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Home My WebLink About5/8/2018 - RegularRoanoke County Board of Supervisors May 8, 2018 INVOCATION: Spiritual Growth Pastor Kevin Wilson Fellowship Community Church PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: "Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board." Page 1 of 5 Roanoke County Board of Supervisors Agenda May 8, 2018 Good afternoon and welcome to our meeting for May 8, 2018. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County's website at www.RoanokeCountvVA.gov. Our meetings are closed -captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS 1. Briefing to discuss Roanoke County's Legislative Program and preparation for the 2019 session of the Virginia General Assembly (Ruth Ellen Kuhnel; County Attorney; Eldon James, Eldon James & Associates) E. NEW BUSINESS 1. Resolution approving the Roanoke County Public Schools (RCPS) budget for fiscal year 2018-2019 upon certain terms and conditions (Mr. Jason B. Moretz, School Board Chairman, Roanoke County Public Schools (RCPS); Dr. Gregory Killough, Ed. D. Superintendent, RCPS; Mrs. Penny Hodge, CPA, SFO, Assistant Superintendent of Finance and Operations, RCPS) Page 2 of 5 F. PUBLIC HEARING 1. Public hearing for citizen comment on the proposed fiscal year 2018-2019 Operating Budget and the proposed fiscal year 2019-2028 Capital Improvement Program (Christopher R. Bever, Director of Management and Budget) G. PUBLIC HEARING AND FIRST READING OF ORDINANCES 1. Ordinance adopting a Police e -Citation initiative wherein the County will assess a five dollar fee per convicted offense or pre -payable offense in each criminal or traffic case in the district or circuit courts (Howard B. Hall, Chief of Police; Christopher R. Bever, Director of Management and Budget) 2. Ordinance amending Section 10-3 (Levying of License Fess and Taxes) of the Roanoke County Code, raising the threshold of annual gross receipts for those entities required to pay the County Business License Tax (from $100,000 or more to $125,000 or more); and requiring entities that are below the threshold to pay only an annual $50 license fee (Christopher R. Bever, Director of Management and Budget) 3. Ordinance amending Section 20-25 (Supplemental Collection Service) of the Roanoke County Code repealing Section 20-25(F), discontinuing the "Payloader Program" (renting a trailer for additional trash disposal) (Rob Light, Director of General Services; Christopher R. Bever, Director of Management and Budget) 4. Ordinance imposing or increasing certain fees for services for development and inspections, planning and zoning, and repealing prior actions concerning same (Arnold Covey, Director of Community Development; Christopher R. Bever, Director of Management and Budget) H. FIRST READING OF ORDINANCES 1. Ordinances to appropriate funds for: (a) Fiscal year 2018-2019 operations budget and approval of the Classification and Pay Plan for fiscal year 2018-2019 for Roanoke County, Virginia; (b) Fiscal year 2018-2019 capital budget for Roanoke County, Virginia; (c) Fiscal year 2018-2019 transfers to and on behalf of Roanoke County Public Schools budget for Roanoke County, Virginia; (d) Fiscal year 2018-2019 operations budget for Roanoke County Public Schools; and (e) Fiscal year 2018-2019 capital budget for Roanoke County Public Schools (Christopher R. Bever, Director of Management and Budget) Page 3 of 5 2. Ordinance authorizing the granting of an electric utility easement to Appalachian Power Company (AEP) on Townsend Road, an unimproved right of way owned by the Roanoke County Board of Supervisors for the purpose of supplying electric power to 8447 Townsend Road (Tax Map No. 026.08-03-27.00-0000), Hollins Magisterial District (Tarek Monier, Deputy Director of Development; Peter Lubeck, Senior Assistant County Attorney) I. PUBLIC HEARING AND SECOND READING OR ORDINANCES 1. Ordinance authorizing the issuance of not to exceed $30,000,000 General Obligation School Bonds of the County of Roanoke, Virginia, to be sold through the Virginia Public School Authority (VPSA) (Rebecca Owens, Director of Finance) J. APPOINTMENTS 1. Budget and Fiscal Affairs (BFAC) (appointed by District) 2. Economic Development Authority (EDA) (appointed by District) 3. Library Board (appointed by District) K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes — March 13, 2018 2. Resolution approving participation in and conditions of the Virginia Juvenile Community Crime Control Act (VJCCCA) Grant Program of the Department of Juvenile Justice for the fiscal years 2018-2019 and 2019-2020 and to allow participation by the City of Salem 3. Resolution amending the Virginia Department of Transportation (VDOT) Secondary Six -Year Road Improvement Plan for fiscal years 2018 through 2023 and Estimated Allocations L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves 2. Outstanding Debt Report Page 4 of 5 N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. George G. Assaid 2. Phil C. North 3. Joseph P. McNamara 4. P. Jason Peters 5. Martha B. Hooker O. ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: May 8, 2018 Briefing to discuss Roanoke County's Legislative Program and preparation for the 2019 session of the Virginia General Assembly SUBMITTED BY: Ruth Ellen Kuhnel County Attorney APPROVED BY: Thomas C. Gates County Administrator ISSUE: Eldon James and Sue Rowland (operating as Eldon James and Associates, Inc.) will review the results of the County's legislative proposals of the 2018 session of the Virginia General Assembly and discuss potential legislative priorities for the 2019 session. In addition to the review and comments related to the County's legislative agenda, staff will present an overview of initiatives undertaken by staff to complement the services provided by Eldon James & Associates. BACKGROUND: Each year, the Roanoke County Board of Supervisors adopts a formal agenda of Legislative Issues for the upcoming General Assembly Session. That process begins with a review of the past year's session, followed by staff development of potential legislative issues over the summer months to be addressed during the upcoming General Assembly session. Draft legislative issues are developed in conjunction with our legislative liaison, citizens who provide input, regional group dialogues and discussions with local legislators. Members of the Board of Supervisors are also requested to provide input into the draft legislative agenda. Development of the legislative agenda culminates with a presentation to the Board of Supervisors, typically in October of each year, and a request of the Board for formal adoption of the agenda. Subsequent to adoption of the County's legislative agenda, staff works with Board Page 1 of 2 Members, our local legislative delegation and our legislative liaison to promote the interests of the County. DISCUSSION: While awaiting resolution of the 2018 session of the Virginia General Assembly, staff has begun its annual process of identifying and researching legislative issues for the 2019 session. Staff has identified the following legislative issues to monitor: a) Budget/State revenues b) Local fiscal stress study c) Federal health care decisions and their impact on the Commonwealth and region d) Local mandates e) Federal withholding of regional transit funding f) Public notices legislation g) Behavioral Health work group h) Wireless infrastructure work group i) Transportation Following is a draft legislative calendar for the 2019 General Assembly session: May 8, 2018 Briefing with Board of Supervisors June -August 2018 Staff development of potential issues Preliminary meetings with local legislators September 2018 Regional legislative agenda discussions Development of draft County legislative agenda October 2018 Formal Adoption of Legislative Agenda by BOS November -December 2018 Follow up meetings with local legislators January -February 2019 General Assembly Session Staff will provide regular updates on issues identified in the legislative briefing and will schedule additional opportunities for the Board to discuss potential initiatives for the 2019 Legislative Agenda. FISCAL IMPACT: There is no impact associated with development of the Legislative Agenda. Page 2 of 2 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 8, 2018 Resolution approving the Roanoke County Public Schools (RCPS) budget for fiscal year 2018-2019 upon certain terms and conditions Christopher R. Bever Director of Management and Budget Thomas C. Gates County Administrator Resolution to approve the annual budget for Roanoke County Public Schools BACKGROUND: State Code 22.1-93 requires the governing body of a County to prepare and approve an annual budget for education purposes by May 15 or within thirty (30) days of the receipt of the County of the estimates of state funds, whichever shall later occur. DISCUSSION: The Roanoke County Public Schools (RCPS) School Board approved their fiscal year 2018-2019 budget on March 22, 2018. A copy of the fiscal year 2018-2019 Roanoke County Public Schools Operating Budget was provided to the Board of Supervisors and budget information can also be found on-line at: https-//www.res.kl2.va.us/Page/3270. Subsequent to that approval, the School Board amended their budget on April 26, 2018. The only change to the budget was an increase of $195,619 in the General Fund over the County Administrator's proposed budget for fiscal year 2018-2019. This increase was based on adjustments made to the shared revenue through the County and Schools revenue sharing formula. Page 1 of 3 The table below summarizes the budget for each RCPS fund and incorporates the amendments by the School Board on April 26, 2018. A comparison of the fiscal year 2018-2019 budget to the fiscal year 2017-2018 approved RCPS budget is provided. Mr. Jason B. Moretz, RCPS School Board Chairman; Dr. Gregory Killough, RCPS Superintendent; and Mrs. Penny Hodge, RCPS Assistant Superintendent for Finance and Operations will attend the Board of Supervisors meeting to present the RCPS budget. Fund FY 17-18 Budget FY 18-19 Budget $ Increase/ (Decrease) % Change General Fund $145,407,698 $146,758,507 $1,350,809 0.93% Instructional Resources Fund 1,091,652 1,007,237 (84,415) -7.73% Grant Fund 7,017,665 6,161,112 (856,553) -12.21% Nutrition Fund 6,079,204 5,932,145 (147,059) -2.42% Technology Replacement Fund 357,740 2,724,351 2,366,611 661.54% Bus Replacement Fund 876,893 1,182,513 305,620 34.85% Capital Projects Fund 36,982,750 3,272,500 (33,710,250) -91.15% Total, All Funds $197,813,602 $167,038,365 ($30,775,237) -15.56% Page 2 of 3 FISCAL IMPACT: Per the revenue sharing agreement with RCPS, the County Administrator's proposed fiscal year 2018-2019 Operating Budget included a transfer in the amount of $68,649,145 for RCPS operations as part of the Schools General Fund. Subsequent to the County Administrator's budget proposal, the Board of Supervisors approved adjustments to the revenue sharing formula to account for: (1) a reduction in BPOL taxes which is revenue shared with RCPS and (2) removal of the adjustment to account for one-time funding provided by the County to the Children's Services Act (CSA) Fund. Those two adjustments provided an additional $195,619 for RCPS, bringing the total transfer for RCPS operations as part of the Schools General Fund to $68,844,764 for fiscal year 2018-2019, an increase of $765,827 over fiscal year 2017-2018. The appropriation of School funds will occur as part of the adoption of the fiscal year 2018-2019 budget ordinances. The first reading of the budget ordinances is scheduled for May 8, 2018, with second reading scheduled for May 22, 2018. STAFF RECOMMENDATION: Staff recommends approving the Roanoke County Public Schools fiscal year 2018-2019 budget to satisfy State Code requirements. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2018 RESOLUTION APPROVING THE ROANOKE COUNTY PUBLIC SCHOOLS BUDGET FOR FISCAL YEAR 2018-2019 UPON CERTAIN TERMS AND CONDITIONS WHEREAS, State Code 22.1-93 requires the governing body of a County to prepare and approve an annual budget for education purposes by May 15 or within thirty (30) days of the receipt by the County of the estimates of state funds, whichever shall later occur; and WHEREAS, the Roanoke County School Board approved their fiscal year 2018- 2019 budget on March 22, 2018 and subsequently amended the budget on April 26, 2018. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the fiscal year 2018-2019 Roanoke County Public Schools budget as set forth by the School Board's adoption on March 22, 2018, and incorporating approved amendments to that budget on April 26, 2018, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. Page 1 of 1 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 8, 2018 Public hearing for citizen comment on the proposed fiscal year 2018-2019 Operating Budget and the proposed fiscal year 2019-2028 Capital Improvement Program Christopher R. Bever Director of Management and Budget Thomas C. Gates County Administrator Conduct a public hearing for citizen comment on the proposed fiscal year 2018-2019 Operating Budget and the proposed fiscal year 2019-2028 Capital Improvement Program. BACKGROUND: State Code requires a public hearing to receive written and oral comments on the proposed fiscal year 2018-2019 Operating Budget and the proposed fiscal year 2019- 2028 Capital Improvement Program. A public hearing on the operating and capital budgets was held on April 10, 2018, thereby satisfying State Code requirements. This public hearing provides an additional opportunity for citizen comment on the proposed operating and capital budgets in advance of first reading of budget ordinances scheduled for May 8, 2018. DISCUSSION: This time has been set aside for a public hearing on the proposed annual budget for fiscal year 2018-2019 and the proposed fiscal year 2019-2028 Capital Improvement Program. The public hearing was advertised in the Roanoke Times on April 25, 2018 and May 2, 2018. The budget documents can be found on the Roanoke County website at www.roanokecountvva.gov, at any of the County libraries, and at the Roanoke County Office of Management and Budget or Office of the Clerk of the Board of Page 1 of 2 Supervisors, located at 5204 Bernard Drive, Roanoke, Virginia 24018. FISCAL IMPACT: There is no fiscal impact associated with this public hearing. STAFF RECOMMENDATION: Staff recommends conducting the public hearing to receive citizen comments on the proposed annual budget for fiscal year 2018-2019 and the proposed fiscal year 2019- 2028 Capital Improvement Program. Page 2 of 2 ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: May 8, 2018 Ordinance adopting a Police e -Citation initiative wherein the County will assess a five dollar fee per convicted offense or pre -payable offense in each criminal or traffic case in the district or circuit courts Christopher R. Bever Director of Management and Budget APPROVED BY: Thomas C. Gates County Administrator ISSUE: Implementation of a five dollar ($5) fee on pre -payable or convicted criminal or traffic offenses for the purpose of implementing an e -Citation initiative in the County's Police Department. BACKGROUND: The system of electronic traffic tickets, better known as e -Citation, is a faster, safer, and more accurate way to write warning and traffic tickets. The speed of the process affects officer and public safety. In 2014, the Virginia General Assembly amended the Code of Virginia by adding Section 17.1-279.1 - Additional Assessment for Electronic Summons System. This Code section permits the County to assess up to a $5 fee per criminal or traffic pre- payable or convicted offense. The fees collected can only be utilized to offset costs of the e -Citation program. DISCUSSION: Moving to an electronic citation system provides many benefits to citizens, officers and the courts. The e -Citation system substantially reduces the amount of time to complete a summons. This time reduction improves officer safety by reducing the time an officer Page 1 of 2 is out of the patrol car or parked on the roadside distracted by paperwork. Decreasing the amount of time per stop helps minimize traffic congestion from on -looking drivers and enhances motorist convenience by allowing them to quickly get back on the road. The electronic system allows the officer to capture driver's license and registration information through an automated process which substantially reduces human errors and eliminates issues with illegible handwriting. The automated process of uploading data directly from the patrol car to the Police Department's and Court's Records Management Systems reduces the data entry time for staff and improves customer service. FISCAL IMPACT: Fees anticipated to be generated from this program in the amount of $60,000 have been included in the proposed fiscal year 2018-2019 budget. Fees will be placed in a special revenue fund and will only be utilized to offset costs of the e -Citation program. STAFF RECOMMENDATION: Implementing this new fee requires a public hearing and two readings of an ordinance. Staff recommends conducting a public hearing and approval of the first reading of this ordinance, and scheduling second reading for May 22, 2018. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2018 ORDINANCE ADOPTING A POLICE E -CITATION INITIATIVE WHEREIN THE COUNTY WILL ASSESS A FIVE DOLLAR FEE PER CONVICTED OFFENSE OR PRE -PAYABLE OFFENSE IN EACH CRIMINAL OR TRAFFIC CASE IN THE DISTRICT OR CIRCUIT COURTS WHEREAS, in 2014, the Virginia General Assembly enacted Section 17.1-279.1 of the Code of Virginia, authorizing localities to enact an ordinance assessing an additional sum (not to exceed five dollars ($5)), as part of the costs in each criminal or traffic case in the district or circuit courts, for the purpose of funding the software, hardware, and associated equipment costs for the implementation and maintenance of an electronic summons ("E -Citation") system; and WHEREAS, to improve the safety of Roanoke County Police Officers, minimize traffic congestion, improve accuracy, and help with case management, it is proposed that the County institute use of E -Citation technology; and WHEREAS, it is therefore proposed that the County assess a five dollar ($5) fee per convicted offence or pre -payable offence in the district and circuit courts to offset the costs of the program, and WHEREAS, the first reading and public hearing of this ordinance was held on May 8, 2018, and the second reading was held on May 22, 2018. NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of Supervisors as follows: 1. A five dollar ($5) fee is here by assessed as part of the costs of each convicted or pre -payable criminal or traffic offense in the Roanoke County district and circuit courts. Page 1 of 2 2. The fee shall be collected by the clerks of court, transmitted to the Roanoke County Treasurer and utilized solely to fund the software, hardware, and associated equipment costs for the implementation and maintenance of electronic summons (E -Citation) system. 3. This ordinance shall take effect July 1, 2018. Page 2 of 2 ACTION NO. ITEM NO. G.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 8, 2018 Ordinance amending Section 10-3 (Levying of License Fess and Taxes) of the Roanoke County Code, raising the threshold of annual gross receipts for those entities required to pay the County Business License Tax (from $100,000 or more to $125,000 or more); and requiring entities that are below the threshold to pay only an annual $50 license fee Christopher R. Bever Director of Management and Budget Thomas C. Gates County Administrator Amending Section 10-3 of the Roanoke County Code to raise the threshold of annual gross receipts from $100,000 to $125,000 for entities required to pay the County's Business, Professional, and Occupational License (BPOL) Tax. Entities below the new $125,000 gross receipts threshold will pay only an annual $50 dollar license fee. BACKGROUND: The County of Roanoke currently levies a $50 annual license fee for entities operating in the County with gross receipts under $100,000. Entities with gross receipts over $100,000 pay an annual business license tax, with rates based on the category of business as detailed in attached budget memo #8. During the fiscal year 2018-2019 budget development process, information on the Business, Professional, and Occupational License (BPOL) Tax was requested by the Board of Supervisors. That information was provided through budget memos #3, #8, and #13 and is attached for reference. Page 1 of 2 DISCUSSION: At the April 10, 2018 budget work session, the Board of Supervisors achieved consensus on raising the gross receipts threshold from $100,000 to $125,000 for which only a $50 fee is levied. To make this change, County Code will be required to be amended, and the County Administrator's proposed budget revised to account for a reduction in BPOL revenue. FISCAL IMPACT: Increasing the gross receipts threshold from $100,000 to $125,000 for which only a $50 fee is levied is estimated to reduce BPOL revenue by $61,000. County staff has accounted for that revenue reduction in the fiscal year 2018-2019 County operating budget ordinance to be presented for consideration at the May 8, 2018 Board of Supervisors meeting. STAFF RECOMMENDATION: Amending the County Code to adjust the gross receipts threshold requires a public hearing and two readings of an ordinance. Staff recommends conducting a public hearing and approval of the first reading of this ordinance, and scheduling second reading for May 22, 2018. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2018 ORDINANCE AMENDING SECTION 10-3 (LEVYING OF LICENSE FEES AND TAXES) OF THE ROANOKE COUNTY CODE, RAISING THE THRESHOLD OF ANNUAL GROSS RECEIPTS FOR THOSE ENTITIES REQUIRED TO PAY THE COUNTY BUSINESS LICENSE TAX (FROM $100,000 OR MORE TO $125,000 OR MORE); AND REQUIRING ENTITIES THAT ARE BELOW THE THRESHOLD TO PAY ONLY AN ANNUAL $50 LICENSE FEE WHEREAS, Section 58.1-3703 of the Code of Virginia (1950), as amended, authorizes localities to enact an ordinance levying a local license tax and/or fee for issuing a business license; and WHEREAS, Section 10-3(1) of the County Code presently imposes a $50 annual license fee upon those entities whose annual gross receipts (during the prior year) are less than one hundred thousand dollars ($100,000); and WHEREAS, Section 10-3(2) of the County Code presently imposes an annual license tax upon those entities whose annual gross receipts (during the prior year) from a business, trade, profession, occupation or calling are one hundred thousand dollars ($100,000) or greater; and WHEREAS, in order to encourage and benefit small businesses in Roanoke County, it is proposed that the above County Code provisions be amended to 1) raise the threshold of annual gross receipts for those entities required to pay the County business license tax from one hundred thousand dollars ($100,000) or more to one hundred twenty- five thousand dollars ($125,000) or more, and 2) require that entities below the threshold to pay only the annual $50 license fee; and Page 1 of 3 WHEREAS, the first reading and public hearing of this ordinance was held on May 8, 2018, and the second reading was held on May 22, 2018. NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of Supervisors as follows: That Sections 10-3(a)(1) and (2) of the Roanoke County Code are hereby amended as follows: Sec. 10-3. - Levying of license fees and taxes. (a) Subject to the limitations provided in § 58.1-3703.C. of the Code of Virginia (1950, as amended), and except as otherwise specifically provided for in this chapter of the Roanoke County Code, there are hereby imposed and levied for each and every year, beginning with January 1 of each year and ending December 31 following, and there shall be collected the following license fees and taxes upon the privilege of doing business or exercising a profession, trade, occupation or calling, including all phases thereof, in the county, which license fees and taxes shall be for the support of the county government, payment of the county debt, and for other county and public purposes: (1) There is hereby imposed and there shall be collected an annual license fee in the amount of fifty dollars ($50.00) for issuance of a license on businesses, trades, professions, occupations and callings and upon the persons, firms and corporations engaged therein within the county; provided, however, that this license fee shall not be charged to any person whose gross receipts from a business, trade, profession, occupation or calling are e e h, ind-Fed +hni ic�nrl dellaFs ($199,999.99) one hundred twenty-five thousand dollars ($125,000.00) or greater during the preceding calendar year and who is subject to levy and payment of the annual license taxes as provided in subsection (a)(2) hereof; and (2) There is hereby levied and there shall be collected the annual license taxes at the rates and in the amounts hereinafter set forth in this chapter upon any person, firm, or corporation engaged in a business, trade, profession, occupation or calling subject to licensure in the county. Except as may be otherwise authorized by specific or special provisions of chapter 37 (§ 58.1-3700 et seq.) of the Code of Virginia, 1950, as amended, and this chapter of the Roanoke County Code, the annual license taxes shall not be imposed upon any person whose gross receipts from a business, profession, trade, occupation or calling are less than one hundred twenty-five thousand dollars ($125,000.00) during the preceding calendar year. Page 2 of 3 2. All ordinances or part of ordinances in conflict with the provisions of this ordinance shall be, and the same hereby are, repealed. 3. This ordinance shall take effect July 1, 2018. Page 3 of 3 I Thomas C. Gates County of Roanoke Countv Administrator Memo To: Roanoke County Board of Supervisors From: Date: Subject: Thomas C. Gates, County February 7, 2018 Administrator FY 2019 Budget Memo #3: Business, Professional, and Occupational License (BPOL) Tax Information The following budget memo provides information requested by Supervisor McNamara regarding the County of Roanoke's Business, Professional, and Occupational License (BPOL) Tax. Information was provided by the County of Roanoke's Commissioner of Revenue and Information Technology Department. Dollar Range Number of Licenses % of Total Licenses Total Gross Receipts % of Total Gross Receipts $0-$99,999 3,667 65.80% $91,471,992 3.42% $100,000 - $249,999 778 13.96% $118,563,819 4.43% $250,000 - $499,999 376 6.75% $132,928,918 4.96% $500,000 - $999,999 305 5.47% $214,812,644 8.02% $1,000,000 - $2,499,999 276 4.95% $423,183,531 15.80% $2,500,000 - $4,999,999 102 1.83% $361,332,971 13.49% $5,000,000 and over 69 1.24% $1,336,043,149 49.88% Grand Total 5,573 100.0% $2,678,337,024 100.00% If you have any additional questions, please contact Chris Bever, Director of Management and Budget at 540-772-2021 or cbevergroanokecountyva. oovv. cc: Richard Caywood, Assistant County Administrator Dan O'Donnell, Assistant County Administrator Nancy Horn, Commissioner of Revenue Doris Salyer, Chief Deputy Commissioner of Revenue Rebecca Owens, Director of Finance Chris Bever, Director, Office of Management and Budget Thomas C. Gates Countv Administrator Memo To: Roanoke County Board of Supervisors From: Thomas C. Gates, County Administratgp\ \ Date: March 23, 2018 Subject: FY 2019 Budget Memo #8: Follow -Up to Budget Memo #3 Regarding Business, Professional, and Occupational License (BPOL) Tax Information The following budget memo provides information requested by Supervisor McNamara regarding the County of Roanoke's Business, Professional, and Occupational License (BPOL) Tax. This is a follow-up to Budget Memo 43: Business, Professional, and Occupational License (BPOL) Tax Information. Information was provided by the County of Roanoke's Commissioner of Revenue and Information Technology Department, and reviewed by the County Attorney's Office. The information provided below is an estimate of revenue collected from BPOL taxes. The revenue estimate is based on gross receipts at the end of fiscal year 2017, and does not account for collection rate or one-time collections. Dollar Range Number of Licensest Total Estimated BPOL Tax Revenue $0-$99,999 3,681 $160,349 $100,000 - $249,999 778 $377,824 $250,000 - $499,999 377 $416,550 $500,000 - $999,999 304 $630,828 $1,000,000 - $2,499,999 276 $1,270,234 $2,500,000 - $4,999,999 101 $1,002,824 $5,000,000 and over 69 $2,472,247 Grand Total 5,586 $6,330,856 The decision to levy BPOL taxes is a local decision, as State Code 58.1-3706 provides the County authority to impose these taxes. State Code dictates the rates that can be considered are as follows, along with the current County rate: ' Information based on Fiscal Year Ending 2017 data; previous Budget Memo #3 reflected current number of licenses. BPOL Category Allowable Rate Ran e ( er $100)2 County Rate' Wholesale $0.00 - $0.05 $0.05 Contractors $0.00 - $0.16 $0.16 Retail $0.00 - $0.20 $0.20 Repair $0.00 - $0.36 $0.36 Professional $0.00 - $0.58 $0.58 Additionally, for businesses with gross receipts under $100,000, an annual license fee of $50 is collected with no additional BPOL tax imposed. Per State Code 58.1-3703 and Attorney General's Opinion No. 05-027, the Board of Supervisors can increase the threshold for gross receipts in which only an annual license fee is charged, provided the additional BPOL taxes are not imposed. For example, Loudon County charges a $30 fee for businesses with gross receipts under $200,000. The fee cannot exceed $50 regardless of the cap for gross receipts. Any reduction in BPOL taxes, or an increase to the gross receipts limit in which only a fee is applied would need to be offset with the identification of additional revenue or a reduction in expenditures in both the County and Schools operating budgets. If you have any additional questions, please contact Chris Bever, Director of Management and Budget at 540-772-2021 or cbever&roanokecountyva. oo . cc: Ruth Ellen Kuhnel, County Attorney Richard Caywood, Assistant County Administrator Dan O'Donnell, Assistant County Administrator Nancy Horn, Commissioner of Revenue Doris Salyer, Chief Deputy Commissioner of Revenue Rebecca Owens, Director of Finance Chris Bever, Director, Office of Management and Budget Z Range of rates are defined by State Code 58.1-3706 and 58.1-3716. s County rates are set by County Code, Chapter 10, Article II Section 10-30 through 10-36, and 10-44. Thomas C. Gates Countv Administrator Memo To: Roanoke County Board of Supervisors From: Thomas C. Gates, County Administrate Date: March 29, 2018 Subject: FY 2019 Budget Memo #13: Additional Business, Professional, and Occupational License (BPOL) Tax The following budget memo provides additional information requested by Supervisor McNamara regarding the County of Roanoke's Business, Professional, and Occupational License (BPOL) Tax. Specifically, information on County businesses with gross receipts in the range of $100,000 to $124,999. Information was provided by the County of Roanoke's Commissioner of Revenue and Information Technology Department. The information provided below is an estimate of revenue collected from BPOL taxes. The revenue estimate is based on gross receipts at the end of fiscal year 2017, and does not account for collection rate or one-time collections. If you have any additional questions, please contact Chris Bever, Director of Management and Budget at 540-772-2021 or ebever@roanokecountyva.gov. cc: Ruth Ellen Kuhnel, County Attorney Richard Caywood, Assistant County Administrator Dan O'Donnell, Assistant County Administrator Nancy Horn, Commissioner of Revenue Doris Salyer, Chief Deputy Commissioner of Revenue Rebecca Owens, Director of Finance Chris Bever, Director, Office of Management and Budget Number of Total Estimated Dollar Range Licenses BPOL Tax Revenue $100,000 - $124,999 260 $74,006 If you have any additional questions, please contact Chris Bever, Director of Management and Budget at 540-772-2021 or ebever@roanokecountyva.gov. cc: Ruth Ellen Kuhnel, County Attorney Richard Caywood, Assistant County Administrator Dan O'Donnell, Assistant County Administrator Nancy Horn, Commissioner of Revenue Doris Salyer, Chief Deputy Commissioner of Revenue Rebecca Owens, Director of Finance Chris Bever, Director, Office of Management and Budget ACTION NO. ITEM NO. G.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 8, 2018 Ordinance amending Section 20-25 (Supplemental Collection Service) of the Roanoke County Code repealing Section 20-25(F), discontinuing the "Payloader Program" (renting a trailer for additional trash disposal) Christopher R. Bever Director of Management and Budget Thomas C. Gates County Administrator Elimination of the County's solid waste Payloader program. BACKGROUND: As part of County Code Section 20-25(f), the County administers the solid waste Payloader program. The County has two trailers that can be rented by homeowners for use in disposing of larger quantities of household or yard items. The trailers are 14 feet long and there are limits on the types of material that can be disposed of in this manner. Materials generated by hired contractors are not permissible. Prior to 2012, this Solid Waste service was provided at no charge to homeowners. Beginning in 2012, the program was changed to a fee service to help mitigate the associated costs and also due to General Services Department's overall budgeting constraints. The cost is $100 for Monday to Wednesday or Wednesday to Friday rental, and $150 for Friday to Monday rental. The costs to the homeowners do not offset the total cost of administering the program. The cost vs. benefit of maintaining the program, the abundant availability of local private companies that provide similar service, and the overall ratio of utilization compared to the number of County households are part of the justification for proposed elimination of Page 1 of 2 the program. DISCUSSION: Trailers and drop-off containers are a readily available commodity for homeowners. Multiple private companies provide such services and offer trailers/containers with a variety of capacities. Such companies typically charge a rental fee for the container and for the associated disposal fees. The overall costs through the private sector will be higher than the County fees as the Payloader program is subsidized with additional funding necessary beyond realized revenues to provide the service. County fees would need to be raised to a level equal to or above private rates for the program to sustain itself. The average number of annual rentals for the Payloader program since 2012 is 93. Based on an approximate 31,000 households in the County, the effective utilization is 0.3% (this estimate is likely less as there are repeat renters). The program does not provide a significant value-added service for the County as a whole. FISCAL IMPACT: The County will realize recurring capital savings related to the elimination of a one -ton heavy truck ($47,150) and trailers ($27,000) from the General Services fleet replacement plan. Labor for delivering and removing the trailers is provided by pulling a member of the existing staff that have other full-time duties. Elimination of the Payloader program will help mitigate the subsequent impacts to delivering core solid waste services. There is a net loss of approximately $13,000 since the program changed to a fee service in 2012, excluding capital replacement costs. The loss of revenues associated with this program has been captured in the proposed fiscal year 2018-2019 operating budget. Future fleet replacement plans will remove the heavy truck and trailers from the replacement schedule. STAFF RECOMMENDATION: Amending County Code requires a public hearing and two readings of an ordinance. Staff recommends conducting a public hearing and approval of the first reading of this ordinance eliminating Section 20-25(f) of the County Code (Payloader program), and scheduling second reading for May 22, 2018. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2018 ORDINANCE AMENDING SECTION 20-25 (SUPPLEMENTAL COLLECTION SERVICE) OF THE ROANOKE COUNTY CODE REPEALING SECTION 20-25 (F), DISCONTINUING THE "PAYLOADER PROGRAM" (RENTING A TRAILER FOR ADDITIONAL TRASH DISPOSAL) WHEREAS, Section 20-25(f) of the County Code institutes the "payloader program", which allows County residents to rent a County -owned trailer, at a fee, to dispose of trash; and WHEREAS, prior to 2012, this service was provided at no charge to County residents; and WHEREAS, in 2012, the program was changed to a fee service to help mitigate associated costs; and WHEREAS, at present, the Department of General Services recommends eliminating this program because the costs of administering the program are not covered by the fees charged, local private companies provide similar services, only a small ratio of County citizens use this program (less than 0.3% of the County's households utilize the program), and because the two trailers used for this program are both in need of replacement; and WHEREAS, the first reading and public hearing of this ordinance was held on May 8, 2018, and the second reading was held on May 22, 2018. NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of Supervisors as follows: 1. That the County's "payloader program" is hereby discontinued. Page 1 of 2 2. Section 20-25 (f), Supplemental Collection Service, of the Roanoke County Code is hereby deleted as follows: 3. All ordinances or part of ordinances in conflict with the provisions of this ordinance shall be, and the same hereby are, repealed. 4. This ordinance shall take effect July 1, 2018. Page 2 of 2 ACTION NO. ITEM NO. GA AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 8, 2018 Ordinance imposing or increasing certain fees for services for development and inspections, planning and zoning, and repealing prior actions concerning same Christopher R. Bever Director of Management and Budget Thomas C. Gates County Administrator Amendments to five existing Community Development fees and charges and implementation of five new Community Development fees and charges. BACKGROUND: As part of the fiscal year 2018-2019 budget development process, County staff proposed amendments to existing and new Community Development fees. The purpose of the increase was to offset costs associated with delivering services for which the fees and charges were being assessed. County staff provided information on these changes to the Board of Supervisors in October 2017 and February 2018. The County Administrator included the amended and new fees and charges as part of the fiscal year 2018-2019 operating budget. The fees to be amended and implemented are included in the "Discussion" section of this report. To amend the fees and implement new fees, sections of the County Code and previously approved ordinances will need to be amended. Those sections of County Code and previously approved ordinances are included as part of the ordinance addressing the fee changes. Page 1 of 4 DISCUSSION: The five existing fees to be amended are as follows: Erosion and Sediment Control - This fee is the charge assessed to applicants for any man-made change to the land surface as defined in Chapter 8.1 of the Roanoke County Erosion and Sediment Control Ordinance. This fee is assessed at the beginning of every project. The fee is proposed to change from $100 + $100 per acre to $350 + $75 per acre. Site Plan Review - Any plan submitted for review as defined in Article V, of Roanoke County Zoning Ordinance. This fee is assessed at the beginning of the project. The fee is proposed to change from $685 + $40 per acre + Virginia Stormwater Management Program (VSMP) to $755 + $75 acre + VSMP. Large Subdivision Review (5 or more lots) - Any plan for subdivision of property into five (5) or more lots or parcels as defined in Chapter 29 of the Roanoke County Subdivision Ordinance. This fee is the charge assessed to entity or individual(s) submitting the plans for review by Roanoke County. This fee is assessed at the beginning of the project. The fee is proposed to change from $220 + $45 per lot + VSMP to $350 + $75 per lot + VSMP. Special Use Permit - A use within the Zoning Ordinance that requires a review by the Planning Commission and Board of Supervisors because the use is considered more intensive than a by -right use. The fee is proposed to change from $40 to $150. Commercial or Residential PUD Certificate of Occupancy (CCO) - A certificate of occupancy indicates completion of the work for which a permit was issued. The certificate is issued after completion of the final inspection and when the building or structure is in compliance with the code and any pertinent laws or ordinances. It is obtained prior to the occupancy of any building or structure other than single-family, two-family dwellings and/or town houses. The commercial certificate of occupancy is proposed to change from $25 to $50. The five new fees to be implemented are as follows: Residential Certificate of Occupancy (RCO) - A residential certificate of occupancy indicates completion of the work for which a permit was issued for detached single- family and two-family dwellings and townhomes. The certificate is issued after completion of the final inspection and when the building or structure is in compliance with the code and any pertinent laws or ordinances. It is obtained prior to the occupancy of the residential structure. The new fee for a residential certificate of occupancy is proposed to be $25. Page 2 of 4 Permit Renewal (Annual) - Any Erosion and Sediment Control permit issued for twelve (12) months from the date of issuance. The county will extend the permit for an additional twelve (12) month period. If additional period extensions are needed, then a permit renewal fee will be charged. No permit will be reissued or automatically continued without payment of the required permit renewal fee. This fee will be assessed annually on July 1 after two years from the date of the permit. The new fee for an annual permit renewal is proposed to be $750 + VSMP if applicable after two years Zoning Verification Fee - A zoning verification letter is a legally recognized document which informs property (commercial or residential) owners, lenders and prospective buyers of zoning laws related to the particular property based on the County's current zoning ordinance and even includes past history of the site. The new fee for a zoning verification letter is proposed to be $50. Commonwealth Building Code Academy fee (Pass-thru Fee to State of Virginia) - In accordance with subdivision seven (7) of Section 36-137 of the Code of Virginia, the local building safety division transmits quarterly a 2.0% levy on total permit fees collected to the Department of Housing and Community Development to support training programs of the Virginia Building Code Academy. Roanoke County has been paying such percentage to the state but has not been collecting from its applicants. The County is proposing to implement a 2% fee for all building permits or trade (Mechanical, Plumbing, Electrical, Miscellaneous, etc.) permits issued by Roanoke County to recover fees transmitted to the Commonwealth. Technology Fee - This fee (3% per permit application) is to be collected for every transaction processed by the Departments of Development Services and Planning and Zoning for issuing fees related to development, rezoning, constructions, plan reviews, etc. This fee will partially pay for the county's computer programming and equipment used to process applications and projects using the Land -Development Office platform and Asset Management programs and/or replacement. FISCAL IMPACT: The proposed fiscal year 2018-2019 General Government Fund budget includes $86,750 in revenue anticipated to be generated from changes to existing and implementation of new fees and charges (except for the technology fee). Anticipated revenue associated with the technology fee in the amount of $40,000 is budgeted in a Special Revenue Fund and will only be used to replace or enhance technology associated with the services for which development and regulatory fees and charges are assessed. Page 3 of 4 STAFF RECOMMENDATION: Amending existing fees and implementing new fees requires a public hearing and two readings of an ordinance. Staff recommends conducting a public hearing and approval of the first reading of this ordinance, and scheduling second reading for May 22, 2018. Page 4 of 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2018 ORDINANCE IMPOSING OR INCREASING CERTAIN FEES FOR SERVICES FOR DEVELOPMENT AND INSPECTIONS, PLANNING AND ZONING, AND REPEALING PRIOR ACTIONS CONCERNING SAME WHEREAS, the Board has found that it is both equitable and efficient to ensure that those individuals who benefit from certain governmental services bear the cost thereof while eliminating unintentional general service cost subsidies; and WHEREAS, Section 15.2-2241. A (9) of the Code of Virginia (1950), as amended, authorizes localities to impose reasonable fees and charges for the review of plats and plans and the inspection of facilities; and WHEREAS, Section 15.2-2286 A (6) of the Code of Virginia (1950), as amended, authorizes the collection of fees to cover the costs of making inspections, issuing permits, advertising of notices and other expenses incident to the administration of a zoning ordinance or to the filing or processing of any appeal or amendment thereto; and WHEREAS, in 1990, by Ordinance 61290-6, the Board established certain fees for public services provided by and through the Roanoke County Department of Development and Inspections (which is now the Department of Community Development) relating to development services rendered for and on behalf of citizens; and WHEREAS, since 1990, such fees have remained the same; they have not increased in response to increases in the County's costs to provide such services; and WHEREAS, other miscellaneous fees related to services provided by the Department of Community Development are set forth in the Roanoke County Code; and WHEREAS, the Department of Community Development recommends that the following fees that have previously been approved by this Board be increased: Page 1 of 6 1. Erosion and sediment control fees, 2. Site plan review fees, 3. Large subdivision review fees, 4. Certificate of occupancy fees for commercial or residential planned unit development, and 5. Special use permit fee; and WHEREAS, the Department of Community Development further recommends the imposition of the following new fees: 1. Certificate of occupancy fee for residential development, 2. Permit renewal fee (for erosion and sediment control, commercial site plan and/or large subdivision development): this renewal fee will be imposed upon the second renewal of the permit and for each subsequent annual renewal; there will be no fee for the first twelve (12) month renewal of a permit, and 3. Zoning verification fee: this fee will cover the cost of preparing a zoning verification letter (a document that informs property owners, lenders, and prospective buyers of zoning laws related to a particular property based on the County's current zoning ordinance and past history of the site), 4. Commonwealth Building Code Academy fee: pursuant to Sections 36-137(7) and 36-105 of the Code of Virginia, (in which the Commonwealth of Virginia imposes a levy of 2% of permit fees collected by the County to support training programs of the Building Code Academy), the Department of Community Development further proposes to impose an additional 2% fee on the issuance of all building, plumbing, electrical and mechanical permits (for remittance to the Commonwealth). The Page 2 of 6 County has been paying this levy to the Commonwealth, but has not been collecting it from its applicants (which has decreased the funds available to the County to cover costs), and 5. Technology fee: pursuant to Section 36-105 of the Code of Virginia, it is proposed that an additional technology fee in the amount of 3% (of all permit issuing fees), be imposed upon every transaction processed by the Roanoke County Department of Community Development (which may include County development services and County planning and zoning services), related to applications for development, rezoning, construction, etc. The fees collected will be used to partially cover costs of County's computer programming and equipment used to process applications and projects; and WHEREAS, Section 15.2-107 of the Code of Virginia (1950), as amended, directs the advertising, public hearing, and enactment of certain fees and levies, said requirements having been satisfied as required by law; and WHEREAS, the first reading and public hearing of this ordinance was held on May 8, 2018, and the second reading was held on May 22, 2018. NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of Supervisors as follows: 1. That Chapter 8.1 (Erosion and Sediment Control), Section 8.1-8(c) of the County Code is hereby amended to read and provide as follows: Section 8.1-8. - Permits; fees; surety; etc. (c) Fees. An applicant requesting permission to begin land -disturbing activity pursuant to this article shall pay the following fees to cover the administrative expense of review, permitting, and inspection. Page 3 of 6 Disturbed Area (Square Feet) Fee Less than 5,000 $25.00 5,000 – 9,999 $50.00 10,000 – or greater $199.99 46 $199.99 PGF diGt6IFbGd aGFe, er pertiep of an ai+re $350.00 + $75.00 per disturbed acre 2. That the Chapter 7 (Building Regulations), Section 7-73 of the County Code is hereby amended to read and provide as follows: Section 7-73 Miscellaneous fees There is hereby established the following schedule of miscellaneous fees: Reinspection on construction: $50.00 (applies on third re -inspection of same item) Certificate of occupancy: Commercial: $25.99 $50.00 Temporary—single-family: $10.00 Temporary—commercial: $25.00 Existing building CO: $35.00 Elevator periodic inspection: $35.00 Amusement devices: Kiddie rides: $15.00 Circular rides or flat rides that can be inspected from less than 20 feet above ground: $25.00 All other types of devices: $45.00 Amusement device fees reduced fifty (50) percent when a private inspector is used. Page 4 of 6 3. That there are hereby established certain fees for public services provided by and through the Roanoke County Department of Community Development: Review site plans $755 (flat fee) + an additional $75 per acre + the Virginia storm -water management permit fee (hereafter "VSMP", a fee which is set and charged by the Commonwealth of Virginia and administered by the County) Review large subdivisions $350 + $75 per lot + VSMP Application for special use permit $150 Issuance of a certificate of occupancy $25 for a residential building Second and subsequent renewals of $750 + VSMP (if applicable) annual permits (for erosion and sediment control, site plan and/ or large subdivision development); there will be no fee for the first twelve (12) month renewal of a permit. Zoning verification fee $50 Building Code Academy fee (for 2% fee on all permit issuing fees (to be remittance to the Commonwealth) imposed upon every transaction processed by the Roanoke County Department of Community Development (which may include County development services and County planning services), related to applications for development, rezoning, construction, etc. Technology fee 3% fee on all permit issuing fees (to be imposed upon every transaction processed by the Roanoke County Department of Community Development (which may include County development services and County planning services), related to applications for development, rezoning, construction, etc. Page 5 of 6 4. To the extent that provisions of any prior ordinances of the County are in conflict with this ordinance, the conflicting provisions of such ordinances are superseded and repealed. 5. That the effective date of this ordinance and for the imposition of the fees and charges contained herein shall be July 1, 2018. Page 6 of 6 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 8, 2018 Ordinances to appropriate funds for: (a) Fiscal year 2018- 2019 operations budget and approval of the Classification and Pay Plan for fiscal year 2018-2019 for Roanoke County, Virginia ; (b) Fiscal year 2018-2019 capital budget for Roanoke County, Virginia; (c) Fiscal year 2018-2019 transfers to and on behalf of Roanoke County Public Schools budget for Roanoke County, Virginia; (d) Fiscal year 2018-2019 operations budget for Roanoke County Public Schools; and (e) Fiscal year 2018-2019 capital budget for Roanoke County Public Schools Christopher R. Bever Director of Management and Budget Thomas C. Gates County Administrator Conduct first reading of five ordinances to appropriate funds for the fiscal year 2018- 2019 County of Roanoke and Roanoke County Public Schools (RCPS) operating and capital budgets and approve the Classification and Pay Plan for fiscal year 2018-2019. BACKGROUND: The fiscal year 2018-2019 operating budget was presented to the Board of Supervisors on March 13, 2018. Prior to that, the fiscal year 2019-2028 Capital Improvement Program (CIP) was presented to the Board of Supervisors on January 23, 2018. Budget work sessions with the Board of Supervisors were held on February 13, 2018, February 27, 2018, March 27, 2018, April 10, 2018 and April 24, 2018. Public hearings on the budget were held on April 10, 2018 and May 8, 2018, to receive written and oral comment from the public concerning the proposed fiscal year 2018- 2019 budget and the proposed fiscal year 2019-2028 Capital Improvement Program. Page 1 of 3 Details of all proposed changes by the Board of Supervisors since the County Administrator proposed the capital budget on January 23, 2018, and operating budget on March 13, 2018, are included as an attachment to this board report form. Attached for your approval are five budget appropriation ordinances for fiscal year 2018- 2019 and the Classification and Pay Plan for fiscal year 2018-2019. In order to separate RCPS funding from County funding and more clearly distinguish the appropriations of the Board of Supervisors, County staff has divided the appropriation into five ordinances. Each ordinance will be voted on separately. DISCUSSION: The total County budget for fiscal year 2018-2019 is $433,572,643, which includes all inter -fund and intra -fund transfers and all Schools funds. The County General Government Fund totals $190.67 million and is appropriated as part of the County's operations ordinance ($113.0 million) and the transfers to and on behalf of Schools ordinance ($77.67 million). The budget is recommended to be appropriated in five separate budget ordinances. (a) The first budget ordinance provides funding in the amount of $165,174,746 in fiscal year 2018-2019 for the County's operations budget excluding transfers to and on behalf of the Schools. The ordinance also approves the County's Classification and Pay Plan for fiscal year 2018-2019. (b) The second budget ordinance provides funding in the amount of $12,243,889 in fiscal year 2018-2019 for the County's capital budget including the first year of the ten-year Capital Improvement Program. (c) The third budget ordinance provides funding in the amount of $77,671,746 in fiscal year 2018-2019 for transfer to and on behalf of Roanoke County Public Schools. Transfers include operating funding as part of the County and Schools revenue sharing agreement, and transfers on behalf of the Schools to the Debt Fund and Children's Services Act Fund. (d) The fourth budget ordinance provides funding in the amount of $175,209,762 in fiscal year 2018-2019 for Schools operations and School Debt Fund. (e) The fifth budget ordinance provides funding in the amount of $3,272,500 in fiscal year 2018-2019 for the Schools' capital budget including the first year of the ten- year Capital Improvement Program. Page 2 of 3 FISCAL IMPACT: Approval of the fiscal year 2018-2019 budget appropriation ordinances provides funding for County and Schools operations, transfers and capital budgets effective July 1, 2018. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the five fiscal year 2018-2019 budget appropriation ordinances. Staff also recommends approval of the attached Classification and Pay Plan for fiscal year 2018-2019 and scheduling second reading of the five (5) ordinances for May 22, 2018. Page 3 of 3 ATTACHMENT #1 FY 2018-2019 Operating Budget Board of Supervisors' Changes to the County Administrator's Proposed Budget Through April 24, 2018 Budget $ 190,467,414 $ 190,467,414 Revenue Expenditure Adjustment Date Budget Adjustment Description Adjustment Adjustment BA 3/27/2018 Eliminate new Treasurer Tax Clerk position; Revenue $ (42,473) $ (42,473) April 24, 2018 reduction is Personal Property Tax Revenue BA2 3/27/2018 Outside Agency funding reduction per Board consensus (Budget (11,975) Memo # 12) BA3 3/27/2018 Restoration of I Oth game/final game funding for youth athletics - 11,400 (referees and officials) BA4 3/27/2018 Additional Commonwealth 599 funds 50,000 - BA5 3/27/2018 Additional RVRA costs associated with the $2 per ton increase 50,000 in tipping fees BA6 4/10/2018 Add funding to Vinton Chamber of Commerce ($700) and 850 Williamson Road Area Business Association ($150) to match the proposed funding level in the County Administrator's Budget BA7 4/10/2018 Adjustment to BPOL - increase gross receipts threshold from (61,000) $100,000 to $125,000 where businesses with gross receipts under $125,000 pay only a $50 fee instead of the applicable BPOL tax rate BA8 4/10/20 18 Adjustment to Schools Revenue Sharing formula - Removes 195,619 CSA one-time County funding from the formula and accounts for the reduction in Shared BPOL revenue. This increases the transfer per the Revenue Sharing formula from $570,208 to $765,827 in FY 2019. BA9 4/10/2018 Intrafund Transfer - Transfer of funds from the CSA fund 256,894 balance to the General Government Fund BA10 4/24/2018 Reduce debt service paid on behalf of Roanoke County Public (622,500) Schools - No interest payment required for VPSA bonds to be issued in the fall of 2018 BAI I 4/24/2018 Increase transfer to Capital Fund - Increase maintains funding 622,500 levels required for the future County/Roanoke County Public Schools Schools Debt Fund Total Adjustments through April 10, 2018 1 $ 203,421 $ 203,421 County Administrator's Proposed Budget $ 190,467,414 $ 190,467,414 (March 13, 2018) Board of Supervisor Revised Budget 203,421 203,421 (April 24, 2018) Total FY 2018-2019 General Government Budget $ 190,670,835 $ 190,670,835 April 24, 2018 E`r°vv X N 7 7 R M M M u2 r 'ac0 00 00 N N N M M O O O N N N E W r n No= idL2 LLo o ro � ao ME oc rr11:d 6i6 dim roro�rororororol777cli666 6666( ( vvvvvvvv M M M M M M M M 7 7 7 7 7 7 7 7 7 7 N N Nln n n n x161 61 61 61 61 61 61 61 61 . . 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o -c oa c c ca 'E 'E o c N c p c p T> > o T a) o BE m cu v v E c E c E E E a) E E E m E Y Y 'U E E E E E _`— E o E E E a U= d a) a) O O N O N o o o o o o .0 O L O O _ 7SJaaNUHUH000UUaLL_UU U U LL_ LL a m m m m m m m m m m m m m m� m m m m c c c c c C C y y y y y c C y c c c c c 0 o c c c c c o o c o 0 0 o c ll N N N N N N N d O_ O_ O_ O_ U U U U U U UE E E E E U U E U U U U n v n w (A w w o 0 0 0 o v_ p v v v u A A A A A A A A A A A A A A A A >_aaaaa a a aaaaaaaaa a a a c = E E E E E E E E E E E E E E E E E E E E D0 0 0 0 0 0 m m m m a) m a) m m m co m m a K X X X X X X X X X X X X X X X X X X X> Ll W W W W W W W W W W W W W W W W W W W LL T 0) T O ID O C N N N C a) aO C U a) N no a) T (n U a)C U) 0a) ° m c cu c`o a m a) c O N (n N E E m � U O CA E m Y ° .� E o C o Q 0- D .0 i D c a `m a) O Uj c W E +T' S S O > c --7- 5 B i d 2' (n C E _ LL E a) cu N '( 15 15 15 15 o ° ° E 0 0 ° Et ❑ a °'� ° O O n 0 0 0 0 0 0 0 0 o o U L O< D N N N N N N N O a) C y yD N C U) O O _ cuID Y U U = c c c c c c c Q W a a c c vNi ID U C To_T :° �Q❑ Y Y Y n cn w cn cn w w c 'Z5 'CLD B cn v+ > > > t c C c c 'C ' ° ° n_ n_ n_ i w . n w w w w w In w o .` o 0 o U) w w LQQQQQ Q Q 00-0U)Un000U ❑ ❑ ❑ c O V (O a0 u7 O O r (O O a0 O N r O M I r N N 1� a0 O 0 r O O M V (f) u') O (� r r r r r r r r r N N N r r r r r r� d N O M( 0° 0 N 00 N M O M N � rn � rn m o 00 (D M O r O o � ao Ic a) O) m O O O O O O O O O O O O O C) ��;�04 N N N N N N N M aV7V7VVnnN N M M M M M M M M M M M M co co co co co co co M M co M co co co M co co co co co co M co co coM co co co co M M N N E a) a`) O T cm (0 m N cu m m o E O w Ua) O m ,0 N Z Z c .c N Z Un cn a) uE N -O C a) o E O O L Q U �+ a m Q ° ` U CL a CA p C C n c m CL m Q w (D d N (O 7 0 V r 1� M V W 0 N N M a0 N M O r 00 m 00 N (O r N N M u') L� O O 00 O M O M Co Co r r O co 1� M 1� N N N N N N N co V V V N r N N N N N M V a0 a0 a0 a0 co 00 000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O m 6) O O C v_ v_ v_ v v_ v_ v v_ v_ v_ v_ v_ (3 rn (3 (3 (3 (3rn C 00000 O O O O O O O It It It It It It v rn 0) 0) 0) 0) (3) 0) 0) rn 0) rn 0) 0) 0) 0) 0) 0) 0) 0)`c I-I—r I— I- r r rnrnr(nLf) (oLf) (o Lo Lo u 0 0 0 0 0 0 0 000000000 0 0 0 cc (3) o) (3) o) o) m (3 o) (3) (3) o) o) 7 7 7 7 7 7 7 d of of of of of o) cn of of of of of o m r) m m m m r 00000 0 0 00000I�I-I-1— Ir Ir I— h (O N N r r r r r r c c E E o 0 A A cu cu T T O O O O N N E E m a) c c E E O O E E o o a a o 0 D ` O O N C C (n >> t T L >> N 0 > o E E ,v 'E E C❑❑ m E m ❑❑ ow u ow a s c o -c oa c c ca 'E 'E o c N c p c p T> > o T a) o BE m cu v v E c E c E E E a) E E E m E Y Y 'U E E E E E _`— E o E E E a U= d a) a) O O N O N o o o o o o .0 O L O O _ 7SJaaNUHUH000UUaLL_UU U U LL_ LL a m m m m m m m m m m m m m m� m m m m c c c c c C C y y y y y c C y c c c c c 0 o c c c c c o o c o 0 0 o c ll N N N N N N N d O_ O_ O_ O_ U U U U U U UE E E E E U U E U U U U n v n w (A w w o 0 0 0 o v_ p v v v u A A A A A A A A A A A A A A A A >_aaaaa a a aaaaaaaaa a a a c = E E E E E E E E E E E E E E E E E E E E D0 0 0 0 0 0 m m m m a) m a) m m m co m m a K X X X X X X X X X X X X X X X X X X X> Ll W W W W W W W W W W W W W W W W W W W LL T 0) T O ID O C N N N C a) aO C U a) N no a) T (n U a)C U) 0a) ° m c cu c`o a m a) c O N (n N E E m � U O CA E m Y ° .� E o C o Q 0- D .0 i D c a `m a) O Uj c W E +T' S S O > c --7- 5 B i d 2' (n C E _ LL E a) cu N '( 15 15 15 15 o ° ° E 0 0 ° Et ❑ a °'� ° O O n 0 0 0 0 0 0 0 0 o o U L O< D N N N N N N N O a) C y yD N C U) O O _ cuID Y U U = c c c c c c c Q W a a c c vNi ID U C To_T :° �Q❑ Y Y Y n cn w cn cn w w c 'Z5 'CLD B cn v+ > > > t c C c c 'C ' ° ° n_ n_ n_ i w . n w w w w w In w o .` o 0 o U) w w LQQQQQ Q Q 00-0U)Un000U ❑ ❑ ❑ c O V (O a0 u7 O O r (O O a0 O N r O M I r N N 1� a0 O 0 r O O M V (f) u') O (� r r r r r r r r r N N N r r r r r r� d N O M( 0° 0 N 00 N M O M N � rn � rn m o 00 (D M O r O o � ao Ic a) O) m O O O O O O O O O O O O O C) ��;�04 N N N N N N N M aV7V7VVnnN N M M M M M M M M M M M M co co co co co co co M M co M co co co M co co co co co co M co co coM co co co co M M 0 0 0 0 0) 0) 0) 0) 0) 0) c LO LO LO N 00 00 00 00 00 00 c cq oc oc cq r r r r r r f 00 00 00 00 Lo Ln Ln Ln Ln Lo L M M M M 7 7 7 7 7 7 M M M M r r r r r r f N N N N 61 (31 6) (31 7 7 7 7 7 7 61 o) o) o1 (n (n (n (n (n (n L 0 0 0 0 � (o (o (o (o Lo Lo Lo Lo Lo Lo L O) O) O) O) 7 7 7 7 7 7 61 61 61 61 O O O O O O C O O O O LO LO LO LO LO LO L 00 00 00 00 00 00 00 00 00 00 c c E O N R E O C O O 06 E d N 05 W O N O N N N R U > O -.7- c o w o U c E c O N w R N O c R E N N (6 .� O o .c z O o C7 a w a w x U c a a a a a a a a a a c c c c c c c c c c 0 0 0 0 0 0 0 0 0 0 U U U U U U U U U U E E E E E E E E E E X X X X X X X X X X W W W W W W W W W W L a O O c L U N H c E O N R E C H N C O 06 E O_ N 06 N N .oU U N N Ro N c V> .] R N O O ❑ N 'U N y N U U i w(6 d' N c C i W N p O C R E RO Y c R c c o o E E N o R R U U O ��C7a a —wiix U c 0 0 0 0 0 ii a o 0 0 0 U U U U U U U U L L (0 7 O O (0 w (0 w7 00 rrorrovv(o(or r c I'- r r r co 0o 0o 0o 0o oo c M M M M M M M M M M c IV CLASSIFICATION PLAN FY 2018 - 2019 Part II - Unclassified Positions Code Title Number 902 Board Chairman 1 908 Board Vice Chairman 1 904 Board Member 3 152 County Administrator 1 154 County Attorney 1 912 Commissioner of the Revenue 1 924 Treasurer 1 922 Sheriff 1 914 Commonwealth's Attorney 1 910 Clerk of the Circuit Court 1 Total Unclassified Positions 12 Q � J f a rn Z � o N V H ' 0 S V C i _ o � LL N t (Qq LL < J F U s N U U) 0 U E X 0 O Z 'NO 0 LL cu 0 J m a d U) U U It L 'mO O_ CL o Y U) E N c O a` o :0 0 M d Z V M O O u) N O O V n M M Lo M fU/1 m ii E N o Z N 0 a E N 0 z r LO r M O N O LO O W M N P O a N N 3 E E U E N o a Z _V N N N U U) r U 0 C CL E CLa E X W O N o_ U) U ID ID U) 0 Z c _ N c m � U U U > v N Qj Z N N O M LO M O O V U1 U cn 0 U 0 C CL E CLa E X W 'NO LL LL N U O U J N -O CL I U) N E U � L m c CU cu Y O � N w o 0 0 a N Q Z N O M LO M W O V c LL 0 C CL E CLC E X W N U U) 70 0 U 0 Q 0 U a E X W O y c Sc LL O m 0 U o U J a a m U � � U (n L N � .N o c 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(O OO O7 mm N Q= O a O 7 (O (n N N O M V O O O M O r I� ]c-0 W N (O 6) OO 6) N N N N N r 6) M O Cl) CLASSIFICATION PLAN FY 2018 - 2019 Total Positions Part I Classified Positions 918 Part II Unclassified Positions 12 Part III Grant Funded and Temporary Full -Time Positions with Benefits 25 Part IV Recreation - Fee Class 14 Part V Recreation - School Operations 5 Total County Positions 974 Part VI Roanoke Valley Television - Government and Educational Access 5 Part VII Roanoke Valley Greenway Project 1 Part VIII Roanoke Area Libraries 1 Part IX Regional Center for Animal Control and Protection 20 Total Shared Services Positions 27 Total Positions All Funds 1,001 Classification Plan FY 2018 - 2019 MINIMUM MIDPOINT MAXIMUM GRADE HOURLY ANNUAL HOURLY ANNUAL HOURLY ANNUAL 9 9.9333 20,661 12.8439 26,715 15.7544 32,769 10 10.4298 21,693 13.4861 28,051 16.5424 34,408 11 10.9514 22,778 14.1604 29,453 17.3693 36,128 12 11.4991 23,918 14.8685 30,926 18.2378 37,934 13 12.0741 25,114 15.6118 32,472 19.1494 39,830 14 12.6779 26,370 16.3925 34,096 20.1070 41,822 15 13.3117 27,688 17.2119 35,800 21.1121 43,913 16 13.9774 29,072 18.0726 37,591 22.1678 46,109 17 14.6762 30,526 18.9762 39,470 23.2762 48,414 18 15.4097 32,052 19.9250 41,444 24.4402 50,835 19 16.1804 33,655 20.9213 43,516 25.6621 53,377 20 16.9894 35,337 21.9674 45,692 26.9454 56,046 21 17.8389 37,104 23.0657 47,976 28.2925 58,848 22 18.7306 38,959 24.2190 50,375 29.7073 61,791 23 19.6676 40,908 25.4302 52,894 31.1928 64,881 24 20.6508 42,953 26.7015 55,539 32.7521 68,124 25 21.6834 45,101 28.0366 58,316 34.3898 71,530 26 22.7675 47,356 29.4384 61,231 36.1093 75,107 27 23.9058 49,724 30.9103 64,293 37.9148 78,862 28 25.1011 52,210 32.4558 67,508 39.8104 82,805 29 26.3561 54,820 34.0787 70,883 41.8012 86,946 30 27.6741 57,562 35.7826 74,427 43.8910 91,293 31 29.0577 60,440 37.5718 78,149 46.0859 95,858 32 30.5108 63,462 39.4506 82,057 48.3903 100,651 33 32.0362 66,635 41.4230 86,159 50.8097 105,684 34 33.6383 69,967 43.4943 90,468 53.3502 110,968 35 35.3199 73,465 45.6688 94,991 56.0177 116,516 36 37.0859 77,138 47.9523 99,740 58.8186 122,342 37 38.9404 80,996 52.8477 109,923 66.7550 138,850 38 40.8874 85,045 55.4894 115,417 70.0913 145,789 39 42.9318 89,298 58.2644 121,189 73.5969 153,081 40 45.0784 93,763 61.1776 127,249 77.2768 160,735 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2018 ORDINANCE APPROPRIATING FUNDS FOR THE 2018-2019 FISCAL YEAR OPERATIONS BUDGET AND APPROVAL OF THE CLASSIFICATION AND PAY PLAN FOR FISCAL YEAR 2018-2019 FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget for Roanoke County for fiscal year 2018-2019; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 8, 2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2018, and ending June 30, 2019, for the functions and purposes indicated: Page 1 of 6 County of Roanoke, Virginia Fiscal Year 2018-2019 County Operations First Reading May 8, 2018; Second Reading May 22, 2018 Revenues: General Fund - County: General Government Communications & Information Technology Children's Services Act Public Works Projects Recreation Fee Class Parks, Recreation & Tourism - School Operations Police E -Citation Community Development Technology Fee Grants & Other Funds Police Special Programs Criminal Justice Academy Fleet Service Center Subtotal, General Fund Debt Service Fund - County Internal Service Fund - Health Insurance Internal Service Fund - Dental Insurance Internal Service Fund - Risk Management Subtotal, Internal Service Funds Total Revenue - County Operations Funds Expenditures: General Government - County Operations: General Administration Board of Supervisors County Administration Internal Auditor Public Information County Attorney Human Resources Economic Development Subtotal, General Administration Constitutional Officers Commissioner of the Revenue Commonwealth's Attorney Sheriffs Office Treasurer Clerk of the Circuit Court Subtotal, Constitutional Officers Page 2 of 6 Appropriation Amount $ 112,999,089 10, 950, 782 8,343,504 182,166 6,015,557 357,688 60,000 40,000 1,858,361 1,000 395,857 3,033,795 $ 144,237,799 $ 7,374,730 $ 11,192, 391 715,823 1,654,003 $ 13,562,217 $ 165,174,746 $ 325,980 787,139 117,665 194,761 631,198 933,505 533,504 $ 3,523,752 $ 839,630 1,101,738 10,224,208 898,175 1,144, 899 $ 14,208,650 Judicial Administration Circuit Court General District Court Magistrate Juvenile & Domestic Relations Court Court Service Unit Courthouse Maintenance Subtotal, Judicial Administration Management Services Real Estate Valuation (Assessor) Finance (Accounting, Payroll, Purchasing) Management & Budget Public Transportation (CORTRAN) Subtotal, Management Services Public Safety Police Fire & Rescue Subtotal, Public Safety Community Services Community Development General Services Subtotal, Community Services Human Services Parks, Recreation, & Tourism Public Health Social Services Library Virginia Cooperative Extension Elections (Registrar) Subtotal, Human Services Non -Departmental Employee Benefits Transfer to Communications & Information Technology Contributions - Discretionary, Contractual, Dues & Memberships Miscellaneous Board Contingency Addition to Fund Balance Subtotal, Non -Departmental Page 3 of 6 Appropriation Amount $ 257,068 95,440 1,590 39,086 295,144 50,000 $ 738,328 $ 844,560 1,973,748 337,712 515,000 $ 3,671,020 $ 12,456,270 15,736,470 $ 28,192,740 $ 4,120,238 7,789,361 $ 11, 909, 599 $ 4,866,021 500,358 11, 632, 049 4,255,124 87,097 414,373 $ 21,755,022 $ 2,552,205 8,750,944 2,177,850 1,520,000 50,000 447,486 $ 15,498,485 Appropriation Amount Transfers to Other Funds Transfer to Debt Service - County $ 6,914,993 Transfer to County Capital 2,868,999 Transfer to Children's Services Act - County 1,659,000 Transfer to Internal Services - Risk Management 1,654,003 Transfer to Criminal Justice Academy 222,332 Transfer to Public Works Projects 182,166 Subtotal, Transfers to Other Funds $ 13,501,493 Total, General Government - County Operations Communications & Information Technology Children's Services Act Public Works Projects Recreation Fee Class Parks, Recreation & Tourism - School Operations Police E -Citation Community Development Technology Fee Grants & Other Funds Police Special Programs Criminal Justice Academy Fleet Service Center Total, General Fund - County Operations Debt Service Fund - County Internal Service Fund - Health Insurance Internal Service Fund - Dental Insurance Internal Service Fund - Risk Management Total, Internal Service Funds Total Expenditures - All County Operations Funds Page 4 of 6 $ 112,999,089 $ 10,950,782 $ 8,343,504 $ 182,166 $ 6,015,557 $ 357,688 $ 60,000 $ 40,000 $ 1,858,361 $ 1,000 $ 395,857 $ 3,033,795 $ 144,237,799 $ 7,374,730 $ 11,192,391 715,823 1,654,003 $ 13,562,217 $ 165,174,746 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another. 3. That all funded outstanding operating encumbrances at June 30, 2018, are re - appropriated to the 2018-2019 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That all General Government Fund unexpended appropriations and all General Government revenues collected in excess of appropriated revenues at the end of the 2017-2018 fiscal year not lapse but shall be re -appropriated and presented to the Board of Supervisors for allocation based on guidance provided in Section 10-1 through 4 of the County of Roanoke Comprehensive Financial Policy approved by the Board of Supervisors on April 24, 2018. 5. Account balances remaining in the Fee Class Fund collected by the Parks, Recreation and Tourism Department will be allocated to accounts as defined by the Fee Class Accounts Procedure. 6. Account balances remaining in Children's Services Act (C111), Police Confiscated Property (C120), Police Special Programs (C121), Forfeited Asset Sharing (C122), Sheriff Confiscated Property (C123), Sheriff Jail Fees (C124), Inventory Accounts (C125), Criminal Justice Academy (C126), Police Training Facility (C127), Garage - Fleet Service Center (C130), Motor Pool (C132), Grants (C135), Communications and Information Technology (C141 -C144), Fee Class (C150), PRT Schools Ground Maintenance (C151), Law Library (C155), Public Works Fund (C170), South Peak Community Development Page 5 of 6 Authority (C201), County Debt Fund (C310, C320, C330, C340), County Capital and Economic Development Funds (C420, C421, C425, C428, C440, C445, C451, C455), County Trust Funds (C501, C502), Internal Service Funds (C700, C705, C710), Special Welfare (C810), Regional Fire/Rescue Training Center (C814), Commonwealth Fund (C815), and Economic Development Authority (C818) funds will carry over 100% and be re -appropriated to the individual funds. 7. That the Board of Supervisors anticipates receiving various grants, donations, and other miscellaneous revenues. These anticipated funds are appropriated to the Grants Fund for the various functions and purposes as provided therein, and said appropriation shall be acknowledged and allocated to the appropriate fund upon approval by the Board of Supervisors on the Consent Agenda. 8. That the Board of Supervisors approves the County of Roanoke Classification and Pay Plan. The Classification and Pay Plan included as part of this ordinance is effective July 1, 2018. The County Administrator shall implement the County Classification and Pay Plan pursuant to Board of Supervisors Resolution 0825115-1. 9. This ordinance shall take effect July 1, 2018. Page 6 of 6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2018 ORDINANCE APPROPRIATING FUNDS FOR THE 2018-2019 FISCAL YEAR CAPITAL BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget for Roanoke County for fiscal year 2018-2019; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 8, 2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2018, and ending June 30, 2019, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2018-2019 County Capital First Reading May 8, 2018; Second Reading May 22, 2018 Appropriation Amount Revenues: County Capital: Transfer from General Government Fund $ 7,201,667 County Unrestricted Cash (excl. Transfer from General Govt. Fund) 1,967,916 County Restricted Cash 2,408,806 Non -County 540,500 Miscellaneous Revenues 125,000 Total Revenue - County Capital $ 12,243,889 Expenditures: County Capital: FY 2019 Capital Fund supported by General Government Fund excluding General Government Transfers to CIP & Fleet Replacement $ 3,100,000 FY 2019 Capital Year Budget - Public Safety $ 1,131,000 FY 2019 Capital Year Budget - Community Services $ 1,352,819 FY 2019 Capital Year Budget - Human Services $ 930,000 FY 2019 Capital Year Budget - Internal Services $ 2,490,000 Subtotal, FY 2019 Capital Year Budget $ 5,903,819 FY 2019 Fleet Replacement Budget $ 3,240,070 Total Expenditures - County Capital $ 12,243,889 Page 2 of 3 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one project to another so as to provide for the completion of a capital project. 3. That all funded outstanding capital encumbrances at June 30, 2018, are re - appropriated to the 2018-2019 fiscal year to the same account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for capital projects at June 30, 2018, and appropriations in the 2018-2019 fiscal year budget. 5. That the Board of Supervisors anticipates receiving various grants, donations, and other miscellaneous revenues. These anticipated funds are appropriated to the Grants Fund for the various functions and purposes as provided therein, and said appropriation shall be acknowledged and allocated to the appropriate fund upon approval by the Board of Supervisors on the Consent Agenda. 6. This ordinance shall take effect July 1, 2018. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2018 ORDINANCE APPROPRIATING FUNDS FOR THE 2018-2019 FISCAL YEAR TRANSFERS TO AND ON BEHALF OF ROANOKE COUNTY PUBLIC SCHOOLS FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget for Roanoke County for fiscal year 2018-2019; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 8, 2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2018, and ending June 30, 2019, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2018-2019 Schools Revenue Sharing Transfer, Debt Service Transfer, and Children's Services Act Transfer First Reading May 8, 2018; Second Reading May 22, 2018 Appropriation Amount Revenues: General Government Fund $ 77,671,746 Total Revenue - Schools Transfers Expenditures: General Government Fund Transfer to Schools Operations Transfer to Transfer to Debt Service Fund - Schools Debt Service Transfer to Children's Services Act on behalf of Schools Total Expenditures - Schools Transfers Page 2 of 3 $ 77,671,746 $ 68,844,764 7,222,982 1,604,000 $ 77,671,746 2. That the transfer to Roanoke County Public Schools for operating per the County and School revenue sharing agreement shall be transferred in its entirety. 3. That the transfers made by Roanoke County on behalf of Roanoke County Public Schools to the Debt Service Fund and Children's Services Act Fund shall be based on actual expenditures incurred during fiscal year 2018-2019. Any remaining balance in those transfers shall remain with Roanoke County government. 4. This ordinance shall take effect July 1, 2018. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2018 ORDINANCE APPROPRIATING FUNDS FOR THE 2018-2019 FISCAL YEAR OPERATIONS BUDGET FOR ROANOKE COUNTY PUBLIC SCHOOLS WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget for Roanoke County for fiscal year 2018-2019; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 8, 2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2018, and ending June 30, 2019, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2018-2019 Roanoke County Public Schools Operations First Reading May 8, 2018; Second Reading May 22, 2018 Page 2 of 3 Appropriation Amount Revenues: Schools Operating Funds: General $ 146,758,507 Nutrition 5,932,145 Grants 6,161,112 Instructional Resources 1,007,237 Bus Replacement 1,182,513 Technology Replacement 2,724,351 Subtotal, Schools Operating Funds $ 163,765,865 Debt Service Fund - Schools $ 11,443,897 Total Revenue - Schools Operations and Debt Service Fund $ 175,209,762 Expenditures: Schools Operating Funds: General $ 146,758,507 Nutrition 5,932,145 Grants 6,161,112 Instructional Resources 1,007,237 Bus Replacement 1,182,513 Technology Replacement 2,724,351 Subtotal, Schools Operating Funds Expenditures $ 163,765,865 Debt Service Fund - Schools $ 11,443,897 Total Expenditures - Schools Operations and Debt Service Fund $ 175,209,762 Page 2 of 3 2. That all funded outstanding operating encumbrances at June 30, 2018, are re - appropriated to the 2018-2019 fiscal year to the same department and account for which they are encumbered in the previous year. 3. That all School Fund appropriations remaining at the end of the 2018-2019 fiscal year not lapse but shall be appropriated to Roanoke County Public Schools and allocated per Section 10-5-A and B of the County of Roanoke Comprehensive Financial Policy approved by the Board of Supervisors on April 24, 2018. 4. Account balances remaining in the Schools Debt Fund (C360, C365, C370) will carry over 100% and be re -appropriated to the individual funds. 5. This ordinance shall take effect July 1, 2018. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2018 ORDINANCE APPROPRIATING FUNDS FOR THE 2018-2019 FISCAL YEAR CAPITAL BUDGET FOR ROANOKE COUNTY PUBLIC SCHOOLS WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget for Roanoke County for fiscal year 2018-2019; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 8, 2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2018, and ending June 30, 2019, for the functions and purposes indicated: Page 1 of 3 County of Roanoke, Virginia Fiscal Year 2018-2019 Roanoke County Public Schools Capital First Reading May 8, 2018; Second Reading May 22, 2018 Revenues: Schools Capital Schools Cash Sources Total Revenue - Schools Capital Expenditures: Schools Capital William Byrd High School Capital Maintenance Plan Human Resources and Payroll Module Other Minor Capital Items & Reserves Total Expenditures - Schools Capital Page 2 of 3 Appropriation Amount $ 3,272,500 $ 3,272,500 $ 1,500,000 1,000,000 432,500 340,000 $ 3,272,500 2. That all funded outstanding capital encumbrances at June 30, 2018, are re - appropriated to the 2018-2019 fiscal year to the same account for which they are encumbered in the previous year. 3. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project. This section applies to appropriations for capital projects at June 30, 2018, and appropriations in the 2018-2019 fiscal year budget. 4. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for capital projects at June 30, 2018, and appropriations in the 2018-2019 fiscal year budget. 5. This ordinance shall take effect July 1, 2018. Page 3 of 3 ACTION NO. ITEM NO. H.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 8, 2018 Ordinance authorizing the granting of an electric utility easement to Appalachian Power Company (AEP) on Townsend Road, an unimproved right of way owned by the Roanoke County Board of Supervisors for the purpose of supplying electric power to 8447 Townsend Road (Tax Map No. 026.08-03-27.00-0000), Hollins Magisterial District Tarek Moneir Deputy Director of Development Thomas C. Gates County Administrator Appalachian Power is requesting that Roanoke County grant an electric line easement Townsend Road, an unimproved right of way owned by the Roanoke County Board of Supervisors, to a newly constructed residence that is located at 8447 Townsend Road. BACKGROUND: Appalachian Electric Power ("AEP") is requesting that Roanoke County grant an easement for the purpose of transmitting electric power to a newly constructed residence located at 8447 Townsend Road. A drawing entitled "Proposed Overhead and Underground Easement Area on the Property of Roanoke County" prepared by AEP, dated March 6, 2018, indicating the proposed location of the easement is attached. The first reading of this ordinance was held on May 8, 2018; and the second reading of this ordinance will be held on May 22, 2018. Page 1 of 2 DISCUSSION: Staff has met with officials of AEP on site and has determined the location of the easement will have minimal amount of impact on County -owned property. FISCAL IMPACT: No funding from Roanoke County will be required for this request. STAFF RECOMMENDATION: Staff recommends approval of the first reading of this ordinance approving an electric easement to Appalachian Power for the purpose of overhead and underground electric lines to 8447 Townsend Road and scheduling the second reading for May 22 2018. Page 2 of 2 1101,0160 CrpSS�L-P /) QOp� � a epGP I y 9Prgrp Pd p�` h�qj. cd6�P '4 T �l?iNs, 34 34 APPALACHIAN POWER COMPANY Proposed Overhead and Underground Easement Area on the Property of County of Roanoke NOT TO SCALE 3/6/2018 EXHIBIT "A" Tax Map No. 026.08-03-27.00.0000 Map No. 3780191A W. O. No. W003012401 Eas. No. Job No. 18-100019 Prop. No. 1 THIS AGREEMENT, made this 6th day of MARCH , 20 18 , by and between THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, herein called "Grantors," and APPALACHIAN POWER COMPANY, a Virginia corporation, herein called "Appalachian." WITNESSETH: THAT for and in consideration of the sum of ONE DOLLAR ($1.00), cash in hand paid to Grantors by Appalachian, the receipt whereof is hereby acknowledged, Grantors hereby grant and convey to Appalachian, its successors and assigns, a "non-exclusive" right of way and easement with the right and privilege and authority to Appalachian, its successors and assigns to construct, erect, install, operate, maintain, renew and remove a line or lines, for the purpose of transmitting electric power overhead and underground, including electric service lines and extensions therefrom, in on, along, over, through, across and under the lands dedicated to Roanoke County, Virginia on that certain C. B. Malcolm & Sons, plat dated Sept. 4, 1956, of record in the Roanoke County Circuit Court Clerk's Office in Plat Book 3, Page 237, situated in Catawba District, County of Roanoke, State of Virginia. Being a right of way and easement to provide electrical service to Aleksandra Melson at 8447 Townsend Road. Said right of way and easement depicted as a Proposed Overhead and Underground Electric Line on Appalachian Power Company drawing dated March 6TH, 2018 , entitled, "PROPOSED OVERHEAD AND UNDERGROUND EASEMENT AREA ON THE PROPERTY OF ROANOKE COUNTY, VIRGINIA" attached hereto and made a part hereof. THIS INSTRUMENT PREPARED BY AND UPON RECORDATION RETURN TO APPALACHIAN POWER COMPANY, PO BOX 2021, ROANOKE, VIRGINIA 24022 Page 1 TOGETHER with the right to Appalachian, its successors and assigns, to construct, erect, install, place, operate, maintain, inspect, repair, renew, remove, add to the number of, and relocate at will, poles, with wires, cables, crossarms, guys, anchors, grounding systems and all other appurtenant equipment and fixtures, underground conduits, ducts, vaults, cables, wires, transformers, pedestals, risers, pads, fixtures, and appurtenances (hereinafter called "Appalachian's Facilities"), in, on, along, over, through, across and under the above referred to premises; the right to cut, trim, and/or otherwise control any trees, overhanging branches, shrubs, roots, brush, undergrowth, or other obstructions which may interfere with or endanger the safety or use of, Appalachian's Facilities; the right to disturb the surface of said premises and to excavate thereon; and the right of ingress and egress to and over said above referred to premises, for the purposes of exercising and enjoying the rights herein granted, and for doing anything necessary or useful or convenient in connection therewith; also the privilege of removing at any time any or all of said improvements erected or installed in, on, along, through, or across and under the above referred to premises as may be required by Appalachian for the full enjoyment or relinquishment of the rights herein granted. Appalachian agrees to restore and repair any damage to Grantor's property that may be caused by the construction, operation, or maintenance of said easement. The Grantor agrees that Appalachian will not be expected to restore the property to the identical original condition, but rather as near thereto as is practicable, and that the Grantor will cooperate with Appalachian in effectuating such restoration. APPALACHIAN will indemnify and save the Grantor harmless against any and all loss or damage, accidents, or injuries, to persons or property, whether of the Grantor or of any other persons or corporations arising in the manner from the negligence of Appalachian in the construction, operation, or maintenance, or failure to properly construct, operate, or maintain its facilities installed upon the right of way granted by this agreement. Page 2 Thomas C. Gates, County Administrator of Roanoke County, Virginia joins in the execution of this instrument to signify the conveyance by the Board of Supervisors of Roanoke County, Virginia, of the real estate conveyed herein pursuant to Ordinance No. adopted by the said Board of Supervisors on the day of 12018. TO HAVE AND TO HOLD the same unto Appalachian Power Company, its successors and assigns. It is agreed that the foregoing is the entire contract between the parties hereto, and that this written agreement is complete in all its terms and provisions. NOTICE TO LANDOWNER: You are conveying rights to a public service corporation. A public service corporation may have the right to obtain some or all of these rights through exercise of eminent domain. To the extent that any of the rights being conveyed are not subject to eminent domain, you have the right to choose not to convey those rights and you could not be compelled to do so. You have the right to negotiate compensation for any rights that you are voluntarily conveying. (THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK) Page 3 WITNESS the following signatures and seals. Approved as to form: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By: Ruth Ellen Kuhnel Thomas C. Gates County Attorney County Administrator of Roanoke County, Virginia STATE OF To -wit: COUNTY OF The foregoing instrument was acknowledged before me this day of , 20 , by Thomas C. Gates, County Administrator of Roanoke County, Virginia. (Notary Seal If Applicable) My Commission expires: Notary Public/Commissioner Notary Registration # - Page 4 (For Va. Only) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2018 ORDINANCE AUTHORIZING THE GRANTING OF AN ELECTRIC UTILITY EASEMENT TO APPALACHIAN POWER ON TOWNSEND ROAD, AN UNIMPROVED RIGHT OF WAY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS FOR THE PURPOSE OF SUPPLYING ELECTRIC POWER TO 8447 TOWNSEND ROAD (TAX MAP NO. 026-08-03-27.00-0000), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Appalachian Power Company (AEP) requires a non-exclusive right- of-way and easement for the purpose of providing electrical service to 8447 Townsend Road, an unimproved right of way that is owned by the Roanoke County Board of Supervisors; and WHEREAS, the proposed utility easement will serve the interests of the public and is necessary for the public health, safety, and welfare of the citizens of Roanoke County; and WHEREAS, pursuant to the provisions of Section 18.04 of the Roanoke County charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 8, 2018, and the second reading of this ordinance was held on May 22, 2018; and WHEREAS, pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is hereby made available for other public uses by conveyance to Appalachian Power Company for a utility easement. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1 of 2 1. That donation to Appalachian Power Company of a utility easement for purpose of an underground electric line to 8447 Townsend Road, as shown on a drawing titled "Proposed Overhead and Underground Easement Area on the Property of Roanoke County", prepared by Appalachian Power Company on March 6, 2018, is hereby authorized and approved. 2. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption. Page 2 of 2 ACTION NO. ITEM NO. 1.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: May 8, 2018 Ordinance authorizing the issuance of not to exceed $30,000,000 General Obligation School Bonds of the County of Roanoke, Virginia, to be sold through the Virginia Public School Authority (VPSA) Rebecca Owens Director of Finance APPROVED BY: Thomas C. Gates County Administrator ISSUE: Authorize the issuance of General Obligation Schools Bonds through VPSA in an amount not to exceed $30 million. BACKGROUND: The next project on the School Board Capital Improvement Plan is the renovation of Cave Spring High School. Planning and design for the project is underway, and the project is expected to be advertised for bid in May 2018. Project construction is anticipated to begin in the Summer of 2018 with completion tentatively scheduled for Fall of 2020. The Cave Spring High School project includes the complete renovation of the existing school facility, an addition for new science classrooms and labs, an addition of new administrative offices and guidance offices, renovations and expansions of indoor sports facilities and locker/team rooms, security upgrades, site circulation and safety improvements, high efficiency HVAC retrofit and energy efficient lighting systems. DISCUSSION: The estimated total project costs, including design, construction and soft costs for the renovation of Cave Spring High School is estimated at $37.5 million, with $7.5 million Page 1 of 4 funded with cash and $30 million to be funded with bonds issued through the Virginia Public School Authority. The Virginia Public School Authority (VPSA) was created by the General Assembly to issue revenue bonds and to use these proceeds to purchase or refinance bonds issued by local governments to finance capital project for public schools. VPSA pledges to the payment of its bonds the school bonds it purchases from local governments. Local bonds issued by counties and sold to the VPSA are not subject to the referendum requirement of the Virginia Constitution. As part of the joint capital plan that the County and School have had in place since 2005, the Schools have the opportunity to borrow funds two consecutive years out of every three years. This plan provides a mechanism to pay for debt without adding any tax burden to the taxpayer. The bond funds were planned under the County/Schools 10-10-10 Capital Financing Plan and represent the $10,000,000 in bonds scheduled in fiscal year 2015-2016, fiscal year 2017-2018 and fiscal year 2018-2019. The schools "banked" the scheduled borrowings for fiscal year 2015-2016 and fiscal year 2017-2018 to combine with the scheduled borrowing in fiscal year 2018-2019 for this project. The design work is primarily complete and the project is in the process of being bid with pending award to the low bidder, contingent upon the approval of this bond fund request. VPSA bonds are sold twice a year so the next available bond issuance is in the Fall of 2018. The VPSA application will be submitted in June/July when the VPSA application is released for an amount not to exceed $30,000,000, with the bonds expected to be sold in Fall 2018. The first debt payment on the proposed bond will occur in the 2019-2020 fiscal year. The current interest rate environment is favorable, however this will be dependent on market conditions at the time of the sale and final amortization schedules provided by VPSA in the Fall of 2018. The School Board approved a reimbursement resolution on April 12, 2018, for this project to allow all project costs incurred prior to the bond sale to be reimbursed from a future VPSA bond issue. The County Board of Supervisors will be asked to approve a like resolution at their meeting on April 24, 2018. The School Board has adopted the necessary resolutions, to participate in the Fall 2018 bond sale on April 12, 2018, and school staff will prepare the required VPSA application when it is released. Before the bonds can be sold, the County Board of Supervisors must hold a public hearing and adopt the attached ordinance, which outlines the parameters of the bond sale and the form of the bonds. The VPSA application will be Page 2 of 4 for an amount not to exceed $30,000,000. The public hearing is scheduled for May 8, 2018. School staff will be at the meeting to address any questions that the Board may have regarding the school renovation project. FISCAL IMPACT: The project budget will be funded with existing cash reserves, debt service fund cash and this VPSA bond sale. The project will be funded as follows: VPSA bond sale -Fall 2018 $30,000,000 Major school capital reserves 4,884,376 Debt reserve cash funds 2,452,064 VPSA refunding cash credit 163,560 Total $37,500,000 The ability to subsidize capital projects with cash is made possible by the joint capital financing plan adopted by the School Board and Board of Supervisors in December 2004 and annually funded with the school and county budgets. Funds for this project were previously appropriated during the 2017-2018 budget process with budget ordinance number 052317-9 and prior budget actions. Debt payments for this borrowing will begin in fiscal year 2019-2020 and are factored into the debt capacity for school capital improvements and future County budgets will include the annual debt service to be paid from the funded joint school and county future capital fund. The proposed fiscal year 2018-2019 budget included an interest payment for the bonds in the amount of $622,500, however the proposed bond issue will not require a debt payment until fiscal year 2019-2020. During a work session later today, staff will review a recommended budget adjustment to reduce the School debt service expenditure and the offsetting transfer from the debt fund with the net result on the budget equaling zero. The County's debt policy established parameters for issuing debt and managing outstanding debt. The County does not have any Constitutional or Statutory Debt Limits. The County does abide by self-imposed debt targets. The proposed bond issue in the amount of $30 million will allow the County to stay well within the limits of the County debt policy approved by the Board. There have been no changes since the first reading of this ordinance on April 24, 2018. Page 3 of 4 STAFF RECOMMENDATION: Staff recommends approval of this ordinance. Page 4 of 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MAY 8, 2018 ORDINANCE AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $30,000,000 GENERAL OBLIGATION SCHOOL BOND OF THE COUNTY OF ROANOKE, VIRGINIA, TO BE SOLD TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY AND PROVIDING FOR THE FORM AND DETAILS THEREOF. WHEREAS, the Board of Supervisors (the "Board") of the County of Roanoke, Virginia (the "County"), has determined that it is necessary and expedient to borrow an amount not to exceed $30,000,000 and to issue its general obligation school bond (as more specifically defined below, the "Local School Bond") for the purpose of financing a portion of the costs of the renovation of Cave Spring High School (collectively, the "Project"); WHEREAS, the County held a public hearing, duly noticed, on May 8, 2018, on the issuance of the Local School Bond in accordance with the requirements of Section 15.2-2606, Code of Virginia 1950, as amended (the "Virginia Code"); WHEREAS, the School Board of the County has, by Ordinance, requested the Board to authorize the issuance of the Local School Bond and consented to the issuance of the Local School Bond; WHEREAS, Virginia Public School Authority ("VPSA") has offered to purchase the Local School Bond along with the local school bonds of certain other localities with a portion of the proceeds of certain bonds to be issued by VPSA in the fall of 2018 (the "VPSA Bonds"); Page 1 of 10 WHEREAS, the Bond Sale Agreement (as defined below) shall indicate that $30,000,000 is the amount of proceeds requested (the "Proceeds Requested") from VPSA in connection with the sale of the Local School Bond; WHEREAS, VPSA's objective is to pay the County a purchase price for the Local School Bond which, in VPSA's judgment, reflects the Local School Bond's market value (the "VPSA Purchase Price Objective"), taking into consideration of such factors as the amortization schedule the County has requested for the Local School Bond relative to the amortization schedules requested by other localities, the purchase price to be received by VPSA from the sale of the VPSA Bonds and other market conditions relating to the sale of the VPSA Bonds; WHEREAS, such factors may result in the Local School Bond having a purchase price other than par and consequently (i) the County may have to issue the Local School Bond in a principal amount that is greater than or less than the Proceeds Requested in order to receive an amount of proceeds that is substantially equal to the Proceeds Requested, or (ii) if the maximum authorized principal amount of the Local School Bond set forth in section 1 below does not exceed the Proceeds Requested by at least the amount of any discount, the purchase price to be paid to the County, given the VPSA Purchase Price Objective and market conditions, will be less than the Proceeds Requested; WHEREAS, the first reading of this ordinance was held on April 24, 2018, and the second reading and public hearing of this ordinance was held on May 8, 2018. NOW, THEREFORE, BE IT ENACTED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: Page 2 of 10 1. Authorization of Local School Bond and Use of Proceeds. The Board hereby determines that it is advisable to contract a debt and issue and sell its general obligation school bond in an aggregate principal amount not to exceed $30,000,000 (the "Local School Bond") for the purpose of financing the Project. The Board hereby authorizes the issuance and sale of the Local School Bond in the form and upon the terms established pursuant to this Ordinance. 2. Sale of the Local School Bond. The sale of the Local School Bond, within the parameters set forth in paragraph 4 of this Ordinance, to VPSA is authorized. Given the VPSA Purchase Price Objective and market conditions, the County acknowledges that the limitation on the maximum principal amount of the Local School Bond set forth in paragraph 1 of this Ordinance restricts VPSA's ability to generate the Proceeds Requested, however, the Local School Bond may be sold for a purchase price not lower than 95% of the Proceeds Requested. The Chairman of the Board, the County Administrator, or either of them (each a "Delegate") and such other officer or officers of the County as either may designate are hereby authorized and directed to enter into an agreement with VPSA providing for the sale of the Local School Bond to VPSA (the "Bond Sale Agreement"). The Bond Sale Agreement shall be in a form approved by a Delegate, which approval shall be evidenced by the execution and delivery of the Bond Sale Agreement by the applicable Delegate. 3. Details of the Local School Bond. The Local School Bond shall be dated 16 days prior to the date of its issuance and delivery or such other date designated by VPSA; shall be designated "General Obligation School Bond, Series 2018"; shall bear interest from Page 3 of 10 its dated date payable semi-annually on each January 15 and July 15 beginning no earlier than July 15, 2019 (each an "Interest Payment Date"), at the rates established in accordance with paragraph 4 of this Ordinance; and shall mature on July 15 in the years (each a "Principal Payment Date") and in the amounts acceptable to a Delegate (the "Principal Installments"), subject to the provisions of paragraph 4 of this Ordinance. 4. Interest Rates and Principal Installments. Each Delegate is hereby authorized and directed to accept the interest rates on the Local School Bond established by VPSA, provided that each interest rate shall be five one -hundredths of one percent (0.05%) over the interest rate to be paid by VPSA for the corresponding principal payment date of the VPSA Bonds, a portion of the proceeds of which will be used to purchase the Local School Bond, and provided further that the true interest cost of the Local School Bond does not exceed five and fifty one -hundredths percent (5.50%) per annum. The Interest Payment Dates and the Principal Installments are subject to change at the request of VPSA. Each Delegate is hereby authorized and directed to accept changes in the Interest Payment Dates and the Principal Installments at the request of VPSA based on the final term to maturity of the VPSA Bonds, requirements imposed on VPSA by the nationally -recognized rating agencies and the final principal amount of the Local School Bond; provided, however, that the principal amount of the Local School Bond shall not exceed the amount authorized by this Ordinance and the principal components of the Local School Bond shall amortize over no more than 20 years. The execution and delivery of the Local School Bond as described in paragraph 8 hereof shall conclusively evidence the approval and acceptance of all of the details of the Local School Bond by the Delegate as authorized by this Ordinance. Page 4 of 10 5. Form of the Local School Bond. The Local School Bond shall be initially in the form of a single, temporary typewritten bond substantially in the form attached hereto as M0117[i_,I 6. Payment; Paving Agent and Bond Registrar. The following provisions shall apply to the Local School Bond: (a) For as long as VPSA is the registered owner of the Local School Bond, all payments of principal, premium, if any, and interest on the Local School Bond shall be made in immediately available funds to VPSA at, or before 11:00 a.m. on the applicable Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption, or if such date is not a business day for Virginia banks or for the Commonwealth of Virginia, then at or before 11:00 a.m. on the business day next succeeding such Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption. (b) All overdue payments of principal and, to the extent permitted by law, interest shall bear interest at the applicable interest rate or rates on the Local School Bond. (c) The County Administrator is hereby authorized and directed to designate a Bond Registrar and Paying Agent for the Local School Bond as required by VPSA. 7. Prepayment or Redemption. Unless required otherwise by VPSA, the Principal Installments of the Local School Bond held by VPSA coming due on or before July 15, 2028, and the definitive bond for which the Local School Bond held by VPSA may be Page 5 of 10 exchanged that mature on or before July 15, 2028, are not subject to prepayment or redemption prior to their stated maturities. The Principal Installments of the Local School Bond held by VPSA coming due on or after July 15, 2029, and the definitive bond(s) for which the Local School Bond held by VPSA may be exchanged that mature on or after July 15, 2029, are subject to prepayment or redemption at the option of the County prior to their stated maturities in whole or in part, on any date on or after July 15, 2028, upon payment of the prepayment or redemption prices (expressed as percentages of Principal Installments to be prepaid or the principal amount of the Local School Bond to be redeemed) set forth below plus accrued interest to the date set for prepayment or redemption: Dates Prices July 15, 2028 through July 14, 2029 101% July 15, 2030 through July 14, 2031 100'/2 July 15, 2032 and thereafter 100 Provided, however, that the Principal Installments of the Local School Bond shall not be subject to prepayment or redemption prior to their stated maturities as described above without first obtaining the written consent of VPSA or other registered owner of the Local School Bond. Notice of any such prepayment or redemption shall be given by the Bond Registrar to VPSA or other registered owner by registered mail not more than ninety (90) and not less than sixty (60) days before the date fixed for prepayment or redemption. If VPSA refunds the VPSA Bonds in the future and such refunding causes the Local School Bond to be deemed refunded, the prepayment or redemption of the Local Page 6 of 10 School Bond will be subject to VPSA approval and subject to similar prepayment or redemption provisions as set forth above that correspond to the call period of the VPSA bonds issued in part to refund the Local School Bond. 8. Execution of the Local School Bond. The Chairman or Vice Chairman and the Clerk or any Deputy Clerk of the Board are authorized and directed to execute and deliver the Local School Bond and to affix the seal of the County thereto. 9. Pledge of Full Faith and Credit. For the prompt payment of the principal of, premium, if any, and the interest on the Local School Bond as the same shall become due, the full faith and credit of the County are hereby irrevocably pledged, and in each year while any portion of the Local School Bond shall be outstanding there shall be levied and collected in accordance with law an annual ad valorem tax upon all taxable property in the County subject to local taxation sufficient in amount to provide for the payment of the principal of and premium, if any, and the interest on the Local School Bond as such principal, premium, if any, and interest shall become due, which tax shall be without limitation as to rate or amount and in addition to all other taxes authorized to be levied in the County to the extent other funds of the County are not lawfully available and appropriated for such purpose. 10. Use of Proceeds Certificate and Tax Compliance Agreement. The Chairman of the Board, the County Administrator and such other officer or officers of the County or the School Board as either may designate are hereby authorized and directed to execute and deliver on behalf of the County a Use of Proceeds Certificate and Tax Compliance Agreement (the "Tax Compliance Agreement") setting forth the expected use and investment of the proceeds of the Local School Bond and containing such covenants Page 7 of 10 as may be necessary in order to show compliance with the provisions of the Internal Revenue Code of 1986, as amended (the "Code"), and applicable regulations relating to the exclusion from gross income of interest on the VPSA Bonds. The Board covenants on behalf of the County that (i) the proceeds from the issuance and sale of the Local School Bond will be invested and expended as set forth in such Tax Compliance Agreement and that the County shall comply with the other covenants and representations contained therein and (ii) the County shall comply with the provisions of the Code so that interest on the VPSA Bonds will remain excludable from gross income for federal income tax purposes. 11. State Non -Arbitrage Program; Proceeds Agreement. The Board hereby determines that it is in the best interests of the County to authorize and direct the County Director of Finance to participate in the State Non -Arbitrage Program in connection with the Local School Bond. The Chairman of the Board, the County Administrator and such officer or officers of the County as either may designate are hereby authorized and directed to execute and deliver a Proceeds Agreement with respect to the deposit and investment of proceeds of the Local School Bond by and among the County, the other participants in the sale of the VPSA Bonds, VPSA, the investment manager and the depository, substantially in the form submitted to the Board at this meeting, which form is hereby approved. 12. Continuing Disclosure Agreement. The Chairman of the Board, the County Administrator and such other officer or officers of the County as either may designate are hereby authorized and directed to execute a Continuing Disclosure Agreement, as set forth in Appendix D to the Bond Sale Agreement, setting forth the reports and notices to be filed by the County and containing such covenants as may be necessary in order to show Page 8 of 10 compliance with the provisions of the Securities and Exchange Commission Rule 15c2-12, under the Securities Exchange Act of 1934, as amended, and directed to make all filings required by Section 3 of the Bond Sale Agreement should the County be determined by VPSA to be a MOP (as defined in the Bond Sale Agreement). 13. Refunding. The Board hereby acknowledges that VPSA may issue refunding bonds to refund any bonds previously issued by VPSA, including the VPSA Bonds issued to purchase the Local School Bond, and that the purpose of such refunding bonds would be to enable VPSA to pass on annual debt service savings to the local issuers, including the County. Each of the Delegates is authorized to execute and deliver to VPSA such along to the Local School Bond, revised debt service schedule, IRS Form 8038-G or such other documents reasonably deemed necessary by VPSA and VPSA's bond counsel to be necessary to reflect and facilitate the refunding of the Local School Bond and the allocation of the annual debt service savings to the County by VPSA. The Clerk to the Board of Supervisors is authorized to affix the County's seal on any such documents and attest or countersign the same. 14. Filing of Ordinance. The appropriate officers or agents of the County are hereby authorized and directed to cause a certified copy of this Ordinance to be filed with the Circuit Court of the County. 15. Election to Proceed under Public Finance Act. In accordance with Section 15.2-2601 of the Virginia Code, the Board elects to issue the Local School Bond pursuant to the provisions of the Public Finance Act of 1991, Chapter 26 of Title 15.2 of the Virginia Code. Page 9 of 10 16. Further Actions. The members of the Board and all officers, employees and agents of the County are hereby authorized to take such action as they or any one of them may consider necessary or desirable in connection with the issuance and sale of the Local School Bond and otherwise in furtherance of this Ordinance and any such action previously taken is hereby ratified and confirmed. 17. Effective Date. This Ordinance shall take effect immediately. Page 10 of 10 NO. TR -1 EXHIBIT A (FORM OF TEMPORARY BOND) UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF General Obligation School Bond Series 2019 [**] Dated Date: November_, [16/17 days prior to issuance], 2019 Issue Date: November_, 2019 The COUNTY OF ROANOKE VIRGINIA (the "County"), for value received, hereby acknowledges itself indebted and promises to pay to the VIRGINIA PUBLIC SCHOOL AUTHORITY ("VPSA") the principal amount of DOLLARS ($ ), in annual installments in the amounts set forth on Schedule I attached hereto payable on July 15, 20_ and annually on July 15 thereafter to and including July 15, 20_ (each a "Principal Payment Date"), together with interest from the dated date of this Bond on the unpaid installments, payable semi-annually on January 15 and July 15 of each year, commencing on July 15, 2019 (each an "Interest Payment Date"; together with any Principal Payment Date, a "Payment Date"), at the rates per annum set forth on Schedule I attached hereto, subject to prepayment or redemption as hereinafter provided. Principal of and interest and premium, if any, on this Bond are payable in lawful money of the United States of America. For as long as VPSA is the registered owner of this Bond, as bond registrar (the "Bond Registrar"), shall make all payments of the principal of and interest and TT Letter designation, if any. A-1 premium, if any, on this Bond, without the presentation or surrender hereof, to VPSA, in immediately available funds at or before 11:00 a.m. on the applicable Payment Date or date fixed for prepayment or redemption. If a Payment Date or date fixed for prepayment or redemption is not a business day for banks in the Commonwealth of Virginia or for the Commonwealth of Virginia, then the payment of the principal of and interest and premium, if any, on this Bond shall be made in immediately available funds at or before 11:00 a.m. on the business day next succeeding the scheduled Payment Date or date fixed for prepayment or redemption. Upon receipt by the registered owner of this Bond of said payments of principal, premium, if any, and interest, written acknowledgment of the receipt thereof shall be given promptly to the Bond Registrar, and the County shall be fully discharged of its obligation on this Bond to the extent of the payment so made. Upon final payment, this Bond shall be surrendered to the Bond Registrar for cancellation. The full faith and credit of the County are irrevocably pledged for the payment of the principal of and the premium, if any, and interest on this Bond. The Ordinance adopted by the Board of Supervisors authorizing the issuance of this Bond provides, and Section 15.2- 2624, Code of Virginia 1950, as amended (the "Virginia Code"), requires, that there shall be levied and collected an annual tax upon all taxable property in the County subject to local taxation sufficient to provide for the payment of the principal of and interest and premium, if any, on this Bond as the same shall become due which tax shall be without limitation as to rate or amount and shall be in addition to all other taxes authorized to be levied in the County to the extent other funds of the County are not lawfully available and appropriated for such purpose. A-2 This Bond is duly authorized and issued in compliance with and pursuant to the Constitution and laws of the Commonwealth of Virginia, including the Public Finance Act of 1991, Chapter 26, Title 15.2 of the Virginia Code, and Ordinances duly adopted by the Board of Supervisors of the County and the School Board of the County to provide funds for capital projects for school purposes. This Bond may be exchanged without cost, on twenty (20) days written notice from the VPSA, at the office of the Bond Registrar on one or more occasions for one or more temporary bonds or definitive bonds in marketable form and, in any case, in fully registered form, in denominations of $5,000 and whole multiples thereof, and having an equal aggregate principal amount, having principal installments or maturities and bearing interest at rates corresponding to the maturities of and the interest rates on the installments of principal of this Bond then unpaid. This Bond is registered in the name of the VPSA on the books of the County kept by the Bond Registrar, and the transfer of this Bond may be effected by the registered owner of this Bond only upon due execution of an assignment by such registered owner. Upon receipt of such assignment and the surrender of this Bond, the Bond Registrar shall exchange this Bond for definitive bonds as hereinabove provided, such definitive bonds to be registered on such registration books in the name of the assignee or assignees named in such assignment. The principal installments of this Bond coming due on or before July 15, 2028 and the definitive bonds for which this Bond may be exchanged that mature on or before July 15, 2029, are not subject to prepayment or redemption prior to their stated maturities. The principal installments of this Bond coming due on or after July 15, 2028, and the definitive bonds for which this Bond may be exchanged that mature on or after July 15, 2029, are A-3 subject to prepayment or redemption at the option of the County prior to their stated maturities in whole or in part, on any date on or after July 15, 2028, upon payment of the prepayment or redemption prices (expressed as percentages of principal installments to be prepaid or the principal amount of this Bond to be redeemed) set forth below plus accrued interest to the date set for prepayment or redemption: Dates Prices July 15, 2028 through July 14, 2029 101% July 15, 2030 through July 14, 2031 100'/2 July 15, 2032 and thereafter 100 Provided, however, that the principal installments of this Bond shall not be subject to prepayment or redemption prior to their stated maturities as described above without the prior written consent of VPSA or other registered owner of this Bond. Notice of any such prepayment or redemption shall be given by the Bond Registrar to VPSA or other registered owner by registered mail not more than ninety (90) and not less than sixty (60) days before the date fixed for prepayment or redemption. If VPSA refunds its bonds issued in part to purchase this Bond in the future and such refunding causes this Bond to be deemed refunded, the prepayment or redemption of this Bond will be subject to VPSA approval and subject to similar prepayment or redemption provisions as set forth above that correspond to the call period of the VPSA bonds issued in part to refund this Bond. All acts, conditions and things required by the Constitution and laws of the Commonwealth of Virginia to happen, exist or be performed precedent to and in the issuance of this Bond have happened, exist and have been performed in due time, form and manner as so required, and this Bond, together with all other indebtedness of the County, is within every debt and other limit prescribed by the Constitution and laws of the Commonwealth of Virginia. A-5 IN WITNESS WHEREOF, the Board of Supervisors of the County of Roanoke has caused this Bond to be issued in the name of the County of Roanoke, Virginia, to be signed by its Chairman or Vice -Chairman, its seal to be affixed hereto and attested by the signature of its Clerk or any of its Deputy Clerks, and this Bond to be dated November _ [16 days prior to the closing date], 2018. COUNTY OF ROANOKE, VIRGINIA (SEAL) ATTEST: Chief Deputy Clerk, Board of Chairman, Board of Supervisors of the Supervisors of the County of County of Roanoke, Virginia Roanoke, Virginia ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto (PLEASE PRINT OR TYPEWRITE NAME AND ADDRESS, INCLUDING ZIP CODE, OF ASSIGNEE) PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: the within Bond and irrevocably constitutes and appoints attorney to exchange said Bond for definitive bonds in lieu of which this Bond is issued and to register the transfer of such definitive bonds on the books kept for registration thereof, with full power of substitution in the premises. Date: Signature Guaranteed: (NOTICE: Signature(s) must be guaranteed by an "eligible guarantor institution" meeting the requirements of the Bond Registrar which requirements will include Membership or participation in STAMP or such other "signature guarantee program" as may be determined by the Bond Registrar in addition to, or in substitution for, STAMP, all in accordance with the Securities Exchange Act of 1934, as amended. A-7 Registered Owner (NOTICE: The signature above must correspond with the name of the Registered Owner as it appears on the front of this Bond in every particular, without alteration or change.) ACTION NO. ITEM NO. J.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 8, 2018 Appointments to Committees, Commissions and Boards Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator All open district appointments BACKGROUND: 1. Budget and Fiscal Affairs Committee (BFAC) (appointed by District) The following District appointments remain open: Cave Spring Magisterial District Vinton Magisterial District 2. Economic Development Authority (EDA) (appointed by District) Billy H. Branch, representing the Cave Spring Magisterial District has resigned. His four-year unexpired term ended September 26, 2017. The following four-year term expired on September 26, 2017: a) Steve Anderson, representing the Cave Spring Magisterial District is eligible for reappointment 3. Library Board (appointed by District) The following four-year term expired on December 31, 2016: Page 1 of 2 a) Heather Lawrence, representing the Vinton Magisterial District FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2018 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows.. That the certain section of the agenda of the Board of Supervisors for May 8, 2018, designated as Item K- Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3 inclusive, as follows.. 1. Approval of minutes — March 13, 2018 2. Resolution approving participation in and conditions of the Virginia Juvenile Community Crime Control Act (VJCCCA) Grant Program of the Department of Juvenile Justice for the fiscal years 2018-2019 and 2019-2020 and to allow participation by the City of Salem 3. Resolution amending the Virginia Department of Transportation (VDOT) Secondary Six -Year Road Improvement Plan forfiscal years 2018 through 2023 and Estimated Allocations Page 1 of 1 ACTION NO. ITEM NO. K.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: May 8, 2018 Resolution approving participation in and conditions of the Virginia Juvenile Community Crime Control Act (VJCCCA) Grant Program of the Department of Juvenile Justice for the fiscal years 2018-2019 and 2019-2020 and to allow participation by the City of Salem Daniel R. O'Donnell Assistant County Administrator Thomas C. Gates County Administrator The Department of Juvenile Justice requires a resolution from the Board of Supervisors to approve continued participation in the Virginia Juvenile Community Crime Control Act (VJCCCA) grant program before funds can be released to the County of Roanoke. BACKGROUND: The County of Roanoke has participated in the VJCCCA program for many years. This program allows the County to supplement the State's Court Services Unit by providing State funds for staff and operational costs for enhanced probation activities associated with the Juvenile Court. Through the Juvenile Intervention Services Program of Roanoke County, the grant funds have been used to assist the court by providing County staff to perform services such as immediate random urine screens, community service supervision, restitution, and home electronic monitoring and outreach detention services. This program is beneficial to the County as its intensive intervention services are effective alternatives to much more expensive placements of juveniles in the Roanoke Valley Regional Juvenile Detention Center. DISCUSSION: The Juvenile Intervention Services Program works with youth that are within the Page 1 of 2 Juvenile Justice System in Roanoke County and City of Salem, ranging from 10 to 18 years of age, male and female. The intensive supervision services (i.e. home electronic monitoring and outreach detention services) provide the Court Services Unit with additional services rather than the only other option of detaining the juvenile. Having these programs in place decreases the number of youth remanded to detention which in turns lowers the cost of detention that Roanoke County and the City of Salem are responsible for paying. Each program within Juvenile Intervention Services maintains a success rate of 82% or higher. All but two of the program are 95% and higher success rate. The Supervision programs are 82% and higher success rate. The total number of youths served by this program this fiscal year 2018 is 488. The City of Salem has participated in the County program since its inception and has approved their resolution to the Department of Juvenile Justice requesting that their VJCCCA monies continue to be used in partnership with Roanoke County. Salem's work load can be assumed by the staff of the Juvenile Intervention Services Program and the additional case load will be funded through Salem's grant funds. FISCAL IMPACT: This grant requires the County to contribute $24,644 for fiscal year 2018-2019 and again in 2019-2020 as our maintenance of effort. Salem will contribute $9,418 each year. The County and Salem maintenance of effort has not changed in several years. This will leverage state funds of $232,833. The alternative would be to incarcerate the youth in the Roanoke Valley Regional Juvenile Detention Center at a County cost of $220 dollars per day. These funds are included in the proposed Court Service Unit budget for 2018-2019 and will be included for fiscal year 2019-2020. The amount of local match required has been the same for several years. STAFF RECOMMENDATION: Staff recommends approval of the resolution to continue participation in the Virginia Juvenile Court Community Corrections Act grant for fiscal years 2018-2019 and 2019- 2020. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 08, 2018 RESOLUTION APPROVING PARTICIPATION IN AND CONDITIONS OF THE VIRGINIA JUVENILE COMMUNITY CRIME CONTROL ACT (VJCCCA) GRANT PROGRAM OF THE DEPARTMENT OF JUVENILE JUSTICE FOR FISCAL YEARS 2018-2019 AND 2019-2020 AND TO ALLOW PARTICIPATION BY THE CITY OF SALEM WHEREAS, the County of Roanoke has participated in the Virginia Juvenile Community Crime Control Act (VJCCCA) program in the past allowing the Court Service Unit to provide direct services, substance abuse services and probation activities associated with the Juvenile Court; and WHEREAS, through the Juvenile Intervention Services Program of Roanoke County's Court Services Unit, the grant funds have been administered to assist the court by providing immediate and random urine screens, community service, restitution and providing intensive supervision such as Home Electronic Monitoring and Outreach Detention services; and WHEREAS, the Court Services Unit of the Juvenile Court serves the youth of both the County of Roanoke and the City of Salem; and WHEREAS, the Court Services Unit desires to provide services through the Juvenile Intervention Services Program to serve the youth of both the County of Roanoke and the City of Salem utilizing the funding from the VJCCCA grant and other appropriate funds. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County will participate in the Virginia Juvenile Community Crime Control Act for Page 1 of 2 fiscal years 2018-2019 and 2019-2020 and will accept said funds, appropriating them for the purpose set forth in this Act until it notifies the Department of Juvenile Justice, in writing, that it no longer wishes to participate in the program. BE IT FURTHER RESOLVED that the County Administrator or the Assistant County Administrator is hereby authorized to execute a local plan on behalf of the County of Roanoke and City of Salem; and BE IT FURTHER RESOLVED that the County of Roanoke will combine services and grant resources with the City of Salem, and the County, as operator of the Juvenile Intervention Services Program, will serve as fiscal agent for these localities. Page 2 of 2 ACTION NO. ITEM NO. K.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: May 8, 2018 Resolution amending the Virginia Department of Transportation (VDOT) Secondary Six -Year Road Improvement Plan for fiscal years 2018 through 2023 and Estimated Allocations Richard Caywood Assistant County Administrator APPROVED BY: Thomas C. Gates County Administrator ISSUE: VDOT has indicated that the Fallowater Lane Extension project cannot be opened for project charges until Resolutions 092617-1 and 102417-1 indicate the same project balance responsibility to be borne by the Board of Supervisors. DISCUSSION: VDOT Central Office staff requests Resolutions 092617-1 and 102417-1 reflect the same Board of Supervisors project balance responsibility in order to move the Fallowater Lane Extension project forward. BACKGROUND: Fallowater Lane Extension is identified in the Route 419 Town Center Plan as a new connection to provide appropriate public highway access to future development . The Fallowater Lane Extension project estimate is $2,500,000. Resolution 092617-1 amended the VDOT Secondary Six -Year Road Improvement Plan for Fiscal Years 2018 through 2023 to add Fallowater Lane Extension and requested to sweep expiring funds from old projects to Fallowater Lane Extension. The Resolution indicated that the Board of Supervisors would be responsible for the remaining project Page 1 of 2 balance of $984,391. The amount of funds to be swept, identified in that Resolution as $1,515,609, changed shortly thereafter when VDOT locality staff requested to hold $20,089 on those old projects for anticipated expenses. Resolution 102417-1 supported an application for Revenue Sharing Program funds for two projects, Fallowater Lane Extension and Starkey Road/Buck Mountain Road Intersection Improvements. The request for Fallowater Lane Extension was $1,004,480 (50 percent County, 50 percent VDOT), which was based on VDOT's revised transfer amounts and, therefore, did not match the previous remaining project balance from the previous Resolution of $984,391. Recently, VDOT Central Office flagged this discrepancy and requested an updated 092617-1 Resolution showing that the Board of Supervisors will fund the remaining project balance of $1,004,480 instead of $984,391 as indicated in Resolution 102417-1 Roanoke County anticipates receiving the 50 percent VDOT Revenue Sharing Program funding for Fiscal Years 2019 and 2020 which will fully fund the $2,500,000 project, leaving a Board of Supervisors responsibility of $0. Revenue Sharing Program funding will be approved by the Commonwealth Transportation Board on June 20, 2018. This funding will not be available until a revised Appendix A is signed for the project, which is expected later this summer. Roanoke County is ready to execute a contract with AECOM for design services for Fallowater Lane Extension. No charges can be made on the Fallowater Lane Extension project until VDOT releases the swept funding, which this amended Resolution will enable. Roanoke County can then issue a Notice to Proceed to AECOM for design to begin. FISCAL IMPACT: There is no fiscal impact associated with this item STAFF RECOMMENDATION: Staff recommends approval of the amended Resolution 092617-1 to match the dollar amounts indicated in Resolution 102417-1 Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON MAY 8, 2018 RESOLUTION AMENDING THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) SECONDARY SIX-YEAR ROAD IMPROVEMENT PLAN FOR FISCAL YEARS 2018 THROUGH 2023, AND ESTIMATED ALLOCATIONS WHEREAS, this Board had previously agreed to assist in the preparation of the Secondary Six -Year Road Improvement Plan, in accordance with Virginia Department of Transportation policies and procedures; and WHEREAS, since such time as the Secondary Six -Year Improvement Plan was approved by this Board, the Virginia Department of Transportation has informed the Board that Construction Formula funds, in the amount of $1,495,520, allocated to Secondary System projects in Roanoke County prior to, and through fiscal year 2010 are subject to deallocation unless transferred to an active project; and WHEREAS, this Board has identified a new project, Fallowater Lane Extension from Electric Road to Chevy Road, as a recipient of the funds to be transferred. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Board of Supervisors requests that $1,495,520 in Construction Formula funds be transferred to the new project; and BE IT FURTHER RESOLVED, that the Board of Supervisors is responsible for the project balance of $1,004,480, based upon the project estimate; $2,500,000. This balance is eligible for Revenue Sharing Funding; and BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby grant signatory authority to the County Administrator or his designee to execute an amended project agreement with VDOT for the Fallowater Lane Extension project, UPC 112304; Page 1 of 2 and BE IT FURTHER RESOLVED that a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the proposed Roanoke County Secondary Six - Year Road Improvement Plan for fiscal years 2018-2023 by the Clerk to the Board. Page 2 of 2 Q) .�d 0 c 0 � 0 � � � 0 U Q) � Q) Q) w 3 . v � c m � � Q) to c � 0 U � 0 m � u c m 2 -0 Q) m CL 0 CL CL 2 � 00 0 N P� 0 J_ 2 � MA LL rq rq cm cm o u 0 � A . 7 Ln 00 m cr m 0 ° c� % r- % g M c 0 0 0 C � 7 E / § I m 0 u » )» n 0 . 2 » > k q 2 2 cm q % \ m r- 0 .2U L % § e cm 0 Ln CL ca � c k \ _ / \ u / % / % � q % » % \ \ 0 Ln / » ) kk / ƒ ( } ( 9 E 9 ƒ f 2 & 2 I rq % g < g # 0 \ % u \ to Ln 2 % — % / I $ 2 0 7 % 27 r 2 q C:\ \ C: \ 00 _2 0 \ \ E § \ § 2 » 0 & » 00 k § � § 4 \ / \ / $ N \ \ N 0 { \ @ & / @ & % / ^ COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Audited Outstanding June 30, 2017 Additions Deletions General Obligation Bonds $ 3,640,935 $ - VPSA School Bonds 86,990,706 Lease Revenue Bonds 78,410,705 6,440,000 Outstanding May 8, 2018 $ 3,640,935 8,107,624 78,883,082 3,005,000 81,845,705 $ 169,042,346 $ 6,440,000 $ 11,112,624 - $ 164,369,722 Submitted By Rebecca E. Owens Director of Finance Approved By Thomas C. Gates County Administrator