HomeMy WebLinkAbout5/22/2018 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
RESOLUTION 052218-1 ADOPTING THE FISCAL YEAR 2018-2019
OPERATING BUDGET, THE FISCAL YEAR 2018-2019 CAPITAL BUDGET,
AND FISCAL YEAR 2019-2028 CAPITAL IMPROVEMENT PROGRAM FOR
ROANOKE COUNTY, VIRGINIA AND ROANOKE COUNTY PUBLIC
SCHOOLS
WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides
that the governing body of the County shall prepare and approve an annual budget; and
WHEREAS, said budget shall be prepared and approved for informative and fiscal
planning purposes only; and
WHEREAS, this budget contains a complete itemized and classified plan of all
contemplated expenditures and all estimated revenues for the ensuing fiscal year; and
WHEREAS, a brief synopsis of said budget was published on April 1, 2018, as
required by the provisions of Section 15.2-2506 of the State Code, and the public hearings
as required thereon were held on April 10, 2018 and May 8, 2018; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia:
1. That there is hereby approved the annual operating budget for fiscal year
2018-2019 for Roanoke County, Virginia, and Roanoke County Public
Schools as shown on the attached Schedules 1 and 2.
2. That there is hereby approved the capital budget for fiscal year 2018-2019
and Capital Improvement Program for fiscal year 2019-2028 for Roanoke
County, Virginia, and Roanoke County Public Schools as shown on the
attached Schedule 3.
Page 1 of 4
3. That the preparation and approval of these budgets is for informative and
fiscal planning purposes only.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Assaid and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
A OOIPY TESTE:
Deborah C. Jacks`
Chief Deputy Clerk to t e Board of Supervisors
cc: Christopher Bever, Director of Management and Budget
Page 2 of 4
Schedule #1
County of Roanoke & Roanoke County Public Schools
Adopted Fiscal Year 2018-2019 Operating and Capital Budget Revenues
May 22, 2018
Revenues - County
$
Amount
General Fund - County
12,243,889
General Government
13,562,217
General Property Taxes
$
130,682,045
Local Sales Tax
10,484,945
Telecommunications Tax
$
3,600,000
Business License Tax
6,372,700
Bank Franchise Tax
650,000
Consumer Utility Tax
3,750,000
Motor Vehicle License Tax
2,312,387
Recordation/Conveyance Tax
1,509,509
Meals Tax
4,616,011
Hotel/Motel Tax
1,461,052
Other Local Taxes
$
604,000
Permits, Fees & Licenses
791,200
Fines and Forfeitures
404,500
Use of Money and Property
$
271,600
Charges for Services
4,175,252
Commonwealth
11,968,775
Federal
4,467,294
Other
2,549,565
Subtotal, General Government
$
190,670,835
Communications and Information Technology
$
10,950,782
Children's Services Act
8,343,504
Public Works Projects
182,166
Recreation Fee Class
6,015,557
Grants and Other Funds
1,858,361
Police Special Programs
1,000
Parks, Recreation & Tourism - Schools Operations
357,688
Police E -Citation
60,000
Community Development Technology Fee Fund
40,000
Criminal Justice Academy
395,857
Fleet Service Center
3,033,795
Subtotal, Other General Funds
$
31,238,710
Total, General Fund - County
$
221,909,545
Amount
Debt Service Fund - County
$
7,374,730
Capital Projects Fund - County
12,243,889
Internal Service Fund - County
13,562,217
Total, All County Funds
$
255,090,381
Revenues - Schools
Amount
School General (Operating) Fund
$
146,758,507
School Nutrition Fund
5,932,145
School Debt Service Fund
11,443,897
School Grants Fund
6,161,112
School Capital Fund
3,272,500
School Instructional Resources Fund
1,007,237
School Bus Replacement Fund
1,182,513
School Technology Replacement Fund
2,724,351
Total, All Schools Funds
$
178,482,262
Total: All County and Schools Funds
433,572,643
Less: Transfers
(113,524,942)
Total Net of Transfers
$
320,047,701
Page 3 of 4
Schedule #2
County of Roanoke & Roanoke County Public Schools
Adopted Fiscal Year 2018-2019 Operating and Capital Budget Expenditures
May 22, 2018
Expenditures - County
$
Amount
General Fund - County
12,243,889
General Government
13,562,217
General Administration
$
3,523,752
Constitutional Officers
14,208,650
Judicial Administration
$
738,328
Management Services
3,671,020
Public Safety
28,192,740
Community Services
11,909,599
Human Services
21,755,022
Non -Departmental
15,000,999
Addition to Fund Balance/Contingent Balance
497,486
Transfers to School Operating Fund
68,844,764
Transfers to (from) Capital Fund
$
2,868,999
Transfers to Debt Service Fund - County Debt
$
6,914,993
Transfers to Debt Service Fund - Schools Debt
$
7,222,982
Transfers to Internal Services - Risk Management
$
1,654,003
Transfer to Public Works Projects
182,166
Transfer to Criminal Justice Academy
222,332
Transfer to Children's Services Act Fund - County
1,659,000
Transfer to Children's Services Act Fund - Schools
1,604,000
Subtotal, General Government
$
190,670,835
Communications and Information Technology
$
10,950,782
Children's Services Act
8,343,504
Public Works Projects
182,166
Recreation Fee Class
6,015,557
Grants and Other Funds
1,858,361
Police Special Programs
1,000
Parks, Recreation & Tourism - Schools Operations
357,688
Police E -Citation
60,000
Community Development Technology Fee
40,000
Criminal Justice Academy
395,857
Fleet Service Center
3,033,795
Subtotal, Other General Funds
$
31,238,710
Total, General Fund - County
$
221,909,545
Amount
Debt Service Fund - County
$
7,374,730
Capital Projects Fund - County
12,243,889
Internal Service Fund - County
13,562,217
Total, All County Funds
$
255,090,381
Expenditures - Schools
Amount
School General (Operating) Fund
$
146,758,507
School Nutrition Fund
5,932,145
School Debt Service Fund
11,443,897
School Grants Fund
6,161,112
School Capital Fund
3,272,500
School Instructional Resources Fund
1,007,237
School Bus Replacement Fund
1,182,513
School Technology Replacement Fund
2,724,351
Total, All Schools Funds
$
178,482,262
Total: All County and Schools Funds
$
433,572,643
Less: Transfers
$
(113,524,942)
Total Net of Transfers
$
320,047,701
Page 4 of 4
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
ORDINANCE 052218-2 APPROPRIATING FUNDS FOR THE 2018-2019
FISCAL YEAR OPERATIONS BUDGET AND APPROVAL OF THE
CLASSIFICATION AND PAY PLAN FOR FISCAL YEAR 2018-2019 FOR
ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2018-2019; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved
said budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the
Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as
amended; and
WHEREAS, the first reading of this appropriation ordinance was held on May 8,
2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2018, and ending June 30, 2019, for the
functions and purposes indicated:
Page 1 of 7
County of Roanoke, Virginia
Fiscal Year 2018-2019
County Operations
First Reading May 8, 2018; Second Reading May 22, 2018
Revenues:
General Fund - County:
General Government
Communications & Information Technology
Children's Services Act
Public Works Projects
Recreation Fee Class
Parks, Recreation & Tourism - School Operations
Police E -Citation
Community Development Technology Fee
Grants & Other Funds
Police Special Programs
Criminal Justice Academy
Fleet Service Center
Subtotal, General Fund
Debt Service Fund - County
Internal Service Fund - Health Insurance
Internal Service Fund - Dental Insurance
Internal Service Fund - Risk Management
Subtotal, Internal Service Funds
Total Revenue - County Operations Funds
Expenditures:
General Government - County Operations:
General Administration
Board of Supervisors
County Administration
Internal Auditor
Public Information
County Attorney
Human Resources
Economic Development
Subtotal, General Administration
Constitutional Officers
Commissioner of the Revenue
Commonwealth's Attorney
Sheriffs Office
Treasurer
Clerk of the Circuit Court
Subtotal, Constitutional Officers
Page 2 of 7
Appropriation
Amount
$ 112,999,089
10, 950, 782
8,343,504
182,166
6,015,557
357,688
60,000
40,000
1,858,361
1,000
395,857
3,033,795
$ 144,237,799
$ 7,374,730
$ 11,192,391
715,823
1,654,003
$ 13,562,217
$ 165,174,746
$ 325,980
787,139
117,665
194,761
631,198
933,505
533,504
$ 3,523,752
$ 839,630
1,101,738
10,224,208
898,175
1,144, 899
$ 14,208,650
Judicial Administration
Circuit Court
General District Court
Magistrate
Juvenile & Domestic Relations Court
Court Service Unit
Courthouse Maintenance
Subtotal, Judicial Administration
Management Services
Real Estate Valuation (Assessor)
Finance (Accounting, Payroll, Purchasing)
Management & Budget
Public Transportation (CORTRAN)
Subtotal, Management Services
Public Safety
Police
Fire & Rescue
Subtotal, Public Safety
Community Services
Community Development
General Services
Subtotal, Community Services
Human Services
Parks, Recreation, & Tourism
Public Health
Social Services
Library
Virginia Cooperative Extension
Elections (Registrar)
Subtotal, Human Services
Non -Departmental
Employee Benefits
Transfer to Communications & Information Technology
Contributions - Discretionary, Contractual, Dues & Memberships
Miscellaneous
Board Contingency
Addition to Fund Balance
Subtotal, Non -Departmental
Page 3 of 7
Appropriation
Amount
$ 257,068
95,440
1,590
39,086
295,144
50,000
$ 738,328
$ 844,560
1,973,748
337,712
515,000
$ 3,671,020
$ 12,456,270
15,736,470
$ 28,192,740
$ 4,120,238
7,789,361
$ 11, 909, 599
$ 4,866,021
500,358
11,632,049
4,255,124
87,097
414,373
$ 21,755,022
$ 2,552,205
8,750,944
2,177,850
1,520,000
50,000
447,486
$ 15,498,485
Total, General Government - County Operations
Communications & Information Technology
Children's Services Act
Public Works Projects
Recreation Fee Class
Parks, Recreation & Tourism - School Operations
Police E -Citation
Community Development Technology Fee
Grants & Other Funds
Police Special Programs
Criminal Justice Academy
Fleet Service Center
Total, General Fund - County Operations
Debt Service Fund - County
Internal Service Fund - Health Insurance
Internal Service Fund - Dental Insurance
Internal Service Fund - Risk Management
Total, Internal Service Funds
Total Expenditures - All County Operations Funds
Page 4 of 7
$
Appropriation
Amount
Transfers to Other Funds
10, 950, 782
Transfer to Debt Service - County
$ 6,914,993
Transfer to County Capital
2,868,999
Transfer to Children's Services Act - County
1,659,000
Transfer to Internal Services - Risk Management
1,654,003
Transfer to Criminal Justice Academy
222,332
Transfer to Public Works Projects
182,166
Subtotal, Transfers to Other Funds
$ 13,501,493
Total, General Government - County Operations
Communications & Information Technology
Children's Services Act
Public Works Projects
Recreation Fee Class
Parks, Recreation & Tourism - School Operations
Police E -Citation
Community Development Technology Fee
Grants & Other Funds
Police Special Programs
Criminal Justice Academy
Fleet Service Center
Total, General Fund - County Operations
Debt Service Fund - County
Internal Service Fund - Health Insurance
Internal Service Fund - Dental Insurance
Internal Service Fund - Risk Management
Total, Internal Service Funds
Total Expenditures - All County Operations Funds
Page 4 of 7
$
112,999,089
$
10, 950, 782
$
8,343,504
$
182,166
$
6,015,557
$
357,688
$
60,000
$
40,000
$
1,858,361
$
1,000
$
395,857
$
3,033,795
$
144,237,799
$
7,374,730
$
11,192, 391
715,823
1,654,003
$
13,562,217
$ 165,174,746
2. That the County Administrator may authorize or delegate the authorization of
the transfer of any unencumbered balance or portion thereof from one
department to another.
3. That all funded outstanding operating encumbrances at June 30, 2018, are
re -appropriated to the 2018-2019 fiscal year to the same department and
account for which they are encumbered in the previous year.
4. That all General Government Fund unexpended appropriations and all
General Government revenues collected in excess of appropriated revenues
at the end of the 2017-2018 fiscal year not lapse but shall be re -appropriated
and presented to the Board of Supervisors for allocation based on guidance
provided in Section 10-1 through 4 of the County of Roanoke Comprehensive
Financial Policy approved by the Board of Supervisors on April 24, 2018.
5. Account balances remaining in the Fee Class Fund collected by the Parks,
Recreation and Tourism Department will be allocated to accounts as defined
by the Fee Class Accounts Procedure.
6. Account balances remaining in Children's Services Act (C111), Police
Confiscated Property (C120), Police Special Programs (C121), Forfeited
Asset Sharing (C122), Sheriff Confiscated Property (C123), Sheriff Jail Fees
(C124), Inventory Accounts (C125), Criminal Justice Academy (C126), Police
Training Facility (C127), Garage - Fleet Service Center (C130), Motor Pool
(C132), Grants (C135), Communications and Information Technology (C141 -
C144), Fee Class (C150), PRT Schools Ground Maintenance (C151), Law
Library (C155), Public Works Fund (C170), South Peak Community
Page 5 of 7
Development Authority (C201), County Debt Fund (C310, C320, C330,
C340), County Capital and Economic Development Funds (C420, C421,
C425, C428, C440, C445, C451, C455), County Trust Funds (C501, C502),
Internal Service Funds (C700, C705, C710), Special Welfare (C810),
Regional Fire/Rescue Training Center (C814), Commonwealth Fund (C815),
and Economic Development Authority (C818) funds will carry over 100% and
be re -appropriated to the individual funds.
7. That the Board of Supervisors anticipates receiving various grants,
donations, and other miscellaneous revenues. These anticipated funds are
appropriated to the Grants Fund for the various functions and purposes as
provided therein, and said appropriation shall be acknowledged and allocated
to the appropriate fund upon approval by the Board of Supervisors on the
Consent Agenda.
8. That the Board of Supervisors approves the County of Roanoke
Classification and Pay Plan. The Classification and Pay Plan included as part
of this ordinance is effective July 1, 2018. The County Administrator shall
implement the County Classification and Pay Plan pursuant to Board of
Supervisors Resolution 0825115-1.
9. This ordinance shall take effect July 1, 2018.
Page 6 of 7
On motion of Supervisor McNamara to adopt the ordinance, seconded by
Supervisor Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
TESTE:
IC
Deb'bfah C. Jack§
Chief Deputy Clerk t th Board of Supervisors
Page 7 of 7
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IV
CLASSIFICATION PLAN
FY 2018 - 2019
Part II - Unclassified Positions
Code
Title
Number
902
Board Chairman
1
908
Board Vice Chairman
1
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Board Member
3
152
County Administrator
1
154
County Attorney
1
912
Commissioner of the Revenue
1
924
Treasurer
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Sheriff
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914
Commonwealth's Attorney
1
910
Clerk of the Circuit Court
1
Total Unclassified Positions 12
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CLASSIFICATION PLAN
FY 2018 - 2019
Total Positions
Part I
Classified Positions
918
Part II
Unclassified Positions
12
Part III
Grant Funded and Temporary Full -Time Positions with Benefits
25
Part IV
Recreation - Fee Class
14
Part V
Recreation - School Operations
5
Total County Positions
974
Part VI
Roanoke Valley Television - Government and Educational Access
5
Part VII
Roanoke Valley Greenway Project
1
Part VIII
Roanoke Area Libraries
1
Part IX
Regional Center for Animal Control and Protection
20
Total Shared Services Positions
27
Total Positions All Funds 1,001
Classification Plan
FY 2018 - 2019
MINIMUM MIDPOINT MAXIMUM
GRADE
HOURLY
ANNUAL
HOURLY
ANNUAL
HOURLY
ANNUAL
9
9.9333
20,661
12.8439
26,715
15.7544
32,769
10
10.4298
21,693
13.4861
28,051
16.5424
34,408
11
10.9514
22,778
14.1604
29,453
17.3693
36,128
12
11.4991
23,918
14.8685
30,926
18.2378
37,934
13
12.0741
25,114
15.6118
32,472
19.1494
39,830
14
12.6779
26,370
16.3925
34,096
20.1070
41,822
15
13.3117
27,688
17.2119
35,800
21.1121
43,913
16
13.9774
29,072
18.0726
37,591
22.1678
46,109
17
14.6762
30,526
18.9762
39,470
23.2762
48,414
18
15.4097
32,052
19.9250
41,444
24.4402
50,835
19
16.1804
33,655
20.9213
43,516
25.6621
53,377
20
16.9894
35,337
21.9674
45,692
26.9454
56,046
21
17.8389
37,104
23.0657
47,976
28.2925
58,848
22
18.7306
38,959
24.2190
50,375
29.7073
61,791
23
19.6676
40,908
25.4302
52,894
31.1928
64,881
24
20.6508
42,953
26.7015
55,539
32.7521
68,124
25
21.6834
45,101
28.0366
58,316
34.3898
71,530
26
22.7675
47,356
29.4384
61,231
36.1093
75,107
27
23.9058
49,724
30.9103
64,293
37.9148
78,862
28
25.1011
52,210
32.4558
67,508
39.8104
82,805
29
26.3561
54,820
34.0787
70,883
41.8012
86,946
30
27.6741
57,562
35.7826
74,427
43.8910
91,293
31
29.0577
60,440
37.5718
78,149
46.0859
95,858
32
30.5108
63,462
39.4506
82,057
48.3903
100,651
33
32.0362
66,635
41.4230
86,159
50.8097
105,684
34
33.6383
69,967
43.4943
90,468
53.3502
110,968
35
35.3199
73,465
45.6688
94,991
56.0177
116,516
36
37.0859
77,138
47.9523
99,740
58.8186
122,342
37
38.9404
80,996
52.8477
109,923
66.7550
138,850
38
40.8874
85,045
55.4894
115,417
70.0913
145,789
39
42.9318
89,298
58.2644
121,189
73.5969
153,081
40
45.0784
93,763
61.1776
127,249
77.2768
160,735
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
ORDINANCE 052218-3 APPROPRIATING FUNDS FOR THE 2018-2019
FISCAL YEAR CAPITAL BUDGET FOR ROANOKE COUNTY,
VIRGINIA
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2018-2019; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved
said budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the
Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as
amended; and
WHEREAS, the first reading of this appropriation ordinance was held on May 8,
2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2018, and ending June 30, 2019, for the
functions and purposes indicated:
Page 1 of 4
County of Roanoke, Virginia
Fiscal Year 2018-2019
County Capital
First Reading May 8, 2018; Second Reading May 22, 2018
Appropriation
Amount
Revenues:
County Capital:
Transfer from General Government Fund $ 7,201,667
County Unrestricted Cash (excl. Transfer from General Govt. Fund) 1,967,916
County Restricted Cash 2,408,806
Non -County 540,500
Miscellaneous Revenues 125,000
Total Revenue - County Capital $ 12,243,889
Expenditures:
County Capital:
FY 2019 Capital Fund supported by General Government Fund
excluding General Government Transfers to CIP & Fleet Replacement $ 3,100,000
FY 2019 Capital Year Budget - Public Safety
$
1,131,000
FY 2019 Capital Year Budget - Community Services
$
1,352,819
FY 2019 Capital Year Budget - Human Services
$
930,000
FY 2019 Capital Year Budget - Internal Services
$
2,490,000
Subtotal, FY 2019 Capital Year Budget
$
5,903,819
FY 2019 Fleet Replacement Budget
$
3,240,070
Total Expenditures - County Capital
$
12,243,889
Page 2 of 4
2. That the County Administrator may authorize or delegate the authorization of
the transfer of any unencumbered balance or portion thereof from one project
to another so as to provide for the completion of a capital project.
3. That all funded outstanding capital encumbrances at June 30, 2018, are re -
appropriated to the 2018-2019 fiscal year to the same account for which they
are encumbered in the previous year.
4. That appropriations designated for capital projects will not lapse at the end of
the fiscal year but shall remain appropriated until the completion of the project
or until the Board of Supervisors, by appropriate action, changes or eliminates
the appropriation. Upon completion of a capital project, staff is authorized to
close out the project and transfer to the funding source any remaining
balances. This section applies to appropriations for capital projects at June
30, 2018, and appropriations in the 2018-2019 fiscal year budget.
5. That the Board of Supervisors anticipates receiving various grants,
donations, and other miscellaneous revenues. These anticipated funds are
appropriated to the Grants Fund for the various functions and purposes as
provided therein, and said appropriation shall be acknowledged and allocated
to the appropriate fund upon approval by the Board of Supervisors on the
Consent Agenda.
6. This ordinance shall take effect July 1, 2018.
Page 3 of 4
On motion of Supervisor Peters to adopt the ordnance, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
A O Y TESTE:
De orah C. Jacks
Chief Deputy Cler the Board of Supervisors
cc: Christopher Bever, Director of Management and Budget
Page 4 of 4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
ORDINANCE 052218-4 APPROPRIATING FUNDS FOR THE 2018-2019
FISCAL YEAR TRANSFERS TO AND ON BEHALF OF ROANOKE
COUNTY PUBLIC SCHOOLS FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2018-2019; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved
said budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the
Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as
amended; and
WHEREAS, the first reading of this appropriation ordinance was held on May 8,
2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective
funds for the period beginning July 1, 2018, and ending June 30, 2019, for
the functions and purposes indicated:
Page 1 of 3
County of Roanoke, Virginia
Fiscal Year 2018-2019
Schools Revenue Sharing Transfer, Debt Service Transfer, and
Children's Services Act Transfer
First Reading May 8, 2018; Second Reading May 22, 2018
Appropriation
Amount
Revenues:
General Government Fund $ 77,671,746
Total Revenue - Schools Transfers
Expenditures:
General Government Fund
Transfer to Schools Operations
Transfer to Transfer to Debt Service Fund - Schools Debt Service
Transfer to Children's Services Act on behalf of Schools
Total Expenditures - Schools Transfers
Page 2 of 3
$ 77,671,746
$ 68,844,764
7,222,982
1,604,000
$ 77,671,746
2. That the transfer to Roanoke County Public Schools for operating per the
County and School revenue sharing agreement shall be transferred in its
entirety.
3. That the transfers made by Roanoke County on behalf of Roanoke County
Public Schools to the Debt Service Fund and Children's Services Act Fund
shall be based on actual expenditures incurred during fiscal year 2018-
2019. Any remaining balance in those transfers shall remain with Roanoke
County government.
4. This ordinance shall take effect July 1, 2018.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
A,COPY TESTE:
Deborah C. Jack"
Chief Deputy Clo the Board of Supervisors
cc: Christopher Bever, Director of Management and Budget
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
ORDINANCE 052218-5 APPROPRIATING FUNDS FOR THE 2018-2019
FISCAL YEAR OPERATIONS BUDGET FOR ROANOKE COUNTY
PUBLIC SCHOOLS
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2018-2019; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved
said budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the
Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as
amended; and
WHEREAS, the first reading of this appropriation ordinance was held on May 8,
2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2018, and ending June 30, 2019, for the
functions and purposes indicated:
Page 1 of 3
County of Roanoke, Virginia
Fiscal Year 2018-2019
Roanoke County Public Schools Operations
First Reading May 8, 2018; Second Reading May 22, 2018
Total Expenditures - Schools Operations and Debt Service Fund $ 175,209,762
Page 2 of 3
Appropriation
Amount
Revenues:
Schools Operating Funds:
General
$
146,758,507
Nutrition
5,932,145
Grants
6,161,112
Instructional Resources
1,007,237
Bus Replacement
1,182,513
Technology Replacement
2,724,351
Subtotal, Schools Operating Funds
$
163,765,865
Debt Service Fund - Schools
$
11,443,897
Total Revenue - Schools Operations and Debt Service Fund
$
175,209,762
Expenditures:
Schools Operating Funds:
General
$
146,758,507
Nutrition
5,932,145
Grants
6,161,112
Instructional Resources
1,007,237
Bus Replacement
1,182,513
Technology Replacement
2,724,351
Subtotal, Schools Operating Funds Expenditures
$
163,765,865
Debt Service Fund - Schools
$
11,443,897
Total Expenditures - Schools Operations and Debt Service Fund $ 175,209,762
Page 2 of 3
2. That all funded outstanding operating encumbrances at June 30, 2018, are
re -appropriated to the 2018-2019 fiscal year to the same department and
account for which they are encumbered in the previous year.
3. That all School Fund appropriations remaining at the end of the 2018-2019
fiscal year not lapse but shall be appropriated to Roanoke County Public
Schools and allocated per Section 10-5-A and B of the County of Roanoke
Comprehensive Financial Policy approved by the Board of Supervisors on
April 24, 2018.
4. Account balances remaining in the Schools Debt Fund (C360, C365, C370)
will carry over 100% and be re -appropriated to the individual funds.
5. This ordinance shall take effect July 1, 2018.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
COPY TESTE:
Beborah C. Jacks /
Chief Deputy Clerk jojhe Board of Supervisors
cc: Christopher Bever, Director of Management and Budget
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
ORDINANCE 052218-6 APPROPRIATING FUNDS FOR THE 2018-2019
FISCAL YEAR CAPITAL BUDGET FOR ROANOKE COUNTY PUBLIC
SCHOOLS
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2018-2019; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said
budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the Roanoke
County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended;
and
WHEREAS, the first reading of this appropriation ordinance was held on May 8,
2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2018, and ending June 30, 2019, for the
functions and purposes indicated:
Page 1 of 3
County of Roanoke, Virginia
Fiscal Year 2018-2019
Roanoke County Public Schools Capital
First Reading May 8, 2018; Second Reading May 22, 2018
Revenues:
Schools Capital
Schools Cash Sources
Total Revenue - Schools Capital
Expenditures:
Schools Capital
William Byrd High School
Capital Maintenance Plan
Human Resources and Payroll Module
Other Minor Capital Items & Reserves
Total Expenditures - Schools Capital
Page 2 of 3
Appropriation
Amount
$ 3,272,500
$ 3,272,500
1,500,000
1,000,000
432,500
340.000
$ 3,272,500
2. That all funded outstanding capital encumbrances at June 30, 2018, are re -
appropriated to the 2018-2019 fiscal year to the same account for which they
are encumbered in the previous year.
3. That appropriations designated for capital projects will not lapse at the end of
the fiscal year but shall remain appropriated until the completion of the project.
This section applies to appropriations for capital projects at June 30, 2018, and
appropriations in the 2018-2019 fiscal year budget.
4. Upon completion of a capital project, staff is authorized to close out the project
and transfer to the funding source any remaining balances. This section applies
to appropriations for capital projects at June 30, 2018, and appropriations in
the 2018-2019 fiscal year budget.
5. This ordinance shall take effect July 1, 2018.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
Assaid and carried by the following recorded vote:
AYES: Supervisors North, McNamara, Peters, Hooker
NAYS: None
ABSTAIN: Supervisor Assaid
TESTE:
Deborah C. Jacks I `
Chief Deputy Clerk toth Board of Supervisors
cc: Christopher Bever, Director of Management and Budget
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
ORDINANCE 052218-7 AMENDING SECTION 10-3 (LEVYING OF
LICENSE FEES AND TAXES) OF THE ROANOKE COUNTY CODE,
RAISING THE THRESHOLD OF ANNUAL GROSS RECEIPTS FOR
THOSE ENTITIES REQUIRED TO PAY THE COUNTY BUSINESS
LICENSE TAX (FROM $100,000 OR MORE TO $125,000 OR MORE);
AND REQUIRING ENTITIES THAT ARE BELOW THE THRESHOLD TO
PAY ONLY AN ANNUAL $50 LICENSE FEE
WHEREAS, Section 58.1-3703 of the Code of Virginia (1950), as amended,
authorizes localities to enact an ordinance levying a local license tax and/or fee for
issuing a business license; and
WHEREAS, Section 10-3(1) of the County Code presently imposes a $50 annual
license fee upon those entities whose annual gross receipts (during the prior year) are
less than one hundred thousand dollars ($100,000); and
WHEREAS, Section 10-3(2) of the County Code presently imposes an annual
license tax upon those entities whose annual gross receipts (during the prior year) from
a business, trade, profession, occupation or calling are one hundred thousand dollars
($100,000) or greater; and
WHEREAS, in order to encourage and benefit small businesses in Roanoke
County, it is proposed that the above County Code provisions be amended to 1) raise
the threshold of annual gross receipts for those entities required to pay the County
business license tax from one hundred thousand dollars ($100,000) or more to one
hundred twenty-five thousand dollars ($125,000) or more, and 2) require that entities
below the threshold to pay only the annual $50 license fee; and
Page 1 of 3
WHEREAS, the first reading and public hearing of this ordinance was held on
May 8, 2018, and the second reading was held on May 22, 2018.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors as follows:
That Sections 10-3(a)(1) and (2) of the Roanoke County Code are hereby
amended as follows:
Sec. 10-3. - Levying of license fees and taxes.
(a) Subject to the limitations provided in § 58.1-3703.C. of the Code of Virginia (1950,
as amended), and except as otherwise specifically provided for in this chapter of the
Roanoke County Code, there are hereby imposed and levied for each and every
year, beginning with January 1 of each year and ending December 31 following,
and there shall be collected the following license fees and taxes upon the privilege
of doing business or exercising a profession, trade, occupation or calling, including
all phases thereof, in the county, which license fees and taxes shall be for the
support of the county government, payment of the county debt, and for other county
and public purposes:
(1) There is hereby imposed and there shall be collected an annual license fee
in the amount of fifty dollars ($50.00) for issuance of a license on businesses,
trades, professions, occupations and callings and upon the persons, firms and
corporations engaged therein within the county; provided, however, that this
license fee shall not be charged to any person whose gross receipts from a
business, trade, profession, occupation or calling are ^.AQ +h.1_P_;AP'
dellars ($199,999.99) one hundred twenty-five thousand dollars ($125,000.00) or
greater during the preceding calendar year and who is subject to levy and
payment of the annual license taxes as provided in subsection (a)(2) hereof; and
(2) There is hereby levied and there shall be collected the annual license taxes
at the rates and in the amounts hereinafter set forth in this chapter upon any
person, firm, or corporation engaged in a business, trade, profession, occupation
or calling subject to licensure in the county. Except as may be otherwise
authorized by specific or special provisions of chapter 37 (§ 58.1-3700 et seq.) of
the Code of Virginia, 1950, as amended, and this chapter of the Roanoke County
Code, the annual license taxes shall not be imposed upon any person whose
gross receipts from a business, profession, trade, occupation or calling are less
thanp—huAdT +he ssapdd dears ($199 999 nn) one hundred twenty-five
thousand dollars ($125,000.00) during the preceding calendar year.
Page 2 of 3
2. All ordinances or part of ordinances in conflict with the provisions of this
ordinance shall be, and the same hereby are, repealed.
3. This ordinance shall take effect July 1, 2018.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
TESTE:
DelSerah C. Jacky
Chief Deputy Clerk to a Board of Supervisors
cc: Christopher Bever, Director of Management and Budget
Nancy Horn, Commissioner of the Revenue
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
ORDINANCE 052218-8 IMPOSING OR INCREASING CERTAIN FEES
FOR SERVICES FOR DEVELOPMENT AND INSPECTIONS,
PLANNING AND ZONING, AND REPEALING PRIOR ACTIONS
CONCERNING SAME
WHEREAS, the Board has found that it is both equitable and efficient to ensure
that those individuals who benefit from certain governmental services bear the cost
thereof while eliminating unintentional general service cost subsidies; and
WHEREAS, Section 15.2-2241. A (9) of the Code of Virginia (1950), as
amended, authorizes localities to impose reasonable fees and charges for the review of
plats and plans and the inspection of facilities; and
WHEREAS, Section 15.2-2286 A (6) of the Code of Virginia (1950), as amended,
authorizes the collection of fees to cover the costs of making inspections, issuing
permits, advertising of notices and other expenses incident to the administration of a
zoning ordinance or to the filing or processing of any appeal or amendment thereto; and
WHEREAS, in 1990, by Ordinance 61290-6, the Board established certain fees
for public services provided by and through the Roanoke County Department of
Development and Inspections (which is now the Department of Community
Development) relating to development services rendered for and on behalf of citizens;
and
WHEREAS, since 1990, such fees have remained the same; they have not
increased in response to increases in the County's costs to provide such services; and
WHEREAS, other miscellaneous fees related to services provided by the
Department of Community Development are set forth in the Roanoke County Code; and
Page 1 of 6
WHEREAS, the Department of Community Development recommends that the
following fees that have previously been approved by this Board be increased:
1. Erosion and sediment control fees,
2. Site plan review fees,
3. Large subdivision review fees,
4. Certificate of occupancy fees for commercial or residential planned unit
development, and
5. Special use permit fee; and
WHEREAS, the Department of Community Development further recommends the
imposition of the following new fees:
1. Certificate of occupancy fee for residential development,
2. Permit renewal fee (for erosion and sediment control, commercial site plan and/
or large subdivision development): this renewal fee will be imposed upon the
second renewal of the permit and for each subsequent annual renewal; there will
be no fee for the first twelve (12) month renewal of a permit, and
3. Zoning verification fee: this fee will cover the cost of preparing a zoning
verification letter (a document that informs property owners, lenders, and
prospective buyers of zoning laws related to a particular property based on the
County's current zoning ordinance and past history of the site),
4. Commonwealth Building Code Academy fee: pursuant to Sections 36-137(7) and
36-105 of the Code of Virginia, (in which the Commonwealth of Virginia imposes
a levy of 2% of permit fees collected by the County to support training programs
of the Building Code Academy), the Department of Community Development
further proposes to impose an additional 2% fee on the issuance of all building,
Page 2 of 6
plumbing, electrical and mechanical permits (for remittance to the
Commonwealth). The County has been paying this levy to the Commonwealth,
but has not been collecting it from its applicants (which has decreased the funds
available to the County to cover costs), and
5. Technology fee: pursuant to Section 36-105 of the Code of Virginia, it is
proposed that an additional technology fee in the amount of 3% (of all permit
issuing fees), be imposed upon every transaction processed by the Roanoke
County Department of Community Development (which may include County
development services and County planning and zoning services), related to
applications for development, rezoning, construction, etc. The fees collected will
be used to partially cover costs of County's computer programming and
equipment used to process applications and projects; and
WHEREAS, Section 15.2-107 of the Code of Virginia (1950), as amended,
directs the advertising, public hearing, and enactment of certain fees and levies, said
requirements having been satisfied as required by law; and
WHEREAS, the first reading and public hearing of this ordinance was held on
May 8, 2018, and the second reading was held on May 22, 2018.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors as follows:
1. That Chapter 8.1 (Erosion and Sediment Control), Section 8.1-8(c) of the County
Code is hereby amended to read and provide as follows:
Section 8.1-8. - Permits; fees; surety; etc.
(c) Fees. An applicant requesting permission to begin land -disturbing activity
pursuant to this article shall pay the following fees to cover the administrative
expense of review, permitting, and inspection.
Page 3 of 6
Disturbed Area (Square Feet)
Fee
Less than 5,000
$25.00
5,000 – 9,999
$50.00
10,000 – or greater
$199.99 4z $199.99 PGF diGt6IFbGd aGFG,
„r peptien of ;n ai+re $350.00 + $75.00
per disturbed acre
2. That the Chapter 7 (Building Regulations), Section 7-73 of the County Code is
hereby amended to read and provide as follows:
Section 7-73 Miscellaneous fees
There is hereby established the following schedule of miscellaneous fees:
Reinspection on construction: $50.00 (applies on third re -inspection of same
item)
Certificate of occupancy:
Commercial: $25.99 $50.00
Temporary—single-family: $10.00
Temporary—commercial: $25.00
Existing building CO: $35.00
Elevator periodic inspection: $35.00
Amusement devices:
Kiddie rides: $15.00
Circular rides or flat rides that can be inspected from less than 20 feet above
ground: $25.00
All other types of devices: $45.00
Page 4 of 6
Amusement device fees reduced fifty (50) percent when a private inspector is
used.
3. That there are hereby established certain fees for public services provided by
and through the Roanoke County Department of Community Development:
Review site plans
$755 (flat fee) + an additional $75 per
acre + the Virginia storm -water
management permit fee (hereafter
"VSMP", a fee which is set and charged
by the Commonwealth of Virginia and
administered by the County)
Review large subdivisions
$350 + $75 per lot + VSMP
Application for special use permit
$150
Issuance of a certificate of occupancy
$25
for a residential building
Second and subsequent renewals of
$750 + VSMP (if applicable)
annual permits (for erosion and
sediment control, site plan and/ or large
subdivision development); there will be
no fee for the first twelve (12) month
renewal of a permit.
Zoning verification fee
$50
Building Code Academy fee (for
2% fee on all permit issuing fees (to be
remittance to the Commonwealth)
imposed upon every transaction
processed by the Roanoke County
Department of Community Development
(which may include County development
services and County planning services),
related to applications for development,
rezoning, construction, etc.
Technology fee
3% fee on all permit issuing fees (to be
imposed upon every transaction
processed by the Roanoke County
Department of Community Development
(which may include County development
services and County planning services),
related to applications for development,
rezoning, construction, etc.
Page 5 of 6
4. To the extent that provisions of any prior ordinances of the County are in conflict
with this ordinance, the conflicting provisions of such ordinances are superseded
and repealed.
5. That the effective date of this ordinance and for the imposition of the fees and
charges contained herein shall be July 1, 2018.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors North, McNamara, Peters, Hooker
NAYS: Supervisor Assaid
A CORY TESTE:
1566orah C. Jack
Chief Deputy Cler to/e Board of Supervisors
cc: Christopher Bever, Director of Management and Budget
Arnold Covey, Director of Community Development
Tarek Moneir, Deputy Director of Development
Philip Thompson, Deputy Director of Planning
Page 6of6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
ORDINANCE 052218-9 ADOPTING A POLICE E -CITATION INITIATIVE
WHEREIN THE COUNTY WILL ASSESS A FIVE DOLLAR FEE PER
CONVICTED OFFENSE OR PRE -PAYABLE OFFENSE IN EACH
CRIMINAL OR TRAFFIC CASE IN THE DISTRICT OR CIRCUIT
COURTS
WHEREAS, in 2014, the Virginia General Assembly enacted Section 17.1-279.1
of the Code of Virginia, authorizing localities to enact an ordinance assessing an
additional sum (not to exceed five dollars ($5)), as part of the costs in each criminal or
traffic case in the district or circuit courts, for the purpose of funding the software,
hardware, and associated equipment costs for the implementation and maintenance of
an electronic summons ("E -Citation") system; and
WHEREAS, to improve the safety of Roanoke County Police Officers, minimize
traffic congestion, improve accuracy, and help with case management, it is proposed
that the County institute use of E -Citation technology; and
WHEREAS, it is therefore proposed that the County assess a five dollar ($5) fee
per convicted offence or pre -payable offence in the district and circuit courts to offset
the costs of the program, and
WHEREAS, the first reading and public hearing of this ordinance was held on
May 8, 2018, and the second reading was held on May 22, 2018.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors as follows:
1. A five dollar ($5) fee is here by assessed as part of the costs of each convicted
or pre -payable criminal or traffic offense in the Roanoke County district and
circuit courts.
Page 1 of 2
2. The fee shall be collected by the clerks of court, transmitted to the Roanoke
County Treasurer and utilized solely to fund the software, hardware, and
associated equipment costs for the implementation and maintenance of
electronic summons (E -Citation) system.
3. This ordinance shall take effect July 1, 2018.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
Assaid and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
A COPY TESTE:
Deborah C. Jacks
Chief Deputy Clerk t9 Board of Supervisors
cc: Christopher Bever, Director of Management and Budget
Howard B. Hall, Chief of Police
Kevin Hutchins, Treasurer
Steve McGraw, Clerk of Circuit Court
Carol E. Comacho, Clerk of General District Court
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
ORDINANCE 052218-10 AMENDING SECTION 20-25
(SUPPLEMENTAL COLLECTION SERVICE) OF THE ROANOKE
COUNTY CODE REPEALING SECTION 20-25 (F), DISCONTINUING
THE "PAYLOADER PROGRAM" (RENTING A TRAILER FOR
ADDITIONAL TRASH DISPOSAL)
WHEREAS, Section 20-25(f) of the County Code institutes the "payloader
program", which allows County residents to rent a County -owned trailer, at a fee, to
dispose of trash; and
WHEREAS, prior to 2012, this service was provided at no charge to County
residents; and
WHEREAS, in 2012, the program was changed to a fee service to help mitigate
associated costs; and
WHEREAS, at present, the Department of General Services recommends
eliminating this program because the costs of administering the program are not
covered by the fees charged, local private companies provide similar services, only a
small ratio of County citizens use this program (less than 0.3% of the County's
households utilize the program), and because the two trailers used for this program are
both in need of replacement; and
WHEREAS, the first reading and public hearing of this ordinance was held on
May 8, 2018, and the second reading was held on May 22, 2018.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors as follows:
1. That the County's "payloader program" is hereby discontinued.
Page 1 of 3
2. Section 20-25 (f), Supplemental Collection Service, of the Roanoke
County Code is hereby deleted as follows:
3. All ordinances or part of ordinances in conflict with the provisions of this
ordinance shall be, and the same hereby are, repealed.
4. This ordinance shall take effect July 1, 2018.
Page 2 of 3
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
A COPY TESTE:
Debbfah C. Jacks '
Chief Deputy Clerk tot oard of Supervisors
cc: Christopher Bever, Director of Management and Budget
Rob Light, Director of General Services
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 22, 2018
ORDINANCE 052218-11 AUTHORIZING THE GRANTING OF AN
ELECTRIC UTILITY EASEMENT TO APPALACHIAN POWER ON
TOWNSEND ROAD, AN UNIMPROVED RIGHT OF WAY OWNED BY
THE ROANOKE COUNTY BOARD OF SUPERVISORS, FOR THE
PURPOSE OF SUPPLYING ELECTRIC POWER TO 8447 TOWNSEND
ROAD (TAX MAP NO. 026-08-03-27.00-0000), HOLLINS MAGISTERIAL
DISTRICT
WHEREAS, Appalachian Power Company (AEP) requires a non-exclusive right-
of-way and easement for the purpose of providing electrical service to 8447 Townsend
Road, an unimproved right of way that is owned by the Roanoke County Board of
Supervisors; and
WHEREAS, the proposed utility easement will serve the interests of the public
and is necessary for the public health, safety, and welfare of the citizens of Roanoke
County; and
WHEREAS, pursuant to the provisions of Section 18.04 of the Roanoke County
charter, the acquisition and disposition of real estate can be authorized only by
ordinance. A first reading of this ordinance was held on May 8, 2018, and the second
reading of this ordinance was held on May 22, 2018; and
WHEREAS, pursuant to the provisions of Section 16.01 of the Roanoke County
Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and
is hereby made available for other public uses by conveyance to Appalachian Power
Company for a utility easement.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
Page 1 of 2
1. That donation to Appalachian Power Company of a utility easement for
purpose of an underground electric line to 8447 Townsend Road, as shown on a
drawing titled "Proposed Overhead and Underground Easement Area on the Property of
Roanoke County", prepared by Appalachian Power Company on March 6, 2018, is
hereby authorized and approved.
2. That the County Administrator, or any Assistant County Administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
3. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor North to adopt the ordinance, seconded by Supervisor
Assaid and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
A GORY TESTE:
DeblQrah C. Jacks I/ /
Chief Deputy Clerk tq(theAoard of Supervisors
cc: Tarek Moneir, Deputy Director of Development
Page 2 of 2
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APPALACHIAN POWER COMPANY
Proposed Overhead
and Underground
Easement Area on
the Property of
County of Roanoke
NOT TO SCALE
3/6/2018
EXHIBIT "A"
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
RESOLUTION 052218-12.a EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO PHILLIP W.
FERGUSON, MASTER DEPUTY SHERIFF III, UPON HIS RETIREMENT
AFTER TWENTY (20) YEARS OF SERVICE
WHEREAS, Phillip W. Ferguson was employed by Roanoke County on July 21,
1997; and
WHEREAS, Mr. Ferguson retired on September 1, 2017, after twenty years and
one month of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Mr. Ferguson served as a Deputy Sheriff in both the Jail and the
Courts, during his tenure with Roanoke County and has served with professionalism and
dedication in providing services to the citizens of Roanoke County; and
WHEREAS, during Mr. Ferguson's time serving the citizens of Roanoke County, he
did so with exceptional dedication and determination to ensure that he provided the highest
level of service possible. Mr. Ferguson retired with honor from military service in the United
States Marine Corps after twenty-four (24) years, shortly before he began working for the
Roanoke County Sheriff's Office. He was known for his pleasant nature towards the public
as he worked as a bailiff in the Roanoke County Circuit Court. During recesses in jury
trials, he would often entertain the jurors by talking with them about his experiences in the
military as well as everyday occurrences that he observed. He was extremely devoted to
his family and neighbors alike, taking time out of his busy schedule to take motorcycle trips
with his wife. He volunteered to represent the Sheriff's Office as he presented a plaque of
condolence to the Dallas Police Department after the tragic shootings of several of their
officers in 2016. Mr. Ferguson had a way to bring a smile to the public's face with just his
Page 1 of 2
everyday pleasant and professional attitude. Mr. Ferguson will be missed by his
colleagues and leaves behind a truly magnificent legacy of well-deserved respect and
outstanding service.
WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to PHILLIP W. FERGUSON for more than twenty years of capable,
loyal, and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
A COPY TESTE:
Deborah C. Jacks
Chief Deputy Clerk t he Board of Supervisors
Page 2 of 2
ACTION NO. A -052218-12.b
ITEM NO. J-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 22, 2018
AGENDA ITEM: Request to accept and allocate funds in the amount of
$4,048.15 to the Clerk of Circuit Court from the
Commonwealth of Virginia for Technology Trust Funds
SUBMITTED BY:
APPROVED BY:
ISSUE:
Jill Camilletti
Deputy Clerk IV
Thomas C. Gates
County Administrator
Acceptance and allocation of funds in the amount of $4,048.15 to the Clerk of the Circuit
Court from the Commonwealth of Virginia
BACKGROUND:
Technology Trust Funds represent fees collected by the Roanoke County Circuit Court
Clerk's Office, have been received from the State in the amount of $4,048.15. In
accordance with State of Virginia Code Section 17.1-279 stated the Circuit Court Clerk's
Office shall assess a $5.00 fee called Technology Trust Fund Fee. Each month, the
Clerk's Office can request the fees that were assessed the previous month. The code
section further states that four of every five dollar fee shall be allocated by the
Compensation Board from the trust fund for the purposes of obtaining and updating
office automation and information technology equipment including software and
conversion services; preserving, maintaining and enhancing court records, including but
not limited to the costs of repairs, maintaining and enhancing court records, consulting
services, service contracts, redaction of social security numbers from land records and
system replacement or upgrades and improving public access to court records.
DISCUSSION:
The funds received from the Commonwealth of Virginia have been earmarked for
Page 1 of 2
maintenance needs for the Clerk of circuit Court, specifically towards the twice yearly
maintenance bill from the Supreme Court for maintaining their records, equipment, etc.
FISCAL IMPACT:
All funds are provided by the Commonwealth of Virginia. No County matching funds are
required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating $4,048.15 to the Clerk of Circuit Court from
the Commonwealth of Virginia.
VOTE:
Supervisor Peters moved to approve the appropriation. Supervisor North seconded the
motion. Motion approved.
cc: Jill Camilletti, Deputy Clerk IV
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
Yes
No
Absent
Mr. Assaid
®
❑
❑
Mr. North
®
❑
❑
Mr. McNamara
®
❑
❑
Mr. Peters
®
❑
❑
Ms. Hooker
®
❑
❑
cc: Jill Camilletti, Deputy Clerk IV
Christopher Bever, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, MAY 22, 2018
RESOLUTION 052218-12.c APPROVING THE PROGRAMMATIC
PROJECT ADMINISTRATION AGREEMENT EXTENSION ADDENDUM
FOR EXISTING REVENUE SHARING PROJECTS, AND GRANTING
SIGNATORY AUTHORITY TO THE COUNTY ADMINISTRATOR OR HIS
DESIGNEE TO EXECUTE THE AGREEMENT
WHEREAS, Roanoke County is a recipient of Virginia Department of
Transportation revenue sharing funds for transportation projects; and
WHEREAS, four existing projects are administered through a Programmatic
Project Administration Agreement which expires on June 30, 2018; and
WHEREAS, the Board of Supervisors has previously allocated matching funds
for each of the four projects; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board of Supervisors has previously allocated matching funds for
the following Revenue Sharing projects:
a. Kenwick Trail Drainage Project
b. Belle Meade Drive Drainage Project
c. Merriman Road Drainage Project
d. Huffman Lane Reconstruction — Preliminary Engineering
Page 1 of 2
2. That the County Administrator or his designee is hereby granted signatory
authority to execute the Programmatic Project Administration Agreement
Extension Addendum for the above mentioned projects.
3. That this resolution is effective immediately.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
A DOPY TESTE:
Deborah C. Jacks
Chief Deputy Clerk4,6/e Board of Supervisors
cc: David Holladay, Planning Administrator
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
RESOLUTION 052218-12 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
That the certain section of the agenda of the Board of Supervisors for May 22, 2018,
designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated Items 1 through 4 inclusive, as
follows..
1. Approval of minutes — March 27, 2018
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Philip W. Ferguson, Master Deputy Sheriff III, upon his retirement
after twenty (20) years of service
3. Request to accept and allocate funds in the amount of $4,048.15 to the Clerk of
Circuit Court from the Commonwealth of Virginia for Technology Trust Funds
4. Resolution approving the Programmatic Project Administration Agreement
Extension Addendum for existing Revenue Sharing projects, and granting
signatory authority to the County Administrator or his designee to execute the
agreement of Transportation Secondary System
Page 1 of 2
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
PY TESTE:
Deborah C. Jacks
Chief Deputy Clerk to 44oard of Supervisors
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 22, 2018
RESOLUTION 052218-13 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
A (COPY TESTE:
Deborah C. Jacks
Chief Deputy Clerko thoard of Supervisors
Page 1 of 1