estimated revenues for the ensuing fiscal year; and
WHEREAS, a brief synopsis of said budget was published on April 1, 2018, as
required by the provisions of Section 15.2-2506 of the State Code, and the public hearings
as required thereon were held on April 10, 2018 and May 8, 2018; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia:
1. That there is hereby approved the annual operating budget for fiscal year
2018-2019 for Roanoke County, Virginia, and Roanoke County Public
Schools as shown on the attached Schedules 1 and 2.
2. That there is hereby approved the capital budget for fiscal year 2018-2019
and Capital Improvement Program for fiscal year 2019-2028 for Roanoke
County, Virginia, and Roanoke County Public Schools as shown on the
attached Schedule 3.
Page 1 of 2
That the preparation and approval of these budgets is for informative and
fiscal planning purposes only.
Page 2 of 2
Schedule #1
County of Roanoke & Roanoke County Public Schools
Adopted Fiscal Year 2018-2019 Operating and Capital Budget Revenues
May 22, 2018
Revenues - County
General Fund - County
General Government
General Property Taxes
Local Sales Tax
Telecommunications Tax
Business License Tax
Bank Franchise Tax
Consumer Utility Tax
Motor Vehicle License Tax
Recordation/Conveyance Tax
Meals Tax
Hotel/Motel Tax
Other Local Taxes
Permits, Fees & Licenses
Fines and Forfeitures
Use of Money and Property
Charges for Services
Commonwealth
Federal
Other
Subtotal, General Government
Communications and Information Technology
Children's Services Act
Public Works Projects
Recreation Fee Class
Grants and Other Funds
Police Special Programs
Parks, Recreation & Tourism - Schools Operations
Police E -Citation
Community Development Technology Fee Fund
Criminal Justice Academy
Fleet Service Center
Subtotal, Other General Funds
Amount
130,682,045
10,484,945
3,600,000
6,372,700
650,000
3,750,000
2,312,387
1,509,509
4,616,011
1,461,052
604,000
791,200
404,500
271,600
4,175,252
11,968,775
4,467,294
2,549,565
$ 190,670,835
$ 10,950,782
8,343,504
182,166
6,015,557
1,858,361
1,000
357,688
60,000
40,000
395,857
3,033,795
$ 31,238,710
Total, General Fund - County $ 221,909,545
Page 1 of 2
Debt Service Fund - County
Capital Projects Fund - County
Internal Service Fund - County
Total, All County Funds
Revenues - Schools
School General (Operating) Fund
School Nutrition Fund
School Debt Service Fund
School Grants Fund
School Capital Fund
School Instructional Resources Fund
School Bus Replacement Fund
School Technology Replacement Fund
Total, All Schools Funds
Total: All County and Schools Funds
Less: Transfers
Total Net of Transfers
Amount
$ 7,374,730
12,243,889
13,562,217
$ 255,090,381
Amount
$ 146,758,507
5,932,145
11,443,897
6,161,112
3,272,500
1,007,237
1,182,513
2,724,351
$ 178,482,262
433,572,643
(113,524,942)
$ 320,047,701
Page 2 of 2
Schedule #2
County of Roanoke & Roanoke County Public Schools
Adopted Fiscal Year 2018-2019 Operating and Capital Budget Expenditures
May 22, 2018
Expenditures - County
General Fund - County
General Government
General Administration
Constitutional Officers
Judicial Administration
Management Services
Public Safety
Community Services
Human Services
Non -Departmental
Addition to Fund Balance/Contingent Balance
Transfers to School Operating Fund
Transfers to (from) Capital Fund
Transfers to Debt Service Fund - County Debt
Transfers to Debt Service Fund - Schools Debt
Transfers to Internal Services - Risk Management
Transfer to Public Works Projects
Transfer to Criminal Justice Academy
Transfer to Children's Services Act Fund - County
Transfer to Children's Services Act Fund - Schools
R
Amount
3,523,752
14,208,650
738,328
3,671,020
28,192, 740
11,909,599
21,755,022
15,000,999
497,486
68,844,764
2,868,999
6,914,993
7,222,982
1,654,003
182,166
222,332
1,659,000
1,604,000
Subtotal, General Government
$
190,670,835
Communications and Information Technology
$
10,950,782
Children's Services Act
8,343,504
Public Works Projects
182,166
Recreation Fee Class
6,015,557
Grants and Other Funds
1,858,361
Police Special Programs
1,000
Parks, Recreation & Tourism - Schools Operations
357,688
Police E -Citation
60,000
Community Development Technology Fee
40,000
Criminal Justice Academy
395,857
Fleet Service Center
3,033,795
Subtotal, Other General Funds
$
31,238,710
Total, General Fund - County
$
221,909,545
Page 1 of 2
Debt Service Fund - County
Capital Projects Fund - County
Internal Service Fund - County
Total, All County Funds
Expenditures - Schools
School General (Operating) Fund
School Nutrition Fund
School Debt Service Fund
School Grants Fund
School Capital Fund
School Instructional Resources Fund
School Bus Replacement Fund
School Technology Replacement Fund
Total, All Schools Funds
Total: All County and Schools Funds
Less: Transfers
Total Net of Transfers
Amount
$ 7,374,730
12,243,889
13,562,217
$ 255,090,381
Amount
$ 146,758,507
5,932,145
11,443,897
6,161,112
3,272,500
1,007,237
1,182,513
2,724,351
$ 178,482,262
$ 433,572,643
$ (113,524,942)
$ 320,047,701
Page 2 of 2
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ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
May 22, 2018
The petition of Virginia Varsity Storage, Inc. to rezone
approximately 2.1256 acres from C -2C, High Intensity
Commercial, District with conditions to 1-1, Low Intensity
Industrial, District, to remove proffered conditions, and to
obtain a special use permit for a mini -warehouse facility,
located at 5881 Starkey Road, Cave Spring Magisterial
District
Philip Thompson
Deputy Director of Planning
Thomas C. Gates
County Administrator
Consent agenda item for first reading of an ordinance.
BACKGROUND:
The first reading on this ordinance is accomplished by adoption of this ordinance in the
manner of consent agenda items. The adoption of these items does not imply approval
of the substantive content of the requested zoning actions; rather, approval satisfies the
procedural requirements of the County Charter and schedules the required public
hearing and second reading of these ordinances. The second reading and public
hearing on this ordinance is scheduled for June 26, 2018.
The title of this ordinance is as follows:
1. The petition of Virginia Varsity Storage, Inc. to rezone approximately 2.1256
acres from C -2C, High Intensity Commercial, District with conditions to 1-1, Low
Intensity Industrial, District, to remove proffered conditions, and to obtain a
special use permit for a mini -warehouse facility, located at 5881 Starkey Road,
Cave Spring Magisterial District.
Page 1 of 2
DISCUSSION:
There is no discussion on this item.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends as follows:
1. That the Board approve and adopt the first reading of this ordinance for the purpose
of scheduling the second reading and public hearing for June 26, 2018.
2. That this section of the agenda be, and hereby is, approved and concurred in as to
each item separately set forth as Item(s) 1, and that the Clerk is authorized and
directed where required by law to set forth upon any of said items the separate vote
tabulation for any such item pursuant to this action.
Page 2 of 2
County of Roanoke
Community Development
Planning & Zoning
5204 Bernard Drive
P O Box 29800
Roanoke, VA 24018
(540) 772-2068 FAX (540) 776-7155
ALL APPLICANTS
FZ- I�Qc�)�au)
For Staff Use Onl
Date rcceiv : Recei ed by:
L41131 I
Application fee: PCIBZA date:
�i`7G.�<� LP 5 /ao IA
Placards issued: I BOS date:
Case Number L4
Check type of application filed (check all that apply)
X Rezoning X Special Use ❑ Variance ❑ Waiver ❑ Administrative Appeal ❑ Comp Plan (15.2-2232) Review
Applicants name/address w/zip John Lugar, President
Phone; 982-22102
Virginia Varsity Storage
Work;
Apperson Drive
Cell #: 915-3086
Salem, VA 24153
Fax No.:
Owner's name/address w/zip
Phone #:
Same as Applicant
Work:
Proffers, if applic
Fax No. #:
Property Location
5881 Starkey Road
Tax Map No.: 087.18-02-24.00-0000
Size of parcel(s): Acres: 2.1256
Magisterial District: Cave Spring
Community Planning area:
Existing Zoning: C2C
Existing land use: Garden Center
REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (15,2-2232) REVIEW APPLICANTS (WS/W/CP)
Proposed Zoning: lis
Proposed band use: Mini -warehouse (expansion of existing facility)
Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district?
YesX No I I IF NO, A VARIANCE IS REQUIRED FIRST.
Does the parcel meet the minimum criteria for the requested Use Type? Yes X No 11
IF NO, A VARIANCE IS REQUIRED FIRST
If rezoning request, are conditions being proffered with this request? Yes No X
VARIANCE, WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS (V/W/AA)
Variance/Waiver of Section(s)
of the Roanoke County Zoning
Appeal of Zoning Administrator's decision to
Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordir
Appeal of Interpretation of Zoning Map to
is the application complete? Please check if enclosed. APPLICATION W] LL NOT BE
ITEMS ARE MISSING OR INCOMPLETE.
R/S/W/CP V/AA
RfS/W/CP V/AA
R/S/W/CP V/AA
Consultation
8 1/2" x 11" concept plan
Application b
Application
Metes and bounds description
Proffers, if applic
Justification
Water and sewer application
Adjoining property owners
I hereby certify that I am either the
owner of the property or the owner's agent or contract purchaser
and am acting with the knowledge and
consent f the owner.
Owner's Signature
2
JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2232) REVIEW
REQUESTS
Applicant Virginia Varsity Storage
The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to
determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the
following questions as thoroughly as possible. Use additional space if necessary.
Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the
beginning of the applicable zoning district classification in the Zoning Ordinance.
The applicant will expand an existing facility in the adjoining 1-1 district following a successful
rezoning. The subject property is not well suited for residential, commercial or other
industrial uses, other than its current use. The mini -warehouse use provides a low -intensity
transition between the 1-2 district to the west and the residential district to the east.
Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County
Community Plan.
The subject property is designated as being in the "Core" future land use area, anticipating
high-intensity urban development. It is immediately adjacent to areas designated as
Principal Industrial, which is the designation of the existing Virginia Varsity Storage parcel.
The proposed rezoning and development are consistent with the Community Plan.
Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as
well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and
rescue.
A portion of the subject property will be filled to allow new construction to be completed
above the base flood elevation and to match the grade of the existing Virginia Varsity
Storage facility. The mini -warehouse use will not add any appreciable demands to the
public water or sewer facilities, will have no impact on community facilities, and no
additional or unique impacts on public services. The subject property is internal to the
existing Virginia Varsity Storage property, so that impacts to adjoiners will be limited to the
visibility of new structures. A type 'D' buffer is required adjacent to the development.
3
CONCEPT PLAN CHECKLIST
A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict
the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use
or design issues arising from the request. in such cases involving rezonings, the applicant may proffer conditions to limit
the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by
County permitting regulations.
The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building
permit. Site plan and building permit procedures ensure compliance with State and County development regulations and
may require changes to the initial concept pian. Unless limiting conditions are proffered and accepted in a rezoning or
imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district
and other regulations.
A concept plan is required with all rezoning, special use permit, waiver, community plan (IS .2-2232) review and variance
applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the
nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra
items, but the following are considered minimum:
ALL APPLICANTS
V` a. Applicant name and name of development
b. Date, scale and north arrow
c. Lot size in acres or square feet and dimensions
/ d. Location, names of owners and Roanoke County tax map numbers of adjoining properties
✓` e. Physical features such as ground cover, natural watercourses, floodplain, etc.
✓ f. The zoning and land use of all adjacent properties
g. All property lines and easements
h. All buildings, existing and proposed, and dimensions, floor area and heights
✓ i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the
development
I Dimensions and locations of all driveways, parking spaces and loading spaces
Additional information required for REZONING and SPECIAL USE PEWIT APPEICANTS
✓ k. Existing utilities (water, sewer, storm drains) and connections at the site
✓ 1. Any driveways, entrances/exits, curb openings and crossovers
1L m. Topography map in a suitable scale and contour intervals
n. Approximate street grades and site distances at intersections
.� o, Locations of all adjacent fire hydrants
✓ p. Any proffered conditions at the site and how they are addressed
✓� q. if project is to be phased, please show phase schedule
I certify that all items required in the checklist above are complete.
q & 1
Si at re of app'liWJ I Datel
vuot-rezoning-eon-rezoning exmit
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'six
'2.1255 ACRES TO BE •
REZONED dt GRANTED iA X31.1[1" f12'2.(i{i
SPECIAL USE PERMIT ��CLOt i�9
8'
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TAX 7.ta-[i1..,,6(,tJfS �� ����
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150' 0 150'
REZONING and
SPECIAL USE PERMIT
CONCEPTUAL PLAN
SCALE: 1^ = 150'°' I r.da Virginia Varsity Storage
z cz
DATE: April 4, 2418 LUMSDEN ASSOCIATES, P.C.
SCALE:ENGINEERS-SURVEYORS-PLANNERS
1" - 154' ROANOKE, VIRGINIA
COMM. NO,:
17-45 4664 BRAMBLEFON AVENUE PHONE: (540) 774-4411
P.O. BOX 20669 FAX: (540) 772-9445
ROANOKE, VIRGINIA 24018 E-MAIL: MAIL@LUMSIDENPC.COM
e:\lane\autaaad\drawinas\2017\17057\eng\17057-rezoning-edit.dwg
Community Development z Planning & Zoning Division
A
NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC
STREET WAIVER, OR SPECIAL USE PERMIT PETITION
PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE
The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision
Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented
at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the
scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral
agency to adequately evaluate and provide written comments and suggestions on the new or additional
information prior to the scheduled public hearing then the Planning Commission may vote to continue the
petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the
new or additional information and provide written comments and suggestions to be included in a written
memorandum by planning staff to the Planning Commission. The Planning Commission shall consult
with planning staff to determine if a continuance may be warranted.
POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFiC IMPACT STUDY
The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision
Waiver, Public Street Waiver, or Special Use Permit petition if the County Traffic Engineer or staff from
the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study
that would be beneficial in making a land use decision (Note: a list of potential land uses and situations
that would necessitate further study is provided as part of this application package).
This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required
traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the
planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified
of the continuance and the newly scheduled public hearing date.
Effective date: April 19, 2005
'Cx - o�r<g�oh
Name J6f Petiti
vl.
Petitiener' ig at re
46?- r
Dat
Adjoining Property Owners
1 Ow
87-18-02-24.01 Rockydale Quarries Corp.
97.06-01-01.00
SLL Southwest LLC
5925 Starkey Road
Stacy T. Steans
97.01-03-28.00
Roanoke, VA 24017
5903 Starkey Road
Maria C. Steans
Roanoke, VA 24018
Scott James Crosby
97.01-03-29.00
5907 Paddington Court
Roanoke, VA 24018
Young I. Crosby
5903 Paddington Court
5ummerplace Property Owners
97,01-03-30.00
Roanoke, VA 24018
5802 Knightsbridge Drive
Association, Inc.
Roanoke, VA 24018
Ravi M. Anantaraman
97.01-01-05.02
3604 Meadowlark Road
Roanoke, VA 24018
Hutoxi K. Hathi
87.18-02-23.00
87.18-02-22.00
87.18-02-20.00
87.18-02-18.00
87.18-02-17.01
87.18-02-17.00
87.18-02-16.00
87.18-02-15.00
87.18-02-14.00
Woods Property, LLC
Erwin B. Richards
Debra Richards
Jason E. Walker
Melissa A. Buckner
Gordon Harold Sink Jr.
Steven A. Poff
Stanley Living Trust
Kenneth H. Stanley, Trs.
Mark Algie Reynolds
Melissa S. Kessler
Thomas A. Garrett
Jore N. Cooper
A
Pr operty Add
/
Address
5925 Starkey Road
2343 Highland Farm Road NW
Roanoke, VA 24018
Roanoke, VA 24017
5903 Starkey Road
55 Harbour View Circle
Roanoke, VA 24018
Penhook, VA 24137
5907 Paddington Court
5907 Paddington Court
Roanoke, VA 24018
Roanoke, VA 24018
5903 Paddington Court
5903 Paddington Court
Roanoke, VA 24018
Roanoke, VA 24018
5802 Knightsbridge Drive
932 Paddington Court
Roanoke, VA 24018
Roanoke, VA 24018
5840 Starkey Road
3604 Meadowlark Road
Roanoke, VA 24018
Roanoke, VA 24018
5777 Crescent Boulevard
5474 Crystal Creek Drive
Roanoke, VA 24018
5753 Crescent Boulevard
Roanoke, VA 24018
5739 Crescent Boulevard
Roanoke, VA 24018
0 Crescent Boulevard
Roanoke, VA 24018
5719 Crescent Boulevard
Roanoke, VA 24018
5717 Crescent Boulevard
Roanoke, VA 24018
5711 Crescent Boulevard
Roanoke, VA 24018
5705 Crescent Boulevard
Roanoke, VA 24018
5681 Crescent Boulevard
Roanoke, VA 24018
Roanoke, VA 24018
P.O. Box 20232
Roanoke, VA 24018
5739 Crescent Boulevard
Roanoke, VA 24018
11041 Clover Hill Road
Bent Mountain, VA 24059
3521 Manassas Drive, S.W.
Roanoke, VA 24018
7047 Penwood Drive
Roanoke, VA 24018
5711 Crescent Boulevard
Roanoke, VA 24018
5705 Crescent Boulevard
Roanoke, VA 24018
5681 Crescent Boulevard
Roanoke, VA 24018
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The following is a metes and bounds description of a 2.1255 Acre (92,587 Square Feet) portion of
original Tract IIA (Tax Parcel 087.18-02-24.00), property of Monroe Gardens, L.L.C., to be conveyed to
Virginia Varsity Storage, Inc. and added to and combined with original Tract IIB (Tax Parcel 087.18-02-
24.02), property of Virginia Varsity Storage, Inc., in the creation of new Tracts IIA -1 & II13-1.
BEGINNING at Corner No. 8, an Iron Pin set at the northeasterly corner of Original Tract IIA, property of
Monroe Gardens, L.L.C. (Deed Book 1563, Page 1762), common corner to Tract 116, property of Virginia
Varsity Storage, Inc. (Deed Book 1595, Page 163) and as more particularly shown on preliminary
subdivision plat by Lumsden Associates, P.C. dated March 16, 2018 entitled "Plat Showing the Re-
subdivision of Tract 11A, 7.6961 Ac. (335,240 S.F.) (P.B. 21, PG. 82), Property of Monroe Gardens, L.L.C.
(D.B. 1563, PG. 1762) And The Combination of Tract 116, 5.3849 Ac. (234,565 S.F.) (P.B. 21, Pg. 82,
Property of Virginia Varsity Storage, Inc. (D.B. 1595, PG. 163), Creating Hereon New Tract IIA -1 (5.5705
Ac.) and Creating Hereon New Tract 116-1 (7.5104 Ac.), Situated at 5881 & 5889 Starkey Road, Cave
Spring Magisterial District, Roanoke County, Virginia".
Thence leaving corner No. 8 and with the northerly common property line between said original Tracts
IIA and 1113, S 77`39'54" W, a distance of 403.27' to an existing Iron Pin at Corner No. 9; Thence
continuing with another common property line between the said Tracts with a curve to the right having
a radius of 300.00', an arc length of 127.64', a tangent length of 64.80', a delta angle of 24°22'41", a
chord bearing of S 10005'42" E and a chord distance of 126.68' to an Iron Pin Set at Corner "A". Thence
with 6 new division lines through original Tract IIA the following courses; N 77"38'47" E, a distance of
33.76' to an Iron Pin Set at Corner "B"; thence S 86°44'23" E, a distance of 36.13' to an Iron Pin Set at
Corner "C"; Thence S81°18'56" E, a distance of 316.56' to an Iron Pin Set at Corner "D": Thence S
68048'52" E, a distance of 46.51' to an Iron Pin Set at Corner "E"; Thence N 84°35'18" E, a distance of
46.92' to an Iron Pin Set at Corner "F"; Thence N 54007'22" E, a distance of 74.53' to an Iron Pin Set
along the easterly common property line between the aforesaid original tracts at Corner "G"; Thence
with the easterly common property line between the original tracts, N 35"52'28" W, a distance of
274.22' to Corner No. 8, The Point of BEGINNING, containing 2.1255 Acres (92,587 Square Feet).
Purchase Agreement'
Exhibits Concept D', as prepared by Lumsden Associates, P.C., dated February 22, 2018, delineates the
proposed acquisition by Virginia Varsity Storage, from Monroe Gardens, LLC. The acquisition property address
is 5881 Starkey Road, SW; Roanoke, Virginia and the tax # is 87.18-02-24.00. The final acquisition area will be
established by a plat of subdivision approved by the Roanoke County Subdivison Agent, and duly recorded by
the Clerk of Court.
Purchase parcel size:
Sale price per acre:
Total purchase price:
Earnest Money Deposit (10%)
2.12 acres
acre
subject to final acreage
"to be applied towards purchase at closing
The agreement is subject to the approval of the aforementioned subdivision plat, as well as the following
approvals and actions:
1. The completion of a boundary survey for that portion of the Monroe Gardens, LLC and Virginia Varsity
Storage properties as is necessary to complete the subdivision plat,
2. The preparation of a flood analysis of the proposed fill necessary to complete the Virginia Varsity Storage
expansion as depicted on Exhibit 'Concept D', and the review and acceptance by Roanoke County staff
of the results of the analysis. The proposed analysis will he limited to evaluation of the 100 -year flood
elevation on the Greenbrier Nurseries property.
3. The successful removal of the existing proffered conditions on the acquisition area of the Monroe
Gardens, LLC parcel, rezoning of the acquisition area from the C-2 to I-1 zoning district, and the grant of
the Special Use Permit necessary for the operation of a mini -warehouse, as currently exists on the
Virginia Varsity Storage parcel. Virginia Varsity Storage will prepare the application and Monroe
Gardens, LLC will grant Owner's consent to the petition. Virginia Varsity Storage or it's Agent will make
all necessary presentations to the Roanoke County Planning Commission and Board of Supervisors.
4. Closing to occur within 5 business days of successful completion of Item 3. Roger Kronau of Covenant
Real Estate Services (Salem, VA) will handle the closing.
5. Purchase to be completed by August 1, 2018. If pure ase is not consummated, earnest money deposit
to be refunded to Buyer, Virginia Varsity Storage, In .
-X. O Z .i
M nroe Gardens, LLC; SAW Date
rgi is Varsity Stor , inc.; Buyer Date
ANALYSIS of
FLOODPLAIN ENCROACHMENT
FOR
VIRGINIA VARSITY STORAGE
STARKEY ROAD FACILITY
CAVE SPRING MAGISTERIAL, DISTRICT
COUNTY OF ROANOKE, VIRGINIA
PREPARED FOR
VIRGINIA VARISTY STORAGE, INC.
DATE: April 3, 2018
COMM. #2017-057
LUMSDEN ASSOCIATES, P.C.
ENGINEERS -SURVEYORS -PLANNERS
ROANOKE, VIRGINIA
TABLE OF CONTENTS
ITEM PAGE NUMBER
PURPOSE OF ANALYSIS
1
ANALYSIS METHODOLOGY
I
ANALYSIS SUMMARY
2
CONCLUSION
2
COMPARATIVE 'TABLES
3
CONCEPTUAL PLAN FOR VIRGINIA VARSITY EXPANSION
4
HEC -RAS SCHEMATIC — CROSS-SECTIONS
5
HEC -RAS SUMMARY TABLE — EXISTING CONDITION
6
HEC -RAS SUMMARY TABLE, -- PROPOSED CONDITION
7
FEMA FIRMETTE
8
FEMA SUMMARY Or, DISCHARGES (Vo1.1, pg. 15)
9
HEC -RAS CROSS-SECTION PLOTS — EXISTING CONDITION
10-16
HEC -RAS CROSS-SECTION PLOTS -- PROPOSED CONDITION
17-23
PURPOSE OF ANALYSIS
Virginia Varsity Storage (VVS) proposes to acquire a portion of the Greenbrier Nursery
property in order to expand its facility. The land area to be combined with the VVS
parcel is currently zoned C -2C and will require a rezoning to I-1 to prevent split -zoning,
and the Special Use permit that allows for the construction and operation of mini -
warehouse units will need to be extended to cover the acquisition area as well. Roanoke
County Community Development staff advised VVS that an analysis of the floodplain
impacts would be required as a component of the Rezoning application to be considered
by the Planning Commission and Board of Supervisors.
The proposed fill associated with the VVS expansion is well outside of the delineated
floodway of Back Creek Tributary B across this property, in an area where encroachment
into the floodplain is permitted. This analysis is provided as a calculation of the potential
increase in the I00 -year water surface elevation where proposed fill would be placed.
ANALYSIS METHODOLOGY
The analysis was performed using a combination of AutoCAD Civil 3D 2018 and HEC -
RAS v.5.0.3 (Hydrologic Engineering Center, US Amy Corps of Engineers). The eleven
(11) channel sections were surveyed in early March of 2018. Those sections were
prepared in AutoCAD, along with some preparatory HEC -RAS section formatting, using
the AutoDesk River Tools (a HEC -RAS implementation within AutoCAD.) The model
was exported for final preparation and processing in HEC -RAS.
This area has been mapped and analyzed by FEMA in a Flood Insurance Study (FIS) for
Roanoke County, Community Number 510190, dated September 28, 2007. A copy of the
current FIRMETTE (March 29, 2018) is included in this document. It is from this FIS
that the Qioo of 1,466 was obtained (FIS Volume I of 3, page 15). FEMA AutoCAD
flood elevation mapping was also overlaid on the site base drawing in order to interpolate
the FF,MA-calculated flood elevations at each of the eleven channel sections used in this
analysis.
The HEC -RAS model was calibrated for the existing conditions by adjusting the
Manning's `n' factor for channel and overbank locations for each segment of the channel
until the HEC -RAS WSEL was a close approximation of the FEMA interpolated flood
elevations (refer to Comparative Table: FEMA flood elevations vs. HEC -RAS model
elevations). A Steady-state analysis was then run on the HEC -RAS model for the
existing conditions, the results of which are included in this analysis. A copy of the
project geometry, profile and plan were made for the Proposed Conditions and the cross-
section geometry was edited in HEC -RAS to reflect the proposed f 11. A second steady-
state analysis was then run to establish the proposed WSEL. HEC -RAS Cross-section
summary tables are included in this document, and a summary table showing the
differences between existing and proposed WSEL for each section is also included (refer
to Comparative Table: Existing Condition WSEL vs. Proposed Condition WSEL).
ANALYSIS SUMMARY
The existing conditions were established by modelling the existing channel and
performing a Steady Flow analysis in HEC -RAS. The proposed condition grading was
modelled in HEC -RAS and a second Steady Flow analysis was performed. The fill
proposed with the VVS expansion does raise the 100 -year flood elevation by a maximum
of 0.54', well below the permissible increase of 1.0'.
CONCLUSION
The fill proposed on the portion of Greenbrier Nursery property to be acquired by
Virginia Varsity Storage will not raise the 100 -year floodplain more than one foot (1.0')
and is permissible within the existing floodplain. The maximum calculated increase in
the 100 -year WS EL is 0.54'.
Comparative Table: FEMA flood elevations vs. HEC -RAS model elevations
Channel
Section
Interpolated FEMA
flood elevation
HEC -RAS Existing
conditions model WSEL
Difference
1.000
1153.99
1153.84
-0.15'
900
1153.33
1153.35
+0.02'
800
1152.67
1152.52
-0.15'
700
1152.16
1152.26
+0.10'
600
1152.05
1152.01
-0.04'
500
1151.23
11.51.03
-0.20'
400
1150.26
1150.20
-0.06'
300
1149.31
1148.61
-0.70'
200
1148.00
1147.99
-0.01'
150
1147.39
1147.94
+0.55'
100
1146.56
1146.59
+0,03'
Notes:
Section 3+00 (300) is a significantly truncated section and could not be brought
into greater conformance with the FEMA elevations without affecting the
adjacent up- and down -stream sections which nearly match the FEMA elevations.
Section 1+50 (150) could not be brought into greater conformance with the
FEMA elevations without affecting the adjacent up- and down -stream sections
which nearly match the FEMA elevations.
Comparative Table: Existing Condition WSEL vs. Proposed Condition WSEL
Channel
Section
Existing Condition
WSEL
Proposed Condition
WSEL
Difference
1000
1153.84
1154.38
+0.54'
900
1153.35
1153.75
+0.40'
800
1152.52
1152.69
+0.17'
700
1152.26
1152.50
+0.24'
600
1152.01
1152.29
+0.28'
500
1151.03
1151.17
+0.14'
400
1150.20
1150.30
+0.10'
300
11.48.61
1148.81
+0.20'
200
1147.99
1147.99
--
150
1147.94
1147.92
-0.02'
100
1146.59
1146.59
--
A
ter 2M :F
vu01-r10013 5s1uuy-1nzou1l1y GA11lVII
mmmmmmmmmmml
kDATtE:
uFLOOD ANALYSIS
CONCEPTUAL PLAN
0 150'
Virginia Varsity Storage
ALE: 1" = 150'
March 26, 2018 N ASSOCIATES, P.C.
ENGINEERS -SURVEYORS -PLANNERS
-150, COMM, NO.: ROANOKE, VIRGINIA
17-057 4664 BRAMBLETON AVENUE PHONE: (540) 7744411
P.O. BOX 20669 FAX: (540) 772-9445
ROANOKE, VIRGINIA 24018 E-MAIL: MAIL@LUMSDENPC.COM
\iapc\autocad\drawings\2017\17057\eng\17057-flood study.dwg
HEC -RAS SCHEMATIC -- CROSS-SECTIONS
300
1000
800 900
700
400 500
100 15 200
H;: RAC Pian Pl- n...hder R -,h-7 P.M.- EA.11.0
Reach
RiverSla
Profile
Q Total
Min Ch El
W.S. Elev
Crit W.S.
E.G. Elev
E.G. Slope
Vol Chnl
Flow Area
Top Width
Freude # Ghl
(ers)
(ft)
(h)
(6)
(g)
(ftffi)
(I5)
(sq ft)
(ft)
1
4000
Eausling
1488,00
1147,75
1153.84
1152.34
1154.00
0.032773
3.98
506.84
564.63
0,37
1
906
Eodsling
1468,00
1147.35
1153.35
1150.63
4153.37
0,002530
1.49
1293,60
529.17
0,14
1
800
Usling
1466.0(1
1146.64
1152,52
1i52.85
0.111486
2.82
509.46
182.44
0.31
1
700
BdsUag
1466.60
1144.63
1152.26
1152.32
6.001065
2.5B
797.34
320.04
0.21
1
600
EAsiing
1466.00
1144.55
1152.01
1152.05
0.009290
2.05
1082,45
389,94
0,f6
1
590
Ebsling
1466.00
1143.39
1151.03
1148,89
1151,06
0.011150
1.65
1224.09
599.04
0.14
1
400
E)dsling -
1488,00
114334
1150.20
1148.02
1150.28
0.006016
2.74
1081.51
660.94
0.22
1
300
€ 'sling
1466.00
1141.50
1146.61
1148.70
0.041802
3.23
768.58
256,88
0,26
I
200
Exisling
146fi.00
1141.53
1147.99
1145,94
1146.04
0,002828
2.31
1053.09
549.79
0.20
1
159
1EAsling
1466.00
1140.791
1141.941
1145.83
1146.01
0.000260
2.86
1071.74
647,11
0.21
1
100
t dsling
1466.00
1140.78
114659
1145.66
f147.84
0.139068
8,97
16330
41457
0.73
Reach
River Ste
ProMe
J 4 Total
W.S. Slav
Crit W.S.
E.G. Elev
E.G. Slope
Vel Chnl
Flaw Area
To Width
Frouda # Chi
(cis
(ft)
(D)
(tt)
!++
(tet)
WS)
(sq ft)
(D)
1
tOOD
Proposed
1466.o0
1154.38
1152.35
1164.49
0.016705
3.31
612.76
304.00
0.29
1
Boo
Proposed
1466,00
%1146.64
1153.75
1153.78
0.003768
1.89
10DeAD
262.64
0.17
1
800
` Pro *sed
1466.00
1152.69
1152.81
0.091926
2.66
541.23
182.81
9.28
700
Pro used
1466.00
1152.69
1152.56
0.000810
2.31
876.01
326.68
0.18
1 - -
600
Proposed
1466.00
1144.55
1152.29
1152,34
0,010058
2.21
929.67
284.94
0.17
1NO
Proposed
1466.00
1143.39
1151.17
1146.97
1161.20
0.013175
1.84
405319
515.01
0.15
1
400
Proposed
1466.08
1143.54
1150,30
1145.01
115D.37
0.095778
2.72
1006.39
581.26
0.21
1 -
- 300
1 rupose
I 1466.DD
1141.50
1146.81
1148.89
0.039272
3.22
762.39
245.32
0.26
1 -
200
IProposed
1 1466.00
114t.53
1147.99
1145.87
1146.06
0.003811
2.68
613.36
436.20
0.24
t
150
Proposed
1 1466.00
1140.79
1147.92
1145,76
11411.02
DAUM
3.20
873.04
549.49
0.24
1
100
1 Proposed
1 1466.00
1140.70
1146,59
1145.66
1147.84
0.139066
8.97
163.50
.71
0,73
J
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TABLE 4 - SUMMARY OF DISCHARGES - continued
FLOODING SOURCE DRAINAGE AREA � PEAK DISCHARGES "'I
AND LOCATION_ (sq. miles)loam a Mamualchaw oanw-m q2%-MRNlhance
BACK CREEK
(continued)
Downstream of unnamed
tributary, approximately
2,200 feet upstream
of State Route 676
(Back Creek Road)
Upstream of unnamed
tributary, approximately
2,200 feet upstream
of State Route 676
(Back Creek Road)
At State Route 613
At State Route 688
Upstream of unnamed
tributary at State Route 690
Downstream of unnamed
tributary at U.S. Route
221 and State Route 692
Downstream of Little
Back Creek
Upstream of Little Back
Creek
Downstream of Martins Creek
Downstream of Martins Creek
Upstream of Martins Creek
Approximately 0.5 mile
upstream of State Route 696
BACK CREEK
TRIBUTARY A
At confluence with Back Creek
Downstream of unnamed
tributary near U.S. Route 220
and Indian Grove Road
At U.S. Route 220, near
State Route 679
BACK CREEK TRIBUTARY B
At confluence with Back Creek
At State Route 904
(Starkey Road)
35.7 4,960 10,261 13,530 24,200
31.9
4,547
9,432
12,435
22,336
26.4
4,348
9,050
11,908
21,490
20.4
3,884
8,119
10,652
19,261
15.9
3,346
7,029
9,208
16,742
14.5
3,179
6,691
8,759
15,952
13.1
2,990
6,307
8,251
15,952
11.1
2,733
5,782
7,555
13,830
7.1
1,935
4,138
5,404
10,060
6.0
1,821
3,904
5,087
9,471
4.2
1,383
2,989
3,893
7,347
1.5
655
1,450
1,884
3,680
3.5
980
2,136
2,798
5,416
1.2
476
1,062
1,385
2,765
0.8
359
809
1,054
2,130
2.6
848
1,848
2,418
4,709
1.3
505
1,124
1,466
2,919
15
HEC -RAS CROSS SECTION PLOTS
EXISTING CONDITION
HEC -RAS model Plan: Existing
4/2/2018
Geom: Base Conditions Geometry Flow: 1
Flow Profiles
RS = 1000
LE 2
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1000
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HEC -RAS model Plan: Existing
4/2/2018
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1—�f C11 -16
1164
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1160
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Geom: Base Conditions Geometry Flow: 1 Flow Profiles
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HEC -RAS model Plan: Existing 41212018
Geom: Base Conditions Geometry Flow: 1 Flow Profiles
RS = 150
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1160 Legend
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HEC -RAS model Plan: Proposed 4/2/2018
Geom: Base Conditions Geometry Flow: 1 Flow Profiles
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1. Number and size of the current and proposed storage units
To determine the mix of units going into a new building, we use past and current occupancy trends to
pinpoint our customers' needs. Because of this, we would want to see how Building G rents up, before
determining our unit mix for Building F (which will be built later). We're pretty sure the unit would be
20% standard units and 80% climate controlled units. (See page 2.)
2. Renderings of the proposed building
We do not have 3-D or profile renderings of either building as we remain in the active planning stages.
The location, size and shape are set, and we are in the process of laying out the first of the two buildings
in the expansion. Both buildings will be at least on the level of the current property's buildings, if not a
nicer aesthetic. Attached is a picture of a similar building at our Apperson location that is two -stories,
like Building G will be, and has some of the accents we have introduced at Apperson. (See pages 3-5.)
3. Any additional information on the proposed buffer
The existing gas transmission line easement occupies the 30' (approximately) immediately adjacent
to the property line. There are absolute restrictions against plantings and structures such as fencing
within that easement. Therefore, we hope to work with the County to fulfill the intent of the buffer yard
requirements with plantings next to the easement while taking advantage of the 30' gas easement to meet
the dimensional requirement.
4. Any additional information on the proposed stormwater management since the development
is located in the floodplain
Stormwater management (quantity) will utilize underground detention beneath the drive aisle, just as
with the original development. We anticipate an outfall from this facility in the same location as the
existing facility discharge point, and if feasible would join the existing storm drain to utilize the existing
outfall.
Starkey Schedule of Values - Current Buildings
BLDG Total Sq. / Rentable Rentable Mech / Elect Stories Year Built
Ft. S Ft. I U nits I
Starkey
A
8,800
Current
48
office/garage
1
1998-9
B
6,000
TBD
27
0
1
1998-9
C
34,650
21
229
3 cc
2
2000
D
2,400
5x15 st
26
0
1
2000
E
10,200
36
69
1 cc
1
2008
John Deere
3,750
28
n/a
n/a
1
1998-9
JDLsm bldg
1,200
34
n/a
n/a
1
2012
Total
67,000
53,700
399
26
Current Unit Mix
Current
Bldg G
Bldg F
Total
5x5 st
13
TBD
13
5x5 cc
17
22
39
5x10 st
21
8
29
5x10 cc
27
26
53
5x15 st
12
6
18
5x15 cc
16
20
36
10x10 st
68
68
10x10 cc
49
28
77
10x15st
36
6
42
10x15 cc
34
26
60
10x20st
36
4
40
10x20cc
8
26
34
10x25 st
16
16
10x25 cc
15
8
23
10x30 st
22
22
10x30 cc
4
4
10x35 st
1
1
10x35 cc
2
2
10x40cc
1
1
15x30 cc
1
1
Total: 1 399 1 180 1 1 579
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150' 0 150' CONCEPTUAL PLAN
SCALE: 1" = 150' TAX 117.01-01-05.02 Virginia Varsity Storage
ONED: C2
DATE: April 4, 2018 LUVISDEN ASSOCIATES, P.C.
SCALE: ENGINEERS -SURVEYORS -PLANNERS
1" = 150'
COMM. NO.: ROANOKE, VIRGINIA
17-057 4664 BRAMBLETON AVENUE PHONE: (540) 774-4411
P.O. BOX 20669 FAX: (540) 772-9445
ROANOKE, VIRGINIA 24018 E-MAIL: MAIL@LUMSDENPC.COM
e:\Iapc\autocad\drawings\2017\17057\eng\17057-rezoning-edit.dwg
ACTION NO.
ITEM NO. G.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
May 22, 2018
Ordinance increasing the salaries of the members of the
Board of Supervisors of Roanoke County pursuant to
Section 3.07 of the Roanoke County Charter and Section
15.2-1414.3 of the Code of Virginia
Ruth Ellen Kuhnel
County Attorney
Thomas C. Gates
County Administrator
Consideration of an increase in the salary of the Board of Supervisors
BACKGROUND:
In June of 2014, the Board adopted an ordinance to increase its salaries pursuant to the
provisions of Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. This
section of the State Code and Section 3.07 of the County Charter requires that any
increase in Supervisors' salaries be accomplished by ordinance after public hearing
between May 1 and June 30. Any increase is limited to an annual five (5%) percent
inflation factor.
The Board is considering the adoption of a budget which grants a two percent (2%)
salary increase to County employees. In the past, the Board has increased its salary by
the same percentage increase awarded to County employees. This ordinance
increases the Board member's salaries by two percent (2%).
DISCUSSION:
This is the first reading of this proposed ordinance; the second reading and public
hearing will be held on June 12, 2018. The current salary for Board members is
$17,425.20. This ordinance would increase the salary effective July 1, 2018, for Board
Page 1 of 2
members to $17,773.70 for an increase of $348.50 each. There is an additional annual
compensation for the Chairman of the Board at $1,800, and for the Vice -Chairman at
$1,200.
FISCAL IMPACT:
A two percent (2%) increase would cost $1,742.50 ($348.50 each). Additionally, the
FICA increase would cost $133.30, for a total fiscal impact of $1,875.80.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 12, 2018
ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT
TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND
SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA
WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for
the compensation of members of the Board of Supervisors and the procedure for
increasing their salaries; and
WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended,
establishes the annual salaries of members of Boards of Supervisors within certain
population brackets; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has
heretofore established the annual salaries of Board members at $17,425.20 by
Ordinance 062414-11 and further has established the additional annual compensation
for the Chairman for the Board to be $1,800 and for the Vice -Chairman of the Board to
be $1,200; and
WHEREAS, this section provides that the maximum annual salaries therein
provided may be adjusted in any year by an inflation factor not to exceed five percent
(5%); and
WHEREAS, the first reading on this ordinance was held on May 22, 2018, while
public hearing and the second reading was held on June 12, 2018.
NOW, THEREFORE, it is hereby ordained by the Board of Supervisors of
Roanoke County, Virginia, that the annual salaries of members of the Board of
Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of
Page 1 of 2
two percent (2%) pursuant to the provisions of Section 3.07 of the Roanoke County
Charter and Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. The new
annual salaries shall be $17,773.70 for members of the Board. In addition, the
Chairman of the Board will receive an additional annual sum of $1,800 and the Vice -
Chairman of the Board will receive an additional sum of $1,200.
This ordinance shall take effect on July 1, 2018.
Page 2 of 2
ACTION NO.
ITEM NO. H.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
May 22, 2018
Ordinances to appropriate funds for: (a) Fiscal year 2018-
2019 operations budget and approval of the Classification
and Pay Plan for fiscal year 2018-2019 for Roanoke County,
Virginia; (b) Fiscal year 2018-2019 capital budget for
Roanoke County, Virginia; (c) Fiscal year 2018-2019
transfers to and on behalf of Roanoke County Public
Schools budget for Roanoke County, Virginia; (d) Fiscal
year 2018-2019 operations budget for Roanoke County
Public Schools; and (e) Fiscal year 2018-2019 capital
budget for Roanoke County Public Schools
Christopher R. Bever
Director of Management and Budget
Thomas C. Gates
County Administrator
Conduct second reading of five ordinances to appropriate funds for the fiscal year 2018-
2019 County of Roanoke and Roanoke County Public Schools (RCPS) operating and
capital budgets and approve the Classification and Pay Plan for fiscal year 2018-2019.
BACKGROUND:
The fiscal year 2018-2019 operating budget was presented to the Board of Supervisors
on March 13, 2018. Prior to that, the fiscal year 2019-2028 Capital Improvement
Program (CIP) was presented to the Board of Supervisors on January 23, 2018. Budget
work sessions with the Board of Supervisors were held on February 13, 2018, February
27, 2018, March 27, 2018, April 10, 2018 and April 24, 2018.
Public hearings on the budget were held on April 10, 2018 and May 8, 2018, to receive
written and oral comment from the public concerning the proposed fiscal year 2018-
2019 budget and the proposed fiscal year 2019-2028 Capital Improvement Program.
Page 1 of 3
Details of all proposed changes by the Board of Supervisors since the County
Administrator proposed the capital budget on January 23, 2018, and operating budget
on March 13, 2018, are included as an attachment to this board report form.
Attached for your approval are five budget appropriation ordinances for fiscal year 2018-
2019 and the Classification and Pay Plan for fiscal year 2018-2019. In order to separate
RCPS funding from County funding and more clearly distinguish the appropriations of
the Board of Supervisors, County staff has divided the appropriation into five
ordinances. Each ordinance will be voted on separately.
DISCUSSION:
The total County budget for fiscal year 2018-2019 is $433,572,643, which includes all
inter -fund and intra -fund transfers and all Schools funds. The County General
Government Fund totals $190.67 million and is appropriated as part of the County's
operations ordinance ($113.0 million) and the transfers to and on behalf of Schools
ordinance ($77.67 million). The budget is recommended to be appropriated in five
separate budget ordinances.
(a) The first budget ordinance provides funding in the amount of $165,174,746 in fiscal
year 2018-2019 for the County's operations budget excluding transfers to and on
behalf of the Schools. The ordinance also approves the County's Classification and
Pay Plan for fiscal year 2018-2019.
(b) The second budget ordinance provides funding in the amount of $12,243,889 in
fiscal year 2018-2019 for the County's capital budget including the first year of the
ten-year Capital Improvement Program.
(c) The third budget ordinance provides funding in the amount of $77,671,746 in fiscal
year 2018-2019 for transfer to and on behalf of Roanoke County Public Schools.
Transfers include operating funding as part of the County and Schools revenue
sharing agreement, and transfers on behalf of the Schools to the Debt Fund and
Children's Services Act Fund.
(d) The fourth budget ordinance provides funding in the amount of $175,209,762 in
fiscal year 2018-2019 for Schools operations and School Debt Fund.
(e) The fifth budget ordinance provides funding in the amount of $3,272,500 in fiscal
year 2018-2019 for the Schools' capital budget including the first year of the ten-
year Capital Improvement Program.
There have been no changes since the first reading of these ordinances held on May 8,
Page 2 of 3
2018.
FISCAL IMPACT:
Approval of the fiscal year 2018-2019 budget appropriation ordinances provides funding
for County and Schools operations, transfers and capital budgets effective July 1, 2018.
STAFF RECOMMENDATION:
Staff recommends approval of the five fiscal year 2018-2019 budget appropriation
ordinances. Staff also recommends approval of the attached Classification and Pay
Plan for fiscal year 2018-2019.
Page 3 of 3
ATTACHMENT #1
FY 2018-2019 Operating Budget
Board of Supervisors' Changes to the County Administrator's Proposed Budget
Through April 24, 2018
Budget
$ 190,467,414
$ 190,467,414
Revenue
Expenditure
Adjustment
Date
Budget Adjustment Description
Adjustment
Adjustment
BA
3/27/2018
Eliminate new Treasurer Tax Clerk position; Revenue
$ (42,473)
$ (42,473)
April 24, 2018
reduction is Personal Property Tax Revenue
BA2
3/27/2018
Outside Agency funding reduction per Board consensus (Budget
(11,975)
Memo # 12)
BA3
3/27/2018
Restoration of I Oth game/final game funding for youth athletics
-
11,400
(referees and officials)
BA4
3/27/2018
Additional Commonwealth 599 funds
50,000
-
BA5
3/27/2018
Additional RVRA costs associated with the $2 per ton increase
50,000
in tipping fees
BA6
4/10/2018
Add funding to Vinton Chamber of Commerce ($700) and
850
Williamson Road Area Business Association ($150) to match
the proposed funding level in the County Administrator's
Budget
BA7
4/10/2018
Adjustment to BPOL - increase gross receipts threshold from
(61,000)
$100,000 to $125,000 where businesses with gross receipts
under $125,000 pay only a $50 fee instead of the applicable
BPOL tax rate
BA8
4/10/20 18
Adjustment to Schools Revenue Sharing formula - Removes
195,619
CSA one-time County funding from the formula and accounts
for the reduction in Shared BPOL revenue. This increases the
transfer per the Revenue Sharing formula from $570,208 to
$765,827 in FY 2019.
BA9
4/10/2018
Intrafund Transfer - Transfer of funds from the CSA fund
256,894
balance to the General Government Fund
BA10
4/24/2018
Reduce debt service paid on behalf of Roanoke County Public
(622,500)
Schools - No interest payment required for VPSA bonds to be
issued in the fall of 2018
BAI I
4/24/2018
Increase transfer to Capital Fund - Increase maintains funding
622,500
levels required for the future County/Roanoke County Public
Schools Schools Debt Fund
Total Adjustments through April 10, 2018
1 $ 203,421
$ 203,421
County Administrator's Proposed Budget
$ 190,467,414
$ 190,467,414
(March 13, 2018)
Board of Supervisor Revised Budget
203,421
203,421
(April 24, 2018)
Total FY 2018-2019 General Government Budget
$ 190,670,835
$ 190,670,835
April 24, 2018
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IV
CLASSIFICATION PLAN
FY 2018 - 2019
Part II - Unclassified Positions
Code
Title
Number
902
Board Chairman
1
908
Board Vice Chairman
1
904
Board Member
3
152
County Administrator
1
154
County Attorney
1
912
Commissioner of the Revenue
1
924
Treasurer
1
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Sheriff
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Commonwealth's Attorney
1
910
Clerk of the Circuit Court
1
Total Unclassified Positions 12
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CLASSIFICATION PLAN
FY 2018 - 2019
Total Positions
Part I
Classified Positions
918
Part II
Unclassified Positions
12
Part III
Grant Funded and Temporary Full -Time Positions with Benefits
25
Part IV
Recreation - Fee Class
14
Part V
Recreation - School Operations
5
Total County Positions
974
Part VI
Roanoke Valley Television - Government and Educational Access
5
Part VII
Roanoke Valley Greenway Project
1
Part VIII
Roanoke Area Libraries
1
Part IX
Regional Center for Animal Control and Protection
20
Total Shared Services Positions
27
Total Positions All Funds 1,001
Classification Plan
FY 2018 - 2019
MINIMUM MIDPOINT MAXIMUM
GRADE
HOURLY
ANNUAL
HOURLY
ANNUAL
HOURLY
ANNUAL
9
9.9333
20,661
12.8439
26,715
15.7544
32,769
10
10.4298
21,693
13.4861
28,051
16.5424
34,408
11
10.9514
22,778
14.1604
29,453
17.3693
36,128
12
11.4991
23,918
14.8685
30,926
18.2378
37,934
13
12.0741
25,114
15.6118
32,472
19.1494
39,830
14
12.6779
26,370
16.3925
34,096
20.1070
41,822
15
13.3117
27,688
17.2119
35,800
21.1121
43,913
16
13.9774
29,072
18.0726
37,591
22.1678
46,109
17
14.6762
30,526
18.9762
39,470
23.2762
48,414
18
15.4097
32,052
19.9250
41,444
24.4402
50,835
19
16.1804
33,655
20.9213
43,516
25.6621
53,377
20
16.9894
35,337
21.9674
45,692
26.9454
56,046
21
17.8389
37,104
23.0657
47,976
28.2925
58,848
22
18.7306
38,959
24.2190
50,375
29.7073
61,791
23
19.6676
40,908
25.4302
52,894
31.1928
64,881
24
20.6508
42,953
26.7015
55,539
32.7521
68,124
25
21.6834
45,101
28.0366
58,316
34.3898
71,530
26
22.7675
47,356
29.4384
61,231
36.1093
75,107
27
23.9058
49,724
30.9103
64,293
37.9148
78,862
28
25.1011
52,210
32.4558
67,508
39.8104
82,805
29
26.3561
54,820
34.0787
70,883
41.8012
86,946
30
27.6741
57,562
35.7826
74,427
43.8910
91,293
31
29.0577
60,440
37.5718
78,149
46.0859
95,858
32
30.5108
63,462
39.4506
82,057
48.3903
100,651
33
32.0362
66,635
41.4230
86,159
50.8097
105,684
34
33.6383
69,967
43.4943
90,468
53.3502
110,968
35
35.3199
73,465
45.6688
94,991
56.0177
116,516
36
37.0859
77,138
47.9523
99,740
58.8186
122,342
37
38.9404
80,996
52.8477
109,923
66.7550
138,850
38
40.8874
85,045
55.4894
115,417
70.0913
145,789
39
42.9318
89,298
58.2644
121,189
73.5969
153,081
40
45.0784
93,763
61.1776
127,249
77.2768
160,735
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
ORDINANCE APPROPRIATING FUNDS FOR THE 2018-2019 FISCAL
YEAR OPERATIONS BUDGET AND APPROVAL OF THE
CLASSIFICATION AND PAY PLAN FOR FISCAL YEAR 2018-2019 FOR
ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2018-2019; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said
budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the Roanoke
County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended;
and
WHEREAS, the first reading of this appropriation ordinance was held on May 8,
2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2018, and ending June 30, 2019, for the
functions and purposes indicated:
Page 1 of 6
County of Roanoke, Virginia
Fiscal Year 2018-2019
County Operations
First Reading May 8, 2018; Second Reading May 22, 2018
Revenues:
General Fund - County:
General Government
Communications & Information Technology
Children's Services Act
Public Works Projects
Recreation Fee Class
Parks, Recreation & Tourism - School Operations
Police E -Citation
Community Development Technology Fee
Grants & Other Funds
Police Special Programs
Criminal Justice Academy
Fleet Service Center
Subtotal, General Fund
Debt Service Fund - County
Internal Service Fund - Health Insurance
Internal Service Fund - Dental Insurance
Internal Service Fund - Risk Management
Subtotal, Internal Service Funds
Total Revenue - County Operations Funds
Expenditures:
General Government - County Operations:
General Administration
Board of Supervisors
County Administration
Internal Auditor
Public Information
County Attorney
Human Resources
Economic Development
Subtotal, General Administration
Constitutional Officers
Commissioner of the Revenue
Commonwealth's Attorney
Sheriffs Office
Treasurer
Clerk of the Circuit Court
Subtotal, Constitutional Officers
Page 2 of 6
Appropriation
Amount
$ 112, 999, 089
10, 950, 782
8,343,504
182,166
6,015,557
357,688
60,000
40,000
1,858,361
1,000
395,857
3,033,795
$ 144,237,799
$ 7,374,730
$ 11,192, 391
715,823
1,654,003
$ 13,562,217
$ 165,174,746
$ 325,980
787,139
117,665
194,761
631,198
933,505
533,504
$
3,523,752
$ 839,630
1,101,738
10, 224, 208
898,175
1,144, 899
$ 14,208,650
Judicial Administration
Circuit Court
General District Court
Magistrate
Juvenile & Domestic Relations Court
Court Service Unit
Courthouse Maintenance
Subtotal, Judicial Administration
Management Services
Real Estate Valuation (Assessor)
Finance (Accounting, Payroll, Purchasing)
Management & Budget
Public Transportation (CORTRAN)
Subtotal, Management Services
Public Safety
Police
Fire & Rescue
Subtotal, Public Safety
Community Services
Community Development
General Services
Subtotal, Community Services
Human Services
Parks, Recreation, & Tourism
Public Health
Social Services
Library
Virginia Cooperative Extension
Elections (Registrar)
Subtotal, Human Services
Non -Departmental
Employee Benefits
Transfer to Communications & Information Technology
Contributions - Discretionary, Contractual, Dues & Memberships
Miscellaneous
Board Contingency
Addition to Fund Balance
Subtotal, Non -Departmental
Page 3 of 6
Appropriation
Amount
$ 257,068
95,440
1,590
39,086
295,144
50,000
$ 738,328
$ 844,560
1,973,748
337,712
515,000
$ 3,671,020
$ 12,456,270
15,736,470
$ 28,192,740
$ 4,120,238
7,789,361
$ 11, 909, 599
$ 4,866,021
500,358
11, 632, 049
4,255,124
87,097
414,373
$ 21, 755, 022
$ 2,552,205
8,750,944
2,177, 850
1,520,000
50,000
447,486
$ 15,498,485
Appropriation
Amount
Transfers to Other Funds
Transfer to Debt Service - County $ 6,914,993
Transfer to County Capital 2,868,999
Transfer to Children's Services Act - County 1,659,000
Transfer to Internal Services - Risk Management 1,654,003
Transfer to Criminal Justice Academy 222,332
Transfer to Public Works Projects 182,166
Subtotal, Transfers to Other Funds $ 13,501,493
Total, General Government - County Operations
Communications & Information Technology
Children's Services Act
Public Works Projects
Recreation Fee Class
Parks, Recreation & Tourism - School Operations
Police E -Citation
Community Development Technology Fee
Grants & Other Funds
Police Special Programs
Criminal Justice Academy
Fleet Service Center
Total, General Fund - County Operations
Debt Service Fund - County
Internal Service Fund - Health Insurance
Internal Service Fund - Dental Insurance
Internal Service Fund - Risk Management
Total, Internal Service Funds
Total Expenditures - All County Operations Funds
Page 4 of 6
$
112,999,089
$
3,033,795
$
10,950,782
$
8,343,504
$
182,166
$
6,015,557
$
357,688
$
60,000
$
40,000
$ 1,858,361
$ 1,000
$
395,857
$
3,033,795
$
144,237,799
$
7,374,730
$
11,192,391
715,823
1,654,003
$
13,562,217
$ 165,174,746
2. That the County Administrator may authorize or delegate the authorization of
the transfer of any unencumbered balance or portion thereof from one
department to another.
3. That all funded outstanding operating encumbrances at June 30, 2018, are re -
appropriated to the 2018-2019 fiscal year to the same department and account
for which they are encumbered in the previous year.
4. That all General Government Fund unexpended appropriations and all General
Government revenues collected in excess of appropriated revenues at the end
of the 2017-2018 fiscal year not lapse but shall be re -appropriated and
presented to the Board of Supervisors for allocation based on guidance
provided in Section 10-1 through 4 of the County of Roanoke Comprehensive
Financial Policy approved by the Board of Supervisors on April 24, 2018.
5. Account balances remaining in the Fee Class Fund collected by the Parks,
Recreation and Tourism Department will be allocated to accounts as defined
by the Fee Class Accounts Procedure.
6. Account balances remaining in Children's Services Act (C111), Police
Confiscated Property (C120), Police Special Programs (C121), Forfeited Asset
Sharing (C122), Sheriff Confiscated Property (C123), Sheriff Jail Fees (C124),
Inventory Accounts (C125), Criminal Justice Academy (C126), Police Training
Facility (C127), Garage - Fleet Service Center (C130), Motor Pool (C132),
Grants (C135), Communications and Information Technology (C141 -C144),
Fee Class (C150), PRT Schools Ground Maintenance (C151), Law Library
(C155), Public Works Fund (C170), South Peak Community Development
Page 5 of 6
Authority (C201), County Debt Fund (C310, C320, C330, C340), County
Capital and Economic Development Funds (C420, C421, C425, C428, C440,
C445, C451, C455), County Trust Funds (C501, C502), Internal Service Funds
(C700, C705, C710), Special Welfare (C810), Regional Fire/Rescue Training
Center (C814), Commonwealth Fund (C815), and Economic Development
Authority (C818) funds will carry over 100% and be re -appropriated to the
individual funds.
7. That the Board of Supervisors anticipates receiving various grants, donations,
and other miscellaneous revenues. These anticipated funds are appropriated
to the Grants Fund for the various functions and purposes as provided therein,
and said appropriation shall be acknowledged and allocated to the appropriate
fund upon approval by the Board of Supervisors on the Consent Agenda.
8. That the Board of Supervisors approves the County of Roanoke Classification
and Pay Plan. The Classification and Pay Plan included as part of this
ordinance is effective July 1, 2018. The County Administrator shall implement
the County Classification and Pay Plan pursuant to Board of Supervisors
Resolution 0825115-1.
9. This ordinance shall take effect July 1, 2018.
Page 6 of 6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
ORDINANCE APPROPRIATING FUNDS FOR THE 2018-2019 FISCAL
YEAR CAPITAL BUDGET FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2018-2019; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said
budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the Roanoke
County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended;
and
WHEREAS, the first reading of this appropriation ordinance was held on May 8,
2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2018, and ending June 30, 2019, for the
functions and purposes indicated:
Page 1 of 3
County of Roanoke, Virginia
Fiscal Year 2018-2019
County Capital
First Reading May 8, 2018; Second Reading May 22, 2018
Appropriation
Amount
Revenues:
County Capital:
Transfer from General Government Fund $ 7,201,667
County Unrestricted Cash (excl. Transfer from General Govt. Fund) 1,967,916
County Restricted Cash 2,408,806
Non -County 540,500
Miscellaneous Revenues 125,000
Total Revenue - County Capital $ 12,243,889
Expenditures:
County Capital:
FY 2019 Capital Fund supported by General Government Fund
excluding General Government Transfers to CIP & Fleet Replacement $ 3,100,000
FY 2019 Capital Year Budget - Public Safety
$
1,131,000
FY 2019 Capital Year Budget - Community Services
$
1,352,819
FY 2019 Capital Year Budget - Human Services
$
930,000
FY 2019 Capital Year Budget - Internal Services
$
2,490,000
Subtotal, FY 2019 Capital Year Budget
$
5,903,819
FY 2019 Fleet Replacement Budget
$
3,240,070
Total Expenditures - County Capital
$
12,243,889
Page 2 of 3
2. That the County Administrator may authorize or delegate the authorization of
the transfer of any unencumbered balance or portion thereof from one project
to another so as to provide for the completion of a capital project.
3. That all funded outstanding capital encumbrances at June 30, 2018, are re -
appropriated to the 2018-2019 fiscal year to the same account for which they
are encumbered in the previous year.
4. That appropriations designated for capital projects will not lapse at the end of
the fiscal year but shall remain appropriated until the completion of the project
or until the Board of Supervisors, by appropriate action, changes or eliminates
the appropriation. Upon completion of a capital project, staff is authorized to
close out the project and transfer to the funding source any remaining balances.
This section applies to appropriations for capital projects at June 30, 2018, and
appropriations in the 2018-2019 fiscal year budget.
5. That the Board of Supervisors anticipates receiving various grants, donations,
and other miscellaneous revenues. These anticipated funds are appropriated
to the Grants Fund for the various functions and purposes as provided therein,
and said appropriation shall be acknowledged and allocated to the appropriate
fund upon approval by the Board of Supervisors on the Consent Agenda.
6. This ordinance shall take effect July 1, 2018.
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
ORDINANCE APPROPRIATING FUNDS FOR THE 2018-2019 FISCAL
YEAR TRANSFERS TO AND ON BEHALF OF ROANOKE COUNTY
PUBLIC SCHOOLS FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2018-2019; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said
budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the Roanoke
County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended;
and
WHEREAS, the first reading of this appropriation ordinance was held on May 8,
2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2018, and ending June 30, 2019, for the
functions and purposes indicated:
Page 1 of 3
County of Roanoke, Virginia
Fiscal Year 2018-2019
Schools Revenue Sharing Transfer, Debt Service Transfer, and
Children's Services Act Transfer
First Reading May 8, 2018; Second Reading May 22, 2018
Appropriation
Amount
Revenues:
General Government Fund $ 77,671,746
Total Revenue - Schools Transfers
Expenditures:
General Government Fund
Transfer to Schools Operations
Transfer to Transfer to Debt Service Fund - Schools Debt Service
Transfer to Children's Services Act on behalf of Schools
Total Expenditures - Schools Transfers
Page 2 of 3
$ 77,671,746
$ 68,844,764
7,222,982
1,604,000
$ 77,671,746
2. That the transfer to Roanoke County Public Schools for operating per the
County and School revenue sharing agreement shall be transferred in its
entirety.
3. That the transfers made by Roanoke County on behalf of Roanoke County
Public Schools to the Debt Service Fund and Children's Services Act Fund shall
be based on actual expenditures incurred during fiscal year 2018-2019. Any
remaining balance in those transfers shall remain with Roanoke County
government.
4. This ordinance shall take effect July 1, 2018.
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
ORDINANCE APPROPRIATING FUNDS FOR THE 2018-2019 FISCAL
YEAR OPERATIONS BUDGET FOR ROANOKE COUNTY PUBLIC
SCHOOLS
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2018-2019; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said
budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the Roanoke
County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended;
and
WHEREAS, the first reading of this appropriation ordinance was held on May 8,
2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2018, and ending June 30, 2019, for the
functions and purposes indicated:
Page 1 of 3
County of Roanoke, Virginia
Fiscal Year 2018-2019
Roanoke County Public Schools Operations
First Reading May 8, 2018; Second Reading May 22, 2018
Page 2 of 3
Appropriation
Amount
Revenues:
Schools Operating Funds:
General
$
146,758,507
Nutrition
5,932,145
Grants
6,161,112
Instructional Resources
1,007,237
Bus Replacement
1,182,513
Technology Replacement
2,724,351
Subtotal, Schools Operating Funds
$
163,765,865
Debt Service Fund - Schools
$
11,443,897
Total Revenue - Schools Operations and Debt Service Fund
$
175,209,762
Expenditures:
Schools Operating Funds:
General
$
146,758,507
Nutrition
5,932,145
Grants
6,161,112
Instructional Resources
1,007,237
Bus Replacement
1,182,513
Technology Replacement
2,724,351
Subtotal, Schools Operating Funds Expenditures
$
163,765,865
Debt Service Fund - Schools
$
11,443,897
Total Expenditures - Schools Operations and Debt Service Fund
$
175,209,762
Page 2 of 3
2. That all funded outstanding operating encumbrances at June 30, 2018, are re -
appropriated to the 2018-2019 fiscal year to the same department and account
for which they are encumbered in the previous year.
3. That all School Fund appropriations remaining at the end of the 2018-2019
fiscal year not lapse but shall be appropriated to Roanoke County Public
Schools and allocated per Section 10-5-A and B of the County of Roanoke
Comprehensive Financial Policy approved by the Board of Supervisors on April
24, 2018.
4. Account balances remaining in the Schools Debt Fund (C360, C365, C370) will
carry over 100% and be re -appropriated to the individual funds.
5. This ordinance shall take effect July 1, 2018.
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
ORDINANCE APPROPRIATING FUNDS FOR THE 2018-2019 FISCAL
YEAR CAPITAL BUDGET FOR ROANOKE COUNTY PUBLIC SCHOOLS
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2018-2019; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said
budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the Roanoke
County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended;
and
WHEREAS, the first reading of this appropriation ordinance was held on May 8,
2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2018, and ending June 30, 2019, for the
functions and purposes indicated:
Page 1 of 3
County of Roanoke, Virginia
Fiscal Year 2018-2019
Roanoke County Public Schools Capital
First Reading May 8, 2018; Second Reading May 22, 2018
Revenues:
Schools Capital
Schools Cash Sources
Total Revenue - Schools Capital
Expenditures:
Schools Capital
William Byrd High School
Capital Maintenance Plan
Human Resources and Payroll Module
Other Minor Capital Items & Reserves
Total Expenditures - Schools Capital
Page 2 of 3
Appropriation
Amount
$ 3,272,500
$ 3,272,500
$ 1,500,000
1,000,000
432,500
340,000
$ 3,272,500
2. That all funded outstanding capital encumbrances at June 30, 2018, are re -
appropriated to the 2018-2019 fiscal year to the same account for which they
are encumbered in the previous year.
3. That appropriations designated for capital projects will not lapse at the end of
the fiscal year but shall remain appropriated until the completion of the project.
This section applies to appropriations for capital projects at June 30, 2018, and
appropriations in the 2018-2019 fiscal year budget.
4. Upon completion of a capital project, staff is authorized to close out the project
and transfer to the funding source any remaining balances. This section applies
to appropriations for capital projects at June 30, 2018, and appropriations in
the 2018-2019 fiscal year budget.
5. This ordinance shall take effect July 1, 2018.
Page 3 of 3
ACTION NO.
ITEM NO. H.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
May 22, 2018
Ordinance amending Section 10-3 (Levying of License Fees
and Taxes) of the Roanoke County Code, raising the
threshold of annual gross receipts for those entities required
to pay the County Business License Tax (from $100,000 or
more to $125,000 or more); and requiring entities that are
below the threshold to pay only an annual $50 license fee
Christopher R. Bever
Director of Management and Budget
Thomas C. Gates
County Administrator
Amending Section 10-3 of the Roanoke County Code to raise the threshold of annual
gross receipts from $100,000 to $125,000 for entities required to pay the County's
Business, Professional, and Occupational License (BPOL) Tax. Entities below the new
$125,000 gross receipts threshold will pay only an annual $50 dollar license fee.
BACKGROUND:
The County of Roanoke currently levies a $50 annual license fee for entities operating
in the County with gross receipts under $100,000. Entities with gross receipts over
$100,000 pay an annual business license tax, with rates based on the category of
business as detailed in attached budget memo #8.
During the fiscal year 2018-2019 budget development process, information on the
Business, Professional, and Occupational License (BPOL) Tax was requested by the
Board of Supervisors. That information was provided through budget memos #3, #8,
and #13 and is attached for reference.
Page 1 of 2
DISCUSSION:
At the April 10, 2018 budget work session, the Board of Supervisors achieved
consensus on raising the gross receipts threshold from $100,000 to $125,000 for which
only a $50 fee is levied. To make this change, County Code will be required to be
amended, and the County Administrator's proposed budget revised to account for a
reduction in BPOL revenue.
There have been no changes since the public hearing and first reading of this ordinance
held on May 8, 2018.
FISCAL IMPACT:
Increasing the gross receipts threshold from $100,000 to $125,000 for which only a $50
fee is levied is estimated to reduce BPOL revenue by $61,000. County staff has
accounted for that revenue reduction in the fiscal year 2018-2019 County operating
budget ordinance to be presented for consideration at the May 8, 2018 Board of
Supervisors meeting.
STAFF RECOMMENDATION:
Staff recommends approval of this ordinance.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
ORDINANCE AMENDING SECTION 10-3 (LEVYING OF LICENSE FEES
AND TAXES) OF THE ROANOKE COUNTY CODE, RAISING THE
THRESHOLD OF ANNUAL GROSS RECEIPTS FOR THOSE ENTITIES
REQUIRED TO PAY THE COUNTY BUSINESS LICENSE TAX (FROM
$100,000 OR MORE TO $125,000 OR MORE); AND REQUIRING
ENTITIES THAT ARE BELOW THE THRESHOLD TO PAY ONLY AN
ANNUAL $50 LICENSE FEE
WHEREAS, Section 58.1-3703 of the Code of Virginia (1950), as amended,
authorizes localities to enact an ordinance levying a local license tax and/or fee for issuing
a business license; and
WHEREAS, Section 10-3(1) of the County Code presently imposes a $50 annual
license fee upon those entities whose annual gross receipts (during the prior year) are
less than one hundred thousand dollars ($100,000); and
WHEREAS, Section 10-3(2) of the County Code presently imposes an annual
license tax upon those entities whose annual gross receipts (during the prior year) from
a business, trade, profession, occupation or calling are one hundred thousand dollars
($100,000) or greater; and
WHEREAS, in order to encourage and benefit small businesses in Roanoke
County, it is proposed that the above County Code provisions be amended to 1) raise the
threshold of annual gross receipts for those entities required to pay the County business
license tax from one hundred thousand dollars ($100,000) or more to one hundred twenty-
five thousand dollars ($125,000) or more, and 2) require that entities below the threshold
to pay only the annual $50 license fee; and
Page 1 of 3
WHEREAS, the first reading and public hearing of this ordinance was held on May
8, 2018, and the second reading was held on May 22, 2018.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors as follows:
That Sections 10-3(a)(1) and (2) of the Roanoke County Code are hereby
amended as follows:
Sec. 10-3. - Levying of license fees and taxes.
(a) Subject to the limitations provided in § 58.1-3703.C. of the Code of Virginia (1950, as
amended), and except as otherwise specifically provided for in this chapter of the
Roanoke County Code, there are hereby imposed and levied for each and every year,
beginning with January 1 of each year and ending December 31 following, and there
shall be collected the following license fees and taxes upon the privilege of doing
business or exercising a profession, trade, occupation or calling, including all phases
thereof, in the county, which license fees and taxes shall be for the support of the
county government, payment of the county debt, and for other county and public
purposes:
(1) There is hereby imposed and there shall be collected an annual license fee
in the amount of fifty dollars ($50.00) for issuance of a license on businesses,
trades, professions, occupations and callings and upon the persons, firms and
corporations engaged therein within the county; provided, however, that this
license fee shall not be charged to any person whose gross receipts from a
business, trade, profession, occupation or calling are e e h, ind-Fed +hni ic�nrl
dellaFs ($190,000.00) one hundred twenty-five thousand dollars ($125,000.00) or
greater during the preceding calendar year and who is subject to levy and payment
of the annual license taxes as provided in subsection (a)(2) hereof; and
(2) There is hereby levied and there shall be collected the annual license taxes
at the rates and in the amounts hereinafter set forth in this chapter upon any
person, firm, or corporation engaged in a business, trade, profession, occupation
or calling subject to licensure in the county. Except as may be otherwise authorized
by specific or special provisions of chapter 37 (§ 58.1-3700 et seq.) of the Code of
Virginia, 1950, as amended, and this chapter of the Roanoke County Code, the
annual license taxes shall not be imposed upon any person whose gross receipts
from a business, profession, trade, occupation or calling are less than
one hundred twenty-five thousand dollars
($125,000.00) during the preceding calendar year.
Page 2 of 3
2. All ordinances or part of ordinances in conflict with the provisions of this
ordinance shall be, and the same hereby are, repealed.
3. This ordinance shall take effect July 1, 2018.
Page 3 of 3
I Thomas C. Gates County of Roanoke
Countv Administrator
Memo
To: Roanoke County Board of Supervisors
From:
Date:
Subject:
Thomas C. Gates, County
February 7, 2018
Administrator
FY 2019 Budget Memo #3: Business, Professional, and Occupational
License (BPOL) Tax Information
The following budget memo provides information requested by Supervisor McNamara
regarding the County of Roanoke's Business, Professional, and Occupational License (BPOL)
Tax. Information was provided by the County of Roanoke's Commissioner of Revenue and
Information Technology Department.
Dollar Range
Number
of
Licenses
% of
Total
Licenses
Total Gross
Receipts
% of Total
Gross
Receipts
$0-$99,999
3,667
65.80%
$91,471,992
3.42%
$100,000 - $249,999
778
13.96%
$118,563,819
4.43%
$250,000 - $499,999
376
6.75%
$132,928,918
4.96%
$500,000 - $999,999
305
5.47%
$214,812,644
8.02%
$1,000,000 - $2,499,999
276
4.95%
$423,183,531
15.80%
$2,500,000 - $4,999,999
102
1.83%
$361,332,971
13.49%
$5,000,000 and over
69
1.24%
$1,336,043,149
49.88%
Grand Total
5,573
100.0%
$2,678,337,024
100.00%
If you have any additional questions, please contact Chris Bever, Director of Management and
Budget at 540-772-2021 or cbevergroanokecountyva. oovv.
cc: Richard Caywood, Assistant County Administrator
Dan O'Donnell, Assistant County Administrator
Nancy Horn, Commissioner of Revenue
Doris Salyer, Chief Deputy Commissioner of Revenue
Rebecca Owens, Director of Finance
Chris Bever, Director, Office of Management and Budget
Thomas C. Gates
Countv Administrator
Memo
To: Roanoke County Board of Supervisors
From: Thomas C. Gates, County Administratgp\ \
Date: March 23, 2018
Subject: FY 2019 Budget Memo #8: Follow -Up to Budget Memo #3 Regarding
Business, Professional, and Occupational License (BPOL) Tax Information
The following budget memo provides information requested by Supervisor McNamara
regarding the County of Roanoke's Business, Professional, and Occupational License (BPOL)
Tax. This is a follow-up to Budget Memo 43: Business, Professional, and Occupational
License (BPOL) Tax Information. Information was provided by the County of Roanoke's
Commissioner of Revenue and Information Technology Department, and reviewed by the
County Attorney's Office.
The information provided below is an estimate of revenue collected from BPOL taxes. The
revenue estimate is based on gross receipts at the end of fiscal year 2017, and does not account
for collection rate or one-time collections.
Dollar Range
Number
of
Licensest
Total Estimated
BPOL Tax Revenue
$0-$99,999
3,681
$160,349
$100,000 - $249,999
778
$377,824
$250,000 - $499,999
377
$416,550
$500,000 - $999,999
304
$630,828
$1,000,000 - $2,499,999
276
$1,270,234
$2,500,000 - $4,999,999
101
$1,002,824
$5,000,000 and over
69
$2,472,247
Grand Total
5,586
$6,330,856
The decision to levy BPOL taxes is a local decision, as State Code 58.1-3706 provides the
County authority to impose these taxes. State Code dictates the rates that can be considered are
as follows, along with the current County rate:
' Information based on Fiscal Year Ending 2017 data; previous Budget Memo #3 reflected current number
of licenses.
BPOL Category
Allowable Rate
Ran e ( er $100)2
County Rate'
Wholesale
$0.00 - $0.05
$0.05
Contractors
$0.00 - $0.16
$0.16
Retail
$0.00 - $0.20
$0.20
Repair
$0.00 - $0.36
$0.36
Professional
$0.00 - $0.58
$0.58
Additionally, for businesses with gross receipts under $100,000, an annual license fee of $50
is collected with no additional BPOL tax imposed. Per State Code 58.1-3703 and Attorney
General's Opinion No. 05-027, the Board of Supervisors can increase the threshold for gross
receipts in which only an annual license fee is charged, provided the additional BPOL taxes
are not imposed. For example, Loudon County charges a $30 fee for businesses with gross
receipts under $200,000. The fee cannot exceed $50 regardless of the cap for gross receipts.
Any reduction in BPOL taxes, or an increase to the gross receipts limit in which only a fee is
applied would need to be offset with the identification of additional revenue or a reduction in
expenditures in both the County and Schools operating budgets.
If you have any additional questions, please contact Chris Bever, Director of Management and
Budget at 540-772-2021 or cbever&roanokecountyva. oo .
cc: Ruth Ellen Kuhnel, County Attorney
Richard Caywood, Assistant County Administrator
Dan O'Donnell, Assistant County Administrator
Nancy Horn, Commissioner of Revenue
Doris Salyer, Chief Deputy Commissioner of Revenue
Rebecca Owens, Director of Finance
Chris Bever, Director, Office of Management and Budget
Z Range of rates are defined by State Code 58.1-3706 and 58.1-3716.
s County rates are set by County Code, Chapter 10, Article II Section 10-30 through 10-36, and 10-44.
Thomas C. Gates
Countv Administrator
Memo
To: Roanoke County Board of Supervisors
From: Thomas C. Gates, County Administrate
Date: March 29, 2018
Subject: FY 2019 Budget Memo #13: Additional Business, Professional, and
Occupational License (BPOL) Tax
The following budget memo provides additional information requested by Supervisor
McNamara regarding the County of Roanoke's Business, Professional, and Occupational
License (BPOL) Tax. Specifically, information on County businesses with gross receipts in
the range of $100,000 to $124,999. Information was provided by the County of Roanoke's
Commissioner of Revenue and Information Technology Department.
The information provided below is an estimate of revenue collected from BPOL taxes. The
revenue estimate is based on gross receipts at the end of fiscal year 2017, and does not account
for collection rate or one-time collections.
If you have any additional questions, please contact Chris Bever, Director of Management and
Budget at 540-772-2021 or ebever@roanokecountyva.gov.
cc: Ruth Ellen Kuhnel, County Attorney
Richard Caywood, Assistant County Administrator
Dan O'Donnell, Assistant County Administrator
Nancy Horn, Commissioner of Revenue
Doris Salyer, Chief Deputy Commissioner of Revenue
Rebecca Owens, Director of Finance
Chris Bever, Director, Office of Management and Budget
Number
of
Total Estimated
Dollar Range
Licenses
BPOL Tax Revenue
$100,000 - $124,999
260
$74,006
If you have any additional questions, please contact Chris Bever, Director of Management and
Budget at 540-772-2021 or ebever@roanokecountyva.gov.
cc: Ruth Ellen Kuhnel, County Attorney
Richard Caywood, Assistant County Administrator
Dan O'Donnell, Assistant County Administrator
Nancy Horn, Commissioner of Revenue
Doris Salyer, Chief Deputy Commissioner of Revenue
Rebecca Owens, Director of Finance
Chris Bever, Director, Office of Management and Budget
ACTION NO.
ITEM NO. H.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
May 22, 2018
Ordinance imposing or increasing certain fees for services
for development and inspections, planning and zoning, and
repealing prior actions concerning same
Christopher R. Bever
Director of Management and Budget
Thomas C. Gates
County Administrator
Amendments to five existing Community Development fees and charges and
implementation of five new Community Development fees and charges.
BACKGROUND:
As part of the fiscal year 2018-2019 budget development process, County staff
proposed amendments to existing and new Community Development fees. The purpose
of the increase was to offset costs associated with delivering services for which the fees
and charges were being assessed. County staff provided information on these changes
to the Board of Supervisors in October 2017 and February 2018. The County
Administrator included the amended and new fees and charges as part of the fiscal year
2018-2019 operating budget. The fees to be amended and implemented are included in
the "Discussion" section of this report.
To amend the fees and implement new fees, sections of the County Code and
previously approved ordinances will need to be amended. Those sections of County
Code and previously approved ordinances are included as part of the ordinance
addressing the fee changes.
Page 1 of 4
DISCUSSION:
The five existing fees to be amended are as follows:
Erosion and Sediment Control - This fee is the charge assessed to applicants for any
man-made change to the land surface as defined in Chapter 8.1 of the Roanoke County
Erosion and Sediment Control Ordinance. This fee is assessed at the beginning of
every project. The fee is proposed to change from $100 + $100 per acre to $350 +
$75 per acre.
Site Plan Review - Any plan submitted for review as defined in Article V, of Roanoke
County Zoning Ordinance. This fee is assessed at the beginning of the project. The fee
is proposed to change from $685 + $40 per acre + Virginia Stormwater
Management Program (VSMP) to $755 + $75 acre + VSMP.
Large Subdivision Review (5 or more lots) - Any plan for subdivision of property into
five (5) or more lots or parcels as defined in Chapter 29 of the Roanoke County
Subdivision Ordinance. This fee is the charge assessed to entity or individual(s)
submitting the plans for review by Roanoke County. This fee is assessed at the
beginning of the project. The fee is proposed to change from $220 + $45 per lot +
VSMP to $350 + $75 per lot + VSMP.
Special Use Permit - A use within the Zoning Ordinance that requires a review by the
Planning Commission and Board of Supervisors because the use is considered more
intensive than a by -right use. The fee is proposed to change from $40 to $150.
Commercial or Residential PUD Certificate of Occupancy (CCO) - A certificate of
occupancy indicates completion of the work for which a permit was issued. The
certificate is issued after completion of the final inspection and when the building or
structure is in compliance with the code and any pertinent laws or ordinances. It is
obtained prior to the occupancy of any building or structure other than single-family,
two-family dwellings and/or town houses. The commercial certificate of occupancy is
proposed to change from $25 to $50.
The five new fees to be implemented are as follows:
Residential Certificate of Occupancy (RCO) - A residential certificate of occupancy
indicates completion of the work for which a permit was issued for detached single-
family and two-family dwellings and townhomes. The certificate is issued after
completion of the final inspection and when the building or structure is in compliance
with the code and any pertinent laws or ordinances. It is obtained prior to the occupancy
of the residential structure. The new fee for a residential certificate of occupancy is
proposed to be $25.
Page 2 of 4
Permit Renewal (Annual) - Any Erosion and Sediment Control permit issued for twelve
(12) months from the date of issuance. The county will extend the permit for an
additional twelve (12) month period. If additional period extensions are needed, then a
permit renewal fee will be charged. No permit will be reissued or automatically
continued without payment of the required permit renewal fee. This fee will be
assessed annually on July 1 after two years from the date of the permit. The new fee
for an annual permit renewal is proposed to be $750 + VSMP if applicable after
two years
Zoning Verification Fee - A zoning verification letter is a legally recognized document
which informs property (commercial or residential) owners, lenders and prospective
buyers of zoning laws related to the particular property based on the County's current
zoning ordinance and even includes past history of the site. The new fee for a zoning
verification letter is proposed to be $50.
Commonwealth Building Code Academy fee (Pass-thru Fee to State of Virginia) -
In accordance with subdivision seven (7) of Section 36-137 of the Code of Virginia, the
local building safety division transmits quarterly a 2.0% levy on total permit fees
collected to the Department of Housing and Community Development to support
training programs of the Virginia Building Code Academy. Roanoke County has been
paying such percentage to the state but has not been collecting from its applicants. The
County is proposing to implement a 2% fee for all building permits or trade
(Mechanical, Plumbing, Electrical, Miscellaneous, etc.) permits issued by
Roanoke County to recover fees transmitted to the Commonwealth.
Technology Fee - This fee (3% per permit application) is to be collected for every
transaction processed by the Departments of Development Services and Planning and
Zoning for issuing fees related to development, rezoning, constructions, plan reviews,
etc. This fee will partially pay for the county's computer programming and equipment
used to process applications and projects using the Land -Development Office platform
and Asset Management programs and/or replacement.
There have been no changes since the first reading and public hearing held on May 8,
2018.
FISCAL IMPACT:
The proposed fiscal year 2018-2019 General Government Fund budget includes
$86,750 in revenue anticipated to be generated from changes to existing and
implementation of new fees and charges (except for the technology fee). Anticipated
revenue associated with the technology fee in the amount of $40,000 is budgeted in a
Special Revenue Fund and will only be used to replace or enhance technology
Page 3 of 4
associated with the services for which development and regulatory fees and charges
are assessed.
STAFF RECOMMENDATION:
Staff recommends approval of this ordinance.
Page 4 of 4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
ORDINANCE IMPOSING OR INCREASING CERTAIN FEES FOR
SERVICES FOR DEVELOPMENT AND INSPECTIONS, PLANNING AND
ZONING, AND REPEALING PRIOR ACTIONS CONCERNING SAME
WHEREAS, the Board has found that it is both equitable and efficient to ensure
that those individuals who benefit from certain governmental services bear the cost
thereof while eliminating unintentional general service cost subsidies; and
WHEREAS, Section 15.2-2241. A (9) of the Code of Virginia (1950), as amended,
authorizes localities to impose reasonable fees and charges for the review of plats and
plans and the inspection of facilities; and
WHEREAS, Section 15.2-2286 A (6) of the Code of Virginia (1950), as amended,
authorizes the collection of fees to cover the costs of making inspections, issuing permits,
advertising of notices and other expenses incident to the administration of a zoning
ordinance or to the filing or processing of any appeal or amendment thereto; and
WHEREAS, in 1990, by Ordinance 61290-6, the Board established certain fees for
public services provided by and through the Roanoke County Department of
Development and Inspections (which is now the Department of Community Development)
relating to development services rendered for and on behalf of citizens; and
WHEREAS, since 1990, such fees have remained the same; they have not
increased in response to increases in the County's costs to provide such services; and
WHEREAS, other miscellaneous fees related to services provided by the
Department of Community Development are set forth in the Roanoke County Code; and
WHEREAS, the Department of Community Development recommends that the
following fees that have previously been approved by this Board be increased:
Page 1 of 6
1. Erosion and sediment control fees,
2. Site plan review fees,
3. Large subdivision review fees,
4. Certificate of occupancy fees for commercial or residential planned unit
development, and
5. Special use permit fee; and
WHEREAS, the Department of Community Development further recommends the
imposition of the following new fees:
1. Certificate of occupancy fee for residential development,
2. Permit renewal fee (for erosion and sediment control, commercial site plan and/or
large subdivision development): this renewal fee will be imposed upon the second
renewal of the permit and for each subsequent annual renewal; there will be no
fee for the first twelve (12) month renewal of a permit, and
3. Zoning verification fee: this fee will cover the cost of preparing a zoning verification
letter (a document that informs property owners, lenders, and prospective buyers
of zoning laws related to a particular property based on the County's current zoning
ordinance and past history of the site),
4. Commonwealth Building Code Academy fee: pursuant to Sections 36-137(7) and
36-105 of the Code of Virginia, (in which the Commonwealth of Virginia imposes a
levy of 2% of permit fees collected by the County to support training programs of
the Building Code Academy), the Department of Community Development further
proposes to impose an additional 2% fee on the issuance of all building, plumbing,
electrical and mechanical permits (for remittance to the Commonwealth). The
Page 2 of 6
County has been paying this levy to the Commonwealth, but has not been
collecting it from its applicants (which has decreased the funds available to the
County to cover costs), and
5. Technology fee: pursuant to Section 36-105 of the Code of Virginia, it is proposed
that an additional technology fee in the amount of 3% (of all permit issuing fees),
be imposed upon every transaction processed by the Roanoke County Department
of Community Development (which may include County development services and
County planning and zoning services), related to applications for development,
rezoning, construction, etc. The fees collected will be used to partially cover costs
of County's computer programming and equipment used to process applications
and projects; and
WHEREAS, Section 15.2-107 of the Code of Virginia (1950), as amended, directs
the advertising, public hearing, and enactment of certain fees and levies, said
requirements having been satisfied as required by law; and
WHEREAS, the first reading and public hearing of this ordinance was held on May
8, 2018, and the second reading was held on May 22, 2018.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors as follows:
1. That Chapter 8.1 (Erosion and Sediment Control), Section 8.1-8(c) of the County
Code is hereby amended to read and provide as follows:
Section 8.1-8. - Permits; fees; surety; etc.
(c) Fees. An applicant requesting permission to begin land -disturbing activity
pursuant to this article shall pay the following fees to cover the administrative
expense of review, permitting, and inspection.
Page 3 of 6
Disturbed Area (Square Feet)
Fee
Less than 5,000
$25.00
5,000 – 9,999
$50.00
10,000 – or greater
$190.09 46 $100.00 PGF diGt6IFbGd aGFe,
er pertiep of an ai+re $350.00 + $75.00
per disturbed acre
2. That the Chapter 7 (Building Regulations), Section 7-73 of the County Code is
hereby amended to read and provide as follows:
Section 7-73 Miscellaneous fees
There is hereby established the following schedule of miscellaneous fees:
Reinspection on construction: $50.00 (applies on third re -inspection of same item)
Certificate of occupancy:
Commercial: $x-90-$50.00
Temporary—single-family: $10.00
Temporary—commercial: $25.00
Existing building CO: $35.00
Elevator periodic inspection: $35.00
Amusement devices:
Kiddie rides: $15.00
Circular rides or flat rides that can be inspected from less than 20 feet above
ground: $25.00
All other types of devices: $45.00
Amusement device fees reduced fifty (50) percent when a private inspector is
used.
Page 4 of 6
3. That there are hereby established certain fees for public services provided by and
through the Roanoke County Department of Community Development:
Review site plans
$755 (flat fee) + an additional $75 per
acre + the Virginia storm -water
management permit fee (hereafter
"VSMP", a fee which is set and charged
by the Commonwealth of Virginia and
administered by the County)
Review large subdivisions
$350 + $75 per lot + VSMP
Application for special use permit
$150
Issuance of a certificate of occupancy
$25
for a residential building
Second and subsequent renewals of
$750 + VSMP (if applicable)
annual permits (for erosion and
sediment control, site plan and/ or large
subdivision development); there will be
no fee for the first twelve (12) month
renewal of a permit.
Zoning verification fee
$50
Building Code Academy fee (for
2% fee on all permit issuing fees (to be
remittance to the Commonwealth)
imposed upon every transaction
processed by the Roanoke County
Department of Community Development
(which may include County development
services and County planning services),
related to applications for development,
rezoning, construction, etc.
Technology fee
3% fee on all permit issuing fees (to be
imposed upon every transaction
processed by the Roanoke County
Department of Community Development
(which may include County development
services and County planning services),
related to applications for development,
rezoning, construction, etc.
Page 5 of 6
4. To the extent that provisions of any prior ordinances of the County are in conflict
with this ordinance, the conflicting provisions of such ordinances are superseded
and repealed.
5. That the effective date of this ordinance and for the imposition of the fees and
charges contained herein shall be July 1, 2018.
Page 6 of 6
ACTION NO.
ITEM NO. HA
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
May 22, 2018
Ordinance adopting a Police e -Citation initiative wherein the
County will assess a five dollar fee per convicted offense or
pre -payable offense in each criminal or traffic case in the
district or circuit courts
Christopher R. Bever
Director of Management and Budget
APPROVED BY: Thomas C. Gates
County Administrator
ISSUE:
Implementation of a five dollar ($5) fee on pre -payable or convicted criminal or traffic
offenses for the purpose of implementing an e -Citation initiative in the County's Police
Department.
BACKGROUND:
The system of electronic traffic tickets, better known as e -Citation, is a faster, safer, and
more accurate way to write warning and traffic tickets. The speed of the process affects
officer and public safety.
In 2014, the Virginia General Assembly amended the Code of Virginia by adding
Section 17.1-279.1 - Additional Assessment for Electronic Summons System. This
Code section permits the County to assess up to a $5 fee per criminal or traffic pre-
payable or convicted offense. The fees collected can only be utilized to offset costs of
the e -Citation program.
DISCUSSION:
Moving to an electronic citation system provides many benefits to citizens, officers and
the courts. The e -Citation system substantially reduces the amount of time to complete
a summons. This time reduction improves officer safety by reducing the time an officer
Page 1 of 2
is out of the patrol car or parked on the roadside distracted by paperwork. Decreasing
the amount of time per stop helps minimize traffic congestion from on -looking drivers
and enhances motorist convenience by allowing them to quickly get back on the road.
The electronic system allows the officer to capture driver's license and registration
information through an automated process which substantially reduces human errors
and eliminates issues with illegible handwriting. The automated process of uploading
data directly from the patrol car to the Police Department's and Court's Records
Management Systems reduces the data entry time for staff and improves customer
service.
There have been no changes since the public hearing and first reading of this ordinance
held on May 8, 2018.
FISCAL IMPACT:
Fees anticipated to be generated from this program in the amount of $60,000 have
been included in the proposed fiscal year 2018-2019 budget. Fees will be placed in a
special revenue fund and will only be utilized to offset costs of the e -Citation program.
STAFF RECOMMENDATION:
Staff recommends approval of this ordinance.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
ORDINANCE ADOPTING A POLICE E -CITATION INITIATIVE WHEREIN
THE COUNTY WILL ASSESS A FIVE DOLLAR FEE PER CONVICTED
OFFENSE OR PRE -PAYABLE OFFENSE IN EACH CRIMINAL OR
TRAFFIC CASE IN THE DISTRICT OR CIRCUIT COURTS
WHEREAS, in 2014, the Virginia General Assembly enacted Section 17.1-279.1
of the Code of Virginia, authorizing localities to enact an ordinance assessing an
additional sum (not to exceed five dollars ($5)), as part of the costs in each criminal or
traffic case in the district or circuit courts, for the purpose of funding the software,
hardware, and associated equipment costs for the implementation and maintenance of
an electronic summons ("E -Citation") system; and
WHEREAS, to improve the safety of Roanoke County Police Officers, minimize
traffic congestion, improve accuracy, and help with case management, it is proposed that
the County institute use of E -Citation technology; and
WHEREAS, it is therefore proposed that the County assess a five dollar ($5) fee
per convicted offence or pre -payable offence in the district and circuit courts to offset the
costs of the program, and
WHEREAS, the first reading and public hearing of this ordinance was held on May
8, 2018, and the second reading was held on May 22, 2018.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors as follows:
1. A five dollar ($5) fee is here by assessed as part of the costs of each convicted or
pre -payable criminal or traffic offense in the Roanoke County district and circuit
courts.
Page 1 of 2
2. The fee shall be collected by the clerks of court, transmitted to the Roanoke County
Treasurer and utilized solely to fund the software, hardware, and associated
equipment costs for the implementation and maintenance of electronic summons
(E -Citation) system.
3. This ordinance shall take effect July 1, 2018.
Page 2 of 2
ACTION NO.
ITEM NO. H.5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
May 22, 2018
Ordinance amending Section 20-25 (Supplemental
Collection Service) of the Roanoke County Code repealing
Section 20-25(F), discontinuing the "Payloader Program"
(renting a trailer for additional trash disposal)
Christopher R. Bever
Director of Management and Budget
Thomas C. Gates
County Administrator
Elimination of the County's solid waste Payloader program.
BACKGROUND:
As part of County Code Section 20-25(f), the County administers the solid waste
Payloader program. The County has two trailers that can be rented by homeowners for
use in disposing of larger quantities of household or yard items. The trailers are 14 feet
long and there are limits on the types of material that can be disposed of in this manner.
Materials generated by hired contractors are not permissible.
Prior to 2012, this Solid Waste service was provided at no charge to homeowners.
Beginning in 2012, the program was changed to a fee service to help mitigate the
associated costs and also due to General Services Department's overall budgeting
constraints. The cost is $100 for Monday to Wednesday or Wednesday to Friday rental,
and $150 for Friday to Monday rental. The costs to the homeowners do not offset the
total cost of administering the program.
The cost vs. benefit of maintaining the program, the abundant availability of local private
companies that provide similar service, and the overall ratio of utilization compared to
the number of County households are part of the justification for proposed elimination of
Page 1 of 2
the program.
DISCUSSION:
Trailers and drop-off containers are a readily available commodity for homeowners.
Multiple private companies provide such services and offer trailers/containers with a
variety of capacities. Such companies typically charge a rental fee for the container and
for the associated disposal fees. The overall costs through the private sector will be
higher than the County fees as the Payloader program is subsidized with additional
funding necessary beyond realized revenues to provide the service. County fees would
need to be raised to a level equal to or above private rates for the program to sustain
itself.
The average number of annual rentals for the Payloader program since 2012 is 93.
Based on an approximate 31,000 households in the County, the effective utilization is
0.3% (this estimate is likely less as there are repeat renters). The program does not
provide a significant value-added service for the County as a whole.
There have been no changes since the public hearing and first reading of this ordinance
on May 8, 2018.
FISCAL IMPACT:
The County will realize recurring capital savings related to the elimination of a one -ton
heavy truck ($47,150) and trailers ($27,000) from the General Services fleet
replacement plan. Labor for delivering and removing the trailers is provided by pulling a
member of the existing staff that have other full-time duties. Elimination of the Payloader
program will help mitigate the subsequent impacts to delivering core solid waste
services.
There is a net loss of approximately $13,000 since the program changed to a fee
service in 2012, excluding capital replacement costs.
The loss of revenues associated with this program has been captured in the proposed
fiscal year 2018-2019 operating budget. Future fleet replacement plans will remove the
heavy truck and trailers from the replacement schedule.
STAFF RECOMMENDATION:
Staff recommends approval of this ordinance eliminating Section 20-25(f) of the County
Code (Payloader program).
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
ORDINANCE AMENDING SECTION 20-25 (SUPPLEMENTAL
COLLECTION SERVICE) OF THE ROANOKE COUNTY CODE
REPEALING SECTION 20-25 (F), DISCONTINUING THE "PAYLOADER
PROGRAM" (RENTING A TRAILER FOR ADDITIONAL TRASH
DISPOSAL)
WHEREAS, Section 20-25(f) of the County Code institutes the "payloader
program", which allows County residents to rent a County -owned trailer, at a fee, to
dispose of trash; and
WHEREAS, prior to 2012, this service was provided at no charge to County
residents; and
WHEREAS, in 2012, the program was changed to a fee service to help mitigate
associated costs; and
WHEREAS, at present, the Department of General Services recommends
eliminating this program because the costs of administering the program are not covered
by the fees charged, local private companies provide similar services, only a small ratio
of County citizens use this program (less than 0.3% of the County's households utilize
the program), and because the two trailers used for this program are both in need of
replacement; and
WHEREAS, the first reading and public hearing of this ordinance was held on May
8, 2018, and the second reading was held on May 22, 2018.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors as follows:
1. That the County's "payloader program" is hereby discontinued.
Page 1 of 2
2. Section 20-25 (f), Supplemental Collection Service, of the Roanoke County
Code is hereby deleted as follows:
3. All ordinances or part of ordinances in conflict with the provisions of this
ordinance shall be, and the same hereby are, repealed.
4. This ordinance shall take effect July 1, 2018.
Page 2 of 2
ACTION NO.
ITEM NO. H.6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
May 22, 2018
Ordinance authorizing the granting of an electric utility
easement to Appalachian Power Company (AEP) on
Townsend Road, an unimproved right of way owned by the
Roanoke County Board of Supervisors, for the purpose of
supplying electric power to 8447 Townsend Road (Tax Map
No. 026.08-03-27.00-0000), Hollins Magisterial District
Tarek Moneir
Deputy Director of Development
Thomas C. Gates
County Administrator
Appalachian Power is requesting that Roanoke County grant an electric line easement
on Townsend Road, an unimproved right of way owned by the Roanoke County Board
of Supervisors, to a newly constructed residence that is located at 8447 Townsend
Road.
BACKGROUND:
Appalachian Electric Power ("AEP") is requesting that Roanoke County grant an
easement for the purpose of transmitting electric power to a newly constructed
residence located at 8447 Townsend Road.
A drawing entitled "Proposed Overhead and Underground Easement Area on the
Property of Roanoke County" prepared by AEP, dated March 6, 2018, indicating the
proposed location of the easement is attached.
The first reading of this ordinance was held on May 8, 2018; and the second reading of
this ordinance will be held on May 22, 2018.
Page 1 of 2
DISCUSSION:
Staff has met with officials of AEP on site and has determined the location of the
easement will have minimal amount of impact on County -owned property.
There have been no changes since the first reading of the ordinance held on May 8,
2018.
FISCAL IMPACT:
No funding from Roanoke County will be required for this request.
STAFF RECOMMENDATION:
Staff recommends approval of this ordinance approving an electric easement to
Appalachian Power for the purpose of overhead and underground electric lines to 8447
Townsend Road.
Page 2 of 2
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APPALACHIAN POWER COMPANY
Proposed Overhead
and Underground
Easement Area on
the Property of
County of Roanoke
NOT TO SCALE
3/6/2018
EXHIBIT "A"
Tax Map No. 026.08-03-27.00.0000
Map No. 3780191A
W. O. No. W003012401
Eas. No.
Job No. 18-100019 Prop. No. 1
THIS AGREEMENT, made this 6th day of MARCH , 20 18 , by
and between THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, herein called
"Grantors," and APPALACHIAN POWER COMPANY, a Virginia corporation, herein called
"Appalachian."
WITNESSETH:
THAT for and in consideration of the sum of ONE DOLLAR ($1.00), cash in hand
paid to Grantors by Appalachian, the receipt whereof is hereby acknowledged, Grantors hereby grant
and convey to Appalachian, its successors and assigns, a "non-exclusive" right of way and easement
with the right and privilege and authority to Appalachian, its successors and assigns to construct, erect,
install, operate, maintain, renew and remove a line or lines, for the purpose of transmitting electric
power overhead and underground, including electric service lines and extensions therefrom, in on,
along, over, through, across and under the lands dedicated to Roanoke County, Virginia on that certain
C. B. Malcolm & Sons, plat dated Sept. 4, 1956, of record in the Roanoke County Circuit Court
Clerk's Office in Plat Book 3, Page 237, situated in Catawba District, County of Roanoke, State of
Virginia.
Being a right of way and easement to provide electrical service to Aleksandra
Melson at 8447 Townsend Road. Said right of way and easement depicted as a
Proposed Overhead and Underground Electric Line on Appalachian Power
Company drawing dated March 6TH, 2018 , entitled,
"PROPOSED OVERHEAD AND UNDERGROUND EASEMENT AREA ON
THE PROPERTY OF ROANOKE COUNTY, VIRGINIA" attached hereto and
made a part hereof.
THIS INSTRUMENT PREPARED BY AND UPON RECORDATION RETURN TO
APPALACHIAN POWER COMPANY, PO BOX 2021, ROANOKE, VIRGINIA 24022
Page 1
TOGETHER with the right to Appalachian, its successors and assigns, to construct,
erect, install, place, operate, maintain, inspect, repair, renew, remove, add to the number of, and
relocate at will, poles, with wires, cables, crossarms, guys, anchors, grounding systems and all other
appurtenant equipment and fixtures, underground conduits, ducts, vaults, cables, wires, transformers,
pedestals, risers, pads, fixtures, and appurtenances (hereinafter called "Appalachian's Facilities"), in,
on, along, over, through, across and under the above referred to premises; the right to cut, trim, and/or
otherwise control any trees, overhanging branches, shrubs, roots, brush, undergrowth, or other
obstructions which may interfere with or endanger the safety or use of, Appalachian's Facilities; the
right to disturb the surface of said premises and to excavate thereon; and the right of ingress and egress
to and over said above referred to premises, for the purposes of exercising and enjoying the rights
herein granted, and for doing anything necessary or useful or convenient in connection therewith; also
the privilege of removing at any time any or all of said improvements erected or installed in, on, along,
through, or across and under the above referred to premises as may be required by Appalachian for the
full enjoyment or relinquishment of the rights herein granted.
Appalachian agrees to restore and repair any damage to Grantor's property that may be
caused by the construction, operation, or maintenance of said easement. The Grantor agrees that
Appalachian will not be expected to restore the property to the identical original condition, but rather
as near thereto as is practicable, and that the Grantor will cooperate with Appalachian in effectuating
such restoration.
APPALACHIAN will indemnify and save the Grantor harmless against any and all loss
or damage, accidents, or injuries, to persons or property, whether of the Grantor or of any other
persons or corporations arising in the manner from the negligence of Appalachian in the construction,
operation, or maintenance, or failure to properly construct, operate, or maintain its facilities installed
upon the right of way granted by this agreement.
Page 2
Thomas C. Gates, County Administrator of Roanoke County, Virginia joins in the
execution of this instrument to signify the conveyance by the Board of Supervisors of Roanoke
County, Virginia, of the real estate conveyed herein pursuant to Ordinance No.
adopted by the said Board of Supervisors on the day of 12018.
TO HAVE AND TO HOLD the same unto Appalachian Power Company, its
successors and assigns.
It is agreed that the foregoing is the entire contract between the parties hereto, and that
this written agreement is complete in all its terms and provisions.
NOTICE TO LANDOWNER: You are conveying rights to a public service
corporation. A public service corporation may have the right to obtain some or all of these rights
through exercise of eminent domain. To the extent that any of the rights being conveyed are not
subject to eminent domain, you have the right to choose not to convey those rights and you could not
be compelled to do so. You have the right to negotiate compensation for any rights that you are
voluntarily conveying.
(THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK)
Page 3
WITNESS the following signatures and seals.
Approved as to form:
BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA
By:
Ruth Ellen Kuhnel Thomas C. Gates
County Attorney County Administrator of Roanoke County, Virginia
STATE OF
To -wit:
COUNTY OF
The foregoing instrument was acknowledged before me this day of ,
20 , by Thomas C. Gates, County Administrator of Roanoke County, Virginia.
(Notary Seal If Applicable)
My Commission expires:
Notary Public/Commissioner
Notary Registration # -
Page 4
(For Va. Only)
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 22, 2018
ORDINANCE AUTHORIZING THE GRANTING OF AN ELECTRIC
UTILITY EASEMENT TO APPALACHIAN POWER ON TOWNSEND
ROAD, AN UNIMPROVED RIGHT OF WAY OWNED BY THE
ROANOKE COUNTY BOARD OF SUPERVISORS, FOR THE PURPOSE
OF SUPPLYING ELECTRIC POWER TO 8447 TOWNSEND ROAD (TAX
MAP NO. 026-08-03-27.00-0000), HOLLINS MAGISTERIAL DISTRICT
WHEREAS, Appalachian Power Company (AEP) requires a non-exclusive right-
of-way and easement for the purpose of providing electrical service to 8447 Townsend
Road, an unimproved right of way that is owned by the Roanoke County Board of
Supervisors; and
WHEREAS, the proposed utility easement will serve the interests of the public
and is necessary for the public health, safety, and welfare of the citizens of Roanoke
County; and
WHEREAS, pursuant to the provisions of Section 18.04 of the Roanoke County
charter, the acquisition and disposition of real estate can be authorized only by
ordinance. A first reading of this ordinance was held on May 8, 2018, and the second
reading of this ordinance was held on May 22, 2018; and
WHEREAS, pursuant to the provisions of Section 16.01 of the Roanoke County
Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and
is hereby made available for other public uses by conveyance to Appalachian Power
Company for a utility easement.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
Page 1 of 2
1. That donation to Appalachian Power Company of a utility easement for
purpose of an underground electric line to 8447 Townsend Road, as shown on a
drawing titled "Proposed Overhead and Underground Easement Area on the Property of
Roanoke County", prepared by Appalachian Power Company on March 6, 2018, is
hereby authorized and approved.
2. That the County Administrator, or any Assistant County Administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
3. That this ordinance shall be effective on and from the date of its adoption.
Page 2 of 2
ACTION NO.
ITEM NO. 1.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
May 22, 2018
Appointments to Committees, Commissions and Boards
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Thomas C. Gates
County Administrator
All open district appointments
BACKGROUND:
1. Budget and Fiscal Affairs Committee (BFAC) (appointed by District)
The following District appointments remain open:
Cave Spring Magisterial District
Vinton Magisterial District
2. Economic Development Authority (EDA) (appointed by District)
Billy H. Branch, representing the Cave Spring Magisterial District has resigned. His
four-year unexpired term ended September 26, 2017.
The following four-year term expired on September 26, 2017:
a) Steve Anderson, representing the Cave Spring Magisterial District is
eligible for reappointment
3. Library Board (appointed by District)
The following four-year term expired on December 31, 2016:
Page 1 of 2
a) Heather Lawrence, representing the Vinton Magisterial District
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for May 22, 2018,
designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated Items 1 through 4 inclusive, as
follows:
1. Approval of minutes — March 27, 2018
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Philip W. Ferguson, Master Deputy Sheriff III, upon his retirement
after twenty (20) years of service
3. Request to accept and allocate funds in the amount of $4,048.15 to the Clerk of
Circuit Court from the Commonwealth of Virginia for Technology Trust Funds
4. Resolution approving the Programmatic Project Administration Agreement
Extension Addendum for existing Revenue Sharing projects, and granting
signatory authority to the County Administrator or his designee to execute the
agreement of Transportation Secondary System
Page 1 of 1
ACTION NO.
ITEM NO. J.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
May 22, 2018
Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Philip W. Ferguson,
Master Deputy Sheriff III, upon his retirement after twenty
(20) years of service
Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
Thomas C. Gates
County Administrator
Recognition of the retirement of Phillip W. Ferguson.
BACKGROUND:
Phillip W. Ferguson, Master Deputy Sheriff III, retired on September 1, 2017, after
twenty years with Roanoke County's Sheriff's Office.
Mr. Ferguson is unable to attend today's meeting and his quilt and resolution will be
mailed to his home.
DISCUSSION:
There is no discussion associated with this agenda item.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO PHILLIP W. FERGUSON,
MASTER DEPUTY SHERIFF III, UPON HIS RETIREMENT AFTER
TWENTY (20) YEARS OF SERVICE
WHEREAS, Phillip W. Ferguson was employed by Roanoke County on July 21,
1997; and
WHEREAS, Mr. Ferguson retired on September 1, 2017, after twenty years and
one month of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Mr. Ferguson served as a Deputy Sheriff in both the Jail and the
Courts, during his tenure with Roanoke County and has served with professionalism and
dedication in providing services to the citizens of Roanoke County; and
WHEREAS, during Mr. Ferguson's time serving the citizens of Roanoke County, he
did so with exceptional dedication and determination to ensure that he provided the highest
level of service possible. Mr. Ferguson retired with honorfrom military service in the United
States Marine Corps after twenty-four (24) years, shortly before he began working for the
Roanoke County Sheriff's Office. He was known for his pleasant nature towards the public
as he worked as a bailiff in the Roanoke County Circuit Court. During recesses in jury
trials, he would often entertain thejurors by talking with them about his experiences in the
military as well as everyday occurrences that he observed. He was extremely devoted to
his family and neighbors alike, taking time out of his busy schedule to take motorcycle trips
with his wife. He volunteered to represent the Sheriff's Office as he presented a plaque of
condolence to the Dallas Police Department after the tragic shootings of several of their
officers in 2016. Mr. Ferguson had a way to bring a smile to the public's face with just his
Page 1 of 2
everyday pleasant and professional attitude. Mr. Ferguson will be missed by his
colleagues and leaves behind a truly magnificent legacy of well-deserved respect and
outstanding service.
WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to PHILLIP W. FERGUSON for more than twenty years of capable,
loyal, and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 2 of 2
ACTION NO.
ITEM NO. J.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
May 22, 2018
Request to accept and allocate funds in the amount of
$4,048.15 to the Clerk of Circuit Court from the
Commonwealth of Virginia for Technology Trust Funds
SUBMITTED BY: Jill Camilletti
Deputy Clerk IV
APPROVED BY: Thomas C. Gates
County Administrator
ISSUE:
Acceptance and allocation of funds in the amount of $4,048.15 to the Clerk of the Circuit
Court from the Commonwealth of Virginia
BACKGROUND:
Technology Trust Funds represent fees collected by the Roanoke County Circuit Court
Clerk's Office, have been received from the State in the amount of $4,048.15. In
accordance with State of Virginia Code Section 17.1-279 stated the Circuit Court Clerk's
Office shall assess a $5.00 fee called Technology Trust Fund Fee. Each month, the
Clerk's Office can request the fees that were assessed the previous month. The code
section further states that four of every five dollar fee shall be allocated by the
Compensation Board from the trust fund for the purposes of obtaining and updating
office automation and information technology equipment including software and
conversion services; preserving, maintaining and enhancing court records, including but
not limited to the costs of repairs, maintaining and enhancing court records, consulting
services, service contracts, redaction of social security numbers from land records and
system replacement or upgrades and improving public access to court records.
DISCUSSION:
The funds received from the Commonwealth of Virginia have been earmarked for
Page 1 of 2
maintenance needs for the Clerk of circuit Court, specifically towards the twice yearly
maintenance bill from the Supreme Court for maintaining their records, equipment, etc.
FISCAL IMPACT:
All funds are provided by the Commonwealth of Virginia. No County matching funds are
required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating $4,048.15 to the Clerk of Circuit Court from
the Commonwealth of Virginia.
Page 2 of 2
ACTION NO.
ITEM NO. JA
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
May 22, 2018
Resolution approving the Programmatic Project
Administration Agreement Extension Addendum for existing
Revenue Sharing projects, and granting signatory authority
to the County Administrator or his designee to execute the
agreement
Arnold Covey
Director of Community Development
Thomas C. Gates
County Administrator
Resolution approving extension of Virginia Department of Transportation (VDOT)
agreement for existing Revenue Sharing projects, and granting signatory authority to
the County Administrator or his designee to execute the agreement.
BACKGROUND:
In October 2015, Roanoke County and VDOT executed a Programmatic Project
Administration Agreement for locally administered Revenue Sharing projects within the
County. That agreement expires on June 30, 2018. Four of the five projects in that
programmatic agreement are still active, and VDOT has requested an extension of the
agreement.
A copy of the Programmatic Project Administration Agreement Extension Addendum is
attached to this report. A resolution confirming County support for matching funds, and
granting signatory authority must accompany the addendum.
DISCUSSION:
The four active projects subject to the agreement are:
Page 1 of 2
Kenwick Trail Drainage Project
Belle Meade Drive Drainage Project
Merriman Road Drainage Project
Huffman Lane Reconstruction - Preliminary Engineering
County matching funds for each of these projects were allocated in previous years'
budgets. No additional funds are being sought or transferred to these projects.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends adopting the attached resolution approving the VDOT Programmatic
Project Agreement Extension Addendum for existing revenue sharing projects, and
granting signatory authority to the County Administrator, or his designee, to execute the
project agreement.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, MAY 22, 2018
RESOLUTION APPROVING THE PROGRAMMATIC PROJECT
ADMINISTRATION AGREEMENT EXTENSION ADDENDUM FOR
EXISTING REVENUE SHARING PROJECTS, AND GRANTING
SIGNATORY AUTHORITY TO THE COUNTY ADMINISTRATOR OR HIS
DESIGNEE TO EXECUTE THE AGREEMENT
WHEREAS, Roanoke County is a recipient of Virginia Department of
Transportation revenue sharing funds for transportation projects; and
WHEREAS, four existing projects are administered through a Programmatic
Project Administration Agreement which expires on June 30, 2018; and
WHEREAS, the Board of Supervisors has previously allocated matching funds
for each of the four projects; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board of Supervisors has previously allocated matching funds for
the following Revenue Sharing projects:
a. Kenwick Trail Drainage Project
b. Belle Meade Drive Drainage Project
c. Merriman Road Drainage Project
d. Huffman Lane Reconstruction — Preliminary Engineering
2. That the County Administrator or his designee is hereby granted signatory
authority to execute the Programmatic Project Administration Agreement
Extension Addendum for the above mentioned projects.
Page 1 of 2
3. That this resolution is effective immediately.
Page 2 of 2
PROGRAMMATIC PROJECT ADMINISTRATION AGREEMENT
EXTENSION ADDENDUM
Revenue Sharing Projects
THIS ADDENDUM is made and executed in triplicate this day of
20_, by and between the County of Roanoke, Virginia, hereinafter referred to as the LOCALITY
and the Commonwealth of Virginia, Department of Transportation, hereinafter referred to as the
DEPARTMENT.
WHEREAS, the LOCALITY and the DEPARTMENT, entered into a Programmatic Project
Administration Agreement for Revenue Sharing Projects on October 8, 2015; and
WHEREAS, said agreement has an initial term of three fiscal years (each year beginning
July 1St - June 30th), and will expire on June 30, 2018, and may be extended for one additional
term of three fiscal years; and
WHEREAS, the parties to the agreement hereby declare their intent to extend said
agreement as provided in Paragraph 1 of said agreement and further declare that such terms and
provisions provided therein shall remain unchanged.
NOW THEREFORE, in consideration of the mutual premises contained therein and in this
Addendum, the parties agree to extend said agreement for one additional term of three fiscal
years with a new expiration date of June 30, 2021.
IN WITNESS WHEREOF, each party hereto has caused this Addendum to be executed
as of the day, month, and year first herein written.
COUNTY OF ROANOKE, VIRGINIA:
Typed or printed name of signatory
Title Date
Signature of Witness Date
NOTE: The official signing for the LOCALITY must attach a certified copy of his or her authority
to execute this addendum.
COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION:
Chief of Policy Date
Commonwealth of Virginia
Department of Transportation
Signature of Witness Date
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COUNTY OF ROANOKE, VIRGINIA
CHANGES IN OUTSTANDING DEBT
Changes in outstanding debt for the fiscal year to date were as follows:
Audited
Outstanding
June 30, 2017 Additions Deletions
General Obligation Bonds $ 3,640,935 $ -
VPSA School Bonds 86,990,706
Lease Revenue Bonds 78,410,705 6,440,000
Outstanding
May 22, 2018
$ 3,640,935
8,107,624 78,883,082
3,005,000 81,845,705
$ 169,042,346 $ 6,440,000 $ 11,112,624 - $ 164,369,722
Submitted By Rebecca E. Owens
Director of Finance
Approved By Thomas C. Gates
County Administrator
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ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
May 22, 2018
Accounts Paid -April 2018
Rebecca E. Owens
Director of Finance
Thomas C. Gates
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Direct Deposit Checks Total
Payments to Vendors $ - $ - $ 8,608,380.29
Payroll 04/06/18 1,396,170.84 39,389.03 1,435,559.87
Payroll 04/20/18 1,301,239.65 43,449.50 1,344,689.15
Manual Checks - 2,432.71 2,432.71
Grand Total $ 11,391,062.02
A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors.
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: May 22, 2018
AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of
31 -Mar -18
SUMMARY OF INFORMATION:
CASHINVESTMENT:
SUNTRUST CON 383,273.17 383,273.17
CrZOPA=1N �il�►��
SCOTT STRINGFELLOW CONTRA
(325,098.00)
SCOTT STRINGFELLOW
54,005,563.08
WELLS FARGO
12,000,000.00
WELLS FARGO CONTRA
(133,010.00) 65,547,455.08
LOCAL GOVT INVESTMENT POOL:
950,378.12
GENERAL OPERATION
5,346,785.09 5,346,785.09
MONEY MARKET:
AMERICAN NATIONAL BANK
2,523,160.17
BRANCH BANKING & TRUST
95,638.81
HOMETRUST BANK
2,510,746.05
SCOTT STRINGFELLOW - JAIL
1,118,827.90
SCOTT STRINGFELLOW
950,378.12
UNION FIRST
1,088,365.37
BANK OF THE JAMES
500,104.80
WELLS FARGO
2,422,364.96 11,209,586.18
TOTAL
82,487,099.52
05/22/2018
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
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